Biddeford public meetings in 2024

City Council

The Biddeford City Council will hold a second reading to approve the selection of a search firm to recruit a new city manager. The council will also consider and vote on a contract to provide heating for the community center. No other substantive items are on the agenda.

• Approval of selection of a search firm for the city manager (second reading)
• Approval of contract for community center heating system

The City Council unanimously approved selecting a search firm for the city manager position. They also approved a contract for the Community Center heating system, with one councilor voting against it. Discussions included concerns about the Rec Center's condition and future use.

• Approved selection of search firm for city manager (unanimous)
• Approved contract for Community Center heating system (5-1)

Planning Board

The Planning Board will hold a joint workshop with the Conservation Commission to discuss the city's solar ordinance. The meeting is a discussion session with no votes or decisions expected.

• Workshop discussion on the Solar Ordinance with the Conservation Commission

The Planning Board and Conservation Commission held a workshop to discuss a proposed solar ordinance. No formal decisions or votes were made. Staff will compile the comments and proposed changes, which will then go to the Sustainability Committee and back to the Planning Board for further review.

• No formal decisions or votes taken at workshop
• Staff to compile proposed changes to solar ordinance
• Ordinance to go to Sustainability Committee, then Planning Board
• Another workshop requested

Planning Board

The Planning Board will review a Shoreland Zoning Permit application from James & Kathleen Russell to move their home at 75 Fortunes Rocks Road closer to the road and further from the water in Coastal Residential & Shoreland Zones. The board may also approve meeting minutes from December 4, 2024, as part of the consent agenda.

• Shoreland Zoning Permit application for 75 Fortunes Rocks Road (Tax Map 64, Lot 47) to relocate house further from the shore
• Approval of December 4, 2024 meeting minutes via consent agenda

The Biddeford Planning Board unanimously approved a Shoreland Zoning Permit for James & Kathleen Russell to move their home at 75 Fortunes Rocks Road closer to the road and further from the shore. The decision was made after discussion about the home's height, which was raised above FEMA recommendations for safety. No public comments were made.

• Approved Shoreland Zoning Permit 2024.67 for 75 Fortunes Rocks Road (unanimous)
• Approved meeting minutes of December 4, 2024 (unanimous)

Personnel Committee

The Biddeford Personnel Committee will discuss proposed updates to Employee Development Plans and a Referral Bonus Policy, review the implementation of Maine's Paid Family Medical Leave (PFML) Act, and consider a Vacation & Sick Time Donation Policy. No votes or binding decisions are scheduled; all items are for discussion only.

• Discussion of Employee Development Plans & Referral Bonus Policies
• Review of Maine Paid Family Medical Leave (PFML) Act policy
• Discussion of Vacation & Sick Time Donation Policy

The Biddeford Personnel Committee unanimously approved adding Employee Development Plans (EDPs) to nonunion policies while removing performance evaluations, and approved an amended referral bonus policy. The committee also tabled the Maine Paid Family Medical Leave policy update and approved changes to the vacation/sick time donation policy.

• Approved adding Employee Development Plans to nonunion policies and removing performance evaluations (unanimous)
• Approved referral bonus policy with amendment allowing HR Director discretion prior to hire date (unanimous)
• Tabled Maine Paid Family Medical Leave policy update (unanimous)
• Approved vacation/sick time donation policy change to allow donations during short-term disability (unanimous)

Finance Committee

The Biddeford Finance Committee will discuss and possibly approve a change order for the City Hall Renovation Project with Dusc Construction, as well as a fee for the owner's representative/project manager. Other business includes approval of minutes and signing of the expenditure warrant.

• Approval of change order for City Hall Renovation Project (Dusc Construction)
• Approval of owner's representative/project manager fee for City Hall Renovation Project

City Council

The Biddeford City Council will consider several orders including authorizing staff to serve as general contractors for the River Wall Project, a resolution supporting the General Nutting Bridge, referring a zoning map amendment to the Planning Board, selecting a search firm for a new city manager, and approving remaining ARPA funds. The council will also hear presentations on the Seeds Project and parking financials, and make appointments to citizen committees.

• Approval to authorize staff as general contractors for River Wall Project
• Approval of resolution for General Nutting Bridge support
• Referral of zoning map amendment to Planning Board
• Selection of search firm for City Manager
• Approval of remaining ARPA funds

The Biddeford City Council unanimously approved authorizing staff to serve as general contractors for the River Wall Project, approved a resolution supporting the General Nutting Bridge, and referred a zoning map amendment to the Planning Board. They also selected a search firm for a new city manager and approved several other items, including appointments and use of city land for a boardwalk.

• Approved staff as general contractors for River Wall Project (unanimous)
• Approved resolution for General Nutting Bridge support, as amended (unanimous)
• Referred zoning map amendment to Planning Board, with amendment to review setbacks in RSD2 Zone (unanimous)
• Selected Strategic Government Resources as search firm for City Manager (unanimous)
• Approved permission to use city land for boardwalk (unanimous)
• Approved remaining ARPA funds (unanimous)
• Approved mayoral appointments to citizen committees (unanimous)
• Approved council minutes from 12-3-24 (unanimous)

Sustainability Commission

The Biddeford Sustainability Commission will review a carbon fee proposal, discuss potential projects for a Climate Smart Communities grant, and establish subcommittees for 2025. The meeting includes approval of prior minutes and a public comment period.

• Approval of December 2, 2024 minutes
• Discussion of Carbon Fee and Dividend Resolution proposal
• Discussion of Climate Smart Communities Initiative grant projects
• Discussion of 2025 Work Plan priorities
• Establishment of Work Plan, Engagement, and Policy subcommittees

The commission unanimously approved a draft resolution on carbon fee and dividend policy, to be presented to the city council after coordination with the mayor. They also discussed grant opportunities, including a Climate Smart Communities grant and an EPA grant that was not awarded, and began structuring a work plan with five priority areas.

• Approved draft resolution on carbon fee and dividend (unanimous)
• Approved minutes from previous meeting (unanimous)
• Adjourned meeting (unanimous)

Conservation Commission

The commission will discuss the Clifford Park Management Plan and a draft review of the Solar Ordinance. Additional discussion items include Swan Pond Brook lot conservation and updates on Comprehensive Plan deficiencies.

• Clifford Park Management Plan discussion
• Solar Ordinance draft review
• Swan Pond Brook lot conservation
• Comprehensive Plan deficiency update

The Biddeford Conservation Commission met on December 16, 2024, and discussed several items but took no formal votes or decisions. They reviewed updates on the Clifford Park Management Plan, a draft solar ordinance, and the Swan Pond Brook Lot. The commission also heard about the Cataract Dam relicensing process and planned to submit comments by December 18. No substantive decisions were made; the meeting was primarily informational and procedural.

• No formal votes or decisions taken at the meeting
• Discussed Clifford Park Management Plan update and potential forester consultation
• Reviewed draft solar ordinance and planned to invite Public Advocate to January meeting
• Discussed Swan Pond Brook Lot and goal to place it in permanent conservation easement
• Heard update on Cataract Dam relicensing; comments due December 18
• Scheduled next meeting for January 22, 2025

Biddeford Fire Advisory Committee

The Biddeford Fire Advisory Committee is holding a regular meeting with standard procedural items including approval of minutes, fire alarm reports, and a chief's informational update. No specific decisions or new business items are listed on the agenda.

• Approval of prior meeting minutes
• Fire alarm reports review
• Chief's informational update
• New and old business discussions (unspecified)

Historic Preservation Commission

The Historic Preservation Commission will consider two new business items: a review of proposed window and door installations at 35 South Street (Seeds of Hope) and a review of new residential construction at 15 Pearl Street (Westbrook Development). The meeting also includes approval of prior meeting minutes and a review of a past project at 195 Elm Street.

• Review of window and door replacement at 35 South Street (18 Crescent St), Tax Map 38, Lot 196, in MSRD-2 Zone
• Review of new residential buildings at 15 Pearl Street, Tax Map 71, Lot 2, in MSRD-3 Zone
• Review of past project at 195 Elm Street

The Biddeford Historic Preservation Commission approved two Certificates of Appropriateness. One allows Seeds of Hope and the City to replace windows and a door at 35 South Street, with conditions. The other approves a concept design for two residential buildings at 15 Pearl Street, subject to further design submissions.

• Approved Certificate of Appropriateness for window/door replacement at 35 South Street (unanimous)
• Approved concept design for two residential buildings at 15 Pearl Street (unanimous)
• Approved meeting minutes from Oct 9, Oct 17, and Nov 20, 2024 (unanimous)

Capital Projects / Operations Committee

The committee is meeting to conduct a general update. The agenda consists primarily of procedural items.

• General Update

City Council

The City Council will hear presentations on coastal resilience and futureproofing Biddeford's beaches, including current state of beaches and dunes, preparing for the 2025 storm season, and beach management planning. Additionally, there is a presentation for citizen input regarding the search for the next City Manager.

• Citizen input on the search for the next City Manager
• Coastal resilience discussion: introduction by Kim Matthews of Biddeford Coastal Preservation Coalition
• Current state of beaches and dunes presented by Will Kochtitsky of UNE
• Preparing for the 2025 storm season by Code Enforcement Office
• Forward planning/beach management/beach replenishment by Art Cleaves of York County EMA

Diversity, Equity and Inclusion Committee

The Biddeford Diversity, Equity and Inclusion Committee will meet via Zoom to hear a presentation from United Way of Southern Maine, discuss a December holidays proclamation, and review committee goals and upcoming events. No votes or binding decisions are scheduled; all items are for discussion only.

• United Way of Southern Maine presentation
• December Holidays – Proclamation discussion
• Tech updates
• Meeting updates: Mayor/Proclamation Tree, Rec Department
• Goals and upcoming events

The Biddeford Diversity, Equity and Inclusion Committee unanimously approved a December holidays proclamation to be read at the December 17th council meeting. The committee also heard a presentation from United Way of Southern Maine about ALICE households, discussed tech updates, and received updates on meetings with the Mayor and the Rec Department. No public comment was made.

• Approved December holidays proclamation as written (unanimous)
• Approved November 4, 2024 meeting minutes (unanimous)

Planning Board

The Biddeford Planning Board will hold a public meeting to review a preliminary subdivision request for two affordable senior housing buildings totaling about 90 units at 15 Pearl Street. The board will also consider a conditional use permit for an adult-use marijuana manufacturing facility at 4 Wellspring Road, and two shoreland zoning permits for properties at 241 Hills Beach Road and 97 Granite Point Road.

• Preliminary subdivision for 90 affordable senior housing units (45 per building) at 15 Pearl Street (MSRD-3 Zone)
• Conditional use permit for adult-use marijuana manufacturing facility at 4 Wellspring Road (Canuvo, Inc.)
• Shoreland permit to demolish and reconstruct storm-damaged structures at 241 Hills Beach Road
• Shoreland permit to lift existing cottage and install new foundation at 97 Granite Point Road

The Biddeford Planning Board unanimously approved a conditional use permit for Canuvo, Inc. to operate an adult-use marijuana manufacturing facility at 4 Wellspring Road, after the applicant gave up their medical license. The board also approved shoreland zoning permits for properties at 241 Hills Beach Road and 97 Granite Point Road, and a preliminary subdivision for 90 affordable senior housing units at 15 Pearl Street.

• Approved conditional use permit for adult-use marijuana manufacturing at 4 Wellspring Road (unanimous)
• Approved shoreland zoning permit for 241 Hills Beach Road (unanimous)
• Approved shoreland zoning permit for 97 Granite Point Road (unanimous)
• Approved preliminary subdivision for 90 affordable senior housing units at 15 Pearl Street (unanimous)

Finance Committee

The Finance Committee will meet to discuss and potentially approve bids for lead hazard reduction projects. The meeting also includes the signing of the expenditure warrant.

• Bid approval for lead hazard reduction at 161 Cleaves St
• Bid approval for lead hazard reduction at 163 Cleaves St
• Signing of the expenditure warrant

City Council

The City Council will hold a public hearing and second reading vote on a bond for School Department Career and Technical Education Equipment. Other actions include approvals for lead hazard reduction at 161 Cleaves Street, the Biddeford Little League Canteen renovation at Mayfield, and a PFML HR policy. Presentations cover parking financials and an update from the school superintendent.

• Public hearing and second reading on School Department Career and Technical Education Equipment Bond
• Approval of Lead Hazard Reduction at 161 Cleaves Street
• Approval of Biddeford Little League Canteen Renovation Proposal at Mayfield
• Approval of PFML HR (paid family and medical leave) item
• Mayoral appointments to council and citizen committee

The City Council approved a bond for School Department career and technical education equipment and authorized a lead hazard reduction project at 161 Cleaves Street. Councilors also approved the Biddeford Little League canteen renovation proposal and passed an order regarding Paid Family and Medical Leave (PFML) for nonunion employees. Additionally, the Council confirmed several mayoral appointments and the appointment of a new Finance Director.

• Approved School Department CTE equipment bond (unanimous)
• Approved lead hazard reduction at 161 Cleaves Street (unanimous)
• Approved Biddeford Little League canteen renovation (unanimous)
• Approved PFML HR order as amended (unanimous)
• Confirmed Finance Director appointment (unanimous)
• Confirmed mayoral appointments (unanimous)
• Approved November 19, 2024, meeting minutes (unanimous)

Sustainability Commission

The Sustainability Commission will hear a guest speaker on carbon pricing, elect officers, and continue discussion on Climate Action Plan items from November 18. Topics include food systems, EV police cruisers, cost-benefit analysis for trash truck purchase, a proposed ordinance requiring cost-benefit analysis for EV vs. ICE vehicles, and public transportation improvements. The commission will also review community resilience actions and begin creating a 2025 work plan with possible sub-committees.

• Guest speaker Peter Dugas on carbon pricing
• Election of officers (Chair, Vice Chair, Secretary)
• Continued discussion on EV police cruisers and cost-benefit for trash truck purchase/lease
• Proposed ordinance to require cost-benefit analysis for purchasing EV vs. ICE vehicles
• Discussion of shade ordinance and snow shoveling ordinance

The commission heard a presentation on carbon fee and dividend policy and agreed to consider a model ordinance over the next two meetings. It also set a 2025 work plan, created subcommittees for outreach and policy, and elected officers. No formal votes were taken on policy matters.

• Elected Will as chair, Max as vice chair, Sam as secretary
• Approved meeting schedule: 1st and 3rd Mondays at 5:30 pm
• Created subcommittee for 2025 work plan (unanimous)
• Created public engagement and outreach subcommittee (unanimous)
• Agreed to review model carbon fee ordinance over next two meetings

Recycling and Waste Management Commission

The Biddeford Planning Board approved a conditional use permit for a polarity therapy practice at 179 Granite Street. The board also discussed several zoning applications, including a subdivision at 15 Pearl Street and a storm-damaged home rebuild at 241 Hills Beach Road.

• Conditional Use Permit approved for 179 Granite Street
• Subdivision amendment approved for 15 Pearl Street
• Shoreland permit application tabled for 241 Hills Beach Road
• Site plan amendment tabled for 515 Elm Street
• Sketch site plan submitted for 15 Pearl Street

Veterans Committee

The Veterans Committee will meet to review old business and new proposals. Discussions include the bridge naming proposal and the placement of flags in city parks and on veterans' graves.

• Bridge Naming Proposal
• Flags on Veterans Graves
• Veterans Service Organizations access to schools
• Flags in City Parks discussion with Recreation Director Lisa Thompson
• Facilitating Veterans Health Administration connections to city veterans

Airport Commission

The Biddeford Airport Commission will meet on November 21, 2024 at 6:00 PM in City Hall Council Chambers and via Zoom. The agenda consists of routine items including a roll call, approval of minutes, an update from Gale Associates, and reports from the Airport Manager and the Director of Public Works. No specific decisions or actions are listed on the agenda.

Historic Preservation Commission

The Historic Preservation Commission will hold a workshop regarding new residential buildings at 15 Pearl Street. The body will also review a draft outline for design guidelines.

• Workshop for Westbrook Development Corporation residential buildings at 15 Pearl Street
• Review of Design Guidelines Outline (Draft)
• Discussion of January presentation by Joie Grandbois on Climate Planning and Preservation

The Biddeford Historic Preservation Commission held a workshop to discuss a proposed affordable housing development at 15 Pearl Street by Westbrook Development and Kaplan/Thompson Architects. The project includes two buildings with 45 units each, to be built in two phases. No formal decisions were made; the discussion focused on design elements such as materials, window placement, corner treatment, and landscaping.

• No formal decisions made; workshop discussion only

Planning Board

The Planning Board will review several development requests, including a large condominium project and the redevelopment of Pepperell Mills buildings. The board will also consider a home-based business request and a shoreland zoning permit.

• Preliminary Approval request for 209 condos at 1 Diamond Street
• Preliminary Subdivision Plan for 64 residential units at 6, 32-40 Main Street (Pepperell Mills)
• Conditional Use request for a home business at 179 Granite Street
• Shoreland Zoning Permit to replace a home at 7 Bayberry Drive
• 2-year extension request for Pepperell Mill Buildings 15 & 17

The Biddeford Planning Board met on November 20, 2024, and reviewed six agenda items, including a conditional use request, a shoreland permit, a subdivision plan, and several extension requests. No formal decisions or votes were recorded in the minutes; the board reserved the right to halt business at 9:30 p.m. and reschedule any unaddressed items.

• Reviewed conditional use request by Georgiana Nelson for home business at 179 Granite Street (no vote recorded)
• Reviewed shoreland zoning permit for home replacement at 7 Bayberry Drive (no vote recorded)
• Reviewed preliminary subdivision plan for Pepperell Mills buildings 19 & 20 into 64 units (no vote recorded)
• Reviewed minor modification extension request for Pepperell Mill Buildings 15 & 17 (no vote recorded)
• Reviewed preliminary approval request for 209 condos at 1 Diamond Street (no vote recorded)
• Reviewed updated plans for 4-unit condo at 20 Clifford Street (no vote recorded)

Personnel Committee

The Personnel Committee will discuss the Paid Maine Family Leave (PMFL) program. The meeting also includes approval of minutes from October 15th, 2024.

• Discussion of PMFL (Paid Maine Family Leave)

The Biddeford Personnel Committee met on November 19, 2024, and discussed Paid Maine Family Leave (PMFL). No formal decisions or votes were recorded; the meeting was limited to discussion and approval of prior minutes.

• Approved October 15, 2024 meeting minutes

Finance Committee

The Finance Committee will meet to discuss and potentially approve payments and architectural services for the SEEDS project. The body will also handle the signing of the expenditure warrant.

• Payment to Jim Godbout Plumbing and Heating for SEEDS
• Contract for architectural services for phase 2 SEEDS

City Council

The City Council will hear developer presentations on three Lincoln development projects and an update on the River Walk. They will also consider establishing a designated Union Street bicycle lane and creating a Traffic Committee. Second readings include General Assistance maximums and an ordinance deleting parking authority. Contract approvals for SEEDS Phase II architectural services and a payment to Jim Godbout Plumbing and Heating are on the agenda.

• Developer presentations on 3 Lincoln Development Projects
• Establish a designated Union Street bicycle lane with city-wide bicycle lane review
• Amend council rules to create a Traffic Committee
• Authorization to execute a contract for architectural services for Phase II SEEDS
• Approval of General Assistance Maximums and Ordinance (second reading)

Sustainability Commission

The Biddeford Sustainability Commission will discuss the 2023 Climate Action Plan, including priority actions, and review ongoing work such as the Solar Ordinance and Beach Management Plan. The meeting also includes housekeeping items like electing officers and discussing the commission's purpose under the city's Sustainability Ordinance. No votes or decisions are scheduled; these are discussion items only.

• Discussion of 2023 Climate Action Plan and priority actions
• Review of Solar Ordinance work underway
• Discussion of Beach Management Plan
• Election of officers for the commission
• Discussion of the city's Sustainability Ordinance

Conservation Commission

The Biddeford Conservation Commission will review several items, including a draft solar ordinance, the Project Canopy/IRA presentation, and a Swan Pond Brook lot conservation discussion. They will also approve meeting minutes from July through October 2024 and hear updates on the comprehensive plan deficiencies, family forest carbon, and climate initiatives. The agenda includes new business and a possible bunny‑cut event.

• Discussion of draft solar ordinance
• Presentation on Project Canopy/IRA
• Swan Pond Brook lot conservation discussion
• Review of comprehensive plan deficiencies ('Not Founds')
• Family Forest Carbon update

The Biddeford Conservation Commission unanimously approved meeting minutes from July, September, and October 2024. The commission discussed next steps for the Clifford Park management plan, including identifying a forester for grant applications, and planned a joint working session with the Planning Board on the solar ordinance draft for December 18, 2024. No final decisions were made on substantive policy items; most actions were assignments for follow-up and future review.

• Approved meeting minutes from 7/23, 9/25, and 10/23 (unanimous)
• Commissioner Rhames to contact Dave Parker for a forester quote for Clifford Park plan
• Commissioner Heumiller to contact Christine Ohman about staff support for grant application
• Commissioner Heumiller to email David about Swan Pond Brook lot status
• Commission to review solar ordinance draft independently before 12/16 meeting
• Joint working session with Planning Board on solar ordinance scheduled for 12/18/2024
• Commission to review comprehensive plan sections for potential responsibility
• Commissioner Heumiller to identify parcels over 30 acres for Family Forest Carbon outreach

Finance Committee

The Biddeford Finance Committee will discuss and potentially approve a lease-purchase for a new rear packer waste truck and a bid for interior painting at the Fire Department. The committee will also sign the expenditure warrant and approve prior meeting minutes.

• Approval/Lease purchase of new rear packer waste truck
• Approval for Fire Department interior paint bid and funds
• Signing of the expenditure warrant
• Approval of minutes from previous meeting

City Council

The City Council will hold second readings on ordinances amending the back lot ordinance, marijuana establishments, and dimensional requirements. It will also consider removing an inclusionary zone ordinance from the table, approving a lease purchase for a new rear packer waste truck, and issuing an RFP for a bathhouse at Gilbert Boucher Park. Additional items include a public hearing on General Assistance, appointments to citizen committees, and a FEMA update.

• Second reading of Text Amendment Marijuana Establishments (2024.169)
• Second reading of Amend Table B Dimensional Requirements (2024.171)
• Remove from Table and consider Ordinance Amendment Inclusionary Zone (2024.170)
• Approval of RFP for Gilbert Boucher Park Bath house (2024.178)
• Approval of Lease Purchase of New Rear Packer Waste Truck (2024.179)

The Biddeford City Council approved several ordinances and resolutions, including amendments to the back lot ordinance and marijuana establishment regulations, and updated general assistance maximums for FY25. A proposed amendment to reduce the affordable housing income threshold from 80% to 70% of area median income failed. The council also approved a lease purchase for a new waste truck and a school equipment bond.

• Approved amendment to Back Lot Ordinance (unanimous)
• Approved text amendment for Marijuana Establishments (6-1)
• Approved amended Table B Dimensional Requirements with egress stair setback amendment (unanimous)
• Failed amendment to lower affordable housing income threshold to 70% AMI (1-6)
• Approved General Assistance Maximums Ordinance for FY25 (unanimous)
• Approved RFP for Gilbert Boucher Park Bath House, with options to explore (unanimous)
• Approved lease purchase of new rear packer waste truck (unanimous)
• Approved School Department Career and Technical Education Equipment Bond (unanimous)

JFK Re-Use Committee

The JFK Re-Use Committee will meet to approve minutes from August and review a draft recommendation summary for the former JFK school property. No specific details on the recommendation's content are provided in the agenda.

• Approval of August 28, 2024 minutes
• Review of Draft Recommendation Summary

Planning Board

The Biddeford Planning Board will review a Shoreland Permit for a storm-damaged home at 241 Hills Beach Road and consider a subdivision amendment for the former MERC site at 15 Pearl Street. Two other site plan amendments for the York County Judicial Center and 34 Center Street have been tabled.

• Review Shoreland Permit for 241 Hills Beach Road (Mobile Studio Design)
• Review Subdivision Amendment for 15 Pearl Street (3 Lincoln Street, LLC)
• Review Sketch Site Plan for 15 Pearl Street (Westbrook Development Corp)
• Table Site Plan Amendment for 515 Elm Street (Gorrill Palmer)
• Table Site Plan Amendment for 34 Center Street (XL Property Management)

The Biddeford Planning Board unanimously approved a subdivision amendment for 3 Lincoln Street, LLC to divide Lot 1 into two parcels at 15 Pearl Street. A shoreland permit for 241 Hills Beach Road was tabled to allow the applicant to address public comments. Two other items were tabled per applicant request, and a sketch plan was presented with no action taken.

• Approved subdivision amendment for 3 Lincoln Street, LLC at 15 Pearl Street (unanimous)
• Tabled shoreland permit for 241 Hills Beach Road (unanimous)
• Tabled site plan amendment for York County Judicial Center at 515 Elm Street (per applicant request)
• Tabled redevelopment at 34 Center Street for XL Property Management (per applicant request)

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will review an updated proclamation flow chart and decision tree. Members will also discuss upcoming events, long-term projects, and preparations for a June 2025 presentation to the Council.

• Approval of October 7, 2024 meeting minutes
• Updated Proclamation Flow Chart / Decision Tree
• Preparation for June 2025 Council Presentation
• Discussion of long term projects

The Biddeford Diversity, Equity and Inclusion Committee approved an amended proclamation decision tree, changing the criteria language to 'Does this warrant a proclamation?' The committee also discussed upcoming events, including the approved Trans flag flying at City Hall, and planned a presentation to the Council in June 2025. No other formal decisions were made.

• Approved amended proclamation decision tree language (unanimous)
• Approved proclamation decision tree document as amended (unanimous)
• Approved October 7, 2024 meeting minutes (unanimous)

City Council

The Biddeford City Council will meet to approve minutes from the October 30, 2024 meeting. The primary item of business is a request to authorize the City Manager to enter a settlement agreement with Presidium.

• Settlement agreement with Presidium (Item 2024.186)

The City Council voted to approve a settlement agreement with Pepperell Mill Progression, LLC and related entities regarding the condominium conversions emergency moratorium. The agreement permits the conversion of specific residential and commercial spaces while outlining tenant notice periods, relocation support, rent caps, and increased conversion fees contributed to the Affordable Housing Trust Fund. The Council also approved the minutes from the October 30, 2024 meeting.

• Approved October 30, 2024 meeting minutes (unanimous)
• Authorized settlement agreement with Pepperell Mill Progression, LLC and related entities (4-1, Ortiz opposed)

City Council

The agenda consists of procedural items and an executive session for legal consultation. No public votes or policy decisions are listed on the agenda.

• Executive session for consultation with legal counsel under MSRA 405(6)(E)

The Biddeford City Council met on October 30, 2024, and voted unanimously to enter executive session for legal consultation. After returning, the council adjourned without taking any substantive public decisions.

• Voted unanimously to enter executive session for legal consultation
• Voted unanimously to adjourn after executive session

Veterans Committee

The Veterans Committee will meet to discuss a bridge naming recommendation for the City Council. The body will also receive briefings on AMVETS POST 1 goals and General Assistance for veteran support.

• Bridge naming recommendation for City Council
• AMVETS POST 1 briefing on goals and challenges
• General Assistance overview for veteran support

Policy Committee

The Policy Committee will discuss updates to the Public Art Policy and several proposed ordinances. The meeting includes reviews of street parking regulations and solid waste services for specific residential facilities.

• Proposed Vacant Building Registry Ordinance
• Solar Panel/Power Ordinance
• Solid Waste Services for 6-8 Unit Residential Facilities
• No Parking regulations for Lester B. Orcutt Blvd
• Review of Clifford Park Deed Restrictions

The Policy Committee tabled the draft public art commission ordinance for further revisions, including changes to non-profit status requirements and committee composition. It also unanimously recommended eliminating the Downtown Parking Authority (Sec 42-8) and tabled the vacant building registry ordinance for more review. The committee reached consensus to maintain the solid waste ordinance as is and to forward the solar panel ordinance to the Conservation Commission and Planning Board with comments.

• Tabled public art commission ordinance for revisions (unanimous)
• Recommended elimination of Sec 42-8 Parking Authority to Council (unanimous)
• Tabled vacant building registry ordinance for further review (unanimous)
• Consensus to maintain solid waste ordinance for 6-8 unit facilities as is
• Consensus to forward solar panel ordinance to Conservation Commission and Planning Board with comments
• Consensus to move Clifford Park deed restrictions review to Conservation and Recreation Commissions

Downtown Development Commission

The commission will review the public art inventory and the status of the new Public Art Commission. Members will also discuss updates regarding Upper Main Street and potential new projects.

• Public Art Inventory update
• Status of new Public Art Commission
• Upper Main Street update
• Discussion of new possible projects

Conservation Commission

The Biddeford Conservation Commission will discuss a solar ordinance as part of the Sustainability Committee process. It will also receive updates on the Project Canopy-Clifford Park management plan, the Swan Pond Brook lot, water quality testing, and the family forest carbon program. A memo on the comprehensive plan status will be reviewed. No formal decisions are indicated in the agenda.

• Solar Ordinance Deliberations – Sustainability Committee process
• Project Canopy-Clifford Park Management Plan – next steps
• Swan Pond Brook Lot – update
• Water Quality Testing Update – Erik
• Family Forest Carbon Update – Erik

The Conservation Commission met on October 23, 2024, but took no substantive decisions. A motion to approve the minutes from July 24 and September 25, 2024 was deferred by unanimous vote. The rest of the meeting consisted of updates and discussion items, including Project Canopy at Clifford Park, water quality testing, a family forest carbon program, the comprehensive plan, and solar ordinance deliberations. No votes were recorded on any of these items.

• Deferred approval of July 24 and September 25, 2024 meeting minutes (unanimous)
• Adjourned (unanimous)

Sustainability Commission

The Mayor's Sustainability Committee will meet to discuss the mission and priorities of the new commission. The body will also review a revised draft of the solar ordinance and receive an update on the EPA Change Grant.

• Discussion of revised draft Solar Ordinance
• EPA Change Grant update
• Discussion of new commission appointments
• Determination of commission priorities

Historic Preservation Commission

The Historic Preservation Commission will discuss a design guidelines proposal from JMT. Members will review the goals, objectives, and expectations for those guidelines and consider the HPC Review District. The meeting also includes agenda adjustments, introductions, and other business.

• JMT Design Guidelines Proposal
• Review of Design Guidelines goals, objectives, and expectations
• Discussion of the HPC Review District

The Historic Preservation Commission met on October 17, 2024 with consultants Sarah McLachlan and Samantha Smith of Johnson, Mirmiran & Thompson, Inc. to discuss updating the city's historic design guidelines. The meeting was a working discussion covering topics such as non-contributing structures, climate-friendly features, and document format; no motions, votes, or formal approvals are recorded in the minutes. The consultants said content would be completed by a March 31 deadline, with a final draft reviewed in late winter or early spring, and staff noted the guidelines would need to go before a City Council meeting before being finalized.

• No formal decisions, votes, or approvals recorded — discussion-only meeting
• Consultants to complete design guidelines content by March 31 deadline
• Consultants to return late winter/early spring to review final draft
• Staff to bring guidelines to a City Council meeting before final form

Recycling and Waste Management Commission

The Recycling and Waste Management Commission will meet to receive updates on city waste services. The body will discuss waste truck status, hazardous waste collection, and transfer station fees.

• Update on Waste Truck
• Update on Hazardous Household Waste Day
• Update on New Transfer Station Fees
• Discussion on allowing units back into Curbside Waste Collection

Personnel Committee

The Personnel Committee will approve the September 17, 2024 meeting minutes. It will discuss the proposed Sustainability Coordinator position. Any other business may be addressed before adjournment.

• Approve September 17, 2024 Personnel Committee meeting minutes
• Discuss Sustainability Coordinator position

Finance Committee

The Finance Committee will meet to discuss and approve several city purchases and infrastructure installations. The body will also review reports on streamlined purchasing under competitive sealed bidding.

• Purchase of EMS Defibrillator Units
• City Hall Renovation Project interior window trim
• Installation of Fire Service Water Line and separated storm sewer
• Reporting of streamlined purchasing under Sec. 2-348(g)

City Council

The Biddeford City Council meeting on October 15, 2024 will consider a series of approvals. Items include the purchase of EMS defibrillator units, amendments to the Back Lot Ordinance, a text amendment for marijuana establishments, and updates to the Inclusionary Zone ordinance. The council will also address a fire service water line installation, City Hall interior window trim renovation, a condominium conversions emergency moratorium, and an extension of the tax payment interest deadline.

• 9.a Approval/Purchase EMS Defibrillator Units
• 9.b Approval Amendment Back Lot Ordinance
• 9.c Approval Text Amendment Marijuana Establishments
• 9.d Approval Amend Ordinance Inclusionary Zone
• 9.f Approval Installation of Fire Service Water Line & Separated Storm Sewer

The Biddeford City Council approved a 6-month emergency moratorium on condominium conversions by a 6-2 vote, with Councilors Lessard and Belanger opposed. The council also unanimously approved several other items, including EMS defibrillator units, a back lot ordinance amendment, a marijuana establishments text amendment, and a tax payment interest deadline extension. An inclusionary zoning ordinance amendment was tabled until the next meeting. City Manager Jim Bennett announced his retirement plans for April 2025.

• Approved 6-month condominium conversion emergency moratorium (6-2)
• Approved purchase of EMS defibrillator units (unanimous)
• Approved amendment to back lot ordinance (unanimous)
• Approved text amendment for marijuana establishments (unanimous)
• Tabled inclusionary zoning ordinance amendment until next meeting (unanimous)
• Approved amendment to Table B dimensional requirements (unanimous)
• Approved installation of fire service water line and separated storm sewer (unanimous)
• Approved City Hall renovation project interior window trim, amended to fund from renovation project (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will review a proposal by Reveler Development to revise new construction at 10 Upper Falls Road. The body will also discuss the budget and a design guidelines project.

• Review of Reveler Development construction revisions at 10 Upper Falls Road (Tax Map 40, Lot 56/1)
• Budget discussion
• Design Guidelines Project discussion
• Past Project Review

The Historic Preservation Commission approved revisions to a previously approved new construction project at 10 Upper Falls Road, which include reducing units from 56 to 51, removing under-story parking, changing from a veneer system to a veneer panel rain screen, removing the ground-floor restaurant, and eliminating the addition of a top floor. Items 5B, 5C, and 5D were moved to the November agenda. The commission also approved the minutes from the September 11, 2024 meeting.

• Approved September 11, 2024 meeting minutes (unanimous)
• Approved project revisions for 10 Upper Falls Road with the condition that all permits be obtained prior to construction (unanimous)
• Tabled items 5B, 5C, and 5D to November

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will meet to discuss short-term projects and upcoming events. The agenda includes a Q&A regarding 365 Migration tech support and a review of proclamation best practices.

• Proclamation Best Practices short term project
• Blue Envelope update
• 365 Migration tech support Q&A
• Approval of September 9, 2024 meeting minutes

The Biddeford Diversity, Equity and Inclusion Committee approved a motion for Flo to draft a proclamation for Homelessness Awareness Month, based on existing 2022 language, with a second from Maura, passing unanimously. The committee also approved the September 9, 2024 meeting minutes unanimously. Other discussions included proclamation best practices, a Blue Envelope program update, and upcoming events, but no other formal decisions were made.

• Approved September 9, 2024 meeting minutes (unanimous)
• Approved motion for Flo to write Homelessness Awareness Month proclamation (unanimous)

Planning Board

The Planning Board will consider a Conditional Use Permit for Ganja Candy Factory to expand onto the first floor of 597 Elm Street in the I‑1 zone. The Board will also continue the first reading of an amendment to the Back Lot Ordinance and discuss a proposed zoning text amendment for marijuana establishments. Additional items include a site plan application for XL Development at 34 Center Street, which is tabled for the next meeting.

• Conditional Use Permit request for Ganja Candy Factory expansion at 597 Elm Street (I‑1 zone)
• First reading continuation of Amendment to the Back Lot Ordinance
• Proposed zoning text amendment for Marijuana Establishments (City Code Part III, Article VI, Section 77)
• Site Plan Application for XL Development at 34 Center Street (MSRD 2 zone) – tabled
• Consent agenda and open/close public hearings

The Biddeford Planning Board approved a conditional use permit for Ganja Candy Factory to expand into the first floor at 597 Elm Street, with a 2-1 vote. The board also approved amendments to the Back Lot Ordinance and a zoning text amendment increasing required distances for marijuana establishments from 500 to 1,000 feet. A site plan application for 34 Center Street was tabled until October 16.

• Approved waiver of full site plan review for 597 Elm Street (unanimous)
• Approved conditional use permit for Ganja Candy Factory expansion (2-1)
• Approved Back Lot Ordinance amendments (unanimous)
• Approved marijuana establishment zoning amendment with 1,000-foot distance requirement (2-1)
• Tabled site plan for 34 Center Street until 10-16

Finance Committee

The Finance Committee will meet to discuss and approve several equipment purchases and city renovation costs. The body is reviewing expenditures for public safety, sanitation, and city infrastructure.

• Purchase of one 2024 Dodge Durango Pursuit SUV/AWD police vehicle
• Purchase of a replacement waste truck
• Water Street Park planting
• City Hall Renovation Project window limiters
• City Hall Renovation Project tower windows

City Council

The Biddeford City Council will vote on the purchase of a replacement waste truck and a police SUV. The body will also review City Hall renovation items and the FY 25 School Budget Construction Debt Service. A discussion on housing and the unhoused is scheduled for the Committee of the Whole.

• Purchase of replacement waste truck
• Purchase of one 2024 Dodge Durango Pursuit SUV/AWD police vehicle
• Acceptance of 2024 Edward Byrne Memorial Justice Assistance Grant (JAG)
• Correction of FY 25 School Budget Construction Debt Service order 2024.79
• City Hall Renovation Project window limiters and tower windows

The Biddeford City Council unanimously approved the purchase of a replacement waste truck and a 2024 Dodge Durango police vehicle, accepted the 2024 Edward Byrne Memorial Justice Assistance Grant, and approved several other items including a school budget correction, meeting rescheduling, and window limiters for City Hall. The council also discussed housing and unhoused updates in a Committee of the Whole session, with no formal decisions made on those topics.

• Approved purchase of replacement waste truck (unanimous)
• Approved purchase of 2024 Dodge Durango Pursuit SUV police vehicle (unanimous)
• Accepted 2024 Edward Byrne Memorial Justice Assistance Grant (unanimous)
• Approved correction of FY25 School Budget Construction Debt Service order 2024.79 (unanimous)
• Rescheduled Council meeting from 11-5-24 (unanimous)
• Approved City Hall Renovation Project window limiters (unanimous)
• Approved Renovation Project tower windows (7-1, Whiting nay)
• Approved mayoral appointments to citizen committees (unanimous)

Policy Committee

The Policy Committee will meet to discuss amendments to the Code of Ordinances regarding parking on Lester B. Orcutt Blvd. The committee will also review the city's Public Art Policy.

• Review of 2024.146 regarding No Parking regulations on Lester B. Orcutt Blvd
• Discussion of Public Art Policy

The committee voted to hold an October workshop to discuss parking regulations on Lester B. Orcutt Blvd. Members also gathered public input on a proposed Public Art Policy, which staff will review for future discussion.

• Approved scheduling an October workshop to discuss Lester B. Orcutt Blvd parking (Unanimous)

Downtown Development Commission

The Downtown Development Commission will review old business items, including public art pacards, the farmer's market, and Upper Main Street issues. It will then consider potential new projects under the Comprehensive Plan. No formal decisions are indicated in the agenda.

• Public Art Pacards
• Farmer's Market
• Upper Main Street
• Comprehensive Plan – New Projects?

Citizens' Advisory Committee

The committee is meeting to discuss the PY24 budget allocation for social services. Members will also review revisions to the Citizen Participation Plan and the Committee Ordinance.

• PY24 Budget Allocation - Social Services
• Citizen Participation Plan Revisions
• Committee Ordinance

Conservation Commission

The Conservation Commission will meet to receive updates on the Swan Pond Brook lot and water quality. The body will also discuss management plans, solar installations, and potential winter projects.

• Swan Pond Brook lot planner update
• Water quality update
• Management Plan and Project Canopy coordinator report
• Discussion of roof-top solar installations
• Review of BCC archive status

The Commission discussed the draft solar ordinance from the Sustainability Committee and voted to recommend changes, including reducing medium-scale allowances, capping acreage, and clarifying language. They also discussed potential grant funding for a Clifford Park management plan and noted the sale of a 46-acre parcel at 268 Pool St. to a developer. No formal votes were taken on these items; the meeting was primarily discussion and planning.

• Recommended meeting with Sustainability Committee on 10/7 to discuss solar ordinance concerns
• Discussed pursuing Project Canopy and Urban Forestry Program grants for Clifford Park management plan
• Noted sale of 46-acre parcel at 268 Pool St. to anonymous developer for $575,000
• Deferred secretary report items to next meeting
• Planned winter projects including identifying 30+ acre parcels and GIS map updates

Veterans Committee

The Biddeford Veterans Committee will hold a meeting to approve minutes from its June 2024 session, review collaboration with veteran organizations, and discuss two new items: flag placement in city parks and a proposed veterans memorial bridge between Biddeford and Saco. The committee will also recap the meeting and assign follow-up tasks.

• Approval of June 2024 meeting minutes
• Discussion on flags in city parks led by Recreation Director Lisa Thompson
• Review of Veterans Memorial Bridge project between Biddeford and Saco

Planning Board

The Planning Board will hold public hearings on several proposed amendments to land development regulations, including inclusionary zoning and marijuana establishments. The board will also review site plans for a dentist's office and a minor amendment for a property on Upper Falls Way.

• First reading of Amendment to Section 40, Inclusionary Zoning
• Proposed Zoning Text Amendment regarding Marijuana Establishments
• First reading of amendments to Net Density Calculations and Table B Dimensional Requirements
• Final site plan for a 4,800 square foot dentist's office at 25 Barra Road
• Minor Site Plan Amendment for Tom Watson & Co at 10, 20, 30 Upper Falls Way

The Planning Board approved a site plan for a new dentist's office at 25 Barra Road and a minor site plan amendment for a development at 10, 20, 26, and 30 Upper Falls Way. The board also approved amendments to the city's inclusionary zoning regulations, dimensional requirements, and definitions. A proposed amendment regarding marijuana establishments was tabled, and a discussion on back lot ordinance amendments resulted in no formal action.

• Approved site plan for 4,800 sqft dentist's office at 25 Barra Road (unanimous)
• Approved three waivers for 25 Barra Road project (unanimous)
• Approved Inclusionary Zoning text amendment (2-1)
• Approved modified definition for portable housing development (2-1)
• Approved amendments to dimensional requirements for Table B (unanimous)
• Approved site plan amendment for 10, 20, 26, & 30 Upper Falls Way (unanimous)
• Tabled marijuana establishment zoning text amendment

Personnel Committee

The Personnel Committee will meet to discuss the pay scale for the Director of Codes/Emergency Management and review updates regarding student loans.

• Director of Codes/Emergency Management pay scale discussion
• Student loan updates

The Personnel Committee approved moving the Director of Codes position from level 20 to level 22, citing increased responsibilities with FEMA and city emergencies. The committee also approved changing the student loan benefit from direct payments to a non-taxable reimbursement. Both motions passed unanimously.

• Approved pay grade increase for Director of Codes from level 20 to 22 (unanimous)
• Approved student loan benefit change to non-taxable reimbursement (unanimous)

Finance Committee

The Finance Committee will meet to review and potentially approve funding for planting at Water Street Park. The committee will also handle the signing of the expenditure warrant.

• Approval of Water Street Park Planting

City Council

The Biddeford City Council will consider approving a parking ordinance for Orchard Street and an ordinance to track opioid use settlement funds. The agenda also includes appointments to citizens committees and a reconsideration of a consent agreement for Tidewater Estates Lot 5.

• Approval Orchard Street Parking (Ordinance 2024.145)
• Approval Opioid Use Settlement Fund Tracking Ordinance (Ordinance 2024.147)
• Reconsideration of Tidewater Estates Lot 5 Consent Agreement (2024.143)
• Approval of Maine Municipal Association Voting Delegates (2024.158)
• Mayor's appointments to Citizens Committees (2024.153)

The council approved an amended ordinance restricting parking on Orchard Street after a split vote, and also approved an opioid settlement fund tracking ordinance. A consent agreement for Tidewater Estates Lot 5 was reconsidered and amended to increase the civil penalty from $20,000 to $40,000. Several appointments and minutes were approved unanimously.

• Approved Orchard Street parking restriction as amended (7-1)
• Approved Opioid Use Settlement Fund Tracking and Reporting Ordinance (unanimous)
• Approved Marc Lessard as MMA Voting Delegate (unanimous)
• Reconsidered Tidewater Estates Lot 5 consent agreement (6-2)
• Amended civil penalty from $20,000 to $40,000 (7-1)
• Approved amended Tidewater Estates order (7-1)
• Approved mayoral appointments to citizens committees (unanimous)
• Approved minutes of 9-3-24 (unanimous)

Sustainability Commission

The Sustainability Commission will approve the minutes from the August 19 meeting. It will discuss the upcoming Sustainability Commission and its appointees. The commission will also review a draft solar ordinance.

• Approval of minutes from August 19, 2024
• Discussion of upcoming Sustainability Commission and appointees
• Discussion of draft solar ordinance

Biddeford Fire Advisory Committee

The Biddeford Fire Advisory Committee will vote to approve the minutes from the June 13 meeting. It will receive reports on recent fire alarms and an informational update from the fire chief. The committee will also discuss any new and old business items before adjourning.

• Approval of 20240613 minutes
• Fire alarm reports presentation
• Chief's informational update
• Discussion of new business items
• Discussion of old business items

Historic Preservation Commission

The Historic Preservation Commission will review a request to add vinyl siding to a multifamily structure. The body will also discuss City Hall lettering, the budget, and past projects.

• Review of request by Jake Ferguson for vinyl siding at 9 Cutts Street
• Discussion of City Hall lettering update
• Budget review
• Past project review

The Historic Preservation Commission approved a Certificate of Appropriateness for Jake Ferguson to install vinyl siding on the multifamily building at 9 Cutts Street, with conditions including retaining existing wood siding, contrasting trim color, and submitting a trim junction detail. The vote was 3-2, with Chair Schaffer breaking the tie. The board also discussed past project reviews and city hall lettering color.

• Approved Certificate of Appropriateness for vinyl siding at 9 Cutts St (3-2)
• Condition: existing siding not removed
• Condition: contrast in color between trim and vinyl body
• Condition: retain top-of-wall trim and submit junction detail before work
• Condition: obtain all permits from Code Enforcement before work
• Preferred bronze for Biddeford City Hall lettering
• Discussed guest speakers for budgeted lecture (no decision)

Wastewater Management Commission

The Wastewater Management Commission will meet to discuss a specific abatement request. The body will also receive updates on sewer and pump station projects across the city.

• Abatement discussion: Poirier, 35 Arrowwood Drive
• Alfred Street work update
• Elm Street design update
• Acorn Street sewer repairs update
• FMI Pump Station update

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will approve the minutes from its August 12 meeting. Members will review that meeting and discuss short- and long-term goals and strategic projects. The agenda also includes planning for the October meeting and exploring a future partnership with United Way of Southern Maine.

• Approve August 12, 2024 DEI Committee meeting minutes
• Review and debrief the August 12 DEI Committee meeting
• Discuss short- and long-term committee goals and strategic projects
• Plan for the October DEI Committee meeting
• Consider future partnership with United Way of Southern Maine

The committee voted to pursue the Blue Envelope program and a standard operating procedure for proclamations as short-term projects, and public bathrooms and Recreation collaboration as long-term goals. They also approved minutes and rescheduled October and November meetings. No formal decisions were made on the long-term projects, which will be revisited.

• Approved August 12, 2024 meeting minutes (unanimous)
• Selected Blue Envelope program and proclamation SOP as short-term priorities (vote count not recorded)
• Selected public bathrooms and Recreation collaboration as long-term priorities (vote count not recorded)
• Rescheduled October meeting to October 7 and November meeting to November 4 (unanimous)

Planning Board

The Planning Board will hold an open public hearing on a proposed amendment to the Back‑Lot Ordinance in the city’s land development regulations. It will also consider three conditional use permit requests: a day‑care at 77 Waco Drive, a community center at 118 Alfred Street, and a shoreland permit for rebuilding a cottage at 119 Hills Beach Road. The agenda includes routine items such as approval of the August 21 meeting minutes.

• Open public hearing on 2024.47 amendment to Part III Land Development Regulations – Back‑Lot Ordinance
• Conditional Use Permit request for Caterpillar Clubhouse day‑care at 77 Waco Drive (R1‑A zone)
• Conditional Use Permit request for New Life Christian Fellowship Community Center at 118 Alfred Street (MSRD‑2 zone)
• Shoreland Permit request for rebuilding cottage at 119 Hills Beach Road (Coastal Residential/Resource Protection zones)
• Consent agenda: approval of meeting minutes from 8‑21‑24

The Biddeford Planning Board unanimously approved three conditional use permits: a home daycare for teachers' children at 19 Waco Drive, a community center at 118 Alfred Street, and a shoreland permit to rebuild a storm-damaged cottage at 119 Hills Beach Road. The board also tabled a proposed amendment to the Back-Lot Ordinance definitions.

• Approved Conditional Use Permit for Caterpillar Clubhouse daycare at 19 Waco Drive (unanimous)
• Approved Conditional Use Permit for New Life Christian Fellowship community center at 118 Alfred Street (unanimous)
• Approved Shoreland Permit for rebuilding cottage at 119 Hills Beach Road with conditions (unanimous)
• Tabled amendment 2024.47 to Land Development Regulations (Back-Lot Ordinance) (unanimous)
• Approved consent agenda including August 21, 2024 minutes (unanimous)

Finance Committee

The Finance Committee will discuss and vote on funding for architectural work and site reviews for the Eastern Fire/EMS Station. The body will also consider the purchase of a 2021 Hyundai Ionoc coming off lease.

• Eastern Fire/EMS Station Land Transfer Agreement
• Funds for Eastern Fire/EMS Station Property/Site Conditions Review and Additional Architectural Work
• Purchase of 2021 Hyundai Ionoc (Vehicle Coming Off Lease)

City Council

The Biddeford City Council will hold its regular meeting on September 3, 2024, at 6:00 PM, where it will consider second readings of ordinances, including revisions to sewer permit fees and the establishment of a new Sustainability Commission. The council will also review appointments to citizens committees, promotions within the Fire Department, and several funding and fee approvals.

• Approval of 2024.132 Ordinance Revision (Sewer Permit Fees)
• Establishment of a new Sustainability Commission (2024.133)
• Approval of $2021 Hyundai Ioniq purchase (2024.152)
• Approval of EV Charger Station (2024.151)
• Approval of Opioid Use Settlement Fund Tracking and Reporting Ordinance (2024.147)

The Biddeford City Council tabled the Eastern Fire/EMS Station land transfer agreement and related funding for site review and architectural work, citing the need for further document review. The council also denied a consent agreement for Tidewater Estates Lot 5 (3-5) and approved several fee and ordinance changes, including sewer permit fees, recycling center fees, and street opening fees. An EV charger station was approved for option 1 (7-1), and a waiver of all city fees for Octoberfest was granted.

• Tabled Eastern Fire/EMS Station land transfer agreement (unanimous)
• Tabled funds for Eastern Fire/EMS Station property/site conditions review (unanimous)
• Denied Tidewater Estates Lot 5 consent agreement (3-5)
• Approved EV charger station option 1 (7-1)
• Approved waiver of all city fees for Octoberfest (unanimous)
• Approved sewer permit fee ordinance revision (unanimous)
• Approved recycling center fees (unanimous)
• Approved street opening fees (unanimous)

JFK Re-Use Committee

The JFK Re-Use Committee is meeting to review the draft outline for its final report and the outline of draft recommendations. The session also includes a period for additional feedback and comments.

• Review of draft outline for final report
• Review outline of draft Recommendations

Downtown Development Commission

The Commission will meet to review public art placards and discuss potential new projects. Members will also receive updates regarding the Water Street park and HPC Design Guidelines.

• Public Art Placards
• Water Street park update
• HPC Design Guidelines update
• Establishment of new Sustainability Commission

Citizens' Advisory Committee

The committee will hear a presentation from the Recreation Department. Members will discuss the city’s FY 2024 budget. An update on the Seeds of Hope renovation project will be provided. No other business is listed.

• Presentation by Recreation Department
• Discussion of FY 2024 budget
• Update on Seeds of Hope renovations

Downtown Committee

The Downtown Committee will review the Optimization Plan for Franklin Street and Lot P4302. The committee will also consider approving an additional disability parking space in Lot P4302.

• Review of Optimization Plan for Franklin St and Lot P4302
• Consideration of additional disability parking space in Lot P4302

Policy Committee

The Biddeford Policy Committee will discuss several items, including parking on Orchard Street and a proposed amendment to the city code that would restrict parking on Lester B. Orcutt Blvd. The committee will also review an amended Opioid Use Settlement Ordinance and consider changes to transfer station fees. Decisions or recommendations on these matters will be recorded in the meeting minutes.

• Orchard Street parking discussion
• Amendment to Code of Ordinances §42-90(a) No Parking on Lester B. Orcutt Blvd
• Amended Opioid Use Settlement Ordinance
• Transfer Station fee considerations

Planning Board

The Biddeford Planning Board will hold a public hearing on a proposed zoning text amendment for marijuana establishments and review several new applications, including a day care, seawall repairs, and a large residential subdivision. The board will also approve previous meeting minutes and address unfinished and new business.

• Proposed zoning text amendment for marijuana establishments (2024.38)
• Conditional Use Application for Arc-En-Ciel Peaceful Place to Grow and Learn LLC day care at 26 Green Street (2024.35)
• Shoreland Zoning Permit request for seawall repairs at 67 Fortunes Rocks Road (2024.42)
• Preliminary Subdivision Plan for 477 residential units at 1 Diamond Street (2023.29)
• Approval of meeting minutes from August 7, 2024

The Biddeford Planning Board tabled a proposed zoning text amendment for marijuana establishments until more information is obtained from the City Council President. The board also tabled a conditional use permit for a daycare at 26 Green Street pending input from the Fire and Codes Departments on parking concerns. A shoreland zoning permit for a seawall and house repairs at 67 Fortunes Rocks Road was approved unanimously.

• Tabled marijuana zoning text amendment (unanimous)
• Tabled daycare conditional use permit for Arc-En-Ciel Peaceful Place to Grow and Learn LLC (3-1)
• Approved shoreland zoning permit for 67 Fortunes Rocks Road (unanimous)
• Approved consent agenda with correction to Westbrook Development Corp notice expiration (3-0-1)

Recycling and Waste Management Commission

The Recycling and Waste Management Commission will discuss updates on waste trucks, pay-as-you-throw orange bags, and new transfer station fees. The meeting will also review definitions for curbside waste collection and consider roster changes.

• Update on Waste Trucks
• Update on PAYT Orange Bags / New Trash Ordinance discussion
• Update on New Transfer Station Fees (sent to Policy on 8/26/2024)
• Discussion on allowing units back into curbside waste collection (Sec. 58-1)
• Commission roster changes if needed

Finance Committee

The Finance Committee will meet to discuss and potentially approve funding for several city projects. These include architectural work for a fire station and the acquisition of a body camera system.

• Funds for Eastern Fire/EMS Station Property/Site Conditions Review and Additional Architectural Work
• Motorola Body Camera System
• EV Charger Station approval

City Council

The Biddeford City Council will hold public hearings and votes on multiple liquor license applications, approve demolition fees, and consider new ordinances including sewer permit fees and a sustainability commission. The meeting also includes discussions on funding for fire station upgrades, body cameras, and zoning changes.

• Public hearings for liquor licenses for The Dunn Bar, Apero, and Pop's Tavern
• Approval of demolition fees (2024.124)
• Approval of Avesta Housing Indian Cliff Development Corp CZ 23 (2024.127)
• Approval of motorola body camera system purchase (2024.130)
• Establishment of a new Sustainability Commission (2024.133)

The Biddeford City Council approved three liquor licenses, demolition fees, two zoning changes, a body camera system, sewer permit fee revisions, a new Sustainability Commission, and an EV charger station was tabled. A motion to amend the sewer fee ordinance failed, and a zoning change for Table A was amended to allow affordable housing tax credits in I3 districts. The council also tabled a zoning request (CZ25) until the developer can attend.

• Approved liquor licenses for Dunn Bar, Apero, and Pop's Tavern (unanimous)
• Approved demolition fees (2024.124) (unanimous)
• Approved zoning changes for Avesta Housing (CZ23) and Westbrook Development (CZ24) (unanimous)
• Approved purchase of Motorola body camera system (unanimous)
• Approved sewer permit fee ordinance revision (2024.132) after amendment failed (unanimous)
• Approved establishment of Sustainability Commission (2024.133) after amendment failed (unanimous)
• Tabled EV charger station item (2024.134) to next meeting (unanimous)
• Approved amended ordinance change to Table A land uses, including affordable housing tax credit provision (unanimous)

Sustainability Commission

The Mayor's Sustainability Committee will meet to approve previous minutes and discuss solar ordinances. The discussion will focus on ordinances from Fryeburg, Sanford, and South Portland.

• Review of solar ordinances from Fryeburg, Sanford, and South Portland
• Approval of August 5, 2024 minutes

Capital Projects / Operations Committee

The Capital Projects / Operations Committee will receive updates on City Hall renovations and the clock tower restoration. The body will also review a recommendation regarding the acceptance of Waterworks Drive as a public way.

• City Hall Renovations and Clock Tower Restoration updates
• Recommendation for acceptance of Waterworks Drive as a public way

Historic Preservation Commission

The Biddeford Historic Preservation Commission will meet to review three projects: a fence at Sacred Profane Brewery, exterior renovations at a private residence on Green Street, and exterior renovations at Seeds of Hope Neighborhood Center. The meeting will also approve previous minutes and handle procedural items.

• Review Sacred Profane Brewery fence at 50 Washington Street (MSRD-1 zone)
• Review Andrew Charest exterior renovations at 55 Green Street (MSRD-2 zone)
• Review Seeds of Hope Neighborhood Center exterior renovations at 35 South Street / 18 Crescent Street (MSRD-2 zone)

The Biddeford Historic Preservation Commission met on August 14, 2024, and reviewed three proposed projects: a fence at Sacred Profane Brewery (50 Washington Street), exterior renovations at 55 Green Street, and exterior renovations at Seeds of Hope Neighborhood Center (35 South Street/18 Crescent Street). No formal decisions were recorded; the minutes indicate only agenda items and reviews, with no votes or outcomes noted.

• Reviewed fence project at 50 Washington Street (2024.38 HPC) - no decision recorded
• Reviewed exterior renovations at 55 Green Street (2024.39 HPC) - no decision recorded
• Reviewed exterior renovations at 35 South Street/18 Crescent Street (2024.40 HPC) - no decision recorded

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will meet to discuss partnerships with GA regarding unhoused neighbors. The body will also review committee membership and finalize a committee brochure.

• Partnerships with GA and unhoused neighbors
• Update on proclamations
• Membership review
• Finalization of committee brochure
• Upcoming community events

The Biddeford DEI Committee approved the July 8, 2024 meeting minutes unanimously and tabled the committee brochure discussion until the next meeting. They discussed partnerships with General Assistance for unhoused neighbors, updates on proclamations (including the Day of Ashura), and membership vacancies. No major policy decisions were made; the meeting was largely procedural and discussion-focused.

• Approved July 8, 2024 meeting minutes (unanimous)
• Tabled committee brochure discussion until next meeting (unanimous)
• Extended meeting to 7:15 PM (unanimous)

Planning Board

The Planning Board will hold a public hearing on an ordinance amendment regarding multi-family developments in the I-3 zoning district. The board will also review final plans for a subdivision and an elderly affordable housing project on Barra Road.

• Public hearing on Ordinance Amendment 2024.43 to allow multi-family developments in the I-3 zoning district
• Final Plan review for a 9 lot subdivision by Indian Cliff Development on Barra Road
• Final Plan review for a 46 unit affordable housing project for the elderly by AVESTA Housing on Barra Road
• Final application for Site Plan/Subdivision for Westbrook Development Corporation at 37 Barra Road
• Postponement of requests for 42 Mile Stretch Road and 25 Green Street

The Biddeford Planning Board approved three housing developments on Barra Road: an 8-lot subdivision by Indian Cliff Development, a 46-unit affordable elderly housing project by AVESTA Housing, and a 76-unit affordable housing development by Westbrook Development Corporation. The board also approved a zoning amendment to allow multi-family housing in the I-3 district and granted waivers for slope and stormwater requirements. All votes were unanimous.

• Approved zoning amendment allowing multi-family housing in I-3 district (unanimous)
• Approved two waivers for Indian Cliff subdivision (slope and stormwater) (unanimous)
• Approved Contract Zone #23 for Indian Cliff (unanimous)
• Approved 8-lot subdivision for Indian Cliff on Barra Road (unanimous)
• Approved two waivers for AVESTA Housing (slope and stormwater) (unanimous)
• Sent Contract Zone #23 to City Council with positive recommendation (unanimous)
• Approved 46-unit elderly affordable housing for AVESTA (unanimous)
• Approved 76-unit affordable housing for Westbrook Development Corp (unanimous)

Finance Committee

The Biddeford Finance Committee will meet to approve minutes, sign expenditure warrants, and take votes on four items: upgrades to the FMI Pump Station, a portable bypass pump purchase, a Cellebrite software contract for unlocking devices in investigations, and the lead bid for 154 Cleaves St. No new taxes or major policy changes are on the agenda.

• Approval of FMI Pump Station Upgrade
• Purchase of Portable Bypass Pump
• Purchase of Cellebrite software for $X (amount not specified in agenda)
• Approval of Lead Bid for 154 Cleaves St.

City Council

The Biddeford City Council will meet to consider several approvals, including demolition fees, pump station upgrades, and zoning changes for housing developments. Two public comment periods are scheduled, and updates on the Seeds of Hope Overnight Center and a Planning Department development project will be presented.

• Approval of demolition fees (2024.124)
• Approval of FMI pump station upgrade (2024.125)
• Approval of portable bypass pump (2024.126)
• Approval of Avesta Housing Indian Cliff Development Corp CZ 23 (2024.127)
• Approval of Westbrook Development Corporation CZ 24 (2024.128)

The Biddeford City Council approved several items, including a pump station upgrade and a portable bypass pump, both with amended funding sources. It also approved demolition fees, two housing development contracts, and a lead bid for 154 Cleaves St. All votes were unanimous.

• Approved demolition fees (unanimous)
• Approved FMI pump station upgrade, amended to specify $555,000 ARPA funds and $200,000 wastewater bonds, not exceeding $750,000 (unanimous)
• Approved portable bypass pump, amended to fund from CSO Abatement Work 23CSO01 (unanimous)
• Approved Avesta Housing Indian Cliff Development Corp CZ 23 (unanimous)
• Approved Westbrook Development Corporation CZ 24 (unanimous)
• Approved lead bid for 154 Cleaves St. (unanimous)
• Approved mayoral appointments to citizens committees (unanimous)
• Approved MMA ballot (unanimous)

Sustainability Commission

The Mayor's Sustainability Committee will meet to hear from a solar development consultant. The body will also discuss solar ordinances from Fryeburg, Sanford, and South Portland.

• Guest presentation by Tyler Davis of BNRG solar development consultants
• Review of solar ordinances from Fryeburg, Sanford, and South Portland

Citizens' Advisory Committee

The committee will meet to review the PY24 budget and discuss ward meetings. The agenda also includes an update on the Seeds of Hope renovations.

• PY24 Budget discussion
• Ward Meetings update
• Seeds of Hope Renovations project update

Biddeford Police Advisory Committee

The Biddeford Police Advisory Committee will meet to discuss selected topical areas, including plans for National Night Out, and review items forwarded from the Public Safety Committee such as Bridge Street parking. The meeting will also cover approval of prior minutes and adjournment.

• National Night Out planning discussion
• Bridge Street parking review

Sustainability Commission

The Mayor's Sustainability Committee will review updates regarding a new sustainability commission ordinance and a new solar ordinance. The meeting includes a guest presentation from Bold Coast Energy and an update on an EPA grant involving UNE and HOB.

• Guest speaker Peter Whitney of Bold Coast Energy
• EPA grant update by UNE and HOB
• Review of new ordinance for Sustainability Commission
• Discussion of new Solar Ordinance

The commission met with Peter Whitney of Bold Coast Energy to discuss best practices for a solar ordinance, covering siting, setbacks, decommissioning, and interconnection. No formal decisions were made; the meeting was informational only.

Planning Board

The Biddeford Planning Board held a special meeting to clarify its prior action in the McCready v. E & R Development lawsuit, per a York County Superior Court order. Attorney Harry Center explained errors in the Findings of Fact due to staff turnover, and board members who voted on the project confirmed their recollection. The board unanimously approved the Findings of Fact as presented.

• Approved Findings of Fact as presented (unanimous)

Downtown Development Commission

The Biddeford Downtown Development Commission is meeting to discuss updates on several downtown projects, including new apartment developments and grant-funded initiatives. The agenda includes updates on Building 19 and 20 (64 apartments), 12 Pearl Street (25 apartments), an EPA grant involving UNE and HOB, and a HOB grant for RiverWalk placards. No formal decisions are listed on the agenda.

• Building 19 and 20 – 64 new apartments
• 12 Pearl Street – 25 new apartments
• EPA Grant – UNE and HOB
• HOB grant – placards for RiverWalk points of interest

Conservation Commission

The Biddeford Conservation Commission met on July 24, 2024, and approved minutes from four prior meetings. The commission discussed updates on the West Brook/Winding Creek development, Clifford Park trail design, a management plan cost-share, Swan Pond Brook lot, water quality monitoring, and a solar ordinance. No major decisions were made beyond the minutes approval.

• Approved meeting minutes for 3/27, 4/24, 5/22, and 6/26 (unanimous)

City Council

The Biddeford City Council will meet on July 23, 2024, at Huston Commons in Portland. The primary decision involves an emergency order to waive the standard 30-day effective date for amendments to the Floodplain Management Ordinance. The meeting also includes a tour of the facility's housing services.

• Emergency order to waive the required 30-day effective date for the Floodplain Management Ordinance amendment
• Tour of Huston Commons housing services facility

The City Council unanimously approved an emergency order to waive the required 30-day effective date for a zoning ordinance text amendment to the Floodplain Management Ordinance. No other substantive decisions were made; the meeting adjourned after the vote and a facility tour.

• Approved emergency waiver of 30-day ordinance effective date for Floodplain Management Ordinance amendment (unanimous)

JFK Re-Use Committee

The JFK Re-Use Committee will hold a procedural meeting to approve minutes from June 10 and June 24, 2024. The agenda includes a recap of next steps and setting the date for the next meeting. No specific projects, contracts, or ordinances are listed for decision.

• Approval of June 10, 2024 Minutes
• Approval of June 24, 2024 Minutes
• Recap and Next Steps
• Set Next Meeting Date

Staff Review Committee

The Staff Review Committee will review a single site plan application. The proposal involves Five Star Holdings expanding their existing building at 451 Alfred Street in the 1-3 Zone. No other items are listed on the agenda.

• Site Plan Application 2024.11 for Five Star Holdings to expand building at 451 Alfred Street (Tax Map 17, Lot 17-2) in the 1-3 Zone

Policy Committee

The Biddeford Policy Committee unanimously approved forwarding a proposed Sustainability Commission Ordinance, amended to include a student member and other changes, to the City Council for adoption. It also unanimously forwarded amendments to demolition permit fees and sewer impact/permit fees, including new fee tables, to the City Council for review and adoption.

• Approved forwarding Sustainability Commission Ordinance as amended to City Council (unanimous)
• Approved amendments to Sustainability Commission Ordinance including student member (unanimous)
• Approved forwarding demolition permit fee amendments to City Council (unanimous)
• Approved forwarding sewer impact and permit fee schedule to City Council (unanimous)
• Approved forwarding Chapter 70 sewer fee revisions to City Council (unanimous)

Historic Preservation Commission

The Biddeford Historic Preservation Commission is meeting to review a proposal to rebuild exterior stairs at a residence on 195 Elm Street. The agenda also includes approval of minutes from previous meetings and other routine business.

• Review of application 2024.37 by Ian Clayton to rebuild exterior stairs at 195 Elm Street (Tax Map 38, Lot 297, MSRD-2 Zone)

The commission met to review a request from Ian Clayton to rebuild exterior stairs at a residence located at 195 Elm Street. The provided minutes do not record a final vote or decision on this item.

• Reviewed request to rebuild exterior stairs at 195 Elm Street (outcome not recorded)

Planning Board

The Biddeford Planning Board will hold a public meeting to review four development applications, including a new subdivision and a building conversion. The board will also introduce a proposed amendment to the city's marijuana ordinance. These items involve specific properties in the RF & SR-1, MSRD-1, and I3 zoning districts.

• Introduction of Proposed Amendment to Marijuana Ordinance (2024.38)
• Sketch Plan Subdivision for 8 single-family homes at 512 Pool Street (Coastal Oaks, LLC)
• Sketch Plan to convert vacant building at 12 Pearl Street into 25± apartments (Coastal Oaks, LLC)
• Preliminary Site Plan/Subdivision for affordable housing at 37 Barra Road (Westbrook Development Corporation)
• Preliminary Site Plan for a Dentist's Office with 25 parking spaces at 25 Barra Road (Mike Eon Associates, LTD.)

The Planning Board approved preliminary site plans for an affordable housing project and a new dentist office. The board also reviewed sketch plans for a residential subdivision and an apartment conversion.

• Approved Preliminary Site Plan for 80± affordable housing units at 37 Barra Road (Unanimous)
• Approved Preliminary Plan Review for a dentist office at 25 Barra Road (Unanimous)
• Approved meeting minutes from June 5 & 26, 2024 (3-0-1)

Recycling and Waste Management Commission

The Recycling and Waste Management Commission is meeting to discuss and potentially approve updates on waste trucks, orange PAYT bags, a new trash ordinance, and new transfer station fees. They will also discuss allowing residents back into curbside waste collection under Section 58-1 of the City Ordinance. The meeting includes approval of minutes and routine business.

• Update on waste trucks
• Update on orange PAYT bags and discussion of new trash ordinance
• Update on new transfer station fees
• Discussion of allowing residents back into curbside waste collection (Sec. 58-1)

City Council

The Biddeford City Council will hold public hearings and vote on several items, including amendments to the CDBG Year 2 Action Plan, creation of two affordable housing Tax Increment Financing (TIF) districts, and zoning changes. The council will also consider appointments, resolutions, and capital improvement program recommendations.

• Public hearing on proposed Fourth Amendment to CDBG Year 2 Action Plan
• Public hearing on Trailside Way Affordable Housing TIF District
• Public hearing on Thatcher Brook Apartments Affordable Housing TIF District
• Second reading of zoning ordinance text amendment for Floodplain Management
• Rezoning request for 118 Alfred Street from MSRD-2 to MSRD-1

The City Council voted down a rezoning request at 118 Alfred Street from MSRD-2 to MSRD-1 after residents raised concerns about late-night activity and traffic. The Council approved two affordable housing Tax Increment Financing district applications (Trailside Way and Thatcher Brook), each amended to direct the full 25% to sewer operations. It also approved an amendment to the CDBG Year 2 Action Plan, the FY24 and FY25 Capital Improvement Program recommendations, and a River Jam special event alcohol service order. Several items were procedural or informational, including public hearings with no public comment and committee presentations.

• Rezoning at 118 Alfred Street from MSRD-2 to MSRD-1 denied (1 yea, 7 nay, 1 abstention)
• Approved amendment to CDBG Year 2 Action Plan (8-1)
• Approved Trailside Way Affordable Housing TIF application, amended to direct full 25% to sewer operations (unanimous)
• Approved Thatcher Brook Affordable Housing TIF application, amended to direct full 25% to sewer operations (unanimous)
• Approved River Jam special event and alcohol service order, amended restricted area to Mechanics Park (unanimous)
• Approved Capital Committee recommendation for remaining FY24 CIP (unanimous)
• Approved Capital Committee recommendation for FY25 CIP (unanimous)
• Approved second reading of Floodplain Management Ordinance text amendment (unanimous)

Sustainability Commission

The Mayor's Sustainability Committee is meeting to discuss updates on an EPA grant involving UNE and HOB, a new ordinance for the Sustainability Commission, and a proposed solar ordinance. The solar ordinance discussion will consider locations like the city dump and gravel pits, environmental impacts, visual impacts, and setbacks, with reference to model ordinances from other towns.

• Update on EPA grant by UNE and HOB
• New ordinance for Sustainability Commission
• Discussion of new Solar Ordinance
• Consideration of solar in city dump and unused gravel pits
• Environmental impact, visual impact, and setback requirements for solar

Citizens' Advisory Committee

The committee will discuss upcoming ward meetings and receive updates on several programs. These updates include the PY22 CAPER, the PY23 Close Out, and the Seeds of Hope Renovation.

• Ward Meetings discussion
• PY22 CAPER project update
• PY23 Close Out project update
• Seeds of Hope Renovation update

Downtown Committee

The committee will review proposals regarding the elimination of free 2-hour parking at the Police Lot and on Franklin Street. Members will also consider adding the City Hall parking lot to premium surface lot management.

• Consideration of fee structure for P4306 (Police Lot) and elimination of free 2-hour parking
• Consideration of adding City Hall parking lot to Premium Parking Surface Lot Management
• Consideration of eliminating 2-hour free parking on Franklin Street
• Oral update regarding communication failure on Green and Yellow Lot Merge Project

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will meet to discuss documentation, position updates, and encampment updates. The committee will also review the 2024 project timeline, volunteers, and brochure templates.

• Documentation & Position Updates
• Encampment Updates
• 2024 Projects Timeline and Volunteers
• DEI Brochure templates

The committee unanimously approved the June 10, 2024, meeting minutes. Members reviewed updates on the closing of a local encampment, noting that Seeds of Hope opened early to assist residents. The group also discussed upcoming community events, including National Night Out and River Jam, and planned a DEI brochure draft.

• Approved June 10, 2024 minutes (unanimous)
• Reviewed encampment closure status and Seeds of Hope intake process
• Discussed 2024 project timeline including proclamations and events
• Planned draft for DEI brochure with QR code
• No formal votes taken on new policies or budgets

City Council

The City Council will receive a presentation regarding the implementation of the Unhoused Directive and a new approach for serving residents. The agenda also includes several items requiring authorization or approval.

• Update on the Implementation of the Unhoused Directive
• Approval of PD Cruiser Purchase (2024.108)
• Authorization for City Manager to enter contract with Berry Dunn (2024.109)
• Administrative Amendment to Adams Point Contract Zone (2024.110)

The City Council approved the purchase of a police cruiser and authorized a contract with Berry Dunn to assist the Finance Department with audit reconciliations. The Council also approved an administrative amendment to the Adams Point Contract Zone. A $300,000 project account was established to fund the Berry Dunn contract using FY24 budget funds.

• Approved police cruiser purchase (unanimous)
• Approved administrative amendment to Adams Point Contract Zone (unanimous)
• Authorized contract with Berry Dunn (unanimous)
• Established $300,000 project account for Berry Dunn contract (unanimous)

Airport Commission

The Biddeford Airport Commission will meet on June 27, 2024, to conduct routine business. The agenda is procedural and lists standard steps, including the approval of previous minutes and routine updates from Gale Associates and the Airport Manager. No specific public hearings, contracts, or policy votes are scheduled.

• Approval of previous meeting minutes
• Update from Gale Associates
• Report from the Airport Manager and Director of Public Works
• Routine administrative items

Biddeford Police Advisory Committee

The committee will review previous meeting minutes and discuss upcoming community events. The agenda includes planning for National Night Out and updates on employee transitions.

• Planning for National Night Out
• Update on community events and employee transitions

Wastewater Management Commission

The Biddeford Wastewater Management Commission will review three items at its June 26, 2024 meeting: a draft combined sewer overflow master plan submitted to the Maine Department of Environmental Protection, ongoing sewer system capacity issues, and revised sewer impact fees. The agenda lists these as presentations for discussion, with no minutes to approve and no final votes scheduled.

• Draft CSO Master Plan submitted to the Maine DEP
• Review of sewer system capacity issues
• Presentation of revised sewer impact fees
• Meeting location: 63 Water Street, Biddeford

Planning Board

The Planning Board will review a sketch plan application for a 4-unit multi-unit condominium at 20 Clifford Street. Two other proposed projects involving single family homes and residential apartments have been tentatively postponed until July 17, 2024.

• Sketch Plan Application: 4-unit condominium at 20 Clifford Street
• Postponed: 8 lot subdivision of single family homes at 512 Pool Street
• Postponed: Conversion of vacant structure to 25 +/- residential apartments at 12 Pearl Street

The Biddeford Planning Board met on June 26, 2024, but lacked a quorum, so the consent agenda and items 7B and 7C were postponed until July 17, 2024. The board reviewed a sketch plan application from Diversacorp Holdings, LLC for a 4-unit condominium at 20 Clifford Street, with board members asking the applicant to report back on several items including a habitat map, affordability status, and vegetation preservation. No decisions were made on the condo project; the board gave feedback and said it looked forward to a Preliminary Plan submittal. The meeting adjourned at 5:25 PM.

• Consent agenda postponed to 7-17-24 due to lack of quorum
• Item 7B (Coastal Oaks 8-lot subdivision, 512 Pool Street) postponed tentatively to 7-17-24
• Item 7C (Coastal Oaks conversion to 25 apartments, 12 Pearl Street) postponed tentatively to 7-17-24
• Sketch plan for 4-unit condo at 20 Clifford Street reviewed; no approval or denial recorded

Downtown Development Commission

The commission will meet to discuss various downtown topics including new development, infrastructure, and renovations. The agenda also includes a walking tour of downtown Biddeford.

• Walking Tour of Downtown Biddeford
• New Development discussion
• Infrastructure discussion
• Renovations discussion
• Public Art discussion

Conservation Commission

The Commission will discuss budget status following a data logger purchase and receive updates on water quality and Capstone recordings. The agenda also includes discussions regarding Map 1, Lot 9 and recommendations for the Clifford Park easement.

• Budget status update
• Water quality update
• Capstone recording update
• Discussion of Map 1, Lot 9
• Recommendations regarding Clifford Park easement

The supplied minutes for the Biddeford Conservation Commission meeting of Wednesday, June 26, 2024, contain only an agenda-style list of items: agenda adjustments, a secretary report, presentations/discussions (budget status after a data logger purchase, water quality update, capstone recording update, Map 1 Lot 9, recommendations to the Policy Committee regarding the Clifford Park Easement, and Climate Cluster), new business, other business, and adjournment. No decisions, votes, motions, or outcomes are recorded in the text provided. The document does not establish what, if anything, was discussed or decided under these items.

Shellfish Conservation Committee

The Biddeford Shellfish Conservation Committee will meet on June 26, 2024, to review ongoing harbor projects and marine resource management. The agenda lists a continued discussion on waterfront access, a review of the 2024 Shellfish Management Plan and conservation ordinance updates, and a workshop on mooring applications. These items address local harbor operations and shellfish resource oversight.

• Continued discussion of waterfront access
• Review of the 2024 Shellfish Management Plan
• Update to the Shellfish Conservation Ordinance
• Mooring Application Workshop
• Wood Island Recovery update

Recycling and Waste Management Commission

The commission will conduct a meeting at Biddeford Public Works. The agenda includes approval of minutes and discussion of other business.

• Approval of Minutes

Staff Review Committee

The Biddeford Staff Review Committee will review four new business items on June 24, 2024. The agenda lists proposals for an automotive repair shop expansion, an 11-space parking lot, a private logging road, and a second single-family residence. The committee will discuss zoning compliance and site improvements for each project.

• Five Star Holdings, LLC proposes an automotive repair shop expansion at 451 Alfred Street in the I-3 Zone.
• XL Property Management LLC proposes an 11-space parking lot at 34 Center Street in the MSRD-2 Zone.
• Jeffery Dutton proposes a private way and road improvements between 11 and 13 Buzzell Road in the Rural Farm Zone.
• Riverbend Reserve, LLC proposes a second single-family residence at 608–610 New County Road within an existing barn footprint.

Veterans Committee

The committee will meet to discuss potential future meeting dates. Members will also engage in discussion and selection of upcoming committee projects.

• Discussion of future meeting dates
• Discussion and selection of committee projects

Recreation Commission

The Biddeford Recreation Commission will meet to review department updates and consider new business. Key topics include a draft management plan and conservation easement for Clifford Park, an update on the Gilbert Boucher bath house, and a request for proposals for a new playground. The commission will also consider a new attendance and communication policy and review the April meeting minutes. These items address park management, facility maintenance, and playground development for city residents.

• Draft management plan for Clifford Park
• Conservation easement proposal for Clifford Park
• Update on the Gilbert Boucher bath house
• Request for proposals update for a new playground
• New attendance and communication policy for the commission

JFK Re-Use Committee

The committee will review received information and discuss next steps regarding the JFK project. The agenda also includes the approval of minutes from the June 10, 2024 meeting.

• Review of Information Received
• Discussion of Next Steps

Personnel Committee

The committee will discuss using a DEI Coordinator to fill the Deputy HR Director position. The meeting includes approval of previous minutes and other business.

• Discussion regarding DEI Coordinator to fill Deputy HR Director Position

The committee approved moving funding from the DEI Coordinator position to the Deputy Director of Human Resources position. The new role will incorporate the DEI Coordinator's duties, and that position will not be backfilled.

• Approved minutes from May 23, 2024 (unanimous)
• Approved funding shift from DEI Coordinator (level 13) to Deputy Director of HR (level 17) (unanimous)

Finance Committee

The committee will meet to discuss and approve several city expenditures and service agreements. Items include lead hazard reduction, gravel purchases, and a playground RFP.

• Lead Hazard Reduction at 14 Gove St bid approval
• Purchase and hauling of gravel
• Playground RFP bid approval
• Contract with Maine Water for sewer billing
• Installation of Aeration Basin 1 Influent Gate Wastewater

City Council

The City Council will review several items including a rezoning request for 118 Alfred Street and a zoning ordinance amendment regarding floodplain management. The agenda also includes approvals for playground bids, lead hazard reduction at 14 Gove St, and a contract with Maine Water for sewer billing.

• Rezoning Request: 118 Alfred Street (Tax Map & Lot# 38-303-1)
• Lead Hazard Reduction at 14 Gove St bid approval
• Contract with Maine Water for sewer billing
• Approval of Bid for Playground RFP
• Zoning Ordinance Text Amendment: Floodplain Management Ordinance

The Biddeford City Council approved a $352,450 cap for the Gilbert Boucher Park bath house project, directing staff to send the bath house and parking lot designs out to bid while authorizing other listed items. The council also approved a playground RFP bid, $158,510 in additional composting pad gravel work, a lead hazard reduction bid at 14 Gove St, and a contract with Maine Water for sewer billing. A rezoning request at 118 Alfred Street from MSRD-2 to MSRD-1 passed its first reading 6-2, with Councilors Ortiz and Whiting opposed. Most other items passed unanimously.

• Approved Gilbert Boucher Park bath house project, not to exceed $352,450, with bath house and parking lot designs going to RFP (unanimous, as amended)
• Approved playground RFP bid (unanimous)
• Approved $158,510 additional gravel work on composting pads from account 3117961-61015 (unanimous)
• Approved lead hazard reduction bid at 14 Gove St (unanimous)
• Approved contract with Maine Water for sewer billing (unanimous)
• Passed first reading of rezoning at 118 Alfred Street from MSRD-2 to MSRD-1 (6-2; Ortiz and Whiting opposed)
• Passed first reading of Floodplain Management Ordinance text amendment (unanimous)
• Approved Special Events Policy second reading and La Kermesse beer/wine application (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will review a proposal to alter a commercial building into a residence for Richard Mazzarese. The property is located at 146 Alfred Street within the MSRD-2 Zone.

• Proposed alterations to convert commercial building to a residence at 146 Alfred Street

The commission reviewed a proposal to convert a commercial building into a residence at 146 Alfred Street. No formal votes or final decisions were recorded in the minutes for this item.

• Reviewed proposed alterations for 146 Alfred Street (no vote recorded)

Historic Preservation Commission

The Historic Preservation Commission will review a proposal for Richard Mazzarese to convert a commercial building into a residence located at 146 Alfred Street. The item includes a review of amended documents and elevation drawings.

• Proposed conversion of commercial building to residence at 146 Alfred Street

Biddeford Fire Advisory Committee

The committee will review fire alarm reports covering the period from April 2023 through May 2024. The meeting includes an informational update from the Fire Chief and a review of previous meeting minutes.

• Fire Alarm Reports for April - Dec 2023, Jan - May 2024
• Review of April 4th, 2023 meeting minutes

Biddeford Fire Advisory Committee

The committee will meet to review the April 4, 2023, minutes and receive fire alarm reports. The agenda also includes information from the Fire Chief and sections for old and new business.

• Review of 20230404 Fire Advisory Committee Minutes
• Fire Alarm Reports

Historic Preservation Commission

The Historic Preservation Commission will review an application for Chris Aceto to install a new storefront at 53 Main Street. The item includes a review of storefront dimensions and specifications within the MSRD-1 Zone.

• New storefront installation at 53 Main Street (Tax Map 38, Lot 76)

Sustainability Commission

The committee will discuss turning Climate Action Plan priority actions into achievable projects. Members will also discuss promotional needs for the 2024 Art Walk and a Community Challenge Grant involving UNE and HOB.

• Discussion of 2024 Art Walk promotional materials
• Climate Action Plan (CAP) priority actions
• Community Challenge Grant - UNE & HOB
• Ordinance to Policy Committee meeting on June 24, 2024

School Committee

The committee will review several personnel actions including nominations, appointments, resignations, and transfers. New business items include discussions on electric bus notifications, capital improvement priorities, and 8th grade programming.

• BPS Bid Release dated June 7, 2024
• Capital Improvement List/Priorities discussion
• Electric Bus Notification discussion
• Overnight field trip approval for Maine Outdoor Wilderness
• 8th Grade Programming discussion and action steps

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will review the approval of language for a diversity calendar. Members will also revisit the committee's mission, vision, and values.

• Approval of May 13, 2024 meeting minutes
• Review of 2024 Diversity Calendar language
• Discussion of Committee Mission, Vision, and Values
• Policy work discussion
• Upcoming events for June, July, and August

Planning Board

The Planning Board will conduct a second reading of an amendment to the Floodplain Management Ordinance. Members will also review several site plans and subdivision applications involving residential developments and athletic facilities.

• Second reading for an amendment to Article XII-Floodplain Management Ordinance
• UNE tennis courts at 16 Old Pool Road
• Amendment to Conditions of Approval for 10, 20, 30 Upper Falls Way
• Subdivision sketch plan for Pepperell Mill Buildings 19 & 20
• Affordable housing subdivision at 37 Barra Road

The Board approved a state-mandated update to the Floodplain Management Ordinance and authorized several residential developments, including affordable housing for seniors. It also approved a site plan for UNE tennis court expansions and a condition amendment for a commercial development.

• Approved amendment to Article XI Floodplain Management Ordinance (unanimous)
• Approved UNE tennis court expansion at 16 Old Pool Road (unanimous)
• Approved slopes waiver for UNE tennis courts (unanimous)
• Approved amendment to Conditions of Approval for 10, 20, 30 Upper Falls Way (unanimous)
• Approved Preliminary Plan for Indian Cliff Development 9-lot subdivision on Barra Road (unanimous)
• Approved Preliminary Plan for AVESTA Housing 46-unit elderly affordable housing on Barra Road (unanimous)

Finance Committee

The Finance Committee will meet to approve previous minutes and sign an expenditure warrant. The agenda also includes an update from the Finance Director.

• Approval of the May 21, 2024, Finance Committee Minutes
• Signing of the expenditure warrant
• Update from the Finance Director

City Council

The City Council will hold a workshop discussion regarding the Unhoused Interim Plan. This item is based on a provided memorandum.

• Unhoused Interim Plan discussion

City Council

The City Council will consider several items including affordable housing development and an interim plan for the unhoused. The meeting also includes liquor license hearings and appointments to citizen committees.

• Public hearing for Griffin's Restaurant Group liquor license
• Public hearing for Banded Brewing liquor license
• Approval of Saco Island Multimodal Bridge resolution and MOU
• Authorization of WDC Affordable Housing Development TIF and Contract Zone
• Approval of Unhoused Interim Plan

Wastewater Management Commission

The commission will review updates for projects on Alfred Street, Horrigan's Court, and other 2024-2025 initiatives. Staff will also provide updates regarding the Water Street and Biddeford Pool treatment plants.

• Alfred Street project update
• Horrigan's Court project update
• CSO Program and abatement strategy discussion
• Water Street Treatment Plant staff update
• Biddeford Pool Treatment Plant staff update

Citizens' Advisory Committee

The committee will receive updates regarding community engagement and fall ward meetings. The meeting also includes updates on CDBG-CV and the Consolidated Plan.

• Community Engagement/Fall Ward Meetings update
• CDBG-CV update
• Consolidated Plan Update

Sustainability Commission

The commission is discussing future public engagement partnerships and priorities for the Climate Action Plan (CAP). Members are also reviewing a draft of the Sustainability Ordinance ahead of a June 22 Policy Committee meeting.

• Discussion of Pollinator Festival held May 18
• Review of Sustainability Ordinance Draft
• Discussion of potential public engagement partners including Engine, McArthur Library, Heart of Biddeford, and UNE

Downtown Committee

The committee will hold a staff update and conduct a discussion or review session. This includes electing a new Chair for the committee and receiving information regarding lot P4306 (Police Lot).

• Election of a Committee Chair
• Information review regarding lot P4306 (Police Lot)

Budget Committee

The Budget Committee is reviewing the FY25 Budget Book, which includes departmental workbooks for city services. The documentation covers municipal department expenditures, revenue summaries, and various municipal service funding requests.

• FY25 Budget Book containing departmental workbooks
• Municipal Services Requests from various local organizations
• Special Revenue Funds including Airport, Mooring Fees, and Sewer Operations
• Revenue Summary Workbooks for city departments

Airport Commission

The commission will review the minutes from the March 28, 2024, meeting. The agenda includes an update on Gale Associates and a report from the Airport Manager or Director of Public Works.

• Acceptance of March 28, 2024, minutes
• Update on Gale Associates
• Airport Manager / Director of Public Works Report

Downtown Development Commission

The commission will discuss the resignation of Julian Schlaver and elect a new Chair. Members will also review downtown welcome sign options and potential budget use for a farmer's market consultant.

• Resignation of Julian Schlaver from City Council and Commission
• Election of a new Commission Chair
• Discussion of Downtown Welcome Signs
• Potential budget use for Farmer's Market consultant
• Public Art Tour scheduled for June 26, 2024

Conservation Commission

The Commission will discuss the 2024-25 budget and a potential collaboration regarding the Clifford Park easement. Other discussion items include climate clusters, the Rabbitat event, and UNE Capstone presentations.

• Budget 24-25
• Clifford Park easement and Rec Commission collaboration
• Rabbitat event on June 8, 2024
• UNE Capstone presentations archive discussion

Personnel Committee

The committee will discuss proposed changes to nonunion vacation carryover language. Members will also discuss changes regarding the General Assistance position, including unhoused services and a supervisor role.

• Changes to Nonunion vacation carryover language
• Discussion of changes to General Assistance position
• Unhoused Services and GA Supervisor discussion

Finance Committee

The committee will meet to discuss the approval of a new Fire Department EMS Rapid Response Vehicle from Quirk Auto Group. Members will also review a request for a Self-Contained Breathing Apparatus (SCBA) bottle fill station and receive an update from the Finance Director.

• Approval/award of new Fire Department EMS Rapid Response Vehicle to Quirk Auto Group
• Request for a Self-Contained Breathing Apparatus (SCBA) bottle fill station
• Approval of May 7, 2024, Finance Committee minutes

City Council

The City Council will consider an order for the Fire Department to purchase a Dodge Durango response vehicle. The agenda also includes mayoral appointments and a proclamation for National Police Week.

• Purchase of a Dodge Durango response vehicle for the Fire Department
• Proclamation for National Police Week
• Mayoral appointments to Council and Citizen Committees
• Presentation on Historic Preservation
• Nomination for MMA's 2024-2026 Legislative Policy Committee

Staff Review Committee

The Staff Review Committee met to discuss seven development projects and general infrastructure issues. No formal decisions, approvals, or denials were recorded in the minutes. The committee reviewed status updates on Eagle River Run, Cole Road, Center Street Parking, Five Star Auto, Pepperell Buildings, One Diamond, Hidden Hills, and Bob Dodge Park, noting required next steps such as DEP approvals, engineering reviews, and TIF applications.

• Eagle River Run: Discussed; DEP and Army Corps approvals needed for wetlands; no application submitted
• Cole Road: Discussed; fire access changes and drainage review pending; scheduled for SRC decision
• Center Street Parking lot: Reviewed; hydraulic report and stormwater numbers under review
• Five Star Auto addition: Discussed; to be sent to SRC and Saucier
• Pepperell Buildings #19, 20: Discussed; fees unpaid; sewer capacity and flow patterns need confirmation
• One Diamond: Discussed; sewer plan proposed with 16-inch pipe; city to pay difference; traffic concerns noted
• Hidden Hills: Discussed; COA approved by applicant; phasing plans needed
• Bob Dodge Park: Discussed; potential affordable housing; TIF approval needed; park covenants to be amended

Veterans Committee

The committee is planning the Memorial Day parade on May 27, which includes a wreath placement ceremony. Members are also discussing the upcoming visit of the Wall That Heals to Biddeford Middle School in July.

• Memorial Day parade starting at 10:00am on Main Street
• Wall That Heals visit scheduled for July 18-21 at Biddeford Middle School
• Volunteer needs for street blocking during Memorial Day ceremony
• Discussion of various veteran services including flags in cemeteries and Wreaths Across America

Policy Committee

The committee will discuss the special events application and permitting process, including recreation facility rental policies and fee schedules. Members will also review documents related to the Maine Opioid Settlement payments and draft ordinances.

• Special Events Application and Permitting Process review
• Biddeford Recreation Facilities Rental Policy discussion
• 2024 CC Rental Fee Schedule review
• Maine Opioid Settlement payments and draft ordinance discussion

Planning Board

The board will hold public hearings for a zone change at 118 Alfred Street and an amendment to the Floodplain Management Ordinance. Members will also review site plans for UNE tennis courts and a home reconstruction on Fortunes Rocks Road. Additionally, the board will discuss multiple business applications at 420 Alfred Street, including a pickleball court, a cannabis shop, and a fitness center.

• Zone change from MSRD-2 to MSRD-1 at 118 Alfred Street
• Amendment to the Article XII-Floodplain Management Ordinance
• Preliminary site plan for UNE tennis courts at 16 Old Pool Road
• Shoreland zoning application for a home reconstruction at 99 Fortunes Rocks Road
• Conditional use applications for a cannabis shop and fitness center at 420 Alfred Street

The Board approved conditional use permits for a cannabis shop, a fitness center, and a pickleball court at the Five Points Shopping Center. Other actions included approving a preliminary site plan for UNE tennis courts and a first reading for a FEMA-mandated floodplain ordinance update.

• Approved rezoning of 118 Alfred Street from MSRD-2 to MSRD-1 (2-1)
• Approved first reading of Floodplain Management Ordinance amendment (unanimous)
• Approved preliminary site plan for UNE tennis courts at 16 Old Pool Road (unanimous)
• Approved Shoreland Zoning Permit to reconstruct home at 99 Fortunes Rocks Road (unanimous)
• Approved preliminary site plan for pickleball court at 420 Alfred Street (unanimous)
• Approved conditional use permit for cannabis shop at 420 Alfred Street (unanimous)
• Approved conditional use permit for Orange Fitness gym at 420 Alfred Street (unanimous)
• Waived full site plan reviews for three projects at 420 Alfred Street (unanimous)

Recycling and Waste Management Commission

The Recycling & Solid Waste Management Commission will discuss a new trash ordinance and provide updates on PAYT orange city trash bags. The meeting also includes updates regarding transfer station fees and waste truck status.

• Discussion of new trash ordinance
• Update on PAYT orange city trash bags
• Update on new transfer station fees
• Update on waste trucks
• Update on street parking during collection days

Shellfish Conservation Committee

The committee will review the Harbor Master summary and address shellfish action items. Discussion includes licenses, the 2024 Shellfish Management Plan, and an update to the Shellfish Conservation Ordinance.

• 2024 Shellfish Management Plan
• Shellfish Conservation Ordinance Update
• Mooring Application Workshop
• Wood Island Recovery

Sustainability Commission

The committee will discuss upcoming events including the Pollinator Festival and Bike to Work Week. Members will also review the Sustainability Commission Ordinance for a recommendation to the Mayor and Council. Additionally, the group will conduct a review of the Climate Action Plan.

• Sustainability Commission Ordinance review
• Climate Action Plan review
• Pollinator Festival at Rotary Park
• Bike to Work Week and National Bike Month proclamation

Joint Biddeford-Saco Committee

The committee will receive updates on the pedestrian bridge project and a West East study. The meeting also includes discussions regarding cooperative work through the budget process.

• Pedestrian Bridge administrative update
• West East Study follow up
• Cooperative work opportunities through the budget process

Diversity, Equity and Inclusion Committee

The committee will review the April 8, 2024, meeting minutes and discuss a public comment policy. Members will also review a revised diversity calendar and plan for May and June events.

• Review of Public Comment Policy
• Discussion of Revised Diversity Calendar
• May event planning: Older Americans Month, Asian American Pacific Islanders Month, and Jewish American Heritage Month
• June Pride Month planning and events
• Staff DEI Committee invitation

The committee adopted a new public comment policy for its meetings and approved updated proclamations for Pride and Juneteenth. Members also coordinated content for the Biddeford Beat and discussed revisions to the Diversity Calendar.

• Approved April 8 minutes (unanimous)
• Approved public comment section at start of meetings, 3 minutes per speaker, 15 minutes total (unanimous)
• Approved updated Pride proclamation with revised mayor name, date, and York County statistics (unanimous)
• Approved updated Juneteenth proclamation with revised mayor name and year (unanimous)
• Agreed that write-up creators can be trusted to produce Biddeford Beat content with Danica and Shelly

City Council

The City Council will conduct second readings for various components of the Full FY25 Budget. The meeting also includes consideration for a Ward 5 City Councilor appointment.

• Second reading of the Full FY25 Budget items
• Appointment of a Ward 5 City Councilor
• Review of FY25 funds for Airport, Ambulance, and Sewer Operations
• Review of FY25 School programs and construction projects

Historic Preservation Commission

The Commission will review and discuss a request from Tyler Bushey for exterior alterations at 39 Foss Street. The meeting also includes the consideration of minutes from April 10, 2021.

• Exterior alteration request for 39 Foss Street (Tax Map 39, Lot 63)
• Approval of meeting minutes from April 10, 2021

Finance Committee

The Finance Committee will meet to discuss several city expenditures and service engagements. Items include floor repairs for the Fire Department apparatus bay and engineering services related to January 2024 coastal storm damage.

• Fire Department apparatus bay floor repairs by Unified Builders
• Engagement of Berry Dunn for Finance Department work
• HUD Lead Hazard Reduction bid award for 61 Jefferson St
• Engineering services RFQ for January 2024 coastal storm damage stabilization

City Council

The City Council will conduct a public hearing on the FY25 City of Biddeford Budget. The agenda includes second readings for land use and density bonus ordinances, as well as several appointments and orders.

• Public Hearing: FY25 City of Biddeford Budget
• Public Hearing: Brickyard Hollow Brewing Co liquor license
• Second Reading: Density Bonus Ordinance amendment
• Second Reading: Zoning ordinance amendment to reduce MSRD-2 yard setbacks
• Order: RFQ for engineering services regarding coastal storm damage

Planning Board

The Planning Board will review applications for a cannabis retail store on Elm Street and the expansion of Biddeford Primary School. The board will also consider final site plans for two residential subdivisions at South Street and Pool Street. Additionally, members will discuss a rezoning request for 118 Alfred Street.

• Cannabis retail store permit request for Pine Tree Maine 2, LLC at 588 Elm Street
• 195-unit Hidden Hills manufactured housing park at 413 South Street
• 8-lot residential subdivision at 781 Pool Street
• Expansion of Biddeford Primary School at 320 Hill Street
• Rezoning from MSRD 2 to MSRD 1 for 118 Alfred Street

The Planning Board approved several development projects, including a large manufactured housing park and a primary school addition. The board also authorized a new cannabis retail store and recommended a zoning change for a business relocation.

• Approved 195-unit Hidden Hills manufactured housing park at 413 South Street (unanimous)
• Approved two-story building addition at Biddeford Primary School at 320 Hill Street (unanimous)
• Approved Conditional Use Permit for adult-use cannabis retail at 588 Elm Street (unanimous)
• Approved 8-lot residential subdivision at 781 Pool Street (unanimous)
• Recommended positive review to City Council for zoning change from MSRD 2 to MSRD 1 at 118 Alfred Street (2-1)
• Waived Article XI Full Site Plan Review for 588 Elm Street (unanimous)
• Approved meeting minutes from 4-17-24 (unanimous)

Budget Committee

The Biddeford Budget Committee will hold a discussion regarding the fiscal year 2025 budget. The agenda does not list specific line items or individual expenditures for review.

• Fiscal year 2025 budget discussion

Airport Commission

The commission will review the minutes from the March 28, 2024, meeting. The agenda includes an update regarding Gale Associates and reports from the Airport Manager or Director of Public Works.

• Review of March 28, 2024, minutes
• Update on Gale Associates

Downtown Development Commission

The commission will elect a new Chair following the resignation of Julian Schlaver. Members will also discuss downtown welcome signs and potential budget use for a Farmer's Market consultant. A date for a Public Art Tour is under consideration.

• Election of a new Chair
• Downtown Welcome Signs discussion
• Potential Farmer's Market consultant budget use
• Scheduling of a Public Art Tour

Citizens' Advisory Committee

The Citizens' Advisory Committee will hold a public hearing to discuss the draft PY22 Consolidated Annual Performance Evaluation Report (CAPER). The meeting agenda is limited to this single discussion item.

• Discussion of Draft PY22 Consolidated Annual Performance Evaluation Report (CAPER)

Conservation Commission

The commission will hear presentations regarding the Thatcher Brook Watershed and unfragmented forest blocks. The agenda also includes a citizen-submitted draft proposal for Clifford Park.

• UNE Capstone Project: Thatcher Brook Watershed presentation
• UNE Capstone Project: Unfragmented Forest Blocks in Biddeford presentation
• Citizen-submitted Clifford Park Proposal

School Committee

The Biddeford School Committee is reviewing draft school calendars with varying numbers of early release days. The committee will also receive a school budget update regarding FY 25 revenue and capital improvements. Personnel changes, including nominations, appointments, and resignations, are also on the agenda.

• Review of three draft school calendars with different early release day counts
• School budget update regarding FY 25 revenue and capital improvements
• Second reading of BHS/BMS overnight field trip to Iowa State University
• First reading of APC overnight field trip to The Forks, Maine
• Personnel changes including nominations, appointments, and resignations

Budget Committee

The Budget Committee is meeting to discuss the FY25 budget. Discussion includes a running list of budget changes and the impact of city spending on the tax rate and median home values.

• FY25 budget update discussion
• Review of city spending impact on tax rate and median home values
• Review of FY25 budget changes running list

Budget Committee

The Budget Committee will discuss Fiscal Year 2025 budget documents. The agenda also includes a review of the 2025-2024 staff changes memo and wastewater budget schedules.

• FY25 budget documents
• 2025-2024 staff changes memo
• Wastewater budget schedule

Planning Board

The Board will hold public hearings regarding rezoning at 118 Alfred Street and a new contract zone on Barra Road. Additionally, members will discuss site plans for the Marble Block redevelopment and two development sketches on Barra Road.

• Rezoning of 118 Alfred Street from MSRD-2 to MSRD-1
• Proposed Contract Zone #23 on Barra Road
• Redevelopment of 129 Main Street into a bowling alley, restaurant, bar, and apartments
• 46-unit elderly affordable housing sketch plan on Barra Road
• 8-lot subdivision sketch plan on Barra Road

The Planning Board unanimously approved the final site plan for the Marble Block at 129 Main Street to include a bowling alley, bar, and eight apartments. The board tabled a proposed rezoning at 118 Alfred Street to gather more traffic and location data. The board also reviewed sketch plans for an elderly housing project and a subdivision on Barra Road, expressing general agreement with the proposals.

• Approved Final Plan Review for Marble Block at 129 Main Street (unanimous)
• Tabled Case 2024.17 rezoning at 118 Alfred Street (3-1 vote)
• Reviewed Sketch Plan for AVESTA Housing 46-unit elderly project on Barra Road
• Reviewed Sketch Plan for Indian Cliff Development 8-lot subdivision on Barra Road
• Approved meeting minutes from April 3, 2024 (unanimous)

Shellfish Conservation Committee

The committee will review the 2024 Shellfish Management Plan and annual shellfish action items. The meeting also includes a summary from the Harbor Master and discussions regarding mooring applications and Wood Island Light recovery.

• Annual Shellfish Management Review
• 2024 Shellfish Management Plan
• Shellfish Ordinances
• Mooring applications and Records
• Wood Island Light Recovery

Finance Committee

The committee will review minutes from January 16 and April 2, 2024, and sign the expenditure warrant. Discussion includes approving an RFP for CSO projects engineering services and the purchase of three Dodge Durango Pursuit vehicles.

• Approval of CSO Projects Engineering Services RFP
• Purchase of three 2024 law enforcement Dodge Durango Pursuit vehicles
• Approval of minutes from January 16, 2024, and April 2, 2024

City Council

The City Council will consider several development items, including the Avesta Housing contract zone application and the Adams Point project extension. The meeting also includes discussions on density bonus and setback ordinance amendments. Additionally, the council will review committee appointments and police vehicle purchases.

• Avesta Housing Contract Zone application
• Reduction of MSRD-2 side and rear yard setbacks from 10 feet to 0 feet
• Purchase of three 2024 Dodge Durango Pursuit vehicles
• Amendment to the Density Bonus Ordinance
• Adams Point Affordable Housing Development Project extension

Historic Preservation Commission

The Commission will vote on a National Register nomination for 1-11 Summer Street. Members will also review requests to install vinyl siding at 124 Alfred Street and heat pumps at 128 Alfred Street.

• National Register of Historic Places nomination for 1-11 Summer Street
• Review for Nicholas Laverriere to install vinyl siding at 124 Alfred Street
• Review for YD Properties to install heat pumps at 128 Alfred Street

The commission voted to endorse the nomination of 1-11 Summer Street to the National Register of Historic Places. It also approved two Certificates of Appropriateness for exterior work on Alfred Street properties.

• Endorsed nomination of 1-11 Summer Street to National Register of Historic Places (Unanimous)
• Approved vinyl siding installation at 124 Alfred Street (Unanimous)
• Approved heat pump installation at 128 Alfred Street (Unanimous)
• Approved March 13, 2024 meeting minutes (Unanimous)

Budget Committee

The committee will discuss non-property tax revenues and stand alone budgets. Members will also review the unhoused strategy recommendations overview and the FY25 budget book.

• Discussion of non-property tax revenues
• Review of unhoused strategy recommendations overview
• Discussion of the FY25 budget book
• Discussion of stand alone budgets

Diversity, Equity and Inclusion Committee

The committee will review meeting procedures, attendance policies, and a revised diversity calendar. Members will also discuss upcoming events and potential proclamations.

• Review of 2024 Diversity Calendar
• Discussion of Eid-Al-Fitr Proclamation
• Review of DEI Committee Ordinance regarding attendance policy
• Discussion of meeting procedures and public comment policy

The committee unanimously approved a revised Eid al-Fitr proclamation and adopted a motion to use Robert's Rules for voting while allowing open discussion. They reviewed a revised Diversity Calendar, with edits to be finalized and voted on at the next meeting. The committee also tabled the public comment policy discussion until May.

• Approved March 11 minutes (unanimous)
• Adopted Robert's Rules for voting only (unanimous)
• Approved Eid al-Fitr proclamation with edits (unanimous)
• Tabled public comment policy discussion until May
• Deferred vote on Diversity Calendar updates to next meeting

Biddeford Fire Advisory Committee

The committee will conduct a regular meeting including a review of fire alarm reports and information from the Chief. The agenda includes reviewing previous minutes and addressing old and new business.

• Review of Fire Alarm Reports
• Chief's Informational report

Veterans Committee

The Biddeford Veterans Committee will meet to introduce members and organize the committee. The agenda also includes a review of committee goals, upcoming events, and future plans or projects.

• Introduction of members
• Review of committee goals
• Committee organization
• Discussion of upcoming events and future projects

Planning Board

The Biddeford Planning Board will review two property applications: a shoreline structure reconstruction at 59 Granite Point Road and a subdivision plan to create three additional lots at 1 Moxie Lane. Members will also hold a workshop with the school department to discuss design materials for expanding Biddeford Primary School at 320 Hill Street. These items are scheduled for review or discussion; no final decisions are recorded in this agenda.

• Shoreland Zoning Review for structure reconstruction at 59 Granite Point Road (Coastal Residential and Shoreland Overlay Zone)
• Final Subdivision/Site Plan Review to add three house lots at 1 Moxie Lane (SR1 & RF and shoreland overlay zones)
• Workshop with the Biddeford School Department on design materials for expanding Biddeford Primary School at 320 Hill Street

The Board approved a shoreland zoning permit for a structure at 59 Granite Point Road and a final subdivision plan for 1 Moxie Lane. The Board also held a workshop regarding the proposed expansion of Biddeford Primary School.

• Approved Shoreland Zoning Permit for 59 Granite Point Road (unanimous)
• Approved Final Plan for 1 Moxie Lane with condition regarding water boring (unanimous)
• Approved meeting minutes from 3-20-24 (unanimous)

Finance Committee

The Finance Committee will meet to discuss several public works projects and facility maintenance items. Proposed actions include a walking path project at Pearl Point Park and soil transportation for specific waste pad projects. The committee will also consider door and floor replacements for the DPW Garage.

• Pearl Point Park Walking Path to Upper Saco Falls Way
• Trucking of excess soils for Pearl Street/Compost and Wood Waste Pads
• DPW Garage front door replacement
• DPW Garage tile floor replacement

City Council

The Council will consider several public works projects, including a walking path at Pearl Point Park and the replacement of the Gilbert Boucher Park bath house. The agenda also includes the approval of a special event permit for the Beach Bash and discussions regarding opioid use settlement funds.

• Approval of Biddeford Saco Chamber Beach Bash Special Event Permit
• Procurement process for Gilbert Boucher Park Bath House Replacement
• Public Works project for Pearl Point Park walking path to Upper Saco Falls Way
• Authorization for trucking excess soils at Pearl Street/Paving
• Approval of Opioid Use Settlement Funds

Airport Commission

The commission will review the minutes from the February 22, 2024 meeting. The agenda includes an update regarding Gale Associates and a report from the Airport Manager/Director of Public Works.

• Review of February 22, 2024 minutes
• Gale Associates update
• Airport Manager / Director of Public Works report

Downtown Development Commission

The Commission will receive updates on downtown welcome signs, the Farmer's Market, and new plantings at Water Street green space. Members will also discuss wayfinding, a public art tour, and strategies to make Biddeford a destination for small business and culture.

• Update: Downtown Welcome Signs
• Update: Farmer's Market
• Update: Water Street New Green Space Planting
• Discussion: Downtown Wayfinding
• Discussion: Public Art Tour

Conservation Commission

The Commission will review a presentation regarding the Water Company conservation easement and solar plans. Discussion items include the 2024/25 budget, the Clifford Park easement draft, and a solar ground installation ordinance.

• Water Company conservation easement and solar plans presentation
• Draft Clifford Park Easement
• Solar Ground Installation Ordinance
• BCC 2024/25 Budget discussion
• DEP's Volunteer River Monitor Program update

School Committee

The provided document contains only procedural information regarding public viewing options for the School Committee meeting. No specific topics, proposals, or decisions are listed in the text.

Budget Committee

The Budget Committee is holding a public hearing regarding the City of Biddeford's city government budget. Following the hearing, members will discuss the provided budget book.

• Public Hearing: City of Biddeford's City Government Budget

Downtown Committee

The committee will review parking fees for lots at 28 and 25 Franklin St to optimize public parking efficacy. Members will also consider an amendment to the Code of Ordinances regarding disability parking near 270 Main Street.

• Review of parking fees for P4302 (28 Franklin St) and P4303 (25 Franklin St)
• Proposed amendment to Sec 42-100 regarding disability parking at or near 270 Main Street
• Discussion on optimizing public parking in the Jefferson, Washington, and Franklin Streets area
• Review of Main St Parking Survey

Policy Committee

The Policy Committee will discuss the J. Richard Martin Community Center rental fee schedule and the Biddeford Recreation Facilities rental policy and procedures.

• J. Richard Martin Community Center Rental fee schedule review

Budget Committee

The Budget Committee will review a presentation regarding Fiscal Year 2025 municipal services. The committee is also scheduled to consider the approval of a mayoral appointment to the Downtown Committee.

• Approval/confirmation of mayoral appointment to the Downtown Committee
• FY25 Municipal Services Presentation

Planning Board

The Planning Board will review a preliminary site plan for the City of Biddeford School Department to expand the primary school at 320 Hill Street. The meeting also includes discussions regarding a shoreland zoning permit for a beach ramp repair and an internal change of use application for 420 Alfred Road.

• Preliminary site plan for primary school expansion at 320 Hill Street
• Shoreland zoning permit for beach ramp repair at 3 Sea Spray Drive
• Internal change of use application for 420 Alfred Road
• AVESTA Housing project contract zone review
• Zone change for 118 Alfred Street from MSRD2 to MSRD1

Recycling and Waste Management Commission

The commission will discuss updates on waste truck performance and PAYT orange bags. Members will also discuss a new trash ordinance and street parking signage for collection days.

• Update on New Waste Truck Performance
• Update on PAYT Orange Bags
• Discussion of New Trash Ordinance
• Discussion of 'NO PARKING' signs for trash/recycling pickup days
• Discussion of grandfathered units no longer receiving curbside service

Shellfish Conservation Committee

The committee will review shellfish management documents including license allocations and the 2024 Shellfish Management Plan. The agenda also includes a Harbor Master summary and discussions regarding mooring applications and Wood Island Light recovery.

• Review of 2024 Shellfish Management Plan
• Review of License Allocations
• Review of Shellfish Ordinances
• Discussion of 2024 Mooring Applications
• Discussion of Wood Island Light Recovery

Finance Committee

The Finance Committee will consider a bid award for housing rehabilitation at 40 Emery Street. The committee will also review change orders for the City Hall renovation project involving windows and window limiters.

• Housing Rehab Bid Award for 40 Emery Street
• City Hall Renovation Change Order #1 (Storefront Windows and Sashes)
• City Hall Renovation Change Order #2 (Window Limiters)
• City Hall Renovation Change Order #3 (Windows 212 and 212a)

The committee approved a housing rehabilitation bid for 40 Emery Street and recommended the City Hall renovation expenditure for Council approval. The City Hall recommendation is pending a detailed list of funding sources.

• Approved $131,879 bid to RC Group for 40 Emery Street with a 12-week limit (Unanimous)
• Approved City Hall renovation expenditure pending funding line items (Unanimous)

City Council

The Biddeford City Council will hold a public hearing and vote on a Tax Increment Financing application for the Marble Block project. Members will also consider approving a housing rehabilitation bid award at 40 Emery Street, adopt an Emergency Operations Plan to guide community safety procedures, and approve change orders for ongoing City Hall renovations. Additionally, the council will hear a presentation on the FY25 school budget and authorize procurement to replace the bath house at Gilbert Boucher Park.

• Public hearing and vote on Tax Increment Financing application for the Marble Block project
• Approval of housing rehabilitation bid award at 40 Emery Street
• Adoption of a new Emergency Operations Plan
• Approval of Change Orders 1–3 for City Hall renovations, including storefront windows and window limiters
• Authorization to begin procurement for replacing the bath house at Gilbert Boucher Park

The City Council approved a Tax Increment Financing (TIF) application for the Marble Block project, amending it to move $150,000 from pedestrian connectors to affordable housing. The Council also approved a housing rehab bid for 40 Emery Street and several City Hall renovation change orders.

• Approved Marble Block TIF application as amended to shift $150,000 to affordable housing (7-2)
• Approved housing rehab bid award for 40 Emery Street (Unanimous)
• Approved City Hall Renovation Project change orders 1-3 (8-1)
• Approved substantial amendment to CDBG 2019 Annual Action Plan (Unanimous)
• Approved Emergency Operations Plan (Unanimous)
• Approved amendment to City Council Rule 4 (Unanimous)
• Tabled procurement process for Gilbert Boucher Park Bath House Replacement (Unanimous)
• Approved March 5, 2024 meeting minutes (Unanimous)

Citizens' Advisory Committee

The Citizens Advisory Committee will hold a public hearing for an amendment to the CDBG 2019 Annual Action Plan. The meeting also includes closing the public hearing and adjournment.

• Public hearing regarding Amendment to CDBG 2019 Annual Action Plan

Historic Preservation Commission

The Historic Preservation Commission will review two applications for property changes. One application involves exterior alterations at 6 Wentworth Court. The second proposal involves redeveloping part of the former Maine Energy Recovery Company site on Pearl Street into four mixed-use buildings.

• Exterior alterations at 6 Wentworth Court
• Redevelopment of former Maine Energy Recovery Company site on Pearl Street into four mixed-use buildings

The Historic Preservation Commission approved a Certificate of Appropriateness for Rachel Smith to make exterior alterations at 6 Wentworth Court, including replacing asphalt shingles and wood clapboard with vinyl siding, adding a fence, and installing a heat pump, conditioned on obtaining Code Enforcement permits. The Commission also approved a Certificate of Appropriateness for Fathom Companies to conceptually redevelop four buildings at the former Maine Energy Recovery Company site on Pearl Street, conditioned on returning to HPC for review and final site plan approval as each building is designed and on obtaining Code Enforcement permits. Both motions passed unanimously. The Commission also approved the February 14, 2024 meeting minutes as amended.

• Approved Certificate of Appropriateness for exterior alterations at 6 Wentworth Court (vinyl siding, fence, heat pump), conditioned on Code Enforcement permits (unanimous)
• Approved Certificate of Appropriateness for Fathom Companies' conceptual Pearl Street redevelopment of four buildings, conditioned on HPC review and final site plan approval per building and Code Enforcement permits (unanimous)
• Approved February 14, 2024 meeting minutes as amended (unanimous)

School Committee

The Biddeford School Committee will review the first draft of the fiscal year 2025 district budget and discuss cost center increases and revenue adjustments that determine school funding levels. Members will also consider athletic stipend nominations for BHS and BMS staff. The agenda includes approvals for overnight student trips and updates on facility projects at COT, BPS, and CDS.

• Review of the FY25 first draft district budget and cost center increases
• Nominations for BHS and BMS athletic stipends
• First reading of a BHS overnight trip to Italy on April 15, 2025
• Second reading of a BRCOT Skills USA competition field trip on March 14, 2024
• Updates on the COT building, BPS windows, and CDS facilities

Diversity, Equity and Inclusion Committee

The committee will conduct introductory discussions and establish its operational structure. Members are scheduled to discuss officer appointments, term limits, and monthly meeting times.

• Officer appointment and term limit discussion
• Review of the Committee Participation Guide
• Selection of monthly meeting times

The Biddeford Diversity, Equity and Inclusion Committee met on March 11, 2024, and unanimously approved the nominations of Flo Leighton as Chair and Scott Whiting as Vice Chair. Members also reviewed the Committee Participation Guide, discussed agenda-setting and public comment practices, and agreed to keep meeting on the second Monday of each month, with the next meeting on April 8. The committee discussed upcoming events and proclamations, including Ramadan, Pride Month, and the Community Iftar, but took no formal action on those items beyond discussion.

• Approved Flo Leighton as Chair and Scott Whiting as Vice Chair (unanimous)
• Agreed to keep monthly meetings on the second Monday of the month
• Adjourned the meeting (unanimous)

Budget Committee

The Budget Committee is meeting to hear presentations regarding the Fiscal Year 2025 budget. Departmental representatives from Finance, Human Resources, City Clerk, Planning & Economic Development, Fire, and Police will present.

• FY25 Budget Presentation: Finance
• FY25 Budget Presentation: Human Resources
• FY25 Budget Presentation: City Clerk
• FY25 Budget Presentation: Planning & Economic Development
• FY25 Budget Presentation: Fire Department and Police Department

Budget Committee

The Budget Committee will hear fiscal year 2025 budget presentations from several city departments. These discussions include Communications, Information Technology, GIS, Assessing, Recreation, Code Enforcement, and Public Works.

• FY25 Budget Presentation: Communications
• FY25 Budget Presentation: Information Technology
• FY25 Budget Presentation: GIS
• FY25 Budget Presentation: Assessing
• FY25 Budget Presentation: Recreation, Code Enforcement, and Public Works

Planning Board

The Planning Board will review a conditional use permit for an adult-use cannabis store at 4 Wellspring Road. The meeting also includes discussions on a site plan reconfiguration for the Marble Block at 129 Main Street and a final site plan for structures at Homestead by the River Campground.

• Conditional Use Permit request for an adult-use cannabis retail store at 4 Wellspring Road
• Preliminary Site Plan Application to reconfigure 129 Main Street into a bowling alley, restaurant, bar, and apartments
• Final Site Plan Review for a 6,000 square foot pole barn and 1,950 square foot lean-to at 608-610 New County Road

The Board approved a conditional use permit for a cannabis retail store and a final site plan for a storage building at a campground. A preliminary site plan for a mixed-use project at 129 Main Street was discussed but no vote was recorded.

• Approved Conditional Use Permit for adult-use cannabis retail store at 4 Wellspring Road (2-1)
• Waived Article XI Full Site Plan Review for 4 Wellspring Road (2-1)
• Approved site plan for 6,000 sq ft storage building and lean-to at 608-610 New County Road (unanimous)
• Approved February 21, 2024 meeting minutes (unanimous)

Finance Committee

The Finance Committee will review a proposal to replace the existing Citrix environment with PCs. The committee is also reviewing a bid award for rehabilitation work at 197 Alfred St and rental agreements for ADA stall trailers.

• Elimination of existing Citrix environment in favor of PCs
• Bid award for rehab of 197 Alfred St
• ADA Stall Trailer Rental Agreement for Gilbert Boucher Bath House

The committee voted to eliminate the existing Citrix environment in favor of PCs. A bid award for lead abatement and rehab at 197 Alfred St was approved, while a similar bid for 40 Emery St was postponed.

• Approved elimination of Citrix environment in favor of PCs (Unanimous)
• Approved HUD Lead Abatement and Necessary Rehab Bid Award for 197 Alfred St (Unanimous)
• Postponed HUD Lead Abatement and Necessary Rehab Bid Award for 40 Emery St until 3-19-24
• Approved minutes from 2-20-24 (Unanimous)

Conservation Commission

The Conservation Commission approved its January 29, 2024 meeting minutes and discussed, but did not decide, several items: a possible solar power ordinance, a conservation easement over all of Clifford Park, and a city parcel at Tax Map 1, Lot 19 (25 acres) that a member said should be transferred into a conservation easement through the Maine Coast Heritage Trust. Members agreed to research solar issues independently and regroup at the March 27 meeting, where Maine Coast Heritage Trust's Keith Fletcher is expected to speak. No ordinances, easements, or funding were approved.

• Approved 1-29-2024 meeting minutes (unanimous)
• Adjourned to March 27, 2024, 6:00 PM (unanimous)
• No vote on solar ordinance; members to research and regroup 3/27
• No vote on Clifford Park conservation easement; direction/recommendations to be reviewed
• No vote on Tax Map 1, Lot 19 easement; D. Galbraith confirmed parcel should be transferred via Maine Coast Heritage Trust

City Council

The Biddeford City Council will review the FY25 municipal budget, which outlines planned spending for city services. Members are also scheduled to consider contract awards for housing rehabilitation at two residential addresses, approve an ADA-accessible trailer rental at Gilbert Boucher Bath House, and vote on mayoral nominations for Finance and Recreation Directors.

• FY25 budget presentation by City Manager Jim Bennett
• Housing rehabilitation bid awards for 40 Emery Street and 197 Alfred Street
• Rental agreement for a two-stall ADA trailer at Gilbert Boucher Bath House
• Mayoral nominations for Finance Director Sasha Pavlak and Recreation Director Lisa Thompson
• Amendment to City Council Rule 4

The City Council approved the appointments of Sasha Pavlak as Finance Director and Lisa Thompson as Recreation Director. The council also approved a housing rehab bid for 197 Alfred Street and an ADA trailer rental for the Gilbert Boucher Bath House.

• Approved Mayoral appointments to citizen committees (Unanimous)
• Approved housing rehab bid award for 197 Alfred Street (Unanimous)
• Approved ADA 2 stall trailer rental agreement at Gilbert Boucher Bath House (Unanimous)
• Approved amendment to City Council Rule 4 (Unanimous)
• Approved appointment of Sasha Pavlak as Finance Director (Unanimous)
• Approved appointment of Lisa Thompson as Recreation Director (Unanimous)
• Approved council minutes from 2-20-2024 (Unanimous)

Conservation Commission

The Commission will discuss solar power installation policies and the Clifford Park easement. The agenda also includes a Climate Task Force conservation update and a review of a 25-acre parcel tax map.

• Solar Power Installations policy discussion
• Clifford Park Easement discussion
• Climate Task Force conservation update
• Review of City Parcel Tax Map 1, Lot 19 (25 acres and adjoining parcels)
• Working Lands Index discussion

Downtown Development Commission

The Commission will discuss updates regarding Gateway Signs and the Water Street Green Space. The meeting also includes discussions on the Farmer's Market, a public art tour, and a brainstorming session for new projects.

• Update: Gateway Signs
• Update: Water Street Green Space
• Farmer's Market discussion
• Public Art Tour discussion
• Brainstorm Session: Ideas for New Projects

School Committee

The Biddeford School Committee will review the fiscal year 2025 budget presentation, which outlines school funding allocations and staffing costs. Members will conduct a first reading for an overnight field trip to the BRCOT Skills USA Competition on March 14, 2024, approve personnel changes through the consent agenda, and hold an executive session to negotiate administrative and non-union labor contracts.

• FY 25 budget presentation and memo review
• First reading for BRCOT Skills USA overnight field trip on March 14, 2024
• Consent agenda covering staff appointments, resignations, and transfers
• Executive session for administrative and non-union labor contract negotiations

Personnel Committee

The Personnel Committee will meet to discuss nonunion levels and proposed pay ranges for fiscal year 2025. The discussion includes reviewing the FY.25.payscale.proposed.xlsx file and Appendix A.

• Discussion of nonunion levels and pay ranges for FY 2025

Downtown Committee

The Downtown Committee is reviewing several parking-related topics. This includes evaluating additional disability parking near McArthur Library and 2024 premium parking recommendations. The committee will also discuss optimizing public parking on Jefferson, Washington, and Franklin Streets.

• Review of additional disability parking near McArthur Library
• Review of 2024 Premium Parking Recommendations
• Discussion on optimizing public parking at Jefferson, Washington, and Franklin Streets

Recreation Commission

The commission will review updates on building hours, youth gym programs, and Biddeford Pool Beach. Discussion includes playground recommendations and new rental fees and policies.

• Playground Recommendations
• New Rental fees and policy
• Heart-of-Biddeford fiscal sponsor discussion
• Friends of Clifford Park Earth Day clean-up request
• Update on expanded building hours and youth open gym programs

Policy Committee

The committee will review a proposed commercial solar farm ordinance including Fryeburg Solar Energy Systems, Sanford, and South Portland Solar Energy Systems. Members will also discuss conservation easement language for Clifford Park.

• Proposed Commercial Solar Ordinance
• Fryeburg Solar Energy Systems discussion
• Sanford - Solar energy system discussion
• South Portland Solar Energy Systems discussion
• Clifford Park Conservation Easement Language discussion

Airport Commission

The commission will review the minutes from the January 25, 2024, meeting. The agenda includes updates regarding Gale Associates and a report from the Airport Manager/DPW Director.

• Review of January 25, 2024, minutes
• Gale Associates update
• Airport Manager / DPW Director report

Planning Board

The Planning Board will discuss a site plan and subdivision request for 39 residential units at 69 Adam’s Street. The meeting also includes a preliminary review for a pole barn and gravel drive at 608-610 New County Road, alongside two ordinance amendment readings.

• Site Plan & Subdivision request for 39 residential units at 69 Adam’s Street
• Preliminary Review for a 6,000 sq ft pole barn and 2,504 sq ft drive at 608-610 New County Road
• Second reading of an ordinance to update Staff Review Committee membership
• Second reading of an ordinance to change MSRD-2 zone side setbacks from 10' to 0'

The board approved a 39-unit affordable housing project and a storage building for an RV campground. It also sent two ordinance amendments to the City Council for adoption regarding staff committee membership and MSRD-2 zone setbacks.

• Approved final subdivision and site plan for 39 residential units at 69 Adam’s Street (unanimous)
• Waived Article XI Full Site Plan Review for 608-610 New County Road (unanimous)
• Approved sketch and preliminary site plan for 6,000 sq ft RV storage building at 608-610 New County Road (unanimous)
• Recommended City Council adopt amendment to update staff review committee membership (unanimous)
• Recommended City Council reduce MSRD-2 zone side and rear setbacks from 10 feet to 0 feet with added footnote (unanimous)
• Approved meeting minutes from 2-7-23 (unanimous)

Recycling and Waste Management Commission

The Recycling & Solid Waste Management Commission will discuss or consider approval for updates to City Orange PAYT bags and the trash ordinance. The meeting also includes updates on new waste trucks and service changes for certain buildings.

• New waste trucks update
• City Orange PAYT bags and new trash ordinance update
• Discussion of service changes for grandfathered units in sold buildings
• Update on curbside tote placement video

Shellfish Conservation Committee

The committee will review the Harbor Master summary and feedback regarding the 2024 Shellfish Management Plan. Discussions include mooring applications, Wood Island Light recovery, and the 2025 harbor and shellfish budgets.

• 2024 Shellfish Management Plan feedback
• Mooring Applications
• 2025 Harbor and Shellfish Budgets
• Wood Island Light Recovery

Finance Committee

The committee will consider approving temporary road repairs following coastal storm damage. Members will also review a stream sponsorship agreement for 99.3 The Wave with Binnie Media. The agenda includes the approval of February 6 minutes and signing an expenditure warrant.

• Approval of temporary road repairs from coastal storm damage
• Stream sponsorship for 99.3 The Wave via Binnie Media
• Approval of February 6, 2024, meeting minutes
• Signing of the expenditure warrant

The committee approved funding for temporary road repairs resulting from coastal storm damage. A proposal for the stream sponsorship of 99.3 Wave was denied.

• Approved Coastal Storm Damage Temp Road Repairs (Unanimous)
• Stream Sponsorship of 99.3 Wave denied (2-2)
• Approved minutes from 2-6-24 (Unanimous)

City Council

The Biddeford City Council will hold a public hearing and vote on a new liquor license for Dizzy Birds Rotisserie to cover its new usage. The body will also approve temporary road repairs following storm damage, authorize a stabilization payment to Biddeford Riverwalk Community 1, LLC, and consider the Fire Department Contract 2024. Several committee appointments and a joint development agreement for the Marble Block project are on the agenda.

• Public hearing and vote on Dizzy Birds Rotisserie liquor license for new usage
• Authorization for temporary storm damage road repairs based on submitted bids
• Approval of a stabilization payment to Biddeford Riverwalk Community 1, LLC
• Joint Development Agreement for the Marble Block project
• Fire Department Contract 2024 approval and creation of an Ad Hoc Veterans Committee

The City Council approved a Joint Development Agreement for the Marble Block project and a 2024 Fire Department contract. The council also authorized temporary road repairs and several committee appointments.

• Approved Joint Development Agreement for Marble Block Project (6-3)
• Approved 2024 Fire Department Contract (8-1)
• Approved authorization for temporary road repairs (Unanimous)
• Approved liquor license for Dizzy Birds Rotisserie (Unanimous)
• Approved creation of Ad Hoc Veterans Committee (Unanimous)
• Approved Mayoral appointments to DEI Committee and DDC (Unanimous)
• Approved Maine Service Center Coalition Representative (Unanimous)
• Approved Council minutes from 2-6-24 (Unanimous)

Historic Preservation Commission

The Historic Preservation Commission will review applications for exterior changes to various properties. These reviews include window replacements, door installations, and other structural improvements within historic zones.

• Window replacement at 28 Wentworth Street
• Door replacement and new opening at 145 Main Street
• Exterior improvements at 5-7 Cutts Street
• Exterior improvements at 14 Bradbury Street
• Exterior improvements at 21 Wentworth Street

The Historic Preservation Commission approved six Certificates of Appropriateness for exterior improvements at various properties, including window replacements, door installations, and porch rebuilds. All approvals were unanimous and conditioned on obtaining Code Enforcement permits and specific material requirements. The Commission also approved $340 for membership fees and discussed upcoming reviews for Pearl Street Development.

• Approved Certificate of Appropriateness for window replacement at 28 Wentworth Street (unanimous)
• Approved Certificate of Appropriateness for new door opening at 145 Main Street (unanimous)
• Approved Certificate of Appropriateness for window replacement at 5-7 Cutts Street (unanimous)
• Approved Certificate of Appropriateness for dormer installation at 14 Bradbury Street (unanimous)
• Approved Certificate of Appropriateness for porch and stair rebuild at 21 Wentworth Street (unanimous)
• Approved Certificate of Appropriateness for lead abatement and exterior repairs at 40 Emery Street (unanimous)
• Approved expenditure of $340 for commission memberships (unanimous)
• Approved January 10, 2023 meeting minutes as amended (unanimous)

Personnel Committee

The Biddeford Personnel Committee will meet to discuss non-union wages. The meeting also includes the acceptance of minutes from November 21, 2023, and January 9, 2024.

• Discussion regarding non-union wages
• Acceptance of minutes from November 21, 2023, and January 9, 2024

City Council

The City Council will hold a workshop featuring presentations regarding unhoused services from local organization directors. The agenda also includes a proclamation for 2024 Black History Month.

• Proclamation for 2024 Black History Month
• Presentation on Unhoused Services by Seeds of Hope, York County Community Action Corporation, and York County Shelter Programs, Inc.

Planning Board

The Board will hold a public hearing regarding a conditional use permit for an adult-use cannabis store at 45 Boulder Way. Additionally, the Board will conduct a first reading of two ordinance amendments.

• Conditional Use Permit request for Blossom, LLC to open an adult-use cannabis retail store at 45 Boulder Way
• Ordinance Amendment regarding Staff Review Committee Membership Composition
• First reading to amend MSRD-2 zone side setbacks from 10' to 5'

The Board approved a conditional use permit for an adult-use cannabis retail store at 45 Boulder Way. It also approved an ordinance amendment to reduce side and rear yard setbacks in the MSRD-2 zoning district to zero feet.

• Approved Conditional Use Permit for Blossom LLC cannabis retail store at 45 Boulder Way (3-1)
• Approved waiver for Full Site Plan Review for 45 Boulder Way (unanimous)
• Approved ordinance amendment to reduce MSRD-2 side and rear yard setbacks from 10 feet to 0 feet (unanimous)
• Approved meeting minutes from 1-17-23 (unanimous)
• Authorized Planner to approve extension for One Diamond

Finance Committee

The committee will consider bid awards for HUD-funded lead abatement and rehabilitation projects at 22 Jefferson St and 114 Washington St. The meeting also includes the approval of minutes and signing of an expenditure warrant.

• HUD Lead Abatement and Necessary Rehab Bid Award—22 Jefferson St
• HUD Lead Abatement/Other Rehab Bid Award—114 Washington St
• Approval of meeting minutes
• Signing of the expenditure warrant

The Finance Committee approved bid awards for HUD lead abatement and rehabilitation work at two specific addresses. No other substantive items were decided.

• Approved HUD Lead Abatement and Necessary Rehab Bid Award for 22 Jefferson St. (Unanimous)
• Approved HUD Lead Abatement/Other Rehab Bid Award for 114 Washington St. (Unanimous)

City Council

The Biddefments City Council will consider ordinance amendments regarding zoning and septic inspections. The agenda also includes a liquor license application for Catface Cafe LLC and a new labor agreement for the Police Department. Additionally, the council will review bid awards for HUD-funded housing rehabilitation projects.

• Rezoning portions of R-2 and R-1 A lots to MSRD-2
• Liquor license application for Catface Cafe LLC
• Bid awards for HUD lead abatement/rehab at 22 Jefferson Street and 114 Washington Street
• New labor agreement between the City and Teamsters Local 340 for the Police Department
• Procurement process for Gilbert Boucher Park Bath House

School Committee

The committee will review the ED 279 State Subsidy and conduct a second reading of JJE regarding student fundraising activities. The meeting includes several personnel nominations, appointments, and resignations.

• ED 279 State Subsidy Review
• Second Reading JJE - Student Fundraising Activities
• Personnel nominations and appointments for BMS and BHS staff
• Resignations of the Director of Transportation and JFK Administrative Assistant
• Executive session regarding labor contract consultations

Conservation Commission

The Biddeford Conservation Commission will conduct elections for Chair, Vice Chair, and Secretary. The meeting also includes discussions regarding website content, beaver updates, and the Working Lands Index.

• Election of Chair, Vice Chair, and Secretary
• Approval of October, November, and December 2023 meeting minutes
• Discussion regarding website content
• Beaver update
• Working Lands Index discussion

The commission elected its 2024 officers and approved meeting minutes from October through December 2023. Discussions regarding website content updates were tabled until the February 26 meeting.

• Elected Richard Rhames as Chair, Maya Atlas as Vice Chair, and Erik Heumiller as Secretary (Unanimous)
• Approved meeting minutes from October 5, 19, November 16, and December 19, 2023 (Unanimous)
• Tabled website content updates until February 26, 2024

Recreation Commission

The commission will discuss renter fee updates and playground equipment expenditures for FY 2024. The meeting also includes an update on the Biddeford Pool Beach/Bathhouse and approval of community garden requests.

• Renter fee update and next steps
• Playground equipment expenditures for FY 2024
• Approval of Community Gardens requests
• Update on Biddeford Pool Beach/Bathhouse
• Friends of Clifford Park Earth Day Cleanup

Airport Commission

The meeting includes routine business such as the acceptance of November 30, 2023, minutes. The agenda also features an update regarding Gale Associates.

• Acceptance of November 30, 2023, minutes
• Update: Gale Associates

School Committee

The Biddeford School Committee will hold executive sessions to discuss labor contracts, which determine staff compensation and working conditions that directly affect daily school operations for residents. Members will also process personnel updates affecting custodial and educational technology roles at BHS, BIS, and BMS. Additionally, the committee will review policy proposals regarding overnight field trips for a Winter Guard International regional event and student fundraising activities under ED 279.

• Executive session on labor contract negotiations with school attorneys and public employer negotiators (per 1 M.R.S.A. § 405)
• Personnel updates: resignations for a BHS custodian, BIS Ed Tech II, and BMS Ed Tech; transfer of Brian Burke to BIS
• Second reading on overnight field trip policy for the Winter Guard International Trumbull Percussion Regional at BHS (Feb 23–24)
• First reading on revised student fundraising activities under ED 279
• Review and consideration of minutes from the January 10, 2024 meeting

Downtown Development Commission

The commission will hold elections for the positions of Chair, Vice Chair, and Secretary. The meeting also includes updates on EV charging stations, Lincoln Street parking signage, gateway signs, and the Farmer's Market.

• Election of Chair, Vice Chair, and Secretary
• Update on EV charging stations
• Update on Lincoln Street parking sign
• Gateway Signs update
• Farmer's Market update

The Downtown Development Commission unanimously elected Julian Schlaver as Chair, Patrick Mourmouras as Vice Chair, and Robert Cyr as Secretary for 2024. The commission approved using $1,000 in remaining budget funds for future farmers market development initiatives. Staff reported that two sites, Water Street and Clifford Park, meet criteria for EV charging expansion with $75,000 in grant funding available, pending an April 30 application deadline. Discussions on gateway signage and combining downtown committees were tabled or noted for future action.

• Approved previous meeting minutes (unanimous)
• Elected Julian Schlaver as Chair (unanimous)
• Elected Patrick Mourmouras as Vice Chair (unanimous)
• Elected Robert Cyr as Secretary (unanimous)
• Approved $1,000 for farmers market development (unanimous)
• Tabled public parking signage discussion for future info
• No action taken on gateway signage; proposal revision assigned to Julian
• No action taken on combining downtown committees; feedback requested from staff

Policy Committee

The Policy Committee will discuss matters related to automated trash collection routes. The discussion includes reviewing specific trouble spots regarding trash collection and parking.

• Automated Trash Collection Routes- Parking Discussion

City Council

The Biddeford City Council will hold a public meeting at City Hall featuring a Code Enforcement presentation on storm impacts from January 2024. The session will address code enforcement actions related to recent weather events, including coastal issues near Hills Beach Road. No contracts, zoning changes, or fee adjustments are scheduled; the agenda consists of procedural steps and this single update.

• Code Enforcement presentation on January 2024 storm impacts

Planning Board

The Planning Board will review a conditional use permit for an adult-use cannabis store at 419 Hill Street. Members will also review a preliminary site plan for an 11,806 square foot addition to the Biddeford Primary School.

• Conditional Use Permit request for Stoner & Co adult-use cannabis retail at 419 Hill Street
• Preliminary Site Plan review for Biddeford Primary School expansion at 320 Hill Street
• Second reading to update Table A of the Table of Land Use Codes regarding Bottle Clubs
• Workshop regarding sidewalks and fees for Hidden Hills at 413 South Street

The Planning Board voted unanimously to recommend allowing bottle clubs as a permitted use in the MSRD-1 zoning district and forward a positive recommendation to the City Council. It also approved a Conditional Use Permit for Stoner & Co's adult-use cannabis retail store at 419 Hill Street and waived full site plan review, each on 3-1 votes with Angers opposed. The board elected Susan Deschambault as Vice Chair and Alexa Plotkin as Secretary for 2024, and held a workshop on Hidden Hills sidewalks with no votes taken.

• Approved amendments to Table A allowing bottle clubs as a permitted use in MSRD-1, forwarding positive recommendation to Council (unanimous)
• Waived Article XI Full Site Plan Review for Stoner & Co at 419 Hill Street (3-1, Angers against)
• Approved Conditional Use Permit and Findings of Fact for Stoner & Co at 419 Hill Street (3-1, Angers against)
• Approved 12-20-23 meeting minutes as presented (unanimous)
• Elected Susan Deschambault as Vice Chair for 2024 (unanimous)
• Elected Alexa Plotkin as Secretary for 2024 (unanimous)
• Held workshop on Hidden Hills sidewalks and fees in lieu of sidewalks on South Street; no votes taken

Recycling and Waste Management Commission

The commission will discuss updates regarding new waste trucks and automated truck service across all city areas. The agenda also includes updates on orange PAYT bags and discussions regarding grandfathered units.

• Update on New Waste Trucks
• Automated Truck - All City Areas update
• Orange PAYT bags update
• Grandfathered Units discussion

Shellfish Conservation Committee

The committee will discuss the 2024 Shellfish Management Plan and receive a presentation from the Harbor Master. The agenda also includes discussions regarding mooring application software and emergency response points for City Council.

• Shellfish Management Plan 2024 discussion
• Harbor Master Summary presentation
• Emergency Response Points roll-out to City Council
• Discussion of automated software for mooring applications
• Budget workshop

Finance Committee

The Finance Committee is reviewing proposals for several vehicle acquisitions. This includes an electric vehicle pick-up for the Recreation Department and trucks for Police Animal Control and Parking Control.

• Purchase of EV pick-up for Recreation Department
• Purchase of Ford Ranger for Police Animal Control
• Purchase of Ford Ranger for Police Parking Control

City Council

The City Council will consider several ordinance amendments regarding soil evaluations, wastewater disposal, and sludge spreading. The agenda also includes a vote on rezoning portions of R-1 and R-2 lots to MSRD-2 and the confirmation of the Director of Community and Economic Development.

• Confirmation of City Manager's nomination for Director of Community and Economic Development
• Rezoning of portions of City R-2 and R-1 A lots to MSRD-2
• Amendment to Code of Ordinances regarding soil evaluations
• Amendment to Code of Ordinances regarding subsurface wastewater disposal and sludge spreading
• Proclamation for Dr. Martin Luther King Jr.

The City Council unanimously approved the creation of a Diversity Inclusion Equity Committee and rezoned portions of R-2 and R-1 A lots to MSRD-2. The council also passed amendments regarding soil evaluations and subsurface wastewater disposal.

• Confirmed George Gervais as Director of Community and Economic Development (Unanimous)
• Approved minutes from 1-4-24 (Unanimous)
• Approved ordinance creating Diversity Inclusion Equity Committee (Unanimous)
• Approved rezoning of R-2 and R-1 A lots to MSRD-2 (Unanimous)
• Approved amendments to Subdivisions Article 1, Section 66-21 Soil Evaluations (Unanimous)
• Approved gender-neutral language amendment to section 66-21 paragraph A (Unanimous)
• Approved amendments to Article VI Performance Standards Section 58 regarding wastewater and sludge (Unanimous)

Historic Preservation Commission

The Commission will hold a public hearing regarding proposed exterior improvements at 129 Main Street. The agenda also includes reviews of exterior alterations for properties on Elm Street and the election of new officers.

• Public hearing for exterior improvements at 129 Main Street
• Review of exterior alterations at 227 Elm Street
• Review of exterior alterations at 140 Elm Street
• Election of President and Vice President

The Historic Preservation Commission approved three Certificates of Appropriateness: exterior alterations at 227 Elm Street for YD Properties LLC, exterior alterations at 140 Elm Street for Rand Clark, and exterior improvements at 129 Main Street for Holden Real Estate Enterprises. Each approval was conditioned on obtaining all required permits from Code Enforcement before work begins; the 129 Main Street approval also requires updated drawings and a column wrap detail sheet. The commission also approved the December 13, 2023 meeting minutes and elected Leah Schaffer as Chair and Erin Ware as Vice Chair. All votes were unanimous.

• Approved Certificate of Appropriateness for YD Properties LLC at 227 Elm Street, conditioned on obtaining all permits from Code Enforcement (unanimous)
• Approved Certificate of Appropriateness for Rand Clark at 140 Elm Street, conditioned on obtaining all permits from Code Enforcement (unanimous)
• Approved Certificate of Appropriateness for Holden Real Estate Enterprises at 129 Main Street, conditioned on submitting updated drawings, a column wrap detail sheet, and obtaining all permits (unanimous)
• Approved December 13, 2023 meeting minutes as submitted (unanimous)
• Elected Leah Schaffer as Chair (unanimous)
• Elected Erin Ware as Vice Chair (unanimous)

School Committee

The committee will review budget expenditures, solar updates, and construction progress for COT/BPS. Members will also conduct second readings on several student-related policies including truancy and physical restraint. Additionally, the agenda includes personnel appointments and field trip approvals.

• Presentations on budget expenditures, solar updates, and construction progress
• Second reading of multiple policies regarding truancy, student parking, and law enforcement relations
• Review of overnight field trips to Paris and Winter Guard International
• Personnel appointments for school counselors, ed tech, and various stipends
• Notice of teacher retirements at Biddeford Middle School

Personnel Committee

The committee will meet via Zoom to conduct business. The agenda includes an executive session regarding labor negotiations under MRSA 405 (6) (d).

• Executive Session: Labor Negotiations

City Council

The City Council is holding a workshop focused on presentations from regional stakeholders regarding unhoused services. The discussion includes a review of the Biddeford and Saco Unhoused Services Analysis from December 2023 and a presentation regarding the service hub.

• Biddeford and Saco Unhoused Services Analysis (December 2023)
• Hub presentation to Biddeford

Finance Committee

The Biddeford Finance Committee is meeting to review and approve emergency vehicle purchases. The agenda includes awarding contracts for a new ambulance and a fire engine pumper.

• Approval/award of ambulance purchase to P.L. Custom - Sugarloaf Ambulance/Rescue Vehicles
• Approval/award of fire engine pumper purchase to Sutphen Corp

City Council

The City Council will review several personnel policies regarding bereavement, parental, and health insurance contributions. The meeting also includes decisions on purchasing an ambulance from P.L. Custom and a fire engine pumper from Sutphen Corp.

• Appointment of Erin Ware to the Historic Preservation Commission
• Presentation by Recreation Department regarding the Playground Report
• Second reading of Appendix A - Rules of the Council
• Amendment to Code of Ordinances Article IV regarding a DEI Committee
• Approval of Non-Union Bereavement Leave Policy

The Council approved the purchase of a new ambulance and fire engine pumper. It also adopted an amended ordinance regarding the Diversity Inclusion Equity Committee and updated leave policies for non-union employees.

• Approved appointment of Erin Ware to Historic Preservation Commission (Unanimous)
• Adopted Rules of the Council (Unanimous)
• Approved amended DEI Committee Ordinance (5-2)
• Approved Non-Union Bereavement Leave Policy (Unanimous)
• Approved Non-Union Parental Leave Policy (Unanimous)
• Approved Non-Union Health Insurance Premium Share (5-2)
• Approved ambulance purchase from P.L. Custom not to exceed $451,000 (Unanimous)
• Approved fire engine pumper purchase from Sutphen Corp not to exceed $934,000 (Unanimous)