Bixby public meetings in 2023

Board of Adjustment

The scheduled Board of Adjustment meeting for December 18, 2023, has been canceled. The cancellation is due to a lack of agenda items.

Planning Commission

The Planning Commission will discuss and consider possible approval of three plat developments. These items include a final plat for Richard Roberts Ministries, a preliminary plat for Robinson Ranch South, and a final plat for Bungalows IV at Willow Creek.

• Final Plat 23.21: 6.26 acres for Richard Roberts Ministries at S. Harvard Ave. and 151st St. S.
• Preliminary Plat 23.20: 42.216 acres for Robinson Ranch South near 161st St. and Memorial Drive
• Final Plat 23.19: 12 lots at Bungalows IV at Willow Creek near E. 131st St. S. and S. Mingo Road
• Approval of November 20, 2023, meeting minutes

City Council

The Bixby City Council will hold a work session to review a presentation from Fire Chief Mike Butler. The discussion will focus on the current status of the Fire Department Ambulance Service.

• Presentation and discussion on status of Fire Department Ambulance Service

City Council

The City Council will review several zoning amendments, including requests for a Performing Arts Center and Christian Brothers Automotive. The meeting also includes votes on utility easements, downtown facade grants, and significant construction contracts.

• Contract award to Ira M Green Construction, Co. for $2,036,300.00 for Alderwood Estates sewer
• Purchase of mobile radios from L3 Harris Technologies for $35,461.00
• Purchase order for Tulsa First Responder Support Service, PLLC for $10,911.00
• Five downtown facade grant applications for C&R Family Realty LLC up to $10,000 each
• Rezoning of 13.71 acres for The Performing Arts Center from Residential/Commercial Heavy to Commercial Heavy

Bixby Public Works Authority

The Bixby Public Works Authority will meet to discuss several utility-related expenditures. Items include the potential acquisition of a new dump truck and various pump repairs.

• Acquisition of a 2024 Mack GR64F Dump Truck for $214,000
• Purchase of unleaded gasoline and diesel for $25,000
• Repairs to WWTP main pump for $8,296
• Repairs to Saker Lift Station Pump for $3,980
• Water Tap Application for David Leon at 15354 E 181st Street South

Technical Advisory Committee

The Technical Advisory Committee will discuss several land development proposals, including residential subdivisions and lot splits. The meeting also includes the approval of minutes from the November 1, 2023, meeting.

• Final Plat for Bungalows IV at Willow Creek: 12 lots for residential development
• Preliminary Plat for Robinson Ranch South: 122 lots for residential development
• Lot split for Burris property
• Lot split for Pittman property
• Final Plat for Richard Roberts Ministries: 6.26 acres for commercial development

Board of Adjustment

The Board of Adjustment meeting scheduled for Monday, November 20, 2023, has been canceled. The cancellation is due to a lack of agenda items.

Planning Commission

The commission will consider multiple land use applications, including preliminary, conditional final, and final plats for industrial and residential developments. The agenda also includes several rezoning requests and specific use permits for commercial and school projects.

• Preliminary Plat 23.17 for South County Industrial Park (70 acres)
• Conditional Final Plat 23.16 for Haikey Creek Estates (44.30 acres, 68 lots)
• Rezoning for The Performing Arts Center from RS-3 and CH to CH
• Rezoning and PUD for 116 and 114 Development at 114 East Breckenridge Avenue
• Multiple requests for Christian Brothers Automotive at 8250 East 121st Street

City Council

The City Council will hold a work session to review presentations on several city projects. Discussions include the exterior space design for the Performing Arts Center, the launch of MyGov, and Quad 1 renovations.

• Presentation on Performing Arts Center exterior space design
• Presentation on MyGov launch
• Presentation on Quad 1 Renovations by Parks Department

City Council

The City Council will consider several infrastructure project acceptances, including water system and sewer improvements. The meeting also includes discussions regarding potential real estate negotiations and economic development agreements.

• Final acceptance of 2022 Water System Improvements – Deer Run Booster Station Project for $1,129,223.23
• Final acceptance of White Church Creek Bridge Project for $998,900.00
• Final acceptance of Atkinson Acres Sanitary Sewer Rehabilitation Project for $79,925.00
• $25,000 purchase order for tree removal at Fry Flood Protection Facility
• $11,100 emergency traffic lighting system for the new fire station

Bixby Public Works Authority

The Bixby Public Works Authority will meet to consider several utility-related expenditures. The agenda includes a proposal for fire hydrant replacement and an agreement regarding a supplemental water connection study.

• $60,000 purchase order to replace damaged fire hydrants
• Inter-Local Agreement with Broken Arrow Municipal Authority to share costs for a Supplemental Water Connection Study
• $50,000 design fee for Garver Engineering

Technical Advisory Committee

The Technical Advisory Committee will discuss and review multiple preliminary and final plats for residential, industrial, and commercial developments. The meeting includes reviews of site plans and land re-plats across various locations in Bixby.

• Preliminary and Final Plat for The Reserve at White Hawk (18.43 acres) for residential development
• Preliminary and Final Plat for The Reserve at White Hawk Blocks 7-9 (10.26 acres) for residential development
• Preliminary Plat for South County Industrial Park (70.06 acres) for industrial development
• Site plan review for 6630 Office
• Final Plat for Haikey Creek Estates Blocks 1-7 (22.631 acres) for residential development

City Council

The City Council will hold a work session to receive an update on the Lead and Copper Rule from the Public Works Director. The council will also review a presentation regarding flagpole locations at Washington Irving Park.

• Update on Lead and Copper Rule
• Presentation on Washington Irving Park flag pole locations

Bixby Public Works Authority

The Bixby Public Works Authority will meet to discuss a shared utility billing agreement with Rural Water District No. 6 Okmulgee County. The board will also consider the approval of surplus equipment for various departments.

• Approval of a Shared Utility Billing Agreement with Rural Water District No. 6 Okmulgee County
• Consideration of surplus equipment for various BPWA departments
• Approval of meeting minutes from October 9, 2023

City Council

The City Council will discuss multiple ordinances regarding rezoning, planned unit developments, and specific use permits. The agenda also includes reviewing downtown facade grant applications and seasonal agreements for the skating rink.

• Rezoning 1.64 acres from Agriculture to Commercial Shopping for Pittman Commercial
• Rezoning 41.320 acres from Agriculture to Residential Single Family for Robinson Ranch South
• $10,000 Downtown Facade Grant applications for Tulsa County Library and BRS LLC
• Approval of site plan for Courts and Commons at 7921 East 119th Drive
• Specific Use Permit for Fix Automotive at 12105 South Memorial Drive

Board of Adjustment

The Board of Adjustment will administer an oath of office to Paul Blair and consider the 2024 Board of Adjustment calendar. The meeting also includes consent agenda items regarding board secretary approval and minutes from a previous special meeting.

• Oath of Office for Paul Blair
• Approval of Gwen Plante as Board of Adjustment Secretary
• Approval of June 23, 2023, Special Meeting minutes
• Discussion of the 2024 Board of Adjustment Calendar

Planning Commission

The Bixby Planning Commission will discuss several land use applications, including rezonings and site plans. The meeting also includes a vote on appointing Gwen Plante as Planning Commission Secretary.

• Comprehensive Plan Amendment, Rezone, PUD, and Preliminary Plat for The Fountains at S. 121st St. and S. Mingo Rd.
• Rezone for Pittman Commercial near 161st St. and Memorial Drive
• Rezone and PUD for Robinson Ranch South near 161st St. and Memorial Drive
• Specific Use Permit for FIX Automotive at 12105 S. Memorial Drive
• Site plans for Courts and Commons (7921 E. 119th Drive) and Marlee Office No. 4 (7916 E. 126th St. S.)

Special City Council Meeting

The City Council will consider bids for the sale of $3,700,000 in General Obligation Bonds, Series 2023. The meeting also includes discussion on Ordinance 2450 regarding the issuance and taxation of these bonds.

• Awarding the sale of $3,700,000 General Obligation Bonds, Series 2023 to the lowest bidder
• Consideration of Ordinance 2450 for the issuance of $3,700,000 in General Obligation Bonds
• Vote on an emergency clause for Ordinance 2450 to make it effective immediately

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review the September 25, 2023, meeting minutes and set the 2024 meeting notice schedule. The agenda also includes decisions regarding a Neptune 360 subscription and the purchase of a mini-excavator for the Water Department.

• Annual subscription to Neptune 360 for AMR readers in the amount of $13,850.00
• Purchase of a Kubota U17VR1 Mini-Excavator for the Water Dept. for $28,792.47 from Stewart Martin Kubota

Technical Advisory Committee

The committee will discuss and review preliminary plat applications for residential and commercial development at The Fountains, as well as site plans for Marlee Office Building #4, Courts and Commons, and an Arby’s restaurant.

• Review of The Fountains Preliminary Plat (14.031 acres, 48 lots, 7 blocks)
• Marlee Office Building #4 Site Plan
• Courts and Commons Site Plan
• Arby’s Site Plan

City Council

The City Council will review an economic development agreement for a sports venue at 121st & Memorial. The agenda also includes votes on various land use amendments, equipment purchases for the fire department, and final project acceptance for Dawes/City Hall Rehabilitation.

• Economic Development Agreement for sports venue at 121st & Memorial
• Purchase of 8 sets of Lion firefighter bunker gear for $25,840.00
• Purchase of Panasonic Toughbooks and mounts for ambulances for $18,132.00
• Final acceptance of Dawes/City Hall Rehabilitation Project for $446,763.23
• Final Plat approval for South Bixby Mini-Storage at 15805 South Memorial Drive

Bixby Public Works Authority

The Bixby Public Works Authority will meet to approve meeting minutes and a contract reimbursement. The agenda also includes provisions for new business as defined by the Open Meeting Act.

• Approval of September 11, 2023, meeting minutes
• Reimbursement to Jacobs for FY23 Contract expenditures exceeding repair allowance: $16,855.56

City Council

The Bixby City Council will hold a work session to discuss a sales tax incentive proposal. The proposal concerns a sports venue located at 121st and Memorial.

• Sales tax incentive proposal for sports venue at 121st and Memorial

Planning Commission

The Planning Commission will consider several land use items, including major amendments for an industrial park and a storage development. The meeting also includes the approval of a final plat for a mini storage facility.

• Major Amendment 'C' for South County Industrial Park (PUD-12)
• Final Plat (BXPT-21.11) for South Bixby Mini Storage at 15805 South Memorial Drive
• Major Amendment No. 1 for Storij Bixby (BXPUD-19.04) at 7665 East 126th Street South
• Approval of August 21, 2023, meeting minutes

Board of Adjustment

The agenda contains only procedural information regarding the cancellation of a previous meeting. There are no active items listed for discussion or decision at this meeting.

• The Board of Adjustment meeting scheduled for Monday, September 15, 2023, was canceled due to a lack of agenda items.

City Council

The City Council will consider resolutions regarding the sale of approximately $3,700,000 in general obligation bonds. The agenda also includes discussions on electrical upgrades for Washington Irving River Park and development plans for Alderwood Estates.

• Resolution 2023-18 regarding the issuance and sale of $3,700,000 in general obligation bonds
• $120,607.38 payment to P.S.O. for electric power upgrades at Washington Irving River Park
• Purchase of a Chevrolet Tahoe for the EMS Chief at $60,000.00
• Amended Preliminary Plat and development agreement for Alderwood Estates
• $24,550.10 purchase order to Tulsa County Assessor for visual inspection costs

The City Council authorized the sale of $3.7 million in general obligation bonds for infrastructure projects. The council also approved an amended plat and sewer agreements for the Alderwood Estates development and funded power upgrades for Washington Irving River Park.

• Approved $3.7M bond sale for streets and drainage projects (5-0)
• Approved Amended Preliminary Plat for Alderwood Estates (5-0)
• Approved Development Agreement for Alderwood Estates off-site sanitary sewer (5-0)
• Authorized staff to receive bids for Alderwood Estates Off-site Sanitary Sewer (5-0)
• Approved $120,600.38 payment to PSO for Washington Irving River Park power upgrades (5-0)
• Approved $60,000 purchase of Chevrolet Tahoe for EMS Chief (5-0)
• Approved $24,550.10 purchase order to Tulsa County Assessor (5-0)
• Approved Legal Services Agreements with Hilborne & Weidman and Frazier and Phillips (5-0)

City Council

The City Council will hold a work session to review presentations from the City Manager. The discussion includes the Alderwood Estates off-site sanitary sewer and the Robinson Ranch extended development at 167th and Memorial.

• Presentation on Alderwood Estates Off-site sanitary sewer
• Presentation on Robinson Ranch extended development at 167th & Memorial

The City Council held a work session to discuss sewer agreements for Alderwood Estates and proposed extensions and rezoning for Robinson Ranch. No formal votes were recorded for these items during this session.

• Discussed Alderwood Estates sewer agreement: developer to handle design and City to bid project
• Discussed Robinson Ranch extension: proposed 130-135 lots and rezoning of RMH to RS and AG to CS

Bixby Public Works Authority

The Bixby Public Works Authority will meet to consider approving the meeting minutes from August 28, 2023. No other new business is listed.

• Consider and Approve: Bixby Public Works Meeting Minutes dated August 28, 2023

The Bixby Public Works Authority met and approved the minutes from the August 28, 2023, meeting. No new business was discussed during the session.

• Approved August 28, 2023 meeting minutes (5-0)

Technical Advisory Committee

The Technical Advisory Committee will discuss and review the final plat for a commercial development project. The proposed site consists of 2.328 acres located east of S Memorial Dr and north of E 161st St S.

• B.X.P.T. – 23.13 South Bixby Mini-Storage Final Plat review

City Council

The City Council will review several land use plats, including Presley Heights West and Courts and Commons. The meeting also includes votes on significant expenditures for public works, fire department equipment, and street maintenance.

• Approval of $5,739,389 maximum price for the Municipal Building at 111th Cabaniss Project
• Awarding of $84,145.00 contract to McGuire Brothers Construction, Inc. for Atkinson Acres sewer rehabilitation
• Agreement with PDG, LLC for Posey Creek Trail design for $65,500
• Purchase of 8 Harris XL-400P portable radios for the Fire Department for $70,028.00
• Replacement of Fire Marshal vehicle with a Chevrolet Silverado 1500 for $42,300.00

The City Council approved a guaranteed maximum price for a new municipal building and a construction manager for the Performing Arts Center. Several land plats and infrastructure contracts, including a trail extension and sewer rehabilitation, were also approved.

• Approved $5,739,389 guaranteed maximum price for Municipal Building at 111th Cabaniss (4-0)
• Approved contract with Nabholz as Construction Manager at Risk for Performing Arts Center (4-0)
• Approved $65,500 agreement with PDG, LLC for Posey Creek Trail design (4-0)
• Approved $84,145 contract with McGuire Brothers Construction, Inc. for Atkinson Acres Sanitary Sewer Rehabilitation (4-0)
• Approved Final Plat of Presley Heights West, Blocks 1-3 (4-0)
• Approved Preliminary and Final Plat for Courts and Commons, Village at Scereno (4-0)
• Approved Site Plat for Tangelo Orthodontics (4-0)
• Approved 14 consent agenda items including Fire Department vehicles and SRO contracts (4-0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review the minutes from the August 14, 2023 meeting. The board will also consider renewing a software and website hosting package from CivicPlus, Inc.

• Renewal of annual website hosting and software package from CivicPlus, Inc. for $10,416.01 (BPWA portion)

The Bixby Public Works Authority approved the annual renewal for website hosting and software from CivicPlus, Inc. for FY23. The authority also approved the minutes from the August 14, 2023 meeting.

• Approved minutes from 08/14/23 (4-0)
• Approved FY23 CivicPlus, Inc. website hosting and software renewal for $10,416.01 (4-0)

City Council

The Bixby City Council will hold a work session to receive a presentation and update regarding the city's Zoning Code and Subdivision Regulations. The update will be provided by City Planner O.C. Walker.

• Presentation and discussion on Zoning Code and Subdivision Regulations

The City Council held a work session to receive an update from the Matrix team regarding the city's zoning code and subdivision regulations. The session consisted of discussions on audit reports, the MyGov interface, and the need for consistency in the code. No formal votes or decisions were recorded.

Planning Commission

The Planning Commission will discuss and vote on several development proposals including a PUD amendment, plat approvals, and site plans.

• Discussion and possible approval of Planned Unit Development (PUD-12) Major Amendment 'C' for the South County Industrial Park
• Final Plat approval for Presley Heights West
• Preliminary and Final Plat approval for Courts and Commons at Village at Scereno
• Site Plan approval for Tangelo Orthodontics
• Amended Preliminary Plat approval for Alderwood Estates

The Planning Commission approved the final plat for Presley Heights West, the preliminary and final plat for Courts and Commons, a site plan for Tangelo Orthodontics, and an amended preliminary plat for Alderwood Estates. A major amendment for the South County Industrial Park was tabled until September.

• Approved July 17, 2023 meeting minutes (5-0)
• Tabled PUD-12 Major Amendment 'C' for South County Industrial Park (5-0)
• Approved Final Plat of Presley Heights West, Blocks 1-3 (BXPT-23.12) (5-0)
• Approved Preliminary and Final Plat (BXPT 23.11) for Courts and Commons, Village at Scereno (5-0)
• Approved Site Plan (BXSP-23.09) for Tangelo Orthodontics (5-0)
• Approved Amended Preliminary Plat for Alderwood Estates (BXPT 22.21) (5-0)

Board of Adjustment

The August 21, 2023, regular Board of Adjustment meeting has been cancelled. The cancellation is due to a lack of agenda items.

Bixby Public Works Authority

The Bixby Public Works Authority will meet to approve minutes from the July 24, 2023 meeting and consider a repair contract. The agenda also includes provisions for new business as defined by the Open Meeting Act.

• Approval of repairs for two 25-HP Fairbanks Morse pumps totaling $14,248

The Bixby Public Works Authority approved the repair of two 25-HP Fairbanks Morse pumps. The board also approved the minutes from the July 24, 2023 meeting.

• Approved repair of two 25-HP Fairbanks Morse pumps for $14,248 (5-0)
• Approved minutes for meeting dated 7/24/23 (5-0)

City Council

The City Council will review several purchase orders for radios, ventilators, and software renewals. The agenda also includes a discussion on a traffic calming proposal from the Presley Heights HOA.

• Purchase of L3Harris portable radios and microphones for $20,335.00
• Purchase of four Zoll Z Vent Portable Ventilators for $81,094.00
• Change Order Request #3 for the East Fry Trail Project totaling $55,738.59
• Proposed new Cemetery fee for late closing services
• City sponsorship of the Buy Bixby program for $7,500.00

The City Council approved a consent agenda containing 14 items, including emergency equipment and infrastructure costs. The council also approved a traffic calming proposal for the Presley Heights HOA.

• Approved $20,335.00 purchase for L3Harris portable radios and microphones (5-0)
• Approved $15,000.00 for GeoSafe Mobile Service annual renewal (5-0)
• Approved $81,094.00 for four Zoll Z Vent Portable Ventilators (5-0)
• Approved $49,258.65 for seven Motorola APX 6000 portable radios for ambulances (5-0)
• Approved $55,738.59 Change Order Request #3 for East Fry Trail Project (5-0)
• Approved $7,500.00 sponsorship for Buy Bixby program (5-0)
• Approved traffic calming proposal from Presley Heights HOA (5-0)
• Approved denial of OMAG claims for Lloyd Collins and Curt Clark (5-0)

City Council

The Bixby City Council will hold a work session to review a presentation regarding development at the intersection of 121st and Mingo. City Manager Jared Cottle will lead the discussion.

• Presentation on project development at 121st & Mingo

The City Council held a work session to discuss the 'The Fountains' development project, including plans for a trail extension along 121st and a trail around a pond. No formal votes were taken; the project will go before the planning commission before returning to the City Council for approval.

• Discussed 'The Fountains' development project at 121st and Mingo
• Proposed extending the trail along 121st to the new development
• Proposed including a trail around the pond in the new development

Special City Council Meeting

The Bixby City Council and department personnel will attend a retreat in Dallas, Texas. The agenda includes discussions on organizational goals, infrastructure needs, and strategic planning.

• Discussions on Bond projects
• Discussions on Downtown River development
• Discussions on economic development

During a two-day retreat, the Council agreed to a proposed reallocation of the third penny sales tax to 45% for roads and 30% for sewer. The body also prioritized road projects for the remainder of the 2021 bond funds. No formal votes were recorded for other discussion items.

• Agreed to proposed third penny sales tax reallocation of .45 for roads and .30 for sewer
• Prioritized roads for remaining 2021 bond money, with any remainder going to parks
• Determined that stocking Lake Bixhoma with trout would not make sense

Technical Advisory Committee

The Technical Advisory Committee will discuss and review several development applications. These include a preliminary and final plat for a commercial project, a final plat for a residential subdivision, and a site plan for an orthodontic office.

• Preliminary and Final Plat for Courts and Commons at the Village of Scereno (1.6878 acres) for commercial development
• Final Plat for Presley Heights West Blocks 1-3 (18.883 acres) for residential development
• Site plan review for Tangelo Orthodontics

City Council

The City Council will discuss several land use items including a Comprehensive Plan Amendment and rezonings for properties on East 131st Street South. The agenda also includes multiple approvals for utility easements, park maintenance purchases, and various construction projects.

• Rezoning and Comprehensive Plan Amendment for 8150, 8160, and 8170 East 131st Street South
• Purchase of Dura Edge infield dirt for Baseball Quads 1, 2, and 4 totaling $93,050.00
• Awarding Asbestos Abatement Project at 111th and Cabaniss to Asbestos Handlers for $32,500
• Design agreement with Holloway, Updike, and Bellen, Inc. for Snake Creek waterline crossing ($47,400)
• Approval of preliminary and final plats for Ellis Ranch and Robinson Ranch developments

The City Council approved a comprehensive plan amendment and rezoning for properties on East 131st Street South to allow commercial shopping. The council also approved preliminary and final plats for Ellis Ranch and Robinson Ranch developments. Additionally, the city authorized a $47,400 waterline replacement design and an emergency vehicle warning signal agreement with ODOT.

• Approved Comprehensive Plan Amendment and Rezoning for 8150, 8160, and 8170 East 131st Street South to CS (Commercial Shopping) (5-0)
• Approved Preliminary Plat for Ellis Ranch (5-0)
• Approved Final Plat for Robinson Ranch Commercial (4-0-1)
• Approved Final Plat for Robinson Ranch IV (3-1-1)
• Approved $47,400 agreement with Holloway, Updike, and Bellen, Inc. for Snake Creek waterline replacement design (5-0)
• Approved Resolution 2023-17 for emergency vehicle warning signal on State Highway 67 with ODOT (5-0)
• Approved $20,600 for Dura Edge infield dirt for Baseball Quad 1 (4-0)
• Approved $20,600 for Dura Edge infield dirt for Baseball Quad 2 and $51,850 for Baseball Quad 4 (4-0)

Bixby Public Works Authority

The Bixby Public Works Authority will discuss a contract amendment with CH2M HILL Engineers, Inc. for operations and maintenance of the Water Reclamation Facility. The board will also consider a $254,265 change order for the same facility project.

• Contract amendment for Bixby Water Reclamation Facility O&M with CH2M HILL Engineers, Inc. for $862,001
• Change Order #9 for the Bixby Water Reclamation Facility Project for $254,265
• $210,000 purchase order for chemicals and biosolids handling at the WWTP
• FY24 Water Department purchase orders including $125,000 for Neptune AMR meters and $75,000 for plumbing parts from Core and Main
• $20,000 contract with Accurate Labs for water testing

The Authority approved a contract amendment for the operations and maintenance of the Bixby Water Reclamation Facility and a change order for a filter bank installation. Additionally, several purchase orders for water department chemicals, testing, and plumbing parts were approved via the consent agenda.

• Approved contract amendment with CH2M HILL Engineers, Inc. (Jacobs Engineers) for Water Reclamation Facility O&M for $862,001 (5-0)
• Approved Change Order #9 for Bixby Water Reclamation Facility Project for $254,265 (5-0)
• Approved $210,000 purchase order for chemicals and biosolids handling at the WWTP (5-0)
• Approved $20,000 purchase order for Accurate Labs water testing (5-0)
• Approved $75,000 purchase order for Core and Main plumbing parts (5-0)
• Approved $125,000 purchase order for Core and Main Neptune AMR meters (5-0)
• Approved $25,000 purchase order for Utility Supply plumbing parts (5-0)
• Approved meeting minutes from 07/10/23 (5-0)

City Council

The Bixby City Council will hold a work session to review a presentation on the re-development of the NuSho building. The council will also discuss various economic development incentives.

• Presentation and discussion on re-development of the NuSho building
• Discussion on economic development incentives

The City Council held a work session to discuss the redevelopment of the NuSho building and potential economic development incentives for new businesses. No formal actions were taken on either item.

• NuSho building redevelopment proposal discussed; no action taken
• Economic development incentives for job creation discussed; no action taken

Board of Adjustment

The Board of Adjustment meeting scheduled for July 17, 2023, was cancelled due to a lack of agenda items.

Planning Commission

The Planning Commission will review multiple land use applications, including a comprehensive plan amendment and rezonings for East 131st Street South. The meeting also includes votes on specific use permits and various preliminary and final plats for local developments.

• Comprehensive Plan Amendment and Rezoning for 8150, 8160, and 8170 East 131st Street South
• Specific Use Permit for Scratch Golf at 9 and 11 East Dawes Avenue
• Site plan approval for Storij Bixby at 7865 East 126th Street South
• Preliminary Plat for Ellis Ranch at East 161st Street South and South Memorial Drive
• Final Plats for Robinson Ranch IV and Robinson Ranch Commercial near South Memorial Drive

The Planning Commission approved several land-use requests, including a comprehensive plan amendment and rezoning for properties on East 131st Street South. The commission also approved site plans and plats for Storij Bixby, Ellis Ranch, and Robinson Ranch. Additionally, a specific use permit for Scratch Golf was granted.

• Approved June 20, 2023 meeting minutes (3-1 abstain)
• Approved Comprehensive Plan Amendment BXCP-23.01 for 8150, 8160, and 8170 East 131st Street South (4-0)
• Approved Rezones BXZO-23.04, BXZO-23.06, and BXZO-23.07 for 8150, 8160, and 8170 East 131st Street South (4-0)
• Approved Site Plan BXSP-23.08 for Storij Bixby at 7865 East 126th Street South (4-0)
• Approved Preliminary Plat BXPT-23.07 for Ellis Ranch (4-0)
• Approved Final Plat BXPT-23.08 for Robinson Ranch IV (4-0)
• Approved Final Plat BXPT-23.09 for Robinson Ranch Commercial (4-0)
• Approved Specific Use Permit BXSUP-23.02 for Scratch Golf at 9 and 11 East Dawes Avenue (4-0)

City Council

The Bixby City Council will discuss the approval of the final plat for Quail Creek Office Park. The council will also consider renewing software for work orders and reviewing an O.D.E.Q. permit.

• Approval of Final Plat for Quail Creek Office Park south of E 121st St S
• Renewal of CivicPlus, Inc. software package for $13,040.75
• Resolution No. 2023-16 regarding OMAG Recognition Program participation
• Receipt of O.D.E.Q. Permit No. SL000072230407 for Golden Horseshoe

The City Council approved the final plat for the Quail Creek Office Park and passed several consent agenda items, including a software renewal and a program participation resolution. The council also received a report on local infrastructure projects and upcoming community events.

• Approved Final Plat for Quail Creek Office Park (5-0)
• Approved annual renewal of CivicPlus (SeeClickFix) software package for $13,040.75 (5-0)
• Approved Resolution 2023-16 for OMAG Recognition Program participation (5-0)
• Acknowledged receipt of ODEQ Permit no. SL00002230407 for Golden Horseshoe (5-0)
• Approved meeting minutes for Work Session 06/26/2023 and City Council Meeting 06/26/2023 (5-0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review the minutes from the June 26, 2023 meeting and consider a software contract renewal. The agenda also includes a provision for new business as defined by the Open Meeting Act.

• Annual renewal of CivicPlus, Inc. workorder software (SeeClickFix) for $13,040.75 total ($6,520.38 BPWA portion)

The Bixby Public Works Authority approved the minutes from the June 26, 2023 meeting. The authority also approved the annual renewal of the SeeClickFix workorder software package from CivicPlus, Inc.

• Approved minutes for the June 26, 2023 meeting (5-0)
• Approved $13,040.75 annual renewal of SeeClickFix software from CivicPlus, Inc. for FY23 (5-0)

City Council

The City Council will hold a work session regarding the municipal building groundbreaking. The council will also discuss potential development for an indoor sporting venue in Downtown Bixby.

• Municipal Building ground breaking
• Potential indoor sporting venue development in Downtown Bixby

The City Council held a work session to discuss a proposed indoor golf venue near 11 W Dawes Ave. No formal actions were taken on the agenda items.

• Municipal Building groundbreaking: no action taken
• Indoor sporting venue development discussion: no action taken

Special City Council Meeting

This special meeting is a social event for the groundbreaking of the New City Hall. There is no city business to be acted upon by the City Council during this session.

• Groundbreaking event at 111 N. Cabaniss Ave.

City Council

The City Council will discuss the development of Kimberly Clark Drive & HWY 67, project development east of 111th & Mingo, and the FY24 Fee Schedule.

• Presentation on development of Kimberly Clark Drive & HWY 67
• Discussion on project development east of 111th & Mingo
• FY24 Fee Schedule discussion

The City Council conducted a work session to discuss two development projects and the FY24 Fee Schedule. No official decisions, approvals, or votes were made during the meeting.

• Discussion on Ravenna Square development (Kimberly Clark Drive & HWY 67): No action taken
• Discussion on development east of 111th & Mingo: No action taken
• Discussion on FY24 Fee Schedule: No action taken

City Council

The City Council will discuss the potential purchase of real property at 12104 S. 85th E. Ave. and review various land use applications. The agenda also includes approvals for software maintenance, fuel purchases, and user group contract extensions.

• Purchase of real property located at 12104 S. 85th E. Ave.
• Approval of a Preliminary and Final Plat for Sheridan 121
• Major Amendment No1 for the Village of Scereno (Ordinance No. 2446)
• $40,193.45 annual maintenance contract with Tyler Technologies
• $25,000 purchase of unleaded gasoline and diesel

The City Council approved a major amendment for the Village of Scereno development and a preliminary and final plat for Sheridan 121. Council also authorized the purchase of real property at 12104 S. 85th E. Ave. and appointed Paul Blair to the Board of Adjustment.

• Approved Village of Scereno Major Amendment No. 1 (Ordinance No. 2446) (3-1)
• Approved emergency clause for Ordinance No. 2446 (4-0)
• Approved Preliminary and Final Plat for Sheridan 121 (3-1)
• Approved purchase of real property at 12104 S. 85th E. Ave. (4-0)
• Approved appointment of Paul Blair to the Board of Adjustment (4-0)
• Approved Resolution No. 2023-15 re-adopting fees and fines, excluding contractor fees (3-0-1)
• Approved $40,193.45 for Tyler Technologies annual maintenance and $25,000 for fuel (4-0)
• Approved 2-year contract extensions for Youth Baseball, Youth Soccer, Lacrosse Club, and Rugby Club (4-0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review maintenance contracts, fuel purchases, and infrastructure repairs. The agenda also includes the approval of minutes from the previous session.

• Annual maintenance with Tyler Technologies (INCODE) for $32,749.73
• Purchase of unleaded gasoline and diesel for $25,000
• Repairs to two lift station pumps totaling $20,309.30

The Bixby Public Works Authority approved a consent agenda including software maintenance, fuel purchases, and pump repairs. All items were passed with a 4-0 vote.

• Approved 6/12/2023 meeting minutes (4-0)
• Approved FY-24 annual maintenance with Tyler Technologies (INCODE) for $32,749.73 (4-0)
• Approved purchase of unleaded gasoline and diesel for $25,000 (4-0)
• Approved repairs to two lift station pumps for $20,309.30 (4-0)

Board of Adjustment

The Board of Adjustment will discuss and potentially vote on a zoning code interpretation regarding a single-use commercial building. The discussion involves whether the Downtown Design Overlay District standards prohibit a freestanding Chick-fil-A at 14811 South Memorial Drive.

• Zoning interpretation for Chick-fil-A at 14811 South Memorial Drive
• Acceptance of April 17, 2023, meeting minutes

The Board of Adjustment determined that Downtown Design Overlay District standards do not prohibit freestanding, single-use commercial buildings. This interpretation specifically applies to the Chick-fil-A located at 14811 South Memorial Drive.

• Approved interpretation that design standards do not prohibit freestanding, single-use buildings for 14811 South Memorial Drive (3-0)
• Approved April 17, 2023 meeting minutes (3-0)

Planning Commission

The Planning Commission will consider several land use applications including a specific use permit for Scratch Golf and a site plan for Riverview Plaza Coffee Drive Thru. The meeting also includes votes on final and preliminary plats for Quail Creek Office Park and Sheridan 121.

• Specific Use Permit for Scratch Golf at 9 and 11 East Dawes Avenue
• Site Plan for Riverview Plaza Coffee Drive Thru at 3710 East 86th Street South
• Final Plat for Quail Creek Office Park west of South Memorial Drive
• Preliminary and Final Plat for Sheridan 121 at 121st Street South and South Sheridan Road
• Major Amendment No. 1 for the Village of Scereno

The Planning Commission approved a specific use permit for Scratch Golf and site plans for Riverview Plaza Coffee Drive Thru, Quail Creek Office Park, and Sheridan 121. The commission also approved a major amendment for the Village of Scereno with specific conditions regarding retail timelines and roofing materials.

• Approved Specific Use Permit (BXSUP-23.02) for Scratch Golf (3-0)
• Approved Site Plan (BXSP 23.07) for Riverview Plaza Coffee Drive Thru (3-0)
• Approved Final Plat (BXPT-22.19) for Quail Creek Office Park with staff comments (3-0)
• Approved Preliminary and Final Plat (BXPT-23.06) for Sheridan 121 subject to no access limits (3-0)
• Approved Major Amendment No. 1 (BXPUD-17.04) for Village of Scereno with conditions (3-0)
• No vote taken on May 15, 2023 meeting minutes due to lack of quorum

Board of Adjustment

The Board of Adjustment will discuss and consider a zoning code interpretation regarding the Downtown Design Overlay District. The item addresses whether standards prohibit a single-use, freestanding commercial building for Chick-fil-A.

• Zoning interpretation for Chick-fil-A at 14811 South Memorial Drive
• Approval of May 22, 2023, Regular Meeting minutes

City Council

The City Council will hold a work session to review a presentation on the re-development of the NuSho building. The council will also receive an overview of the FY2024 budget.

• Presentation and discussion on re-development of the NuSho building
• Presentation on FY2024 Budget Overview

The City Council held a work session to discuss a proposed development agreement for the NuSho building and review the FY2024 budget overview. No formal votes were taken during this session.

• Discussed proposed sidewalk access and parking for NuSho building; City Manager to develop a proposal
• Reviewed FY2024 budget overview; approval required by June 30

City Council

The City Council will meet to consider the Fiscal Year 2024 budget and various service agreements. The agenda also includes discussions regarding downtown facade grants and potential litigation.

• Approval of the FY24 budget, including Resolution 2023-6
• Agreement with Kimley-Horn and Associates, Inc. for $44,900 to design an emergency traffic signal at SHY 67 and S. Kingston Ave.
• Two Downtown Facade Grant Program applications of $10,000 each for 9 E. Dawes Ave. and 11 E. Dawes Ave.
• Purchase from Air Assurance for $11,089.00 to replace a radio tower AC unit
• Awarding the South Bixby Drainage Facilities Mowing Contract to SourceOne for $49,896

The City Council approved the FY24 budget and several consent agenda items, including downtown facade grants and a drainage mowing contract. The council also authorized a design agreement for an emergency traffic signal at State Highway 67 and South Kingston Avenue.

• Approved FY24 budget and Budget Resolution 2023-6 (5-0)
• Approved $44,900 design agreement with Kimle-Horn and Associates, Inc. for emergency traffic signal (5-0)
• Approved $10,000 Downtown Facade Grant for 9 East Dawes Avenue (5-0)
• Approved $10,000 Downtown Facade Grant for 11 East Dawes Avenue (5-0)
• Awarded South Bixby Drainage Facilities Mowing Contract to SourceOne for $49,896 (5-0)
• Approved $186,921 Worker's Compensation Insurance renewal for FY-24 (5-0)
• Approved $1,760 monthly contract continuance with Alliance Maintenance (5-0)
• Authorized staff to receive bids for asbestos abatement and sewer line replacements at 111 Cabaniss (5-0)

Bixby Public Works Authority

The Bixby Public Works Authority is meeting to consider the FY24 budget and Resolution 2023-7. The board will also discuss insurance renewals, junction box replacements, and on-call service rates.

• Approval of FY24 budget and Budget Resolution 2023-7
• Worker’s Compensation Insurance renewal for FY-24 in the amount of $26,189.00
• Contract award to EMC to replace Junction Boxes at the North Transfer Station for $33,900
• Approval of hourly rates from Envision Civil Contractor and McGuire Brothers for on-call services

The Bixby Public Works Authority approved the FY24 budget and Budget Resolution 2023-7. The board also approved several consent agenda items including insurance renewals and infrastructure contracts.

• Approved FY24 budget and Budget Resolution 2023-7 (5-0)
• Approved Workers Compensation Insurance renewal for FY-24 for $26,189.00 (5-0)
• Approved contract to EMC to replace Junction Boxes at the 01th Transfer Station for $33,900 (5-0)
• Approved hourly rates from Envision Civil Contractor and McGuire Brothers for on-call waterline and fire hydrant repair (5-0)
• Approved meeting minutes dated 05/22/2023 (5-0)

Special City Council Meeting

The Bixby Industrial Authority is meeting to establish organizational structures, including offices, duties, and legal counsel. The meeting also includes consideration of a $6,400,000 Lease Revenue Note for the Bixby Public Schools Project.

• Resolution 2023-14: Authorizing a Lease Revenue Note up to $6,400,000 for Bixby Public Schools
• Resolution 2023-11: Creation of offices, duties, and election of officers
• Resolution 2023-12: Adoption of fiscal year, official seal, and meeting procedures
• Resolution 2023-13: Designation of legal counsel for the Authority
• Approval of Professional Services Agreements with Municipal Finance Services, Inc. and Hilborne and Weidman

The City Council established the Bixby Industrial Authority to oversee the school Performing Arts Center. The Authority approved issuing a Lease Revenue Note not to exceed $6.4 million to fund a new administration building for Bixby Public Schools.

• Approved Resolution 2023-11 to create the Bixby Industrial Authority and elect officers (5-0)
• Approved Resolution 2023-12 adopting the fiscal year, official seal, and meeting protocols (5-0)
• Approved Resolution 2023-13 designating Phil Frazier as legal counsel for the Authority (5-0)
• Approved Resolution 2023-14 to issue a Lease Revenue Note up to $6.4 million for Bixby Public Schools (5-0)
• Approved Professional Services Agreement with Hilborne and Weidman as Bond Council (5-0)
• Approved Professional Services Agreement with Municipal Finance Services, Inc. as financial advisor (5-0)

Technical Advisory Committee

The Technical Advisory Committee is meeting to discuss and review several development plats and site plans. The items include a commercial office park, a large residential subdivision, and a coffee drive-thru site plan.

• Final Plat review for Quail Creek Office Park (5.071 acres) for commercial development
• Preliminary and Final Plats review for Sheridan 121 (73.18 acres) for residential development
• Site plan review for Riverview Plaza Coffee Drive Thru

City Council

The council held a work session to review the FY2024 budget overview and the OMAG Recognition Program. No formal votes were taken, but the council directed city staff to develop a user agreement for the Bixby Rugby Club.

• Directed Parks Director and Bixby Rugby Club to prepare a user agreement for land use

City Council

The City Council will hold a public hearing for input on the FY-24 Budget. The meeting also includes discussions on multiple rezoning and plat requests, insurance renewals, and various city ordinance amendments.

• Public hearing for FY-24 Budget
• Rezoning request for Golden Horse Development near S. Memorial Drive
• $99,977.00 purchase order for general liability and automobile insurance renewal
• $65,302.16 purchase order for property insurance renewal
• $283,561.77 final cost invoice from ODOT for TAP East Fry Creek Trail Project

City Council approved the rezoning of a property east of South Memorial Drive to commercial shopping to allow for restaurants. The council also approved a site plan for a Chick-fil-A and passed an ordinance regarding temporary seasonal concession stands.

• Approved rezoning of Golden Horse Development to commercial shopping (5-0)
• Approved Preliminary and Final Plat for Golden Horse Development (5-0)
• Approved Ordinance 2407 for Temporary Seasonal Concession Stands (5-0)
• Approved emergency clause for Ordinance 2407 (5-0)
• Approved emergency clause for Ordinance 2444 (5-0)
• Approved site plan for Chick-fil-A at 14811 South Memorial Drive (5-0)
• Approved $99,977.00 general liability and auto insurance renewal (5-0)
• Approved $65,302.16 property insurance renewal (5-0)

Bixby Public Works Authority

The Bixby Public Works Authority will consider Ordinance Number 2445 regarding a partial waterline easement closure in the City of Jenks. The board will also review purchase orders for general liability, automobile, and property insurance renewals.

• Partial easement closure of a waterline easement (Ordinance Number 2445)
• $28,451.00 purchase order for general liability and automobile insurance renewal
• $86,753.84 purchase order for property insurance renewal
• Emergency Clause consideration for Ordinance Number 2445

The Authority approved two insurance renewals with the Oklahoma Municipal Assurance Group. It also approved a partial waterline easement closure for a property in Jenks and an emergency clause to make that ordinance effective immediately.

• Approved May 8, 2023 meeting minutes (5-0)
• Approved $28,451.00 purchase order for general liability and automobile insurance renewal (5-0)
• Approved $86,753.84 purchase order for property insurance renewal (5-0)
• Approved Ordinance Number 2445 for partial waterline easement closure (Murdoch) (5-0)
• Approved Emergency Clause for Ordinance Number 2445 to make it effective immediately (5-0)

Planning Commission

The Planning Commission will discuss several land development items including plat approvals and a rezoning request. Items include a site plan for Chick-fil-A and amendments for Bixby Meadows and the Village of Sereno.

• Preliminary Plat (BXPT-23.04) for Henson Square at 4108 East 151st Street South
• Rezoning request (BXZO-23.02) for Golden Horseshoe east of South Memorial Drive
• Preliminary and Final Plat (BXPT-23.05) for Golden Horseshoe
• Preliminary and Final Plat Amendment No. 1 (BXPT-19.10-a) for Bixby Meadows
• Site Plan (BXSP-23.06) for Chick-fil-A at 14811 South Memorial Drive

The Planning Commission approved several development plats, a rezoning request for Golden Horseshoe, and a site plan for a new Chick-fil-A. A major amendment for the Village of Sereno was tabled following resident concerns.

• Approved March 20, 2023 meeting minutes
• Approved Preliminary Plat (BXPT-23.04) for Henson Square at 4108 East 151st Street South
• Approved Rezoning request (BXZO-23.02) for Golden Horseshoe with staff comments
• Approved Preliminary and Final Plat (BXPT-23.05) for Golden Horseshoe with staff comments
• Approved Preliminary and Final Plat Amendment No. 1 (BXPT-19.10-a) for Bixby Meadows
• Approved Site Plan (BXSP-23.06) for Chick-fil-A at 14811 South Memorial Drive
• Tabled Major Amendment No. 1 (BXPUD 17.04) for Village of Sereno until June 20, 2023

Board of Adjustment

The City of Bixby Board of Adjustment meeting scheduled for May 15, 2023, was canceled. The cancellation occurred due to a lack of agenda items.

City Council

The City Council work session includes a presentation by Matrix Design Group regarding updates to the Zoning Code and Subdivision Regulations. The council will also discuss plans for the 2023 Christmas in Downtown event.

• Presentation of Zoning Code and Subdivision Regulations updates
• Discussion of Christmas in Downtown 2023

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving Oklahoma Municipal League service fees and a contract for the FY-23 audit. The board will also discuss a proclamation for Public Works Week.

• Approval of 2023-2024 Oklahoma Municipal League service fees in the amount of $12,454.75
• Possible action to enter into a contract with CBEW for the FY-23 audit for $9,950
• Discussion regarding a proclamation declaring May 21-27, 2023, as 'Public Works Week'

The Bixby Public Works Authority met and approved three consent agenda items: minutes from April 24, 2023, 2023-2024 Oklahoma Municipal League service fees of $12,454.75, and a contract with CBEW for the FY-23 audit for $9,950. They also approved a proclamation declaring May 21-27, 2023, as 'Public Works Week'. All votes were 3-0.

• Approved minutes of April 24, 2023 meeting (3-0)
• Approved 2023-2024 Oklahoma Municipal League service fees of $12,454.75 (3-0)
• Approved contract with CBEW for FY-23 audit for $9,950 (3-0)
• Approved proclamation declaring May 21-27, 2023 as 'Public Works Week' (3-0)

City Council

The Bixby City Council will consider several items including a $334,421 EMSA subsidy and various infrastructure projects. The agenda also includes discussions regarding property leases in executive session and downtown facade grant applications.

• $334,421 purchase order for FY24 EMSA subsidy
• $86,633.21 change order for synthetic turf at Bentley Park Playground
• $34,712.78 bid from Radius Fence & Gate for multi-purpose field fencing
• Two $10,000 Downtown Facade Grant applications for N. Armstrong Street
• Application for S.T.P. funds for a roundabout at 131st & Garnett

City Council approved a consent agenda containing 15 items, including funding for a new roundabout, park improvements, and downtown grants. The council also entered an executive session to discuss real property at 23 South Riverview, though no action was taken.

• Approved 2023-2024 Oklahoma Municipal League service fees of $12,454.76 (3-0)
• Approved FY-23 audit contract with CBEW for $9,950 (3-0)
• Approved OMAG recommendation to deny claim 21283 1-1-LN for Chris Dorris (3-0)
• Approved Resolution 2023-4 for FY2025 S.T.P. funds for a roundabout at 131st & Garnett (3-0)
• Approved $86,633.21 for synthetic turf at Bentley Park Playground (3-0)
• Approved $34,712.78 contract with Radius Fence & Gate for multi-purpose field fencing (3-0)
• Approved two Downtown Facade Grants of $10,000 each for 108 and 110 North Armstrong Street (3-0)
• Approved FY24 EMSA subsidy purchase order for $334,421 (3-0)

Technical Advisory Committee

The Technical Advisory Committee will discuss preliminary and final plats for residential and commercial developments. The meeting also includes a review of the site plan for a Chick-fil-A location.

• Preliminary and Final Plat review for Bixby Meadows residential development (73.18 acres)
• Preliminary and Final Plat review for Golden Horseshoe commercial development (1.94 acres)
• Site plan review for Chick-fil-A near S Memorial Dr and E 148th St S

City Council

This work session includes a presentation on the FY2024 budget overview by the Finance Director. The Council will also discuss the National Fitness Campaign and the Alderwood Estates off-site sanitary sewer.

• FY2024 Budget Overview presentation
• National Fitness Campaign discussion
• Alderwood Estates Off-site sanitary sewer discussion

The City Council held a work session to review the FY2024 budget and discuss potential projects. No formal votes or final decisions were made on the items presented.

• No action taken on proposal to eliminate Electrical/Plumbing/Mechanical License fees
• Tabled National Fitness Campaign discussion pending research on other cities' usage
• Tabled Alderwood Estates Off-site sanitary sewer decision pending further cost information

City Council

The City Council will elect a Mayor and Vice Mayor and consider several infrastructure and contract items. The agenda also includes a vote to rezone property from Agriculture to Commercial Shopping.

• Rezoning of northeast corner of 121st and South Sheridan Road from AG to CS
• $22,000 contract amendment with Garver Engineers for 111th and Memorial Widening Project
• $858.00 change order for 126th St and Memorial Signalization Project
• $10,966.76 purchase from EXACOM, Inc. for recording system maintenance
• Election of Mayor and Vice Mayor pursuant to Bixby Charter Section 2.2 (A)

The City Council elected Mayor Guthrie and Vice Mayor Founds and appointed Jason Rush and Sheena Burgess as Municipal Judge and Alternate Municipal Judge, respectively. The Council also approved a rezoning ordinance for property at 121st and South Sheridan Road.

• Elected Mayor Guthrie (4-0)
• Elected Vice Mayor Founds (4-0)
• Approved Consent Agenda items 1-9 (4-0)
• Revoked Ordinance 2436 (4-0)
• Approved Ordinance 2440 to rezone property at 121st and South Sheridan Road from Agriculture to Commercial Shopping (4-0)
• Approved emergency clause for Ordinance 2440 (4-0)
• Hired Jason Rush as Municipal Judge (4-0)
• Hired Sheena Burgess as Alternate Municipal Judge (4-0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review the minutes from the April 10, 2023, meeting. No other specific business items are listed on the agenda.

• Approval of meeting minutes from 04/10/23

The Bixby Public Works Authority met on April 24, 2023. The only substantive action taken was the approval of the minutes from the April 10, 2023 meeting.

• Approved minutes for the Bixby Public Works Authority Meeting dated 04/10/23 (4-0)

Planning Commission

The Bixby Planning Commission will meet to discuss and potentially vote on the preliminary plat for Henson Square. The meeting also includes the acceptance of minutes from the March 20, 2023, regular meeting.

• Preliminary Plat BXPT - 23.04, Henson Square at 4108 East 151st Street South

Board of Adjustment

The Board will consider appointing Mike David to fill a vacancy left by Richard Altmann. The meeting also includes a possible vote on a variance for 18335 South 154th East Avenue.

• Appointment of Mike David to the Board of Adjustment
• Variance request for 18\335 South 154th East Avenue
• Approval of February 21, 2023, Regular Meeting minutes

City Council

This work session includes a presentation of responses regarding the Sitrin Industrial Park Request for Proposal. The council will also discuss the Collective Bargaining Agreement between the Bixby Fraternal Order of Police and the City.

• Presentation of responses to Sitrin Industrial Park Request for Proposal
• Discussion on Collective Bargaining Agreement between Bixby Fraternal Order of Police and the City

The City Council held a work session to review a development proposal for the Sitrin Industrial Park and discuss a proposed collective bargaining agreement with the Fraternal Order of Police. No formal decisions or votes were made on either item.

• Presentation on South County Industrial Park proposal received; no action taken
• Discussion on Fraternal Order of Police contract terms held; no action taken

Bixby Public Works Authority

The Bixby Public Works Authority is meeting to consider several contract renewals and purchase orders. The body will also discuss reconciling quantities for sludge removal at the Bixby Water Reclamation Facility Project.

• Reconciliation of sludge removal quantities for Bixby Water Reclamation Facility Project with an additional cost of $1,279,108
• Renewal of janitorial services contract with Dunn-Right Cleaning Service, Inc. for $1,045/month
• Purchase order for AMRs in the amount of $50,000
• Professional service agreement with Crawford and Associates for $25,000

The Authority approved a reconciliation of quantities for sludge removal at the Bixby Water Reclamation Facility. The board also approved several consent agenda items, including janitorial services and financial statement preparation.

• Approved $1,279,108 for sludge removal reconciliation at Bixby Water Reclamation Facility (5-0)
• Approved renewing Dunn-Right Cleaning Service, Inc. contract for Dawes Building at $1,045/month (5-0)
• Approved $50,000 Purchase Order for AMRs (5-0)
• Approved $25,000 agreement with Crawford and Associates for FY-23 Financial Statement preparation (5-0)
• Approved meeting minutes from 03/27/23 (5-0)

City Council

The City Council will review several consent agenda items including equipment purchases, software renewals, and maintenance contracts. The regular agenda includes discussions on a Board of Adjustment appointment and potential negotiations for the Sitrin Industrial Park.

• Purchase of one surplus ambulance from SERVS for $43,900
• Renewal of MyGov software licensing subscription for $22,100
• Renewal of BOCA Outdoors mowing contract for $67,600
• Final cost invoice from ODOT for 121st and Mingo Intersection Improvement Project totaling $160,967.62
• Initiating contract negotiations on a Development Agreement for the Sitrin Industrial Park RFP

The City Council approved a series of consent agenda items including equipment purchases, mowing contracts, and a police collective bargaining agreement. The council also authorized negotiations for the Sitrin Industrial Park development and appointed a new member to the Board of Adjustment.

• Approved purchase of surplus ambulance for $43,900 (5-0)
• Approved Collective Bargaining Agreement with Bixby Fraternal Order of Police (5-0)
• Approved mowing contracts with BOCA Outdoors ($67,600), Prodigy Lawn & Landscape ($18,900), and SourceOne Management Services ($18,455) (5-0)
• Approved FY24 Property Maintenance Contracts for Hartland Lawn Care ($42,000) and MT Brush Hogging Dozer and Lawn ($170,000) (5-0)
• Approved final ODOT invoice for STP 121st and Mingo Intersection project for $160,967.62 (5-0)
• Approved appointment of Mike David to the Board of Adjustment (5-0)
• Authorized staff to initiate contract negotiations for Sitrin Industrial Park (5-0)
• Authorized Mayor to receive applications for Municipal Judge (5-0)

Technical Advisory Committee

The Technical Advisory Committee will discuss and review the preliminary plat for Henson Square. The project involves a 32.35-acre site intended for commercial, mixed-use, and residential development.

• B.X.P.T. - 23.04 Henson Square Preliminary Plat: 92 lots and 3 blocks located east of S Harvard Ave & south of E 151st St S

City Council

The City Council will review an overview of the FY2024 budget. The meeting also includes discussions regarding mobile food vendor ordinances and a proposed sand volleyball user group.

• FY2024 Budget Overview presentation
• Discussion of Mobile Food Vendor Ordinances and Regulations
• Presentation and discussion on proposed Sand Volleyball User Group

The council reviewed a preliminary FY2024 budget proposal and discussed revisions to mobile food vendor regulations. No final votes were taken during the work session, as decisions were deferred to a regular council meeting and a future retreat.

• Tabled final approval of amended mobile food vendor ordinance to the next regular meeting
• Tabled decision on beach volleyball courts at Bentley Park and Blue Beach user agreement to the 2023 Council Retreat

City Council

The City Council approved the naming of the Washington Irving River Park and passed several ordinances regarding tobacco sales, drug possession, and vehicle impoundment. The council also approved a rezoning request for commercial shopping and authorized a grant application for new sidewalks on Dawes.

• Approved naming the North River Access project as Washington Irving River Park (5-0)
• Approved $15,750 contract with CIVICPLUS for ordinance recodification (5-0)
• Approved rezoning of property at 121st St S and S Sheridan Rd from Agriculture to Commercial Shopping (5-0)
• Approved Ordinance 2437 prohibiting sale of tobacco/vaping products to minors under 21 (4-1)
• Approved Ordinance 2438 allowing city arrests for simple possession of Schedule I-V drugs (5-0)
• Approved Ordinance 2439 authorizing towing of vehicles for drivers without privileges (5-0)
• Approved Ordinance 2406 updating Mobile Food Vendor rules to allow vending on commercial property (5-0)
• Approved application for $93,603.27 in CDBG funds for sidewalks on Dawes from Parker St. to Stanley St. (5-0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review previous meeting minutes and a contract proposal for city ordinance updates. The agenda includes a potential contract with CIVICPLUS to recodify and supplement all City Ordinances.

• Contract proposal from CIVICPLUS for $15,750.00 to recodify and supplement City Ordinances
• Approval of meeting minutes dated 03/13/23

The Bixby Public Works Authority approved a contract with CIVICPLUS to recodify and supplement City Ordinances. The cost is split equally between General Funds and BPWA Funds.

• Approved minutes from 03/13/23 (5-0)
• Approved $15,750.00 CIVICPLUS contract for ordinance recodification ($7,875.00 from General Funds, $7,875.00 from BPWA Funds) (5-0)

Planning Commission

The Planning Commission will discuss several land use items including a rezoning request and two site plan approvals. The meeting includes a review of the February 21, 2023, meeting minutes.

• Rezoning from Agriculture to Commercial Shopping at 121st Street South and South Sheridan Road
• Site plan BXSP - 23.03 for Corzort Office No. 2 at 7607 East 126th Street South
• Site plan BXSP - 23.04 for Marlee Office No. 3 at 7631 East 126th Street South

The Planning Commission approved a zoning change from Agriculture to Commercial Shopping for a property at 1218 and Sheridan. The board also approved site plans for Cozort Office and Marlee Office No. 3, and a plat amendment for Bixby Village.

• Approved February 21, 2023 meeting minutes (4-0)
• Approved rezoning BXZO 23.01 at NE Corner of 1218 and Sheridan from Agriculture (AG) to Commercial Shopping (CS) (4-0)
• Approved Site Plan for Cozort Office BXSP 23.03 with staff comments (4-0)
• Approved Site Plan for Marlee Office No. 3 BXSP 23.04 with staff comments (4-0)
• Approved Bixby Village Plat Amendment BXPT 20.08 (4-0)

Board of Adjustment

The Board of Adjustment meeting scheduled for March 20, 2023, has been canceled due to a lack of agenda items. The next regularly scheduled meeting will take place on April 17, 2023.

City Council

The Bixby City Council will hold a work session to discuss proposed changes to mobile food vendor ordinances and regulations, and to receive a presentation on the Bixhoma Lake Trail Marking program. No votes are scheduled; this is a discussion-only meeting.

• Discussion of Mobile Food Vendor Ordinances and Regulations
• Presentation on the Bixhoma Lake Trail Marking program

The council directed the Parks Director to proceed with the Bixhoma Lake Trail Marking Program. Council also reviewed a presentation on proposed modifications to the Mobile Food Vendor Ordinance, though no formal vote on the changes was recorded.

• Directed Parks Director to proceed with Bixhoma Lake Trail Marking Program

Bixby Public Works Authority

The Bixby Public Works Authority will hold a meeting to consider approving the minutes from its February 27, 2023 meeting. No other substantive business is listed on the agenda.

• Approve minutes for the Bixby Public Works Authority meeting dated February 27, 2023

The Bixby Public Works Authority met on March 13, 2023. The only substantive action taken was the approval of the meeting minutes from February 27, 2023.

• Approved Bixby Public Works Authority meeting minutes dated 02/27/23 (4-0)

City Council

The City Council will consider updating the city's Zoning Code and Subdivision Regulations through a professional services agreement. The agenda also includes several ordinance revocations, easement closures for properties in Riverview Plaza, and various equipment purchases.

• Purchase of shade structure replacement parts from Porter Corp. for $18,300.00
• Purchase of two The Perfect Mound Adult units from TPM Performance and surface solutions for $33,430.00
• Amendment to the Capital Improvement Agreement for South Memorial Avenue and East 126th Street South project
• Easement closures for Lot Eight and Lot Nine in Riverview Plaza
• Agreement with Matrix Design Group, Inc. to update Zoning Code and Subdivision Regulations

The City Council approved a professional services agreement with Matrix Design Group, Inc. to update the city's Zoning Code and Subdivision Regulations. The council also approved two easement closures and revoked two ordinances due to improper legal descriptions.

• Approved $295,509 agreement with Matrix Design Group, Inc. to update Zoning Code and Subdivision Regulations (3-1)
• Approved Ordinance 2434 to close an overland drainage easement at Riverview Plaza Lot 8 (4-0)
• Approved Emergency Clause for Ordinance 2434 (4-0)
• Approved Ordinance 2435 to close an overland drainage easement at Riverview Plaza Lot 9 (4-0)
• Approved Emergency Clause for Ordinance 2435 (4-0)
• Revoked Ordinance 2432 due to improper legal description (4-0)
• Revoked Ordinance 2433 due to improper legal description (4-0)
• Approved Consent Agenda items including $18,300 for shade structure assemblies and $33,430 for two adult mounds (4-0)

Technical Advisory Committee

The Bixby Technical Advisory Committee will discuss and review site plans for the Cozort Office and Marlee Office Building #3, both located west of S Memorial Dr and south of E 121st St S. The meeting will be held via Zoom on March 1, 2023, at 10:00 a.m.

• B.X.S.P. - 23.03 Cozort Office Site Plan review
• B.X.S.P. - 23.04 Marlee Office Building #3 Site Plan review
• Both projects located west of S Memorial Dr & south of E 121st St S

City Council

The Bixby City Council will hold a work session to discuss three items: a presentation on the Village of Scereno at 121st & Memorial, a discussion by a lacrosse user group, and a proposal to establish a not-for-profit, self-sustaining community garden on city property at 304 B Ave.

• Presentation and discussion on Village of Scereno at 121st & Memorial
• Discussion and presentation by lacrosse user group
• Proposal to establish a not-for-profit, self-sustaining community garden on city property at 304 B Ave

The City Council held a work session to review presentations on a planned development and two community requests. No formal votes or final decisions were recorded during this session.

• Discussed PUD changes for Village of Scereno at 1215 & Memorial to add retail and potentially a pickleball court
• Reviewed request from Lacrosse User Group to install a temporary removable fence around the lacrosse field
• Discussed proposal for a non-profit community garden at 304 B Ave; council requested a formal agreement, non-profit confirmation, and liability insurance before further action

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving emergency repairs to two lift stations totaling $29,200 and the purchase of a 2022 Chevrolet Colorado for the Water Department for $31,715. The meeting also includes approval of prior meeting minutes and a consent agenda.

• Approve emergency repairs to South Main LS and 126th LS; total cost $29,200
• Discuss and/or approve purchasing 2022 Chevrolet Colorado for Water Department from Mark Allen Chevrolet; total $31,715
• Approve minutes for the Bixby Public Works Authority Meeting dated 02/13/23

The Bixby Public Works Authority approved a consent agenda including emergency lift station repairs and a new vehicle for the Water Department. All items were passed by a unanimous vote.

• Approved minutes from 02/13/23 (5-0)
• Approved emergency repairs to South Main LS and 126" LS for $29,200 (5-0)
• Approved purchase of 2022 Chevrolet Colorado for Water Department for $31,715 (5-0)

City Council

The Bixby City Council will consider a major amendment to the 161st and Memorial project (Ellis Ranch), approve $500,000 for replacing aging police patrol vehicles, and discuss purchasing two properties at 14515 S Yale Ave. and 211 N Cabaniss. The consent agenda includes a $198,234 contract amendment for the 131st Street widening project and a site plan for Scooter's Coffee.

• Major Amendment No.1 (BXPUD-21.11) for the 161st and Memorial project (Ellis Ranch) at SW corner of E 161st St S and S Memorial Dr
• $500,000 from state contract vendors to replace high-mileage 2014, 2015, and earlier police patrol vehicles
• Proposal from CEC Corporation to amend 131st Street widening project contract by $198,234 for a three-lane road section and drainage in Gardenview Addition
• Site plan for Scooter's Coffee at 14801 S Memorial Dr
• Reconsideration of purchase of real property at 14515 S Yale Ave from White Hawk Investment, LLC

The City Council approved a major amendment for the 161st and Memorial project (Ellis Ranch) and an emergency clause to make the ordinance effective immediately. Council also voted to reconsider a previous decision regarding the purchase of property at 14515 S Yale Ave.

• Approved Major Amendment No.1 for 161st and Memorial project (4-0-1)
• Approved emergency clause for Ordinance No. 2431 (4-0-1)
• Approved motion to reconsider purchase of 14515 S Yale Ave (4-1)
• Approved Consent Agenda items 1-10 (4-0-1), including $198,234 contract amendment for 131st Street widening
• Approved $500,000 for replacement of police patrol vehicles (4-0-1)
• Approved $5,888 purchase order to repair Stormwater Jetter Trailer (4-0-1)
• Approved site plan for Scooter's Coffee at 14801 South Memorial Drive (4-0-1)
• Directed City Manager and City Attorney to continue discussions on 14515 S Yale Ave proposal (5-0)

Planning Commission

The Planning Commission will discuss a major amendment for the 161st Street and Memorial project known as Ellis Ranch. The commission will also consider approving the meeting minutes from January 17, 2023.

• Major Amendment No. 1 to BXPUD - 21.11 (Ellis Ranch)
• 161st Street and Memorial project located at SW corner of E 161st St S and S Memorial Dr
• Approval of January 17, 2023, meeting minutes

Board of Adjustment

The Board of Adjustment will hold a public hearing to discuss and possibly vote on three variance requests: allowing a 1,440 sq ft accessory building (variance from 800 sq ft limit), reducing a side yard setback, and allowing an existing non-conforming building encroachment. The meeting is scheduled for February 21, 2023 at 6:00 PM.

• Vote on variance for a 1,440 sq ft accessory building at 11225 S 90th East Ave (limit is 800 sq ft)
• Vote on variance to reduce side yard setback from 5 ft to 3.45 ft at 6151 E 146th St S
• Vote on variance for existing non-conforming building encroachment at 15300 S 77th East Ave (2.6 inches north, 3.1 inches south)
• Approval of minutes from January 17, 2023 regular meeting

The Board approved two variances for existing building setback encroachments. A request to allow an accessory building to exceed 800 square feet was denied.

• Approved January 17, 2023 meeting minutes (3-0)
• Denied variance BKBA 23.02 for accessory building exceeding 800 sq. ft. (2-1)
• Approved variance BXBA 23.03 for house side yard setback encroachment (3-0)
• Approved variance BXBA 23.04 for building extending over building line (3-0)

City Council

The Bixby City Council will hold a work session to discuss three items: returning 2.09 acres of the 41.71 acres purchased for the Haikey Creek improvement project, city surplus property on 151st Street between Montgomery and Riverview, and Vision 2025 surplus funds. No votes or decisions are scheduled; this is a discussion-only meeting.

• Discuss return of 2.09 acres of the 41.71 acres purchased for the Haikey Creek improvement project
• Discussion on city surplus property on 151st Street between Montgomery and Riverview
• Discussion on Vision 2025 surplus funds

The City Council held a work session to discuss property returns, an expired development agreement for 151st Street, and the use of Vision 2025 surplus funds. No formal votes were taken during this session.

• Discussed returning 2.09 acres of the Haikey Creek improvement project property
• Directed City Manager to give contractor 30 days to provide an updated schedule for 151st Street project
• Agreed to inquire if $163,000 in Vision 2025 surplus funds can be used for downtown parking and shade structures

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving two plumbing material purchases totaling $30,900, a budget amendment for water revenue and expenses, and the sale of surplus property at 11375 S. Mingo Road. The meeting follows the city council session.

• Purchase of plumbing materials from Core and Main for $20,000
• Purchase of plumbing materials from Utility Supply for $10,904.93
• Emergency waterline repair at Bixby Lake for $20,888.07
• Sale of surplus property at 11375 S. Mingo Road

The Bixby Public Works Authority approved the sale of surplus property to Cedar Ridge Congregation and authorized several plumbing material purchases. A budget amendment for the BPWA Fund regarding Water Revenue and Expense was also approved.

• Approved sale of surplus property at 11355 S. Mingo Road to Cedar Ridge Congregation for $35,150.00 (4-0)
• Approved $20,000 purchase of plumbing materials from Core and Main (4-0)
• Approved $10,904.93 purchase of plumbing materials from Utility Supply (4-0)
• Approved $20,888.07 purchase of materials from Utility Supply for Bixhoma Lake emergency waterline repair (4-0)
• Approved budget amendment for BPWA Fund Water Revenue and Expense (4-0)
• Approved meeting minutes from 01/23/23 (4-0)

City Council

The City Council will vote on a rezone and planned unit development for Alderwood Estates, a proposed subdivision west of Harvard and south of 151st Street. The consent agenda includes returning 2.09 acres of Haikey Creek project land to a property owner for a $30,096 refund, and accepting a $282,253 downtown awning project. The council will also consider a $448,656 contract for the Dawes parking lot expansion and discuss property purchases at 124 E. Dawes Ave. and 14515 S Yale Ave.

• Rezone and PUD for Alderwood Estates (Ordinance 2429) — half-mile west of Harvard, quarter-mile south of 151st St
• Return of 2.09 acres to property owner for Haikey Creek project with $30,096 refund
• Final acceptance of Downtown Bixby Properties New Awnings Project at $282,253.39
• Award of $448,656.25 contract to Barnes Construction for Dawes Parking Lot Expansion
• Executive session to discuss purchase of properties at 124 E. Dawes Ave. and 14515 S Yale Ave.

The City Council approved the rezoning and preliminary plat for Alderwood Estates and authorized the purchase of a 2023 Chevrolet Tahoe. Council also approved several infrastructure acceptances and a contract for the Dawes Parking Lot Expansion. A tort claim regarding a water leak was tabled for further information.

• Approved rezoning and Planned Unit Development for Alderwood Estates (5-0)
• Approved preliminary plat for Alderwood Estates (5-0)
• Approved $448,656.25 contract to Barnes Construction Solutions for Dawes Parking Lot Expansion (5-0)
• Approved purchase of 2023 Chevrolet Tahoe for $50,490.00 (5-0)
• Approved $282,253.39 final contract for Downtown Bixby New Awnings Project (5-0)
• Approved easement closures for Riverview Plaza Lots 8 and 9 (4-0)
• Authorized negotiations for real property at 124 E. Dawes Ave (4-0-1) and 14515 S Yale Ave (4-1)
• Tabled OMAG recommendation to deny claim for Dan Munson

Special City Council Meeting

The Bixby City Council is gathering for the Bixby Metro Chamber of Commerce Annual Awards Gala. This is a social event only, and no official city business will be acted upon.

• No business to be acted upon by City Council at this event

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving minutes, discuss and/or take action on purchasing unleaded gasoline and diesel for $25,000, and discuss and/or approve an emergency waterline repair at Bixhoma Lake costing $52,058.61. The meeting also includes a new business item and adjournment.

• Purchase of unleaded gasoline and diesel for $25,000
• Emergency waterline repair at Bixhoma Lake for $52,058.61

The Bixby Public Works Authority approved the purchase of fuel and a specific emergency waterline repair. The board also approved the minutes from the January 9, 2023 meeting.

• Approved minutes for the Bixby Public Works Authority Meeting dated 01/09/23 (5-0)
• Approved purchasing unleaded gasoline and diesel for $25,000 (5-0)
• Approved emergency waterline repair at Bixhoma Lake for $52,058.61 (5-0)

City Council

The Bixby City Council will consider several development items, including an appeal for the Ellis Ranch Planned Unit Development at 161st and Memorial, a rezone and PUD for Alderwood Estates, and preliminary plats for multiple projects. The council will also vote on a permit fee waiver for Bixby Public Schools, a banking agreement with Armstrong Bank, fuel purchases for $25,000, and a change order for the East Fry Trail Project. Executive session is scheduled to discuss potential property purchases at 211 North Cabaniss and 124 E. Dawes Ave.

• Appeal for Planned Unit Development (BXPUD-21.11) Major Amendment No. 1 for Ellis Ranch at 161st Street and Memorial Drive
• Rezone (BXZO-22.10) and Planned Unit Development (BXPUD-22.10) for Alderwood Estates near 151st Street South and Harvard Avenue
• Preliminary Plat for Alderwood Estates, Quail Creek Office Park, Scooter's Coffee, and Perfect Food and Gas
• Specific Use Permit (BXSUP-23.01) for Iris Memory Care (Heritage Port of Tulsa) at 9494 East 101st Street South
• Executive session and possible action on property purchases at 211 North Cabaniss and 124 E. Dawes Ave.

The City Council approved preliminary plats for Quail Creek Office Park, Scooter's Coffee, and Perfect Food and Gas. A specific use permit for Iris Memory Care was approved, and an appeal for the Ellis Ranch PUD was granted. A rezone and PUD request for Alderwood Estates was continued to a future meeting.

• Approved consent agenda including $25,000 for fuel and $111,936 East Fry Trail change order (5-0)
• Approved appeal for Ellis Ranch PUD to return to Planning Commission (4-1)
• Continued rezone and PUD for Alderwood Estates (5-0)
• Approved preliminary plat for Quail Creek Office Park (5-0)
• Approved preliminary and final plat for Scooter's Coffee (5-0)
• Approved preliminary plat for Perfect Food and Gas (4-1)
• Approved specific use permit for Iris Memory Care ownership transfer (4-0)
• Entered and exited executive session regarding property purchases; no action taken (5-0)

City Council

The City Council will hold a work session to hear presentations and discussions regarding Ellis Ranch. The council will also discuss the proposed naming of North River Access Park.

• Presentation and discussion on Ellis Ranch
• Presentation and discussion on naming of North River Access Park

The City Council held a work session to discuss a PUD appeal for Ellis Ranch and the naming of North River Access Park. No formal votes or final decisions were recorded during this session.

• Discussed Ellis Ranch PUD appeal and masonry changes
• Discussed naming of North River Access Park; item tabled until February 13

City Council

This is a special meeting notice for a social event called Brag on Bixby. No business will be acted upon by the City Council.

Special City Council Meeting

This is a special meeting of the Bixby City Council for a ceremonial ground breaking of the new fire station. No business will be acted upon; the gathering is for social purposes only.

• Ground breaking ceremony for new Bixby Fire Station at 6397 E 151st St S

Planning Commission

The Bixby Planning Commission will consider and vote on several site plans, preliminary and final plats, and a specific use permit. Items include a Cox Nursing Facility, Scooter Coffee, Perfect Food and Gas, Rowland Grove II, and Iris Memory Care. The meeting also includes approval of the previous meeting's minutes.

• Site plan for Cox Nursing Facility, half-mile south of E 121st St S and quarter-mile east of S Memorial Dr
• Site plan and preliminary/final plat for Scooter Coffee at 14801 S Memorial Dr
• Preliminary plat for Perfect Food and Gas at NE corner of 161st St S and S Memorial Dr
• Final plat for Rowland Grove II at 13321 S Mingo Rd
• Specific use permit for Iris Memory Care (Heritage Point of Tulsa) at 9494 E 101st St S

The Planning Commission approved site plans for Cox Nursing Facility and Scooter’s Coffee, as well as a preliminary plat for Perfect Food and Gas. A specific use permit for Iris Memory Care was also approved. One item regarding Rowan Grove II was continued to the next meeting.

• Approved Consent Agenda including Site Plan BXSP 23.02 (Cox Nursing Facility) and Site Plan BXSP 23.01 (Scooter’s Coffee) (3-0)
• Approved Preliminary and Final Plat BXPT 23.01 (Scooter’s Coffee) with verification of masonry use (3-0)
• Approved Preliminary Plat BXPT 23.02 (Perfect Food and Gas) (3-0)
• Approved Specific Use Permit BXSUP 23.01 (Iris Memory Care) (3-0)
• Continued Final Plat BXPT 22.15 (Rowan Grove II) to the next meeting

Board of Adjustment

The Bixby Board of Adjustment will hold a public hearing and vote on two variance requests: one to allow an accessory building in a side yard at 14551 East 202nd Street South, and another to allow an accessory building exceeding 800 square feet at 11223 South 90th East Avenue. The board will also consider approving the December 20, 2023 meeting minutes.

• Variance to allow accessory building in side yard at 14551 East 202nd Street South
• Variance to allow accessory building over 800 sq ft at 11223 South 90th East Avenue
• Approval of December 20, 2023 regular meeting minutes

The Board of Adjustment approved one variance for an accessory building location and continued another request regarding square footage to a future meeting. The board also approved the minutes from the December 19, 2022 meeting.

• Approved variance BXBA 23.01 to allow an accessory building in a side yard (4-0)
• Continued variance BXBA 23.02 regarding square footage to February 20, 2023 (4-0)
• Approved December 19, 2022 meeting minutes (3-0, 1 abstain)

City Council

The Bixby City Council will hold a work session to receive a presentation and discuss the Iconik site plan. Public comments are limited to items on the agenda. The meeting is scheduled for Monday, January 9, 2023 at 5:00 PM.

• Presentation and discussion on Iconik Site Plan

The Council reviewed a modified site plan for the Iconik building designed to address soil conditions and reduce costs. No formal action was taken; the item will return to a future agenda with side-by-side image comparisons.

• Tabled decision on Iconik Site Plan pending side-by-side image review

Bixby Public Works Authority

The Bixby Public Works Authority will consider and possibly approve a water tap application for Angela Eubanks at 15904 E 171st Street South. The meeting also includes approval of minutes from the December 12, 2022 meeting and discussion of any new business.

• Water tap application for Angela Eubanks at 15904 E 171st Street South
• Approval of minutes from December 12, 2022 meeting

The Bixby Public Works Authority approved the meeting minutes from December 12, 2022, and a water tap application. No new business was discussed during the meeting.

• Approved minutes for the Bixby Public Works Authority Meeting dated 12/12/22 (5-0)
• Approved Water Tap Application for Angela Eubanks at 15904 E 171st Street South (5-0)

City Council

The Bixby City Council will consider several development items, including a comprehensive plan amendment, rezoning, and preliminary plat for the City West Complex near 151st and Sheridan. Other major items include a rezoning and plat for Alderwood Estates, a plat for The Preserve, and an economic development agreement with Golden Horseshoe, LLC. The council will also discuss executive session matters on property purchases and potential litigation.

• Consider and approve contract with Miller-Tippens for Construction Manager at Risk for Municipal Building at 111th Cabaniss Project
• Resolution 2023-1 calling for a special election for Ward 3 council seat on April 4, 2023
• Single source contract with Heater Specialists, LLC for refurbishment of Interim Booster Pump Station
• Rezone and Planned Unit Development for City West Complex (Ordinance 2428) and Alderwood Estates (Ordinance 2429)
• Economic Development Agreement with Golden Horseshoe, LLC

City Council approved the Comprehensive Plan, rezoning, and preliminary plat for the City West Complex to house a new fire station and public works facility. The council also authorized negotiations for a $750,000 sales tax rebate agreement with Golden Horseshoe, LLC for retail development. Several other zoning and plat items were approved or tabled.

• Approved Comprehensive Plan, Rezone, and Preliminary Plat for City West Complex (5-0)
• Approved $750,000 sales tax rebate agreement negotiations with Golden Horseshoe, LLC (5-0)
• Approved Preliminary Plat for The Preserve (4-0-1)
• Approved PUD and emergency clause for Memorial Square Amended (4-1)
• Approved Preliminary Plat for Memorial Square (5-0)
• Approved FY-2022 Audit by CBEW Professional Group, LLP (5-0)
• Tabled Alderwood Estates rezone and preliminary plat (5-0)
• Tabled Quail Creek Office Park preliminary plat (5-0)

Technical Advisory Committee

The Bixby Technical Advisory Committee will discuss and review four development items: a site plan for Scooter's Coffee #969, a preliminary and final plat for Scooter's at Market Square, a site plan for Cox Nursing Facility, a preliminary plat for Perfect Food and Gas, and a final plat for Rowan Grove II residential subdivision.

• Scooter's Coffee #969 site plan review (east of S Memorial Dr & south of E 148th St S)
• Scooter's at Market Square preliminary and final plat (1.95 acres, 2 lots, replat of Lot 1 Block 3 Bishop Market Square)
• Cox Nursing Facility site plan review (east of S Memorial Dr & south of E 126th St S)
• Perfect Food and Gas preliminary plat (3.83 acres, 1 lot, commercial development east of S Memorial Dr & north of E 161st St S)
• Rowan Grove II final plat (26.35 acres, 102 lots, 6 blocks, residential development east of S Mingo Rd & south of E 131st St S)