Hays Public Schools public meetings in 2025
25 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Regular Meeting
The Board of Education will consider approving the 2024-2025 financial audit report. The board is also deciding on the appointment of a lead negotiator and reviewing monthly financial reports.
- Approval of 2024-2025 Financial Audit
- Appointment of David Cunningham (KASB) as lead negotiator for USD 308 BOE
- Approval of November 2025 Accounts Payable and Treasurer's Report
- Approval of Gifts to Schools
- Review of Personnel Report
Regular Meeting
The Hays USD 308 Board of Education will hold its regular meeting on November 24, 2025, at the USD 308 Administration Center in Hutchinson, KS. The board will consider approving minutes, spending $110,000 in contingency funds for the Lil' Hawks Childcare Center, and approving a $525,278 RTU replacement project at McCandless. A study session on facilities options will follow the formal agenda.
- Approve $110,000 in contingency funds for Lil' Hawks Childcare Center projects
- Approve $525,278 RTU Replacement - McCandless
- Approve minutes of the 11-10-2025 board meeting
- Approve early graduation request for virtual students completing 21 credits
- Approve grants and gifts to schools as presented
Regular Meeting
The Board of Education will meet to approve the October 2025 accounts payable and personnel reports. The agenda includes updates from the Curriculum Director and Superintendent, as well as an executive session to discuss personnel matters.
- Approval of October 2025 Accounts Payable
- Approval of Personnel Report
- Approval of Gifts to Schools
- Executive session regarding non-elected personnel
Regular Meeting
The USD 308 Board of Education will meet to approve a professional development plan and several financial reports. The board is also deciding on equipment replacements and software renewals.
- RTU Replacement at HCTEA for $94,624.00
- Annual Lightspeed Renewal for $21,129.20
- Approval of the Professional Development Plan
- Head Start Federal Financial and Real Property Reports for 2024-2025
- September 2025 Treasurer's Report
Special Meeting
The Hays Public Schools Board of Education holds a special meeting to vote on converting its 2026 healthcare plan back to Blue Cross Blue Shield (BCBS) and approving $250,000 in matching funds. The meeting is procedural except for this single action item.
- Motion to approve $250,000.00 matching funds to convert healthcare plan back to BCBS for 2026
Regular Meeting
The Hays USD 308 Board of Education will hold its regular meeting at the Administration Center in Hutchinson. The board will act on routine items like approving minutes, treasurer reports, and inter-agency agreements, alongside substantive votes on technology disposal and an online learning platform renewal.
- Approve disposal of outdated technology assets to recycler
- Renew Acellus online learning platform for $290,720.00
- Approve minutes of the September 22, 2025 board meeting
- Approve Inter-Agency Agreement for Early Childhood Special Education Programs (2025-2026)
- Approve Personnel Reports as presented
Regular Meeting
The Hays USD 308 Board of Education will hold its regular meeting on September 22, 2025, at the USD 308 Administration Center in Hutchinson. The board will approve routine items including minutes from the previous meeting, a personnel report, and a memorandum of understanding with Dillon Nature Center. They will also vote on renewing an Apptegy contract for $20,286.00 and approving several grant requests.
- Approve minutes of the 09-08-2025 regular board meeting
- Renew Apptegy contract for $20,286.00
- Approve Dillon Nature Center MOU 2025-26
- Approve grant requests as presented
- Approve personnel report
Regular Meeting
The Board of Education will decide on the sale of two properties on Morris Rd. and the adoption of the 2025-2026 Local Option Budget percentage. The meeting also includes a presentation on the CTEA Building Trades House and approval of various school grants and gifts.
- Sales Resolution of 2800 Morris Rd. and 2804 Morris Rd.
- Upgrade Controls System at HHS for $24,137.00
- 2025-2026 Trinity MOU
- LOB Percentage - Resolution 2026-010
- Approval of August 2025 Accounts Payable
Regular Meeting
The Board of Education will hold public hearings to discuss and approve the 2025-2026 budget and a resolution to exceed the Revenue Neutral Rate. The meeting also includes votes on facility maintenance and school scheduling.
- Resolution 2026-009 to exceed the Revenue Neutral Rate (RNR)
- Approval of the 2025-2026 Budget
- Tennis court resurfacing for $35,425.00
- Purchase of two RTU replacement stock units for $23,990.00
- 1 hour early release for all schools for the September 26th Homecoming Parade
Regular Meeting
The Board of Education will discuss a building needs assessment and set dates for the FY2026 budget and Revenue Neutral Rate hearings. The board is also considering the purchase of two properties on Morris Road and a grant application for Head Start food services.
- Real estate purchase contracts for 2800 and 2804 Morris Rd.
- Setting Revenue Neutral Rate and Budget Hearing dates for August 25th
- Annual VMware Renewal for $67,200.00
- Application for Nutrition and Healthy Eating Supplemental Funding for Early Head Start and Head Start
- Building Needs Assessment report presentation
Special Meeting - Board Retreat
The Board of Education is holding a special meeting for a board retreat. The session is dedicated to a discussion on strategic planning.
- Discussion regarding strategic planning
Regular Meeting
The Board of Education will consider a professional agreement for the 2025-2026 school year and a new Cardiac Emergency Response Policy and Plan. The board will also review several facility maintenance contracts and various memorandums of understanding.
- Ratification of HNEA professional agreement with teacher starting salary of $49,500.00
- Approval of Cardiac Emergency Response Policy and Plan
- Roof Top Unit Replacement at HHS/North Gym for $29,029.00
- Solar shades purchase and installation at Faris Elementary for $25,805.35
- Approval of 2025-2026 Fresh Fruits and Vegetable Bid
Reorganization Board Meeting
The Board of Education will hold a reorganization meeting to elect a President and Vice President for the 2025-2026 term. The board is deciding on salary increases for administrative and classified staff and approving district handbooks and the school calendar.
- Approval of $480,000 for administrative and classified salary increases
- Genetec Renewal for $239,6220.00
- Hiland Milk Bid 2025-2026 for $239,088.28
- TMA Licensing Renewal for $23,248.16
- Adoption of the 2025-2026 Hourly School Calendar using the 1,116 hour option
Regular Meeting
The USD 308 Board of Education will vote on a new district cell phone policy and construction projects for Morgan, Lincoln-McCandless, and Faris schools. The board will also review a first look at the 2025-2026 district handbooks and discuss contract negotiations in executive session.
- Construction and renovation for Morgan, Lincoln-McCandless, and Faris schools for $117,959.00
- Adoption of the District Cell Phone Policy
- Approval of June 2025 Board Policy Updates
- First look at 2025-2026 District Handbooks
- Approval of the May 2025 Treasurer's Report
Regular Meeting
The USD 308 Board of Education will vote on several real estate and purchasing items. The board is deciding on the sale of a property and the approval of various educational software renewals and classroom furniture.
- Approval to list for sale and declare as surplus the HCTEA Building Trades Home at 2804 Morris Rd.
- Purchase of Early Childhood Classroom Furniture for $107,301.00
- Workers Comp Renewal for $244,349.00
- Annual Frontline Renewal for $94,838.57
- Purchase of Safe and Civil School Books from Ancora Publishing for $22,746.60
Special Meeting
The Board of Education will meet to approve the March 2025 Treasurer's Report and a Personnel Report. The meeting includes a scheduled executive session to discuss personnel matters.
- Approval of March 2025 Treasurer's Report
- Approval of Personnel Report
- Executive session regarding personnel matters
Regular Meeting
The Hays USD 308 Board of Education will consider several action items, including approval of a Visible Learning contract for $229,329.75, flooring replacement at SJH for $97,260.42, and a welder purchase for $51,314.65. They will also vote on a Safe and Secure Policy and the Lil' Hawks Family Handbook for 2025-2026. Consent items include minutes, accounts payable, treasurer reports, KASB membership renewal, grants, gifts, and personnel matters, including a nonrenewal of a dental hygienist contract. The meeting includes an executive session on personnel.
- Visible Learning 2025-2026 contract for $229,329.75
- SJH Flooring Replacement for $97,260.42
- HCTEA Welder Purchase for $51,314.65
- Safe and Secure Policy to be added to district handbook
- Lil' Hawks Family Handbook 2025-2026 approval
Regular Meeting
The board will vote on several contracts and expenditures, including a $84,858 RTU unit replacement at HMS-8, a $81,011 Skyward student software renewal, and a $75,683 Leader in Me contract renewal. They will also consider a new Assistant Activities Director position, approve nonresident enrollment capacity for 2025-2026, and act on a reduction in force involving nonrenewal of a teacher’s contract. Additionally, the board will go into executive session for personnel matters and hear updates from the athletic director and curriculum director.
- Reduction in force (nonrenewal of teacher contract)
- RTU Unit Replacement at HMS-8 for $84,858
- Skyward Student Renewal for $81,011.08
- Leader in Me Contract Renewal for $75,683.75
- New Assistant Activities Director position (1 FTE)
Regular Meeting
The Hays USD 308 Board of Education will convene for a regular meeting on April 14, 2025. The board will consider consent items including the approval of accounts payable for March 2025, an annual Skyward Business Renewal for $58,889, memoranda of understanding for the Professional Association of Teachers (PAT) and Graber Summer Stay to Play, administrator/principal/director contract renewals for 2025-2026, and gifts to schools. The board will also hear a superintendent update and committee reports.
- Approve Annual Skyward Business Renewal for $58,889.00
- Approve Accounts Payable for March 2025
- Approve 2025-2026 PAT MOU for schools 313, 312, 309, and 448
- Approve Graber Summer Stay to Play MOU
- Approve Administrator, Principal, and Director Contract Renewals for 2025-2026
Regular Meeting
The USD 308 Board of Education will discuss setting a date for a potential bond election. They will also vote on consent items including Microsoft licensing renewal for $43,751.38, Follett Destiny renewal for $29,837.67, and a Head Start continuation grant application for Lil' Hawks. The agenda includes public participation, committee reports, a curriculum update, and executive sessions for personnel and negotiations.
- Discussion of bond election date
- Annual Microsoft licensing renewal for $43,751.38
- Annual Follett Destiny licensing renewal for $29,837.67
- Lil' Hawks Head Start continuation grant application
- Executive sessions for personnel and negotiations
Regular Meeting
The USD 308 Board of Education will vote on several action items including the 2025-2026 academic calendar, a new Financial Operations Specialist position, replacement of the HHS roof for $36,508.76, purchase of early learning curriculum for $79,480 and $26,150, and awarding a daycare construction contract to Wiens and Company. Consent items include financial reports, software renewal, RTU units, JAG MOU renewal, early graduation requests for 12 students, grants, and gifts. The board will also enter executive sessions for student and personnel matters.
- HHS Roof Replacement for $36,508.76
- Early Learning Curriculum purchase for $79,480.00 and $26,150.00
- Daycare construction bid awarded to Wiens and Company
- Purchase of 3 (5-Ton) RTU Units for $37,155.00
- FileWave Annual Renewal for $24,819.48
Regular Meeting
The Board of Education will review several high-cost replacement contracts for student and staff technology and school flooring. The board will also receive a first look at the 2025-2026 school calendar and a curriculum update.
- Chromebook Replacement Computers: $475,980.00
- Apple MacBook Replacement for Staff: $353,700.00
- ClearTouch Interactive Display Replacement: $326,250.00
- Floor Replacement at Faris Elementary: $254,112.39
- Copy Paper Purchase: $30,651.60
Regular Meeting
This is a regular board meeting with procedural items, presentations, reports, and a consent agenda. The board will vote on consent items including a contract renewal for Skyward SaaS, approval of accounts payable, and approval of personnel changes. An executive session is scheduled to discuss personnel matters.
- Skyward SaaS Contract Renewal (consent item)
- Accounts Payable January 2025 (consent item)
- Personnel Report approval (consent item)
- Gifts to Schools approval (consent item)
- Head Start Recruitment presentation
Regular Meeting
The Board of Education will meet to review and vote on several administrative and facility items. Key actions include approving a facility equipment replacement and Head Start program assessments.
- RTU Unit Replacement for $38,533.00
- Classified Sub Pay approval
- Head Start Community Assessment & Self Assessment
- Head Start 2024-2025 Semi-Annual Grant Report
- Gifts to Schools approval
Regular Meeting
The USD308 Board of Education will consider an update to the Acceptable Use Policy governing technology use by students and staff. The board will also vote on several consent items including accounts payable for December 2024, a datacenter server/storage replacement, and two E-Rate renewals totaling $72,081.26. Additionally, there will be a discussion on a Screen Time Task Force and an executive session for personnel matters.
- Acceptable Use Policy Update presented by Director of Technology Jason Reed
- Datacenter Server/Storage Replacement (consent item)
- E-Rate Aruba Renewal for $36,969.08 (consent item)
- E-Rate Cisco Smartnet Renewal for $35,112.26 (consent item)
- Screen Time Task Force discussion