Kilgore College, TX

Policy & Personnel Committee

Board Executive Committee Meeting

Regular Board Meeting

The Kilgore College Board of Trustees will consider setting the property tax rate for tax year 2026-2027 and adopting the operating and capital budget for fiscal year 2026-2027. The board will also vote on faculty promotions, property transfers to the City of Gladewater, and a purchase agreement for an abandoned property near an Overton School. Several items are for discussion or information only, including a foundation update and financial reports.

• Set proposed property tax rate for tax year 2026-2027
• Adopt operating and capital budget for FY 2026-2027
• Approve promotions of 7 faculty to Associate Professor
• Authorize transfer of Lots 4 & 5, Block 7, Mallock Addition, Gladewater to city
• Authorize transfer of .0172 acre in Upshur County to Gladewater

Board Executive Committee Meeting

The Kilgore College Board Executive Committee will consider setting the proposed property tax rate for FY27, adopting the FY27 operating and capital budget, approving faculty promotions, and authorizing two property transfers to the City of Gladewater. The committee will also discuss legal updates, committee reports, and the process for the president's quarterly evaluation.

• Approve Purchase and Sale Agreement for abandoned property adjacent to an Overton school
• Authorize transfer of Lots 4 & 5, Block 7, Mallock Addition, Gladewater to City via Resolution R-2026-8
• Authorize transfer of .0172 acre, H. W. Augustine Survey, Abstract 8, Upshur County to City via Resolution R-2026-9
• Set proposed Property Tax Rate for FY27
• Adopt Operating and Capital Budget for FY27

The Kilgore College Board Executive Committee approved the purchase and sale agreement for an abandoned property near an Overton school, authorized two property transfers to the City of Gladewater via resolutions R-2026-8 and R-2026-9, set the proposed FY27 property tax rate, adopted the FY27 operating and capital budget, and approved seven faculty promotions to Associate Professor. The committee also recommended board meetings start at 6:00 PM starting September 2026. No vote tallies were recorded in the minutes.

• Approved Purchase and Sale Agreement for abandoned property adjacent to Overton school
• Authorized property transfer (Lots 4 & 5, Block 7, Mallock Addition) to City of Gladewater via Resolution R-2026-8
• Authorized property transfer (.0172 Acre, H. W. Augustine Survey) to City of Gladewater via Resolution R-2026-9
• Set proposed Property Tax Rate for FY27
• Adopted Operating and Capital Budget for FY27
• Approved promotions to Associate Professor for Zachary Carnes, Gin Germany, John Raulston, Matthew Simpson, Nicholas Simpson, Stacie Smith, Matthew Wickes
• Recommended board meetings begin at 6:00 PM starting September 2026

Budget Workshop

The board will discuss and provide feedback on the proposed budgets for Fiscal Year 2027. The meeting includes reviews of preliminary property tax values and a five-year financial projection update.

• Discussion of Proposed FY27 Budgets
• Review of Preliminary Property Tax Values and Tax Impact
• Five-year Financial Projection Update

The Kilgore College Board held a budget workshop to discuss the proposed Fiscal Year 2027 budget, preliminary property tax values and tax impact, and a five-year financial projection update. No formal votes or decisions were made during the workshop; it was a discussion and feedback session. The board also received updates on upcoming events, including graduation and the September tax hearing.

• No formal decisions or votes taken during the budget workshop

Investment/Finance/Audit Committee

The Kilgore College Investment/Finance/Audit Committee will receive three information items: proposed budgets for FY27 (operating, auxiliary operations, and capital), preliminary property tax values and their tax impact, and an updated five-year financial projection. No decisions are scheduled; these are informational presentations.

• Proposed FY27 Operating Budget
• Proposed FY27 Auxiliary Operations Budget
• Proposed FY27 Capital Budget
• Preliminary Property Tax Values and Tax Impact
• Five-year Financial Projection Update

The Investment/Finance/Audit Committee met and received information items only. No formal votes or decisions were taken. The committee reviewed proposed FY27 operating, auxiliary, and capital budgets, preliminary property tax values and tax impact, and a five-year financial projection update.

• No formal decisions made; all items were informational

Regular Board Meeting

The Kilgore College Board will meet June 8, 2026 to decide on policy revisions, approve minutes, personnel changes, and reallocate residual funds for facilities maintenance. The board will also hear updates on information security compliance and future facilities planning.

• Reallocate FY2026 residual funds for Devall Student Center One-Stop initiative
• Approve contract negotiations with Gans & Smith Insurance Agency, Inc
• Vote on LOCAL policy changes: BBC, BGC, CS, FB, FDA
• Approve minutes from April and May 2026 board meetings
• Employee resignations, retirements, and terminations to be reviewed

The Kilgore College Board approved a budget amendment (26-BA03) to reallocate residual FY 2026 funds for facilities maintenance and renovations supporting the Devall Student Center One-Stop initiative. The board also authorized the College President to negotiate and sign a contract with Gans & Smith Insurance Agency, Inc. for the same project. Consent agenda items, including approval of prior meeting minutes and personnel actions, were approved. No vote tallies were recorded in the minutes.

• Approved consent agenda including minutes from April 13, 15, 16, 20 and May 11, 2026 meetings
• Approved personnel items: resignations, retirements, terminations, changes of employment, and offers of employment
• Approved Budget Amendment 26-BA03 reallocating residual FY 2026 funds for Devall Student Center One-Stop renovations
• Authorized President to negotiate and sign contract with Gans & Smith Insurance Agency, Inc.
• Reviewed prepaid legal fees for April and May 2026

Board Executive Committee Meeting

The Kilgore College Board Executive Committee will review and vote on several action items, including policy updates recommended by TASB Community College Services and funding allocations. The committee will also consider delegating authority to the College President to negotiate and finalize an insurance contract with Gans & Smith Insurance Agency, Inc.

• Approve Budget Amendment 26-BA03 for funding allocation
• Delegate authority to College President to negotiate and finalize insurance contract with Gans & Smith Insurance Agency, Inc.
• Vote on adding, revising, or deleting LOCAL policies: BBC (Board Members – Vacancies and Removal from Office), BGC (Administrative Organization – Councils and Faculty Senates), CS (Information Security), FB (Admissions), FDA (Tuition and Fees – Residency)
• Review Financial Snapshot & Capital Project Report – April 2026
• Approve use of remaining 2025-2026 Facilities Operating Budget

The Kilgore College Board Executive Committee met on June 1, 2026, and considered several action items, including approving the use of remaining facilities operating budget, a budget amendment (26-BA03), authorizing the College President to negotiate and sign a contract with Gans & Smith Insurance Agency, and adopting TASB-recommended local policy changes. The minutes list these as action items but do not record specific vote tallies or final outcomes. The meeting also included informational updates on financials, legal policies, and upcoming events.

• Approved use of 2025-2026 remaining facilities operating budget
• Approved budget amendment 26-BA03 for funding allocation
• Authorized President to negotiate and sign contract with Gans & Smith Insurance Agency
• Approved TASB-recommended local policy changes (BBC, BGC, CS, FB, FDA)

Property & Facilities Committee

The Property & Facilities Committee will meet to take action on the remaining 2025-2026 Facilities Operating Budget. The committee will also receive information regarding future facilities project planning.

• Action item: Use of 2025-2026 Remaining Facilities Operating Budget
• Information item: Future Facilities Project Planning

The Property & Facilities Committee met and discussed two items: an action item on using the remaining 2025-2026 facilities operating budget and an information item on future facilities project planning. No formal votes or decisions were recorded in the minutes; the meeting was primarily informational and procedural.

• Discussed use of 2025-2026 remaining facilities operating budget (no action recorded)
• Reviewed future facilities project planning (information only)

Special Board Meeting/Presidential Search #8

The Board will discuss the hiring and contract terms for Dr. Staci Martin as College President. The meeting also includes decisions on campus facility expansions and police equipment applications.

• Hiring and contract terms for Dr. Staci Martin as President
• Contract negotiations with Casey Slone Construction to expand the Automotive Shop
• Budget Amendment 26-BA02 to fund the Automotive Shop expansion
• Resolution R-2026-4 for portable computer systems for police squad units
• Resolution R-2026-5 for rifle-resistant body armor for the police department

The board approved hiring Dr. Staci Martin as President of Kilgore College and approved the terms of her contract after an executive session. It also approved authorizing the president to negotiate and sign a contract with Casey Slone Construction to expand the Automotive Shop, allocated funding for that expansion via Budget Amendment 26-BA02, and approved revised resolutions for police department portable computer systems and rifle-resistant body armor. The meeting included a report on investiture events and training opportunities.

• Approved hiring Dr. Staci Martin as President of Kilgore College
• Approved terms of contract for Dr. Staci Martin
• Approved allowing president to negotiate and sign contract with Casey Slone Construction for Automotive Shop expansion
• Approved Budget Amendment 26-BA02 to fund Automotive Shop expansion
• Approved revised Resolution R-2026-4 for portable computer systems for police squad units
• Approved revised Resolution R-2026-5 for rifle-resistant body armor for police

Special Board Meeting/Presidential Search Meeting #7

The Board will meet to discuss the appointment of a new College President. This includes a potential action item to designate a candidate as the sole finalist for the position.

• Action item to approve and designate a candidate as the sole finalist for President of Kilgore College

The board met in special session to discuss hiring a new college president, then reconvened in open session to consider designating a candidate as the sole finalist. The minutes list the action item but do not record the outcome or any vote tally. No other substantive decisions were made.

• Action item to approve and designate a sole finalist for president — outcome not recorded in minutes

Special Board Meeting/Presidential Search Meeting #6

The Kilgore College Board will hold a special meeting to deliberate hiring a new president. The agenda includes an executive session to interview a candidate and discuss personnel matters, followed by an open session to review next steps and timelines for the hiring process.

• Executive session to interview Dr. Tracee Watts for president position
• Deliberation on employment of new College President
• Discussion of next steps, process, and timelines for hiring

The board met in executive session to interview Dr. Tracee Watts for the position of College President and to deliberate her employment. No decision was made in open session; the board only discussed next steps in the hiring process before adjourning.

• Adjourned to executive session to interview Dr. Tracee Watts for President (unanimous, no vote recorded)
• Discussed next steps in presidential search process (no action taken)

Special Board Meeting/Presidential Search Meeting #5

The Kilgore College Board held a special meeting to advance the presidential search process. In executive session, they interviewed Dr. Staci Martin and deliberated on hiring a new president. The open session covered next steps, process details, and timelines for the search.

• Executive session interview with Dr. Staci Martin for president position
• Deliberation on employment of new College President
• Discussion of next steps, process, and timelines for hiring

The Kilgore College Board held a special meeting to interview Dr. Staci Martin for the position of College President and to deliberate her employment in executive session. No formal decision was recorded; the board discussed next steps, process, and timeline for the presidential search in open session before adjourning.

• Interviewed Dr. Staci Martin for the position of College President
• Deliberated employment of a new College President in executive session
• Discussed next steps, process, and timeframe for the presidential search

Regular Board Meeting

The Kilgore College Board will meet April 13, 2026 to approve routine minutes, personnel actions, and policy updates. Key decisions include ratifying the upcoming academic catalog and student handbook, accepting tax abatement compliance reports for seven local businesses, and authorizing contract negotiations for campus dining services.

• Approve 2026-27 Kilgore College Catalog and Student Handbook
• Accept 2025 Tax Abatement Compliance Reports for Camfil USA, Composite Piping Technology, Skeeter Products, Orgill/Hammer Time/Ryder, Tersco/Keeprite, Wagner Tuning
• Authorize President to negotiate Campus Food & Dining Services contract with American Dining Creations
• Review FY25 Annual Financial Report and February 2026 financial snapshot
• Add or revise LOCAL policies on AI use, employee grievances, and student expression

The Kilgore College Board of Trustees approved a resolution accepting the Kilgore Economic Development Corporation's 2025 Tax Abatement Compliance Report, ruling six companies in compliance. The board also authorized the College President to negotiate and finalize a contract with American Dining Creations for campus food and dining services. Additionally, the board approved the 2026-27 Kilgore College Catalog and Student Handbook, a board member confidentiality agreement, and multiple local policy updates.

• Approved Resolution R-2026-7 accepting KEDC 2025 Tax Abatement Compliance Report
• Authorized President to negotiate and sign food services contract with American Dining Creations
• Approved 2026-27 Kilgore College Catalog and Student Handbook
• Approved Board Member Request for Information & Confidentiality Agreement
• Approved 11 local policy updates recommended by TASB
• Approved consent agenda including minutes, personnel items, and legal fees

Board Executive Committee Meeting

The Board Executive Committee will discuss updating local policies regarding artificial intelligence, student rights, and personnel. The committee is also deciding on a food services contract and the approval of the 2026-27 college catalog.

• Contract negotiations with American Dining Creations for Campus Food & Dining Services
• Resolution (R-2026-7) to accept the Kilgore Economic Development Corporation's 2025 Tax Abatement Compliance Report
• Approval of the 2026-27 Kilgore College Catalog and Student Handbook
• Revisions to local policies including CRB (LOCAL) regarding Artificial Intelligence
• Review of February 2026 Financial Snapshot and Capital Project Report

The Kilgore College Board Executive Committee met April 6, 2026, and took action on several items. They approved moving forward with contract negotiations with American Dining Creations for campus food and dining services, delegating authority to the College President to finalize terms and sign the contract. The committee also approved a resolution accepting the Kilgore Economic Development Corporation's 2025 Tax Abatement Compliance Report, and approved the 2026-27 Kilgore College Catalog and Student Handbook. Additionally, they considered adding, revising, or deleting multiple LOCAL policies as recommended by TASB Community College Services.

• Approved contract negotiations with American Dining Creations for campus food services, delegating final authority to the College President
• Approved Resolution R-2026-7 accepting 2025 Tax Abatement Compliance Report for six companies
• Approved 2026-27 Kilgore College Catalog and Student Handbook including Academic Calendar
• Considered adding, revising, or deleting 11 LOCAL policies (e.g., BGC, CRB, DGBA) as recommended by TASB

Student Success Committee

The Student Success Committee will meet to consider the approval of the 2026-27 Kilgore College Catalog, Student Handbook, and Academic Calendar. The committee will also review the college's core curriculum and receive presentations on Zogotech and the KC Cheer Squad.

• Approval of 2026-27 Kilgore College Catalog and Student Handbook (including Academic Calendar)
• Review and discussion of Kilgore College's Core Curriculum
• Zogotech Presentation
• Discussion regarding the KC Cheer Squad

The Student Success Committee approved the 2026-27 Kilgore College Catalog and Student Handbook, including the Academic Calendar. The committee also reviewed and discussed the college's core curriculum, received a presentation from Zogotech, and discussed the KC Cheer Squad. No other formal actions were taken.

• Approved 2026-27 Kilgore College Catalog and Student Handbook (including Academic Calendar)

Investment/Finance/Audit Committee

The Investment/Finance/Audit Committee will review February 2026 financial reports and the FY25 annual audit. The body is deciding on a dining services contract and the acceptance of a tax abatement compliance report.

• Contract negotiations with American Dining Creations for Campus Food & Dining Services
• Resolution (R-2026-7) to accept the Kilgore Economic Development Corporation's 2025 Tax Abatement Compliance Report
• February 2026 Financial Snapshot & Capital Project Report
• Public Funds Investment Act (PFIA) 2nd Quarter FY25-26 report
• FY25 Annual Financial Report audit update

The Investment/Finance/Audit Committee met and considered two action items: approving the President to negotiate and sign a food and dining services contract with American Dining Creations, and approving Resolution R-2026-7 accepting the Kilgore Economic Development Corporation's 2025 Tax Abatement Compliance Report. The minutes do not record the outcomes of these votes, so it is unclear whether they were approved, denied, or tabled. All other items were informational, including financial reports and an audit update.

• Action item: President authorized to negotiate and sign food services contract with American Dining Creations (outcome not recorded)
• Action item: Resolution R-2026-7 accepting 2025 Tax Abatement Compliance Report (outcome not recorded)

Policy & Personnel Committee

The Kilgore College Policy & Personnel Committee will review 12 local policy changes recommended by TASB Community College Services, including updates on AI use, employee grievances, and student expression. The committee will also review TASB legal policies for information and discuss an administrative rule on tuition grants for former employees. No decisions are scheduled; this is an informational meeting.

• Consider adding/revising/deleting 12 LOCAL policies (e.g., CRB on AI, DGBA on employee grievances, FLA on student expression)
• Review TASB LEGAL policies for information only (AB, AD, AF, etc.)
• Review administrative rule for DEB: Grandfathered Tuition Grants for Former Full-Time Employees
• Review Board Member Request for Information & Confidentiality Agreement

The Policy & Personnel Committee met and reviewed a list of 11 proposed local policy changes recommended by TASB Community College Services, covering areas like AI use, employee grievances, admissions, and student complaints. No action was taken on these items; they were presented for review. The committee also received information on TASB legal policies, an administrative rule on grandfathered tuition grants, and a draft board member confidentiality agreement.

• Reviewed 11 proposed local policy updates (no action taken)
• Reviewed TASB legal policies for information only
• Reviewed administrative rule for grandfathered tuition grants for former employees transitioned to CampusWorks
• Reviewed draft Board Member Request for Information & Confidentiality Agreement

Annual Board Retreat

The Kilgore College Board of Trustees met for its annual retreat. The board reviewed data and discussed its 2025 annual self-assessment, then adjourned to executive session to consider personnel matters, including the selection of the next college president. No formal decisions were recorded in the open meeting.

• No formal votes or decisions recorded in open session
• Discussed data review and board self-assessment
• Adjourned to executive session for presidential search and personnel matters

Special Board Meeting/Presidential Search Meeting #4

The Kilgore College Board of Trustees met in special session to install a new board member and discuss the presidential search. The board administered the oath of office to Mrs. Jennifer Hattaway, then adjourned to executive session to review presidential applicants. No public action was taken on the search committee's recommendations.

• Installed Mrs. Jennifer Hattaway as a new board member (unanimous)
• Adjourned to executive session to discuss presidential applicants (unanimous)

Regular Board Meeting

The Kilgore College Board approved multiple action items, including authorizing the College President to negotiate and sign contracts with CampusWorks for technology managed services and with ABM Education Services for facilities, custodial, and landscaping services. The board also approved the 2026-2027 tuition and fee schedule, two grant applications for police equipment, and appointed Jennifer Hattaway to fill an unexpired trustee term. Policy updates recommended by TASB were also approved.

• Approved contract negotiations with CampusWorks for technology managed services
• Approved contract negotiations with ABM Education Services for facilities, custodial, and landscaping
• Approved 2026-2027 tuition and fee schedule
• Approved Resolution R-2026-4 for JAG grant application for police computers
• Approved Resolution R-2026-5 for body armor grant application
• Approved policy updates (LOCAL) as recommended by TASB
• Appointed Jennifer Hattaway to fill unexpired trustee term (Central Zone, Place 6) until May 2029

Investment/Finance/Audit Committee

The Investment/Finance/Audit Committee will review annual and quarterly financial reports. The body is deciding on tuition rates for the next academic year and authorizing contract negotiations for campus services.

• Approval of the Tuition and Fee Schedule for the 2026-2027 Academic Year
• Contract negotiations with ABM Education Services, LLC for facilities, custodial, and landscaping services
• Contract negotiations with CampusWorks for Technology Managed Services
• Grant application (R-2026-4) for Kilgore College Police Department patrol unit computer systems
• Grant application (R-2026-5) for four rifle-resistant body armor vests for police officers

The Investment/Finance/Audit Committee met on February 10, 2026, and considered several action items, including the 2026-2027 tuition and fee schedule, contract negotiations for facilities and technology services, and two grant applications for the police department. The minutes do not record any votes or final decisions; all items were listed as agenda items for discussion or action, with no outcomes noted. The meeting also included informational updates on the FY25 audit, December 2025 financials, and the PFIA quarterly report.

• No formal votes or decisions recorded in the minutes
• Considered approval of 2026-2027 Tuition and Fee Schedule (no outcome noted)
• Considered approval to negotiate with ABM Education Services for facilities/custodial/landscaping (no outcome noted)
• Considered approval to negotiate with CampusWorks for technology managed services (no outcome noted)
• Considered Resolution R-2026-4 for JAG grant for police computers (no outcome noted)
• Considered Resolution R-2026-5 for rifle-resistant body armor grant (no outcome noted)

Board Executive Committee Meeting

The Board Executive Committee will review various local policies and financial reports. The body is deciding on the upcoming academic year's tuition rates and authorizing contracts for campus services and police equipment grants.

• Approval of the Tuition and Fee Schedule for the 2026-2027 Academic Year
• Contract negotiations with ABM Education Services, LLC for custodial, landscaping, and facilities services
• Contract negotiations with CampusWorks for Technology Managed Services
• Grant application (R-2026-4) for Kilgore College Police Department patrol unit computer systems
• Grant application (R-2026-5) for four rifle-resistant body armor vests for police officers

The Kilgore College Board Executive Committee reviewed and advanced multiple action items, including approval of the 2026-2027 tuition and fee schedule, authorization for the College President to negotiate contracts with ABM Education Services for facilities/custodial/landscaping and with CampusWorks for technology managed services, and approval of resolutions to apply for state grants for police equipment. The committee also reviewed policy updates and various informational reports. No final votes were recorded in the minutes; items are expected to go to the full board.

• Approved 2026-2027 Tuition and Fee Schedule
• Authorized President to negotiate ABM Education Services contract for facilities, custodial, landscaping
• Authorized President to negotiate CampusWorks technology managed services contract
• Approved Resolution R-2026-4 for JAG grant application for police patrol computers
• Approved Resolution R-2026-5 for Rifle-Resistant Body Armor grant application
• Reviewed proposed policy updates (BA, BAA, BBE, BD, CDB, CL, CM, CS, DC, DH, DHB, DJA, DM, EGA, FC, FLB, FLBE)

Policy & Personnel Committee

The Kilgore College Policy & Personnel Committee will review and consider updates to multiple local policies recommended by TASB Community College Services, along with updates to the board’s procedure manual and bylaws. The meeting also includes informational items on the organization chart, IT managed services, and upcoming events.

• Consider updates to 18+ local policies (e.g., governance, employment, student conduct, facilities planning)
• Review and discuss updates to the Board of Trustees Procedure Manual (dated 2/17/2025)
• Review and discuss updates to the Organization and By-Laws of the Board of Trustees (dated 4/10/2017)
• Review organization chart and Campus Works Managed Services for IT
• Review plans to update the 2023-2024 Board of Trustees Annual Self-Assessment Questionnaire

The Policy & Personnel Committee met and reviewed the personnel agenda, a list of proposed local policy updates recommended by TASB Community College Services, an organization chart, IT managed services, and plans to update the board's self-assessment questionnaire and procedure manual. No formal votes or decisions were recorded; all items were informational or action items for future consideration.

• Reviewed personnel agenda (information item)
• Reviewed proposed local policy updates (BA, BAA, BBE, BD, CDB, CL, CM, CS, DC, DH, DHB, DJA, DM, EGA, FC, FLB, FLBE) (action item, no vote)
• Reviewed organization chart (information item)
• Reviewed Campus Works Managed Services for IT (information item)
• Discussed updating Board of Trustees Annual Self-Assessment Questionnaire (2023-2024) (information item)
• Discussed updating Board of Trustees Procedure Manual (2/17/2025) and Organization and By-Laws (4/10/2017) (information item)