Hays Public Schools public meetings in 2024
25 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Regular Meeting - Study Session
The Hays USD 308 Board of Education will hear reports from the superintendent and curriculum staff, then vote on several action items. These include approving a World Classrooms trip to Washington D.C., authorizing negotiations for a beverage contract with Pepsi Bottling Group, and granting early graduation for one student. The board will also move into executive session to evaluate the superintendent.
- World Classrooms – Washington, D.C. Trip (action item)
- Beverage contract – authorize negotiation with Pepsi Bottling Group (action item)
- Early graduation request for a student (action item)
- Accounts Payable for November 2024 (consent action)
- Executive session to evaluate superintendent (personnel)
Regular Meeting
This is a regular school board meeting with procedural items, consent agenda, and a few action items. The board will vote on Resolution 2025-012, approve Head Start selection criteria, contract David Cunningham as lead negotiator, and accept gifts to schools. They will also discuss the superintendent evaluation and hold an executive session for personnel matters.
- Resolution 2025-012 (action item, content not specified in agenda)
- Head Start Selection Criteria approval
- David Cunningham (KASB) appointed as lead negotiator for board
- Gifts to Schools approval
- Superintendent evaluation discussion
Regular Meeting
The Hays USD 308 Board of Education will vote on hiring two new English Language Arts teachers for Hays High School for the 2025-26 school year. Facility Steering Committee representatives will present a master plan proposal after 20 months of discussions. The board will also consider consent items including October accounts payable, gifts to schools, and prior meeting minutes, and will hold an executive session for personnel matters.
- Approval of two new ELA teacher FTE positions for Hays High School beginning 2025-26
- Facility Master Plan presentation from Steering Committee after 20 months of work
- Accounts Payable for October 2024 (dollar amounts not specified in agenda)
- Approval of gifts to schools as presented
- Executive session to discuss personnel matters under KOMA non-elected personnel exception
Regular Meeting
The Hays USD 308 Board of Education will convene for a regular meeting, including approval of consent items such as minutes, treasurer's report, and gifts. Action items include a Head Start Change in Scope Application and a grants package. The board will also discuss personnel matters in executive session.
- Head Start Change in Scope Application
- Treasurer's Report - September 2024
- Grants including KSDE Perkins Reserve Grant Electronics Equipment
- Gifts to Schools
- Personnel report (executive session for personnel matters)
Regular Meeting
The Hays USD 308 Board of Education will consider approving $1.6 million in Capital Outlay funds for a daycare expansion at its regular meeting. The board will also act on consent items including accounts payable, a rooftop unit replacement at McCandless, grant requests, and gifts to schools, followed by an executive session for personnel matters.
- Motion to approve $1.6M in Capital Outlay funds for USD 308 Daycare Expansion
- Approve Accounts Payable for September 2024
- Approve McCandless RTU Replacement
- Approve Grant Requests and Gifts to Schools
- Executive session to discuss personnel matters under KOMA
Regular Meeting
The Hays Public Schools Board of Education will consider and vote on a Childcare Expansion Project agreement, including additional funding. Other action items include approval of consent agenda items such as minutes, a Dillon Nature Center MOU, inter-agency agreements for special education, the August 2024 treasurer's report, grant requests, gifts to schools, and personnel matters. The meeting also includes reports from the superintendent and curriculum, and public participation.
- Childcare Expansion Project: vote on agreement and additional funding (USD 308 Agreement.pdf and Board Cover Letter_CC Expansion Additional Funding.pdf)
- Dillon Nature Center MOU 2024-25
- Inter-Agency Agreement for Early Childhood Special Education Programs and RCEC 2024-2025
- Treasurer's Report - August 2024
- Personnel report: approval of hires and changes
Regular Meeting
The Board of Education will hold public hearings on the budget and the Revenue Neutral Rate (RNR). The board is expected to decide on the 2024-2025 budget and a resolution to exceed the RNR.
- Resolution 2025-010 to exceed the Revenue Neutral Rate (RNR)
- Approval of the 2024-2025 Budget
- Resolution 2025-011 regarding Local Option Budget (LOB) Percentage
- Purchase of a 10-Passenger Student Activity Van for $76,598.00
- Acceptance of the audit report presented by Christina Hensen, CPA
Regular Meeting
The Hays USD 308 Board of Education will hold a regular meeting on August 26, 2024, preceded by a Head Start presentation and dinner. Key actions include setting new Revenue Neutral Rate and budget hearing dates for September 9 due to a publication error. The board will also consider an early release for Homecoming, approve an ESSDACK MOU, and discuss various reports and consent items.
- Set RNR Hearing for Sept 9 at 5:45 p.m. and Budget Hearing for Sept 9 at 5:50 p.m. (re-scheduled due to publication error)
- Approve 1-hour early release for all schools on Oct 4 for Homecoming Parade
- Approve 2024 ESSDACK MOU (interagency agreement)
- Approve Treasurer's Report for July 2024
- Approve 2024-2025 Certified Substitute Handbook
Regular Meeting
The USD 308 Board of Education will consider several action items, including the FY2025 budget publication and setting a public hearing date, ratification of a professional agreement with a teacher starting salary increase to $46,600, approval of capital projects such as rooftop unit replacements totaling over $631,000, and hiring an additional school resource officer. Routine items include minutes approval, accounts payable, and policy handbooks. The board will also hear reports on building needs and homecoming.
- Ratify professional agreement with teacher starting salary increase to $46,600 annually
- Approve FY2025 budget and set public hearing for August 26th at 5:50 p.m.
- Approve $540,095 rooftop unit replacement at Morgan Elementary
- Approve $38,883 rooftop unit replacement for North Gym and $52,154 for F Building
- Hire an additional school resource officer for USD 308
Special Meeting
The Hays Public Schools board will convene a special meeting primarily to recess until August 26, correcting a typo in mailed notices that misstated the date of the Revenue Neutral Rate (RNR) hearing. The meeting includes procedural items and a single action item to approve the agenda and recess.
- Recess the August 6 meeting until August 26 at 5:45 p.m.
- Correction of typo in RNR hearing notices: actual hearing date is August 26, not August 6
Regular Meeting
The Board of Education will review salary increases for administrative and classified staff. The meeting includes several consent items for school maintenance, software renewals, and grant reports.
- Proposed $575,000 for administrative and classified salary increases
- Fire Sprinkler Maintenance & Repairs - CTEA for $23,350.00
- Odysseyware 2024-2025 Renewal for $28,375.00
- Lexia PowerUp Literacy one-year subscription
- 2023-2024 Semi-Annual Head Start Grant Report and Real Property Status Report
Reorganization Board Meeting
The Hutchinson USD 308 Board of Education will hold a reorganization meeting to elect its President and Vice President for the 2024-2025 term. The agenda includes adopting a new hourly school calendar and establishing official board meeting dates. The board will also review several community service agreements and district financial resolutions.
- Election of Board President and Vice President for 2024-2025
- Adoption of the 1,116-hour school calendar option
- Approval of MOUs with YMCA, Boys & Girls Club, and McAdams Academy
- Establishment of 2nd and 4th Monday meeting schedule
- Update to district mileage rates at $0.67 per mile
Regular Meeting
The Board of Education is reviewing a first look at the 2024-2025 District Handbooks. The meeting also includes votes on June 2024 policy updates and several administrative items including contract renewals and grant reports.
- $862,285.00 for Child Care Expansion from the Childcare Taskforce
- June 2024 Board Policy Updates
- First look at 2024-2025 District Handbooks
- Approval of the 2024-2025 Annual Milk Bid
- Renewal of the 2024-2025 Worker's Compensation Proposal
Regular Meeting
The USD308 Board of Education is reviewing several operational and financial proposals. Items for consideration include a welder purchase, special education curriculum, and copy paper procurement.
- HCTEA Welder Purchase for $108,667.60
- Special Education Academic Curriculum for $22,009.84
- Copy Paper Purchase for $23,058.00
- Cindy Flores Translation Services Agreement - 2024-2025
- Supplemental Salary Recommendation
Regular Meeting
The Hays Public Schools Board of Education will hold its regular meeting on May 20, 2024, at a new location due to a power outage. The board will vote on renaming Lincoln McCandless, approve 2024-2025 food service breakfast and lunch fees, and consider consent items including the treasurer's report, audit engagement letter, ESSDACK membership renewal, Park Place lease renewal, grant requests, gifts to schools, and personnel reports. The agenda also includes presentations from the nursing team and early learning director, public participation, and executive sessions for attorney consultation, personnel, and negotiations.
- Vote on Lincoln McCandless name change
- Approve 2024-2025 food service breakfast and lunch fees
- Approve Treasurer's Report for April 2024
- Approve Park Place lease renewal
- Approve grant requests for HHS drama workshops and classroom books
Special Meeting
The Hays Public Schools Board of Education is holding a special meeting on May 13, 2024, at MidTown in Hutchinson, Kansas. The main item is a presentation and discussion from the Facilities Steering Committee, with a possible board action. The rest of the agenda is procedural, including convening, adopting the agenda, and adjourning.
- Facilities Steering Committee update and presentation
- Possible board action on facilities
- Special meeting at MidTown, 200 E. Sherman, Hutchinson, KS
Regular Meeting
The Hays Public Schools Board of Education will consider approving the sale listing and surplus declaration for the HCTEA Building Trades Home at 2800 Morris Rd, along with several consent items including software renewals and a resolution for closing school buildings. Several presentations and a name change item were moved to the May 20 meeting. The board will also hold an executive session for personnel matters.
- Approve listing for sale of HCTEA Building Trades Home at 2800 Morris Rd
- Declare HCTEA Building Trades Home at 2800 Morris Rd as surplus property
- Resolution 2024-014 for closing school building or buildings
- Annual Skyward Student Renewal for $72,469.80
- Annual VMware Renewal for $54,592.00
Regular Meeting
The Hays Public Schools Board of Education will hold a study session and regular meeting, including a presentation by the Kansas Youth of the Year, public comments, and several action items. The board will vote on Lincoln-McCandless bussing for 2024-2025, Resolution 2024-014, and non-resident enrollment capacity. Consent items include the Treasurer's Report, IDEA assurances, Amplify reading program renewal, asset write-offs, and a PAT MOU.
- Lincoln-McCandless Bussing for 2024-2025
- Resolution 2024-014
- Non-resident student enrollment capacity for 2024-2025
- Treasurer's Report - March 2024
- Amplify Boost Reading and mCLASS renewal
Regular Meeting
The Hays Public Schools Board of Education will convene a public hearing to discuss closing the ESC/TSC/TLC facilities, followed by the regular meeting. The board will consider approving a real estate purchase contract for the HCTEA Building Trades Home at 2905 Morris Rd., as well as several consent items including a $46,229 gym rooftop unit replacement and various renewals. An executive session is scheduled for personnel and attorney consultation.
- Public hearing to close ESC/TSC/TLC
- Real Estate Purchase Contract for 2905 Morris Rd., Hutchinson, KS 67502
- HMS-8 Gym Rooftop Unit Replacement for $46,229.00
- Open Enrollment Capacity Discussion
- I.B. Weighted Grading System proposal
Special Meeting
The Hays Public Schools Board of Education is holding a special meeting on March 25, 2024, at 9:30 a.m. at 1520 N. Plum in Hutchinson, KS. The agenda is largely procedural, with the main substantive items being a closed executive session to discuss personnel matters and a motion to approve the Personnel Report. The board will also convene, adopt the agenda, and adjourn.
- Executive session for personnel matters under KOMA non-elected personnel exception
- Motion to approve the Personnel Report (Certified Personnel Report - 03-25-2024.pdf attached)
- Special meeting at 1520 N. Plum, Hutchinson, KS at 9:30 a.m.
Regular Meeting
The USD 308 Board of Education will hold a regular meeting with routine consent items, including approving February financial reports, a Head Start van purchase, and various contract renewals. The board will also discuss applications for a board vacancy and hold executive sessions for personnel and negotiations.
- Approve Accounts Payable Report for February 2024
- Approve Head Start vehicle purchase (7-passenger Pacifica van)
- Approve administrative and director contract renewals for 2024-2025
- Discuss applications for board vacancy (six applicants listed)
- Approve grants from Child Care Aware, United Way, and HPMF Classroom Grant
Regular Meeting
The USD 308 Board of Education will vote on several action items, including the 2024-2025 school calendar, a Head Start grant application, and multiple technology purchases totaling over $958,000. They will also hear a presentation on the JAG program and receive reports from the superintendent and committees. The meeting includes a public participation period and an executive session for personnel matters.
- Approve 2024-2025 school calendar
- Approve Reno County Head Start Baseline Grant Application
- Approve Chromebook replacement purchase for $78,484
- Approve student iPad replacement for $698,073
- Approve network switch replacement for $181,239
Regular Meeting - Study Session
The Hays Public Schools Board of Education is holding a study session with presentations on graduation requirements, Head Start assessment data, and technology purchases. The board will vote on consent items including a $26,585 purchase of food processors for HMS-7 & HMS-8, several E-Rate technology renewals, and a resolution to fill a board vacancy. The meeting also includes an executive session for personnel matters and a study session on district operations.
- Approve purchase of food processors for HMS-7 & HMS-8 for $26,585.00
- Approve Board Vacancy Resolution 2024-013 following a resignation
- Approve E-Rate Cisco Smartnet, Aruba, core switch, and firewall renewals/replacements
- Approve SJH Security Glass install
- Approve Accounts Payable for January 2024
Regular Meeting
The Board of Education will review the December 2023 Treasurer's Report and the Head Start 2023-2024 Semi-Annual Grant Report. The meeting includes a proposed renewal of the Skyward SaaS contract and an update on Parent Teacher Conferences.
- Skyward SaaS Contract Renewal
- Head Start 2023-2024 Semi-Annual Grant Report
- December 2023 Treasurer's Report
- Gifts to Schools approval
- Personnel reports
Regular Meeting
The Hays Public Schools Board of Education will hold its regular meeting on January 8, 2024, at the USD308 Administration Center. The board will vote on a $51,332.52 two-way radio repeater upgrade and discuss a $600,000 softball field replacement at Fun Valley Field #2, with costs split 50/50 with the City of Hutchinson. Several consent agenda items include approval of minutes, treasurer's report, accounts payable, and various MOUs.
- Two Way Radio Repeater Upgrade for $51,332.52
- Softball Field Replacement at Fun Valley Field #2, $600K total, 50/50 split with City of Hutchinson
- Resolution 2024-012 Election of School Board Officers
- Standard Response Protocol MOU
- School Resource Officer Program MOU