Berrien County public meetings in 2023

Resolutions

The Personnel and Human Services Committee is recommending the approval of commissioner per diems and mileage for November 2023. The total requested amount is $5,020.95.

• Approval of $5,020.95 for November commissioner per diems and mileage

Resolutions

The Personnel and Human Services Committee recommends adopting a new fee schedule for the Berrien County Health Department. The updated fees would take effect on January 1, 2024, to help cover the costs of public health and environmental services.

• Adoption of the 2024 Berrien County Health Department (BCHD) fee schedule

Resolutions

The Personnel and Human Services Committee recommends a 3% increase to salary schedules for Appointed Officials and Non-Unionized employees, including those in the Road Department. The changes would take effect January 1, 2024, with the contingency fund used for budget supplements if needed at the end of 2024.

• 3% salary increase for Appointed Officials and Non-Unionized employees
• 3% salary increase for Non-Union Road Department employees
• Use of contingency fund for FY2024 budget supplements

Resolutions

The County Personnel and Human Services Committee recommends adjusting the Berrien County Health Department staffing complement. The proposal replaces one vacant Clinical Services Client Associate position with one Medical Assistant position.

• Addition of 1.0 FTE Medical Assistant (Union Grade 6)
• Removal of 1.0 FTE Clinical Services Client Associate (Union Grade 4, currently vacant)

Resolutions

The Board of Commissioners is considering a recommendation to apply for funding from the Medical Marihuana Operation and Oversight Grant Program. The funds would support a digital and social media campaign regarding the Michigan Medical Marijuana Act.

• Grant application for $40,173 for the period of January 1, 2024 to September 30, 2024
• Proposed educational prevention campaign targeting youth and pregnant women
• Proposed outreach regarding safe storage of medical marijuana

Resolutions

The Board of Commissioners is considering a resolution to accept a $10,000 For Good Grant from the Berrien County Community Foundation. The funds will be used by the Berrien County Veteran Service Office to purchase a DAV Van for transporting veterans to the Battle Creek Medical Center.

• Acceptance of $10,000 For Good Grant from Berrien County Community Foundation
• Purchase of a replacement DAV Van for veteran transport
• Planned donation campaign to raise $5,000 to $7,000 for funding shortfalls

Board of Commissioners

The Board of Commissioners is meeting to vote on a consent calendar of routine resolutions and several added resolutions. Key items include a budget amendment and various grant applications for health, parks, and veterans services.

• FY23 Budget amendment #2 (Resolution F2312399)
• 2024 Health Department Fee Schedule (Resolution P2312378)
• Grant applications for Medical Marijuana, Parks (Rap Grant), and Drug Court Treatment programs
• Agreement with Green Earth Recycling for electronics recycling (Resolution P2312397)
• Closed session regarding litigation: Estate of Jack Lunneen v. Berrien County, et al.

Administration Committee

The Berrien County Administration Committee will meet to receive an update from Animal Control. The session includes a Q&A with Brian Dissette and Mac Elliott and the review of December 14, 2023, minutes.

• Animal Control update by Ashley Herr
• Review of December 14, 2023, minutes

Resolutions

The Finance Committee is seeking approval for several auditing reports and accounts payable vouchers. These items cover expenditures and check runs for the period ending December 20, 2023.

• Auditing Report for December 14–20, 2023, in the amount of $981,317.58
• Road Department Accounts Payable Vouchers #151 in the amount of $285,043.14
• Check run 231221GB in the amount of $665,176.24
• Check run 231221GE in the amount of $315,912.00
• Check run 231221LB in the amount of $229.34

Resolutions

The Board of Commissioners is considering a resolution to apply for FY2024 grant funding through the Michigan Agricultural Preservation Fund. This funding would assist in the acquisition of farmland conservation easements.

• Authorization for the Community Development Department to submit a grant application to the Agricultural Preservation Fund

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation from the Finance Committee to hire Logicalis for professional services and training. The project involves migrating county email from Zimbra to Microsoft 365 and configuring endpoint security services.

• Contract with Logicalis for Microsoft Office 365 migration not to exceed $143,444.66

Resolutions

The County Finance Committee recommends a resolution to designate specific financial institutions for the deposit and investment of public and tax monies for fiscal year 2024. This action ensures the County Treasurer complies with state laws regarding the handling of public funds.

• Designation of banks for 2024 deposits including Morgan Stanley, United Federal Credit Union, and Huntington Bank
• Designation of JP Morgan Chase Bank, Fifth Third Bank, and Michigan Class
• Designation of Wells Fargo, 1% Source Bank, Hilliard Lyons, and Horizon Bank
• Designation of Stifel Nicolau, Honor Credit Union, Sturgis Bank, and Meeder Public Funds

Resolutions

The County Administration Committee recommends that the Board of Commissioners accept two grants from Southwest Michigan Behavioral Health (SWMBH). The funds are intended to support the Intake Assessment Coordinator position and drug testing and peer support services.

• Grant of $54,540.26 for the Intake Coordinator position with a matching in-kind cost of $54,540.26
• Grant of $23,225.00 for drug testing and peer support services for Drug Treatment and Mental Health Court Programs
• Grant period effective October 1, 2023 through September 30, 2024

Resolutions

The Board of Commissioners is approving requisitions over $10,000 totaling $1,109,183.50 and purchase order change orders totaling $100,150.00. These expenditures cover legal services, infrastructure repairs, and operational costs for 2023 and 2024.

• AIS Construction: $1,044,113.00 for two Gradalls for Roads (2024)
• Correct Care Solutions: $175,000.00 for Juvenile Center health care services (2024)
• Andrews University: $147,818.00 for Drug Lab Services for the Prosecutor (2024)
• Rhodes, PLC: $134,000.00 for professional legal services for Drains (2024)
• Berrien RESA: $80,000.00 change order for Berrien Bus Service (2023)

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to update a contract with the Michigan Department of Health and Human Services for fiscal year 2023-24. The amendment involves a project for Local Public Health Nursing Case Management Expansion.

• Amendment to Emerging Threats Contract for FY2023-24
• Local Public Health Nursing Case Management Expansion amount changed from $242,400.00 to $121,400.00
• Revised total contract amount of $1,393,909

Resolutions

The Personnel and Human Services Committee recommends updating a Comprehensive Agreement with the Michigan Department of Health and Human Services for fiscal year 2023-24. The update includes a $942,740 amendment to the existing contract.

• Comprehensive Agreement total of $4,250,278.00
• Contract amendment of $942,740.00
• Public Health Infrastructure funding of $176,184.00
• EGLE Drinking Water and Onsite Wastewater Management funding of $166,991.00
• MDHHS Essential Local Public Health Services funding of $255,684.00

Resolutions

The Board of Commissioners is reviewing a recommendation to accept a $350 stipend for the Berrien County Health Department. The funds were awarded following staff volunteer work at the annual Niles Haunted House in October 2023.

• Acceptance of $350 stipend from Niles Scream Park for the Berrien County Health Department

Resolutions

The Board of Commissioners is reviewing a recommendation to authorize the Register of Deeds to sign a Memo of Understanding with the Michigan Department of Health and Human Services, Office of Inspector General. This agreement would provide the agency electronic access to conveyance documents for government purposes.

• MOU for DHHS-OIG electronic access to Berrien County Register of Deeds land records
• Agreement that there will be no charge to DHHS-OIG for printed copies

Resolutions

The County Personnel and Human Services Committee recommends authorizing the Parks Department to apply for a Risk Avoidance Program (RAP Grant). The grant would cover 50% of the cost for new video surveillance cameras at Silver Beach County Park.

• Proposed $20,000 for video surveillance cameras and hardware
• Proposed $10,000 match from the Parks and Recreation budget
• Application for Michigan Municipal Risk Management Authority RAP Grant

Resolutions

The Personnel and Human Services Committee recommends an agreement with Green Earth Electronics Recycling, LLC. The contract covers five community collection events in 2024. Funding is sourced from the Berrien County Landfill Use Fund, Environmental Affairs account.

• Contract with Green Earth Electronics Recycling, LLC for five events at $2,300 per event
• Total contract amount not to exceed $11,500

Resolutions

The Personnel and Human Services Committee recommends authorizing a service agreement with Engineering Supply and Imaging. This agreement covers a recently purchased HP T2600 Multi-Function Plotter used by both the Register of Deeds and the GIS Mapping Department. The service agreement includes annual fees and supply costs.

• Purchase of HP T2600 Multi-Function Plotter for $9,895
• 36-month service agreement with ESI at $695 annually plus 75¢ per square foot for supplies
• Plotter to be housed in the GIS Department

Committee of the Whole

The Committee of the Whole will meet to review requisitions and hear scheduled presentations. The session includes updates on county operations and recognition of personnel.

• Requisition Review by Annette Christie
• Life Saving Awards presentation from the Sheriff’s Office
• Register of Deeds update from Lora Freehling
• Microsoft 365 Implementation update from Chris Swihart

Finance Committee

The Finance Committee is meeting to review recommendations for IT implementation services and a Road Department garage RFP. The body will also consider resolution and waiver request approvals.

• Bid 2023-063 for Office Productivity Migration to Microsoft 365
• Road Department Garage RFP
• Resolution approvals
• Waiver request approvals

Personnel & Human Services Committee

The committee will review administrative items including minutes, resolutions, retirements, and an advanced step hire request. The Parks & Recreation Department will also provide a monthly update.

• Approval of December 14, 2023, minutes
• Review of retirements
• Review of Advanced Step Hire Request
• Parks & Recreation Department monthly update

Finance Committee

The Finance Committee will meet to discuss the FY2023 Year-End Budget Amendment with Financial Services Director Doug James. The committee will also consider the approval of minutes from the December 14, 2023 meeting.

• FY2023 Year-End Budget Amendment

Administration Committee

The Administration Committee will meet to discuss a specific change order and receive an update from the Road Department. The session includes a question and answer period with administration and the BOC Chairman.

• Change Order# 22-1801
• Road Department Update
• Minutes of December 7, 2023

Resolutions

The Board of Commissioners is reviewing a recommendation to replace Road Department policy OP-04 with BOC Policy ADM-5204. This policy governs how the county handles mailboxes located in the road right-of-way.

• Adoption of Policy ADM-5204 regarding mailboxes in the road right-of-way
• Establishment of rules for mailbox removal if deemed a hazard
• Clarification that the Road Department will not reimburse for damage during normal maintenance (snow removal, paving, mowing)
• Provision for replacement of mailboxes damaged by direct contact with equipment or during major road construction
• Definition of standard mailbox and post specifications per USPS standards

Resolutions

The Board of Commissioners is considering the adoption of policy ADM-5203, which replaces policy OP-03. This policy establishes guidelines for managing trees within the Berrien County Road Department right-of-way to balance public safety and tree preservation.

• Proposed adoption of Policy ADM-5203 (Tree Policy) to replace OP-03
• Definition of a tree as growth with a diameter larger than 6 inches measured chest high
• Road right-of-way typically defined as 33 feet from the center line of the road
• Establishment of procedures for removing hazardous trees in platted and unplatted right-of-ways
• Requirement for property owners to complete a service request to have a tree in the public right-of-way removed

Board of Commissioners

The Board of Commissioners will consider a consent calendar featuring several grant acceptances and new county policies. The meeting includes a presentation regarding Volunteer Veterans Driver Appreciation.

• Acceptance of early voting grant from State (F2312371)
• Broadband grant sub-recipient agreement with MEC (F2312372)
• MDOT Contract 23-5455 (A2312375)
• Adoption of road policies including Dead Animal, Mailboxes, Roadside Vegetation Removal, Tree, and Snowplowing policies
• Agreement with Kalamazoo County for Household Hazardous Waste Collection (P2312368)

Resolutions

The County Personnel and Human Services Committee recommends the Board of Commissioners accept a grant from the State of Michigan. The funds are designated for eligible expenses outlined in the 2024 annual work program.

• $80,491 Survey and Remonumentation Grant Agreement

Resolutions

The County Personnel and Human Services Committee recommends renewing an intergovernmental agreement with the Southwest Michigan Behavioral Health Region. This agreement allows Berrien County to continue participating in regional substance abuse disorder services. The new term would run through December 31, 2026.

• Renewal of intergovernmental agreement with Southwest Michigan Behavioral Health Region
• Three-year contract term extension ending December 31, 2026

Resolutions

The Finance Committee is recommending several financial approvals to the Board of Commissioners. These include an auditing report for a specific period and accounts payable vouchers for the Road Department.

• Auditing Report covering December 7, 2023 — December 13, 2023 in the amount of $1,213,783.96
• Road Department’s 2023 Accounts Payable Vouchers #150 in the amount of $678,028.82
• Kalin Construction Co., Inc. payment of $272,898.00
• Michigan Paving & Mat'l Co Inc payment of $192,058.71

Resolutions

The County Finance Committee recommends that the Board of Commissioners authorize the County Clerk to accept grant funding from the State of Michigan. The funds are intended to implement and execute early voting sites within Berrien County.

• Grant funding of $493,842.36 from the Michigan Department of State and Michigan Bureau of Elections
• Implementation of early voting sites per Public Acts 81-88 of 2023

Resolutions

The Board of Commissioners is considering an agreement to use remaining ARPA funds as a local contribution for a ROBIN grant project. The project aims to connect 5,722 locations in Berrien County with at least 100/100 Mbps internet.

• Agreement with Midwest Energy & Communications for broadband construction
• Commitment of approximately $4.5 million in ARPA funds as a local contribution
• Reference to previous allocations of $562,500 to Bainbridge Township and $700,000 to Oronoko Township

Resolutions

The Board of Commissioners is reviewing a recommendation to approve Contract #23-5455 with the Michigan Department of Transportation. The project involves road resurfacing and the construction of shared-use paths along Red Arrow Highway from US-12 to Community Hall Road.

• Contract #23-5455 with MDOT estimated at $3,700,000
• Part A: 4-to-3 lane conversion and resurfacing of Red Arrow Highway from US-12 to Community Hall Road ($2,100,000)
• Part B: Shared use path construction along Red Arrow Highway from US-12 to Community Hall Road ($354,700)
• Part C: Red Arrow Linear Park Trail construction along Red Arrow Highway from US-12 to Community Hall Road ($1,245,300)
• Berrien County Road Department funding of the $1,261,372.65 project balance

Resolutions

The County Administration Committee recommends authorizing a speed study on Hollywood Road from Maiden Lane to Glenlord Road in Royalton Township. The Berrien County Road Department and Michigan State Police will gather engineering data to determine if the current 55 mph speed limit should be changed.

• Proposed speed limit study on Hollywood Road from Maiden Lane to Glenlord Road

Resolutions

The Board of Commissioners is reviewing a recommendation from the Administration Committee to replace Road Department policy OP-15 with policy ADM-5215. This policy establishes procedures for removing dead animals from roadways and shoulders under county jurisdiction.

• Adoption of Policy ADM-5215 'Dead Animal Policy' to replace OP-15
• Requirement to move dead deer at least 10 feet from the pavement edge or to the back of the ditch
• Procedure for large animals (horses or cows) involving 911 dispatch and Animal Control to locate owners
• Policy to leave animals smaller than a deer in place

Resolutions

The Board of Commissioners is reviewing a recommendation to replace Roadside Mowing Policy OP-05 with Policy ADM-5205. This policy defines the standards for mowing and vegetation removal along the county road system.

• Adoption of Policy ADM-5205 'Roadside Vegetation Removal' to replace OP-05
• Requirement to mow primary and local roads two times per year between April and November
• Definition of mowing as cutting vegetation six to eight feet from the road edge or ditch edge
• Authorization of year-round mechanical brush control and herbicide application

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation from the Administration Committee to delete Policy OP-11. This policy describes actions for roads deemed unsafe for the traveling public.

• Proposed removal of Road Department Policy OP-11 (Failed Roads Policy)

Resolutions

The Berrien County Board of Commissioners is considering the adoption of Policy ADM-5207. This policy replaces the previous OP-07 guidelines for how the Berrien County Road Department removes snow and ice from the county road system.

• Adoption of Policy ADM-5207 'Snowplowing Policy' to replace OP-07
• Establishment of snow removal priority based on vehicle usage and road type
• Clarification that road crews are not obligated to move snow in right-of-ways for individual homeowners

Resolutions

The Board of Commissioners is approving a series of requisitions over $10,000 and purchase order change orders. These expenditures cover county operations, health services, and infrastructure for the 2023 and 2024 fiscal years.

• Requisitions totaling $17,139,114.28
• Purchase Order Change Orders totaling $91,376
• Rieth-Riley Construction contract for Warren Woods Rd HMA Trench & Widen for $1,161,356.70
• Blue Cross Blue Shield self-insured health insurance payments for $3,317,912.00
• Millage distributions of $406,153.00 each to seven different senior centers

Resolutions

The County Personnel and Human Services Committee recommends an agreement to allow Berrien County residents to use the Kalamazoo County HHW Center. The proposal covers costs for waste processing from January 1, 2024, through December 31, 2024.

• Agreement with Kalamazoo County for HHW Center access up to $6,000.00
• Funding sourced from Berrien County Landfill Use Fund, Environmental Affairs account

Resolutions

The Board of Commissioners is reviewing a recommendation to extend a service agreement with ERG Environmental Services. The amendment covers household hazardous waste collection and similar community events for 2024.

• Contract amendment with ERG Environmental Services for 2024 services not to exceed $124,000.00

Committee of the Whole

The Committee of the Whole will meet to review requisitions and receive scheduled presentations. Updates will be provided regarding Specialty Courts and the Public Defender. The body will also consider the approval of minutes from November 16, 2023.

• Requisition review for Annette Christie
• Specialty Courts update from Ellen Moore and Reilly Igoe
• Public Defender update from Scott Sanford

Finance Committee

The Finance Committee will meet to discuss various administrative requests and project updates. The body will review a water softener system change order and a request to waive competitive bidding for the Clerk. The meeting includes a review of RFPs for a South County Feasibility Study.

• Change Order Project #22-1801 for Water Softener System
• Request for Waiver of Competitive Quotation/Bidding from Clerk Sharon Tyler
• Review of RFPs for South County Feasibility Study
• Disposal of County Property
• Approval of December 7, 2023 minutes

Personnel & Human Services Committee

The committee will meet to approve minutes from the December 7, 2023, meeting and review various resolutions. The agenda also includes a monthly update from the Health Department and an update from the Chairman/Administrator.

• Approval of December 7, 2023, minutes
• Approval of resolutions
• Health Department monthly update
• Chairman/Administrator update

Berrien County Broadband Internet Task Force

The Berrien County Broadband Internet Task Force is meeting to review updates on ROBIN grants and sub-recipient agreements with MEC. The body will also discuss the Request For Proposal (RFP) process to address service areas omitted from state grants, including lakeshore areas.

• MEC ROBIN grant update
• Sub-recipient agreement between MEC and Berrien County
• RFP process for ROBIN areas omitted from state grant
• RFP process for lakeshore areas omitted from ROBIN state grant
• MEC construction schedule and township supervisor sub-grant agreements

Board of Commissioners

The Berrien County Board of Commissioners will review routine bills and investment policy revisions. The board is deciding on a new 4-way stop installation and applications for Land Bank and Byrne grants.

• Authorize installation of 4-way stop at Linco Road and Lincoln Ave. intersection
• Apply for Land Bank Grant
• Apply for Byrne Grant for Peers in Peace Program
• Revisions to the County Investment Policy
• Amend Complement Change for Road Department

Resolutions

The Berrien County Finance Committee is recommending several financial approvals to the Board of Commissioners. These include an auditing report for payments totaling $5,267,310.23 and specific accounts payable vouchers for the Road Department.

• Approval of Auditing Report covering Nov 16, 2023 – Dec 6, 2023, in the amount of $5,267,310.23
• Approval of Road Department Accounts Payable Voucher #147 totaling $336,720.86
• Approval of Road Department Accounts Payable Voucher #148 totaling $1,421,542.16
• Approval of Road Department Accounts Payable Voucher #149 totaling $381,454.67
• Road Department voucher #148 includes a payment of $1,336,136.47 to Michigan Paving & Mat'l Co Inc

Resolutions

The Berrien County Board of Commissioners is adopting revised investment policy statements for the County of Berrien Retirement Plan and the County of Berrien Retiree Healthcare Trust. These updates follow recommendations from Russell Investments to adjust the county's investment strategy. The new policies are effective immediately upon adoption.

• Adoption of updated County of Berrien Retirement Plan Investment Policy Statement
• Adoption of updated County of Berrien Retiree Healthcare Trust Investment Policy Statement

Resolutions

The Berrien County Finance Committee recommends authorizing an application to the State Land Bank Authority’s Blight Elimination Program. The application seeks funds for demolition, stabilization, and rehabilitation of vacant properties owned or controlled by the County and Land Bank Authority.

• Application for up to $3,000,000 in state blight elimination grants

Resolutions

The Berrien County Administration Committee recommends installing a multi-way stop at the intersection of Lincoln Avenue and Linco Road in Lincoln Township. This recommendation follows a traffic study conducted by the Berrien County Road Department due to frequent crashes at this location.

• Authorization for Berrien County Road Department to install four-way stop signage

Resolutions

The Berrien County Administration Committee recommends authorizing a grant application for the Sheriff’s Office. If awarded, the FY2022-2023 Byrne State Crisis Intervention Program grant would fund the Peers Making Peace program at Boys & Girls Club locations.

• Authorization of FY2022-2023 Byrne State Crisis Intervention Program grant application
• Expansion of existing Resource Officer partnership with the City of Benton Harbor

Resolutions

The Berrien County Board of Commissioners met to approve various payments for county services. The agenda includes funding for infrastructure maintenance, facility security upgrades, and legal services.

• $35,000 for RDK Services - Custom Fence for Animal Control grounds
• $71,805 for B&Z Inc. to clear site and replace culvert on Territorial Road Drain
• $60,100 for Mall City Mechanical for boiler inspection and maintenance
• $24,000 for Excavating & Trucking Project 9103.3 for Simpson Cabin demolition
• $87,711 increase for Kalin Construction Services on Pinebrook Drain #408

Resolutions

The Berrien County Board of Commissioners is passing a resolution to honor Sheriff L. Paul Bailey. The resolution recognizes his 40 years in law enforcement and his service as Sheriff since January 2001 prior to his retirement at the end of 2023.

• Resolution honoring Sheriff L. Paul Bailey for 40 years of service

Resolutions

The Personnel and Human Services Committee recommends extending the Office Technician classification in the Road Department. This extension would keep the position active until December 31, 2023.

• Extension of Office Technician classification through December 31, 2023
• Deactivation of Office Technician classification effective December 31, 2023

Administration Committee

The Berrien County Administration Committee will receive updates from the Sheriff's Department and a report on deferred maintenance projects. The body will also review minutes from three previous meetings and consider resolutions.

• Sheriff's Department update
• Deferred maintenance projects report
• Review of November 9, November 16, and December 4 meeting minutes

Finance Committee

The Finance Committee will discuss investment portfolio considerations and a blight elimination grant. The body will also review bid approvals, resolution approvals, and waiver requests.

• Resolution F2312367 regarding Blight Elimination Grant
• Investment Portfolio Considerations
• Bid Approval
• Waiver Request Approvals
• Approval of November 16, 2023 minutes

Personnel & Human Services Committee

The Personnel & Human Services Committee will review 2024 salary schedules and evaluation forms. The committee is also reviewing advanced step hire requests for the Trial Court, Health Department, and Prosecutor’s Office.

• Approval of November 16, 2023, minutes
• Board appointment of Annette Christie
• Advanced step hire requests for Trial Court, Health Department (3), and Prosecutor’s Office
• Discussion regarding CY2024 salary schedules
• Review of evaluation forms for County Administrator and Corporate Counsel

Health Department - Board of Health

The Berrien County Board of Health is meeting to approve vouchers and several resolutions. The board will discuss financial reports and administrative updates for the health department.

• Resolution P2312 378: Fee Schedule 2024
• Resolution P2312373: Emerging Threats Amendment #1
• Resolution P2312374: Comprehensive Agreement Amendment #1
• Resolution P2312 379: Niles Scream Park Stipend
• Out of state travel for National Preparedness Summit and Nurse Family Partnership

Personnel & Human Services Committee

The committee will review administrative requests and department updates. Discussions include a Board of Health appointment and personnel hire requests.

• Approval of Advanced Step Hire Request
• Board of Health Appointment Discussion
• Approval of Monthly Pension Refunds/Rollovers
• Parks & Recreation Department monthly update

Board of Commissioners

The Board of Commissioners will meet to consider the FY24 Budget approval and several contract renewals. The agenda includes voting on a jail medical contract and a public defender agreement for indigent juveniles.

• Resolution F2311356: FY24 Budget Approval
• Resolution A2311362: Jail Medical contract with VitalCore
• Resolution A2311363: Public Defender contracted services agreement for indigent juveniles
• Resolution A2311347: Updated Road Department fee schedule
• Resolution P2311358: St. Joe/Benton Harbor Rotary grant for Silver Beach County Park playground replacement

Resolutions

The Berrien County Finance Committee is recommending several financial approvals to the Board of Commissioners. These include an auditing report for the period of November 9 through November 15, 2023, and various Road Department payments.

• Approval of Auditing Report covering Nov 9–Nov 15, 2023, in the amount of $1,445,925.52
• Approval of Road Department Accounts Payable Vouchers #146 totaling $162,682.41
• Road Department payment to Brusky Construction for $47,405.65
• Road Department payment to Motorola Solutions for $54,497.70
• Road Department payment to Wyoming Asphalt for $11,262.24

Resolutions

The Finance Committee is recommending the approval of the 2024 General Appropriations Act. This includes setting specific millage rates for county operations, parks, 911 services, public safety, and senior centers.

• County General Operating Millage rate set at 4.7680
• Berrien County Parks Millage rate set at 0.0999
• 911 Emergency System Millage rate set at 0.4495
• County Law Enforcement and Public Safety Millage rate set at 0.3496
• Senior Centers Millage rate set at 0.2997

Resolutions

The Berrien County Finance Committee recommends adopting a resolution to address new state solid waste management requirements. The resolution designates the Southwest Michigan Planning Commission as the county's planning agency and authorizes consideration of a multicounty plan with Cass and Van Buren Counties.

• Designation of Southwest Michigan Planning Commission as the Designated Planning Agency (DPA)
• Authorization to join in a multicounty Materials Management Plan with Cass and Van Buren Counties

Resolutions

The County Administration Committee recommends the adoption of a revised fee schedule for the Berrien County Road Department. The resolution also authorizes the integration of specific policy language into the Right-Of-Way Policy.

• New fees for residential driveway work ($50) and commercial driveway work ($200)
• Fees for utility installations, including $100 for underground utilities and $200 for open cuts
• Permit costs for oversize or overweight moves ranging from $50 to $100
• Fees for plat and site condominium reviews starting at $100
• Requirement for the fee schedule to be revisited at least annually

Resolutions

The Berrien County Administration Committee recommends authorizing the Sheriff’s Office to apply for a special grant. The funds are earmarked by Representative Joey Andrews for a Berrien County Jail Study and must be used according to PA 119 of 2023.

• Authorization of special grant application for Berrien County Jail Study

Resolutions

The County Administration Committee recommends authorizing the Berrien County Sheriff's Office to apply for funding through the Plea Foundation. The requested funds are intended for a K9 bite suit used as a training aid.

• Grant application for K9 training bite suit via the Plea Foundation

Resolutions

The County Administration Committee recommends approving a contract with a group of attorneys to provide legal services to indigent juveniles. The proposed agreement covers the period from January 1, 2024, through December 31, 2025.

• Proposed contract for $220,000.00 for 2024
• Proposed contract for $224,400.00 for 2025
• Legal defense services for qualified indigent juveniles

Resolutions

The Berrien County Board of Commissioners is approving various payments for departmental services and infrastructure projects. These include costs for drain improvements, legal fees, and court-related services.

• $119,036.81 for Sober & Becker Drain #476 Improvements via the Road Department
• $49,472.00 and $103,284.00 to CSX Transportation Inc. for railroad crossings
• $35,050.00 to Oselka Construction for Keeler Creek Drain #268 emergency services
• $100,000.00 to Warner Norros & Judd for Tanner Creek Drain $514 legal services
• $11,610.00 to Dickinson Wright PLLC for legal fees regarding recall petitions

Administration Committee

The committee is meeting to review minutes from November 9, 2023, and consider resolutions. The agenda includes updates from administration and building and grounds officials.

• Review of November 9, 2023 minutes
• Consideration of resolutions
• Building & Grounds update from Robert Ray and Don Trail

Resolutions

The Personnel and Human Services Committee is recommending the approval of commissioner per diems for October 2023. These payments cover meeting days, half-commissioner days, and mileage.

• Approval of $6,819.85 in total commissioner per diems for October

Resolutions

The board will decide on a $383,149 contract with Southwest Michigan Behavioral Health for substance use disorder services.

• $383,149 contract between Berrien County Health Department and SWMBH

Resolutions

The County Personnel and Human Services Committee recommends that the Board of Commissioners accept a grant from the St. Joseph-Benton Harbor Rotary Club Foundation, Inc. The funds are designated to partially fund the Silver Beach County Park Playground Project.

• Acceptance of $6,200.00 grant from St. Joseph-Benton Harbor Rotary Club Foundation, Inc.
• Authorization for Board Chairman and County Administrator to execute the Project Agreement

Resolutions

The County Personnel and Human Services Committee recommends accepting a grant from the Michigan Department of Agriculture and Rural Development. The funds are intended to cover disposal and related costs for the Clean Sweep Pesticide Collection Program for fiscal year 2024.

• $30,000 MDARD grant agreement for FY 2024 pesticide collection costs

Committee of the Whole

The Committee of the Whole will meet to receive a presentation on the Berrien County Employee Pension. The meeting also includes a requisition review and the approval of previous minutes.

• Employee Pension Overview presentation by Shelley Jasper and Doug James
• Requisition Review – Annette Christie

Finance Committee

The Finance Committee will meet to discuss a change order for emergency repairs at the jail. The body will also review resolution approvals, waiver request approvals, and the minutes from November 9, 2023.

• Change order for emergency repair for the Jail
• Resolution approvals
• Waiver request approvals

Administration Committee

The Administration Committee will meet to receive an update from the Road Department. The session includes a question and answer period and a review of the November 2, 2023, minutes.

• Road Department update provided by Mark Heyliger
• Review of November 2, 2023, minutes

Committee of the Whole

The Committee of the Whole will meet to review requisitions and receive scheduled presentations. The meeting includes updates on legislation and broadband. No formal votes or ordinances are listed on the agenda.

• Requisition review for Annette Christie
• Legislative update from Mike Krombeen of Midwest Strategy
• Broadband update from Candy Riem of Midwest Energy & Communications

Resolutions

The Berrien County Board of Commissioners is formally acknowledging the conclusion of the Berrien County Opioid Settlement Task Force. The task force was previously charged with recommending how to use an estimated $8 million in opioid settlement funds.

• Acknowledgment of the completion of the Berrien County Opiod Settlement Task Force
• Recognition of the $8 million in estimated monetary settlements from opioid lawsuits

Resolutions

The Personnel and Human Services Committee recommends establishing teams to manage opioid litigation settlement funds. These committees will oversee a $1.1 million first round of funding distributed between 2024 and 2026.

• Creation of an Opioid Settlement RFP Review Team
• Creation of an Opioid Settlement Oversight Committee
• First round of funding estimated at approximately $1.1 million for 2024, 2025, and 2026
• Berrien County to receive approximately $8 million over an 18-year period from opioid litigations

Berrien County Broadband Internet Task Force

The Berrien County Broadband Internet Task Force is meeting to discuss updates on ROBIN grants and construction schedules. Members will review the Request For Proposal (RFP) process for remaining unbuilt service areas and a draft broadband strategy diagram.

• MEC ROBIN grant update
• Township supervisor updates on MEC construction and sub-grant agreements
• RFP process for constructing remaining service areas
• Review of broadband strategy diagram and approval process

Resolutions

The Berrien County Finance Committee is recommending that the Board of Commissioners approve an auditing report for checks issued between November 2 and November 8, 2023. The committee also recommended approval of the Road Department’s accounts payable vouchers for the same period.

• Approval of Auditing Report totaling $3,195,851.52
• Approval of Road Department Accounts Payable Vouchers #145 totaling $81,789.15

Resolutions

The Berrien County Finance Committee recommends adopting a new fee schedule for election-related services. The updated fees, based on vendor costs and expenses, will be charged by the County Clerk’s Office to cities, townships, villages, and school districts.

• Authorization of new election fees effective January 1, 2024
• Update to fee schedule due to increased material expenses

Resolutions

The County Finance Committee recommends authorizing the donation of nine bicycles held by the Berrien County Sheriff’s Office. The bicycles are currently classified as found property with owners who cannot be located. The proposed recipient is Cycle re Cycle, a non-profit organization in Benton Harbor.

• Donation of nine unclaimed bicycles to Cycle re Cycle

Resolutions

The County Finance Committee recommends adopting guidelines to manage $43,782 in program income from the 2022-2023 CDBG Homeowner Assistance Program. These funds must be used in compliance with HUD and MSF requirements. The resolution also designates the Board Chairman as the Certifying Officer.

• Adoption of CDBG Program Income Guidelines
• Management of $43,782 in program income from 2022-2023

Resolutions

The Berrien County Finance Committee recommends adopting guidelines for using $43,782 in program income received during the 2022-2023 program year. These funds come from repaid zero percent interest loans provided through the CDBG Homeowner Assistance Program.

• Adoption of CDBG Program Income Guidelines
• Authorization for Community Development Department to implement the program
• Designation of the Board Chairman as the Certifying Officer

Resolutions

The County Finance Committee recommends authorizing the County Clerk to sign a facility use agreement with Lake Michigan College. The agreement would allow the Todd Center in Benton Harbor to serve as an early voting site for several municipalities during 2024 elections.

• Lease of Todd Center at 2785 E. Napier Avenue for early voting
• Estimated cost of $5,675 per state or federal election in 2024
• Reimbursement of costs via State of Michigan Early Voting grant and/or local municipalities

Resolutions

The Board of Commissioners will consider a contract with Southwest Michigan CASA to provide child welfare services, passing through Child Care Funds without net cost to the county.

• Contract between Berrien County Trial Court and Southwest Michigan CASA for child advocacy services

Resolutions

The Berrien County Administration Committee recommends approving a contract extension for legal representation of indigent parents and children. The proposed agreement covers services through December 31, 2025.

• Contract for Defense Counsel to provide attorney and guardian ad litem services
• $436,968.00 payment for the year 2024
• $450,077.00 payment for the year 2025

Resolutions

The Board will decide on purchasing two parcels totaling 2.67 acres adjacent to the Baroda Garage for $58,000.

• Approve purchase of parcel #11-02-0014-0014-11-0 from Craft Effect, Inc.
• Approve purchase of parcel #11-02-0014-0014-12-0 from Fence Masters, LLC
• Total purchase price for both parcels is $58,000

Resolutions

The Berrien County Board of Commissioners met to approve several requisitions for departmental expenses. These items include road maintenance materials, drain repairs, and legal or social services.

• $400,000.00 for Great Lakes Chloride liquid calcium chloride dust control
• $192,987.50 for Lakeland Asphalt cold patch
• $69,860.00 for Michigan Aggregate ice control sand
• $92,590.00 for B & Z Co., Inc. emergency services for Breit Drain #063
• $60,508.00 increase for Broadspire Inc. Workers Compensation Fund

Board of Commissioners

The Board of Commissioners will conduct a public hearing regarding the FY24 Budget. The body is also reviewing weekly bills, requisitions, and several contract renewals.

• Public hearing for the FY24 Budget
• Resolution F2311343: 2024 Election Fee Schedule for the Clerk’s Office
• Resolution A2311346: Finalize property sale for the Road Department
• Resolution A2311357: Contract for 6-month fuel/diesel supply for the Road Department
• Resolution P2311349: Establish RFP Review Team and Opioid Settlement Oversight Committee

Personnel & Human Services Committee

The committee will review the minutes from the November 2, 2023, meeting and approve resolutions. The agenda also includes a monthly update from the Health Department and updates from the Chairman/Administrator.

• Approval of November 2, 2023, minutes
• Approval of resolutions
• Approval of monthly pension rollovers/refunds
• Health Department monthly update

Finance Committee

The Finance Committee will meet to review fuel bids and receive a treasurer's update. The body will also consider bid, resolution, and waiver request approvals.

• Fuel bid review
• Bid approvals
• Resolution approvals
• Waiver request approvals
• Approval of November 2, 2023 minutes

Administration Committee

The Administration Committee will meet to receive an update from the Sheriff's Department. The body will also discuss recommendations from the Public Safety Advisory Committee and review minutes from October 26, 2023.

• Sheriff's Department update from Sheriff Bailey and Undersheriff Heit
• Public Safety Advisory Committee recommendations
• Review of October 26, 2023 minutes

Resolutions

The Board will decide on an auditing report covering $861,099.72 and a Road Department's Accounts Payable Voucher #144 for $217,612.78.

• Approval of Auditing Report ending November 1, 2023 in the amount of $861,099.72
• Approval of Road Department’s Accounts Payable Vouchers #144 for $217,612.78

Resolutions

The Berrien County Finance Committee recommends the adoption of the 2023 Drain Special Assessment Rolls. These assessments cover drain maintenance and projects, with costs to be spread across various township, village, and city tax rolls.

• Acceptance of $3,974,992.17 in drain assessments for maintenance and projects
• Authorization to spread assessments to municipal tax rolls

Resolutions

The Berrien County Finance Committee is recommending that the Board of Commissioners endorse Michigan House Bill 4906. This bill proposes tax exemptions for certain data center equipment sales to encourage state-wide development.

• Resolution to endorse House Bill 4906 regarding data center equipment tax exemptions

Resolutions

The County Administration Committee recommends a resolution to authorize the Road Department to apply for a Transportation Alternative Program grant. The project involves creating a non-motorized facility connecting New Buffalo to Bridgman. If awarded, Chikaming Township must provide a maintenance agreement.

• TAP grant request of up to $1,630,588
• Project budget estimated at up to $2,038,235
• Red Arrow Linear Park facility spanning 2.7 miles from Berrien Street to Lakeshore Road
• Authorization for Road Department Engineering Supervisor to serve as official for the grant

Resolutions

The County Personnel and Human Services Committee is recommending the renewal of a 0.1 mill property tax levy for Berrien County Parks. If approved, the levy will run for six years from 2024 to 2029. The first year of this levy is expected to generate $958,381 in revenue.

• Renewal of 0.1 mills ($0.10 per $1,000 of taxable value) Berrien County Parks Millage
• Six-year extension of park funding (2024-2029)
• Estimated first-year revenue of $958,381

Board of Commissioners

The Board of Commissioners will meet to review a consent calendar of routine resolutions. Key items include a parks millage renewal and a grant application for Love Creek County Park.

• P2311339: Renew Parks Millage
• P2311340: Apply for Michigan Parks and Recreation Grant for Love Creek County Park
• P2311341: Approve Request for Proposal document for Opioid Settlement funds
• F2311338: Approve 2023 Drain Assessment Roll Report
• F2311350: Express support for HB4906

Committee of the Whole

The Berrien County Committee of the Whole will review a requisition from Annette Christie and hear presentations regarding the Sheriff search and the United Way Campaign.

• Sheriff Search Update presentation by Prosecutor Steve Pierangeli
• United Way Campaign presentation by Annette Christie
• Requisition review for Annette Christie

Resolutions

The Berrien County Board of Commissioners met to approve various payments over $10,000. These expenditures cover medical supplies, demolition projects, and facility improvements.

• $47,000 for DA Dagostino Excavating for old Animal Control facility demolition
• $39,995 to Herrman & Goetz for a walk-in evidence freezer
• $36,800 to Tom Spitters Concrete LLC for sidewalk replacement at Courthouse Square
• $27,432.96 to McKesson Medical Surgical for COVID 19 vaccinations
• $24,000 for DA Dagostino Excavating for old Truancy building demolition

Resolutions

The County Personnel and Human Services Committee recommends the Board of Commissioners adopt a resolution to create an Elections Coordinator role. This position is intended to manage administrative requirements for early voting and assist with federal, state, local, and school elections.

• Creation of Elections Coordinator position (Grade 7, Union) in the County Clerk’s Office
• Funding for the position is allocated within the County Clerk’s Election Department FY 2023 budget

Resolutions

The Berrien County Personnel and Human Services Committee recommends a resolution to formally thank sculptor Tuck Langland and business manager Janice Langland. The resolution acknowledges their donation of labor to repair and reinstall the Madeline Bertrand statue following its theft and damage in 2023.

• Resolution to extend appreciation to Tuck and Janice Langland for statue repair work

Resolutions

The County Personnel and Human Services Committee recommends authorizing the Parks Department to apply for a grant. The funds would be used to purchase new adult and child rental snowshoes for use at Love Creek County Park.

• Authorization to submit the Michigan Park and Recreation Association 'Access for All - Play is Essential for All' Grant application
• Potential grant funding of up to $5,000 for new rental snowshoes

Resolutions

The Personnel and Human Services Committee recommends approving a request for funding proposals to support opioid prevention, harm reduction, treatment, and recovery. The proposed three-year program would distribute funds in amounts of $300,000 in year one, $400,000 in year two, and $400,000 in year three.

• $1.1 million three-year funding program for opioid prevention and recovery
• Establishment of a review committee following the request for proposals
• Utilization of approximately $8 million in state settlement funds over 18 years

Personnel & Human Services Committee

The committee will review minutes from the October 26, 2023, meeting and consider approvals for resolutions and an advanced step hire for Friend of the Court. The agenda also includes a quarterly update from the Berrien Mental Health Authority (Riverwood).

• Approval of October 26, 2023, minutes
• Approval of resolutions
• Approval of Advanced Step Hire for Friend of the Court
• Quarterly update from Berrien Mental Health Authority (Riverwood)

Finance Committee

The Finance Committee will discuss a new election fee schedule for schools and municipalities. The body will also consider a lease agreement with LMC for early voting.

• Resolution F2311343: FY2024 New Election Fee Schedule Schools and Municipalities
• Resolution F2311353: LMC Lease Agreement for early voting
• Approval of October 26, 2023 minutes

Health Department - Board of Health

The Board of Health is meeting to approve minutes, vouchers, and a resolution regarding Southwest Michigan Behavioral Health. The session includes a review of monthly financial reports and administrative updates.

• Resolution P2311345 Southwest Michigan Behavioral Health (SWMBH)
• Review of monthly financial report by David Jeffery
• Approval of vouchers

Administration Committee

The Berrien County Administration Committee will meet to receive a quarterly report and a bid waiver from the Public Defender's Office. The committee will also receive an update from the Trial Court and review minutes from October 19, 2023.

• Public Defender's Office quarterly report
• Public Defender's Office bid waiver
• Trial Court update from Judge Mayfield and Carrie Smietanka-Haney
• Approval of October 19, 2023 minutes

Resolutions

The Berrien County Finance Committee has recommended approval of an auditing report covering October 19 through October 25, 2023. The Board will also consider approving Road Department accounts payable vouchers for the same period.

• Approval of Auditing Report totaling $22,108,540.39
• Approval of Road Department Accounts Payable Vouchers #143 totaling $1,095,348.21
• Payment to Rieth-Riley Construction Co. for $415,290.28
• Payment to State of Michigan - MDOT for $158,813.48
• Payment to Brusky Construction for $93,110.80

Resolutions

The Berrien County Finance Committee recommends authorizing the Land Bank Authority to apply for CDBG CHILL Program funding. The application aims to support home improvements and demolition/reconstruction/resale programs for low and very low income residents.

• $400,000 application to Michigan State Housing Development Authority
• CDBG CHILL Program funding for Homeowner Improvement and Demolition/Reconstruction/Resale Programs

Resolutions

The Berrien County Finance Committee recommends authorizing new contracts for property tax notice and roll processing. These services will cover the period from January 1, 2024, to December 31, 2025.

• Authorization of contracts with local units of government for property tax services
• Renewal of services related to processing property tax notices and rolls through 2025

Resolutions

The Finance Committee recommends authorizing a Memorandum of Understanding between Berrien County and the City of St. Joseph. The agreement outlines plans to use tax increment financing (TIF) to reimburse a $1,309,455.36 shortfall from 2015-2021.

• Authorization to execute MOU regarding the Harbor Shores Brownfield Plan
• Reimbursement of $1,309,455.36 tax increment financing (TIF) shortfall
• Plan for partial termination of the Plan once the shortfall is reimbursed

Resolutions

The Berrien County Administration Committee recommends a resolution to establish a 55 mph unposted speed limit on Three Oaks Road in Chikaming Township. This action follows the rescinding of a previous traffic control order by the Michigan State Police.

• Establishes 55 mph speed limit on Three Oaks Road from Indian Trail Road to Elm Valley Road
• Authorizes Road Department Director to sign Traffic Control Order No. 01-019-23

Resolutions

The Berrien County Board of Commissioners is resolving to establish a 45 mph speed limit on Union Pier Road from South Locke Road to Lakeside Road. This follows a speed study conducted by the Michigan State Police. The Road Department is directed to install and maintain the necessary signage.

• Speed limit change on Union Pier Road from 55 mph to 45 mph
• Authorization for Road Department Director to sign Traffic Control Order 01-020-23
• Direction to erect new speed limit signs between South Locke Road and Lakeside Road

Resolutions

The County Administration Committee recommends a resolution to change the speed limit on Community Hall Road from Red Arrow Highway to Union Pier Road. Following a study by the Michigan State Police, the speed limit will be reduced from an unmarked 55 mph to 30 mph. The Road Department is directed to install and maintain new signage.

• Speed limit change on Community Hall Road from Red Arrow Highway to Union Pier Road
• Reduction of speed limit from 55 mph to 30 mph
• Authorization for Road Department Director to sign Traffic Control Order No. 01-019-23

Resolutions

The Berrien County Board of Commissioners is considering a resolution to set new speed limits on Prairie Road following a speed study. The proposal establishes specific 40 mph and 35 mph zones based on findings from the Michigan State Police.

• Sets speed limit at 40 mph on Prairie Road from Youngren Road to Red Arrow Highway
• Sets speed limit at 35 mph on Prairie Road from Red Arrow Highway to 0.63 miles north of Red Arrow Highway
• Authorizes the Road Department Director to sign Traffic Control Order No. 01-018-23
• Directs the Road Department to erect and maintain new speed limit signage

Resolutions

The Berrien County Board of Commissioners is asked to accept a $200,000 award for the Michigan Swift and Sure Sanctions Probation Program. The grant period runs from October 1, 2023, through September 30, 2024. This funding supports a specialty program aimed at reducing recidivism and missed appointments.

• Acceptance of $200,000 FY 2024 Michigan Swift and Sure Sanctions Probation Program Grant
• In-kind matching cost of $9,630 for staffing

Resolutions

The Berrien County Board of Commissioners is asked to accept a grant award for the FY 2024 Michigan Drug Court Grant Program. This funding supports the continued operation of the Berrien County Drug Treatment Court Program through September 30, 2024.

• $40,000 award for the Berrien County Drug Treatment Court Program
• $143,709 in-kind matching cost via staffing

Resolutions

The County Administration Committee recommends that the Board of Commissioners accept a grant award from the Michigan State Court Administrative Office. The funding is intended to continue the Berrien County Mental Health Court Program through September 30, 2024.

• $107,000 award for the FY 2024 Michigan Mental Health Court Grant Program
• In-kind matching cost of $46,528.00 in staffing costs

Resolutions

The Berrien County Administration Committee recommends authorizing the Animal Control shelter to apply for a state grant. If awarded, the funds would reimburse costs associated with spaying and neutering dogs and cats.

• $8,000 application for the Animal Welfare Fund Grant
• Reimbursement for animal spay/neuter expenses

Resolutions

The Berrien County Board of Commissioners met to approve various expenditures and contract changes. These items include funding for drain maintenance, software licensing, and personnel expenses.

• $320,765.00 for Geminder Drain #177 major maintenance by REV Excavating
• $225,000.00 increase for Blue Cross Blue Shield to cover personnel expenses
• $53,077.50 for Regal Estates Drain #716 maintenance by B & Z Co., Inc.
• $52,004.47 for Tyler Technologies MUNIS software support and licensing
• $20,500.00 increase for Gordon Food Service inmate food supplies

Resolutions

The County Personnel and Human Services Committee recommends approving the reinstatement of a full-time Park Operation Manager. The proposal aims to address staffing challenges related to capital improvement projects and maintenance within the Parks and Recreation Department.

• Reinstatement of one full-time Park Operations Manager (Non-Union Grade 9)

Board of Commissioners

The Board of Commissioners will consider a consent calendar of routine resolutions and grants. The meeting includes a closed session to discuss litigation strategy regarding Emma Payne v. Berrien County Juvenile Center.

• Traffic Control Orders for Union Pier Road, Community Hall Road, and Prairie Road
• Rescinding of Three Oaks Road Traffic Control Order
• Grant applications for CDBG Chill MISDA and MDARD spay/neuter funds
• Acceptance of 2024 Swift & Sure, Drug Court, and Mental Court grant funds
• Approval of Harbor Shores Memo of Understanding

Committee of the Whole

The Berrien County Committee of the Whole will meet to review requisitions and hear a presentation from Road Department Director Mark Heyliger regarding township meetings. The meeting includes a closed session for a quarterly litigation review.

• Township Meeting Review presentation by Road Department Director Mark Heyliger
• Requisition Review for Annette Christie
• Quarterly Litigation Review in closed session

Finance Committee

The Finance Committee will meet to discuss the FY23 Annual Drain Roll Assessment and a bid waiver for the Chief Public Defender. The body will also review resolution approvals and waiver requests.

• Resolution F2311328 – FY23 Annual Drain Roll Assessment
• Chief Public Defender bid waiver
• Approval of October 19, 2023 minutes

Personnel & Human Services Committee

The committee will review minutes from the October 19, 2023, meeting and consider resolutions and an advanced step hire. The agenda also includes updates from the Register of Deeds, Health Department, and County Administrator.

• Approval of October 19, 2023, minutes
• Review of resolutions
• Approval of Advanced Step Hire
• Register of Deeds quarterly update
• Health Department resolution review

Resolutions

The Personnel and Human Services Committee recommends replacing one Nutritionist II position with a Medical Assistant position. This change aims to address staffing struggles in the WIC Clinical team and is projected to reduce annual program overhead by $28,000.

• Addition of 1.0 FTE Medical Assistant (Union Grade 6)
• Removal of 1.0 FTE Nutritionist II (Union Grade 9)
• Projected annual overhead reduction of $28,000

Administration Committee

The Administration Committee will meet to receive an update on 9-1-1 services from Caitlin Sampsell. The session includes a question and answer period and the review of minutes from October 12, 2023.

• 9-1-1 update provided by Caitlin Sampsell
• Review of October 12, 2023 minutes

Board of Commissioners

The Board of Commissioners will consider several routine resolutions via a consent calendar. Items include updated fee schedules for the Health Department and Animal Control, as well as various grant applications and amendments.

• Revised fee schedule for Health Department (P2310296)
• Revised fee schedule for Animal Control (A2310306)
• Red Arrow Linear Trail grant application (A2310320)
• Community Violence Intervention grant application (P2310321)
• Speed study for Miami Road in St. Joseph Township (A2310319)

Committee of the Whole

The Berrien County Committee of the Whole will meet to review requisitions and hear a scheduled presentation. Equalization Director Warren Parrish will present the 2023 Apportionment Report.

• 2023 Apportionment Report presentation by Equalization Director Warren Parrish
• Requisition review by Annette Christie

Committee of the Whole

The Committee of the Whole is reviewing the Berrien County Equalization Department's Apportionment Report. The Board must approve millage rates for 70 taxing authorities, including required Headlee millage reductions.

• Approval of millage rates for 70 taxing authorities
• Calculation of approximately 5 Headlee millage reductions for 2023
• Proposed new Fire millage for Weesaw Township of 0.5000 mills (est. $56,189 revenue)
• Proposed renewal of supplemental operating millage for Benton Harbor of 10.0000 mills (est. $1,588,842 revenue)
• Berrien County operating millage of 4.7680 mills with estimated tax dollars of $45,743,489

Finance Committee

The Finance Committee will meet to discuss a tax agreement and housing-related resolutions. The body will also review bid approvals, waiver requests, and meeting minutes.

• Resolution F2310326: BS&A 2 Year Tax Agreement
• Resolution F2310327: Harbor Shores MOU
• Resolution F2310325: CDBG Housing
• Bid approvals
• Waiver request approvals

Personnel & Human Services Committee

The committee will meet to approve minutes from the October 12, 2023, meeting and review resolutions. The agenda also includes a monthly update and a resolution approval for the Parks & Recreation Department.

• Approval of October 12, 2023, minutes
• Parks & Recreation Department monthly update
• Approval of Parks & Recreation Department resolution

Resolutions

The Berrien County Finance Committee is recommending the Board of Commissioners approve an auditing report totaling $2,285,201.30 for the period of October 11 to October 18, 2023. The committee also recommends approval of Road Department Accounts Payable Vouchers #142 in the amount of $1,195,558.61.

• Auditing Report approval for $2,285,201.30
• Road Department Accounts Payable Vouchers #142 approval for $1,195,558.61
• D&K Truck Company payment of $746,538.00
• Brusky Construction payment of $87,668.76
• Rieth-Riley Construction Co. payments totaling $59,645.43

Resolutions

The County Administration Committee recommends authorizing the Road Department to apply for a Transportation Alternative Program grant. The project involves creating a 2.7-mile non-motorized facility from Berrien Street to Lakeshore Road. Chikaming Township has passed a resolution to take responsibility for future maintenance of the path.

• TAP grant request for up to $1,630,588
• Project budget estimated at up to $2,038,235
• Creation of a 2.7-mile non-motorized facility in the Berrien County Road Right-of-Way
• Authorization for the Road Department to act as the grant agent

Resolutions

The Berrien County Administration Committee recommends the Board of Commissioners approve the FY 2023 Emergency Management Performance Grant Agreement with the Michigan State Police. The grant is intended to support emergency management programs that meet state standards.

• Acceptance of $31,377 FY 2023 Emergency Management Performance Grant (EMPG) award
• Authorization for County officials to execute the grant agreement with Michigan State Police

Resolutions

The County Administration Committee recommends approving an amended grant agreement with the Michigan State Police. This supplemental award is part of the FY 2021 Emergency Management Performance Grant funded by the American Rescue Plan Act.

• Acceptance of $12,972 in supplemental ARPA EMPG funds
• Approval of updated grant agreement terms with Michigan State Police

Resolutions

The County Board of Commissioners will decide on amending the contract with Brandywine Public Schools to add an additional Deputy Sheriff as a School Resource Officer.

• Amendment to contract between Berrien County and Brandywine Public Schools to include a second full-time Deputy Sheriff
• Additional cost for the second FTE will be covered by Brandywine Public Schools

Resolutions

The Berrien County Board of Commissioners met to approve various departmental payments and purchase order changes. These items include funding for jail security, road repairs, and legal services.

• $162,500 for a security scanner system for the jail from TEK84, Inc.
• $11,766.22 for truck and trailer repair from D&S Heavy Duty Truck & Trailer Repair Inc
• $15,900 for FY22 CFR Cost Allocation Plan preparation by Maximus Financial Services
• $12,172.25 for conflict panel services from Engram Law Office
• Purchase order increase of $15,000 for DeFrancesco Office legal services for the Drain Commissioners

Resolutions

The Personnel and Human Services Committee is recommending the approval of per diem payments for Berrien County commissioners. These payments cover meeting days and mileage incurred during the month of September 2023.

• Approval of $6,515.59 in total commissioner per diems
• Payment includes $4,950.00 for 97 meeting and half-day commission sessions
• Payment includes $1,565.59 for 2,390.20 miles of mileage

Resolutions

The Berrien County Finance Committee recommends that the Board of Commissioners approve a summary of millage requests from various taxing jurisdictions. This action is required by law to apportion property taxes for the upcoming session.

• Approval of the summary of millage requests by various taxing jurisdictions
• Authorization for the County Equalization Director to certify and submit required forms to the State Tax Commission

Resolutions

The Berrien County Board of Commissioners is reviewing a resolution to amend the Animal Control fee schedule. These changes follow a consultant's review of shelter operations and aim to better account for service costs.

• New adoption fees: $85 for dogs and $30 for cats, including microchips
• Revised owner redemption fees for small animals and livestock based on offense number
• Updated daily boarding fees of $30 for small animals and $40 for livestock plus medical costs
• New license fees for spayed/neutered and unaltered dogs ranging from $12 to $72
• Implementation of after-hours redemption fees for small animals and livestock

Resolutions

The County Administration Committee recommends updating the Act 51 Certification Map to correct a mileage error in Benton Charter Township. The change adjusts the recorded length of Nickerson Court from .37 miles to .16 miles.

• Correction of Nickerson Court mileage from .37 to .16 miles
• Authorization for Road Department to submit map changes to MDOT

Resolutions

The Berrien County Administration Committee recommends authorizing a speed limit study for portions of Miami Road and May Street. The study will be conducted by the Berrien County Road Department in coordination with Michigan State Police to determine if speed limits should change.

• Speed study on Miami Road from Napier Avenue to Woodward Avenue
• Speed study on May Street from Benton Harbor City limits to Woodward Avenue

Resolutions

The Berrien County Personnel and Human Services Committee recommended the adoption of an updated fee schedule for certain Berrien County Health Department services. The amendment includes changes to fees because vaccinations will no longer be covered by the federal government.

• Adoption of the 2023 amended fee schedule for the Berrien County Health Department

Resolutions

The Personnel and Human Services Committee recommends a staffing change for the Berrien County Health Department. The proposal involves removing a vacant Communications Specialist position and establishing a new 1.0 FTE Grant Coordinator role.

• Add Grant Coordinator (1.0 FTE, Non-Union Grade 8)
• Remove Communications Specialist — Health (1.0 FTE, Non-Union Grade 8)

Resolutions

The Personnel and Human Services Committee recommends authorizing the Berrien County Health Department to apply for a two-year MDHHS Community Violence Intervention grant. The proposed program targets high-risk individuals and youth in the City of Benton Harbor to reduce community violence.

• $1 million MDHHS Community Violence Intervention grant application
• Two-year grant program for violence prevention and intervention strategies
• Targeted interventions for youth in the City of Benton Harbor

Administration Committee

The Administration Committee will meet to receive an update from the Road Department. The body will also review minutes from October 5, 2023, and consider resolutions.

• Road Department update by Mark Heyliger
• Review of October 5, 2023 minutes
• Consideration of resolutions

Committee of the Whole

The Berrien County Committee of the Whole will meet to review requisitions and hear a presentation regarding the Harbor Shores Tax Increment Financing Plan. The session includes the approval of previous meeting minutes and a period for public comment.

• Presentation on Harbor Shores Tax Increment Financing Plan by Dan Fette
• Requisition review by Stephanie Carlson and Brian Dissette

Committee of the Whole

The Committee is reviewing a proposal to continue Tax Increment Financing (TIF) capture on specific parcels to address a reimbursement shortfall for Harbor Shores. The Berrien County Brownfield Redevelopment Authority (BCBRA) recommends a memorandum of understanding to terminate the plan once the deficiency is remedied.

• Proposed TIF capture balance of $1,235,335.24 by 2025 to address assessment deficiency
• Review of 425 Agreement between Benton Harbor, St. Joseph, and Harbor Shores expiring December 30, 2025
• City of St. Joseph resolution passed September 25, 2023, adopting the Harbor Shores Brownfield Plan
• Draft memorandum of understanding to terminate the plan after shortfall is satisfied
• 2023 Summer TIF totals of $1,359,854

Personnel & Human Services Committee

The Personnel and Human Services Committee reviewed health department resolutions regarding a new fee schedule and a change in staffing roles. The committee also approved several advanced step hire requests and per diem payments.

• Approval of updated Berrien County Health Department fee schedule, including RSV and COVID vaccinations
• Reclassification of Communications Specialist position to Grant Coordinator position
• Authorization for BCHD to apply for a $1 million Community Violence Intervention grant
• Approval of advanced step hires for Clinical Services, Business Analyst, and Assistant Public Defender roles
• Review and signing of September per diem payments totaling $6,515.59

Resolutions

The Board of Commissioners is reviewing a recommendation to reassign the Customer Service PSAP Technology Specialist position to the Public Safety Communication Center. The proposal includes changing the job title to 911 Systems Support Specialist and increasing the pay grade.

• Reassignment of position from Information Systems to 911 Operations
• Title change to 911 Systems Support Specialist
• Increase in position grade from FOPLC Union Grade 8 to Grade 10
• Change in hours from 37.5 to 40 hours per week
• Funding provided within the CY 2023 911 departmental budget

Board of Commissioners

The Berrien County Board of Commissioners will meet to approve routine bills and several resolutions. The agenda includes agreements for forensic services and the acceptance of grant funds.

• 2024 Forensic Lab Agreement with Andrews University
• Acceptance of 2024 Community Corrections Grant funds
• Complement change for the 911 Department
• Resolution expressing opposition to limited or restricting local control
• Approval of weekly bills and road payables

Finance Committee

The Finance Committee will meet to review administrative business and bid approvals. A primary discussion item includes a waiver request for a security scanner at the jail. The committee will also vote on resolution and waiver approvals.

• Waiver request for Tek84 Intercept Whole Body Security Scanner for the Jail
• Bid approvals
• Resolution approvals
• Waiver request approvals
• Approval of October 5, 2023 minutes

Resolutions

The Board of Commissioners will decide on a $147,818 agreement for forensic lab services with Andrews University from January 1, 2024 through December 31, 2024.

• $147,818 Forensic Laboratory Agreement with Andrews University

Resolutions

The Berrien County Administration Committee recommends the Board of Commissioners accept a state grant for fiscal year 2024. The funding is provided by the Michigan Department of Corrections to support various community corrections programs.

• $172,375.00 grant award from Michigan Department of Corrections
• Pretrial Supervision Program ($83,930)
• Substance Abuse Testing ($28,000)
• Men in Crisis program ($22,000)
• Behavioral Health Assessments ($7,080)

Resolutions

The Berrien County Board of Commissioners passed a resolution opposing legislative action that would grant the Michigan Public Service Commission sole authority over solar and wind projects. The resolution states that such authority would preempt local control regarding the location, size, and operation of these facilities.

• Resolution B2310310: Opposes pre-emption of local control in solar and wind siting and zoning

Health Department - Board of Health

The Board of Health is meeting to approve vouchers and resolutions regarding grant applications and fee updates. The board will also vote on leadership positions for the Chair, Vice Chair, and Secretary.

• Resolution P2310296: Amended 2023 Fee Schedule
• Resolution P2310321: Community Violence Grant Application
• Resolution P2310308: Children’s Trust Fund Application
• Vote for Board positions: Chair, Vice Chair, and Secretary

Committee of the Whole

The Committee of the Whole will review requisitions and receive presentations on legislative updates and the Election Canvassers Board. The meeting includes a review of minutes from September 28, 2023.

• Requisition review by Annette Christie
• Legislative update presentation by Mike Krombeen of Midwest Strategy
• Election Canvassers Board presentation by Clerk Sharon Tyler

Berrien County Broadband Internet Task Force

The task force will review updates on the ROBIN grant, including construction schedules and sub-grant agreements. Members will discuss the status of BEAD funding and a broadband strategy diagram.

• MEC ROBIN grant update and construction schedule
• Deadline for ROBIN grant challenges
• BEAD status and SOM BEAD survey
• ISP discussions regarding unbuilt service areas
• Review of draft broadband strategy diagram

Administration Committee

The Berrien County Administration Committee will meet to receive updates on a 9-1-1 IT position and the Sheriff's Department. The committee will also address the distribution of Sheriff funds and review minutes from September 28, 2023.

• 9-1-1 IT Position update
• Sheriff’s Department update
• Sheriff Funds Distribution
• Minutes of September 28, 2023

Resolutions

The Berrien County Finance Committee is recommending the approval of an auditing report and road department vouchers. These items cover the period from September 28, 2023, to October 4, 2023.

• Auditing Report for Sept 28 – Oct 4, 2023, in the amount of $1,459,237.75
• Road Department Accounts Payable Vouchers #140 in the amount of $197,607.61

Resolutions

The Berrien County Finance Committee recommends that the Board of Commissioners waive its right to reject the creation of the Fort Street Commercial Rehabilitation District in the City of Niles. This action would expedite the establishment of the district created by the city on September 25, 2023.

• Proposed waiver of right to reject the Fort Street Commercial Rehabilitation District in the City of Niles

Resolutions

The Board of Commissioners is reviewing a recommendation from the County Finance Committee to expedite the creation of a rehabilitation district. The board may waive its right to reject the establishment of the Grant Street Commercial Rehabilitation District in the City of Niles.

• Proposed waiver of right to reject the Grant Street Commercial Rehabilitation District

Resolutions

The Board of Commissioners is reviewing a recommendation to authorize the signing of a work agreement for the FY 2024 Emergency Management Performance Grant (EMPG). This grant is used to offset approximately 30% of the Emergency Management Coordinator's salary and benefits.

• FY 2024 EMPG work agreement for the period of October 1, 2023, through September 30, 2024
• Projected 100% in-kind match for the required 50% cost match, resulting in $0 budgeted for the match

Resolutions

The county is processing a payment for debt borrowing fees related to 26 loans on drains. The funds are allocated to the Drain Commissioner.

• Payment of $80,000.00 to Barnes & Thornburg LLP for debt borrowing fees
• Fees cover 26 loans on drains, including Bedortha #030, Millburg #339, and Sawyer Village #448

Resolutions

The Board of Commissioners is approving requisitions over $10,000 and purchase order change orders. These expenditures cover road maintenance, security renewals, and drain borrowing fees.

• Detroit Salt: $328,755.00 for 5,050 tons of seasonal salt
• Barnes & Thornburg LLP: $80,000.00 for debt borrowing fees on 26 loans on drains
• Logicalis, Inc.: $26,775.00 for 2023 Barracuda security renewal
• Daltons: $25,685.00 contract increase for knotweed treatment at 103 sites
• County Road Association: $22,339.86 for 2024 membership

Resolutions

The County Personnel and Human Services Committee recommends authorizing the Health Department to apply for a grant from the Children’s Trust Fund of Michigan. The funds would support the Triple P - Positive Parenting Program from January 1, 2024, through September 30, 2024.

• Application for $80,000 Children’s Trust Fund of Michigan grant for Triple P - Positive Parenting Program

Board of Commissioners

The Berrien County Board of Commissioners will meet to review routine bills and grant applications. The board is also considering resolutions regarding commercial rehabilitation districts in the City of Niles.

• City of Niles Fort St. Commercial Rehabilitation District (F2310313)
• City of Niles Grant St. Commercial Rehabilitation District (F2310314)
• Application for Emergency Management Planning Grant (A2310307)
• Application for Children’s Trust Fund Grant Triple P Program (P2310308)
• Opposition to preempting local control in solar/wind development (B2310310)

Personnel & Human Services Committee

The committee will review the minutes from the September 28, 2023, meeting and consider resolutions for approval. The agenda also includes a complement change resolution for Public Safety Communications Center and a quarterly update from the GIS Mapping Department.

• Approval of September 28, 2023, minutes
• Public Safety Communications Center complement change resolution
• GIS Mapping Department quarterly update

Finance Committee

The Finance Committee will meet to review millage rates and the establishment of two commercial rehabilitation districts in the City of Niles. The body will also address a complement change from the Clerk's office and approve resolution and waiver requests.

• Approval of Millage Rates
• Resolution F2310313: City of Niles Fort Street Commercial Rehabilitation District
• Resolution F2310314: City of Niles Grant Street Commercial Rehabilitation District
• Clerk's office complement change

Health Department - Sewage Appeal Board

The Berrien County On-Site Sewage Appeal Board will meet to hear appeals regarding sewage systems for two properties. The board will review presentations from the Health Department and may visit the proposed building sites before making decisions.

• Appeal #1: Michael Koziel, Gardner Rd., Weesaw Twp.
• Appeal #2: David Slysz, Tabor Rd./Evans Rd., Pipestone Twp.

Committee of the Whole

The Berrien County Committee of the Whole will meet to approve previous minutes and review requisitions. The meeting includes a scheduled presentation from Dr. Joyce deJong of WMU regarding the 2022 Annual Medical Examiner Report.

• Presentation of the WMU 2022 Annual Medical Examiner Report by Dr. Joyce deJong
• Requisition review for Annette Christie
• Approval of September 21, 2023 minutes

Administration Committee

The committee will receive updates from the Friend of the Court and the Juvenile Center. Members will also review minutes from September 21, 2023, and discuss resolutions.

• Friend of the Court update from Lisa Jardine
• Juvenile Center update from Elvin Gonzalez and Gregory Skipper
• Review of September 21, 2023 minutes

Resolutions

The Board of Commissioners is considering a resolution to accept a $500,000 grant from the Michigan State Land Bank Authority. The funds are designated for eligible project costs related to blight elimination.

• Grant agreement for $500,000 from the Michigan State Land Bank Authority Blight Elimination Program

Resolutions

The Administration Committee recommends authorizing the Animal Control Department to apply for a grant from Two Seven Oh, Inc. The funds would be used for outdoor kennels or play yard improvements.

• Grant application for up to $12,280 from Two Seven Oh, Inc.
• Funding for five fully enclosed outdoor kennels with tiled floors

Resolutions

The Board of Commissioners is considering a resolution to accept a grant from the Michigan Department of Health and Human Services. The funds are intended to reimburse the Berrien County Trial Court for costs associated with adding 17-year-olds to the juvenile justice system.

• Grant award of $346,670 from the Michigan Department of Health and Human Services
• Funding for FY 23/24 effective October 1, 2023, through September 30, 2024
• Authorization for the County Administrator to sign the Grant Agreement contract

Resolutions

The Board of Commissioners is reviewing a recommendation to adopt the Local Public Health Mutual Aid Agreement (LPHMAA). This agreement allows Berrien County and other Region 5 health departments to share personnel, equipment, and supplies during emergencies.

• Adoption of the Local Public Health Mutual Aid Agreement (LPHMAA)
• Authorization for the Health Officer to sign related documents
• Coordination with Allegan, Barry-Eaton, Branch-Hillsdale-St. Joseph, Calhoun, Kalamazoo, and Van Buren Cass health departments

Board of Commissioners

The Board of Commissioners will meet to review routine bills and requisitions. The body is considering a multi-county Memorandum of Understanding for emergency response and several grant applications for county services.

• Resolution P2309301: Multi-county Memorandum of Understanding for emergency response
• Resolution F2309303: Blight Elimination program funding for Land Bank
• Resolution A2309304: Seven Oh Seven Grant for outdoor dog kennels for Animal Control
• Resolution A2309305: Raise the Age grant funding
• Resolution F2309048: Weekly Bills Approval & Road Payables

Finance Committee

The Finance Committee will receive a General Fund status update and review a bid for Microsoft 365 contract negotiations. The body will also consider resolutions, bid approvals, and waiver requests.

• Bid-2023-063: Authorization for Microsoft 365 contract negotiations
• General Fund status update
• Approval of September 21, 2023 minutes
• Review of resolutions and bid approvals
• Review of waiver request approvals

Personnel & Human Services Committee

The committee will review minutes from the September 21, 2023, meeting and consider resolutions and advanced step hire requests. The agenda also includes a monthly update from the Parks & Recreation Department.

• Approval of September 21, 2023, minutes
• Review of resolutions
• Review of Advanced Step Hire Requests
• Parks & Recreation Department monthly update

Resolutions

The Berrien County Finance Committee is recommending the approval of an auditing report and accounts payable vouchers for the period of September 14 to September 20, 2023.

• Auditing Report for September 14–20, 2023, in the amount of $2,366,444.16
• Road Department’s 2023 Accounts Payable Vouchers #138 in the amount of $218,580.44

Committee of the Whole

The Committee of the Whole will receive presentations on the Land Bank Program and the Opioid Task Force Report. The body will also review a requisition for Annette Christie.

• Land Bank Program presentation by Community Development Director Dan Fette
• Opioid Task Force Report by Health Officer Guy Miller
• Requisition review for Annette Christie

Committee of the Whole

The Committee of the Whole is reviewing recommendations from the Opioid Settlement Taskforce regarding the disbursement of settlement funds. The proposal includes a timeline to start a Request for Proposal (RFP) process in January 2024, with fund distribution beginning in March 2024.

• Proposed RFP process to begin January 2024
• Proposed fund distribution to commence March 2024
• Four objectives for funding: treatment access, first responder training, workforce development, and youth prevention
• Recommendation to form a Proposal Review Team of subject matter experts
• Proposed requirement for annual reports highlighting the impact of funds

Administration Committee

The Berrien County Administration Committee will meet to discuss a Request for Proposals (RFP) for Animal Control veterinary services. The meeting also includes updates from the Prosecutor's Office and Building & Grounds.

• Animal Control Vet RFP
• Prosecutor’s Office Update
• Building & Grounds Update
• Minutes of September 14, 2023

Resolutions

The Board of Commissioners is considering a resolution to accept a donated animal transport vehicle from the Friends of Berrien County Animal Control. The vehicle will be used for medical appointments, spay/neuter appointments, adoption/rescue events, and delivery to rescue organizations.

• Acceptance of a donated animal transport vehicle from Friends of Berrien County Animal Control

Resolutions

The Berrien County Board of Commissioners is reviewing a request to apply for training reimbursements. The funds would cover costs for six deputies who attended the Oakland University Basic Police Academy.

• Application for FY 2023 Training to Locals (TTL) program reimbursement
• Estimated reimbursement of $2,678.41 per deputy
• Estimated total reimbursement of $16,070.46

Resolutions

The Board of Commissioners is considering a resolution to transfer jurisdictional control of a segment of Napier Avenue from the Michigan Department of Transportation to the county. This transfer would make the segment a county primary road.

• Transfer of 2.05 miles of Napier Avenue from the westbound I-94 ramp pair to the northbound US-31 ramp pair
• State funds for design and construction improvements totaling $1,889,615.07

Resolutions

The Board of Commissioners is reviewing and approving expenditures for county services. This includes new requisitions over $10,000 and increases to existing purchase orders.

• Requisition of $34,000 to Kofile Technologies for annual software maintenance
• Requisition of $11,038.02 to Bell Equipment for rented sweeper repairs
• Purchase order increase of $14,500 to Edgewater Resources LLC for Grand Mere #185 and Wall #539 Drainage Districts
• Purchase order increase of $10,000 to Enlaces Language Solutions, LLC for court interpreter services
• Purchase order increase of $5,000 to Clark Hill PLC for Treasurer legal services

Resolutions

The Personnel and Human Services Committee is recommending the approval of commissioner per diems for August. The remaining text consists of illegible characters and formatting errors.

• Approval of commissioner per diems for August in the amount of $5,122.23

Resolutions

The Board of Commissioners is considering a resolution to accept the FY2024 County Veteran Service Fund Grant. The funds are intended for the Veterans Affairs office, including outreach and advertising costs.

• Acceptance of $57,053 County Veteran Service Fund Grant with no matching funds

Board of Commissioners

The Board of Commissioners will meet to review routine administrative resolutions and committee reports. Key items include a memorandum of understanding with MDOT and the acceptance of a veterans services grant.

• Acceptance of 2024 Veterans Services Grant
• Memo of Understanding with MDOT to accept a portion of road into County Road System
• Acceptance of vehicle donation for shelter animals transport
• Application for police academy training reimbursement
• Approval of weekly bills and road payables

Personnel & Human Services Committee

The Personnel & Human Services Committee will review the first year of the Employee Assistance Program (EAP). The meeting also includes approval of minutes, resolutions, and specific board appointments.

• First year review of the Employee Assistance Program
• Board appointment of Annette Christie
• Approval of Advanced Step Hire Requests
• Approval of September 14, 2023, meeting minutes

Finance Committee

The Finance Committee will meet to address committee business and resolutions. The agenda includes a fee schedule update and a request for proposal (RFP) bid for shelter veterinary services presented by Shelter Manager Ashley Herr.

• Shelter fee schedule update
• RFP bid for Shelter Vet
• Bid approvals
• Waiver request approvals
• Approval of September 14, 2023 minutes

Resolutions

The Personnel and Human Services Committee recommends authorizing the Berrien County Parks Department to seek grants and donations. These funds will be used to cover a $400,000 match for the Silver Beach County Park playground replacement project.

• Authorization to seek local grants and foundation funds for Silver Beach County Park playground
• $850,000 Michigan Department of Natural Resources Spark Grant previously accepted
• Total estimated project cost of $1,250,000

Resolutions

The County Personnel and Human Services Committee recommends adopting a resolution to implement the County Remonumentation Plan for 2023. This plan involves survey, monumentation, and remonumentation work under an agreement with the State of Michigan.

• Authorization of the County Remonumentation Plan for 2023
• Appointment of peer group members: Mike Freehling, Dale Kesler, Thomas Stephenson, Ed Morse, Brian Lieberg, Jeff Bradford (Alternate), and John Kamer (County Representative)

Committee of the Whole

The Berrien County Committee of the Whole will review a 2021 foreclosure report and discuss road department matters. The body is considering the acceptance of a State Trunkline into the county road system.

• 2021 Foreclosure Report presentation by Treasurer Shelly Weich
• Discussion on accepting State Trunkline into County Road System
• Requisition review for Annette Christie

Administration Committee

The committee will meet to receive an update from Sheriff Bailey regarding the Sheriff's Department. The agenda also includes a question and answer session and the review of minutes from September 7, 2023.

• Sheriff’s Department Update by Sheriff Bailey
• Review of September 7, 2023 minutes

Resolutions

The Berrien County Finance Committee is recommending the approval of an auditing report and road department payments. The board is reviewing expenditures for the period of September 7 to September 13, 2023.

• Auditing Report for Sept 7–13, 2023: $4,640,726.61
• Road Department Accounts Payable Vouchers #137: $972,971.01
• Payment to Rieth-Riley Construction Co.: $449,978.90
• Payment to Bit Mat Products of Indiana LL: $275,817.82
• Payment to Yellow Rose Transport Inc: $48,739.94

Resolutions

The County Finance Committee recommends the adoption of an updated Title VI Plan for Berrien County Public Transportation (BCPT). This plan ensures transit services do not discriminate based on race, color, or national origin. The Michigan Department of Transportation certified the plan on August 17, 2023.

• Adoption of the Updated BCPT Title VI Plan dated September 14, 2023

Resolutions

The County Finance Committee recommends that the Board of Commissioners adopt a new fare structure for Berrien County Public Transportation (Berrien Bus). The changes are attributed to increases in operating expenses and would take effect October 1, 2023.

• Individual fare set at $6.00
• 50% fare discount for persons 60+ or persons with disabilities
• Human Service Agency rate: $45.00 per vehicle hour (Monday-Friday)
• Human Service Agency rate: $75.00 per vehicle hour (evenings and weekends, 4 hour minimum)
• Human Service Agency per client rate: $15.50 per one-way trip

Resolutions

The Board of Commissioners is approving requisitions over $10,000 and purchase order change orders. The spending covers emergency drain repairs, jail supplies, and county fleet fuel.

• Requisitions totaling $298,197.56, including $76,010 for Hibbard Lake Drain #222 and $58,481 for Pollyea Drain #414
• Purchase order change orders totaling $142,203
• Payment of $60,285 to Correct RX Pharmacy Services for jail drugs
• Payment of $40,200 to Gordon Food Service for Sheriff's grocery items
• Payment of $22,000 to Wightman for surveying aggregate piles

Resolutions

The Personnel and Human Services Committee recommends adding one Deputy Sheriff position to the Berrien County Sheriff's Office. The role would assist Public Defender's Office staff with indigent defense clients at the Berrien County Jail and daily arraignments. The position is contingent upon funding authorization from the Michigan Indigent Defense Commission (MIDC).

• Proposed addition of 1 Deputy Sheriff (Union, Grade: D-06)

Resolutions

The Board of Commissioners is reviewing a recommendation to accept a contract amendment with the Michigan Department of Environmental Great Lakes & Energy (EGLE). The funding covers environmental inspections for the period of October 1, 2023, through September 30, 2024.

• Contract with EGLE totaling $134,087.00
• Non-Community Water Type II Standard Allocation: $31,820.00
• Non-Community Water Type II General Funding: $79,062.00
• Public Swimming General Fund: $11,680.00
• Septage Fund - State Funding: $2,600.00

Resolutions

The Personnel and Human Services Committee recommends authorizing contracts with several firms for survey, monumentation, and remonumentation work for the 2023 calendar year. These contracts are part of an agreement with the State of Michigan.

• Proposed contracts with Abonmarche Consultants, Kesler Land Surveying, Stephenson Land Surveying, Mitchell & Morse Land Surveying, and Wightman & Associates

Board of Commissioners

The Berrien County Board of Commissioners will meet to vote on a consent calendar of routine resolutions. Key items include transit updates and authorizations for county projects.

• Berrien Bus FY2024 fares (F2309291)
• Berrien Bus Title VI Plan approval (F2309290)
• Authorization for Silver Beach playground project donations (P2309288)
• Complement change for Sheriff/Public Defender Office (P2309287)
• Drinking Water Testing grant amendment (P2309289)

Finance Committee

The Finance Committee is meeting to conduct routine business, including the approval of minutes from September 7, 2023. The body will also review bid approvals, waiver requests, and resolutions.

• Waiver request approvals
• Bid approvals
• Resolutions
• Approval of September 7, 2023 minutes

Personnel & Human Services Committee

The Personnel & Human Services Committee will review resolutions, including a Veteran Service Fund grant and perdiem payments. The meeting also includes monthly updates from the Health Department and reports from the County Administrator.

• Approval of $57,053 County Veteran Service Fund Grant
• Approval of August Perdiems totaling $5,122.23
• Approval of Parks Endowment Fund Release Request
• Review of Health Department monthly update

Resolutions

The Board of Commissioners is reviewing a recommendation to authorize a speed study on Three Oaks Road. The study will be conducted by the Berrien County Road Department and Michigan State Police to determine if the current 45 mph limit should be changed.

• Proposed speed limit study on Three Oaks Road from Indian Trail Road to Elm Valley Road

Resolutions

The Board of Commissioners is considering a resolution to authorize a speed study on Prairie Road from Youngren Road to its north end in Chikaming Township. The study will be conducted by the Berrien County Road Department and the Michigan State Police to determine a safe speed limit.

• Speed limit study on Prairie Road from Youngren Road to its north end

Committee of the Whole

The Committee of the Whole will meet to review a requisition from Annette Christie. The agenda also includes a presentation on materials management featuring representatives from the Southwest Michigan Planning Commission and county directors.

• Requisition review for Annette Christie
• Materials Management presentation by Bekah Schrag, Dan Fette, and Jill Adams

The Committee approved the minutes from the August 24, 2023 meeting. Members received a presentation from the Southwest Michigan Planning Commission regarding the Materials Management Plan. No other substantive decisions were recorded.

• Approved August 24, 2023 meeting minutes (carried, no nays)

Committee of the Whole

The Committee of the Whole is reviewing updates to Part 115 regarding the replacement of the Solid Waste Management Plan with a Materials Management Plan. The body is discussing the process for establishing a planning committee and the potential for regional partnerships with adjacent counties.

• Goal to reach a 45% Municipal Solid Waste Recycling Rate by 2029
• Proposed funding of $60,000 per county or $0.50 per capita up to $300,000 over 3 years
• Requirement to file a Notice of Intent within 180 days of September 25
• Proposed formation of a Materials Management Planning Committee with 8-9 specific member roles
• Discussion of drafting an Interlocal Agreement and bylaws for implementation

Berrien County Broadband Internet Task Force

The Berrien County Broadband Internet Task Force is meeting to review updates on ROBIN grants and the MEC construction schedule. The body will also discuss unbuilt service areas and review a draft broadband strategy diagram.

• MEC ROBIN grant update
• Deadline for challenges regarding ROBIN grants
• MEC construction schedule and sub-grant agreements for township supervisors
• ISP discussions regarding unbuilt remaining service areas
• Review of draft broadband strategy diagram

The Task Force discussed the status of the ROBIN grant application and the review of unserved parcels. Members reviewed a visual strategy diagram and the state's BEAD 5-Year Action Plan. No formal votes were recorded.

• Reviewed ROBIN grant status: MEC application ranked 2nd of 154
• Discussed ongoing review of unserved parcels with Comcast
• Presented visual adaptation of the BCBIT Roadmap document
• Reviewed Michigan's BEAD 5-Year Action Plan

Administration Committee

The Berrien County Administration Committee is meeting to discuss funding for Undersheriff Heit and the Public Defender Office. The committee will also review the distribution of Sheriff funds and the minutes from August 24, 2023.

• Deputy Sheriff funding for Undersheriff Heit
• Public Defender Office discussion
• Sheriff Funds Distribution
• Minutes of August 24, 2023

The committee approved the minutes from the August 24, 2023 meeting. Discussions were held regarding a proposed Deputy Sheriff position for the Public Defender’s Office and the occupancy timeline for the Buchanan building.

• Approved August 24, 2023 minutes
• Approved $408 in Berrien Community Foundation funding for Sheriff’s Department Explorer Post 602

Resolutions

The Berrien County Finance Committee is recommending the approval of an auditing report and two accounts payable vouchers. These items cover expenditures from August 24, 2023, through September 6, 2023.

• Auditing Report for August 24 – September 6, 2023, in the amount of $2,673,524.93
• Road Department Accounts Payable Vouchers #135 & #136 in the amount of $770,691.37
• Road Department payment to Rieth-Riley Construction Co. for $422,465.22
• Road Department payment to Truck & Trailer Spec. Inc for $78,660.00

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to change traffic controls in St. Joseph Charter Township. The proposal would replace existing stop signs with yield signs based on a traffic study.

• Replace stop signs with yield signs where Symphony Lane meets Symphony Circle
• Replace stop signs with yield signs where Symphony Lane meets Shamrock Circle

Resolutions

The Berrien County Board of Commissioners is reviewing a proposal to amend a professional services agreement with Wightman. The work involves developing schematic plans and cost estimates for onsite water and sewer systems at 6414 Deans Hill Rd. in Berrien Center.

• Proposed $12,000 agreement with Wightman for water and sewer system plans
• Infrastructure work affecting the Juvenile Center and neighboring Corewell Health/Sacred Heart facility
• Reference to new Juvenile Center construction estimates between $57 million and $92 million

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to authorize a speed study on Warren Woods Road. The study would determine a safe speed limit for the section between Three Oaks Road and Prairie Road in Chikaming Township.

• Proposed speed limit study on Warren Woods Road from Three Oaks Road to Prairie Road

Resolutions

The Board of Commissioners is approving requisitions over $10,000 and purchase order change orders. These funds cover health insurance, drain maintenance, and road infrastructure.

• Requisitions totaling $4,629,781.45, including $4,106,856.00 for Blue Cross Blue Shield health insurance
• Purchase order change orders totaling $123,840.00
• Construction contract for Geminder Drain #177 with Selge Construction for $327,000.00
• Emergency services for Lakeside Drain #287 with Oselka Construction for $28,500.00
• Road infrastructure payments including $37,570.56 to Jensen Bridge & Supply for guardrail

Board of Commissioners

The Berrien County Board of Commissioners will meet to approve routine bills and requisitions. The board is considering several road safety measures and a design contract for the Juvenile Center.

• Contract with Wightman for additional Juvenile Center Design work
• Speed studies for Warren Woods Rd., Three Oaks Rd., and Prairie Rd.
• Placement of a Yield sign at an intersection
• Approval of weekly bills and road payables

The Board of Commissioners approved the consent calendar, which included weekly financial obligations and road-related projects. The board also approved the meeting minutes from August 24, 2023.

• Approved August 24, 2023 meeting minutes
• Approved Weekly Bills Approval & Road Payables (Resolution F2309045)
• Approved Weekly Requisitions (Resolution B2309092)
• Approved placement of Yield sign at intersection (Resolution A2309280)
• Approved contract with Wightman for additional Juvenile Center Design work (Resolution A2309283)
• Approved Speed Study for Warren Woods Rd. (Resolution A2309284)
• Approved Speed Study for Three Oaks Rd. (Resolution A2309285)
• Approved Speed Study for Prairie Rd. (Resolution A2309286)

Finance Committee

The Finance Committee will consider the approval of the Berrien Bus Plan and the setting of bus fares for fiscal year 2024. The meeting also includes a follow-up from a previous Finance/Drain meeting and the approval of August 24, 2023 minutes.

• Resolution F2309290: Berrien Bus Plan Approval
• Resolution F2309291: Set the FY2024 Bus Fares
• Waiver Request Approvals
• Approval of August 24, 2023 minutes

The committee moved three resolutions to the full board, including Berrien Bus fares for FY2024 and the Title VI Plan. The Treasurer was authorized to proceed as appropriate regarding the Schwark Drain. Minutes from August 24 and September 5 were approved.

• Authorized Treasurer to proceed as appropriate regarding Schwark Drain
• Approved August 24, 2023 meeting minutes
• Approved September 5, 2023 meeting minutes
• Approved and signed waiver requests
• Moved Resolution F2309045 (Weekly Bills and Road Payables) to full board
• Moved Resolution F2309290 (Berrien Bus Title VI Plan) to full board
• Moved Resolution F2309291 (Berrien Bus FY2024 Fares) to full board

Personnel & Human Services Committee

The committee will review the minutes from the August 24, 2023, meeting and consider resolutions for approval. The agenda also includes a quarterly update from the Berrien Mental Health Authority (Riverwood Center) and an update from the Chairman/Administrator.

• Approval of August 24, 2023, minutes
• Review of resolutions
• Berrien Mental Health Authority quarterly update

The committee approved the August 24, 2023 minutes and signed five resolutions. These actions include funding for a new Deputy position and approving fundraising for the Silver Beach playground.

• Approved August 24, 2023 minutes (2-0, 1 absent)
• Signed Resolution P2309292 regarding Remonumentation Surveying Firms
• Signed Resolution P2309293 regarding Remonumentation Surveyors
• Signed Resolution P2309288 to approve fundraising for Silver Beach playground
• Signed Resolution P2309289 for Health Department funding amendment for EH service areas
• Signed Resolution P2309287 to add a Deputy position funded by the Public Defender’s budget

Health Department - Sewage Appeal Board

The Berrien County On-Site Sewage Appeal Board is meeting to hear an appeal regarding a property in Three Oaks Township. The board will review presentations from the owner/installer and the Health Department before making a decision.

• Appeal #1: Angel Garofalo, S. Lakeside Rd., Three Oaks Twp. (Parcel #4)

The Sewage Appeals Board denied a proposed sand mound septic system for a 4-bedroom home on S. Lakeside Rd. in Three Oaks Township. The board waived the fee for a future appeal if a different system is proposed.

• Approved agenda
• Approved August 2, 2023 minutes
• Denied sewage application for S. Lakeside Rd. (4-1)

Health Department - Board of Health

The Berrien County Board of Health will meet to approve minutes, vouchers, and a resolution regarding an EGLE Drinking Water Grant. The board will also review monthly financial reports and an update on the Opioid Settlement Taskforce.

• Resolution P2309XXX EGLE Drinking Water Grant
• Opioid Settlement Taskforce report
• Monthly financial report by David Jeffery

The Board of Health approved a contract amendment with the Michigan Department of Environmental Great Lakes & Energy for drinking water and environmental inspections. The board also approved the August and corrected July meeting minutes and authorized payment of vouchers.

• Approved $134,087 EGLE FY2023-2024 Drinking Water contract amendment
• Approved August regular meeting minutes
• Approved corrected July 5, 2023 regular meeting minutes
• Approved vouchers for payment
• Rescheduled October 4 meeting to October 11

Committee of the Whole

The Berrien County Committee of the Whole will review a requisition from Annette Christie. The meeting includes presentations on oblique imagery and early voting.

• Requisition review for Annette Christie
• Oblique Imagery presentation by Equalization Director Warren Parrish
• Early Voting presentation by Clerk Sharon Tyler

The Committee of the Whole approved the minutes from the August 17, 2023 meeting. Members received presentations regarding oblique imagery for equalization and early voting grant applications, but no formal actions were taken on these items.

• Approved August 17, 2023 meeting minutes (carried, no nays)

Board of Commissioners

The Board of Commissioners is reviewing a recommendation to use Express Employment Professionals to fill seven vacant custodial positions in the Building and Grounds Department. The cost will be absorbed by the department's unused salary line.

• Contract with Express Employment Professionals for custodial staff
• Filling of seven vacant custodial positions in the Building and Grounds Department

Board of Commissioners

The Berrien County Board of Commissioners is reviewing and approving requisitions over $10,000. These payments cover software, equipment, and project services for county departments.

• Payment of $32,152.80 to Mallory Safety & Supply for Tru Team headsets
• Payment of $16,526.25 to Courtview Justice Solutions for Clean Slate Project
• Payment of $11,780.50 to Kwan Software Engineering for Digital Evidence Manager desktop version

Board of Commissioners

The Berrien County Board of Commissioners will meet to vote on routine bills and various resolutions. Key items include traffic control changes and applications for grants related to youth, voting, and blight elimination.

• 4-way stop for intersection of Hollywood Rd. and Linco Rd.
• Traffic control order for a portion of Gast Road
• Grant applications for Raise the Age, County Clerk Early Voting, and Silver Beach County Park playground
• Blight Elimination Program Grant acceptance
• MOU with Van Buren Conservation for scrap tire recycle project

The Board of Commissioners approved a consent calendar containing 11 resolutions. These actions include applying for grants, approving road traffic controls, and authorizing employment services for the Building and Grounds Department.

• Approved weekly bills and road payables (12-0)
• Approved requisition for Week 2 (12-0)
• Approved application for Raise the Age Grant (12-0)
• Designated National Recovery Month (12-0)
• Approved 4-way stop for Hollywood Rd. and Linco Rd. (12-0)
• Approved traffic control order for portion of Gast Road (12-0)
• Approved grant application for Silver Beach County Park playground project (12-0)
• Accepted Blight Elimination Program Grant (12-0)

Administration Committee

The committee will receive updates from the Public Defender, Family Division, and Road Department. The meeting includes a Q&A session and the review of minutes from August 17, 2023.

• Public Defender update from Scott Sanford
• Family Division update from Elvin Gonzalez
• Road Department update from Mark Heyliger
• Review of August 17, 2023 minutes

The Administration Committee approved the use of Express Employment Professionals for custodial staff in the Building & Grounds department. The committee also signed resolutions for road sign changes, a professional services agreement with Wightman, and three speed studies in Chikaming Township.

• Approved use of Express Employment Professionals for Building & Grounds custodial staff (A2308281)
• Approved replacing stop signs with yield signs at Symphony Lane, Symphony Circle, and Shamrock Circle (A2309280)
• Approved amended professional services agreement with Wightman for 6414 Deans Hill Road (A2309283)
• Authorized speed study on Warren Woods Road from Three Oaks Road to Prairie Road (A2309284)
• Authorized speed study on Three Oaks Road from Indian Trail to Elm Valley Road (A2309285)
• Authorized speed study on Prairie Road from Young ren Road to its north end (A2309287)
• Approved August 17, 2023 minutes

Board of Commissioners

The Board of Commissioners is reviewing a recommendation to apply for a grant from the Michigan Department of Health and Human Services. The grant would reimburse the county for costs associated with including 17-year-olds in the juvenile justice system.

• Grant application to Michigan Department of Health and Human Services for $346,670.00

Board of Commissioners

The Board of Commissioners is reviewing a recommendation to install a four-way stop at the intersection of Hollywood Road and Linco Road in Royalton Township. This follows a traffic study by the Berrien County Road Department conducted in response to numerous crashes at the location.

• Installation of four-way stop signage at Hollywood Road and Linco Road

Board of Commissioners

The Board of Commissioners is reviewing a recommendation to change the speed limit on Gast Road from Shawnee Road to Snow Road. This follows a traffic engineering study conducted by the Berrien County Road Department and Michigan State Police.

• Proposed speed limit change to 45 MPH on Gast Road from Shawnee Road to Snow Road

Board of Commissioners

The Board of Commissioners is reviewing recommendations from the Finance Committee to approve an auditing report and accounts payable vouchers. These items cover the period from August 17, 2023, to August 23, 2023.

• Auditing Report for August 17–23, 2023, in the amount of $5,121,329.02
• Road Department Accounts Payable Vouchers #134 in the amount of $835,146.45
• Payment to Michigan Pavement Marking for $308,279.58
• Payment to State of Michigan - MDOT for $266,934.36
• Payment to Michiana Aggregate, Inc. for $74,843.88

Board of Commissioners

The Board of Commissioners is reviewing a recommendation from the Finance Committee to accept a grant for the Blight Elimination Program. The funds are intended for the demolition of blighted residential structures in Sodus Township.

• Grant agreement for $28,100 from the Michigan State Land Bank Authority
• Demolition of blighted residential structures in Sodus Township

Board of Commissioners

The Board of Commissioners is reviewing a recommendation from the Finance Committee to apply for a state grant. The funding would support materials, equipment, and staffing for early voting sites in Berrien County.

• Authorization for the County Clerk to submit the Early Voting Grant Application to the Michigan Department of State and Michigan Bureau of Elections

Board of Commissioners

The Board of Commissioners is reviewing a recommendation from the County Personnel and Human Services Committee to recognize two health observances. The proposal seeks to proclaim August 31, 2023, as International Overdose Awareness Day and September 2023 as National Recovery Month.

• Proclamation of August 31, 2023, as International Overdose Awareness Day
• Proclamation of September 2023 as National Recovery Month

Board of Commissioners

The Board of Commissioners is reviewing a recommendation to apply for a $10,000 grant from the St. Joseph-Benton Harbor Rotary Club Foundation, Inc. The funds would support the Silver Beach County Park Playground Replacement Project.

• Application for $10,000 grant from St. Joseph-Benton Harbor Rotary Club Foundation, Inc.
• Silver Beach County Park Playground Replacement Project estimated cost of $1,250,000
• Michigan Department of Natural Resources Spark Grant of $850,000 previously accepted

Board of Commissioners

The Board of Commissioners is reviewing a recommendation to partner with the Van Buren Conservation District for a state grant. This would allow Berrien County to participate in the 2024 EGLE Scrap Tire Cleanup Grant program.

• Proposed Memorandum of Understanding with Van Buren Conservation District
• Scrap tire vendor cost of $135.00 per ton with a $1,000 minimum
• Estimated county costs not covered by grant not likely to exceed $3,000.00
• Funding source: Berrien County Landfill Use Fund, Environmental Affairs account 22707560

Committee of the Whole

The County Clerk is requesting a resolution to sign a state grant application to fund early voting sites. The plan involves establishing North and South County sites to meet requirements established by Proposal 2.

• Estimated total cost of $237,791.20 for two early voting centers
• Proposed funding for 12 tabulators, 12 poll book laptops, and 50 voting booths
• Estimated $84,240 for 52 election inspectors
• Grant application deadline of September 8, 2023
• Proposed early voting dates for 2024: Feb 17-25, July 27-Aug 5, and Oct 26-Nov 3

Committee of the Whole

The Committee of the Whole is discussing the acquisition of oblique aerial imagery through the MiSAIL program. The imagery would be used for property assessment, public safety, and hazard mitigation.

• Proposed 6-year contract for two flights (potentially 2024 and 2027)
• Low cost estimate of $122,500 for the 6-year contract
• High cost estimate of $305,000 for the 6-year contract
• Option for local townships and cities to buy into the product to share costs
• Potential regional cost sharing with Van Buren, Cass, Saint Joseph, and Calhoun counties

Personnel & Human Services Committee

The Personnel & Human Services Committee will review and vote on compensation matters and other routine administrative items.

• Approval of Advanced Step Hire Request
• Approval of Resolutions

The committee approved two advanced step hire requests for building maintenance and public health nursing. Members signed a resolution for the Scrap Tire Grant. The committee also requested a comprehensive proposal from the Chief Trial Court Judge regarding employee compensation concerns.

• Approved minutes from August 17, 2023 (3-0)
• Approved advanced step hire for Jeffry Mueller, Building Maintenance Worker, Grade 6, step 4, $40,501 (3-0)
• Approved advanced step hire for Emmeline Schwarz, Public Health Nurse, Grade 9, step 4, $53,904 (3-0)
• Approved Resolution P2308278 to approve the Scrap Tire Grant
• Approved request for PHSC Chair to seek a comprehensive Court proposal on employee compensation concerns (3-0)

Finance Committee

The Finance Committee will receive a report from Treasurer Shelly Weich. The body is scheduled to review waiver request approvals and resolutions.

• Treasurer update from Shelly Weich
• Waiver request approvals
• Resolutions

The committee approved two waiver requests for engineering and schematic planning services. Two resolutions, including an early voting grant application and weekly bills, were moved forward to the full board.

• Approved waiver 2023-08-24-01 for County Wide Signal Update engineering services
• Approved waiver 2023-08-24-02 for BCJV water & wastewater system schematic plan
• Approved August 17, 2023 meeting minutes
• Moved Resolution F2308044 (Weekly Bills and Road Payables) to full board
• Moved Resolution F2308279 (Early Voting Grant Application) to full board

Resolutions

The Board of Commissioners is reviewing a recommendation to contract with Therapeutics, LLC for a one-year Medication Assisted Treatment (MAT) pilot program. The program aims to provide therapy and discharge planning for inmates with opioid addiction.

• Contract with Therapeutics, LLC for $180,000
• One-year pilot MAT program in the Berrien County Jail
• Proposed use of Opioid Settlement funding or other grant/agency sources

Administration Committee

The Administration Committee will receive reports from Animal Control, the Trial Court, and the Sheriff's Department. The body will also review minutes from August 10, 2023, and consider resolutions.

• Animal Control report
• Trial Court report
• Sheriff's Department report
• Review of August 10, 2023 minutes

The Administration Committee approved three resolutions regarding a grant application and road safety changes. Members also discussed potential water and sewer system upgrades at the Juvenile Center.

• Approved Resolution A2308272 to authorize Family Division grant application for Raise the Age
• Approved Resolution A2308274 to authorize four-way stop signage at Hollywood & Linco Roads
• Approved Resolution A2308275 to change speed limit from 55 mph to 45 mph on Gast Road from Shawnee to Snow Roads
• Approved August 10, 2023 minutes

Resolutions

The Finance Committee is recommending that the Board of Commissioners approve an auditing report and road department payments. These items cover the period from August 10, 2023, to August 16, 2023.

• Auditing Report for August 10-16, 2023, in the amount of $3,089,283.56
• Road Department Accounts Payable Vouchers #133 in the amount of $333,124.87

Resolutions

The County Finance Committee recommends authorizing the County Administrator to contract with AssetWorks Appraisal. The agreement covers on-site fixed asset inventories for 2023 and 2025.

• Contract with AssetWorks Appraisal for 2023 inventory at $24,750
• Contract with AssetWorks Appraisal for 2025 inventory at $25,125

Resolutions

The Board of Commissioners is considering a resolution to accept a grant from the Michigan Department of Transportation's Transportation Alternative Program. The funds are designated for the construction of a portion of the Red Arrow Highway Linear Park Pathway Project.

• Acceptance of $925,306.00 grant from MDOT Transportation Alternative Program
• Local match requirement of $320,000 (26% of the project)
• Construction of Red Arrow Highway Linear Park Pathway Project

Resolutions

The Board of Commissioners is approving $168,035.18 in requisitions over $10,000 and $965,197.20 in purchase order change orders. These funds cover various county services including road work, youth placement, and senior center distributions.

• Requisitions totaling $168,035.18, including $87,300 for Wightman Engineering (Pier & Lakeside) and $25,000 for ERSCO Construction
• Purchase order change orders totaling $965,197.20
• Youth placement payments including $788,757.05 for Rite of Passage and $32,590.00 for Gulf Coast Trades Center
• FY23 Senior Center Millage Distributions of approximately $16,419.75 to $16,719.75 for seven different senior centers
• Payment of $19,011.90 to Burkholder Excavating for the Sobert & Becker #476 Drain project

Resolutions

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Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to update the FY2022-23 Comprehensive Agreement with the Michigan Department of Health and Human Services. The amendment increases the total contract amount to $3,325,223 to fund specific health programs.

• Integrating MPOX into STI Clinics: $6,000
• MI Adolescent Pregnancy & Parenting Program: $12,500
• Tuberculosis Comprehensive Funding: $2,857
• Total contract amendment: $21,357
• Revised total Comprehensive Agreement: $3,325,223

Board of Commissioners

The Berrien County Board of Commissioners will review a consent calendar of routine resolutions and board appointments. The meeting includes discussions on a jail program for opioid addicted inmates and the acceptance of a linear park trail.

• A2308270: One Year Trial of MAT Program for opioid addicted inmates in Jail
• A2308271: Acceptance of TAP funded Red Arrow Hwy Linear Park trail MDOT
• F2308269: Renewal of agreement with Asset Works for appraising inventory
• P2308267: Comprehensive Agreement Amendment #2
• Board appointment of Annette Christie

The Board of Commissioners approved a settlement agreement with Trex Properties LLC to release the County from liabilities related to a superfund site in Detroit. The Board also approved several board appointments and a consent calendar including a trial for an opioid program for inmates.

• Authorized settlement agreement with Trex Properties LLC (11-0)
• Approved appointment of Allen Edlefson to the Mental Health Authority (carried)
• Approved appointment of Frank Samuel to the Workforce Development Board (carried)
• Approved appointment of John Fiore to the Workforce Development Board (carried)
• Approved MAT Program for opioid addicted inmates in Jail one-year trial (11-0)
• Accepted TAP funded Red Arrow Hwy Linear Park (11-0)
• Approved weekly bills and road payables (11-0)
• Removed Closed Session from the agenda (carried)

Committee of the Whole

The Committee of the Whole is reviewing the plan to replace the current playground at Silver Beach County Park with an inclusive, barrier-free facility. The project is funded by a grant and a public fundraising campaign.

• Anticipated total project cost of $1,250,000
• MDNR SPARK Grant contribution of $850,000
• Fundraising goal of $400,000 via the Berrien Community Foundation
• Project bid phase scheduled for December 2023/January 2024
• Construction anticipated to begin in Fall 2024

Committee of the Whole

The Committee of the Whole will meet to review a requisition from Annette Christie. The agenda includes updates on parks grant match fundraising and the tax foreclosure auction.

• Requisition review for Annette Christie
• Parks Grant Match Fundraising update from Parks Director Jill Adams
• Tax Foreclosure Auction update from Treasurer Shelly Weich

The Board approved the minutes from the July 27, 2023, meeting. The session included reports on fundraising for the Silver Beach County Park playground and the results of the August 3 tax foreclosure auction.

• Approved July 27, 2023 Committee of the Whole minutes (carried, no nays)

Finance Committee

The Finance Committee will receive a General Fund status update from Director Doug James. The body will also consider waiver request approvals and resolutions.

• General Fund status update
• Waiver request approvals
• Resolutions
• Approval of August 10, 2023 minutes

The committee referred a single bid for tactical headsets back to the Sheriff's Department for review. Two resolutions regarding weekly bills and the Land Bank Blight Elimination Program were moved forward to the full board. The committee also approved the minutes from August 10, 2023.

• Referred Bid 2023-071 for tactical headsets ($32,152.80) to Sheriff's Department for review
• Approved August 10, 2023 meeting minutes
• Moved Resolution F2308043 (Weekly Bills and Road Payables) to full board
• Moved Resolution F2308277 (Land Bank Blight Elimination Program) to full board
• Approved and signed waiver requests

Personnel & Human Services Committee

The committee will review minutes from the previous meeting and consider requests for advanced step hires. The agenda also includes discussions regarding compensation and a monthly update from the Parks & Recreation Department.

• Approval of Advanced Step Hire Requests
• Board Appointments for the Workforce Development Board
• Discussion regarding compensation
• Parks & Recreation Department monthly update

The Personnel and Human Services Committee approved two advanced step hire requests and signed a resolution for Overdose Awareness Day and National Recovery Month. The committee reached a consensus to appoint two members to the Workforce Development Board, pending Full Board approval.

• Approved minutes from August 10, 2023 (3-0)
• Approved advanced step hire for Kristina Blackmore, Health Educator, $45,306 (3-0)
• Approved advanced step hire for Serita Robinson, Mi-APPP Teen Parent Case Manager, $44,545 (3-0)
• Signed Resolution P2308273 to recognize Overdose Awareness Day and National Recovery Month
• Reached consensus to appoint Frank Samuel and John Fiore to the Workforce Development Board

Resolutions

The Board of Commissioners is approving a series of payments and budget increases for county services. These include funding for road engineering, election processing, and various drain projects.

• Requisitions totaling $213,367.76, including $148,500 for Wightman Engineering for Napier Ave.
• Purchase order change orders totaling $158,500.
• $145,000 in Drain Office change orders, including $45,000 for Spicer Group inc. for Streed #503.
• $32,445 for Miller Consultations & Elections for August 2023 Primary processing.
• $5,000 increase for Dickinson Wright PLLC regarding litigation over recall petitions.

Berrien County Broadband Internet Task Force

The task force is meeting to discuss the results of the ROBIN grant challenge deadline and available matching funds for the BEAD grant. The group will also review sub-grant agreements between MEC and townships and the status of the county's broadband roadmap.

• ROBIN grant challenge results
• BEAD grant matching funds
• MEC ROBIN grant sub-grant agreements with townships
• Berrien County Broadband Roadmap status
• Broadband adoption and affordability developments

The Task Force discussed the status of ROBIN grant funding and the upcoming BEAD grant requirements. Members reviewed the progress of a sub-grant agreement template for townships and the development of the Berrien County Broadband Roadmap.

Administration Committee

The committee is meeting to receive a design update for the Juvenile Center from Wightman and DLR Group. The agenda also includes a discussion on Resolution #A2308270 with Undersheriff Chuck Heit.

• Juvenile Center design update from Wightman and DLR Group
• Resolution #A2308270 presented by Undersheriff Chuck Heit
• Approval of July 27, 2023 minutes

The Committee authorized a one-year Medication Assisted Treatment (MAT) pilot program in the jail and approved funding for VHF system dismantling. Members also reviewed conceptual designs and cost estimates for a new Juvenile Center.

• Approved $30,375 expenditure for Tele-Rad to perform VHF system dismantling (A2308266)
• Approved contract with Therapeutics LLC for one-year pilot MAT program in the jail (A2308270)
• Accepted TAP grant for Red Arrow Highway Linear Park path (A2308271)
• Approved July 27, 2023 minutes

Resolutions

The Finance Committee is recommending the approval of an auditing report and road department payments. These items cover the period from August 3, 2023, to August 9, 2023.

• Auditing Report for August 3–9, 2023 in the amount of $2,627,232.28
• Road Department Accounts Payable Vouchers #132 for August 3–9, 2023 in the amount of $296,153.85

Resolutions

The Board of Commissioners is considering a resolution to pay Tele-Rad, Inc. to dismantle the countywide VHF system infrastructure. This system is no longer supported by manufacturers or used for Fire/EMS mobilization.

• Expenditure of $30,375 to Tele-Rad, Inc. for VHF system dismantling

Board of Commissioners

The Board of Commissioners will meet to approve weekly bills, road payables, and requisition approvals. The body will also consider a resolution regarding expenses for dismantling obsolete VHF equipment.

• Resolution F2308042: Approve Weekly Bills and Road Payables
• Resolution B2308089: Requisition Approval Week 2
• Resolution A2308266: Approve obsolete VHF equipment dismantling expense

The Board of Commissioners approved the consent calendar, which included weekly bills, road payables, and requisition approvals. The Board also authorized expenses for dismantling obsolete VHF equipment.

• Approved weekly bills and road payables (Resolution F2308042) (10-0)
• Approved Requisition Approval Week 2 (Resolution B2308089) (10-0)
• Approved obsolete VHF equipment dismantling expense (Resolution A2308266) (10-0)
• Approved August 3, 2023 meeting minutes

Personnel & Human Services Committee

The committee will review minutes from the July 27, 2023, meeting and approve various resolutions and pension refunds. The agenda also includes a discussion regarding Court Clerk wages.

• Approval of July 27, 2023, minutes
• Approval of pension rollover/refunds
• Court Clerk wage discussion
• Health Department monthly update

The committee approved resolutions for monthly per diems and amended comprehensive funding for the Health Department. Monthly pension rollovers and refunds were also approved. The committee recommended Allen Edlefson for a Mental Health Authority vacancy, pending full Board of Commissioners approval.

• Approved July 27, 2023 minutes (3-0)
• Signed Resolution P2308008 regarding Monthly Per Diems
• Signed Resolution P2308267 to amend Comprehensive funding for the Health Dept.
• Approved monthly pension rollovers/refunds
• Recommended Allen Edlefson for appointment to the Mental Health Authority

Finance Committee

The Berrien County Finance Committee will meet to conduct committee business and review change order requests for drains presented by Drain Commissioner Attorney John Brennan.

• Approval of July 27, 2023 minutes
• Bid request approvals
• Waiver request approvals
• Change order requests for drains

The committee approved a bid process for road department crack filler and signed three waiver requests. Two resolutions regarding weekly bills and an asset appraisal were moved forward to the full board. The committee discussed drain office change orders totaling $145,000 but took no formal action on them.

• Approved Bid 2023-072 for Hot Melt Crack Filler to proceed with the lowest responsible bidder
• Approved minutes of the July 27, 2023 meeting
• Signed waiver 2023-08-10-01 for Medication Assisted Treatment services in the B.C. Jail
• Signed waiver 2023-08-10-02 for annual cost allocation plan development
• Signed waiver 2023-08-10-03 for bi-annual inventory of capital assets
• Moved Resolution F2308042 (Weekly Bills and Road Payables) to the full board
• Moved Resolution F2308269 (AssetWorks Appraisal) to the full board

Resolutions

The Board of Commissioners is reviewing a recommendation to purchase 11 new wireless communication system units for the Public Safety Communication Center. The purchase is funded by a grant and the 911 Service Millage.

• Acceptance of a $2,000 grant from Michigan Gas Utilities and Wisconsin Public Service Foundation
• Authorization of up to $3,000 from the 911 Service Millage for wireless communication units

Resolutions

The Berrien County Finance Committee is recommending the approval of an auditing report and road department payments. The board is reviewing expenditures for the period ending August 3, 2023.

• Auditing Report for July 28, 2023 – August 2, 2023 in the amount of $1,142,934.04
• Road Department Accounts Payable Vouchers #131 in the amount of $579,704.94
• Payment to Lafontaine Chrysler Dodge Jeep for $440,257.74
• Payment to Abonmarche Consultants Inc for $70,583.25

Resolutions

The Board of Commissioners is considering a resolution to accept a Title IV-E Child and Parent Legal Representation Grant. The funds are intended to support legal representation in child protective proceedings.

• Acceptance of $104,000 grant from the Michigan Department of Health and Human Services for FY 23/24
• Funding for training, ancillary legal services, and a Parent Partner program
• Provision of a social worker to parents' attorneys

Resolutions

The Board of Commissioners is reviewing and approving expenditures for county operations. This includes a series of requisitions exceeding $10,000 and several purchase order change orders.

• Requisitions over $10,000 totaling $2,127,248.76
• Purchase Order Change Orders totaling $245,000
• Payment for Health Department nursing services
• Payment for the Berrien County Sheriff's Office
• Payment for the Berrien County Court

Board of Commissioners

The Board of Commissioners will consider accepting grants for the Family Division and the 911 Department. The meeting includes the review of weekly bills and requisitions and the receipt of donations for the Soldier and Sailors Relief Fund.

• Donation of $1,700 from SW Michigan Car Collectors to Berrien County Soldier and Sailors Relief Fund
• Donation of $1,500 from Bridgman Women’s Legion Auxiliary Post 331 to Berrien County Soldier and Sailors Relief Fund
• Resolution A2308264 to accept Parent Representation Grant Family Division
• Resolution A2308265 to accept Michigan Gas Grant for 911 Department
• Weekly Bills & Road Payables (Resolution F2308041)

The Board of Commissioners approved several grants and weekly bills. They authorized the County Administrator to settle three pending arbitrations with FOPLC and Shirley Polk-Williams. The Board also approved weekly requisitions while excluding six specific items from the Drain Commissioner.

• Approved weekly bills and road payables (12-0)
• Accepted Parent Representation Grant for Family Division (12-0)
• Accepted Michigan Gas Grant for 911 Department (12-0)
• Approved weekly requisitions excluding items #22001942, 20003581, 23000636, 23002449, 23002445 and 23002446 (12-0)
• Authorized County Administrator to settle three pending arbitrations with FOPLC and Shirley Polk-Williams (12-0)
• Approved July 27, 2023 regular meeting minutes (carried, no nays)
• Approved July 27, 2023 closed session minutes (carried, no nays)

Board of Commissioners

The Berrien County Veteran Services office presented a report on its current programs, staffing, and community partnerships. The document outlines ongoing veteran benefit advocacy and the scheduling of a resource event.

• Stand Down Veterans Resource Event scheduled for September 22, 2023, at the Berrien County Conference Center
• Approval of job title change from Assistant Veteran Benefit Counselor to Veteran Service Officer (VSO)
• Distribution of new Veteran Parking signs to 39 municipalities and the Pokagon Band of Potawatomi Indians
• Provision of $1,500 in Aldi food cards to veterans via the Soldier & Sailor Relieve Fund last year
• Report of a Battle Creek transport van with over 150,000 miles and pursuit of replacement grants

Health Department - Sewage Appeal Board

The Berrien County On-Site Sewage Appeal Board is meeting to review a single appeal. The board will hear presentations from the owner/installer and the Health Department before making a decision.

• Appeal #1: Sherry Kelley, 12418 California Rd, Weesaw Twp.

The Board approved a septic system for a two-bedroom home at 12418 California Rd. with specific setback and equipment requirements. The Board also decided to notify pending appeal applicants of new documentation guidelines.

• Approved septic system for 12418 California Rd. with 25’ isolation distance from mound slope to roadside ditch
• Approved system specifications: two 1,000-gallon septic tanks, 500-gallon dosing chamber, and 6’ mound height
• Required a pre-construction meeting prior to installation at 12418 California Rd.
• Approved motion to send new documentation guidelines to applicants with pending appeals
• Approved agenda
• Approved July 12, 2023 minutes

Health Department - Board of Health

The Berrien County Board of Health will meet to approve vouchers and a specific agreement amendment. The session includes financial reports and a presentation from the Medical Examiner.

• Resolution P2308 267 Comprehensive Agreement Amendment #4
• Medical Examiner presentation by Dr. deJong
• Monthly financial report from David Jeffery

The Board of Health approved a contract amendment with the Michigan Department of Health and Human Services to fund MPOX, adolescent pregnancy, and tuberculosis programs. The board also approved the July 5, 2023 meeting minutes and payment vouchers.

• Approved Comprehensive Agreement Amendment #4 for $21,357 (Motion carried)
• Approved July 5, 2023 regular meeting minutes (Motion carried)
• Approved vouchers for payment (Motion carried)

Resolutions

The Board of Commissioners is deciding on the approval of several requisitions over $10,000. These expenditures cover equipment, professional services, and infrastructure maintenance across various county departments.

• Bell Equipment: $198,500.00 for 2018 Elgin Eagle Street Sweeper
• Abonmarche: $150,000.00 for Red Arrow Linear Park Pathway design
• Dell Marketing Limited: $119,641.52 for 129 Windows 11 PC replacements
• Stony Creek Services: $33,900.00 for SJ Courthouse Chiller
• On Duty Gear LLC: $19,630.00 for 26 Ballistic Armor Inserts

Administration Committee

The committee will review administrative business and receive a quarterly update from the GIS Mapping Department. The meeting includes the approval of retirements occurring from January through July.

• Approval of retirements from January through July
• Quarterly update from GIS Mapping Department
• Approval of July 20, 2023 minutes

Resolutions

The Berrien County Finance Committee is recommending the approval of an auditing report and road department payments. These items cover expenses and auditing for the period ending in late July 2023.

• Auditing Report for July 20, 2023 – July 26, 2023 in the amount of $2,714,593.08
• Road Department Accounts Payable Vouchers #130 in the amount of $1,275,149.93
• Payment to State of Michigan - MDOT for $519,624.42
• Payment to Bit Mat Products of Indiana LL for $449,295.58
• Payment to Great Lakes Chloride, Inc. for $195,606.72

Resolutions

The County Administration Committee recommends the adoption of the Berrien County Road Department Limited English Proficiency Plan for federal fiscal year 2023. The plan is designed to provide language assistance to persons with limited English proficiency as required by Title VI of the Civil Rights Act of 1964.

• Adoption of the Berrien County Road Department Limited English Proficiency Plan for federal fiscal year 2023

Resolutions

The Board of Commissioners is considering a resolution to authorize the signing of a grant agreement with the Michigan Department of State Police. The funds are intended to develop hazardous materials emergency response plans.

• Federal HMEP grant award of up to $4,710.00
• Required in-kind match of $1,178.00
• Grant period from September 30, 2022, through September 29, 2023

Resolutions

The Board of Commissioners is reviewing a recommendation to enter into an agreement with Lake Michigan College. The contract would provide a deputy sheriff to serve as a Campus Resource Officer, with the college paying the actual costs of salary, overtime, equipment, training, and overhead.

• Contract between Berrien County Sheriff and Lake Michigan College for a Campus Resource Officer

Resolutions

The Board of Commissioners is reviewing a recommendation to amend a contract with GTL (d/b/a ViaPath Technologies). The amendment would add tablet services and charging enclosures to the existing inmate telephone services at the Berrien County Jail.

• Amended contract with GTL (d/b/a ViaPath) for inmate phones and tablets
• Contract term effective until June 24, 2025, with automatic two-year renewals

Resolutions

The Board of Commissioners is reviewing a recommendation to approve amended costs for construction management services. This includes funding for bid document development and construction management for county-wide facility improvements.

• Phase 2 construction management services not to exceed $1,158,009
• Phase 3 construction management services not to exceed $1,314,681
• Contract with Bacchiocchi Construction Services
• Consulting contract with Ignyte Design for $523,750
• Total estimated project cost of $20,853,414

Resolutions

The County Personnel and Human Services Committee recommends updating job descriptions and salary classifications for non-union Road Department employees. The proposal moves various roles from 'R' classifications to 'C' classifications effective July 30, 2023. The committee states the current budget has adequate funding for these changes.

• Integration of non-union Road Department classifications into the County's Non-Unionized salary schedule
• Creation of Communications Coordinator (C-8) and Road Accountant (C-7) classifications
• Inactivation of the Office Technician classification by December 1, 2023

Board of Commissioners

The Board of Commissioners will review a consent calendar of routine resolutions. These include administrative approvals for the Road Department and various service agreements. The meeting includes a closed session to discuss pending litigation strategy.

• Resolution F2307040: Approve Road Payables & Weekly Bills
• Resolution A2307263: Approve Phase 3 of Bacchiocchi Contract for construction management
• Resolution A2307261: Approve Campus Resource Officer Agreement with Lake Michigan College
• Resolution A2307262: Renew GTL Inmate Phone Agreement for the jail
• Resolution A2307260: Accept Emergency Management Hazardous Materials Grant

The Board of Commissioners approved a series of administrative resolutions via the Consent Calendar. Following a closed session regarding pending litigation, the Board authorized the County Administrator to execute a settlement agreement with Concierge Correction.

• Authorized County Administrator to execute settlement agreement with Concierge Correction (9-0)
• Approved Phase 3 of Bacchiocchi Contract for Construction Management (9-0)
• Approved Campus Resource Officer Agreement for Lake Michigan College (9-0)
• Renewed GTL Inmate Phone Agreement for Jail (9-0)
• Adopted Limited English Proficiency Plan for the Road Department (9-0)
• Accepted Emergency Management Hazardous Materials Grant (9-0)
• Approved Road Payables, Weekly Bills, and Weekly Requisitions (9-0)
• Approved complement change for Road Department (9-0)

Committee of the Whole

The Committee of the Whole will meet to receive an annual audit presentation from Nate Baldermann and Rehman Robson. The body will also conduct a requisition review for Annette Christie.

• Annual Audit Presentation by Nate Baldermann and Rehman Robson
• Requisition Review for Annette Christie

The Committee approved the minutes from the July 20, 2023, meeting. Members reviewed requisitions and received a presentation on the county's audit for the year ending December 31, 2022.

• Approved July 20, 2023 meeting minutes (no nays)

Personnel & Human Services Committee

The committee will review the minutes from the July 20, 2023, meeting and approve retirements occurring between January and July. The agenda also includes a quarterly update from the GIS Mapping Department.

• Approval of July 20, 2023, minutes
• Approval of retirements (January through July)
• GIS Mapping Department quarterly update

The Personnel and Human Services Committee approved the meeting minutes from July 20, 2023, and a list of retirements from January 2023 through the current date. The GIS Mapping Director provided a quarterly report on broadband dashboards and interdepartmental projects.

• Approved July 20, 2023 minutes (2-0)
• Approved retirements from January 2023 through YTD (2-0)

Finance Committee

The Finance Committee will meet to receive an audit presentation from Rehmann Robson. The body will also consider resolutions, waiver request approvals, and the minutes from July 20, 2023.

• Audit presentation by Nate Baldermann of Rehmann Robson
• Review of resolutions
• Waiver request approvals
• Approval of July 20, 2023 minutes

The committee approved three waiver requests totaling $2,513,057 for AIS Construction Equipment and Bacchiocchi Construction Services. The committee also moved the approval of weekly bills and road payables to the full board. FY2022 audit findings regarding internal controls and policies were reviewed.

• Approved waiver request 2023-07-27-01 for AIS Construction Equipment ($26,367)
• Approved waiver request 2023-07-27-02 for Bacchiocchi Construction Services ($1,158,009)
• Approved waiver request 2023-07-27-03 for Bacchiocchi Construction Services ($1,341,681)
• Approved July 20, 2023 meeting minutes
• Moved Resolution F2307040 (Weekly Bills and Road Payables) to the full board

Resolutions

The Berrien County Finance Committee recommends authorizing a sub-grant agreement with Cornerstone Alliance. The funds are intended for infrastructure and mixed-use redevelopment projects in the City of Benton Harbor.

• Sub-grant agreement with Cornerstone Alliance for projects at 80 W. Main St. and 92 W. Main St. in Benton Harbor
• Reimbursement of up to 50% of project costs, not to exceed $1,287,000
• Use of funds from a $2,600,000 Grant Agreement with the Michigan Economic Development Corporation’s Revitalization & Placemaking Program

Resolutions

The Board of Commissioners is reviewing a request to authorize a change order for a public safety radio signal enhancement project in the Buchanan-Bertrand area. This follows the determination that initial site locations were unsuitable. The project is partially funded by a $5,000,000 Michigan Enhancement Grant.

• Change order not to exceed $975,890.50 for remote sensing and site selection
• Estimated total project cost of $7,797,255
• Use of $5,000,000 Michigan Enhancement Grant
• Installation of a new tower to enhance MPSCS signal coverage in the Buchanan-Bertrand area

Resolutions

The County Administration Committee recommends adopting an updated Title VI Program Compliance Plan for the Berrien County Road Department. This plan ensures the department maintains compliance with Federal Transit Administration requirements regarding non-discrimination.

• Adoption of the Berrien County Road Department Title VI Program Compliance Plan update dated July 20, 2023

Resolutions

The County Administration Committee recommends authorizing a speed study on Gast Road from the Bridgman City limit to Snow Road. The study will be conducted by the Berrien County Road Department and Michigan State Police to determine a safe speed limit.

• Speed limit study for Gast Road from Bridgman City limit to Snow Road

Administration Committee

The Berrien County Administration Committee will meet to discuss a Motorola Solutions change order for 9-1-1 services. The committee will also receive an update on an ARPA project from Building & Grounds and Bacchiocchi Construction.

• Motorola Solutions Change Order for 9-1-1
• ARPA Project Update provided by Robert Ray and Daniel Bacchiocchi
• Approval of June 22, 2023 meeting minutes

The committee approved four resolutions covering a road department language plan, emergency management, campus security, and inmate communications. A 9-1-1 Motorola Solutions change order was deferred for further clarification. A resolution for jail project edits was pulled for revisions.

• Approved Road Dept Limited English Proficiency Plan (A2307258)
• Authorized HMEP agreement with MSP Emergency Management (A2307260)
• Authorized Campus Resource Officer agreement with Lake Michigan College (A2307261)
• Executed amended contract with GTL for inmate phones and tablets (A2307262)
• Approved June 22, 2023 minutes
• Deferred 9-1-1 Motorola Solutions change order resolution for clarification
• Pulled Resolution A2307263 regarding jail project for edits

Resolutions

The County Finance Committee recommends authorizing a sub-grant agreement with the City of Niles Downtown Development Authority. The funds are part of a larger $2,600,000 grant from the Michigan Economic Development Corporation for infrastructure and redevelopment.

• Sub-grant to City of Niles Downtown Development Authority for up to $1,287,000
• Funding for Main St. streetscape, public restroom updates, and the FORGE public space
• Funding for 4 downtown business improvement projects

Resolutions

The Berrien County Board of Commissioners is reviewing a recommendation to authorize the Berrien County Trial Court — Family Division to apply for a grant renewal. The funding would support legal representation in child protective proceedings for the fiscal year of October 1, 2023 — September 30, 2024.

• Proposed grant application for approximately $104,040 from the Michigan Department of Health and Human Services
• Funding for Parents as Partners program provider contract
• Funding for a Social Worker to assist attorneys representing parents
• Payment for ancillary and pre-petition legal services
• Funding for attorney quality trainings in child dependency proceedings

Resolutions

The Personnel and Human Services Committee is recommending the approval of commissioner per diems and mileage for June 2023. The total requested amount is $5,631.75.

• Approval of June 2023 commissioner per diems and mileage totaling $5,631.75

Resolutions

The Board of Commissioners is considering a resolution to accept a funding period change for a Title X Telehealth Grant. The extension allows the Berrien County Health Department to use remaining funds through May 31, 2024.

• Extension of MDHHS Title X Telehealth Grant funding period to May 31, 2024
• Allocation of remaining funds totaling $24,362.90 from an original $92,500 grant

Board of Commissioners

The Board of Commissioners will receive a presentation on MEC Broadband. The body is also considering several routine resolutions including grant agreements and a speed study for Gast Road.

• MEC Broadband Update presentation
• Resolution A2307259: speed study for Gast Road in Lake Charter Township
• Resolution F2307253: sub-recipient agreement Cornerstone RAP Grant
• Resolution F2307254: sub-recipient grant agreement Niles DDA/City of Niles RAP Grant
• Resolution A2307252: Change order for Tower Project

The Board of Commissioners approved a consent calendar containing multiple grants, contracts, and a speed study. The board also received a presentation on a proposed $23 million broadband project. A planned resolution for a Phase III project was deferred to a future meeting.

• Approved Consent Calendar including Tower Project change order (10-0)
• Approved sub-recipient agreement for Cornerstone RAP Grant (10-0)
• Approved sub-recipient grant agreement for Niles DDA/City of Niles RAP Grant (10-0)
• Approved application for Parent Representation Grant – Family Division (10-0)
• Approved Tele Health Contract Amendment for MDHHS deadline extension (10-0)
• Approved Title VI Program Compliance Plan (10-0)
• Approved speed study for Gast Road in Lake Charter Township (10-0)
• Approved July 13, 2023 meeting minutes (carried)

Committee of the Whole

The Berrien County Committee of the Whole will meet to review requisitions and receive a presentation on the Midwest Strategy. The body will also approve minutes from the June 22, 2023 meeting.

• Requisition review by Annette Christie
• Midwest Strategy Update presentation by Mike Krombeen

The Committee of the Whole approved the minutes from its June 22, 2023, meeting. The session included a presentation on the FY 23-24 Annual Budget and various state-level funding updates for Berrien County projects.

• Approved June 22, 2023 meeting minutes (carried, no nays)

Finance Committee

The Finance Committee will meet to discuss updates regarding the General Fund and Information Systems. The body will consider a resolution for a 911 tower change order and the approval of AssetWorks inventory.

• Resolution A2307252 regarding 911 Tower Change Order
• Approval for AssetWorks Inventory
• General Fund Update
• Approval of June 22, 2023 minutes

The committee reviewed General Fund results and Information Systems updates. It gave concurrence for a $975K change order regarding the 911 Tower project to move from multicast to simulcast. Weekly bills and road payables were moved forward to the full board.

• Approved June 2, 2023 meeting minutes
• Concurred on Resolution A2307252 for $975K 911 Tower change order
• Moved Resolution F2307039 (Weekly Bills and Road Payables) to full board

Personnel & Human Services Committee

The committee will review the June 22, 2023, meeting minutes and consider seven advanced step hire requests. The agenda also includes a complement change for the Road Department.

• Approval of Advanced Step Hire Requests (7)
• Road Department Complement Change

The committee approved several advanced step hire requests and signed a resolution to integrate the Non-Union Road Department salary schedule into the County’s Non-Union salary schedule. Members also agreed to send a $50 memorial donation to the North Berrien Senior Center.

• Approved minutes from June 22, 2023 (3-0)
• Approved advanced step hire requests for Health Department, Building & Grounds, Prosecutor, and Veterans Services (3-0)
• Approved $50 memorial donation to North Berrien Senior Center from BOC flower fund
• Signed Resolution P2307251 to integrate Non-Union Road Department salary schedule into County Non-Union salary schedule

Resolutions

The Berrien County Finance Committee is recommending the approval of an auditing report and several accounts payable vouchers. The items cover expenditures and reporting for the period between June 22, 2023, and July 12, 2023.

• Auditing Report for June 22, 2023 – July 12, 2023 in the amount of $4,445,530.79
• Road Department Accounts Payable Vouchers #126, #127, and #128 totaling $1,244,801.21
• Road Department Voucher #126 expenses totaling $837,158.30
• Road Department Voucher #127 expenses totaling $31,692.75
• Road Department Voucher #128 expenses totaling $375,950.16

Berrien County Broadband Internet Task Force

The Berrien County Broadband Internet Task Force is meeting to review mapping progress for ROBIN funded construction and discuss strategies for BEAD funding. The group will also address service affordability, Ag-Tech options, and the status of the county broadband roadmap.

• Review of ROBIN grant mapping and funded construction areas
• Discussion on seeking ISP feedback for BEAD funding
• Consideration of local match for BEAD funding
• Update on MEC ROBIN grant sub-grant agreements
• Discussion on inviting 123 Net to present a pending project

The task force discussed the selection of Midwest Energy & Communications (MEC) for a ROBIN grant to expand internet service across four counties. The group also reviewed the upcoming BEAD grant process and the status of the Berrien County Broadband Roadmap.

• Posted list of addresses receiving ROBIN grant funding for local municipalities
• Determined that MEC will begin fiber construction in fall 2023
• Identified that ROBIN construction must be completed by the end of 2026

Resolutions

The Administration Committee recommends authorizing the Animal Control Department to apply for a grant from Two Seven Oh, Inc. The funds would be used for outdoor kennels or play yard improvements.

• Grant application to Two Seven Oh, Inc. for up to $10,000
• Proposed funding for approximately 30 additional outside kennels or play yard improvements

Resolutions

The Board of Commissioners is deciding on the approval of requisitions over $10,000. The total amount for approval is $2,127,248.04.

• Bit Mat Products: $1,160,083.00 for HFS-2M Asphalt Emulsion
• Bit Mat Products: $851,275.00 for MS-OP Emulsion
• Mott McDonald: $40,000.00 for Culvert & Bridge Asset Management and design services
• Miller Consultations & Secure Media Creation: $18,200.00 for election tabulators and ADA equipment
• Kirk Associates LLC: $12,811.00 and $18,004.00 for value analysis workshops for Millburg Drain #339

Resolutions

The County Personnel and Human Services Committee recommends adding one full-time equivalent Law Clerk I position to the Trial Court. This change is intended to address an increase in motions requiring research and writing in the criminal division.

• Proposed addition of one Full-Time Law Clerk I (1.0 FTE), Non-Union Grade 10
• Proposed effective date of December 31, 2023

Board of Commissioners

The Berrien County Board of Commissioners will review routine bills and requisitions. The board is also considering a grant application for the animal shelter and a complement change for the courts.

• Application for Two Seven Oh Grant for Animal Shelter (A2307238)
• Complement change for Courts (P2307234)
• Approval of Bills & Road Payables (F2307038)
• Weekly Requisitions (B2307085)
• Pension Refund/Rollover Report for July 2023

The Board of Commissioners approved a consent calendar including bills, road payables, and a grant application for the animal shelter. The Board also approved the July 2023 Pension Refund/Rollover Report. No other substantive resolutions were added to the agenda.

• Approved bills and road payables (Resolution F2307038) (12-0)
• Approved weekly requisitions (Resolution B2307085) (12-0)
• Approved complement change for Courts (Resolution P2307234) (12-0)
• Approved Two Seven Oh Grant application for Animal Shelter (Resolution A2307238) (12-0)
• Approved July 2023 Pension Refund/Rollover Report (3-0)
• Approved June 22, 2023 meeting minutes

Health Department - Sewage Appeal Board

The board reviewed two sewage system appeals and updated its documentation guidelines. One application for a mound system was approved with conditions, while another was adjourned to allow for the exploration of alternate locations.

• Approved 'Allegan' mound system for a one-bedroom home at 4800 Park Rd., Pipestone Twp., contingent on parcel combination and land acquisition.
• Adjourned appeal for a two-bedroom house at 12418 California Rd., Weesaw Twp., due to water table concerns.
• Approved new guidelines requiring sewage appeal documentation to be submitted 15 days prior to the hearing date.

The board approved a conditional mound system for a property in Pipestone Township and established a new 15-day deadline for submitting appeal documentation. A second appeal for a property in Weesaw Township was adjourned to allow for the exploration of alternate locations.

• Approved 'Allegan' mound system for one-bedroom home at 4800 Park Rd (conditional on obtaining 2.5 acres, combining parcels, and meeting isolation distances)
• Approved amendment to documentation guidelines requiring materials be submitted 15 days prior to appeal date
• Adjourned appeal for 12418 California Rd to allow for exploration of alternate system locations

Health Department - Board of Health

The Berrien County Board of Health will meet to approve minutes and vouchers and consider a telehealth amendment. The board will also receive reports on staffing, strategic planning for environmental health, and the opioid settlement RFP process.

• Resolution P2307256 FP Telehealth Amendment
• Opioid Settlement RFP process and objectives
• Environmental Health strategic planning
• Health Department monthly financial report

The Board of Health approved the minutes from the June 7, 2023 meeting and authorized payment for presented vouchers. The board also reviewed a funding period extension for a Title X Telehealth Grant.

• Approved June 7, 2023 meeting minutes
• Approved vouchers for payment

Resolutions

The Personnel and Human Services Committee recommends authorizing the County Administrator to finalize a three-year agreement with the ASU Group. The contract provides loss prevention consulting services starting July 1, 2023.

• Agreement with ASU Group for loss prevention services at an estimated cost of less than $5,000 annually

Administration Committee

The committee will receive an update and conduct a Q&A session regarding the Trial Court. The meeting also includes the review of minutes from June 15, 2023, and the consideration of resolutions.

• Trial Court update from Hon. Judge Mayfield and Carrie Smietanka-Haney
• Minutes of June 15, 2023

The committee approved a resolution to apply for a grant to improve outdoor kenneling. Members also received updates on trial court caseloads and juvenile center reports.

• Approved Resolution A2307238 to submit a $10,000 grant application to Two Seven Oh, Inc. for outdoor kennels and improvements
• Approved June 15 minutes

Resolutions

The Finance Committee is recommending the approval of an auditing report and road department vouchers. These items cover the period from June 15, 2023, to June 21, 2023.

• Auditing Report for June 15-21, 2023: $1,873,259.13
• Road Department Accounts Payable Vouchers #125: $148,358.98
• Payment to Co-Alliance: $50,810.57
• Payment to Wyoming Asphalt: $44,499.84
• Payment to Rieth-Riley Construction Co: $16,108.27

Resolutions

The Board of Commissioners is reviewing a recommendation to authorize the submission of the Berrien County Road Department's 2022 Annual Financial Report to the State of Michigan. This report is required for compliance with Act 51, Public Acts of 1951.

• Submission of the 2022 Annual Financial Report for the Berrien County Road Department

Resolutions

The County Administration Committee recommends authorizing the Berrien County Trial Court to apply for two PA2 funding grants through Southwest Michigan Behavioral Health for FY 2024.

• Grant application for $54,540.26 for an Intake Assessment Coordinator position with $54,540.26 in local matching funds
• Grant application for $23,225.00 for drug testing supplies, administration, laboratory confirmations, and peer support services

Resolutions

The Berrien County Board of Commissioners is reviewing and approving several requisitions over $10,000. These expenditures cover road permitting, bus camera systems, drain maintenance, and legal payments.

• Approval of $39,959.19 to IVS, Inc. for Berrien Bus fleet onboard digital camera systems
• Approval of $36,647.28 to Darren Findling Law Firm for tax foreclosure sale proceeds
• Approval of $36,309.33 to James Shek for tax foreclosure sale proceeds at 4759 N. Coloma Rd.
• Approval of $15,000.00 to Rain or Drain, LLC for Berrien Center Ext. Drain #037 work
• Approval of $13,000.00 to Sarett Nature Center for Bauske & Brado Drain easement acquisition

Resolutions

The Personnel and Human Services Committee recommends a new three-year employment agreement for County Administrator Brian Dissette. The proposed contract would run from July 1, 2023, to June 30, 2026.

• Proposed 3-year employment agreement for County Administrator Brian Dissette (July 1, 2023 - June 30, 2026)

Resolutions

The Board of Commissioners is considering an Operating Agreement for Tenancy in Common with Watervliet Charter Township. This agreement defines the rights and obligations for owning and maintaining 35 acres of property near Paw Paw River County Park.

• Operating Agreement for Tenancy in Common for 35 acres of property (identified as 11-21-0014-0009-00-5) near Paw Paw River County Park

Resolutions

The County Personnel and Human Services Committee recommends authorizing a contract amendment with DLZ Michigan Inc. This agreement covers professional architectural and engineering design services for the Silver Beach County Park Playground project.

• Contract with DLZ Michigan Inc. in the amount of $150,000.00
• Design services for the Silver Beach County Park Playground project
• Use of Michigan Department of Natural Resources (MDNR) Spark Grant funding

Board of Commissioners

The Board of Commissioners will meet to vote on a series of routine resolutions via a consent calendar. Key items include the approval of the County Administrator Contract and various service agreements.

• Approval of County Administrator Contract (P2306246)
• Renewal of agreement for loss prevention services (P2306243)
• Approval of DLZ Agreement (Part II) for design services (P2306249)
• Approval of operating agreement with Watervliet Charter Township (P2306248)
• SWMBA application for funding of Drug Court programs (A2306247)

The Board of Commissioners approved a series of items via the Consent Calendar, including the County Administrator Contract and a design agreement for the Silver Beach County Park Playground Project. The Board also appointed Marge Durm-Hiatt to the Southwest Michigan Planning Commission.

• Approved County Administrator Contract (12-0)
• Approved DLZ Agreement for Silver Beach County Park Playground Project design services (12-0)
• Approved operating agreement with Watervliet Charter Township (12-0)
• Approved SWMBA application for Drug Court program funding (12-0)
• Renewed agreement for loss prevention services (12-0)
• Approved annual Act 51 report for state submission (12-0)
• Approved bills and requisitions (12-0)
• Appointed Marge Durm-Hiatt to the Southwest Michigan Planning Commission for a 2-year term (12-0)

Committee of the Whole

The Berrien County Committee of the Whole will review a Road Department Act 51 report presented by Mark Heyliger. The body will also conduct a requisition review for Annette Christie.

• Road Department Act 51 Report review
• Requisition review for Annette Christie

The Committee approved the minutes from the June 15, 2023 meeting. Members reviewed the Road Department Act 51 Annual Financial Report and discussed broadband grant opportunities and a Family Reunification Day event.

• Approved June 15, 2023 meeting minutes (carried, no nays)

Finance Committee

The Finance Committee will receive a General Fund status update from Director Doug James. The body will also review bid approvals, resolutions, and the minutes from June 15, 2023.

• General Fund status update
• Bid approvals
• Resolutions
• Approval of June 15, 2023 minutes

The committee established protocols for awarding contracts for courthouse spray foam roofing and office productivity migration services. It also moved the approval of weekly bills and road payables to the full board.

• Approved referring Bid 2023-065 (Courthouse Spray Foam Roofing) to the department to move forward with the lowest responsible bidder meeting specifications
• Approved referring Bid 2023-063 (Office Productivity Migration) to the department to move forward with the lowest responsible bidder meeting specifications
• Approved minutes of the June 15, 2023 meeting
• Moved Resolution F2306036 (Weekly Bills and Road Payables) to the full board

Personnel & Human Services Committee

The Personnel & Human Services Committee will meet to approve minutes from June 15, 2023, and review a request for an advanced step hire in the Health Department. The committee will also discuss a resolution regarding a complement change in the Trial Court.

• Advanced Step Hire Request (Health Department)
• Trial Court Complement Change Discussion/Resolution
• Approval of June 15, 2023, minutes

The Personnel and Human Services Committee approved the minutes from June 15, 2023, and an advanced step hire request. A proposal to add a Law Clerk I position to the Criminal Division was presented and discussed.

• Approved June 15, 2023 minutes (3-0)
• Approved advanced step hire for Miranda Dopp, Family Programs Manager, Grade 12, step 2, at $68,585 annualized salary (3-0)

Administration Committee

The committee will receive updates from the Sheriff's Department and Motor Pool. The meeting includes a discussion on a complement change for the Road Department.

• Road Department complement change
• Sheriff's Department update
• Motor Pool update
• Approval of June 8, 2023 minutes

The Administration Committee approved the minutes from June 8 and authorized the submission of the Road Department's 2022 Annual Financial Report. One resolution regarding Trial Court grant applications remained unsigned pending budget verification.

• Approved June 8 minutes
• Signed Resolution A2306225 to authorize 2022 Annual Financial Report of the Road Department submission to the State
• Resolution A2306247 to authorize Trial Court grant applications for PA2 funding not signed by Wuerfel pending budget verification

Resolutions

The Personnel and Human Services Committee is recommending the approval of commissioner per diems and mileage for May 2023. The total amount requested for payment is $4,461.41.

• Approval of commissioner per diems and mileage for May in the amount of $4,461.41

Resolutions

The Board of Commissioners is considering a resolution to accept a grant from the Berrien Community Foundation. The funds are designated for the purchase of a beach wheelchair for Silver Beach County Park.

• Acceptance of $3,000 grant from Berrien Community Foundation
• Purchase of beach wheelchair for Silver Beach County Park

Resolutions

The Personnel and Human Services Committee recommends authorizing the Veterans Affairs Department to apply for a $15,000 grant. The funds would be used to replace a 2015 9-passenger van used for transport to the Battle Creek Veterans Medical Center.

• Application for $15,000 Frederick S. Upton Foundation Grant
• Proposed matching funds from the Disabled American Veterans Organization