Hays Public Schools public meetings in 2020
16 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
Special Meeting
This is a special meeting of the Hays Public Schools Board of Education. The agenda is almost entirely procedural: convening, adopting the agenda, and adjourning. The only substantive item is a closed executive session to discuss personnel matters under the Kansas Open Meetings Act.
- Executive session for personnel matters under KOMA non-elected personnel exception
- Adopt agenda as presented
- Call to order and roll call to establish quorum
- Adjourn meeting
Regular Meeting
The Hays Public Schools Board of Education will hold its regular meeting on December 14, 2020, at the Career and Technical Education Academy in Hutchinson. The board will take action on a contract with RSP (attached as a Facilities Master Plan) and discuss the January learning model for students. Consent items include approval of prior meeting minutes, a No Kid Hungry Grant, and November 2020 accounts payable. The meeting also includes public participation, reports, and an executive session for personnel matters.
- RSP Contract for Facilities Master Plan (action item)
- January Learning Model discussion
- No Kid Hungry Grant consent approval
- Accounts Payable for November 2020 consent approval
- Executive session for personnel matters
Regular Meeting - Study Session
The Hays Public Schools Board of Education will hold a study session to receive the annual audit report and consider several consent agenda items, including gifts to schools, a classified handbook, virtual school, and grant applications. The board will also enter executive session for personnel matters and discuss facility study and operational expectations.
- Audit report for fiscal year ending June 30, 2020
- Gifts to schools (11-23-20)
- Classified Handbook 2020-21
- Virtual School combined
- Grant applications (Rank, Allen, Aldi Smart)
Regular Meeting - Study Session
The Hays Public Schools Board of Education will hold a study session to discuss the modified hybrid plan for schools, receive a superintendent update including a September 2020 expenditure review, and consider consent items such as gifts, grants, and reports. The board will also enter executive session for negotiations and consider pay raises for administrators and classified staff.
- Modified Hybrid Plan report
- Superintendent Update with Expenditure Review for September 2020
- Consent items: Gifts to Schools, Grant Application, Head Start Federal Financial Report, McPherson College ESOL Tuition, Operational Expectations 9 and 10, Employee Assistance Program Renewal, Treasurer's Report for September 2020
- Executive session for 2020-2021 contract negotiations
- Administrator and Classified Staff Pay Raises
Regular Meeting
The Hays Public Schools Board of Education will vote on the duration of facility closures and approve a one-year contract with Aptegy for app and website development. The board will also approve a Memorandum of Understanding with Interfaith Housing & Community Services and review enrollment updates. Consent items include the August 2020 accounts payable and various program agreements.
- Vote on Facility Closure Duration
- Approve 1-year Aptegy app and website development contract
- Approve MOU with HCTEA & Interfaith Housing & Community Services
- Consent approval of August 2020 Accounts Payable
- Consent approval of Fresh Fruit & Vegetable Program Agreements
Regular Meeting
The Hutchinson USD 308 Board of Education will meet to consider consent items including setting a budget hearing for August 24, 2020, approving the 2020-2021 budget publication, and purchasing student iPads for elementary 1:1. They will also review a budget presentation, hear public comments, and discuss personnel in executive session.
- Set budget hearing for Aug 24, 2020 at 5:50 p.m.
- Approve 2020-2021 budget publication
- Purchase student iPads for elementary 1:1
- Approve substitute teacher pay increase and handbook
- Approve CTEA Building Trades house bids for 2712 Morris Rd
Regular Meeting - Study Session
The Hays Public Schools Board of Education will hold a regular meeting and study session on July 27, 2020, at MidTown Center in Hutchinson. The board will discuss and take action on recommendations for the 2020-2021 school year, an amended calendar, and several consent items including COVID PPE purchases, a new STEM Coordinator job description, and day care fee revisions. An executive session is scheduled for personnel matters.
- Recommendations for 2020-2021 (action/discussion)
- Amended Calendar 2020-2021 (action)
- COVID PPE purchases (consent approval)
- New job description - STEM Coordinator (consent approval)
- Day Care Fee Revisions for 2020-2021
Regular Meeting
The Hays Public Schools Board of Education will convene for a regular meeting to consider several action items, including republishing the budget, setting meal prices for 2020-2021, and approving multiple facility projects. The board will also review consent items such as minutes, gifts, grants, and various purchases, and will enter executive session for personnel matters.
- Approve republishing budget
- Approve meal prices for 2020-2021
- Facility projects: Wiley Room Addition, HHS Daycare Rooftop Unit, HHS C-Hall Re-Roofing, Early Education Center Parking
- Grant application for Feeding Kansas Kids During COVID-19
- Consent items include ClearTouch purchases, Follett Destiny licensing renewal, and accounts payable for May 2020
Regular Meeting
The Hays Public Schools Board of Education will consider several action items, including a proposal to purchase approximately 500 additional Chromebooks to achieve one-to-one devices for grades 4-12 by mid-August, funded by federal CARES money. The board will also discuss a resolution allowing signing bonuses for hard-to-fill teaching positions and a county-wide facility utilization plan for summer activities amid COVID-19. Consent items include contracts for athletic training, interpreting services, software renewals, and other routine approvals.
- Purchase of 500 HP Chromebooks with management licenses for student use
- Resolution 2020-014 to allow signing bonuses for hard-to-fill teaching positions
- Building utilization plan for summer activities following COVID-19 guidelines
- Consent approval of athletic training contract and warehouse rooftop unit replacement
- Renewals for Genetec security agreement and Skyward student software
Regular Meeting
The Hays Public Schools Board of Education will meet via Zoom to discuss and take action on the Hutchinson Career & Technical Education Academy (HCTEA) dual credit/vocational house and a turf renovation project for soccer practice fields. The board will also consider consent items including minutes, policy readings, renewals, invoices, and financial reports. An executive session is scheduled for personnel matters, followed by action on a personnel report and administrator contracts.
- HCTEA Dual Credit/Vocational House (discussion/action)
- Turf Renovation Project for Soccer Practice Fields (action)
- Skyward Annual Business Renewal (consent)
- McPherson College ESOL Invoice (consent)
- KASB Membership Renewal/Legal Assistance Fund (consent)
Special Meeting
The Hays Public Schools Board of Education is holding a special meeting via Zoom to consider a waiver application to the Kansas State Department of Education (KSDE) for a Continuous Learning Plan, likely related to the COVID-19 pandemic. The agenda includes procedural items, public participation, and a personnel report, but the main action item is the KSDE waiver application.
- KSDE Waiver Application Packet - Continuous Learning Plan
- Public Participation
- Personnel Report
- Adopt Agenda
- Adjourn Meeting
Special Meeting
The Hays Public Schools Board of Education is holding a special meeting to consider two action items: a proposal to modify graduation requirements for early graduation from HHS/USD 308, and a preliminary continuous learning plan for distance learning. The board will also approve the agenda, consent to the minutes of the March 9 meeting, and review a personnel report.
- Proposal to modify graduation requirements for early graduation from HHS/USD 308
- Preliminary Continuous Learning Plan for USD 308, pending final plan by April 8
- Consent approval of minutes from March 9, 2020 board meeting
- Personnel report (no details provided)
Regular Meeting
The Hays Public Schools Board of Education will convene for a regular meeting to consider several action items, including a lease purchase agreement with Apple, Inc., and redesign proposals for HMS 7, HMS 8, and Morgan. The board will also hear reports from the superintendent and building principals, and hold executive sessions for personnel and negotiations.
- Lease Purchase Agreement with Apple, Inc. (Resolution 2020-012)
- Redesign proposals for HMS 7, HMS 8, and Morgan
- First reading of KASB Policies/Administrative Regulations (G) Personnel
- Consent items: gifts to schools, Early Head Start van bids, security glass, Head Start continuation grant, therapy dog policy amendment, building trades house surplus (2712 Morris Rd), Parents as Teachers KPAT grant, accounts payable for February 2020
- Executive sessions for personnel matters and negotiations
Regular Meeting - Study Session
The Hays Public Schools Board of Education will hold a regular meeting and study session on February 24, 2020, at the Administration Center in Hutchinson. The agenda includes action items for an Alternative School Task Force proposal and a robotic auto scrubber, alongside consent items for insurance renewals and the 2020-2021 calendar. The meeting concludes with a study session recess to the Curriculum Lab for budget prioritization.
- Alternative School Task Force Proposal
- Robotic Auto Scrubber with bids
- General Liability, Property, Automobile and Errors and Omissions Renewal
- 2020-2021 Calendar
- Budget Prioritization study session
Regular Meeting
The USD 308 Board of Education will hold its regular meeting on Feb. 10, 2020, at the Administration Center, 1520 N. Plum, Hutchinson. The board will vote on a redesign for Lincoln and Graber elementary schools, approve several E-Rate technology service contracts, and hear reports from schools, Vex Robotics, and i-Ready data. The meeting also includes public comment, consent items for January accounts payable and gifts, and executive sessions for negotiations and personnel.
- Action item: Redesign of Lincoln Elementary School and Graber Elementary School
- Action item: Internet Service 2020 E-Rate 1 contract
- Action item: Wide Area Network (WAN) Service 2020 E-Rate 1 contract
- Action item: Network Equipment Purchase E-Rate 2
- Action item: Annual Cisco Smartnet Renewal E-Rate Category 2
Regular Meeting - Study Session
The Hays Public Schools Board of Education will hold a regular meeting and study session, covering routine consent items, a proposed purchase of a robotic auto scrubber, and a study session on governance culture and fiscal planning. The board will also enter executive session for personnel matters.
- Approval of robotic auto scrubber purchase
- Consent approval of minutes from January 13, 2020 meeting
- Consent approval of gifts to schools
- Consent approval of PAT Bright Future Grant application
- Consent approval of Head Start federal financial report and Early Head Start budget revision