Bratenahl public meetings in 2021

Finance Committee

The committee met to discuss several ordinances regarding village appropriations and personnel. Key items included amending the 2021 annual appropriations and establishing a new Website Coordinator role.

• Resolution 1239: Extending the Heritage Home Program contract with Cleveland Restoration Society for up to $800.00
• Ordinance 4126: Creating a Website Coordinator position with an annual salary of $10,400.00 and appointing Angela Tackas
• Ordinance 4127: Amending 2021 annual appropriations to a total of $7,500,524.00
• Ordinance 4128: Establishing temporary appropriations of $1,224,602.00 through April 1, 2022
• Ordinance 4129: Approving pay claims totaling $161,682.18

The Bratenahl Finance Committee met on December 15, 2021, and recommended several items to full Council. These included approving pay claims totaling $161,682.18, creating a Website Coordinator position with a $10,400 annual salary, and extending the Heritage Home Program agreement. The committee also recommended a $4,000 expenditure to replace EDGE's armored vehicle and discussed increasing the HR line item to $15,000 for permanent appropriations. The meeting was adjourned at 6:06 p.m.

• Approved November 10 and November 17 meeting minutes
• Recommended Resolution 1239 to extend Heritage Home Program agreement for 2022 ($800)
• Recommended Ordinance 4126 creating Website Coordinator position, confirming Angela's appointment at $10,400
• Recommended Ordinance 4127 amending 2021 appropriations
• Recommended Ordinance 4129 for pay claims totaling $161,682.18
• Recommended $4,000 for EDGE armored vehicle replacement
• Discussed increasing HR line item to $15,000 for permanent appropriations
• Adjourned at 6:06 p.m.

Village Council

The Bratenahl Village Council is meeting to consider several ordinances and resolutions, including creating a paid Website Coordinator position, amending the 2021 budget, establishing temporary appropriations for 2022, and confirming a zoning variance for 12 W. Hanna Lane. The council will also vote on paying claims totaling $161,682.18 and extending the Heritage Home Program agreement.

• Ordinance 4126 creates Website Coordinator position, appoints Angela Tackas at $10,400/year
• Ordinance 4127 amends 2021 appropriations to $7,500,524 total
• Ordinance 4128 sets temporary 2022 appropriations at $1,224,602
• Resolution 1240 confirms zoning variance for accessory building height at 12 W. Hanna Lane
• Ordinance 4129 authorizes payment of claims totaling $161,682.18

The Bratenahl Village Council unanimously approved a $4,000 payment to EDGE to offset the cost of a new armored vehicle (BearCat), a $15,000 line item for HR in permanent appropriations, and the financials distributed at the Finance meeting. The Council also passed Resolution 1239 extending the Heritage Home Program contract with the Cleveland Restoration Society for 2022, Resolution 1240 confirming a zoning variance for 12 West Hanna Lane, Ordinance 4126 creating a Website Coordinator position, Ordinance 4127 amending annual appropriations, Ordinance 4128 establishing temporary appropriations, and Ordinance 4129 authorizing payment of claims totaling $161,682.18. All votes were unanimous (5-0).

• Approved $4,000 payment to EDGE for armored vehicle (5-0)
• Approved $15,000 HR line item in permanent appropriations (5-0)
• Approved financials as distributed (5-0)
• Passed Resolution 1239 extending Heritage Home Program contract (5-0)
• Passed Resolution 1240 confirming variance for 12 West Hanna Lane (5-0)
• Passed Ordinance 4126 creating Website Coordinator position (5-0)
• Passed Ordinance 4127 amending annual appropriations (5-0)
• Passed Ordinance 4128 establishing temporary appropriations (5-0)

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to approve prior meeting minutes and view a facilities presentation by Bowen Architecture. No other specific agenda items were listed for discussion.

• Facilities Presentation by Bowen Architecture

The Committee of the Whole heard a presentation from Bowen Architecture about conducting a feasibility study for Village facilities, including the police station, Village Hall, and Community Center. No formal decisions were made; the meeting was informational, and the presentation was part of an ongoing process to consider options for the facilities. The meeting adjourned with a motion passed 5-0.

• Heard presentation from Bowen Architecture on facilities feasibility study (no vote)
• Adjourned meeting (5-0)

Architectural Review Board

The Bratenahl Architectural Review Board is meeting to review two old business items: a roof alteration at 329 Corning Dr. and a pool house at 12 West Hanna Lane. No new business is listed. The meeting also includes approval of minutes, an update from the building department, and public comment.

• 329 Corning Dr. – Roof Alteration
• 12 West Hanna Lane – Pool House

The Architectural Review Board approved the pool house at 12 West Hanna Lane subject to a restudy with a color rendering and window details, and conditionally approved the roof alteration at 329 Corning Drive pending a revised drawing. The board also approved the previous meeting minutes with noted typos.

• Approved minutes of previous meeting with noted typos (3-0)
• Approved pool house at 12 West Hanna Lane subject to restudy and color rendering (3-0)
• Conditionally approved roof alteration at 329 Corning Drive pending revised drawing (3-0)

Board of Zoning Appeals

The Bratenahl Board of Zoning Appeals approved a height variance of 1 foot 11.5 inches for a proposed pool house at a historic property, allowing the structure to exceed the 15-foot zoning limit. The variance was approved unanimously (4-0) and will go before Village Council for final acceptance. The applicant argued the height was needed for architectural proportion with the main house, while the Village Planner supported the variance as a minor increase.

• Approved 1'11.5" height variance for pool house at historic Hanna home (4-0)
• Variance recommendation to proceed to Village Council for final acceptance
• Noted HOA of Hanna Homes of Newport approved pool house as submitted
• Adjourned meeting at 10:19 a.m. (4-0)

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes and discuss a Christmas party, potential event ideas such as a wine tasting, speaker, and painting, and a fee schedule. The agenda is largely routine and planning-focused, with no major policy decisions listed.

• Approval of prior meeting minutes
• Discussion of Christmas party
• Event ideas: wine tasting, speaker, painting
• Fee schedule review

The Recreation Commission permanently tabled the August 4th meeting minutes and approved the October 6th minutes. Members approved raising the charge for alcohol-related events to $30 per person and set Bratenahl Days for August 13th. Two vacancies were noted after the resignations of Darryl Seguin and Mary Beckenbach; Sue will post a notice on the website. The meeting adjourned at 6:45pm.

• Permanently tabled the August 4th, 2021 meeting minutes
• Approved the October 6th meeting minutes
• Approved raising alcohol-related event charges to $30 per person
• Set Bratenahl Days to be held August 13th
• Noted two vacancies from resignations; Sue will post a website notice

Finance Committee

The Bratenahl Finance Committee is meeting to continue its 2022 budget/appropriations discussion, review a marketing presentation, and consider a preliminary compensation plan for the Fiscal Officer. The committee will also vote on Ordinance #1425, which authorizes payment of $109,145.26 in claims across public safety, administration, recreation, service, and consultants.

• 2022 Budget/Appropriations Discussion - continued
• Marketing Presentation - Progress and Creative Content Cost Structure
• Fiscal Officer Compensation Plan — preliminary
• Ordinance #1425 - Pay Claims totaling $109,145.26
• Public safety claims include $2,990 for speed lidar and $1,200 for pistol instructor training

The Finance Committee voted to recommend that Council create a new Website Coordinator position, with a proposed annual compensation of $10,400, to be placed on the December agenda. The committee also approved pay claims totaling $106,370.26, after removing a duplicate $2,775 invoice from Ciro's Sewer Cleaning/Liquid Environmental Solutions. Fiscal Officer Diana Cooks reported that RITA projects 2022 income tax revenue between $3.19 million and $3.65 million, up from an estimated $2.9 million this year. The committee discussed the 2022 budget, including a proposed increase in police training funds from $15,000 to $25,000, but took no formal action on the budget.

• Approved prior meeting minutes.
• Approved pay claims for November in the amount of $106,370.26, after removing a duplicate $2,775 charge.
• Recommended to Council the creation of a Website Coordinator position, with compensation set at $10,400 per year, to be formalized in December.
• Discussed but did not vote on increasing the police training budget from $15,000 to $25,000.
• Discussed the 2022 budget, including a proposed 2.5% COLA, but took no formal action.
• Discussed rolling over $2.06 million in notes for the service garage and Lake Shore Boulevard project, with no decision made.
• Agreed to hold further discussion on Fiscal Officer compensation plan, pending executive session.
• Adjourned at 6:18 p.m.

Village Council

The Village Council is meeting to consider Ordinance 4124, which recodifies certain ordinances and amends traffic and general offense codes. The Council will also review Ordinance 4125 regarding the approval of various pay claims.

• Ordinance 4124: Recodification and amendment of Traffic and General Offenses Codes
• Ordinance 4125: Approval of pay claims totaling $109,145.26
• Public Safety pay claim: All Traffic Solutions Compact Speed Lidar ($2,990.00)
• Public Safety pay claim: Best Buy Tires vehicle maintenance ($4,792.25)
• Administration pay claim: Ciro's Sewer Cleaning hydrojetting ($2,775.00)

The Village Council unanimously approved Ordinance 4124, the annual recodification and update of the Codified Ordinances to conform with state law. It also unanimously approved Ordinance 4125, authorizing payment of claims totaling $106,370.26. No other substantive decisions were made; a proposed raise for the Magistrate remains pending for Finance Committee discussion next month.

• Approved Ordinance 4124 (recodification of ordinances) by unanimous roll-call vote.
• Approved Ordinance 4125 (payment of claims totaling $106,370.26) by unanimous roll-call vote.
• Adjourned the meeting at 7:17 p.m. by unanimous vote.

Village Council Committee of the Whole

The Village Council Committee of the Whole is reviewing proposed amendments to Building Code Chapter 1319. These changes would require occupancy permits, inspections, and registration for all rental dwelling units and accessory living quarters. The meeting also includes a presentation by GPD Group regarding a needs analysis for a proposed City Center development at 11404 Lake Shore Blvd.

• Proposed amendments to Building Code Chapter 1319 requiring occupancy permits for rentals
• New requirement for rental property registration and filing of Rental and Tenant Notification Reports
• Mandatory inspections for rental dwelling units and accessory living quarters prior to permit issuance
• GPD Group presentation on needs analysis for a City Center complex at 11404 Lake Shore Blvd
• Discussion of potential consolidation of Village Hall, Police Station, and Recreation Department

The Committee of the Whole discussed a proposed amendment to the building code to establish a rental registration program, but took no formal action, with plans to review a revised draft in December. They also heard a presentation from GPD Group on a facilities study proposal, but did not vote on it. The meeting was procedural, with no formal decisions made beyond approving the previous meeting's minutes.

• Approved the minutes from the previous meeting.
• Discussed a proposed rental registration program but took no action, with plans to review a revised draft in December.
• Heard a presentation from GPD Group on a facilities study proposal but took no action.
• Adjourned the meeting.

Finance Committee

The Bratenahl Finance Committee is meeting to discuss the 2022 appropriation budget. The meeting includes a review of various department expenditures, including General Fund, Police, Recreation, and Service departments.

• Review of 2022 General Fund budget totaling $1,351,984
• Review of 2022 Police budget totaling $2,344,023
• Review of 2022 Recreation budget totaling $177,239
• Review of 2022 Service department budget totaling $773,476
• Review of Fund 2071 expenses including $180,451 for Chagrin Valley Dispatch

The Bratenahl Finance Committee reviewed proposed 2022 budgets for service, recreation, police, and administration departments. The committee voted to recommend spending $5,400 from 2021 funds for Guide Studio to design and prepare bid packages for new gateway signs. No final budget was approved; the committee will continue fund-level reviews at a future meeting.

• Approved recommendation to spend $5,400 for sign design and bid package (unanimous)
• Reviewed 2022 budget proposals for service, recreation, police, and administration
• Discussed replacing skid-steerer and Ford F250 from special revenue fund
• Discussed new Axon body camera system, weapons, and dash cams for police
• Discussed creating new website coordinator position for Angela Fernandes

Architectural Review Board

The Architectural Review Board is meeting to review three property matters: an appeal of a fence permit at 12345 Lakeshore Blvd., a roof alteration at 329 Corning Dr., and a preliminary review of exterior alterations at 100 Bratenahl Rd. The board will also take up routine items like minutes approval and a building department update.

• Appeal to fence permit at 12345 Lakeshore Blvd.
• Roof alteration at 329 Corning Dr.
• Exterior alterations (preliminary review) at 100 Bratenahl Rd.

The Architectural Review Board approved an appeal for a fence permit at 12345 Lake Shore Boulevard, allowing a vineyard trellis with wooden posts and wires, despite a neighbor's objection. The board tabled a roof alteration request at 329 Corning Drive, asking the applicant to consult an architect and return with revised plans. Preliminary approval was granted for an exterior alteration at 100 Bratenahl Road, including a masonry fireplace, new windows, a door, and a hot tub.

• Approved vineyard trellis appeal at 12345 Lake Shore Blvd (3-0)
• Tabled roof alteration at 329 Corning Drive
• Granted preliminary approval for exterior alteration at 100 Bratenahl Rd

Finance Committee

The Bratenahl Finance Committee is meeting to discuss several financial matters, including a resolution to extend the Cuyahoga County inmate board and care contract through 2022, an ordinance to renew the village's legal counsel contract with Matty, Henrikson & Greve LLC, and approval of pay claims totaling $136,494.70. The committee will also hear the fiscal officer's report and discuss marketing fund usage and HR proposals.

• Resolution 1237: Extends Cuyahoga County inmate board and care contract through Dec 31, 2022, at $122.12 per inmate per day
• Ordinance 4122: Renews Matty, Henrikson & Greve LLC as legal counsel, with $1,800 monthly retainer and $140,000 annual cap for 2022-2023
• Ordinance 4123: Approves pay claims totaling $136,494.70, including $36,842.59 for collision repair to 2019 Tahoe
• Discussion on utilization of village marketing funds and marketing process
• Clemans-Nelson HR proposal(s) to be considered

The Bratenahl Finance Committee recommended approval of Ordinance 4123 (pay claims, amended to remove a $720 duplicate), Resolution 1237 (no increase in per-day fee for facility use), Resolution 1238 (purchase of two Chevy Tahoes), and Ordinance 4122 (contract with Village Solicitor David Matty, fees unchanged). The committee also discussed but did not vote on a $6,000 personnel policy manual proposal, agreeing to seek multiple quotes. No final decisions were made; all recommendations go to Council for passage.

• Recommended Ordinance 4123 (pay claims) to Council, amended to remove $720 duplicate (2-0)
• Recommended Resolution 1237 (facility use fee, no increase) to Council (2-0)
• Recommended Resolution 1238 (purchase of two Chevy Tahoes) to Council (2-0)
• Recommended Ordinance 4122 (Village Solicitor contract, fees unchanged) to Council (2-0)
• Agreed to seek multiple quotes for $6,000 personnel policy manual proposal (no vote)

Village Council

The Bratenahl Village Council is meeting to consider three items: a resolution authorizing an amendment to the Cuyahoga County inmate board and care contract, an ordinance approving a contract with law firm Matty, Henrikson & Greve LLC as legal counsel, and an ordinance approving pay claims totaling $136,494.70. The meeting also includes reports from the Mayor's Court, General Assembly, and Clerk, and may enter executive session.

• Resolution 1237: Amends Cuyahoga County inmate contract, extending term through Dec 31, 2022 at $122.12 per inmate per day
• Ordinance 4122: Approves Matty, Henrikson & Greve LLC as legal counsel with $1,800/month retainer, capped at $140,000/year for 2022-2023
• Ordinance 4123: Approves pay claims totaling $136,494.70, including $51,057.83 for public safety and $63,920.18 for administration
• Pay claims include $36,842.59 to Sunnyside Chevy Collusion for repair to 2019 Tahoe
• Pay claims include $8,765.75 to Matty, Henrikson & Greve LLC for professional services

The Bratenahl Village Council approved several resolutions and ordinances, including the purchase of two 2021 Chevrolet Tahoes for the Police Department from Karl Chevrolet, renewing the contract with Cuyahoga County for prisoner board and care for 2022, and appointing Matty, Henrikson & Greve, LLC as legal counsel. The council also approved paying claims totaling $135,774.70 and entered executive session to discuss threatened or imminent litigation, returning to open session with no report. The meeting adjourned at 7:14 p.m.

• Approved Resolution 1237 renewing Cuyahoga County prisoner board and care contract for 2022 (6-0)
• Approved Resolution 1238 authorizing purchase of two 2021 Chevrolet Tahoes for Police Department from Karl Chevrolet (6-0)
• Approved Ordinance 4122 appointing Matty, Henrikson & Greve, LLC as legal counsel (6-0)
• Approved Ordinance 4123 paying claims totaling $135,774.70 (6-0)
• Approved minutes from Special Council meeting of September 22 (5-0, 1 abstention)
• Moved into executive session for threatened or imminent litigation, returned to open session with no report

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to hold discussions regarding a Facilities Plan and police staffing levels. No formal votes or decisions are listed on this agenda.

• Discussion: Facilities Plan
• Discussion: Police Staffing

The Committee of the Whole met to discuss police recruitment and retention challenges, including the decision to pursue lateral transfers to expand the applicant pool. The Mayor and Police Chief outlined plans to hire a consultant for a new police station and administrative offices, with Finance Chair Puffenberger agreeing to consider funding. No formal votes were taken on these topics; the only action was approving the September 22 minutes (5-0, with one abstention corrected).

• Approved September 22 meeting minutes (5-0, one abstention)
• Discussed implementing lateral transfers for police hiring
• Agreed to consider hiring a consultant for new police station
• Adjourned at 6:35 p.m. (6-0)

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to handle routine business, including approving minutes and discussing old and new items. Old business covers the Eddy Road median and Dog Park fencing, while new business includes a Level 1 Risk Assessment, a Zoom meeting with ODOT, and an appropriation. The agenda is largely procedural with no specific dollar amounts or detailed proposals listed.

• Eddy Road median discussion
• Dog Park fencing update
• Level 1 Risk Assessment
• Zoom meeting with ODOT
• Appropriation item

The Shade Tree Commission approved the August 16, 2021 meeting minutes. Chair Jeanne Lyons reported that a $22,519 grant request was submitted to the Urban Canopy Restoration program for tree removals, pruning, and injections. The commission also discussed ongoing litigation on dog park fencing and a productive ODOT meeting about Eddy Road median tree planting. No other substantive decisions were made.

• Approved August 16, 2021 meeting minutes (unanimous)
• Submitted grant request for $22,519 to Urban Canopy Restoration program
• Adjourned meeting at 6:10 PM (unanimous)

Public Improvements Committee

The Bratenahl Public Improvements Committee will meet to discuss NOPEC fund projects, review the status of 2021 infrastructure and building projects, and discuss the scope of architectural/engineering contracts for 2022. The meeting is open to the public and includes standard procedural items like approval of prior minutes.

• NOPEC Fund Projects discussion
• 2021 Public Improvement Infrastructure/Building Projects & Repairs Update
• 2022 Architectural/Engineering Contract scope discussion

The Public Improvements Committee recommended awarding the Village Hall painting contract to Phoenix Painting, LLC for $29,972.00, concurring with the mayor's recommendation. The committee also agreed to recommend renewing the Van Auken Akins Architects contract for 2022. No formal votes were taken; decisions were made by consensus.

• Recommended Phoenix Painting, LLC for Village Hall painting at $29,972.00
• Recommended renewal of Van Auken Akins Architects contract for 2022
• Approved minutes from August 5 and September 2, 2021 meetings
• Concurred with mayor to delay fence installation until after Lakehurst HOA shoreline work

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes, debrief the Shredding Day event, plan Halloween parties, and discuss the budget. The agenda is routine and contains no major decisions or public hearings.

• Shredding Day debrief
• Halloween Parties planning
• Budget Discussion

The Parks and Recreation Commission tabled the August 4, 2021 meeting minutes until November's meeting and approved the September 1st meeting minutes. They also debriefed on upcoming events, including a Rite Aid shot clinic, Sharpening Day, Halloween parties, and a rescheduled distillery tasting. The meeting adjourned at 6:17pm.

• Tabled August 4, 2021 meeting minutes until November's meeting.
• Approved September 1st meeting minutes.
• Debriefed on upcoming events: Rite Aid Shot Clinic (Oct 12), Sharpening Day (Oct 16), Halloween parties (Oct 30), and Seven Brothers Distillery Tasting (rescheduled to Nov 4).

Finance Committee

The Bratenahl Finance Committee is meeting to consider several resolutions and ordinances, including accepting tax rates from the Cuyahoga County Budget Commission, authorizing agreements with NEORSD for storm sewer and catch basin work, and paying claims. The committee will also discuss the use of village marketing funds.

• Resolution 1233: Accepting amounts and rates from Cuyahoga County Budget Commission for 2022 tax levies
• Resolution 1234: Authorizing mayor to enter into NEORSD Community Cost-Share Agreement for Storm Sewer Repair Project on Bratenahl Road (up to $30,000)
• Resolution 1235: Authorizing mayor to enter into NEORSD agreement for catch basins
• Ordinance 4121: Pay claims
• Discussion of village marketing funds utilization

The Finance Committee voted to recommend Resolution 1232 to Council with the transfer amount reduced from $91,200 to $50,000 for ADA improvements (ramp/elevator) at the recreation building. They also recommended several other resolutions, including accepting the 2021 asphalt paving bid and sewer reimbursements. All votes were unanimous (3-0).

• Recommended Resolution 1232 as amended, reducing transfer from Parks and Recreation fund to general fund from $91,200 to $50,000 (3-0)
• Recommended Resolution 1233 accepting Cuyahoga County Budget Commission tax rates (3-0)
• Recommended Resolution 1236 accepting Chagrin Valley Paving bid of $49,528.50 for 2021 asphalt program (3-0)
• Recommended Resolution 1234 for $30,000 storm sewer repair reimbursement (3-0)
• Recommended Resolution 1235 for $22,000 catch basin repair reimbursement (3-0)
• Recommended Ordinance 4121 for pay claims totaling $109,808.03 (3-0)

Village Council

The Bratenahl Village Council will hold a public hearing and vote on eight zoning code amendments (Ordinances 4110-4117) that update definitions, procedures, and regulations for residential districts, fences, and plat approval. The council will also consider resolutions to transfer $91,200 from the Parks and Recreation Fund to the General Fund for ADA accessibility construction, and to enter into agreements with NEORSD for storm water and catch basin work. Additionally, the council will vote on the appointment of Lt. Charles F. LoBello as Chief of Police, with a swearing-in ceremony scheduled.

• Appointment of Lt. Charles F. LoBello as Chief of Police (Ordinance 4120)
• Resolution 1232: Transfer $91,200 from Parks and Recreation Fund (2041) to General Fund (1000) for ADA accessibility construction
• Resolution 1234: Authorize agreement with NEORSD for storm water
• Resolution 1235: Authorize agreement with NEORSD for catch basins
• Public hearing on Ordinances 4110-4117 amending zoning code chapters on definitions, residential districts, fences, and plat approval

The Bratenahl Village Council approved a series of zoning code amendments (Ordinances 4110-4114, 4116, 4117) and tabled Ordinance 4115 on tree removal due to enforcement concerns. They also confirmed Chuck LoBello as Chief of Police, approved a $109,808.03 claims payment, and authorized agreements with the sewer district and a paving bid.

• Approved Chuck LoBello as Chief of Police (5-0)
• Passed zoning amendments 4110-4114, 4116, 4117 (5-0 each)
• Tabled Ordinance 4115 on tree removal (5-0)
• Approved Resolution 1232 to transfer $50,000 from Parks and Recreation Fund to General Fund (5-0)
• Approved Resolution 1233 for tax levies (5-0)
• Approved Resolutions 1234 and 1235 for sewer district cost-share agreements (5-0)
• Approved Resolution 1236 accepting Chagrin Valley Paving bid (5-0)
• Approved Ordinance 4121 for claims payment of $109,808.03 (5-0)

Village Council

The special meeting was called solely to enter executive session to discuss pending litigation. Council voted unanimously to enter and later to return to open session, then adjourned without any substantive public decisions.

• Motion to enter executive session for pending litigation approved (5-0)
• Motion to return to public session approved (5-0)

Public Safety Committee

The committee will discuss the process for selecting a Police Chief, Lieutenant, and Sergeant. The meeting was called by Chairman Rod Taylor.

• Discussion of the process to select Police Chief, Lieutenant, and Sargent

The Public Safety Committee met to hear Mayor Licastro explain the process for selecting a new police chief, lieutenant, and sergeant. The mayor will nominate the chief and lieutenant, and a panel will interview four officers for sergeant. No decisions or votes were made; the meeting was informational only.

• No formal decisions or votes taken at this meeting
• Mayor Licastro detailed nomination process for chief and lieutenant
• Panel to interview four officers for sergeant announced

Architectural Review Board

The Bratenahl Architectural Review Board will meet to approve minutes, hear a building department update, and act on old and new business. Old business is final approval of a fence color at 12345 Lakeshore Blvd. New business includes final approval of an in-ground pool and preliminary approval of a pool house at 12 W. Hanna Ln. Public comment is also scheduled.

• 12345 Lakeshore Blvd. - fence color selection, final approval
• 12 W. Hanna Ln. - in-ground pool, final approval
• 12 W. Hanna Ln. - pool house, preliminary approval
• Update from the Building Department

The Architectural Review Board approved the final design for an in-ground Gunite pool at 12 West Hanna Lane (Lucarelli residence), with the condition that vertical elements like column wraps, fire pits, and spa match the future pool house design. The board also approved the final fence color (black with white stucco pillars) for 12345 Lake Shore Boulevard. The pool house at 12 West Hanna Lane received only preliminary discussion, with board members urging the applicant to work with a registered architect on a more historically appropriate design.

• Approved final pool design at 12 West Hanna Lane (3-0) with caveat that vertical elements coordinate with final pool house design
• Approved final fence color selection (black fence, white stucco pillars) at 12345 Lake Shore Boulevard (3-0)
• Discussed pool house at 12 West Hanna Lane as preliminary; no vote taken, board recommended redesign with architect
• Approved minutes from previous meeting (3-0)

Public Improvements Committee

The Public Improvements Committee is meeting to approve prior minutes and receive an update on 2021 public improvement infrastructure, building projects, and repairs. No specific projects, contracts, or dollar amounts are listed in the agenda.

• Approval of prior meeting minutes
• 2021 Public Improvement Infrastructure/Building Projects & Repairs Update

The Public Improvements Committee met and discussed several ongoing projects but made no final decisions. The Lakeshore Boulevard pavement contract bids exceeded budget, so the village engineer will prepare a new bid document with alternates. The committee requested updates on shoreline restoration, Village Hall painting, and ADA compliance, and deferred approval of August minutes to October.

• Approval of August 5, 2021 minutes deferred to October meeting
• Lakeshore Boulevard pavement contract bids over budget; new bid document with alternates to be prepared
• Requested village engineer check shoreline for erosion
• Repeated request for painting quotes for Village Hall and Community Center
• Requested schedule for tuckpointing at Village Hall
• Recommended repairing recreation center parking lot and gymnasium threshold
• Noted estimate for dog park fence relocation is outstanding

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes, debrief the recent Bratenahl Days event, discuss Halloween plans, and review the budget. The agenda is routine and contains no major policy decisions or public hearings.

• Approval of prior meeting minutes
• Bratenahl Days debrief
• Halloween planning
• Budget review

The Bratenahl Recreation Commission voted unanimously against spending money on a temporary ramp or permanent lift for ADA accessibility. They also decided to defer any future recommendations on accessibility until the future of all three buildings is determined. The meeting was otherwise procedural, with minutes approved and upcoming events discussed.

• Voted unanimously no on spending for temporary ramp or permanent lift (unanimous)
• Deferred future ADA recommendations until building futures decided
• Approved June 2nd and July 7th meeting minutes
• Tabled August 4th meeting minutes until October meeting

Planning Commission

The Bratenahl Planning Commission is meeting to consider one new business item: a proposed in-ground swimming pool and accessory structure at 12 W. Hanna Lane. The agenda includes no old business. The commission may also act on any other business that properly comes before it.

• In-ground swimming pool and accessory structure at 12 W. Hanna Lane
• Proposed layout plan and fence/gate detail included in agenda materials
• Fence design must not allow passage of a 4-inch diameter sphere

The Bratenahl Planning Commission voted 5-0 to approve a proposal by Brandon Hayes for the Lucarelli residence at 12 West Hanna Lane to renovate the swimming pool and add a pool house. The approval is contingent on addressing engineer and village planner comments, reducing the structure's height to meet the 15-foot limit, and obtaining HOA and Architectural Review Board approvals. The commission noted the fence around the property meets current code, though the HOA has not yet approved it.

• Approved the Lucarelli pool and pool house project with contingencies (5-0).
• Required the applicant to address engineer and village planner comments.
• Required the pool house height to be reduced to meet the 15-foot maximum.
• Required HOA approval for the fence and accessory structure.
• Required Architectural Review Board approval before construction.
• Noted the fence around the entire property meets current building code.
• Adjourned the meeting at 6:03 p.m.

Village Council

The Village Council of Bratenahl met on August 18, 2021, to approve Resolution 1232 for a funds transfer request to the Ohio Tax Commissioner. The body also passed Ordinance 4119, authorizing the payment of $114,579.00 in claims across public safety, administration, recreation, service, and consultant categories. Additionally, the council conducted second readings on seven ordinances amending various chapters of the village code, including definitions, plat approval procedures, and residential districts.

• Ordinance 4119: Pay Claims totaling $114,579.00
• Resolution 1232: Authorizing funds transfer request to Ohio Tax Commissioner
• Ordinance 4110: Amending Chapter 1105 'Purpose and Intention'
• Ordinance 4113: Amending Chapter 1133 'Procedure for Plat Approval'
• Ordinance 4115: Amending Chapter 1155 'Residential Districts'

The Bratenahl Village Council approved pay claims totaling $114,579 and held second readings on a series of zoning and building code amendments, which will be considered for final passage at the September meeting after incorporating planner recommendations. No other substantive decisions were made; the meeting was largely procedural.

• Approved pay claims of $114,579 (5-0)
• Held second reading of Resolution 1232 to transfer $91,200 from Parks and Recreation Fund to general fund
• Held second reading of Ordinance 4110 amending Chapter 1105 (Purpose and Intention)
• Held second reading of Ordinance 4111 amending Chapter 1111 (Definitions)
• Held second reading of Ordinance 4112 amending Section 1121.02 (Functions of Planning and Zoning Code)
• Held second reading of Ordinance 4113 amending Chapter 1133 (Procedure for Plat Approval)
• Held second reading of Ordinance 4114 amending Chapter 1154 (Review Procedures for Single Family Dwellings)
• Held second reading of Ordinance 4115 amending Chapter 1155 (Residential Districts)

Finance Committee

The Bratenahl Finance Committee met on August 18, 2021, to approve Ordinance 4119, which authorizes the payment of $114,579 in claims across public safety, administration, recreation, service, and consultant categories. The committee also discussed the utilization of Village marketing funds. The agenda included standard procedural items such as the approval of prior minutes and a fiscal officer report.

• Ordinance 4119 approved $114,579 in total pay claims
• Public Safety claims totaled $20,414.74, including $11,350 for TAC RMS software
• Administration claims totaled $66,463.36
• Recreation claims totaled $8,759.41, including $2,200 for Bratenahl Days
• Consultant claims totaled $13,665.00, including $8,841 for Matty, Henrikson & Greve LLC

The Bratenahl Finance Committee held a brief meeting with one piece of legislation. It approved the July 21, 2021 meeting minutes and Ordinance 4119 for pay claims. The fiscal officer reported income tax collections exceeded budget by about $257,000, and the committee discussed marketing efforts, including potential solar-powered entrance signs using NOPEC grants.

• Approved July 21, 2021 meeting minutes (unanimous)
• Approved Ordinance 4119, pay claims (unanimous)

Village Council Committee of the Whole

The Village Council Committee of the Whole will meet to hold a discussion regarding the Facilities Plan. The meeting also includes the approval of prior meeting minutes.

• Discussion: Facilities Plan

The Committee of the Whole heard Police Lieutenant LoBello's presentation on the department's facility needs, including a proposed 15,000-square-foot station. No formal decisions were made; the meeting was informational, with discussion about possibly building a new municipal complex on the 7.43-acre site. The committee also approved the prior meeting's minutes and adjourned.

• Approved minutes of prior meeting (5-0)
• Heard Police Lieutenant's facility needs presentation (no vote)
• Discussed potential new police station or municipal complex (no action)
• Adjourned meeting (5-0)

Shade Tree Commission

The Bratenahl Shade Tree Commission will hold a meeting on August 16, 2021, to discuss tree-related matters. The agenda includes reviewing the Eddy Road median, village ash treatments, and a conservation easements report. New business involves appropriations, a maintenance contract, and specific issues regarding oaks and homes on the Liberty Street Bridge (LSB).

• Review of Eddy Road median
• Discussion of Village Ash Treatments
• Review of Village Conservation Easements Report
• Discussion of Appropriations and Maintenance contract
• Review of Oaks in front of Hanna and Hennessy home at 12606 LSB

The Shade Tree Commission approved the minutes from the July 19, 2021 meeting. They reviewed invoices for Eddy Road median clean-up ($1,947.07) and ash treatments ($2,240.00), and discussed a maintenance contract and tree removal estimates from Woodland Tree Services totaling $3,900, which require Council approval. No formal decisions were made on these items.

• Approved minutes from July 19, 2021 (all in favor)
• Reviewed Cirino Companies invoice for Eddy Road median clean-up ($1,947.07)
• Reviewed Knowles Municipal Forestry invoice for ash treatments ($2,240.00)
• Discussed Woodland Tree Services estimates ($3,900 total) pending Council approval

Economic & Community Development Committee

The Economic & Community Development Committee met on August 12, 2021, to discuss the Bratenahl Center walk-through dates and ongoing strategy work. The agenda included a community listening segment specific to the Bratenahl Center. No specific decisions, contracts, or ordinances were listed in the provided text.

• Discussion of Bratenahl Center walk-through dates
• Community Listening Segment for Bratenahl Center
• Review of ECDC Strategy Work

The Economic & Community Development Committee approved prior meeting minutes and discussed scheduling a resident walkthrough of the Bratenahl Center. They reached consensus to hold the walkthrough on Council Day (August 18, 2021) from 5-6:30 p.m., with an official notice to be posted by the Clerk of Council. No formal decisions were made on the center's future use; ideas from residents were collected for further discussion.

• Approved May 12, 2021 meeting minutes (unanimous)
• Consensus to hold resident walkthrough of Bratenahl Center on Council Day, August 18, 2021, 5-6:30 p.m.
• Consensus that Clerk of Council Diana Cooks should post official notice for the walkthrough

Architectural Review Board

The Bratenahl Architectural Review Board is meeting to review one new business item: a balcony enclosure at 12325 Lakeshore Blvd. The agenda includes call to order, attendance, minutes approval, a building department update, and public comment. No old business is listed.

• Balcony enclosure at 12325 Lakeshore Blvd. (sunroom on existing deck, non-conditioned space)
• Building department update
• Public comment period

The Architectural Review Board approved a solarium to enclose an existing second-floor balcony at 12325 Lakeshore Blvd., as submitted, with the condition that exterior lighting match existing fixtures as closely as possible. The motion passed unanimously (3-0). The board also approved the July 13, 2021 meeting minutes as amended.

• Approved balcony enclosure/solarium at 12325 Lakeshore Blvd. (3-0)
• Approved July 13, 2021 meeting minutes as amended

Public Improvements Committee

The Public Improvements Committee is meeting to discuss NOPEC funds and receive an update on 2021 infrastructure and building projects. The agenda includes standard procedural items like approving minutes and adjourning.

• Discussion of NOPEC funds
• 2021 Public Improvement Infrastructure/Building Projects & Repairs Update

The Public Improvements Committee approved delaying the installation of the lakefront fence at the north end of Bratenahl Road until after Lakehurst, the adjacent homeowners' association, completes shoreline erosion control work in October. The committee also requested that the village use the opportunity for shoreline improvements. Other items were discussed, including road and sewer repairs, NOPEC grant funds, and Recreation Center ADA compliance, but no other formal decisions were made.

• Approved delay of lakefront fence installation until after Lakehurst erosion control work (unanimous)
• Requested village pursue shoreline improvements during erosion work

Recreation Commission

The Recreation Commission met on August 4, 2021, but could not approve minutes due to lack of a quorum. They unanimously approved hiring Entertainment Enterprises to sell concessions at Bratenahl Day. The commission was also asked to review the recreation budget and begin evaluating events and changes for the 2022 budget.

• Approved hiring Entertainment Enterprises for Bratenahl Day concessions (unanimous)
• Minutes not approved due to lack of quorum

Planning Commission

The Bratenahl Planning Commission is meeting to consider a balcony enclosure at 12325 Lakeshore Blvd. The agenda includes only this new business item, along with routine approval of minutes. No old business is listed.

• Balcony enclosure at 12325 Lakeshore Blvd.

The Bratenahl Planning Commission approved a balcony enclosure at 12325 Lakeshore Boulevard, contingent on approval from the Architectural Review Board (ARB) at its next meeting. The commission also approved the minutes from the May and June meetings, with some abstentions. No other substantive decisions were made.

• Approved balcony enclosure at 12325 Lakeshore Blvd, contingent on ARB approval (5-0)
• Approved May minutes as distributed (3-0, 2 abstentions)
• Approved June minutes as distributed (4-0, 1 abstention)

Finance Committee

The Finance Committee will consider resolutions and ordinances including a $2.4 million note issuance for the service garage and Lakeshore Avenue improvements, a $91,200 fund transfer from Parks and Recreation to the General Fund for ADA construction costs, and pay claims. They will also discuss marketing fund use and potential funding for internship and HR programs.

• Ordinance 4109: Issue and sell up to $2,400,000 in notes for service garage/salt shed ($2M) and Lakeshore Avenue improvements ($400K)
• Resolution 1232: Transfer $91,200 from Parks and Recreation Fund (2041) to General Fund (1000) for ADA accessibility construction
• Ordinance 4118: Pay claims
• Discussion: Utilization of Village marketing funds
• Discussion: Potential funding requirements for internship and HR programs

The Finance Committee voted to recommend Resolution 1232 for first reading, which proposes transferring $91,200 from the Parks and Recreation fund to the general fund for building and ADA upgrades. The Fiscal Officer recommended against approval due to tight fund balances, and the committee discussed cheaper temporary ADA solutions, such as a ramp and portable toilet. The committee also recommended Ordinance 4109 for note rollover and Ordinance 4118 for pay claims totaling $2,561,917.78.

• Approved minutes from the June 9 special meeting and June 16 regular meeting.
• Recommended Resolution 1232 for first reading, delaying the $91,200 transfer decision.
• Recommended Ordinance 4109 to rollover the note, not issuing bonds.
• Recommended Ordinance 4118 for pay claims of $2,561,917.78, including note rollover and interest.
• Discussed temporary ADA compliance options, including a ramp and portable toilet, with drawings to be presented at a future Public Improvements meeting.
• Discussed marketing funds, including website upgrade, social media platforms, and gateway signs, with no formal action taken.
• Discussed HR and internship expansion, with a plan to post for a new legal intern by early December.
• Adjourned at 6:19 p.m.

Village Council

The Bratenahl Village Council is meeting to consider a $2.4 million note issuance for a service garage and Lakeshore Avenue improvements, plus a $91,200 fund transfer and a series of zoning code amendments. The agenda includes first readings of multiple ordinances and a resolution for the fund transfer.

• Resolution 1232: Transfer $91,200 from Parks and Recreation Fund to General Fund for ADA construction costs
• Ordinance 4109: Issue up to $2,400,000 in notes for service garage ($2M) and Lakeshore Avenue improvements ($400K)
• Ordinances 4110-4117: First readings amending zoning chapters on definitions, plat approval, residential districts, and fences
• Ordinance 4118: Pay claims

Council passed Ordinance 4109 authorizing up to $2.4 million in notes for equipping the service garage and salt storage shed and improving Lakeshore Avenue. It also approved $2,561,917.78 in claims (Ordinance 4118) and a $24,000 interest payment. Dr. James Leslie was confirmed to the Shade Tree Commission. Several zoning code updates were introduced for first reading.

• Approved $2.4M notes for service garage and Lakeshore Ave improvements (6-0)
• Approved $2,561,917.78 in claims (6-0)
• Approved $24,000 interest payment (6-0)
• Confirmed Dr. James Leslie to Shade Tree Commission (6-0)
• Approved motion to release Darby lawsuit legal costs (6-0)
• Moved to obtain quotes for Village Hall painting (6-0)
• Introduced 8 zoning code ordinances for first reading
• Entered executive session for pending litigation

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting to discuss the Facilities Plan. The agenda includes approval of prior meeting minutes and a discussion item on the facilities plan, with no other substantive business listed.

• Discussion: Facilities Plan

The Committee of the Whole heard a detailed review of Village Hall, the Barbara Byrd-Bennett Center, and the Community Center from construction attorney Russell O'Rourke, who recommended demolishing Village Hall and the Barbara Byrd-Bennett Center and building a new multipurpose facility on the Barbara Byrd-Bennett property. No decisions were made; the council agreed to schedule a resident tour and future meetings to gather input, with a bond issue expected by 2023.

• Approved prior meeting minutes (6-0)
• Heard facilities review by Russell O'Rourke (no vote)
• Agreed to schedule a Committee of the Whole meeting and resident tour of facilities in August (no formal vote)
• Adjourned Committee of the Whole (unanimous)

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting to approve prior minutes, introduce candidates, and vote on a new commissioner. They will also discuss the Eddy Road median, village ash tree treatment, conservation easements, and a nursery trip.

• Approval of minutes from May 17, 2021
• Introduction of Shade Tree Commission candidates
• Discussion of Eddy Road median
• Village Ash Treatment update
• Vote on new commissioner

The Bratenahl Shade Tree Commission approved Dr. Leslie as a new commissioner by unanimous vote, but rejected Nancy with no votes in favor. The commission also approved the minutes from May 17, 2021, and discussed the Eddy Road median, WRLC tour, and potential tree species for future inventory.

• Approved minutes from May 17, 2021, unanimously
• Voted unanimously to appoint Dr. Leslie as new commissioner
• Voted against appointing Nancy as new commissioner (no votes in favor)
• Discussed Eddy Road median plans and maintenance concerns
• Discussed WRLC tour of protected areas and new signage
• Considered tree species for inventory: Slender Silhouette Sweetgums, Rejoice Crabapple, Starlight Crabapple, Frontier Elm, Sycamore Maples

Architectural Review Board

The Bratenahl Architectural Review Board is meeting to review two old business items: a new single-family dwelling at SL 6 Lakehurst Dr. and a fence and gate at 12345 Lakeshore Blvd. No new business is listed. The board will also approve minutes, hear a building department update, and take public comment.

• SL 6 Lakehurst Dr. — new single-family dwelling review
• 12345 Lakeshore Blvd. — fence and gate review
• Building department update
• Approval of minutes
• Public comment

The Architectural Review Board approved the exterior finishes and site layout for a new single-family dwelling on Sublot 6, Lakehurst Drive, with specific materials and colors. The board also approved the front fence and gate for 12345 Lake Shore Boulevard, contingent on the applicant submitting color chips for final approval, and approved the side fence design. No new business was discussed, and the meeting adjourned at 6:40 p.m.

• Approved the building exterior finishes and site layout for Sublot 6, Lakehurst Drive, as presented, including Hardie Cedarmill gray slate siding, white windows and trim, GAF pewter gray shingles, and Echo Ridge Country Ledgestone cultured stone.
• Approved the front fence and gate design for 12345 Lake Shore Boulevard, with the condition that the applicant submit color chips for the piers (to match arctic white cultured stone) and railings (to match darker gray tones in the stone) for final approval.
• Approved the side fence (Omega architectural fence) for 12345 Lake Shore Boulevard as presented, with no objections from the board.
• Approved the minutes from the previous meeting.
• No new business was brought before the board.

Recreation Commission

The Bratenahl Recreation Commission is meeting to approve prior minutes and discuss upcoming events including Bratenahl Days, Music in the Park, and a beer tasting, along with the budget. The meeting is called by Chairman David Kozinski and is open to the public.

• Approval of prior meeting minutes
• Discussion of Bratenahl Days
• Planning for Music in the Park event
• Planning for Beer Tasting event
• Budget review

The Parks and Recreation Commission tabled the June 2, 2021 meeting minutes until the August meeting. They discussed upcoming events including a DJ and karaoke night on July 23rd, Bratenahl Days on August 21st, a Seven Brothers Distillery tasting on September 23rd, and a Shred and Sharpen event on October 2nd. No formal decisions were made on these items.

• Tabled the June 2, 2021 meeting minutes until the August meeting.
• Discussed upcoming events: DJ & Karaoke in the Park (July 23rd), Bratenahl Days (August 21st), Seven Brothers Distillery Tasting (September 23rd), and Shred and Sharpen (October 2nd).
• Noted that Halloween and Holiday party will be considered later.
• Adjourned the meeting at 6:15pm.

Public Improvements Committee

The Bratenahl Public Improvements Committee is meeting to review the status of 2021 infrastructure, building projects, and repairs. The agenda includes routine items like approving prior minutes, with the main discussion focused on project updates.

• 2021 Public Improvement Infrastructure/Building Projects & Repairs Update
• Approval of prior meeting minutes

The Public Improvements Committee recommended that the service department repair holes in the Bratenahl Center roof as a temporary measure, and that the village's architecture firm be consulted to determine the minimum necessary work. The committee also discussed the need to determine whether the Cleveland Metropolitan School District will exercise its lease option for the building, and recommended discussing this in the July Committee of the Whole meeting. No formal decisions were made on other agenda items; most were updates or requests for further information.

• Recommended temporary roof repair for Bratenahl Center, with consultation from the village architecture firm.
• Recommended discussing the Cleveland Metropolitan School District lease option in the July Committee of the Whole meeting.
• Approved the March 4, 2021 minutes.
• Adjourned the meeting at 7:10 PM.

Planning Commission

The Bratenahl Planning Commission will consider proposed amendments to the Zoning and Building Codes, including changes to definitions, lot and yard regulations, accessory structures, fences, and swimming pool covers. The commission will also review a new single-family dwelling application at SL 6 Lakehurst. The meeting is held via Zoom on June 23, 2021.

• Proposed code amendments include new definitions for 'recreational vehicle' and 'building envelope'
• Changes to family definition to comply with Fair Housing requirements
• New regulations for accessory structures, including setbacks and height limits
• Amendments to fence regulations for shoreline setback areas
• Pool covers may be allowed in lieu of fences on lots abutting Lake Erie

The Bratenahl Planning Commission approved a proposed two-story residence at 6 Lakehurst, contingent on Architectural Review Board approval and tree protection measures. The Commission also unanimously approved a series of zoning code amendments, pending clarification on fence approval authority, to be forwarded to Council for public hearing.

• Approved 6 Lakehurst two-story residence, contingent on ARB approval and tree protection (unanimous)
• Approved zoning code amendments across multiple chapters, contingent on clarifying fence approval process (unanimous)
• Tabled approval of previous meeting minutes until next meeting

Finance Committee

The Bratenahl Finance Committee is meeting virtually to consider three items: adopting the Alternative Tax Budget for fiscal year 2022, increasing employee COLA percentages for 2020 and 2021, and approving a list of pay claims totaling $140,801.74. The meeting also includes approval of prior minutes and any other business.

• Resolution 1230: Adopting the 2022 Alternative Tax Budget, requesting $1,029,000 in tax levies
• Ordinance 4107: 2.5% COLA increase for all current employees for 2020 and 2021, retroactive to July 1, 2021
• Ordinance 4108: Pay claims totaling $140,801.74, including $15,249.17 for public safety and $86,110.01 for administration
• 2022 budget shows $8,606,556.07 in total estimated resources and $6,802,913.44 in estimated expenditures
• General Fund projected balance of $862,690.79 at end of 2022

The Bratenahl Finance Committee voted to recommend Ordinance 4107, which authorizes a 2.5% cost-of-living adjustment (COLA) for all current employees, retroactive to January 1, 2020, with an estimated total impact of about $111,000. The committee also recommended Resolution 1230 (alternative tax budget for FY2022) and Ordinance 4108 (pay claims) for Council passage. The COLA discussion included funding sources (general fund, restricted police fund, anticipated federal funds) and a broader conversation about staffing needs, particularly a potential full-time Public Records Officer.

• Recommended Resolution 1230 (alternative tax budget FY2022) to Council (unanimous)
• Recommended Ordinance 4107 (2.5% COLA retroactive to Jan 1, 2020) to Council, with funds from general fund and restricted police fund (unanimous)
• Recommended Ordinance 4108 (pay claims) to Council (unanimous)
• Approved May 19 Finance Committee minutes (unanimous)

Village Council

The Bratenahl Village Council is meeting virtually to consider several resolutions and ordinances, including approving a lot split and road dedication for the Hamlet Court condominiums, adopting the 2022 alternative tax budget, confirming a zoning variance for a home generator, and authorizing 2.5% COLA increases for employees for 2020 and 2021. The council will also approve a list of claims for payment.

• Resolution 1228: Approve Hamlet Land Co. lot split of PPN 631-06-005 into two blocks
• Resolution 1229: Accept dedication of Lakeshore Boulevard right-of-way portion of PPN 631-06-005
• Resolution 1230: Adopt 2022 Alternative Tax Budget with $1,029,000 in tax requests
• Resolution 1231: Confirm zoning variance for backup generator at 191 Bratenahl Road
• Ordinance 4107: 2.5% COLA increase for all employees for 2020 and 2021

Council unanimously approved Resolution 1228, allowing Hamlet Land Company to split a parcel in the Hamlet Court planned residential development, and Resolution 1229, accepting dedication of a portion of that parcel in the Lake Shore Boulevard right-of-way. Also approved were the 2022 alternative tax budget (Resolution 1230), a zoning variance for a backup generator at 191 Bratenahl Road (Resolution 1231), a COLA increase for employees (Ordinance 4107), and payment of claims totaling $140,801.74 (Ordinance 4108). The meeting was held via Zoom, and the mayor reported on state budget discussions and supply chain delays affecting village projects.

• Approved Resolution 1228 (Hamlet Court lot split) unanimously
• Approved Resolution 1229 (dedication of right-of-way portion) unanimously
• Approved Resolution 1230 (2022 alternative tax budget) unanimously
• Approved Resolution 1231 (generator variance at 191 Bratenahl Road) unanimously
• Approved Ordinance 4107 (COLA increase for employees) unanimously
• Approved Ordinance 4108 (pay claims totaling $140,801.74) unanimously

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting virtually to discuss a proposal from Clemans, Nelson & Associates to create or revise village position descriptions. The proposal, submitted to Mayor Licastro, outlines benefits, methodology, and an estimated cost of $1,969 to $2,745. No final decision is on the agenda; it is a discussion item.

• Discussion of Clemans, Nelson & Associates proposal for position descriptions
• Estimated project cost: $1,969-$2,745 plus $120 in expenses
• Proposal includes job-task analysis and FLSA classification review
• Virtual meeting via Zoom on June 16, 2021 at 6:00 PM
• Approval of prior meeting minutes

The Committee of the Whole discussed a resident's assessment of Village facilities, which suggested that renovating the old high school, Village Hall, and Community Center could cost $9-11 million, possibly making new construction more economical. No decisions were made on facilities; the discussion was informational. Council approved a $2,745 contract with Clemans Nelson for job descriptions, with a request for a broader HR proposal covering hiring practices and performance evaluations.

• Approved $2,745 job description contract with Clemans Nelson (unanimous)
• Requested Clemans Nelson to prepare broader HR proposal covering hiring, background checks, and performance evaluations

Board of Zoning Appeals

The Board of Zoning Appeals will consider a request to install a permanent generator in the front yard of a residence. The applicant proposes placing the unit near existing gas and electrical meters behind landscaping to screen it from neighbors' views.

• Variance request for generator location at 191 Bratenahl Rd
• Proposed installation by Shepp Electric - Generator Systems Division

The Bratenahl Board of Zoning Appeals voted 5-0 to recommend approval of a variance allowing a freestanding generator in the front yard at 191 Lakehurst, with the condition that additional landscaping/screening be installed. The recommendation will go to Village Council for final approval. The board also discussed potential code amendments regarding generator testing times.

• Recommended approval of front-yard generator variance at 191 Lakehurst (5-0)
• Added condition requiring additional landscaping/screening at generator installation
• Discussed possible code amendments for generator testing time restrictions

Finance Committee

The Bratenahl Finance Committee will discuss rolling over a $2.4 million note due August 12, 2021, into a new Series 2021 note, along with the fiscal officer's report and the second half budget including employee compensation. The meeting is virtual and open to the public.

• Discussion of $2,400,000 note rollover vs. bond issue
• Proposed Series 2021 notes: $2.4M, sale July 29, closing August 11, 2021
• Fiscal Office Report
• Second half budget/appropriation including employee compensation

The Bratenahl Finance Committee recommended a 5% cost-of-living adjustment (COLA) for all village employees, retroactive to January 1, 2020, to cover the years 2020 and 2021. The committee also recommended rolling over the village's $2.4 million bond anticipation note, which matures August 12, 2021, for another year. Both recommendations will be forwarded to the full Council for a vote.

• Recommended 5% COLA for all employees, retroactive to Jan. 1, 2020 (2-0)
• Recommended rolling over $2.4M bond anticipation note for another year (2-0)
• Delayed discussion on employee compensation restructuring to September 2021

Architectural Review Board

The Bratenahl Architectural Review Board will hold a virtual meeting to review two new business items: a pergola and landscape improvements at 8 Hanna Ln., and a preliminary discussion for a new home at SL 6 Lakehurst Dr. The board will also handle routine matters like approving minutes and receiving a building department update. No old business is listed.

• 8 Hanna Ln. — pergola and landscape improvements
• SL 6 Lakehurst Dr. — new home preliminary discussion
• Approval of minutes
• Update from the building department
• Public comment

The Bratenahl Architectural Review Board approved the pergola, built-in seating, fire feature, sandstone terrace, and landscaping plan for 8 Hanna Lane as submitted. The board also discussed a preliminary proposal for a new home at Sublot 6, Lakehurst Drive, offering design feedback but taking no formal action. The meeting was conducted via Zoom and adjourned at 5:35 p.m.

• Approved 8 Hanna Lane pergola and landscape improvements (3-0)
• Reappointed Judy McGlinchy as chair of the Architectural Review Board (3-0)
• Approved meeting minutes from last session (3-0)

Recreation Commission

The Bratenahl Recreation Commission is meeting virtually to discuss and potentially act on Bratenahl Days events, including Music in the Park and Beer Tasting, as well as a Recreation Fund transfer. The agenda is brief and includes standard procedural items like call to order and adjournment.

• Discussion of Bratenahl Days events: Music in the Park
• Discussion of Bratenahl Days events: Beer Tasting
• Recreation Fund transfer

The Bratenahl Recreation Commission approved the transfer of recreation funds to the general fund, with the condition that dollar-for-dollar be returned in direct improvements to the Community Center within two years. The commission also approved keeping summer hours at the center unchanged and set August 21 (rain date August 22) for a scaled-back Bratenahl Days festival. No other substantive decisions were made.

• Approved transfer of recreation funds to general fund with caveat that dollar-for-dollar returns in improvements within two years (8-0)
• Approved keeping Rec Center summer hours unchanged (closing at 7 p.m. Mon-Thu) (6-0)
• Set August 21, 2021 (rain date August 22) for Bratenahl Days festival
• Approved minutes as corrected (motion carried)

Planning Commission

The Planning Commission is reviewing an application from Hamlet Land Co., Inc. to split parcel 631-06-005 into two blocks. The proposal includes dedicating a portion of the land in the Lakeshore Boulevard right-of-way to the Village of Bratenahl.

• Lot split of PPN 631-06-005 into Block A (undeveloped portion of Hamlet Court) and Block B (private right-of-way)
• Dedication of Lakeshore Boulevard right-of-way portion to the Village
• Establishment of a private right-of-way for Hamlet Court private street

The Bratenahl Planning Commission unanimously approved a lot split and dedication plat for Hamlet Court, which conveys a parcel under Lake Shore Boulevard to the Village and the Hamlet Court roadway to the condominium association. The action does not alter the 1995 preliminary plan, and will require two pieces of council legislation for final approval.

• Approved Hamlet Court lot split and dedication plat (unanimous)
• Accepted dedication of 40-foot strip along Lake Shore Boulevard to Village
• Conveyed Hamlet Court roadway to Hamlet Court Condominium Association

Public Records Commission

The Bratenahl Public Records Commission will meet virtually to review public records eligible for destruction under the village's retention policy and recommend them to the Ohio Historical Connection for approval. The agenda includes routine items like call to order, roll call, and approval of prior minutes.

• Review public records eligible for destruction under village retention policy
• Recommend eligible records to Ohio Historical Connection for destruction approval
• Virtual meeting via Zoom on May 26, 2021 at 10:00 AM

The Public Records Commission approved sending eligible court records to the Ohio Historical Connection for destruction, pending a public review by Pat Meade. The commission also voted to amend the village's record retention schedule to include pass-through (remand) case files, subject to review by the Law Director and Ohio Historical Connection.

• Approved sending eligible court records to Ohio Historical Connection for destruction (4-0)
• Amended record retention schedule to include pass-through/remand case files (4-0)
• Approved prior meeting minutes as offered (3-0)
• Adjourned meeting at 10:18 a.m.

Finance Committee

The Bratenahl Finance Committee is meeting virtually to discuss and vote on several financial matters, including a $66,000 settlement payment to Andrew Kesselem and Pat Meade-Kesselem, a fund transfer from Parks and Recreation to the General Fund, and the repeal of a prior grant resolution. The committee will also consider appointing a member to the Local Board of Tax Review and approving routine pay claims.

• Resolution 1222: Authorize transfer from Parks and Recreation Fund (2041) to General Fund (1000)
• Resolution 1223: Repeal Resolution 1136 to remove Village as grant recipient for stream restoration project
• Resolution 1224: Appoint John Scanlan to Local Board of Tax Review for two-year term
• Resolution 1226: Approve $66,000 settlement with Andrew Kesselem and Pat Meade-Kesselem, including release of claims related to a June 2020 citation
• Ordinance 4106: Pay claims

The Bratenahl Finance Committee met via Zoom and recommended several resolutions to council. They approved a motion directing the Fiscal Officer to prepare a transfer of $91,200 (80% of $114,000) from the recreation fund to the general fund, and recommended Resolution 1222 to authorize that preparation. They also recommended repealing Resolution 1136 for the Nine Mile Creek project, appointing John Scanlan to the Local Board of Tax Review, approving a $66,000 settlement with Andrew and Pat Meade Kesseleman, and approving pay claims totaling $113,448.75. No substantive decisions were made on Village Hall or Bratenahl Center repairs, which remain on hold pending bids and a facilities study.

• Directed Fiscal Officer to prepare transfer of $91,200 from recreation fund to general fund (2-0)
• Recommended Resolution 1222 to council (2-0)
• Recommended repeal of Resolution 1136 for Nine Mile Creek grant (2-0)
• Recommended appointment of John Scanlan to Local Board of Tax Review (2-0)
• Recommended Resolution 1226, $66,000 settlement with Kesseleman (2-0)
• Recommended pay claims Ordinance 4106, $113,448.75 (2-0)

Village Council

The Bratenahl Village Council is meeting virtually to consider several resolutions and one ordinance. Key items include approving a $66,000 settlement and release of claims with Andrew Kesselem and Pat Meade-Kesselem related to a 2020 citation, transferring funds from the Parks and Recreation Fund to the General Fund, repealing a prior grant resolution, appointing a member to the Local Board of Tax Review, and confirming a zoning variance approval. The council will also pay claims.

• Resolution 1226: Approve $66,000 settlement release with Andrew Kesselem and Pat Meade-Kesselem over 2020 citation at 12195 Coit Road
• Resolution 1222: Authorize transfer of funds from Parks and Recreation Fund (2041) to General Fund (1000)
• Resolution 1223: Repeal Resolution 1136 to remove Village as grant recipient for stream restoration project
• Resolution 1224: Appoint John Scanlan to Local Board of Tax Review for two-year term
• Resolution 1227: Confirm BZA approval of variance requests for property at 10400 Brighton Road

The Bratenahl Village Council approved several resolutions, including a fund transfer from Parks and Recreation to the General Fund, the appointment of Bill Childs to the Architectural Review Board, and a zoning variance for 10400 Brighton Road. The council also approved a release of claims with Andrew Kesselem and Pat Meade-Kesselem, and authorized payment of claims totaling $113,448.75.

• Approved Resolution 1222 authorizing fund transfer from Parks and Recreation Fund (2041) to General Fund (1000) (unanimous)
• Approved Resolution 1223 repealing Resolution 1136 (unanimous)
• Approved Resolution 1224 appointing John Scanlan to Local Board of Tax Review (unanimous)
• Approved Resolution 1226 releasing all claims with Andrew Kesselem and Pat Meade-Kesselem (unanimous)
• Approved Resolution 1227 confirming zoning variance for 10400 Brighton Road (unanimous)
• Approved Ordinance 4106 authorizing payment of claims totaling $113,448.75 (unanimous)
• Confirmed appointment of Bill Childs to Architectural Review Board (unanimous)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting virtually to discuss the process for use of facilities. The agenda includes approval of prior minutes and a discussion item on facility use procedures. No formal votes or decisions are listed.

• Discussion of process re: Use of Facilities

The Committee of the Whole discussed the newly formed Community Economic Development committee's plan to study village facilities. Members agreed to schedule a public tour of the Bratenahl Center in early June, followed by a town hall to gather resident input. No formal decisions were made; the meeting was procedural and ended with adjournment.

• Scheduled a public tour of the Bratenahl Center for early June (no vote)
• Agreed to hold a town hall for resident input on facility use (no vote)
• Adjourned meeting at 6:38 p.m. (unanimous)

Shade Tree Commission

The Bratenahl Shade Tree Commission is meeting virtually to discuss old and new business, including term limits, the Eddy Road median daffodils, emergency tree removal on Corning/conserved land, and dead trees on public right-of-ways. The meeting is procedural, with no votes or contracts listed on the agenda.

• Emergency removal on Corning/conserved land
• Dead trees on the Public Right-of-Ways
• Eddy Road median - daffodils
• Bratenahl Community Foundation
• June meeting date

The Bratenahl Shade Tree Commission approved transplanting daffodils from the Eddy Road median to the hillside at Village Hall, with a 6-0 vote. The commission also approved the February 10, 2020 minutes as amended (5-0, with one abstention) and the previous month's minutes (5-0). Commissioner Larry Giblock declined to serve another term due to health issues, creating a vacancy that must be posted.

• Approved transplanting daffodils from median to Village Hall hillside (6-0)
• Approved February 10, 2020 minutes as amended (5-0, 1 abstention)
• Approved April 2021 minutes (5-0)
• Noted Larry Giblock's term will not be renewed; vacancy to be posted

Economic & Community Development Committee

The Economic & Community Development Committee will discuss and finalize its mission/purpose statement and outline the process for selecting an Ad Hoc Committee or Ambassadors. The meeting is virtual via Zoom and includes an open forum for public input.

• Discussion: Final Mission/Purpose statement
• Discussion: Process to select Ad Hoc Committee/Ambassadors and its functions
• Open forum

The Economic and Community Development Committee held its first meeting via Zoom and unanimously adopted a mission and purpose statement. The committee also discussed but did not finalize a process for selecting ad hoc committees and ambassadors, deciding to revisit it later. Members agreed to meet monthly and assigned homework to gather community ideas for future meetings.

• Adopted mission and purpose statement for the committee (unanimous)
• Agreed to meet monthly and collect community ideas for next meeting
• Deferred decision on ad hoc committee selection process

Architectural Review Board

The Bratenahl Architectural Review Board will hold a virtual meeting to review four property applications: a fence, gate, and landscaping project at 12345 Lakeshore Blvd.; a chimney at 11341 Lakeshore Blvd.; a new entry at 123 Hampton Ct.; and a shed at 10400 Brighton Rd. The board will also hear updates from the building department and take public comment.

• 12345 Lakeshore Blvd.: fence, gate, and landscaping (applicants Milan Milasinovic and Magdelaine Deeby)
• 11341 Lakeshore Blvd.: chimney
• 123 Hampton Ct.: new entry
• 10400 Brighton Rd.: shed

The Bratenahl Architectural Review Board approved a chimney addition at 11341 Lake Shore Boulevard, a front entry canopy at 123 Hampton Court, and a shed at 10400 Brighton Road, with conditions. The board deferred a decision on the fence and landscaping at 12345 Lake Shore Boulevard, requesting an updated submittal. Public comments raised concerns about the fence design, landscaping, and erosion control at 12345 Lake Shore Boulevard.

• Approved chimney addition at 11341 Lake Shore Boulevard (unanimous)
• Approved front entry canopy at 123 Hampton Court with added pilaster recommendation (unanimous)
• Approved shed at 10400 Brighton Road with resubmission of adjusted drawings (unanimous)
• Deferred decision on fence and landscaping at 12345 Lake Shore Boulevard, requested updated submittal

Recreation Commission

The Bratenahl Recreation Commission is meeting virtually to discuss routine recreation business: a debrief of the wine tasting event, garden plot sign-ups, and an update on July 4th programming. The agenda is largely procedural, with no major decisions or proposals listed. Financial reports show the Parks and Recreation Fund has a cash balance of $233,780.67 as of March 31, 2021.

• Wine tasting debrief
• Garden sign-up
• July 4th update
• Parks and Recreation Fund balance: $233,780.67
• Revenue from garden plot rentals: $20 received of $260 budgeted

The Bratenahl Recreation Commission met via Zoom on May 5, 2021, and discussed several topics but made no formal decisions. The July 4th event is unlikely to proceed, and the tennis court resurfacing has begun. The commission discussed potential future events, including a possible party in the park, a village walk, and a speaker series, but no votes were taken. The meeting adjourned with a unanimous vote.

• Adjourned meeting (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will review a request from Derek 'Duke' Young for a zoning variance. The applicant seeks to build a 12-foot by 16-foot storage building that would be 3 feet from the property line, rather than the required 10 feet.

• Variance request for a 12' x 16' storage shed at 10400 Brighton Rd.

The Board of Zoning Appeals voted unanimously to recommend that Village Council approve two variances for a proposed storage shed at 10400 Brighton Road: a 2.5-foot height variance (from 10 to 12.5 feet) and a 3-foot side setback variance. The recommendation will go to council for final action, and the applicant must also obtain Architectural Review Board approval.

• Recommended approval of height variance for 12.5-ft shed (5-0)
• Recommended approval of 3-ft side setback variance (5-0)
• Adjourned meeting at 5:48 p.m. (5-0)

Village Council

The Bratenahl Village Council is holding a virtual special meeting to consider three routine items: authorizing participation in the ODOT road salt program, accepting the renewal of the village's insurance policy for May 1, 2021 through May 1, 2022, and approving pay claims via Ordinance 4105. No other substantive business is listed.

• Resolution 1221: Authorizing participation in ODOT Road Salt Program
• Resolution 1225: Accepting renewal of village insurance policy (May 1, 2021 – May 1, 2022)
• Ordinance 4105: Pay claims

The Village Council unanimously approved three items: Resolution 1221 authorizing participation in the ODOT road salt contract for 2021, Resolution 1225 accepting the renewal of the Village's insurance policies with HCC Public Risk Ohio/US Specialty Insurance Company for May 1, 2021 to May 1, 2022, and Ordinance 4105 directing payment of $569,651.72 in claims, including a large payment to Cleveland for fire and EMS services. The claims will be paid in installments in May, July, October, and December. All votes were unanimous (5-0) with one member absent.

• Approved Resolution 1221 for ODOT road salt contract participation (5-0)
• Approved Resolution 1225 for insurance policy renewal with HCC Public Risk (5-0)
• Approved Ordinance 4105 for payment of $569,651.72 in claims (5-0)

Finance Committee

The Bratenahl Finance Committee is meeting virtually to consider several resolutions, including renewing the village's insurance policy for $69,996, participating in ODOT's road salt program, transferring funds from Parks and Recreation to the General Fund, and repealing a prior grant resolution. The committee will also appoint a member to the Local Board of Tax Review and handle routine items like minutes and pay claims.

• Resolution 1225: Approve insurance renewal with HCC Public Risk Ohio/U.S. Specialty Insurance Company for $69,996 (May 1, 2021–May 1, 2022)
• Resolution 1221: Authorize participation in ODOT road salt program
• Resolution 1222: Authorize transfer of funds from Parks and Recreation Fund (2041) to General Fund (1000)
• Resolution 1223: Repeal Resolution 1136 to remove village as grant recipient for stream restoration project
• Resolution 1224: Appoint John Scanlan to Local Board of Tax Review

Village Council

The Bratenahl Village Council is meeting virtually to consider several resolutions, including joining the ODOT road salt program, transferring funds from the Parks and Recreation Fund to the General Fund, repealing a prior grant resolution, appointing a member to the Local Board of Tax Review, and accepting the renewal of the village's insurance policies for $69,996. The council will also consider paying claims.

• Resolution 1221: Authorize participation in ODOT road salt contracts for 2021
• Resolution 1222: Authorize transfer of funds from Parks and Recreation Fund (2041) to General Fund (1000)
• Resolution 1223: Repeal Resolution 1136 to remove village as grant recipient for stream restoration project
• Resolution 1224: Appoint John Scanlan to Local Board of Tax Review for two-year term
• Resolution 1225: Accept insurance renewal with HCC Public Risk Ohio/U.S. Specialty Insurance for $69,996

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting virtually to discuss the process for use of facilities. The agenda includes only this discussion item, along with routine approval of prior meeting minutes. No votes or decisions are listed on the agenda.

• Discussion of process re: Use of Facilities

Shade Tree Commission

The Bratenahl Shade Tree Commission is holding a virtual meeting to discuss old and new business, including the Eddy Road median and placement of perennials throughout the village. The meeting is open to the public via Zoom.

• Discussion of Eddy Road median
• Placement of perennials throughout the Village
• Bratenahl Center discussion
• Next meeting date

The Bratenahl Shade Tree Commission voted 5-1 to proceed with planting trees and possibly grasses on the Eddy Road median, reversing a previous removal of trees due to ODOT liability concerns. The commission also voted 6-0 to remove and stockpile daffodils from the median until a future planting location is determined. Additionally, the commission discussed new signage for conserved properties, with Western Reserve Land Conservancy agreeing to install signs at no cost, and noted that Georgetta Ray's term has expired and must be vacated.

• Approved motion to plant trees and possibly grasses on Eddy Road median (5-1)
• Approved motion to remove and stockpile daffodils from Eddy Road median (6-0)
• Deferred approval of February 2020 minutes pending correction of grant language
• Noted Georgetta Ray's term expired June 2020; seat must be vacated and process repeated
• Set next meeting for May 17, 2021

Architectural Review Board

The Bratenahl Architectural Review Board will hold a virtual meeting to review five new business items, including fence and gate installations at three properties, a chimney and patio addition, and a project sign. The board will also approve minutes and receive an update from the Building Department. No old business is listed.

• 10311 Lakeshore Blvd. — fence and gate
• 11341 Lakeshore Blvd. — adding a chimney and patio
• 12333 Lakeshore Blvd. — fence
• 12345 Lakeshore Blvd. — fence and gate (relocation of existing fence, new 5-ft high fence, 104-ft street fence plus 16-ft gate)
• Wades of Bratenahl — project sign

The Bratenahl Architectural Review Board approved a fence and gate at 10311 Lake Shore Boulevard and a 65-foot fence extension at 12333 Lake Shore Boulevard. The board tabled a chimney and fireplace project at 11341 Lake Shore Boulevard, requesting an exterior elevation drawing. The board deferred a fence and gate proposal at 12345 Lake Shore Boulevard, asking the owner to resubmit with updated landscaping and fencing plans.

• Approved fence and gate at 10311 Lake Shore Blvd as submitted (3-0)
• Approved 65-foot fence extension at 12333 Lake Shore Blvd (3-0)
• Tabled chimney and fireplace project at 11341 Lake Shore Blvd pending exterior elevation
• Deferred fence and gate at 12345 Lake Shore Blvd pending updated landscaping and fencing plans
• Approved temporary signage for Wades of Bratenahl project (3-0)
• Approved minutes from November 10, 2020 with corrections (3-0)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting virtually to review year-to-date 2021 financials, consider the cost of proposals from a facilities study, and discuss the merits of a stakeholder-driven effort on the use of Village buildings. The meeting also includes an open forum for public input. No formal votes are listed on the agenda.

• Review of 2021 YTD financials
• Cost of proposals from the Facilities Study
• Discussion of stakeholder-driven effort on use of Village buildings
• Open forum for public input

The Committee of the Whole met via Zoom to review financials and two costly proposals for the future use of village buildings, including the Bratenahl Center. No formal decisions were made; the council agreed to continue discussions and aim to select a process at the April 21 meeting. The mayor suggested doing public outreach internally rather than hiring professionals, and the Economic and Community Development Committee was proposed to lead the effort.

• No formal decisions made; building-use process deferred to April 21 meeting
• Reviewed cash flow report showing general fund expenditures at 42.8% by March 31, above 25% benchmark
• Noted contract services and legal line items over budget; legal expenses exceeded $68,000
• Discussed potential 25% insurance premium increase by May 1 renewal
• Agreed to explore insurance pooling with other municipalities for future cycle
• Heard employee and resident input on potential use of Bratenahl Center and other buildings
• Agreed to arrange walkthroughs of village buildings for stakeholders
• Adjourned at 7:10 p.m.

Finance Committee

The Finance Committee recommended Council approve Resolution 1220, authorizing a management consultant agreement with Clemans Nelson & Associates, with amendments to expire the contract on December 31, 2021, and to remove the automatic renewal clause. The committee also recommended approval of resolutions for a fence replacement, the 2019-2020 audit, and ordinances for Shade Tree Commission funds, signage permit fees, and pay claims. The committee discussed potential COVID relief funds but took no formal action.

• Recommended Resolution 1218, accepting the ballast fence proposal for the fence at the end of Bratenahl Road, for Council approval.
• Recommended Resolution 1219, authorizing the 2019-2020 audit (costing just over $18,000), for Council approval.
• Recommended Resolution 1220, the Clemans Nelson & Associates HR contract, for Council approval as amended to expire Dec. 31, 2021, and to remove the automatic renewal clause.
• Recommended Ordinance 4102, reappropriating $10,000 for the Shade Tree Commission grant, for Council approval.
• Recommended Ordinance 4103, adding permit fees for signage, for Council passage.
• Recommended Ordinance 4104, pay claims, for Council passage.
• Approved the February 17, 2021, Finance Committee minutes.
• Discussed potential COVID relief funds (over $200,000) and Public Improvements projects, but took no formal action.

Village Council

The Village Council met via Zoom and voted unanimously to enter executive session to discuss pending litigation, threatened litigation, and land acquisition. After the session, they voted unanimously to return to open session. No substantive decisions were made during the public portion of the meeting.

• Motion to enter executive session approved (6-0)
• Motion to return to open session approved (6-0)

Village Council

Council held a public hearing and then passed two ordinances (4088 and 4089) amending the Planning and Zoning Code to regulate, rather than prohibit, a potential billboard on the south side of I-90. The ordinances were amended during the hearing to set the maximum sign height at 30 feet, measured from the elevation of I-90 perpendicular to the right-of-way, directly north of the sign location, or from the average grade beneath the sign, whichever is lower. The stated purpose was to avoid or defend against potential litigation from the former owner of 12655 Coit Road.

• Passed Ordinance 4088, amending the definition of 'business sign' and adding definitions for 'off-premise sign', 'noncommercial sign', and 'billboard'.
• Passed Ordinance 4089, as amended, updating sign regulations and adding noncommercial and off-premise sign regulations.
• Amended Ordinance 4089 to set the maximum height of an off-premise sign at 30 feet, measured from the elevation of I-90 perpendicular to the right-of-way, directly north of the sign location, or from the average grade beneath the sign, whichever is lower.
• Passed Resolution 1218, accepting a proposal from Ballast Fence for an ornamental fence, gate, and hardware.
• Passed Resolution 1219, authorizing an audit engagement with the Auditor of State for fiscal years 2019 and 2020.
• Passed Resolution 1220, as amended, authorizing a management consultant agreement with Clemans, Nelson & Associates, Inc., effective through year-end without automatic renewal.
• Passed Ordinance 4102, appropriating funds for Village expenditures for fiscal year 2021.
• Passed Ordinance 4103, amending the building code to add permit fees for temporary outdoor signs.

Village Council Committee of the Whole

The Village Council Committee of the Whole met virtually to review prior minutes and discuss two specific items. The agenda included a review of an HR Consultant and the ADA Project at the Bratenahl Community Center. No specific dollar amounts or final decisions were listed in the provided agenda text.

• Review of HR Consultant
• Discussion of ADA Project at the Bratenahl Community Center

Public Improvements Committee

The Bratenahl Public Improvements Committee will meet virtually to discuss the Facilities Master Plan Update RFP and the 2021 Public Improvement Projects. The agenda includes routine items like call to order, roll call, and approval of prior minutes, followed by the two main topics.

• Facilities Master Plan Update RFP
• 2021 Public Improvement Projects

The Public Improvements Committee approved minutes from January 7 and February 4, 2021. The committee voted to recommend that council authorize the engineer to prepare plans and specifications and go out to bid for Village Hall tuckpointing. They also discussed and agreed to move forward with roof repairs at the Bratenahl Center, recommending that the administration prepare bid documents and obtain cost estimates. No formal action was taken on the roof, but the committee agreed to recommend moving forward.

• Approved January 7, 2021 meeting minutes.
• Approved February 4, 2021 meeting minutes.
• Recommended to council to move forward with the fence bid at $12,198.
• Recommended to council to authorize engineer to prepare plans and specs and go out to bid for Village Hall tuckpointing.
• Agreed to move forward with Bratenahl Center roof repairs, recommending document preparation and bidding.
• Agreed to obtain quotes for security system and cameras for Bratenahl Center.
• Agreed to have staff review previous contractor programs for the Master Plan and make recommendations.

Recreation Commission

The Bratenahl Recreation Commission is holding a virtual meeting to discuss upcoming events and internal matters. The agenda includes planning for a wine tasting and Easter activities, as well as selecting officer positions. No formal decisions or financial actions are listed.

• Discussion of wine tasting event
• Discussion of Easter activities
• Selection of officer positions

The Bratenahl Recreation Commission met via Zoom and appointed officers for the year, with Naomi Butcher elected vice chair and Darryl Seguin, Joyce Flanagan, and David Kozinski retaining their positions. The commission discussed a proposed $81,950 ADA improvement project for the community center, a town hall meeting scheduled for March 9, and upcoming events including a wine tasting and Easter Bunny deliveries. No formal votes were taken on the ADA project or events.

• Appointed Naomi Butcher as vice chair (8-0)
• Reappointed Darryl Seguin as treasurer (8-0)
• Reappointed Joyce Flanagan as secretary (8-0)
• Reappointed David Kozinski as chair (8-0)
• Brad DiFranco and Mary Beckenbach to serve as at-large members

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole will meet virtually to discuss two items: forming an Economic Development Committee and using recreation levy funds for ADA access at the Bratenahl Community Center. The meeting also includes routine approval of prior minutes. No votes are scheduled; these are discussion items only.

• Discussion of the Formation of an Economic Development Committee
• Discussion of the Use of Recreation Levy Funds for ADA access at the Bratenahl Community Center
• Approval of prior meeting minutes

The Village Council voted unanimously to form a community and economic development committee, with Councilmembers Huffman, Benjamin, and McDonald as members. The committee will draft its own duties and report back to Council. Council also discussed using Recreation levy funds for an ADA project at the Community Center and agreed to hold a town hall meeting before the March Council meeting to seek resident input.

• Formed community and economic development committee (6-0)
• Appointed Huffman, Benjamin, McDonald to committee
• Agreed to hold town hall meeting on ADA project before March Council meeting
• Agreed to draft postcard language for resident input on Rec fund use

Finance Committee

The Bratenahl Finance Committee is meeting virtually to consider several ordinances that reassign the Village Tax Administrator duties from the Assistant Deputy Fiscal Officer to the Village Fiscal Officer, with a corresponding salary increase. The committee will also review a list of pay claims totaling $130,196.51 and other routine items.

• Ordinance 4095: Updates work week and adds overtime/comp time rules for Service Department
• Ordinance 4097: Adds Village Tax Administrator duties to Village Fiscal Officer position
• Ordinance 4098: Removes Village Tax Administrator duties from Assistant Deputy Fiscal Officer
• Ordinance 4099: Increases Village Fiscal Officer salary from $58,307 to $64,307
• Ordinance 4100: Removes $6,000 annual payment to Assistant Deputy Fiscal Officer for tax duties

The Finance Committee recommended passage of ordinances to transfer the Village Tax Administrator duties from the Assistant Deputy Fiscal Officer to the Fiscal Officer, and to remove the $6,000 annual payment for that role. The committee tabled a related ordinance on compensation for the Fiscal Officer position pending further discussion. It also recommended an amended Service Department compensation ordinance and a resolution accepting NOPEC grants.

• Recommended Ordinance 4097 adding Tax Administrator duties to Fiscal Officer position (2-0)
• Recommended Ordinance 4098 removing Tax Administrator duties from Assistant Deputy Fiscal Officer (2-0)
• Recommended Ordinance 4100 removing $6,000 annual Tax Administrator payment (2-0)
• Tabled Ordinance 4099 on Fiscal Officer compensation (2-0)
• Recommended amended Ordinance 4095 changing holiday pay from 4 to 3 hours (2-0)
• Recommended Resolution 1217 accepting NOPEC grants (2-0)
• Recommended reappropriating $10,000 of tree canopy grant to Shade Tree fund (2-0)
• Recommended Ordinance 4101 pay claims (2-0)

Village Council

The Bratenahl Village Council is meeting virtually to consider several ordinances and a resolution. Key items include final readings on sign regulations, an update to service department work week and compensation, and a series of measures transferring tax administrator duties to the fiscal officer with a salary increase. The council will also vote on accepting NOPEC energy grants and paying claims.

• Ordinance 4088: Amends sign definitions (business, off-premise, noncommercial, billboard) - 2nd reading
• Ordinance 4089: Amends sign regulations, allows off-premise signs up to 240 sq ft with restrictions - 2nd reading
• Ordinance 4095: Updates service department work week and overtime pay - 2nd reading
• Ordinance 4099: Increases fiscal officer salary to $64,307
• Resolution 1217: Authorizes accepting NOPEC 2021 Energized Community Grant(s)

The Bratenahl Village Council approved several ordinances, including transferring Village Tax Administrator duties to the Fiscal Officer (Ordinance 4097) and removing them from the Assistant Deputy Fiscal Officer (Ordinance 4098), along with removing the $6,000 annual payment for those duties (Ordinance 4100). They also passed an amended ordinance (4095) reducing holiday overtime pay from 2.5x to 2x and compensatory time from 4 to 3 hours for Service Department members, and approved $130,196.51 in pay claims (Ordinance 4101). The council tabled Ordinance 4099 and moved forward with an RFP for a facilities study.

• Approved Ordinance 4097 transferring Tax Administrator duties to Fiscal Officer (unanimous)
• Approved Ordinance 4098 removing Tax Administrator duties from Assistant Deputy Fiscal Officer (unanimous)
• Approved Ordinance 4100 removing $6,000 annual payment for Tax Administrator duties (unanimous)
• Approved Ordinance 4095 as amended reducing holiday overtime to 2x and comp time to 3 hours (unanimous)
• Approved Ordinance 4101 for pay claims totaling $130,196.51 (unanimous)
• Approved Resolution 1217 accepting NOPEC 2021 energized community grants (unanimous)
• Approved motion to proceed with RFP for facilities study (6-0)
• Tabled Ordinance 4099

Public Improvements Committee

The Public Improvements Committee is meeting virtually to discuss the Facilities Master Plan Update RFP, which seeks consultants to update the 2015 Community Facilities Master Plan & Land Use Study. The update will focus on the newly acquired 7.64-acre Bratenahl Center site at 11404 Lakeshore Boulevard, including whether to develop it for revenue or village use. The committee will also review maintenance and construction status items, including Bratenahl Center maintenance, Village Hall exterior improvements, Bratenahl Road fence status, and Community Center ADA construction documents.

• RFP for Community Facilities Master Plan and Land Use Strategy update, proposals due March 22, 2021
• Bratenahl Center site at 11404 Lakeshore Boulevard, 7.64 acres with 11,000 sq ft building, acquired January 2021
• Bratenahl Center requires $50,000 to $350,000 in deferred maintenance; CMSD lease-back through 2025
• Community Center ADA construction contract planned for bid in first quarter 2021
• Village Hall has over $150,000 in deferred maintenance

The Public Improvements Committee voted to recommend that Village Council approve advertising the Facilities Master Plan update RFP for proposals. The committee also discussed maintenance needs at the Bratenahl Center, the status of the Village Hall exterior improvements and Bratenahl Road fence, and reviewed ADA construction documents for the Community Center. No final decisions were made on the ADA project, which is pending resident feedback on funding.

• Recommended sending Facilities Master Plan update RFP out for proposals (unanimous)
• Discussed Bratenahl Center maintenance needs, including locks, windows, and roof inspection
• Reviewed Community Center ADA construction documents; no action taken
• Agreed to hold ADA project in abeyance pending resident input on funding

Public Improvements Committee

The Bratenahl Public Improvements Committee is meeting virtually to discuss the Facilities Master Plan Update Request for Proposals (RFP). The agenda includes only this single topic, along with standard procedural items like call to order and roll call.

• Discussion of Facilities Master Plan Update RFP

The Public Improvements Committee reviewed and revised the draft RFP for the Community Facilities Master Plan and Related Land Use Strategy update. Changes included softening language about facility square footage, setting proposal submission at noon, and requiring questions via email. The committee agreed to have the Mayor's office manage questions and to record the pre-proposal meeting. No formal vote was taken; the RFP will be reviewed by Dave Matty before going to council.

• Revised RFP language to say 'The Village likely has more facility square footage than it needs or can afford'
• Set proposal submission time to noon
• Agreed to record pre-proposal meeting and post link online
• Directed all questions to Mayor's office, with responses shared with all parties
• Agreed to add option for second public presentation
• Agreed to include 'leasing to others' in economic impact section
• Agreed to have Dave Matty review RFP before council consideration

Recreation Commission

The Bratenahl Recreation Commission is meeting virtually to discuss filling commissioner vacancies and planning the 2021 calendar. The agenda is otherwise procedural, with no specific proposals or contracts listed.

• Recreation Commissioner Vacancies
• 2021 Calendar

The Bratenahl Recreation Commission voted unanimously to recommend Naomi Butcher and Mary Beckenbach for appointment to fill two open commission seats, pending council approval on February 17. The commission also discussed but took no formal action on a proposal to subsidize Jazzercise fees for village residents, a dog park naming rights offer, and scheduling for future events like shred/sharpen and a possible wine tasting.

• Approved recommendation of Naomi Butcher and Mary Beckenbach for commission seats (unanimous, forwarded to council)
• Discussed but did not vote on resident discount for Jazzercise classes
• Discussed but did not vote on dog park naming rights proposal
• Discussed but did not vote on scheduling shred/sharpen for second Saturday of September
• Discussed but did not vote on possible wine tasting event

Planning Commission

The Bratenahl Planning Commission will review proposed amendments to Section 1159.04 of the Planning and Zoning Code regarding sign regulations. The agenda also includes an overview of the Cuyahoga County Lakefront Access Plan, a county-wide study on Lake Erie shoreline erosion and public access. No other new business is listed on the agenda.

• Review of proposed changes to Bratenahl Codified Ordinances regarding billboards (Ordinance No. 4089)
• Overview of Cuyahoga County Lakefront Access Plan
• Approval or correction of minutes

The Bratenahl Planning Commission voted unanimously to recommend proposed changes to the village's billboard ordinance to Village Council. The changes would allow smaller off-premise signs (up to 240 square feet, max 30 feet high) in the O District, replacing the current ban, which the Law Director said is likely unenforceable. The commission also heard a presentation on the Cuyahoga County Lakefront Public Access Plan, which is informational only. The meeting was conducted via Zoom.

• Recommended billboard ordinance revisions to Council (unanimous)
• Approved minutes of previous meeting (unanimous)
• Heard Cuyahoga County Lakefront Public Access Plan presentation (informational)
• Adjourned at 6:49 p.m.

Finance Committee

The committee met to discuss updates to the Service Department work week and compensation structure. The agenda also included the review of various pay claims for public safety, administration, and service departments.

• Ordinance 4095: Updates work week and adds compensation for Service Department members
• Ordinance 4096: Approval of $298,238.19 in total pay claims
• Public Safety pay claims totaling $25,300.54, including $9,256.00 for Vance Outdoor Training ammo
• Administration pay claims totaling $234,508.31
• Provision for Financing Public Improvements RFP

The Bratenahl Finance Committee approved the December 16 meeting minutes, recommended Resolution 1216 to extend the Cleveland Restoration Society contract (with a management fee not to exceed $800) to Council, and recommended Ordinance 4096 (pay claims totaling $298,238.19) to Council for passage. Ordinance 4095, which alters the work week and compensation for Service Department members, was discussed but not voted on; it will proceed on first reading. The committee also discussed but took no action on financing public improvements and potential fund transfers.

• Approved December 16, 2020 meeting minutes (unanimous)
• Recommended Resolution 1216 to Council: extend Cleveland Restoration Society contract, fee not to exceed $800 (unanimous)
• Recommended Ordinance 4096 to Council: pay claims totaling $298,238.19 (unanimous)
• No action on Ordinance 4095 (Service Department work week/compensation); will be placed on first reading

Village Council

The Bratenahl Village Council is meeting virtually to consider three ordinances: confirming Joseph Zalar as Street Commissioner, updating the work week and compensation for the Service Department, and approving pay claims totaling $298,238.19. The agenda also includes the Mayor's report on court, COVID-19, and appointments.

• Ordinance 4094: Confirming Joseph Zalar as Street Commissioner for 2021
• Ordinance 4095: Amending work week and compensation for Service Department (overtime rates, call-in pay)
• Ordinance 4096: Pay claims totaling $298,238.19, including $75,300.54 for public safety and $234,598.34 for administration
• Confirmation of Sergeant Ryan Durand completing probationary period
• Appointment of Ray Negrelli to the Planning Commission

The Bratenahl Village Council met via Zoom and took several actions. Council elected Keith Benjamin as Council President Pro Tem after Jim Puffenberger declined re-nomination. The council also confirmed Sergeant Ryan Durand's completion of his probationary period, appointed Ray Negrelli to the Planning Commission, confirmed Joseph Zalar as Street Commissioner for 2021, approved a pay claims ordinance for $298,238.19, and authorized extending the Heritage Home Program agreement with the Cleveland Restoration Society for 2021. All votes were unanimous (6-0).

• Elected Keith Benjamin as Council President Pro Tem (6-0)
• Confirmed Sergeant Ryan Durand off probationary period (6-0)
• Appointed Ray Negrelli to Planning Commission (6-0)
• Confirmed Joseph Zalar as Street Commissioner for 2021 (6-0)
• Approved Ordinance 4096 pay claims of $298,238.19 (6-0)
• Authorized Resolution 1216 extending Heritage Home Program agreement (6-0)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting virtually to discuss two items: village employee health care and the formation of an Economic Development Committee. No votes or decisions are listed on the agenda; it is a discussion-only meeting. The council may also enter executive session as allowed by law.

• Discussion of Village Employee Health Care
• Discussion of the formation of an Economic Development Committee
• Approval of prior meeting minutes

The Committee of the Whole met via Zoom and discussed two agenda items: employee healthcare options and forming a Community/Economic Development Committee. No formal decisions were made; the council agreed to proceed with the FormFire process to explore healthcare alternatives and to have the law director research committee structures from other communities.

• Approved prior meeting minutes (unanimous)
• Agreed to proceed with FormFire healthcare exploration process
• Agreed to have law director research community/economic development committee structures
• Adjourned at 6:55 p.m. (unanimous)

Public Improvements Committee

The Public Improvements Committee is meeting virtually to discuss the Facilities Master Plan Update Request for Proposals (RFP). The agenda includes only this single topic, along with routine call to order, roll call, and adjournment.

• Discussion of Facilities Master Plan Update RFP