Sumter School District public meetings in 2020
29 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
BOARD OF TRUSTEES REGULAR MEETING - 6:00 PM Virtual Meeting
The Sumter School District Board of Trustees held a virtual regular meeting on December 14, 2020. The board entered executive session for legal advice, property contracts, and personnel matters, then approved the personnel report and appointed members to several committees. The agenda also included financial and capital project updates for September through November 2020.
- Approved personnel report as presented by the superintendent
- Approved Dr. Hilton and Rev. McGhaney to the Sumter Career and Technology Center Advisory Board
- Approved committee appointments: Policy (Alston chair), Facilities (Ragin chair), Finance (Ray chair), Transportation Ad Hoc (Baker chair)
- Entered executive session for legal advice, property contracts, and personnel matters
- Reviewed General Fund statements and capital project updates for Sept–Nov 2020
BOARD OF TRUSTEES ORGANIZATIONAL MEETING - 6:00 PM Virtual Meeting
This is a procedural organizational meeting where the Sumter School District Board of Trustees will elect a chairman, vice chairman, and clerk, and make appointments to committees. The meeting is held virtually due to COVID-19, with no in-person public attendance.
- Election of Chairman, Vice Chairman, and Clerk
- Appointment of Board Legislative Contact
- Review of representatives to Sumter Career and Technology Center Advisory Board
- Review of Board Policy, Citizens Advisory, Facilities, and Finance Committees
BOARD OF TRUSTEES REGULAR MEETING - 6:00 PM Virtual Meeting
The Sumter School District Board of Trustees will hold a regular virtual meeting due to COVID-19, with no in-person public attendance. The agenda includes opening procedures, board communications, a superintendent's report, and an executive session to discuss personnel matters. The board will also consider approval of the personnel report and consent agenda items.
- Executive session to discuss personnel report/employment, appointment, compensation, promotion, demotion, discipline, termination, and/or release of an employee
- Action on personnel report upon superintendent's recommendation
- Approval of consent agenda items including meeting minutes
- Virtual meeting via YouTube and Facebook; no in-person attendance due to COVID-19
BOARD OF TRUSTEES REGULAR MEETING - 6:00 PM Virtual Meeting
The Sumter School District Board of Trustees held a regular virtual meeting on October 12, 2020. The board approved renaming Crosswell Park Early Childhood Center to Sumter Academy for Support and Interventions at Crosswell Park, approved eight percent bond projects, and took action on executive session items including student matters, a property contract, and the personnel report. The meeting also included committee reports, a CARES Act presentation, and approval of SCSBA Delegate Assembly items.
- Renamed Crosswell Park Early Childhood Center to Sumter Academy for Support and Interventions at Crosswell Park
- Approved eight percent bond projects
- Approved personnel report
- Approved student transfers into and out of district
- Approved SCSBA Delegate Assembly slate of officers and resolutions
BOARD OF TRUSTEES WORK SESSION VIRTUAL MEETING - 6:00 PM
The Sumter School District Board of Trustees is holding a virtual work session to discuss and receive information on the district's finances, including revenue and expenditure statements for June and August 2020, a capital projects update, and a presentation on the Minority Business Enterprise Utilization Plan. The board will also hear a report on instructional technology and receive legislative updates. This is a work session, so most items are for discussion or information rather than final decisions.
- General Fund Statement of Revenues and Expenditures for June 2020 and August 2020
- Capital Projects Update for August 2020
- Minority Business Enterprise Utilization Plan presentation
- Instructional Technology presentation from the Superintendent
- Legislative updates from SCASA and SCSBA
BOARD OF TRUSTEES FACILITIES COMMITTEE VIRTUAL MEETING 6:45 PM
The Sumter School District Board of Trustees Facilities Committee will meet virtually to discuss building and classroom sanitization and air quality, and review the Crosswell Park Early Childhood Center building. The committee will also enter executive session to discuss a proposed property contractual matter and legal advice, and may take action afterward. The meeting is open to the public via YouTube and Facebook, but no in-person attendance is allowed.
- Discussion of building and classroom sanitization and air quality update
- Review of Crosswell Park Early Childhood Center building
- Executive session on proposed property contractual matter and legal advice
- Possible action resulting from executive session
- Recommendations to the Board of Trustees
BOARD OF TRUSTEES REGULAR MEETING - 6:00 PM Virtual Meeting
The Sumter School District Board of Trustees will hold a virtual regular meeting. The board will vote on several action items, including student transfers, a property contractual matter, the personnel report, and the superintendent's goals for the 2020-2021 school year. They will also consider second readings of policies on sexual harassment and face coverings, and hear presentations on the Kid Count program, a building renaming, and district operations.
- Vote on second reading of policies on sexual harassment and retaliation, and a temporary face coverings policy
- Vote on superintendent's district goals and objectives for 2020-2021
- Vote on proposed property contractual matter
- Discussion on renaming Crosswell Park Early Childhood Center
- Enter executive session for legal, personnel, and property matters
BOARD OF TRUSTEES FINANCE COMMITTEE VIRTUAL MEETING 2:30 PM
The Sumter School District Board of Trustees Finance Committee is meeting virtually to review financial reports, including a procurement audit for FY 2019 and General Fund and Capital Projects statements for June and July 2020. The committee will also hold an executive session to discuss contractual and personnel matters and receive legal advice, with possible action following.
- Review of Procurement Audit FY 2019
- General Fund Statement of Revenues and Expenditures for June and July 2020
- Capital Projects report for June and July 2020
- Executive session on contractual, personnel, and legal matters
- Possible action resulting from executive session
BOARD OF TRUSTEES REGULAR MEETING - 6:00 PM Virtual Meeting
The Sumter School District Board of Trustees is meeting virtually to discuss and vote on several items, including the superintendent's report on student support programs, COVID-19 safety protocols, and curriculum. The board will take action on the 2020-2021 local board approved courses, the Minority Business Enterprise Utilization Plan, and several policies, including a second reading of the Title IX Sexual Harassment policy and a first reading of a temporary face coverings policy. The board will also enter executive session to discuss student matters, legal advice, property contracts, security, and personnel.
- Approved second reading of new Title IX Sexual Harassment policy (8.5)
- Approved first reading of Temporary Policy ADD Face Coverings (8.7)
- Approved 2020-2021 Local Board Approved Courses (8.8)
- Approved Minority Business Enterprise Utilization Plan (8.9)
- Entered executive session for student, legal, property, security, and personnel matters (6.1)
BOARD OF TRUSTEES POLICY COMMITTEE VIRTUAL MEETING 5:30 PM
The Sumter School District Board of Trustees Policy Committee is meeting virtually to review several proposed policies and administrative rules. The agenda includes a temporary policy on face coverings, rules on visitors, opting out of onsite instruction, and student attendance. The committee will also discuss model policies on sexual harassment and make recommendations to the full Board of Trustees.
- Temporary policy on face coverings
- Administrative rules on visitors, opt-out onsite instruction, and student attendance
- Model policies on sexual harassment and retaliation
- Approval of July 9, 2020 committee minutes
- Recommendations for the Board of Trustees
BOARD OF TRUSTEES SPECIAL CALLED MEETING - 6:00 PM Virtual Meeting
The Sumter School District Board of Trustees is holding a special called virtual meeting to discuss and potentially act on personnel matters, including employment, compensation, and discipline. The board will enter executive session for these discussions and may take action upon returning to open session. The meeting is open to the public via YouTube and Facebook due to COVID-19 restrictions.
- Executive session on personnel report/employment, appointment, compensation, promotion, demotion, discipline, termination, and/or release of an employee
- Possible action related to executive session items
- Personnel report action item
BOARD OF TRUSTEES REGULAR MEETING - 6:00 PM Virtual Meeting
The Sumter School District Board of Trustees held a virtual regular meeting on July 20, 2020. The board approved several financial resolutions, including the SCAGO Tax Anticipation Note and Eight Percent Bond resolutions, as well as a personnel report and a Title IV authorization. They also entered executive sessions for legal advice and personnel matters, and held first reading of a new Title IX policy.
- Approved SCAGO Tax Anticipation Note Resolution
- Approved SCAGO Eight Percent Bond Resolution
- Approved personnel report
- Approved Title IV authorization for superintendent to represent district in grant applications
- First reading of new Title IX Policy on sexual harassment
BOARD OF TRUSTEES POLICY COMMITTEE VIRTUAL MEETING 5:30 PM
The Sumter School District Board of Trustees Policy Committee will meet virtually to review several administrative policies and consider recommendations, including a policy on school facilities use. The meeting is open to the public via YouTube and Facebook, with no in-person attendance due to health orders.
- Review of policies: IKACA Parent Conferences, JCA Assignment of Students to Schools, JFAA Admission of Resident Students, JFAB Admission of Nonresident Students, JFABC Admission of Transfer Students, JFB School Choice, JII Student Concerns, Complaints, and Grievances, JJE Student Fundraising Activities, JQ Student Fees, Fines and Charges
- Action on Policy KF Use of School Facilities
- Discussion of SCSBA Model Administrative Rules EBC 1, 2, 3 Emergencies
- Approval of May 2020 Policy Committee Minutes
BOARD OF TRUSTEES FINANCE COMMITTEE VIRTUAL MEETING 10:00 AM
The Sumter School District Board of Trustees Finance Committee will review financial reports, including the General Fund statement and capital projects, and may discuss contractual and personnel matters in executive session. The meeting is virtual due to public health orders, with no in-person attendance.
- Review of General Fund Statement of Revenues and Expenditures as of May 31, 2020
- Update on Capital Projects Report as of May 31, 2020
- Discussion of Bond Resolutions
- Executive session for contractual and personnel matters, and legal advice
- Possible action resulting from executive session
BOARD OF TRUSTEES SPECIAL CALLED MEETING - 6:00 PM Virtual Meeting
The Sumter School District Board of Trustees held a special called virtual meeting. The board entered executive session to discuss legal advice, property contracts, and security matters. After returning to open session, the board voted to support the superintendent's reentry plan, which includes a hybrid schedule for the eLearning platform. The meeting was otherwise procedural.
- Motion passed to support superintendent's reentry plan (Hybrid Schedule for ELearning Platform)
- Executive session for legal advice on pending claims, property contracts, and security personnel/devices
- Meeting held virtually due to public health orders; no in-person attendance
BOARD OF TRUSTEES REGULAR VIRTUAL MEETING - 6:00 PM
The Sumter School District Board of Trustees held a regular virtual meeting on June 8, 2020, due to public health orders. The board discussed and approved several action items, including the personnel report, home school applications, the Eight Percent Bond Projects, a bid award to Trane for an Energy Savings Project, Title I/II/III authorizations, a resolution supporting the 2020 Census, and the 2020-2021 board meeting calendar. The board also entered executive session to discuss legal advice, property contracts, and personnel matters.
- Approved bid award to Trane for Energy Savings Project
- Approved Eight Percent Bond Projects for capital improvements
- Approved personnel report and home school applications
- Authorized superintendent for Title I, II, III grant applications
- Adopted resolution supporting 2020 Census complete count
BOARD OF TRUSTEES FINANCE COMMITTEE VIRTUAL MEETING 10:00 AM
The Sumter School District Board of Trustees Finance Committee will meet virtually to review financial reports, including the General Fund statement, capital projects, and food service analysis, and discuss a continuing resolution. The committee will also enter executive session to discuss contractual and personnel matters and legal advice, with possible action following.
- General Fund Statement of Revenues and Expenditures as of Feb 29 and Mar 31, 2020
- Capital Projects Report update
- Food Service Analysis
- Continuing Resolution Discussion
- Executive session on contractual/personnel matters and legal advice
BOARD OF TRUSTEES POLICY COMMITTEE VIRTUAL MEETING 6:00 PM
The Sumter School District Board of Trustees Policy Committee will hold a virtual meeting to review policies for second reading, including fiscal management, online fundraising, staff dress code, and student dress code. They will also receive information on several policies under administrative review and consider recommending policies for board approval. The meeting is open to the public via YouTube and Facebook due to public health orders.
- Review of Policy DA Fiscal Management/Goals/Priority Objectives and DDB Online Fundraising Campaigns/Crowdfunding
- Review of Policy GBEBA Staff Dress Code
- Review of Policy JICA Student Dress
- Administrative review of policies on parent conferences, student assignment, admission, school choice, student concerns, fundraising, and fees
- Action on policies recommended for second reading board approval
BOARD OF TRUSTEES REGULAR MEETING/VIRTUAL MEETING/PUBLIC HEARING ON CHARTER SCHOOL APPLICATION - 6:00 PM
The Sumter School District Board of Trustees met virtually on April 6, 2020, to hold a public hearing on the BRAG Literacy STRrEAM Institute of Sumter charter application and take action on several items. The board voted to deny the charter application, approved an emergency resolution related to the COVID-19 pandemic, and authorized the transfer of property for the Haynesworth Street gym project. The meeting was conducted virtually due to public health orders, with no in-person attendance.
- Denied the BRAG Literacy STRrEAM Institute of Sumter charter application, citing failure to meet South Carolina Charter Schools Act requirements including disability rights, academic goals, and economic plan.
- Approved an Emergency Resolution waiving or suspending policies conflicting with Governor McMaster's COVID-19 executive orders.
- Authorized Superintendent Dr. Penelope Martin-Knox to execute documents to transfer and quitclaim district property to Sumter County for the Haynesworth Street gym project.
- Approved temporary suspension of Policy BEDH (Public Participation at Meetings) until the COVID-19 threat ends.
- Approved the personnel report and 2020-2021 personnel contracts.
BOARD OF TRUSTEES REGULAR MEETING - 6:00 PM - OAKLAND PRIMARY SCHOOL - 5415 Oakland Drive, Sumter, SC 29154
The Sumter School District Board of Trustees held a regular meeting on March 9, 2020, at Oakland Primary School. The board took action on several items, including approving textbook adoptions for math and social studies, approving local board-approved courses, and passing first and second readings of policy amendments. They also entered executive session to discuss legal advice, property contracts, and personnel matters, and subsequently approved actions related to those discussions.
- Approved textbook adoption for Math Grades K-8 and Social Studies Grade 7
- Approved 2019-2020 Local Board Approved Courses
- Approved first reading of policy amendments DA, DDB, GBEBA, JICA
- Approved second reading of Policy KI Visitors
- Entered executive session for legal advice, property contracts, and personnel
BOARD OF TRUSTEES WORK SESSION - 6:00 PM - District Office - 1345 Wilson Hall Road, Sumter, SC 29150
The Sumter School District Board of Trustees is holding a work session to discuss and receive information on several items, including an open enrollment presentation, financial reports, and a budget timeline. The board will also enter executive session for legal advice, superintendent evaluation, and property contractual matters. The meeting includes routine procedural items such as approval of the agenda and recognitions.
- Open Enrollment Presentation (2020 Open Enrollment.pdf)
- Finance Memo and General Fund Statement of Revenues and Expenditures Report (through January 31)
- Capital Projects Report
- FY 2021 Budget Timeline
- Executive session for legal advice, superintendent evaluation, and property contractual matters
BOARD OF TRUSTEES FINANCE COMMITTEE MEETING 11:00 AM
The Sumter School District Board of Trustees Finance Committee will meet to review financial reports, including the General Fund statement and capital projects, and then enter executive session to discuss contractual, personnel, and legal matters. The meeting is largely procedural, with no specific dollar amounts or decisions listed on the agenda.
- Review of General Fund Statement of Revenues and Expenditures through January 31
- Update on Capital Projects Report
- Executive session for contractual, personnel, and legal matters
- Approval of agenda and minutes
BOARD OF TRUSTEES TRANSPORTATION STUDY AD HOC COMMITTEE MEETING 6:00 PM
The Sumter School District Board of Trustees Transportation Study Ad Hoc Committee met on February 18, 2020, to review the district's transportation financial report and discuss current transportation issues. The committee also addressed its internal structure and nominations before outlining steps for moving forward with its study.
- Review of Transportation Financial Report
- Discussion of Transportation Issues
- Committee Structure and Nominations
- Recommendations for Steps Moving Forward
BOARD OF TRUSTEES REGULAR MEETING - 6:00 PM - WILLOW DRIVE ELEMENTARY SCHOOL - 26 WILLOW DRIVE, SUMTER, SC 29150
The Sumter School District Board of Trustees will hold a regular meeting at Willow Drive Elementary School. The agenda includes routine items such as opening remarks, approval of the agenda, recognitions, public participation, and committee reports. The board will also enter an executive session to discuss legal advice, property contracts, and personnel matters, followed by possible action on those items. A second reading of Policy KI (Visitors) and approval of the personnel report are also scheduled.
- Executive session for legal advice, property contracts, and personnel matters
- Second reading of Policy KI (Visitors)
- Approval of personnel report
- Title I presentation by Superintendent
- Public participation limited to 3 minutes per person, 15 minutes total
BOARD OF TRUSTEES TRANSPORTATION STUDY AD HOC COMMITTEE MEETING 6:00 PM
The Sumter School District Board of Trustees Transportation Study Ad Hoc Committee meets to review transportation operations, discuss issues, and outline next steps. The agenda includes a transportation presentation and discussion of transportation issues, followed by recommendations for moving forward. The meeting is largely procedural and informational, with no specific decisions or dollar amounts listed.
- Transportation presentation (225 KB PDF attached)
- Discussion of transportation issues
- Review of committee goals, objectives, and structure
- Recommendations for steps moving forward
BOARD OF TRUSTEES POLICY COMMITTEE MEETING 6:00 PM
The Sumter School District Board of Trustees Policy Committee will meet to review and possibly amend several district policies. The agenda includes discussions on fiscal management, staff dress code, student fundraising and dress, student fees, and visitor policies. No final decisions are listed; items are marked as discussion/information.
- Review of Policy DA Fiscal Management and DDB Online Fundraising Campaigns/Crowdfunding
- Review of Policy GBEBA Staff Dress Code
- Review of Policies JJE Student Fundraising, JICA Student Dress, JQ Student Fees, Fines and Charges
- Review of Policy KI Visitors
- Approval of December 2, 2019 Policy Committee Minutes
BOARD OF TRUSTEES FINANCE COMMITTEE MEETING 9:00 AM
The Sumter School District Board of Trustees Finance Committee met to review financial reports, including the General Fund Statement of Revenues and Expenditures and a Capital Projects Report. The committee also held an executive session to discuss contractual and personnel matters and receive legal advice. No specific dollar amounts or new ordinances were listed in the agenda text.
- Review of General Fund Statement of Revenues and Expenditures
- Update on Capital Projects Report
- Executive session on contractual and personnel matters
BOARD OF TRUSTEES TRANSPORTATION STUDY AD HOC COMMITTEE MEETING 6:00 PM
The Sumter School District Board of Trustees Transportation Study Ad Hoc Committee is meeting to discuss transportation issues, set goals, and review committee structure. The agenda includes procedural items like agenda approval and adjournment, with no specific decisions or dollar amounts listed.
- Review of transportation issues
- Discussion of committee goals and objectives
- Approval of agenda
- Committee structure discussion
BOARD OF TRUSTEES REGULAR MEETING - 6:00 PM - Hillcrest Middle School - 4355 Peach Orchard Road, Dalzell, SC 29040
The Sumter School District Board of Trustees is holding its regular meeting, which includes recognitions, public participation, and a legislative update. The board voted to send formal complaints to the State Board of Education against two employees for breaching their contracts and failing to report to work, and also approved the personnel report. The agenda includes a second reading of a new policy on videotaping staff/students.
- Voted to send formal complaints to State Board of Education against Employee A and Employee C for breaching contracts and failing to report to work
- Approved personnel report
- Second reading of new policy on videotaping staff/students
- Duke Energy Foundation grant of $18,200 for school supplies
- Hillcrest Middle School named SC State Winner in Samsung Solve for Tomorrow Contest, receiving $15,000 in technology