Biddeford public meetings in 2023

Citizens' Advisory Committee

The Citizens' Advisory Committee will hold an information session regarding the Community Development Block Grant (CDBG) program. The session covers the grant lifecycle, national objectives, and financial management.

• Overview of the current CDBG program
• Discussion of grant lifecycle and planning
• Review of federal regulations and performance measurement

City Council

The City Council will meet virtually via Zoom to conduct a roll call and pledge of allegiance. The primary order on the agenda is to approve or change the date for the first regular council meeting of January 2024.

• Order to change the date of the first regular council meeting in January 2024

Planning Board

The Planning Board is reviewing a preliminary subdivision plan for a 10-unit residential building at Berry Park Apartments. The meeting also includes second readings for zoning amendments and wastewater disposal ordinance updates. A first reading will be held to discuss including bottle clubs in certain land use codes.

• Preliminary subdivision review for a 10-unit residential structure on Raymond Street
• Second reading of a proposal to re-zone R-2 and R1A lots to MSRD-2
• Second reading of an amendment to the subsurface wastewater disposal and sludge spreading ordinance
• First reading regarding the inclusion of bottle clubs in MSRD-1, 2, and 3 land use codes

Recycling and Waste Management Commission

The commission will discuss updates regarding new waste trucks and automated collection in new city areas. The agenda also includes updates on PAYT Orange Bags and composting food waste permits.

• Update on New Waste Trucks
• Automated Waste Truck Update on Collection in New City Areas
• Update on PAYT Orange Bags
• Composting Food Waste / D.E.P. Permit
• Reschedule Video on Curbside Placement of Bins

Shellfish Conservation Committee

The Biddeford Shellfish Conservation Committee will review November meeting minutes and hear a Harbor Master summary. Members plan to discuss emergency response coordination with Scarborough, recognize Marshall Alexander with a plaque, and address mooring application fees alongside the shellfish management plan. A budget workshop is scheduled for January. The agenda outlines discussion items rather than final votes.

• Approval of November 15, 2023 meeting minutes
• Harbor Master summary presentation
• Recognition plaque for Marshall Alexander
• Emergency response coordination with Scarborough Harbor Master
• Mooring application fee and shellfish management plan review

Finance Committee

The Finance Committee is reviewing several procurement requests for city departments. Items include fire department vehicles, public works equipment, and electric vehicle leases.

• Purchase of CivicClerk for agenda preparation and archiving
• Sole source procurement of a new Fire Engine-Pumper and Ambulance
• Purchase of a 2024 Public Works Ford 2500 Pickup
• Purchase of a 2024 Chevy Tahoe Fire Command Vehicle
• Purchase of a Trackless Tractor and associated equipment

City Council

The council will consider several ordinance amendments regarding accessory dwelling units, inclusionary zoning, and marijuana establishments. The agenda also includes the nomination of a new Council President and various committee appointments. Additionally, the council will review equipment purchases for Public Works.

• Zoning amendments for Accessory Dwelling Units (ADUs) and Inclusionary Zoning
• Proposed increase to mooring fees
• Purchase of trackless tractor and associated equipment for Public Works
• Purchase of plow equipment including a salt spreader
• Approval of HOB Winterfest special events permit and liquor license

Conservation Commission

The Commission will discuss the Biddeford Beaver Policy and river monitoring updates. The meeting also includes reviews of the EPA Public Endangerment Message and potential community-based student projects with UNE for Spring 2024.

• Biddeford Beaver Policy discussion
• EPA Public Endangerment Message review
• Mobile Home Park Overlay implications discussion
• River monitoring updates
• Potential community-based student projects with UNE

Historic Preservation Commission

The Historic Preservation Commission will review multiple applications for exterior alterations, including window replacements and porch reconstructions. The agenda also includes a proposal to demolish a fire stair structure at 2 Main Street. Additionally, the commission will elect officers for 2024.

• Demolition of fire stair structure at 2 Main Street, Building 18
• Window replacements and new dormer at 139 Alfred Street
• Rebuilding front and rear porches at 16 Wentworth Street
• Exterior alterations at 48 Bacon Street
• Election of 2024 officers

School Committee

The committee will conduct first readings for several new and revised school policies, including those related to law enforcement relations and student automobile use. The meeting also includes the approval of a new Director of Communications and committee assignments.

• Approval of Karen Garnett as Director of Communications
• First reading of policies regarding student dismissal and automobile use
• Review of revised policies on physical restraint and seclusion
• Discussion of Climate Education Professional Development Grant

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will meet to discuss committee updates and next steps. The agenda includes reports from the Education & Outreach and Policy subcommittees.

• Approval of November 13, 2023 meeting minutes
• Education & Outreach Sub Committee update
• Policy Sub Committee update regarding community engagement best practices
• Discussion of a card for the Mayor

Climate Change Task Force

The Biddeford Climate Task Force will discuss the closure of the task force and a recap of events from the past three years. The meeting also includes a discussion regarding EV charging station locations downtown.

• Task force closure and three-year recap
• EV charging station locations in downtown Biddeford

Planning Board

The Board will consider a city application to repair the Riverwalk retaining wall and a subdivision for residential lots at 1 Moxie Lane. It will also hold first readings on rezoning proposals and wastewater disposal ordinance amendments. An application for a restaurant at 608-610 New County Road was removed from the agenda.

• Greatest Practical Extent Application for Riverwalk retaining wall repair
• Subdivision plan for four residential lots at 1 Moxie Lane
• First reading of proposal to rezone R-2 and R1A lots to MSRD-2
• First reading of ordinance amendment regarding wastewater disposal and sludge spreading
• Workshop for Hidden Hills Manufactured Housing Park at 413 South Street

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Policy Sub Committee is meeting to discuss community engagement. The discussion focuses on a document regarding best practices for promoting diversity, equity, and inclusion.

• Discussion of Best Practices for Promoting Diversity, Equity, and Inclusion in Community Engagement

Downtown Development Commission

The Downtown Development Commission will vote on 2024 officers, including Chair, Vice Chair, and Secretary. The meeting includes discussions regarding R2 residential to MSRD 2 zoning changes and Alfred Street construction. Members will also discuss the Farmer's Market and new parking signage at Pearl and Lincoln Streets.

• Election of 2024 Chair, Vice Chair, and Secretary
• Discussion of R2 residential to MSRD 2 zoning changes
• Update on Alfred Street Combined Sewer Overflow construction
• Discussion regarding Farmer's Market
• New public parking signs at Pearl and Lincoln Streets

Diversity, Equity and Inclusion Committee

The Education & Outreach Sub Committee will discuss a screening of 'Fighting Indians' at McArthur Library. The meeting includes a call to order and adjournment.

• 'Fighting Indians' screening at McArthur Library

Biddeford Fire Advisory Committee

The agenda consists of procedural items and general updates. The committee will review fire alarm reports and receive information from the Fire Chief.

• Fire Alarm Reports
• Chief's Informational

Personnel Committee

The committee is reviewing proposed changes to several nonunion policies. Discussions include updates to paid time off (PTO), leave policies, identity inclusive language, and land acknowledgement.

• Nonunion PTO policy edits
• Identity Inclusive Language in Nonunion policies
• Land Acknowledgement
• Nonunion Leave Policies

Finance Committee

The Finance Committee will review several project approvals including sidewalk improvements and a CSO separation project. The meeting also includes discussion of a cooperative agreement with the State of Maine Department of Transportation for Elm Street segments.

• CDBG-CV allocation to Seeds of Hope
• York-Laconia Riverwalk Sidewalk Improvements contract award
• Alfred Street CSO Separation project
• State of Maine DOT cooperative agreement for Elm Street improvements
• Monthly streamlined purchasing report

City Council

The Council will vote on several items, including the new City Climate Action Plan and various zoning amendments for Accessory Dwelling Units and marijuana sales. Other business includes mooring fee increases and infrastructure projects like the Alfred Street CSO separation.

• Approval of the City of Biddeford Climate Action Plan
• Zoning amendments for Accessory Dwelling Units (ADUs) and marijuana sales
• Contract award for York-Laconia Riverwalk sidewalk improvements
• Mooring fee increase approval
• Inclusionary Zoning ordinance amendment

Conservation Commission

The Commission will hear a presentation from the Maine Farmland Trust regarding Comprehensive Plan implementation. Members will also discuss climate issues related to solar farms and the 2025 Community Forest Program application. The agenda includes updates on Clifford Park and river monitoring reviews.

• Presentation on Comp Plan Implementation by Maine Farmland Trust
• Discussion regarding climate issues and solar farms
• Review of the Community Forest Program 2025 application
• Review of Biddeford SAP for volunteer river monitoring
• Updates regarding Clifford Park

Citizens' Advisory Committee

The committee will hold a public hearing regarding proposed amendments to the Year 6 Annual Action Plan. The meeting also includes discussions on the Social Services PY24 application process and updates on CDBG-CV and public infrastructure.

• Proposed Amendments to Year 6 Annual Action Plan
• Social Services PY24 Application Process discussion
• CDBG-CV project update
• Public Infrastructure project update
• Approval of September 27, 2023 meeting minutes

Planning Board

The Planning Board will hold second readings for three ordinance amendments regarding accessory dwelling units, marijuana establishment standards, and density bonuses. The board will also review additional information regarding a shoreland zoning application for a permanent pier at 11 Hills Beach Rd.

• Public hearing: Accessory Dwelling Unit (ADU) Ordinance Amendment to comply with LD 2003
• Public hearing: Zoning Ordinance amendment regarding marijuana establishment odor and enforcement standards
• Public hearing: Density Bonus Ordinance amendment for low to moderate income housing density
• Review of Shoreland Zoning Application for a permanent pier at 11 Hills Beach Rd.

Shellfish Conservation Committee

The committee will review minutes from the October 18 meeting and hear a summary from the Harbor Master. Discussions include shellfish management plans, mooring applications, and emergency response points.

• Harbor Master Summary presentation
• Shellfish Management Plan discussion
• Mooring Applications and Records review
• Marshall Alexander Recognition Plaque
• Emergency Response Points

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee is meeting to review subcommittee reports regarding community engagement best practices and the recognition of December holidays. The committee will also approve the minutes from the October 16, 2023, meeting.

• Review of Best Practices for Promoting Diversity, Equity, and Inclusion in Community Engagement v0.2
• Review of Recognizing December Holidays and Traditions report
• Approval of October 16, 2023, meeting minutes

Recycling and Waste Management Commission

The commission will discuss updates regarding waste truck procurement and new routes. The agenda also includes discussions on food waste composting, cooking oil permits, and textile goods bins.

• Update on new waste trucks
• Update on existing automated waste truck and new route
• Discussion of composting food waste and DEP permit for cooking oil at PW
• Rescheduling of video on curbside tote placement
• Update on new bin for textile goods

Historic Preservation Commission

The Historic Preservation Commission will review multiple applications for exterior changes to properties in MSRD zones. These reviews include porch alterations, window updates, and roof shingle replacements.

• Exterior porch alterations at 1 Summer Street
• Exterior alterations at 136 Alfred Street
• Exterior porch alterations at 22 Jefferson Street
• Roof shingle replacement at 64 South Street

Wastewater Management Commission

The commission will review project updates for Alfred Street and Horrigan Court regarding 2024 projects. The meeting also includes updates on the Water St. and Biddeford Pool treatment plants, as well as discussions on CSO abatement strategies.

• Alfred Street and Horrigan Court project updates
• CSO Program update
• Water St. Treatment Plant staff update
• Biddeford Pool Treatment Plant staff update
• Collections System and Pump Stations update

Planning Board

The Planning Board is holding a workshop to discuss specific administrative procedures. Discussions will focus on test pits, soils, and notification procedures.

• Discussion of Test Pits and Soils Procedures
• Discussion of Notification Procedures

School Committee

The committee will review October 1st enrollment counts and school bond vote results. Agenda items include a vote to amend the school department's 403(b) plan and a request for a school calendar adjustment. The committee will also consider several staff appointments, transfers, and resignations.

• Vote to amend and restate Biddeford School Department 403(b) Plan
• Review of October 1st enrollment count
• School calendar adjustment request
• Approval of Assistant Transportation Director position
• Review of school bond vote results

Planning Board

The Planning Board will consider several public hearings regarding city code amendments. Discussions include street frontage reductions, accessory dwelling unit updates, marijuana establishment standards, and new inclusionary zoning ordinances.

• Proposal to re-zone R-2 and R1A lots to MSRD-2
• Street Frontage Reduction Ordinance to reduce requirements from 100 feet to 90 feet
• Accessory Dwelling Unit (ADU) Ordinance Amendment to comply with LD 2003
• Zoning amendment regarding marijuana establishment odor standards and enforcement
• Density Bonus and Inclusionary Zoning ordinances for low to moderate income housing

Shellfish Conservation Committee

The committee will conduct a review of the Marine Emergency Response. The agenda includes roll call, approval of minutes, and other business.

• Marine Emergency Response review

Diversity, Equity and Inclusion Committee

The Policy Sub Committee will discuss best practices for promoting diversity, equity, and inclusion in community engagement. The meeting also includes a discussion regarding committee participation for 2024-25.

• Best practices for DEI in community engagement
• Committee participation in 2024-25

Airport Commission

The Biddeford Airport Commission will hold a procedural meeting to accept previous minutes and nominate a Vice Chair. The agenda includes an update from Gale Associates and a report from the Airport Manager/Public Works Director. No specific votes on contracts, zoning, or fees are listed in the provided text.

• Nomination of Vice Chair
• Acceptance of August 24, 2023 Minutes
• Update from Gale Associates
• Airport Manager / Public Works Director Report

School Committee

The Biddeford School Committee is meeting to handle routine business including staff appointments and resignations, and to receive updates on enrollment, construction projects, and a bus purchase. The agenda includes a final October enrollment report and updates on the vocational project and BPS addition.

• Appointments: William Martin (BHS Ed Tech II), John Ames (Food Service Worker), Reginald Petit (Van Driver)
• Resignation: Fanya Ndokelo (BHS Custodian)
• Final October 1 enrollment report
• Construction updates: vocational project, BPS addition, bus purchase
• Revolving renovation application and project list update

Diversity, Equity and Inclusion Committee

The Biddeford Diversity, Equity and Inclusion Committee's Education & Outreach Sub Committee is meeting to discuss several items, including a November screening for Native American Heritage Month, the process for the Flag Request Form, the December meeting, and committee participation for 2024-25. The agenda is mostly discussion items with no formal votes or decisions listed.

• Discussion of Native American Heritage Month November screening
• Review of Flag Request Form process
• Planning for December meeting
• Discussion of committee participation in 2024-25

Biddeford Police Advisory Committee

The Biddeford Police Advisory Committee will hold a standard procedural meeting. The agenda includes accepting previous minutes and receiving briefings on police station status, employee retirements, and specific programs like K9, SRO, and Drone units. The committee will also discuss upcoming community events for Halloween and the holidays. No specific ordinances, contracts, or budget decisions are listed on the agenda.

• Briefing on Biddeford Police Station status
• Update on retirements and employee transitions
• Program updates for K9, SRO, and Drone units
• Discussion of upcoming Halloween and holiday community events

Policy Committee

The Biddeford Policy Committee is meeting to discuss two previously tabled items: conservation easements for Clifford Park and a city flag policy. The committee will review documents and proposed language updates, but no final votes are scheduled on the agenda.

• Remove from Table: Clifford Park Conservation Easements
• Remove from Table: Flag Policy
• Review of 1894 Clifford Park Deed and proposed land conveyances
• Flag Policy language updates

Planning Board

The Biddeford Planning Board will hold a final site plan review for a proposed 30-room boutique hotel at 25 Alfred Street, and will conduct public meetings on several shoreland zoning applications, including a UNE pier, a Fortunes Rocks clubhouse rebuild, and a garage relocation. The board will also hold a public hearing on a street frontage reduction ordinance amendment. The agenda includes consent items and routine business.

• Final site plan review for 30-room boutique hotel at 25 Alfred St (Tax Map 38, Lots 402)
• Public meeting on UNE's permanent pier with floats at 11 Hills Beach Rd (Tax Map 52, Lot 4)
• Public meeting on shoreland permit to rebuild clubhouse for 125 families at 94 Fortunes Rocks Rd (Tax Map 65, Lot 41)
• Public meeting on relocating nonconforming garage at 25 Mile Stretch Rd (Tax Map 62, Lots 24 & 24-1)
• Public hearing on Street Frontage Reduction Ordinance amendment

Finance Committee

The Finance Committee will meet to review and potentially approve the Elm Street CSO Sewer Upgrade. The agenda includes an estimate from Eastern Excavation for this project.

• Elm St. CSO Sewer Upgrade approval

City Council

The City Council will consider several orders including an Elm Street sewer upgrade and funding for Biddeford Housing Authority's Adams Point project. The meeting also includes a presentation by Spirit Aerosystems and appointments for the Board of Assessment Review and Zoning Board of Appeals.

• Elm Street CSO Sewer Crossing upgrade
• Biddeford Housing Authority funding request for Adams Point
• FY24 CIP Vehicle recommendations
• Appointment of Syed Zafar to BOA and ZBA
• Second reading of the Housing Trust Fund Ordinance

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will discuss a flag policy update and review the schedule for remaining 2023 meetings. The agenda also includes sub-committee updates and discussions regarding committee positions and transitions.

• Approval of September 11, 2023, meeting minutes
• Flag Policy Update discussion
• Sub-Committee Updates
• Committee Positions/Transitions

Zoning Board of Appeals

The Zoning Board of Appeals will consider an administrative appeal from Salvatore Saccarelli. The applicant is appealing the denial of a letter of intent to operate a recovery facility at 13 Crescent St.

• Administrative appeal for 13 Crescent St. (Map 38 Lot 292)
• Appeal of denied letter of intent to operate a recovery facility

Historic Preservation Commission

The commission will hold public hearings regarding proposed exterior changes to three properties. These include window and roof work at 139 Alfred Street, porch alterations at 48 Bacon Street, and exterior modifications at 227 Elm Street.

• Exterior alterations at 139 Alfred Street (Jean LeClerc)
• Exterior porch alterations at 48 Bacon Street (Alex Fabish)
• Exterior alterations at 227 Elm Street (YD Properties LLC)

School Committee

The committee will review minutes from the September 27 meeting and consider several personnel nominations, appointments, resignations, and transfers. The agenda includes a second reading for an Ecology School overnight field trip and updates on enrollment numbers and election day logistics.

• Personnel changes including nominations for Gabriel O’Toole, Stephanie Rousselle, and Mary Bailey
• Resignations of Hauraa AlSilawi, Jennifer Young, and Guy Daigneault
• Second reading of Ecology School overnight field trip (10/16-10/18 & 11/13-11/15)
• Review of October enrollment numbers
• Discussion of Election Day logistics for BHS/COT and BHS

City Council

The Biddeford City Council will hold a workshop to discuss the Climate Action Plan. The session includes a review of the Council Planning Board Workshop Memo and related presentations.

• Discussion regarding the Climate Action Plan

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Policy Sub-Committee is meeting to discuss upcoming meeting timing and the appointment of a committee chair through December 2023. The committee will also discuss best practices for community engagement.

• Appointment of a Policy Sub-Committee Chair through Dec 2023
• Discussion of best practices for promoting DEI in community engagement

Conservation Commission

The Conservation Commission is holding an emergency meeting to discuss a proposed leash law by the Recreation Commission regarding Clifford Park. The discussion includes reviewing documents concerning the impacts of dogs on wildlife.

• Discussion of Recreation Commission's Proposed Leash Law in Clifford Park

Finance Committee

The Finance Committee will meet to discuss and potentially approve several departmental purchases and a construction project. Items include equipment for the police and fire departments, as well as a remote construction compactor.

• Purchase of Engine Headsets
• Purchase of Lucas Device
• Fire Department Phase 2 Roof Repair
• Purchase of Police Department Pursuit Vehicles
• Purchase of Remote Construction Compactor

City Council

The City Council will review several orders of the day including a joint development agreement amendment for One Diamond Development LLC. The meeting also includes discussions on police vehicles, fire department roof repairs, and a new housing trust fund ordinance.

• Amendment to add 315 Main Street to City Parks, Beaches, and Athletic Fields
• Bid for Source Well remote construction compactor
• Fire Department Phase 2 roof repair contract
• Purchase of Police Department pursuit vehicles
• Amendments to One Diamond Development LLC and City of Biddeford Joint Development Agreement

Downtown Development Commission

The commission will discuss the Water Street Green Space concept site plan for City Council submission. The meeting also includes continuing discussions regarding the 2024 Farmer's Market and a budget report.

• Water Street Green Space concept site plan
• Farmer's Market 2024 planning
• Approval of August 30, 2023 minutes
• Budget report

Citizens' Advisory Committee

The committee will review the July 26, 2023 meeting minutes. The agenda also includes updates on community engagement, affordable housing development, and action plan amendments.

• Review of July 26, 2023 meeting minutes
• Affordable housing development updates
• Year Six Action Plan Amendment update
• CDBG-CV/PY2019 Action Plan Amendment update
• PY2023 Social Services update

School Committee

The committee will review updates on student enrollment and window replacements at Biddeford Primary School. The meeting includes a first reading for an overnight field trip to Ecology School and reports on MSMA legislative and conference updates.

• First reading of overnight field trip to Ecology School
• Biddeford Primary School window replacement update
• Enrollment update
• Construction update for COT
• Labor contract negotiations in executive session

Downtown Committee

The Downtown Committee will review staff updates and discuss specific parking locations. Discussions include parking at the intersection of Franklin and Jefferson Streets and parking at Foss Street in the Mill District.

• Parking discussion: Intersection of Franklin and Jefferson Streets
• Parking discussion: Foss Street (Mill District)

Biddeford Police Advisory Committee

The committee will review previous meeting minutes and discuss the National Night Out event. Members will also receive updates on employee transitions and programs including K9, SRO, and Drone units.

• Status update on Biddeford Police Station
• Review of National Night Out event
• Update on retirements, employee transitions, and K9, SRO, and Drone programs

Staff Review Committee

The Staff Review Committee will meet to take comments regarding a Conditional Use Permit application. The application is for “Little Sharks Home Child Care” to establish a childcare facility at 98 Granite Street in the R-2 zone.

• Conditional Use Permit application for “Little Sharks Home Child Care” at 98 Granite Street

Climate Change Task Force

The task force will review the draft Climate Action Plan and discuss Race to Zero high impact actions. The meeting also includes a budget report and approval of previous minutes.

• Review of Draft CAP (Climate Action Plan)
• Discussion of Race to Zero - High Impact Action
• Approval of August 28, 2023 meeting minutes
• Budget Report

Policy Committee

The Policy Committee is reviewing several municipal policies including flag usage and the use of the City Seal. Members will also discuss an Affordable Housing Trust Fund draft ordinance and a rezoning map amendment.

• Flag Policy review
• Proposed policy for Use of City Seal
• Affordable Housing Trust Fund draft ordinance
• Rezoning Map Amendment to MSRD2
• Marijuana Establishment performance standards and land use table

Conservation Commission

The Commission will discuss Mark Ward's final report on Clifford Park and a leash law collaboration for the park. The agenda also includes updates regarding the Comprehensive Plan and scheduling workshops for the BCC website and mapping/GIS.

• Final Report on Clifford Park
• Clifford Park Leash Law collaboration
• Comp Plan Update
• BCC website workshop scheduling
• Mapping and GIS workshop scheduling

Planning Board

The Planning Board will workshop a proposal to reduce front setbacks in certain zones. The meeting also includes reviews of several development applications for residential subdivisions and multifamily housing.

• Workshop on reducing front setbacks from 100' to 90'
• Preliminary approval review for an 8 lot single family subdivision at 781 Pool Street
• Discussion of the proposed Inclusionary Zoning Ordinance
• Subdivision amendment to reduce side setbacks from 25' to 15' at Windward Hill Subdivision
• Discussion of a proposed 10 unit multifamily project at 27-81 Raymond Street

Shellfish Conservation Committee

The committee will review minutes from the August 16 meeting and discuss updates to the Harbor Ordinance regarding wharfs, piers, and landings. The agenda also includes reviews of mooring applications and harbor and shellfish budgets.

• Marshall Alexander Memorial Plaque update
• Harbor Ordinance Section 74-35 update
• Mooring applications and records
• Harbor and shellfish budgets and expenses
• Emergency response points

Personnel Committee

The committee will discuss proposed revisions to nonunion employee policies. These discussions include correcting paid time off (PTO) language, implementing identity inclusive language, and adding a land acknowledgement.

• Correcting Nonunion PTO Language
• Identity Inclusive Language in Nonunion Policies
• Land Acknowledgement for Nonunion Policies
• Acceptance of July 18, 2023 minutes

City Council

The City Council will review a request to waive property taxes for Map 30 Lot 58 on Winding Creek Lane. The meeting also includes appointments to the Eastern Fire/EMS Building Committee and an amendment to the Harbor Ordinance.

• Request to waive property taxes for Map 30 Lot 58, Winding Creek Lane
• Appointment of James Bennett as Interim Tax Collector
• Second reading of amendment to Harbor Ordinance Sec 74-35 regarding wharfs, piers, and landings
• Appointments to the Ad hoc Eastern Fire/EMS Building Committee
• Liquor license application for Peng's Pizza Pies

Harbor Commission

The Harbor Commission will hold a workshop discussion regarding the kayak rescue incident of May 19, 2023. This session follows a previous workshop held on July 13, 2023.

• Workshop discussion regarding the May 19, 2023, kayak rescue incident

Historic Preservation Commission

The Historic Preservation Commission will review several projects involving building renovations and additions. This includes a proposal to convert 25 Alfred Street into a boutique hotel and siding replacements at 5-7-9 Cutts Street. The commission will also hold a public hearing regarding an addition at 136 Alfred Street.

• Proposed renovation of 25 Alfred Street into a boutique hotel by Sullivan Capital
• Siding replacement project for 5-7-9 Cutts Street
• Public hearing for a rear addition and demolition at 136 Alfred Street
• Approval of meeting minutes from July 12 and August 9, 2023

School Committee

The committee will review school opening reports from principals and discuss current enrollment numbers. The agenda also includes updates on BPS window installation and construction timelines, alongside a reading of Policy DJ regarding federal grant contracts.

• School opening reports from BPS, JFK, BIS, BMS, BHS, and COT principals
• Construction updates for COT and window installation at BPS
• First and second reading of Policy DJ (Federal Grant Contract Policy)
• Review of enrollment numbers
• Labor contract negotiations for Ed Tech II

Diversity, Equity and Inclusion Committee

The DEI Committee will discuss planning for Indigenous People's Day and review committee roles. The meeting also includes subcommittee reports and a monthly update from the DEI Coordinator.

• Indigenous People's Day planning
• DEI Coordinator monthly update
• Review of August 14 meeting minutes
• Committee roles information
• Subcommittee report-outs

The committee decided to delay the election of a Committee Chair until the next term. Members reached a consensus that the city should develop policies to prevent hate speech during Zoom public comments following a recent incident. The committee also discussed support for Indigenous Peoples Day.

• Approved previous meeting minutes (unanimous)
• Postponed election of Committee Chair until the next term
• Reached consensus that the City should develop policies to prevent hate speech during Zoom sessions
• Decided to postpone formalization of committee structure recommendations until a new Mayor is in office

Climate Change Task Force

The Biddeford Climate Task Force will meet to review previous meeting minutes and receive updates from the Chairman. The primary discussion item involves strategies and action plans regarding metrics.

• Approval of August 28, 2023, meeting minutes
• Discussion of strategies and action plans on metrics

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee is meeting to discuss several items. The agenda includes a review of the flag policy and a community engagement checklist. Members will also discuss setting standing monthly meeting times.

• Flag Policy Review
• Community Engagement Checklist discussion
• Discussion on standing monthly meeting times

Planning Board

The Planning Board will review a preliminary application to convert 25 Alfred Street into a 30-room boutique hotel. The board will also discuss a final site plan for a food truck court at 64 Alfred Street and a permit to rebuild a pier at 148 Hills Beach Road.

• Preliminary application for a 30-room boutique hotel at 25 Alfred Street
• Final Site Plan for a food truck court at 64 Alfred Street
• Shoreland Zoning Permit to rebuild a pier at 148 Hills Beach Road
• Approval of August 16, 2023 meeting minutes

The Planning Board approved a preliminary site plan and parking waiver for a 30-room boutique hotel at 25 Alfred Street. The board also approved a final site plan for a food truck court at 64 Alfred Street and a shoreland zoning permit for a pier replacement.

• Approved Shoreland Zoning Permit for pier replacement at 148 Hills Beach Road (Unanimous)
• Approved parking requirement waiver for 25 Alfred Street (3-1)
• Approved preliminary Site Plan for 30-room boutique hotel at 25 Alfred Street (Unanimous)
• Approved Final Site Plan for Food Truck Court & Community Events at 64 Alfred Street (Unanimous)
• Approved meeting minutes from August 16, 2023 (Unanimous)

Finance Committee

The Biddeford Finance Committee will consider several capital improvement projects and contracts. Agenda items include a City Hall Renovation Project and a May Street traffic calming demonstration. The committee will also review an AV system upgrade and the purchase of a 2024 Freightliner plow truck.

• City Hall Renovation Project
• AV System Upgrade (Key Code Media and TelVue quotes)
• May Street Traffic Calming Demonstration Project
• St. Louis Field Improvements
• Purchase of 2024 Freightliner Plow Truck

City Council

The City Council will consider several items including a Fire Chief confirmation, zoning amendments for the University of New England, and an inclusionary zoning moratorium extension. The agenda also includes various infrastructure and public works approvals such as AV system upgrades and a new plow truck purchase.

• Confirmation of Lawrence Best as Fire Chief
• Amendment to Harbor Ordinance Sec 74-35 regarding wharfs, piers, and landings
• Approval of HOB Oktoberfest special event permit with alcohol service
• Extension of the Inclusionary Zoning Emergency Moratorium
• Contract for Zone #22 at 608 New County Road

The Council confirmed Lawrence Best as Fire Chief and approved the addition of 315 Main Street as a formal city park. They also approved an AV system upgrade and a consulting contract with Greg Mitchell. A request to extend an inclusionary zoning moratorium was denied.

• Confirmed Lawrence Best as Fire Chief (Unanimous)
• Confirmed Carmen Bernier as Chair of Airport Commission (Unanimous)
• Approved University of New England Dimensional Standards (Unanimous)
• Amended Harbor Ordinance Sec 74-35 regarding wharfs, piers, and landings (Unanimous)
• Approved alcohol service permits for HOB Oktoberfest (Unanimous) and Chamber of Commerce Business After Hours (7-1)
• Approved AV System Upgrade (Unanimous)
• Added 315 Main Street to Sec 46-5 City Parks, Beaches, and Athletic Fields (Unanimous)
• Denied extension of Inclusionary Zoning Emergency Moratorium (Unanimous against)

Downtown Development Commission

The commission will review the Downtown Street Scape and discuss Project Canopy. The agenda also includes a roll call and approval of the July 26, 2023, meeting minutes.

• Downtown Street Scape Review
• Project Canopy

City Council

The City Council is holding a workshop to review the financial status of the Pearl Street Garage. The discussion includes reviewing garage variable costs and calculations for a stabilization payment.

• Review of Pearl Street Garage financials
• Discussion of garage stabilization payment calculations

City Council

The City Council approved a garage stabilization payment to BRC1, LLC despite some opposition regarding operator performance. The approval included an amendment requiring a list of operator options by the first Council meeting in January 2024.

• Approved Garage Stabilization Payment 4 to BRC1, LLC (5-3)
• Approved amendment to require a list of operator options by January 2024 (Unanimous)
• Approved entry into Executive Session for personnel matters (Unanimous)
• Approved exit from Executive Session (Unanimous)

City Council

The City Council will meet to consider an order regarding a garage stabilization payment to BRC1, LLC. The agenda also includes an executive session regarding personnel matters.

• Approval of Garage Stabilization Payment 4 for BRC1, LLC

Climate Change Task Force

The task force will discuss refining the Climate Action Plan (CAP) strategy and reviewing the SMPDC Vulnerability Assessment. The committee will also receive a report from the Community Outreach subcommittee regarding feedback results.

• Refinement of CAP Strategy Planning & Prioritization
• Discussion of SMPDC Vulnerability Assessment
• Community Outreach Subcommittee report on feedback results
• Status update on Draft Comp Plan and BCTF presentation
• Status update on ICLEI Race to Zero Commitment

Airport Commission

The Biddeford Airport Commission meeting will focus on updates regarding the Gale Association and the hiring of an airport manager. The agenda also includes discussions on other airport issues.

• Update from Gale Association
• Update on Hiring of Airport Manager

School Committee

The School Committee is reviewing various personnel nominations, appointments, and resignations across district schools. The committee will also conduct a second reading of a revised student athletics policy and receive an update on funding for English Language Learners.

• Second reading of policy JJIC-R regarding rules for students in athletics and extra-curricular activities
• Grant update regarding additional funding and positions for English Language Learners
• Personnel nominations, appointments, resignations, and transfers

Diversity, Equity and Inclusion Committee

The Education and Outreach Subcommittee is meeting to discuss experiences regarding tabling at River Jam. The committee will also review upcoming diversity calendar events.

• Discussion of River Jam tabling experiences
• Review of upcoming diversity calendar events

Downtown Committee

The Downtown Committee will discuss parking arrangements in the downtown area. The meeting includes a review of parking at the intersection of Franklin and Jefferson Streets and on Foss Street.

• Parking review for the intersection of Franklin and Jefferson Streets
• Parking review for Foss Street in the Mill District

Staff Review Committee

The committee will review site plan applications and take comments regarding two business expansions. These include a 3,000 SF addition for Neil’s Motors and a 1,085 SF addition for Genest Concrete.

• Site plan application for 3,000 SF addition at 602 Alfred Street
• Site plan application for 1,085 SF addition at 544 Elm Street

Planning Board

The Planning Board will hold a public meeting regarding Phase I of the One Diamond Development, LLC subdivision plan. The board will also continue discussions on contract zoning for 608 New County Road and review a proposed Inclusionary Zoning Ordinance.

• Public meeting for Phase I of the One Diamond Development, LLC subdivision plan involving 477 residential units and commercial space
• Continued discussion regarding contract zone information for 608 New County Road
• Presentation regarding a proposed Inclusionary Zoning Ordinance

The Board approved the Master and Phasing Plan for a mixed-use residential and commercial project at 1 Diamond Street. It also recommended a contract zone for 608 New County Road and modified a condition of approval for 20 Upper Falls Road.

• Approved Master and Phasing Plan for One Diamond Street development (unanimous)
• Recommended Draft #1 for Contract Zone #22 at 608 New County Road to City Council (3-2)
• Modified condition of approval for 20 Upper Falls Road to require MDOT signed TMP prior to occupancy permits (unanimous)
• Approved July 26, 2023 meeting minutes (unanimous)

Recycling and Waste Management Commission

The commission will discuss updates regarding contamination audits, food waste composting permits at the P.W. Facility, and curbside bin placement videos. The agenda also includes information on an upcoming Household Hazardous Waste Day.

• Update on Composting Food Waste / New Permit through D.E.P. at P.W. Facility
• Biddeford HHW Day - Saturday, September 9, 2023 (8am-12pm)
• Update on Video for Curbside Placement of Bins
• Update on New Bin for Textile Goods

Shellfish Conservation Committee

The committee will discuss the reclassification of Biddeford's clam flats and their scheduled dates of operation. The agenda also includes an update on ordinance revisions for wharfs, piers, and landings. Additionally, Ari Leach from the DMR is scheduled to give a presentation.

• Reclassification of Biddeford's clam flats and dates of operation
• Ordinance revision update for Sec 74-35 (Wharfs, Piers, Landings)
• Presentation by Ari Leach, DMR
• Marshal Alexander Recognition Plaque

Finance Committee

The Finance Committee will meet to consider several information technology requests and financial transfers. Items include payments related to CDBG expenses, various IT infrastructure updates, and the movement of funds from fiscal year 2023 to 2024.

• General Fund payment to APEX for ineligible CDBG expenses
• IT Scale Refresh proposal
• IT Vision Cloud Hosting proposal
• IT MS365 proposal
• Carry forward of funds from FY23 to FY24

City Council

The City Council will consider a $9,000,000 bond for the Biddeford Primary School addition. Other items include a city manager employment agreement, fund carry forwards, and several information technology service approvals.

• Public hearing for $9,000,000 in General Obligation Bonds for Biddeford Primary School addition
• Second reading of the Biddeford Primary School addition bond order
• Approval of City Manager employment agreement
• Approval of FY23 to FY24 fund carry forward
• Approval of Apex payment for CDBG program expenses

The City Council approved a bond order for a school addition and a new employment agreement for City Manager James Bennett. The council also authorized several IT upgrades and a payment for ineligible CDBG program expenses.

• Approved $9,000,000 General Obligation Bonds for Biddeford Primary School addition (Unanimous)
• Approved City Manager James Bennett employment agreement (Unanimous)
• Approved $9,000 payment to APEX for ineligible CDBG program expenses (Unanimous)
• Approved IT Scale Refresh (8-0, 1 abstention)
• Approved IT Vision Cloud Hosting (Unanimous)
• Approved IT MS365 (8-0, 1 abstention)
• Approved Council Minutes from 8-1-2023 (Unanimous)
• Tabled carry forward funds from FY23 to FY24

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee is meeting to review subcommittee updates and committee operations. The agenda includes reviewing draft revisions to the Flag Policy and discussing member term limits.

• Review of Flag Policy draft revisions
• Review of member term limits
• DEI Coordinator updates
• Education & Outreach Subcommittee update regarding World Suicide Prevention Day

The committee approved revisions to the city's flag policy, including limits on how often individuals can request flags. The updated policy was recommended for further review by the policy committee.

• Approved minutes from previous meeting (unanimous)
• Approved proclamation for Rosh Hashanah (unanimous)
• Approved increasing individual citizen flag requests to two per year (majority)
• Approved language stating the same special flag or banner may not be flown more than twice a year (unanimous)
• Approved motion to recommend the flag policy to the policy committee (unanimous)

Climate Change Task Force

The task force is reviewing the Climate Action Plan (CAP) strategy and prioritization. Members are also discussing community outreach reports and pending items including a draft Comprehensive Plan and a climate vulnerability analysis.

• Refinement of CAP Strategy Planning & Prioritization
• Subcommittee 1 Community Outreach report
• Draft Comp Plan presentation planning
• Climate Vulnerability Analysis review
• ICLEI Race to Zero Commitment discussion

The task force held a final discussion to review Climate Action Plan (CAP) strategies based on public input. Karina will now incorporate this feedback to begin drafting the plan. A joint meeting between the council and planning board is scheduled for mid-September to review the draft.

• Reviewed CAP strategies including priorities for affordable housing, resilience hubs, and energy efficiency
• Determined survey results (18 respondents) were too small to analyze
• Planned to table at Riverjam event
• Declined tabling at Fringe Fest due to lack of capacity

Historic Preservation Commission

The Historic Preservation Commission will hold a workshop to discuss the results of an architectural survey completed by Kleinfelder Northeast. The session includes reviewing survey reports, maps, and matrices.

• Review of the Kleinfelder Northeast architectural survey results
• Discussion regarding the application of National Register criteria

The commission held a workshop to present and discuss a completed architectural survey conducted by Kleinfelder Northeast. No formal decisions or votes were recorded.

School Committee

The committee will consider various staff nominations, transfers, and resignations. Discussion items include end-of-year balances, school building updates, and several policy revisions or adoptions.

• Staffing: Nominations for teachers, coordinators, custodians, nurses, and drivers
• Policy: Second reading of multiple policies including medication administration and dangerous behavior reports
• Policy: Second reading of policies regarding home schooling and school committee operations
• Building Updates: COT and BPS/JFK building updates
• Enrollment: Review of current enrollment estimates

City Council

The Biddeford City Council is holding a workshop to hear several presentations. The agenda includes a Vision Zero street safety presentation by PACTS/GPCOG and an update from the Climate Task Force.

• Safe Street presentation by PACTS/GPCOG (Vision Zero)
• Climate Task Force presentation

Policy Committee

The Policy Committee will review a draft amendment regarding the construction of wharves, piers, or landings. This discussion concerns Section 74-35 of the Biddeford Code of Ordinances under Chapter 74 – Waterways.

• Amendment to Code of Ordinances: Chapter 74 – Waterways; Article II – Harbor; Sec. 74-35

Climate Change Task Force

The task force will discuss proposed climate actions intended for the city's upcoming Climate Action Plan. The agenda also includes a budget report and chairman updates.

• Discussion of proposed climate actions
• Budget report
• Nominations

Finance Committee

The Finance Committee will consider selecting an architect for the Eastern Fire/EMS Substation. The committee is also reviewing a recommendation to accept the 2023 Edward Byrne Memorial JAG Grant.

• Selection of architect for Eastern Fire/EMS Substation
• Acceptance of the 2023 Edward Byrne Memorial JAG Grant
• Approval of June 20, 2023, meeting minutes

City Council

The City Council is reviewing a $9,000,000 bond issuance to construct and equip an addition to the Biddeford Primary School. The agenda also includes second readings for the Back Lot Ordinance and Clifford Park rules, as well as the appointment of Catherine Ellis as Recreation Director.

• $9,000,000 bond issuance for Biddeford Primary School addition
• Approval of Back Lot Ordinance
• Approval of Clifford Park rules
• Appointment of Catherine Ellis as Recreation Director
• Acceptance of JAG grant funds for the Police Department

The City Council approved a bond order for a school addition and selected an architect for a new fire/EMS substation. The council also adopted a back lot ordinance and approved new rules for Clifford Park.

• Approved $9M General Obligation Bond for Biddeford Primary School addition (Unanimous)
• Approved selection of Context Architecture for Eastern Fire/EMS Substation design, not to exceed $158,000 (6-2)
• Approved appointment of Catherine Ellis as Recreation Director (Unanimous)
• Adopted Back Lot Ordinance (Unanimous)
• Approved Clifford Park Rules (Unanimous)
• Accepted JAG Grant funds for Police Department (Unanimous)
• Authorized City Clerk to sign Maine Municipal Association election ballot (Unanimous)
• Approved July 18, 2023 Council and Executive Session minutes (Unanimous)

Climate Change Task Force

The task force will conduct business including nominations and a budget report. The agenda includes updates on focus groups and an upcoming open house scheduled for August 5.

• Focus Groups discussion
• Open House on Aug 5
• Presentation to Council workshop on Aug 8

Downtown Development Commission

The Commission will review the May 15, 2023, minutes and discuss an ordinance revision. The meeting includes discussion regarding potential new projects such as a green space at Water Street and tree planting initiatives.

• Approval of May 15, 2023, minutes
• DDC Ordinance Revision
• Potential Green Space at Water Street project
• 64 Alfred Street 'The Lot' Mural proposal
• Downtown Trees - 'Project Canopy - Micro Forests'

Citizens' Advisory Committee

The committee will review the Phase II Community Engagement Survey and receive updates on several city programs. Discussions include affordable housing acquisition and rehabilitation, a workout plan, and HUD monitoring.

• Community Engagement Survey Phase II
• Affordable Housing Acquisition & Rehabilitation RFP
• Workout Plan Update
• HUD Monitoring Update
• Comprehensive Plan update

Planning Board

The Planning Board will review a proposed food truck court at 64 Alfred Street and a contract zone request for a new barn at 608 New County Road. Additionally, the board will discuss the specifics of a proposed inclusionary zoning ordinance.

• Proposed Food Truck Court & Community Events at 64 Alfred Street
• Contract Zone Request for a 44 x 72 foot barn at 608 New County Road
• Discussion regarding Inclusionary Zoning ordinance regulations

Climate Change Task Force

The task force will review a draft CAP template outline for feedback. The meeting includes updates regarding focus groups, an open house, and the online page. A council workshop is scheduled for August 8, 2023.

• Review of Draft CAP Template Outline
• Update on Focus Groups, Open House, and Online page
• Approval of July 5, 2023 workshop minutes
• Upcoming Council Workshop on August 8, 2023

Conservation Commission

The Commission will review several project updates including Clifford Park surveys and water quality monitoring. Members will also discuss the conservation easement map, GIS mapping, and climate considerations.

• Clifford Park survey results and rare animal forms
• Water quality monitoring update
• Clifford Park leash ordinance update
• Biddeford Conservation Easement Map/Database discussion
• Biddeford GIS Map discussion

Recycling and Waste Management Commission

The Recycling & Solid Waste Management Commission will review updates on recycling violations, PAYT orange bag fees, and overflow trash ordinances. The agenda also includes planning for a household hazardous waste day on September 9, 2023.

• Updates on recycling violation enforcement and PAYT orange bag fees
• New cooking oil permit through D.E.P.
• Update on new waste trucks
• Biddeford HHW Day scheduled for September 9, 2023
• Information on a new bin for textile goods

Shellfish Conservation Committee

The committee will review the Harbor Master report and discuss a recent Harbor Commission workshop. The agenda also includes business regarding an ordinance revision process for Section 74-35.

• Harbor Master Report for July 2023
• Discussion of July 13, 2023, Harbor Commission Workshop
• Ordinance Revision Process and Timeline for Sec 74-35
• Marshal Alexander Recognition Plaque

Personnel Committee

The committee will meet to review and discuss changes regarding nonunion compensation levels. The agenda includes a brief on these changes and a spreadsheet of current nonunion department compensations.

• Discussion of Nonunion Comp Level Changes
• Review of Nonunion DH Comps 2023

City Council

The City Council will meet on July 18, 2023, at 5:30 PM. The agenda consists of a roll call, the pledge of allegiance, and two executive sessions regarding economic development and personnel matters.

• Executive Session: Economic Development (MRSA 405 (6) C)
• Executive Session: Personnel Matters (MRSA 405 (6) (A))

The Council approved a new back lot ordinance with specific amendments regarding paving and lot width. They also confirmed the new Chief of Police and approved the FY24 Capital Improvements Program with one funding adjustment.

• Confirmed JoAnne Fisk as Chief of Police (Unanimous)
• Tabled Clifford Park dog leash ordinance until November (5-2)
• Approved extending Clifford Park rules to conveyed property additions (Unanimous)
• Approved Back Lot Ordinance with amendments to paving and width requirements (Unanimous)
• Approved Lead Hazard Reduction/Housing Rehab professional services contract (Unanimous)
• Approved Maine Municipal Bank Bond (Unanimous)
• Approved FY24 CIP as amended to remove $100,000 from City Hall Parking (Unanimous)
• Approved Saco Pathfinders Snowmobile Club fund request (5-2)

Climate Change Task Force

The meeting includes discussions regarding preparations for an August 5 Action Lab and updates on scheduled focus groups. The agenda also covers a budget report and nominations.

• August 5 Action Lab planning at McArthur Community Room
• Focus Group status updates
• Budget Report
• Nominations

Harbor Commission

The Harbor Commission meeting includes a scheduled workshop. No other specific business or topics are listed in the agenda.

• Harbor Commission Workshop

Historic Preservation Commission

The Historic Preservation Commission will review a project by Freddy, LLC to install a temporary fence at 64 Alfred Street in the MSRD-1 Zone. The commission will also consider approving meeting minutes from June 14, 2023.

• Temporary fence proposal for 64 Alfred Street (Tax Map 38, Lot 361)
• Approval of June 14, 2023 meeting minutes

The Historic Preservation Commission approved a certificate of appropriateness for a temporary community space at 64 Alfred Street. The project includes food truck pads, a storage shed, and a waddle fence under a three-year agreement. Approval is conditional on obtaining code enforcement permits and submitting plans for signage and lighting.

• Approved certificate of appropriateness for 64 Alfred Street community space (unanimous)
• Approved June 14 meeting minutes (unanimous)

School Committee

The School Committee will review several personnel nominations, transfers, and resignations. The meeting includes discussions on ELL data, construction updates, the BARR Project, and various grant applications.

• Personnel nominations for teaching and support roles
• Catholic Charities Refugee Grant awarded
• Transition Regional Interagency Collaborative Grant submission due 7/26/23
• Stronger Connections Grants submitted
• First reading of multiple policies regarding student behavior, medication, and homeschooling

Planning Board

The Planning Board will review a proposed contract zone for a 30-acre parcel at 608 New County Road. The board will also discuss a proposed Inclusionary Zoning ordinance and a minor amendment for the Ginger Hill Development.

• Proposed contract zone for 608 New County Road
• Review of proposed Inclusionary Zoning ordinance
• Minor amendment request for Ginger Hill Development at 918 Pool Street

Climate Change Task Force

The task force will conduct a budget report and follow-up updates from the chairman. The meeting includes discussion regarding strategy development and prioritization for the Leadership and Capacity sector.

• Budget Report
• Strategy Development and Prioritization: Discussion of Leadership and Capacity Sector

Biddeford Police Advisory Committee

The committee will review minutes from May 23, 2023, and discuss the upcoming National Night Out event. The agenda also includes updates on police station status, employee transitions, and K9, SRO, and drone programs.

• Status of Biddeford Police Station
• Discussion of upcoming National Night Out event
• Updates on retirements and employee transitions
• Program updates for K9, SRO, and Drone units

Climate Change Task Force

The Climate Task Force is continuing discussions on strategy development and prioritization. The meeting includes a review of sectors including Land Use and Natural Environment, Health and Safety, and Leadership and Capacity.

• Strategy development discussion for Land Use and Natural Environment
• Strategy development discussion for Health and Safety
• Strategy development discussion for Leadership and Capacity

Policy Committee

The Policy Committee will meet to discuss and review incentives intended to create more dedicated affordable housing units. The meeting includes a roll call, the pledge of allegiance, and the acceptance of minutes.

• Incentives to Create More Dedicated Affordable Housing Units

Planning Board

The Planning Board will hold a public meeting regarding a final site plan for a self-storage facility at 32 Main Street. The board will also review a sketch plan for an eight-lot residential subdivision on Pool Street and discuss environmental studies for the Hidden Hills area. Additionally, members will review proposed amendments to the Back Lot Ordinance.

• Final Site Plan review for self-storage at 32 Main Street
• Sketch Plan application for an 8-lot residential subdivision at 781 Pool Street
• Review of environmental study for South Street Village LLC at Hidden Hills Subdivision
• Review of amendments to the proposed Back Lot Ordinance
• Approval of meeting minutes from May 31 and June 7, 2023

The Planning Board approved a final site plan for a self-storage facility at the Pepperell Mill Campus. The board also approved a third draft of the Back Lot Ordinance for submission to the City Council.

• Approved Final Site Plan and Conditional Use Permit for True Storage LLC at 32-40 Main Street (Unanimous)
• Approved Draft #3 of the Back Lot Ordinance with specific text changes regarding residentially zoned properties
• Approved meeting minutes for May 31, 2023 and June 7, 2023 (Unanimous)
• Determined no additional 3rd party environmental review is required for South Street Village LLC
• Reviewed Sketch Plan for 8-lot subdivision at 781 Pool Street; no vote taken

Climate Change Task Force

This meeting consists of procedural items and updates. The task force will review its budget report and continue strategy development and ranking.

• Budget report
• Strategy development and ranking
• Nominations

Recycling and Waste Management Commission

The commission will discuss updates on waste trucks, contamination audits, and composting permits. The agenda includes discussions regarding pay-as-you-throw bag fees and a new ordinance for overflow household trash.

• Update on Contamination Audit
• Enforcement of recycling contamination violations
• Composting food waste/cooking oil permit update
• Update on new waste trucks
• Update on pay-as-you-throw bag sales fees

Shellfish Conservation Committee

The Shellfish Conservation Committee will review a draft ordinance regarding wharves, piers, and sea walls. The meeting also includes an update on moorings and a presentation for a recognition plaque.

• Draft Wharf, Pier, Sea Wall Ordinance (Harbor Ordinance Sec. 74-35 (003))
• Moorings update
• Marshall Alexander Recognition Plaque presentation

Personnel Committee

The committee will discuss potential referral bonuses and the current status of nonunion wage comparisons. The meeting also includes a review of the minutes from May 16, 2023.

• Discussion of Referral Bonuses
• Status of Nonunion Wage Comparisons

Finance Committee

The Finance Committee is scheduled to discuss and consider approvals for several departmental recommendations. These items include a heating system for the DPW, a GPS field lining system, and pricing for orange overflow bags.

• Recommendation for DPW Heating System
• Recommendation for GPS Field Lining System
• Pricing recommendation for Orange Overflow Bags

City Council

The City Council is considering several legislative items including land development regulations, cannabis license fees, and inclusionary zoning. The agenda also includes a resolution to proceed with the School Bonding Referendum Process and updates on Community Development Block Grant programs.

• Second reading of Land Development Regulations, Environmental/Stormwater, and Utilities amendments
• Second reading of Cannabis Business License Fees
• Proposed Year 6 CDBG Action Plan and Budget
• Inclusionary Zoning Ordinance and Emergency Order
• Resolution to proceed with the School Bonding Referendum Process

The Council approved several Community Development Block Grant (CDBG) plans and a citizen participation plan. It also passed amendments to land development and environmental regulations and updated the fee structure for cannabis grow facilities.

• Approved CDBG Year 5 Action Plan - Amendment 3 (7-2)
• Approved CDBG Year 6 Action Plan (7-2)
• Approved CDBG Citizen Participation Plan (8-0)
• Approved amended Cannabis Business License Fees for grow facilities (8-1)
• Approved University of New England Dimensional Standards (Unanimous)
• Approved DPW Heating System (Unanimous)
• Approved GPS Field Lining System (Unanimous)
• Approved Inclusionary Zoning Ordinance for referral to Planning Board (7-2)

Conservation Commission

The commission will review updates on Winding Creek and Clifford Park visits. Agenda items include a $3,000.00 budget lateral approval and discussions regarding canid control at Clifford Park. Members will also consider alternative energy options for the airport area near Devine/Andrews Road.

• $3,000.00 budget lateral approval
• Canid control at Clifford Park
• Alternative energy discussion for Devine/Andrews Road airport area
• Winding Creek and Clifford Park updates
• Review of conservation parcels from June 8, 2023

The commission unanimously approved a motion to request that Biddeford implement a roadside signage program similar to one used in Saco for public input on projects. The board also approved the May 18, 2023, meeting minutes and noted a $3,000 approved budget.

• Approved meeting minutes from 5.18.23 (Unanimous)
• Approved request for Biddeford to consider implementing a project signage program similar to Saco (Unanimous)

Climate Change Task Force

The Outreach Subcommittee is meeting to review recent survey results. The group will also discuss locations and images for outreach posters and identify demographics for future focus groups.

• Review of survey results
• Discussion of outreach poster locations and imagery
• Identification of target demographics for focus groups

Historic Preservation Commission

The Commission will review a city project to install sidewalks, crosswalks, and lighting along York and Laconia streets. Members will also consider exterior improvement projects for 140 Elm Street and City Hall at 205 Main Street.

• City of Biddeford Mill District pedestrian paths (York and Laconia streets)
• Exterior improvements at 140 Elm Street by Rand Clark
• Exterior improvements at City Hall, 205 Main Street by the City of Biddeford

The Commission approved Certificates of Appropriateness for City Hall restorations and pedestrian improvements on York and Laconia streets. A request for exterior alterations at 140 Elm Street was postponed pending further material samples and professional consultation.

• Approved Certificate of Appropriateness for City Hall exterior alterations (unanimous)
• Approved Certificate of Appropriateness for York and Laconia streets sidewalks, crosswalks, and lighting (unanimous)
• Postponed Certificate of Appropriateness for 140 Elm Street exterior improvements (unanimous)
• Approved meeting minutes from April 12, 2023 (unanimous)

School Committee

The Biddeford School Committee is reviewing several personnel nominations, appointments, and resignations. The meeting also includes discussions on a solar panel proposal for BHS and a building update for BPS.

• Solar Panel Proposal at BHS
• Nomination of Business Manager
• BPS Building Update - Council Presentation
• Approval of Accountant Job Description
• Bridge to Reading Foundational Skills

City Council

The City Council is holding a workshop to discuss the Safe Streets For All federal grant opportunity. The discussion includes the Elm Street Corridor project and a review of the Comprehensive Plan implementation.

• Safe Streets For All Federal Grant Opportunity
• Elm Street Corridor Federal Grant Funded Project
• Comprehensive Plan Implementation Review

Diversity, Equity and Inclusion Committee

The committee will review the May 8 meeting minutes and hear public comments. The primary discussion item involves a memo regarding the city's flag policy.

• Review of May 8 meeting minutes
• Discussion of Flag Policy memo and edits

The committee reviewed the 2021 flag policy and discussed potential amendments to better represent community needs. A local business owner's firm will draft a policy amendment for the committee to review.

• Approved June 12 meeting minutes (unanimous)

Climate Change Task Force

The task force is reviewing community outreach efforts, including festival tabling and video projects. Members are also discussing the draft Comprehensive Plan and a Climate Vulnerability Analysis.

• Report-out from Subcommittee 1 on Community Outreach
• Discussion of Draft Comp Plan presentation
• Climate Vulnerability Analysis review and edits
• ICLEI Race to Zero commitment status

Policy Committee

The Policy Committee will discuss and review the final Inclusionary Zoning (IZ) ordinance. This item is part of a scheduled discussion regarding city zoning policies.

• Final IZ Ordinance 6-8-23

Planning Board

The Planning Board will hold public hearings regarding two subdivision applications for residential units. The board will also continue discussions on a proposed 'Back Lot' ordinance intended for the City Council.

• Public hearing for 20 Clifford Street sketch plan subdivision (4 residential units)
• Public hearing for amended subdivision at 10, 20 & 30 Upper Falls Road to increase unit count from 16 to 20
• Land division request for 26 Upper Falls Road
• Discussion of proposed 'Back Lot' ordinance

The Board approved a subdivision amendment for 10, 20, 26, and 30 Upper Falls Road, increasing the unit count at one building from 16 to 20. The Board also held a public hearing for a proposed 4-unit residential project at 20 Clifford Street and discussed a draft 'Back Lot' ordinance.

• Approved parking waiver for 20 Upper Falls Road (3-1)
• Approved open space requirement waiver for 20 Upper Falls Road (3-1)
• Approved Final Site Plan and Subdivision amendment for 10, 20, 26 & 30 Upper Falls Road (3-2)

Climate Change Task Force

The Strategy Development Subcommittee will review primary and secondary goal definitions from the May 31 meeting. The group will also discuss potential strategies and a list of strategies provided by SMPDC.

• Reviewing definitions and weights for Primary & Secondary goals
• Discussion of SMPDC Potential Strategies memo
• Review of SMPDC strategy list dated June 2, 2023
• Determining if SMPDC is needed to facilitate a future meeting

Joint Biddeford-Saco Committee

The committee will meet to discuss new initiatives, including a potential pedestrian bridge. The meeting includes a session for new business.

• Pedestrian Bridge Discussion

Finance Committee

The Biddeford Finance Committee will discuss a recommendation for an FY24 Sewer User Fee Schedule increase. The committee is also reviewing downtown camera awards and holiday lighting reimbursement requests.

• Heart of Biddeford Holiday Lighting Reimbursement Request
• Recommendation/Award for Downtown Cameras - Minuteman
• FY24 Sewer User Fee Schedule Increase recommendation

City Council

The City Council will review a presentation on the JFK School building replacement project. The agenda includes second readings of the Comprehensive Plan and several orders regarding land development, utility enforcement, and sewer user fees.

• JFK School Building Replacement update
• Comprehensive Plan second reading
• Devine Capital 588 & 590 Andrews Road Project contract zone and conservation easement
• Downtown Cameras award to Minuteman
• FY24 Sewer User Fee increase

The Council approved the 2023.58 Comprehensive Plan and a contract zone for a 216-unit housing project at 588 & 590 Andrews Road. Several environmental and utility ordinance amendments were passed, and a sewer user fee increase for FY24 was approved. The Council also authorized payment for downtown cameras and holiday lighting.

• Approved 2023.58 Comprehensive Plan (Unanimous)
• Approved amendment to Comprehensive Plan history section regarding Indigenous peoples (6-3)
• Approved contract zone for Devine Capital 588 & 590 Andrews Road project (Unanimous)
• Approved conservation easement for Andrews Road project with City Council approval for renewable energy (Unanimous)
• Approved award for downtown cameras from Minuteman (8-1)
• Approved FY24 Sewer User Fee increase (Unanimous)
• Authorized HOB Holiday Lighting invoice payment (8-1)
• Approved amendments to Land Development, Environmental, and Utilities regulations (Unanimous)

Planning Board

The Planning Board will hold public meetings regarding a self-storage proposal at 32 Main Street and a master parking plan for the Pepperell Mill campus. The board will also discuss a proposed 'Back Lot' ordinance.

• Self-storage redevelopment of Building 36 at 32 Main Street
• Master Parking Plan for the Pepperell Mill Development, LLC
• Discussion of a proposed 'Back Lot' ordinance
• Approval of May 17, 2023 meeting minutes

The Planning Board approved a preliminary site plan and conditional use permit for True Storage to convert Building 36 into a self-storage facility. The board also granted a parking waiver for the project. Discussions were held regarding a master parking plan for the Pepperell Mill Campus and a proposed 'Back Lot' ordinance.

• Approved May 17, 2023 meeting minutes (unanimous)
• Approved parking waiver of 54 stalls for True Storage (3-1)
• Approved Preliminary Site Plan and Conditional Use Permit for True Storage at 32-40 Main Street (unanimous)

Budget Committee

The Budget Committee is reviewing the Fiscal Year 2024 budget materials. The agenda includes presentations of the City Manager's budget overview, general fund expense and revenue sheets, special revenue funds, and capital improvement project requests.

• FY24 General Fund Tax Rate and Summary Sheets
• FY24 Department Expense and Revenue Workbooks
• FY24 Special Revenue Funds including Airport, Recreation, and Wastewater
• FY24 Capital Improvement Project (CIP) Requests
• CIP Workshop: May Street Traffic Calming

Climate Change Task Force

The Climate Change Task Force Outreach Subcommittee is reviewing the progress of a resident survey and planning social media video releases. Members will also discuss recent decisions regarding a strategy rubric and the format for a Strategy Wall.

• Social media release schedule for videos (May 22, May 29, and June 5)
• Review of resident survey response numbers and demographics
• Discussion of strategy rubric decisions from Monday
• Planning for Strategy Wall format and location

Citizens' Advisory Committee

The Citizens Advisory Committee will review and potentially approve a draft Request for Proposals (RFP) for affordable housing as part of the Year 6 Plan. The committee will also discuss recruiting new members following unexcused absences.

• Review/approval of Affordable Housing RFP Draft
• Approval of meeting minutes from April 26, 2023
• Discussion on new CAC member recruitment

School Committee

The committee will review draft drawings and space allocations for the BPS building addition project. Discussion includes bond estimates of $6 million or $7 million and the estimated budget impact of ESSER III funding.

• BPS Building Addition: Draft drawings and space allocation
• Bond Estimate Option 1: $6M
• Bond Estimate Option 2: $7M
• ESSER III Funding: Estimated budget impact
• National History Day Competition overnight field trip

Downtown Committee

The scheduled May 23, 2023, meeting of the Biddeford Downtown Committee was cancelled. No business was conducted or decided.

Biddeford Police Advisory Committee

The committee will discuss the status of the in-person Biddeford Police Station. Members will also review upcoming community events and plans for K9, SRO, and drone programs.

• Status of In-person Biddeford Police Station
• Review of upcoming community events and police roles
• Discussion of K9, SRO, and Drone programs
• Approval of April 25, 2023 meeting minutes

Climate Change Task Force

The Climate Change Task Force will meet to discuss potential strategies for the city's climate plan. This discussion follows a presentation by Dr. John Hagan of Our Climate Common. All other agenda items are tabled until the June meeting.

• Presentation by Dr. John Hagan, President and CEO of Our Climate Common
• Discussion regarding potential strategies for the climate plan

Recreation Commission

The commission will conduct introductions and approve previous minutes. The agenda includes an update regarding the dog park and a discussion period.

• Dog Park Update

Policy Committee

The Policy Committee is reviewing recommendations for retail cannabis licensing fees and a requirement for dogs to be on leashes in Clifford Park. The committee is also discussing ordinance changes related to the General Permit for Stormwater Discharges from Municipal Separate Storm Sewer Systems (MS4).

• Retail Cannabis/Sale Licensing fees
• Requirement for dogs to be on leash in Clifford Park
• Amendments to Land Development Regulations, Article VI
• Amendments to Chapter 34-Environmental, Article VI
• Amendments to Chapter 70-Utilities, Sec.70-31

Conservation Commission

The commission will receive progress updates regarding vernal pool counts at Clifford Park and the West Brook Subdivision lawsuit. The meeting also includes discussions on the 2024 budget and an upcoming yardscaping event for Thatcher Brook.

• Progress update on Significant Vernal Pool designation at Clifford Park
• Update on West Brook Subdivision lawsuit
• Review of 2024 budget
• Thatcher Brook impairment/Yardscaping event announcement
• Proposed EPA endangerment finding for leaded AV gas

The Commission approved motions to seek updates on the Hidden Hills environmental review and to inventory city-owned parcels at Clifford Park for potential easements. Members also discussed the impairment of Thatcher Brook and the impact of current zoning on future land use.

• Approved motion for M. Atlas to request update on Hidden Hills RFP and parcel sale (Unanimous)
• Approved motion for E. Heumiller to request inventory of Biddeford-owned Clifford Park parcels without easements (Unanimous)
• Accepted meeting minutes from 4.27.23 (Unanimous)
• Accepted meeting minutes from 3.22.23 (Unanimous)

Citizens' Advisory Committee

The Citizens' Advisory Committee is holding a public hearing regarding CDBG programs. The meeting includes discussions on proposed amendments to the Year 5 Action Plan and the presentation of the Year 6 Action Plan. Additionally, the committee will review the proposed CDBG Citizens' Participation Plan.

• Proposed amendments to CDBG Year 5 Action Plan
• Proposed CDBG Year 6 Action Plan
• Proposed CDBG Citizens' Participation Plan

Planning Board

The Planning Board is conducting a site walk at 1 Diamond Street. The meeting includes an opening by the Chairman and concludes with adjournment.

• Site walk at 1 Diamond Street

The Planning Board approved a final site plan for a 14-unit multifamily housing complex and granted a project extension for a manufactured home park. A shoreland zoning permit for a residential renovation was also approved.

• Approved Final Major Subdivision and Site Plan for 14-unit housing at 69 Elm Street (Unanimous)
• Approved three open space and nonvegetated land area waivers for 69 Elm Street (Unanimous)
• Granted 6-month preliminary approval extension for South Street Village, Inc. until December 7, 2023 (3-1)
• Approved Shoreland Zoning Permit (GPE) for 102 Hills Beach Road (Unanimous)
• Approved May 3, 2023 meeting minutes with one amendment (Unanimous)

Personnel Committee

The committee is reviewing several items regarding city employee compensation and staffing. Discussions include the aging nonunion pay scale, cost-of-living adjustments (COLA), and updates to recruiting and retention plans.

• Aging Nonunion Pay Scale discussion
• Nonunion COLA discussion
• Recruiting/Retention Plan updates

Finance Committee

The committee will consider agreements for a lead-based paint hazard reduction program and a policy consultant for unhoused services. Members will also discuss wastewater treatment plant underbilling findings and review the April financial report.

• Lead-Based Paint Hazard Reduction Program education agreement with UNE
• Policy consultant award for unhoused services
• Environmental specialist approval for Planning Board reviews
• Discussion of wastewater treatment plant underbilling audit findings
• Review of the April 2023 financial report

City Council

The City Council will hold a public hearing regarding the City of Biddeford Comprehensive Plan. Other items include a presentation on a seaweed aquaculture moratorium and several legislative orders.

• Public Hearing: City of Biddeford Comprehensive Plan
• Presentation: Moratorium on Large Aquaculture Development Projects
• Game of Chance Bingo/Beano Application: City Theater Associates
• Ordinance Amendment: Utilities/Industrial Pretreatment Program, Chapter 71, Sec. 71-8
• Education Agreement: Lead-Based Paint Hazard Reduction Program with University of New England

The City Council passed the first reading of the 2023 Comprehensive Plan and approved a contract with WestEast Design Group to analyze unhoused services. The Council also granted a flag policy exception for June 2023 and updated several city ordinances.

• Adopted first reading of 2023 Comprehensive Plan (Unanimous)
• Approved contract for unhoused services analysis with WestEast Design Group (7-1)
• Approved flag policy exception to fly Pride and Christian flags in June (6-2)
• Denied amendment to restrict City Hall flagpole to four specific flags (2-6)
• Approved Lead Based Paint Hazard Reduction education agreement with University of New England (Unanimous)
• Passed amendment to Utilities/Industrial Pretreatment Program ordinance (Unanimous)
• Passed amendment to Downtown Development Commission functions (Unanimous)
• Confirmed appointments of Carolyn Schmidtke to Zoning Board and Marrick Auger to Downtown Development Commission (Unanimous)

Downtown Development Commission

The Downtown Development Commission will discuss ordinance revisions moving to the City Council for a first reading on May 16. The agenda includes updates on Pearl Point Park and a new design for Shevenell Park. Members will also discuss farmer's market advocacy initiatives.

• Ordinance revisions moving to City Council for first reading on May 16
• Update on Pearl Point Park
• New design for Shevenell Park
• Farmer's market advocacy discussion including HOB Music in the Park

The Commission approved the previous meeting minutes and discussed a $1,000 budget with a $792.71 carryover. Members reviewed a proposed beautification project for Shevenell Park and conceptual ideas for a vacant lot at Jefferson and Alfred Street, but took no action on these items.

• Approved previous meeting minutes
• Approved $1,000 budget with $792.71 carryover

Climate Change Task Force

The Climate Change Task Force Outreach Sub-Committee is meeting to discuss survey outreach and strategy prioritization. The agenda also includes discussions regarding a Pollinator Festival and Music in the Park on July 12.

• Survey-Outreach discussion
• Pollinator Festival discussion
• Music in the Park (July 12) discussion
• Strategy Prioritization discussion

City Council

The City Council is conducting a special meeting to review several second reading orders for the Fiscal Year 2024 budget. This includes appropriations for city government, airport operations, ambulance services, and various school funds. The council will also consider an order regarding the LD1 property tax levy limit.

• Second reading of FY24 City Government Appropriations
• Second reading of FY24 School Appropriations and related funds
• Second reading of FY24 Airport, Ambulance, Sewer, and Mooring funds
• Order regarding the LD1 Property Tax Levy Limit

School Committee

The committee will review the BRCOT construction update, budget, and probationary contracts. The meeting also includes a second reading for an overnight field trip to the Odyssey of the Mind World Finals.

• BRCOT Construction Update/Budget
• Probationary Contract Approval
• Second Reading: Overnight Field Trip Odyssey of the Mind World Finals
• Staff nominations, appointments, transfers, and resignations

Harbor Commission

The Harbor Commission and Shellfish Conservation Commission will hold a joint workshop. The agenda includes discussing the combination of the two commissions and reviewing ordinance updates. The commission will also address new members and determine a new Chair.

• Discussion on combining the Shellfish Commission with the Harbor Commission
• Discussion regarding ordinance updates
• Selection of a new Harbor Commission Chair
• Ideas for a granite monument or plaque for Marshall Alexander's retirement

City Council

The Biddeford City Council is holding a public hearing regarding the FY24 Municipal and School Department Budgets. The council will also conduct the first reading for several budget-related orders, including city government appropriations and various school funds.

• Public Hearing for FY24 Municipal and School Department Budgets
• First Reading of FY24 City Government Appropriations
• First Reading of FY24 Airport Operations Fund
• First Reading of FY24 Ambulance Fund
• First Reading of FY24 School Appropriations

Diversity, Equity and Inclusion Committee

The committee will review minutes from the April 3 meeting and receive reports from the Policy and Outreach/Education subcommittees. Discussion items include updates on the DEI Coordinator interview process and reactions to an implicit bias module.

• Review of April 3 meeting minutes
• Policy Subcommittee report
• Outreach/Education Subcommittee report
• DEI Coordinator interview process updates
• Implicit Bias Module reactions discussion

Climate Change Task Force

The task force will discuss the review and edits for the Climate Vulnerability Analysis. Members will also review recent public outreach events and reports from the Community Outreach Subcommittee. A presentation by Kale Roberts from ICLEI is scheduled.

• Presentation by Kale Roberts, ICLEI
• Review of Climate Vulnerability Analysis edits
• Community Outreach Subcommittee report
• Approval of April 24, 2023, meeting minutes
• Discussion regarding Draft Comprehensive Plan presentation

The Climate Change Task Force discussed internal operations and decided to stop inviting new guest speakers unless directly related to the climate action plan, while allowing already scheduled speakers. They agreed to invite three new members (Demeule, Conlan, Jeffers) to apply, with the mayor making final decisions. A new technical subcommittee was created to guide work on the CAP. The group voted to maintain bi-weekly meetings. The outreach subcommittee reported 187 survey responses, completed a mayor video, and planned tabling at upcoming events.

• Stopped inviting new guest speakers unless directly related to climate action plan
• Agreed to allow 3 new members (Demeule, Conlan, Jeffers) to apply, mayor has final say
• Created a technical subcommittee to guide work on the climate action plan
• Maintained meeting schedule on second and fourth Monday of each month
• Finalized current draft of vision statement

Climate Change Task Force

The task force will discuss a memo regarding meeting schedules, new members, and the creation of a strategy development subcommittee. Members will also review summer outreach opportunities and upcoming video projects. Additionally, the group will review edits to the CAP Vision III vision statement.

• Discussion of a new subcommittee for strategy development
• Summer outreach planning including Music in the Park, Riverjam, Art Walk, and Pollinator Festival
• Review of videos from the Mayor and Bill
• Review of edits to the CAP Vision III document

City Council

The City Council is holding a workshop to discuss items related to the FY24 budget. This meeting is scheduled for May 4, 2023.

• FY24 Budget Discussion

Planning Board

The Planning Board will hold a public meeting regarding the University of New England Master Plan and dimensional standards for the IN rezone. Other items include shoreland zoning permits, a private way sketch plan, and a commercial site plan application.

• Public hearing on UNE Master Plan and rezoning for 1 Hills Beach Road, 583 Pool Street, and 590 Pool Street
• Shoreland Zoning Permit for GL Beamon Trust to reconstruct a home at 6 Sand Dollar Haven
• Greatest Practical Extent application to rebuild a house at 280 Hills Beach Road
• Sketch Plan Application for a private way to serve four lots at 1 Moxie Lane
• Site Plan Application for Brown Dog Carriers commercial headquarters on Landry Street

The Planning Board unanimously approved the 2023-2027 Institutional Master Plan and dimensional standards for the University of New England, affecting properties at 1 Hills Beach Road, 583 Pool Street, and 590 Pool Street in the IN zone. The board also approved several other applications, including a shoreland zoning permit for a home reconstruction at 6 Sand Dollar Haven, a rebuild at 280 Hills Beach Road, a sketch plan for three new lots at 1 Moxie Lane, and a preliminary site plan for Brown Dog Carriers on Landry Street. A decision on a six-month extension for the Hidden Hills preliminary approval was deferred to the May 17 meeting after board resistance.

• Approved UNE 2023-2027 Institutional Master Plan and dimensional standards (unanimous)
• Approved shoreland zoning permit for home reconstruction at 6 Sand Dollar Haven (unanimous)
• Approved greatest practical extent request to rebuild house at 280 Hills Beach Road (unanimous)
• Approved sketch plan for 3 new lots at 1 Moxie Lane (unanimous)
• Approved preliminary site plan for Brown Dog Carriers on Landry Street (unanimous)
• Elected Susan Deschambault as Vice Chair (unanimous)
• Elected Alexa Plotkin as Planning Board Secretary (unanimous)
• Deferred decision on Hidden Hills preliminary approval extension to May 17 meeting

Finance Committee

The Finance Committee will meet to review several expenditure warrants and project proposals. Discussion items include roofing for the WWTF membrane and admin building, a paving contract, and various facility replacements.

• WWTF Membrane Roofing approval
• WWTF Admin Building Shingle Roof approval
• Paving contract approval
• 4x4 Sign Truck approval
• Mayfield Tennis Court Lights Replacement approval

City Council

The Council will conduct a second public hearing regarding the FY24 budget recommendation. The agenda also includes approvals for wastewater treatment facility roofing, paving contracts, and an F-350 sign truck purchase. Additionally, the Council will consider amendments to industrial pretreatment local limits in the Code of Ordinances.

• Second public hearing on the FY24 budget
• Approval of membrane and admin roofing for the Waste Water Treatment Facility
• Approval of a paving contract
• Approval of an F-350 4x4 sign truck purchase
• Amendment to Code of Ordinances regarding industrial pretreatment local limits

Budget Committee

The Biddeford Budget Committee will discuss and consider approval for the FY24 budget. The meeting also includes a presentation regarding Municipal Services for the My Place Teen Center for FY24.

• FY24 Budget discussion and approval
• My Place Teen Center FY24 Municipal Services Presentation

Conservation Commission

The Commission will discuss various items including a yard-scaping workshop and updates regarding the Comprehensive Plan. The agenda also includes discussions on LD 665, Newtown Road concerns, and recycling/MSW contract renewals.

• $5,000 request presented to City Council Budget Committee
• Yard-scaping Workshop presentation on May 30th
• Comprehensive Plan update with City Council readings in May and June
• LD 665 build-out scenario discussion
• Recycling/MSW contract renewal discussion

The commission unanimously approved a motion to support LD665, which proposes extending the compliance date for affordable housing development. Members discussed local development concerns at Newtown Road and the Winding Creek development.

• Approved motion to task R. Rhames with writing a letter of support for LD665 to Representative Marc Malone (Unanimous)
• Approved motion to move voting on March and April meeting minutes to the next meeting (Unanimous)

Climate Change Task Force

The Climate Change Task Force Outreach Sub-Committee is meeting to discuss a climate survey and strategy walls. The agenda also includes discussion of gallery hours at Engine and upcoming videos.

• Climate Survey
• Strategy Walls
• Gallery Hours at Engine
• Upcoming Videos

City Council

The City Council held a special meeting to consider the appointment of a new City Clerk. The council will vote on Mayor Casavant's nomination of Robin Patterson for the position.

• Confirmation of Robin Patterson as City Clerk

Staff Review Committee

The committee will take comments regarding a Conditional Use Permit application for Keith Dussault. The proposal involves converting a single-family home into a duplex at 214 Guinea Road.

• Conditional Use Permit application to create a duplex at 214 Guinea Road

Citizens' Advisory Committee

The Citizens Advisory Committee will review a draft community survey for the 5-year consolidated plan. The meeting also includes reviews of an updated conflict of interest policy and a Year 5 Action Plan amendment.

• Review/approve initial community survey draft
• Review/approve updated conflict of interest policy
• Review/approve Year 5 Action Plan Amendment

Budget Committee

The Budget Committee will meet to discuss the Fiscal Year 2024 budget. The agenda includes a presentation regarding My Place Teen Center FY24 Municipal Services.

• My Place Teen Center FY24 Municipal Services Presentation
• FY24 Budget Discussion

Biddeford Police Advisory Committee

The committee discussed the promotion of an Interim Deputy Chief and proposed grants for a K9 unit and a drone. Members also discussed downtown camera installations and the balance between privacy and surveillance.

• Promoted Officer Steven Gorton to Interim Deputy Chief of Police
• Proposed grant application for a K9 and officer handler
• Proposed grant application to DOT for a drone to monitor railroad tracks
• Proposed acquisition of a specialized ventilation hood for fentanyl testing

School Committee

The committee will conduct second readings on several policy revisions regarding student conduct, harassment, and staff recruitment. Members will also discuss the transition of two classrooms between BPS and JFK. Additionally, the agenda includes a review of April 1 enrollment numbers.

• Second reading of policies regarding student conduct, harassment, and expulsion
• Staffing nominations for teachers and administrators at BHS, BIS, BMS, and BRCOT
• Transition of two classrooms between BPS and JFK
• Review of April 1 enrollment numbers
• First reading for an overnight field trip to the Odyssey of the Mind World Finals

Downtown Committee

The Downtown Committee will meet to discuss and review parking conditions near the Super Sub Shop. The discussion includes a review of a specific memorandum and a parking map.

• Discussion/Review of parking near Super Sub Shop

Biddeford Police Advisory Committee

The committee will review previous meeting minutes and discuss police staffing updates and position backfilling. The agenda also includes discussions regarding the status of Chief and Deputy Chief positions and downtown cameras.

• Staffing updates and position backfilling
• Status of Chief and Deputy Chief positions
• Downtown cameras
• Review and acceptance of previous meeting minutes

The committee received staffing updates and a briefing on planned initiatives to improve department operations. Members discussed downtown surveillance cameras and the balance between privacy and security. No formal votes were recorded.

• Promoted Officer Steven Gorton to Interim Deputy Chief of Police
• Maintained JoAnne Fisk as Interim Chief for the foreseeable future

Policy Committee

The Policy Committee is reviewing several draft ordinances and policy updates. Discussions include inclusionary zoning, retail cannabis licensing fees, and the city's flag display policy.

• Inclusionary Zoning (IZ) Draft Ordinance
• Retail Cannabis/Sale Licensing and Marijuana Fees
• Flag Display Policy review
• DDC Ordinance Revision
• Clifford Park Covenants and restrictions

Budget Committee

The Biddeford Budget Committee will hold a discussion regarding the FY24 budget. The meeting also includes standard procedures such as roll call and the pledge of allegiance.

• FY24 Budget Discussion

Climate Change Task Force

The task force is reviewing scheduled activities including a climate survey and the Pollinator Festival. Members are also discussing the Vision Statement, Strategy Plan, and Draft Comprehensive Plan.

• Climate survey review by April 28
• Pollinator Festival tabling on May 21
• Vulnerability Assessment draft issuance in May
• Earth Day event at MacArthur Library discussion

Recreation Commission

The Biddeford Recreation Commission meeting consists of procedural items and a dog park update. No other specific topics are listed on the agenda.

• Dog Park Update

Downtown Development Commission

The Downtown Development Commission will review the current status of farmer's market efforts. The meeting includes a field trip walk through downtown to identify potential new projects.

• Discussion: Status of Farmer's Market efforts
• Downtown field trip to identify possible new efforts and potential projects

The commission discussed a $2,000 budget request for 2024 Farmer's Market implementation. Members brainstormed several Main Street initiatives, including signage, sidewalk repairs, and the restart of Project Canopy. Staff will review commissioner attendance records to determine if replacements are needed due to the three-absence removal policy.

• Requested $2,000 budget for 2024 Farmer's Market implementation
• Staff tasked to review attendance records for potential commissioner replacement

Budget Committee

The Budget Committee will meet to discuss the Fiscal Year 2024 budget. The agenda includes a presentation regarding My Place Teen Center FY24 municipal services.

• My Place Teen Center FY24 Municipal Services Presentation
• FY24 Budget Discussion

Climate Change Task Force

The Climate Change Task Force Outreach Subcommittee is reviewing videos on climate action and facilitating a 'Climate Voices Climate Vision' session. The meeting also covers survey discussions and Earth Day programming at McArthur Library.

• Review of climate action videos featuring Mayor Alan Casavant and Bill Emhiser
• 'Climate Voices Climate Vision' community engagement activity
• Mapping of climate concern areas in Biddeford
• Earth Day activities at McArthur Library with Jake Aman

Planning Board

The Planning Board will vote on final approval for ordinance changes regarding stormwater discharges and erosion control. The board will also hold public meetings to take comments on the UNE Master Plan and dimensional standards for a University of New England rezone.

• Final approval of MS4 stormwater discharge ordinance changes
• Public meeting for comments on the UNE Master Plan
• Public meeting for University of New England rezone dimensional standards
• Discussion of proposed Back Lot Ordinance
• Information regarding 208 Graham Street conditional use

The Board unanimously adopted amended stormwater ordinances and approved the University of New England's Preliminary Master Plan and preliminary request for dimensional standards for the IN rezone. A site plan review for Take Five Maine, LLC was postponed.

• Approved amended stormwater ordinance (unanimous)
• Approved Preliminary Master Plan Application for UNE (unanimous)
• Approved preliminary request for dimensional standards for the IN rezone for UNE (unanimous)
• Approved meeting minutes from 3-15-23 and 4-5-23 (unanimous)
• Postponed site plan review for Take Five Maine, LLC at 394 Elm Street

Recycling and Waste Management Commission

The Recycling & Solid Waste Management Commission will discuss updates on recycling contamination and enforcement recommendations. The meeting includes updates on a recycling app, food waste/cooking oil composting permits at the Public Works Facility, and new transfer station hours.

• Update on recycling contamination
• Recycling enforcement recommendations
• Update on recycling app
• Composting food waste/cooking oil permit update via D.E.P. at Public Works Facility
• New transfer station hours

Personnel Committee

The committee will discuss edits to nonunion insurance policies and updates to nonunion safety policies. This includes reviewing the Emergency Action Plan, lifting and back safety, and office ergonomics policies.

• Edits to Nonunion Insurance Policies
• Updates to Nonunion Safety Policies
• Review of Emergency Action Plan Policy
• Review of Office Ergonomics (VDT) Policy
• Review of Lifting and Back Safety Policy

City Council

The council will review the FY22 Annual Comprehensive Financial Report and Eastern Fire/EMS Committee recommendations. Agenda items include renewing waste handling agreements with NEWSME Landfill, LLC and approving a special events permit for LaKermesse. The council will also consider liquor license applications.

• Renewal of waste handling and recycling agreements with NEWSME Landfill, LLC
• Approval of LaKermesse special events permit
• Liquor license applications for Ore Nells North, LLC and Ore Nell Barbecue Restaurant at 42 Franklin Street
• Presentation of the FY22 Annual Comprehensive Financial Report
• Eastern Fire/EMS Committee recommendations presentation

Climate Change Task Force

The task force is reviewing a draft Climate Change Vulnerability Assessment presented by SMPDC. Members are also coordinating community outreach efforts, including an upcoming survey and various local events.

• Discussion of Draft Vulnerability Analysis
• Community Outreach Subcommittee survey release scheduled for week of April 17, 2023
• Photo Voice gallery event at Engine on April 21
• Earth Day event at MacArthur Library on April 22
• Tabling at Pollinator Festival on May 21

The Task Force reviewed a draft Vulnerability Assessment Report presented by the Southern Maine Planning and Development Commission (SMPDC). Members provided specific feedback on local flooding, heat islands, and social vulnerability to be incorporated into the next draft. Other business was tabled.

• Provided feedback to SMPDC on the draft Vulnerability Assessment Report
• Tabled all other business to the next meeting

Historic Preservation Commission

The Historic Preservation Commission will review several applications for exterior building alterations. This includes continuing a review for True Storage LLC at 32-40 Main Street and evaluating new proposals for 75 Bacon Street and 50 Laconia Street.

• Exterior alterations by True Storage LLC at 32-40 Main Street, Building 36
• Exterior alterations by My Place Teen Center at 75 Bacon Street
• Exterior alterations by Jacob Gould at 50 Laconia Street, Building 11

The Historic Preservation Commission approved Certificates of Appropriateness for exterior work at 32-40 Main Street, 75 Bacon Street, and 50 Laconia Street. Each approval included specific requirements for brick and mortar matching or maintenance plans.

• Approved Certificate of Appropriateness for True Storage, LLC at 32-40 Main Street (Unanimous)
• Approved Certificate of Appropriateness for Biddeford Housing Authority at 75 Bacon Street (Unanimous)
• Approved Certificate of Appropriateness for Chinburg Properties at 50 Laconia Street (Unanimous)
• Approved March 8, 2023 meeting minutes (Unanimous)

City Council

The City Council is holding a workshop to discuss several legislative items. Discussions include a Back Lot Ordinance, a proposed Mill Special Assessment District, and a CPSM report regarding fire organizational and performance analysis.

• Back Lot Ordinance discussion
• Proposed Mill Special Assessment District
• Biddeford Parking Garage Assessment District Application Draft
• CPSM Fire Organizational and Performance Analysis Report

City Council

The Biddeford City Council will meet to hear presentations regarding the Fiscal Year 2024 Municipal Services Budget. Supporting documentation for these budget items is available in the city's online budget book.

• FY24 Municipal Services Budget Presentations

Budget Committee

The Budget Committee will hold a discussion regarding FY24 capital items. Documentation for this discussion is located in the May 29, 2023 agenda packet.

• FY24 Capital Discussion

Climate Change Task Force

The subcommittee is discussing various community engagement activities for the city. Topics include a draft resident survey, video messaging, and Earth Day programming. The group is also planning an interactive event at Engine.

• Drafting a resident survey with considerations for timing and translation
• Planning Earth Day activities including a tree walk and a talk by Jake Aman
• Discussing community engagement via 'Photo Voice' and videos
• Organizing an interactive event at Engine featuring Q&A or breakout rooms

Planning Board

Eric Freeman will present the complete Comprehensive Plan to the Planning Board. The presentation includes various sections such as land use, housing, economy, and transportation.

• Public hearing for the presentation of the complete Comprehensive Plan
• Review of Future Land Use Map
• Presentation of plan components including housing, economy, and climate change

The Planning Board approved the complete Comprehensive Plan to be forwarded to the City Council following corrections. The Board also decided to withdraw and rewrite the Environmental Review RFP for Hidden Hills.

• Approved Comprehensive Plan and forwarded to City Council after corrections (3-1)
• Denied motion to postpone action on Comprehensive Plan until May 2 (2-3)
• Withdrew and decided to rewrite Environmental Review RFP for Hidden Hills

Conservation Commission

The Conservation Commission will discuss a follow-up proposal from Mark Ward. The discussion focuses on work related to vernal pools and wetlands located in Clifford Park.

• Review of Mark Ward's follow-up proposal regarding vernal pools/wetlands in Clifford Park

The Commission approved a revised proposal for work in Clifford Park. Members discussed budget constraints and the coordination of park access with city officials.

• Approved $1,155 for a revised proposal for work in Clifford Park (Unanimous)

School Committee

The committee will review budget adjustments, including a state subsidy update and recommended reductions. Members will also conduct first readings of several policies regarding student conduct, harassment, and disciplinary procedures.

• Budget adjustments and approval
• State subsidy update and recommended reductions
• Policy revisions for student conduct, hazing, and expulsion
• Policy revisions for employee discrimination and sexual harassment
• Review of private school participation in middle school athletic programs

Biddeford Fire Advisory Committee

The committee will review the minutes from the October 18, 2022, meeting. The agenda also includes fire alarm reports and information from the Chief.

• Review of October 18, 2022, minutes
• Fire Alarm Reports
• Chief's Informational

Finance Committee

The Biddeford Finance Committee is meeting to discuss pavement markings and an authorization related to the West Apron Reconstruction Grant. An item regarding downtown cameras has been removed from the agenda.

• Pavement Markings proposal and bid tabulation
• West Apron Reconstruction Grant authorization involving Gale Associates and Shaw Brothers Construction
• Removal of Downtown Cameras from the agenda

City Council

The City Council will consider several orders of the day, including an airport apron reconstruction project and a purchase agreement for Union Parcel. The meeting also includes discussion regarding an inclusionary zoning emergency ordinance and pavement markings.

• West Apron Reconstruction Grant involving Gale Associates & Shaw Brothers Construction
• Union Parcel Purchase and Sale Agreement with One Diamond Development, LLC
• Inclusionary Zoning Emergency Ordinance
• Pavement Markings proposal

The City Council declared a lack of affordable housing an emergency and implemented a moratorium on new residential projects with 10 or more units. The council also approved a land sale and funding for airport reconstruction.

• Established emergency moratorium on new residential projects with 10 or more units (7-2)
• Approved grant application up to $795,000 for West Apron Reconstruction Project at Biddeford Municipal Airport (7-2)
• Authorized sale of Lot 74 on Tax Map 40 to One Diamond Development, LLC (6-3)
• Approved $63,801.09 agreement with Poirier Guidelines for pavement (Unanimous)
• Accepted March 21, 2023 meeting minutes (Unanimous)

Biddeford Police Advisory Committee

The committee received staffing updates and discussed upcoming initiatives, including grant applications for a K9 and a drone. Members discussed the installation of downtown cameras and the balance between privacy and surveillance. No formal votes were recorded.

• Promoted Officer Steven Gorton to Interim Deputy Chief of Police
• Chief JoAnne Fisk to continue as Interim Chief for the foreseeable future

Diversity, Equity and Inclusion Committee

The Biddeford Diversity, Equity and Inclusion Committee will review minutes from the March 20 meeting. The agenda includes discussions regarding guest speaker reflections, subcommittees, and potential policy item suggestions.

• Review of March 20, 2023 meeting minutes
• Reflections on guest speaker
• Diversity calendar promotion and monthly dates
• Subcommittee discussions
• Policy item suggestions

The committee unanimously voted to establish subcommittees for policy and public outreach. Members discussed the diversity calendar for April through July and potential implicit bias training resources.

• Approved previous meeting minutes (unanimous)
• Established Policy and Public Outreach subcommittees (unanimous)
• Approved motion to adjourn (unanimous)

Downtown Development Commission

The Downtown Development Commission will review budget reports and nominations. The meeting includes a discussion on farmers market vendor outreach and potential collaboration with the Saco Farmers Market.

• Budget report
• Nominations
• Farmers market vendor outreach review
• Potential collaboration with Saco Farmers Market

Finance Committee

The Biddeford School Committee is reviewing updates regarding state subsidies for the FY 24 budget. This includes discussing building increases, potential reductions, and a revenue sheet reflecting new subsidy information.

• Review of additional state subsidy memo
• Discussion of FY 24 budget increases and reductions
• Review of revenue sheet with new subsidy and reductions

Downtown Committee

The Biddeford Downtown Committee will review staff updates and approve minutes from the January 31, 2023, meeting. The committee is also considering proposed amendments to parking regulations on Pearl Street.

• Approval of January 31, 2023, meeting minutes
• Proposed 'No Parking' amendment for Pearl Street (Section 42-90)
• Proposed 'Limited Parking' amendment for Pearl Street (Section 42-92)

Biddeford Police Advisory Committee

The Biddeford Police Advisory Committee will review previous meeting minutes and address community feedback. The committee is also scheduled to discuss the current status of the Chief of Police position and strategies for recruitment and retention, including scheduling incentives.

• Review and acceptance of prior meeting minutes
• Discussion on the status of the Chief of Police position
• Discussion regarding recruitment, retention, and scheduling incentives
• Discussion of community concerns or feedback

Airport Commission

The meeting consists primarily of procedural items and a presentation regarding Gale's monthly project update. The Airport Manager will also provide a report.

• Gale monthly project update

Budget Committee

The Budget Committee will hold a public hearing regarding the FY24 budget proposal submitted by the City Manager. The committee is also scheduled to discuss the proposal.

• Public hearing on FY24 budget proposal

Climate Change Task Force

The task force is reviewing a 60-page draft vulnerability assessment and questionnaire. Members are also tracking upcoming community events, including the Pollinator Festival and Earth Day activities.

• Review of 60-page draft vulnerability assessment
• Extension of Photo Voice Event entry deadline to April 10
• Upcoming tabling at the Pollinator Festival on May 21
• Updates on ICLEI Race to Zero high impact action

Eastern Fire/EMS Substation Building Committee

The committee agreed on recommendations for a new substation, including its location, staffing, and equipment. They will provide three size and cost alternatives to the City Council for further deliberation.

• Approved December 19, 2022 meeting minutes (unanimous)
• Recommended substation location within 1-mile radius of Pool Street and Newtown Road
• Recommended placing the '2005 Paramedic Engine' at the potential substation
• Recommended initial staffing of 2 Firefighter/Paramedics, adding 4 new positions across FY 25 and 26
• Agreed to provide Council with three design alternatives ranging from 6,000 to 9,500 sq ft
• Estimated construction costs between $3 million and $5 million based on $500 per sq ft

Citizens' Advisory Committee

The Citizens' Advisory Committee unanimously approved changes to the CDBG housing rehabilitation program eligibility. The committee also discussed proposed funding allocations for the Year 5 Action Plan amendment, including affordable housing and ADA improvements.

• Approved expanded eligibility for CDBG housing rehabilitation program (unanimous)
• Approved minutes of March 1, 2023 (unanimous)

Conservation Commission

The Commission reviewed data and language updates for the agricultural and forestry sections of its planning documents. Members discussed incorporating climate change, PFAS references, and trends in dairy farm losses. No formal votes were recorded.

• Proposed adding responsible solar management to Goal 1
• Proposed adding cluster development language to Goal 3 regarding ag soils
• Proposed including Maine Forest Service data and hunting/fishing license counts
• Proposed linking GIS maps to show prime ag soils
• Established priority order for RF Zone conversions: working landscapes, conservation, recreation, and low-density housing

School Committee

The committee will review the FY24 school calendar and several overnight field trip proposals. Discussion includes a budget update, winter NWEA testing summaries, and rooftop solar energy.

• Second reading of FY24 School Calendar
• 7th Grade STEM Ecology School overnight field trip
• APC Teens to Trails Adventure Bound camping trip
• Extended Learning Opportunities summer course field trip
• Rooftop solar discussion and budget update

Finance Committee

The Finance Committee will meet to approve the LifeWorks application and a request for UPS replacement or refresh equipment. The meeting also includes the signing of the expenditure warrant and approval of previous minutes.

• Approval of LifeWorks application
• Approval of UPS replace/refresh request

City Council

The Biddeford City Council will receive a presentation on the proposed FY24 School Budget. The meeting also includes several appointment applications for city commissions and boards.

• Proposed FY24 School Budget Presentation
• Zoning Board of Appeals appointment: Dylan Doughty
• Diversity, Equity and Inclusion Committee appointment: Kayla Lewis
• Recycling & Waste Management Commission appointment: David Tarbox
• Harbor Commission appointment: Jon Brady

Downtown Development Commission

The Downtown Development Commission is discussing the launch of a farmer's market pilot program. Discussions include potential start dates, vendor commitments, parking lot layout, and sanitation logistics.

• Review of vendor outreach
• Discussion of potential start dates in May or June
• Planning for parking lot layout and electricity
• Logistics regarding bathrooms and trash removal

The Commission reviewed vendor feedback and outreach for the Biddeford Public Markets, noting challenges with farmer availability and staffing. Members discussed altering the market's frequency and timeframe to align with other downtown activities. No formal votes on policy or funding were taken.

• Consensus reached to re-vet the vendor list for those who have not responded
• Requested Brad Favreau check dates/times for Engine and HOB activities
• Requested updated graphic samples for the market name
• Adjourned meeting (unanimous)

Diversity, Equity and Inclusion Committee

The committee will review minutes from the February 13, 2023 meeting. The agenda includes a guest presentation by Mouhamadou Diagne of St. Joseph's College of Maine. Members will also discuss monthly calendar dates, subcommittees, and potential policy item suggestions.

• Review of February 13, 2003 meeting minutes
• Guest presentation by Mouhamadou Diagne
• Discussion of monthly calendar dates
• Discussion of subcommittees
• Discussion of policy item suggestions

The committee noted that City Council approved the hiring of a D.E.I. coordinator. The group also discussed the definition of equity, strategies for attracting diverse committee members, and implicit bias training.

• City Council approved hiring of D.E.I. coordinator (reported)
• Policy Committee approved the calendar (reported)
• Adjourned meeting at 7:03 PM (unanimous)

Budget Committee

The Biddeford Budget Committee will hold a discussion regarding the FY24 budget presentation. The remainder of the agenda consists of standard procedural items.

• FY24 Budget Presentation

Recreation Commission

The commission will conduct introductions and approve previous minutes. The agenda includes an update regarding the dog park and a discussion period.

• Dog Park Update

Conservation Commission

The Biddeford Conservation Commission is meeting to approve prior minutes, review its FY2024 fund request status, and hear a presentation on the Agricultural & Forestry chapter of the Comprehensive Plan. They will also discuss LD 2003 rule-making impacts, proposed stormwater ordinance changes, and updates on climate events and website content.

• Approval of minutes from Jan 26 and Feb 16, 2023
• Presentation on Agricultural & Forestry chapter of Comprehensive Plan
• Discussion of LD 2003 rule-making and local impact
• Review of MS4 stormwater ordinance changes
• Updates on climate event video and website content

The Commission approved the use of a water quality data logger. Members discussed the 2024-25 budget and the potential for a conservation easement at Map 1, Lot 19. Meeting minutes from March 27, 2024, were tabled.

• Approved water quality data logger (Unanimous)
• Tabled approval of March 27, 2024 meeting minutes (Unanimous)

Planning Board

The Board will hold a public hearing regarding a site plan for an oil change center at 394 Elm Street. Members will also conduct workshops on proposed stormwater ordinance updates and the Forest Resources chapter of the Comprehensive Plan.

• Public hearing for Take 5 Maine, LLC to demolish and rebuild a 2 bay oil change center at 394 Elm Street
• Workshop on ordinance changes regarding erosion control and stormwater infrastructure maintenance
• Workshop on the AG Forest Resources chapter of the Comprehensive Plan

The Planning Board approved a preliminary site plan and a parking waiver for a new two-bay oil change center at 394 Elm Street. The board also held workshops regarding stormwater ordinance changes and the Comprehensive Plan's Agriculture & Forestry chapter.

• Approved February 15, 2023 meeting minutes (4-0)
• Approved preliminary site plan for Take 5 Maine, LLC at 394 Elm Street (4-0)
• Approved parking waiver to reduce required on-site parking from 10 to 5 stalls (4-0)

Recycling and Waste Management Commission

The commission will discuss recycling contamination, enforcement recommendations, and a new recycling app from Casella. The agenda also includes updates on food waste composting permits and new transfer station hours.

• Update on recycling contamination
• New recycling app update from Casella
• Updates on composting food waste and D.E.P. permits
• New hours at the Transfer Station
• Policy discussion regarding no parking during curbside pickup

Biddeford Fire Advisory Committee

The committee will meet at the Central Fire Station and via Zoom. The agenda includes a review of the October 18, 2022 minutes, fire alarm reports, and information from the Chief.

• Review of 20221018 Minutes
• Fire Alarm Reports
• Chief's Informational

Budget Committee

The Budget Committee will meet to discuss the Fiscal Year 2024 budget presentation. The meeting includes a roll call and a pledge of allegiance before the discussion.

• FY24 Budget Presentation

Climate Change Task Force

The task force is reviewing updates from the Community Outreach Subcommittee and scheduled activities for 2023. Discussions include a draft vulnerability analysis, Earth Day planning, and potential high impact actions for the ICLEI Race to Zero.

• Earth Day event discussion with Heart of Biddeford and Saco Valley Land Trust
• Discussion of draft vulnerability analysis and strategy matrix provided by SMPDC
• Tabling at Pollator Festival on May 21
• Photo Voice Event planned for mid-April at Engine
• ICLEI Race to Zero high impact action discussion

City Council

The City Council is convening a special meeting that includes an executive session. This session is designated for a personnel matter under MRS 405(6)(A).

• Executive Session: Personnel Matter (MRS 405(6)(A))

Downtown Development Commission

The Commission is discussing the launch of a new farmer's market, including vendor outreach, potential start dates, and logistics for parking, bathrooms, and trash. The meeting also includes an update on the Biddeford Climate Task Force.

• Discussion of new farmer's market logistics and vendor outreach
• Review of Biddeford Climate Task Force public outreach presentation

The Commission discussed the feasibility of a new public Farmers Market pilot program for the upcoming season. Members divided a list of potential vendors to contact and survey regarding their interest and availability. The Commission also approved the minutes from January 18 and February 23, 2023.

• Approved minutes of January 18th, 2023, and February 23rd, 2023 meetings (All in favor)
• Divided vendor list among members to survey farmers for potential pilot program participation

Budget Committee

The Budget Committee will meet to discuss the Fiscal Year 2024 budget presentation. The meeting includes a roll call and a pledge of allegiance before the discussion.

• FY24 Budget Presentation

Climate Change Task Force

The task force will conduct a roll call and review the budget report. Discussion includes updates on a Photo Voice Contest and Earth Day with Saco Valley Land Trust.

• Photo Voice Contest discussion
• Earth Day with Saco Valley Land Trust discussion

Historic Preservation Commission

The Historic Preservation Commission will hold public hearings regarding proposed exterior repairs and alterations at two locations. The first involves a request by Seth & Rachel Harkness for 5 Alfred Street, and the second concerns a project by True Storage LLC at 32-40 Main Street, Building 36.

• Public hearing for exterior repairs and alterations at 5 Alfred Street
• Public hearing for exterior alterations at 32-40 Main Street, Building 36

The commission approved a certificate of appropriateness for façade and window renovations at 5 Alfred Street. A proposal for exterior alterations at 32-40 Main Street was postponed pending further information on signage and materials.

• Approved Certificate of Appropriateness for exterior repairs at 5 Alfred Street (3-0)
• Postponed vote on exterior alterations at 32-40 Main Street pending further information (3-0)
• Approved February 8, 2023 meeting minutes (3-0)

School Committee

The committee will review the 2023-24 school calendar and various field trip proposals for different grade levels. Additionally, the meeting includes presentations regarding the Biddeford-Pinkerton Academy (BPA) draft budget and the Biddeford-Pinkerton Academy extended learning opportunities.

• Field trip proposal: Overniting Field Trip to Skiles USA Maine
• Field trip proposal: Overniting Field Trip to Puerto Rico School Trip
• Field trip proposal: 7th Grade STEM and Ecology School trip to Trees to Trails Adventure Bound Camp
• Field trip proposal: Summer Course for extended learning opportunities
• Presentation: 2023-24 School Calendar and Biddeford-Pinkerton Academy Draft Budget

Shellfish Conservation Committee

The committee will discuss a proposal to combine the Harbor Commission with the Shellfish Conservation Committee. The meeting includes roll call, approval of minutes, and other business.

• Discussion regarding combining the Harbor Commission with the Shellfish Conservation Committee

Finance Committee

The Finance Committee will review several items including management assessments and community center improvements. The agenda also includes discussions regarding Horrigan Court CSO detention and Riverwalk permitting.

• STM Management Assessment Agreement
• Horrigan Court - CSO Detention Conduit
• Community Center Gym Door Replacement
• Community Center HVAC-Heat Pumps
• Riverwalk Permitting and Bid Package - Wright-Pierce

City Council

The City Council will hold a special meeting on March 7, 2023. The agenda includes an executive session to discuss a labor contract under MRS 405(6)(D).

• Executive Session: Labor Contract (MRS 405(6)(D))

City Council

The City Council will consider several items including community development block grant priorities and a five-year plan extension. Other discussion topics include a CSO storage chamber for Horrigan's Court and unhoused services analysis.

• CDBG funding priorities through April 1, 2024
• Extension request for the 5-Year Consolidated Plan
• CSO storage chamber for Horrigan's Court
• Fire Union Contract 2023-2025
• Consultant for unhoused services analysis

The Council approved a $1.45 million CSO detention structure at Horrigan Court and allocated $751,000 in CDBG funds toward housing, infrastructure, and ADA requirements. Other actions included approving a fire union contract and authorizing a consultant for unhoused services analysis.

• Allocated $751,000 CDBG funds: $500k for affordable housing, $151k for LMI infrastructure, $100k for ADA plan (Unanimous)
• Approved 1-year extension request for CDBG 5-Year Consolidated Plan (Unanimous)
• Approved Outreach and Inclusion position title change (6-3)
• Approved $1.45M contract with Gordon Contracting, Inc. for CSO detention structure at Horrigan Court (Unanimous)
• Approved Fire Department Union Contract 2023-2025 (Unanimous)
• Authorized up to $20,000 for a consultant to analyze unhoused services (7-2)
• Authorized $79,600 for Wright-Pierce engineering services for Biddeford Riverwalk (Unanimous)
• Approved up to $43,400 for heat pump replacements at J. Richard Martin Community Center (6-3)

Policy Committee

The Policy Committee is reviewing several items including recreation program fees and street parking regulations. The meeting also includes discussions on inclusionary zoning and ordinances for back lots.

• Approval of Recreation Program Fees (beach passes/lifeguards)
• Pearl Street - No Parking
• South Street from Jefferson Street to Adams Street - Permit Parking Only
• Affordable Housing Task Force - Inclusionary Zoning
• Ordinances for Back Lots

Citizens' Advisory Committee

The committee will discuss CDBG/CDBG-CV priority expenditure recommendations and citizen participation plan support needs. Members will also vote on an official request from the Council to delay the five-year plan by one year.

• Vote on a request to delay the five-year plan by one year
• Discussion of CDBG/CDBG-CV priority expenditure recommendations
• Review of citizen participation plan support needs

The committee unanimously approved a request for the City Council to delay the 5-year Consolidated Plan by one year. Members discussed CDBG expenditure recommendations and agreed to redline a memo to the Council regarding spending ranges and deadlines.

• Approved request for Council to delay 5-year plan by 1-year (Unanimous)
• Approved meeting minutes from 2-15-23 (Unanimous)

Planning Board

The Planning Board will hold public hearings for two development projects. One involves an amended permit for a medical marijuana retail store and manufacturing kitchen at 12 Grays Lane. The other is a final site plan review for a two-story addition to Biddeford High School.

• Public hearing for Headies, LLC at 12 Grays Lane, Unit 1
• Proposed medical marijuana retail store and manufacturing kitchen
• Final site plan review for Biddeford High School at 18 Maplewood Avenue
• Proposed two-story addition to the high school near Tiger Gym

The Planning Board approved a conditional use permit for a medical cannabis retail store and manufacturing kitchen. The Board also approved the final site plan for a two-story addition to Biddeford High School.

• Waived Article XI Full Site Plan Review for Headies, LLC (unanimous)
• Approved Conditional Use Permit for Headies, LLC to operate a retail medicinal cannabis store and manufacturing facility at 10-12 Grays Lane (unanimous)
• Approved Final Site Plan for a 9,240 square foot, 2-story addition to Biddeford High School at 18 Maplewood Avenue (unanimous)

City Council

The City Council will hold a workshop discussion regarding the Biddeford ME Fire Analysis Final Report. The meeting also includes a presentation on the Capital Improvement Plan (CIP).

• CPSM Report Presentation: Biddeford ME Fire Analysis Final Report
• CIP Presentation

Biddeford Police Advisory Committee

The committee will discuss the role of social media in law enforcement and the potential for a committee presence on those platforms. Members will also discuss specialty units following national events and brainstorm solutions regarding police recruitment and retention.

• Discussion on department use of social media
• Discussion on specialty units and local evolution
• Brainstorming session on recruitment and retention crisis

Climate Change Task Force

The task force will review updates from the Community Outreach Subcommittee and discuss the 2023 activity calendar. Members will also discuss selecting one high impact action for the ICLEI Race to Zero initiative. The meeting includes status updates on the Vision Statement, Strategy Plan, and Draft Comp Plan.

• Approval of meeting minutes from January 17 and February 13, 2023
• Community Outreach Subcommittee report-out
• Discussion of one high impact action for ICLEI Race to Zero
• Status update on the Photo Voice Event at Engine
• Updates on the Vision Statement, Strategy Plan, and Draft Comp Plan

The Task Force reviewed proposals from Morris Communications to increase public awareness and outreach for the Climate Action Plan. Members discussed potential survey tools, event formats, and the status of the draft vulnerability assessment. No formal votes were recorded.

• Scheduled introductory meeting with new ICLEI contact Kale Roberts for May 8th
• Moved meeting with Gail Wilkerson to April 24th
• Extended PhotoVoice submission deadline to April 10th
• Proposed meeting with Karina Graeter on April 13th to review vulnerability assessment

Recreation Commission

The meeting includes routine procedures such as introductions and approval of minutes. The commission will also receive an update regarding the dog park.

• Dog Park Update

Downtown Development Commission

The Commission will discuss vendor lists, promotional items, and advertising strategies for the Farmer's Market. Members will also address developing by-laws and designing a layout for the City Hall parking lot.

• Approval of January 18, 2023, meeting minutes
• Discussion of promotional items not to exceed $1,000
• Development of Farmer's Market by-laws based on Public Market Ordinance
• Planning the City Hall parking lot layout for vendors

Climate Change Task Force

The task force approved meeting minutes from January and February 2023. Members discussed potential high-impact actions for the ICLEI Race to Zero pledge, including energy efficiency and solar ordinances, and reviewed upcoming community outreach events.

• Approved meeting minutes from 1-17-23 and 2-13-23

Personnel Committee

The Personnel Committee will discuss the Community Inclusion Position and a Workers Comp Cost Improvement Plan. The committee will also review minutes from the January 24, 2023 meeting.

• Discussion of Community Inclusion Position
• Discussion of Workers Comp Cost Improvement Plan

City Council

The City Council will vote on establishing an Affordable Housing Trust Fund and amending 2020 housing goals. The agenda also includes a bid approval for the Granite Point Culvert and updates on labor negotiations.

• Approval of the bid for Granite Point Culvert
• Establishment of the Affordable Housing Trust Fund
• Amendment of 2020 Council Housing Goals
• Labor negotiations

The Council approved a $477,724.70 contract for the Granite Point Road Replacement Culvert Project and reaffirmed and modified its 2020 housing goals. A proposed ordinance to establish an Affordable Housing Trust Fund was tabled pending a workshop. The Council also designated the City Manager as the Maine Service Center Coalition Representative.

• Approved $477,724.70 bid from Gorham Sand and Gravel, Inc. for Granite Point Culvert (Unanimous)
• Reaffirmed November 10, 2020 housing goals (Unanimous)
• Modified housing goals to create or preserve 180 affordable rental units per year from 2023-2028 (Unanimous)
• Added goal for affordable rental units to be 12.5% of all rental units by 2028 (Unanimous)
• Tabled Affordable Housing Trust Fund ordinance until a Council Workshop is scheduled (Unanimous)
• Designated City Manager Jim Bennett as Maine Service Center Coalition Representative (Unanimous)
• Accepted February 7, 2023 meeting minutes (Unanimous)

Conservation Commission

The Commission will review draft chapters for the city's Comprehensive Plan. The agenda also includes discussions on Newtown Road developments and a City Council order regarding Clifford Park condemnation.

• Marine Resources and Recreation & Open Space plan presentations
• Maine Farmland Trust presentation
• Newtown Road development discussion, including fire substation and mobile home park overlays
• Discussion of City Council Order #2023.8 regarding Clifford Park condemnation
• Payment update for Mark Ward totaling $1,874.35

The Commission unanimously approved a motion to request a $5,000 budget for community programs, research, and consultation for the City Council and Planning Board. Members also reviewed draft chapters of the city's comprehensive plan regarding recreation, marine resources, and agriculture.

• Approved request for $5,000 budget for community programs and research (unanimous)

Citizens' Advisory Committee

The Citizens Advisory Committee will discuss social services funding for the current year and categories for next year. The committee will also review City Council information requests and updates regarding the Comprehensive Plan.

• Social Services funding for current year
• Social Services categories for next year
• CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan update
• Comprehensive Plan update

Planning Board

The Planning Board will hold public hearings regarding a campground expansion at 391 West Street and a final subdivision application on Pearl Street. The meeting also includes a workshop presentation on the city's Comprehensive Plan.

• Preliminary Site Plan for Shamrock Campground expansion to 18 full-service sites at 391 West Street
• Final Subdivision Application for 3 Lincoln, LLC on Pearl Street including an 83-unit mixed-use building and a 108-unit residential structure
• Workshop presentation regarding the Comprehensive Plan's Fiscal Capacity and Public Facilities chapters
• Site plan extension for Adams Point

The Board approved a final subdivision and site plan for 3 Lincoln, LLC to develop three buildings including residential and commercial units. The Board also designated a proposed campground expansion as a major subdivision. A workshop was held regarding the Comprehensive Plan's fiscal capacity and public facilities chapters.

• Approved Final Subdivision, Site Plan, and Shoreland Zoning Review for 3 Lincoln, LLC (unanimous)
• Granted waiver of off-street parking requirements for 3 Lincoln, LLC (unanimous)
• Granted waiver of open space requirement for 3 Lincoln, LLC (unanimous)
• Designated Shamrock Campground expansion at 391 West Street as a Major Subdivision (unanimous)
• Approved January 18, January 25, and February 1 meeting minutes with corrections (unanimous)

Recycling and Waste Management Commission

The commission will discuss updates regarding recycling contamination and enforcement recommendations. Members will also review a new D.E.P. permit for composting food waste and cooking oil. Additionally, the meeting includes a review of the FY 2023 budget.

• Recommendations from Committee on Recycling Enforcement
• New D.E.P. permit for composting food waste and cooking oil
• FY 2023 Budget Review
• Discussion regarding transfer station hours
• Recycling violation enforcement comments

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee is meeting to review responses from the 2023 Goals Survey. The committee will also discuss committee expectations and upcoming meeting dates.

• Review of 2023 Goals Survey Responses
• Discussion regarding committee expectations

The committee formally recommended the creation of a DEI Coordinator position to the Personnel Committee. Members also updated the Diversity Calendar and established new attendance and meeting duration norms.

• Recommended approval of DEI Coordinator position (unanimous)
• Removed Autism Awareness Day from the Diversity Calendar (unanimous)
• Set attendance expectation at 9 meetings per year (unanimous)
• Set standard meeting duration from 5:30 p.m. to 7:00 p.m. (unanimous)
• Rescheduled April meeting to April 3 at 5:30 PM

Climate Change Task Force

The task force will review upcoming public workshops regarding buildings, energy, and transportation. Members will also discuss selecting one high-impact action for the ICLEI Race to Zero initiative. Additionally, the group will discuss the draft Comprehensive Plan and the task force budget.

• Public workshop series on buildings, energy, and transportation
• Selection of one high-impact action for ICLEI Race to Zero
• Status update on the draft Comprehensive Plan
• Discussion of the tentatively approved BCTF budget
• Report from the Community Outreach Subcommittee

City Council

The February 9, 2023, agenda for the Biddeford and Saco City Council joint meeting contains only procedural items regarding the meeting agenda itself. No specific ordinances, contracts, or projects are listed in the provided text.

Historic Preservation Commission

The Commission will hold public hearings regarding two construction projects. One involves mixed-use buildings and a commercial remodel at 30 Upper Falls Road. The second concerns a multi-family residential structure at 69 Elm Street.

• Public hearing: mixed-use and commercial remodeling at 30 Upper Falls Road
• Public hearing: multi-family residential structure at 69 Elm Street
• Approval of January 11, 2023 meeting minutes

School Committee

The committee is reviewing multiple school policies for revision or review. Members will also receive updates on the STEM Academy, including state funding and grant awards.

• Budget update and ED 279 state funding status
• STEM Academy memo covering recruitment and grant awards
• First reading of an overnight field trip for Skills USA Maine State Competition
• Second reading of policies regarding student drug/alcohol use and school property care
• Review of policies on curriculum research and post-secondary enrollment options

Finance Committee

The committee will consider recommendations regarding Fire Department Phase I roof repairs and the purchase of battery-operated extrication tools. Members will also review the financial report for December 2022.

• Recommendation for Fire Department Phase I roof repairs
• Recommendation for the purchase of battery-operated extrication tools
• Review of the December 2022 financial report
• Approval of January 10, 2023, meeting minutes

The Finance Committee voted unanimously to recommend two fire department expenditures to the city council. The committee also approved the minutes from the January 10, 2023 meeting.

• Approved January 10, 2023 minutes (unanimous)
• Recommended Fire Department roof repairs to council (unanimous)
• Recommended purchase of battery-operated extrication tools to council (unanimous)

Citizens' Advisory Committee

The committee is discussing proposed amendments to the CDBG Year 5 Action Plan. The proposal involves diverting funds toward sidewalk construction and park lighting. A public hearing for citizen comment is scheduled for February 7 at 5:30 PM.

• $500,000 sidewalk construction project on York St and Laconia St
• $2,000 lighting project in Williams Court Park
• Public hearing for CDBG Year 5 Action Plan amendments on February 7

City Council

The council will consider phase I of a fire department roof replacement and the purchase of battery-operated extrication tools. Members will also discuss next steps following the Affordable Housing Task Force Report. Additionally, the agenda includes an order of condemnation for Clifford Park and WinterFest permit approvals.

• Phase I Fire Department roof replacement
• Purchase of battery-operated extrication tools
• Order of condemnation for Clifford Park
• WinterFest special events permit and liquor approval
• CDBG FY22 fund uses update

The Council approved an order of condemnation for two parcels of land at Clifford Park to resolve title issues. Additionally, the board authorized several fire department equipment and facility purchases and granted a special events permit for WinterFest.

• Approved Order of Condemnation for Clifford Park land (5-4)
• Defeated motion to table the Clifford Park Order of Condemnation (3-6)
• Authorized $92,903.00 agreement with Viking Roofing for fire station roof repairs (Unanimous)
• Authorized $34,271.00 purchase of TNT Battery Extrication tools from Northeast Emergency Apparatus (Unanimous)
• Approved WinterFest special events permit for February 10-12, 2023 (Unanimous)
• Approved sale of beer by Blaze Brewing at WinterFest on February 10, 2023 (7-2)
• Confirmed appointment of Peter Robbins to the Conservation Commission (Unanimous)
• Approved revisiting CDBG FY22 Fund Uses by the first meeting in March (Unanimous)

Planning Board

This meeting is a workshop for discussion and direction with no Board action scheduled. The board will review presentations regarding the Draft Biddeford Saco Transit Oriented Development Concept Plan and various elements of the Draft Comprehensive Plan.

• GPCOG presentation on the Draft Biddeford Saco Transit Oriented Development Concept Plan
• Eric Freeman presentation on Draft Comp Plan elements including transportation and marine resources

The Planning Board conducted a workshop featuring presentations on the Draft Biddeford Saco Transit Oriented Development Concept Plan and the Draft Comp Plan. The meeting was for discussion and direction; no substantive decisions were recorded.

Downtown Committee

The Downtown Committee will review a brief regarding disability parking and loading zone space on Bacon Street near Congregation Etz Chaim Synagogue. The committee will also discuss preferred days and times for future meetings.

• Review of Bacon Street disability parking and loading zone space near Congregation Etz Chaim Synagogue
• Discussion regarding preferred time and day for future meetings

The committee approved the creation of one disability parking space in front of the Congregation Etz Chaim Synagogue. A proposal to add a loading zone and a second disability space was denied. The committee also set a regular monthly meeting schedule.

• Approved one disability parking space in front of the Synagogue (Unanimous)
• Denied motion for two disability spaces and a loading zone (1-4)
• Established regular meeting date as the last Tuesday of the month at 6:00 p.m. (Unanimous)

Conservation Commission

The commission will discuss updates to the City Comprehensive Plan and the impact of Maine's LD 2003 housing law on local development. The meeting also includes reviewing draft recommendation letters for Guinea Road and Andrews Road and electing annual officers.

• Review of City Comprehensive Plan chapters
• Discussion of state housing law LD 2003 impacts
• Review of draft recommendation letters for 81 Guinea Road and Andrews Road
• Election of Chair, Vice Chair, and Secretary
• FY 2023 budget report of $3,000

The Commission unanimously elected its officers and approved a motion to modify a letter to Divine Capital regarding 81 Guinea Road for submission to the Planning Board. Members also discussed the Comprehensive Plan timeline and conservation mapping efforts.

• Approved December 15, 2022 minutes (Unanimous)
• Approved motion to modify Divine Capital letter and send 81 Guinea Road as-is to Planning Board (Unanimous)
• Elected M. Atlas as Secretary (Unanimous)
• Elected E. Heumiller as officer (Unanimous)
• Elected R. Rhames as officer (Unanimous)

Citizens' Advisory Committee

The committee will hold a public hearing regarding the CDBG CAPER report. Discussion topics include social services funding, the Consolidated Plan, and staff recommendations for a City Council memo.

• Public hearing for the CDBG CAPER report
• Discussion of social services funding
• Update on staff recommendations for a City Council memo
• Review of CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan
• Comprehensive Plan update

Planning Board

The Planning Board will hold public meetings to hear comments on several development applications, including a school gym expansion and a new teen community center. The board will also review shoreline reconstruction at 100 Mile Stretch Road and an oil change center proposal on Elm Street. Additionally, the board will vote on a new Vice Chair.

• Two-story expansion of the Tiger Gym at 18 Maplewood Avenue
• Conditional Use Permit for My Place Teen Center at 75 Bacon Street
• Shoreland zoning application for 100 Mile Stretch Road
• New two-bay oil change center at 394 Elm Street
• Nomination and vote for Planning Board Vice Chair

The Planning Board approved a conditional use permit for a teen center and a preliminary site plan for a high school expansion. A request to relocate a non-conforming shoreland structure was also approved, while an oil change facility proposal was tabled.

• Waived Full Site Plan Review for My Place Teen Center at 75 Bacon Street (unanimous)
• Approved Conditional Use Permit for My Place Teen Center at 75 Bacon Street (unanimous)
• Approved relocation of non-conforming structure at 100 Mile Stretch Road (unanimous)
• Approved Preliminary Site Plan for 2-story expansion at Biddeford High School (unanimous)
• Tabled Preliminary Site Plan for Take 5 Oil Change at 394 Elm Street (unanimous)
• Nominated Michael Cantara for Planning Board Vice Chair (unanimous)
• Nominated Susan Deschambault for Planning Board Secretary (unanimous)

School Committee

The committee will review second readings of several school policies, including those regarding drug and alcohol use and student assignment. The agenda also includes a STEM Academy memo and a job fair recruiting update. Additionally, the committee will consider staff appointments and athletic stipends.

• Appointment of Patrick Gray as BHS Special Education Ed Tech II
• BMS Athletic Stipends
• Second reading of policies regarding drug and alcohol use by students
• STEM Academy memo discussion
• Review of student assignment policies for five-year-olds

Personnel Committee

The Biddeford Personnel Committee will discuss several city staff positions, including a Social Work Nonunion Position and a Revenue Analyst Position. The committee is also scheduled to review administrative positions for the Lead Paint Program and a recruitment and retention plan.

• Discussion of Social Work Nonunion Position
• Discussion of Revenue Analyst Position
• Review of Lead Paint Program Administrative positions
• Review of Recruit-Retain Plan 2023

City Council

The Biddeford City Council will receive the final report from the Mayor's Affordable Housing Task Force. The council is also scheduled to consider parking issues on Acorn Street and an endorsement for the Alfred Street Improvement Project.

• Presentation of the Mayor's Affordable Housing Task Force Report
• Consideration of parking issues on Acorn Street
• Public Works auction items
• Endorsement of the Alfred Street Improvement Project
• Appointments for Ward 5 Councilor, Historical Preservation Committee, and Airport Commission Chair

The City Council approved the Alfred Street Improvement Project to enhance safety and walkability downtown. The council also authorized the sale of surplus public works items and appointed new members to city committees.

• Endorsed Alfred Street Improvement Project (Unanimous)
• Directed City Manager to post a fire lane on Acorn Street (Unanimous)
• Authorized Public Works Department to sell surplus items via sealed bid (Unanimous)
• Appointed and swore in Julian Schlaver as Councilor for Ward 5 (Unanimous)
• Confirmed appointment of Alison Tobey to Historical Preservation Committee (Unanimous)
• Confirmed appointment of Rick Laverriere as Chair of the Airport Commission (Unanimous)
• Accepted January 10, 2023 minutes (Unanimous)

Downtown Development Commission

The Downtown Development Commission will review minutes from the November 21, 2022, meeting. The agenda also includes discussions regarding the Farmer's Market, an existing ordinance, and a vendor contract.

• Approval of November 21, 2022, meeting minutes
• Farmer's Market discussion
• Review of existing ordinance
• Online survey review
• Vendor contract discussion

The commission reviewed the existing public markets ordinance but took no action to amend it. Members reached a consensus to gather questions for a public survey and contact potential vendors for input. The presentation of the public art policy ordinance to the City Council was postponed until February.

• Consensus reached to create a public survey for Biddeford Public Markets
• No action taken to amend Article V, Public Markets, Sec. 22-46, Ord. 2209
• Postponed presentation of public art policy ordinance to City Council until February

Planning Board

The Biddeford Planning Board is reviewing several major development applications, including large-scale residential projects on Alfred Street and Upper Falls Road. The board will also take public comments regarding a cannabis cultivation permit for Hill Street and an affordable housing proposal for Elm Street.

• Final subdivision approval and Contract Zone for 216 residential units at 588 & 590 Alfred Street
• Review of final subdivision for residential and commercial use at 10, 20 & 30 Upper Falls Road
• Conditional Use Permit application for cannabis cultivation at 412 Hill Street
• Preliminary plan request for 14 affordable rental units at 69 Elm Street

The Planning Board approved a 216-unit multifamily development on Alfred Street and a mixed-use project on Upper Falls Road. The board also granted a conditional use permit for a cannabis cultivation facility and approved a preliminary plan for workforce housing on Elm Street.

• Approved Conditional Use Permit for Maine Plant Based Compassionate Care LLC cannabis cultivation at 412 Hill Street (unanimous)
• Waived Article XI Full Site Plan Review for 412 Hill Street (unanimous)
• Approved Final Major Subdivision and Site Plan for 216-unit multifamily housing at 588 & 590 Alfred Street (3-1)
• Waived off-street parking and open space requirements for 10, 20, 26 & 30 Upper Falls Road (4-0)
• Approved Final Subdivision and Site Plan for residential and commercial project at 10, 20, 26 & 30 Upper Falls Road (4-0)
• Approved Preliminary Major Subdivision and Site Plan for 14-unit workforce housing at 69 Elm Street (4-0)
• Approved meeting minutes from December 7 and December 14, 2022 (unanimous)

Recycling and Waste Management Commission

The Recycling & Solid Waste Management Commission will discuss proposed changes to Transfer Station hours and parking rules for waste trucks. The meeting includes reviews of recycling violation enforcement recommendations and contamination updates. Members will also discuss a new D.E.P. permit for composting food waste and cooking oil at the Public Works Facility.

• Proposed new hours for the Transfer Station
• Recommendations for recycling violation enforcement
• New D.E.P. permit for food waste and cooking oil composting
• No parking rules for waste and recycling trucks
• Update on contamination

Climate Change Task Force

The task force will review upcoming 2023 climate action workshops and training sessions. Members will also discuss community outreach updates and potential state grant allocations. Additionally, the group will discuss the task force budget following feedback from the Town Manager.

• 2023 climate action workshops on buildings, energy, and transportation
• Community Outreach Subcommittee communication plan draft
• New state grant allocation discussion
• Task force budget discussion based on Town Manager feedback
• Next steps for the ICLEI Race to Zero pledge

The Task Force approved meeting minutes from January 17 and February 13, 2023. Members discussed potential high-impact actions for the ICLEI Race to Zero pledge and reviewed upcoming outreach events, including a Photo Voice event and Earth Day activities.

• Approved meeting minutes from 1-17-23 and 2-13-23

Historic Preservation Commission

The commission will hold a public hearing regarding construction and remodeling at 30 Upper Falls Road. The agenda also includes discussing the National Register listing for 1 & 30 Upper Falls Road. Additionally, members will discuss potential new historic districts and architectural survey updates.

• Public hearing for mixed-use buildings at 30 Upper Falls Road
• National Register listing for 1 & 30 Upper Falls Road
• Update of Architectural Survey by Kleinfelder, N.E.
• Discussion regarding a possible historic district in Tattle Corner

The Commission approved the demolition of 10 and 20 Upper Falls Road and an addition to 30 Upper Falls Road. A final decision on the broader mixed-use construction project was postponed pending a review of site and landscape plans. The Commission also approved $290 for four professional memberships.

• Approved meeting minutes from October 12, 2022 (3-0)
• Approved demolition of 10 and 20 Upper Falls and addition to 30 Upper Falls Road (3-0)
• Postponed decision on project #2023.01 HPC until February 8, 2023 (3-0)
• Approved $290.00 for memberships to Maine Preservation, Maine Historical Society, Maine Downtown Foundation, and National Alliance of Preservation Commissions (3-0)

School Committee

The Biddeford School Committee will conduct first readings of several school policies for revision or review. The committee will also discuss the STEM Academy memo and the FY 24 budget timeline. Personnel updates including appointments, transfers, and retirements are also included in the agenda.

• First reading of various school policies
• Review of the FY 24 Budget Timeline
• Discussion of the STEM Academy Memo
• Personnel appointments, transfers, and retirements
• Executive session for Superintendent labor contract negotiations

Finance Committee

The Biddeford Finance Committee is reviewing recommendations for several infrastructure projects. These include Cured in place pipe (CIPP) repairs, Western Ave stormwater rehabilitation, and the Granite Point culvert replacement.

• Purchase of Cured in place pipe (CIPP) - Pipe Repairs
• Western Ave Stormwater Pipe Rehabilitation
• Granite Point Culvert Replacement

City Council

The Biddeford City Council will hold a public hearing regarding the adoption of a General Assistance Model Ordinance. The council is also scheduled to consider orders for equipment purchases, culvert pre-purchases, and storm pipe repairs. Additionally, several appointments to the Planning Board and Downtown Development Commission are up for consideration.

• Adoption of General Assistance Model Ordinance
• Purchase of Cured in Place Pipe (CIPP) equipment
• Granite Point Culvert pre-purchase
• Western Avenue storm pipe repairs
• Amendment to Transfer Station hours and use

The City Council authorized several public works purchases, including storm pipe repairs and a new culvert. The board also adopted a General Assistance Model Ordinance and converted a contract social worker position to a full-time city employee.

• Affirmed resignation of Councilor Amy Clearwater (Unanimous)
• Approved Recycling/Transfer center hours as Wed-Fri 7:00am-4:45pm and Sat 7:00am-4:45pm (Unanimous)
• Adopted CY2023 General Assistance Model Ordinance (Unanimous)
• Approved purchase of Cured in place pipe (Cipp) equipment not to exceed $43,000 (Unanimous)
• Authorized creation of non-union full-time Social Worker position (Unanimous)
• Approved $89,580 pre-purchase of concrete culvert for Granite Point project (Unanimous)
• Approved contract with Vortex Inc. for Western Avenue Storm line repairs not to exceed $331,644 (Unanimous)
• Confirmed appointments of Susan Deschambault and Stephen Beaudette to Planning Board and Julian Schlaver to Downtown Development Commission (Unanimous)

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee is meeting to discuss proposed DEI calendar dates and address the 2023 goals. The committee will also review minutes from the December 12 meeting.

• Review of December 12 meeting minutes
• Discussion of proposed DEI Calendar dates
• Removal from table of 2023 Goals

The committee selected a list of dates for a Diversity Calendar and voted to recommend it to the City Council. Members will also complete an anonymous survey regarding 2022 accomplishments and 2023 goals.

• Recommended the Diversity Calendar to City Council (unanimous)

Mayor's Affordable Housing Task Force

The Mayor’s Affordable Housing Task Force will discuss the draft final report and its recommendations. The group will also vote on whether to recommend this final report to the City Council. This is the task force's final meeting.

• Approval of October 25, 2022 minutes
• Discussion of Draft Final Report & Recommendations
• Vote to recommend Final Report to City Council