Stephenville Independent School District public meetings in 2024

Regular Meeting

The school board will meet to approve minutes, review November financial statements and check registry, and hear updates on delinquent tax collection and a stadium project. No major policy decisions are listed on this agenda.

• Approve November 18, 2024 meeting minutes
• Review November 2024 financial statements and check registry
• Review delinquent tax collection and lawsuit activity report
• Stadium update from Parkhill/Crossland

Regular Meeting

The Stephenville ISD board will hold its regular November 18 meeting to act on naming the new stadium and approve a memorandum of understanding with a local pet-adoption nonprofit. The board will also hear a report on the state’s financial integrity rating system and receive updates on campus showcases, playoff progress, and a stadium construction update.

• Consider approval of MOU with Anything’s Pawsible (pet-adoption nonprofit)
• Hear report and conduct public hearing on Financial Integrity Rating Systems of Texas (FIRST)
• Consider naming of Stephenville Stadium
• Review October 2024 financial statements and budget amendments
• Stadium update from Parkhill/Crossland construction team

Safety and Security Meeting

The Stephenville Independent School District is holding a safety and security meeting to review grant updates and audit findings. The body will discuss remediation for an October 3, 2024, intruder detection audit and evaluate options for a visitor management and silent panic alert system.

• Safety and Security Grant Update
• Remediation of October 3, 2024, Intruder Detection Audit Finding
• Evaluation and prioritization of Visitor Management and Silent Panic Alert System features
• Guardian Training Feedback

Regular Meeting

The Stephenville Independent School District board will hold its regular October 21 meeting to act on two policy changes and receive routine reports. The board will consider a second reading and possible approval of a local employment-practices policy update and will review and potentially approve site-marketing agreements with ConnectED Texas. Routine items include approval of minutes, vendor lists, monthly financial statements, campus improvement plans, and attendance reports.

• Second reading and possible approval of TASB Policy DC (Local) employment-practices change
• Consideration of ConnectED Texas Site Marketing Agreements
• Approval of 2024-2025 Campus and District Improvement Plans
• Review of September 2024 financial statements and check registry
• Review of exterior-door intruder-detection audit findings

Regular Meeting

The Board of Trustees will meet to review August 2024 financial statements and approve committee appointments for the 2024-2025 year. The board will also consider updates to the rental fee schedule for district facilities and receive a stadium update from Parkhill/Crossland.

• Consider updating Facilities Usage Fee Schedule
• Approval of Attendance Committee 2024-2025
• Approval of SHAC Committee for 2024-2025
• Approval of Walsh Gallegos Kyle Robinson & Roalson P.C.
• First reading of TASB Policy - DC (Local) regarding Employment Practices

Called Meeting

The Stephenville Independent School District board will hold a called meeting to act on the 2024-2025 budget, tax rate, and related financial items. The board will also consider redeeming outstanding bonds and setting facility usage fees.

• Approve Resolution for committed funds
• Conduct public hearing on proposed 2024-2025 budget and tax rates
• Adopt the proposed 2024-2025 budget for Stephenville ISD
• Adopt the proposed tax rate for 2024-2025
• Consider facility usage fees

School Board Training

The school board and superintendent are meeting for governance team training and development. The session also includes a discussion on board communications and future action items.

• Governance Team (Board and Superintendent) Training and Development
• Board Communications and Future Action Items

Regular Meeting

The Stephenville ISD board will meet August 12 to act on routine financial items, including July financial statements and budget amendments, and to consider a contract for purchasing attendance credit. The board will also review a memorandum of understanding for school resource officers and receive updates on facilities and safety.

• Approve July 2024 financial statements (General Fund, Investments, Debt Service, Child Nutrition, Capital Projects)
• Approve 2023–2024 Budget Amendment #5
• Approve Agreement for Purchase of Attendance Credit (Option 3) and delegate authority to superintendent
• Approve SRO Memorandum of Understanding with City of Stephenville 24-25
• Second reading and approval of TASB Update 123 policy packet

Safety and Security Meeting

The board is meeting to receive updates on district safety and security measures. The agenda focuses on reporting and updates regarding grants, cybersecurity, and emergency planning.

• Safety and Security Grant Updates
• CrisisGo Update
• Cyber Security Update
• Guardian Plan Update
• EOP Update

Regular Meeting

The Stephenville ISD board will meet July 15 to consider approving two agreements with Linebarger, Goggan, Blair & Sampson, LLP for administrative and judicial appeals of property value study findings. The board will also receive updates on June financials, STAAR/EOC scores, and policy changes, and hold a closed session on personnel and security matters.

• Vote on legal services contract with Linebarger, Goggan, Blair & Sampson, LLP for 2024–25 property value appeals
• Vote on legal services contract for 2021–22 through 2023–24 property value appeals
• Review June 2024 financial statements and check registry
• Presentation of preliminary STAAR/EOC scores with regional and state comparisons
• First reading of TASB Policy Update 123

Regular Meeting

The Stephenville ISD Board will consider a proposal from Hellas for tennis courts and authorize the superintendent to negotiate a contract. They will also vote on a 4-H resolution and adjunct faculty agreement, nominate a delegate to the TASA/TASB convention, and approve the consent agenda including minutes, financial statements, and vendor lists. A closed session is scheduled to discuss personnel, real property, and security matters.

• Consider proposal from Hellas for tennis courts and authorize negotiation
• Approve Erath County Extension Service 4-H Resolution and Adjunct Faculty Agreement 2024-2025
• Nominate delegate and alternate to txEDCON TASA/TASB Convention
• Consent agenda: May 2024 minutes, check registry, vendor list, financial statements, attendance
• Closed session for personnel, real property, and security discussions

SHAC Committee Meeting

The Stephenville ISD School Health Advisory Council (SHAC) is meeting to discuss the summer school meal program, summer camps available at the district, and potential topics for the 2024-2025 school year. The agenda is brief and contains no votes or dollar amounts.

• Summer School Meal Program/SSO presentation by Mona Little/Child Nutrition
• Summer camps available at Stephenville ISD
• Topics for next SHAC meetings in SY 2024-2025

Regular Meeting

The Stephenville ISD board will organize for 2024-2025 by electing officers and setting meeting dates, and will vote on the 2024-2025 compensation plan, a tennis court contract with Hellas, ESC XI service contracts, and a high school science adoption. The board will also consider a resolution to replace its paying agent for outstanding debt and receive a stadium update. A closed session is scheduled for personnel, real property, and security discussions.

• Elect board officers for 2024-2025 and set regular meeting dates
• Consider 2024-2025 compensation plan
• Consider contract with Hellas for tennis courts
• Consider resolution to replace Bank of New York Mellon as paying agent/registrar
• Consider approval of ESC XI service contracts and HS science adoption

Called Meeting

The Stephenville ISD Board of Trustees is holding a called meeting to canvass the results of the school trustee election and to enter a closed session to discuss personnel matters, real property, and security. The board will also hear public comments and may take action on items discussed in closed session.

• Canvass school trustee election results
• Closed session: personnel matters (551.074)
• Closed session: real property purchase/exchange/lease (551.072)
• Closed session: security personnel/devices (551.076)

Regular Meeting

The Stephenville ISD Board of Trustees will hold a regular meeting with action items including approval of the Instructional Materials Allotment for science adoption, an application for state waivers, and designation of contract hiring authority to the superintendent. The board will also receive updates on the stadium, facilities, budget, and an intruder audit report, and will enter closed session to discuss personnel and real property matters.

• Consider approval of Instructional Materials Allotment (IMA) for Science Adoption and TEKS Certification
• Consider approval of Application for Expedited and General State Waivers
• Consider Board Designation of Contract Hiring Authority to Superintendent
• Consent agenda includes budget amendments, monthly financial statements, and Skyward software license renewal
• Closed session for personnel matters, real property, and security deployment

Regular Meeting

The Stephenville ISD board will hold its regular meeting, recognizing students and stadium committee members, hearing public comments, and voting on a consent agenda that includes minutes, financial statements, budget amendments, and an interlocal agreement. The board will also receive a stadium construction update from Parkhill/Crossland and the superintendent's report, then enter closed session for personnel and real property discussions.

• Recognition of Stadium Committee Members and student art, choir, and band achievements
• Consent agenda includes February 2024 minutes, check registry, vendor review, financial statements, and budget amendments
• Consider approval of Education Service Center Region 11 Benefits Cooperative Interlocal Agreement for 2024-2025
• Stadium update from Parkhill/Crossland
• Closed session for personnel matters, administrator contract renewals, real property, and security discussions

Regular Meeting

The Stephenville ISD Board will vote on approving the stadium design and guaranteed maximum price, a major capital decision. The board will also consider several routine consent agenda items, including financial statements, budget amendments, and memorandums of understanding with Ranger College and Tarleton. A public hearing on the 2022-2023 Texas Academic Performance Report is scheduled, along with votes on a technology refresh and the 2024-2025 school calendar. The meeting includes a closed session for personnel, real property, and security matters.

• Approval of stadium design and guaranteed maximum price
• Consider approval of 2024-2025 school calendar
• Consider approval of technology refresh - Spring 2024
• Consider approval of MOU between Ranger College and Stephenville ISD 2024-2025
• Consider approval of MOU with Tarleton Today Program and Stephenville ISD 2024-2025

SHAC Committee Meeting

This is the agenda for the Stephenville ISD School Health Advisory Council (SHAC) Committee meeting on February 5, 2024. The agenda contains only procedural boilerplate and no specific items for discussion or decision.

Regular Meeting

The Stephenville ISD Board of Trustees will hold a regular meeting with action items including officially calling the school board election and setting the canvass date, and considering a resolution to employ or accept volunteer chaplains. The board will also receive a stadium update from Parkhill/Crossland, review consent agenda items such as minutes, financial statements, and insurance renewal, and enter closed session for personnel, real property, and security discussions.

• Officially call for School Board Election and set Canvass Date
• Consider Resolution to Employ or Accept as Volunteer Chaplains
• Stadium Update - Parkhill/Crossland
• Consent agenda: minutes, check registry, financial statements, insurance renewal
• Closed session: personnel, real property, security