Bixby public meetings in 2021

Technical Advisory Committee

The provided document is a public notice establishing the regular meeting dates and times for the Bixby Technical Advisory Committee for the 2022 calendar year. It contains no items for decision or discussion.

• Establishment of monthly meetings on the first Wednesday of each month at 10:00 A.M.

Planning Commission

The Planning Commission will hold public hearings for two properties regarding rezoning and Planned Unit Development (PUD) applications. One request involves a site for restaurants, and the other is a request to change a residential property to commercial use.

• Public hearing for 8218 East 121st Street South: Rezone (BXZO-21.21) and PUD (BXPUD-21.13) for Restaurants at Boardwalk
• Public hearing for 8050 East 131st Street South: Rezone (BXZO-21.20) from Residential Single-Family to Commercial General and PUD (BXPUD-21.12) for Bell Land Use, LLC
• Approval of minutes from the November 15, 2021 meeting

Planning Commission

The Bixby Planning Commission will conduct public hearings regarding rezoning and Planned Unit Development requests for two properties. The commission will also review minutes from the November 15, 2021 meeting.

• Public hearing for 8218 East 121st Street South (Restaurants at Boardwalk) regarding Rezone BXZO-21.21 and PUD BXPUD-21.13
• Public hearing for 8050 East 131st Street South regarding Rezone BXZO-21.20 and PUD BXPUD-21.12

City Council

The Bixby City Council will meet to discuss several municipal contracts, including a design contract for Fire Station #1. The agenda includes multiple rezoning requests, plat approvals, and potential moratoriums on specific land uses. Additionally, the council will consider various equipment purchases and infrastructure acceptances.

• Design contract with Beck Design for Bixby Fire Station #1 up to $684,606.67
• Purchase of a 2022 Ford F-250 through Bill Knight Ford for $44,270.00
• Purchase of SecuraMax Bodycams and cloud storage from Pro-Vision for $159,660.00
• Purchase of city wide camera project from Security Lines US for $26,120.00
• Installation of 36” culvert at Chilsom Ranch for $14,363.30

City Council

The City Council will discuss several rezoning requests, preliminary and final plats, and potential moratoriums on auto wash and storage facilities. The body is also considering multiple equipment purchases and a design contract for Fire Station #1.

• Contract with Beck Design not to exceed $684,606.67 for Bixby Fire Station #1 design
• Purchase of SecuraMax Bodycams and storage from Pro-Vision for $159,660.00
• Proposed moratoriums on new or expanded auto wash and storage units until June 30, 2022
• Purchase of 2022 Ford F-250 through Bill Knight Ford for $44,270.00
• Rezone requests for Oral Roberts Evangelistic Association and Cox Nursing Facility

The Bixby City Council approved a $684,606.67 contract with Beck Design for the new Fire Station #1 and site infrastructure, and rezoned property for Oral Roberts Evangelistic Association corporate offices (Ordinance 2370, 4-1). The council also approved multiple preliminary plats, denied two moratorium resolutions on auto washes and storage units, and approved a 5% raise and one-year extension for the City Manager. The meeting included consent agenda approvals for police body cameras, a city-wide camera project, and a new Ford F-250.

• Approved $684,606.67 Beck Design contract for Fire Station #1 design (5-0)
• Approved Ordinance 2370 rezoning for ORU corporate offices (4-1)
• Approved $159,660 purchase of SecuraMax bodycams and cloud storage (5-0)
• Approved $44,270 purchase of 2022 Ford F-250 (5-0)
• Denied Resolution 2021-29 moratorium on new auto wash facilities (5-0)
• Denied Resolution 2021-26 moratorium on new storage units (5-0)
• Approved City Manager contract amendment with 5% raise and 1-year extension (5-0)
• Approved $514,588.33 Beck Design contract for Public Works Maintenance Facility (5-0)

City Council

The City Council will hold a work session to review an updated Development Services fee schedule. Members will also discuss issuing a Request for Proposal for updates to Zoning and Subdivision Regulations.

• Updated Development Services fee schedule presentation
• Request for Proposal for Zoning and Subdivision Regulation updates

The Bixby City Council held a work session on December 13, 2021, to discuss an updated development services fee schedule and a proposal for issuing a Request for Proposal on zoning and subdivision regulation updates. Both items were presented by Carolyn Back, with comparisons from other cities, but no formal action was taken on either item.

• Discussed updated development services fee schedule (no action)
• Discussed Request for Proposal issuance on zoning and subdivision regulation updates (no action)

City Council

The City Council is authorizing a special election to be held on February 8, 2022. Voters will decide if the city can issue bonds to fund public parks, cultural and recreation facilities, and land acquisition.

• Special election scheduled for February 8, 2022
• Proposed bond issuance of $43,000,000.00
• Allocation of $30,100,000.00 for a Performing Arts Center, including land and parking

City Council

The City Council adopted Resolution 2021-28 to hold a special election on February 8, 2022. Voters will decide whether to issue $43 million in bonds to fund public parks, recreation facilities, and cultural sites.

• Special election scheduled for February 8, 2022
• Proposed issuance of $43,000,000.00 in general obligation bonds
• Allocation of $30,100,000.00 for a Performing Arts Center, including land and parking
• Proposed annual tax on taxable property to pay bond interest and principal

City Council

The City Council will discuss and potentially adopt a resolution to hold an election. The election would ask voters to approve $43,000,000 in general obligation bonds and a corresponding property tax to fund public parks, park lands, and cultural and recreation facilities.

• Proposed $43,000,000 general obligation bond election for parks and recreation facilities

The City Council voted 4-0 to adopt a resolution calling a special election for voters to decide on issuing $43 million in general obligation bonds for parks, cultural and recreation facilities. The measure will appear on the ballot for registered voters. Councilor Girard was absent.

• Adopted resolution calling $43M bond election for parks and recreation (4-0)

City Council

The City Council met to discuss and adopt a resolution for a special election on February 8, 2022. The election would ask voters to approve $43 million in general obligation bonds for public parks, cultural, and recreation facilities.

• Proposed $43,000,000 general obligation bond issuance
• Proposed $30,100,000 allocation for a Performing Arts Center, including land and parking
• Special election date set for February 8, 2022
• Proposed annual tax on taxable property to pay bond interest and principal

Board of Adjustment

The Board of Adjustment will meet to review minutes from the previous meeting and consider two variance applications. These decisions determine whether specific projects can deviate from standard zoning or building codes.

• Variance BXBA-21.10, Applicant: Spartan Construction
• Variance BXBA-21.09, Applicant: Brumble Construction
• Approval of November 1, 2021 meeting minutes

Board of Adjustment

The Board of Adjustment will hold public hearings to decide on two variance requests for single-family structures. Both requests involve building encroachments discovered after construction was completed.

• BXBA-21.10: Spartan Construction request to reduce side yard setback from 10 feet to 9.5 feet at 10245 South 96th East Place
• BXBA-21.09: Brumble Construction request to reduce rear yard setback from 20 feet to 14 feet at 7410 East Place South
• Approval of November 1, 2021 meeting minutes

Technical Advisory Committee

The meeting scheduled for December 1, 2021, was canceled. The agenda states the meeting was not required.

Planning Commission

The Planning Commission will review several land development requests, including preliminary and final plats and rezoning applications. These items determine how specific parcels of land in Bixby are divided and used.

• Rezone request for Oral Roberts Evangelistic Association at 3230 East 151 Street South
• Rezone and Preliminary/Final Plat for Cox Nursing Home at SE/c of South Memorial Drive and East 126 Street South
• Preliminary Plat for 141st & Lewis at SE/c East 141st Street & South Lewis Avenue
• Preliminary Plat for Haikey Creek Estates at 13500 South Mingo Road
• Final Plat for Robinson Ranch III south of SE/c 161 Street South & South Memorial Drive

Planning Commission

The Planning Commission will hold public hearings for several land development projects, including residential plats and commercial rezoning. The body is reviewing requests for new subdivisions and site plans across the city.

• Preliminary Plat for 141st & Lewis (BXPT-21.17)
• Rezone for Oral Roberts Evangelistic Association at 3230 East 151 Street South (BXZO-21.19)
• Preliminary Plat for Haikey Creek Estates at 13500 South Mingo Road (BXPT-21.16)
• Final Plat for Robinson Ranch III south of 161 Street South & South Memorial Drive (BXPT-18.06)
• Rezone and plats for Cox Nursing Home at South Memorial Drive and East 126 Street South (BXZO-21.11, BXPT-21.15)

City Council

The City Council will hold a work session to discuss a sales tax incentive proposal and a fee schedule for the Charley Young Event Park. The body will also review the 2022 City Holiday calendar.

• Sales tax incentive proposal for the Boardwalk Food Hall
• Charley Young Event Park fee schedule
• 2022 City Holiday calendar

The Bixby City Council held a work session on November 8, 2021, discussing three items: a sales tax incentive proposal for the Boardwalk Food Hall, an update to the 2022 holiday calendar, and the Charley Young Event Park fee schedule. No formal action was taken on any item; the meeting was for discussion only.

• Discussed sales tax incentive proposal for Boardwalk Food Hall (no action)
• Discussed 2022 City Holiday calendar update (no action)
• Discussed Charley Young Event Park fee schedule (no action)

City Council

The City Council will discuss awarding two asphalt rehabilitation contracts and the creation of Downtown and Industrial Park TIF districts. The body will also consider the purchase or lease of real estate on E Dawes and N. Armstrong.

• Contract for 2021 CIRP – North Asphalt Rehabilitation to Paragon Contractors for $1,581,280.00
• Contract for 2021 CIRP – South Asphalt Rehabilitation to A&A Asphalt for $1,409,150.00
• Change Order #5 for Bixby Water Reclamation Facility Project for $562,419.91
• Final acceptance of 131st Rehabilitation Project for $1,217,719.00
• Proposed creation of Downtown and Industrial Park TIF districts

The Bixby City Council approved several consent agenda items, including accepting infrastructure for three developments and a $1.22M final contract for the 131st Rehabilitation Project. They also approved a $562,419.91 change order for the Water Reclamation Facility, awarded contracts for asphalt rehabilitation ($1.58M to Paragon Contractors and $1.41M to A&A Asphalt), and directed staff to start creating two TIF districts (Downtown and Industrial Park). Items on the Downtown Streetscape Project and agreements with Rockwood Development were continued.

• Approved consent agenda including infrastructure acceptance for Chisholm Ranch Phase 2, South Memorial Business Park, and River Crest Phase 1 (4-0)
• Approved final acceptance of 131st Rehabilitation Project with final contract amount of $1,217,719.00 (4-0)
• Approved Change Order #5 for Bixby Water Reclamation Facility Project for $562,419.91 (4-0)
• Awarded contract to Paragon Contractors for 2021 CIRP North Asphalt Rehabilitation at $1,581,280.00 (4-0)
• Awarded contract to A&A Asphalt for 2021 CIRP South Asphalt Rehabilitation at $1,409,150.00 (4-0)
• Approved directing staff to start process for Downtown TIF district creation (4-0)
• Approved directing staff to start process for Industrial Park TIF district creation (4-0)
• Continued items on Downtown Streetscape Project final change order and Rockwood Development agreement

City Council

The City Council will discuss the creation of Downtown and Industrial Park TIF districts and potential real estate purchases. The body is also considering several infrastructure contracts and the acceptance of new developments into city infrastructure.

• Contract for 2021 CIRP – North Asphalt Rehabilitation with Paragon Contractors for $1,581,280.00
• Contract for 2021 CIRP – South Asphalt Rehabilitation with A&A Asphalt for $1,409,150.00
• Change Order #5 for Bixby Water Reclamation Facility Project for $562,419.91
• Final acceptance of 131st Rehabilitation Project for $1,217,719.00
• Proposed purchase of real estate at 7 E Dawes and 109, 116, and 118 N. Armstrong

Technical Advisory Committee

The Technical Advisory Committee is meeting to discuss and review several final and preliminary plats for residential and commercial developments. These reviews determine the technical layout of new subdivisions and facilities within the city.

• Final Plat B.X.P.T. 18-06: Robinson Ranch III, 132 lots on 33.04 acres
• Site Plan B.X.S.P. 21-07: Dodson Warehouse #2
• Final Plat B.X.P.T. 21-16: Haikey Creek Estates, 145 lots on 44.301 acres
• Preliminary and Final Plat B.X.P.T. 21-15: Bixby Nursing Facility on 10.8511 acres
• Final Plat B.X.P.T. 21-14: 141st & Lewis, 530 lots on 161.38 acres

Board of Adjustment

The Board of Adjustment will hold a public hearing to discuss two variance requests regarding building size and property setbacks. Staff recommends approval for both requests.

• BXBA-21.08: Request to increase maximum accessory building size from 800 to 1,200 square feet at 8510 East 122 Street South
• BXBA-21.09: Request to reduce rear yard setback from 20 feet to 19.5 feet for a single-family structure at 7410 East Place South

City Council

The Bixby City Council is holding a work session to discuss a specific project proposal. Jared Cottle will present responses to the re-issued Midland Addition Request for Proposal.

• Presentation of responses to the re-issued Midland Addition Request for Proposal

The Bixby City Council held a work session to discuss updated development proposals for the Midland Addition from RDC and Blue Bell, which had been revised based on prior council input. No formal action was taken during the session.

• Discussed updated Midland Addition proposals from RDC and Blue Bell
• No action taken on Midland Addition proposals

City Council

The City Council will discuss several amendments to the Comprehensive Plan and zoning ordinances for properties on 151st Street, 131st Street South, and 161st Street. The body is also considering various infrastructure contracts and the purchase of street department equipment.

• Proposed rezoning of 120 acres at East 151st Street and South Yale Ave from Mixed-Use to Medium-Density Residential
• Proposed rezoning of 122.18 acres at East 161st Street South and South Memorial Drive
• Contract for Needles Storm Sewer Phase II with Grade Line Construction for $251,184.00
• Fire Hydrant and Valve Assessment Projects contract with Meshek and Associates not to exceed $578,700
• Purchase of a Skid Steer for the Street Department from White Star for $47,405.38

The Bixby City Council approved a consent agenda including purchases, infrastructure acceptances, and contract extensions, and made decisions on several development items. They approved a specific use permit for First Baptist Church, a comprehensive plan amendment for Biggers Trust, an annexation for Posey Creek 151, and a rezone for 161st and Memorial. They also awarded contracts for the Needles Storm Sewer Phase II and other projects. A motion to select Blue Bull as the RFP provider for Midland Addition failed, but Red Dog was approved. A motion on Ordinance 2350 for Biggers Trust failed.

• Approved consent agenda including ryegrass purchase ($12,920), skid steer purchase ($47,405.38), and infrastructure acceptances (5-0)
• Declared official Halloween date as October 31 (5-0)
• Approved Red Dog as RFP provider for Midland Addition (4-1)
• Approved Specific Use Permit for First Baptist Church (Ordinance 2367) (4-0)
• Approved Comprehensive Plan Amendment for Biggers Trust (Ordinance 2349) (4-1)
• Approved Annexation for Posey Creek 151 (Ordinance 2369) (5-0)
• Approved Rezone and PUD for 161st and Memorial (Ordinance 2366) (3-1)
• Awarded contract to Grade Line Construction for Needles Storm Sewer Phase II ($251,184) (5-0)

City Council

The City Council will discuss several zoning amendments and land use changes, including a church permit and residential developments. The body is also reviewing multiple infrastructure contracts and the acceptance of new development infrastructure into the city system.

• Contract for Fire Hydrant and Valve Assessment Projects with Meshek and Associates not to exceed $578,700
• Needles Storm Sewer Phase II contract for Grade Line Construction at $251,184.00
• Purchase of a Street Department Skid Steer from White Star for $47,405.38 after trade-in
• Specific Use Permit for First Baptist Church at 6020 East 151st Street
• Comprehensive Plan amendment for Neafus Property at 8050 East 131st Street South to allow commercial zoning

Planning Commission

The Bixby Planning Commission will hold public hearings for four specific sites. The body will consider site plans, plats, and a comprehensive plan amendment for various commercial and religious developments.

• First Baptist Church (6020 East 151st Street): Specific Use Permit and Preliminary/Final Plats
• South Bixby Mini Storage (15805 South Memorial Dr.): Site Plan and Preliminary Plat
• Whitehawk Conference Center (14515 S Yale Avenue): Site Plan
• 161st & Memorial: Comprehensive Plan Amendment, Planned Unit Development, and Rezone

The Bixby Planning Commission approved a comprehensive plan amendment, planned unit development, and rezone for the 161st & Memorial project by Tanner Consulting, LLC, with a 4-0 vote. The commission also approved a specific use permit and preliminary/final plat for First Baptist Church at 6020 E 151st St, and a site plan for the Whitehawk Conference Center at 14515 S Yale Ave. A site plan for South Bixby Mini Storage at 15805 S Memorial Dr was continued to the Nov. 15, 2021 meeting. The meeting included recusals and an abstention as noted.

• Approved Comprehensive Plan Amendment BXCP-21.12, PUD BXPUD-21.11, and Rezone BXZO-21.18 at 161st & Memorial (4-0)
• Approved Specific Use Permit BXSUP-21.04 and Preliminary/Final Plat BXPT-21.14 for First Baptist Church at 6020 E 151st St (4-0)
• Approved Site Plan BXSP-21.08 for Whitehawk Conference Center at 14515 S Yale Ave (4-0, 1 abstention)
• Continued Site Plan BXSP-21.05 and Preliminary Plat BXPT-21.11 for South Bixby Mini Storage at 15805 S Memorial Dr to Nov. 15, 2021 (4-0)
• Approved minutes of Sept. 20, 2021 meeting (3-0)

City Council

The Bixby City Council will hold a work session to review responses to the re-issued Request for Proposal regarding the Midland Addition.

• Presentation of responses to the re-issued Midland Addition Request for Proposal

The City Council held a work session to discuss responses to the re-issued Midland Addition Request for Proposal. Representatives from RDC Properties, LLC and Blue Bull Capital, LLC presented their proposals and answered council questions. No action was taken on the proposals.

• Heard presentations from RDC Properties, LLC and Blue Bull Capital, LLC on Midland Addition proposals
• No action taken on Midland Addition proposals

City Council

The City Council will consider a site plan for garage condos and an ordinance amendment regarding sport utility vehicles. The body will also review bids for 2021 winter holiday decorations and a downtown skating rink. Executive sessions are scheduled to discuss a new Police Chief and the purchase of real property from Bixby Public Schools.

• Purchase of recording system upgrade from EXACOM, Inc. for $16,191.20
• Site plan application (BXSP-21.06) for JR Donelson Garage Condos south of E. 126th Street S. and S. Memorial Drive
• Authorization for a downtown skating rink bid not-to-exceed $200,000
• Purchase of real estate at 7 E. Dawes and 109, 116, and 118 N. Armstrong
• Amending ordinance No. 2364 to define sport utility vehicles and their use on public streets

The Bixby City Council approved multiple items, including appointing Todd Blish as police chief, amending Ordinance 2364 to define sport utility vehicles, and approving a site plan for Garage Condos. They also approved several holiday-related contracts and authorized staff to negotiate with Bixby Public Schools for property purchase.

• Appointed Todd Blish as new police chief (5-0)
• Amended Ordinance 2364 to add SUV definition (5-0)
• Declared emergency for Ordinance 2364 (5-0)
• Approved Garage Condos site plan (3-2)
• Approved We Love Lawns for event park lighting, $7,500 (4-1)
• Approved half poles with 3 garlands for downtown street scape (5-0)
• Authorized staff to receive bids for downtown skating rink lease (5-0)
• Instructed staff to negotiate with Bixby Public Schools for property purchase (5-0)

City Council

The City Council will discuss amending Ordinance No. 2364 regarding sport utility vehicles and their use on public streets. The body will also consider the purchase of real estate from Bixby Public Schools and a site plan for garage condos.

• Purchase from EXACOM, Inc. for $16,191.20 to upgrade a recording system
• Site Plan Application (BXSP-21.06) for JR Donelson Garage Condos south of E. 126th Street S. and S. Memorial Drive
• Authorization for a downtown skating rink bid not-to-exceed $200,000
• Purchase of real estate at 7 E. Dawes and 109, 116, and 118 N. Armstrong
• Amending Ordinance No. 2364 to define sport utility vehicles

Board of Adjustment

The Bixby Board of Adjustment will meet to review minutes from previous meetings. The board will also hold a public hearing regarding a special exception request for First Baptist Church.

• Special Exception BXBA-21.07: Applicant Monte Moran, Pastor First Baptist Church
• Review of June 28, 2021 Workshop minutes
• Review of August 2, 2021 Meeting minutes

Board of Adjustment

The Board of Adjustment will hold a public hearing to decide on a special exception request for the First Baptist Church. The request concerns the use of temporary accessory structures during construction on a lot in an Agricultural District.

• Special Exception BXBA-21.07: Temporary accessory structures for First Baptist Church at 151st Street S.
• Approval of minutes from June 28, 2021, and August 2, 2021

City Council

The City Council will consider several funding requests, including $250,000 for police body cameras and cloud storage. The body will also discuss city code regulations for food trucks and alcohol in parks, and a new ordinance for fire department mitigation rates.

• Budget revision of $250,000 for Police Department body cameras and cloud storage
• Contract with Kimery Painting for Mingo Water Storage Tank Rehabilitation for $58,398.00
• Purchase to Pro-Vision for SecuraMax ICloud Video Management for $54,180.00
• Purchase order to Tulsa County Assessor for visual inspection costs of $13,656.58
• Ordinance to implement mitigation rates for Bixby Fire Department services

City Council

The City Council will consider several budget revisions and contracts, including funding for police body cameras and water tank rehabilitation. The body will also discuss a new ordinance for fire department mitigation rates and the employment of a new Police Chief.

• Budget revision of $250,000.00 for Police Department body cameras and cloud storage
• Contract for Mingo Water Storage Tank Rehabilitation with Kimery Painting for $58,398.00
• Purchase from Pro-Vision for SecuraMax iCloud Video Management in the amount of $54,180.00
• Ordinance to implement mitigation rates for Bixby Fire Department emergency services
• Final Plat for Parke 126 at NW/c of E. 126th Street S. and S. Memorial Drive

The Bixby City Council approved the consent agenda (4-0), including a $13,656.58 purchase order to Tulsa County Assessor, a $250,000 budget revision for police body cameras, a $54,180 purchase for SecuraMax ICloud Video Management, and several other items. They also approved the final plat for Parke 126 (4-0), awarded a $58,398 contract to Kimery Painting for the Mingo Water Storage Tank Rehabilitation (4-0), and approved a contract with Beck Design for architectural services for the City building at 111 Cabaniss (4-0). The council entered executive session to discuss the employment of a new Police Chief and reconvened without public action.

• Approved consent agenda including $13,656.58 purchase order to Tulsa County Assessor (4-0)
• Approved $250,000 budget revision for police body cameras and cloud storage (4-0)
• Approved $54,180 purchase to Pro-Vision for SecuraMax ICloud Video Management (4-0)
• Approved final plat for Parke 126 at E. 126th St S. and S. Memorial Dr. (4-0)
• Awarded $58,398 contract to Kimery Painting for Mingo Water Storage Tank Rehabilitation (4-0)
• Approved contract with Beck Design for architectural services for 111 Cabaniss (4-0)
• Entered executive session to discuss employment of new Police Chief (4-0)
• Reconvened from executive session with no public action (4-0)

City Council

The City Council is holding a work session to review specific city code regulations. The discussion focuses on rules governing food trucks and the use of alcohol in city parks.

• Discussion of City Code regulations related to food trucks
• Discussion of City Code regulations related to alcohol in City Parks

The Bixby City Council held a work session to discuss potential changes to city code regulations for food trucks and alcohol in city parks. City Manager Jared Cottle provided background and input on both topics, but no formal decisions or votes were made. The meeting adjourned without any action.

• Discussed food truck regulations; no action taken
• Discussed alcohol in city parks regulations; no action taken

Planning Commission

The Bixby Planning Commission is meeting to conduct public hearings on a planned unit development, a final plat, and a site plan. The commission will also review minutes from the August 16, 2021, meeting.

• Planned Unit Development BXPUD-21.11 and Rezone BXZO-21.18 at East 161 Street South & South Memorial Drive
• Final Plat BXP T-19.04 for Parke 126 at 126th Street South & South Memorial Drive
• Site Plan BXSP-21.06 for Garage Condo's at 126th Street South & South Memorial Drive

The Bixby Planning Commission approved the final plat for Parke 126, a commercial development, with staff comments. They also approved a site plan for Garage Condo's, contingent on staff review of covenants addressing noise, lighting, and allowed activities. A request for a Planned Unit Development and rezone at 161st & Memorial was continued to the October 18, 2021 meeting. The minutes from the August 16, 2021 meeting were approved.

• Approved minutes from August 16, 2021 meeting (4-0)
• Continued BXPUD-21.11 and BXZO-21.18 (161st & Memorial) to October 18, 2021 (4-0)
• Approved final plat for Parke 126 (BXPT-19.04) with staff comments (4-0)
• Approved site plan for Garage Condo's (BXSP-21.06) with condition that staff review covenants on noise, lighting, and activities before building permit (4-0)

City Council

The City Council will hold a work session to review a sales tax incentive proposal and the Bixby Historical Society Master Plan. The body will also discuss an updated fee schedule for Development Services.

• Sales tax incentive proposal for Downtown coffee shop (Lee & Kelly Churchill)
• Bixby Historical Society Master Plan presentation
• Updated Development Services fee schedule

The Bixby City Council held a work session on September 13, 2021, discussing three items but taking no formal action. They heard a proposal from Lee and Kelley Churchill for a sales tax incentive for their downtown coffee shop, CopperKey Coffee House, which would create 8-12 jobs. The council also reviewed a master plan for the Bixby Historical Society renovation and an updated Development Services fee schedule. All items were for discussion only, with no votes or decisions made.

• Discussed sales tax incentive proposal for CopperKey Coffee House (no action)
• Discussed Bixby Historical Society Master Plan (no action)
• Discussed updated Development Services fee schedule (no action)

City Council

The City Council will vote on the issuance and sale of $7.5 million in General Obligation Bonds. The body is also considering several zoning amendments and comprehensive plan changes for residential developments.

• Sale and issuance of $7,500,000 General Obligation Bonds, Series 2021
• Contract award to Myers-Cherry for Downtown Bixby Awnings Project for $293,500
• Purchase of one new patrol unit from Bob Howard Chrysler Jeep Dodge for $26,410
• Purchase of dugout covers for 32 baseball/softball dugouts for $27,420
• Comprehensive Plan amendments and rezoning for River Crest III and Biggers Trust

The City Council approved the sale of $7.5 million in General Obligation Bonds to Bank of Oklahoma Financial Securities, the lowest bidder, and passed ordinances authorizing the bonds and declaring an emergency. The council also approved a comprehensive plan amendment and rezone for River Crest III, changing 13 acres from mixed-use to low-density residential with 55-foot gated lots, and declared an emergency for that ordinance. Several other items were approved, including a consent agenda with purchases and fee waivers, a final plat for Domino's Bixby, and a contract for downtown awnings. Items related to the Biggers Trust development were continued to a future meeting.

• Approved consent agenda items including $26,410 patrol vehicle, $11,084 software, $27,420 dugout covers, fee waivers, and resolutions (5-0)
• Awarded $7.5M GO Bond sale to Bank of Oklahoma Financial Securities (5-0)
• Approved ordinance for $7.5M GO Bond issuance with emergency clause (5-0)
• Approved River Crest III comprehensive plan amendment to low-density residential (5-0)
• Declared emergency for River Crest III ordinance (5-0)
• Approved River Crest III rezone and PUD with 55-ft gated lots (5-0)
• Declared emergency for River Crest III rezone ordinance (5-0)
• Approved Domino's Bixby final plat (4-0, mayor recused)

City Council

The City Council will discuss the sale and issuance of $7.5 million in General Obligation Bonds. The meeting also includes several zoning amendments and contracts for city infrastructure and equipment.

• Sale and issuance of $7,500,000 General Obligation Bonds, Series 2021
• Contract for Downtown Bixby Awnings Project with Myers-Cherry for $293,500
• Purchase of one new patrol unit from Bob Howard Chrysler Jeep Dodge for $26,410
• Purchase of dugout covers from USA Shade and Fabric Structures for $27,420
• Zoning amendments for River Crest III (East 131st St & South 73rd East Ave) and Biggers Trust (East 151st St & South Yale Ave)

Board of Adjustment

The meeting scheduled for September 7, 2021, was cancelled. This was due to a lack of applications.

Technical Advisory Committee

The Technical Advisory Committee is meeting to discuss and review a site plan and a final plat for two developments located west of S Memorial Dr and south of E 121st St S.

• Site plan review for South Memorial Garage-Condos (B.X.S.P. 21.06)
• Final Plat review for Parke 126 (B.X.P.T. 21-12), an 18.59-acre undeveloped parcel for commercial development

City Council

The City Council is holding a work session to review presentations on two specific community initiatives. The meeting focuses on discussion rather than formal votes.

• Presentation of Buy Bixby Program
• Discussion of Downtown Christmas alternatives

The Bixby City Council held a work session with presentations on the Buy Bixby program and Downtown Christmas alternatives. No formal decisions or votes were taken; the items were for discussion only.

• No action taken on Buy Bixby program presentation
• No action taken on Downtown Christmas alternatives presentation

City Council

The City Council will discuss the issuance of general obligation bonds and several land annexations and rezonings. The body is also reviewing final project acceptances and small business facade grants.

• Resolution for $7,500,000 general obligation bonds, series 2021
• Final acceptance of Dawes and City Hall Renovation Project for $4,755,342.25
• Final acceptance of Harmony Bridge Phase II Project for $3,058,404.88
• Purchase of lots in Leonard Addition for fire station extension for $135,000
• Three Façade Grant Program applications for East Dawes Ave at $10,000 each

The Bixby City Council approved a consent agenda including facade grants, project acceptances, and a property purchase, and then approved a series of rezoning, comprehensive plan amendments, and planned unit developments for several residential and commercial projects, including 135th & Mingo, Rowan Grove, Faubert, River Crest III, Biggers Trust, Deer Valley, Rachael Gardens, 141st and Lewis, Presley Heights West, and Boardwalk on Memorial. The council also tabled annexation items for 135th & Mingo and approved a $7.5 million general obligation bond resolution. All votes were recorded with specific tallies.

• Approved consent agenda including $10,000 facade grants for 17, 8, and 8A East Dawes Ave (5-0)
• Approved $7.5M general obligation bonds series 2021 resolution (5-0)
• Tabled annexation and related items for 135th & Mingo (items 2-4)
• Approved comprehensive plan amendment for 135th & Mingo (4-1)
• Approved rezone and PUD for 135th & Mingo with 1750 sq ft minimum home size (5-0)
• Approved comprehensive plan amendment for Rowan Grove Phase II (4-1)
• Approved rezone, PUD, and preliminary plat for Rowan Grove (3-2)
• Approved comprehensive plan amendment for Faubert to agricultural/commercial (5-0)

City Council

The City Council will discuss the issuance of $7.5 million in bonds and several land annexations and rezonings. The body is also reviewing final project acceptances for city renovations and bridge work, as well as various real estate purchases.

• Resolution for $7,500,000 general obligation bonds, series 2021
• Final acceptance of Dawes and City Hall Renovation Project for $4,755,342.25
• Final acceptance of Harmony Bridge Phase II Project for $3,058,404.88
• Purchase of lots for fire station extension for $135,000
• Three $10,000 Façade Grant Program applications for 17, 8, and 8A East Dawes Ave

Planning Commission

The Bixby Planning Commission will meet to discuss a minor amendment for Boardwalk on Memorial and a proposal for Presley Heights-West. The body will also consider the approval of minutes from the July 19, 2021 meeting.

• Public hearing: Boardwalk on Memorial BXPUD-21.09-A Minor Amendment at 12345 South Memorial Dr
• Public hearing: Presley Heights-West BXPUD-21.10 west of 141st and South Harvard Ave

The Bixby Planning Commission approved a minor amendment to the Boardwalk on Memorial PUD, allowing a zero set-back to the east lot line and one office with no enclosed mini storage. The commission also approved the Presley Heights-West Planned Unit Development (PUD) with straight RS-3 zoning, along with the associated rezone and preliminary plat. All items were approved with staff recommendations.

• Approved BXPUD-21.09-A minor amendment for Boardwalk on Memorial (4-0, 1 abstention)
• Approved BXPUD-21.10 Planned Unit Development for Presley Heights-West (5-0)
• Approved Rezone BXZO-21.17 for Presley Heights-West (5-0)
• Approved Preliminary Plat BXPT-21.10 for Presley Heights-West (5-0)
• Approved minutes from July 19, 2021 meeting (5-0)

City Council

The City Council will hold a work session to review updated Development Services Forms. The meeting also includes an introduction of VFW Post 9126.

• Presentation of updated Development Services Forms by Carolyn Back
• Introduction of VFW Post 9126 by Jared Cottle

The Bixby City Council held a work session on August 9, 2021, with no formal votes or decisions. They discussed updated Development Services forms, including a new checklist for applicants, and asked staff to bring back a comparison of fees from other cities. The VFW Post 9126 introduction was on the agenda but not discussed.

• No action taken on Development Services forms discussion
• VFW Post 9126 introduction not discussed

City Council

The City Council and Public Works Authority are meeting to approve equipment purchases and facility upgrades. The body will consider fee waivers for a local event park and specific contracts for the Bixby Water Reclamation Facility.

• Purchase of two stand-on mowers and a 3 point tiller tractor attachment from Tulsa New Holland for $16,837
• Request for waiver of Park Rental and Deposit fees for Charley Young Event Park
• Change Order #4 for the Bixby Water Reclamation Facility for $76,481
• Payment of $34,599.13 to Digi for Access Control installation at the Bixby Water Reclamation Facility

The Bixby City Council and Bixby Public Works Authority (BPWA) met on August 9, 2021, with three councilors present (Girard, Crawford, Founds) and Mayor Guthrie and Vice Mayor Blair absent. The Council unanimously approved the consent agenda, including minutes, a fee waiver for the Bixby High School Class of 2011 Committee, and the purchase of two mowers and a tiller attachment for $16,837. The BPWA unanimously approved its consent agenda, including minutes, Change Order #4 for the Water Reclamation Facility for $76,481, and a $34,599.13 payment to Digi for access control installation. No new business was discussed, and both meetings adjourned shortly after convening.

• Approved City Council consent agenda (3-0): minutes, fee waiver for Bixby High School Class of 2011, and $16,837 equipment purchase
• Approved BPWA consent agenda (3-0): minutes, Change Order #4 for $76,481, and $34,599.13 to Digi for access control

City Council

The City Council will consider equipment purchases and fee waivers. The Public Works Authority will discuss change orders and installation costs for the Bixby Water Reclamation Facility.

• Purchase of two stand-on mowers and a 3 point tiller tractor attachment from Tulsa New Holland for $16,837
• Request for waiver of Park Rental and Deposit fees for Charley Young Event Park for Bixby High School Class of 2011 Committee
• Change Order #4 for the Bixby Water Reclamation Facility for $76,481
• Payment of $34,599.13 to Digi for Access Control installation at the Bixby Water Reclamation Facility
• Presentation of updated Development Services Forms

Technical Advisory Committee

The committee will discuss and review a commercial lot split and site plans for South Bixby Mini-Storage. The meeting also includes a review of the Bixby Fry Creek Trail public works project.

• Lot Split (B.X.L.S. 21.09) for Kingdom Investment Group west of S Memorial Dr and south of E 151st St S
• Site Plan (B.X.S.P. 21.05) for South Bixby Mini-Storage east of S Memorial Dr and north of E 161st St S
• Preliminary Plat (B.X.P.T. 21-11) for South Bixby Mini-Storage involving 2.324 acres
• Bixby Fry Creek Trail project from E 121st St S to E 131st St S between S Sheridan Rd and S Mingo Rd

Board of Adjustment

The Bixby Board of Adjustment will meet to review minutes from the July 6 meeting. The board will also hold a public hearing regarding a variance request.

• Variance BXBA-21.06 submitted by applicant Bryan Wiesman / High Pointe Homes

City Council

The City Council and department personnel are meeting for a retreat to discuss organizational goals and strategic planning. The session includes reviews of infrastructure needs and economic development.

• Discussion of bond projects
• Discussion of Downtown River projects and development
• Review of infrastructure needs
• Tour of surrounding establishments

The Bixby City Council held a special two-day retreat in Kansas City to discuss organizational goals, project updates, and strategic planning. No formal votes or decisions were recorded; the meeting consisted of presentations and discussions on topics such as fire station and EMS, streets and drainage, parks, police equipment, zoning code updates, and downtown river projects. Council directed staff to conduct further research on body-worn cameras.

• Directed staff to research body-worn cameras further (no vote)
• Discussed fire station project and ambulance service options (no vote)
• Reviewed 2021 bond project priorities for streets and drainage (no vote)
• Discussed zoning code and subdivision regulation updates (no vote)
• Reviewed East Fry Creek Trail paving and AR River Bridge plans (no vote)
• Discussed EMS Public Safety District and ambulance funding analysis (no vote)

Board of Adjustment

The Board of Adjustment is holding a work session to discuss the roles and relationships of the board. No other items are listed for decision or discussion.

• Discussion on Roles and Relationships of the Board of Adjustment

City Council

The Bixby City Council held a work session on July 26, 2021, with no substantive decisions made. The only item discussed was a proposed expansion of the 9-11 Memorial at Washington Irving Park and North River Access Park, presented by the Friends of Irving Foundation. No action was taken on the proposal.

• No action taken on 9-11 Memorial expansion project

City Council

The Bixby City Council work session includes an introduction of VFW Post 9126. The council will also discuss a 9-11 Memorial project located at Washington Irving Park.

• Introduction of VFW Post 9126
• Discussion of 9-11 Memorial project at Washington Irving Park

The Bixby City Council approved a site plan for an Office/Medical/Gymnasium use at 126th Street & Memorial Drive (3-0). All other regular agenda items, including annexation, rezoning, and comprehensive plan amendments, were continued to a future meeting. The consent agenda was approved, including copier purchases and a software subscription fee.

• Approved site plan BXSP-21.04 for Office/Medical/Gymnasium at 126th & Memorial (3-0)
• Approved consent agenda including $28,786 for three Sharp copiers and $6,913.87 for emergency reporting software (3-0)
• Approved BPWA consent agenda including $50,000 for AMR meters and $9,644.32 for lift station repair (3-0)
• Continued annexation ordinance for 135th & Mingo (Ordinance 2344)
• Continued comprehensive plan amendments and rezoning for multiple developments (135th & Mingo, Rowan Grove, Faubert, River Crest III, Biggers Trust, Deer Valley, Rachael Gardens)

City Council

The City Council will consider several land use items including annexations, rezoning requests, and comprehensive plan amendments. The meeting also includes a work session regarding a 9-11 Memorial project at Washington Irving Park.

• Annexation of 135th & Mingo project via Ordinance 2344
• Purchase of three Sharp Copiers for $28,786
• Emergency reporting software subscription fee not to exceed $6,913.87
• 9-11 Memorial Expansion at Washington Irving Park
• Multiple rezoning and PUD requests for 135th & Mingo, Rowan Grove, and River Crest III

Planning Commission

The Planning Commission is reviewing several requests for rezoning, planned unit developments, and preliminary plats. These items involve various residential and business locations across the city.

• Site plan for Castlerock Builders at 126th Street & Memorial Drive
• Rezone and PUD for Biggers Trust at East 151 Street South and South Yale Avenue
• Rezone and PUD for River Crest III at East 131st Street & South 73rd East Avenue
• Rezone, PUD, and Preliminary Plat for Rowan Grove at East 131st Street South and South Mingo Road
• Rezone and Preliminary Plat for Presley Heights-West at 2920 E. 141st Street South

The Bixby Planning Commission approved the River Crest III rezone and PUD amendment (BXZO-21.13/BXPUD-18.08MA) and the preliminary plat (BXPT-21.09), both contingent on plat approval. It also approved the Rowan Grove rezone/PUD amendment (BXZO-21.09/BXPUD-21.06) and preliminary plat (BXPT-21.06), the 135th & Mingo rezone/PUD (BXZO-21.15/BXPUD-21.07), the Deer Valley major amendment (BXZO-21.16/BXPUD-21.01-AM), and the Rachael Gardens rezone/PUD/plat (BXZO-21.12/BXPUD-21.08/BXPT-21.08). The commission denied the Bigger Trust rezone/PUD (BXZO-21.14/BXPUD-21.05) due to concerns over 55-foot lot widths, and continued the Presley Heights-West rezone/plat (BXZO-21.17/BXPT-21.10) to August 16, 2021.

• Approved minutes from June 21, 2021 meeting (5-0).
• Approved site plan BXSP-21.04 (Castlerock Builders) with 4-1 abstention (Donelson abstained).
• Denied rezone BXZO-21.14 and PUD BXPUD-21.05 (Bigger Trust) — motion failed 2-3.
• Approved rezone BXZO-21.13 and PUD amendment BXPUD-18.08MA (River Crest III) — 5-0.
• Approved preliminary plat BXPT-21.09 (River Crest III) — 5-0.
• Approved rezone BXZO-21.09 and PUD BXPUD-21.06 (Rowan Grove) — 5-0.
• Approved preliminary plat BXPT-21.06 (Rowan Grove) — 5-0.
• Approved rezone BXZO-21.15 and PUD BXPUD-21.07 (135th & Mingo) — 5-0.

City Council

The City Council and Public Works Authority will meet to discuss municipal bonding, infrastructure fees, and various service contracts. The agenda includes a proposed economic development agreement with Bixby Ice Cream Company, LLC and a utility easement closure.

• Resolution for $7,500,000 general obligation bonds, series 2021
• Economic Development Agreement with Bixby Ice Cream Company, LLC
• Ordinance 2343 for utility easement closure at 10521 South 92nd East Circle
• Purchase of unleaded gasoline for $25,000
• Public Works Authority plumbing supply purchases from Core and Main ($25,000) and Utility Supply ($10,000)

City Council

The City Council will hold a work session to discuss the city livestock and vegetative maintenance program. The meeting also includes an update and discussion regarding water supply alternatives.

• Discussion of vegetative maintenance program and City livestock
• Update and discussion on water supply alternatives

The Bixby City Council held a work session on July 12, 2021, discussing two topics: a vegetative maintenance program using goats and sheep, and water supply alternatives. No formal action was taken on either item; the session was informational only.

• Discussed vegetative maintenance program with goats/sheep; no action taken
• Discussed water supply alternatives; no action taken

City Council

The City Council and Public Works Authority are meeting to discuss municipal bonds, an economic development agreement with Bixby Ice Cream Company, LLC, and various utility contracts. The council will also consider an easement closure at 10521 South 92nd East Circle.

• Resolution for $7,500,000 general obligation bonds, series 2021
• Economic Development Agreement with Bixby Ice Cream Company, LLC
• Ordinance 2343 for utility easement closure at 10521 South 92nd East Circle
• Public Works Authority contracts including $60,000 for Brentagg and $25,000 for Core and Main
• Purchase of unleaded gasoline for $25,000

The Bixby City Council approved a resolution for $7.5 million in general obligation bonds, an easement closure ordinance (No. 2343) with an emergency clause, an economic development agreement with Bixby Ice Cream Company, LLC, and proceeding with the South Mingo Interceptor Sewer design and fees. All votes were 4-0. The BPWA also approved several purchase orders and an emergency repair.

• Approved $7.5M general obligation bonds resolution (4-0)
• Approved Ordinance 2343 easement closure at 10521 South 92nd East Circle (4-0)
• Approved emergency clause for Ordinance 2343, waiving second reading (4-0)
• Approved Economic Development Agreement with Bixby Ice Cream Company, LLC (4-0)
• Approved proceeding with South Mingo Interceptor Sewer design and fees (4-0)
• Approved BPWA consent agenda including $7,304.50 emergency repair and multiple purchase orders (4-0)

Technical Advisory Committee

The committee will review several development projects including a right-of-way closure, a site plan, and three preliminary plats. These items involve single-family residential developments and a townhome development.

• Right-of-Way Closure (B.X.R.W. 21.01) – Kirkpatrick near S Memorial Dr & E 151st St S
• Site Plan (B.X.S.P. 21.04) – Castlerock near S Memorial Drive & E 126th St S
• Preliminary Plat (B.X.P.T. 21-06) – Rowan Grove, 76.62 acres near S Mingo Rd & E 131st St S
• Preliminary Plat (B.X.P.T. 21-08) – Rachel Gardens townhome development near S Memorial Dr & E 161st St S
• Preliminary Plat (B.X.P.T. 21-09) – Rivercrest Blocks 11-13, 28.907 acres near S Memorial Dr & E 131st St S

Board of Adjustment

The Board of Adjustment will meet to review minutes from the May 3rd meeting. The body will also hold a public hearing regarding a special exception request.

• Special Exception B.X.B.A.-21.05, Applicant: John Roach

City Council

The City Council will hold a work session to discuss the regulation of motorized scooter operations. The body will also discuss food truck ordinances and policies.

• Discussion on regulation of motorized scooter operations
• Discussion on food truck ordinances and policies

The Bixby City Council held a work session to discuss potential regulations for motorized scooter operations and food truck ordinances and policies. City Manager Jared Cottle sought council direction on both topics, but no formal action or decisions were made. The meeting was procedural, with discussion only.

• Discussed motorized scooter regulation; no action taken
• Discussed food truck ordinances and policies; no action taken

City Council

The City Council will discuss rezoning requests for parcels near the Arkansas River and South Sheridan Road, as well as an annexation for Flying Cow, L.L.C. The Bixby Public Works Authority will also meet to address water infrastructure repairs and soil purchases.

• Rezoning of 11.09 acres near 141st Street and South Sheridan Road to Agriculture
• Rezoning of 77.55 acres at 15802 South Sheridan Road to Agriculture
• Contract for Ira M. Green Construction for sewer and water main work along Mingo for $24,895.00
• Police Department budget revision for overtime in the amount of $30,000.00
• BPWA purchase of borrow soil from Bemies Dirt, Sand, and Gravel for $50,000

The Bixby City Council approved the consent agenda (minus items f, k, l), including purchases, budget revisions, and contracts. It also approved three rezoning ordinances, a preliminary and final plat for Dollar General, and an annexation, all with emergency clauses where applicable. The BPWA approved its consent agenda for insurance, soil purchase, and waterline repair.

• Approved consent agenda items a-e, g-j, l (5-0)
• Approved infrastructure acceptance at Robison Ranch Phase 1 (4-0, mayor recused)
• Approved Ordinance 2341 rezoning to AG (5-0) with emergency clause
• Approved preliminary and final plat for Dollar General Bixby 64 (4-0)
• Approved Ordinance 2340 rezoning to AG (5-0) with emergency clause
• Approved Ordinance 2342 annexation for Flying Cow, LLC (5-0) with emergency clause
• Approved BPWA consent agenda including $50,000 soil purchase and $9,943.17 waterline repair (5-0)

City Council

The City Council and Public Works Authority will discuss zoning changes, a new Dollar General plat, and the annexation of land for Flying Cow, LLC. The body is also reviewing several city contracts, budget revisions, and infrastructure approvals.

• Rezoning of 11.09 acres near 141st St and S Sheridan Rd to Agriculture (AG)
• Rezoning of 77.55 acres at 15802 South Sheridan Road to Agriculture (AG)
• Preliminary and Final Plat for Dollar General at 16841 S Memorial Dr
• Annexation of land on behalf of Flying Cow, LLC
• Contracts including $186,446.65 for Worker’s Compensation and $24,895.00 for sewer/water main work by Ira M. Green Construction

Planning Commission

The Bixby Planning Commission is holding a work session to discuss the roles and relationships of the commission. No other items are listed for decision or discussion.

• Discussion on Roles and Relationships of the Planning Commission

The Bixby Planning Commission held a work session on June 21, 2021, where City Attorney Phil Frazier presented information on the City Charter and the state statute creating the Planning Commission. He explained the commission's investigative powers and the process for voting after an investigation, and discussed the need to state notice for items and to use the latest OML Handbook and Roberts Rules of Order. No formal decisions were made; the session was for discussion and training.

• Held a work session on the City Charter and Planning Commission statute
• Discussed investigative powers and voting process
• Discussed the need to state notice for items up for discussion
• Discussed use of the latest OML Handbook and Roberts Rules of Order

Planning Commission

The Bixby Planning Commission will consider a preliminary and final plat for a Dollar General location. The body will also discuss two rezoning requests for properties on 141st Street South and South Sheridan Rd.

• Dollar General preliminary and final plat at 16841 South Memorial
• Select Design rezone from Flood District (F.D.) to Agriculture (A.G.) east of Sheridan Road
• Faubert rezone from R.M.3, C.G., and R.E. to A.G. and C.G. at 15802 South Sheridan Rd

The Bixby Planning Commission approved a preliminary and final plat for a Dollar General store, case BXPT-21.02, with a drive relocation for future commercial access. It also approved two rezones: Select Design (BXZO-21.08), a clean-up to remove an unrecognized flood district designation, and Faubert (BXZO-21.10), a downzone aligning with current land use and the Comprehensive Plan. All votes were unanimous, with two abstentions on the May minutes approval.

• Approved Dollar General preliminary and final plat, BXPT-21.02, moving drive to south for mutual access
• Approved Select Design rezone, BXZO-21.08, removing flood district designation as clean-up
• Approved Faubert rezone, BXZO-21.10, downzoning to match current use and Comprehensive Plan
• Approved May 17, 2021 minutes with two abstentions

City Council

The City Council is holding a work session to discuss the FY 2022 Budget. The meeting also includes a ribbon cutting for the Dawes Building.

• Discussion on FY 2022 Budget
• Dawes Building Ribbon Cutting

The Bixby City Council met for a special work session on June 14, 2021. They held a ribbon cutting for the Dawes building renovations and discussed the FY 2022 budget, but no formal decisions or votes were made.

• Held ribbon cutting for Dawes building renovations with Beck Design
• Discussed FY 2022 budget; no action taken

City Council

The City Council and Public Works Authority are meeting to consider the FY22 budget and budget resolutions. The council will also discuss several service contracts and fee waivers.

• FY22 budget and budget resolution
• Emergency replacement of outdoor warning siren at 168th and Memorial Dr. for $18,145
• Annual maintenance with Tyler Technologies (INCODE) for $22,065.22 (City) and $21,075.25 (BPWA)
• School Resource Officer contracts with Bixby Public Schools for the 2021-2022 school year
• Contract with CH2M HILL Engineers, Inc. for Bixby Water Reclamation Facility operations

The Bixby City Council approved the FY-22 budget and a contract with CH2M Hill Engineers for water reclamation facility operations, renewable up to FY33. The council also approved the consent agenda, including emergency siren replacement, janitorial services, and SRO contracts, with some items pulled for discussion. All votes were unanimous 5-0.

• Approved FY-22 budget (5-0)
• Approved CH2M Hill Engineers contract for water reclamation facility O&M, renewable up to FY33 (5-0)
• Approved consent agenda items except item 'l' (5-0)
• Approved emergency siren replacement from Goddard Enterprises for $18,145 (consent)
• Approved janitorial contract with Alliance Maintenance at $1,760/month (consent)
• Approved Tyler Technologies annual maintenance for FY-22 at $22,065.22 (consent)
• Approved SRO contracts with Bixby Public Schools for 2, 1, and 1 grant officers (consent)
• Approved waiver of park rental fees for Bixby Development Foundation Block Party (consent)

City Council

The City Council and Public Works Authority are meeting to consider and approve the FY22 budget. The council will also review several service contracts and school resource officer agreements.

• FY22 budget approval
• Purchase of outdoor warning siren from Goddard Enterprises for $18,145
• Annual maintenance with Tyler Technologies (INCODE) for $22,065.22 (City) and $21,075.25 (BPWA)
• School Resource Officer contracts for the 2021-2022 school year
• O&M contract for Bixby Water Reclamation Facility with CH2M HILL Engineers, Inc.

Board of Adjustment

The Bixby Board of Adjustment meeting scheduled for June 7, 2021, has been cancelled. The cancellation is due to no applications being received.

Technical Advisory Committee

The Technical Advisory Committee is meeting to discuss conceptual improvements for Spartan Dentistry. The body will also review a notice for an easement closure requested by Jason LaBouff.

• Conceptual improvement plan for Spartan Dentistry at the southeast corner of E 148th St S and S Memorial Dr
• Easement Closure (B.X.E.C. 21-03) for Jason LaBouff west of S Mingo Rd and south of E 101st St S

City Council

The City Council is holding a special work session to discuss the FY 2022 Budget. No other items are listed for decision or discussion.

• Discussion on FY 2022 Budget

The Bixby City Council held a special work session to discuss the proposed FY 2022 budget. Department heads answered questions from council members about their respective budgets. No formal action was taken during the session.

• Discussed FY 2022 budget with department heads, no action taken

City Council

The City Council and Public Works Authority are meeting to approve their respective Fiscal Year 2022 budgets. The council will also consider several rezoning requests, two annexation petitions, and an ordinance regarding weapons and firearms.

• Fiscal Year 22 budget approval
• Ordinance No. 2337 amending Bixby City Code regarding Weapons and Firearms
• Annexation petitions for Rowan Grove, LLC and 151 Bixby L.L.C.
• Rezone of 156.66 acres to Residential Single-Family at E 141st St S and S Lewis Ave
• Agreement with Graver, LLC for bridge repair design not to exceed $54,100

The Bixby City Council approved consent agenda items including insurance renewals and software purchases, and approved two annexation ordinances (2339 for Rowan Grove and 2338 for 151 Bixby LLC) with emergency clauses. Rezones were approved for properties at 141st and Lewis (BXZO-21.03) and near Memorial Drive (BXZO-21.05), while items 9-10 were continued. The BPWA approved its consent agenda including utility easements.

• Approved consent agenda items a-j and m (5-0), including insurance renewals and software purchase
• Approved items k & l (4-0) acknowledging sewer and water permits for First Baptist Church
• Approved Ordinance 2339 annexation for Rowan Grove (4-1)
• Approved emergency clause for Ordinance 2339 (4-1)
• Approved Ordinance 2338 annexation for 151 Bixby LLC (4-1)
• Approved emergency clause for Ordinance 2338 (5-0)
• Approved rezone BXZO-21.03 at 141st and Lewis (4-1)
• Approved rezone BXZO-21.05 near Memorial Drive (4-0)

City Council

The City Council will hold a work session to discuss the FY 2022 budget. Members will also review a sales tax incentive proposal for a downtown restaurant and an event agreement for a fitness program.

• FY 2022 Budget discussion
• Sales tax incentive proposal for Downtown restaurant
• Event agreement proposal for fitness program

The Bixby City Council held a work session on May 24, 2021, discussing three items but taking no formal action. They reviewed the proposed FY 2022 budget with department heads, considered a sales tax rebate proposal for The Bixby Ice Cream Company, and discussed a potential wellness program partnership with Camp Gladiator. All items were discussion-only, with no decisions made.

• Discussed FY 2022 budget; no action taken
• Discussed sales tax rebate proposal for The Bixby Ice Cream Company; no action taken
• Discussed Camp Gladiator wellness program proposal; no action taken

City Council

The City Council and Public Works Authority will meet to approve the FY22 budgets and discuss various land use changes. The agenda includes several rezoning requests, annexation petitions, and insurance renewals.

• Approval of FY22 budget and budget resolution
• Insurance renewals with Oklahoma Municipal Assurance Group totaling $128,124.66 (City and BPWA portions)
• Rezone of 156.66 acres from Agriculture to Residential Single-Family at E 141st St S and S Lewis Ave
• Agreement with Graver, LLC for bridge repair design not to exceed $54,100
• Ordinance No. 2337 regarding Bixby City Code Weapons and Firearms

Planning Commission

The Planning Commission is reviewing several rezoning requests and plat approvals. The meeting includes a continued discussion on a mixed-use development and new requests for commercial and healthcare uses.

• Rezone 4.72 acres to Commercial Shopping and 156.66 acres to Residential Single-Family at East 141st Street South and South Lewis Avenue
• Rezone 0.82 acres to Commercial General and plat approval for Domino's Bixby at East 134th Street South and South Memorial Drive
• Rezone 10.7154 acres to Commercial Shopping for Cox Nursing Home & Child Day Care
• Specific Use Permit request for a nursing home near South Memorial Drive and East 126 Street

The Planning Commission approved a 4.72-acre commercial rezoning and a 156.66-acre residential/commercial PUD at the southeast corner of 141st Street and Lewis, despite public opposition citing lack of need and drainage concerns. It also approved a rezoning, preliminary plat, and final plat for a Domino's Pizza site at 134th & Memorial, and a commercial rezoning with a specific use permit for a nursing home/daycare at Memorial & 126th. All votes were 3-0.

• Approved rezoning BXZO-21.03, 4.72 acres from Agriculture to Commercial Shopping (3-0)
• Approved rezoning BXZO-21.04, 156.66 acres from Agriculture to single-family RS-3 (3-0)
• Approved PUD BXPUD-21.04 for RS-3 with amenities and 100% masonry requirement (3-0)
• Approved rezoning BXZO-21.07, 0.82 acres to RM-3 and CG for Domino's Pizza (3-0)
• Approved preliminary plat BXPT-21.05 for Domino's Pizza (3-0)
• Approved final plat BXPT-21.05 for Domino's Pizza, with sidewalk waiver on east Memorial (3-0)
• Approved rezoning BXZO-21.05, 10.7154 acres from AG to Commercial Shopping for nursing home/daycare, with conditions (3-0)
• Approved specific use permit BXSUP-21.03 for nursing home use, with conditions (3-0)

City Council

The City Council will hold a public hearing for input on the FY-22 Budget and discuss several high-value infrastructure contracts. The meeting also includes a series of equipment purchases for the fire department and a review of public works projects.

• Contract award for White Hawk Basin Sewer Interceptor to Ira M. Green Construction for $1,074,454.00
• Contract award for South Bixby Drainage Phase II to Envision Civil Contractors, LLC for $621,501.90
• Final acceptance of Downtown River District Phase 1-North River Access Project at $836,373.90
• Purchase of LifePak 15 from Heartland AED Incorporated for $24,041.00
• Purchase of wildland firefighting gear from CASCO Industries for $9,309.00

City Council

The City Council will hold a public hearing regarding the FY-22 Budget. The body is also considering several infrastructure contracts and emergency equipment purchases.

• Contract for White Hawk Basin Sewer Interceptor with Ira M. Green Construction for $1,074,454.00
• Contract for South Bixby Drainage Phase II with Envision Civil Contractors, LLC for $621,501.90
• Final acceptance of Downtown River District Phase 1-North River Access Project for $836,373.90
• Purchase of one LifePak 15 from Heartland AED Incorporated for $24,041.00
• Waiver of Park Rental Fee for Gambler Crits Race Series at Charley Young Event Park

The Bixby City Council approved a consent agenda including equipment purchases and project acceptances, and awarded contracts for the South Bixby Drainage Phase II and the White Hawk Basin Sewer Interceptor. The council also ended a sign license agreement with Encore MF Tulsa, LLC. The Bixby Public Works Authority approved a proclamation for Public Works Week.

• Approved consent agenda including LifePak 15 purchase ($24,041), thermal cameras ($10,990), wildland firefighting gear ($9,309), and final acceptance of Downtown River District Phase 1 ($836,373.90) (5-0)
• Awarded contract to Envision Civil Contractors, LLC for South Bixby Drainage Phase II ($621,501.90) (5-0)
• Awarded contract to Ira M. Green Construction for White Hawk Basin Sewer Interceptor ($1,074,454.00) (5-0)
• Approved ending sign license agreement with Encore MF Tulsa, LLC (5-0)
• Approved proclamation declaring May 16-23, 2021 as 'Public Works Week' (5-0)

City Council

The City Council will hold a work session to discuss the fiscal year 2022 budget. The body will also discuss fire department subrogation and providers.

• Discussion on FY 2022 Budget
• Discussion of Fire Department Subrogation and Providers

The Bixby City Council held a work session with no formal votes. They discussed the proposed FY 2022 budget, including estimated revenues and expenditures, ahead of a public hearing scheduled for the regular meeting that evening. They also heard a presentation from Fire Recovery Fire & EMS Billing Solutions on ambulance transport billing and subrogation services, but took no action on either item.

• Discussed FY 2022 budget, no action taken
• Discussed fire department subrogation and ambulance billing providers, no action taken

Technical Advisory Committee

The Technical Advisory Committee is meeting to discuss and review development plans for two commercial projects. These include plat and site plan reviews for a Dollar General and a Domino's location.

• Final Plat and Site Plan (B.X.P.T.-21.02/B.X.S.P.-21.02) for Dollar General 64, 2.25 acres north of 171st and east of Memorial Drive
• Preliminary Plat (B.X.P.T.-21.05) for Domino's Bixby, 0.75 acres south of 131st and east of Memorial Drive
• Final Plat (B.X.P.T.-21.05) for Domino's Bixby south of 131st and east of Memorial Drive
• Site Plan (B.X.S.P.-21.03) for Domino's Bixby south of 131st and east of Memorial Drive

Board of Adjustment

The Board will hold public hearings regarding requests for building setback variances at two residential properties. These items involve encroachments into required front yard setbacks.

• Variance BXBA-21.01: Front yard setback encroachment at 4641 E. 143 Pl. So.
• Variance BXBA-21.03: Front yard setback encroachment at 9745 E. 116 Pl. So.

City Council

The Bixby City Council will conduct a work session followed by a regular meeting. The agenda includes oaths of office for council members, elections for Mayor and Vice Mayor, and several contract and plat discussions.

• Awarding $1,074,454.00 contract to Ira M. Green Construction for White Hawk Basin Sewer Interceptor
• Awarding $621,501.90 contract to Envision Civil Contract, LLC for South Bixby Drainage Phase II
• Acceptance of South Bixby Drainage-Phase 1B project for $354,041.97
• Purchase of fingerprint machine upgrade from HID Global for $13,238.16
• Conditional Final Plat for Presley Heights (48 residential lots) and River Crest (116 residential lots)

City Council

The City Council will hold a work session to review a presentation from the Bixhoma Lake User Group. Members will also discuss the Downtown Summer Concert Series and food truck ordinances and policies.

• Presentation by Bixhoma Lake User Group
• Discussion of Downtown Summer Concert Series
• Discussion of food truck ordinances and policies

The Bixby City Council held a work session on April 26, 2021, with all members present. They discussed three items: a presentation by the Bixhoma Lake User Group on master plan and trail improvements, a proposed Downtown Summer Concerts Series at Charley Young Event Park, and possible changes to food truck ordinances. All items were discussion only, and no formal action was taken.

• Discussed Bixhoma Lake master plan and trail map; no action taken
• Discussed Downtown Summer Concerts Series at Charley Young Event Park; no action taken
• Discussed food truck ordinance changes; no action taken

City Council

The City Council will vote on several high-value infrastructure contracts and residential plats. The meeting also includes the administration of oaths for two new council members and the election of a Mayor and Vice Mayor.

• Contract award to Ira M. Green Construction for White Hawk Basin Sewer Interceptor for $1,074,454.00
• Contract award to Envision Civil Contract, LLC for South Bixby Drainage Phase II for $621,501.90
• Conditional Final Plat for Presley Heights (48 residential lots) and River Crest (116 residential lots)
• Professional service agreement with Crawford and Associates for $25,000
• Purchase of H.I.D. Global fingerprint machine upgrade for $13,238.16

The Bixby City Council approved the consent agenda, including financial agreements, equipment purchases, and fee waivers. It also approved two residential plats (Presley Heights and River Crest), an agreement with Precision Project Management for the Flats @ 151st, and an economic development agreement for a summer concert series. Two sewer/drainage contracts were continued to a later meeting.

• Approved consent agenda (5-0)
• Approved Presley Heights final plat (4-1, Girard abstained)
• Approved River Crest final plat (5-0)
• Approved agreement with Precision Project Management for Flats @ 151st (5-0)
• Approved economic development agreement with Kevin and Amy Smith for summer concert series (5-0)
• Continued White Hawk Basin Sewer Interceptor contract award
• Continued South Bixby Drainage Phase II contract award
• Continued Downtown Façade Grant application for Plummer Station

Planning Commission

The Bixby Planning Commission is reviewing several residential plat requests and rezoning applications. The body will discuss converting agricultural land to commercial and residential uses, as well as a Planned Unit Development for mixed-use components.

• Conditional Final Plat for River Crest (Blocks 5-10), 116 residential lots at 131 Street South & South 73 East Avenue
• Conditional Final Plat for Presley Heights (Blocks 6-10), 48 residential lots
• Rezone 4.72 acres from Agriculture to Commercial Shopping at 141 Street South & South Lewis Avenue
• Rezone 156.66 acres from Agriculture to Residential Single-Family at 141 Street South & South Lewis Avenue
• Planned Unit Development for mixed small scale commercial and residential uses at 141 Street South & South Lewis Avenue

The Bixby Planning Commission approved a residential rezone (RS-3) for Development Areas B & C at 141st & Lewis, despite public opposition. The commercial shopping rezone (CS) for Development Area A was continued to the May 17 meeting for further definition, and the Planned Unit Development (PUD) was also continued with a recommendation for staff review of revised documents. Consent agenda items, including two conditional final plats, were approved unanimously.

• Approved minutes of March 25, 2021 special meeting (3-0)
• Approved Conditional Final Plat BXPT-21.04 River Crest Blocks 5-10 (3-0)
• Approved Conditional Final Plat BXPT-21.03 Presley Heights Blocks 6-10 (3-0)
• Continued Rezone BXZO-21.03 Commercial Shopping at 141st & Lewis to May 17, 2021 (4-0)
• Approved Rezone BXZO-21.04 Residential RS-3 at 141st & Lewis (4-0)
• Continued PUD BXPUD-21.04 at 141st & Lewis with staff review recommendation (4-0)

City Council

The City Council will consider several zoning amendments, including a planned unit development for The Retreat and a commercial shift for a Dollar General site. Additional items include roadway reconstruction on East 131st Street and various contract renewals.

• Roadway Reconstruction of East 131st Street South: $191,610.27
• Bentley Park Sign Package Project final acceptance: $125,386.53
• P.P.I. Testing materials testing for 131st St Reconstruction: $9,752.63
• DreamScapes of Tulsa lawn care contract: up to $6,480.00 per year
• J&P Ventures L.L.C. lease extension: $1,400.00 per month

The Bixby City Council approved a series of ordinances and plats for The Retreat residential development (160 acres, 417 lots) and a Dollar General store at 169th & Memorial, including comprehensive plan amendments, rezoning, and PUDs. The council also approved the consent agenda, confirmed two board appointments, and approved an Eagle Scout trail-clearing project at Bixhoma Lake. Items 14 and 15 were withdrawn due to the applicant's failure to appear.

• Approved consent agenda including road acceptance, contracts, and nuisance abatement (5-0)
• Confirmed Jeff Sloan to Board of Adjustment (5-0)
• Confirmed Steve Hobbs to Planning Commission (5-0)
• Approved Eagle Scout trail clearing at Bixhoma Lake (5-0)
• Approved Ordinance 2333 easement closure and emergency clause (5-0)
• Approved The Retreat comprehensive plan amendment, rezoning, PUD, and preliminary plat (5-0 each)
• Approved Dollar General comprehensive plan amendment, rezoning, and PUD (5-0 each)
• Approved BPWA consent agenda including water tap and janitorial contract (5-0)

City Council

The City Council will hold a work session to discuss several municipal items. Discussions include the FY 2022 Budget, an OMAG Stability Test, and Phase 2 of the North River Access Park.

• Discussion on FY 2022 Budget
• Discussion on North River Access Park-Phase 2
• Discussion on OMAG Stability Test

The Bixby City Council held a work session with no formal votes. They discussed the OMAG Stability Test, the FY2022 budget, and the North River Access Park Phase 2 master plan. No action was taken on any item.

• Discussed OMAG Stability Test; no action taken
• Discussed FY2022 budget; no action taken
• Discussed North River Access Park Phase 2 master plan; no action taken

City Council

The City Council will hold a work session followed by a regular meeting to discuss the FY 2022 Budget and North River Access Park-Phase 2. The agenda includes several zoning and comprehensive plan amendments for 'The Retreat' and 'Dollar General' projects, as well as road reconstruction and infrastructure acceptance.

• Roadway Reconstruction of East 131st Street South between Mingo Road and Garnett Road ($191,610.27)
• Purchase order for PPI Testing materials testing services ($9,752.63)
• Bentley Park Sign Package Project final contract ($125,386.53)
• Lawn care services for Fire Station 2, City Hall, and Dawes Building (not to exceed $6,480.00 per year)
• Lease agreement extension with J&P Ventures LLC ($1,400.00 per month)

Technical Advisory Committee

The Technical Advisory Committee is meeting to discuss and review two conditional final plats for single-family residential developments. Both projects are submitted by Tanner Consulting.

• Presley Heights Blocks 6-10 (B.X.P.T.-21.03): 16.131 acres, 48 lots, south of 141st Street and west of Harvard
• River Crest Blocks 5-10 (B.X.P.T.-21.04): 28.907 acres, 116 lots, south of 131st Street and east of Sheridan

Board of Adjustment

The Board of Adjustment will consider a variance request regarding an encroachment into a 15 feet rear yard setback. The hearing involves applicants Ernest L. & Wanda L. Dunning for property located at 605 West Needles.

• Variance B.X.B.A.-21.02: Rear yard setback encroachment at 605 West Needles
• Approval of Donna Crawford as Board of Adjustment Secretary

Planning Commission

The Planning Commission is holding a special meeting to continue a public hearing regarding a lot split. The body will discuss the creation of single-family development lots on the Stunkard Tract.

• Public hearing for Lot Split Stunkard Tract (B.X.L.S.-21.02) near E. 161st St. & S. Mingo Rd.

City Council

The Bixby City Council will hold a work session to discuss city-wide beverage service and pouring rights. The meeting also includes discussions regarding 111 Cabaniss remodeling and downtown sidewalk café and carryout licensing.

• Discussion on Park and City-wide beverage service and pouring rights
• Discussion on 111 Cabaniss Remodeling
• Discussion on Downtown Sidewalk Café and Carryout Licensing

The Bixby City Council held a work session on March 22, 2021, discussing three items but took no formal action. They reviewed a proposed Coca-Cola Southwest Beverages contract for Bentley Park, a remodeling proposal for 111 Cabaniss from the Bixby Development Foundation, and a downtown sidewalk café and carryout licensing proposal. All items were for discussion and feedback only.

• Discussed proposed Coca-Cola Southwest Beverages contract for Bentley Park; no action taken.
• Discussed 111 Cabaniss remodeling proposal from Bixby Development Foundation; no action taken.
• Discussed downtown sidewalk café and carryout licensing; no action taken.

City Council

The City Council will discuss several zoning amendments and a preliminary plat for a 417-lot residential development called The Retreat. The body is also considering a contract for flood damage rehabilitation and the annexation of 160 acres. Additionally, the council will review community development needs for a potential $98,160.13 CDBG grant.

• Contract award to Cherokee Pride Construction for Haikey Creek 2019 Flood Damage Rehabilitation Project for $1,391,021
• Proposed annexation of 160 acres at 141 and So Lewis (Ordinance No. 2326)
• Rezoning and preliminary plat for The Retreat, a 160.422-acre development with 417 lots
• Purchase of one new patrol unit from Bob Howard Dodge for $28,635
• Purchase order to EST for materials testing for the 121st and Memorial Widening Project for $25,744.29

The Bixby City Council approved a comprehensive plan amendment and annexation for property at 141st and S. Lewis, along with emergency clauses for both ordinances. It also approved a $1,391,021 contract with Cherokee Pride Construction for the Haikey Creek flood damage rehabilitation project. The council denied a minor amendment to the Boardwalk on Memorial PUD, and continued several items related to 'The Retreat' development.

• Approved Ordinance 2328, amending the Comprehensive Plan for the southeast corner of 141st & Lewis (4-0).
• Approved emergency clause for Ordinance 2328, waiving second reading (4-0).
• Approved Ordinance 2326, annexing 160 acres at 141st and S. Lewis into city limits (4-0).
• Approved emergency clause for Ordinance 2326, waiving second reading (4-0).
• Denied Ordinance 2332, a minor amendment to the Boardwalk on Memorial PUD (3-1).
• Approved contract with Cherokee Pride Construction for Haikey Creek flood damage rehabilitation, $1,391,021 (4-0).
• Approved recommendation on non-housing community development needs for CDBG funds (4-0).
• Approved Ordinance 2327, closing a utility easement (4-0).

City Council

The City Council will discuss the annexation and rezoning of 160.422 acres for 'The Retreat' residential development. The body is also considering a $1.39 million contract for flood damage rehabilitation and various comprehensive plan amendments.

• Contract award of $1,391,021 to Cherokee Pride Construction for Haikey Creek 2019 Flood Damage Rehabilitation Project
• Proposed annexation of 160 acres at 141 and So Lewis (Ordinance No. 2326)
• Rezoning of 160.422 acres for 'The Retreat' from Agriculture to Residential Single Family (Ordinance No. 2330)
• Purchase of one new patrol unit from Bob Howard Dodge for $28,635
• Purchase order of $25,744.29 to EST for materials testing for the 121st and Memorial Widening Project

Planning Commission

The Planning Commission will discuss several land-use requests, including a large master-planned residential development and a commercial rezoning for a Dollar General. The body will also review a lot split and a minor amendment for a commercial property on South Memorial Drive.

• The Retreat: Proposed 417-lot single-family development on 160.422 acres at E 161st St and S Yale Ave
• Dollar General: Proposed rezoning from Low Density Residential to Neighborhood Commercial at 16841 South Memorial Drive E.
• Stunkard Tract: Continued review of a lot split for single-family lots near E 161st St and S Mingo Rd
• Boardwalk on Memorial: Proposed amendment for 1,350 SF of enclosed storage at 12345 South Memorial Drive
• 141st & Lewis: Comprehensive Plan Amendment to adjust commercial geometry at the southeast corner of 141st St and S Lewis Ave

Planning Commission

The commission will review several items including a lot split near E. 161st St. & S. Mingo Rd. and multiple proposals for The Retreat single-family residential development. Additional discussion includes rezoning for a Dollar General store and a minor amendment for Boardwalk on Memorial.

• Lot Split (B.X.L.S.-21.02) near E. 161st St. & S. Mingo Rd.
• The Retreat: Comprehensive Plan Amendment, Rezone, PUD, and Preliminary Plat for a 160.422-acre residential development
• Dollar General: Comprehensive Plan Amendment, Rezone, and PUD at 16841 South Memorial Drive E.
• Boardwalk on Memorial: Minor Amendment to allow 1,350 S.F. of enclosed storage and building setback changes
• Approval of Donna Crawford as Planning Commission Secretary

City Council

The Bixby City Council will hold a work session to receive a presentation on responses to the Privett & Midland Addition Request for Proposals.

• Presentation of responses to the Privett & Midland Addition Request for Proposals

The City Council held a work session and received updated presentations from Roberts Partners, The Flats @151st, and The Bixby Market for the Privett & Midland Additions. Council members asked questions about roof lines, parking, and landscaping, and representatives provided more details. No formal action was taken on any proposal.

• Heard updated project presentations for Privett & Midland Additions from Roberts Partners, The Flats @151st, and The Bixby Market.
• Discussed roof lines, parking spaces, and landscaping features with project representatives.
• Took no action on any proposed project.

City Council

The City Council will consider an economic development agreement with Brick Brothers Pizza and contract negotiations for the Privett and Midland Additions. The body will also address the Downtown Streetscape Project and the 2019 CIRP North Asphalt Project.

• Payment of $62,385 to Tri-Star for emergency snow removal
• Economic Development Agreement with Brick Brothers Pizza
• Final contract amount of $111,541.81 for 2019 CIRP North Asphalt Project
• Change Order No. 1 for the Downtown Streetscape Project
• Adoption of Haikey Creek Flood Protection Project Levee O&M Manual and Emergency Preparedness Plan

The City Council approved an economic development agreement with Brick Brothers Pizza, including a tax incentive. They also directed staff to negotiate with The Flats for the Privett Addition and with Marketplace for the Midland Addition. The consent agenda, including emergency snow removal payment and levee plans, was approved 5-0.

• Approved consent agenda including $62,385 payment for snow removal (5-0)
• Approved economic development agreement with Brick Brothers Pizza (5-0)
• Directed negotiations with The Flats for Privett Addition RFP (5-0)
• Directed negotiations with Marketplace for Midland Addition RFP (5-0)
• Approved Change Order No. 1 on Downtown Streetscape Project (5-0)
• Approved termination of 2019 CIRP North Asphalt Project with final amount $111,541.81 (5-0)
• Directed City Attorney to prepare 12 O.S. 1101 offer to Hoey Construction (5-0)

City Council

The City Council will consider an economic development agreement with Brick Brothers Pizza and contract negotiations for the Privett and Midland Additions. The body will also address flood protection manuals and potential litigation in executive session.

• Payment of $62,385 to Tri-Star for emergency snow removal services
• Final contract amount of $111,541.81 for the 2019 CIRP North Asphalt Project
• Adoption of Haikey Creek Flood Protection Project Levee Operations & Maintenance Manual and Emergency Preparedness Plan
• Waiver of Park Reservation Fees for American Heart Association and Home Builder Association of Greater Tulsa
• Change Order No. 1 for the Downtown Streetscape Project

Technical Advisory Committee

The committee is reviewing notices to utility companies regarding two requested easement closures. These items are scheduled for subsequent discussion by the City Council in March and April 2021.

• Easement Closure (B.X.E.C.-21.01) for Roberta Allen at 13959 S 95th E Ave
• Easement Closure (B.X.E.C.-21.02) for Tanner Consulting north of 13 1st and east of Sheridan Road

Board of Adjustment

The Board of Adjustment will hold a public hearing to discuss a variance request for a single family dwelling. The board will also take action on the approval of the Board of Adjustment Secretary.

• Variance B.X.B.A.-21.01 for Jonathan & Linda Hoag at 4641 E 143rd Pl. So. regarding building line setback
• Approval of Donna Crawford as Board of Adjustment Secretary
• Approval of January 4, 2021 meeting minutes

City Council

The City Council will consider an ordinance to annex 160 acres at the northwest corner of 161st and Yale Ave. The council will also enter executive session to discuss potential real property purchases at South Memorial Drive, Keas Road and Mingo Road, and 151st St. and Mingo Road.

• Annexation of 160 acres at the northwest corner of 161st and Yale Ave.
• Resolution 2021-5 to amend the Oklahoma Municipal Assurance Group agreement.
• Resolution 2021-6 to appoint a Floodplain Administrator.
• Resolution 2021-7 regarding dedication of City property as a Public Street.
• DEQ permit applications for water and sewer construction at First Baptist Church.

The City Council approved the consent agenda (excluding item E), including several resolutions and permit acknowledgments. They separately approved authorizing the City Manager to sign DEQ permit applications for the First Baptist Church water/sewer construction. The council also adopted an ordinance annexing 160 acres at the northwest corner of 161st and Yale Ave, and approved an emergency clause for the annexation. No action was taken in executive session.

• Approved consent agenda items A-D, F-I (5-0)
• Approved DEQ permit applications for First Baptist Church water/sewer (4-0, Girard recused)
• Adopted proclamation honoring Aubrey McNiel (5-0)
• Approved annexation of 160 acres at 161st and Yale Ave (5-0)
• Approved emergency clause for annexation (5-0)
• Entered executive session for property negotiations (5-0)
• Exited executive session with no action taken

City Council

The City Council will hold a work session to review a proposal for Rowan Grove – Phase 2. Members will also discuss a sales tax incentive for a downtown restaurant and receive a presentation from the Chambers’ Downtown Committee.

• Rowan Grove – Phase 2 proposal presentation
• Sales tax incentive proposal for Downtown restaurant
• Chambers’ Downtown Committee presentation
• Discussion on future virtual meeting requirements

The Bixby City Council held a work session on February 22, 2021, discussing four agenda items but took no formal action. Topics included future virtual meeting requirements, a Phase 2 proposal for Rowan Grove, a sales tax incentive for a downtown restaurant, and a Chamber downtown committee presentation. All items were for discussion only.

• Discussed virtual meeting requirements; no action taken
• Discussed Rowan Grove Phase 2 proposal; no action taken
• Discussed sales tax incentive for downtown restaurant; no action taken
• Discussed Chamber's Downtown Committee presentation; no action taken

City Council

The City Council will discuss a sales tax incentive for a downtown restaurant and the Rowan Grove Phase 2 proposal. The body is also deciding on the annexation of 160 acres in Tulsa County and the purchase of three separate real estate properties.

• Annexation of 160 acres at the Northwest corner of 161st and Yale Ave
• Proposed sales tax incentive for a Downtown restaurant
• Real property purchase negotiations for 14101 South Memorial Drive
• Real property purchase negotiations for Keas Road and Mingo Road
• Real property purchase negotiations for 151st St. and Mingo Road

City Council

The City Council will consider bond counsel appointments for the Series 2021 Bond proposal and contract negotiations for the Privett and Midland Additions. The Bixby Public Works Authority will also meet to discuss equipment purchases.

• Purchase of herbicide application for Bixby Parks from Winfield United for $19,480.05
• Approval of Hilborne & Weidman as Bond Counsel and Phil Frazier as local counsel for Series 2021 Bond
• Contract negotiations for Privett Addition and Midland Addition Requests for Proposal
• User group contract with Spartan High School Lacrosse Club LLC
• Public Works Authority purchase of AMR meters from Core and Main for $50,000

The Bixby City Council approved the consent agenda (5-0), including a $61,000 design agreement with Kimley-Horn for signalization at State Highway 64 and 126th Street, and user group contracts with Bixby Youth Baseball and Soccer. They also approved a user group contract with Spartan High School Lacrosse Club (5-0). For the Privett Addition and Midland Addition development proposals, the council directed staff and the city attorney to gather more information and return with recommendations (both 5-0). The BPWA meeting approved its consent agenda, including a $50,000 purchase of AMR meters.

• Approved consent agenda including Kimley-Horn signalization design contract not to exceed $61,000 (5-0)
• Approved user group contract with Bixby Youth Baseball Inc. (5-0)
• Approved user group contract with Bixby Youth Soccer Association (5-0)
• Approved user group contract with Spartan High School Lacrosse Club (5-0)
• Directed staff and city attorney to negotiate on Privett Addition RFP and return with recommendation (5-0)
• Directed staff and city attorney to negotiate on Midland Addition RFP and return with recommendation (5-0)
• Approved BPWA consent agenda including $50,000 purchase of AMR meters from Core and Main (5-0)

City Council

The Bixby City Council will hold a work session to receive a presentation on responses to the Privett & Midland Addition Requests for Proposals.

• Presentation of responses to the Privett & Midland Addition Requests for Proposals

City Council

The City Council is considering a resolution to hold an election regarding several general obligation bonds. The council will also discuss a residential plat for Estates at Conrad Village and various downtown facade grant applications.

• $8,500,000 bond for public safety buildings and equipment
• $16,300,000 bond for streets, bridges, and sidewalks
• $1,700,000 bond for public parks and recreation facilities
• $2,000,000 bond for storm water drainage systems
• Kimley-Horn signalization design agreement up to $61,000

The Bixby City Council approved a resolution calling a bond election for $28.5 million in general obligation bonds, covering public safety, streets/bridges, parks, and stormwater drainage. The council also approved the final plat for a new 81-lot residential subdivision, amended the comprehensive plan for Parkway 64, adopted mixed-use zoning code language, and awarded several downtown facade grants. All votes were 4-0.

• Approved Resolution 2021-03 calling $8.5M public safety, $16.3M streets/bridges, $1.7M parks, $2M stormwater bond election (4-0)
• Approved final plat for Estates at Conrad Village, 81 lots on 43.847 acres (4-0)
• Approved Ordinance 2323 amending Comprehensive Plan for Parkway 64 (4-0)
• Approved emergency clause and waived second reading for Ordinance 2323 (4-0)
• Approved Ordinance 2324 adding mixed-use code language (4-0)
• Approved emergency clause and waived second reading for Ordinance 2324 (4-0)
• Approved Downtown Façade Grant for 2 East Dawes ($577.80) (4-0)
• Approved Downtown Façade Grants for 2 West Dawes, 4 West Dawes, and 16 North Armstrong ($10,000 each) (4-0)

City Council

The Bixby City Council will hold a worksession to discuss the project list for the 2021 Bond Resolution. This meeting is scheduled as a discussion regarding upcoming bond projects.

• Discussion on 2021 Bond Resolution Project list

The City Council held a work session to discuss the 2021 Bond Resolution project list, including a draft budget proposal for each project. No formal action was taken during the discussion.

• Discussed 2021 Bond Resolution project list (no action taken)

Planning Commission

The Bixby Planning Commission will review a final plat for a new single-family residential development. The body will also consider a petition for annexation and three separate requests for lot splits or combinations.

• Final Plat for Estates at Conrad Village: 43.847 acres, 81 lots, south of 151st and east of Sheridan Road
• Petition for Annexation: Northwest corner of 161st & Yale
• Lot Split/Combo for Quail Commons: South of 121st St. and South 74th East Ave.
• Lot Split for Stunkard Tract: Southwest corner of 161st & Mingo
• Lot Split/Combo for Bixby Funeral Service: S. Memorial Dr. and E. 134th St. S.

City Council

The Bixby City Council will hold a worksession to discuss user group agreements for two local sites. The council will also review results from a Strategic Infrastructure Planning survey.

• User Group Agreements for Bentley Park and Keas Field
• Strategic Infrastructure Planning survey results

The Bixby City Council held a work session to discuss user group agreements for Bentley Park and Keas Field, and to review strategic infrastructure planning survey results. No formal action was taken on either item.

City Council

The City Council will discuss several land development plats and a comprehensive plan amendment to remove Parkway 64 from the roadway map. The body is also considering a $436,260.72 contract for a storm sewer project and funding for local trails.

• Contract of $436,260.72 to Stronghand, LLC for Phase I of the 151st & Mingo Road Storm Sewer Project
• Ordinance No. 2323 to remove proposed Parkway 64 from the Future Roadway Network Map
• Final Plat 20.03 for South Memorial Business Park (11.290 acres)
• Final Plat 20.06 for Conrad Village (29.695 acres)
• Final Plat 18.06 for Robinson Ranch II (16.580 acres)

The Bixby City Council approved the FY-2020 audit, several final and preliminary plats, and a storm sewer contract, while rejecting bids for a flood damage project. Items related to a comprehensive plan amendment and a site plan were continued to a later meeting.

• Approved consent agenda items (5-0), including minutes and O.M.A.G. denial recommendation
• Accepted FY-2020 audit with unqualified opinion (5-0)
• Approved Final Plat 20.03 South Memorial Business Park (5-0)
• Approved Final Plat 20.06 Conrad Village Blocks 8-15 (4-1, Girard no)
• Approved Final Plat 18.06 Robinson Ranch II (3-1, Girard no)
• Approved Preliminary Plat 20.08 Bixby Village (4-1, Girard no)
• Rejected bids for Haikey Creek 2019 Flood Damage Rehabilitation Project (5-0)
• Awarded contract to Stronghand, L.L.C. for 151st & Mingo Storm Sewer Phase I at $436,260.72 (5-0)

City Council

The provided document is a public notice establishing the dates and times for the Bixby City Council's regular monthly meetings for the 2021 calendar year. It is a procedural notice and does not contain specific legislative items for decision.

• Meetings scheduled for the second and fourth Monday of each month at 6:00 P.M.
• Meetings located at 116 West Needles Avenue

City Council

The agenda provides the schedule of regular monthly meetings for the Bixby City Council Work Session for the 2021 calendar year. Meetings are set for the second and fourth Monday of each month at 6:00 P.M.

• Meeting location: City Council Chambers, 116 West Needles Avenue

Planning Commission

This document is a public notice establishing the regular meeting dates and application deadlines for the Bixby Planning Commission for the 2021 calendar year. It is procedural boilerplate.

• Meetings scheduled for the third Monday of each month at 6:00 P.M.
• Application deadline set for six weeks prior to each meeting