Birmingham public meetings in 2023

Board of Ethics

The Board of Ethics will consider a summary decision on a complaint and an advisory opinion. The board is also discussing the organization of an ethics workshop for city officials in early 2024.

• Case 2023-04: Canvasser advisory opinion
• Case 2023-03: Reagan complaint (consideration of summary decision under Rule 304(e) or summary opinion under Rule 305)
• Planning of an ethics workshop for city officials in early 2024
• Approval of September 26, 2023 minutes

City Commission

The City Commission will hold public hearings on a restaurant permit for Birmingham Sushi Cafe and zoning changes for equipment screening. The body is also deciding on the adoption of a new Parks and Recreation Master Plan and a Citywide Wayfinding and Signage Plan.

• Approval of warrant lists totaling $1,661,581.50 and $1,662,667.77
• Proposed $500 fine for obstructing fire lanes and fire hydrants
• Special Land Use Permit and liquor license transfer for Birmingham Sushi Cafe at 377 Hamilton Row
• Public hearing for water and sewer lateral improvements on Edgewood Road
• Proposed public hearings on January 22, 2024, for Fred Lavery Porsche at 34350 Woodward Ave & 909-911 Haynes Street

Planning Board

The Planning Board will conduct a preliminary site plan review for a new mixed-use building in the Triangle District. The board will also hold a study session regarding The Birmingham Plan 2040.

• Preliminary Site Plan Review for 5-story mixed-use building at 720 S. Adams
• Study session for The Birmingham Plan 2040

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider four dimensional appeal requests from local residents. The board will also review the minutes from the November 14, 2023 meeting.

• Dimensional appeal for 490 Berwyn (Richard Nauer)
• Dimensional appeal for 612 Davis (Frank Pisano)
• Dimensional appeal for 631 Ruffner (Alan Ghassan)
• Dimensional appeal for 2428 Northlawn (Shantih Johnston)

Museum Board

The Birmingham Museum Board is meeting to approve the minutes from November 2, 2023, and to discuss a new business item: the Museum Site Interpretive Plan. The plan outlines interpretive objectives, themes, and resources for the museum site over the next few years. The board will also receive the director's report and hear public comments.

• Approval of minutes from November 2, 2023
• Discussion of Museum Site Interpretive Plan (2024-2027 draft)
• Director's report on recent projects and grants
• Public comments

Historic District Commission

The Birmingham Historic District Commission will conduct a study session regarding the Historic Preservation Master Plan. The body will also review a design proposal for 163 W. Maple.

• Historic Design Review: 163 W. Maple – The Last Bean
• Study Session: Historic Preservation Master Plan
• Review of administrative sign approvals, administrative approvals, and demolitions

Parks and Recreation Board

The board will receive a staff report regarding the Parks and Recreation Master Plan Update. The meeting also includes a review of a letter from Bob Gibbs dated October 24, 2023.

• Parks and Recreation Master Plan Update
• Letter from Bob Gibbs dated October 24, 2023

City Commission

The City Commission is meeting to confirm a special assessment roll for the Redding Road sidewalk project. The body will also consider budget approval for the 48th District Court and various special event permits.

• Public hearing to confirm Special Assessment Roll 906 for the Redding Road Project #9-23 (S) sidewalk
• Approval of warrant list dated November 30, 2023, in the amount of $544,886.77
• Approval of the 48th District Court budget
• Special event permit for the Birmingham Blast on January 27, 2024
• Special event permit for the City of Birmingham memorial Day Service on May 27, 2024

City Commission

The City Commission is holding a workshop session to discuss the public parking system. No formal actions will be taken during this meeting.

• Parking operations discussion
• Parking garage repairs
• On-street parking changes
• EV charging RFP update

City Commission

The City Commission will hold public hearings regarding a sidewalk special assessment district on Redding Road and a 2024-2025 Community Development Block Grant application. The body will also review routine warrants and special event permits for upcoming 2024 fairs.

• Proposed sidewalk installation on Redding Road between Lake Park Drive and the Rouge River (estimated $45.00 per foot)
• 2024-2025 Community Development Block Grant application totaling $34,629
• Warrant lists dated Nov 16 ($1,993,222.77) and Nov 23 ($1,005,656.02)
• Special event permits for the 59th Annual Village Fair and 43rd Art Birmingham art fair
• Public hearing dates set for Dec 18 regarding zoning screening requirements and 377 Hamilton Row

Environmental Sustainability Committee

The Ad Hoc Environmental Sustainability Committee is reviewing a summary of first-phase public engagement efforts. The body will discuss a draft vision and objectives for the city's Sustainability and Climate Action Plan (SCAP).

• Review of Public Engagement Summary including 278 community survey responses
• Discussion of Draft Vision and Objectives for the SCAP
• Review of community visioning session held October 30, 2023
• Approval of August 21, 2023 meeting minutes

Historic District Commission

The agenda consists of procedural boilerplate and standing review items. The commission will conduct courtesy, historic design, and sign reviews.

• Courtesy Review
• Historic Design Review
• Sign Review

Parks and Recreation Board

The agenda consists of procedural boilerplate. No specific decisions, contracts, or project discussions are listed for this meeting.

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider three specific appeals. These include two requests for dimensional variances and one request for a reversal.

• Dimensional appeal for 1285 Ruffner (William Currier)
• Dimensional appeal for 490 Berwyn (Richard Nauer)
• Reversal appeal for 34745 Woodward (Jax Car Wash)

City Commission

The City Commission will conduct an organizational meeting to elect a new Mayor and Mayor Pro Tem. The agenda also includes several budget amendments, a public hearing on zoning changes, and the approval of various city warrant lists.

• Election of Mayor and Mayor Pro Tem
• Zoning amendment for health club/studio uses in B4 Business Residential District
• Approval of Oakland County Parks and Recreation $25,000.00 grant for Booth Park trail improvements
• Four warrant lists totaling approximately $5.58 million
• Public hearing date set for December 18, 2023 regarding the 2024-2028 Parks and Recreation Master Plan

City Commission

The City Commission is holding a workshop session to discuss leadership transition. No formal actions will be taken during this meeting.

• Discussion on Leadership Transition

Planning Board

The Planning Board will conduct public hearings regarding a bistro with alcohol sales and dumpster screening materials. The board will also hold a study session on mixed-use requirements.

• Public hearing for Special Land Use Permit for Birmingham Sushi at 377 Hamilton Row
• Public hearing for Final Site Plan & Design Review for Birmingham Sushi at 377 Hamilton Row
• Public hearing for Dumpster Screening Materials
• Study session on Mixed-Use Requirements
• Postponed requests for Community House at 380 S. Bates regarding a 3-story addition

Museum Board

The Museum Board is meeting to discuss the repair of the Allen House porch roof. The board will also receive a director's report on ongoing facility projects and programming.

• Allen House porch roof repair
• ADA/barrier free parking and path construction (anticipated completion Dec 1)
• Installation of a placeholder Taylor grave marker due to inscription errors
• Museum Site Interpretive Plan final review expected December or January
• Launch of first phase of online yearbook collection in December or January

Advisory Parking Committee

The Advisory Parking Committee is meeting to discuss holiday parking, a possible increase in minimum meter park time from 1 to 2 hours, and dynamic pricing for select zones. These meter items are open for discussion and may be presented for approval at a future meeting. The committee will also review updates from September and October.

• Discussion on increasing minimum park time from 1 hour to 2 hours
• City staff considering dynamic pricing for select zones
• Review of Holiday Parking Memo from Birmingham Shopping District
• Approval of minutes from July 2023; August and September meetings cancelled due to lack of quorum
• Public comment period for items not on the agenda

Historic District Commission

The Birmingham Historic District Commission will meet to conduct a study session regarding the draft survey for the Historic Preservation Master Plan. The body will also review historic designs and signs.

• Study session for Historic Preservation Master Plan – Draft Survey Review
• Historic Design Review
• Sign Review
• Staff reports on administrative approvals and demolitions

Environmental Sustainability Committee

The Ad Hoc Environmental Sustainability Committee is meeting for a community visioning session. The agenda states that no formal decisions will be made at this meeting.

• Community Visioning Session

Planning Board

The Birmingham Planning Board will consider a rezoning request for 380 S. Bates to extend the Community overlay district, and will review a Community Impact Study and preliminary site plan for a new 5-story mixed-use building at 720 S. Adams. The meeting also includes routine items like minutes approval and staff reports.

• Rezoning request for 380 S. Bates to extend C (Community) overlay district across entire parcel
• Community Impact Study review for new 5-story mixed-use building at 720 S. Adams in Triangle District
• Preliminary site plan review for 720 S. Adams mixed-use building
• Administrative approval correspondence for Oct 6-20, 2023

Planning Board

The Planning Board is meeting to review a site plan extension for 35001 Woodward. The board will also hold study sessions regarding mixed-use requirements and materials for dumpster screening.

• Site Plan Extension Request for 35001 Woodward
• Study session on Mixed-Use Requirements
• Study session on Dumpster Screening Materials
• Pre-application discussion for 259 E. Frank

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review six requests for dimensional appeals. The board will also approve the September minutes.

• Dimensional appeal for 680 Fairfax (Todd Grabel)
• Dimensional appeal for 1395 Northlawn (Templeton Building)
• Dimensional appeal for 1115 Chapin (Frank Colasonti)
• Dimensional appeal for 321 Lake Park (Glen Carlson III)
• Dimensional appeal for 604 Hanna (Ajital Grewal)

Greenwood Cemetery Advisory Board

The board is meeting to discuss strategic planning and establish the 2024 meeting schedule. Members are also organizing future business for December, including budget requests and contract reviews.

• Strategic planning discussion
• 2024 meeting schedule
• Planning for December 1 review of Cemetery Services Contract
• Planning for December 1 budget discussion for projects over the next 5 years
• Planning for December 1 review of restoration policy and Cemetery Rules and Regulations

Museum Board

The Museum Board is meeting to establish its 2024 meeting schedule. The session will also include a report from the Director regarding ongoing museum projects and programming.

• Proposed 2024 Meeting Schedule
• Director's report on Allen House Windows Phase II
• Update on ADA/Barrier Free parking and path construction
• Planning for February 2024 local Black history lecture series
• Development of a multi-community Oakland County Underground Railroad bus tour

Historic District Commission

The agenda consists of procedural boilerplate and standing review categories. No specific projects, addresses, or applicants are listed for this meeting.

• Courtesy Review
• Historic Design Review
• Sign Review

Parks and Recreation Board

The Parks and Recreation Board is reviewing updates to the Parks and Recreation Master Plan. The board is also continuing discussions regarding pickleball complaints and remediation options.

• Discussion of pickleball complaints and remediation options
• Parks and Recreation Master Plan update
• Request for special meeting on October 24, 2023, to review Master Plan draft
• Determination of 2024 Board meeting dates

City Commission

The City Commission is deciding on a state hazard mitigation grant for streambank improvements and appointing members to the Board of Zoning Appeals. The body is also processing routine warrant lists and election official appointments.

• Approval of $308,140 for Capital Project Funds – Streambank Improvement
• Warrant lists totaling $2,666,040.44 and $1,340,637.27
• Public hearing set for Nov 13 to allow health clubs in B4 Business Residential District basements and upper floors
• Appointments to the Board of Zoning Appeals for Kevin D. Hart, Nicole Braddock, and Jason Canvasser
• Special event permit for Lutheran Church of the Redeemer Christmas Nativity Display

City Commission

The City Commission is holding a workshop session to discuss unimproved streets. No formal actions will be taken during this meeting. City Engineer Melissa Coatta will provide a presentation on road improvements and related policies.

• Discussion on Current Special Assessment District (SAD) Policy
• Review of selecting water and sewer projects
• Information on transitioning unimproved roads to improved roads
• Review of costs for Cape Seal and improved roads

Planning Board

The Planning Board is meeting to review a community impact study and a preliminary site plan for a new 3-story addition to the Community House. The board will also discuss a design update for 34952 Woodward.

• Community Impact Study review for 3-story addition at 380 S. Bates (Community House)
• Preliminary Site Plan Review for 3-story addition at 380 S. Bates (Community House)
• Design update discussion for 34952 Woodward

Board of Ethics

The Board of Ethics will consider a draft advisory opinion requested by Commissioner Clinton Baller. The board is also scheduled to orient a new member and select a chairperson.

• Draft advisory opinion 2023-02 regarding a private, non-profit community foundation
• Selection of Ethics Board chairperson
• Orientation of new board member

Historic District Study Committee

The Historic District Study Committee is considering a request from homeowners to designate the 1925 'Good House' as a local historic resource. The committee will review a preliminary report on the property's architectural significance and its design by architect Wallace Frost.

• Historic designation request for 1283 Buckingham
• Review of Preliminary Historic District Study Committee Report for the Good House Historic District
• Discussion of the 2023 HDSC Priority List

Environmental Sustainability Committee

The September 25, 2023, meeting of the Ad Hoc Environmental Sustainability Committee has been cancelled.

Historic District Commission

The Historic District Commission will conduct design reviews for two specific properties and hold a study session to update the Historic Preservation Master Plan.

• Design review for 138 W. Maple – Blakeslee Building
• Design review for 172 N. Old Woodward – National Bank Building
• Study session for Historic Preservation Master Plan update
• Review of administrative sign approvals and demolitions

City Commission

The City Commission is deciding on a partnership with Oakland County and neighboring townships to implement early voting. The body is also reviewing several consent agenda items including budget amendments and special event permits.

• Warrant list approval in the amount of $44,456,834.51
• Agreement with Enseicom for bus shelters and repairs not to exceed $50,590.50
• Budget amendment of $17,260.00 for professional engineering services for Tee No. 1 at Lincoln Hills Golf Course
• Permits for 2023 Winter Markt (Dec 1-3) and 2023 Santa House (Nov 25-Dec 24)
• Appointments to the Design Review Board, Historic District Commission, and Architectural Review Committee

Planning Board

The Birmingham Planning Board will conduct a public hearing regarding a health club/studio. The board will also hold study sessions to discuss mixed-use requirements and dumpster screening materials.

• Public hearing: Health Club/Studio
• Study session: Dumpster Screening Materials
• Study session: Mixed-Use Requirements

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider five dimensional appeal requests from local petitioners. The board will also review and approve minutes from the August 8, 2023 meeting.

• Dimensional appeal for 680 Fairfax (Todd Grabel)
• Dimensional appeal for 1340 Puritan (Anton Gojcaj)
• Dimensional appeal for 1450 Bird (Timothy Chak)
• Dimensional appeal for 2649 Yorkshire (Elias Nakhleh)
• Dimensional appeal for 220 Park (Boji Group)

The Board of Zoning Appeals approved variance requests for a second-floor addition at 1340 Puritan, a garage reconstruction at 1450 Bird, and a home addition at 2649 Yorkshire. A request for a pool deck and patio at 680 Fairfax was postponed. One specific height variance for the 1450 Bird garage was denied.

• Approved minutes of August 8, 2023 (6-0)
• Postponed variance request for pool deck at 680 Fairfax to October 10, 2023 (6-0)
• Approved 1.20-foot setback variance for second floor addition at 1340 Puritan, conditioned on removing the main bedroom cantilever (6-0)
• Approved 1.00% lot coverage variance for garage reconstruction at 1450 Bird (6-0)
• Denied 1.00-foot building height variance for garage at 1450 Bird (6-0)
• Approved 2.75-foot distance variance for home addition at 2649 Yorkshire (6-0)

Parks and Recreation Board

The board voted to approve the minutes from the August 1, 2023 meeting. No other actions were taken; the Oakland County grant and trail‑improvement plans were noted as requiring no action. The board will revisit pickleball sound mitigation and gate access at the next meeting.

• Approved minutes of Aug 1, 2023 meeting (7‑0)

City Commission

The City Commission approved a concept plan for trail improvements and directed staff to seek proposals for construction drawings for the Booth Park section. The Commission also passed a resolution to phase out two-stroke gas powered leaf blowers and approved several municipal contracts and payments.

• Approved Trail Improvement Concept Plan and RFP for Booth Park construction drawings (7-0)
• Adopted resolution to phase out two-stroke gas powered leaf blowers (7-0)
• Approved $200 annual air lease agreement for balconies at 707 S. Worth (6-0)
• Approved warrant lists totaling $1,269,029.63 and $405,946.67 (7-0)
• Approved pavement marking contract extensions for Hart Pavement Striping Corp ($252,270 annually) and PK Contracting, Inc. ($12,697 annually) (7-0)
• Approved 5 Year METRO Act Permit Extension for AT&T Michigan (7-0)
• Approved adding an alternate position to the Ad Hoc Aging in Place Committee (7-0)
• Voted to study increasing biodiversity in public spaces (7-0)

City Commission

The City Commission will meet for a workshop session to discuss the city water and sewer systems. The meeting includes a presentation on the August 24, 2023 rain event and the sewer backup claim process. No formal actions will be taken during this session.

• Presentation on City Water System
• Presentation on City Sewer System
• Discussion of August 24, 2023 Rain Event
• Review of Sewer Backup Claim Process

The meeting was a workshop session for discussion purposes only. No formal actions were taken. Commission and staff discussed stormwater infrastructure, the impact of the August 24 rain event, and potential mitigation strategies like bioswales and rain gardens.

Board of Ethics

The Board of Ethics meeting scheduled for September 8, 2023, was cancelled. No items were decided or discussed.

Museum Board

The Museum Board will discuss a recommendation to deaccession and return personal items to a family who unintentionally donated them. The board will also continue discussions on the Museum Site Interpretive Plan.

• Collections Subcommittee recommendation to return digitized family photos and mementoes
• Continued discussion of the Museum Site Interpretive Plan
• Director's report on Allen House window phase II and ADA parking/path construction
• Proposed extension of the Oakland County UGRR History grant application for Phase 2

The Board approved the Birmingham Museum Site Interpretive Plan, covering implementation and evaluation strategies. Members also voted to deaccession specific items from a 2020 family collection for return to the family, pending City Commission approval.

• Approved minutes of August 3, 2023 (6-0)
• Approved Birmingham Museum Site Interpretive Plan (6-0)
• Approved deaccession of selected items from 2020.37.1 family collection and recommended final approval by City Commission (6-0)

Advisory Parking Committee

The committee is reviewing a short-term parking pilot on Brown St. and construction updates for N. Old Woodward. The meeting also addresses the closure of the Park St. Garage roof by the Fire Department and Code Enforcement.

• Brown St. short-term parking pilot with 4 spaces and potential sensor tracking
• N. Old Woodward construction including door replacement and painting
• Closure of Park St. Garage roof by Fire Department and Code Enforcement
• Completion of Lot 5 repaving
• Discussion on city parking demand ranges requested by member James Arpin

The committee discussed a short-term parking pilot on Brown St. and construction updates for N. Old Woodward. No formal votes or decisions were recorded during the meeting.

Historic District Commission

The Birmingham Historic District Commission will meet to conduct a historic design review for 380 S. Bates. The body will also hold a study session regarding the Historic Preservation Master Plan.

• Historic Design Review: 380 S. Bates – Community House
• Study Session: Historic Preservation Master Plan
• Sign Review
• Staff reports on demolitions and administrative approvals

The Historic District Commission postponed the design review and certificate of appropriateness for the Community House at 380 S. Bates. The commission requested further study on the project's massing and facade design before it proceeds to the Planning Board. The commission also discussed updates to the Historic Preservation Master Plan.

• Approved August 16, 2023 minutes (6-0)
• Postponed design review and certificate of appropriateness for 380 S. Bates – Community House (6-0)

Greenwood Cemetery Advisory Board

The Greenwood Cemetery Advisory Board will receive a presentation from the City Attorney regarding ethics and potential violations. The board will also review the 2022-2023 draft annual report and organize future business regarding budgeting and contracts.

• Presentation from City Attorney Mary Kucharek on ethics, rules, and potential violations
• Review of 2022-2023 DRAFT Annual Report
• Planning for October 6 budgeting discussion for projects over the next 5 years
• Planning for December 1 review of Cemetery Services Contract

The Board approved the minutes from the August 4, 2023 meeting and accepted the amended 2022-2023 annual report. Members received a presentation on ethics and rules from the City Attorney. The Board also outlined a schedule for future business regarding strategic planning, budgeting, and cemetery service contracts.

• Approved August 4, 2023 minutes (7-0)
• Accepted 2022-2023 annual report as amended (7-0)

Museum Board

The Museum Board Collections Subcommittee is meeting to discuss a deaccession report. The board will consider a proposal to return specific personal articles to the Wong family that were unintentionally donated in 2022.

• Proposed approval of deaccession for selected personal articles from the Wong family collection (accession 2020.37.1)

The Collections Subcommittee approved the deaccession of specific materials from a family collection. The items, consisting of photos and childhood mementoes, were returned after it was determined they were unintentionally donated and had already been digitized.

• Approved deaccession to return a portion of original items to a family (2-0)

City Commission

The City Commission will consider several routine consent agenda items, including multiple warrant lists and a storm water utility fee amendment. The body will also discuss appointments to the Board of Ethics and the Michigan Municipal League.

• Warrant lists totaling $6,006,969.24, $578,824.14, and $8,177,701.38
• Amendment to City Code Chapter 114 regarding Storm Water Utility Fee
• 1-year credit card processing agreement with Windcave, Inc. ($1,600 minimum per 40,000 transactions)
• $100,000 Local Government Critical Infrastructure Planning grant amendment with Oakland County
• Office of Highway Safety Planning grant award

The City Commission approved a special land use permit and site plan for the Big Rock Italian Chophouse at 245 S. Eton. The board also authorized a $78,997 agreement for OpenGov budgeting software and adopted a set of Principles of Conduct. Several committee appointments and financial warrant lists were approved.

• Approved Special Land Use Permit, Final Site Plan and Design Review for 245 S. Eton – Big Rock Italian Chophouse
• Approved $78,997 Master Services Agreement with OpenGov for budgeting software
• Adopted City Commission Principles of Conduct with modifications to respectful communication language
• Approved warrant list dated August 23, 2023 in the amount of $13,793,838.49
• Approved warrant list dated August 16, 2023 in the amount of $2,818,117.02
• Approved $44,876 contract addendum to RAM Construction, Inc. for North Old Woodward Parking Structure Repair
• Appointed Pam DeWeese to Ad Hoc Aging in Place Committee (3-2)
• Appointed Mary-Claire Petcoff to Advisory Parking Committee (5-0)

Environmental Sustainability Committee

The Ad Hoc Environmental Sustainability Committee and city staff will conduct community engagement tabling regarding the Sustainability and Climate Action Plan. The agenda states that no decisions will be made at this meeting.

• Community engagement tabling for the Sustainability and Climate Action Plan

Planning Board

The agenda consists of procedural boilerplate for a regular meeting. No specific projects, addresses, or applications are listed for decision or discussion.

Environmental Sustainability Committee

The Ad Hoc Environmental Sustainability Committee will hold a study session to review GHGI and SCAP data sources and a project timeline. The committee will also discuss community engagement, including an interim survey summary and a Farmer's Market event on August 27th.

• Review of GHGI Data Examples
• Review of SCAP Additional Data Sources
• Discussion of Project Timeline
• Interim Survey Summary
• Farmer's Market event on August 27th

Historic District Commission

The Birmingham Historic District Commission will conduct design reviews for two specific properties. The commission will also hold a study session to update the Historic Preservation Master Plan.

• Historic Design Review: 298 S. Old Woodward – Daxton Hotel
• Historic Design Review: 138 W. Maple – Blakeslee Building
• Study Session: Historic Preservation Master Plan update
• Sign Review

The Historic District Commission approved a wall art application for the Daxton Hotel. The commission postponed a design review for the Blakeslee Building to allow for further investigation of historical features.

• Approved HDC Minutes of August 2, 2023 (7-0)
• Approved Wall Art application for 298 S. Old Woodward – Daxton Hotel (7-0)
• Postponed Design Review and Certificate of Appropriateness for 138 W. Maple – Blakeslee Building to September 20, 2023 (7-0)
• Authorized partial investigation of hidden historical features at 138 W. Maple (7-0)

City Commission

The City Commission will consider several routine financial approvals and a storm water utility fee amendment. The body is also discussing appointments to the Board of Ethics and the Michigan Municipal League. Other items include a credit card processing agreement and a grant for critical infrastructure planning.

• Warrant lists totaling $6,006,969.24, $578,824.14, and $8,177,701.38
• Amendment to City Code Chapter 114 regarding Storm Water Utility Fees
• 1-year agreement with Windcave, Inc. for credit card processing ($1,600 minimum per 40,000 transactions)
• $100,000 Local Government Critical Infrastructure Planning grant award amendment
• Appointment of Michael P. Coakley to the Board of Ethics

The City Commission approved a study to phase out two-stroke gas leaf blowers and authorized a traffic safety grant. The board also tabled changes to tenant rights ordinances to await potential state-level action.

• Appointed Michael P. Coakley to the Board of Ethics (7-0)
• Approved warrant lists totaling $14,763,514.76 (7-0)
• Approved $100,000 Local Government Critical Infrastructure Planning grant amendment (7-0)
• Approved Office of Highway Safety Planning grant for $80,187.13 (7-0)
• Tabled amendments to Fair Housing ordinances and directed advocacy for state bills (7-0)
• Directed Planning Division to study phasing out gas-powered leaf blowers (7-0)
• Appointed ACM Fairbairn as voting delegate for Michigan Municipal League meeting (7-0)
• Denied motion to put Short Term Rentals on the agenda (3-4)

Planning Board

The Planning Board will meet to discuss various land use topics. The meeting includes study sessions regarding health clubs, dumpster screening, and mixed-use requirements.

• Study session on Health Club/Studio
• Study session on Dumpster Screening Materials
• Study session on Mixed-Use Requirements

The Planning Board scheduled a public hearing for September 13 to consider draft amendments regarding health club and studio uses. The board also held study sessions to discuss dumpster screening materials and mixed-use requirements.

• Approved minutes from July 12, 2023 meeting (5-0)
• Approved setting a public hearing for September 13 regarding health club/studio ordinance amendments (5-0)
• Reached consensus that ordinance-compliant additions within single family clusters could be administratively approved

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider six dimensional appeals from local petitioners. The body will also review minutes from the July 11, 2023 meeting.

• Dimensional appeal for 440 Lakeside (Amy Folbe)
• Dimensional appeal for 307 Westchester Way (Alexander Simpson)
• Dimensional appeal for 1002 Pilgrim (Jeffrey Catlin)
• Dimensional appeal for 2649 Yorkshire (Zack Ostroff)
• Dimensional appeal for 508 W Lincoln (Richard Scheck)

The Board of Zoning Appeals approved variance requests for new construction at 440 Lakeside and an addition at 1002 Pilgrim. A request for a detached garage variance at 307 Westchester Way was denied. The board began reviewing a request for 2649 Yorkshire, but the record ends before a decision was reached.

• Approved 9.12-foot variance for new home at 440 Lakeside (5-0)
• Denied 4.50-foot variance for detached garage at 307 Westchester Way (5-0)
• Approved 3.66-foot variance for second floor addition at 1002 Pilgrim (5-0)
• Approved minutes from July 11, 2023 meeting (5-0)

Greenwood Cemetery Advisory Board

The Greenwood Cemetery Advisory Board is meeting to discuss a draft policy for memorial preservation and repair. The board will also review the 2022-2023 draft annual report and organize future business for the remainder of the year.

• Memorial Preservation and Repair Policy – DRAFT
• 2022-2023 DRAFT - Annual Report
• Budgeting discussion for historic marker preservation (scheduled for Oct 13)
• Cemetery Services Contract (scheduled for Oct 13)

The Board discussed revisions to the draft Memorial Preservation and Repair Policy and the 2022-2023 Draft Annual Report. No formal votes were taken on these items, though the minutes from July 7, 2023, were approved. The Board established a schedule for future business through November.

• Approved July 7, 2023 minutes as amended (7-0)

Museum Board

The Museum Board will meet to elect a chair and continue discussions regarding the Interpretive Plan for the museum site. The board is reviewing objectives and themes to guide the presentation of the museum's historical and cultural legacy.

• Election of Chair
• Continued discussion of the Interpretive Plan for the museum site
• Review of minutes from June 1, 2023
• Director's report on Allen House window repairs and ADA parking/path construction
• Update on the 'Birmingham, Uncovered' podcast and yearbook digitization

The Board elected Marty Logue as Chair for FY 2023-2024 and approved the July 6, 2023 minutes. Members established a list of historic and cultural resources for the museum site's final interpretive plan by consensus. The Board also received a report on new Anishnaabe basket donations.

• Approved Marty Logue as Chair for FY 2023-2024 (5-0)
• Approved July 6, 2023 minutes (5-0)
• Established historic and cultural resources for the museum site interpretive plan by consensus

Historic District Commission

The Birmingham Historic District Commission will meet to review historic designs and signs. The body will also hold a study session regarding the Historic Preservation Master Plan.

• Study session for Historic Preservation Master Plan
• Historic Design Review
• Sign Review
• Staff reports on demolitions and administrative approvals

The commission approved the minutes from the July 19, 2023 meeting. Members held a study session to discuss goals for the Historic Preservation Master Plan, including audits of historic resources and demolition trends. No other substantive actions were taken.

• Approved HDC Minutes of July 19, 2023 (6-0)

Advisory Parking Committee

The Advisory Parking Committee is meeting to discuss a proposal for a short-term parking pilot on Brown St. The body will also review the completion of repaving for Lot 5.

• Brown St. short-term parking proposal/pilot regarding 2 or 4 spaces and test duration
• Lot 5 repaving completion
• APS Fund Balance and July APS Update reports

Parks and Recreation Board

The Parks and Recreation Board will review improvements for the Booth Park Entry Plaza and Trail. The body will also discuss board rules and regulations and receive an update on the Senior/Recreation Center Committee.

• Booth Park Entry Plaza & Trail Improvements
• Parks and Recreation Board Rules and Regulations
• Ad Hoc Senior/Recreation Center Committee update
• Manor Park No-mow Demonstration Areas report
• Communication regarding City of Birmingham Pickleball Courts

The Board approved recommending a revised trail improvement plan to the City Commission. The Board also decided not to implement any current sound mitigation options for the Crestview pickleball courts, opting instead to continue monitoring noise levels.

• Approved July 11, 2023 meeting minutes (7-0)
• Supported Trail Improvement Concept Plan and recommended it to City Commission (7-0)
• Denied moving forward with sound mitigation recommendations for Crestview pickleball courts; will continue to monitor noise (6-1)

Environmental Sustainability Committee

The Ad Hoc Environmental Sustainability Committee and city staff will hold community engagement tabling during the Day on the Town event. The agenda states that no decisions will be made at this meeting.

• Community engagement regarding the Sustainability and Climate Action Plan

Planning Board

The Planning Board will hold a regular meeting to address land use and zoning matters. The agenda consists of procedural boilerplate and general categories for review without specific project names or applications listed.

• Rezoning applications
• Special Land Use Permits
• Site Plan & Design Reviews
• Community Impact Studies

City Commission

The City Commission will consider submitting ballot wording for a November election to allow one medical and one recreational marijuana facility. The body is also discussing zoning changes for the B1 Neighborhood Business District and reconfigurations of S. Eton Street.

• Proposed ballot wording to allow one medical and one recreational marijuana establishment
• Zoning amendments for B1 Neighborhood Business District to permit cafes, boutiques, banks, and specialty food stores
• S. Eton Street reconfiguration plans and a TAP Grant application
• Greenwood Cemetery fee increases, including grave spaces rising from $4,000 to $6,000
• MDOT contract for $109,900.00 and a $1 per year lease agreement with the YMCA

The City Commission approved a ballot question for the November 7, 2023 election regarding the sale of medical and recreational marijuana. The board also increased parking ticket fines and updated cemetery fees.

• Approved ballot question to allow one medical and one recreational marijuana facility (7-0)
• Increased expired meter fines to $20/$30 for first six offenses and $60/$70 for seven or more (5-2)
• Approved $1,310,972.13 warrant list dated July 20, 2023 (7-0)
• Approved $2,256,394.69 warrant list dated July 13, 2023 (7-0)
• Increased Greenwood Cemetery grave space fees, including full burial plots from $4,000 to $6,000 (7-0)
• Approved collective bargaining agreement renewal with BFFA Local 911 through June 30, 2026 (7-0)
• Approved 2024 City Commission meeting schedule (7-0)
• Approved revised three-year School Resource Officer agreement with Birmingham School District (7-0)

Historic District Commission

The commission will conduct historic design reviews for properties on W. Maple. Members will also hold a study session regarding the Historic Preservation Master Plan.

• Historic Design Review: 138 W. Maple – Blakeslee Building
• Request to postpone indefinitely: 163 W. Maple – Seven Daughters
• Study Session: Historic Preservation Master Plan
• Staff Report: 320 Martin – Stone Cornice Repair

The Historic District Commission postponed the design review for 163 W. Maple indefinitely and delayed the review for 138 W. Maple until August 16, 2023. The commission also approved the minutes from the June 7, 2023 meeting.

• Approved June 7, 2023 meeting minutes (5-0)
• Postponed historic design review for 163 W. Maple – Seven Daughters indefinitely (5-0)
• Postponed historic design review for 138 W. Maple – Blakeslee Building to August 16, 2023 (5-0)

Environmental Sustainability Committee

The July 17th, 2023 meeting of the Ad Hoc Environmental Sustainability Committee has been cancelled.

Advisory Parking Committee

The committee is reviewing the status of a two-phase repaving project for Lot 5. Members are also discussing declined requests from the Multimodal Board regarding bike racks and a pedestrian crossing.

• Lot 5 repaving project (Phase 1 began July 10th; total duration 4-6 weeks)
• Declined request for bike racks in motorcycle/moped spaces
• Declined request for pedestrian crossing at N. Old Woodward Garage due to ADA standards
• EV Charging RFP communication
• Review of 2018 Parking Plan and Preliminary Parking Report

The committee approved the minutes from the June 7, 2023 meeting. Other agenda items, including multimodal requests and the 2018 Parking Plan, were presented for informational purposes and discussion without formal action.

• Approved minutes of June 7, 2023 meeting (5-0)

Planning Board

The Birmingham Planning Board is reviewing site plans and land use permits for commercial properties. The board will also hold a study session regarding health clubs and studios.

• Special Land Use Permit for new restaurant tenant serving alcohol at 245 S. Eton (Big Rock)
• Final Site Plan & Design Review for auto sales agency renovations at 33866 Woodward (Polestar)
• Final Site Plan & Design Review for façade and site renovations at 245 S. Eton (Big Rock)
• Study session for Health Club/Studio
• Pre-application discussions for 751 Chestnut, 325 S. Eton (District Lofts Phase III), and 320 Martin (Birmingham Post Office Addition)

The Planning Board approved a final site plan for a Polestar auto sales agency and recommended approval for a new restaurant at 245 S. Eton. The board also held a study session regarding health club and studio uses in the city.

• Approved Final Site Plan and Design Review for 33866 Woodward – Polestar (7-0)
• Recommended approval of Special Land Use Permit for 245 S. Eton – Big Rock (7-0)
• Recommended approval of Final Site Plan and Design Review for 245 S. Eton – Big Rock (7-0)
• Approved minutes from June 14, 2023 meeting (7-0)
• Consensus to administratively approve 320 Martin – Birmingham Post Office Addition
• Consensus to deny administrative approval for 751 Chestnut
• Consensus to deny administrative approval for 325 S. Eton – District Lofts Phase III

Parks and Recreation Board

The agenda consists of procedural boilerplate. No specific projects, contracts, or policy decisions are listed for this meeting.

The Board approved the minutes from the June 6, 2023, meeting. Staff provided verbal updates on the Parks and Recreation Master Plan, pickleball court operations, Lincoln Hills renovations, and dog park finances. No new business was decided.

• Approved June 6, 2023 meeting minutes (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review one zoning appeal. The board will also approve minutes from the June 13, 2023 meeting.

• Dimensional appeal 23-21 for 440 Lakeside (Petitioner: Amy Folbe)

The Board of Zoning Appeals approved the minutes from its June 13, 2023, meeting. No other substantive decisions were made as the only scheduled appeal was postponed due to a lack of a quorum.

• Approved June 13, 2023 meeting minutes (4-0)

City Commission

The City Commission is deciding on several infrastructure contracts and budget amendments. The meeting includes a public hearing to confirm special assessments for water laterals on Pierce Street.

• Pierce Street Paving Project contract awarded to Angelo Iafrate Construction Company for $2,891,466.37
• Phase 1 and 2 ADA Parking and Path project awarded to Dave’s Contracting, Inc. for $72,460
• Public hearing to confirm Special Assessment Roll 905 for Pierce Street water laterals totaling $113,850
• Appropriation of $1.5 million for buildings in the 2023-2024 Capital Projects Fund budget
• Designation of Juneteenth as an annual day of closure for City Hall offices

The City Commission approved several infrastructure projects, including a major paving contract and ADA parking improvements. The board also ratified a special assessment roll for water laterals and approved a three-year agreement for a school resource officer.

• Awarded Pierce Street Paving Project to Angelo Iafrate Construction Company for $2,891,466.37 (5-0)
• Approved Phase 1 and 2 ADA Parking and Path project to Dave’s Contracting, Inc. for $72,460 (5-0)
• Confirmed Special Assessment Roll 905 for Pierce Street Paving water laterals (5-0)
• Approved 3-year agreement with Birmingham School District for a full-time School Resource Officer (5-0)
• Appointed Kristy Hull Barrett to the Museum Board as an alternate member (5-0)
• Approved $1.5M appropriation for Buildings in the 2023-2024 Capital Projects Fund budget (5-0)
• Approved settlement agreement with AFSCME Local 998 for term July 1, 2023 through June 30, 2026 (5-0)
• Designated Juneteenth as an annual paid holiday for eligible employees starting 2024 (5-0)

Greenwood Cemetery Advisory Board

The Greenwood Cemetery Advisory Board is meeting to organize its 2023-2024 leadership and review a field survey report. The board will discuss potential price increases to the cemetery fee schedule and grave release recommendations.

• Consideration of price increases to the cemetery fee schedule
• Consideration of grave release recommendation
• Nomination and selection of Chair and Vice Chair Person
• Discussion of future funds for historic marker preservation
• Review of Cemetery Services Contract scheduled for October 13

The provided minutes consist of non-standard encoded text and do not contain legible records of decisions, votes, or proposals. No substantive actions were identified.

Museum Board

The Museum Board will meet to discuss the development of an interpretive plan for the museum site, including the Allen House and surrounding landscape. Members are asked to prepare a list of priority "main stories" for the site to guide long-term programming and budget planning.

• Discussion of Interpretive Plan for Site-Basics
• Review of the 2019 Hunter House Interpretive Plan as a model
• Integration of site planning with Parks and Recreation Trail Improvement Master Plan

The Board reached a consensus to establish four overall objectives and four interpretive themes for the museum site, grounds, and permanent collection. These guidelines aim to enhance visitor experience, collection resources, community support, and civic engagement.

• Approved June 1, 2023 minutes (4-0)
• Established four interpretive objectives by consensus
• Established four interpretive themes by consensus

Historic District Commission

The commission will meet to conduct reviews of historic designs and signs. The agenda consists of standard procedural items and review categories.

• Historic Design Review
• Sign Review
• Courtesy Review

City Commission

The City Commission is meeting to approve several municipal contracts, board appointments, and budget amendments. A key item includes a public hearing of necessity for a water service special assessment district on Pierce Street.

• Asphalt Resurfacing Program Project #7-23 (P) awarded to Asphalt Specialist, Inc. for $930,033.50
• Purchase of three police vehicles from Gorno Ford not to exceed $146,388.00
• Nutanix Hyper-converged Server Infrastructure replacement from CDWG for $203,192.00
• Public hearing set for July 24, 2023, regarding B1 Neighborhood Business District ordinance amendments
• Water service replacement project on Pierce Street between E. Lincoln Street and W. 14 Mile Road

The City Commission appointed several members to the Ad Hoc Aging in Place, Museum, Public Arts, and other city boards. The Commission also approved a series of infrastructure and technology contracts via the consent agenda, including a road resurfacing project.

• Appointed Rosemary O’Malley, Rackeline Hoff, Cris Braun, and Melissa Mark to the Ad Hoc Aging in Place Committee
• Appointed Marty Logue, Caroline Ashleigh, and Alexandra Harris to the Museum Board
• Appointed Andi Harris to the Public Arts Board
• Reappointed Linda Forrester to the Martha Baldwin Park Board
• Appointed Christopher Conti to the Retirement Board
• Appointed Paul S. Connell to the Greenwood Cemetery Advisory Board
• Approved $930,033.50 contract for 2023 Asphalt Resurfacing Program Project #7-23 (P) to Asphalt Specialist, Inc.
• Approved $43,824.50 contract to D’Angelo Brothers Inc. for 10-inch sewer repair on Maple

Board of Ethics

The Board of Ethics will meet to discuss an advisory opinion request from Commissioner Clinton Baller. The request concerns the potential establishment and management of a private, non-profit community foundation in Birmingham.

• Advisory opinion request 2023-02 by Commissioner Clinton Baller regarding a private, non-profit community foundation

The Board discussed an advisory opinion request from Commissioner Clinton Baller regarding the establishment and management of a private, non-profit community foundation. The Board reviewed potential conflicts of interest and fiduciary duties for City officials serving on such a board. Member John Schrot was assigned to write the formal opinion.

• Adopted the agenda (2-0)
• Approved May 15, 2023 minutes (2-0)
• Assigned Member John Schrot to write the advisory opinion for request 2023-02

Historic District Study Committee

The Historic District Study Committee is reviewing a request to designate the 1925 'Good House' at 1283 Buckingham as a local historic resource. The committee is asked to approve a preliminary report and authorize its transmission to local and state entities for review.

• Historic designation request for 1283 Buckingham
• Update on Heritage Home Program
• Update on Wallace Frost Inventory
• Review of 2023 HDSC Priority List

Planning Board

The Birmingham Planning Board will conduct a public hearing regarding permitted commercial uses in the B1 Zoning District. The board will also review a final site plan for an auto sales agency and hold a study session on health clubs and studios.

• Public hearing on B1 Zoning District – Commercial Permitted Uses
• Study session regarding Health Club/Studio
• Final Site Plan & Design Review for Polestar auto sales agency at 33866 Woodward

The Planning Board recommended amendments to the B1 Neighborhood Business District to allow specific new permitted uses and a new permit requirement for health clubs. The board also postponed a site plan review for a Polestar auto sales agency to a future meeting.

• Recommended approval of B1 zoning amendments to include Specialty Food Store, Boutique, Bank, and Café as permitted uses (6-1)
• Recommended B1 zoning amendments to include Health Club/Studio as a use requiring a Special Land Use Permit (6-1)
• Recommended B1 zoning amendments to allow indoor dining as an accessory use up to 500 square feet (6-1)
• Postponed final site plan and design review for Polestar at 33866 Woodward to July 12, 2023 (7-0)
• Approved minutes from May 10, 2023 meeting (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals approved two variance requests for storefront glazing and a residential rear addition. A request for illuminated building identification signs at 220 Park was denied.

• Approved glazing variances for 185 Oakland Ave (7-0)
• Approved rear addition variance for 1511 E. Maple Road (7-0)
• Denied illuminated signage variance for 220 Park (3-4)
• Approved May 9, 2023 meeting minutes (7-0)

City Commission

The workshop meeting of the Birmingham City Commission and Joint Planning Board scheduled for June 12, 2023, has been cancelled.

Historic District Commission

The Birmingham Historic District Commission will meet to conduct design and sign reviews. The commission will hold a study session to discuss the final deliverable for Historic Design Guidelines.

• Study session for Historic Design Guidelines – Deliverable #4 (Final)
• Historic Design Review
• Sign Review
• Staff reports on demolitions and administrative approvals

The Historic District Commission recommended that the City Commission approve the completed Birmingham Historic District Design Guidelines. The commission also approved the meeting minutes from May 17, 2023.

• Approved May 17, 2023 meeting minutes (6-0)
• Recommended approval of Birmingham Historic District Design Guidelines to City Commission (6-0)

Environmental Sustainability Committee

The committee discussed the Greenhouse Gas Emissions Inventory and the Sustainability and Climate Action Plan. Members provided feedback on data specificity, community engagement surveys, and the need for a mission framework. No formal votes were taken on the agenda items.

• Tabled approval of May 15, 2023 minutes to the next meeting
• Scheduled a July study session to address climate resiliency, adaptation, and quality of life topics

Parks and Recreation Board

The board approved the minutes from the May 2, 2023, meeting. Staff provided updates on the Parks and Recreation Master Plan, pickleball court usage, and irrigation damage at Lincoln Hills and the dog park.

• Approved May 2, 2023 meeting minutes (7-0)

City Commission

The City Commission is holding a workshop session to discuss a Code of Conduct. No formal actions will be taken during this meeting.

• Discussion regarding a Code of Conduct for the City Commission

The City Commission held a workshop session to discuss the formulation and content of a potential Code of Conduct. No formal actions were taken during this meeting.

City Commission

The City Commission is deciding on a 0.33 senior millage proposition for the November ballot and the purchase of a new aerial platform. The body will also discuss property acquisitions for a combined Senior and Community Center and a lot combination on Woodward Avenue.

• Proposed 0.33 senior millage to collect approximately $1,053,750 per year
• Purchase of a 2026 Sutphen SPH100 Mid-Mount Aerial Platform not to exceed $1,850,000.00
• Lot combination for Gasow Veterinary Clinic at 36877 Woodward Ave
• Irrigation Consultant contract for Springdale Golf Course with Michael Kuhn, Inc. up to $48,750.00
• Public hearing for water lateral improvements on Pierce Street between E. Lincoln Street and 14 Mile Road

The City Commission approved a purchase agreement with the YMCA and a Memorandum of Understanding with NEXT to transition the YMCA building into a combined Senior and Community Center. The Commission also moved to place a 0.33 senior millage proposition on the November 7, 2023, ballot.

• Approved purchase of YMCA property for combined Senior/Community Center use
• Approved Memorandum of Understanding between the City and NEXT
• Proposed 0.33 senior millage for November 7, 2023, ballot to collect approx. $1,053,750 annually
• Approved lot combination for Gasow Veterinary Clinic at 36877 Woodward Ave
• Awarded irrigation consultant project for Springdale Golf Course to Michael Kuhn, Inc. (max $48,750)
• Approved amendments to the City Commission Rules of Procedure
• Approved warrant lists dated May 24 ($631,224.76) and June 1 ($415,725.34)
• Appointed Michael Xenos (Historic District Study Committee) and Jacqueline Patt and Joseph Vercellone (Greenwood Cemetery Advisory Board)

Museum Board

The Museum Board will meet to receive updates on ADA parking and path projects. The body will also discuss strategic and interpretive planning for the museum site.

• Update on Phase 1 and 2 ADA Parking and Path
• Update of Strategic and Interpretive Planning for Museum Site

The Museum Board approved the lowest qualified bid for the Phase 1 and 2 ADA Parking and Path project at John West Hunter Park/Birmingham Museum. The board also received updates on window restoration and the museum's strategic plan review process.

• Approved contract for Phase 1 and 2 ADA Parking and Path to Dave’s Contracting, Inc. for $72,460
• Approved minutes of May 4, 2023 (6-0)

City Commission

The City Commission will hold public hearings on the Birmingham Plan 2040 and new outdoor dining zoning standards. The body is also deciding on a major paving project for Brown Street and updates to water and sewer fee schedules.

• Proposed adoption of the Birmingham Plan 2040
• Brown Street Paving Project #5-23 (P) award to V.I.L. Construction not to exceed $1,924,156.18
• North Old Woodward Parking Structure contract to RAM Construction for $803,286.00
• Purchase of three 2023 GMC Sierra 1500 Trucks for a total not to exceed $135,905.10
• Proposed amendments to Chapter 126 (Zoning) and Chapter 98 regarding outdoor dining

The Commission approved a $803,286 contract for repairs to the North Old Woodward Parking Structure and adopted ordinances establishing clear standards for outdoor dining. Additionally, the body confirmed a special assessment roll for paving and streetscape work on Brown Street.

• Approved $803,286 contract to RAM Construction for North Old Woodward Parking Structure repairs (7-0)
• Adopted ordinances amending Chapter 126 (Zoning) and Chapter 98 to establish outdoor dining standards (7-0)
• Confirmed Special Assessment Roll No. 904 for Brown Street paving and streetscape (7-0)
• Appointed Michelle Moody to the Advisory Parking Committee (7-0)
• Approved purchase of three 2023 GMC Sierra 1500 Trucks for a total not to exceed $135,905.10 (7-0)
• Approved $68,500 agreement with McKenna for Parks and Recreation Master Plan update (7-0)
• Awarded $24,583.05 project to ProPump & Controls, Inc. (7-0)
• Approved disposal of 87 redundant and damaged school yearbooks from the Birmingham Museum (7-0)

Historic District Commission

The Commission will hold a study session to update the Historic Design Guidelines. The body will also conduct sign reviews and discuss a pre-application for the Billy McBride Building.

• Study session for Historic Design Guidelines update
• Pre-application discussion for 122 W. Maple (Billy McBride Building)
• Postponed design review for 163 W. Maple (7 Daughters)
• Sign review

The Historic District Commission postponed the design review for Seven Daughters at 163 W. Maple. The commission reached a consensus to proceed with administrative approval for the Billy McBride Building at 122 W. Maple.

• Approved April 19, 2023 minutes (6-0)
• Postponed 163 W. Maple – Seven Daughters review to July 19, 2023 (6-0)
• Consensus to proceed with administrative approval for 122 W. Maple – Billy McBride Building

Environmental Sustainability Committee

The Ad Hoc Environmental Sustainability Committee held its first meeting to elect a chair and vice chair. Members and city staff held a study session to discuss the city's sustainability needs and goals.

• Election of Ms. Newman as Chair (8-0 vote)
• Election of Ms. Horner as Vice Chair (8-0 vote)
• Study session on Greenhouse Gas Emissions Inventory
• Study session on Sustainability and Climate Action Plan

The Ad Hoc Environmental Sustainability Committee elected its leadership for the board. Members held a study session regarding greenhouse gas emissions and climate action planning.

• Elected Jess Newman as Chair (8-0)
• Elected Debra Horner as Vice Chair (8-0)

Board of Ethics

The Board of Ethics will meet to review and approve a draft advisory opinion requested by City Manager Thomas M. Markus. This opinion concerns City Commissioner Brad Host.

• Review and approval of draft Advisory Opinion 2023-01 regarding City Commissioner Brad Host
• Review of a separate opinion on 2023-01 by Sophie Fierro-Share
• Approval of April 18, 2023 meeting minutes

The Board reviewed and signed advisory opinions regarding a request from City Manager Thomas M. Markus concerning Commissioner Brad Host. Board members discussed the objective standards of the Ethics ordinance. Member Sophie Fierro-Share resigned from the Board effective at the end of the meeting.

• Approved minutes of April 18, 2023
• Signed advisory opinion 2023-01 authored by Chair Robb
• Signed separate advisory opinion 2023-01 authored by Sophie Fierro-Share
• Accepted resignation of Sophie Fierro-Share

Planning Board

The Planning Board approved a preliminary site plan for a 6-9 story mixed-use development at 34952 Woodward and 690 E. Maple. The board also accepted the project's Community Impact Study pending a final environmental report and scheduled a public hearing for B1 zoning amendments.

• Approved Preliminary Site Plan for 34952 Woodward & 690 E. Maple
• Accepted Community Impact Study for 34952 Woodward & 690 E. Maple (6-1)
• Set June 14, 2023 public hearing for B1 Zoning Ordinance Amendments (7-0)
• Approved April 17, 2023 meeting minutes (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will review four requests for dimensional variances. The board will also approve the minutes from the April 11, 2023 meeting.

• Dimensional appeal 23-06 for 220 Hamilton Row
• Dimensional appeal 23-16 for 479 S Old Woodward
• Dimensional appeal 23-17 for 185 Oakland
• Dimensional appeal 23-18 for 1587 S Bates

The Board of Zoning Appeals approved a request for a 1,210 square foot siding variance and a request for 11 fewer parking spaces. A glazing variance request for 185 Oakland was postponed, and a request for 1587 S Bates was not decided in the provided text.

• Approved dimensional variance for 1,210 sq ft of non-permitted metal siding at 220 Hamilton Row (7-0)
• Approved variance for 11 fewer off-street parking spaces at 479 S Old Woodward (4-3)
• Postponed glazing variance request for 185 Oakland to June 13, 2023 meeting
• Approved minutes of April 11, 2023 meeting (7-0)

Parks and Recreation Board

The Parks and Recreation Board is meeting to select a consultant for the Parks and Recreation Master Plan. The board will also receive project updates on Adams Park and Crestview Park Pickleball.

• Consultant selection for Parks and Recreation Master Plan
• Adams Park project update
• Crestview Park Pickleball project update
• Email from Bob Gibbs regarding Booth Park Walkway

The Parks and Recreation Board reviewed proposals from three consultants and selected McKenna based on the highest score. The board recommended McKenna to the City Commission for approval to prepare the city's five-year Master Plan Update.

• Approved April 4, 2023 meeting minutes (7-0)
• Recommended McKenna as the consultant for the five-year Parks and Recreation Master Plan Update to the City Commission (7-0)

City Commission

The Commission determined that sidewalk and streetscape improvements on Brown Street are a necessity and directed the preparation of a Special Assessment Roll. The body also adopted the budget appropriations resolution for the fiscal year starting July 1, 2023. Additionally, several board appointments and intergovernmental agreements were approved.

• Approved Brown Street sidewalk and streetscape project (7-0)
• Adopted 2023-2024 Budget Appropriations Resolution (7-0)
• Approved Agreement with Birmingham Little League (7-0)
• Appointed Victor Saroki and Bradley H. Klein to Board of Building Trades Appeals (7-0)
• Appointed Robert Runco to Brownfield Redevelopment Authority (7-0)
• Appointed Jessica Einstein as alternate to Parks and Recreation Board (7-0)
• Approved regional youth academy agreement with Auburn Hills, Bloomfield Township, and Rochester (7-0)
• Approved $420,133.99 and $577,736.42 warrant lists (7-0)

City Commission

The City Commission held a workshop to discuss the process for selecting the Mayor and Mayor Pro Tem. No formal actions were taken, as this was a discussion-only session. Commissioners shared views on term lengths, qualifications, and succession planning.

• No formal actions taken; workshop only

Museum Board

The Museum Board voted unanimously to deaccession 85 school yearbooks due to redundancy, poor condition, and mold, with final approval pending City Commission. Members also received updates on the Allen House closure, ADA parking project, and school tour program.

• Approved minutes of March 2, 2023 (7-0)
• Approved minutes of April 13, 2023 Collections Subcommittee (7-0)
• Approved deaccession of 85 yearbooks (1919-1958) as recommended by Collections Subcommittee, pending City Commission approval (7-0)

Advisory Parking Committee

The Advisory Parking Committee is reviewing proposals to increase parking citation fines and monthly parking rates. The body is also discussing contract amendments and the construction schedule for city garages.

• Proposal to increase fines for various parking citations
• Proposed monthly parking rate increase starting July 1st
• Proposed increase of monthly passes: 100 for Park St. Garage and 50 for Pierce St. Garage
• WJE Amendment for Park St. Garage Façade Alternative: $192,000
• Traffic & Safety amendment for N. Old Woodward island replacement: $72,706

The Advisory Parking Committee voted unanimously to recommend increasing expired meter fines to $20 (and $100 after five violations) and handicap parking fines to $175. They also approved raising monthly parking rates for several garages and increasing the number of monthly passes available at Park and Pierce Streets.

• Approved minutes of February 1, 2023 as amended (7-0)
• Recommended installing bicycle parking in moped parking spaces (7-0)
• Recommended increasing expired meter fine to $20, $100 after five violations, and handicap fine to $175 (7-0)
• Approved raising monthly rates: Chester to $70, Old Woodward/Park/Peabody to $90, Pierce to $100 (7-0)
• Approved increasing Park St. Garage monthly passes by 100 and Pierce St. Garage by 50 (7-0)

City Commission

The City Commission is conducting a public hearing to review the recommended budget for 2023-2024. The meeting includes budget presentations for various city departments, funds, and component units.

• Public hearing on the 2023-2024 Recommended Budget
• Budget review for Public Safety (Police, Fire, Dispatch)
• Budget review for Public Works (Engineering, Sidewalks, Alleys, Fiber Optic System, Streetlights)
• Budget review for Enterprise Funds (Parking, Water Supply, Sewage Disposal, Golf Courses)
• Budget review for Component Units (Baldwin Public Library, Principal Shopping District)

The City Commission conducted a public hearing to review the 2023-2024 Recommended Budget. No votes were taken and no formal decisions were made during the meeting; staff presented various departmental budgets and answered informational questions.

Martha Baldwin Park Board

The Martha Baldwin Park Board is meeting to discuss a concept plan for trail improvements. The board will also review its roster.

• Trail Improvement Concept Plan
• Roster discussion

Planning Board

The Planning Board is meeting to review rezoning applications, special land use permits, and site plan and design reviews. The agenda also includes a study session and community impact studies.

• Rezoning applications
• Special Land Use Permits
• Site Plan & Design Reviews
• Community Impact Studies

City Commission

The City Commission is deciding on ordinances to regulate marihuana establishments and establish tenant rights for senior citizens. The body will also discuss a new Ad Hoc Aging in Place Committee and various city contracts and appointments.

• Proposed ordinance to establish and regulate medical and adult-use marihuana businesses
• Proposed ordinance to protect senior citizens' lease renewal rights and prohibit source-of-income discrimination
• Purchase of a Tandem-Axle Dump Truck from Wolverine Truck Group not to exceed $313,976.00
• Budget increase of $382,510.00 for the 2021 Asphalt Resurfacing Program (Parking Lot No. 5)
• Public Hearing of Necessity for sidewalk and streetscape improvements on Brown Street

The Commission tabled a proposed ordinance establishing tenants' rights for senior citizens following public comment and discussion regarding age limits and legal compliance. Other actions included approving several city contracts, a vehicle purchase, and board appointments.

• Tabled proposed ordinance establishing tenants' rights for senior citizens (7-0)
• Appointed Dennis Mando to the Board of Building Trades Appeals (7-0)
• Appointed Scott H. Sirich to the Board of Building Trades Appeals (7-0)
• Approved purchase of Tandem-Axle Dump Truck not to exceed $313,976.00 (7-0)
• Approved $382,510.00 budget increase for 2021 Asphalt Resurfacing Program Parking Lot No. 5 (7-0)
• Approved 2022-2023 Public Services contract for Yard and Senior Outreach Services totaling $10,445.00 (7-0)
• Scheduled Public Hearing of Necessity for Brown Street sidewalk and streetscape improvements for May 8, 2023 (7-0)
• Accepted resignations of George Stern, Robert Ziegleman, Chris McLogan, and Luke Joseph from city boards (7-0)

Advisory Parking Committee

The committee is discussing increasing monthly parking rates by $20 at five city garages starting July 1, 2023. Proposals include raising expired meter fines to $25 or $30 and increasing handicap violation fines to $150 or $175.

• Proposed $20 monthly parking rate increase at all five City garages
• Proposed expired meter fine increase to $25 or $30
• Proposed handicap violation fine increase to $150 or $175
• WJE Amendment contract for Park St. Garage Façade Alternative: $192,000
• Traffic & Safety contract for N. Old Woodward island replacement: $72,706

The meeting was canceled at 7:40 p.m. because a quorum was not reached. No substantive decisions were made.

Historic District Commission

The Historic District Commission will conduct a study session regarding Historic Design Guidelines Deliverable #3. The body will also perform courtesy, design, and sign reviews.

• Study session on Historic Design Guidelines – Deliverable #3
• Historic Design Review
• Sign Review
• Courtesy Review

The Historic District Commission appointed an acting chair and approved the minutes from the March 1 meeting. The commission also held a study session to provide detailed feedback on the Historic Design Guidelines Deliverable #3.

• Appointed Keith Deyer as Acting Chair (5-0)
• Approved HDC Minutes of March 1, 2023 (5-0)

Board of Ethics

The Board of Ethics will discuss a draft advisory opinion requested by City Manager Thomas M. Markus concerning City Commissioner Brad Host. The board is also considering a motion to recommend amendments to the Ethics Ordinance to the City Commission.

• Review of draft Advisory Opinion 2023-01 regarding Commissioner Brad Host
• Proposed Ethics Ordinance amendments for City Commission consideration

The Board of Ethics voted to recommend that the City Commission adopt proposed amendments to the city's Ethics Ordinance. The Board also reviewed a draft advisory opinion regarding Commissioner Brad Host and agreed to reconvene after further revisions are made.

• Approved minutes of March 7, 2023 (3-0)
• Recommended adoption of proposed Ethics Ordinance amendments to the City Commission (3-0)
• Voted to receive a letter from Commissioner Brad Host dated April 12, 2023 (3-0)

Planning Board

The Birmingham Planning Board is meeting to review a community impact study and preliminary site plan for a new mixed use development. The board will also hold a study session regarding permitted commercial uses in the B1 Zoning District.

• Community Impact Study review for 34952 Woodward & 690 E. Maple (6-9 story mixed use development)
• Preliminary Site Plan Review for 34952 Woodward & 690 E. Maple
• Study session on B1 Zoning District Commercial Permitted Uses

The Planning Board postponed the acceptance of the Community Impact Study and the preliminary site plan review for a proposed 6-9 story mixed-use development at 34952 Woodward & 690 E. Maple. The board also amended its rules of procedure to allow both site plan and study session items at the next meeting.

• Approved minutes of March 22, 2023 meeting (7-0)
• Postponed Community Impact Study for 34952 Woodward & 690 E. Maple to May 10, 2023 (7-0)
• Postponed preliminary site plan review for 34952 Woodward & 690 E. Maple to May 10, 2023 (7-0)
• Approved amendment to rules of procedure to allow site plan and study sessions on May 10, 2023 (7-0)

Greenwood Cemetery Advisory Board

The board is meeting to provide recommendations on cemetery rules, capital improvements, and service demands. Key discussions include the cemetery contract process and the development of a strategic plan.

• Grave Release Recommendation
• Update on Cemetery Contract Process
• Strategic plan discussion regarding vision, mission, and value development
• Marker Preservation update from Museum Director Leslie Pielack
• Review of February and March 2023 City Managers Reports

The provided minutes consist of encoded characters and do not contain legible text, names, votes, or specific actions. No substantive decisions, approvals, or denials were recorded in the document.

Museum Board

The Museum Board Collections Subcommittee is meeting to discuss the preservation and digitization of yearbooks. The board is considering a proposal to deaccession specific items to create storage space and remove damaged materials.

• Proposed deaccession of 87 Baldwin, Piper, and Mapletonian yearbooks due to redundancy or poor condition

The Collections Subcommittee approved the deaccession of 87 yearbooks from the Birmingham Museum's permanent collection. The items were identified as damaged, redundant, or affected by mold and mildew.

• Approved deaccession of 87 damaged and redundant yearbooks (2-0)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider dimensional variance requests for four different properties. The board will determine if these petitioners have shown sufficient practical difficulty to deviate from the City's Zoning Ordinance.

• Dimensional variance request for 832 Ann Street (Appeal 23-08)
• Dimensional variance request for 2648 Dorchester (Appeal 23-12)
• Dimensional variance request for 1267 Pilgrim (Appeal 23-14)
• Dimensional variance request for 1563 Lakeside (Appeal 23-15)

The Board of Zoning Appeals approved two variance requests for a new home distance and fence height. The board denied requests for a pergola's lot coverage and a basement egress window well.

• Approved 0.58-foot distance variance for new home at 2648 Dorchester (5-0)
• Approved 3-foot height variance for front open space fence at 1563 Lakeside (6-0)
• Denied lot coverage and accessory structure variances for pergola at 832 Ann St. (6-0)
• Denied variance for egress window well in front open space at 1267 Pilgrim (4-2)
• Approved minutes from March 14, 2023 meeting (6-0)

Parks and Recreation Board

The Parks and Recreation Board is meeting to discuss playground design services and planning dates for the Pumphouse and Lincoln Well Site playgrounds. The board will also address the designation of Birmingham well sites as parks and surfacing for the Adams Park playground.

• Playground Design Services Recommendation
• Pumphouse Playground Design Meeting (April 15)
• Lincoln Well Site Playground Design Meeting (April 16)
• Birmingham Well Sites Designations As Parks
• Adams Park Playground Surfacing

The Board approved amended rules and procedures and rescheduled the May 2 meeting to May 9. Members discussed a proposed parking lot at the northeast corner of South Eton and Lincoln Avenue and reviewed a draft RFP for a Master Plan update, but took no formal action on these items.

• Approved minutes from March 7, 2023, regular meeting (7-0)
• Approved minutes from March 28, 2023, special meeting (7-0)
• Moved May 2, 2023, meeting to May 9, 2023 (7-0)
• Accepted amended Parks and Recreation Board Rules and Procedures (5-2)

City Commission

The Commission scheduled a public hearing for the Birmingham Plan 2040 and approved several infrastructure change orders and fee increases. It also joined a utility advocacy association and appointed a new member to the Parks and Recreation Board.

• Set May 22, 2023, as public hearing date for Birmingham Plan 2040
• Approved $1,988,743.60 warrant list (Roll Call)
• Approved $32,040 emergency water line repair (Roll Call)
• Approved $490,120 concrete sidewalk program change order (Roll Call)
• Approved $460,000 sewer rehabilitation program change order (Roll Call)
• Approved golf course fee increases for memberships and rounds (Roll Call)
• Appointed Joe Wrobel to Parks and Recreation Board as alternate (Voice Vote)
• Approved $3,133 membership for Michigan Municipal Association for Utility Issues (Roll Call)

City Commission

The Commission scheduled a public hearing for May 22, 2023, to consider the Birmingham Plan 2040. Other actions included approving infrastructure change orders, increasing golf course fees, and joining a utility advocacy organization. The Commission also tabled two requests related to a Porsche dealership.

• Set May 22, 2023 public hearing for Birmingham Plan 2040 (7-0)
• Approved $1,988,743.60 warrant list (7-0)
• Approved $490,120.00 concrete sidewalk program change order (7-0)
• Approved $460,000.00 sewer rehabilitation change order (7-0)
• Increased golf course membership and individual round fees (7-0)
• Approved $3,133 membership for Michigan Municipal Association for Utility Issues (7-0)
• Approved Cogs & Kegs special event permit for June 12, 2023 (7-0)
• Tabled lot combination and SLUP requests for Fred Lavery Porsche (7-0)

Parks and Recreation Board

The Board approved a recommendation to the City Commission to increase golf course fees to offset capital projects, including stream bank stabilization and bridge erosion. The increases apply to greens fees and memberships, while junior golf registration fees remain unchanged.

• Approved recommendation for .50 cent increase in greens fees (4-0)
• Approved recommendation for $5 increase in resident memberships (4-0)
• Approved recommendation for $25 increase in business and non-resident memberships (4-0)

City Commission

The City Commission will consider liquor license renewals for several businesses and appoint members to the Planning Board, Public Arts Board, Parks and Recreation Board, and an Ad Hoc Environmental Sustainability Committee. The body will also review various contract extensions and equipment purchases.

• Liquor license renewal hearings for Casa Pernoi, Papa Joes/Bistro Joes, and Toast
• Purchase of a 2023 Jeep Grand Cherokee Laredo 4x4 for not to exceed $41,723
• Warrant lists dated March 15 and March 23 totaling $2,550,375.29
• Public hearing set for April 24, 2023, regarding outdoor dining zoning and street standards
• Public hearing set for April 24, 2023, for the lot division of 1429 Quarton Road

The Commission approved an employment agreement for Jana Ecker to serve as City Manager. Several appointments were made to the Planning Board, Public Arts Board, Parks and Recreation Board, and the Ad Hoc Environmental Sustainability Committee. The Commission also renewed liquor licenses for three establishments and approved a vehicle purchase.

• Approved employment agreement for Jana Ecker as City Manager (6-1)
• Approved purchase of 2023 Jeep Grand Cherokee Laredo 4x4 for $41,723 (6-0)
• Renewed liquor licenses for Casa Pernoi and Papa Joes/Bistro Joes (7-0)
• Renewed liquor license for Toast with condition of written compliance regarding seating (6-1)
• Tabled Whole Foods liquor license renewal to April 3, 2023 (7-0)
• Appointed Janelle Boyce and Bert Koseck to the Planning Board (7-0)
• Appointed 8 members to the Ad Hoc Environmental Sustainability Committee
• Appointed Andi Harris to Public Arts Board and Sarah Kupczyk and Steve Sweeney to Parks and Recreation Board (7-0)

Planning Board

The Planning Board approved the final site plan for the Birmingham Tower mixed-use building subject to six conditions, including parking resolution. The Board also granted a one-year site plan approval extension for a project at 294 E. Brown.

• Approved Final Site Plan and Design Review for 479 S. Old Woodward (7-0)
• Extended site plan approval for 294 E. Brown for one year (6-0)
• Approved minutes from March 8, 2023 meeting (7-0)

Historic District Study Committee

The committee approved the minutes from the November 22, 2022 meeting. Members volunteered to research the history of 1283 Buckingham following a historic designation request. No other substantive decisions were made.

• Approved November 22, 2022 minutes (5-0)

Historic District Commission

The commission will hold a study session regarding Historic Design Guidelines Deliverable #3. The meeting also includes reviews for historic design and signage.

• Study session for Historic Design Guidelines – Deliverable #3
• Historic Design Review
• Sign Review
• Staff reports on demolitions and administrative approvals

The Commission appointed an Acting Chair and approved the minutes from the March 1 meeting. Members and staff provided a series of detailed comments and requested updates for the Historic Design Guidelines – Deliverable #3.

• Appointed Keith Deyer as Acting Chair (5-0)
• Approved HDC Minutes of March 1, 2023 (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will review five dimensional appeals for specific properties. One appeal has been postponed.

• Dimensional appeal for 592 W Lincoln (Mosher Designs 23-07)
• Dimensional appeal for 967 Southfield (Ketty 23-09)
• Dimensional appeal for 600 Fairfax (HRH Design 23-10)
• Dimensional appeal for 300 Shirley (Letherman 23-11)
• Dimensional appeal for 2648 Dorchester (Babi 23-12)

The Board of Zoning Appeals approved variances for a garage addition, a basement projection, and a partial patio reconstruction. The board denied all three requested variances for a pergola at 592 Lincoln.

• Approved 3.20-foot side yard setback variance for garage at 600 Fairfax (7-0)
• Approved 4.50-foot front yard setback variance for basement at 300 Shirley (6-1)
• Approved 23.92-foot setback variance for garage at 463 Golfview (4-3)
• Approved 16.91-foot setback variance (A) and denied patio variance (B) at 967 Southfield (7-0)
• Denied lot coverage, side street, and rear open space variances for pergola at 592 Lincoln (7-0)
• Approved February 14, 2023 meeting minutes (7-0)

City Commission

The City Commission is meeting to select a new City Manager and vote on several infrastructure and maintenance contracts. The body will also discuss the establishment of an Ad Hoc Senior Services Committee and green space near the Pat Andrews Bench.

• Contract for Lincoln Hills Golf Course Hole #1 Tee-Box and Cart Path Improvements: $898,469.00
• Parking Lot No. 5 Slope Repairs award to V.I.L. Construction: $230,093.00
• Purchase of an Electric Zamboni model 552 AC: $192,718.80
• Repair Design for five parking structures with Wiss, Janney, Elstner Associates, Inc.: $192,000.00
• Birmingham Museum-Phase II Allen House Historic Window Restoration: $178,900

The City Commission appointed Assistant City Manager Jana Ecker to succeed City Manager Markus. The board also approved several infrastructure contracts for parking lot repairs and golf course improvements, and authorized the purchase of an electric Zamboni.

• Appointed Jana Ecker as City Manager (Unanimous)
• Approved $943,392.45 contract to Jacklyn Contracting, LLC for Lincoln Hills Golf Course improvements (Unanimous)
• Approved $230,093.00 contract to V.I.L. Construction for Parking Lot No. 5 slope repairs (Unanimous)
• Approved purchase of Electric Zamboni model 552 AC for up to $192,718.80 (Unanimous)
• Approved $178,900 agreement with L.G.K. Construction, Inc. for Allen House window restoration (Unanimous)
• Appointed Mark Doolittle to the Multi-Modal Transportation Board for a three-year term (Unanimous)
• Postponed Fred Lavery Porsche public hearing to April 3, 2023 (Unanimous)
• Approved $192,000 addendum to Wiss, Janney, Elstner Associates, Inc. for parking structure design (Unanimous)

City Commission

The City Commission is holding a special meeting to conduct final interviews with three candidates for the City Manager position. Following the interviews, the Commission will deliberate and vote on a resolution to select the new City Manager.

• Final interviews for City Manager Candidates A, B, and C
• Resolution to select the next Birmingham City Manager

The City Commission conducted final interviews with three candidates for the City Manager position. The Commission voted unanimously to select Jana Ecker for the role, pending a mutually agreeable employment agreement.

• Selected Jana Ecker as the next City Manager (7-0)

Planning Board

The Planning Board will conduct a public hearing regarding The Birmingham Plan 2040. The board will also hold a study session to discuss commercial permitted uses in the B1 Zoning District.

• Public hearing for The Birmingham Plan 2040
• Study session on B1 Zoning District commercial permitted uses

The Planning Board voted to recommend that the City Commission approve the Birmingham Plan 2040 with three specific language modifications. The board also held a study session regarding permitted uses in the B1 Zoning District and scheduled a special meeting for April.

• Recommended City Commission adopt Birmingham Plan 2040 with three conditions (7-0)
• Approved February 8, 2023 meeting minutes (7-0)
• Scheduled special meeting for April 17, 2023 (7-0)

Parks and Recreation Board

The Parks and Recreation Board will review the 2022 Annual Golf Report and amended board rules and procedures. The meeting includes updates on the MI Spark Grant and a prescribed burn at Barnum Park.

• 2022 Annual Golf Report
• Amended Parks and Recreation Board Rules and Procedures
• MI Spark Grant update
• Barnum Park Prescribed Burn
• Birmingham Ice Sports Arena January 2023 financials

The board approved the previous meeting's minutes and tabled the proposed amendments to the Board Rules and Procedures until April 4, 2023. Other items, including the 2022 Annual Golf Report and ice arena financials, were discussed without further action.

• Approved February 7, 2023 meeting minutes (7-0)
• Tabled amended Parks and Recreation Board Rules and Procedures until April 4, 2023 (7-0)

Board of Ethics

The Board of Ethics will hear and consider an advisory opinion request from City Manager Thomas M. Markus regarding City Commissioner Brad Host. The board will also acknowledge receipt of proposed Ethics Ordinance amendments for future discussion.

• Advisory Opinion Request 2023-01 regarding City Commissioner Brad Host
• Receipt of proposed Ethics Ordinance amendments from City Attorney Mary Kucharek

The Board denied a request to reject an advisory opinion request concerning Commissioner Brad Host's public statements and social media activity. The Board will now draft an opinion focusing on misinformation, advocacy, and public trust. The Board also approved the minutes from January 30, 2023.

• Approved January 30, 2023 minutes (3-0)
• Denied request to reject Advisory Opinion Request 2023-01
• Approved motion to have the Chair draft an advisory opinion regarding Commissioner Brad Host (3-0)

Museum Board

The Museum Board will meet to receive updates on the Taylor Project and the Underground Railroad Grant Project. The meeting also includes the introduction of student representatives and a director's report.

• Update on Taylor Project
• Update on Underground Railroad Grant Project
• Introduction of Student Representatives

The Board approved the minutes from the February 2, 2023 meeting. Members voted to cancel the April meeting due to scheduling conflicts and will next meet on May 4. Director Pielack provided updates on the Taylor monument project and the Underground Railroad in Oakland County project.

• Approved February 2, 2023 minutes (5-0)
• Cancelled April Museum Board meeting (5-0)

Historic District Commission

The Commission approved the 2023 HDC Action List and the minutes from the February 15, 2023 meeting. Planning Director Dupuis provided an update on the Historic Design Guidelines deliverable, with a review scheduled for March 15, 2023.

• Approved February 15, 2023 meeting minutes (5-0)
• Approved 2023 HDC Action List (5-0)

City Commission

The City Commission is deciding on several infrastructure contracts and board appointments. The body will also hold a public hearing regarding a land use permit for 300 S. Old Woodward and review liquor license renewals.

• Award 2023 Quarton Lake Estates Phase 2 Project to FDM Contracting, Inc. for $1,062,984.25
• Award 2022-2023 Cape Seal Program #6-22 to Highway Maintenance and Construction for $436,387.10
• Purchase of 2023 Sewer Root Control services from Duke's Root Control, Inc. not to exceed $99,465.67
• Public hearing for Special Land Use Permit Amendment and Final Site Plan for 300 S. Old Woodward
• Approval of liquor license renewals for 39 establishments and scheduling hearings for 5 others

The Commission approved a Special Land Use Permit and site plan for 300 S. Old Woodward. It also renewed numerous liquor licenses and scheduled hearings for four establishments with code violations. Several board appointments and infrastructure contracts were approved via the consent agenda.

• Approved Special Land Use Permit and Final Site Plan for 300 S. Old Woodward (4-1)
• Renewed liquor licenses for 37 establishments, including La Strada Italian Kitchen and Bar
• Scheduled March 27 public hearings for liquor license objections for Casa Pernoi, Papa Joe’s/Bistro Joe’s, Toast, and Whole Foods
• Tabled outdoor dining standard ordinance amendments
• Approved $1,062,984.25 contract to FDM Contracting, Inc. for Quarton Lake Estates Phase 2 Project
• Approved $436,387.10 contract to Highway Maintenance and Construction for Cape Seal Program #6-22
• Appointed Pam Graham to Parks and Recreation Board and Public Arts Board, and Deanna Brown to Cablecasting Board
• Approved 2023-2024 annual flower purchase from Croswell Greenhouse Inc. up to $23,133.86 for 2024

Design Review Board

The Board approved a Master Sign Plan for 220 Park St. with specific conditions regarding signage area and lighting. Additionally, the Board postponed a sign review for Community Unity Bank indefinitely.

• Approved January 18, 2023 minutes (6-0)
• Postponed sign review for 34040 Woodward – Community Unity Bank indefinitely (6-0)
• Approved Master Sign Plan at 220 Park St. with conditions on frontage, size limits, and lighting (7-0)

Historic District Commission

The commission approved the previous meeting's minutes and indefinitely postponed a historic design review for a specific property. Members also discussed updating historic design guidelines and the possibility of restarting preservation awards.

• Approved January 18, 2023 minutes (7-0)
• Postponed indefinitely Historic Design Review for 188 N. Old Woodward (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider three dimensional appeal requests. The board will also review minutes from the January 10, 2023 meeting.

• Dimensional appeal for 584 Tooting Lane (Ableson 23-02)
• Dimensional appeal for 1616 Croft (Sarna 23-04)
• Dimensional appeal for 832 Ann (Ratliff 23-08)

The Board of Zoning Appeals approved variances for a detached garage reconstruction at 584 Tooting Lane. The Board denied four variance requests for a pergola and patio at 1616 Croft. One appeal for 832 Ann was postponed.

• Approved variances for 122.50 SF area increase and 3.00 foot lot line setback for garage at 584 Tooting Lane (7-0)
• Denied four variance requests for a pergola and patio at 1616 Croft (6-1)
• Postponed appeal for 832 Ann to the April 2023 meeting (7-0)
• Approved minutes of the January 10, 2022 meeting (7-0)

City Commission

The Commission approved several board appointments, a $482,699 contract for water tank repairs, and a permit for Birmingham Movie Nights. Officials also postponed decisions on outdoor dining standards and a land purchase discussion held in closed session.

• Appointed Donovan Shand to Cablecasting Board (Voice Vote)
• Appointed Carl Kona as alternate to Board of Zoning Appeals (Voice Vote)
• Approved $482,699 contract to Fedewa Inc. for water tank repairs
• Approved special event permit for Birmingham Movie Nights (June 9, July 14, Aug 11, Sept 8)
• Scheduled workshop for proposed Code of Conduct
• Postponed 300 S. Old Woodward public hearing to Feb 27, 2023
• Directed staff to redraft Outdoor Dining ordinance and postponed to Feb 27, 2023
• Directed staff to present a proposed marijuana ordinance

City Commission

The City Commission is holding a workshop session to discuss marijuana ordinances. No formal actions will be taken during this meeting.

• Discussion regarding Marijuana Ordinances

City Commission

The City Commission is meeting to interview two candidates, Troy Bell and Blaine Wing. The body will discuss the nomination of three candidates and tally selection forms to determine who moves forward.

• Interview of candidate Troy Bell
• Interview of candidate Blaine Wing
• Discussion of nomination of three candidates
• Tally count of candidates moving forward

The City Commission interviewed candidates Troy Bell and Blaine Wing. Following a vote, the Commission advanced three candidates to the next round of the City Manager search.

• Advanced Troy Bell to the next round (4 votes)
• Advanced Ms. Ecker to the next round (7 votes)
• Advanced Blaine Wing to the next round (5 votes)

Planning Board

The Planning Board will conduct a study session to review the final draft of The Birmingham Plan 2040 and commercial permitted uses for the B1 Zoning District. The meeting also includes pre-application discussions for specific local properties.

• Final draft review of The Birmingham Plan 2040
• B1 Zoning District Commercial Permitted Uses study session
• Pre-application discussion for dumpster enclosure at 117 Willits
• Pre-application discussion for façade material at 2159 E. Lincoln
• Site plan extension for 35001-35075 Woodward

The Board recommended numerous specific amendments to the final draft of the Birmingham Plan 2040 and scheduled a public hearing for March 8, 2023. The Board also held a study session regarding commercial permitted uses in the B1 Zoning District and reviewed pre-application proposals.

• Approved minutes of January 25, 2023 meeting (7-0)
• Set public hearing for Birmingham Plan 2040 for March 8, 2023 (7-0)
• Recommended 18 specific text and map amendments to the Birmingham Plan 2040
• Consensus to administratively approve façade material request for 2159 E. Lincoln
• Requested staff return with maps and proposals for B1 Zoning District permitted uses
• Consensus that 117 Willits dumpster enclosure request should return with better graphics

City Commission

The City Commission is meeting to conduct interviews with three candidates. No other legislative actions or decisions are listed on the agenda.

• Interview of candidate Jana Ecker
• Interview of candidate George Lahanas
• Interview of candidate Erik Tungate

The City Commission conducted an interview with candidate Jana Ecker for the City Manager position. No votes were taken and no formal decisions were recorded during the meeting.

Parks and Recreation Board

The Parks and Recreation Board will meet to review new business and staff reports. The primary item for discussion is an update regarding the Pembroke Park Playground.

• Pembroke Park Playground Update

The Board approved the minutes from the January 10, 2023, meeting. No other substantive actions were taken during the session, which consisted primarily of discussions regarding park modifications and trail updates.

• Approved January 10, 2023, meeting minutes (7-0)

Greenwood Cemetery Advisory Board

The board is continuing discussions on a strategic plan including vision, mission, and value development. Members are also planning future meetings to review a draft contract and evaluate candidates.

• Discussion of strategic plan vision, SWOC, mission, and value development
• Planning for April 14, 2023 meeting to present draft contract
• Planning for May 5, 2023 meeting to present qualified candidates and make a recommendation
• Planning for June 3, 2023 meeting to enter into a new contract

The Board approved the minutes from the December 2, 2022 meeting. The remainder of the meeting consisted of a presentation and discussion with Cheri Arcome of Creative Collaborations regarding cemetery operations, rules, and fundraising.

• Approved minutes of December 2, 2022 (5-0)

Museum Board

The Museum Board will meet to discuss fundraising strategies, timing, and target lists for Pond Zone improvements. The board also plans to establish a Collection Committee.

• Fundraising for Pond Zone Improvements
• Establishment of Collection Committee
• Review of January 12, 2022 minutes

The Board approved the appointment of a Collections Subcommittee to oversee future deaccessioning activities. Members discussed fundraising options for Pond Zone garden plantings and approved the potential use of L.G.K. Construction, Inc. for the Allen House Phase II Window Project if the bid fits the budget.

• Approved minutes of January 12, 2023 (6-0)
• Approved Collections Subcommittee consisting of Caroline Ashleigh, Judith Keefer, and Jay Shell (6-0)
• Approved L.G.K. Construction, Inc. for Allen House Phase II Window Project pending budget alignment

Advisory Parking Committee

The Advisory Parking Committee is meeting to review the installation of poles and bollards for moped parking. The body will also discuss monthly parking regarding a survey and increasing the allocation to sell.

• Moped parking poles and bollards installation
• Monthly parking survey
• Proposed increase to monthly parking allocation to sell

The committee approved the minutes from the November 2, 2022 meeting. Members discussed moped parking, garage equipment, and parking supply and demand, but no further formal actions were taken.

• Approved minutes of November 2, 2022 meeting (8-0)

Board of Ethics

The Board of Ethics will meet to schedule a hearing regarding an advisory opinion request for City Commissioner Brad Host. The board is also continuing its review of the Ethics Ordinance and Board Rules of Procedure.

• Request for advisory opinion for City Commissioner Brad Host submitted January 27, 2023
• Review of Ethics Ordinance and Board Rules of Procedure
• Notice of Administrative Dismissal of Ethics Complaint regarding Gunsberg

The Board approved the minutes from September 22, 2022. Members discussed potential topics for an ethics conference in Detroit and reviewed the city's Ethics Ordinance and Board Rules of Procedure, deciding to conduct further review at a later date.

• Approved September 22, 2022 minutes (3-0)

Planning Board

The Planning Board recommended approval of a special land use permit and final site plan for a new 3-story auto sales agency at 34350 Woodward. A request for a 5-story mixed-use building at 479 S. Old Woodward was postponed due to parking concerns.

• Recommended approval of Special Land Use Permit for 34350 Woodward Ave & 909-911 Haynes Street (6-1)
• Recommended approval of Final Site Plan and Design Review for 34350 Woodward Ave & 909-911 Haynes Street (6-1)
• Postponed 479 S. Old Woodward mixed-use building request to March 22, 2023 (7-0)
• Approved minutes of January 11, 2023 meeting (7-0)
• Consensus to administratively approve Lincoln Yard proposal
• Consensus to administratively approve Eton Square Apartment Lighting pending addition of larger shields

City Commission

The City Commission declared a climate emergency and created an Ad Hoc Environmental Sustainability Committee to develop greenhouse gas emission targets. The Commission also approved several funding agreements and a drinking water grant, while tabling a proposed tenant rights ordinance for further revision.

• Declared climate emergency and established Ad Hoc Environmental Sustainability Committee (7-0)
• Tabled tenant rights ordinance (7-0)
• Approved $745,680 EGLE Drinking Water Asset Management grant (7-0)
• Approved $58,550 agreement with Corbin Design for wayfinding services (7-0)
• Approved 48th District Court funding agreement addendum (6-1)
• Appointed Annie VanGelderen to the Public Arts Board (7-0)
• Approved $6,986,194.11 and $995,061.06 warrant lists (7-0)
• Approved sculpture donation of 'Shooting Star' by John Henry (7-0)

City Commission

The Commission held a long-range planning meeting consisting of informational presentations and discussions. No formal votes or substantive policy decisions were recorded in the minutes.

• No substantive decisions were made; meeting was for informational presentations

Historic District Commission

The Commission elected its leadership for the term and approved the minutes from the previous meeting. A design review for a property on N. Old Woodward was postponed to a future date.

• Elected Chair Henke (7-0)
• Elected Vice-Chair Dustin Kolo (4-3)
• Approved January 4, 2023 minutes (7-0)
• Postponed Historic Design Review for 188 N. Old Woodward to February 15, 2023 (7-0)

Museum Board

The board approved the minutes from the December 1, 2022 meeting. Members discussed the Birmingham Heritage Home Certification Program and received updates on Pond Zone funding and landscape design proposals.

• Approved minutes of December 1, 2022 (7-0)

Planning Board

The Board held a study session to review the final draft of the Birmingham Plan 2040 and heard public testimony on zoning and density. No final decision was made on advancing the plan to a public hearing, pending further member review and a staff explainer. The Board also denied a lighting request for a Community House event.

• Approved minutes of December 14, 2022 meeting (7-0)
• Denied lighting request for Community House Bates Street Society Dinner Event
• Tabled decision on advancing Birmingham Plan 2040 to public hearing

Board of Zoning Appeals

The Board of Zoning Appeals will review dimensional appeal requests for several residential and commercial addresses. Two scheduled appeals have been postponed.

• Dimensional appeal 23-01: 1496 Chesterfield
• Dimensional appeal 23-02: 584 Tooting Ln
• Dimensional appeal 23-03: 2428 Northlawn
• Dimensional appeal 23-05: 300 S Old Woodward
• Postponed appeals for 1616 Croft and 188 N Old Woodward

The Board of Zoning Appeals approved several residential setback variances and storefront transparency requirements for a downtown building. The Board also granted a variance for illuminated building identification signage at 300 S. Old Woodward, with a requirement that the western facade sign be turned off by 9 p.m.

• Approved 9.81-foot south side setback variance for 1496 Chesterfield (6-1)
• Approved front yard, east side, and west side setback variances for 2428 Northlawn (7-0)
• Approved storefront transparency variances for Daines, S. Old Woodward, and Brown facades at 300 S. Old Woodward (7-0)
• Approved 66 sq. ft. of illuminated building identification signage at 300 S. Old Woodward (5-2)
• Approved minutes from December 13, 2022 meeting (6-0)

Parks and Recreation Board

The board will nominate a Chairperson and Vice-Chairperson for 2023. Members will also discuss grant applications and long-range planning.

• Nomination of 2023 Parks and Recreation Board Chairperson/Vice-Chairperson
• MI Spark Grants Application discussion
• Play Is Essential Grant Application discussion
• Long Range Planning session scheduled for January 21, 2023
• Discussion of pickleball noise and McHattie Park swing email

The Board appointed Heather Carmona as Chairperson and Pam Graham as Vice-Chairperson for 2023. The Board also reviewed grant applications for MI Spark and Play Is Essential, though no formal actions were taken on those items.

• Approved minutes from December 6, 2022 meeting (7-0)
• Appointed Heather Carmona as Chairperson (7-0)
• Appointed Pam Graham as Vice-Chairperson (7-0)

City Commission

The City Commission is meeting to conduct a personnel evaluation of the City Manager and establish a timeframe for remote interviews with candidates. The body will also approve several warrant lists and set dates for upcoming public hearings.

• Warrant list payments of $2,376,100.61 (Dec 21, 2022) and $4,205,337.48 (Jan 4, 2023)
• Public hearing set for Feb 13, 2023, regarding 300 S. Old Woodward – RH
• Public hearing set for Feb 13, 2023, regarding outdoor dining standard ordinance amendments
• Special event permit for Celebrate Birmingham Parade and Party in Shain Park on May 21, 2023
• Appointment of Mary E. Jaye to the Historic District Commission

The City Commission approved a salary increase for the City Manager and established a remote interview schedule for new City Manager candidates. The board also set public hearing dates for outdoor dining standards and a land use permit. Additionally, Mary E. Jaye was appointed to the Historic District Commission.

• Approved 4.5% annual salary increase for City Manager Markus (7-0)
• Approved remote interview schedule of two four-hour sessions for City Manager candidates (7-0)
• Appointed Mary E. Jaye as alternate member to the Historic District Commission (7-0)
• Set Feb 13, 2023 public hearing for outdoor dining standard ordinance amendments (7-0)
• Set Feb 13, 2023 public hearing for Special Land Use Permit at 300 S. Old Woodward (7-0)
• Approved warrant lists totaling $6,581,438.09 (7-0)
• Approved special event permit for Celebrate Birmingham Parade and Party on May 21, 2023 (7-0)
• Approved motion to discuss future formation of an Ad Hoc Senior Services Committee (7-0)

Design Review Board

The Design Review Board will meet to conduct a public hearing and review design and sign requests. The meeting includes a postponed sign review for a specific business location.

• Sign review for Community Unity Bank at 34040 Woodward

The Design Review Board approved the minutes from the December 7, 2022 meeting. The board postponed the sign review for 34040 Woodward (Community Unity Bank) to January 18, 2023, pending the submission of a mesh sample and a photoshop rendering.

• Approved December 7, 2022 minutes (7-0)
• Postponed sign review for 34040 Woodward to January 18, 2023 (7-0)