Stafford Municipal School District public meetings in 2023
27 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Meeting
The Stafford Municipal School District board will hold a public hearing on its FY2023 rating, receive reports on STEM and other programs, and consider several action items including budget amendments, hiring a middle school assistant principal, and filling a vacant trustee seat. The board will also enter a closed meeting to discuss legal, personnel, and real estate matters.
- Public hearing on FY2023 rating based on FY2021-2022 data
- Budget amendments totaling $15,050 (e.g., $1,950 from 199/33 to 199/52)
- Conditional hiring of Stafford Middle School Assistant Principal effective Jan 2, 2024
- Discussion and possible action on vacant SMSD Trustee seat Position 1
- Approval of 2023-2024 Compensation Manual
The provided document contains no record of actions, votes, or discussions. It consists of system maintenance notices and navigational links.
Called Meeting
The Stafford Municipal School District board is holding a called meeting with a single action item: considering adoption of an order to canvass the results of the voter-approved tax rate election. Public comment is limited to agenda items only. The meeting is otherwise procedural.
- Consider adoption of an Order Canvassing Voter-Approved Tax Rate Election
The provided document contains no record of actions, votes, or discussions. It consists of system maintenance notices and navigational links.
Regular Meeting
The Stafford Municipal School District Board is holding a regular meeting with reports from special education, multilingual/ESL, and summer learning departments, followed by a closed session for legal and personnel matters. In open session, the board will consider approving bank account updates, a compensation manual, food purchases, calendar adjustments, technology contracts, international student travel, and several vendor contracts, as well as budget amendments and an order canvassing the voter-approved tax rate election.
- Contract with Education Direction, LLC up to $112,000 for project management
- Contract with JWS Health Consultants, Inc. up to $54,540 for staffing services
- Contract with Edmentum up to $68,067.50 for software license renewal
- Approval of international travel to Taiwan (June 11-19, 2024) and Dominican Republic for students
- Eight budget amendments transferring funds between accounts, including $49,705.68 and $25,704
The provided document contains no record of meeting proceedings, discussions, or decisions. It consists of system maintenance notices and navigation links.
Regular Meeting
The Stafford Municipal School District board is meeting to hear reports on athletics and fine arts, then will enter a closed session for legal, real estate, personnel, and security matters. In open session, the board will consider approving the investment report, the 2023-2024 compensation manual, a financing option for the FY24 property insurance bill, and a security camera license upgrade not to exceed $65,000 funded by Safety and Security Grant Funds. The consent agenda includes board minutes, new hires, payroll, and vendor payments for August 2023.
- Consider approval of 2023-2024 SMSD Compensation Manual
- Discussion and possible approval of financing option for FY24 property insurance bill
- Consider approval to upgrade and purchase security camera licenses not to exceed $65,000 using Safety and Security Grant Funds
- Consider approval of investment report for quarter ending August 2023
- Consent agenda: board minutes, new hires, payroll, vendor payments over $50K for August 2023
The provided document contains no record of actions, votes, or discussions. It consists of system maintenance notices and navigational links.
Workshop
The Stafford Municipal School District board is holding a workshop to discuss revenue resources for fiscal year 2024, consider a financing option for the FY24 property insurance bill, and consider a budget amendment for the fine arts department. Public comment on agenda items is also scheduled.
- Discussion regarding revenue resources for FY24
- Discussion and possible approval of a financing option for the FY24 property insurance bill
- Consider approval of budget amendment for the fine arts department
The provided minutes for the October 5, 2023 Workshop contain no record of discussions, proposals, or decisions. The document consists of system maintenance notices and navigational links.
Special Called Meeting
The Stafford Municipal School District Board is holding a special called meeting to discuss the budget and consider hiring an Elementary School Assistant Principal. The board will also enter a closed session to consult with its attorney and discuss personnel, real property, and security matters, as permitted by Texas law. After the closed session, the board will reconvene in open session to consider approval of items discussed privately.
- Budget discussion
- Consider approval of hiring an Elementary School Assistant Principal
- Closed session for legal advice, real property, personnel, and security matters
- Consider approval of items discussed in closed session
The provided document contains no record of actions, votes, or discussions. It consists of system maintenance notices and navigation menus.
Regular Meeting
The Stafford Municipal School District board will discuss implementing approved FY 2023-2024 budget cuts and consider an emergency $33,475.52 budget amendment for a cafeteria HVAC unit. The board will also vote on improvement plans, a resolution to waive the armed security officer requirement, and other administrative items. A closed meeting is scheduled for legal, personnel, and security matters.
- Emergency budget amendment of $33,475.52 for HVAC unit at Stafford Elementary cafeteria
- Resolution to declare Good Cause Exception for House Bill 3 Armed Security Officer Requirement
- Approval of District Improvement Plan and Campus Improvement Plans for 2023-2024
- RFP 21/0012 renewal for Technology Supplies through August 31, 2024
- Discussion of financing option for FY24 property insurance bill
The provided document contains no record of actions, votes, or discussions. It consists of system maintenance notices and navigational links.
Joint Meeting
The Stafford Municipal School District Board and Stafford City Council will hold a joint meeting to consider and possibly approve the 2023-24 SMSD budget, set the 2023 ad valorem tax rates, and call a voter-approved tax rate election and a school building bond election. They will also consider resolutions for defeasance of certain outstanding obligations and ratification of an interlocal agreement for School Resource Officers. Public hearings are scheduled for the budget, tax rate, and tax rate election.
- Consider approval of 2023-24 SMSD budget
- Proposed tax rates: $0.8127 for maintenance and operations, $0.215224 for debt service
- Call voter-approved tax rate election for SMSD
- Call school building bond election
- Ratify interlocal agreement for School Resource Officers for 2023-24
The provided document contains no record of actions, votes, or discussions. It consists of system maintenance notices and navigational links.
Joint Workshop
The Stafford Municipal School District Board is holding a joint workshop with the city to hear an efficiency audit from Whitley Penn and a budget and tax rate presentation from the CFO. The meeting is informational; no votes are scheduled.
- Presentation of efficiency audit results by Whitley Penn
- CFO presentation on 2023-2024 SMSD budget and tax rates
- Public comment on agenda items
Regular Meeting
The Stafford Municipal School District board will hold a regular meeting with public comment, a closed session for legal and personnel matters, and a lengthy list of action items. Key decisions include the 2023 Tax Anticipation Note, budget amendments, a property tax write-off, and several contract renewals. The agenda also includes routine items like board minutes, payroll, and financial statements.
- Update and possible action on the 2023 Tax Anticipation Note
- Approval of 10/20 year write-off of property taxes
- Approval of budget amendments to cover payments through the rest of the fiscal year
- Approval of a contract renewal for depository banking services with Frost Bank for 2 years
- Approval of Child Nutrition purchase of 2 refrigeration systems totaling $84,100
Special Called Meeting
The Stafford Municipal School District board is holding a special called meeting with a closed session for legal, real estate, and personnel matters, followed by open-session action items. The board will discuss and possibly act on a contract with KickStart Kids, ratify an audit services renewal with Whitley Penn, approve Community Center payments over $50,000, designate the CFO to calculate tax rates, and approve Nash Industries' retainage release and payment applications.
- Discussion and possible action on KickStart Kids contract for FY2023-2024
- Ratification of RFQ renewal for audit services and approval of Whitley Penn for FY23 audit
- Approval of Community Center payments over $50,000
- Designation of CFO to calculate No New Revenue and Voter Approved Tax Rates
- Approval of Nash Industries' release of retainage and payment applications
Joint Workshop
The Stafford Municipal School District and city are holding a joint workshop to receive a facility assessment report from LAN and a presentation from the CFO on the 2023-2024 budget and tax rates. The agenda includes public comment on agenda items, but no decisions are scheduled; it is a discussion and information-sharing session.
- Facility Assessment Report by LAN
- Presentation by CFO on 2023-2024 SMSD budget and tax rates
- Public comment on agenda items
The provided document contains no record of actions, votes, or discussions. It consists entirely of system navigation menus and software maintenance notices.
Special Called Meeting
The Stafford Municipal School District board is holding a special called meeting to receive reports on facility assessment, the 2023-24 draft budget, ECC and daycare pricing, and staffing. The board will also consider approving the Optional Flexible School Day Program (OFSDP)/Quest Program for at-risk students. A closed session is scheduled for legal, real estate, and personnel matters.
- Facility Assessment Report by LAN
- 2023-24 Draft Budget Update
- 2023-24 ECC and Daycare Pricing
- 2023-24 Staffing Report
- Consider approval of Optional Flexible School Day Program (OFSDP)/Quest Program
Special Called Meeting
The Stafford Municipal School District board is holding a special called meeting to discuss possible propositions for a bond, a Voter-Approval Tax Rate Election (VATRE), and the 2023-24 budget, as well as staff position changes. The board will also consider hiring a new Stafford Middle School principal. A closed session is scheduled for legal, real estate, personnel, and security matters.
- Workshop on possible bond, VATRE, and 23-24 budget propositions
- Report on 23-24 staff position changes and reclassifications
- Discussion and possible action on hiring Stafford Middle School Principal
- Closed meeting under Texas Government Code Sections 551.071-551.076
The provided document contains no record of actions, votes, or discussions. It consists of system navigation menus and maintenance notices.
Joint Workshop
The Stafford Municipal School District board is holding a joint workshop with the mayor. The main item is a presentation by the CFO on the 2023-2024 budget and tax rates. The agenda also includes routine items like call to order, public comment, and adjournment.
- Presentation by CFO on 2023-2024 SMSD budget and tax rates
- Public comment on agenda items
- Invocation and pledge
- Announcement of quorum and meeting notice
The provided document contains no record of discussions, proposals, or decisions. The text consists of system maintenance notices and navigation links.
Regular Meeting
The provided document contains no record of actions, votes, or discussions. It consists of system maintenance notices and navigation links.
Special Called Meeting
The Stafford Municipal School District board is holding a special called meeting with a closed session for legal, real estate, and personnel matters. In open session, the board will consider terminating Chapter 21 probationary contracts at the end of the contract term. The agenda is otherwise procedural, with no other action items listed.
- Closed meeting under Texas Open Meetings Act for legal advice, real property, gifts, and personnel
- Consider termination of Chapter 21 probationary contract(s) at end of contract term
- Public comment on agenda items
The provided document contains no record of actions, votes, or discussions. It consists of system navigation menus and maintenance notices.
Regular Meeting
The provided document contains no record of actions, votes, or discussions. It consists of system maintenance notices and navigation links.
Workshop/Board Teambuilding Meeting
This is a workshop/board teambuilding meeting with no substantive action items. The agenda consists of call to order, public comment on agenda items, required board team building training, and adjournment.
- Required Board Team Building Training
Special Called Meeting
The Stafford Municipal School District board is holding a special called meeting to receive a budget analysis presentation from the Chief Financial Officer, Dr. Jesus Amezcua, and then will convene in a closed meeting for purposes permitted by the Texas Open Meetings Act, including legal advice, real property, personnel, and security matters. The agenda includes no other substantive open-session items.
- Presentation by CFO Dr. Jesus Amezcua on budget analysis of options
- Closed meeting under Texas Government Code Sections 551.071-551.076
- Closed session to discuss pending litigation, settlement offers, and legal advice
- Closed session to consider purchase, exchange, lease, or value of real property
- Closed session to consider hiring, renewals, non-renewals, and terminations of professional personnel
Regular Meeting
The Stafford MSD Board will hold a regular meeting with a closed session for legal, real estate, personnel, and security matters. In open session, the board will consider maintaining the 20% local homestead exemption for 2023, approving February donations, adopting a literacy framework, and approving budget amendments, including $301,396 for Child Nutrition. The board will also consider engaging Leon Alcala, PLLC as Bond Counsel and approving a Commerce Bank certificate for credit card reconciliation.
- Consider maintaining Local Homestead Exemption at 20% for 2023 tax year
- Consider approval of Budget Amendment for General Fund for February 2023 in the amount of $700
- Consider approval of budget amendment for Child Nutrition in the amount of $301,396
- Consider adoption of Resolution to Approve Engagement of Leon Alcala, PLLC as Bond Counsel
- Consider approval of Commerce Bank Certificate of Authority for online access to credit card statements
Special Called Meeting
The Stafford Municipal School District board is holding a special called meeting that includes a public hearing on the 21-22 school year annual report, academic and discipline updates, and a closed session for legal, personnel, and property matters. In open session, the board will consider approving local board policies and possible action on amending the CCOC Charter.
- Public hearing on 21-22 school year annual report
- Consider approval of local board policies DEAA, DP, EEB, and FEC
- Discussion and possible action on amending the CCOC Charter
- Closed meeting for legal advice, real property, personnel, and security matters
Regular Meeting
The Stafford Municipal School District board is holding a regular meeting with action items including approval of the 2023-2024 academic calendar, an election order for May 6, 2023, and several financial matters. The board will also enter a closed meeting for legal, real estate, personnel, and security discussions as permitted by the Texas Open Meetings Act.
- Consider approval of 2023-2024 District Academic Calendar
- Consider approval of Order of Election for May 6, 2023
- Consider award of RFP #230003835 for E-Rate Category 2 Internal Connections to Advanced Networks, not to exceed $565,693.72
- Consider approval of budget amendment BA #11 for $32,272 (General Fund, no effect on fund balance)
- Consider approval of Food Services Fund Balance Plan and projected expenditures of $168,596 for kitchen equipment and up to $54,859 for a food service vehicle
Special Called Meeting
The Stafford Municipal School District Board is holding a special called meeting with public comment followed by a closed session. The closed session is authorized under Texas law to discuss legal advice, real property, gifts, personnel, and security matters. The board will return to open session to consider approval of items discussed in the closed session.
- Closed meeting under Texas Government Code 551.071-551.076
- Private consultation with board attorney on pending litigation and settlement offers
- Discussion of real property purchase, exchange, lease, or value
- Consideration of hiring, renewals, non-renewals, and terminations of professional personnel contracts
- Discussion of security personnel or devices deployment
Joint Workshop
The Stafford Municipal School District Board and City Council are holding a joint workshop to hear a presentation on TEC 11.303, receive the annual school audit from Whitley Penn and Dr. Jesus Amezcua, and get a financial advisor outlook. Public comment on agenda items is also scheduled. No votes or decisions are listed on this agenda.
- Presentation by Mayor on TEC 11.303
- Annual School Audit by Whitley Penn and Dr. Jesus Amezcua
- Financial Advisor Outlook
- Public Comment on agenda items
Special Called Meeting
The Stafford Municipal School District board is holding a special called meeting with public comment, reports, and a closed session for legal and personnel matters. In open session, the board will consider approving the check register, a budget amendment, the FY 2022 annual financial and single audit reports, and hiring a Chief Financial Officer.
- Consider approval of check register
- Consider approval of budget amendment #10 (transfers between functions, no fund balance impact)
- Discussion and approval of FY 2022 Annual Financial Report and Single Audit Reports
- Consider approval of hiring a Chief Financial Officer
- Closed meeting for legal advice, real property, personnel, and security matters
Regular Meeting
The Stafford Municipal School District board will hold a regular meeting with reports from district officials, followed by a closed session for legal and personnel matters. In open session, the board will consider approving up to $55,000 for security camera hardware, $44,000 for camera licenses, and $25,000 for an email archiving system. The consent agenda includes routine items such as new hires, payroll, and financial statements.
- Approve up to $55,000 for security camera hardware and $44,000 for licenses
- Approve email archiving system up to $25,000
- Consider approval of Quarterly Investment Report
- Closed meeting for legal advice, real property, personnel, and security matters
- Consent agenda: new hires, payroll, bills, payments over $50,000, financial statements, board minutes