Brooks public meetings in 2024
25 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Board of Directors Meeting | Strategic Work Session II
The Brooks Board of Directors will hold a special work session to discuss and possibly approve two resolutions: a revision to the Brooks Brand Statement and the proposed FY2025–FY2030 Strategic Goals. The meeting also includes routine items like approving past minutes, financial reports, and upcoming events.
- Resolution No. 121724-1305: Approval of revised Brooks Brand Statement
- Resolution No. 121724-1306: Approval of FY2025–FY2030 Strategic Goals
- Approval of November 19, 2024 Board of Directors meeting minutes
- Monthly financials report
- Tenant Mixer/Public Art Unveiling on December 18, 2024
Board of Directors B Session
The Brooks, TX Board of Directors will consider adopting a legislative agenda for the 89th Texas Legislature session and vote on a three-year janitorial services contract with Davis Moving & Cleaning, LLC. The meeting also includes a San Antonio Arboretum update, financial reports, and a strategic planning discussion.
- Adopt legislative agenda for the 89th Texas Legislature session
- Approve $98,433 janitorial contract with Davis Moving & Cleaning, LLC (Jan 2025–Sep 2027)
- Authorize contract negotiations with Western Specialty Contractors
- Approve November 5, 2024 meeting minutes
- Presentation on San Antonio Arboretum update
Board of Directors A Session | Meeting Agenda
The Board of Directors will consider resolutions to accept the FY2024 Small Business Economic Development Advocacy Annual Report, unaudited financials, and a quarterly investment report. The meeting also includes a projects update and an executive session regarding real estate and legal consultation.
- Resolution No. 111924-1299: FY2024 Small Business Economic Development Advocacy (SBEDA) Annual Report
- Resolution No. 111924-1300: FY2024 Unaudited Financials for period ended September 30, 2024
- Resolution No. 111924-1301: FY2024 Quarterly Investment Report for period ended September 30, 2024
- Executive session to discuss the sale, lease, and/or purchase of real estate
- Texas Space Commission Award Announcement scheduled for December 10, 2024
Board of Directors B Session
The Brooks Board of Directors will hold its regular B Session meeting on November 5, 2024. The board will review routine minutes and reports, discuss the FY2024 audit, and take action on a lease agreement for 4.76 acres of land on Kennedy Hill. No major policy decisions are scheduled beyond these items.
- Lease agreement for 4.76 acres on Kennedy Hill with Brooks Retail Partners
- FY2024 audit introduction by Marc Sewell, RSM
- Possible action on FY2024 performance evaluation and incentive pay for the President & CEO
- Executive session on real estate transactions and personnel matters
- Awarded contracts report for $100K–$250K range
Executive Committee
The Brooks, TX Executive Committee will meet to approve prior meeting minutes, enter executive session for legal consultation and real estate discussions, and review the CEO’s annual performance evaluation. No substantive decisions are listed on the public agenda.
- Approval of October 3, 2024 Executive Committee Meeting Minutes
- Executive session for consultation with attorney
- Executive session to discuss sale and/or lease of real estate
- Discussion and possible action on President & CEO’s FY2024 performance evaluation and incentive pay
- Upcoming CPS Energy Grillsgiving BBQ Cook-off on November 2, 2024
Special Board of Directors Meeting | Strategic Work Session
The Board of Directors is holding a special meeting to review financial history and a strategic financial plan. The session includes a report from the President and CEO and a discussion on the prospect pipeline in executive session.
- Review of financial history and strategic financial plan presented by CFO Stoney Burke
- Executive session discussion on the prospect pipeline
- Executive session consultation with attorney
- Executive session discussion regarding real estate sale, lease, and/or purchase
- Executive session discussion on economic development
Board of Directors A Session | Meeting Agenda
The Board of Directors will discuss funding for infrastructure and technology upgrades for KBR via the Texas Space Commission. The body is also considering a lease agreement for 14 acres along Arboretum San Antonio and changes to board proceeding rules.
- Resolution No. 101524-1294: Support for Texas Space Commission funding for KBR facility upgrades
- Resolution No. 101524-1295: Proposal to eliminate standing committees in Board Rules for Proceedings
- Resolution No. 101524-1296: Proposed lease agreement with Morgan Group for approximately 14 acres along Arboretum San Antonio
- Resolution No. 101524-1297: FY2024 Performance Evaluation and Incentive Pay for the President & CEO
- Review of the President & CEO Annual Succession Plan
Executive Committee
The Executive Committee will discuss the President and CEO's FY2024 performance evaluation and incentive pay. The body will also review the CEO annual succession plan and the proposed FY2025 Board of Directors meeting schedule.
- President & CEO FY2024 Performance Evaluation & Incentive Pay (Oct 1, 2023 - Sept 30, 2024)
- President & CEO Annual Succession Plan Review
- Proposed FY2025 Board of Directors Meeting Schedule
- Executive session regarding real estate sale and/or lease
- Executive session for consultation with attorney
Board of Directors B Session
The Board of Directors will discuss a resolution to finance hotel renovations through Lone Star National Bank. The meeting also includes updates on the Supply SA Initiative and the annual communication plan.
- Resolution No. 100124-1293: Loan agreement with Lone Star National Bank for hotel renovations
- Supply SA Initiative update
- Communication Plan annual update
- Monthly report of awarded contracts between $100K and $250K
- Executive session regarding real estate sale, lease, or purchase
Board of Directors A Session | Meeting Agenda
The Board of Directors A Session will discuss a contract extension for campus janitorial services and the FY2025 Small Business Incentive Program. The meeting also includes a review of the President & CEO's performance and evaluation timeline.
- Resolution No. 091724-1292: Extend Treco Services, Inc. janitorial contract through Dec 31, 2024, not to exceed $17,700
- FY2025 Small Business Incentive Program
- President & CEO FY2024 Performance Summary
- President & CEO Evaluation Process & Timeline
- Executive session regarding real estate sale, lease, or purchase
Board of Directors B Session
The Brooks Development Authority Board of Directors B Session will review and vote on two resolutions: one to reimburse itself for capital improvements using bond proceeds and another to approve the FY2025 Investment Policy. The meeting also includes routine approval of past minutes, financial reports, and upcoming events.
- Resolution No. 090324-1290: Reimburse capital improvement expenditures with bond proceeds
- Resolution No. 090324-1291: Approve Brooks Development Authority FY2025 Investment Policy
- Approval of August 6, 2024 Board of Directors B Session Meeting Minutes
- Monthly Financials and awarded contracts report ($100K–$250K)
- Executive session for real estate sale, lease, or purchase discussion
Board of Directors A Session / Budget Work Session
The Brooks Board of Directors will hold a budget work session to review proposed operating and capital budgets for fiscal year 2025, including holiday schedules. The board may also vote on a construction contract for a San Antonio office and hear reports on small business advocacy and financials.
- Resolution No. 082024-1287: $367,802 construction contract with Gallien Electric and Construction for City of San Antonio Council District 3 Office at Building 570B
- FY2025 Proposed Operating Budget presentation by Chief Financial Officer
- FY2025 Proposed Capital and Repair & Replacement Budgets presentation
- FY2025 Proposed Holiday Schedule presentation
- Staff promotion: Stoney Burke named Chief Financial Officer
Board of Directors B Session
The Brooks Board of Directors will review quarterly financial reports, updates to design standards, and a hotel renovation request for proposals. No major decisions are scheduled, but the board will discuss economic development advocacy and receive reports from leadership.
- Resolution No. 080624-1284: FY 2024 quarterly investment report acceptance
- Resolution No. 080624-1285: FY 2024 unaudited financials acceptance
- Resolution No. 080624-1286: Approval of revisions to Brooks Design and Development Standards
- Embassy Suites Hotel Renovations Request for Proposals
- Third Quarter Small Business Economic Development Advocacy (SBEDA) Report
Board of Directors A Session
The Brooks, TX Board of Directors discussed operational updates including a campus security presentation, small business incentive program progress, and upcoming community events. No formal decisions were listed on the agenda.
- Brooks Campus Security Update by Gerry Lopez (Mission City Security, Inc.)
- FY2024 Small Business Incentive Program Update by Alex Melo
- Resubmission of Electric Vehicle Federal Grant
- Embassy Suites Restaurant Rebranding
- Movie Night - Wish at The Greenline (July 20, 2024)
Board of Directors B Session
The Brooks Board of Directors B Session will consider a resolution to accept the Brooks Development Authority's audited financial report for fiscal years 2022 and 2023, and discuss bond issuances and covenants. The agenda also includes routine items like approving minutes, receiving reports, and holding an executive session for legal and real estate discussions.
- Resolution No. 070224-1283: Accepting FY2022 and FY2023 audited financial report by RSM US LLP
- Discussion of bond issuances and covenants
- Executive session for attorney consultation and real estate sale/lease/purchase
- Approval of May 7, 2024 meeting minutes
- Information items: monthly financials, contracts $100K-$250K, upcoming meetings
Board of Directors A Session
The Brooks Board of Directors will discuss the FY2022 and 2023 audits, the proposed FY2025 Property Owners Association budget, and a janitorial request for proposal. They will also receive updates on campus population, a prospect, and a hotel, and hold an executive session on legal and real estate matters.
- Discussion of FY2022 and 2023 audit
- Proposed FY2025 Property Owners Association budget
- Janitorial Request for Proposal
- Executive session on real estate sale/lease/purchase
- Awarded contracts between $100K–$250K monthly report
Board of Directors A Session
The Brooks Development Authority Board of Directors will consider accepting the FY2022 and FY2023 audited financial report, hear an economic impact report, and discuss a small business incentive program update. The board will also vote on amendments to the current CEO evaluation criteria and approve proposed criteria for FY2025, following an executive session on legal, real estate, and personnel matters.
- Resolution No. 052124-1280: Accepting FY2022 and FY2023 audited financial report by RSM US LLP
- Resolution No. 052124-1281: Amending FY2024 CEO evaluation criteria and performance objectives
- Resolution No. 052124-1282: Approving proposed FY2025 CEO evaluation criteria and performance objectives
- Brooks Economic Impact Report presentation by Jon Hockenyos, TXP, Inc.
- Small Business Incentive Program update
Executive Committee
The Brooks Executive Committee is meeting to discuss and potentially act on an updated financial strategic plan, TIRZ priorities, and the President & CEO's evaluation criteria for FY 2024 and FY 2025. The agenda also includes an executive session for legal, real estate, and personnel matters, followed by possible action on CEO evaluation recommendations.
- Updated Financial Strategic Plan presented by Director of Finance Stoney Burke
- TIRZ Priorities presented by Chief Strategy Officer Connie Gonzalez
- Executive session: consultation with attorney, real estate sale/lease, personnel matters
- Recommendation to amend Resolution No. 051623-1241 for FY 2024 CEO evaluation criteria
- Proposed FY 2025 CEO evaluation criteria and performance objectives
Board of Directors B Session
The Brooks Development Authority Board of Directors will consider resolutions accepting the FY2022 and FY2023 audited financial report, the FY2024 quarterly investment report, and the second quarter FY2024 unaudited financials. The board will also hear a midyear small business economic development advocacy report, a projects update, and discuss a request for information for 4.75 acres off Kennedy Hill Drive. An executive session is scheduled for attorney consultation and real estate discussions, with a hotel update possible afterward.
- Resolution 050724-1277: Accept FY2022 and FY2023 audited financial report by RSM US LLP
- Resolution 050724-1278: Accept FY2024 quarterly investment report for period ended March 31, 2024
- Resolution 050724-1279: Accept second quarter FY2024 unaudited financials for period ended March 31, 2024
- Request for Information for 4.75 acres (Unit 20C) off Kennedy Hill Drive
- Executive session on attorney consultation and real estate sale/lease/purchase
Board of Directors A Session
The Brooks Board of Directors will consider two lease-related resolutions and receive a hotel update. The board will also hear reports on recent events and approve the previous meeting's minutes. An executive session is scheduled for legal and real estate discussions.
- Resolution No. 042324-1275: Authorize lease agreement with Haynes Lofts for ~18.9 acres near Loop 410 and Natchez Trail Drive
- Resolution No. 042324-1176: Amend Resolution No. 031924-1273 to authorize lease amendment with OKIN Process
- Hotel update by Chief Operating Officer Samantha Burke
- Approval of March 19, 2024 meeting minutes
- Executive session for attorney consultation and real estate sale/lease/purchase discussion
Board of Directors B Session
The Brooks Board of Directors B Session will hear a presentation from Somerset Academy, approve prior meeting minutes, and receive reports from the Chair and President/CEO. The board will discuss the FY2022 and FY2023 audits, a Supply San Antonio update, and the CEO's midyear performance objectives, with possible action. An executive session is scheduled for attorney consultation and discussion of real estate sale, lease, or purchase.
- FY2022 and FY2023 Audit Presentation by Marc Sewell, RSM
- Supply San Antonio Update by Lucynda Massey, Procurement Manager
- FY2024 President & CEO Midyear Performance Objectives Update by Leo Gomez
- Executive session on real estate sale, lease, or purchase
- Approval of January 9, 2024 meeting minutes
Board of Directors A Session
The Brooks Board of Directors will consider two lease-related resolutions: an amendment to the existing lease with OKIN Process and a new lease for Building 167 with Cambridge Management Consulting. The board will also receive briefings on the Haynes Lofts project and updates on rezoning and audit matters, followed by an executive session on legal and real estate discussions.
- Resolution No. 031924-1273: Authorize lease amendment with OKIN Process
- Resolution No. 031924-1274: Authorize lease agreement for Building 167 with Cambridge Management Consulting (USA), LLC
- Haynes Lofts briefing by Chief Strategy Officer Connie Gonzalez
- SAMMinistries rezoning update
- Financial disclosure reports reminder due April 2, 2024
Board of Directors A Session
The Brooks Board of Directors will consider resolutions supporting VIA Metropolitan Transit's Advanced Rapid Transit, accepting the first quarter FY2024 investment report and unaudited financials, and receive updates on audits, projects, and the Building 160 roof. The board will also hold an executive session on legal and real estate matters.
- Resolution No. 022024-1270 supporting VIA Metropolitan Transit's Advanced Rapid Transit Services
- Resolution No. 022024-1271 accepting first quarter FY2024 Quarterly Investment Report (period ended Dec 31, 2023)
- Resolution No. 022024-1272 accepting first quarter FY2024 Unaudited Financials
- FY2022 & FY2023 Audit Update by Marc Sewell, Audit Partner, RSM
- Building 160 Roof Update by Samantha Burke, Chief Operating Officer
Board of Directors A Session
The Brooks Board of Directors will consider several action items, including a roof replacement contract, a land lease, and a land sale. The board will also receive an audit update and hold an executive session for legal and real estate discussions.
- Resolution 012324-1267: waive procurement policy and authorize roof replacement contract with Twin Hammers for Building 160 (KBR), up to $628,271
- Resolution 012324-1268: authorize lease agreement with Brooks Retail Partners Limited for approximately 4.755 acres
- Resolution 012324-1269: authorize real estate sales agreement with SAMMinistries for 7 acres off S. Presa
- FY2022 & 2023 audit update by Marc Sewell, RSM
- Executive session for attorney consultation and real estate sale/lease/purchase discussion
Board of Directors B Session
The Brooks Board of Directors B Session will receive reports and discuss possible actions on the Sidney Brooks East project, hotel update, audit, and the Small Business Incentive Program. The agenda also includes a presentation from Texas A&M University-San Antonio, approval of prior minutes, and an executive session for legal and real estate matters.
- Presentation by Texas A&M University-San Antonio President Dr. Salvador Hector Ochoa
- Discussion and possible action on Sidney Brooks East Project update
- Audit update from Director of Finance Stoney Burke
- Small Business Incentive Program annual update
- Executive session for attorney consultation and real estate sale/lease/purchase