Berrien County public meetings in 2024

Finance Committee

The Berrien County Finance Committee will discuss and possibly approve a FY2024 year-end budget amendment. The meeting also includes approval of the December 19, 2024 minutes and a public comment period.

• FY2024 Year-End Budget Amendment
• Approval of December 19, 2024 meeting minutes
• Public comment period for residents (2-minute limit)

The Finance Committee approved a year-end budget amendment for FY2024, reflecting higher revenues and lower expenditures than originally budgeted. The amendment appropriates $1.2 million to the Capital Projects Fund, $500,000 to the Vehicle Capital Fund, and $1 million to other fund balance transfers. The committee also approved the minutes from the December 19, 2024 meeting. No other substantive decisions were made.

• Approved FY2024 budget amendment (F2412422) to move to full board
• Approved minutes of December 19, 2024 meeting

Personnel & Human Services Committee

The committee will meet to conduct routine business, including the approval of previous minutes and resolution approval. The agenda also includes board appointments and updates from the chairman and administrator.

• Approval of December 12, 2024 minutes
• Resolution approval
• Board appointments

Resolutions

The Berrien County Board of Commissioners will consider a resolution from the Personnel and Human Services Committee to approve a 3% salary increase for appointed officials and non-unionized employees, including non-union Road Department staff, effective January 1, 2025. The resolution also authorizes using the contingency fund to supplement affected budgets if needed at year-end 2025. The agenda includes detailed salary schedules for grades and steps.

• Resolution to provide a 3% increase to all grades and steps on the salary schedules for appointed officials and non-unionized employees (including Road Department) effective January 1, 2025.
• Contingency fund may supplement affected budgets at year-end 2025 if necessary.
• Salary schedules provided for Appointed Officials (grades 3-10), Non-Union employees (grades 1-16), Group C annual salaries (grades C-02 to C-16), and Road Department wage rates (e.g., Mechanic $28.28/hr start).
• Public Health Officer step 1 salary set at $106,287; top step at $142,434.
• Road Department Lead Worker wage starts at $30.50/hr after 1 year.

Resolutions

The Berrien County Board of Commissioners will consider a resolution to authorize the Parks Director to sign an amendment to an intercounty agreement with Kalamazoo County. The amendment increases the payment amount to up to $6,500 for allowing Berrien County residents access to Kalamazoo County's household hazardous waste center in 2025. Funding will come from the Landfill Use Fund, Environmental Affairs account.

• Authorizes Parks Director to sign amendment to HHW agreement with Kalamazoo County for up to $6,500
• Amendment covers period January 1, 2025 through December 31, 2025
• Continues 25th consecutive year of Berrien County resident access to Kalamazoo's HHW Center
• Funding source: Berrien County Landfill Use Fund, Environmental Affairs account
• Amends prior resolution #P2312368 from December 14, 2023

Resolutions

The Berrien County Board of Commissioners will consider a resolution from the Personnel and Human Services Committee to approve a 3% increase to the salary schedule for six county-wide elected officials, effective January 1, 2025. Affected offices include the County Clerk, Drain Commissioner, Register of Deeds, Treasurer, Sheriff, and Prosecuting Attorney. The resolution also authorizes using the contingency fund if needed at year-end 2025.

• Resolution to increase salaries of six county-wide elected officials by 3% for FY2025
• Specific 2025 salaries: County Clerk $95,969, Drain Commissioner $95,969, Register of Deeds $95,969, Treasurer $95,969, Sheriff $124,100, Prosecuting Attorney $152,226
• Contingency fund authorized to supplement affected budgets if necessary at year-end 2025

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to approve a new three-year collective bargaining agreement with the Police Officers Labor Council representing public safety dispatchers and call takers, covering January 1, 2025 through December 31, 2027. The agreement has been ratified by union membership.

• Approval of 2025-2027 collective bargaining agreement for Public Safety Dispatchers and Call Takers with the Police Officers Labor Council

Resolutions

The Berrien County Board of Commissioners will consider a resolution to accept a $7,047.30 federal Hazardous Materials Emergency Preparedness grant from the Michigan State Police. The grant requires an in-kind match of $1,761.83 and funds the development of hazardous materials response plans for FY2023-24. The resolution authorizes the Local Emergency Planning Committee Chairperson or Emergency Management Coordinator to sign the grant agreement.

• Accept $7,047.30 HMEP grant from U.S. DOT/PHMSA via Michigan State Police
• In-kind match of $1,761.83 required
• Grant period: October 1, 2023 through September 30, 2024
• Funds used for SARA Title III hazardous materials emergency response plans
• Grant number 693JK32240063HMEP, CFDA 20.703

Committee of the Whole

The Berrien County Committee of the Whole will hold a closed session under state law to discuss strategy for collective bargaining agreement negotiations. Other agenda items include approval of previous minutes, a requisition review, a legislative update, and public comments.

• Closed session for collective bargaining strategy negotiations (MCL 15.268(c))
• Requisition review by Annette Christie
• Legislative update from Mike Krombeen of Midwest Strategy

The Committee of the Whole approved the December 12 minutes and reviewed requisitions. A legislative update was given on potential early adjournment of the Michigan Legislature. The board voted unanimously to recess into closed session for collective bargaining strategy, then reconvened and adjourned.

• Approved December 12, 2024 Committee of the Whole minutes (unanimous)
• Recessed into closed session for collective bargaining negotiations (11-0)
• Adjourned meeting at 9:27 A.M.

Resolutions

The Berrien County Board of Commissioners met to pass a resolution. The body is formally congratulating Commissioner Chokwe Pitchford and his partner Lauren on the birth of their son, Apollo.

• Resolution B2412011: Congratulations to Commissioner Chokwe Pitchford and Lauren on the birth of their son

Resolutions

The Berrien County Board of Commissioners will vote on a resolution recognizing SarahJane Blurton for her 25-year career in public safety dispatch, including roles as switchboard operator, communications supervisor, and quality assurance supervisor. The resolution thanks her for service to citizens and first responders.

• Resolution B2412025 honoring SarahJane Blurton's retirement after 25 years with the Sheriff's Office and county dispatch

Resolutions

The Berrien County Board of Commissioners will vote on Resolution B2412105, approving a list of requisitions over $10,000 totaling $1,535,968.56 and purchase order change orders totaling $33,750.27. The largest item is $843,895 for the Hollywood Rd Bridge over Big Feather Drain project. This is a routine approval of payments and purchase orders; no other policy items are on the agenda.

• $843,895 for Hollywood Rd Bridge project (J E Kloot Contracting)
• $250,000 blanket for 2025 Engineering Services (Wightman & Associates)
• $125,000 for county-wide tree removal (American Arbor)
• $74,457.80 for November election coding (Miller Consultations & Elections)
• $35,013 for Core Technology software licenses and support

Resolutions

The Berrien County Board of Commissioners is considering a resolution to honor Lex Winans, the GIS Mapping Director, for his 27 years of service and to wish him a happy retirement. This is the only substantive item on the agenda.

• Resolution B2412403 recognizing Lex Winans for 27 years of service and retirement

Resolutions

The Berrien County Board of Commissioners is considering a resolution to thank and recognize Judge Sterling R. Schrock for his service upon his retirement at the end of the year. The resolution lists his career highlights, including his military service, private practice, and tenure on the bench since 2008.

• Resolution B2412410 thanking retiring Judge Sterling R. Schrock

Resolutions

The Berrien County Board of Commissioners is considering a resolution to formally recognize Sharon J. Tyler for her service as County Clerk. Tyler served in the Economic Development Department from 1981 to 1997, then as a state representative, and has been County Clerk since 2013. The resolution highlights her work digitizing court records, leading early voting implementation, and earning the Certified County Officer award. This is a ceremonial recognition with no financial or policy decisions.

• Resolution B2412412 recognizing Sharon J. Tyler for her service as Berrien County Clerk
• Tyler served as Clerk since 2013, digitized court records, and led early voting rollout
• She was the first Berrien County Clerk to serve as President of the Michigan Association of County Clerks
• The board is voting on the recognition during the December 19, 2024 meeting

Resolutions

The Board of Commissioners is deciding on the county's compliance method under the Publicly Funded Health Insurance Contribution Act. The board has elected to implement a percentage-based employee contribution system for medical plan coverage from January 1, 2025, to December 31, 2025.

• Adoption of the 80% - 20% cost sharing option for employee health care costs

Resolutions

The Berrien County Board of Commissioners is considering a resolution to appoint Erika Espeland as GIS Director effective February 3, 2025, with an annual salary of $117,717. The appointment follows a vacancy, posting, interviews, and unanimous selection by the interview team.

• Appointment of Erika Espeland as GIS Director at Grade 8, step 7, $117,717 per year

Resolutions

The County Executive Committee recommends that the Board of Commissioners authorize a new employment agreement for Corporate Counsel Thaddeus J. Hackworth. The proposed contract would extend through December 31, 2028.

• Proposed 4-year agreement for Thaddeus J. Hackworth as Corporate Counsel expiring December 31, 2028

Resolutions

The Berrien County Personnel and Human Services Committee recommends the full Board of Commissioners approve commissioner per diems and mileage for November 2024, totaling $5,132.75. The recommendation covers meeting days, half-committee days, and mileage reimbursements for multiple commissioners.

• Recommendation to approve $5,132.75 in per diems and mileage for November 2024
• Detailed breakdown shows 58 meeting days ($3,190) and 14 half-committee days ($385) plus mileage ($1,557.75)
• Payments to be issued with the December 20, 2024 payroll

Resolutions

The Board of Commissioners is reviewing a recommendation to hire Eckert Wordell as the sole-source provider for the Berrien County Health Department facility renovation in Niles. The contract covers architectural, interior design, and engineering services.

• Contract with Eckert Wordell for professional architectural, interior design, and engineering services
• Renovation of the Berrien County Health Department building in Niles, Michigan
• Sole-source waiver approved by the Finance Committee

Resolutions

The Board of Commissioners is reviewing a recommendation to accept a contract between the Berrien County Health Department and the Michigan Department of Environmental Great Lakes & Energy. The agreement covers environmental inspections for the period of October 1, 2024, through September 30, 2025.

• Contract with EGLE totaling $157,238.00
• Non-Community Water Type II Standard Allocation: $34,786.00
• Non-Community Water Type II General Funding: $99,412.00
• Public Swimming General Fund: $11,610.00
• Public Swimming Pool Fund - State Funding: $4,830.00

Resolutions

The Berrien County Board of Commissioners will decide on a resolution to accept $158,522 in Local Community Stabilization Share Revenue from the Michigan Department of Health and Human Services for the Berrien County Health Department. The funds support essential public health services not otherwise reimbursed. The Board of Health has endorsed the acceptance.

• Resolution to accept $158,522 from MDHHS Local Community Stabilization Share Revenue for the Berrien County Health Department

Resolutions

The Berrien County Board of Commissioners will decide whether to approve the 2025 fee schedule for the Berrien County Health Department, effective January 1, 2025. The schedule updates fees for public health services including immunizations, lab tests, clinical services, and administrative charges.

• Resolution approving 2025 BCHD fee schedule, effective Jan 1, 2025
• Meningitis B vaccine fee increases from $205 to $250 per dose
• Hepatitis A (1-18 years) fee decreases from $55 to $45 per dose
• COVID-19 vaccine (Moderna) fees set at $150-$165 per dose
• New fees added for shingles vaccine (Shingrix) at $195 per dose

Resolutions

The Berrien County Board of Commissioners is considering a resolution to accept an amendment to the Comprehensive Agreement with the Michigan Department of Health and Human Services (MDHHS) for fiscal year 2024-25. The amendment increases funding for existing public health programs and adds two new projects, revising the total contract amount to $5,016,745. If approved, the board will authorize the Berrien County Health Department (BCHD) Health Officer to electronically execute the amendment.

• Amendment revises Comprehensive Agreement FY2024-25 total to $5,016,745
• New project: Local Health Department (LHD) Sharing Support ($275,000)
• New project: Social Determinants of Health (SDOH) Hub Pilot ($275,000)
• Funding increases for Family Planning Services (+$100,000), Hearing ELPHS (+$46,238), PHEP (+$8,990), and Vision ELPHS (+$46,239)
• Authorizes BCHD Health Officer to electronically execute the amendment

Resolutions

The Board of Commissioners is considering a resolution to apply for funding from the Medical Marihuana Operation and Oversight Grant Program. The funds would support a digital and social media campaign focused on youth, pregnant women, and safe storage.

• Grant application for $47,027 for the Berrien County Health Department
• Proposed grant period from January 1, 2025, to September 30, 2025

Resolutions

The Berrien County Board of Commissioners will consider a resolution to add a full-time Data and Records Coordinator position to the Public Defender's Office, funded by a state indigent defense grant. The position is intended to support the office's transition to a paperless system and manage case documents. The salary is set at $30,499.00 annually, and the position would be eliminated if grant funding is no longer sufficient.

• Authorize creation of full-time Data and Records Coordinator position in the Public Defender's Office
• Position funded by Michigan Indigent Defense Commission grant for FY2025
• Salary: $30,499.00 per year at Union Grade 4, Step 1
• Position supports transition to paperless case management system
• Position contingent on continued grant funding; may be eliminated if funds insufficient

Resolutions

The Berrien County Board of Commissioners will consider a resolution from the Personnel and Human Services Committee to increase commissioner salaries by $500 per year for each of the four years from 2025 through 2028. The proposed schedule sets 2024 base salaries and increments yearly, with adjustments to be funded from the contingency fund if needed. If approved, the raises take effect January 1, 2025.

• Resolution proposes $500/year salary increase for commissioners for 2025–2028
• Chairman salary: $13,165 (2024) → $15,165 (2028)
• Committee Chairs salary: $12,319 (2024) → $14,319 (2028)
• Commissioner salary: $11,621 (2024) → $13,621 (2028)
• Any budget shortfall from raises will be covered by the contingency fund at year-end 2025

Resolutions

The Board of Commissioners is voting on a resolution to accept a $20,000 grant from Best Friends Animal Society and a $10,000 matching donation from Friends of Berrien County Animal Services. The funds will support a six-month trial of a contracted dog trainer/behaviorist, foster coordinator, and adoption counselor aimed at increasing the shelter's live release rate. The resolution also expresses gratitude to the donors.

• Accept $20,000 grant from Best Friends Animal Society and $10,000 match from Friends of Berrien County Animal Services
• Funds to hire contracted dog trainer/behaviorist, foster coordinator, and adoption counselor
• Six-month trial to improve dog adoption and increase live release rate
• Board authorizes County Administrator to accept donations and proceed with the plan

Resolutions

The Berrien County Board of Commissioners will vote on a resolution authorizing the Sheriff to sell retired K-9 'Thor' to his handler, Deputy Matthew Grimm, for one dollar ($1.00), with the condition that Thor remains retired from public safety service.

• Sale of retired K-9 Thor to Deputy Matthew Grimm for $1.00

Resolutions

The Berrien County Finance Committee is recommending the approval of an auditing report and various check runs. The board will also consider a road department accounts payable voucher.

• Auditing Report for Dec 12-18, 2024 in the amount of $4,571,026.11
• Road Department Accounts Payable Voucher #151 in the amount of $15,573.86
• Check Run 241219GB in the amount of $4,059,176.11
• Check Run 241219GE in the amount of $326,644.00
• Check Run 241213BG in the amount of $165,000.00

Resolutions

The Berrien County Finance Committee recommends a resolution to designate specific financial institutions for the deposit and investment of public and tax monies for fiscal year 2025. The resolution specifies the banks and credit unions the Treasurer may use to hold these funds.

• Designation of banks for fiscal year 2025 deposits, including Fifth Third Bank, Honor Credit Union, and JP Morgan Chase Bank
• Requirement that deposited money bear interest rates comparable to or better than published rates for similar municipal investments

Resolutions

The Berrien County Board of Commissioners will vote on a resolution authorizing the Chairman to sign an amendment to a $2.6 million MEDC Revitalization & Placemaking Program grant. The amendment allows for increased administrative cost recovery for downtown infrastructure and mixed-use projects in Benton Harbor and Niles. The board also approves related reporting and audit requirements.

• $2,600,000 MEDC grant originally authorized in February 2023
• Amendment to increase allowable administrative cost recovery
• Projects located in downtown Benton Harbor and Niles
• Chairman authorized to sign grant agreement amendment
• Annual audit required under Single Audit Act

Board of Commissioners

The Berrien County Board of Commissioners will convene for a meeting that is largely procedural, including roll call, invocation, and approval of prior meeting minutes. The board will also conduct a consent calendar with routine resolutions such as approving bills, road payables, and various contracts, as well as updates to salary tables and health department fees.

• Approve bills and road payables (F2412058)
• Contract with Eckert Wordell for Health Dept. South County remodel design (P2412382)
• Approve 2025 Health Department Fee Schedule update (P2412392)
• Approve collective bargaining agreement (P2412421)
• Approve salary tables for elected officials and employees (P2412414, P2412415, P2412416)

The Berrien County Board of Commissioners approved the consent calendar, which included 2025 salary tables for appointed, non-union, and elected officials, a collective bargaining agreement, and a health insurance cost-sharing program. The board also approved several honorary resolutions recognizing retiring employees and officials, and made appointments to various committees.

• Approved consent calendar including 2025 salary tables and contracts (11-0)
• Approved honorary resolution for Lex Winans retirement (voice vote)
• Approved honorary resolution for Commissioner Pitchford's son (voice vote)
• Approved honorary resolution for Sarah Blurton retirement (voice vote)
• Approved honorary resolution for Clerk Sharon Tyler (voice vote)
• Approved honorary resolution for Judge Sterling Schrock retirement (voice vote)
• Approved sale of K-9 Thor to Deputy Grimm for $1 (voice vote)
• Approved committee appointments (voice votes)

Finance Committee

The Finance Committee will conduct a year-end review of the Clerk's Office. The body will also review and approve bids, resolutions, and waivers.

• Clerk’s Office Year End Review
• Bid Opening Review and Approvals
• Resolution Approvals
• Waiver Approvals

Administration Committee

The committee will receive updates from Building & Grounds and Animal Services. The meeting includes a question and answer session and a review of the December 12, 2024 minutes.

• Building & Grounds update from Don Trail
• Animal Services update from Ashley Herr
• Review of December 12, 2024 minutes

Finance Committee

The Berrien County Finance Committee will meet to hear a treasurer update, consider Resolution F2412413 from the Community Development Director, and address committee business including approval of prior meeting minutes, bid opening reviews, and resolution and waiver approvals. Public comments are allowed only during the designated portion of the meeting.

• Treasurer update from Treasurer Shelly Weich
• Resolution F2412413 from Community Development Director Dan Fette
• Bid opening review and approvals
• Waiver approvals

The Finance Committee reviewed bids for the Hollywood Road Bridge and 2025 Countywide Tree Removal, referring them to the Road Department with approval to proceed with the lowest responsible bidders and authorize the County Administrator to execute contracts with modifications up to $10,000. The committee also signed several resolutions to move to the full board, including approving financial institutions for the Treasurer's Office and a MEDC grant amendment. Additionally, the committee approved waivers for Boelcke Heating and Maximus US Services, and discussed updates on investments, tax sales, and a proposed grant amendment for Benton Harbor.

• Referred Hollywood Road Bridge bid to Road Department, approving lowest bidder J K Kloote Contracting Inc at $843,895 (motion carried)
• Referred 2025 Countywide Tree Removal bids to Road Department, approving lowest bidder American Arbor at $60,074 total (motion carried)
• Signed resolution F2412406 to approve financial institutions for Treasurer's Office
• Signed resolution F2412413 to approve MEDC grant amendment
• Approved waiver 2024-12-05-01 for Boelcke Heating, $15,655
• Approved waiver 2024-12-05-02 for Maximus US Services, $17,000
• Approved minutes of November 21, 2024 meeting

Personnel & Human Services Committee

The committee will meet to discuss salary levels for the 2025 calendar year. Members will also review the evaluation process for the Administrator and Corporate Counsel.

• CY2025 Salary Discussions
• Administrator and Corporate Counsel Evaluation Process Discussion
• Approval of Monthly Pension Rollover/Refund Requests
• Approval of November 21, 2024 minutes

The Personnel and Human Services Committee reviewed and signed 12 resolutions covering topics such as hazardous waste, public defender staffing, park improvements, grants, contracts, and fee schedules. They also approved monthly pension refunds and rollover requests. No votes were recorded for the resolutions; they were signed by all present members.

• Approved minutes of November 21, 2024 (2-0, 1 absent)
• Signed Household Hazardous Waste Agreement Amendment (P2412389)
• Signed Public Defender Complement addition (P2412407)
• Signed Buy a Bench Program at Silver Beach (P2412396)
• Signed acceptance of $132,583 grant from Michigan Veterans Affairs Agency (P2412388)
• Signed Parks Five Year Plan (P2412389)
• Signed contract with AEI Design Services for South County Health Dept (P2412382)
• Approved monthly Pension Refunds and Rollover Requests (2-0, 1 absent)

Resolutions

The County Administration Committee recommends that the Board of Commissioners approve a new professional services agreement with Berrien Mental Health Authority (Riverwood) to provide outpatient psychiatric services to youth at the Berrien County Juvenile Center. The agreement runs from January 1, 2025, through September 30, 2025, and replaces an expiring contract.

• Professional services agreement for psychiatric services at Berrien County Juvenile Center
• Cost: $442.50 per hour for a licensed psychiatrist, $177.00 per hour for other licensed prescriber
• Contract period: January 1, 2025, through September 30, 2025
• Previous agreement expires December 31, 2024
• More than 35% of youth at the center have diagnosed mental health disorders and are prescribed psychotropic medications

Resolutions

The Berrien County Board of Commissioners will vote on a resolution approving a professional services agreement with Riverwood Mental Health Authority to sustain the Functional Family Therapy (FFT) program. The agreement runs January 1 through September 30, 2025, and costs up to $68,000. The program serves delinquent juveniles and their families as an alternative to out-of-home placements.

• Approval of $68,000 agreement with Berrien Mental Health Authority (Riverwood) for Functional Family Therapy program
• Program period: January 1, 2025 – September 30, 2025
• Replaces expiring agreement ending December 31, 2024
• Program targets youth aged 11–18 referred by juvenile justice, mental health, school, or child welfare systems

Resolutions

The Berrien County Board of Commissioners will consider a resolution to abandon an undeveloped section of La Porte Road in New Buffalo Township. The abandonment was requested by the Rose Shubert Trust, owner of 19425 M-239, to facilitate a property sale and future development. The road is not maintained and has no planned improvements; New Buffalo Township supports the request and no formal objections have been filed. If approved, the right-of-way will be divided among adjoining landowners and de-certified, while existing utility and drainage easements will remain.

• Abandonment of undeveloped La Porte Road segment from near Wilson Road to Indiana border
• Petition by Rose Shubert Trust, owner of 19425 M-239, to remove road as obstacle to sale and development
• New Buffalo Township provided written support for total road abandonment
• Right-of-way to be equally divided among adjoining property owners via Berrien County GIS Land Description
• Utility and drainage easements will be reserved after de-certification

Resolutions

The Berrien County Board of Commissioners will consider approval of the Finance Committee's recommended Auditing Report for December 5–11, 2024, totaling $2,014,597.05, and the Road Department's Accounts Payable Voucher #150 for $336,813.84. Additional check runs for county accounts ($1,686,713.05, $1,240.00, and $326,644.00) are also presented for approval. The agenda is largely procedural with no other substantive items.

• Auditing Report covering Dec 5–11: $2,014,597.05
• Road Department Accounts Payable Voucher #150: $336,813.84
• Check run 241212GB: $1,686,713.05
• Check run 241212LB: $1,240.00
• Check run 241212GE: $326,644.00

Resolutions

The board is voting on a resolution to honor Amy Young, a deputy county clerk retiring after 28 years of service. The meeting consists solely of this ceremonial resolution.

• Resolution B2412028 honoring retiring Deputy County Clerk Amy Young for 28 years of service

Resolutions

The Berrien County Board of Commissioners will consider a resolution from the Personnel and Human Services Committee to approve updated fee amounts for the Buy-A-Park-Bench Program at Silver Beach County Park, tied to new benches installed as part of the playground project. The resolution sets prices ranging from $2,750 to $5,500 for various bench types with a 25-year term, while keeping the existing $1,750 fee for current benches. A vote will decide whether to adopt these fees.

• $2,750 for backed, uncovered benches facing playground and lake
• $3,500 for covered benches, 2-sided, facing playground
• $5,000 for covered benches facing playground and lake
• $5,500 for covered benches facing lake
• $1,750 for current benches (unchanged)

Committee of the Whole

The Berrien County Committee of the Whole will hold a public hearing on the Parks 5-Year Plan presented by Jill Adams. The County Administrator will provide updates on the Streed Drain Project and Schwark Drain Property. The board will also conduct evaluations of the County Administrator and Corporate Counsel.

• Public hearing on the Parks 5-Year Plan
• Update on Streed Drain Project
• Update on Schwark Drain Property
• Administrator and Corporate Counsel evaluations

The Committee of the Whole held a public hearing on the 5-Year Parks and Recreation Plan for 2025-2029, presented by Parks and Recreation Director Jill Adams. No public comments were made, and the hearing was concluded without a vote on the plan itself. The board also received updates on the Streed and Schwark Drain Projects, and approved the minutes from the November 21, 2024 meeting.

• Approved minutes of November 21, 2024 Committee of the Whole meeting (unanimous)
• Opened public hearing for 5 Year Parks and Recreation Plan 2025-2029 (9-0)
• Concluded public hearing for 5 Year Parks and Recreation Plan 2025-2029 (9-0)
• Received update on Streed Drain Project and Schwark Drain Project (no action taken)

Resolutions

The Berrien County Board of Commissioners will vote on a resolution approving a list of requisitions over $10,000 totaling $8,311,907.70 and purchase order change orders totaling $164,219.53, as detailed in an attached report. The items cover a range of county operations including employee health insurance, drain maintenance, building projects, health department supplies, and mental health funding.

• Blue Cross Blue Shield blanket health insurance for 2025: $1,199,377 (retirees) and $4,113,499 (first quarter payments)
• Workers compensation loss fund reimbursement: $350,000
• Southwest Michigan Behavioral Health Tri-County convention and liquor tax distribution: $429,966
• Berrien Mental Health Authority general fund appropriation: $500,000
• Drain maintenance contracts: Willow Creek Drain ($254,397), Fairplain Drain ($203,405), and multiple others

Resolutions

The Berrien County Board of Commissioners will vote on Resolution B2412104, which approves $1,867,270.66 in requisitions over $10,000 and $49,469.54 in purchase order change orders. The items include vehicle maintenance, software, property purchase for drainage, election ballots, and several drain-related services.

• $165,000 property purchase for Sawyer Village Drain to alleviate flooding
• $95,000 operating agreement with Berrien County Historical Association
• $81,697.32 for 2024 November election ballots from Spectrum Printers
• $43,072.65 for OnBase software from Imagesoft
• $31,800 blanket for parts and service from Berger Chevrolet

Resolutions

The Board of Commissioners is meeting to pass Resolution B241 2150. This resolution congratulates Andrews University on its 150th anniversary and acknowledges the institution's impact on Berrien County.

• Resolution B241 2150 congratulating Andrews University on its sesquicentennial

Resolutions

The Berrien County Board of Commissioners met to pass a resolution recognizing Michael J. Majerek for his service as the District 12 Commissioner since 2017.

• Resolution B24 124.09 recognizing Michael J. Majerek

Resolutions

The Board of Commissioners will consider a resolution to accept a $75,891 grant from the Michigan Department of Licensing and Regulatory Affairs for the county's 2025 Survey and Remonumentation Plan. The resolution authorizes the grant administrator to sign the agreement with the state.

• $75,891 state grant for 2025 monumentation and remonumentation work
• Authorization for the county grant administrator to execute the grant agreement

Resolutions

The Berrien County Board of Commissioners is deciding whether to adopt the 2025-2029 Berrien County Parks and Recreation Plan. The plan was developed by the Parks and Recreation Commission after a public input process including meetings at Love Creek County Park, Madeline Bertrand County Park, and the Administration Center. A public hearing was held on December 12, 2024. The plan serves as a guideline for recreation improvements and natural resource conservation.

• Adoption of the 2025-2029 Berrien County Parks and Recreation Plan
• Public input meetings held at Love Creek County Park (May) and Madeline Bertrand County Park and Berrien County Administration Center (September)
• Public hearing held on December 12, 2024 at Berrien County Administration Center

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept a $132,583 County Veteran Service Fund Grant from the Michigan Veterans Affairs Agency for FY2025, with no matching funds required. The resolution also authorizes the Board Chair to execute the grant agreement and the Veterans Affairs Administrator to handle related documents.

• Acceptance of $132,583 FY2025 County Veteran Service Fund Grant from Michigan Veterans Affairs Agency for Berrien County Veterans Affairs Department outreach and services (no matching funds required).

Resolutions

The Board of Commissioners is considering a resolution to extend a contract with Leslie Steinberger. The services provide parent advocacy support for indigent parents in child protective proceedings within the Family Division of the Court.

• Contract extension for Leslie Steinberger through September 30, 2025
• Monthly payment to Leslie Steinberger of approximately $7,200

Resolutions

The Berrien County Board of Commissioners will vote on a resolution authorizing the Sheriff's Office to apply for and accept funding from Vested Interest In K9s for bullet- and stab-protective vests for law enforcement K9s. The item is the sole resolution before the board.

• Authorization for Sheriff to apply for K9 vest grant from Vested Interest In K9s
• Acceptance of any awarded funding or products for protective vests

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to approve a professional services agreement with the Berrien Mental Health Authority (Riverwood) for a co-funded part-time Family Court/Community Liaison position. The position, at $57.89/hour for up to 975 hours, would provide behavioral health screening, assessment, and linkage for juveniles and families in the court system from January 1 to September 30, 2025.

• Approval of professional services agreement with Riverwood for a part-time licensed Family Court/Community Liaison at $57.89/hour, not to exceed 975 hours

Resolutions

The Berrien County Board of Commissioners will consider a resolution to accept several donated easements from Harbor Shores and Whirlpool for the Lakeview Trail, a non-motorized trail along M-63 between Higman Park Road and Enterprise Drive. The project has received state grant funding, and the easements are needed for construction and trail safety improvements.

• Accept permanent easement from Harbor Shores for trail connection at Higman Park Road
• Accept permanent easement from Whirlpool to eliminate a 90-degree turn at M-63 and Monte Road
• Accept permanent easement from Whirlpool to preserve large trees near a tunnel entrance
• Accept three temporary easements for grading on Whirlpool and Harbor Shores properties
• Authorize County Administrator to execute documentation for easement acceptance

Resolutions

The Berrien County Administration Committee recommends that the Board of Commissioners approve a professional services agreement between the Trial Court/Family Division and the Berrien Mental Health Authority (RIVERWOOD). The agreement funds Multi-Systemic Therapy and Multi-Systemic Therapy-Problem Sexual Behavior programs for up to 12 youths and families at a cost not exceeding $96,000, running January 1 through September 30, 2025. The current agreement expires December 31, 2024.

• Agreement between Berrien County Trial Court/Family Division and Berrien Mental Health Authority (RIVERWOOD)
• Total amount not to exceed $96,000 for up to 12 youths and families
• Funding for Multi-Systemic Therapy and Multi-Systemic Therapy-Problem Sexual Behavior programs
• Agreement period: January 1, 2025 to September 30, 2025
• Previous agreement expires December 31, 2024

Resolutions

The Board of Commissioners is reviewing a recommendation to approve a contract with Rite of Passage, Inc. for the Rite Care Program. This program provides community-based treatment for delinquent youth and their families as an alternative to out-of-home placements.

• Contract with Rite of Passage, Inc. not to exceed $777,400 per year
• Service delivery for up to 35 youth and families
• Agreement term from January 1, 2025, through December 31, 2030

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to abandon and discontinue a public right-of-way. The proposal involves an unnamed alley in the Mayfax Subdivision of St. Joseph Charter Township.

• Abandonment of an unnamed alley between May Court and Windsor Road (approx. 300’ long and 20’ wide)
• Division of abandoned property among adjoining owners via Berrien County GIS Land Description
• De-certification of the roadway by the Road Department

Resolutions

The Finance Committee is recommending the approval of an auditing report and road department vouchers for the period of November 21 to December 4, 2024. The board will review expenditures totaling over $4.5 million across various county and road department accounts.

• Auditing Report for Nov 21 – Dec 4, 2024: $2,515,085.43
• Road Department Accounts Payable Vouchers #148 and #149: $2,019,037.24
• Road Department payment to Rieth-Riley Construction Co: $439,752.52
• Road Department payment to Michigan Paving & Mat'l Co Inc: $737,960.51
• Road Department payment to State of Michigan - MDOT: $182,565.03

Board of Commissioners

This meeting of the Berrien County Board of Commissioners includes a consent calendar with several routine items and substantive resolutions, including adopting the 5-Year Parks and Recreation Plan, approving road abandonments, accepting grants, and renewing service agreements. The board will also hear committee reports and public comments.

• Adopt 5-Year Parks and Recreation Plan (P2412387)
• Accept easement donation for Lakeview Trail M-63 (A2412386)
• Road abandonment of Old Laporte Road, New Buffalo Township (A2412399)
• Road abandonment of alley in Mayfax subdivision, St. Joseph Charter Township (A2412402)
• Renew agreement with Riverwood for psychiatric services for juveniles (A2412385)

The Berrien County Board of Commissioners approved the consent calendar containing 20 routine resolutions, including bills, requisitions, agreements, and road abandonments. Three honorary resolutions were pulled and approved separately, recognizing Amy Young's retirement, Andrews University's sesquicentennial, and Commissioner Michael Majerek's service. No substantive policy decisions were made beyond these routine approvals.

• Approved consent calendar with 20 resolutions (9-0)
• Approved Honorary Resolution #B2442028 honoring Amy Young (9-0)
• Approved Honorary Resolution #B2412150 congratulating Andrews University (9-0)
• Approved Honorary Resolution #B2412409 recognizing Commissioner Michael Majerek (voice vote)
• Commissioner Freehling abstained from Resolution #B2412103 on REV Excavating requisitions

Administration Committee

The committee will meet to receive a report from Road Department Director Mark Heyliger. The session includes a question and answer period and the review of minutes from November 21, 2024.

• Road Department update from Mark Heyliger
• Review of November 21, 2024 minutes

The Berrien County Administration Committee approved nine resolutions covering K9 vests, trail easements, court contracts, road abandonments, a donation, and grant funds. They also concurred with moving a resolution to fill the GIS Director vacancy through next week. No substantive decisions were made beyond these approvals.

• Approved resolution A2412383 for K9 vests
• Approved resolution A2412386 for Lakeview Trail easement acceptance
• Approved resolution A2412394 for court contract with Riverwood for MST program
• Approved resolution A2412395 for court contract with Riverwood for FFT program
• Approved resolution A2412397 for court contract with Rite of Passage for delinquent youth services
• Approved resolution A2412399 for road abandonment
• Approved resolution A2412402 for road abandonment
• Approved resolution A2412400 accepting donation from Friends of Animal Services

Health Department - Board of Health

The Berrien County Board of Health will consider approving several resolutions including the 2025 fee schedule, acceptance of EGLE and MDHHS funds, and a design contract for South County AEI services. The board will also receive monthly financial and administrative reports and a spotlight on the Nurse Family Partnership program.

• Approve 2025 Fee Schedule (P2412392)
• Accept EGLE FY2024-25 funds (P2412390)
• Accept MDHHS LCSA Funds (P2412391)
• Approve South County AEI Design Services contract with Eckert Wordell (P2412382)
• Approve Medical Marihuana Operation and Oversight Grant Application 2025 (P2412305)

Resolutions

The Berrien County Board of Commissioners is considering a resolution to approve an updated summary of millage requests that incorporates new 2024 millages approved by voters on November 5, 2024. The correction to the October apportionment session is necessary to reflect these new millages. If adopted, the Equalization Director will certify and submit the required forms to the Michigan Department of Treasury.

• Approval of updated property tax apportionment report for 2024
• New millages approved by voters on November 5, 2024 included in the report
• Authorization for Berrien County Equalization Director to certify and submit forms to the state

Resolutions

The Berrien County Board of Commissioners will vote on adopting the General Appropriations Act for 2025, which sets the county budget at $250.1 million total. The resolution establishes millage rates for county operations, parks, 911 emergency system, law enforcement/public safety, and senior centers, with a reduced general operating rate of 4.7680 mills. The budget also authorizes the county administrator to execute transfers and requires board approval for settlements over $10,000.

• General Fund budget of $79.8 million with a $965,739 fund balance decrease
• County General Operating Millage set at 4.7680 mills ($4.7680 per $1,000 taxable value)
• 911 Emergency System Millage at 0.4495 mills ($0.4495 per $1,000 taxable value)
• County Law Enforcement and Public Safety Millage at 0.3496 mills ($0.3496 per $1,000 taxable value)
• Any legal settlement over $10,000 requires full board approval

Resolutions

The Berrien County Board of Commissioners will vote on Resolution B2411102 to approve requisitions over $10,000 totaling $114,928.94 and purchase order change orders over $10,000 totaling $309,288.36 as detailed in the attached report. Items include payments to vendors for engineering, brownfield tax increment financing, legal services, health insurance, and phone lines. This is a routine financial approval of expenditures already incurred or committed.

• Whirlpool Corp. $67,334.57 for Brownfield TIF payout for 2022 & 2023
• Wightman & Associates $165,600 increase for culvert inspections
• Spicer Group multiple change orders totaling $48,500 for drain engineering
• Blue Cross Blue Shield increases: $57,201.36 for Medicare advantage and $12,457 for dental/vision
• Clark Hill PC $10,000 increase for excess proceeds litigation legal services

Resolutions

The Personnel and Human Services Committee recommends the Board of Commissioners approve per diems and mileage for October 2024 totaling $4,466.09. Payment is scheduled for the November 22, 2024 payroll. The agenda contains only this one procedural item.

• Approval of $4,466.09 in total per diems and mileage for 12 commissioners for October 2024

Resolutions

The Berrien County Board of Commissioners is considering a resolution to authorize the Health Department to renew an annual contract with Possibilities for Change, LLC for the Rapid Adolescent Prevention Screening (RAAPS) data platform at a cost of $3,000. The agreement runs from January 1, 2025 through December 31, 2025 and aims to collect data on social determinants of health for Family Planning clients.

• Renewal of contract with Possibilities for Change, LLC for RAAPS screening tool ($3,000/year)
• Data collection on social determinants of health, including mental health and substance use, for Family Planning program clients

Resolutions

The Berrien County Board of Commissioners will consider a resolution to accept an amendment to the Emerging Threats for Local Health Departments contract with the Michigan Department of Health and Human Services for FY2024-25. The amendment reduces funding for Local Public Health Nursing Case Management by $50,000 and adds $110,000 for COVID Workforce Development, bringing the revised contract total to $332,986. If approved, the Health Officer is authorized to electronically execute the amendment.

• Amendment to MDHHS Emerging Threats contract (previously approved under P2407281)
• Local Public Health Nursing Case Management: reduced from $75,000 to $25,000
• COVID Workforce Development: new funding of $110,000 (from $0)
• Revised contract total: $332,986
• Authorizes Health Officer to sign documents electronically

Resolutions

The Berrien County Board of Commissioners will vote on a resolution authorizing the Health Department to apply for $360,000 in United Way funds over three years to continue the Nurse-Family Partnership home visiting program. The program has been a United Way funded partner since 2000. Funding would support staff, travel, and supplies from July 2025 to June 2028.

• Resolution seeks authorization to apply for $360,000 from United Way of Southwest Michigan for the Nurse-Family Partnership program
• Annual allocation of $120,000 over three years (July 2025 – June 2028)
• Program has been a United Way funded partner since 2000
• Funds cover operational expenses including staff time, travel costs, and supplies
• Board of Health endorses the grant application

Resolutions

The Personnel and Human Services Committee recommends authorizing the Berrien County Health Department to apply for a United Way of Southwest Michigan grant. The funding would support the Triple P parenting education program from July 1, 2025, to June 30, 2028.

• Application for $210,000 United Way grant ($70,000 annually) for the Triple P Program

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to approve a service supply agreement with Guardian MPS for panic button devices and security technology for Health Department employees. The contract runs from November 1, 2024 to October 30, 2025, and includes six SafeCall Panic Button Devices, platform access, setup, and training. Fees are billed annually in advance; no dollar amount is specified in the agenda.

• Approval of Service Supply Agreement with Guardian MPS for panic button devices
• Six SafeCall Panic Button Devices and platform access for Berrien County Health Department staff
• Contract term: November 1, 2024 to October 30, 2025
• Annual billing in advance for contract fees

Resolutions

The Berrien County Board of Commissioners will consider a resolution to accept a $337,595.21 contract between Southwest Michigan Behavioral Health and the Berrien County Health Department for substance use disorder services. The services include school and community education, as well as tobacco and alcohol vendor compliance checks. Funding comes from Block Grant, SOR-4, and PA2 sources for October 2024 through September 2025.

• Resolution to accept contract with SWMBH for $337,595.21 for substance use disorder services
• Services include education in schools/community and tobacco/alcohol vendor compliance checks

Resolutions

The Berrien County Board of Commissioners will vote on Finance Committee recommendations to approve the auditing report for November 14-20 totaling $4,904,990.04, which includes two check runs. They will also approve Road Department Accounts Payable Voucher #147 for $890,161.25 covering vendor payments for that period.

• Approval of auditing report for $4,904,990.04 covering checks from November 14-20
• Road Department voucher #147 for $890,161.25 to vendors including MDOT ($349,118) and Truck & Trailer Spec. ($496,269)
• Check run 241121GB for $4,473,006.17
• Check run 241121GE for $431,983.87
• Commissioners may abstain from voting on specific invoices

Board of Commissioners

The Berrien County Board of Commissioners will vote on the FY25 budget and other routine consent items, including contracts for public health and substance abuse services. A resolution to amend the equalization apportionment report to reflect November election results is also on the agenda. The board will then enter closed session to discuss trial strategy in a pending lawsuit.

• F2411377: FY25 Budget Approval
• F2412401: Equalization Apportionment report amendment for millages passed 11/05/24
• P2411379: Contract with Southwest Michigan Behavioral Health for substance abuse services
• P2411376: Contract with Guardian MPS for safe call button services program
• Closed session for Cockrun v. Herbert litigation (MCL 15.268(1)(e))

Committee of the Whole

The Berrien County Committee of the Whole will meet to approve prior minutes, review requisitions, and take public comments. The main item is a closed session for a quarterly litigation update with corporate counsel, citing attorney-client privilege. The meeting is largely procedural with no substantive votes or new business on the agenda.

• Approval of minutes from November 14, 2024
• Requisition review by Annette Christie
• Public comments (limited to two minutes per speaker)
• Closed session for quarterly litigation update with Corporate Counsel Thaddeus Hackworth

Finance Committee

This is a routine meeting of the Berrien County Finance Committee. The agenda includes approval of prior meeting minutes, review of contract modifications, bid openings, resolutions, and waivers. No specific projects or dollar amounts are listed.

• Approval of November 13 and November 14, 2024 meeting minutes
• Contract modification review
• Bid opening review and approvals
• Resolution approvals
• Waiver approvals

Administration Committee

The Berrien County Administration Committee will receive updates from Building & Grounds and the Public Defender. The committee is scheduled to discuss Lakeview Trail easements and review minutes from November 14, 2024.

• Lakeview Trail easements discussion
• Building & Grounds update
• Public Defender update
• Review of November 14, 2024 minutes

Personnel & Human Services Committee

The Personnel and Human Services Committee will meet to discuss proposed salaries for calendar year 2025. Other agenda items include approval of November 14, 2024 minutes and a resolution approval. The meeting is largely procedural with no specific dollar amounts or project details listed.

• Approval of November 14, 2024 meeting minutes
• Resolution approval (unspecified)
• CY2025 salary discussions

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept a $25,000 grant from the Whirlpool Foundation for an accessible playground at Silver Beach County Park. The grant funds must be used solely for the playground project, and a final report is required. The resolution also authorizes the County Administrator and Board Chairman to sign the grant agreement.

• Accept $25,000 Whirlpool Foundation grant for Silver Beach County Park playground
• Funds must be spent on the playground project; final report required
• Authorize County Administrator and Board Chairman to execute grant agreement

Resolutions

The Berrien County Board of Commissioners is reviewing a professional services agreement with Family Empowerment Services, LLC. The agreement would implement the S.T.A.R. program to provide treatment for female youth ages 12 to 18 in the juvenile court system.

• Professional services agreement with Family Empowerment Services, LLC for the S.T.A.R. Program
• Allocation of up to $230,866 (subject to 75% reimbursement from the Child Care Fund)
• Service capacity for up to 18 youth per year
• Agreement effective dates from January 1, 2025, through December 31, 2025

Committee of the Whole

The Committee of the Whole will meet to review a requisition from Annette Christie. The session includes scheduled discussions regarding a JWorks update and a 5-year update for Parks.

• Requisition review for Annette Christie
• JWorks update with Chris Swihart and Carrie Smietanka-Haney
• Parks 5-Year update with Jill Adams

The Committee of the Whole received updates on the JWorks court system and the Parks 5-Year Plan, but took no formal votes or decisions. The JWorks update noted the mainframe system will be shut down on December 31, 2024, and the parks plan is open for public comment until November 18, with a public hearing in December.

• Approved minutes of November 7, 2024 meeting (unanimous)
• Heard JWorks update; no action taken
• Heard Parks 5-Year Plan update; no action taken

Finance Committee

The Berrien County Finance Committee will consider approval of Bid 2024-106 for a six-month fuel supply for the Road Department, along with other bid openings, resolutions, and waivers. The committee will also approve minutes from previous meetings and allow public comments.

• Approval of Bid 2024-106 (Road Dept 6-month Fuel Bid)
• Bid opening review and approvals
• Resolution approvals
• Waiver approvals
• Approval of minutes from Nov 7 and Nov 13, 2024

Resolutions

The Berrien County Board of Commissioners will consider authorizing a complement change to replace the retiring GIS Mapping Director with a newly created GIS Director position at a lower grade level (Grade 8 instead of Grade 12). The resolution follows a review prompted by the retirement and inquiries from county departments about updated GIS software capabilities.

• Authorize creating a new GIS Director position (Appointed Official Grade 8) and deleting the existing GIS Mapping Director position (Non-union Grade 12), effective upon the current director's retirement on December 20, 2024.

Resolutions

The Berrien County Board of Commissioners will consider a resolution to accept a $30,000 grant from the Michigan Department of Agriculture and Rural Development (MDARD) for the Clean Sweep Pesticide Collection Program. The grant covers disposal and related costs for fiscal year 2025, from October 1, 2024 through September 30, 2025. The resolution, recommended by the County Personnel and Human Services Committee, would authorize the chairperson to sign the grant agreement.

• Resolution to accept $30,000 MDARD grant for FY2025 Clean Sweep Pesticide Collection Program

Resolutions

The Berrien County Board of Commissioners will vote on a resolution authorizing a contract with Green Earth Electronics Recycling for five community electronics recycling events in 2025. The agreement costs $2,300 per event, not to exceed $11,500, funded from the Landfill Use Fund Environmental Affairs account.

• Resolution to authorize agreement with Green Earth Electronics Recycling for 2025 electronics recycling events
• Five events at $2,300 each, total not to exceed $11,500
• Funding from Berrien County Landfill Use Fund, Environmental Affairs account
• Green Earth is the only EGLE-registered electronics waste recycler based in Berrien County

Resolutions

The Berrien County Board of Commissioners is deciding whether to approve a one-year professional services agreement with Family Empowerment Services, LLC for the Parenting with Love and Limits/Reentry program. The agreement, effective January 1–December 31, 2025, provides evidence-based family treatment for up to 55 youth per year at a cost of up to $250,000 (75% reimbursed by the Child Care Fund), plus monthly consultation fees for the juvenile center.

• Up to $250,000 allocated for the program, subject to 75% Child Care Fund reimbursement
• Services target up to 55 delinquent youth per year with office- and home-based family therapy
• Monthly billing rate of up to $22,633.33 for the contract period
• Separate $1,800/month consultation fee for Berrien County Juvenile Center (BCJC) staff support
• Agreement runs from January 1 through December 31, 2025

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to approve a professional services agreement with Family Empowerment Services, LLC (FES) for the Juvenile Pre-Arrest Diversion Program (JPAD) and supplemental services. The program addresses behavioral health needs for youth ages 10-18 at risk of entering the juvenile justice system. Funding is capped at $69,999, with 75% reimbursed by the Child Care Fund, and serves up to 100 youth per year. The agreement runs from January 1 through December 31, 2025.

• Approval of professional services agreement with Family Empowerment Services, LLC
• Funding up to $69,999 with 75% reimbursement from the Child Care Fund
• Program serves up to 100 youth ages 10-18 at risk of juvenile court involvement
• Includes supplemental services for competency restoration and domestic violence intervention
• Effective dates: January 1, 2025 through December 31, 2025

Resolutions

The Berrien County Board of Commissioners will consider approval of the Finance Committee's recommendation for the Auditing Report covering November 7-13, 2024, totaling $1,140,460.35, and the Road Department's Accounts Payable Voucher #146 for $307,527.63. The agenda is entirely procedural, with no policy decisions, ordinances, or public hearings. Commissioners may abstain from voting on specific invoices listed in the reports.

• Approval of Auditing Report for $1,140,460.35 covering one-week period
• Approval of Road Department Accounts Payable Voucher #146 for $307,527.63
• Three check runs make up the auditing report: $800,550.79, $13,265.56, and $326,644.00
• Road Department voucher includes payments to 81 vendors, largest to Rieth-Riley Construction ($166,194.77)
• Commissioners can formally abstain from voting on any invoice or purchase order

Board of Commissioners

The Board of Commissioners will hold a public hearing on the FY2025 budget overview, presented by Financial Services Director Doug James. They will also consider a consent calendar of routine resolutions, including approval of bills, road payables, and several agreements, and vote on a 6-month fuel bid purchase for the Road Department. The board may revisit a requisition list and hear committee reports.

• Public hearing on FY2025 Budget Overview
• Approve bills and road payables (consent calendar)
• Accept Whirlpool Foundation Grant for Silver Beach playground project
• Agreement for Juvenile Pre Arrest Diversion Program
• Approve 6-Month Fuel Bid Purchase for Road Department

Administration Committee

This is a routine meeting of the Berrien County Administration Committee. The agenda includes informational updates from the Sheriff, Friend of the Court, and Juvenile Center & Family Division. The committee will also handle routine business such as approving minutes and considering resolutions. No decisions on substantive policy changes are expected.

• Sheriff's Update from Sheriff Heit and Undersheriff Sanders
• Friend of the Court Update from Lisa Jardine
• Juvenile Center & Family Division Update from Elvin Gonzalez and Gregory Skipper
• Approval of minutes from October 17, 2024
• Possible resolutions and miscellaneous business

Personnel & Human Services Committee

This is a routine procedural meeting of the Berrien County Personnel and Human Services Committee. The agenda includes approval of prior meeting minutes, resolution approvals, monthly pension refunds and rollover requests, and a monthly update from the Health Department.

• Approval of minutes from November 7, 2024
• Resolution approvals for County Administration and Health Department
• Monthly pension refunds/rollover requests
• Monthly update from the Health Department

Administration Committee

The committee will hear updates from the Sheriff's office, Friend of the Court, the Juvenile Center, and the Family Division. The meeting also includes a question and answer session and a review of the October 17, 2024 minutes.

• Sheriff's Update
• Friend of the Court Update
• Juvenile Center and Family Division Update
• Review of October 17, 2024 minutes

Resolutions

The Berrien County Board of Commissioners is approving $113,311 in new requisitions and $258,828.01 in purchase order increases. The spending covers jail food and medication, drain engineering, and various county software and service contracts.

• Correct RX: $70,247 increase for jail medication
• Gordon Food Service: $64,300 increase for jail food
• PEA Group: $34,000 increase for county drain engineering and inspection
• Presidio Infrastructure Solutions: $37,800 for Flex Plan EntW calling support
• McKesson Medical, Surgical: $20,000 increase for COVID vaccines

Resolutions

The Berrien County Finance Committee is seeking approval for an auditing report and Road Department accounts payable vouchers. These items cover expenditures for the period from October 24, 2024, to November 6, 2024.

• Auditing Report for the period Oct 24 – Nov 6, 2024, in the amount of $6,401,357.52
• Road Department Accounts Payable Vouchers #144 and #145 in the amount of $1,515,973.13
• Road Department payment to Michigan Paving & Mat'l Co Inc for $768,120.54
• Road Department payment to State of Michigan - MDOT for $423,691.67
• Road Department payment to Wyoming Asphalt for $67,192.65

Committee of the Whole

The Committee of the Whole will meet to review requisitions and receive updates on legislative matters and administration building windows. The meeting includes a review of minutes from October 17, 2024.

• Legislative update from Mike Krombeen of Midwest Strategies
• Administration Building Window update from Don Trail
• Requisition review by Annette Christie

Finance Committee

The Finance Committee will meet to approve minutes from October 24, 2024. The body will discuss and act on contract modifications, resolution approvals, waiver approvals, and bid opening reviews.

• Contract modifications
• Resolution approvals
• Waiver approvals
• Bid opening review and approvals

Berrien County Broadband Internet Task Force

The task force is meeting to receive construction updates from MEC and DCS Technologies. Members will discuss grant updates and review specific invoices for broadband construction.

• Construction updates from MEC and DCS Technologies regarding Bainbridge Township
• Updates on MITTEN and BEAD grants
• ROBIN grant contribution Invoice #32747 for $300,375.00
• ROBIN grant contribution project amendment for Buchanan Charter Township, Invoice #32754 for $27,897.72

Board of Commissioners

The Board of Commissioners will meet to approve minutes from the October 24 meeting and review routine financial items. The agenda consists primarily of procedural business and committee reports.

• Resolution F2411053: Approve bills and road payables
• Resolution B2411100: Requisition approval

Personnel & Human Services Committee

The Personnel and Human Services Committee will consider an advanced step hire request for the Health Department and an advanced promotional step request for Building & Grounds. The committee will also receive a semi-annual update from the Register of Deeds and hear a Chairman/Administrator update. The agenda is largely procedural, with no specific dollar amounts or project names provided.

• Approval of minutes from October 17, 2024
• Resolution approval (unspecified)
• Advanced step hire request for Health Department
• Advanced promotional step request for Building & Grounds
• Semi-annual update from Register of Deeds

Health Department - Board of Health

The Board of Health will meet to approve vouchers and several resolutions regarding service contracts and grant applications. The meeting includes financial reports and a program spotlight on Environmental Health.

• RAAPS 2025 Contract Renewal (Resolution P2411361)
• Emerging Threats Amendment I FY2024-25 (Resolution P2411372)
• United Way of Southwest Michigan funding requests for NFP and Triple P
• Chameleon Group BCHD Service Contract (Resolution P2411376)
• Environmental Health program spotlight

Resolutions

The Board of Commissioners will consider approving several financial items, including an auditing report covering $17,031,340.76 in expenditures for October 17-23, 2024. Also up for approval is the Road Department's Accounts Payable Voucher #143 for $67,870.89. The agenda includes multiple check runs totaling over $17 million. This is a routine procedural matter with no policy decisions.

• Approval of Auditing Report for Oct 17-23, 2024, totaling $17,031,340.76
• Approval of Road Department Accounts Payable Voucher #143 for $67,870.89
• Check Run 241024GB for $16,660,607.45
• Check Run 241024GE for $364,571.31
• Check Run 241024LB for $6,162.00

Resolutions

The Berrien County Board of Commissioners will consider a resolution to accept a $2,600,000 Blight Elimination Program grant from the Michigan State Land Bank Authority. The funds will demolish the structure at 489 North Shore Dr., Benton Harbor, and authorize the Land Bank Authority chair and community development director to execute the grant agreement and submit required reports.

• Accept $2.6 million Blight Elimination Program grant from state land bank
• Demolition at 489 North Shore Dr., Benton Harbor
• Authorize Treasurer Shelly Weich and Community Development director to sign grant agreement and reports

Resolutions

The Berrien County Board of Commissioners is acting to recognize the challenges veterans face when transitioning to civilian life. The board is designating November 4-11, 2024, as a time to honor service members.

• Designation of Berrien County as a Green Light for Veterans County
• Declaration of November 4-11, 2024, to honor Armed Forces service and sacrifices
• Encouragement for residents and businesses to display green lights from November 4-11, 2024

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept a $3,000,000 Emergency Operations Center grant from the Michigan State Police. The grant requires a $1,000,000 cost match from PCB Recovery settlement funds. The resolution also authorizes county officials to sign the grant agreement and related documents.

• Acceptance of FY 2024 EOC Grant Program award of $3,000,000
• Required $1,000,000 cost match from PCB Recovery settlement funds
• Grant number EMC-2024-EO-05002, performance period August 1, 2024 through July 31, 2027
• Authorizes Chairperson, County Administrator, and Emergency Management Coordinator to execute grant agreement

Board of Commissioners

The Board of Commissioners will consider a consent calendar of routine resolutions, including accepting a $3 million grant for the Emergency Operations/911 Center in Buchanan, applying for a grant for Juvenile Center facility improvements, and approving a road abandonment. The meeting also includes committee reports and public comments.

• Accept $3 million for Emergency Operations/911 Center in Buchanan (A2410356)
• Accept Emergency Management Planning Grant (A2410357)
• Approve road abandonment (A2410360)
• Apply for grant for Juvenile Center facility improvements (A2410362)
• Accept DNR Trust Fund M-63 Lakeshore Trail (A2410363)

Finance Committee

The Finance Committee will meet to conduct routine business. The agenda includes the approval of previous minutes and the review of resolutions, waivers, and bid openings.

• Approval of October 17, 2024 minutes
• Resolution approvals
• Waiver approvals
• Bid opening review and approvals

Resolutions

The Berrien County Board of Commissioners will vote on a resolution approving requisitions over $10,000 totaling $458,859.81 and purchase order change orders totaling $79,334.00. The items include road pavement materials, IT equipment, juvenile center carpeting, and grants for public safety. The meeting also includes a list of commissioners and an abstention process.

• $207,350 for cold patch pavement repair material for the Road Department
• $147,840 for Dell PC refresh for Information Systems
• $34,540.63 for Byrne SCIP grant payments to Boys and Girls Club (Sheriff)
• $24,609.64 for carpet tile squares for Juvenile Center project
• $36,000 increase for Wightman & Associates engineering services for Road Department federal aid projects

Resolutions

The Board of Commissioners is reviewing a recommendation to accept the FY 2024 Emergency Management Performance Grant. The funds are intended to support the maintenance of emergency management programs meeting state standards.

• Acceptance of FY 2024 Emergency Management Performance Grant (EMC-2024-EP-05005) for $16,870

Resolutions

The Board of Commissioners is reviewing a recommendation to contract with Express Employment Professionals of Southwest Michigan. This agreement aims to fill kennel worker vacancies at the Berrien County Animal Services Department using existing budget funds.

• Contract with Express Employment Professionals of Southwest Michigan for temporary staffing at Animal Services

Resolutions

The Board of Commissioners is deciding whether to approve the abandonment of Olive Court, an undeveloped public road in St. Joseph Charter Township. The road's abandonment is requested due to an encroachment issue at 377 Parker Avenue, which prevents property sale. The township supports the request, and a public hearing with no objections was held in August 2024.

• Olive Court abandonment between Marion Street and Parker Avenue in St. Joseph Charter Township
• Encroachment by home at 377 Parker Avenue necessitates road abandonment for property sale
• St. Joseph Charter Township provided written support for the road abandonment
• Public hearing held August 27, 2024 with no formal objections
• Easements reserved for existing public utilities and drainage after abandonment

Resolutions

The Berrien County Board of Commissioners will consider a resolution authorizing the Trial Court to apply for a $2 million state grant for infrastructure upgrades at the Berrien County Juvenile Center. The grant would fund water, sewer, electric, and HVAC improvements, with a submission deadline of November 7, 2024.

• Resolution authorizes application for $2M Juvenile Justice Facility Infrastructure Grant from Michigan DHHS
• Funds would support water, sewer, electric, and HVAC updates at the Berrien County Juvenile Center
• Submission deadline is November 7, 2024

Resolutions

The Berrien County Board of Commissioners is voting on a resolution to accept a $300,000 Michigan Natural Resources Trust Fund grant for the M-63 Lakeshore Trail. The resolution would commit the county to provide a local match and comply with project agreement terms.

• $300,000 Michigan Natural Resources Trust Fund grant for M-63 Lakeshore Trail
• County must provide a local match and maintain financial records for auditing
• Resolution directs Board Chair or designee to execute the project agreement

Resolutions

The Berrien County Board of Commissioners will consider a resolution to approve members of the Multicounty Materials Management Planning Committee, as recommended by the Southwest Michigan Planning Commission. The committee will oversee a joint solid-waste and diversion plan for Berrien, Cass, and Van Buren Counties. The county is also appointing two additional members: Commissioner Dave Vollrath and Jeff Doroh.

• Resolution to approve the Multicounty Materials Management Planning Committee roster
• Appointment of Commissioner Dave Vollrath and Jeff Doroh as additional Berrien County representatives
• Committee includes operators of solid waste, recycling, composting, and waste-diversion facilities from all three counties
• Southwest Michigan Planning Commission (SWMPC) designated to administer the multi-county Plan

Resolutions

This agenda contains a single ceremonial resolution recognizing Robert A. Ray for 15 years of service, including his leadership during the 2016 courthouse shooting and the COVID-19 pandemic. No other business, such as budget items, ordinances, or public hearings, is listed for this meeting.

• Resolution B2410409 honoring Robert A. Ray, Building & Grounds Superintendent, for his career at Berrien County from 2009 to 2024

Resolutions

The Board of Commissioners is reviewing a recommendation to execute Contract #24-5417 with MDOT. This project involves constructing a concrete shared use path along West John Beers Road from Demorrow Road to South Roosevelt Road.

• Contract #24-5417 for a shared use path estimated at $798,150
• Federal funding of $28,610 for the current fiscal year and $465,490 for the future fiscal year
• Funding of $294,050 provided by Lincoln Charter Township via the Berrien County Road Department

Resolutions

The Berrien County Board of Commissioners is set to approve routine financial items, including the Auditing Report covering October 10-16, 2024, for $1,541,179.33, and the Road Department's Accounts Payable Voucher #142 for $1,496,545.50. Several check runs totaling over $1.5 million are also presented for approval. No policy decisions or public hearings are on the agenda.

• Approval of Auditing Report for $1,541,179.33 covering Oct 10-16, 2024
• Approval of Road Department Accounts Payable Voucher #142 for $1,496,545.50
• Check run #241017GB for $1,210,592.95
• Check run #241017LB for $3,942.38
• Check run #241017GE for $326,644.00

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to approve the summary of millage rate requests from various taxing jurisdictions and authorize the County Equalization Director to certify the required apportionment report to the State Tax Commission. This is a routine annual procedural step required by state law for setting property tax levies.

• Approval of the summary of millage requests from taxing jurisdictions
• Authorization for the Equalization Director to certify and submit apportionment forms to the State Tax Commission

Board of Commissioners

The Board of Commissioners will consider a consent calendar of routine resolutions including approving a contract for a Michigan Department of Transportation project on John Beers Rd., applying for a Transportation Alternatives Program grant for Lake and Lincoln Townships, and applying for a feasibility study for a rural public health services facility. The meeting also includes public comments on these resolutions, committee reports, and other administrative items.

• Approve contract for MDOT project 24-5417 John Beers Rd.
• Apply for Transportation Alternatives Program Grant for Lake and Lincoln Townships
• Apply for feasibility study for rural public health services facility
• Accept Snowmobile Grant
• Contractor Access Agreement to Rocky Gap County Park

Resolutions

The Berrien County Board of Commissioners will vote on a resolution approving requisitions over $10,000 totaling $776,316.43 and purchase order change orders totaling $25,825.01 as presented in an attached report. The items cover purchases for the Road Department, Drains, Animal Services, Courts, and the Sheriff's Office. The agenda is largely administrative, focusing on payment approvals.

• Anlaan Corporation: Beaver Dam Road box culvert (Bid 2024-091) for $716,073.23
• Michiana Aggregate: Ice control sand (Bid 2024-095) for $29,600.00
• Valk Manufacturing: Carbide scraper blades (Bid 2024-093) for $16,080.00
• Pet Refuge: Increase of $7,000 for spay/neuter of dogs (donations)
• Brass Thimble: Increase of $6,440 for seamstress services for Sheriff's Office uniforms

Resolutions

The Personnel and Human Services Committee recommends approving commissioner per diems and mileage for September. The total requested amount is $6,846.02.

• Approval of September commissioner per diems and mileage totaling $6,846.02

Resolutions

The Personnel and Human Services Committee recommends that the Berrien County Board of Commissioners authorize the Berrien County Health Department to apply for the no-cost Data Science Team Training Program. If approved, the program will let BCHD build a public dashboard on substance-use trends and reduce staff time spent on external data requests.

• Authorize Berrien County Health Department to apply for Data Science Team Training Program at no cost
• Create publicly accessible dashboard on county-level substance use and overdose trends
• Use training to shift away from sourcing data from multiple locations

Resolutions

The Board of Commissioners will consider a resolution authorizing the Berrien County Health Department to apply for a grant from the Michigan Office of Rural Prosperity. The grant would fund a feasibility study for a community hub at 100 Oak Street in Three Oaks, co-locating public health services with early childhood, food/homelessness support, and adult care services.

• Resolution authorizes Berrien County Health Department to apply for a Michigan Office of Rural Prosperity grant
• Grant would fund a feasibility study for a community hub at 100 Oak Street, Three Oaks
• Hub would co-locate health services (immunizations, sexual health, WIC) with Flowers Early Learning, Neighbor by Neighbor, and Caring Connection
• Project aims to expand public health access in rural Berrien County
• Partners include early childhood, food/homelessness, and adult care organizations

Resolutions

The Board of Commissioners is reviewing a recommendation to grant Triple D Excavating temporary access to Rocky Gap County Park. The access would allow the company to move from the parking lot, down the beach ramp, and north along the beach to work on a property north of the park.

• Temporary Right of Access and Release and Hold Harmless Agreement with Triple D Excavating

Resolutions

The Berrien County Board of Commissioners is deciding whether to authorize the chairman to sign a Snowmobile Law Enforcement Grant from the Michigan DNR. The grant totals $5,311 ($4,000 state, $1,311 county match) for the period October 1, 2024 through April 30, 2025, to fund sheriff's office snowmobile patrols.

• Accept $4,000 Snowmobile Enforcement Grant from Michigan DNR with $1,311 county cash match (total budget $5,311) for Oct 2024–Apr 2025 patrols

Resolutions

The Board of Commissioners is reviewing a recommendation to authorize the Road Department to apply for a Transportation Alternative Program (TAP) grant. The grant would fund a 3.91-mile non-motorized facility connecting the City of Bridgman to the Village of Stevensville.

• TAP grant application for Red Arrow Linear Park with a total budget up to $3,870,060.00
• Grant request for 80% of budget (up to $3,096,048.00) and 20% match (up to $774,012)
• Proposed 3.91-mile non-motorized facility in Lake and Lincoln Charter Townships
• Requirement for maintenance agreements with Lake and Lincoln Charter Townships prior to fund acceptance

Committee of the Whole

The Berrien County Committee of the Whole is meeting for routine procedural business: approving prior minutes, reviewing requisitions, and conducting a scheduled discussion on the apportionment report. Public comments are permitted. The meeting is largely ceremonial with no major decisions expected.

• Requisition review by Annette Christie
• Scheduled discussion: Apportionment Report Review by Warren Parrish

Finance Committee

The Berrien County Finance Committee will discuss the General Fund update from Financial Services Director Doug James, and consider routine business including approval of minutes, resolutions, waivers, and bid openings. The meeting also includes a Q&A session with the Administrator and Chair.

• General Fund Update presented by Financial Services Director Doug James
• Resolution F2410364 discussed during Administrator and Chair Q&A
• Approval of October 10, 2024 committee minutes
• Bid Opening Review and Approvals

Administration Committee

The Berrien County Administration Committee will receive updates from 9-1-1, the Prosecutor, and the J-Works project. The committee is scheduled to review minutes from October 10, 2024, and a resolution regarding a grant.

• MDNRTF Grant Acceptance for Lakeview Trail
• 9-1-1 update from Caitlin Sampsell
• Prosecutor's update from Amy Byrd
• J-Works Project update from Carrie Smietanka-Haney and Chris Swihart

Personnel & Human Services Committee

The committee will meet to approve previous minutes and a resolution. The agenda includes a discussion regarding Board of Commissioners evening meetings and a quarterly update from the Veteran's Services Department.

• Resolution approval
• Discussion regarding BOC evening meetings
• Veteran's Services Department quarterly update

Personnel & Human Services Committee

The Personnel and Human Services Committee will consider two advanced step hire approvals for the Health Department and discuss BOC evening meetings. The agenda also includes approval of minutes, resolution approvals, and a monthly update from the Health Department.

• Advanced step hire approval (2 positions, Health Department)
• Discussion regarding BOC evening meetings
• Resolution approval (unspecified)
• Health Department monthly update
• Approval of minutes from October 3, 2024

Resolutions

The Berrien County Board of Commissioners is voting to approve a list of requisitions over $10,000 totaling $1,622,636.23 and purchase order change orders over $10,000 totaling $141,320. The largest single item is $1,174,581 for box culvert construction on Log Cabin and Pardee Roads. Other notable spending includes $165,000 for a health department consultant and $60,518.62 for building projects.

• Anlaan Corporation: $1,174,581 for box culverts on Log Cabin & Pardee Rd.
• Laurel Health Advisors: $165,000 for proposal Sept. 2024–Sept. 2025
• Bacchiocchi Construction: $60,518.62 for building projects
• Echelon Front LLC: $10,875 for Sheriff's Office workshop
• Tyler Technologies: $19,755 for jury management system maintenance

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept a $4,000 Heart of Cook Grant for the Silver Beach County Park Playground Project. The funds must be spent on the playground and a completed evaluation form submitted by August 1, 2025.

• $4,000 Heart of Cook Grant for playground improvements at Silver Beach County Park
• Grant funds must be used for the playground project and evaluation due by August 1, 2025
• Previous Spark Grant also supported the same project

Resolutions

The Berrien County Board of Commissioners will consider a resolution to accept a $40,000 grant from the Michigan State Court Administrative Office for the FY2025 Michigan Drug Court Grant Program, with a required in-kind match of $150,325 in staffing costs. The grant continues funding for the county's Drug Treatment Court, which has operated for 14 years and aims to reduce incarceration through case management, treatment, and supervision for individuals with substance use disorders.

• Accept $40,000 FY2025 Drug Treatment Court grant with $150,325 in-kind staffing match

Resolutions

The Berrien County Board of Commissioners will vote on accepting a $185,000 grant from the Michigan State Court Administrative Office for the Swift and Sure Sanctions Probation Program. The grant requires an in-kind match of $11,784 in staffing costs. The program aims to reduce missed appointments, positive drug tests, recidivism, and probation revocations. The grant period runs from October 1, 2024 to September 30, 2025.

• Accept $185,000 FY 2025 Michigan Swift and Sure Sanctions Probation Program grant with $11,784 in-kind match
• Authorize Chairperson to execute award agreement via DocuSign

Resolutions

The Board of Commissioners is considering a resolution to accept a FY 2025 Michigan Drug Court Grant Program award. The funds will be used to design a Sobriety Court to address alcohol-related offenses. The grant period runs from October 1, 2024, through September 30, 2025.

• Acceptance of $25,000 grant for Sobriety Court planning
• In-kind matching cost of $49,236.99

Resolutions

The Board of Commissioners is reviewing a recommendation to approve a change order for public safety radio signal enhancement. The proposal covers the purchase and installation of secure, temperature-controlled cabinets at the Watervliet Hospital site.

• Change order for Motorola Solutions cabinets at Watervliet Hospital site for $87,556.43

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to update staff appointments under an existing agreement with Western Michigan University Homer Stryker, M.D. School of Medicine. The proposal seeks to replace one Deputy Medical Examiner with another for the remainder of a contract expiring December 31, 2026.

• Appointment of Thomas Koster, DO, as Deputy Medical Examiner
• Removal of Jared Brooks, MD, as Deputy Medical Examiner

Resolutions

The Berrien County Board of Commissioners is asked to approve the Finance Committee's recommended auditing report for October 3–9, 2024, totaling $27,472,624.42, and the Road Department's Accounts Payable Voucher #141 for $314,816.87. Both items are routine financial approvals with no policy changes or public hearings.

• Approval of Auditing Report covering Oct 3–9, 2024, ending amount $27,472,624.42
• Approval of Road Department's 2024 Accounts Payable Voucher #141 for $314,816.87
• Multiple check run reports included: $27,141,080.42 (GB), $4,900.00 (LB), $326,644.00 (GE)

Resolutions

The Berrien County Board of Commissioners is being asked to authorize Amendment #1 to an agreement with Midwest Energy & Communications (MEC) for broadband internet infrastructure. The amendment increases the total to $618,400 and includes funding committed by Buchanan Charter Township. The project covers 266 locations that were not eligible for ROBIN grant funding.

• Amendment increases broadband contract with MEC to $618,400
• Funding includes contributions from Buchanan, Sodus, Weesaw, Hagar, and Pipestone Townships
• Covers 266 locations not eligible for ROBIN grant funding
• Corporate Counsel has approved the amendment

Board of Commissioners

The Board of Commissioners will review a consent calendar featuring multiple grant acceptances and service agreements. The meeting includes reports from the Personnel, Administration, and Finance committees.

• Acceptance of Heart of Cook Grant for Silver Beach Playground Project
• Parks Fee Schedule Update (P2410343)
• Contract renewals with Andrews University for Drug Lab and WMed for autopsy services
• Acceptance of grants for Community Corrections, Drug Court, Mental Health Court, Sobriety Court, and Swift & Sure Program
• Amendment to Fiber Construction Contract with Midwest Energy & Communications

Finance Committee

The Berrien County Finance Committee will meet to discuss two specific bids and conduct general committee business. The session includes reviews of resolution and waiver approvals and a bid opening review.

• Discussion of Bid #2024-087 – Don Trail
• Discussion of Bid #2024-089 – Mark Heyliger
• Approval of October 3, 2024 minutes
• Resolution and waiver approvals
• Bid opening review and approvals

Resolutions

The Berrien County Board of Commissioners will consider a resolution from the County Personnel and Human Services Committee to approve increased rental fees for the Dunes Pavilion and Shadowland Pavilion at Silver Beach County Park, as well as fees for special event agreements. The last increase was in 2016. The recommended changes are detailed in an attached fee schedule that also covers other park fees such as entrance permits and disc golf passes.

• Dunes Pavilion weekday rental: $100 (resident) / $200 (nonresident); weekend/holiday: $200 / $400
• Shadowland Pavilion weekday rental: $175 (resident) / $350 (nonresident); weekend/holiday: $350 / $700
• Green Room rental with Shadowland or Dunes: $50 (resident) / $100 (nonresident); under special event agreement: $100
• Use of north parking lot during special events: $584
• Annual entrance permit at Silver Beach: $40 per family

Resolutions

The Berrien County Board of Commissioners will consider a resolution authorizing a contract with Wightman for GIS mapping services, not to exceed $12,000, to address a backlog of approximately 300 parcel splits and combinations. The work is expected to be completed by February 14, 2025.

• Authorizing a contract with Wightman for GIS parcel split/combination updates and map book generation, cost not to exceed $12,000, with completion by February 14, 2025

Resolutions

The Board of Commissioners is considering a resolution to renew a contract for forensic laboratory services. This agreement allows law enforcement agencies to have seized controlled substances analyzed.

• Forensic Laboratory Agreement with Andrews University for $153,508
• Service period from January 1, 2025, through December 31, 2025

Resolutions

The Berrien County Board of Commissioners is considering a resolution to approve a three-year contract amendment for JWorks court case management software maintenance. The agreement with CourtView Justice Solutions (equivant) includes a fixed 5% annual increase in maintenance fees, replacing fluctuating increases. The resolution was recommended by the County Administration Committee.

• Approval of contract amendment with CourtView Justice Solutions (equivant) for JWorks software maintenance, with fixed 5% annual increase over three years

Resolutions

The Board of Commissioners is reviewing a recommendation to hire Express Employment Professionals of Southwest Michigan. This temporary staffing is intended to address case processing backlogs in the criminal and juvenile divisions following a system implementation and staffing shortages.

• Contract with Express Employment Professionals of Southwest Michigan for temporary employment services at a rate of 1.45 times the hourly rate

Resolutions

The Board of Commissioners is reviewing a recommendation to accept a fiscal year 2025 grant from the Michigan Department of Corrections. The funds are designated for the Community Corrections program for the period of October 1, 2024, through September 30, 2025.

• Acceptance of $175,760 grant for Community Corrections (Grant Number CPS-2025-1-3)
• Pretrial Supervision Program funding: $95,440
• Substance Abuse Testing funding: $30,000
• Community Corrections Advisory Board administration reimbursement: $29,320
• Men in Crisis and Victory Counseling funding: $12,000

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept a $136,483 Michigan Mental Health Court Grant for FY 2025, with an in-kind match of $53,042.60. The grant funds the Berrien County Mental Health Court Program, a 14-year specialty court partnering with Riverwood Center to provide treatment alternatives to incarceration.

• Accept $136,483 Michigan Mental Health Court Grant
• In-kind match of $53,042.60 for staffing costs
• Grant period October 1, 2024 through September 30, 2025
• Program operated in partnership with Riverwood Center for 14 years

Resolutions

The County Administration Committee recommends accepting two grants from Southwest Michigan Behavioral Health totaling $88,024.43. One grant of $58,274.43 (with matching) funds an Intake Assessment Coordinator position; another of $29,750 (no match) supports drug testing, assessments, treatment, and monitoring for probation and treatment court participants. The grants cover the period from October 1, 2024 through September 30, 2025. The Board will vote to accept the funding and authorize the chairperson to execute the agreement.

• $58,274.43 grant with $58,274.43 in-kind match to continue the Intake Assessment Coordinator position
• $29,750 grant with no match for drug testing, treatment, and monitoring in Drug Treatment and Mental Health Courts
• Grants awarded through Southwest Michigan Behavioral Health (SWMBH) FY 2025 funding
• Programs have operated over 14 years with additional support from State Court Administrative Office and Office of Community Corrections

Resolutions

The Finance Committee recommends that the Board of Commissioners accept the 2024 Drain Assessment Roll Report. This action would authorize the distribution of drain maintenance and project assessments across various municipalities.

• Approval of 2024 Drain Special Assessment Rolls totaling $3,960,023.37

Resolutions

The Berrien County Finance Committee recommends authorizing the Drain Commissioner to enter into a service agreement with the Berrien County Conservation District. The agreement covers site inspections for the Soil Erosion and Sedimentation Control program.

• Agreement with Berrien County Conservation District for Part 91 inspections
• Annual administration fee of $10,000
• Annual inspection personnel fees of $43,700
• Mileage reimbursement for automobile travel to assignments

Committee of the Whole

The Berrien County Committee of the Whole will hold a routine meeting to approve prior minutes, review requisitions, and hear public comments. Scheduled discussions include a presentation of an award to Sheriff Chuck Heit and a discussion on the Microsoft 365 transition led by Chris Swihart and Kip Kulich.

• Award presentation to Sheriff Chuck Heit
• Microsoft 365 Transition Discussion with Chris Swihart/Kip Kulich
• Requisition review by Annette Christie

Administration Committee

This meeting consists of departmental updates from Building & Grounds and the Road Department, followed by a Q&A session and routine committee business including approval of prior meeting minutes. No decisions on specific projects, contracts, or ordinances are scheduled.

• Building & Grounds update from Don Trail
• Road Department update from Mark Heyliger
• Approval of minutes from October 3, 2024

Personnel & Human Services Committee

The Personnel & Human Services Committee will vote on approval of minutes, a resolution, and advanced step hire requests from the Health Department and Prosecutor's Office. The committee will also discuss the frequency of Board of Commissioners meetings.

• Advanced step hire approval for Health Department
• Advanced step hire approval for Prosecutor's Office
• Discussion regarding BOC meeting frequency
• Approval of minutes from September 19, 2024

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept a donation of office furniture from Honor Credit Union to the Berrien County Juvenile Center. The furniture is valued at approximately $14,832.50 and shows normal use. The resolution also recognizes Honor Credit Union for the donation.

• Acceptance of office furniture donation valued at $14,832.50 from Honor Credit Union to Berrien County Juvenile Center

Resolutions

The Berrien County Board of Commissioners will consider a resolution to authorize the purchase of a 36-acre property at 6974 W US-12 in Three Oaks for $551,000. The property is owned by the Schwark Drain Drainage District, which holds a $551,000 drain note with the county treasurer. The county intends to work with the Village of Three Oaks to add part of the property to the adjacent Watkins Memorial Park. Funding will come from the land acquisition account.

• Authorize purchase of 36 acres at 6974 W US-12, Three Oaks, for $551,000 to satisfy 2019 drain note
• Property adjacent to Watkins Memorial Park; county to explore adding portion to park

Resolutions

The Berrien County Board of Commissioners is considering a resolution to authorize the chairman to execute a donation agreement for used playground equipment from Silver Beach County Park to the Village of Eau Claire. The village will assume all responsibility for the equipment under a waiver of liability.

• Donation of used playground equipment from Silver Beach County Park to the Village of Eau Claire
• Release and waiver of liability and indemnification agreement between county and village

Berrien County Broadband Internet Task Force

The Berrien County Broadband Internet Task Force is meeting to receive updates on broadband construction efforts in the county, including work by MEC and DCS Technologies in Bainbridge Township. Staff will also report on a website update and an intergovernmental award from the Southwest Michigan Planning Commission (SWMPC). No votes or decisions are scheduled; all items are informational.

• Update from MEC on broadband construction efforts within Berrien County
• Update from DCS Technologies on construction services in Bainbridge Township area
• Update from Berrien County staff on BCBIT website update
• Update from Berrien County staff on intergovernmental award from SWMPC

Resolutions

The Berrien County Board of Commissioners will vote on Resolution B2410096, approving a list of requisitions over $10,000 totaling $776,266.71 and purchase order change orders totaling $223,641.44. The items cover various departments including parks, roads, sheriff, and building maintenance. Approval is presented as a single block unless a commissioner individually objects.

• $354,500 for construction and engineering of the Silver Beach County Park Playground Project
• $129,106 for purchase of development rights under the MDARD PDR Program (Kretchman property)
• $111,365 for maintenance and replacement work on the Administration building heating and cooling system
• $30,855 for replacement of 85 ballistic outer vests for Sheriff's Deputies
• $24,090 for repairs to the tree walk and lower boardwalk at Galien River County Park

Resolutions

The County Personnel and Human Services Committee recommends adding one full-time Lead Worker position and modifying one full-time Mechanic position to a Lead Mechanic. These changes are intended to improve staffing flexibility and succession planning.

• Addition of one full-time Lead Worker for the Construction Crew
• Modification of one full-time Mechanic to a Lead Mechanic
• Lead Mechanic pay increase of fifty cents per hour over the normal rate for held certifications

Resolutions

The Berrien County Board of Commissioners will consider a resolution from the Personnel and Human Services Committee to delete two temporary/part-time grounds positions and add one full-time grounds position (Grade 5) in the Building and Grounds Department. The change is intended to improve staffing and fill vacancies.

• Resolution to delete two temp/part-time Grounds positions and add one full-time Grounds position, Grade 5

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to appoint Don Trail as the permanent Building and Grounds Superintendent, effective September 22, 2024, with an annual salary of $98,726. The appointment follows an internal posting and interview process.

• Appoint Don Trail to Building and Grounds Superintendent (effective pay period starting Sept 22, 2024)
• Set salary at Grade B-8, step 4 – $98,726 per year

Resolutions

The Berrien County Board of Commissioners will consider a resolution to authorize an agreement with Wightman for design and construction administration of water, sewer, and mechanical, electrical, and plumbing (MEP) upgrades at the Berrien County Juvenile Center. The total cost is $310,000, funded from the county's deferred maintenance project budget. The board's decision will address dated and failing infrastructure at the facility.

• Resolution to approve $310,000 contract with Wightman for water, sewer, and MEP design and construction administration at the Berrien County Juvenile Center.
• Funding from deferred maintenance project budget as authorized under resolution #A2405214.
• Ignyte Mechanical & Electrical Design Consultants will partner on electrical system repairs.
• Proposal reviewed by Building & Grounds, Court & Juvenile Center departments, and management team.
• Corporate Counsel has approved the agreement.

Resolutions

The Berrien County Board of Commissioners will vote on a resolution authorizing the Sheriff's Office to apply for the FY 2025 Emergency Management Performance Grant (EMPG). The projected reimbursement rate for the Emergency Management Coordinator's salary has dropped from 30% to 20% due to state cuts, and the required 50% cost match will be fully in-kind, requiring no cash outlay from the county. The grant performance period runs from October 1, 2024, through September 30, 2025.

• Authorizes Sheriff's Office to apply for FY 2025 EMPG grant
• Projected reimbursement: ~20% of Emergency Management Coordinator's salary (+ benefits)
• 50% cost match to be provided entirely as in-kind, no cash needed
• Grant performance period: Oct 1, 2024 – Sep 30, 2025
• Chairperson, County Administrator, and Emergency Management Coordinator authorized to sign documents

Resolutions

The Berrien County Board of Commissioners is asked to approve the Finance Committee's recommendation for the auditing report covering September 19 to October 2, 2024, totaling $2,634,131.20, and the Road Department's accounts payable vouchers #139 and #140 for the period ending October 3, 2024, in the amount of $813,656.34. The agenda consists solely of these routine payment approvals.

• Approval of auditing report for checks totaling $2,634,131.20
• Approval of Road Department voucher #139 for $8,019.53
• Approval of Road Department voucher #140 for $805,636.81
• Voucher #140 includes $330,846.00 to Truck & Trailer Spec, Inc. and $243,200.00 to Sinclair Leasing Co.
• Voucher #139 includes payments to Indiana Michigan Power ($3,477.00) and AT&T ($36.14)

Board of Commissioners

The Berrien County Board of Commissioners will vote on a consent calendar of routine items including bills, personnel changes, and donations, plus an added resolution to approve the purchase of property for the Schwark Drain. The board will also hear committee and administrator reports.

• Approve Schwark Drain property purchase (Added Resolution F2410336)
• Approve Wightman for Juvenile Center design work (A2409324)
• Authorize donation of playground equipment to Eau Claire Village (P2409329)
• Accept donation of furniture (A2409331)
• Appoint Don Trail as Building & Grounds Superintendent (P2409332)

Committee of the Whole

This is a routine procedural meeting of the Berrien County Committee of the Whole. The board will consider approval of minutes from September 19, 2024, and conduct a requisition review. A scheduled discussion on legislative matters will be led by Mike Krombeen of Midwest Strategy. Public comments will be heard before adjournment.

• Approval of minutes from September 19, 2024
• Requisition review with Annette Christie
• Legislative update presented by Mike Krombeen, Midwest Strategy
• Public comments limited to two minutes per speaker

Finance Committee

The Finance Committee will discuss a drain roll resolution with the Drain Commissioner, handle routine committee business including approval of minutes and resolutions, and receive a presentation on a 911 project change order from the 911 Director. No votes are specified on the agenda. The meeting includes a public comment period.

• Drain Roll Resolution Discussion with Drain Commissioner
• 911 Project Change Order presented by 911 Director
• Approval of September 19, 2024 meeting minutes
• Bid opening review and approvals
• Public comments allowed (2-minute limit, name and municipality required)

Administration Committee

The Berrien County Administration Committee will receive updates from Legal Aid and the Sheriff's Department. The committee will also discuss a change order for Watervliet Cabinets regarding 911 services.

• 911 – Watervliet Cabinets change order
• Legal Aid update
• Sheriff’s Department update
• Minutes of September 26, 2024

Health Department - Board of Health

The Berrien County Board of Health will review four resolutions already approved by the Board of Commissioners, including grant acceptance and a contract agreement. The meeting also includes approval of previous minutes and vouchers, financial and administrative reports, and a spotlight on emergency preparedness. No new decisions or public hearings are scheduled.

• Acceptance of funds from Michigan Gateway Community Foundation for Triple P program
• Great Start Collaborative FY2024-25 grant approval
• Social Determinants of Health Hub Pilot contract with Laurel Health Advisors
• Berrien Community Foundation grant request to apply
• Monthly financial report and staffing update

Health Department - Sewage Appeal Board

The Berrien County On-Site Sewage Appeal Board will meet to hear an appeal from Mr. Garrett Zick regarding a property at 2080 E. John Beers Rd. in Royalton Township. The board may also visit the proposed building site and will consider approving previous meeting minutes.

• Appeal #1: Mr. Garrett Zick, 2080 E. John Beers Rd., 5 acres, Parcel ID# 17-0028-0019-02-0, Royalton Twp.
• Potential site visit to the proposed building site
• Approval of August 7, 2024 meeting minutes

Resolutions

The Berrien County Board of Commissioners is considering a single resolution from the Personnel and Human Services Committee to approve commissioner per diems for August 2024, totaling $4,502.86. This is a routine procedural item covering meeting days, half-committee days, and mileage reimbursements for 11 commissioners.

• Total per diem and mileage reimbursement of $4,502.86 for August 2024
• Itemized payments for 11 commissioners including Rayonte Bell, Jim Curran, Mac Elliott, Teri Freehling, Robert Harrison, Jon Hinkelman, Michael Majerek, Alex Ott, Chokwe Pitchford, David Vollrath, Julie Wuerfel, and Mamie Yarbrough
• Payments to be disbursed with the September 27, 2024 payroll

Resolutions

The Finance Committee recommends authorizing expanded use of the Berrien County Jail Commissary Fund (595) surplus for a wider range of expenses beyond operating costs, including training, equipment, inmate programs, and statutorily authorized uses. The resolution will be voted on by the Board of Commissioners.

• Expanded uses include commissary operating expenses, training and professional meetings, equipment purchase/rental (vehicles, computers, cameras, etc.), inmate morale programs, and replacement of damaged property
• Fund may also be used for inmate transit costs, postage for indigent inmates, cash bond shortages, and legal consulting fees
• All purchases must follow County Purchasing Policy (ADM-6030)
• The Commissary Fund was originally established in December 2021 via resolution #2112373

Resolutions

The Berrien County Board of Commissioners will consider a resolution to approve staffing changes in the Health Department. The change would remove a vacant Breastfeeding Peer Counselor IBCLC position and add a Public Health Nutritionist/Breastfeeding Coordinator IBCLC role, requiring a Registered Dietitian with lactation consultant certification or ability to obtain it within one year. The new position is intended to better serve WIC breastfeeding clients.

• Remove 1.0 FTE Breastfeeding Peer Counselor IBCLC (Union Grade 8, vacant since June 14, 2024)
• Add 1.0 FTE Public Health Nutritionist/Breastfeeding Coordinator IBCLC (Union Grade 10), effective September 2024

Resolutions

The Berrien County Board of Commissioners is considering a resolution to accept an $8,000 grant from the Michigan Gateway Community Foundation for the Berrien County Health Department's Triple P (Positive Parenting Program). The funds would be used to expand the program into additional high-needs areas across the county.

• Resolution to authorize BCHD to accept $8,000 grant from Michigan Gateway Community Foundation for Triple P program expansion

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to accept a $2,500 donation from the Great Start Collaborative. The funds are intended for the Berrien County Health Department to purchase Safe Sleep items for the Baby’s Own Bed Program.

• Proposed acceptance of $2,500 donation from Great Start Collaborative for FY2025
• Funding for Safe Sleep items to reduce infant sleep related mortality

Resolutions

The Board of Commissioners approved $502,626 in new requisitions and $103,306 in purchase order change orders. These funds cover various county operations including road equipment, facility repairs, and legal services.

• Purchase of a 2019 Elgin sweeper on Freighliner Chassis for $243,200
• Window restoration for South County and Legal Aid buildings for $73,410
• Boiler tube repair at the jail for $51,564
• 2023 MPSCS Tower Maintenance for $61,008
• Engineering services for Williamson Drain #556 for $19,995

Resolutions

The Board of Commissioners is considering a resolution to authorize the Berrien County Health Department to apply for a grant. The funds would be used to hire a speaker for staff training on trauma awareness and resiliency.

• Grant application to Berrien Community Foundation for $5,000.00

Resolutions

The Board of Commissioners is reviewing a recommendation to accept a grant from Holtec Decommissioning International, LLC. regarding the Palisades Nuclear Generating Station. The funds are intended to help the County meet federal nuclear plant requirements.

• Grant award of $5,000.00 for the FY 2024 period (January 1, 2024 through December 31, 2024)
• Grant agreement between Berrien County and Holtec Decommissioning International, LLC. — Palisades Nuclear Generating Station
• No match requirements for the County to receive the funds

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to hire Wold Architect and Engineers. The firm would provide architectural and engineering services for the Forrest “Nick” Jewell Emergency Operation and 911 Center at the Buchanan Office Building.

• Proposed professional services agreement with Wold Architect and Engineers for $847,500
• Funding sourced from Emergency Operations Center Grant Program and/or PCB Recovery settlement funds

Resolutions

The Berrien County Board of Commissioners will consider approving the Finance Committee's recommendation for the auditing report covering September 12-18, 2024, totaling $5,771,414.96, and the Road Department's Accounts Payable Voucher #138 for $98,016.66. The agenda also includes approval of multiple check runs. This meeting is largely procedural, focusing on routine financial approvals.

• Approval of auditing report for $5,771,414.96
• Road Department Accounts Payable Voucher #138 for $98,016.66
• Check run 240919GB for $5,373,762.83
• Check runs 240919LB and 240919BF each for $26,250.00
• Check run 240919GE for $345,152.13

Board of Commissioners

The Berrien County Board of Commissioners will vote on a consent calendar of 10 routine resolutions, including a grant agreement for Palisades emergency management planning, authorization of jail commissary fund uses, and a contract with Wold Architects & Engineers. The meeting includes public comments on agenda items and a later open house for the county parks 5-year plan update.

• Grant agreement for Palisades Emergency Management Planning (A2409317)
• Authorization of commissary fund uses for the Berrien County Jail (F2409299)
• Complement change for Health Department Nutritionist (P2409316)
• Recommendation for agreement with Wold Architects & Engineers (A2409320)
• Acceptance of Michigan Gateway Grant Triple P (P2409321)

Committee of the Whole

The Berrien County Committee of the Whole will review and approve the minutes from September 12, 2024, and discuss an audit recap presented by Nathan Baldermann of Rehmann Robson, as well as the board meeting schedule. The meeting is largely procedural with no binding votes expected.

• Audit recap presentation by Nathan Baldermann, Rehmann Robson
• Discussion of board meeting schedule with Bob Harrison, PHSC Chairman
• Requisition review by Annette Christie
• Approval of minutes from September 12, 2024

Finance Committee

The Berrien County Finance Committee will hold a Q&A session, receive an audit recap from Rehmann Robson, and handle routine approvals including minutes, resolutions, waivers, bid openings, and contract modifications for the Road Department. Public comments are allowed during the committee business portion.

• Audit recap with Rehmann Robson
• Contract modifications for Road Department
• Bid opening review and approvals
• Approval of September 12, 2024 minutes
• Waiver approvals

Personnel & Human Services Committee

The Personnel and Human Services Committee will consider approval of minutes from September 12, review a resolution, approve an advanced step hire, review a board appointment memo for the Health Department, and discuss the frequency of Board of Commissioners meetings. A monthly update from Parks & Recreation is also scheduled. Most items are procedural with no dollar amounts or specific project details provided.

• Approval of advanced step hire (personnel action)
• Review of Health Department board appointment memo
• Discussion regarding BOC meeting frequency
• Approval of minutes from September 12, 2024
• Monthly update from Parks & Recreation Department

Administration Committee

The Berrien County Administration Committee will receive updates from Building & Grounds and Animal Services, followed by a Q&A session and routine committee business including approval of prior minutes and any resolutions. No major decisions or public hearings are scheduled; the agenda is largely informational and procedural.

• Building & Grounds update with Don Trail
• Animal Services update with Ashley Herr
• Q&A with Brian Dissette and Mac Elliott
• Approval of minutes from September 12, 2024
• Potential resolutions or miscellaneous business

Resolutions

The Berrien County Board of Commissioners is deciding on Resolution B2409093, which approves a batch of requisitions over $10,000 totaling $6,236,282.28 and purchase order changes totaling $404,714.57. The list includes expenditures for elections, road work, health insurance, sheriff equipment, drain maintenance, and other county services.

• $4,246,372 for Blue Cross Blue Shield health insurance for Q4 2024
• $1,029,512 for outfitting 8 tandem axle chassis (Road Department, with waiver)
• $179,977 for south Watervliet Drain #485 improvements
• $258,824.31 in excess proceeds from tax sale of 1745 Roslin Rd., Benton Harbor
• $78,442.85 to add funds for jail food at Berrien County Jail

Board of Commissioners

The Berrien County Board of Commissioners will meet to review routine bills and an investment policy amendment. The board is also considering a new agreement with Laurel Health Associates.

• Resolution P2409326: Approve agreement with Laurel Health Associates
• Resolution F2409318: Amend Investment Policy ADM-6110
• Resolution F2409046: Approve bills and road payables
• Closed session regarding EEOC Commissioner’s Charge #471-2023-05154
• Public input for the Berrien County 5-Year Parks and Recreation Plan update

The Berrien County Board of Commissioners approved the consent calendar, which included approving bills and road payables, a requisition, amending the investment policy, and an agreement with Laurel Health Associates. The board also went into closed session to consult with legal counsel regarding an EEOC charge. No other substantive decisions were made.

• Approved consent calendar including bills and road payables (10-0)
• Approved requisition B2409093 (10-0)
• Amended investment policy ADM-6110 (10-0)
• Approved agreement with Laurel Health Associates (10-0)
• Approved minutes of August 22, 2024 meeting (10-0)
• Approved closed session minutes of August 22, 2024 (10-0)

Committee of the Whole

The Committee of the Whole will meet to review requisitions and receive updates on tax foreclosures. Members will also discuss a project consultant regarding 500 Circle Dr.

• Tax Foreclosure Update from Treasurer Shelly Weich
• Discussion regarding Project Consultant for 500 Circle Dr.
• Requisition Review by Annette Christie

The Committee of the Whole reviewed the 2022 tax foreclosure report and a consultant proposal for the Buchanan Office Building, but took no formal votes. The tax foreclosure report detailed 116 parcels foreclosed, with $733,562.30 paid for all properties. The consultant proposal for the Buchanan building, presented by Emergency Management Captain Rockey Adams, recommended a three-phase project totaling $847,500, but no action was taken.

• Approved minutes of August 22, 2024 meeting (unanimous)
• Reviewed tax foreclosure report for 2022 (no action)
• Reviewed consultant proposal for 500 Circle Dr. Buchanan building (no action)

Resolutions

The Berrien County Board of Commissioners will consider a resolution authorizing the Health Officer to sign a $165,000 professional services agreement with Laurel Health Advisors. The contract funds strategic plan development for the Healthy Berrien Consortium under a Social Determinants of Health Hub Pilot grant.

• Resolution to authorize $165,000 agreement with Laurel Health Advisors for Social Determinants of Health Hub grant
• Grant period runs September 2024 to September 2025
• Laurel Health Advisors not the lowest proposal but selected based on scoring
• Finance Committee authorized selection on August 22, 2024
• Agreement reviewed and approved by Corporate Counsel

Resolutions

The Finance Committee recommends approval of the Auditing Report covering August 22–September 11, 2024, totaling $10,540,765.71. Also up for approval are Road Department Accounts Payable Vouchers #135, #136, and #137 for the same period, totaling $1,873,602.29. The board will vote on these routine financial approvals.

• Approval of Auditing Report for 8/22–9/11/2024: $10,540,765.71
• Road Department Voucher #135: $981.38
• Road Department Voucher #136: $1,868,591.60
• Road Department Voucher #137: $4,029.31
• Multiple check runs include payments to vendors for road supplies and utilities

Resolutions

The Board of Commissioners is deciding whether to approve changes to Policy ADM-6110, the County's Investment Policy. The policy, which has not been amended since June 25, 1998, provides guidance to the Treasurer as the Investment Officer. The updated policy outlines objectives for safety, diversification, liquidity, and return on investment.

• Approval of changes to Policy ADM-6110 Investment Policy
• Authorization of the Finance Committee to oversee policy implementation
• Definition of authorized investments including US obligations, certificates of deposit, and specific investment pools
• Prohibition of brokered CDs and most mutual funds

Finance Committee

The Finance Committee will discuss a Materials Management Plan and conduct routine committee business. The meeting includes the review and approval of resolutions, waivers, and bid openings.

• Materials Management Plan presentation by Jill Adams
• Approval of August 22, 2024 minutes
• Resolution approvals
• Waiver approvals
• Bid opening review and approvals

The Finance Committee decided to hold Resolution F2409311, which would appoint the Materials Management Planning Committee (MMPC), until more Berrien County residents are represented, despite a state deadline. The committee also approved three resolutions to move to the full board, including weekly bills, an investment policy amendment, and jail commissary fund use. Bids for three projects were rejected and referred back to departments. Meeting minutes from August 22, 2024, were approved.

• Held Resolution F2409311 appointing MMPC until more Berrien County representation (unanimous consensus)
• Approved Resolution F2409299 – Weekly Bills and Road Payables (moved to full board)
• Approved Resolution F2409318 – Amend policy ADM-6110 'Investment Policy' (moved to full board)
• Approved Resolution F2409299 – Authorize uses of the Commissary Fund for the Jail (moved to full board)
• Approved meeting minutes of August 22, 2024 (motion carried)
• Rejected bids for Bid #2024-086 (thermal abatement), #2024-087 (building/grounds), and #2024-088 (glazing) and referred back to departments (motion carried)

Administration Committee

The Berrien County Administration Committee will receive presentations from the Sheriff's Office and the Road Department, followed by a question-and-answer session. The committee will also consider approving minutes from its August 22, 2024 regular and special meetings, along with any resolutions and miscellaneous business. The agenda consists primarily of routine informational updates and procedural items.

• Sheriff's Office Update (9:15-9:35am)
• Road Department Update (9:35-9:55am)
• Q&A with Brian Dissette and Mac Elliott (9:55-10:10am)
• Approval of minutes from August 22, 2024 regular and special meetings
• Potential resolutions (not specified)

The Berrien County Administration Committee approved a bid waiver to purchase a street sweeper from Texas after the original vendor delayed delivery, and signed resolutions authorizing a grant agreement with Holtec for Palisades and an architect agreement for the Buchanan 911 Center. The committee also approved the Blossomtime Grand Floral Parade use request and the minutes from the August 22 meeting. No other substantive decisions were made; most items were updates or discussions.

• Approved street sweeper bid waiver to purchase available unit from Texas
• Signed Resolution A2409317 authorizing FY24 grant agreement with Holtec Decommissioning International – Palisades
• Signed Resolution A2409320 authorizing agreement with Wold Architect for Buchanan 911 Center
• Approved Blossomtime Grand Floral Parade use request for May 10, 2025
• Approved minutes of August 22, 2024 Regular and Special meetings

Personnel & Human Services Committee

The committee is meeting to approve minutes and resolutions. Members will review advanced step hire requests for Information Systems, the Health Department, and the Prosecuting Attorney's office.

• Advanced step hire requests for Information Systems
• Advanced step hire requests for Health Department
• Advanced step hire request for Prosecuting Attorney
• Board appointment memo review
• Health Department monthly update

The Personnel & Human Services Committee approved several personnel actions, including adding a Lead Worker to the Road Department's Construction Crew and elevating a Mechanic to Lead Mechanic. They also approved monthly pension refunds and rollovers, advanced step hire requests for four positions, and a resolution to hire Myrene Koch as an Assistant Prosecuting Attorney III. All votes were unanimous (3-0).

• Approved Resolution P2409323 to add a Lead Worker and elevate a Mechanic to Lead Mechanic (3-0)
• Approved monthly pension refunds and rollovers (3-0)
• Approved advanced step hires for Yolanda Jackson, Sarah Kovar, and Nicole Long (3-0)
• Approved advanced step hire for Myrene Koch, APA III, at $120,000 annualized (3-0)
• Signed resolutions for Health Department: P2409316 (nutritionist/IBCLC), P2409321 (Triple P grant), P2409322 (Safe Sleep), P2409326 (Laurel Health Advisors), P2409327 (Berrien Community Foundation grant)

Berrien County Broadband Internet Task Force

The Berrien County Broadband Internet Task Force is meeting to receive updates on broadband construction efforts by MEC in Berrien County and by DCS Technologies in Bainbridge Township. John Egelhaaf will provide updates on MITTEN and DEA grant opportunities. The next meeting is scheduled for October 3, 2024.

• Update from MEC on construction efforts within Berrien County
• Update from DCS Technologies on construction services in Bainbridge Township
• MITTEN grant update from John Egelhaaf
• DEA grant update from John Egelhaaf
• Next meeting set for Thursday, October 3rd at 12:30 p.m.

The task force received updates on broadband construction and grant opportunities. MEC reported the Bertrand Zone is complete, and DCS expects Bainbridge Township construction to finish by early to mid-September. Grant updates covered the MITTEN program and the Digital Equity Act. No formal decisions were made; the next meeting is scheduled for October 3rd.

• Noted MEC's Bertrand Zone construction complete
• Noted DCS's Bainbridge Township project expected complete by early-mid September
• Scheduled next meeting for October 3rd at 12:30 p.m.

Health Department - Board of Health

The Berrien County Board of Health is meeting to approve minutes, vouchers, and a local health department plan of organization, and to consider a resolution adjusting the complement for a Public Health Nutritionist/Breastfeeding Coordinator IBCLC. They will receive financial and administrative reports, including updates on the strategic plan, organizational chart, and staffing. A program spotlight on Public Health Promotion and Prevention will be presented, and public comments will be heard.

• Approval of Local Health Department Plan of Organization
• Resolution P2409316 - Adjustment to Complement for Public Health Nutritionist/Breastfeeding Coordinator IBCLC
• Health Department Financial Monthly Report
• Health Officer Update on Strategic Plan, Org Chart, Surgeon General Article
• Public Health Promotion and Prevention Spotlight presentation

The Berrien County Board of Health approved the August minutes, vouchers, the Plan of Organization for the December 2024 accreditation cycle, and Resolution P2409316 adjusting a Public Health Nutritionist/Breastfeeding Coordinator IBCLC position. Financial reports showed grant revenues over budget and expenditures under budget. No public comments were made.

• Approved August 7, 2024 meeting minutes
• Approved vouchers for payment
• Approved and signed Plan of Organization for accreditation cycle (December 2024)
• Approved Resolution P2409316 (adjustment to Public Health Nutritionist/Breastfeeding Coordinator IBCLC)

Board of Commissioners

The Berrien County Board of Commissioners will approve routine consent calendar items (bills and requisitions) and receive committee reports. The main non-routine item is a closed session under state law to consult with legal counsel on trial and settlement strategy for pending litigation and to receive a quarterly litigation update.

• Consent calendar approval of bills and road payables (Resolution F2408044) and requisition approval (Resolution B2408091)
• Closed session under MCL 15.268(1)(e) and (h) to discuss pending litigation strategy and quarterly litigation update
• Special Administration Committee meeting announced for noon at the Road Department
• No board meetings on August 29 and September 5; next regular meeting September 12

Resolutions

The Board of Commissioners is reviewing and approving requisitions over $10,000 and purchase order change orders. These expenditures cover road equipment, election services, and drain engineering.

• Requisitions totaling $153,936.13, including $62,813.35 to Spectrum Printers for ballot printing
• Purchase order increase of $92,000 to Keystone for diesel and unleaded fuel
• Engineering service increases for Howe, Ryno & Worden Drain #242 ($15,000), Streed Drain #503 ($50,000), Union Pier Drain #535 ($25,000), and Harbert Drain #205 ($25,000)
• Payment of $17,192.76 to Michigan Association of Counties for annual membership
• Road department equipment purchases from Vermeer Midwest ($16,016.27) and NAPA Auto Parts ($11,895.00 and $11,936.25)

Resolutions

The Berrien County Board of Commissioners will vote on approving the Finance Committee's recommendation for an Auditing Report covering $2,913,218.08 in payments from August 15-21, 2024. They will also consider the Road Department's Accounts Payable Voucher #134 for $408,830.94 and additional check runs totaling over $2.9 million.

• Auditing report covering $2,913,218.08 in payments (Aug 15-21)
• Road Department Accounts Payable Voucher #134 for $408,830.94
• Check run 24815GBB for $85,384.47
• Check run 240822GB for $2,454,353.55
• Check run 240822GE for $372,610.06

Committee of the Whole

The Berrien County Committee of the Whole will hear the 2023 annual report from Medical Examiner Dr. Patrick Hansma of Western Michigan University. The committee will also review a requisition and approve minutes from the previous meeting. No voting or public hearings are scheduled.

• Approval of August 15, 2024 meeting minutes
• Requisition Review – Annette Christie (no dollar amount listed)
• 2023 Annual Report Presentation by Dr. Patrick Hansma, Medical Examiner at WMU
• Public comments limited to two minutes per speaker

Finance Committee

The Berrien County Finance Committee will meet on August 22, 2024, to discuss the county investment policy and a request for proposals (RFP) for the Health Department. The agenda also includes resolution approvals, bid opening reviews, waiver approvals, and approval of prior meeting minutes. Public comments are limited to a designated portion of the meeting.

• Investment policy discussion with Treasurer Shelly Weich
• RFP discussion for Health Department with Health Officer Guy Miller
• Approval of minutes from August 15, 2024
• Review and approval of bid openings
• Waiver approvals and resolution approvals

Administration Committee

The Berrien County Administration Committee will hold a special meeting to discuss Road Department matters, including township millage renewals, speed limit changes under Public Act 33, fee schedule updates, and policy revisions. The meeting also includes committee business and public comment. No voting or final decisions are indicated on the agenda.

• Review of Township Millage renewals
• Public Act 33 changes (Speed limits)
• Fee Schedule review
• Policy Review

Personnel & Human Services Committee

This is a routine procedural meeting. The committee will approve minutes from August 15, 2024, consider a resolution, and receive a quarterly report from the GIS Mapping Department. A chairman/administrator update is also scheduled.

Administration Committee

The Administration Committee will meet to receive an update from Public Defender Scott Sanford. The body will also review minutes from August 15, 2024, and discuss resolutions.

• Public Defender’s Update by Scott Sanford
• Review of August 15, 2024 minutes
• Discussion of resolutions

Personnel & Human Services Committee

The Personnel and Human Services Committee will approve minutes, pension refunds, and an advanced step hire request, then receive a presentation on substance use disorder from the Mental Health Authority. The meeting also includes an update from the Chairman/Administrator.

• Approval of minutes from August 8, 2024
• Approval of monthly pension refunds/rollover requests
• Approval of advanced step hire request
• Substance use disorder presentation from Mental Health Authority

Resolutions

The Berrien County Board of Commissioners is considering a resolution to authorize contracts with six surveying firms for the 2024 Survey, Monumentation and Remonumentation program under Act 345. The resolution would allow the Chairperson and County Clerk to sign contracts after legal review, with work assignments managed by the Personnel and Human Services Committee.

• Authorization to sign contracts with Abonmarche Consultants, Kesler Land Surveying, Stephenson Land Surveying, Mitchell & Morse Land Surveying, Wightman & Associates, and Otto Land Surveying
• Contracts to be administered by the Remonumentation Grant Administrator with Notice to Proceed from the Personnel and Human Services Committee
• Resolution references the approved Monumentation and Remonumentation Plan for Berrien County for calendar year 2024

Resolutions

The board is considering a single procedural resolution to approve a list of individuals as peer group members for the county's survey remonumentation program under Michigan Act 345 of 1990. The resolution authorizes the board chair and clerk to sign the plan and tasks the Remonumentation Grant Administrator with assigning specific jobs.

• Approval of peer group members: Mike Freehling, Dale Kesler, Thomas Stephenson, Ed Morse, Brian Lieberg, Dustin Otto, Jeff Bradford (alternate), John Kamer (county representative)

Resolutions

The Berrien County Board of Commissioners is voting on a resolution to adopt a revised Title VI Program Compliance Plan for the Road Department, as required by the Michigan Department of Transportation after updates to the complaint procedure section. The plan ensures nondiscrimination in federally funded road programs.

• Adoption of revised Berrien County Road Department Title VI Program Compliance Plan with updated complaint procedures

Resolutions

The Berrien County Board of Commissioners will consider a single resolution to approve amendments to the Planning Commission's bylaws. Changes include adjusting the membership description to match statute, adding an 11-member reference, making the county commissioner representative a voting member, and raising the quorum standard. This resolution is the only item on the agenda.

• Approve amendments to Planning Commission bylaws
• Adjust membership description to match statute
• Add reference to 11-member planning commission
• County commissioner representative becomes voting member
• Institute higher voting quorum standard

Resolutions

The Finance Committee recommends amending an Interlocal Agreement with Cass and Van Buren Counties regarding a Multicounty Materials Management Plan. The proposal changes how members are appointed to the Materials Management Planning Committee (MMPC) and adds a representative from the Pokagon Band of Potawatomi.

• Amendment to the Materials Management Planning Committee Interlocal Agreement
• Requirement of three county confirmations for MMPC appointments
• Appointment of one elected official and one business representative per county to the MMPC
• Addition of a Pokagon Band of Potawatomi representative to the MMPC

Board of Commissioners

The Board will consider a consent calendar containing numerous routine resolutions, including approval of bills, a wage increase for newly non-union Road Department employees, acceptance of a grant for beach monitoring, and amendments to various agreements. Added resolutions include honorary recognitions and an interlocal agreement amendment with Cass and Van Buren counties. Public comments are allowed on resolutions before the vote, and the meeting also includes committee reports and schedule announcements.

• Approve wage increase for newly non-union Road Department employees
• Approve amendment to Interlocal Agreement with Cass and Van Buren for Material Management Planning Committee
• Accept EGLE Beach Monitoring grant
• Amend DCS Agreement to lower monthly amount
• Amend 911 MPSCS agreement for tower upgrades and credit

Committee of the Whole

The committee will review requisitions and receive a legislative update from Mike Krombeen of Midwest Strategy. The meeting also includes the approval of minutes from August 8, 2024.

• Requisition review by Annette Christie
• Legislative update from Mike Krombeen, Midwest Strategy

Resolutions

The Board of Commissioners is approving requisitions and purchase order change orders. These funds cover software renewals, vehicle maintenance, infrastructure repairs, and professional services.

• Requisitions totaling $63,585.28, including $11,437.00 for Shembarger Asphalt Sealing to repair a South County parking lot sink hole
• Purchase order change orders totaling $90,938.00
• Payment of $61,880.00 to Ottawa County Juvenile Services for private institutional care
• Landfill FY23 revenue payouts to Watervliet Charter Twp. ($20,705.03) and Coloma Charter Twp. ($10,383.60)
• A $10,000.00 increase for Edgewater Resources, LLC for engineering services on Koranda Drain #282

Resolutions

The Personnel and Human Services Committee recommends the Berrien County Board of Commissioners approve $4,461.96 in per diem payments and mileage reimbursements for commissioners for July 2024. The recommendation includes details for 12 commissioners, covering meeting days, half-committee days, and SW Planning Committee participation.

• Approval of $4,461.96 total in commissioner per diems and mileage for July 2024, including $3,297.50 in per diem and $1,164.46 in mileage reimbursements

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to expand a part-time Breastfeeding Peer Counselor position to full-time to meet growing demand in the Health Department and community. The change is recommended by the Personnel and Human Services Committee and endorsed by the Board of Health.

• Approval of complement change for Breastfeeding Peer Counselor from 0.5 to 1.0 FTE

Resolutions

The Berrien County Board of Commissioners will decide whether to authorize the Health Department to accept three optoacoustic emission (OAE) hearing screeners donated by the Ottawa County Health Department. Two screeners are functional (estimated value $5,000), and the third will be used for parts. The Board of Health has endorsed the donation.

• Resolution to accept donated OAE hearing screeners from Ottawa County Health Department, valued at approximately $5,000 for two working units, with a third for parts.

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept a $300 grant from Honor Credit Union to support the 'Dad's Day in the Park' event, which promotes father-child engagement. The resolution is recommended by the Personnel and Human Services Committee and endorsed by the Board of Health.

• Acceptance of a $300 grant from Honor Credit Union for the 'Dad's Day in the Park' event.

Resolutions

The Board of Commissioners is reviewing a recommendation to grant a 3% wage increase to formerly union-represented Road Department employees. This follows the voluntary withdrawal of the collective bargaining representative. The board is also considering adding one Mechanic position to the department.

• 3% wage increase for formerly union represented Road Department classifications effective August 25, 2024
• Addition of one Mechanic position to the Road Department complement

Resolutions

The Berrien County Board of Commissioners will consider a resolution to accept an additional $2,000 from the Michigan Department of Environment, Great Lakes, and Energy (EGLE) for water quality monitoring at 14 Lake Michigan beaches. The supplemental funds bring the total grant award to $17,000 and will support more frequent sampling by the Health Department. No other items appear on this agenda.

• Acceptance of $2,000 supplemental grant from EGLE for Great Lakes beach monitoring program (total now $17,000)

Resolutions

The Board of Commissioners is reviewing proposals to update the Member Subscriber Agreement and Integration Agreement with the Michigan Public Safety Communications System (MPSCS). These updates aim to integrate county radio sites for better coverage and performance. The board is also considering a memorandum to receive a credit for previous system investments.

• Updated Member Subscriber Agreement to replace the 2006 version
• Amendment and Restatement of the October 17, 2018 Integration Agreement (Part 1 and Part 2)
• Memorandum of Agreement for a $317,322 credit against radio initialization and pager talkgroup fees
• Integration of a tower site in Buchanan

Resolutions

The Finance Committee is recommending the approval of an auditing report and a Road Department accounts payable voucher. These items cover expenditures for the period from August 8, 2024, to August 14, 2024.

• Auditing Report for August 8-14, 2024, in the amount of $1,082,765.51
• Road Department Accounts Payable Voucher #133 in the amount of $203,564.84
• Payment to Rieth-Riley Construction Co. for $90,972.06
• Payment to Bitmat Products of Indiana LL for $26,519.41
• Payment to Grand Equipment Co for $20,000.00

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to approve continued use of DCS Technology Design, LLC for broadband technical support at a reduced rate of $15,000 per month for the remainder of 2024. The contract was previously at a higher rate, and the change reflects diminished work as broadband infrastructure expands.

• Approval of a change order reducing DCS Technology Design's monthly fee from previous levels to $15,000 for broadband infrastructure support through end of 2024

Resolutions

The Berrien County Board of Commissioners is considering a resolution to authorize Corporate Counsel to engage Dickinson Wright, PLLC for specialized legal counsel on general employment matters. The resolution specifically names Attorney Christy McDonald as the outside counsel, subject to a letter of engagement.

• Resolution authorizing a letter of engagement with Dickinson Wright, PLLC for employment law services, with Attorney Christy McDonald

Finance Committee

This is a routine procedural meeting of the Berrien County Finance Committee. The agenda includes approval of prior minutes, waiver approvals, and review of bid openings. No specific dollar amounts or project names are listed in the agenda items.

• Resolution approvals
• Approval of August 8, 2024 minutes
• Waiver approvals
• Bid opening review and approvals

Administration Committee

The Berrien County Administration Committee meets for updates from Building & Grounds and the Trial Court, followed by a Q&A session and committee business including approval of prior minutes and resolutions. No specific actions or votes are listed; the agenda is routine and procedural.

• Building & Grounds update from Don Trail
• Trial Court update from Judge Mayfield and Carrie Smietanka-Haney
• Q&A with Brian Dissette and Mac Elliott
• Approval of minutes from August 8, 2024
• Potential resolutions (not specified)

Personnel & Human Services Committee

The Personnel and Human Services Committee will meet on August 8, 2024, to approve minutes from July 25 and consider advanced step hire requests for the Road Department and the Prosecutor's Office (two requests). The Health Department will present a resolution and a monthly update. The Chairman and Administrator will provide an update.

• Approval of minutes from July 25, 2024
• Advanced step hire request for Road Department
• Two advanced step hire requests for Prosecutor's Office
• Health Department resolution approval
• Health Department monthly update

Finance Committee

The Finance Committee will receive an update on the Materials Management Plan. The body will also review and approve resolutions, waivers, and bid openings.

• Materials Management Plan update
• Approval of July 25, 2024 minutes
• Resolution approvals
• Waiver approvals
• Bid opening review and approvals

Board of Commissioners

The Berrien County Board of Commissioners is meeting on August 8, 2024, for a largely procedural session. The board will consider a consent calendar including approval of bills, road payables, and weekly requisitions. No major policy decisions, rezonings, or contracts with specific dollar amounts are on the agenda.

• Consent calendar resolution F2408042 to approve bills and road payables
• Consent calendar resolution B2408089 for weekly requisitions and purchase order change orders
• Approval of minutes from the August 1, 2024 meeting

Berrien County Broadband Internet Task Force

The Berrien County Broadband Internet Task Force will hear updates on construction efforts by MEC and DCS Technologies, including work in Bainbridge Township. They will also discuss the MITTEN grant opportunity presented by John Egelhaaf. No decisions are scheduled; the meeting is for information and discussion.

• Update from MEC on construction efforts within Berrien County
• Update from DCS Technologies on construction services in Bainbridge Township area
• Discussion of MITTEN grant opportunity by John Egelhaaf
• Next meeting scheduled for Thursday, September 5, 2024 at 12:30 p.m.

Resolutions

The Board of Commissioners is reviewing and approving a series of requisitions totaling $139,790.21. These expenditures cover technology services, law enforcement equipment, and tax foreclosure proceeds.

• Pictometry International: $54,587.00 for 2024 fly over images
• GSL Technology: $22,580.00 for 25 GTS556 Supressorts for the Sheriff
• Joshua Cavanaugh: $33,787.92 for Excess Proceeds - Tax Foreclosure
• Donnie Meeks, Jr.: $15,953.10 for Excess Proceeds - Tax Foreclosure
• First National Bank / VISA: $12,882.19 for Police Academy lodging

Resolutions

The Berrien County Board of Commissioners will consider approving the Finance Committee's recommended Auditing Report for August 1-7, 2024, totaling $4,660,124.96, and the Road Department's Accounts Payable Voucher #132 for $424,646.45. The agenda is primarily procedural, covering routine approval of payments and financial reports.

• Approval of Auditing Report covering Aug 1-7, 2024, for $4,660,124.96
• Approval of Road Department Accounts Payable Voucher #132 for $424,646.45
• Check run of $4,325,509.96 (general county)
• Check run of $334,615.00 (county clerk)
• Road Department payments include large vendors: BIT MAT Products ($216,924.97) and Truck & Trailer Spec. Inc. ($145,693.82)

Committee of the Whole

The Berrien County Committee of the Whole will discuss Narcan need and usage with a presentation from Riverwood Center's Lead Peer Recovery Coach Coordinator, and receive an update on the Health Department remodel from the Health Officer. The meeting also includes routine approval of minutes from July 18, 2024, and a requisition review.

• Presentation on Narcan need/usage by Riverwood Center Lead Peer Recovery Coach Coordinator
• Health Department remodel update from Health Officer Guy Miller
• Requisition review by Annette Christie
• Approval of minutes from July 18, 2024

Administration Committee

The Berrien County Administration Committee will receive updates from the Sheriff's Office and the Road Department, followed by a question-and-answer session. The committee will also consider approval of the July 25, 2024 minutes and any resolutions or miscellaneous business.

• Sheriff's Office Update from Sheriff Heit and Undersheriff Sanders
• Road Department Update from Mark Heyliger
• Q&A session with Brian Dissette and Mac Elliott
• Approval of July 25, 2024 committee minutes

Health Department - Board of Health

The Board of Health is meeting to approve vouchers and several resolutions regarding grants and equipment. The session includes financial reports and administrative updates from the Health Officer and Medical Director.

• Michigan Gateway Grant Application-Triple P (P240 8296)
• Additional Hours Breastfeeding Peer Counselor (P 240 8300)
• Acceptance of Funds Honor Credit Union -Dads Day in the Park (P240 8302)
• EGLE Beach Monitoring 2024 Amendment I
• Acceptance of Hearing Equipment into Inventory (P240 8301)

Health Department - Sewage Appeal Board

The Berrien County On-Site Sewage Appeal Board will consider three appeals from property owners regarding proposed building sites. The board will hear presentations from the Health Department, discuss each case, and make decisions on each appeal.

• Appeal #1: Mr. Keith McLean, Pier Rd., 0.58 acres, Parcel ID 11-10-1140-0012-07-0, Hagar Twp.
• Appeal #2: Mr. Charlie Greco, 6701 East Road, 10 acres, Parcel ID 11-07-0022-0022-00-2, Chikaming Twp.
• Appeal #3: Mr. Dave Rudolph, 7127 East Rd., 1.13 acres, Parcel ID 11-07-0022-0001-06-4, Chikaming Twp.
• Possible site visits to proposed building locations for each appeal
• Election of chairperson and approval of previous meeting minutes

Resolutions

The Berrien County Board of Commissioners is voting on a resolution to accept a Title IV-E Child and Parent Legal Representation Grant of $134,492 from the Michigan Department of Health and Human Services. The grant, which does not require a cash match, will fund quality legal representation, training, social worker support, and a Parent Partner program in child protective proceedings. The resolution authorizes the county administrator to sign the grant agreement.

• Accept $134,492 Title IV-E Child and Parent Legal Representation Grant from Michigan DHHS
• Grant is reimbursement-based, no cash match required
• Funds legal representation, training, social worker for parents’ attorneys, and Parent Partner program
• Authorizes County Administrator to electronically sign the FY24/25 Grant Agreement

Resolutions

The Berrien County Board of Commissioners is voting on a resolution to authorize submission of the 2023 Annual Financial Report of the Berrien County Road Department to the State of Michigan, as required by Act 51. The report has been reviewed by staff and reflects audited financial statements. This is a procedural item to meet state compliance requirements.

• Resolution to authorize submission of the 2023 Annual Financial Report of the Berrien County Road Department to the State of Michigan
• Authorizes the Chief Financial Officer and the Board Chairman to sign the report

Resolutions

The County Administration Committee recommends approving Contract #24-5245 with the Michigan Department of Transportation. The project involves updating traffic signals at multiple intersections across the county. The total estimated cost is $875,600.

• Contract #24-5245 for signal modernization totaling $875,600
• Federal funding contribution of $362,274
• Berrien County Road Department budget contribution of $513,326
• Signal updates at Hilltop Road, Napier Avenue, Pipestone Road, Red Arrow Highway, and John Beers Road

Resolutions

The Berrien County Board of Commissioners is voting on Resolution B2408088 to approve requisitions over $10,000 totaling $1,070,098.32 and purchase order change orders totaling $24,334.40. The bulk of the requisitions distribute penal fines to 14 local libraries. Additional items include support for 911 loggers, a software license, and change orders for road work, beaver trapping, animal vaccines, and a health department project.

• Distribution of penal fines to 14 libraries, ranging from $13,419.87 (Sodus Township) to $168,673.33 (Niles Community)
• $18,518.00 for renewal of NICE logger support for 911 PSAPS
• $6,000.00 change order for outfitting a service truck for the Road Department
• $7,500.00 change order for beaver trapping countywide
• $1,334.40 change order for Corewell Health as medical director for Health Department

Resolutions

The Berrien County Board of Commissioners is considering a resolution to authorize a $1,063,515 contract with BG Construction and Engineering for the Silver Beach County Park Playground construction project, following a competitive bid process.

• Resolution to authorize a $1,063,515 contract for Silver Beach County Park Playground construction
• Lowest qualified bidder: BG Construction and Engineering of Buchanan, Michigan
• Bid #2024-080 opened on June 6, 2024

Resolutions

The Personnel and Human Services Committee recommends authorizing the Berrien County Health Department to apply for a $20,000 grant. The funds would be used to expand the Positive Parenting Program (TRIPLE P) into high-needs areas of the county.

• Application for $20,000 funding from the Michigan Gateway Community Foundation
• Expansion of the Positive Parenting Program (TRIPLE P) via the Family Programs Division

Resolutions

The Berrien County Board of Commissioners will consider a resolution approving Contract #24-5256 with the Michigan Department of Transportation for road and shared-use path improvements along Red Arrow Highway from Berrien Street to Lakeshore Drive in Chikaming Township. The project includes a 4-to-3 lane conversion and a non-motorized path, with total cost estimated at $4,536,000, funded by federal/state funds ($2.65M) and the Road Department budget ($1.89M).

• Approve $4,536,000 contract with MDOT for Red Arrow Highway improvements
• 4-to-3 lane conversion from Berrien Street to Lakeshore Drive
• Shared-use path (2.7 miles) as part of Red Arrow Linear Park
• Federal and state funds cover $2,650,426.60 of project cost
• MDOT will handle bidding for the project

Resolutions

The Finance Committee recommends the Board of Commissioners authorize a three-year, $91,161.12 agreement with Logicalis for Windows Server 2022 Datacenter licensing. The board will vote on this resolution at its August 1, 2024 meeting.

• Resolution to authorize contract with Logicalis for Microsoft Windows Server 2022 Datacenter subscription
• Total cost: $91,161.12 over 3 years, billed annually at $30,287.04
• Replaces expiring Windows Server 2019 Datacenter license
• Funded through 2024 Capital projects in Information Systems budget

Board of Commissioners

The Berrien County Board of Commissioners is meeting to consider several resolutions, including contracts with MDOT for traffic signal modernization at multiple intersections and road construction on Red Arrow Highway in Chikaming Township. Other items include a playground vendor contract for Silver Beach County Park, a grant for health department family programs, and routine approval of bills and road payables.

• Contract with MDOT for signal modernization at several intersections (Resolution A2408303)
• Contract with MDOT for Red Arrow Highway construction in Chikaming Township (Resolution A2408306)
• Contract with playground vendor for Silver Beach County Park playground project (Resolution P2408293)
• Apply for Triple P grant for additional services in Health Department Family Programs (Resolution P2408296)
• Approve submission of the Act 51 report to the State (Resolution A2408297)

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept a $7,500 Wildlife Habitat Improvement Grant from the Michigan Department of Natural Resources for the Indian Bowl property near Love Creek County Park. The grant requires a $2,500 match from the Parks budget. Work will be coordinated by the Parks Department and conducted by Blue Heron Ministries to manage invasive species and improve habitat for rare plants and birds.

• Accept $7,500 MDNR Wildlife Habitat Improvement Grant for Indian Bowl wetland prairie
• Parks budget provides $2,500 grant match
• Blue Heron Ministries to perform invasive species and habitat management work

Resolutions

The Berrien County Board of Commissioners is considering a resolution to authorize a three-year service agreement with Voiance Language Services for 24/7 over-the-phone interpretation for 911 calls from non-English speakers. The contract includes subsequent one-year renewal periods and charges per minute with a minimum monthly service fee. The resolution has been reviewed by Corporate Counsel and is recommended by the Administration Committee.

• Service agreement with Voiance Language Services (subsidiary of CyraCom) for 24/7 over-the-phone language interpretation
• Initial term of three years with one-year renewal options
• Payment on per-minute basis with minimum monthly service charge

Resolutions

The Berrien County Board of Commissioners will vote on Resolution #B2407086, which approves a total of $145,398.68 in requisitions over $10,000 and $395,150.67 in purchase order change orders over $10,000. The items cover air filters, legal services, drain work, jail medical services, ammunition, and a $325,000 increase for pending lawsuit medical claims.

• $325,000 increase for Broadspire Services for pending lawsuit and medical claims (Personnel)
• $43,150 emergency drain services for Sparling & Gonder Drain #486 (Drains)
• $23,115 in trial prep and services for the Public Defender's office
• $11,924.15 increase for additional training ammunition for Sheriff's Office
• $20,000 for drain work on Weaver & Haroff Drain #544

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept a $2,070.61 donation from the Southwest Michigan Car Collectors Club. Funds will go to the Soldier and Sailor Relief Fund to assist indigent veterans and their families. The donation was presented at a prior committee meeting.

• Acceptance of $2,070.61 donation from Southwest Michigan Car Collectors Club for veteran relief fund

Resolutions

The Berrien County Board of Commissioners will consider a resolution authorizing a contract with Wightman to consolidate broadband data into the county GIS system and develop an online public mapping application. The work is estimated to take three weeks, and the agreement has been reviewed by Corporate Counsel. This is the only substantive item on the agenda.

• Contract with Wightman for broadband data consolidation and public-facing mapping application (no dollar amount specified)

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to authorize the Sheriff's Office to accept a $200,000 state grant for a jail study, with no required local match. The grant was earmarked by Representative Joey Andrews and runs from October 1, 2023 to September 30, 2025.

• Authorizing $200,000 state grant from Michigan Department of Labor and Economic Opportunity for a Berrien County Jail Study

Resolutions

The Board of Commissioners is reviewing a recommendation to expand the Berrien County Public Defender’s Office. The expansion involves adding 780 square feet of office space to maintain compliance with Michigan Indigent Defense Commission standards.

• Lease addendum with Fiskars Properties, Inc. for an additional 780 sq. ft.
• Revised annual lease amount of $200,566.40 through January 31, 2026
• Office remodeling cost of $35,915 approved via Purchase Order #24002588

Resolutions

The Berrien County Finance Committee recommends the Board of Commissioners approve the Auditing Report for $1,067,716.61 and the Road Department's Accounts Payable Voucher #130 for $943,103.57, along with two additional check runs totaling $1,067,716.61. The meeting focuses solely on routine financial approvals and includes no policy decisions or public hearings.

• Approval of Auditing Report covering July 18–24, 2024, for $1,067,716.61
• Approval of Road Department Accounts Payable Voucher #130 for $943,103.57
• Check run #240725GB for $694,990.44
• Check run #240725GE for $372,726.17

Board of Commissioners

This meeting is largely procedural with a consent calendar covering routine approvals including bills, grants, and contracts. Notable items include accepting state funds for a jail study, a contract for broadband information consolidation GIS maps, and a translation services contract for 911 callers. The board will also recognize Lifeguard Appreciation Day and World Ranger Day.

• Accept special grant funds from State for Jail Study
• Contract with Wightman for Broadband info consolidation GIS maps ($ amount not specified)
• Translation services contract for non-English speaking callers to 911
• Accept donation for Veterans Services
• Approve addendum to lease agreement with Fiskars for Public Defender Office

Finance Committee

The Berrien County Finance Committee will hear a General Fund status update from Finance Director Doug James, then consider resolutions, minutes, waivers, and bid openings. Public comments are allowed during the committee business portion.

• General Fund Status Update from Finance Director Doug James
• Resolution approvals
• Approval of July 18, 2024 minutes
• Waiver approvals
• Bid opening review and approvals

Personnel & Human Services Committee

The Personnel and Human Services Committee will meet for a routine business session. Agenda items include approval of the July 18, 2024 minutes, consideration of a resolution, a monthly update from the Parks Department, and an update from the Chairman or Administrator. No substantive policy changes or financial decisions are apparent from the agenda.

• Approval of minutes from July 18, 2024
• Resolution approval (no details provided)
• Parks Department monthly update
• Chairman / Administrator update

Administration Committee

The Berrien County Administration Committee will receive updates from the Building & Grounds department and the Prosecutor's Office, followed by a Q&A session and routine committee business including approval of previous minutes and any resolutions. No specific proposals or financial actions are listed on the agenda.

• Building & Grounds Update presented by Don Trail
• Prosecutor's Office Update presented by Amy Byrd
• Q&A session with Brian Dissette and Mac Elliott
• Committee Business: approval of July 18, 2024 minutes and any resolutions

Finance Committee

The Berrien County Finance Committee will meet to discuss the county’s investment policy with the Treasurer and conduct routine business such as approving prior meeting minutes, waivers, and bid openings. Public comments are permitted during the committee business portion.

• Investment policy discussion led by Treasurer Shelly Weich
• Approval of June 27, 2024 meeting minutes
• Bid opening review and approvals
• Public comment period (2-minute limit per speaker)

Resolutions

The Finance Committee recommends approval of the Auditing Report for July 11–17 totaling $1,023,511.01, which includes two check runs and the Road Department's Accounts Payable Voucher #129 for $23,132.91. The Board of Commissioners will vote on these routine financial approvals.

• Auditing Report for July 11–17: $1,023,511.01
• Check Run 240718GB: $688,896.01
• Check Run 240718GE: $334,615.00
• Road Department Accounts Payable Voucher #129: $23,132.91

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to accept a contract amendment from the Michigan Department of Health and Human Services. The update involves the Emerging Threats for Local Health Departments contract for fiscal year 2023-24.

• Amendment for Measles Readiness and Response in the amount of $25,000.00
• Revised total contract amount of $1,418,909.00

Resolutions

The Berrien County Board of Commissioners approves a list of requisitions over $10,000 totaling $276,512.00 and purchase order change orders over $10,000 totaling $180,728.08. Most items are increases to existing purchase orders for health department supplies, court-related services, sheriff equipment, and road department trucks.

• $232,858 for outfitting 2 work trucks (Road Dept)
• $163,596 increase for private institutional care for youth (Court)
• $43,654 for an EOD suit for the bomb team (Sheriff)
• $4,400 increase for TB testing supplies (Health Dept)
• $2,000 increase for vaccine supplies (Health Dept)

Resolutions

The Berrien County Board of Commissioners is asked to approve commissioner per diems for June 2024 totaling $4,635.76, covering meeting days, half committee days, and mileage. The agenda contains only this single routine personnel item.

• Commissioner per diem payments for June 2024: $4,635.76 total
• Breakdown: $3,377.50 in per diem and $1,258.26 in mileage
• Payments to be made with July 19, 2024 payroll

Resolutions

The Berrien County Board of Commissioners is considering a resolution to accept a Comprehensive Agreement with the Michigan Department of Health and Human Services for FY2024-25, totaling $5,031,787.00. If approved, the Health Officer will be authorized to electronically sign the agreement. The contract funds various public health programs including immunization, family planning, WIC, and infrastructure.

• WIC Resident Services: $799,407
• Essential Local Public Health Services (ELPHS): $583,830
• Public Health Infrastructure: $528,554
• Infection Prevention & Healthcare-Associated Infections Response Support: $500,000
• Nurse Family Partnership Services: $489,750

Resolutions

The Board of Commissioners is reviewing a recommendation to accept a fiscal year 2024-2025 contract with the Michigan Department of Health and Human Services. The agreement provides funding for public health services through the Berrien County Health Department.

• Contract for Emerging Threats for Local Health Departments totaling $272,986.00
• COVID Immunization allocation of $197,986.00
• Local Public Health Nursing Case Management Expansion allocation of $75,000.00

Resolutions

The Berrien County Board of Commissioners will vote on a resolution to accept an amendment to the Comprehensive Agreement with the Michigan Department of Health and Human Services. The amendment adds $15,000 to the MI Adolescent Pregnancy & Parenting Program, raising its total to $137,000, and revises the overall contract amount to $4,265,278. Approval would authorize the BCHD Health Officer to electronically sign the amendment.

• Amendment adds $15,000 to the MI Adolescent Pregnancy & Parenting Program ($122,000 to $137,000)
• Overall Comprehensive Agreement total revised to $4,265,278
• Resolution authorizes BCHD Health Officer to execute the amendment electronically
• Contract covers FY2023-24 public health services under Michigan Public Health Code

Resolutions

The Berrien County Board of Commissioners is deciding whether to accept a $5,382,645.04 grant from the Michigan Indigent Defense Commission (MIDC) for the Public Defender's Office. The funds would support implementation of new state standards for attorney workloads and compensation for fiscal year 2024-2025.

• $5,382,645.04 MIDC grant award for the Public Defender's Office
• Implementation of MIDC Standard #6 (Workloads of Attorneys) and Standard #8 (Attorney Compensation)
• Grant period: October 1, 2024 to September 30, 2025
• Authorization for Chairman to execute the related agreement

Board of Commissioners

The Berrien County Board of Commissioners will consider a consent calendar of nine routine resolutions, including approval of monthly per diems, bills and road payables, weekly requisitions, and several grant agreements for FY2024-2025. The meeting also includes a moment of silence for a Road Department employee killed in 2022. Public comments are limited to resolutions on the agenda.

• Approve monthly per diems (P2407007)
• Approve bills and road payables (F2407038)
• Accept Emerging Threats Grant Amendment FY2023-2024 (P2407278)
• Approve Comprehensive Agreement FY2024-2025 (P2407279)
• Accept 2024-2025 MIDC Grant (A2407282)

Committee of the Whole

The Berrien County Committee of the Whole meets to discuss scheduled items including a donation for veterans, a parks playground vendor update, and a Computer Aided Dispatch (CAD) update. They will also review a requisition and approve minutes from June 27, 2024. No votes are expected; items are for discussion before potential action by the full board.

• Requisition review led by Annette Christie
• Discussion of donation for Veterans Services by Director Maureen Adams
• Parks playground vendor update by Parks Director Jill Adams
• Computer Aided Dispatch update by 911 Administrator Caitlin Sampsell

Personnel & Human Services Committee

The Personnel and Human Services Committee will approve minutes from June 27, consider an advanced step hire for Trial Court Family Division, approve monthly pension refunds/rollovers and semi-annual retirements, discuss a resolution and a NACO appointment, hear a Health Department resolution and update, and discuss a Parks Department bid.

• Approval of Advanced Step Hire Request for Trial Court Family Division
• Approval of Monthly Pension Refunds/Rollovers
• Approval of Semi-Annual Retirements
• Discussion regarding NACO appointment
• Parks Department Bid Discussion

Administration Committee

The Administration Committee will receive updates from the Berrien County Sheriff's Department and the Road Department, followed by a question-and-answer session. The committee will also consider minutes from June 27, 2024, and any resolutions or miscellaneous business.

• Sheriff's Department update from Sheriff Heit and Undersheriff Sanders
• Road Department update from Mark Heyliger
• Q&A session with Brian Dissette and Mac Elliott
• Approval of minutes from June 27, 2024

Resolutions

The County Administration Committee recommends approving a Notice of Intent application for the FEMA 2024 Hazard Mitigation Grant Program. This project would fund GIS software and services to update the county’s five-year hazard mitigation plan. The total projected cost is approximately $38,540.

• Notice of Intent application for FEMA 2024 Hazard Mitigation Grant Program funds up to $38,540
• Funding for GIS software and contractual services to update the County's mitigation plan
• Estimated county match of $9,635 with in-kind staff services valued at $12,196.14

Resolutions

The Finance Committee recommends that the Board of Commissioners adopt a three-year agreement with Rendel Elie & Associates. This contract provides auditing services for seven County Senior Centers through September 2027.

• Three-year audit service agreement for seven County Senior Centers
• Estimated annual fees: $42,556 (Year 1), $43,996 (Year 2), and $45,435 (Year 3)

Resolutions

The County Administration Committee recommends authorizing a project agreement with the Michigan Trails Fund. This follows a $100,000 award for the Lakeview Trail along M-63. Harbor Shores Community Redevelopment will manage trail maintenance through an agreement with the County.

• $100,000 grant from Michigan Trails Fund for Lakeview Trail
• Trail location between Higman Park Road and Monte Road on M-63
• Maintenance agreement with Harbor Shores Community Redevelopment

Resolutions

The County Administration Committee recommends authorizing a lease of two patrol vehicles from the Berrien County Sheriff's Office to Lake Michigan College. The vehicles would be used for the Lake Michigan College Police Academy.

• $2,000 total cost for the lease of two police vehicles
• Lease term runs from July 15, 2024, through August 16, 2024
• Lessee responsible for gasoline and maintenance costs

Resolutions

The Finance Committee recommends that the Board of Commissioners approve a five-year lease for an inserting/stuffing machine. The equipment will be provided by Pitney Bowes for use in the Printing Department.

• Five-year lease of an inserting/stuffing machine from Pitney Bowes

Berrien County Broadband Internet Task Force

The task force will receive updates on broadband project completions and ongoing construction efforts within the county. Members will provide feedback on construction plans for existing and new homes in Buchanan Charter Township. The meeting also includes an update regarding a MITTEN grant opportunity.

• Update on Oronoko Township broadband project completion
• MEC construction efforts update within Berrien County
• Feedback on construction plans for homes in Buchanan Charter Township
• Update on Comcast agreement for Pipestone Lake in Bainbridge Township
• MITTEN grant opportunity update

Resolutions

The Board of Commissioners is approving various requisitions and purchase order change orders for county departments. These items cover drain repairs, engineering services, and park improvements. Total approvals include $257,273.84 in requisitions and $96,015.55 in change orders.

• $85,009.26 for excess proceeds related to Joseph Maeder
• $30,000.00 for engineering services for Holle & Bujack Drain #235
• $19,500.00 for Silver Beach County Park parking lot planning
• $33,000.00 for 'The Dirt on Weed' health campaign
• $22,815.55 change order for Pinebrook #408 Drain project

Resolutions

The County Administration Committee recommends a resolution to accept MDOT funding for the M-63 Corridor Lakeview Trail. This project involves constructing a non-motorized trail between Higman Park Road and Monte Road. The resolution also authorizes maintenance agreements with Harbor Shores Community Redevelopment.

• $2,109,649 in MDOT TAP funding for the M-63 Corridor Lakeview Trail project
• Estimated construction cost of $2,897,601 including a 10% contingency
• $527,412 local match requirement from various grants and donations
• Authorization for maintenance agreements with Harbor Shores Community Redevelopment

Resolutions

The County Administration Committee recommends accepting $39,000 from the State of Michigan to support required in-service training for licensed law enforcement officers. The Sheriff's Office will be responsible for complying with all related reporting requirements.

• Acceptance of $39,000 for Continuing Professional Education (CPE)
• Compliance with MCOLES in-service training standards

Resolutions

The Berrien County Finance Committee recommends approval of an auditing report covering June 27 to July 10, 2024. The committee also recommends approving Road Department accounts payable vouchers totaling $816,582.81. These items cover various county expenses and vendor payments.

• Auditing Report ($2,827,516.91)
• Road Department Vouchers #127 & #128 ($816,582.81)
• MDOT payment of $219,892.00
• Rieth-Riley Construction Co. payment of $292,607.97

Resolutions

The Finance Committee recommends modifying the Transportation Service Agreement between Berrien Bus and Avenue Family Network, now operating as Caring Connection. The proposal includes increasing the hourly service rate to $45.00 and extending the agreement term through September 30, 2025.

• Increase hourly transportation service rate to $45.00
• Extend agreement term to September 30, 2025
• Update Avenue Family Network operating name to Caring Connection

Board of Commissioners

The Berrien County Board of Commissioners will review routine resolutions and communications. Items for consideration include grant acceptances for trails and law enforcement training funds. The board will also address new lease agreements for a mailing machine and a police academy vehicle.

• TAP Grant acceptance for Lakeview Trail M-63
• Berrien Bus contract with The Avenue
• Pitney Bowes mailing machine lease
• State of Michigan law enforcement training funds
• Vehicle lease for Lake Michigan College Police Academy

Health Department - Board of Health

The board will review resolutions for Comprehensive Agreement and Emerging Threats amendments for fiscal years 2023-2025. Members will also receive updates on epidemiology and department staffing, including open positions for nurses and medical assistants.

• Appointment of Eric Hoppstock to the Board of Health
• Resolutions for Comprehensive Agreement and Emerging Threats amendments
• Monthly financial report from David Jeffery
• Epidemiology update from Sara Palmer
• Report on open positions including Public Health Nurses and Medical Assistants

Health Department - Sewage Appeal Board

The board will consider two appeals regarding converting a garage into a dwelling at 12799 Lubke Rd. in New Buffalo Township. The meeting also includes the election of a chairperson and approval of May 1, 2023 minutes.

• Appeal to convert a garage to a 4-bedroom dwelling at 12799 Lubke Rd.
• Appeal to convert a garage to a 3-bedroom dwelling at 12799 Lubke Rd.
• Election of Board Chairperson
• Approval of May 1, 2023 meeting minutes

Resolutions

The Berrien County Finance Committee is recommending several financial approvals to the Board of Commissioners. These recommendations include an auditing report for late June 2024 and various accounts payable vouchers for the Road Department.

• Approval of Auditing Report totaling $2,531,962.49
• Road Department Accounts Payable Voucher #125 for $1,687,367.15
• Payment to Rieth-Riley Construction Co for $585,462.47
• Payment to MDOT for $402,459.14
• Check Run 240627GB totaling $2,158,901.62

Resolutions

The Berrien County Board of Commissioners approved rebranding Berrien County Animal Control to Berrien County Animal Services. This change follows a request from the Animal Shelter Manager and support from the Administration Committee. Staff is authorized to update signage, vehicles, and clothing to reflect the new name.

• Rebranding of Berrien County Animal Control to Berrien County Animal Services
• Authorization for updated signage, vehicle markings, and clothing

Resolutions

The Berrien County Board of Commissioners is approving various requisitions and purchase order changes. These items include vehicle outfitting for the Roads Department and construction work for county grounds. Total requisitions over $10,000 amount to $2,356,641.67.

• $1,352,544.00 for chassis outfitting with D & K Truck Company
• $674,106.00 for chassis outfitting with Truck & Trailer Specialties
• $249,237.00 for parking lot paving at Empire Ave.
• $35,000.00 to replace siding on the MSU building
• $7,500.00 increase for legal services related to Schwark Drain #455

Resolutions

The Board of Commissioners is adopting a consolidated resolution that establishes the requirements for seven senior centers to receive county funds. These guidelines cover financial reporting, audit procedures, and operational standards. The resolution includes an estimated appropriation of $406,153 per center for the 2023 tax year.

• Consolidated terms of appropriation for seven Berrien County senior centers
• Estimated appropriation of $406,153 per center for the 2023 tax year
• Requirements for annual audits and financial reporting deadlines
• Mandate for equivalent transportation services for individuals with disabilities

Resolutions

The Berrien County Board of Commissioners adopted a resolution regarding FY 2025 state budget recommendations. The Board requests that the State of Michigan maintains current funding levels for the Michigan Agriculture Environmental Assurance Program and its technicians. The resolution also calls on the legislature to develop a restricted annual allocation for Conservation Districts.

• Resolution requesting maintenance of operational budgets for local conservation technicians
• Request for state legislature to establish a restricted annual allocation for Conservation Districts
• Formal request to distribute the resolution to Governor Whitmer and several state legislators

Resolutions

The Personnel and Human Services Committee recommends appointing Don Trail as the interim Building and Grounds Superintendent. If adopted by the Board of Commissioners, the appointment would be effective June 30, 2024, with an annualized salary of $94,024.

• Appointment of Don Trail as interim Building and Grounds Superintendent
• Annualized salary of $94,024 for the interim position

Resolutions

The County Administration Committee recommends the abandonment of a portion of Ontario Street in Niles Charter Township. This action would allow for an easement to provide County personnel access to the Madeline Bertrand County Park expansion. The proposal is contingent upon the execution of an easement agreement by property owner Daniel Ray Finch.

• Abandonment of Ontario Street from Adams St. to Washington St.
• New easement for County personnel access to Madeline Bertrand County Park expansion
• Proposed easement agreement with landowner Daniel Ray Finch

Resolutions

The County Administration Committee recommends accepting a scholarship from Best Friends Animal Society. This would allow the Berrien County Animal Shelter Manager to attend the Best Friends National Conference. Minor expenses will be covered by the Animal Control budget.

• Scholarship for Berrien County Animal Shelter Manager

Resolutions

The County Administration Committee recommends that the Board of Commissioners accept donations from Friends of Berrien County Animal Control. The funds are designated for spay/neuter services and a medical costs fund.

• $17,500 donation for spay/neuter services
• $8,000 donation for medical costs fund

Resolutions

The Administration Committee recommends authorizing a grant application for snowmobile programs. The proposal includes applying for $6,248 from the Michigan Department of Natural Resources, with a $937 county match funded by the Public Safety Millage Fund.

• $6,248 Snowmobile Law Enforcement Grant Application
• $937 county match from the Public Safety Millage Fund

Board of Commissioners

The Berrien County Board of Commissioners will review resolutions regarding the abandonment of a road in Niles Township and rebranding the animal shelter. The agenda also includes discussions on senior center appropriations and opposition to state budget reductions for conservation districts.

• Abandonment of Road in Niles Township
• Re-brand Animal Shelter to Berrien County Animal Services
• Terms of Appropriation Senior Centers
• Opposition to Governor’s budget reduction to Conservation Districts
• Appointment of Building & Grounds Interim Department Head

Committee of the Whole

The Berrien County Committee of the Whole will discuss the M-63 Lakeview Trail and a Senior Center millage. The agenda also includes a requisition review and approval of June 20, 2024 minutes.

• M-63 Lakeview Trail presentation by SWMPC
• Senior Center Millage discussion
• Requisition Review
• Approval of June 20, 2024 minutes

Finance Committee

The Berrien County Finance Committee will meet to review weekly bills and road payables. The agenda also includes a discussion regarding the Dan Fette resolution and the approval of waivers and bid openings.

• Approval of Weekly Bills & Road Payables (F2406036)
• Discussion of Dan Fette Resolution
• Review and approval of bid openings
• Approval of June 20, 2024 minutes

Administration Committee

The committee will receive updates from the Motor Pool, 9-1-1, and Emergency Management departments. Members will also consider a resolution regarding the HazMat Grant Program.

• HazMat Grant Program Resolution
• Motor Pool update
• 9-1-1 update
• Emergency Management update

Personnel & Human Services Committee

The meeting consists of procedural committee business, including the approval of minutes and resolutions. The agenda also includes board appointments and updates from Veteran's Services and the Chairman/Administrator.

• Approval of June 20, 2024, minutes
• Approval of resolutions
• Board appointments
• Veteran’s Services quarterly update
• Chairman/Administrator update

Personnel & Human Services Committee

The committee will review minutes from June 13, 2024, and approve resolutions. The meeting also includes an annual update from the Area Agency on Aging.

• Approval of June 13, 2024 minutes
• Approval of resolutions
• Area Agency on Aging annual update
• Chairman/Administrator update

Resolutions

The Berrien County Board of Commissioners passed a resolution to honor Peg Kohring Cichon. The resolution recognizes her 15 years of service on the Berrien County Board of Health and the Board of Sewage Appeals.

• Resolution B2406258: Honoring Peg Kohring Cichon for her service to county boards

Resolutions

The County Personnel and Human Services Committee recommends adopting a resolution to accept the Family Wellness Promotion grant. The funds will support parenting education and mental health programs from July 2024 through June 2026.

• $200,000 Family Wellness Promotion grant for Berrien County Health Department
• Funding for Triple P — Positive Parenting Program and Raising Up Healthy Babies

Resolutions

The County Administration Committee recommends adopting a resolution to accept federal HMEP grant funds. This funding is intended to develop new hazardous materials emergency response plans.

• Federal HMEP grant award of up to $4,190 for hazardous materials planning
• Required in-kind match amount of $1,047.50
• Authorization for the Emergency Management Coordinator or LEPC Chairperson to sign the grant agreement

Resolutions

The County Administration Committee recommends approving a right-of-way grant to Semco Energy, Inc. This would allow the company to install and maintain a natural gas regulator on county property at 726 North Main Street in Buchanan.

• Right-of-way grant for a natural gas regulator at 726 North Main Street
• Twenty foot by thirty foot easement request from Semco Energy, Inc.

Resolutions

The Berrien County Board of Commissioners approved the abandonment of a portion of First Street in New Buffalo Township. This segment, located between Grand Avenue and the property line of Jerry and Kaye Looney, is part of an undeveloped 1920s subdivision. The county will no longer maintain this section of the road.

• Abandonment of First Street from Grand Avenue to the Looney property line
• Reservation of easements for public utilities and drainage

Committee of the Whole

The Berrien County Committee of the Whole will hold discussions regarding the 911 millage and the public safety millage. The meeting also includes a requisition review and approval of minutes from June 13, 2024.

• Discussion on 911 Millage with Caitlin Sampsell
• Discussion on Public Safety Millage with Sheriff Chuck Heit
• Requisition Review by Annette Christie
• Approval of June 13, 2024 minutes

Resolutions

The Berrien County Board of Commissioners is approving several requisitions and purchase order changes. These include drainage work for Hollywood Consolidated Drain #524 and Grand Mere Drain #185, as well as vehicle acquisitions for the motorpool.

• $64,568.50 to B&Z for repairs at Hollywood Consolidated Drain #524
• $78,988.00 to Berger Chevrolet for two Chevrolet Traverse LT AWD vehicles
• $15,000 change order to Spicer Group for Hollywood Consolidated Drain #524
• $2,015 change order to Hollerbach Excavating for debris hauling at Hollywood Consolidated Drain #524
• $12,784.50 change order to Spicer Group for Grand Mere Drain #185 engineering services

Resolutions

The Personnel and Human Services Committee recommends approving commissioner per diems for May 2024. The total amount includes payments for meeting days and mileage.

• Approval of $5,418.68 in commissioner per diems for May 2024

Resolutions

The County Personnel and Human Services Committee recommends authorizing a grant application. The Berrien County Health Department intends to apply for $2,950 from Honor Credit Union’s Community Partnerships Fund. These funds would cover costs for the Dads Day in the Park event.

• $2,950 grant application for Dads Day in the Park
• $2,400 for catering expenses
• $250 for a Disc Jockey
• $300 for children's entertainment

Resolutions

The County Personnel and Human Services Committee recommends a staffing change for the Berrien County Health Department's clinical team. The proposal replaces a Clinical Services Client Associate with a Medical Assistant to address nursing recruitment needs.

• Add one Medical Assistant (1.0 FTE, Union Grade 6)
• Remove one Clinical Services Client Associate (1.0 FTE, Union Grade 4)

Resolutions

The County Administration Committee recommends approving a $50,000 payment to Point O Woods Golf and Country Club. This follows the use of golf course paths by residents after a culvert washout on Point O Woods road in April 2023.

• $50,000 payment to Point O Woods Golf and Country Club for path repairs
• Resolution regarding access following the Point O Woods road culvert collapse

Resolutions

The County Administration Committee recommends adopting the 2024-2026 Asset Management Plan for the Berrien County Road Department. This plan guides three-year construction decisions to help reach a goal of 75% fair or good primary road conditions by 2029.

• Adoption of the 2024-2026 Asset Management Plan for the Berrien County Road Department

Resolutions

The County Administration Committee recommends authorizing the Family Division to apply for a renewal of the Title IV-E Child and Parent Legal Representation Grant. The anticipated grant would provide approximately $134,492.00 for services in child protective proceedings.

• Renewal of Title IV-E Child and Parent Legal Representation Grant
• Approximately $134,492.00 in anticipated funding
• Proposed contracts for Parents as Partners program and a Social Worker
• Funding for attorney training and ancillary legal services

Resolutions

The County Administration Committee recommends accepting terms for an MDOT grant to build a non-motorized facility in Chikaming Township. The project covers 2.7 miles from Berrien Street to Lakeshore Road, though no County funds are committed for future maintenance. Acceptance is contingent on receiving a support resolution and maintenance agreement from Chikaming Township.

• $1,495,134 MDOT TAP grant award for Red Arrow Highway Linear Park pathway
• Total construction budget estimated at $1,868,934.00
• $373,800 match to be funded by Chikaming Township
• 2.7-mile non-motorized facility from Berrien Street to Lakeshore Road

Resolutions

The Berrien County Administration Committee recommends authorizing the Sheriff's Office to request reimbursement from the Edward Byrne Memorial Justice Assistance Grant. The request covers costs related to purchasing and training police K9s and handlers from 2021 through 2023.

• Reimbursement request for 2021-2023 K9 purchase and training expenses

Resolutions

The County Administration Committee recommends authorizing the Berrien County Sheriff’s Office to submit applications for the MCOLES Public Safety Academy Assistance Program. This program provides up to $24,000 per recruit for academy costs and salaries through September 30, 2026.

• Authorization for MCOLES Public Safety Academy Assistance Program applications
• Funding of up to $24,000 per recruit for academy costs and salaries
• Extension of program funding window until September 30, 2026

Resolutions

The County Administration Committee recommends approving a contract with Williamson Employment Services, Inc. to provide temporary staff to the Berrien County Trial Court. This measure aims to address criminal and juvenile case backlogs caused by staffing shortages and new system implementation.

• Contract with Williamson Employment Services, Inc. for temporary employment services
• Use of unused Trial Court budget funds to cover expenses

Resolutions

The Administration Committee recommends authorizing an agreement for a state grant. This funding from the Michigan Department of Natural Resources will reimburse 75% of eligible costs for the Berrien County Sheriff's Office Marine Unit through December 31, 2024.

• $105,700 grant from the Michigan Department of Natural Resources
• Agreement between the Michigan DNR and the Berrien County Sheriff's Department Marine Unit

Resolutions

The Berrien County Finance Committee recommends the approval of an auditing report for payments totaling $4,340,656.93. The committee also recommends approving a Road Department accounts payable voucher for $2,469.74.

• Auditing Report for June 13–June 19, 2024, totaling $4,340,656.93
• Road Department Accounts Payable Voucher #124 for $2,469.74
• Voucher payments to AT&T, Hanson Beverage Service, and Indiana Michigan Power