Biddeford public meetings in 2022

Staff Review Committee

The Staff Review Committee will review a subdivision amendment for the property at 50 Adams Street. The proposal seeks to convert commercial space into three residential apartments. The meeting is also scheduled to collect public comments regarding this application.

• Subdivision Amendment to convert commercial space into 3 residential apartments at 50 Adams Street

Citizens' Advisory Committee

The Citizens Advisory Committee will conduct a public hearing regarding amendments to the Year 5 Action Plan. The committee is also scheduled to vote on officer positions, including Chair, Vice Chair, and Secretary. Additionally, members will discuss emergency repair program guidelines.

• Public hearing for Year 5 Action Plan amendments
• Vote for Chair, Vice Chair, and Secretary positions
• Discussion of emergency repair program guidelines
• Update on CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan

Recycling and Waste Management Commission

The commission will discuss updates on contamination and recommendations regarding the enforcement of recycling violations. Members will also review proposed changes to transfer station hours and parking rules for waste trucks.

• Enforcement of recycling violations
• New D.E.P. permit for food waste and cooking oil composting at Public Works Facility
• Proposed new hours for the transfer station
• No parking rules for waste and recycling trucks

Personnel Committee

The Personnel Committee will discuss a recruitment and retention plan. The committee is also scheduled to accept the minutes from the November 8, 2022 meeting.

• Recruitment/retention plan discussion
• Acceptance of November 8, 2022 minutes

City Council

The council will consider a second reading of the Shoreland Zoning Amendment and the adoption of a General Assistance Model Ordinance. The agenda also includes an amendment to the Saco-Lowell Joint Development Agreement and a contract extension for City Manager James Bennett.

• Second reading of Shoreland Zoning Amendment
• Adoption of General Assistance Model Ordinance
• Extension of City Manager James Bennett's contract
• Amendment to Saco-Lowell Joint Development Agreement
• Liquor license approval for 404 Elm Otto LLC

The City Council approved an amendment to the Saco-Lowell Joint Development Agreement regarding site plan deadlines and the conveyance of a city parking area. Other actions included approving a liquor license and extending the City Manager's contract.

• Approved Saco-Lowell Joint Development Agreement amendment (Unanimous)
• Approved City Manager contract extension (Unanimous)
• Recommended State Liquor License for 404 Elm Otto, LLC (Unanimous)
• Recommended game of chance application for York County Veteran’s Alliance (Unanimous)
• Granted second reading of Shoreland Zoning Amendment (Unanimous)
• Approved donation to General Assistance for Fuel Assistance (Unanimous)
• Approved amendment to Waste Flow Control and Transfer Station use (5-1)
• Confirmed appointments for Citizens Advisory Committee, Housing Authority, Planning Board, and Airport Commission (Unanimous)

Eastern Fire/EMS Substation Building Committee

The committee approved a general location radius and a specific equipment relocation plan for a new substation. Members discussed four potential building sizes ranging from 6,000 to 9,500 square feet, with estimated costs between $3 million and $5 million. A recommendation on staffing was deferred pending a consultant report.

• Approved recommendation to locate substation within a 1-mile radius of Pool Street and Newtown Road (unanimous)
• Approved recommendation to relocate the 2005 Firetruck to the potential substation (unanimous)
• Approved November 21 meeting minutes (unanimous)
• Deferred staffing recommendation pending CPSM consultant report

Recreation Commission

This meeting consists of procedural items and an update regarding the dog park. Other agenda topics include introductions and general discussion.

• Dog Park Update
• Approval of Minutes

Conservation Commission

The Commission will review draft conservation easements for the Andrews Road Project at 588 & 590 Alfred Street. Members will also provide feedback on various drafts of the 2022 Biddeford Comprehensive Plan Update. Additionally, the meeting includes updates on planning board items and the Route 111 South Street Feasibility Study.

• Review of draft conservation easements for 588 & 590 Alfred Street
• Feedback on 2022 Biddeford Comprehensive Plan drafts
• Planning Board updates for Hidden Hills and 81 Guinea Road
• Route 111 South Street Feasibility Study update
• Climate Change Task Force Race to Zero Pledge resolution

Planning Board

The Planning Board is holding a workshop to discuss and provide feedback on several draft chapters of the city's Comprehensive Plan. The review includes sections regarding land use, housing, economy, and climate change.

• Review of Future Land Use Plan and maps
• Discussion of Housing chapter draft
• Review of Economy chapter draft
• Review of Climate Change chapter draft
• Review of Vision and Regional Coordination chapters

The Planning Board held a workshop to review and discuss draft chapters of the Comprehensive Plan. Staff provided a presentation on completed work, and the board provided feedback. No formal votes or decisions were recorded.

• Reviewed draft chapters of the Comprehensive Plan for discussion and feedback

Policy Committee

The Policy Committee will discuss traffic calming options for May Street, including one-way designs and speed tables. The committee will also review the city's disability parking policy and state limits on local firearm regulations.

• May Street Traffic Calming Review (including Concept A, B, and C)
• Disability Parking Policy Review
• Review of MRS Title 12, §13201 regarding firearms regulation limits

School Committee

The School Committee will review updates regarding Biddeford High School and school safety. The agenda also includes personnel appointments, transfers, and resignations. Reports from the finance, curriculum, and policy committees are scheduled for review.

• Updates on Biddeford High School and school safety
• Appointment of David Lamontagne as a full-time van driver
• Appointment of Elizabeth Welch as JFK Admin Assistant
• Transfer of Bradley Johnson to Lead Custodian
• Resignations of Cassandra Williams and Jeremy Goulet

Diversity, Equity and Inclusion Committee

The committee will review the minutes from the November 14 meeting. Members will discuss finalizing the DEI calendar, setting 2023 goals, and addressing ADA compliance. The committee will also coordinate 2023 meeting dates around Budget Committee conflicts.

• Finalizing the DEI Calendar
• Discussion on ADA Compliance
• Setting 2023 Goals
• Reviewing 2023 meeting dates regarding Budget Committee conflicts

The committee accepted the November 14 meeting minutes and agreed to follow up with the Council regarding ADA compliance recommendations. Members discussed creating a formal grievance policy for residents and a DEI calendar. Discussion of 2023 goals was tabled.

• Accepted November 14 meeting minutes
• Agreed to follow up with Council on ADA compliance recommendations
• Tabled discussion of 2023 goals

Climate Change Task Force

The task force will discuss a draft Climate Change chapter of the Comprehensive Plan. Members will also review updates from the Community Outreach Subcommittee and a draft communication plan. The meeting includes planning for the City Council vote on the ICLEI Race to Zero resolution.

• Draft Climate Change chapter for the Comprehensive Plan
• Community Outreach Subcommittee report and communication plan
• Planning for the City Council vote on the ICLEI Race to Zero resolution
• Upcoming ICLEI training events
• Approval of October 24, 2022 meeting minutes

Planning Board

The Biddeford Planning Board will hold public hearings regarding two residential development projects. The board is considering a revised site plan for 216 units at 588 & 590 Alfred Street and a subdivision request for a 195-unit manufactured housing park at 413 South Street.

• Public hearing for 216 residential units at 588 & 590 Alfred Street
• Public hearing for Hidden Hills, a 195-unit manufactured housing park at 413 South Street
• Approval of meeting minutes from November 2, 8, and 16, 2022

The Board granted preliminary approval for a 216-unit residential project on Alfred Street and a 195-unit manufactured housing park on South Street. Both approvals include specific conditions regarding environmental reviews and city code compliance.

• Approved Preliminary Subdivision and Site Plan for 216 residential units at 588 & 590 Alfred Street (Unanimous)
• Approved Preliminary Subdivision and Site Plan for 195-unit Hidden Hills Manufactured Housing Park at 416 South Street (3-1)
• Denied motion to approve Hidden Hills project conditioned on an expanded traffic study for May Street (2-3)
• Approved Consent Agenda including minutes from 11-2-22, 11-8-22, and 11-16-22 (Unanimous)

Finance Committee

The Finance Committee will discuss and consider approving a response to the Request for Proposals (RFP) for the FY2024 Commercial Revaluation. The committee is also scheduled to approve meeting minutes and sign an expenditure warrant.

• Response to Commercial Revaluation FY2024 RFP
• Signing of the expenditure warrant

City Council

The Biddeford City Council will consider a shoreland zoning amendment and an award for commercial revaluations to KRT Appraisal. The agenda also includes public hearings for liquor licenses and reviews of fire lane amendments. Additionally, the council will review several appointments to local boards and commissions.

• Shoreland zoning amendment
• Commercial revaluation award to KRT Appraisal
• Liquor license for Maggie Murphy's Restaurant, LLC
• Fire lane amendments to Chapter 30
• Climate Task Force Race to Zero Pledge approval

The City Council amended the Shoreland Zoning Ordinance and adopted a resolution to reach net-zero emissions by 2050. The board also approved a commercial revaluation contract and several municipal appointments.

• Approved Shoreland Zoning Amendment (7-1)
• Adopted 'Race to Zero' pledge for net-zero emissions by 2050 (6-2)
• Approved $50,000 contract with KRT Appraisal for commercial revaluation (Unanimous)
• Approved fire prevention ordinance amendment regarding fire lanes (Unanimous)
• Granted liquor license to Maggie Murphy’s Restaurant LLC (Unanimous)
• Approved alcohol permit for Chamber of Commerce beach party on May 27, 2023 (5-3)
• Recommended game of chance applications for Amvets Post 1 and Biddeford Eagles (Unanimous)
• Confirmed 10 appointments to city boards and commissions (Unanimous)

School Committee

The committee will review several policy changes regarding volunteers, FMLA, and student harassment. The agenda also includes updates on BPS construction and the COT Grant. Additionally, first readings for overnight field trip proposals are scheduled.

• First reading of overnight field trip proposals for wrestling and Puerto Rico
• Second reading of policies to adopt, strike, or replace regarding volunteers and FMLA
• Second reading of policy revisions for English Language Learners and student harassment
• Review of Support Staff Salary Schedules/Overtime
• Updates on BPS Construction and the COT Grant

Recreation Commission

The Recreation Commission will meet to approve minutes and receive an update regarding the dog park. The agenda also includes introductions and general discussion.

• Dog Park Update

Downtown Development Commission

The Downtown Development Commission will vote on a new chairperson and approve revisions to its ordinance. The commission will also discuss establishing a mission, an annual work plan, and potential activities such as wayfinding or public markets. An update on the Public Art Ordinance will be provided.

• Vote for new DDC chairperson
• Approval of October 17, 2022 meeting minutes
• Vote to accept revisions to the DDC Ordinance
• Update on the new Public Art Ordinance
• Discussion regarding a Farmer's Market or Public Market

Citizens' Advisory Committee

The committee will discuss whether to target timely projects or larger, long-term initiatives. Members will also review the spending timeline through May 2024 and discuss the Social Services Plan.

• Discussion of project targeting (timely vs. long-term)
• Review of spending timeline through May 2024
• Social Services Plan discussion
• Update on CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan

Planning Board

The Board will hold a public hearing to recommend a zoning amendment creating the Waterfront Renaissance District between Pearl Street and the Saco Industrial Railroad Bridge. This change would allow new mixed-use development within the shoreland zone. The meeting also includes a workshop regarding the Comprehensive Plan Vision Statement.

• Public hearing for Waterfront Renaissance District zoning amendment
• Review of minutes from South Street Village, Hidden Hills Subdivision site walk
• Workshop on the Comprehensive Plan Vision Statement and Future Land Use Plan

The Planning Board unanimously recommended a zoning amendment to the City Council to create the 'Waterfront Renaissance' District. This sub-district would allow new mixed-use development in a portion of the Downtown shoreland zone. The recommendation includes specific exclusions to protect Pearl Point Park and the end of Diamond Street as green space.

• Approved Consent Agenda including minutes of 11-2-22 site walk (3-1 abstention)
• Recommended zoning text and map amendment to Article XIV Shoreland Zoning Ordinance to City Council (Unanimous)

Recycling and Waste Management Commission

The commission will discuss recycling contamination levels and recommendations for Public Works to enforce a 3 strike rule. The agenda also includes an update on the D.E.P. permit at the landfill.

• Update on recycling contamination
• Recommendations for Public Works 3 strike rule enforcement
• D.E.P. permit update at the landfill
• Commission roster changes regarding city email use

Finance Committee

The Biddeford Finance Committee will consider a consultant agreement for the Municipal Airport with Gale Associates Inc. The committee will also review a proposal for a website redesign.

• Consultant agreement with Gale Associates Inc. for the Municipal Airport
• Website redesign quote from CivicPlus
• Approval of November 1, 2022, meeting minutes
• Signing of the expenditure warrant

City Council

The City Council is holding a workshop to discuss the Biddeford Climate Task Force's Race to Zero Resolution. This discussion follows presentations and memos from October 18, 2022.

• Discussion of the Race to Zero Resolution

City Council

The council will hold a public hearing regarding FY23 General Assistance maximums. Members are also considering an agreement with Gale Associates Inc. for municipal airport consulting and amendments to fire lane regulations.

• Public hearing for FY23 General Assistance maximums
• Approval of Municipal Airport Consultant Agreement with Gale Associates Inc.
• Amendment to Chapter 30 regarding fire lanes
• Presentation on school building plans by Superintendent Jeremy Ray
• Appointment of Kristy Cyr as City Clerk

The City Council approved a five-year airport planning contract with Gale Associates, Inc. and granted a first reading for an ordinance amending fire lane regulations. The council also appointed a new City Clerk and approved General Assistance Maximums.

• Approved 5-year airport planning and engineering contract with Gale Associates, Inc. (Unanimous)
• Approved FY23 General Assistance Maximums (Unanimous)
• Approved blanket letter of approval for 2023 Game of Chance application renewals (Unanimous)
• Granted first reading of ordinance amendment for Fire Lanes (Unanimous)
• Appointed Kristy Cyr as City Clerk (Unanimous)
• Appointed Julian Schlaver to the Downtown Development Commission (Unanimous)
• Appointed Councilor Grohman to SMPDC General Assembly (Unanimous)
• Accepted November 2, 2022 meeting minutes (Unanimous)

Diversity, Equity and Inclusion Committee

The Biddeford Diversity, Equity and Inclusion Committee is scheduled to review a recreation presentation and discuss next steps. The meeting also includes a review of community diversity calendar examples and a discussion regarding future DEI training.

• Review of Recreation Presentation
• Diversity Calendar examples
• Future DEI Training

The committee discussed potential recommendations for the Recreation Department regarding job accessibility and playground equipment. Members reviewed ideas for an accessibility guide for programs and facilities. No formal votes or decisions were recorded.

Climate Change Task Force

The Climate Change Task Force will review meeting minutes from September 26, 2022, and receive a budget report. The agenda includes discussions on community outreach updates and an upcoming City Council workshop regarding the ICLEI Race to Zero resolution. A presentation on electric vehicle trends is also scheduled.

• Approval of September 26, 2022 meeting minutes
• Report-out on November 2 transportation decarbonization workshop
• Discussion of ICLEI Race to Zero resolution workshop
• Presentation on electric vehicle trends and aftermarket options

Wastewater Management Commission

The Biddeford Wastewater Management Commission will review the Sewer Impact Fees Table and receive updates on Center Street and Horrigan's Court projects. The meeting also includes updates on the CSO Program and various treatment plants.

• Review of Sewer Impact Fees Table
• Center Street and Horrigan's Court project updates
• CSO Program update
• Water Street Treatment Plant staff update
• Biddeford Pool Treatment Plant staff update

School Committee

The committee will discuss October enrollment numbers for PK-12 and CTE students and the timeline for a vocational building addition. The agenda also includes first readings of various policies regarding student volunteers, family medical leave, and harassment guidelines.

• Review of October PK-12 and CTE enrollment numbers
• Timeline for the Vocational Building Addition
• First reading of policies regarding FMLA and Maine Family Medical Leave
• Review of policies on student harassment, Title IX, and video surveillance
• Staff appointments and resignations including BMS athletic stipends and district-wide nurse stipends

Personnel Committee

The committee will discuss a brief concerning non-union bonuses. An executive session is also scheduled to address a union negotiation matter.

• Non-union bonus discussion
• Executive session for union negotiation matter

Planning Board

The Planning Board will review a final subdivision plan to create five lots at 355 Pool Street. The board will also consider a shoreland zoning permit application for an under soil drain filter at 26 Morin Street.

• Review of a five-lot subdivision plan at 355 Pool Street
• Shoreland zoning permit application for an under soil drain filter at 26 Morin Street

The Board approved a final subdivision plan for a 5-lot residential project at 355 Pool Street. It also approved a shoreland zoning permit for the City's Engineering Department to install an under soil drain filter at 26 Morin Street.

• Approved Final Subdivision application for 5-lot residential subdivision at 355 Pool Street (Unanimous)
• Approved shoreland zone permit for under soil drain filter at 26 Morin Street (Unanimous)
• Waived full site plan review for 26 Morin Street project (Unanimous)

Planning Board

The Planning Board will conduct a site walk at the Hidden Hills Subdivision located at 413 South Street. The Biddeford Conservation Commission is invited to attend this session.

• Site walk at Hidden Hills Subdivision, 413 South Street

The Planning Board approved preliminary subdivision plans for residential developments at 81 Guinea Road, Upper Falls Way, and 3 Lincoln Street. The board also designated a project at 24 Cutts Street as a minor subdivision.

• Approved Consent Agenda (Unanimous)
• Designated 24 Cutts Street 3-unit expansion as a Minor Subdivision (Unanimous)
• Found 81 Guinea Road application complete and approved preliminary 4-lot residential subdivision plan (Unanimous)
• Found 10, 20, and 30 Upper Falls Way application complete and approved Preliminary Subdivision and Site Plan (Unanimous)
• Found 3 Lincoln Street application complete and approved Preliminary Subdivision and Site Plan (Unanimous)

Planning Board

The Planning Board and Conservation Commission performed a sitewalk at the Hidden Hills Subdivision on South Street. Representatives showed where roads and lots would be located if approved. No substantive decisions were made.

Finance Committee

The Biddeford Finance Committee met to approve October 18, 2022, minutes and sign an expenditure warrant. The committee also reviewed quotes for the purchase and installation of a flagpole at City Hall.

• Approval of October 18, 2022, meeting minutes
• Award of contract for flagpole purchase and installation at City Hall
• Review of quotes from Gorham Flag Center, Technology International, Bailey Sign, and Gorham Sand & Gravel

City Council

The Biddeford City Council will hold a public hearing regarding the Police Chief recruitment process. The agenda also includes discussions on accepting Cricket Lane as a public way and reviewing no trespassing policies for the Andrews Rd. Landfill.

• Public hearing on Police Chief recruitment process
• Acceptance of Cricket Lane as a public way
• Review of no trespassing policy for Andrews Rd. Landfill
• Discussion regarding Flag Display Appeal
• Committee-of-the-Whole meeting on Special Assessment District

The City Council approved a specific schedule for flying the Christian and Transgender flags throughout November. The council also accepted Cricket Lane as a public way and adopted a no-trespassing policy for the Andrews Rd Landfill.

• Approved rotating flag display schedule for November (3-2)
• Accepted Cricket Lane as a Public Way (Unanimous)
• Accepted No Trespassing Policy for Andrews Rd Landfill (Unanimous)
• Approved allocation of undesignated ARPA funds (Unanimous)
• Accepted October 18, 2022 meeting minutes (Unanimous)

Citizens' Advisory Committee

The committee will discuss final recommendations for allocations regarding homelessness response, ADA, and the facade program. Members will also review the final plan for Apex and a report to present to City Council. Updates on CDBG programs and the ADA transition plan are also scheduled.

• Allocation recommendations for homelessness response (White Star and tiny houses)
• Discussion of Williams Court lighting and the facade program
• Review of the final plan for Apex
• Approval of a report to City Council regarding ward meetings
• Updates on CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan

The committee approved funding for lighting at Williams Court. Members discussed a proposed job readiness pilot program for Apex and potential homelessness response options, including pallet shelters, with final decisions deferred to future meetings.

• Approved funding for Williams Court lighting, estimated at $1,289 (unanimous)
• Approved September 28 meeting minutes as amended (unanimous, one abstention)
• Tabled ADA transition plan vote pending architect bids
• Tabled final consideration of Apex CDBG alternative proposal
• Placed facade program on hold

School Committee

The committee will review the minutes from October 12, 2022, and consider various staff appointments, resignations, and transfers. The agenda also includes an enrollment update presentation and a first reading of revisions to policy ADDA-R regarding transgender student guidelines.

• First reading of revisions to policy and procedure ADDA-R (Transgender Students Guidelines)
• Presentation on “Somedays” enrollment update
• Appointments for BMS 7th Grade Field Hockey Coach and Social Studies Curriculum Leader stipends
• Staffing changes including Ed Tech, maintenance, and driver appointments

Mayor's Affordable Housing Task Force

The Mayor's Affordable Housing Task Force will discuss inclusionary zoning proposals and identify non-monetary tools to support affordable housing. The meeting also includes the approval of minutes from the September 27, 2022, meeting.

• Review, discussion, and action on inclusionary zoning proposals
• Discussion of non-monetary tools to support affordable housing
• Approval of meeting minutes from September 27, 2022

The Mayor's Affordable Housing Task Force reviewed staff-recommended inclusionary zoning options and discussed non-monetary tools for affordable housing. The committee plans to gather developer feedback and present a final report to the City Council in January 2023.

• Accepted minutes from 9-27-22 (unanimous)

Policy Committee

The Policy Committee will discuss several municipal policy items. Topics include disability parking reviews, public access to the Andrews Road Landfill, and retail cannabis policy direction. The committee will also review a draft order for establishing fire lanes.

• Disability parking policy review
• Public access to Andrews Road Landfill
• Retail cannabis policy direction
• Draft order for establishing fire lanes
• Firearms ordinance no discharge zone map review

Climate Change Task Force

The Climate Change Task Force will discuss subcommittee protocols and community outreach reports. The agenda includes updates on ICLEI decarbonization training sessions and upcoming cohort activities. Members will also discuss the approved City Council resolution regarding coastal climate planning.

• Review of ICLEI Race to Zero resolution following a 6-3 vote
• Discussion of the approved Coastal Climate Planning and Jetty Refurbishment resolution
• Update on Thatcher Brook Water Shed Working Group Phase 3 entry
• Transportation Decarbonization training scheduled for Nov. 2

The meeting was largely procedural and discussion-based, with no formal votes or binding decisions. Members reviewed subcommittee protocols, received updates from outreach and budget committees, and discussed setting emission reduction targets as part of the ICLEI Race to Zero pledge. No actions were approved, denied, or tabled.

• Agreed upon previous meeting minutes (no vote recorded)
• Discussed subcommittee public meeting requirements (no action taken)
• Outreach Committee report still in progress (no decision)
• Budget Committee to follow up on PhotoVoice project proposal (no decision)
• Noted upcoming workshop on building decarbonization (Nov 2) and climate anxiety talk (Nov 14)
• Discussed need to set emission targets before pledging to climate action plan (no vote)

Conservation Commission

The Commission will review Planning Board items including a site visit report and legal opinion regarding density for Hidden Hills. The agenda also includes updates on several property reviews and proposed subdivisions. Additionally, the body will discuss budget invoices and project proposals.

• Hidden Hills: Review of site visit report, invoice, and attorney opinion on density
• Review of Devine Capital LLC applications for 588 & 590 Alfred Street
• Updates on Guinea Road and Newtown Road proposed subdivisions
• Approval of July 21 and August 18 meeting minutes
• Discussion of budget invoices and Moors Brook Block Projects proposals

The Conservation Commission voted unanimously to recommend delaying approval of the Hidden Hills development until the DEP Site Law report is completed. They also approved payments to consultant Mark Ward for work on Hidden Hills ($646.10) and for advice on the Andrews Road project (up to $400). Several other projects were discussed but no final decisions were made on them.

• Recommended delaying Hidden Hills approval until DEP Site Law report completed (unanimous)
• Approved $646.10 payment to Mark Ward for Hidden Hills report work (unanimous)
• Approved up to $400 to solicit Mark Ward's advice on Andrews Road development (unanimous)
• Approved Mark Ward's proposal for comments on 81 Guinea Road and 37 Newtown Road (unanimous)
• Accepted July and August meeting minutes (unanimous)

Planning Board

The Planning Board will hold a public hearing regarding a proposed Shoreland Zoning Ordinance amendment to create a 'Waterfront Renaissance' District. This change would allow mixed-use development in a portion of the Downtown area between Saco Industrial Railroad Bridge and Pearl Street. The board will also continue a review of a 5-lot subdivision plan at 355 Pool Street.

• Proposed 'Waterfront Renaissance' District zoning amendment
• Continuation of public hearing for 5-lot subdivision at 355 Pool Street

Recycling and Waste Management Commission

The commission will discuss updates regarding recycling contamination and the tagging of recycling bins. Members will also review a new composting permit through the D.E.P. at the Public Works Recycling Facility.

• Update on recycling contamination
• Update on tagging of recycling bins
• New composting permit through D.E.P. at Public Works Recycling Facility
• Update on recycling program offenders
• Commission roster changes regarding city email access

Personnel Committee

The Personnel Committee is meeting to conduct an executive session regarding labor negotiations. The agenda also includes a discussion on retention initiatives.

• Labor negotiations in executive session
• Retention initiatives

Finance Committee

The Finance Committee will consider a proposal for Police Chief recruiting services from GovHR. The committee will also review an investment update and approve minutes from the October 4, 2022 meeting.

• GovHR Police Chief Recruitment proposal
• Investment Update
• Approval of October 4, 2022, Finance Committee minutes

City Council

The City Council will vote on the allocation of undesignated ARPA funds and a TIF agreement transfer for 60 Barra Road. The agenda also includes resolutions regarding net zero carbon emissions, land conservation, and the South Street Connector project. Additionally, the council will review amendments to parking and recycling regulations.

• Allocation of undesignated ARPA funds
• Transfer of TIF agreement for 60 Barra Road
• Resolution for Net Zero Carbon Emissions in Biddeford by 2050
• Maine Water Company 250-acre conservation easement plan
• No Parking amendment for St. Joseph Street

The City Council voted 6-3 to accept a resolution committing Biddeford to net-zero carbon emissions by 2050, with a second reading scheduled for November 1, 2022. The council also approved allocation of undesignated ARPA funds (8-1), a TIF agreement transfer for 60 Barra Road (8-1), and a resolution supporting the South Street Connector (5-4). Several amendments and procedural motions related to the climate resolution were defeated.

• Approved allocation of undesignated ARPA funds (8-1)
• Approved transfer of TIF credit enhancement agreement for 60 Barra Rd to Tom Watson & Co, LLC (8-1)
• Accepted resolution for net-zero carbon emissions by 2050, with second reading set for Nov 1 (6-3)
• Approved resolution supporting Maine Water Co conservation easement (unanimous)
• Approved resolution supporting Saco River Corridor Commission changes (unanimous)
• Approved resolution supporting South Street Connector (5-4)
• Approved amendment to Ch. 42 adding no-parking on St. Joseph Street (unanimous)
• Approved amendment to Ch. 58 adding noncompliance language for recycling program (7-1)

Downtown Development Commission

The Downtown Development Commission will review a proposed Public Art Ordinance and discuss revisions to the existing DDC Ordinance. The meeting also includes a budget report and updates regarding commissioner resignations and new members.

• Review of Proposed Public Art Ordinance
• Revisions to Existing DDC Ordinance
• Resignation of Current Commissioner
• Approval of August 2022 Minutes

The Downtown Development Commission approved revisions to the Public Art Commission Ordinance to align with Portland's policy. Chair Anne Nadzo resigned due to moving out of town. Two new members were nominated for City Council confirmation. No action was taken on proposed DDC ordinance revisions, which will be discussed at a future workshop.

• Approved revised Public Art Commission Ordinance (unanimous)
• Accepted resignation of Chair Anne Nadzo
• Nominated Stephen Beaudette and Julian Schlaver for open commission positions (to be confirmed by City Council)
• Approved August 2022 meeting minutes (unanimous)

Downtown Development Commission

The Downtown Development Commission will review a proposed Public Art Ordinance and discuss revisions to the existing DDC ordinance. The meeting also includes the resignation of a current commissioner and the welcome of a new member.

• Resignation of current Commissioner
• Welcome of new DDC member
• Review of Proposed Public Art Ordinance
• Review of revisions to existing DDC ordinance
• Approval of August 2022 minutes

The Downtown Development Commission voted unanimously to accept the revised Public Art Commission Ordinance, which was updated to align with Portland's art policy. Chair Anne Nadzo announced her resignation due to relocation. The commission also nominated two new members for City Council confirmation and reviewed a draft revision of its own ordinance, but took no action on it.

• Approved the August 2022 meeting minutes as written.
• Approved the revised Public Art Commission Ordinance, updated to reflect Portland's art policy.
• Nominated Stephen Beaudette and Julian Schlaver for appointment to the commission, to be confirmed by the City Council.
• No action taken on the proposed DDC ordinance revisions; they will be reviewed further at a future workshop.

Historic Preservation Commission

The commission will review proposed exterior alterations at 25 Union Street #2 and window replacements at 140 Elm Street. The meeting also includes accepting public comment on the nomination of 1 Gooch Street and 30 Gooch Street to the National Register of Historic Places.

• Exterior alterations review for 25 Union Street #2
• Window replacement review for 140 Elm Street
• Public comment on National Register nominations for 1 Gooch Street and 30 Gooch Street

The Historic Preservation Commission voted 3-0 to endorse the nomination of 1 Gooch Street and 30 Gooch Street to the National Register of Historic Places, expanding the Mill District boundary. The Commission also approved Certificates of Appropriateness for window replacements at 25 Union Street and 140 Elm Street, and approved $150 for survey awareness signs.

• Approved meeting minutes from September 14, 2022, unanimously 3-0.
• Approved Certificate of Appropriateness for Jane Harrell at 25 Union Street to install new vinyl windows, conditioned on code permits, 3-0.
• Approved Certificate of Appropriateness for Ian Imbert at 140 Elm Street to install new vinyl windows, conditioned on code permits, 3-0.
• Endorsed nomination of 1 Gooch Street and 30 Gooch Street to the National Register of Historic Places, expanding the Mill District boundary, 3-0.
• Approved spending $150 on yard signs for the historic survey public awareness campaign, 3-0.

School Committee

The Biddeford School Committee is meeting to consider routine personnel items, including nominations, appointments, and transfers, and to receive updates on enrollment, the BHS solar panel project, and the October professional development day. The agenda is largely procedural, with no major policy decisions listed.

• Nominations: Cassidy Baranowski (BHS Teacher), Dana Karukin (BIS Teacher)
• Appointments: PLCSS Mentor Stipends, BHS Extra Block Teaching Stipends, Ed Tech II positions at JFK
• Transfers: Karen Forbes (FLS to BMS), Samantha Mucci (BHP Behavior to BPS)
• Enrollment Update and Economic Status Count
• BHS Solar Panel Discussion and Update

Shellfish Conservation Committee

The agenda consists only of standard procedural items, including roll call and approval of minutes. No specific new business or projects are listed in the document.

City Council

The City Council is holding a workshop to review transportation projects. The session includes a joint meeting with the Planning Board to discuss the Comprehensive Plan Update regarding future land use.

• Transportation Projects Review
• Joint Meeting of City Council & Planning Board: Comprehensive Plan Update - Future Land Use

Planning Board

The Biddeford Planning Board will review several subdivision and development plans. These include a residential project on Alfred Street and affordable housing at 69 Elm Street. The board will also consider new condominium units on Newtown Road and a five-lot subdivision on Pool Street.

• 216 residential units at 588 & 590 Alfred Street
• 13 affordable rental units at 69 Elm Street
• 11-unit condominium development at 37 Newtown Road
• 5-lot subdivision at 355 Pool Street

The Board granted preliminary subdivision approval for a 216-unit residential development at 588 & 590 Alfred Street, subject to staff conditions. They also designated two other projects as major subdivisions: a 14-unit workforce housing building at 69 Elm Street and a 9-unit condominium development at 37 Newtown Road. A 5-lot subdivision at 355 Pool Street was postponed to October 19 due to compliance issues.

• Granted preliminary subdivision approval for 216 units at 588 & 590 Alfred Street (4-0)
• Designated 14-unit workforce housing at 69 Elm Street as a major subdivision (4-0)
• Designated 9-unit condominium at 37 Newtown Road as a major subdivision (4-0)
• Postponed decision on 5-lot subdivision at 355 Pool Street to October 19, 2022 (4-0)
• Referred 216-unit project to Conservation Commission for advisory review by December 12, 2022 (4-0)
• Approved consent agenda minutes from September 14 and 21, 2022 (4-0)

Finance Committee

The Biddeford Finance Committee will review the minutes from the September 20, 2022 meeting and sign the expenditure warrant. The committee is also scheduled to discuss and consider approval of additional funds for a Ford electric vehicle pickup truck.

• Approval of additional funds for Ford Electric Vehicle Pickup Truck
• Approval of September 20, 2022, Finance Committee meeting minutes
• Signing of the expenditure warrant

City Council

The Biddeford City Council will review an interim report from the Affordable Housing Task Force. The council will also consider amendments regarding city ward reapportionment, parking on St. Joseph Street, and recycling program noncompliance. Additionally, a resolution for the South Side Jetty Maintenance Plan is up for acceptance.

• Affordable Housing Task Force Interim Report presentation
• Liquor license application for The Pint and Pawn, LLC
• Amendment for city ward reapportionment
• No parking amendment for St. Joseph Street
• South Side Jetty Maintenance Plan resolution

The City Council approved first reading of an ordinance amendment updating solid waste regulations, including recycling container rules and enforcement penalties. A motion to swap blue containers for trash and green for recycling was rejected 1-8. The Council also unanimously adopted a resolution supporting a south jetty study and repair project at Hills Beach and Biddeford Pool, and approved a state liquor license for The Pint and Pawn, LLC.

• Approved first reading of solid waste ordinance amendment (8-1)
• Rejected amendment to swap blue/green container colors for trash/recycling (1-8)
• Adopted resolution supporting south jetty study and repair at Hills Beach and Biddeford Pool (unanimous)
• Approved state liquor license for The Pint and Pawn, LLC (unanimous)
• Accepted minutes of September 20, 2022 (unanimous)
• Granted second reading of ordinance amendment on election wards/reapportionment (8-1)
• Granted first reading of no-parking amendment on St. Joseph Street (unanimous)

Diversity, Equity and Inclusion Committee

The committee will conduct a review of the Recreation Department with Director Carl Walsh. This discussion includes various recreation program workbooks and financial aid information. The meeting also includes a follow-up on Rev. Shirley Bowen's presentation.

• Review of Recreation Department programs and workbooks
• Acceptance of September 12 meeting minutes
• Follow-up on Rev. Shirley Bowen's presentation

The committee discussed several initiatives including a registry of employers who hire people with criminal records, a job fair, and a calendar of city-recognized heritage events. They also heard from Biddeford Recreation about challenges serving New Mainers and barriers to access. No formal votes were taken; items were assigned for further research.

• Flo to research how other municipalities have adopted Homelessness Awareness Month
• Liam to circulate a proclamation for June LGBTQ+ Pride
• Irene to create a myth-busting document about Seeds of Hope
• Tim to coordinate with Seeds of Hope on a 'Neighbors of Seeds' campaign

Eastern Fire/EMS Substation Building Committee

The Eastern Fire/EMS Substation Committee reviewed population and response data, discussed the need for a substation, and formed two subcommittees (staffing/equipment and location). A formal recommendation on whether a substation is needed will be made at the October 13 meeting.

• Formed Staffing, Equipment & Other Services subcommittee (Chair: P. Boston)
• Formed Location subcommittee (Chair: J. Emmerson)
• Scheduled formal recommendation vote on need for Eastern Substation for October 13

Airport Commission

The commission will introduce new member Parker Montano and new Airport Manager John Taylor. The meeting includes updates on Gale Associates projects, the airport consultant RFP, and winter preparations.

• Introduction of new Commission Member Parker Montano
• Introduction of new Airport Manager John Taylor
• Update on Gale Associates projects
• Update on RFP for Airport Consultant
• Discussion of winter preparations and upcoming projects

Staff Review Committee

The Staff Review Committee will hold a public hearing to take comments on a site plan review for Southern Maine Health Care. The proposal includes building a new bus stop structure and adding access sidewalks to the existing hospital at 1 Medical Center Drive.

• Public hearing for SMHC site plan review
• Construction of a new bus stop structure
• Addition of access sidewalks to the existing hospital

The Staff Review Committee unanimously approved a site plan review for Southern Maine Health Care to build a new bus stop structure and access sidewalks at 1 Medical Center Drive. The committee waived full site plan review and imposed conditions including a performance guarantee, salt management plan, and pre-construction meeting. No public comments were received.

• Approved waiver of Article XI, Section II – Full Site Plan Review (unanimous)
• Approved site plan review for bus stop and sidewalks at 1 Medical Center Drive (unanimous)

Citizens' Advisory Committee

The committee will review meeting minutes from August 24 and receive updates on the Apex program and allocation priorities. Discussions will also include the Homeless Task Force project, Williams court improvements, and ADA upgrades.

• Update on Apex program
• Review of allocation deadlines and expenditure amounts
• Homeless Task Force project update
• Williams court and ADA improvements
• CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan

School Committee

The committee will review staff appointments and resignations. Members will also receive information regarding vocational construction grant plans, mobile computer science labs, and enrollment updates.

• Appointments for various positions including bus aide and educational technicians
• Resignations of several teachers and support staff
• Information on Vocational Construction Grant floor plans and 3D plans
• Update on Mobile Computer Science Labs
• Executive session discussion regarding Educational Technician labor contracts

Mayor's Affordable Housing Task Force

The Mayor's Affordable Housing Task Force will discuss an interim report and the details of inclusionary zoning. The meeting also includes approval of meeting minutes from August 23, 2022.

• Approval of August 23, 2022, meeting minutes
• Discussion and potential approval of the interim report
• Discussion regarding details of Inclusionary Zoning

The Mayor's Affordable Housing Task Force approved an interim report for the City Council, with a 6-1 vote. The report includes recommendations for addressing homelessness and affordable housing, though members disagreed on the urgency of the homelessness crisis. The task force also discussed inclusionary zoning and a Housing Trust Fund.

• Approved interim report for City Council meeting (6-1)
• Accepted minutes from August 23, 2022 (unanimous)

Climate Change Task Force

The task force will hear a presentation on community engagement from the Wells National Estuarine Research Reserve. Members will also discuss budget clarity, strategic planning timelines, and social media protocols. Additionally, the group will review upcoming climate-related workshops and cohort activities.

• Presentation on community outreach by Jessica Brunacini
• Subcommittee reports on budget and strategic planning
• Updates on community outreach and social media protocols
• Discussion of upcoming climate workshops and cohort events
• Report on a phishing attempt using city email

The Climate Change Task Force discussed plans to request budgeting for two interns: a communications intern for public outreach and a GHG intern to update the city's emissions inventory. Members expressed interest in the positions. The task force also reviewed updates on community outreach, regional climate action planning, and an upcoming presentation to the City Council on emissions reduction targets.

• Planned to request budgeting for two interns (communications and GHG)
• Discussed updating the strategic plan with a Gantt chart on SharePoint
• Reviewed public access spot release for advertising task force work
• Noted communications plan still in progress, to be shared with committee and Fourth Economy
• Task force members plan to attend CAP cohort kickoff in Wells
• Future outreach materials must go through city communications department before posting
• BCTF to present to City Council on October 15th about committing to emissions reduction targets
• Kiara Frischkorn in process of becoming an official member

Planning Board

The Planning Board will consider a final application for the 19-lot West Brook Subdivision on Winding Creek Lane. The board will also hear comments regarding a requested conservation easement on land from an E & R Development Corp land swap. Additionally, a workshop is scheduled to discuss progress on the City's Future Land Use Plan.

• Final application for 19-lot West Brook Subdivision on Winding Creek Lane
• Request for conservation easement on land from E & R Development Corp land swap
• Workshop regarding the City’s Future Land Use Plan and Comprehensive Plan template

The Planning Board unanimously approved a final subdivision and site plan for a 19-lot single-family cluster subdivision (West Brook Subdivision) on an 8.31-acre lot off Winding Creek Lane, along with a waiver for reduced building separation. The board also voted to send a letter to the City Council recommending a conservation easement over all land acquired in the land swap with E & R Development for Clifford Park. A workshop on the city's future land use and comprehensive plan was held, with a joint workshop with the City Council scheduled for October 11, 2022.

• Approved final subdivision and site plan for 19-lot single-family cluster subdivision on Winding Creek Lane (4-0)
• Granted waiver to permit building separation of less than 30 feet within cluster subdivision (4-0)
• Approved letter to City Council recommending conservation easement over all land acquired in land swap with E & R Development for Clifford Park (4-0)
• Approved meeting minutes from September 7, 2022 (4-0)

Recycling and Waste Management Commission

The commission will discuss updates regarding recycling contamination and the tagging of recycling bins. The meeting also includes reviews of a new D.E.P. composting permit at the Public Works Facility and the recent Household Hazardous Waste Day.

• Update on recycling contamination
• Update on tagging of recycling bins
• New D.E.P. composting permit at Public Works Facility
• Review of September 10 Household Hazardous Waste Day
• Addition of Gregg Shapiro to the commission roster

Personnel Committee

The committee will discuss updates to the Nonunion Handbook holiday section and the Airport Manager level. The agenda also includes reviews of workers compensation modification rates, wellness initiatives, and a recruitment update.

• Edits to Nonunion Handbook holiday section
• Airport Manager level discussion
• Workers Comp Mod Rate review
• Wellness Initiatives discussion
• Recruitment Update

Finance Committee

The Biddeford Finance Committee is reviewing several recommendations for municipal equipment purchases. These include a fire department command vehicle and snow removal equipment for the municipal airport.

• Recommendation to purchase Fire Department Command Vehicle from Bill Dodge Buick GMC
• Recommendation to purchase snow removal equipment for Biddeford Municipal Airport from United Construction & Forestry
• Recommendation to purchase a grader with wing and winter tires

City Council

The council will review updates on sewer projects and the Pearl Point Park concept plan. Items for consideration include ward reapportionment, density bonus amendments, and equipment purchases for the fire department and municipal airport.

• Reapportionment of City Wards
• Amendment to Land Development Regulations regarding Density Bonus
• Purchase of Fire Department Command Vehicle from Bill Dodge Buick GMC
• Purchase of snow removal equipment for Biddeford Municipal Airport
• Liquor license consideration for Coletti's Pizza Factory at 497 Elm Street

The council unanimously approved purchasing a John Deere loader and snow blower for the airport ($401,863) and a motor grader for snow plowing ($342,846). They also tabled a bonus density ordinance amendment pending state legislation. A liquor license for Coletti's Pizza Factory was approved unanimously.

• Approved $401,863 for airport snow removal equipment (unanimous)
• Approved $342,846 for motor grader and snow plow equipment (unanimous)
• Tabled bonus density ordinance amendment pending state law (unanimous)
• Approved $51,941 for new fire department command vehicle (unanimous)
• Approved transfer of $3,886 in forfeited currency to police asset forfeiture account (unanimous)
• Approved first reading of ward boundary ordinance amendment (7-1)
• Approved state liquor license for Coletti's Pizza Factory (unanimous)
• Confirmed appointments to Recycling & Waste Management Commission and Shellfish Conservation Committee (unanimous)

Recreation Commission

The meeting includes introductions and approval of previous minutes. The commission will also receive an update regarding the dog park.

• Dog Park Update

Policy Committee

The committee will discuss proposed changes to the City Council Rules and solid waste regulations regarding recycling noncompliance. The agenda also includes a review of no parking on St. Joseph Street and the allocation of ARPA funds.

• Amendment to Code of Ordinances, Appendix A (Rules of the City Council)
• Proposed language for solid waste recycling noncompliance
• No parking proposal for St. Joseph Street
• Allocation of ARPA funds

Conservation Commission

The Commission will review the Hidden Hills Site Visit report and discuss next steps regarding the Winding Creek Subdivision. The meeting also includes discussions on website suggestions and city email addresses.

• Review of Hidden Hills Site Visit report
• Discussion of Winding Creek Subdivision planning board outcome
• Review of website suggestions
• Approval of July 21, 2022, and August 18, 2022, meeting minutes

The Conservation Commission voted unanimously to recommend the City Council not move forward with the Winding Creek land swap and to discuss the development in depth. The commission also approved next steps for the Hidden Hills development, including requests for an independent vernal pool report, wetland delineation maps, and a rare plant evaluation. The meeting included updates on the South Street Village project, where a draft report noted forest cutting, inadequate buffers, and impacts to vernal pools.

• Approved letter to City Council recommending against Winding Creek land swap (unanimous)
• Approved next steps for Hidden Hills: request independent vernal pool report, wetland delineation maps, rare plant evaluation (unanimous)
• Tabled approval of meeting minutes (unanimous)

Historic Preservation Commission

The Biddeford Historic Preservation Commission will review several applications for exterior property changes. These include proposed alterations at 124 Main Street, new windows at 110 Maine Street, and window replacements at 41 Crescent Street.

• Exterior alterations at 124 Main Street
• New window installation at 110 Maine Street
• Window replacement at 41 Crescent Street
• Approval of July 13, 2022 meeting minutes

Planning Board

The Planning Board will hold a public hearing to review a preliminary subdivision application for Hidden Hills. The project, proposed by South Street Village, LLC, involves creating a 195-unit manufactured housing park.

• Public hearing for the Hidden Hills 195-unit manufactured housing park application
• Preliminary subdivision application for 413 South Street

The Planning Board held a public hearing on a preliminary subdivision application for Hidden Hills, a 195-unit manufactured housing park at 413 South Street, but took no vote. The project was tabled pending a legal opinion on density and further review of traffic, septic, and environmental concerns. No motions were made or votes cast.

• No motions made or votes cast on Hidden Hills project
• Public hearing held for 195-unit manufactured housing park (tabled)

School Committee

The committee will review personnel appointments, transfers, and resignations within the district. Agenda items include a new athletic trainer program and a grant submission for a Tiger Gym wing expansion. The committee will also discuss labor contracts for Educational Technicians in executive session.

• Approval of new Athletic Trainer program at BRCOT
• Presentation of proposal and grant submission for Tiger Gym wing expansion
• Personnel appointments, transfers, and resignations
• Labor contract discussion for Educational Technicians

Shellfish Conservation Committee

The agenda consists only of procedural items and does not list specific topics or business.

City Council

The Biddeford City Council is holding a workshop to discuss the recruitment of a new City Clerk and Police Chief. These items are scheduled for discussion during the meeting.

• City Clerk recruitment
• Police Chief recruitment

The City Council unanimously approved the FY23 property tax commitment of $51,037,015.78, payable in two installments on November 1, 2022 and April 25, 2023, with 4% interest on late payments. The tax funds are allocated for county, school, municipal, and TIF uses. The meeting was brief and procedural, with no other substantive decisions.

• Approved $51,037,015.78 property tax commitment for FY23 (unanimous)

City Council

The Biddeford City Council is holding a special meeting to address the FY23 property tax commitment. The agenda also includes roll call and potential adjustments to the agenda.

• Approval of FY23 Property Tax Commitment

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will review Recreation Department programming and financial aid information. The meeting also includes a debrief of the Family Fun Festival/River Jam.

• Welcome Rev. Shirley Bowen from Seeds of Hope Neighborhood Center
• Debrief of Family Fun Festival/River Jam
• Review of Recreation Department programming and financial aid information
• Rescheduling next meeting for Indigenous Peoples' Day

The committee heard a presentation from Rev. Shirley Bowen on Seeds of Hope Neighborhood Center's services and challenges faced by homeless residents. No formal decisions were made; the committee discussed potential future actions like creating an employer registry for people with criminal histories and set its next meeting for October 3.

• No formal decisions or votes recorded

Climate Change Task Force

The task force will review subcommittee reports regarding operating budget requests and community outreach efforts. Members will also discuss Regional CAP Cohort training and the potential city endorsement of ICLEI Race to Zero.

• Operating budget request update
• Community outreach and social media updates
• Regional CAP Cohort training schedule
• Discussion on ICLEI Race to Zero city endorsement
• Approval of August 22, 2022 meeting minutes

The Biddeford Climate Change Task Force met on September 12, 2022, and discussed several ongoing items including the budget for an intern position, community outreach strategies, and participation in a regional Climate Action Plan cohort. No formal votes or decisions were recorded; all items were discussed as updates or proposals.

• Discussed intern request for developing a specific scope and potential 2023 greenhouse gas inventory (no vote)
• Discussed community outreach including photo/essay contest and climate ambassadors (no vote)
• Discussed first public access TV spot release starting 9/13/22 (no vote)
• Discussed revising BCTF communication plan (no vote)
• Discussed second CAP cohort training on 9/14/22 (no vote)
• Discussed ICLEI Race to Zero endorsement to be presented to Council in October (no vote)
• Discussed potential new member Kiara Frischkorn (no vote)
• Discussed inviting Jessica Brunacini from Wells Reserve to speak (no vote)

Citizens' Advisory Committee

The Citizens’ Advisory Committee met but lacked a quorum, so no votes were taken on any agenda items, including approval of minutes and a proposed amendment to the Rehab Program. Discussion focused on easing CDBG social service program implementation and long-term planning. A special meeting will be scheduled once Apex Youth Connection submits a detailed application.

• No vote on meeting minutes due to lack of quorum
• No vote on Rehab Program amendment; email vote to be sent to all members
• Special meeting planned to discuss leftover funds after Apex application received

Planning Board

The Planning Board will review a final application for the 19-lot West Brook Subdivision. The meeting also includes reviews of shoreland zoning applications for structural changes and pier construction.

• 19-lot West Brook Subdivision application off Winding Creek Lane
• Shoreland zoning application for a pier and coastline stabilization at 15 St. Martins Lane
• Greatest Practical Extent application to expand a structure at 111 Mile Stretch Road
• Greatest Practical Extent application to reconstruct a structure at 10 Lester B. Orcutt Boulevard

The Board approved a determination of greatest practical extent for a home reconstruction at 10 Lester B. Orcutt Boulevard and a shoreland zone permit for a permanent dock at 15 St. Martins Lane. A 19-lot cluster subdivision (West Brook Subdivision) was postponed to September 21, 2022, and a separate application for a structure replacement at 111 Mile Stretch Road was also tabled. The Board voted to recommend a conservation easement on land acquired through a land swap for the subdivision.

• Approved determination of greatest practical extent for James & Story Leonard at 10 Lester B. Orcutt Boulevard (4-0)
• Approved shoreland zone permit for permanent dock at 15 St. Martins Lane (4-0)
• Tabled West Brook Subdivision final application to September 21, 2022 (3-1)
• Tabled Hutchens application at 111 Mile Stretch Road to September 21, 2022 (4-0)
• Voted to recommend conservation easement on land swap property to City Council (4-0)
• Authorized City Planner to sign final plans due to pandemic (4-0, for two projects)

Finance Committee

The committee will consider approving the purchase of a Stryker EMS stretcher ambulance lifting system. Members will also discuss recommendations to carry forward funds from FY22 to FY23 and approve engineering services for the Pearl Street - Sewall project.

• Purchase of Stryker EMS stretcher ambulance lifting system
• Recommendation to carry forward funds from FY22 to FY23
• Construction Engineering & Inspection Services for Pearl Street - Sewall project

The committee voted unanimously to purchase a Stryker ambulance lift system for $150,000 and approved carry-forward of unspent FY22 funds to FY23 by a 3-1 vote, with Councilor Lessard opposed. They also approved $150,000 for construction inspection services for the Pearl Street project, again 3-1 with Lessard opposed. No other substantive decisions were made.

• Approved purchase of EMS Stretcher Ambulance Lifting System/Stryker: unanimous vote.
• Recommended carry-forward of unspent FY22 funds to FY23: 3-1 vote, Lessard opposed.
• Approved construction engineering and inspection services for Pearl Street project, awarded to Sewall, not to exceed $150,000: 3-1 vote, Lessard opposed.
• Approved minutes of July 19, 2022: unanimous vote.
• Motion to adjourn: unanimous vote.

City Council

The Biddeford City Council will consider amendments to Land Development Regulations regarding density bonuses. The council is also scheduled to discuss the reapportionment of city wards in a Committee-of-the-Whole session. Other items include approving engineering services for the Pearl Street Project and swearing in Deputy Fire Chief Kenneth Thorpe.

• Amendments to Land Development Regulations/Density Bonus
• Construction Engineering & Inspection Services for Pearl Street Project - Sewall
• Reapportionment of City Wards
• Swearing-in of Deputy Fire Chief Kenneth Thorpe
• Appointments to Transit, Historic Preservation, and Recycling & Waste Management commissions

The City Council unanimously approved an ordinance amendment allowing density bonuses for condominium and affordable housing in several zoning districts near downtown. A proposed amendment to make affordability requirements perpetual instead of 20 years failed 6-2. The Council also authorized $857,791 in reserve accounts for various projects and approved a $150,000 construction management contract for the Pearl Street Reconstruction Project.

• Approved density bonus ordinance for affordable housing near downtown (unanimous)
• Rejected amendment to make affordability requirements perpetual (6-2)
• Authorized $857,791 in reserve accounts for sidewalk, IT, city hall, and other projects (unanimous)
• Approved $150,000 contract with Sewall for Pearl Street reconstruction management (6-2)
• Voted 7-1 to continue discussions on recreational marijuana policy
• Confirmed appointments to Tri-City Transit, Historic Preservation, and Recycling & Waste Management commissions (unanimous)

City Council

The Biddeford City Council will hold a workshop to discuss updates on FY 23 valuations. The council will also discuss downtown greenspace plans and review a public engagement report regarding open space.

• Updates on FY 23 Valuations
• Downtown Greenspace Discussion
• Review of Public Open Space Public Engagement Report

Citizens' Advisory Committee

The committee will discuss allocation priorities for Williams Court improvements and ADA prioritization. The meeting also includes updates on the Apex Program, housing survey results, and the Seeds of Hope program.

• Williams Court improvements allocation priorities
• ADA prioritization update
• Review of July 2022 housing survey results
• CDBG, CDBG-CV, and ADA Self-Evaluation updates
• Seeds of Hope program update

School Committee

The committee will consider a consent agenda containing staff nominations, appointments, and resignations. The meeting also includes updates regarding the school opening, transportation software, and the new addition at BHS.

• Staff nominations and appointments for various school positions
• Resignations of district staff members
• Update on the new addition at BHS
• School opening update
• Transportation software update

Mayor's Affordable Housing Task Force

The Mayor's Affordable Housing Task Force unanimously approved a goal of creating 900 rental units between 2023 and 2028, with 12.5% of those units designated as affordable housing by 2028. The committee also voted 5-2 to define affordable housing as up to 80% of area median income in a memo to the City Council. Additional decisions included creating an Affordable Housing Fund and drafting a declaration asking the Council to address the unhoused issue.

• Approved goal of 900 rental units from 2023-2028 (unanimous)
• Approved 12.5% of rental units be affordable by 2028 (unanimous)
• Voted to define affordable housing as up to 80% AMI in memo to Council (5-2)
• Created an Affordable Housing Fund (unanimous)
• Created a declaration for Council to address unhoused issue (unanimous)
• Accepted minutes from June 28 and July 26, 2022 (unanimous)

Climate Change Task Force

This session replaces the regularly scheduled Climate Change Task Force meeting. It serves as the first meeting between the task force, the SMPDC team, and the consulting firm Fourth Economy.

• Special meeting with SMPDC team and Fourth Economy

The Biddeford Climate Change Task Force met with SMPDC and Fourth Economy to discuss public engagement strategies for the Climate Action Plan. No formal decisions were made; the meeting focused on brainstorming, stakeholder mapping, and reviewing the timeline for the multi-community cohort process.

• No formal decisions or votes recorded; meeting was procedural and planning-focused

Conservation Commission

The Commission will discuss the status of the Shoreland Zone Amendment and address correspondence regarding Winding Creek. The agenda also includes a vote on an updated proposal for South Street Village.

• Status of Shoreland Zone Amendment
• Responses to letters regarding Winding Creek
• Approval of Mark Ward's updated proposal for South Street Village
• Discussion of website suggestions
• Review of city email addresses

Planning Board

The Planning Board will conduct public hearings regarding a proposed zoning amendment and a new contract zone for multi-family housing. The board will also review a shoreland zoning application for a recreational dock and receive an update on the Comprehensive Plan schedule.

• Proposed zoning amendment to clarify density bonus, affordability, and enforcement protocols
• Contract Zone application for up to 216 residential units at 558 & 590 Alfred Street
• Shoreland Zoning Application for a recreational dock at 29 Twin Island Drive
• Update on the Comprehensive Plan schedule

The Board voted 4-0 to recommend a zoning text amendment to Article V, Table B, Footnote B.1, adding a 20-year affordability agreement using 80% of the Biddeford Housing Authority rate. They also designated a 216-unit multifamily project at 558 & 590 Alfred Street as a major subdivision (4-0) and approved a shoreland zoning permit for a dock at 29 Twin Island Drive (3-1).

• Recommended zoning text amendment to density bonus regulation with 20-year affordability term (4-0)
• Designated 216-unit multifamily subdivision at 558 & 590 Alfred Street as a major subdivision (4-0)
• Waived full site plan review for shoreland dock at 29 Twin Island Drive (4-0)
• Approved shoreland zoning permit for dock at 29 Twin Island Drive with condition for other permits (3-1)

City Council

The City Council will consider an order to execute an option to purchase Water Street property. The council will also discuss establishing an ad hoc committee for a Coastal Fire/EMS substation and appoint members to that committee.

• Option to purchase Water Street property
• Establishment of Ad Hoc Coastal Fire/EMS Substation Committee
• Appointments to the Coastal Fire/EMS Substation Committee
• Approval of August 2, 2022, meeting minutes

The City Council unanimously authorized the City Manager to execute an option to purchase real estate on Water Street, with a $10,000 initial payment and final terms to return for approval. The Council also established an Ad Hoc Coastal Fire/EMS Substation Committee and confirmed its members. All votes were unanimous, with Councilor Belanger recusing from the property vote due to a conflict of interest.

• Authorized City Manager to execute option to purchase Water Street property (unanimous)
• Established Ad Hoc Coastal Fire/EMS Substation Committee (unanimous)
• Confirmed appointments to the Ad Hoc Coastal Fire/EMS Substation Committee (unanimous)
• Approved minutes of August 2, 2022 (unanimous)

Downtown Development Commission

The Downtown Development Commission will address commission membership and leadership roles. The meeting includes an update on the Art Policy Ordinance and discussion of future actions.

• Replacing a member to replace Adam
• Election of a new Secretary
• Update on Art Policy Ordinance

Staff Review Committee

The Staff Review Committee will review a site plan for a new building and pavement at 7 Digital Drive. The committee will also consider a conditional use permit for a therapeutic massage business at 58 Pike Street. Public comments are accepted for both items.

• Site plan for a 6,120 square foot building and 6,981 square feet of pavement at 7 Digital Drive
• Conditional use permit for a therapeutic massage business at 58 Pike Street

School Committee

The committee will review staff appointments, nominations, resignations, and transfers. Agenda items also include an electric bus update and the AptaFund agreement. An executive session is scheduled for student re-admission and Ed Tech III labor contract approval.

• Electric bus update
• AptaFund agreement
• Labor contract approval for Ed Tech III
• Staff appointments, nominations, and resignations
• End of year balance update

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will review the July 11, 2022 meeting minutes. The session includes discussions on suggested policies and practices for review. Members will also examine upcoming event calendars and discuss the Family Fun Festival and River Jam.

• Review of suggested policies/practices
• Review of upcoming events calendar
• Discussion of Family Fun Festival and River Jam
• Acceptance of July 11, 2022 meeting minutes

City Council

The Biddeford City Council will hold a workshop to discuss the Pear Street Garage. The session includes a review of garage financials, projections, and parking metrics for 2021-22 year-to-date.

• Pear Street Garage financial review
• Review of garage financials and projections
• Review of 2021-22 year-to-date parking metrics

Planning Board

The Planning Board will review applications for two new residential subdivisions and a conditional use permit. These items include proposals for 81 Guinea Road, 355 Pool Street, and a cannabis-related business at 597 Elm Street.

• Preliminary approval for a 4-lot subdivision at 81 Guinea Road
• Conditional Use Permit for cannabis, infused food, and candy at 597 Elm Street
• Conceptual plan for a 5-lot subdivision at 355 Pool Street

The Biddeford Planning Board approved a conditional use permit for Ganja Candy Factory and Glass Emporium, LLC to operate a medical marijuana caregiver store and product manufacturing facility at 597 Elm Street, 2nd Floor. The board also classified two proposed subdivisions as major subdivisions and requested a Conservation Commission study for one of them. All votes were unanimous (4-0).

• Approved conditional use permit for medical marijuana facility at 597 Elm Street (4-0)
• Waived full site plan review for 597 Elm Street application (4-0)
• Classified 4-lot subdivision at 81/97 Guinea Road as major subdivision (4-0)
• Requested Conservation Commission study of Guinea Road subdivision (4-0)
• Classified 5-lot subdivision at 355 Pool Street as major subdivision (4-0)
• Approved July 6, 2022 meeting minutes with corrections (4-0)

City Council

The Biddeford City Council will review a proposal to rezone three parcels at the University of New England to an Institutional Zone. The council is also scheduled to discuss the rental of Bird stand-up scooters in the city. Additionally, the agenda includes liquor license applications and alcohol permits for events at Mechanics Park.

• Rezoning 3 parcels at University of New England to Institutional Zone (IN)
• Discussion regarding Bird stand-up scooter rentals in Biddeford
• Alcohol service permits for River Jam Music Festival 2022 and Chamber of Commerce events at Mechanics Park
• Liquor license application for Lucky Dog Tasting Room at 17 Lincoln Street
• Amendments to City Hall parking lot identification and use hours

The Biddeford City Council approved a second reading to rezone three parcels at the University of New England to an Institutional Zone (IN) with a 6-1 vote, and unanimously approved liquor licenses and special event permits for River Jam and the Chamber of Commerce cookout. The council also discussed a Bird scooter rental proposal but took no action, with several councilors expressing opposition.

• Approved second reading of ordinance to rezone 3 UNE parcels to Institutional Zone (6-1)
• Recommended issuance of State Liquor License to Lucky Dog Tasting Room (unanimous)
• Approved Heart of Biddeford beer/wine sales and special event permit for River Jam (unanimous)
• Approved Chamber of Commerce liquor service and special event permit for cookout (unanimous)
• Approved MMA voting ballot and allowed City Clerk to sign it (unanimous)
• Accepted July 19, 2022 minutes (unanimous)
• Granted second reading of parking lot hours ordinance amendment (unanimous)

Citizens' Advisory Committee

The Citizens' Advisory Committee is meeting to review social service applications and discuss funding allocations. If time permits, the committee will also discuss priority areas for ADA improvements.

• Review of Social Service application
• Discussion of Social Service funding allocations
• Potential discussion on ADA improvement priority areas

The Citizens' Advisory Committee voted to fund the Empowerment Program Manager position at the Middle School, which supports students experiencing homelessness, using CDBG funds. The funding is conditional on acceptance of a documentation plan and added check-ins, and the committee will discuss shifting funds from Meals on Wheels. The committee also discussed future social service funding allocations, including potential housing projects and city-owned property lists, but no other decisions were made.

• Approved funding for Apex Empowerment Program Manager position, pending documentation plan acceptance and added check-ins (all in favor)
• Discussed shifting some funding from Meals on Wheels to support the Empowerment Program Manager (no vote)
• Agreed to request a list of city-owned properties to explore housing development (no formal vote)

Mayor's Affordable Housing Task Force

The Mayor's Affordable Housing Task Force is reviewing survey results regarding rent affordability and developer feedback. The group is also reviewing targeted resource goals. Members will discuss establishing a specific percentage goal for affordable rental units.

• Analysis of monthly rent affordability survey results
• Review of developer survey results
• Review of targeted resource goals
• Discussion on establishing a percentage goal for affordable rental units

The Mayor's Affordable Housing Task Force discussed survey results on housing and decided to double the original housing goal set by the City Council. They will research the definition of 'affordable housing' to ensure no groups are omitted, and will prepare suggestions for the City Council, including the need for zoning changes. Tiny homes and ADUs were discussed as viable options.

• Doubled the original housing goal set by the City Council
• Will research the definition of 'affordable housing'
• Will prepare suggestions for City Council on zoning changes
• Discussed tiny homes and ADUs as viable housing options

Climate Change Task Force

The task force will review budget updates, including operating requests and SMPDC Cohort costs. Members will also discuss solar regulation amendments and an electric bus program initiative.

• Operating budget request and SMPDC Cohort cost updates
• Consultant firm update for the Regional CAP Cohort from Fourth Economy
• Report on Electric Bus Program initiative and cost incentives
• Review of city solar regulations and amendment recommendations
• Presentation plan for ICLEI Race to Zero and City Endorsement

The Biddeford Climate Change Task Force met on July 25, 2022, and discussed several ongoing initiatives but made no formal decisions. Updates were provided on the 2022 budget request, a service agreement for the SMPDC cohort, and community outreach events. The group also discussed a regional CAP cohort, a potential electric bus program, and a draft proposal for city solar regulations. No votes were taken.

• No formal decisions or votes were recorded at this meeting
• Discussed 2022 budget request and service agreement for SMPDC cohort
• Reviewed outreach events and volunteer signups
• Noted consultant for public engagement contracted but not yet started
• Discussed potential electric bus program with EPA funding
• Reviewed draft proposal for city solar regulations amendment

Conservation Commission

The Commission will review meeting minutes from May and June and discuss the Comprehensive Plan Update. The agenda includes a motion to approve Mark Ward's amended SSV visit proposal for Western Biddeford parcels. Members will also review a letter regarding Winding Creek (West Brook).

• Motion to approve Mark Ward's amended SSV visit proposal
• Review of letter to Council and Planning Board regarding Winding Creek (West Brook)
• Comprehensive Plan Update discussion

Recycling and Waste Management Commission

The commission will discuss updates regarding recycling contamination and bin tagging. Members will also review composting food waste and cooking oil permits through the D.E.P. at the Public Works Facility. Additionally, the commission will discuss potential ordinance changes regarding penalties for recycling program offenders.

• Update on recycling contamination from Casella
• Update on bin tagging
• Discussion of composting food waste and cooking oil permits
• Discussion of ordinance updates regarding recycling program enforcement and penalties

Finance Committee

The Recycling & Solid Waste Management Commission will discuss several waste management updates, including recycling contamination audits and enforcement of violations. The meeting also covers composting food waste, cooking oil permits through the D.E.P., and upcoming household hazardous waste days.

• Update on PAYT orange bag fees
• New ordinance for overflow household trash
• Biddeford Household Hazardous Waste Day on September 9, 2023
• New bin for textile goods in recycling
• Update on new waste trucks

The Finance Committee unanimously approved a $20,000 grant match for a historic preservation architectural survey of downtown, funded by a $22,750 grant. It also recommended approval of a $25,184 expenditure for a regional Climate Action Plan and recommended purchases of a sewer camera, grit classifiers, pickup trucks, and two police cruisers. All votes were unanimous.

• Approved $20,000 grant match for historic preservation architectural survey (unanimous)
• Recommended approval of $25,184 Climate Action Plan expenditure (unanimous)
• Recommended purchase of CCTV sewer camera from Deep Trekker for $46,714 (unanimous)
• Recommended purchase of grit classifiers for wastewater plant for $143,320 (unanimous)
• Recommended purchase of pickup trucks for wastewater and public works (unanimous)
• Recommended purchase of 2 police cruisers from McGovern (unanimous)

City Council

The City Council will consider rezoning three parcels at the University of New England to an institutional zone. The agenda also includes discussions on creating a public art policy and approving various equipment purchases for city departments.

• Rezoning of three parcels at University of New England to Institutional Zone
• Creation of Biddeford Public Art Policy and Public Art Commission
• Allocation of FY23 Capital Improvement Projects (CIP) funds
• Purchase of Ford Interceptor Police Cruisers from McGovern Municipal HQ
• Approval of CDBG Year 5 Action Plan

The City Council approved the first reading of an ordinance to rezone 1 Hills Beach Rd, 583 Pool St, and 590 Pool St from Suburban Residential-1 to Institutional, after a proposed amendment to split the vote failed. The council also approved several purchases, including police cruisers, a sewer camera, and grit classifiers, and adopted the 2022 York County Hazard Mitigation Plan. All other orders and resolutions passed unanimously.

• Approved first reading of rezoning for 1 Hills Beach Rd, 583 Pool St, 590 Pool St to Institutional (7-1)
• Rejected amendment to vote on rezoning parcels separately (4-4, mayor broke tie)
• Approved purchase of two police cruisers, not to exceed $39,610 (unanimous)
• Approved purchase of CCTV sewer camera, not to exceed $46,714 (unanimous)
• Approved purchase of two grit classifiers, not to exceed $143,320 (unanimous)
• Approved purchase of two pickup trucks, not to exceed $112,478 (unanimous)
• Adopted 2022 York County Hazard Mitigation Plan (unanimous)
• Approved FY23 Capital Improvement Projects allocation of $1,600,000 (unanimous)

Downtown Development Commission

The commission will discuss revising the DDC mission ordinance with guest Delilah Poupore. The agenda includes updates on the Pearl Point Park concept plan and the Public Art Policy. A vote for a new DDC Secretary is also scheduled.

• Revision of the DDC mission ordinance
• Pearl Point Park concept plan update
• Public Art Policy review
• DDC Secretary nomination and vote

School Committee

The committee will discuss grade level configuration and the application process for electric school buses. The meeting also includes reviewing personnel appointments, resignations, and end-of-year financial statements.

• Grade Level Configuration discussion
• Electric School Bus Application and Process
• Review of Estimated End of Year Financial Statements
• Personnel appointments, nominations, and transfers
• Appointment of Michele Landry to the Policy subcommittee

Historic Preservation Commission

The Historic Preservation Commission is reviewing applications for property modifications. These include exterior alterations at 112-114 Washington Street as part of a lead paint program, and window replacements at 23 Prospect Street and 13 Bacon Street.

• Exterior alterations review for 112-114 Washington Street
• Window replacement review for 23 Prospect Street involving 15 windows
• Window replacement review for 13 Bacon Street
• Approval of June 8, 2022 meeting minutes

Wastewater Management Commission

The Commission will discuss project updates for Center Street and Horrigan's Court. The meeting includes a review of the Maine DEP 2021 CSO Status Report and discussion on CSO abatement strategies. Staff will also provide updates on treatment plants and pump stations.

• Project updates for Center Street and Horrigan's Court
• Maine DEP 2021 CSO Status Report review
• Water Street Treatment Plant staff update
• Biddeford Pool Treatment Plant staff update
• Collections System and Pump Stations update

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee is meeting to accept the minutes from the June 13 meeting. The committee also plans to finalize its mission, vision, and values and discuss sub-committees.

• Acceptance of June 13 meeting minutes
• Finalizing Mission, Vision and Values
• Discussion regarding sub-committees

The Diversity, Equity and Inclusion Committee approved its proposed Mission and Vision statements. Discussion of values was tabled for a later vote, and the committee discussed forming sub-committees, its staff function, and reviewing the Affordable Housing Task Force's preliminary report due 09/15/22. No other formal decisions were made.

• Approved Mission and Vision statements
• Tabled discussion of values for later vote

Climate Change Task Force

The task force will review subcommittee reports regarding the 2022 budget and community outreach efforts. Members will also discuss updates from the Regional CAP Cohort and a new capstone project proposal.

• $6,000 operating budget request for council approval
• Updates on the Regional CAP Cohort and Climate Ready Coast Workgroup
• Review of community outreach and social media plans
• Discussion of a Capstone Project Proposal
• Proposed new membership for Rachel Smart

The Climate Change Task Force discussed the second round of GOPIF community grants, with Steve indicating he would pass on additional funding to preserve it for communities that haven't received any yet. The task force also reviewed a $25,185 service agreement for the SMPDC cohort, which Brad will review and send to the committee. No formal votes were taken; decisions were limited to discussion and planning.

• Discussed passing on additional GOPIF funding to preserve it for other communities
• Reviewed $25,185 SMPDC cohort service agreement; Brad to review and circulate
• Requested $6,000 operating budget for council approval (discussed, not voted)
• Discussed reallocating CAP funds to support interns and outreach
• No capacity to participate in La Kermesse this year
• Fourth Economy selected as consulting firm for regional CAP cohort
• Rachel Smart no longer interested in joining as new member

Policy Committee

The committee will hold a public hearing regarding May Street traffic calming issues. Discussion items include changing a yield sign to a stop sign at the intersection of Alfred and Main Streets and updating City Hall parking lot hours. The meeting also includes a review of ARPA applications.

• Public hearing on May Street traffic calming
• Proposal to change yield sign to stop sign at Alfred and Main Streets
• Update to City Hall parking lot hours
• Review of ARPA applications

The Policy Committee voted unanimously against replacing the yield sign with a stop sign at Alfred and Main, following police chief concerns about data and traffic backups. It approved updating City Hall parking lot hours to align with new City Hall hours. The committee also discussed ARPA applications and agreed on a ranking process, and heard public input on May Street traffic calming, requesting a staff report.

• Rejected replacing yield sign with stop sign at Alfred & Main (0-4)
• Approved updating City Hall parking lot hours ordinance (unanimous)
• Agreed to rank ARPA applications and compile results for next meeting (consensus)

Citizens' Advisory Committee

The Citizens' Advisory Committee will hold a public hearing to review the Year 5 Action Plan. The committee also plans to discuss social services planning and provide updates on CDBG and ADA transition plans. A vote is scheduled regarding an amendment to the Rehab Program.

• Public hearing for Year 5 Action Plan review
• Vote on Amendment to Rehab Program
• Discussion of Social Services plan
• Update on CDBG, CDBG-CV and ADA Self-Evaluation and Transition Plan
• Planning Board process update

Planning Board

The Planning Board will review applications for a new self-storage facility and a medical cannabis retail store. The board will also consider a request to expand a structure in the Shoreland Overlay zone. Public comments are accepted for these items.

• Final Site Plan for SteelClad Biddeford, LLC self-storage on Enterprise Drive
• Expansion request for a structure at 65 Mile Stretch Road
• Medical cannabis retail permit for Gasland Farms LLC at 10-12 Grays Lane
• Approval of June meeting minutes

The Biddeford Planning Board approved a final site plan and conditional use permit for SteelClad Biddeford, LLC to build a three-level climate-controlled self-storage facility on Enterprise Drive, with a waiver for pavement setbacks. The board also approved a conditional use permit for Gasland Farms LLC to open a medical cannabis caregiver retail store at 10-12 Grays Lane, despite public concerns about traffic and odor. Additionally, the board approved a determination of greatest practical extent for a foundation replacement and expansion at 65 Mile Stretch Road.

• Approved waiver for pavement within side/rear setbacks for SteelClad facility (4-0)
• Approved final site plan for SteelClad self-storage facility (4-0)
• Approved conditional use permit for self-storage in I-3 zone (4-0)
• Approved greatest practical extent for foundation replacement at 65 Mile Stretch Road (3-1)
• Authorized City Planner to sign final plan for 65 Mile Stretch Road (4-0)
• Waived full site plan review for Gasland Farms cannabis store (3-2)
• Approved conditional use permit for Gasland Farms cannabis store (3-2)

Mayor's Affordable Housing Task Force

The Mayor’s Affordable Housing Task Force will review housing inventory and historical data. The meeting includes a presentation from Habitat for Humanity and an update on affordable housing surveys. Members will also review progress regarding City Council 5-Year Housing Goals.

• Presentation by Habitat for Humanity
• Review of housing inventory and historical housing data
• Update on affordable housing survey responses
• Review of City Council 5-Year Housing Goals implementation progress

The Mayor's Affordable Housing Task Force met on June 28, 2022, and heard presentations from Habitat for Humanity and Planning & Development staff on housing issues. No substantive policy decisions were made; the only formal action was unanimous approval of the May 24, 2022 meeting minutes. The meeting adjourned unanimously.

• Approved meeting minutes from 5-24-22 (unanimous)

Climate Change Task Force

The Biddeford Climate Change Task Force is meeting to review updates on budget planning and community outreach efforts. The agenda also includes discussions regarding regional climate workgroups and potential new membership.

• SMPDC Cohort service agreement cost due July 1
• ECLEI Race to Zero City Endorsement presentation to Council this summer
• Proposed new member Rachel Smart
• Review of city solar regulations and amendment recommendations

The Biddeford Climate Change Task Force unanimously selected Fourth Economy as the consultant for the regional Climate Action Plan cohort, pending final budget details. They also discussed the $26,000 participation cost, which requires City Council approval, and planned to brief the Council on July 19 about the ICLEI Race to Zero endorsement. No formal votes were taken on these items; the meeting was primarily discussion and planning.

• Unanimously selected Fourth Economy as regional CAP consultant
• Decided not to participate in La Kermesse due to time constraints
• Planned to brief City Council on July 19 about ICLEI Race to Zero
• Approved previous meeting minutes

Recreation Commission

The Recreation Commission will conduct introductions, approve minutes, and receive an update on the dog park. The agenda also includes general discussion and other items.

• Dog Park Update

Harbor Commission

The Biddeford Harbor Commission will review minutes from April and May 2022 meetings. The commission will receive status updates regarding mooring permits in the Saco River and Biddeford Pool, no-wake buoy placement, and federal marks in Wood Island Harbor. New applications for floats and moorings are also scheduled for consideration.

• Mooring permit updates for Saco River and Biddeford Pool
• Status update on no-wake buoy placement
• Status update on Federal Marks in Wood Island Harbor
• New applications for floats and/or moorings

Personnel Committee

The Personnel Committee is reviewing several updates to the nonunion policy manual. Discussions include policies for hours, breaks, overtime, vacation, and student loan repayment. The committee will also address a non-union wage increase.

• Non-union wage increase discussion
• Updates to nonunion policy manual regarding hours and breaks
• Review of compensatory/overtime and vacation policies
• Student loan repayment policy review
• Acceptance of May 17, 2022 minutes

Finance Committee

The committee will consider recommendations regarding the award of the Pearl Street Reconstruction Project and related plans and specifications via an EDA grant. The meeting also includes updates on city financials, investments, and the Munis upgrade.

• Award of Pearl Street Reconstruction Project
• Pearl Street Reconstruction Plans and Specs - EDA Grant
• May 2022 Financial Report update
• Munis Upgrade Update
• Update on City's Investments

The Finance Committee unanimously recommended awarding the Pearl Street Reconstruction Project contract to Shaw Brothers Construction, Inc., and approved an overage resolution of $883,920.00. It also recommended a payment of $201,967.00 to Sewell for plans and specs related to an EDA grant. The committee accepted the May 17, 2022 minutes and received updates on city financials, a Munis software upgrade, and investments.

• Recommended award of Pearl Street Reconstruction contract to Shaw Brothers Construction, Inc. (unanimous)
• Recommended overage resolution of $883,920.00 for Pearl Street Reconstruction (unanimous)
• Recommended payment of $201,967.00 to Sewell for Pearl Street plans and specs for EDA grant (unanimous)
• Approved minutes of May 17, 2022 (unanimous)

City Council

The City Council will consider the Pearl Street Reconstruction Project and a development moratorium for the Pepperell and North Dam Mill Campus. The agenda also includes an update from the Homelessness Task Force and a resolution regarding state involvement for unhoused individuals.

• Authorization of Pearl Street Reconstruction Project
• Moratorium on development at Pepperell and North Dam Mill Campus
• Maintenance and repair easement on Center Street/Sylvestre
• Sale of property at 587 South Street
• Resolution requesting increased state involvement for unhoused individuals

The City Council unanimously approved a $3,195,950 construction contract with Shaw Brothers Construction for the Pearl Street Reconstruction Project, along with a $325,000 management account and a $201,967 payment for engineering services. The council also unanimously passed a resolution requesting increased state involvement to address homelessness, and allowed Seeds of Hope and other organizations to submit late ARPA fund pre-applications by June 30, 2022.

• Approved $3,195,950 Pearl Street reconstruction contract with Shaw Brothers (unanimous)
• Approved $325,000 Pearl Street management account (unanimous)
• Approved $201,967 payment to Sewall for engineering services (unanimous)
• Affirmed $883,890 in funds for Pearl Street overage (unanimous)
• Passed resolution requesting state working group on homelessness (unanimous)
• Allowed late ARPA pre-applications by June 30, 2022 (unanimous)
• Cancelled July 5, 2022 council meeting (7-1)
• Confirmed Planning Board appointments for Cantara and Deschambault (unanimous)

Staff Review Committee

The Staff Review Committee is reviewing applications for final approval. This includes renovations at 5 Morin Street to increase production capacity and a conditional use permit for 200-208 Graham Street.

• Site Plan Review for Fiber Materials, Inc. at 5 Morin Street for equipment renovations
• Conditional Use Permit for Biddeford Housing Authority at 200-208 Graham Street
• Conversion of 200-208 Graham Street into offices for York County Government and the School Department

Conservation Commission

The Biddeford Conservation Commission will review updates for the Winding Creek and Hidden Hills applications. The meeting also includes a report on the Clifford Park easement monitoring and discussion regarding a future strategic plan.

• Winding Creek application updates
• Hidden Hills site walk or updates
• Clifford Park MCHT Easement Monitoring report
• Strategic Plan goals, timeline, and draft discussion
• Financial update

The Biddeford Conservation Commission unanimously approved a proposal by Mark Ward to review vernal pool activity in Clifford Park, and also approved payment for his explanatory memo on the BRI report. The commission tabled approval of the May 26 meeting minutes and discussed various conservation topics, including a potential letter to the City Council about the Winding Creek land swap.

• Approved Mark Ward proposal to review vernal pool activity in Clifford Park (unanimous)
• Approved payment for Mark Ward's explanatory memo on the BRI report (unanimous)
• Tabled approval of May 26, 2022 meeting minutes

Planning Board

The Planning Board will hold a workshop to continue work on the Comprehensive Plan. This session involves determining and planning next steps with new City Planner Matthew Grooms. Public comments will not be heard during this item.

• Workshop on the Comprehensive Plan

The Biddeford Planning Board held a workshop on June 15, 2022, where Planner Matt Grooms provided an update on the Comprehensive Plan's progress and schedule. No formal decisions, approvals, or votes were taken during the meeting.

School Committee

The School Committee will review various staff appointments, nominations, transfers, and resignations. The agenda also includes discussions regarding future grade level configuration and the 2021-2022 Equity Assessment.

• Staffing changes including appointments, nominations, transfers, and resignations
• Future grade level configuration discussion
• 2021-2022 Equity Assessment review
• Budget validation update and revolving renovations
• Superintendent's nursing overview report

Recycling and Waste Management Commission

The commission will discuss updates regarding a recent recycling audit and an upcoming tagging program. Members will also review composting food waste and new D.E.P. permits for the Public Works Facility. Additionally, the commission will discuss ordinance updates for recycling program offenders.

• Recycling audit update and upcoming tagging program
• Composting food waste and cooking oil updates
• New D.E.P. permit for the Public Works Facility
• Discussion of ordinance updates for recycling program offenders

Downtown Development Commission

The Downtown Development Commission is meeting to discuss new business items including wayfinding and public art policy. The commission will also review the Pearl Point Park concept plan and its mission statement.

• Public Art Committee policy review
• Wayfinding discussion
• Pearl Point Park concept plan review
• DDC Mission discussion

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will review the minutes from the May 9, 2022 meeting. The agenda includes a presentation by Megan Hageney, Heart of Biddeford DEI Fellow. Members also intend to finalize the committee's mission, vision, and values.

• Acceptance of May 9, 2022 meeting minutes
• Presentation by Megan Hageney, Heart of Biddeford DEI Fellow
• Finalization of mission, vision, and values

The Diversity, Equity and Inclusion Committee met on June 13, 2022, with a guest presenter from Heart of Biddeford. They discussed DEI definitions, business case, and milestones, and explored topics like youth representation on city committees, RFP policy, and balancing vocal minority concerns. No formal decisions or votes were recorded; the meeting was informational and discussion-focused.

• No formal decisions or votes recorded
• Discussed youth representative policy on city committees
• Discussed City RFP policy as potentially burdensome
• Discussed Juneteenth event planning
• Discussed QR code draft survey

Climate Change Task Force

The task force will review subcommittee reports regarding 2022 budget planning and community outreach efforts. Members will also discuss the Regional CAP Cohort progress and an upcoming panel discussion on climate change vulnerability.

• Subcommittee reports on 2022 Budget/Strategic Planning and Community Outreach
• Update on Regional CAP Cohort completion target of September 30, 2023
• Discussion regarding the June 17 event on Climate Change Vulnerability Assessment
• Proposed new membership and UNE intern status updates

The Climate Change Task Force discussed progress on the regional Climate Action Plan (CAP), with a completion target of Sept. 30, 2023, and confirmed funding of $2,600 from SMPDC and $64,000 from the town, pending council reallocation. They also planned outreach at La Kermesse and a potential event with Heart of Biddeford, and discussed printing rack cards in-house at no cost. No formal votes were taken; all items were discussion and planning.

• Confirmed CAP funding: $2,600 from SMPDC, $64,000 from town, pending council reallocation
• Set CAP completion target: Sept. 30, 2023
• Scheduled consultant interviews for 6/22, with 5 submissions and 3-4 to be selected
• Planned CTF table at La Kermesse
• Discussed printing rack cards in-house at no cost to CTF budget
• Explored potential outreach event with Heart of Biddeford, likely July 13th

Historic Preservation Commission

The Historic Preservation Commission will review two applications for property changes in the MSRD 2 zone. This includes replacing 15 windows at 23 Prospect Street and making exterior improvements at 112-114 Washington Street as part of a lead paint program.

• Window replacement at 23 Prospect Street
• Exterior improvements at 112-114 Washington Street via the Healthy Home Lead Paint Program
• Approval of May 11, 2022 meeting minutes

Citizens' Advisory Committee

The committee will discuss mapping, engagement reports, and survey rollouts. Members will receive updates on CDBG programs, the ADA Self-Evaluation and Transition Plan, and a draft of an upcoming Action Plan. The meeting also includes updates on the Comprehensive Plan and various task forces.

• CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan updates
• Draft of upcoming Action Plan including budget and program reviews
• Mapping/Engagement discussion regarding survey rollouts and event reports
• Updates on the Comprehensive Plan, Affordable Housing Task Force, and Homeless Task Force

The Citizens' Advisory Committee unanimously voted to continue hybrid meetings with in-person and online components. Members discussed potential amendments to the 2-4 Unit Program, including changes to the 10-year timeline and property coding, with staff to draft language for a future vote. The committee also reviewed updates on CDBG funding, outreach events, and ward meetings scheduled for July and August.

• Approved meeting minutes (unanimous)
• Voted to remain hybrid for meetings (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will consider the appointment of Gregory Mitchell as Director of Economic & Planning and changes to City Hall business hours. The agenda also includes a fund transfer for a police department criminal case and updates to the MainePERS plan.

• Appointment of Gregory Mitchell as Director of Economic & Planning
• Transfer of funds to Police Department Asset Forfeiture Account
• Change in City Hall business hours
• Inclusion of Emergency Dispatchers in the MainePERS plan
• Alcohol sales and service at LaKermesse on St. Louis Field

The Biddeford City Council approved setting City Hall business hours to Monday-Tuesday 7 a.m.-5 p.m. and Wednesday-Thursday 8 a.m.-4 p.m., effective June 27, 2022, despite a failed amendment to review the change in a year. The council also confirmed Gregory A. Mitchell as Director of Economic Development and Planning, approved a $2,059 asset forfeiture transfer, changed dispatcher pension plans, and granted a beer/wine permit for LaKermesse. All other votes were unanimous.

• Confirmed Gregory A. Mitchell as Director of Economic Development and Planning (unanimous)
• Approved transfer of $2,059 in forfeited currency to Asset Forfeiture Account (unanimous)
• Approved MainePERS plan change for dispatchers to Special Plan 3C effective July 1, 2022 (unanimous)
• Approved new City Hall business hours effective June 27, 2022 (5-3)
• Rejected amendment to review business hours in one year (3-5)
• Granted beer/wine permit for LaKermesse festival at St. Louis Field (unanimous)
• Appointed Parker Montano to Airport Commission (unanimous)

Downtown Committee

The Downtown Committee is reviewing proposed amendments to the city's motor vehicle and traffic code. The agenda includes discussions on removing 15-minute parking spaces and extending hours on Washington Street. The committee will also review adding a 15-minute parking space at 35 Main Street.

• Removal of 15-minute parking spaces on Washington Street
• Extension of hours for 2-hour parking on Washington Street
• Addition of a 15-minute parking space at 35 Main Street

Planning Board

The Biddeford Planning Board will review a conditional use permit application for Andrew Emerson. The request is for an online sales home occupation located at 14 Yates Street.

• Conditional Use Permit for online sales at 14 Yates Street (Tax Map 59, Lot 9)
• Approval of meeting minutes from May 18 and May 21, 2022

The Planning Board met remotely on June 1, 2022, and approved the minutes from May 18 and May 21, 2022, with conditions. The only substantive item, a conditional use permit for a home occupation at 14 Yates Street, was withdrawn by the applicant after public comment and discussion. No other decisions were made.

• Approved meeting minutes from 5-18-22 and 5-21-22 (3-0)
• Withdrew conditional use permit application for home occupation at 14 Yates Street (applicant withdrew)

Conservation Commission

The Conservation Commission will meet to discuss a letter addressed to the Planning Board. The commission is scheduled to vote on this letter concerning the West Brook Subdivision.

• Vote on Letter to Planning Board regarding West Brook Subdivision

Budget Committee

The Budget Committee is reviewing the FY23 budget sheets, including department workbooks and tax rate estimates. The meeting also covers social and municipal services funding requests and capital improvement projects.

• FY23 budget workbooks for city departments
• Social and municipal services funding requests
• FY23 Capital Improvement Projects (CIP) summary
• Wastewater Fund accounting statements
• Special funds including Airport, Mooring, and CDBG funds

Conservation Commission

The Biddeford Conservation Commission will review meeting minutes from March 29, 2022. The agenda includes updates on Winding Creek, Hidden Hills, and Thatcher Brook. Members will also discuss the commission's strategic plan goals and timeline.

• Approval of March 29, 2022 meeting minutes
• Winding Creek Planning Board meeting update
• Hidden Hills site walk discussion
• Thatcher Brook update from Mike Lowell
• Strategic plan goals and timeline discussion

Harbor Commission

The Harbor Commission will review the status of the York County Dredge Proposal and receive a mooring permit update from the Harbormaster. The meeting also includes discussions on buoy placement and new applications for floats or moorings.

• Status of the York County Dredge Proposal
• Mooring Permit Update (Saco River and Biddeford Pool)
• Placement of No Wake Buoys
• Placement of Federal Marks in Wood Island Harbor
• New applications for floats or moorings

School Committee

The committee will conduct first and second readings of policies regarding medical marijuana in schools and requests for administration on campus. Members will also consider updates to the JJF Student Activities Fund Fees policy. Additionally, 6th-grade students from BMS will present on hydroponics kits funded by a grant.

• First and second reading of policies regarding medical marijuana in schools
• First and second reading of JJF Student Activities Fund Fees policy
• Approval to continue work with ECTS as eRate consultant for the ECF grant
• Review of the ESEA Application FY23
• Presentation on hydroponics kits purchased via a Biddeford Education Foundation grant

Mayor's Affordable Housing Task Force

The Mayor's Affordable Housing Task Force will meet to discuss task force priorities and outreach strategies. The agenda includes reviewing survey results and internal housing survey responses. Members will also receive an update on items for the June meeting.

• Approval of April 26, 2022, meeting minutes
• Discussion regarding task force priorities
• Review of outreach strategy and survey results
• Update on upcoming June meeting items

The Mayor's Affordable Housing Task Force met and approved the previous meeting's minutes. They discussed survey results indicating a need for at least 90 rental units per year, reviewed an outreach plan for a housing survey, and received updates on funding, including a $500,000 commitment from Devine Capital. No formal policy decisions were made; the meeting was primarily discussion and planning.

• Approved meeting minutes from 4-26-22 (unanimous)

Biddeford Police Advisory Committee

The Biddeford Police Advisory Committee will hold a briefing regarding human trafficking. The meeting also includes discussions of Public Safety Committee items.

• Briefing on human trafficking
• Public Safety Committee items

Climate Change Task Force

The task force will review subcommittee reports regarding budget planning and community outreach. Members will also receive an update on the Regional CAP Cohort, which has an estimated cost of $26,000 per municipality. Additionally, the group will discuss the draft Comprehensive Plan.

• Regional CAP Cohort update with an estimated cost of $26,000 per municipality
• RFP for community engagement consultants sent on May 16
• Discussion regarding the draft Comprehensive Plan
• Subcommittee reports on budget/strategic planning and community outreach

Recreation Commission

The Biddeford Recreation Commission meeting includes an update regarding the dog park. The agenda also covers approval of minutes and general discussion.

• Dog Park Update

Planning Board

The Planning Board will perform a site walk of the West Brook Subdivision for E & R Development. This involves visiting Tax Map 8, Lots 3-1 and part of 3 in the R1-A zone. The meeting also includes standard procedural business.

• Site walk of West Brook Subdivision (E & R Development)
• Review of Tax Map 8, Lots 3-1 and part of 3 in the R1-A zone

Staff Review Committee

The Staff Review Committee is reviewing a site plan request from Westfield, Inc. to construct one commercial building for lease in the Industrial 3 Zone. The application is requesting final approval for the project located at 20 Pomerleau Street. Public comments will be accepted for this item.

• Site Plan Review Request for Westfield, Inc. at 20 Pomerleau Street (Tax Map 2, Lots 81 & 81-5)

City Council

The Biddeford City Council is conducting second readings of the Fiscal Year 2023 budget items, including school appropriations and city government expenditures. The council will also consider an order for crack sealing at the wastewater treatment plant's aeration basin.

• Second reading of FY23 School Appropriations (including instruction, special education, and transportation)
• Second reading of FY23 City Government Budget (including public safety, public works, and capital outlays)
• Approval of Aeration Basin crack sealing at the Wastewater Treatment Plant by Apex Construction, Inc.
• Review of various municipal funds including Adult Education, Food Service, and Ambulance Fund

The City Council granted second reading to the FY23 school and city government budgets, with the city budget passing 8-1 after a reconsideration to correct budget numbers. All other budget orders, including funds for airport, ambulance, CDBG, mooring, pool beach permits, recreation, and sewer operations, also passed on second reading, mostly 8-1. The council also approved $32,405 for crack sealing at the wastewater treatment plant.

• Approved second reading of FY23 school budget (unanimous)
• Approved second reading of FY23 city government budget (8-1, Lessard opposed)
• Approved second reading of estimated revenues/fund balance appropriations (8-1, Lessard opposed)
• Approved second reading of airport operations fund (8-1, Lessard opposed)
• Approved second reading of ambulance fund (8-1, Lessard opposed)
• Approved second reading of CDBG fund (8-1, Lessard opposed)
• Approved second reading of sewer operations fund (8-1, Lessard opposed)
• Approved $32,405 crack sealing at wastewater treatment plant (unanimous)

Planning Board

The Planning Board is considering a preliminary approval request for the Hidden Hills Manufactured Housing Park at 413 South Street. The project by South Street Village, LLC proposes 195 manufactured and modular homes with amenities including a clubhouse and community gardens. Public comments will be accepted regarding this application.

• Preliminary approval request for 195-unit manufactured housing park at 413 South Street
• Approval of meeting minutes from April 29, 2022, and May 4, 2022

The Biddeford Planning Board postponed further review of the preliminary subdivision application for South Street Village, LLC's 195-unit manufactured housing park at 413 South Street (Hidden Hills) until the applicant addresses board and public concerns. The board also approved a site walk for the West Brook Subdivision and approved prior meeting minutes. No final approvals were granted.

• Postponed review of 195-unit South Street Village manufactured housing park until applicant addresses concerns (4-0)
• Approved site walk for West Brook Subdivision on May 21, 2022 at 10:00 AM (4-0)
• Approved meeting minutes from 4-29-22 and 5-4-22 (4-0)
• Adjourned meeting at 7:55 PM (4-0)

Recycling and Waste Management Commission

The commission will discuss updates regarding recycling contamination audits and educational flyers. They will also review composting food waste and cooking oil permits at the Public Works Facility. Additionally, the group will discuss updating the ordinance for recycling program offenders.

• Recycling contamination audit update
• Composting food waste and cooking oil permit updates
• Ordinance update for recycling program offenders
• Earth Day briefing

Personnel Committee

The Biddeford Personnel Committee is scheduled to review minutes from February and March 2022. The committee will also hold discussions regarding a four-day work week and the aging nonunion pay scale.

• Discussion of a four-day work week
• Discussion of the aging nonunion pay scale
• Acceptance of meeting minutes from February 15, 2022, and March 29, 2022

Finance Committee

The Finance Committee will consider recommendations for street storm separation improvements and financial audit services. The agenda also includes the purchase of automated waste trucks.

• Bradbury-Mason Street Storm Separation Improvements recommendation
• Financial Audit Services contract acceptance
• Purchase of Automated Waste Trucks

The Biddeford Finance Committee unanimously recommended awarding a $207,464.50 contract to Bowdoin Excavation, LLC for the Bradbury-Mason Street storm separation improvements, with an additional $62,535 for contingencies. It also recommended a contract for financial audit services to Runyon Kersteen Ouellette and the purchase of two automated waste trucks from Environmental Equipment Sales & Service. All votes were unanimous.

• Recommended awarding storm separation contract to Bowdoin Excavation, LLC ($207,464.50) plus $62,535 contingency (unanimous)
• Recommended contract for financial audit services to Runyon Kersteen Ouellette (unanimous)
• Recommended purchase of two automated waste trucks from Environmental Equipment Sales & Service (unanimous)

City Council

The City Council will review the Fiscal Year 2023 budgets for both the city government and the school department. The agenda also includes items regarding street improvements, waste truck purchases, and a development agreement with Devine Capital, LLC.

• Bradbury-Mason Street storm separation improvements
• Financial audit services contract with Runyon Kersteen Ouellette
• Purchase of automated side loader waste trucks
• Joint Development Agreement with Devine Capital, LLC
• Rezoning directive for 588 & 590 Alfred Street

The City Council unanimously approved first readings of the FY23 school and city budgets, including a $41.66M school budget and a $38.44M city general fund budget after amendments. It also authorized a $207,464.50 sewer separation contract, a $397,950 audit services agreement, a garbage truck purchase, and a Joint Development Agreement for a 216-unit apartment complex.

• Approved $207,464.50 Bradbury-Mason sewer separation contract with Bowdoin Excavation (unanimous)
• Approved $397,950 audit services agreement with RKO for FY2022-2026 (unanimous)
• Approved purchase of 2023 garbage truck up to $220,000, with lease-purchase up to $240,000 (unanimous)
• Authorized Joint Development Agreement with Devine Capital for 216-unit apartment complex (unanimous)
• Endorsed Contract Zone #21 for Devine Capital project (unanimous)
• Approved raising Pride Flag in June for LGBTQ+ Pride Month (unanimous)
• Granted first reading of FY23 school budget totaling $41,657,840 (unanimous)
• Granted first reading of FY23 city general fund budget of $38,438,924 after amendments (unanimous)

Downtown Development Commission

The scheduled meeting of the Biddeford Downtown Development Commission for May 16, 2022, was cancelled. No business was conducted or decided during this session.

Historic Preservation Commission

The Historic Preservation Commission is reviewing an application from MJ Property Services LLC. The proposal involves replacing the windows and siding on a structure located at 36 St. Mary's Street.

• Review of window and siding replacement at 36 St. Mary's Street (Tax Map 38, Lot 21)
• Approval of meeting minutes from April 13, 2022

Citizens' Advisory Committee

The Citizens Advisory Committee will review updates for CDBG, CDBG-CV, and the ADA Self-Evaluation and Transition Plan. The committee will also discuss mapping, survey versions, and potential budgets for upcoming engagement events.

• Updates on CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan
• Discussion of May 21 engagement events and potential budget
• Review of current Action Plan amendments and upcoming draft
• Use of community engagement platform
• Possible special meetings regarding affordable housing and homelessness

School Committee

The Biddeford School Committee is reviewing the school calendar and end-of-year event schedules. The committee will also conduct second readings for specific overnight field trips and approve probationary contracts. Several personnel changes, including appointments and resignations, are on the agenda.

• Second reading of APC overnight field trips to Adventure Bound Rafting & Campout
• Second reading of Odyssey of the Mind World Finals trip to Iowa
• Approval of 2022-2023 probationary contracts
• Approval of PLCSS stipends

Shellfish Conservation Committee

This agenda consists of procedural boilerplate. No specific topics or new business items are listed for discussion.

City Council

The Biddeford City Council is holding a special meeting to conduct a public hearing on the Fiscal Year 2023 budgets for the city government and school department. The agenda includes reviews of various municipal funds, including airport operations, ambulance services, and sewer operations.

• Public hearing for FY23 City Government and School Department Budgets
• Review of school construction projects and local share
• Discussion of city government budget components including Public Safety and Public Works
• Review of municipal funds such as Airport Operations, Ambulance, and CDBG Program

The City Council held a public hearing on the FY23 City Government and School Department budgets, with no public comments. The Council voted unanimously to table the School Department budget order and all other Orders of the Day, effectively postponing budget decisions. The meeting then moved into executive session for an economic development matter and adjourned without further action.

• Tabled School Department Budget FY23 (unanimous)
• Tabled all Orders of the Day (unanimous)
• Moved into executive session for economic development (unanimous)
• Adjourned after executive session (unanimous)

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee met to review the April 11, 2022 meeting minutes. The agenda also included discussions regarding the committee's mission, vision, and values, as well as a heritage and awareness calendar.

• Acceptance of April 11, 2022 meeting minutes
• Discussion of Mission, Vision and Values
• Review of Heritage and Awareness Calendar / Pride Month

The committee heard a presentation from Biddeford General Assistance about its services and limitations. They decided to work on collecting demographic data from people visiting City Hall, and tabled discussion of their mission, vision, and values.

• Heard presentation from Biddeford General Assistance on services and eligibility
• Agreed to work on collecting demographic data from City Hall visitors via feedback form/QR code
• Tabled discussion of Mission, Vision, Values

Climate Change Task Force

The task force will review subcommittee reports regarding the 2023 budget and community outreach. Members will also receive updates on the Regional CAP Cohort. The meeting includes a discussion on the draft Comprehensive Plan update.

• Draft Comprehensive Plan update
• 2023 Budget/Strategic Planning subcommittee report
• Community Outreach/Social Media subcommittee report
• Regional CAP Cohort updates
• Welcoming new member Junelle Soucy

Planning Board

The Biddefintord Planning Board will consider a preliminary site plan for a new self-storage facility on Enterprise Drive. The board will also review the West Brook Subdivision proposal off Winding Creek Lane and a permit to replace a deck at 1 Boat House Lane.

• Self-storage facility application for SteelClad Biddeford, LLC on Enterprise Drive
• West Brook Subdivision preliminary approval request off Winding Creek Lane
• Shoreland Zoning Permit for deck replacement at 1 Boat House Lane

The Biddeford Planning Board approved a shoreland zoning permit for a deck replacement, a preliminary site plan for a climate-controlled self-storage facility, and a preliminary subdivision for the West Brook development. All approvals were unanimous (4-0) and conditioned on the applicants addressing staff and board comments in final submissions.

• Approved shoreland zoning permit for deck replacement at 1 Boat House Lane (4-0)
• Approved preliminary site plan for SteelClad self-storage facility on Enterprise Drive (4-0)
• Approved preliminary subdivision for West Brook off Winding Creek Lane (4-0)

Finance Committee

The committee will consider authorization for architectural and engineering services for the City Hall Renovation Project. It will also review the purchase of a new pickup truck for the Fire Department. The agenda includes approval of April meeting minutes.

• Authorization for City Hall Renovation architectural and engineering services
• Purchase of a Fire Department pickup truck
• Approval of April 5 and April 19, 2022, Finance Committee minutes

The Finance Committee recommended authorizing a contract with Artifex Architects and Engineers for City Hall renovation architectural and engineering services, with a 3-1 vote (Councilor Lessard opposed). The committee also unanimously approved the purchase of a pickup truck for the Fire Department. Minutes from April 5 and April 19, 2022, were approved unanimously. No other substantive decisions were made.

• Recommended authorization of City Hall renovation architectural/engineering services with Artifex Architects & Engineers (3-1, Lessard opposed)
• Approved purchase of Fire Department pickup truck (unanimous)
• Approved minutes of April 5, 2022 (unanimous)
• Approved minutes of April 19, 2022 (unanimous)

City Council

The Biddeford City Council held a special meeting to review the Fiscal Year 2021 Annual Comprehensive Financial Report (ACFR) audit presentation. The agenda consisted only of this presentation and standard procedural items.

• FY21 Audit Presentation (Annual Comprehensive Financial Report)

City Council

The City Council will hold public hearings regarding the proposed FY23 municipal and school department budgets and a liquor license for Sacred Profane, LLC. The council will also consider a zoning change for Cole Road and architectural services for the City Hall renovation project.

• Public hearing on proposed FY23 city and school budgets
• Zoning change for Cole Road from I-1 to R-1-A
• Approval of architectural and engineering services for City Hall renovation
• Authorization for the purchase of a Fire Department pickup truck
• Liquor license consideration for Sacred Profane, LLC at 50 Washington Street

The Biddeford City Council approved an order authorizing the City Manager to sign an agreement with Artifex Architects & Engineers for City Hall renovation services, including a historical structure assessment and construction documents, funded by reserves and bond funds. The council also approved a resolution extending the Affordable Housing Task Force's report deadlines, and unanimously approved a liquor license for Sacred Profane, LLC and a truck purchase. The FY21 audit was presented, and the assessor projected an 18% average increase in property valuations for the next fiscal year.

• Approved Artifex Architects & Engineers contract for City Hall renovations (6-3)
• Approved extension for Affordable Housing Task Force reports to Sept 15 and Nov 15, 2022 (6-3)
• Recommended issuance of state liquor license to Sacred Profane, LLC (unanimous)
• Approved purchase of 2022 GMC pickup truck for $44,799 (unanimous)
• Confirmed Denis Rioux appointment to Conservation Commission (unanimous)
• Approved minutes of April 19, 2022 (unanimous)
• Granted second reading of zoning map change on Cole Road from I-1 to R-1-A (unanimous)

Planning Board

The Planning Board will review a conceptual site plan for several buildings at 10, 20, and 30 Gooch Street. The board will also consider final approval requests for a subdivision amendment on River Road and a substation upgrade on South Street.

• Conceptual site plan review for residential units and commercial space at 10, 20, and 30 Gooch Street
• Final approval of a subdivision amendment to create an additional lot on River Road
• Conditional use permit for Central Maine Power to rebuild the South Street substation

The Biddeford Planning Board held a public hearing and voted 4-0 to recommend that the City Council rezone a vacant residential lot at Tax Map 17, Lot 16-3 (off Cole Road) from I-1 to R-1-A. The applicant did not attend, and no public comments were received. The board also approved the minutes from March 16 and 23, 2022, and discussed rules for an upcoming site walk.

• Approved minutes from March 16 & 23, 2022 (4-0)
• Recommended rezoning of Tax Map 17, Lot 16-3 from I-1 to R-1-A (4-0)

School Committee

The School Committee will conduct second readings for revised policies regarding graduation requirements and paid earned leave procedures. The committee is also scheduled to approve the draft 2022-2023 school calendar and meeting calendar. Additionally, the agenda includes several staff nominations and resignations.

• Second reading of revised policy IKF regarding Graduation Requirements
• Second reading of policy GBP-R for Paid Earned Leave Administrative Procedure
• Approval of Draft Calendar 2022-2023
• Staff nominations and resignations
• Executive session for non-union teacher labor contract negotiations

Mayor's Affordable Housing Task Force

The task force will hear a presentation from the Biddeford Housing Authority regarding development criteria and payment standards. Members will also discuss council housing goals, affordable housing TIF, and an outreach program.

• Presentation by Guy Gagnon of the Biddeford Housing Authority
• Discussion of Council Housing Goals
• Discussion of Affordable Housing TIF
• Discussion of Outreach Program

The Mayor's Affordable Housing Task Force unanimously approved a motion to request a 3-4 month extension from the City Council, with preliminary results due by September 15, 2022, and final results by November 15, 2022. The task force also heard a presentation from the Biddeford Housing Authority on the housing crisis and discussed housing goals, a potential affordable housing TIF, and outreach strategies. No other formal decisions were made.

• Approved meeting minutes from 3-29-22 (unanimous)
• Approved motion to request 3-4 month extension from City Council, with preliminary results by Sept 15, 2022 and final results by Nov 15, 2022 (unanimous)

Budget Committee

The Biddeford Budget Committee is meeting to discuss proposed FY23 budgets for the City Government and School Department. The agenda also includes a budget update for Biddeford Schools.

• Proposed FY23 City Government budget
• Proposed FY23 School Department budget
• Biddeford Schools Budget Update

Climate Change Task Force

The task force will review subcommittee reports regarding 2022 budget planning and community outreach efforts. Members will also discuss the Regional Climate Resilience Cohort and Earth Day bicycle ride participation. Additionally, the group will receive an update on the draft Comprehensive Plan.

• 2022 Budget/Strategic Planning subcommittee report
• Community Outreach and Social Media updates
• Regional Climate Resilience Cohort discussion
• Earth Day bicycle ride event discussion
• Draft Comprehensive Plan update

Recreation Commission

The meeting includes procedural items such as introductions and approval of minutes. The commission will also discuss a dog park update.

• Dog Park Update

Harbor Commission

The Harbor Commission will review updates regarding mooring permits for Saco River and Biddeford Pool. The meeting also includes discussions on buoy placement and new applications for floats or moorings.

• Mooring permit update from Harbor Master
• Status of the York County Dredge Purchase Proposal
• Placement of No Wake Buoys
• Placement of Federal Marks in Wood Island Harbor
• New applications for floats or moorings

Recycling and Waste Management Commission

The commission will discuss Earth Day and an update regarding Casella's contamination audit. The agenda also includes a review of a new DEP permit for cooking oil at the Public Works Facility and potential ordinance updates for recycling program offenders.

• Update on Casella contamination audit
• Food waste composting update
• New DEP permit for cooking oil at Public Works Facility
• Discussion of ordinance updates for recycling program offenders

Finance Committee

The committee will consider approving concrete epoxy injection at the Wastewater Treatment Plan. Members will also review recommendations for an electric pickup truck purchase and disaster recovery consulting services.

• Approval of Aeration Basin concrete epoxy injection at Wastewater Treatment Plan
• Recommendation to purchase an F150 Lightning electric pickup truck for Engineering
• Recommendation for FEMA & MEMA disaster recovery consultants for river wall repairs

City Council

The City Council will review a request to rezone Cole Road from I-1 to R-1-A and discuss adding mobile food courts to the B2 zone. The agenda also includes approvals for wastewater treatment plant repairs and disaster recovery consulting for river wall projects. Additionally, the council will consider liquor licenses for two local businesses.

• Rezoning of Cole Road from I-1 to R-1-A
• Concrete epoxy injection at Wastewater Treatment Plant
• Purchase of F-150 Lightning EV pickup truck for Engineering Department
• FEMA and MEMA consultant appointment for river wall disaster recovery
• Liquor license consideration for Coco Bar and Grill and Broad Reach Sailing

Historic Preservation Commission

The commission will review applications for building alterations and window replacements at three locations. These projects include work on 9 Chapel Street, 20 Washington Street, and 114 Washington Street.

• Alterations to a single-family house at 9 Chapel Street by Kettler Marshall LLC
• Window replacement at 20 Washington Street by Kostag, LLC
• Window replacement at 114 Washington Street by Jean Leclerc

Citizens' Advisory Committee

The committee will receive updates regarding the budget, comprehensive plan, and affordable housing task force. Members will also discuss mapping, engagement, and community communication platforms.

• Updates on CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan
• Discussion on mapping and engagement
• Update on community engagement platform
• Committee member recruitment and nominees

School Committee

The Biddeford School Committee will discuss graduation requirements and a community school application. The agenda also includes updates on water sampling, budget/revenue, and nursing. Additionally, the committee will consider staff appointments, resignations, and transfers.

• First reading of revised policy IKF regarding graduation requirements
• First reading of policy GBP-R for Paid Earned Leave Administrative Procedure
• Review of community school application and water sampling updates
• Appointment of coaching stipends for BMS outdoor track and boys lacrosse
• Approval of overnight field trips to Adventure Bound Rafting and Odyssey of the Mind World Finals

Staff Review Committee

The committee will consider two conditional use permit requests for industrial zone uses. One request involves a facility to process Maine Bottle Bill recycling materials at 64 Landry Street, while the other is for a wholesale auto sales business at 47 Alfred Street. Public comments will be accepted for both items.

• Conditional Use Permit request for recycling material processing at 64 Landry Street
• Conditional Use Permit request for wholesale auto sales at 47 Alfred Street, Suite 102

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will review minutes from the March 21, 2022 meeting. The agenda includes a presentation by Ashley Perrone of Meals on Wheels and a discussion regarding community engagement efforts.

• Presentation by Ashley Perrone, Meals on Wheels Site Manager
• Discussion regarding community engagement effort
• New business regarding subcommittees

The Diversity, Equity and Inclusion Committee heard a presentation from Ashley Perrone of Meals on Wheels and the Southern Maine Agency on Aging, focusing on services for refugee and immigrant communities. The committee discussed community engagement strategies and decided to focus on establishing a Mission/Vision/Values statement before moving forward with outreach efforts or forming sub-committees. No formal votes or binding decisions were taken.

• Received presentation from Meals on Wheels/SMAA on services for New Mainers
• Discussed community engagement strategies and challenges
• Decided to focus on Mission/Vision/Values statement before outreach
• Deferred formation of sub-committees until mission is established

Climate Change Task Force

The task force will review subcommittee reports regarding budget, strategic planning, and community outreach. The meeting also includes discussions on Earth Day cleanup events at local parks and upcoming guest presentations.

• Earth Day cleanups at Rotary and Clifford Parks
• Subcommittee reports on budget and strategic planning
• Community outreach and social media updates
• Guest presentations from Gulf of Maine Research Institute
• Updates to the Draft Comprehensive Plan

Planning Board

The Planning Board will conduct a site walk regarding a Conditional Use Permit Application. The application involves rebuilding and expanding an existing substation for Central Maine Power Company at 466-468 South Street.

• Site walk for Central Maine Power Company substation expansion at 466-468 South Street

The Planning Board held a site walk of the proposed new CMP substation on South Street. The CMP team presented the project to answer questions, showing the layout, height, visibility, noise levels, and setbacks. No formal decisions were made; the session was informational only.

• No formal decisions made; site walk was informational

Budget Committee

The Biddeford Budget Committee is meeting to discuss the proposed FY23 budgets for the City Government and the School Department. The agenda consists only of this discussion and standard procedural items.

• Proposed FY23 City Government budget discussion
• Proposed FY23 School Department budget discussion

Planning Board

The Planning Board will hold a public hearing regarding a request to change the zoning of Tax Map 17, Lot 16-3 from I-1 to R-1-A. The board will also discuss conduct rules for an upcoming site walk at the South Street Substation Site and procedures for Comprehensive Plan Public Sessions.

• Public hearing for zoning change from I-1 to R-1-A on Cole Road
• Discussion of conduct rules for CMP's South Street Substation Site walk
• Workshop regarding procedures for Comprehensive Plan Public Sessions

Downtown Committee

The Biddeford Downtown Committee will meet to nominate a new Chair and approve minutes from June 16, 2021. The committee will also review a proposed amendment to Chapter 42 regarding motor vehicles and traffic. This review focuses on deleting limited parking restrictions on Hill Street.

• Nomination of Committee Chair
• Approval of June 16, 2021 meeting minutes
• Review of amendment to delete limited parking on Hill Street

Finance Committee

The committee will consider proposals for a new civic engagement platform. Members will also review a recommendation for a fire department assessment consultant. Additionally, the committee will discuss bond rating upgrades and river wall repair alternatives.

• Approval of civic engagement platform RFP submissions
• Recommendation for Fire Department Assessment Consultant
• Discussion regarding a bond rating upgrade
• Update on River Wall Repair Alternatives Analysis contract extension

The Finance Committee unanimously approved spending $20,060 for a three-year CitizenLab civic engagement platform, funded from $30,000 set aside last year. They also recommended hiring Public Safety Management, LLC for a $53,500 fire department assessment and extending Weston & Sampson's contract for river wall alternatives analysis. No other substantive decisions were made; the bond rating upgrade presentation was postponed.

• Approved $20,060 for CitizenLab civic engagement software (unanimous)
• Recommended Public Safety Management, LLC for fire department assessment at $53,500 (unanimous)
• Recommended extending Weston & Sampson contract for river wall alternatives analysis (unanimous)
• Approved minutes of March 15, 2022 (unanimous)

City Council

The City Council will conduct a second reading regarding school renovation fund financing for the June 14, 2022, municipal referendum. The agenda also includes liquor license applications and special event alcohol permits for local organizations. Additionally, the council will review river wall repair alternatives and contract extensions.

• School renovation fund financing/bonds for June 14 referendum
• Liquor license applications for Valerie's Scratch Kitchen and Vickie's Veggie Table, LLC
• Alcohol permits for Saco Chamber of Commerce and LaKermesse Franco-Americaine Festival
• Fire Department Assessment Consultant approval (Center for Public Safety Management, LLC)
• River wall repair alternatives analysis and Weston & Sampson contract extension

The Biddeford City Council confirmed the appointment of Harry B. Center as City Solicitor, approved two liquor licenses, supported a $14-18 million earmark grant request for downtown bike/pedestrian and RiverWalk improvements, and authorized a $53,500 contract with the Center for Public Safety Management for a fire department assessment (7-2). The council also approved extending the Weston & Sampson contract for river wall repair permitting, including a municipally funded task for Mechanics Park, and confirmed appointments to the Conservation Commission and Planning Board.

• Confirmed Harry B. Center as City Solicitor (unanimous)
• Approved liquor license for Valerie's Scratch Kitchen (unanimous)
• Approved liquor license for Vickie's Veggie Table (unanimous)
• Supported submission of $14-18M earmark grant request (unanimous)
• Authorized $53,500 fire department assessment contract (7-2)
• Extended Weston & Sampson contract for river wall repair permitting (unanimous)
• Confirmed Bryan Hadler to Conservation Commission (unanimous)
• Confirmed Larry Patoine to Planning Board (unanimous)

Budget Committee

The Biddeford Budget Committee is meeting to discuss the proposed budgets for fiscal year 2023. The discussion includes the City Government and the School Department.

• Proposed FY23 City Government budget
• Proposed FY23 School Department budget

Budget Committee

The Biddeford Budget Committee met to discuss the proposed FY23 budgets for the City Government and the School Department. The agenda lists this item as a discussion.

• Proposed FY23 City Government budget discussion
• Proposed FY23 School Department budget discussion

Downtown Development Commission

The Downtown Development Commission will review the Wayfinding RFQ and receive an update on Pearl Point. The commission will also hold a discussion regarding Public Arts Policy and consider establishing a new permanent meeting day.

• Wayfinding RFQ
• Pearl Point update
• Public Arts Policy discussion
• New Permanent Meeting Day proposal

Personnel Committee

The Personnel Committee will discuss the creation of a Deputy Recreation Director position and the elevation of the Assistant Assessor role to Deputy Assessor. The committee will also address cost-of-living adjustments to pay scales.

• Creation of Deputy Recreation Director position
• Elevation of Assistant Assessor position to Deputy Assessor
• COLA adjustment to payscales

Mayor's Affordable Housing Task Force

The Mayor's Affordable Housing Task Force will review meeting minutes from February 22, 2022. The agenda includes presentations by Ryan Fecteau and Brad Favreau regarding demographics and economic development. The meeting also provides an opportunity for public questions and comments.

• Review of February 22, 2022, meeting minutes
• Presentation by Ryan Fecteau, Maine Speaker of the House of Representatives
• Demographic data presentation by Brad Favreau, Economic Development Coordinator
• Public questions and comments

The Mayor's Affordable Housing Task Force met remotely on February 22, 2022, for a discussion-only session. Members shared observations on housing demand exceeding supply, gentrification costs, zoning ordinance impacts, and challenges with Section 8 vouchers. No formal decisions, approvals, or votes were recorded; the next meeting was scheduled for March 29, 2022, as a hybrid session.

• No formal decisions or votes recorded at the February 22, 2022 meeting
• Scheduled next hybrid meeting for March 29, 2022, 5:30-7:00 PM

Conservation Commission

The Commission will discuss updates regarding GIS mapping for farms, working landscapes, and open space inventory. Members will also review the commission's website and plan for future public outreach.

• GIS mapping of farms, working landscape, and open/recreational space inventory
• Review of Conservation Commission website and content needs
• Update on the Comprehensive Plan review by the Planning Board
• No updates provided for Winding Creek or Hidden Hills

Climate Change Task Force

The task force will discuss the draft Comprehensive Plan and review subcommittee reports regarding budget and strategic planning. Members will also coordinate Earth Day cleanup events at local parks and the Biddeford Pool.

• Submission of Resilience Partnership application to GOPIF
• SMPDC RFP for public engagement consultant
• Earth Day cleanup events at Rotary and Clifford Parks
• Discussion of draft Comprehensive Plan

Budget Committee

The Biddeford Budget Committee is conducting a public hearing regarding the proposed FY23 City Government and School Department Budgets. The committee will also hold a discussion on these budget proposals.

• Public hearing for Proposed FY23 City Government and School Department Budgets
• Discussion of Proposed FY23 City Government and School Department Budgets

Harbor Commission

The Biddeford Harbor Commission will discuss the status of the Wood Island Harbor and Biddeford Pool dredge. The meeting also includes updates on mooring permits for Biddeford Pool and the Saco River, as well as requests regarding jetty repairs.

• Mooring Permit Update (Biddeford Pool and Saco River)
• Status of Wood Island Harbor & Biddeford Pool Dredge
• Request for repair of both jetties
• Status of patrol boat
• Bylaw Revisions

Planning Board

The Planning Board will conduct a workshop regarding the Comprehensive Plan. The discussion will focus on the Public Engagement process and how to use existing data for public surveys.

• Discussion of the Comprehensive Plan Public Engagement process
• Discussion on using collected data to survey the public

Airport Commission

The Airport Commission is discussing updates to the Master Plan and snow removal equipment acquisition. The meeting also includes reviews of outstanding project payments and a terminal/office building remodel.

• Master Plan Update
• Snow Removal Equipment (SRE) Acquisition Update
• Update: Outstanding Payments for Airport Projects
• FAA BIL Terminal Program - Gale Associates
• Terminal/Office Building Remodel

School Committee

The committee will review a proposal to amend BHS graduation requirements for the 2022-23 school year. The agenda also includes updates on NWEA winter testing, budget discussions, and approval of a revolving renovations grant.

• Proposal to amend BHS graduation requirements
• Approval of Revolving Renovations Grant
• NWEA Winter Testing Update
• Budget update and discussion
• Personnel appointments including athletic stipends

Budget Committee

The Biddeford Budget Committee will meet to discuss specific city expenditures. The agenda includes a review of the Non-General Fund and the Wastewater Treatment Plant budgets.

• Review of Non-General Fund budget
• Review of Wastewater Treatment Plant budget

Diversity, Equity and Inclusion Committee

The City Manager will provide an introduction to the Diversity, Equity and Inclusion Committee. Members will discuss the committee's purpose, goals, and measures of success.

• City Manager presentation to the committee
• Discussion on committee mission and future direction
• Election of a Secretary
• Scheduling of future meeting times

The Diversity, Equity and Inclusion Committee held its first meeting on March 21, 2022, with introductions and an overview of the group's purpose. Members discussed the committee's scope, potential priorities, and how to gather better information about the community. They agreed to meet regularly on the second Monday of each month at 5:30 PM and to use an online platform for sharing resources. No formal decisions or votes were recorded.

• Agreed to meet regularly on the 2nd Monday of each month at 5:30 PM
• Agreed to use an online platform for sharing resources when City emails are issued

Recreation Commission

The meeting includes a dog park update and routine procedural business. The agenda also covers introductions, approval of minutes, and general discussion.

• Dog Park Update
• Approval of Minutes

Budget Committee

The Biddeford Budget Committee is scheduled to review budget requests from several social service and municipal agencies. The meeting consists of a series of presentations from local organizations and committees.

• Budget presentation for McArthur Library
• Budget presentation for BSOOB Transit
• Budget presentation for York County Community Action Corporation
• Budget presentation for Biddeford Conservation Commission
• Budget presentation for Life Flight Foundation

Planning Board

The Planning Board will consider final approval requests for a single-family home replacement at 102 Fortunes Rocks Road and an apartment conversion at 25 Alfred Street. The board will also discuss arrangements for a site walk of the South Street CMP Station.

• Final approval for setback determination at 102 Fortunes Rocks Road
• Site plan review to convert floors of 25 Alfred Street into apartments
• Discussion regarding a site walk for the South Street CMP Station
• Continuation of the Comprehensive Plan Public Sessions Workshop

The Biddeford Planning Board approved a site plan to convert the upper floors of 25 Alfred Street into 11 apartments, waiving full site plan review and off-street parking requirements. The board also approved a determination of greatest practical extent for a home replacement at 102 Fortunes Rocks Road. Both votes were 4-0. The board scheduled a site walk for the South Street CMP station and discussed the Comprehensive Plan.

• Approved site plan for 11 apartments at 25 Alfred Street (4-0)
• Waived full site plan review for 25 Alfred Street (4-0)
• Waived off-street parking requirement for 25 Alfred Street (4-0)
• Approved determination of greatest practical extent for Stuart Noyes at 102 Fortunes Rocks Road (4-0)
• Approved minutes from March 2 and March 9, 2022 (4-0)
• Scheduled site walk for South Street CMP station on April 9, 2022 at 10:00 AM

Recycling and Waste Management Commission

The commission will discuss an ordinance update for recycling program offenders and updates regarding the Public Works Facility's composting permit. Members will also review Earth Day planning and waste contamination reports from Casella.

• Ordinance update for recycling program offenders
• Public Works Facility composting and D.E.P. permit updates
• Casella waste contamination and tagging updates
• Earth Day flyer discussion
• Household Hazardous Waste dates

Finance Committee

The Biddeford Finance Committee is meeting to consider recommendations for fire department breathing apparatus and a city paving contract. The committee will also review January 2022 financial statements.

• Use of grant and matching funds for Fire Department breathing apparatus
• Extended paving contract with Shaw Brothers for the City's Paving Program
• Recommendation regarding a fire consultant
• Review of January 2022 financial statements

The Biddeford Finance Committee unanimously recommended using grant and matching funds to purchase breathing apparatus equipment for the Fire Department from Bergeron Protective Clothing, with the city's 10% match totaling $28,530.45. The committee also unanimously recommended extending the paving contract with Shaw Brothers at $79.00 per ton. Both recommendations will go to the full council for final approval.

• Recommended use of grant and matching funds for fire breathing apparatus from Bergeron Protective Clothing (unanimous)
• Recommended extended paving contract with Shaw Brothers at $79.00 per ton (unanimous)
• Approved minutes of March 1, 2022 (unanimous)

City Council

The City Council will review a presentation on the proposed FY23 School Department Budget. The agenda also includes second readings of ordinance amendments and approvals for various city contracts.

• Proposed FY23 School Department Budget presentation
• Amendment to Historic Preservation Ordinance (Second Reading)
• Authorization of bonds for school facility repairs
• Approval of funds for Fire Department breathing apparatus equipment
• Approval of an extended paving contract with Shaw Brothers

The City Council unanimously approved a first reading of an order authorizing up to $3,872,635 in School Revolving Renovation Fund financing for windows and health, safety, and compliance repairs at three schools. The order includes $1,641,610 in loan forgiveness and $2,231,025 in zero-interest bonds, and will be placed on the June 14, 2022 referendum ballot. The Council also approved several other items, including a $313,835 purchase of breathing apparatus equipment, a paving contract extension, and an easement for 64 Alfred Street. A resolution requesting more information from York County on a regional dredge purchase was amended and passed 5-4.

• Granted first reading of $3,872,635 school renovation loan order (unanimous)
• Approved $313,835 purchase of self-contained breathing apparatus (unanimous)
• Approved paving contract extension with Shaw Brothers through July 1, 2023 (unanimous)
• Authorized easement deed to Freddy, LLC for 64 Alfred Street access (unanimous)
• Passed resolution requesting York County dredge proposal details, amended to let City Manager sign (5-4)
• Accepted minutes of March 1, 2022 (unanimous)
• Granted second reading of Historic Preservation Ordinance amendment (unanimous)

Climate Change Task Force

The task force will review subcommittee reports regarding budget planning and community outreach. Members are also discussing a potential summer sustainability exhibition and Earth Day activities.

• Submission of Resilience Partnership application to GOPIF
• Updates on city social media and community outreach feedback
• Discussion of a potential summer sustainability exhibition
• Planning for an Earth Day table at Public Works on April 23
• Update on ICLEI Race to Zero

Policy Committee

The Biddeford Policy Committee is meeting to discuss permitting mobile food courts in the B2 Zone on Outer Elm Street. The committee will also review an amendment to Chapter 22 regarding exceptions for caregiver retail and testing facilities for marijuana establishments.

• Permitting mobile food courts in B2 Zone (Outer Elm Street)
• Amendment to Ch. 22, Sec. 22-38 regarding marijuana establishment exceptions

The Policy Committee voted unanimously to recommend allowing mobile food courts in the B2 Zone (Outer Elm Street) to the City Council, which will then refer it to the Planning Board for review. The committee also discussed an ordinance amendment on marijuana establishment licensing but tabled it for further review, asking staff to address specific issues like distance requirements and licensing fees.

• Recommended allowing mobile food courts in B2 Zone to City Council (unanimous)
• Tabled marijuana establishment licensing amendment for further review (unanimous)

Biddeford Fire Advisory Committee

The March 10, 2022, meeting of the Biddeford Fire Advisory Committee consists of standard procedural agenda items. The committee will review fire alarm reports and receive information from the Chief.

• Fire alarm reports
• Chief's informational updates

Wastewater Management Commission

The commission is discussing the Fiscal Year 2023 wastewater budget and reviewing project updates for Center Street and Horrigan's Court. The agenda also includes reviews of the 2021 CSO Annual Report and discussions on CSO abatement strategies.

• FY 23 Wastewater Budget discussion
• Project updates for Center Street & Horrigan's Court
• Review of 2021 CSO Annual Report
• Updates on Water Street and Biddeford Pool treatment plants
• Discussion on CSO abatement strategies

Citizens' Advisory Committee

The Citizens' Advisory Committee will hold public hearings regarding amendments to the Year 4 Plan and the Year 5 Action Plan. The meeting also includes updates on the city budget, comprehensive plan, and affordable housing task force.

• Amendments to Year 4 Plan (July 2021 to June 2022)
• Year 5 Action Plan Hearing I
• Updates on Budget, Comprehensive Plan, and Affordable Housing Task Force
• Brief updates on CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan

Planning Board

The Planning Board will review a compiled draft of Comprehensive Plan Policies and Strategies. This workshop aims to refine these strategies in preparation for public sessions scheduled for later in March. Public input is not expected during this specific meeting.

• Review of draft Comprehensive Plan Policies and Strategies

School Committee

The committee will review the FY23 budget presentation, which includes details on budget category increases. Members will also consider approving the continuation of shared leadership services with Saco/Dayton through 2025. Additionally, the agenda includes second readings for several policy adoptions and revisions.

• Presentation of FY23 budget increases and budget memo
• Approval of continued shared leadership services with Saco/Dayton (2022-2025)
• Adoption of policies regarding homeless students, board vacancies, and paid leave
• Revision of policies for flag displays and public access to information
• Discussion of labor contract proposals for Bus Drivers/Teamsters

Shellfish Conservation Committee

The agenda for this meeting contains only procedural boilerplate. No specific projects, ordinances, or business items are listed in the provided text.

City Council

The City Council is reviewing the application process for ARPA fund requests. The meeting also includes discussions on supporting York County's purchase of dredging equipment and addressing homelessness policy.

• Support letter for York County Commissioners' purchase of IMS 5012 Versi-Dredge equipment using ARPA funds
• Review of the ARPA Funds Application Form and request process
• Discussion regarding homelessness issues and policy whitepapers

City Council

The Biddeford City Council scheduled a special meeting for March 08, 2022. The agenda consists of standard opening procedures and an executive session for legal consultation.

• Executive session for legal consultation (1 MRSA 405(6)(E))

Budget Committee

The Budget Committee will hold the second part of an in-depth review involving the City Manager and Department Heads. This meeting is focused on this ongoing discussion.

• Part 2 of City Manager in-depth review with department heads

Budget Committee

The committee will conduct part one of an in-depth review with department heads. The discussion focuses on the FY23 budget overview memo.

• City Manager In-Depth Review with Department Heads (Part 1)
• FY23 Budget Overview Memo

Planning Board

The Biddeford Planning Board is considering final approvals for a medical cannabis storefront at 30 Morin Street and an office-to-apartment conversion at 5 Alfred Street. The board will also review draft policies for upcoming public sessions regarding the city's Comprehensive Plan.

• Conditional Use Permit for Undertow Cannabis Co LLC at 30 Morin Street
• Site Plan Review for eight studios and one bedroom apartment at 5 Alfred Street
• Setback determination for a garage replacement at 52 Fortunes Rocks Drive
• Review of draft policies for Comprehensive Plan public sessions

The Biddeford Planning Board approved a conditional use permit for Undertow Cannabis Co LLC to operate a medical marijuana caregiver storefront at 30 Morin Street, and a site plan review for Seth Harkness to convert eight offices into apartments at 5 Alfred Street. Both approvals were unanimous (4-0). The board also approved a determination of greatest practical extent for a garage replacement at 52 Fortunes Rocks Drive.

• Approved Conditional Use Permit for medical marijuana caregiver store at 30 Morin Street (4-0)
• Waived full site plan review for 30 Morin Street project (4-0)
• Approved Site Plan Review to create 8 apartments at 5 Alfred Street (4-0)
• Waived full site plan review for 5 Alfred Street project (4-0)
• Approved Determination of Greatest Practical Extent for garage replacement at 52 Fortunes Rocks Drive (4-0)
• Approved minutes from February 16, 2022 meeting (4-0)

Finance Committee

The committee will consider a recommendation to award a contract for the Horrigan Court Pump Station. They will also review a request for additional funds for the Main, Hill, and Water Street Intersection Improvements Project.

• Contract award recommendation for Horrigan Court Pump Station with Gordon Contracting, Inc.
• Request for additional funds for Main, Hill, and Water Street Intersection Improvements Project
• Approval of February 15, 2022, meeting minutes

The Finance Committee unanimously recommended awarding a $4,326,285 contract to Gordon Contracting, Inc. for the Horrigan Court Pump Station replacement, funded by ARPA and a DEP grant. They also unanimously recommended authorizing an additional $345,012 for the Main, Hill, Water Street intersection improvements project, bringing the city's total contribution to $637,012. The committee approved the minutes from February 15, 2022, and adjourned.

• Recommended award of Horrigan Court Pump Station contract to Gordon Contracting, Inc. for $4,326,285 (unanimous)
• Recommended additional $345,012 for Main, Hill, Water Street intersection improvements (unanimous)
• Approved minutes of February 15, 2022 (unanimous)

City Council

The Biddeford City Council will review the proposed FY23 city government budget and a presentation regarding a regional dredge purchase. The agenda also includes consideration of additional funding for intersection improvements and a contract for the Horrigan Court Pump Station.

• Additional funding for Main, Hill, Water Street Intersection Improvements Project
• Contract award for Horrigan Court Pump Station
• Proposed FY23 City Government Budget presentation
• Liquor license application for Fish & Whistle, LLC at 299 Main Street
• Zone change request for property off Cole Road from Industrial-1 to Residential-1-A

The City Council unanimously approved a $4,326,285 contract with Gordon Contracting, Inc. for the replacement of the wastewater pump station at Horrigan Court, plus $450,000 for change orders and fees. The council also approved an additional $345,012 for the Hill, Main & Water Street intersection project, and gave first reading to an ordinance amendment updating historic preservation demolition rules. Several appointments to city boards and committees were confirmed.

• Approved $4,326,285 contract to Gordon Contracting for Horrigan Court pump station replacement (unanimous)
• Approved $450,000 for change orders, inspections, and admin fees for pump station project (unanimous)
• Approved $345,012 additional funds for Hill, Main & Water Street intersection project (unanimous)
• Granted first reading of ordinance amending Historic Preservation demolition rules (unanimous)
• Requested Planning Board hearing on rezoning Tax Map 17, Lots 16-2 and 16-3 from I-1 to R-1-A (unanimous)
• Authorized raising Irish Flag on City Hall flagpole for St. Patrick's Day (unanimous)
• Adopted resolution committing to Community Resilience Partnership (unanimous)
• Confirmed appointments to Housing, Police Advisory, Downtown Development, Planning Board, Zoning Board, and DEI Committee (unanimous)

Downtown Development Commission

The Downtown Development Commission will elect new officers and approve previous meeting minutes. The commission will also discuss updates regarding the Wayfinding RFP, Pearl Street Park survey, and pandemic support for small businesses.

• Election of officers
• Wayfinding RFP update
• Pearl Street Park Survey Review
• Riverwalk Permit & Easements discussion
• Laconia & Lincoln Mill pedestrian connections design

Climate Change Task Force

The Climate Change Task Force will discuss updates regarding budget planning and community outreach efforts. The meeting also includes status updates on regional cohort applications and potential future guest speakers.

• Discussion of February 15 Resilience Workshop
• Review of February 19 Jill Pelto art event
• SMPDC Regional Cohort Application status update
• ICLEI Race to Zero status update
• Discussion regarding high school student membership status

City Council

The Housing Task Force will discuss concerns regarding affordable housing in Biddeford. The group plans to review existing data, identify additional analysis needs, and discuss information requirements for housing programs. Members will also review Affordable Housing Tax Increment Financing Programs.

• Discussion of affordable housing concerns
• Review of existing data and analysis needs
• Review of Affordable Housing Tax Increment Financing Programs
• Planning for future meeting formats and schedules

Conservation Commission

The Biddeford Conservation Commission unanimously elected Chrystina Gastelum as chair, Richard Rhames as vice-chair, and Maya Atlas as secretary. The commission voted to table the membership discussion (4-1). No substantive land-use or budget decisions were made; most items were updates or action items for follow-up.

• Elected Chrystina Gastelum as chair, Richard Rhames as vice-chair, Maya Atlas as secretary (unanimous)
• Tabled membership discussion (4-1)

Planning Board

The Board will hold a public hearing on amending the Historic Preservation Ordinance to remove a 90-day demolition stay provision. This change is intended to help Biddeford attain Certified Local Government status and access new grants. The meeting also includes final reviews for two 6-lot cluster subdivisions.

• Public hearing on Historic Preservation Ordinance amendment
• Final review of a 6-lot cluster subdivision at 918 Pool Street
• Final review of a 6-lot cluster subdivision at 158 Oak Ridge Road

The Biddeford Planning Board approved two 6-lot cluster subdivisions by Ginger Hill Design + Build at 918 Pool Street and 158 Oak Ridge Road, each with a conditional use permit, based on submitted plans and findings of fact. The board also voted to forward a zoning amendment to the City Council with a positive recommendation to remove the 90-day demolition stay for National Register-listed buildings, a change required for Certified Local Government status. All votes were 4-0.

• Approved 6-lot cluster subdivision and conditional use permit at 918 Pool Street (4-0)
• Approved 6-lot cluster subdivision and conditional use permit at 158 Oak Ridge Road (4-0)
• Recommended zoning amendment to remove 90-day demolition stay for National Register buildings to City Council (4-0)
• Approved minutes from February 2, 2022 meeting (4-0)

Recycling and Waste Management Commission

The Commission will discuss Casella updates regarding recycling contamination and tagged cans. Members will also review a potential ordinance update for recycling program offenders and progress on a new composting permit at the Public Works Facility.

• Casella updates on recycling contamination and tagged cans
• Update on composting food waste, cooking oil, and new DEP permit
• Discussion of ordinance update for recycling program offenders
• Earth Day program ideas
• Household Hazardous Waste collection dates for Saco, Scarborough, and Biddeford

Staff Review Committee

The Staff Review Committee is reviewing an application from Imagination Station, LLC. The proposal seeks a conditional use permit to open a daycare facility at 571 Elm Street in the B2 zone.

• Conditional Use Permit for Imagination Station, LLC
• Proposed daycare facility at 571 Elm Street (Tax Map 13, Lot 41)

Personnel Committee

The Personnel Committee will meet to discuss goal setting for the year 2022. The agenda also includes the acceptance of minutes from November 16, 2021.

• Acceptance of November 16, 2021 minutes
• Discussion regarding 2022 Human Resources/Personnel Committee goal setting

Finance Committee

The Biddeford Finance Committee will consider recommendations for painting the aeration basin at the wastewater treatment plant. The meeting also includes a review of December 2021 financial statements and approval of previous minutes.

• Recommendation/approval for Aeration Basin Painting at Wastewater Treatment Plant
• Review of December 2021 Financials
• Approval of February 1, 2022 meeting minutes

City Council

The City Council will review the FY23 Capital Improvement Projects Budget presentation. The agenda includes second readings for amendments regarding no-truck zones on Round Hill Street and no-parking zones on Lemieux Street. The council will also consider increasing beach permit fees and authorizing painting at the wastewater treatment plant.

• Increase in Beach Permit Fees
• No through trucks amendment for Round Hill Street
• No parking amendment for Lemieux Street
• Authorization for Aeration Basin Painting at Wastewater Treatment Plant
• FY23 Capital Improvement Projects Budget presentation

Climate Change Task Force

The task force will review subcommittee reports regarding budget planning and social media outreach. Members will also discuss community engagement events and potential new membership status.

• Subcommittee reports on 2022 Budget/Strategic Planning
• Discussion of new City-controlled social media platforms
• Review of the Jill Pelto Climate Art Event at Engine
• Status updates on ICLEI Race to Zero and building codes
• Updates on task force membership status

Historic Preservation Commission

The Historic Preservation Commission is meeting to discuss the CLG application and related grant opportunities. The commission will also discuss potential projects that could be funded by these opportunities.

• Approval of meeting minutes from January 12, 2022
• Discussion of CLG Application
• Review of CLG Grant Opportunities
• Identification of possible projects to be funded by CLG opportunities

Wastewater Management Commission

The Commission will review project updates for Center Street and Horrigan Ct. Discussions include the CSO Program and proposed changes to the sewer ordinance regarding I&I removal. Staff will also provide updates on treatment plants and pump stations.

• Project updates for Center Street and Horrigan Ct.
• Update on CSO Program
• Proposed changes to sewer ordinance relative to I&I removal
• Update on sewer flow values for structures
• Staff updates on Water St. and Biddeford Pool Treatment Plants

Citizens' Advisory Committee

The Citizens Advisory Committee will review meeting minutes and receive updates on the Affordable Housing Task Force. The committee will also discuss CDBG programs and the ADA Self-Evaluation and Transition Plan.

• Affordable Housing Task Force update
• CDBG 2-4 Unit Rehab Program update
• ADA Self-Evaluation and Transition Plan update
• CDBG-CV update
• Committee member recruitment/nominees

Planning Board

The February 9, 2022 Planning Board meeting has been cancelled. No items were discussed or decided.

School Committee

The School Committee will discuss student enrollment trends, elementary class sizes, and long-term spacing solutions for Biddeford High School. The meeting includes motions to adopt, revise, or strike several district policies regarding homelessness, absenteeism, and paid leave. Additionally, the committee will receive a budget update on Revolving Renovation Funds.

• Updates on student enrollment trends and elementary class sizes
• Motions to adopt new policies regarding homelessness, absenteeism, and paid leave
• Budget update for Revolving Renovation Funds
• Discussion of 8th Grade at Maplewood Campus and BHS spacing solutions
• Personnel appointments and resignations

City Council

The Biddeford City Council will hold a workshop to discuss contract zoning for Devine Capital, LLC at 588 & 590 Alfred Street. The agenda also includes updates on downtown strategies and reviews of ARPA fund allocations and building bond projects.

• Contract zone discussion for 588 & 590 Alfred Street
• Update on Downtown Strategies and Direction
• ARPA Fund Review and Allocation
• Building Bond Project Review

City Council

The February 8, 2022, special meeting is scheduled for a tour of City Hall. No other business or legislative items are listed on the agenda.

• Tour of City Hall

Planning Board

The board will consider permits for a pump station replacement at 432 Main St. and 20 Horrigan Ct, as well as a substation reconstruction on South Street. It will also conduct final reviews for two 6-lot cluster subdivisions. Additionally, the board will review a sketch plan for redeveloping the former MERC site.

• Pump station replacement at 432 Main St. & 20 Horrigan Ct
• 6-lot cluster subdivision at 918 Pool Street
• 6-lot cluster subdivision at 158 Oak Ridge Road
• Central Maine Power substation reconstruction at 466-468 South Street
• Redevelopment sketch plan for the former MERC site at 3 Lincoln St.

The Biddeford Planning Board approved a Conditional Use Permit and Shoreland Zoning Permit for the City's pump station replacement at 432 Main St. and 20 Horrigan Ct. The board postponed final review of two Ginger Hill cluster subdivisions (918 Pool Street and 158 Oak Ridge Road) and the Central Maine Power substation project at 466-468 South Street, allowing applicants to address concerns. A sketch plan review for the former MERC site at 3 Lincoln St. was presented with no decision made.

• Approved Conditional Use Permit & Shoreland Zoning Permit for pump station replacement at 432 Main St./20 Horrigan Ct (4-0)
• Denied initial approval of 6-lot cluster subdivision at 918 Pool Street (1-3)
• Reconsidered and postponed 918 Pool Street subdivision to Feb 16, 2022 (4-0)
• Postponed 158 Oak Ridge Road cluster subdivision for applicant to address issues (4-0)
• Postponed Central Maine Power substation project at 466-468 South Street (4-0)
• Approved minutes from Jan 19 & Jan 26, 2022 meetings (4-0)

Finance Committee

The Finance Committee will discuss a recommendation for the Center Street Sewer Separation Project involving Gorham Sand and Gravel, Inc. The committee will also receive an update on a corrective action plan regarding sewer billing following a BerryDunn report. Additionally, December 2021 financials are scheduled for review.

• Recommendation for Center Street Sewer Separation Project/Gorham Sand and Gravel, Inc.
• Update on Corrective Action Plan in response to BerryDunn Report (Sewer Billing)
• Review of December 2021 Financials

The Finance Committee unanimously recommended awarding the Center Street Sewer Separation Project contract to Gorham Sand & Gravel, Inc. for $1,467,157.70, the lowest of four bids. The committee also approved the January 18, 2022 minutes and received updates on the sewer billing corrective action plan and December 2021 financials, which were not yet available.

• Recommended awarding Center Street Sewer Separation Project to Gorham Sand & Gravel, Inc. for $1,467,157.70 (unanimous)
• Approved minutes of January 18, 2022 (unanimous)

City Council

The City Council will review a corrective action plan for wastewater billing following the BerryDunn Report. The meeting also includes consideration of several traffic ordinance amendments and various commission appointments.

• Approval of Center Street Sewer Separation Project with Gorham Sand and Gravel, Inc.
• Amendment to prohibit through trucks on Round Hill Street
• Amendment to prohibit parking on Lemieux Street
• Ordinance amendment regarding firearm discharge on Sundays
• Removal from table of beach permit fee increase discussion

The City Council unanimously approved a $1,467,157.70 contract with Gorham Sand and Gravel, Inc. for the Center Street Sewer Separation Project. The council also granted first readings to ordinances restricting through trucks on several streets, adding no-parking on Lemieux Street, and increasing beach parking permit fees. A proposed ordinance to prohibit Sunday firearm discharge failed due to lack of a second motion.

• Approved $1,467,157.70 contract for Center Street Sewer Separation Project (unanimous)
• Granted first reading of ordinance restricting through trucks on multiple streets (unanimous)
• Granted first reading of no-parking ordinance on Lemieux Street (7-1, Lessard opposed)
• Granted first reading of beach parking permit fee increases (6-2, Lessard and Mills opposed)
• Failed to grant first reading of Sunday firearm discharge prohibition (no second motion)
• Confirmed appointments to Conservation Commission, Downtown Development Commission, and Project Canopy Committee (all unanimous)

Downtown Development Commission

The Downtown Development Commission will hold an election of officers and review project updates. Discussion topics include the Pearl Street Park Survey results and various riverwalk developments. The commission will also discuss implementing a cultural plan and providing pandemic support to small businesses.

• Election of officers
• Wayfinding RFP next steps
• Pearl Street Park Survey initial summary results
• Riverwalk permit and easement updates
• Discussion on pandemic support for small businesses

Recreation Commission

The Biddeford Recreation Commission will provide an update regarding the dog park. The meeting also includes introductions and the approval of minutes.

• Dog Park Update

Planning Board

The Biddeford Planning Board scheduled a workshop to discuss the city's Comprehensive Plan. This meeting is designated for discussion rather than official business decisions.

• Comprehensive Plan discussion

The Biddeford Planning Board held a workshop to discuss the Comprehensive Plan process and schedule. They set dates for three Planning Board meetings/workshops in February and three public Comprehensive Plan sessions, all to be held remotely. No substantive decisions were made beyond scheduling.

• Scheduled Planning Board meetings for February 2, 9 (workshop), and 16
• Scheduled public Comp Plan sessions for February 22 (12:30-2:30 PM and 6:30-8:30 PM) and February 24 (6:30-8:30 PM), all remote

School Committee

The School Committee will discuss rooftop solar options and budget updates. The meeting includes a review of student enrollment trends and recent survey results from staff, students, and parents. The committee will also process several personnel appointments, transfers, and retirements.

• Informational update on rooftop solar options
• Review of budget updates and ED 279
• Discussion of class sizes and enrollment trends
• Personnel appointments, transfers, and retirements
• Executive session for Superintendent contract negotiations

Climate Change Task Force

The task force will review subcommittee reports regarding budget, strategic planning, and new city-controlled social media platforms. Members will also discuss updates for the Jill Pelto Climate Art Event and SMPDC cohort meeting notes. Some items, such as building codes and regional workgroups, currently have no activity reported.

• Budget/Strategic Planning subcommittee report
• New City-controlled social media platforms discussion
• Jill Pelto Climate Art Event updates
• SMPDC community engagement notes
• ICLEI Race to Zero discussion

Policy Committee

The Policy Committee is reviewing proposed increases to beach permit fees. The committee is also discussing changes to firearm discharge rules and new truck and parking restrictions on local streets.

• Proposed Beach Permit Fee Increases
• Changes to firearm discharge regulations in 'no firearms discharge zones'
• Adding Round Hill Street to the 'No through trucks' list
• Adding Lemieux Street to the 'No Parking' list

The Policy Committee unanimously recommended an ordinance amendment to the City Council that would increase beach parking permit fees, with a resident permit set at $35. The committee also unanimously recommended adding Round Hill Street to the no-through-trucks list and sent a proposed Sunday firearms discharge ban to the Council with no recommendation. A no-parking restriction on Lemieux Street was recommended by a 3-2 vote.

• Recommended beach permit fee increases to City Council, resident permit at $35 (unanimous)
• Recommended adding Round Hill Street to no-through-trucks list (unanimous)
• Sent Sunday firearms discharge ban to City Council with no recommendation (unanimous)
• Recommended no-parking restriction on Lemieux Street (3-2)

Conservation Commission

The Commission will discuss follow-up items regarding the West Brook Subdivision and Hidden Hills. The meeting also includes a GIS update from Hannah Bonine and discussion of next steps for the Comprehensive Plan.

• West Brook Subdivision (Winding Creek) follow up
• Hidden Hills update
• GIS Update - Hannah Bonine
• Comprehensive Plan next steps

The Biddeford Conservation Commission unanimously approved a $5,000 budget request for the next year, a motion to send a memo to the Planning Board about the Winding Creek Development, and a motion to approve M. Ward's proposal to walk the Hidden Hills parcels. The commission also discussed a GIS map update and agreed on a four-map format, with further work on 'working landscapes' data.

• Approved minutes from 12/16/21, 1/3/22, and 1/11/2022 (unanimous)
• Approved motion to send memo to Planning Board re: Winding Creek Development (unanimous)
• Approved M. Ward's proposal to walk Hidden Hills parcels (unanimous)
• Approved $5,000 budget request for next year (unanimous)
• Adjourned at 8:03 pm (unanimous)

Airport Commission

The commission will discuss an update to the Airport Master Plan. Members will also consider selecting a vendor for the acquisition and procurement of snow removal equipment.

• Selection for snow removal equipment acquisition and procurement
• Airport Master Plan update
• Acceptance of December 20, 2021 meeting minutes

Planning Board

The Board will review a joint meeting held with the City Council on January 11, 2022. Members will also discuss and vote on the tentative schedule for the Comprehensive Plan.

• Approval of January 5, 2022, meeting minutes
• Review of the January 11, 2022, joint City Council and Planning Board meeting
• Discussion and approval of the tentative Comprehensive Plan schedule

The Planning Board approved the January 5, 2022 meeting minutes (4-0) and scheduled a workshop for January 26, 2022 to work on the Comprehensive Plan. The board also discussed the January 11 joint meeting with the City Council and agreed to request a budget for independent studies and legal reference fees.

• Approved Jan. 5, 2022 meeting minutes (4-0)
• Scheduled Comp Plan workshop for Jan. 26, 2022
• Agreed to request budget for independent studies and legal reference fees

Recycling and Waste Management Commission

The commission will discuss Casella audit updates and recycling contamination levels. Members will also review composting permits for the Public Works Facility and potential ordinance updates regarding recycling program offenders.

• Casella contamination and tagged cans update
• Composting food waste and cooking oil permit update
• Recycling program ordinance update for offenders
• Commission budget review
• Review of 2021-2022 recycling rates

Finance Committee

The committee will discuss recommendations for using ARP funds to address lost revenue and eliminate a Wastewater Treatment Plant interfund loan. The agenda also includes the proposed purchase of a survey grade GNSS receiver from Spiller's of Lewiston.

• Purchase of Survey Grade GNSS (GPS) Receiver from Spiller's of Lewiston
• Use of ARP funds for lost revenue
• Use of ARP funds to eliminate the Wastewater Treatment Plant interfund loan

The Finance Committee unanimously recommended using $3,650,862 in American Rescue Plan Act funds to cover pandemic-related lost revenue, and also recommended using approximately $1,694,572 of ARP funds to pay off the Wastewater Treatment Plant interfund loan. Both recommendations will go to the City Council for final approval. The committee also approved the purchase of a survey-grade GPS receiver for $16,847.15.

• Approved purchase of Carlson Brx7 GPS receiver from Spiller's of Lewiston, ME, including software upgrade, for $16,847.15 (unanimous)
• Recommended $3,650,862 in ARP funds for lost revenue to City Council (unanimous)
• Recommended $1,694,572 in ARP funds to pay off Wastewater Treatment Plant interfund loan (unanimous)
• Approved minutes of January 4, 2022 (unanimous)

City Council

The City Council will consider authorizing the use of ARP funds to address lost revenue and eliminate an internal loan for the Wastewater Treatment Plant. The agenda also includes presentations on capital improvement projects and updates from the Climate Change Task Force.

• Authorization of ARP funds for lost revenue
• Use of ARP funds to eliminate the Wastewater Treatment Plant internal loan
• FY23 Capital Improvement Projects presentation
• Appointments to the Ad Hoc Housing Committee
• Proclamation supporting local businesses during the pandemic

The City Council unanimously approved using $3,650,862 in ARPA grant funds to replace lost revenue in the General Fund, and authorized the City Manager to pay off a $1,694,572 interfund loan for the Waste Water Treatment Plant using those funds. The council also confirmed appointments to the Ad Hoc Housing Committee and Capital Projects Committee. No public comments were made, and the FY23 Capital Improvement Projects presentation was removed from the agenda.

• Approved $3,650,862 ARPA funds for lost revenue replacement (unanimous)
• Authorized payoff of $1,694,572 Waste Water Treatment Plant interfund loan (unanimous)
• Confirmed appointments to Ad Hoc Housing Committee (unanimous)
• Confirmed Vito Mininni to Capital Projects Committee (unanimous)
• Accepted January 4, 2022 minutes (unanimous)

City Council

The City Council is considering the establishment of Juneteenth as a city-observed holiday. The council will also discuss authorizing and creating a Diversity, Inclusion and Equity Committee.

• Establishment of Juneteenth as a City-Observed Holiday
• Authorization/Creation of Diversity, Inclusion and Equity Committee

The City Council unanimously approved two orders: establishing Juneteenth as an official city-observed holiday and creating a Diversity, Inclusion and Equity Committee. Both measures passed without opposition.

• Established Juneteenth as an official City-observed holiday (unanimous)
• Authorized creation of a Diversity, Inclusion and Equity Committee (unanimous)

Historic Preservation Commission

The commission will review updated plans for exterior modifications at 25 Alfred Street. The meeting also includes a discussion regarding Certified Local Government (CLG) responsibilities.

• Exterior modification plans for 25 Alfred Street
• Approval of December 8, 2021, meeting minutes
• Discussion of CLG responsibilities

Citizens' Advisory Committee

The committee will review amendments to the 2019 Consolidated Annual Performance Evaluation Report (CAPER). Members will also receive updates regarding South Street Development and the Affordable Housing Task Force. The meeting includes a vote on future meeting dates.

• Amendments to 2019 CAPER
• Review of 2020 CAPER
• Updates on South Street Development and Affordable Housing Task Force
• Brief updates on CDBG, CDBG-CV, and ADA Self-Evaluation and Transition Plan
• Vote on CAC meeting dates

School Committee

The committee will review updates on COVID-19, elementary class size options, and the ESSER III budget overview. The agenda includes discussions regarding staff survey results for 8th graders at the Maplewood Ave Campus. A vote is scheduled to authorize and adopt a Restated 403b Plan.

• Vote to authorize and adopt the Restated 403b Plan
• Information on elementary class size options
• ESSER III budget overview
• Staff survey results for 8th graders at Maplewood Ave Campus
• Personnel appointments, resignations, and transfers

Shellfish Conservation Committee

The agenda consists only of standard procedural items. No specific topics or new business matters are listed in the document.

Planning Review Committee

The Joint Council and Planning Board will discuss upcoming issues and projects. No specific projects, rezonings, or contracts are detailed in this agenda.

Conservation Commission

The Commission is meeting to discuss the ecological impacts of the Winding Creek Ln development. A motion was presented to engage Mark Ward to write a brief memo in response to the most recent sketch plan.

• Discussion of Winding Creek Ln development ecological impacts
• Motion to engage Mark Ward to write a memo regarding the latest sketch plan

The Biddeford Conservation Commission unanimously approved spending up to $200 for consultant Mark Ward to draft a memo responding to the latest Winding Creek Drive development proposal. The meeting was otherwise procedural, with no other substantive decisions made.

• Approved up to $200 for consultant Mark Ward to create a memo on Winding Creek Drive proposal (unanimous)

Climate Change Task Force

The task force will review subcommittee reports regarding budget, strategic planning, and community outreach. Members will also discuss updates on the 'Climate Art Project' grant and a slide deck for the January 18 City Council meeting. Additionally, the group will address feedback from the Council on a 22-page SMPDC roadmap proposal.

• Updates on 'Climate Art Project' and grant
• Preparation of slide deck for Jan-18 City Council Meeting
• Feedback from Council on 22-page SMPDC roadmap proposal
• Subcommittee reports on budget, strategic planning, and community outreach

Planning Board

The Planning Board will review a revised sketch plan for the 19-lot West Brook Subdivision. The board will also consider a setback determination for 280 Hills Beach Road and a conditional use permit for a medical marijuana store at 366 Hill Street. Additionally, the board is scheduled to elect a Vice Chair and Secretary.

• Revised sketch plan for 19-lot West Brook Subdivision
• Setback determination for rebuilding a structure at 280 Hills Beach Road
• Conditional use permit for Ripple Wellness Center at 366 Hill Street
• Election of Vice Chair and Secretary

The Biddeford Planning Board approved a conditional use permit for Ripple Wellness Center to operate a medical marijuana caregiver store at 366 Hill Street, waiving full site plan review. The board also approved a setback determination for Peter and Jennifer Hyzer to rebuild a portion of an existing structure at 280 Hills Beach Road. A revised sketch plan for the 19-lot West Brook Subdivision was reviewed but no decision was made. Officers were elected for the coming year.

• Approved setback determination for rebuild at 280 Hills Beach Road (4-0)
• Approved conditional use permit for Ripple Wellness Center medical marijuana caregiver store at 366 Hill Street (4-0)
• Waived full site plan review for Ripple Wellness Center (4-0)
• Approved minutes from December 1, 2021 meeting (3-0, one abstention)
• Elected Roch Angers as Vice Chair (unanimous)
• Elected Bruce Benway as Secretary (unanimous)

Finance Committee

The Finance Committee will review the minutes from November 16, 2021, and sign the expenditure warrant. The committee is also scheduled to discuss or approve a purchase recommendation for a foul ball containment system at St. Louis Field I. An update on financials through November 2021 will be provided.

• Purchase recommendation for St. Louis Field I Foul Ball Containment System
• Approval of November 16, 2021, Finance Committee minutes
• Financial update through November 2021

The Finance Committee recommended City Council approval of up to $307,695 for a foul ball containment system at St. Louis Field, including a 45-foot backstop, 40-foot baseline extensions, a canopy, and left field baseline extension. The recommendation was approved unanimously. The committee also approved the November 16, 2021 minutes and reviewed expenditure warrants and financials through November 2021.

• Approved minutes of November 16, 2021 (unanimous)
• Recommended $307,695 for St. Louis Field foul ball containment system (unanimous)
• Reviewed and signed expenditure warrants
• Discussed financials through November 2021, on track at 42% of budget

City Council

The City Council will consider authorizing the purchase of a foul ball containment system for St. Louis Field and extending the resolution for remote meetings. The agenda also includes the swearing-in of Fire Department officers and several committee appointments. Additionally, the council will review a special event permit application for WinterFest 2022.

• Authorization/purchase of St. Louis Field I Foul Ball Containment System
• Extension of resolution for remote meetings
• Swearing-in of Fire Department Officers
• WinterFest 2022 special event application
• Appointments to the Citizens' Advisory Committee, Airport Commission, and others

The City Council unanimously approved spending up to $307,695 for Sportsfield Specialties to install a backstop, baseline extensions, and a canopy at St. Louis Field, funded from designated accounts. The council also extended remote meeting rules due to COVID-19 until June 30, 2022, and confirmed several appointments to city boards and commissions.

• Approved $307,695 for St. Louis Field backstop and canopy work (unanimous)
• Extended remote meeting resolution until June 30, 2022 (unanimous)
• Confirmed appointments to Citizens' Advisory Committee (unanimous)
• Reappointed Tom Bryand and Roland J. Pelletier to Airport Commission (unanimous)
• Reappointed Catherine Glynn to Historic Preservation Commission (unanimous)
• Appointed Jake Pierson to Policy Committee (unanimous)

Conservation Commission

The Biddeford Conservation Commission is meeting to finalize comments regarding the Comprehensive Plan. The agenda also includes a discussion on financial support for a Climate Change Task Force public engagement project.

• Finalizing comments to the Comprehensive Plan
• Financial support for Climate Change Task Force Public Engagement Project

The Biddeford Conservation Commission approved $500 in funds for the Biddeford Climate Task Force public engagement project on Climate Change, with a 3-1 vote. The commission also conducted real-time Microsoft Teams edits to four Comprehensive Plan sections: Agriculture and Forestry, Water Resources, Marine Resources, and Sea Level Rise. An earlier motion to approve $100 for the same project failed due to lack of a second.

• Approved $500 for Biddeford Climate Task Force public engagement project (3-1)
• Motion to approve $100 for same project failed (no second)
• Edited Comprehensive Plan sections on Ag. and Forestry, Water Resources, Marine Resources, Sea Level Rise