Arlington Heights public meetings in 2023

Plan Commission

The Plan Commission is reviewing requests for a special use permit for a Chase Bank with a drive-thru at 585 E. Palatine Rd. and land use variations for a daycare at 308 N. Evergreen Ave.

• Public hearing: Chase Bank - 58CT E. Palatine Rd. (Special Use Permit for Bank with Drive-Thru)
• Public hearing: Christian Pre-K Daycare - 308 N. Evergreen Ave (Land Use and Special Use Permits)
• Approval of minutes from November 29, 2023, regarding Arlington Gateway Development

Conceptual Plan Review Committee

The Conceptual Plan Review Committee is reviewing a land use variation for a new martial arts studio and reviewing previous meeting minutes regarding a Chase Bank relocation and a massage therapy expansion.

• Land Use Variation for Still Water Martial Arts Studio at 1129 E Rand Rd to allow a recreational facility
• Proposed 5,971 square foot Chase Bank with drive-through lanes at 585 E. Palatine Rd.
• Review of minutes for Opal Massage Therapy expansion at 825 E. Golf Rd.
• Review of minutes for Ramen USA at 926 & 928 W. Algonquin Rd.

Village Board of Trustees

The Village Board of Trustees will review a new business proposal for the Arlington Gateway Development, which includes rezoning and a planned unit development for mixed-use use. The meeting also includes several consent agenda items regarding municipal contracts, vehicle purchases, and infrastructure projects.

• Arlington Gateway Development/Phase 1: Rezoning and mixed-use development proposal
• 2023 Parking Garage Restoration: Change Order and Budget Amendment Ordinance
• Algonquin Road Sewer Capacity Improvement: Final Design Agreement resolution
• Police Department: Purchase of a pickup truck vehicle
• Public Works Department: Purchase of paver equipment

Senior Citizens Commission

The Senior Citizens’ Commission sub-committees met to review a new action plan for transportation advocacy and updates to the Senior Center Marketing Plan. Discussions included strategies for age-friendly certification, outreach to diverse populations, and monitoring township transportation funding.

• Review of Transportation Sub-Committee action plan goals for 2024
• Update to Senior Center Marketing Plan including mission statement changes
• Discussion of TRIP program funding availability and $5 to $10 ride costs
• Proposal for 2024 Age-Friendly certification milestones
• Review of Senior Center newsletter distribution and content

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold oral interviews for the position of Police Officer. The meeting also includes a vote on the final Police Sergeants' Promotional Eligibility List and candidate eligibility.

• Oral interviews for Police Officer position
• Approval of final Police Sergeants' Promotional Eligibility List
• Vote on eligibility of specific candidates

Special Events Commission

The Commission is reviewing logistics for several upcoming community events, including the Hearts of Gold Award Banquet Luncheon and Swing into Spring. The meeting also addresses ongoing planning for seasonal festivities and sponsorship opportunities for 2024.

• Planning for Hearts of Gold 2024 Award Banquet Luncheon on February 25, 2024
• Logistics for Tree Lighting 2023 at North School Park and Harmony Park
• Coordination of the Annual Community Bike Ride with Swing into Spring 2024
• Discussion regarding 2024 event sponsorship

Design Commission

The Design Commission reviewed proposed exterior design modifications for a parking garage at 26 S. Highland Ave. The meeting also included a discussion regarding the continuation of a residential teardown project at 208 N. Haddow Ave.

• DC#23-066: Arlington 425-Parking Garage at 26 S. Highland Ave.
• DC#23-059(H): 208 N. Haddow Ave. SF/Teardown (continued from 11/14/23)
• Review of exterior design changes for the Campbell Street building to reduce construction costs

Board of Fire and Police Commissioners

The Board will conduct its annual meeting to elect a new Chairperson. The agenda also includes the approval of minutes from previous meetings.

• Election of Chairperson
• Approval of November 28, 2023, minutes
• Approval of November 30, 2023, minutes
• Closed session regarding employee appointment, employment, or discipline

Zoning Board of Appeals

The Zoning Board of Appeals voted 6-0 to grant a variance for a residential project involving a second-floor addition, sunroom, and garage expansion. The decision addresses existing setback non-compliance to allow the renovation to proceed within the current footprint.

• Approved 20.1-foot front yard setback variation at 1220 N. Harvard Ave.
• Approved 5.2-foot exterior side yard setback variation at 1220 N. Harvard Ave.
• Approval of minutes for 1220 N. Harvard Ave., 905 N. Mitchell Ave., and 1903 N. Spruce Terrace

Environmental Commission

The Commission discussed reviewing a list of five recommendations for the Village Board regarding the Climate Plan and Benchmarks. Members also heard a presentation from Indigo Ecological Design regarding the benefits and costs of native landscaping and green infrastructure.

• Review of five specific recommendations to the Village Board regarding climate plans
• Discussion of single-use plastic bans in Evanston and Oak Park
• Presentation on native landscaping benefits, including a 30-50% cost savings over traditional grass after the first year
• Approval of September 12, 2023, meeting minutes

Village Board of Trustees

The Village Board of Trustees will consider the proposed 2024 budget and a recommendation for a $52,871,000 property tax levy. The meeting also includes discussions on multi-family development at 116-120 W. Eastman.

• Proposed 2024 Budget public hearing
• Authorization of $52,871,000 total tax levy for the Village and Library (0% increase)
• Development review for 116-120 W. Eastman (PC#23-002) involving 136 multi-family units
• Rezoning and development review for 1519 S. Arlington Heights Rd. (PC#23-007)
• Ordinance for the 2024 tax levy, assessment, and collection

Board of Health

The Board of Health reviewed the 2024-2025 Village Strategic Priorities, including fall prevention and maternal support. Updates were provided on special waste collection events, senior center rebranding, and local West Nile virus activity.

• Proposed $20,000 request to the Village Board to evaluate the Senior Center
• Planned purchase of an A1c machine for clinic use in December
• Report of 236 functional firearms and dozens of ammunition boxes collected during a police gun take back program
• Implementation of a new nursing documentation database scheduled for the start of the year
• Notice of statewide ban on indoor e-cigarette use in public spaces effective January 1, 2024

Board of Fire and Police Commissioners

The Board will meet to conduct oral interviews for the position of Police Sergeant. The meeting also includes a closed session regarding specific employee matters under 5 ILCS 120/2(c)(1).

• Oral interviews for the position of Police Sergeant

Plan Commission

The Plan Commission held a public hearing regarding Golf VX, a proposed 11,938-square-foot amusement facility and restaurant. The petitioner is seeking a special use permit and a variation to waive a traffic and parking study requirement for the site at 622, 626 & 644 E. Rand Rd.

• Special use permit for a large amusement facility and restaurant at 622, 626 & 644 E. Rand Rd.
• Variation request to waive the requirement for a traffic and parking study
• Proposed installation of sound attenuation to mitigate noise from neighboring Dogtopia
• Staff recommendation for exterior facade enhancements and parking lot paving/striping

Design Commission

The Design Commission is reviewing proposed architectural modifications to the 225 W. Campbell St. project, including changes to brick height and balcony removal. The meeting also includes discussions regarding a single-family teardown review and new business items.

• DC#23-065: Proposed exterior design changes for 225 W. Campbell St., including reduced stone base and removed balconies
• DC#23-059(H): Review of single-family teardown at 208 N. Haddow Ave.
• DC#23-029: Review of Full Circle Communities-Grace Terrace at 1519 S. Arlington Heights Rd.
• DC#23-064: New business review for 709 W. Fairview St.
• DC#23-055: New business review for Chase Bank at 585 E. Palatine Rd.

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold oral interviews for the position of Police Sergeant. The meeting also includes a closed session regarding specific employee employment or discipline.

• Oral interviews for the position of Police Sergeant
• Closed session regarding appointment, employment, compensation, or discipline

Foreign Fire Tax Insurance Board

The board will review the treasurer's report and approve minutes from the September 2023 meeting. New business items include discussions on various equipment replacements, maintenance, and training division needs.

• SCBA maintenance
• Fitness equipment replacement
• Battalion One vehicle
• Education reimbursement requests
• House fund requests

Senior Citizens Commission

The Transportation Sub-Committee and Communications Sub-Committee will hold meetings to discuss action plans and previous minutes. The agenda also includes a review of past meeting minutes regarding the Kenneth Hood Committee award process.

• Transportation Sub-Committee meeting at 1:00 PM
• Communications Sub-Committee meeting at 6:00 PM
• Review of August 2, 2023, minutes for the Communications Sub-Committee

Village Board of Trustees

The Village Board of Trustees will consider a special use permit for an amusement facility at E. Rand Rd. and a liquor license for Gumrai Thai. The meeting also includes the approval of various infrastructure bids and a review of the November 15 warrant register totaling over $8 million.

• Special Use Permit for Amusement Facility, Large and Restaurant at 622, 626 & 644 E. Rand Rd.
• Class E liquor license recommendation for Daze Restaurant Group Corp dba Gumrai Thai
• Award of bids for Water Station #17 Tank demolition, painting, and pipe modifications
• Sodium Chloride (Road Salt) Purchase 2023-2024 State Contract
• Approval of warrant register totaling $8,170,193.49

Senior Citizens Commission

The Commission reviewed reports regarding the AARP Livability Survey, senior center programming, and upcoming fundraisers. Discussions included potential satellite coffee services at the Senior Center and advocacy plans for expanded regional transportation.

• Discussion of a potential Gerry’s Café satellite site within the Senior Center
• Proposed casino night fundraiser by Arlington Heights Senior Center, Inc. for April 6, 2024
• Review of housing developments at 115 to 125 West Eastman and Grace Terrace at 1519 South Arlington Heights Road
• AARP Livability Survey intake currently active at the Senior Center
• Plan for commissioners to attend Pace, Metra, RTA, and township meetings regarding transportation

Committee of the Whole

The Committee will interview owners for a Class E liquor license for Gumrai Thai at 170 N. Arlington Heights Road. The Committee will also review a financial report regarding the Chamber of Commerce Harmony Fest.

• Recommendation for Class E liquor license issuance to Daze Restaurant Group Corp dba Gumrai Thai
• Harmony Fest revenue report showing $76,350 in sponsorships and vendor fees
• Chamber of Commerce hard costs of $32,814.51 for Harmony Fest
• Village reimbursement of $4,353.55 from Chamber gross profit
• Village reimbursement of $2,405.84 for 30% of Public Works overtime costs

Environmental Commission

The Environmental Commission discussed reviewing a list of five recommendations for the Village Board regarding the Climate Plan and Benchmarks. Members also heard a presentation from Indigo Ecological Design regarding the use of native landscaping and green infrastructure to manage stormwater.

• Review of five specific recommendations to the Village Board regarding climate plans
• Discussion of single-use plastic bag bans in Evanston and Oak Park
• Presentation on the benefits and maintenance costs of native landscaping and green infrastructure

Committee of the Whole

The Committee of the Whole is reviewing department budgets for Planning & Community Development, Public Works, and Fire. The committee will also make final recommendations to the Board of Trustees regarding the 2024 Budget and the 2023 Property Tax Levy payable in 2024.

• Review of department budgets for Planning & Community Development, Public Works, and Fire
• Final recommendation for the 2023 Property Tax Levy payable in 2024
• Final recommendation for the 2024 Budget

Housing Commission

The Housing Commission reviewed a revised affordable housing plan for a proposed 136-unit mixed-use building in downtown Arlington Heights. The plan includes 7 on-site affordable units and a fee-in-lieu payment for 3.2 additional units to meet ordinance requirements.

• Revised Affordable Housing Plan for 116-120 W Eastman
• Requirement of 7 on-site affordable units (5% of total units)
• Fee-in-lieu payment for 3.2 units at the current rate of $28,370 per unit
• Recommendation to approve the plan meeting Inclusionary Housing Ordinance requirements

Arlington Economic Alliance

The Arlington Economic Alliance is meeting to discuss the 2024 work plan and receive updates on local developments. The agenda includes reviewing the promotion of manufacturing and approving previous meeting minutes.

• Updated proposal for 116-120 W. Eastman Street reducing building height from seven to six stories
• Proposed 411-unit apartment building at Arlington Downs
• Approval of a Zero Interest Loan for a relocating dental office
• Review of manufacturing education and advocacy program scheduled for November 1
• Discussion of small business assistance opportunities

Design Commission

The Design Commission reviewed the architectural design for a proposed eight-story mixed-use building at 1, 11 & 15 E. Algonquin Road. The project includes 300 residential units and approximately 25,000 square feet of commercial space. Staff recommended approval subject to refinements regarding building fins, site sculptures, and rooftop equipment screening.

• Proposed 8-story mixed-use development at 1, 11 & 15 E. Algonquin Road
• 2023 Alan F. Bombick Excellence in Design Award presented to Papanicholas residence (801 N. Forrest Avenue)
• 2023 Alan F. Bonmick Excellence in Design Award presented to Consumers Credit Union (950 E. Rand Road)

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities met to review reports on new commissioners and the recent Transportation Roundtable. Discussions included a $730 million federal funding shortfall affecting public transit providers like Pace and Metra.

• Approval of Beth Dieter and Jennifer Durkin as new Commissioners
• Gerry’s Café named 2023 Disability Employment Awareness Award winner
• Report on $730 million federal funding shortfall for public transportation
• Review of the August 30 Transportation Roundtable event

Committee of the Whole

The Committee of the Whole is reviewing the 2024 Village Budget Overview and various department budgets. The meeting includes budget reviews for the Memorial Library and Metropolis Performing Arts Center.

• Arlington Heights Memorial Library Budget Review
• Performing Arts at Metropolis Theater Budget Review
• Village Budget Overview for 2024
• Review of department budgets including Police, Finance, and Human Resources

Zoning Board of Appeals

The Zoning Board of Appeals met to review previous meeting minutes and discuss new business regarding property variations. The agenda included items for 1220 N. Harvard Ave., 905 N. Mitchell Ave., and 190 and 1903 N. Spruce Terrace.

• Approval of 919 S. Vail Ave. variance for garage addition, front porch, and lot coverage
• Condition for 919 S. Vail Ave. requiring removal of existing sidewalk per Engineering Department
• Notice that the petition for 1220 N. Harvard Ave. will not be heard due to re-notification requirements

Board of Trustees of the Fire Pension Fund

The Board of Trustees is reviewing the Q3 2023 financial report and the proposed 2024 Fire Pension budget. The meeting also addresses updates on pension applications, membership renewals, and benefit adjustments.

• Review of Q3 2023 Financial Report
• Discussion of 2024 Fire Pension Proposed Budget
• Application for pension fund membership for new hires Brian Jacks and Connor Miklasz
• Alliant Fiduciary Liability Insurance policy renewal
• Renewal of IL Public Pension Fund Associates (IPPFA) membership

Conceptual Plan Review Committee

The Conceptual Plan Review Committee reviewed a land use variation for Christian Pre-K Prep Daycare at 308 N. Evergreen Ave and a new land use variation for Opal Massage Therapy at 825 E. Golf Rd. The committee encouraged the daycare petitioner to proceed with their application.

• Land Use Variation for Christian Pre-K Prep Daycare at 308 N. Evergreen Ave
• Land Use Variation for Opal Massage Therapy at 82 and 855 E. Golf Rd (Suite 1530-1570)
• Review of minutes from the 10/11/23 meeting regarding Christian Pre-K Daycare

Plan Commission

The Plan Commission reviewed updates to a proposed multi-family and restaurant project between Eastman and St. James on Highland. The revised plan includes a reduction in building height, lower unit counts, and new parking configurations to address neighbor concerns.

• Reduction of residential unit count from 150 to 136
• Proposed reduction in building height by one level
• Implementation of a new below-grade parking level
• New ingress/egress plan directing traffic toward Eastman and southbound on Highland
• Public hearing for Golf VX special use permit at 622, 626 & 644 E. Rand Rd.

Special Events Commission

The Commission is coordinating logistics for the Tree Lighting 2023 at North School Park and the Hearts of Gold 2024 banquet at the DoubleTree Hotel. Members are also reviewing feedback from the Autumn Harvest event and discussing the Swing into Spring 2024 program.

• Logistics for Tree Lighting 2023 on November 24 at North School Park
• Planning for Hearts of Gold 2024 banquet on February 25 at DoubleTree Hotel
• 2024 sponsorship package set at $2,000

Village Board of Trustees

The Village Board will review a request from the Metropolis Performing Arts Centre for $200,000 in restricted contribution funds to support ongoing operations. The agenda also includes several consent items regarding vehicle acquisitions for Public Works and Police departments.

• Metropolis Theatre request for $200,000 matching component for fundraising
• Purchase of 4 dump trucks for Public Works Department
• Purchase of 7 patrol vehicles for Police Department
• Purchase of 2 sedans for Police and Planning Departments
• Development review for 116-120 W. Eastman (multi-family and restaurant)

Committee of the Whole

The Committee of the Whole will interview Joseph Novak, Psy.D., for an appointment to the Board of Health. The term for this position expires on April 30, 2026.

• Interview of Joseph Novak, Psy.D., for Board of Health appointment

Arts Commission

The Arts Commission is reviewing six submittals for the Cultural Arts Award through a new subcommittee. Members also discussed a $1,500 proposal from George Berlin regarding a downtown light projection mapping project.

• Formation of a subcommittee to review six Cultural Arts Award submittals
• Discussion of a $1,500 proposal from George Berlin for downtown light projection mapping
• Evaluation of potential projection locations including Harmony Park and the fountain
• Update on the Artist Outreach program

Conceptual Plan Review Committee

The committee will discuss amendments to allow a 411-unit apartment complex at Arlington Downs. They also consider a special use permit for a golf simulator business with restaurant.

• Amendment to PUD Ordinance Numbers to add 411 residential units on Lot 2A and Lot 16
• Special Use Permit for Large Amusement Facility and Restaurant at Southpoint Shopping Center

Board of Trustees of the Police Pension Fund

The Board of Trustees met to review the quarterly investment report and approve the annual actuarial valuation. The meeting also addressed fund updates, including notices of death and new member enrollment.

• Approved a tax levy request of $4,189,711 for the Police Pension Fund
• Approved the Actuarial Valuation report for January 1, 2023, to December 31, 2023
• Accepted Officer Kate Edelstein as a Tier II Participant effective June 21, 2023
• Approved retirement Decision and Order for Officer Todd Radek effective July 25, 2023
• Reported net assets of $171 million as of the end of June

Design Commission

The Design Commission reviewed architectural plans for a single-family home replacement and heard public testimony regarding neighborhood development concerns. The meeting also included discussions on the commission's authority to evaluate the historical value of structures slated for demolition.

• Approval of architectural design for 1222 N. Walnut Ave. with requirements to recess the third-car garage bay by 3 feet
• Requirement to change second-floor siding from board and batten to horizontal siding at 1222 N. Walnut Ave.
• Public comment regarding developer activity and home demolitions in the HANA neighborhood
• Presentation of Municipal Code research regarding the commission's authority to evaluate architectural and historical value

Youth Commission

The Youth Commission is discussing potential collaborations with the Board of Health regarding mental and physical health awareness for teens. The commission also plans to continue hosting a dodgeball tournament.

• Decision to continue hosting a dodgeball tournament, with a tentative date of October 16
• Discussion on promoting the Snow Shoveling Program to recruit more teen participants
• Review of teen health programming topics including mental health and physical fitness
• Updates on school district start dates for Districts 54, 214, and 25

Arlington Economic Alliance

The Alliance reviewed progress on local development projects, including demolition at Arlington Park and a proposed affordable housing project. Members also discussed High School District 214's apprenticeship program and upcoming small business assistance events.

• Demolition continues at Arlington Park with no formal redevelopment plan submitted
• Proposed Grace Terrace 25-unit affordable housing development on Arlington Heights Road
• Approved multi-family development update for 116-120 W. Eastman Street
• Small business open house scheduled for October 25 at Village Hall
• Manufacturing program event scheduled for November 1

Village Board of Trustees

The Village Board of Trustees will consider a plat amendment for Arlington Downs at 3400 W. Stonegate Blvd. The meeting also includes discussions on new liquor classifications and various ordinance amendments.

• Arlington Downs Plat Amendment - 34 .00 W. Stonegate Blvd.
• Ordinance for Patton School Gym Addition at 1616 N. Patton Ave.
• Euclid Avenue Resurfacing Phase 1 Intergovernmental Agreements
• Code Amendment regarding Alcohol Liquor Dealers
• Berkley-Hintz Infrastructure Improvement Project change order

Senior Citizens Commission

The commission reviewed various departmental reports including senior center programming, non-profit activities, and legislative updates. Discussions focused on recent transportation round table outcomes and upcoming community events.

• Review of the Matter of Balance fall prevention course and new Village Nursing Services classes
• Report on the Arlington Heights Senior Center, Inc. Pickleball Tournament at Dryden Courts
• Summary of the Transportation Round Table involving Metra, Pace, RTA, and Elk Grove Township Dial a Ride
• Presentation of the Kenneth Hood Award to Steven Schultz
• Update on the upcoming Senior Expo in Arlington Heights on October 12

Zoning Board of Appeals

The Zoning Board of Appeals reviewed several new business items and approved minutes from previous meetings. The primary focus included a variance request to increase driveway width for safety and parking needs.

• Approved 4.8-foot driveway width variation for 815 W. Sigwalt St.
• Approval of meeting minutes for six properties from 9/11/23
• Discussion of new business items ZBA#23-031, ZBA#23-035, ZBA#23-036, and ZBA#23-037

Plan Commission

The Plan Commission held a public hearing regarding a plat amendment for Arlington Downs at 3400 W. Stonegate Blvd. The proposal aims to separate internal roads from the residential tower lot so they can be conveyed to a Master Association for shared maintenance costs.

• Arlington Downs Plat Amendment (PC #23-009) involving a plat of resubdivision and variations
• Separation of internal roadway from Lot 1-A to create a separate parcel
• Conveyance of roadways to the Arlington Downs Master Association
• Amendment of the declaration of covenants, easements, and restrictions

Conceptual Plan Review Committee

The committee is reviewing a Land Use Variation and Special Use Permit for Christian Pre-K Prep at St. John’s United Church of Christ. The proposal seeks to allow a daycare center within the R-7 and B-2 zoning districts.

• Land Use Variation to allow a Day Care Center in the R-7 Zoning District
• Special Use Permit for a Day Care Center in the B-2 Zoning District
• Request to waive the requirement for a formal traffic and parking study
• Requirement for petitioner to provide a detailed parking analysis and sanctuary capacity

Bicycle and Pedestrian Advisory Commission

The commission will review multi-tenant requirements for the Bike Parking Ordinance and discuss details of the upcoming Arlington Community Bike Ride.

• Review of multi-tenant requirements for Bike Parking Ordinance
• Selecting date and route for Arlington Community Bike Ride

Committee of the Whole

The Committee of the Whole is reviewing a request from Metropolis Theater to use $200,000 from the Arts, Entertainment, & Events Fund's Restricted Contribution reserve. The theater intends to use these funds as matching support for its "Secure Our Future" fundraising campaign.

• Request for $200,000 from the $371,000 Restricted Contribution reserve balance
• Use of funds as a matching component for the theater's fundraising campaign

Design Commission

The Design Commission is reviewing architectural designs for two projects. One involves a proposed five-unit townhome development, while the other concerns a request to demolish an architecturally significant historic residence.

• Proposed architectural design for Chestnut Rowhomes at 315 W. Rand Rd. & 2201 N. Chestnut Ave.
• Proposed teardown and new single-family residence at 716 N. Dunton Ave.
• Staff recommendation to approve the Chestnut Rowhomes multi-family building
• Staff recommendation to deny the 716 N. Dunton Ave. redevelopment due to historic preservation concerns

Committee of the Whole

The Committee of the Whole will conduct interviews for several municipal commission positions. The meeting includes candidate reviews for the Zoning Board of Appeals, Senior Citizens Commission, and the Commission for Citizens with Disabilities.

• Interview of Michael O'Connor for Zoning Board of Appeals appointment
• Interview of Steve Raminiak for Senior Citizens Commission appointment
• Interview of Pamela McVoy for Commission for Citizens with Disabilities appointment

Village Board of Trustees

The Village Board of Trustees will review several appointments for local commissions and consider a special use permit amendment for the Patton School Gym addition. The agenda also includes approval of various contracts, including lead service line replacements and police vehicle purchases.

• Special Use Permit Amendment for gym addition at 1616 N. Patton Ave.
• Contract award for Lead Service Line Replacement
• Vehicle purchases for the Police Department
• Parking Enforcement LPR System for the Police Department
• Amendment to LUV Ord. 20-022 regarding Paragon Mechanical at 2400 S. Arlington Heights Rd.

Plan Commission

Arlington Heights School District 25 is seeking an amendment to previous special use permits to allow for a gymnasium addition at 1616 N. Patton Ave. The project aims to create a second gym station to accommodate simultaneous physical education classes. The proposal also includes a request to waive the requirement for a traffic and parking study.

• Gymnasium expansion at Patton Elementary School (1616 N. Patton Ave.)
• Amendment to special use permits for gymnasium addition
• Request for variation to waive traffic and parking study requirements
• Proposed addition of office space, storage, and a trash enclosure

Design Commission

The Design Commission reviewed architectural plans for a single-family teardown and a multi-family apartment redesign. The commission approved the design for the Mitchell Avenue residence with specific recommendations regarding the eave line. A re-review of the Eastman Street apartment project was also discussed following resident concerns about its modern appearance.

• Approval of architectural design for single-family home at 227 S. Mitchell Ave.
• Design review of multi-story apartment building at 116-120 W. Eastman St.
• Review of architectural plans for 1222 N. Walnut Ave (agenda item only)

Housing Commission

The Housing Commission is reviewing a revised Affordable Housing Plan for a 136-unit mixed-use building at 116-120 W Eastman. The proposal includes providing seven on-site affordable units and paying a fee-in-lieu for the remaining obligation. The commission is also discussing updates to the Single Family Rehab Program and the status of various local housing developments.

• Revised Affordable Housing Plan for 116-120 W Eastman involving 7 on-site affordable units
• Single Family Rehab Program budget discussion for 2023/2024
• Status update on the Grace Terrace affordable housing development at 1519–1625 S Arlington Heights Rd
• Review of the Arlington Gateway redevelopment proposal at S Arlington Heights Rd and Algonquin Rd
• Update on the Affordable Housing Trust Fund project status

Arts Commission

The Arts Commission is reviewing a $1,500 proposal from George Berlin for a downtown light projection mapping project. Members are also discussing potential themes and locations for the display. Additionally, the Commission voted to maintain its 2024 budget at $12,000.

• $1,500 proposal from George Berlin for light projection mapping
• Approval of 2024 budget in the amount of $12,000
• Discussion of potential themes including student artwork and holiday themes

Arlington Economic Alliance

The Arlington Economic Alliance met to review development progress, including the Arlington Park grandstand demolition and the Arlington Gateway project. Members discussed strategies to promote local manufacturing and apprenticeship programs through partnerships with school districts. The meeting also addressed small business assistance and upcoming community events.

• Demolition of the grandstand at Arlington Park is underway
• Review of the proposed Arlington Gateway project concept
• Update on multi-family building development at 116-120 W. Eastman Street
• Report on At Home shopping center openings, including Chipotle and Consumers Credit Union
• Discussion regarding Arlington Alfresco street closures through late September

Senior Citizens Commission

The Commission reviewed reports regarding public transportation roundtables, affordable housing developments, and upcoming senior center programs. The meeting also addressed the promotion of the AARP Age-Friendly Survey.

• $6,000 grant application for SHARE Program dementia care tools
• Pickleball Tournament at Dryden Courts on September 9
• Affordable housing project at NE corner of Arlington Heights Road and Route 62
• Grace Development affordable housing unit at 1519 Arlington Heights Road

Board of Health

The Board of Health reviewed reports from the Health and Human Services Director and Nursing Supervisor. Discussions included updates on salmonella recalls, community harm reduction efforts, and senior center programming.

• Salmonella outbreak recall linked to Gold Medal brand flour
• Installation of naloxone dispensing machine and sharps container in Police Department lobby
• Proposed harm reduction day partnership with Northwest Community Hospital
• Screening of 856 children for hearing and vision
• Training of 20 individuals in CPR classes

Committee of the Whole

The Committee of the Whole will interview two candidates for the Commission for Citizens with Disabilities. The committee will also consider recommending a Class A liquor license for Kaido Sushi.

• Interview of Beth Deiter for appointment to the Commission for Citizens with Disabilities
• Interview of Jennifer Durkin for appointment to the Commission for Citizens with Disabilities
• Recommendation for a Class A liquor license for Sushi De Tapas, Inc. dba Kaido Sushi at 45 W. Golf Road

Village Board of Trustees

The Village Board of Trustees will review appointments for the Commission for Citizens with Disabilities and consider a liquor license for Kaido Sushi. The agenda also includes a real estate purchase agreement for 6 North Hickory Avenue.

• Class A liquor license recommendation for Kaido Sushi at 45 W. Golf Road
• Purchase and sale agreement for real property at 6 North Hickory Avenue
• Interviews for the Commission for Citizens with Disabilities
• Amendment to LUV Ord. 20-022 regarding Paragon Mechanical at 2400 S. Arlington Heights Rd.
• Code amendment regarding alcohol liquor dealers

Special Events Commission

The Special Events Commission is reviewing logistics for Autumn Harvest 2023 and the 2023 Tree Lighting event. The commission also discussed award categories and the February 25, 2024, date for Hearts of Gold 2024.

• Autumn Harvest 2023: addition of a temporary tattoo station and consideration of two balloon artists
• Tree Lighting 2023: use of two trolleys and a hot chocolate/treat truck at North School Park
• Tree Lighting 2023: street closure for Eastman from Arlington Heights Road to Evergreen
• Hearts of Gold 2024: event scheduled for February 25, 2024, at the DoubleTree Hilton
• Submission of the Special Events Commission budget for 2024 review

Plan Commission

The Plan Commission is reviewing a PUD amendment for 15-89 W. Golf Road to allow three new restaurants: Marbling Korean, Hello Boba, and Tous les Jours. The request includes variations to reduce required parking spaces and bicycle parking, as well as a waiver for a traffic study.

• Special use permits for Marbling Korean restaurant, Hello Boba, and Tous les Jours bakery
• Variation to provide 308 parking spaces instead of the mandated 386
• Variation to allow six bicycle parking spaces instead of the required 47
• Request to waive the requirement for a traffic and parking study
• Public hearing regarding Patton School Gym addition at 1616 N. Patton Ave.

Conceptual Plan Review Committee

The Conceptual Plan Review Committee reviewed a request to amend the PUD for Arlington Towne Square to address a 78-space parking deficit following new restaurant leases. The committee also reviewed a proposal for a 4,350 square-foot gymnasium addition at Patton School.

• Arlington Towne Square: Request for PUD amendment and special use permits for three restaurants (Marbling Korean Restaurant, Hello Bob and Tous les Jours)
• Arlington Towne Square: Proposed parking variation to allow 308 spaces despite a code requirement of 386
• Patton School Gym Addition: Proposal for a 4,350 square-foot gymnasium expansion at 1616 N. Patton Ave.
• Patton School Gym Addition: Request to waive traffic study and parking analysis requirements

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities reviewed updates on the Transportation Roundtable and the Disability Employment Awareness Award. Members also discussed potential upgrades to pedestrian traffic signals and addressed resident concerns regarding affordable group home housing.

• Discussion of Polara accessible crosswalk systems for the Village campus
• Review of three applications for the Disability Employment Awareness Award, all from Gerry’s Café
• Report on two applicants for vacant Commission seats
• Public comment regarding the need for affordable group home housing near the Senior Center

Environmental Commission

The Environmental Commission will review the minutes from the August 8, 2023 meeting. The agenda includes discussions regarding climate plans, benchmarks, and plastic pollution.

• Review of Climate Plans and Benchmarks
• Discussion on Plastic Pollution

Zoning Board of Appeals

The Zoning Board of Appeals reviewed several new business items and approved minutes from previous meetings. The board voted 5-0 to grant a variance allowing a generator to be placed in the side yard setback at 706 E. Marion St.

• Approval of variance for 706 E. Marion St. to allow a generator in the east property line setback
• Review of new business petitions for 815 W. Sigwalt St., 813 N. Hickory Ave., 907 W. Braeside Dr., 831 S. Dryden Pl., 31 N. Wilshire Ln., and 2606 E. Warwick Ct.

Foreign Fire Tax Insurance Board

The Board will review various fund requests and equipment replacement items. The agenda includes discussions on house fund requests, education reimbursements, and several equipment-related purchases.

• House Fund Requests
• Education Reimbursement Requests
• Workout Equipment Replacement
• Dive Team Sun Shirts and Hats
• Seagrave Project

Village Board of Trustees

The Village Board of Trustees is reviewing several consent agenda items including sidewalk replacements and contract extensions. The meeting also includes discussions regarding liquor license recommendations for local businesses.

• Ordinance for Portillo's at 806 W. Dundee Rd.
• Ordinance for Arlington Towne Square PUD Amendment at 15-89 W. Golf Rd.
• 2023 Downtown Brick Sidewalk Replacement on Wing Street
• Class AA liquor license recommendation for Bird's Nest at 11 W. Davis Street
• Class E liquor license recommendation for Big Ange's Eatery at 640 W. Northwest Highway

The Board approved nine strategic priorities for the 2024-2025 cycle, including the redevelopment of the former Arlington Racetrack site and expanding attainable housing. The Board also approved several infrastructure bids, a $3.3M warrant register, and various zoning ordinances.

• Adopted 2024-2025 Strategic Priorities (8-0)
• Approved Warrant Register 08/30/2023 for $3,335,526.94 (8-0)
• Approved purchase of new fire engine (8-0)
• Approved 2023 Downtown Brick Sidewalk Replacement on Wing Street (8-0)
• Approved ordinance for Portillo's at 806 W. Dundee Rd. (8-0)
• Approved Arlington Towne Square PUD Amendment at 15-89 W. Golf Rd. (8-0)
• Appointed Sheryl Letwat as Chairperson of the Commission for Citizens with Disabilities (8-0)
• Rejected all bids for Risk and Resiliency Project (8-0)

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities and the Senior Citizens’ Commission will hold a joint public transportation roundtable. The meeting includes presentations from public transportation providers and discussions regarding service gaps.

• Presentations from Public Transportation Providers
• Discussion of next steps for transportation summit planning

Senior Citizens Commission

The Senior Citizens’ Commission and the Commission for Citizens with Disabilities will hold a joint meeting regarding public transportation providers. The session includes presentations from providers and discussions on next steps for service improvements.

• Presentations from Public Transportation Providers
• Discussion regarding next steps for transportation planning

Design Commission

The Arlington Heights Design Commission will discuss and vote on architectural designs for a single-family home teardown and a gymnasium addition at Patton Elementary School.

• DC#23-036 - 227 S. Mitchell Ave. - SF/Teardown
• DC#22-099 - 116-120 W. Eastman St. / Multi-Family Re-Review
• Arlington Heights Gateway - SE Corner of Algonquin Rd & Arlington Heights Rd. / Mixed-Use Preliminary Review

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will discuss requirements for multi-tenant bike parking and the IDOT Strategic Highway Safety Plan. The meeting also includes a recap of the May 20, 2023, Community Bike Ride.

• Review of multi-tenant requirements for the Bike Parking Ordinance
• Discussion of the IDOT Strategic Highway Safety Plan and Vulnerable Road Users recap
• Recap of the May 20, 2023, Community Bike Ride
• Discussion regarding collaboration with the Arlington Heights Bike Club

Village Board of Trustees

The Village Board of Trustees will review recommendations for new liquor licenses at Bird's Nest Arlington Heights and Big Ange's Eatery. The agenda also includes updates to the basic Building, Plumbing, and Fire Code and a PUD amendment for 15-189 W Golf Rd.

• Liquor license recommendation for Bird's Nest Arlington Heights at 11 W. Davis Street
• Liquor license recommendation for Big Ange's Eatery at 640 W. Northwest Highway
• Adoption of appendices to the basic Building, Plumbing and Fire Code
• Arlington Towne Square PUD Amendment for 15-18\89 W Golf Rd.
• Agreement with Commonwealth Edison Company for electric utility line relocation

Senior Citizens Commission

The Commission reviewed various senior impact reports, including updates on the Senior Center and non-profit activities. Members also discussed transportation challenges and announced the winner of the Kenneth Hood Award.

• Steven Schultz selected as the 2023 Kenneth Hood Award winner
• Arlington Heights Senior Center, INC. purchased new furniture for approximately $11,000
• The Live Well, Age Well Expo raised over $18,000
• Discussion of transportation gaps including Pace Route 696 discontinuation and Dial-a-Bus availability
• Report on recent state legislation affecting older adults and utilities

Committee of the Whole

The Committee of the Whole is considering recommendations for two liquor licenses and an appointment to the Environmental Commission. The committee will also interview owners for Bird's Nest Arlington Heights and Big Ange's Eatery.

• Interview of Damian Gil-Lara for appointment to the Environmental Commission youth member position
• Recommendation for a Class AA liquor license for Highbar Services Inc dba Bird's Nest at 11 W. Davis St.
• Recommendation for a Class E liquor license for Big Ange's Eatery, Inc dba Big Ange's Eatery at 640 W. Northwest Highway

The Committee of the Whole recommended the appointment of a youth member to the Environmental Commission and the issuance of two liquor licenses for local businesses.

• Recommended Damian Gil-Lara for appointment to the Environmental Commission (youth member) (8-0)
• Recommended issuance of a Class AA liquor license to Highbar Services Inc dba Bird's Nest Arlington Heights at 11 W. Davis Street (8-0)
• Recommended issuance of a Class E liquor license to Big Ange's Eatery, Inc dba Big Ange's Eatery at 640 W. Northwest Highway (7-0)

Youth Commission

The Commission reviewed recent library summer reading statistics and discussed improvements for the Teen Job Fair. Members also deliberated on expanding the Snow Shoveling and Lawn Mowing Program and developing teen mental health resources.

• Discussion of updating forms for the Snow Shoveling and Lawn Mowing Program
• Proposal for teen health programming, including potential CPR or 'Stop the Bleed' training
• Review of the $400 Commission budget and a request to combine funds into Other Supplies
• Evaluation of the recent Teen Job Fair which saw over 200 teen attendees

Housing Commission

The Housing Commission voted to recommend changes to the Single-Family Rehabilitation Loan Program to increase participation. The commission also reviewed updates on affordable housing projects and the draft 2023 CDBG budget.

• Recommendation to increase loan-to-value ratio from 85% to 100%
• Recommendation to remove the minimum two-year home ownership requirement
• Recommendation to allow applicants to own other real property if income is included in calculations
• Review of $32,419 allocated for the Single-Family Rehab Program in the draft CDBG budget
• Review of $115,000 allocated for the Group Home Rehab Program in the draft CDBG budget

Arlington Economic Alliance

The Arlington Economic Alliance met to review development updates and discuss manufacturing promotion. The meeting included a report on the Zero Interest Loan Program and discussions regarding industrial vacancy rates.

• Approved $17,100 budget for fiscal year 2024
• Arlington Gateway project proposal: 16.4-acre multi-phase development at Algonquin & Arlington Heights Roads
• Zero Interest Loan Program increase: maximum loan amount raised from $20,000 to $25,000
• Zero Interest Loan Program increase: coverage increased from 50% to a maximum of 75% of eligible costs
• Development update: demolition has begun at Arlington Park

Environmental Commission

The Commission reviewed a summary of sustainability plans from ten researched municipalities. Members also discussed improving public information regarding special recycling options and household hazardous waste.

• Review of sustainability plan research for ten communities
• Discussion on updating Village website instructions for lithium batteries and electronic items
• Search for candidates for the Youth Commissioner position

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities voted to move meetings from monthly to bi-monthly. The meeting time was also changed from 7:00 PM to start at 6:30 PM.

• Approved a $1,000 donation to Disability Days
• Noted an $800 donation from the Knights of Columbus
• Discussed updating the Disability Employment Awareness Award application
• Reviewed updates to the Village website accessibility features
• Reported on the opening of Gerri’s Café, a business focused on hiring individuals with disabilities

Senior Citizens Commission

The Senior Citizens’ Commission and the Commission for Citizens with Disabilities held a special joint meeting to update progress on the upcoming Transportation Summit. The commissions discussed reformatting the August 30 event into a solutions-based round table discussion focused on public transportation providers.

• Transportation Summit scheduled for Wednesday, August 30 at 5 pm
• Follow-up invitations to be sent to Pace, Metra, RTA, Wheeling Township, and Elk Grove Townships
• Decision to focus summit discussions on public providers rather than private transportation agencies

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities and Senior Citizens' Commission held a joint meeting to update progress on the Transportation Summit planned for August 30. Members discussed transitioning the event format to a solutions-based roundtable discussion involving public transit providers.

• Transportation Summit planning update
• Follow-up outreach to Pace, Metra, RTA, Wheeling Township, and Elk Grove Townships

Board of Trustees of the Fire Pension Fund

The Board of Trustees met to review the Q2 2023 financial report, which noted total net assets of approximately $130.4 million. The meeting included discussions on pension membership applications, disability benefit updates, and fund transfers.

• Financial Report: Total net assets approximately $130.4 million
• Fund Transfer: Approved transferring $2.5 million to the Illinois Fund in May and $1 million back to checking in August
• Membership Application: Accepted application for Jeffrey Jakalski, hired July 5, 2023
• Spousal Benefits: Discussion regarding benefits following the death of FF Phillip Palczynski on June 4, 2023
• Pension Contribution Refund: Review of refund for former FF Bryan Gronset

Zoning Board of Appeals

The Zoning Board of Appeals reviewed several new business petitions and approved a request for a side yard setback variation at 308 S. Donald Ave. The board also reviewed minutes from the July 10, 2023, meeting.

• Approved variance for 308 S. Donald Ave. to allow a 5.7-foot side yard setback
• Review of 2024 ZBA Budget
• Approval of July 10, 2023, meeting minutes for five properties

Plan Commission

The Plan Commission reviewed a request for a special use permit at 715 East Palatine Road. The proposal includes a 2,169 square-foot Bibibop Asian Grill restaurant with a drive-through and an outdoor patio area.

• Special use permit for Bibibop Asian Grill at 715 E. Palatine Rd.
• Proposed addition of a patio area resulting in the loss of two parking spaces
• Restriction of drive-through exit movements to left-bound traffic only
• Approval of minutes from the July 26, 2023, meeting regarding Bibibop Grill

Special Events Commission

The Special Events Commission is reviewing plans for upcoming community events including Autumn Harvest 2023 and Tree Lighting 2023. The meeting also addresses the scheduling of the Hearts of Gold 2024 program.

• Autumn Harvest 2023 scheduled for October 7, 2023, at North School Park
• Tree Lighting 2023 scheduled for November 24, 2023
• Hearts of Gold 2024 program scheduled for February 24, 2024
• Review of May 20th Swing Into Spring event feedback

Conceptual Plan Review Committee

The meeting will discuss a proposed amendment to allow a gas station with a convenience store and brew pub at 3460 W. Euclid Ave., as well as a special use permit for Chase Bank at 585 E. Palatine Rd.

• Amendment to PUD Ordinances to allow modifications for a gas station with a convenience store and brew pub
• Special Use Permit for Chase Bank including a drive-through
• Land use variation required for the gas station project

Environmental Commission

The Environmental Commission will review updates regarding the Climate Plan & Benchmarks. The meeting also includes a discussion on plastic pollution.

• Climate Plan & Benchmarks update
• Plastic Pollution discussion

Design Commission

The Design Commission reviewed requests for digital menu boards at Portillo's and a facade renovation for Bird's Nest. The commission recommended approval of the Portillo's sign variations subject to landscaping and operational conditions.

• Recommended approval of sign variations for Portillo’s at 806 W. Dundee Rd. to allow digital drive-through menu boards
• Proposed facade renovation for Bird’s Nest at 11 W. Davis St., including new windows, signage, and masonry painting
• Discussion regarding the 2023 Alan F. Bombick Award nominations
• Review of the 2024 Design Commission budget

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold oral interviews for police officer and firefighter candidates. The meeting also includes a vote on the eligibility of specific candidates.

• Oral interviews for the position of Police Officer
• Oral interviews for the position of Firefighter
• Vote on candidate eligibility

Village Board of Trustees

The Village Board of Trustees will discuss a special use permit for Bibibop Grill and a sign variation for Portillo's. The meeting also includes interviews for Youth Commission appointments and a recommendation for a liquor license at Brunch Cafe.

• Special Use Permit for Bibibop Grill at 715 E. Palatine Rd.
• Sign Variation for Portillo's at 806 W. Dundee Rd.
• Class A liquor license recommendation for Brunch Cafe at 306 E. Rand Road
• Youth Commission appointments: interviews for Ava McQuade and Christopher Lee Hong
• Consent Agenda ordinances regarding HANA downzoning and traffic during special events

The Board approved multiple HANA downzoning ordinances and granted special use and sign variations for restaurants on Palatine Road and Dundee Road. The Board also authorized $4.7M in accounts payable and appointed two members to the Youth Commission.

• Approved $4,705,429.95 in accounts payable
• Appointed Ava McQuade and Christopher Lee Hong to the Youth Commission
• Recommended Class A liquor license for Brunch Cafe at 306 E. Rand Road
• Approved three HANA downzoning ordinances (2023-49, 2023-50, 2023-51)
• Approved sign variation for Portillo's at 806 W. Dundee Rd. for digital menu boards
• Approved Special Use Permit for BIBIBOP Grill at 715 E. Palatine Rd.
• Approved Ordinance 2023-47 regarding traffic during special events
• Approved parking lot use agreement with 44 Vail, LLC

Committee of the Whole

The Committee of the Whole will interview two candidates for appointment to the Youth Commission. The committee will also consider recommending a Class A liquor license for Brunch Cafe.

• Interview of Ava McQuade for Youth Commission appointment
• Interview of Christopher Lee Hong for Youth Commission appointment
• Liquor license recommendation for BNL Arlington Heights Inc dba Brunch Cafe at 306 E. Rand Road

The Committee of the Whole recommended the appointment of two youth members to the Youth Commission. Additionally, the committee recommended the issuance of a Class A liquor license for a new business on E. Rand Road.

• Recommended Ava McQuade for appointment to the Youth Commission (8-0)
• Recommended Christopher Lee Hong for appointment to the Youth Commission (8-0)
• Recommended issuance of a Class A liquor license to BNL Arlington Heights Inc dba Brunch Cafe at 306 E. Rand Road (8-0)

Senior Citizens Commission

The subcommittee reviewed a marketing timeline for the AARP Age-Friendly Survey launch occurring between June and November. Members also discussed potential costs for rebranding the Senior Center and strategies to reach 1,000 respondents.

• Marketing plan for AARP survey launch from June through November
• Potential rebranding of the Senior Center with cost inquiries pending from NIU Center for Governmental Studies
• Discussion of using in-house materials for posters and marketing to reduce costs

Arts Commission

The Arts Commission is reviewing the proposed 2024 budget request of $12,000. The meeting also includes updates on a $1,500 light projection mapping proposal and planning for an Ikebana outreach event.

• Proposed 2024 budget request of $12,000
• $1,500 proposal from George Berlin for downtown light projection mapping
• Ikebana themed Artist Outreach event scheduled for July 22 at the Historical Museum
• Approval of June 14, 2023 meeting minutes

Joint Review Board

The Arlington Heights Joint Review Board met to review the Hickory Kensington State Comptroller Annual TIF Report. The meeting also included presentations on financial updates and future projects for TIF 5, TIF 4, and the South Arlington Heights Road TIF.

• Hickory Kensington TIF: $3.229 million ending fund balance with anticipated $2.46 million in future assistance
• TIF 5: $3.965 million ending fund balance including a $1.3 million agreement for the former BIF furniture store site
• TIF 4: $3.335 million ending fund balance and $525,000 acquisition of 139 E Golf
• South Arlington Heights Road TIF: $536,969 ending fund balance for the first full year
• Village construction of Campbell Street from Beverly to Hickory for $165,000

Joint Review Board

The Joint Review Board met to review the Hickory Kensington State Comptroller Annual TIF Report. The meeting also included presentations on financial statuses and future projects for TIF 5, TIF 4, and the South Arlington Heights Road TIF.

• Hickory Kensington TIF ended with a $3.229 million fund balance
• Proposed redevelopment at 4 N Hickory includes a 5-floor mixed use apartment development
• Village construction of Campbell Street from Beverly to Hickory budgeted at $165,000
• TIF 5 redevelopment agreement for Town and Country Center is approximately $1.394 million
• Village acquisition of 139 E Golf for $525,000 via TIF 4

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities and the Senior Citizens' Commission met to discuss planning updates for a Transportation Summit. The group discussed transportation gaps, provider presentations, and outreach strategies for the event.

• Transportation Summit scheduled for August 30 at the Senior Center and via Zoom
• Planned presentations from Pace, RTA, Metra, and Wheeling/Elk Grove Dial-a-Bus Programs
• Drafting of a letter to Public Transportation Providers by Liaison Colagrossi

Senior Citizens Commission

The Senior Citizens’ Commission and the Commission for Citizens with Disabilities met to provide updates on the Age-Friendly project. The commissions discussed planning for a Transportation Summit scheduled for August 30, focusing on service availability and resident outreach.

• Transportation Summit scheduled for August 30 at the Senior Center and via Zoom
• Planned presentations from transportation providers including Pace, RTA, Metra, and Wheeling/Elk Grove Dial-a-Bus Programs
• Plan to draft a letter to Public Transportation Providers for Chairperson approval
• Agreement to advise the Bike and Pedestrian Advisory Committee of the upcoming summit

Committee of the Whole

The Committee of the Whole will discuss the Village Board's goal setting for 2023. No other specific business items are listed on the agenda.

• Village Board 2023 Goal Setting

The Village Board held a goal-setting session to discuss trends, challenges, and strategic priorities for the 2024-2025 period. No formal votes were taken on specific priorities; Village staff will now create a strategic priority proposal for future Board review and approval.

• Tabled formal 2024-2025 strategic priorities pending staff proposal
• Adjourned meeting at 9:15 p.m. (unanimous voice vote)

Youth Commission

The Youth Commission is reviewing feedback from the 2023 Teen Job Fair and developing action plans for snow shoveling and lawn mowing programs. Members are also discussing planning updates for a dodgeball tournament and potential teen health programming.

• Review of 2023 Teen Job Fair feedback
• Action plan construction for Snow Shoveling and Lawn Mowing Programs
• Planning updates for a Commission-hosted Dodgeball Tournament
• Discussion regarding potential teen health programming

Board of Trustees of the Police Pension Fund

The Board of Trustees reviewed financial reports showing a $7.1 million investment gain for the quarter. The meeting included discussions on fund transfers, legal updates, and administrative approvals.

• Approved checks #710 through 717 totaling $133,648.60
• Approved payment of DOI Annual Compliance Fee up to $8,000
• Approved law firm rate increase to $225 per hour and $800 per quarter
• Reported a $2 million transfer from the Village General Fund to the Pension Fund
• Accepted Yesenia Lopez as a new Tier II Participant

Conceptual Plan Review Committee

The committee reviewed a conceptual plan for a three-story permanent supportive housing development by Full Circle Communities. The project proposes rezoning vacant land to an Institutional District to serve veterans and individuals with disabilities.

• Proposed 25-unit permanent supportive housing at 1519 S. Arlington Heights Rd.
• Request for Comprehensive Plan Amendment from Office to Institutional
• Request for rezoning from O-T (Office-Transitional) to I (Institutional) District
• Proposed use of 41 parking stalls instead of the required 51
• Planned Unit Development (PUD) for mixed-use development at 2355 S. Arlington Heights Rd.

Plan Commission

The Plan Commission is reviewing a petition to downzone seven properties from R-6 to R-3 and amend the Comprehensive Plan. The request aims to clarify the single-family residential nature of these homes bordering the business district.

• Rezoning of 121 W. Fremont, 116 W. St. James, 200 W. St. James, 204 W. St. James, 206 W. St. James, 208 W. St. James, 407 N. Chestnut, and 401-403 N. Chestnut from R-6 to R-3
• Comprehensive Plan amendment for six properties from 'single-family attached' to 'single-family detached'
• Request for a waiver of the required traffic and parking study
• Public hearing for Bibibop Grill at 715 E. Palatine Rd. regarding a Special Use Permit for a restaurant with a drive-through

Building Code Review Board

The Board reviewed a petition for appeal and modification regarding the Chez Hotel project at 519 W Algonquin Rd. The discussion focused on requests to use third-party inspectors, rescind a stop work order, and waive certain fire-rated wall requirements.

• Petition for Appeal and Modification: 519 W Algonquin Rd (Chez Hotel)
• Request to utilize ICCI as a third-party inspection firm
• Request for rescission of the January 20, 2023 Stop Work Order
• Request for design alternative regarding the 6th floor patio and bar
• Request for approval of existing Fire Command Room location

The Board approved the removal of local amendments regarding grease trap placement, medical building hand sink requirements, and high/low mechanical returns to align with state codes. The Board also discussed adopting fire code appendices and provided an update on the Chez Hotel project.

• Approved minutes of May 17, 2023 meeting
• Approved removal of plumbing amendment requiring grease traps to be installed outside
• Approved removal of amendment requiring hand sinks in all rooms of medical buildings
• Approved removal of mechanical amendment requiring high and low returns for new systems

Arlington Economic Alliance

The Arlington Economic Alliance met to discuss development updates and proposed modifications to the Village's Zero Interest Loan Program. The Alliance also reviewed a letter of strategic priorities sent to the Village Board regarding economic development.

• Recommended increasing Zero Interest Loan maximum from $20,000 to $25,000
• Proposed increasing loan coverage from 50% to 75% of project costs
• Approved a letter to the Village Board regarding nine economic development focus areas
• Reviewed the FY 2024 proposed budget of $17,100
• Discussed the Arlington 425 project extension for 319 residential units and 8,000 SF of commercial space

Senior Citizens Commission

The Commission will review reports regarding transportation summits, affordable housing, and age-friendly community certification. The agenda also includes updates on the Kenneth Hood Senior Service Award nominations.

• Review of Senior Impacts Reports including Transportation and Affordable Housing
• Discussion of Age Friendly Community Certification and AARP Community Living Survey
• Update on Kenneth Hood Senior Service Award nominations
• Report on potential transportation summit with neighboring villages
• Review of legislative updates affecting older adults

Village Board of Trustees

The Village Board of Trustees will review a proposed downzoning for several properties on West Fremont and North Chestnut streets. The meeting also includes a public hearing regarding the 2023 Annual Action Plan and CDBG budget.

• Downzoning request for 121 W. Fremont, 116 W. St. James, and other properties from R-6 to R-3
• Public hearing for the Draft 2023 Annual Action Plan and CDBG Annual Budget
• Sign variation request for Chipotle at 711 E. Palatine Rd.
• Contract award for Backyard Drainage Improvements-2023
• Code amendment regarding Alcoholic Liquor Dealers

The Board approved the rezoning of seven properties from multi-family to single-family residential to preserve historic homes. It also passed an ordinance allowing police to issue compliance tickets to bicyclists in Alfresco zones and parking facilities. Additionally, the Board approved the 2023 CDBG Annual Action Plan and budget.

• Approved rezoning of 7 properties from R-6 to R-3 (HANA Downzoning)
• Approved Ordinance 2023-46 for bicycle compliance tickets and parking facility penalties
• Approved 2023 Annual Action Plan and CDBG budget, including a $56,500 transfer
• Approved 12-Month Annual Financial Report (no tax increase for 5th year)
• Approved 2024 Capital Improvement Program Update
• Approved 2024 Operating Fund budget ceilings
• Approved sign variation for Chipotle at 711 E. Palatine Rd.
• Approved warrant registers for $3,055,151.95 and $3,404,759.88

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities will hold a special joint meeting with the Senior Citizens Commission. The agenda includes an update on Transportation Summit planning and a discussion regarding next steps.

• Transportation Summit Planning Update
• Discussion for Next Steps

Senior Citizens Commission

The Senior Citizens Commission and the Disabilities Commission met for a special joint session on July 11, 2023. The agenda focused on updates regarding Transportation Summit planning and discussions on next steps.

• Transportation Summit Planning Update
• Discussion for Next Steps

Design Commission

The Design Commission reviewed architectural plans for a proposed two-story single-family home. The commission approved the design with specific recommendations regarding the stone base, roofline, and porch railings.

• Approval of architectural design for 739 N. Belmont Ave. with requirements for stone base height
• Recommendation to extend the rear pitched roof over recessed doors at 739 N. Belmont Ave.
• Discussion regarding potential railing requirements for the front porch at 739 N. Belmont Ave.

Zoning Board of Appeals

The Zoning Board of Appeals granted a variance allowing a one-story rear addition at 516 S. Bristol Ln., citing hardship due to the irregular lot shape.

• Variance granted for 3.2-foot setback reduction and additional eave space at 516 S. Bristol Ln.

Committee of the Whole

The Committee of the Whole is reviewing proposals for the Downtown Development & Entertainment District Streetscape & Pedestrian Plan. Staff is seeking Board feedback on pursuing grants and funding engineering designs for projects like the Vail Avenue permeable paver streetscape.

• Vail Avenue/Permeable Paver Streetscape project with estimated costs between $940,000 and $2.7 million
• Use of $235,000 earmarked from Green Aggregation funds for streetscape improvements
• Potential EV shuttle program with estimated capital costs of $55,000 to $80,000
• Proposed downtown gateway entry enhancements at several intersections including Arlington Heights Road & Sigwalt

The Committee of the Whole reviewed staff proposals for a Downtown streetscape and pedestrian plan, including permeable pavers and new signage. Trustees expressed general support for pursuing grants and developing engineering plans for the Vail Avenue project.

• Discussed Vail Avenue promenade options costing $1.8 million to $2.7 million
• Reviewed proposed gateway signs and entry features for the Alfresco area
• Discussed potential funding sources including TIF, Special Service Area, and grants
• Evaluated the use of bollards to manage increased attendance at outdoor events

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to approve an entry-level police officer eligibility list. The meeting also includes a closed session regarding specific employee appointments, employment, or discipline.

• Approval of an Entry Level Police Officer Eligibility List
• Vote on eligibility of specific candidates
• Closed session regarding personnel matters and legal counsel

Conceptual Plan Review Committee

The committee is reviewing a proposal to subdivide property at 2201 N. Chestnut Ave. and 315 W. Rand Rd. into two lots for townhomes and a business use. The plan includes rezoning, site variations, and a special use permit for minor auto repair.

• Subdivision of property into Lot 1 (Commercial) and Lot 2 (Moderate Density Multi-Family)
• Rezoning from R-1 to R-6 for Lot 2 and R-1 to B-2 for Lot 1
• Special Use Permit request for Minor Auto Repair on Lot 1
• Proposed five-unit, three-story townhome development on Lot 2
• Requested variations for front and side yard setbacks on both lots

Plan Commission

The Plan Commission reviewed a presentation for a planned unit development featuring 150 multi-family rental units and approximately 2,500 square feet of ground-floor restaurant space. The project includes 201 parking spaces and 10 affordable units. The developers presented updated plans that include a 20-foot setback on the north side to accommodate neighboring properties.

• Planned Unit Development for 150 multi-family rental units at 116-120 W. Eastman St.
• Proposed 2,500 square feet of ground-floor retail space for a restaurant
• Inclusion of 10 affordable residential units within the development
• Public hearing regarding HANA downzoning for multiple properties including 121 W. Fremont and 401-403 N. Chestnut

Senior Citizens Commission

The Commission discussed reviewing the mailing list and applicant list to increase diversity. Commissioners were recommended to follow up on applications via telephone.

• Review of Guidebook with no changes presented
• Mailing list cleanup by Staff Liaison Tracey Colagrossi
• Recommendation for scoring rubric in application review

Committee of the Whole

The Committee of the Whole will review the annual financial report for the period ending December 31, 2022. The meeting also includes discussions regarding the 2024 Capital Improvement Program Update and recommended budget ceilings for the 2024 operating fund.

• Review of the 12-month Annual Financial Report ending 12/31/22
• Review of the 2024 Capital Improvement Program Update
• Review of 2024 Operating Fund Overview and recommended budget ceilings

The Committee of the Whole accepted the 2022 Annual Comprehensive Financial Report, which received a clean audit opinion. The committee also recommended the 2024 Capital Improvement Program Update to the Village Board. Staff presented 2024 budget ceilings and projected a 0% property tax increase for 2024.

• Accepted 12-month period ending December 31, 2022 Annual Financial Report (8-0)
• Recommended approval of 2024 Capital Improvement Program Update (8-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold oral interviews for the position of Police Officer. The meeting also includes a closed session regarding specific employee appointments, employment, or discipline.

• Oral interviews for Police Officer position
• Closed session regarding personnel matters under 5 ILCS 120/2(c)(1)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold oral interviews for the position of Police Officer. The meeting also includes a closed session regarding specific employee appointments, employment, or discipline.

• Oral interviews for Police Officer position

Housing Commission

The Housing Commission approved a mixed-use building project at 116-120 W Eastman that includes 10 on-site affordable units and fee-in-lieu options. The meeting also discussed the Single-Family Rehab Program and budget requests for CDBG funding.

• Approval of 116-120 W Eastman Affordable Housing Plan with 10 on-site affordable units
• $100,000 requested for Single-Family Rehab Program in 2023-2024
• $68,240 requested for Group Home Rehab Grant Program

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold oral interviews for the position of Police Officer. The meeting also includes a closed session regarding specific employee appointments, employment, or discipline.

• Oral interviews for the position of Police Officer
• Closed session regarding appointment, employment, compensation, or discipline of specific employees

Committee of the Whole

The Committee of the Whole will interview the owner of Sokol & Leo Inc dba Fausto's Italian Kitchen regarding a Class E liquor license. The committee is considering a recommendation to the Liquor Commissioner for the issuance of this license for the establishment at 16 S. Evergreen Ave.

• Consideration of Class E liquor license for Sokol & Leo Inc dba Fausto's Italian Kitchen at 16 S. Evergreen Ave.

The Committee of the Whole recommended that the Liquor Commissioner issue a Class E liquor license to Sokol & Leo Inc. dba Fausto's Italian Kitchen. A resident also requested an amendment to the flag ordinance to include the Pride flag during Pride Month.

• Recommended issuance of Class E liquor license to Sokol & Leo Inc. dba Fausto's Italian Kitchen at 16 S. Evergreen Avenue (9-0)

Village Board of Trustees

The Village Board of Trustees will review several items including a Class E liquor license recommendation for Fausto's Italian Kitchen. The agenda also includes consent items for Euclid Avenue resurfacing and various park district permit fee waivers.

• Class E liquor license recommendation for Sokol & Leo Inc dba Fausto's Italian Kitchen at 16 S. Evergreen Ave.
• Euclid Avenue Resurting - Phase 1 Contract
• Backflow Devices Testing & Repair 2023 award
• Permit fee waivers for Heritage Park tennis courts, Evergreen Park basketball court, and Virginia Terrace Park basketball court
• Ordinance review for Walter E. Smithe Furniture at 1775 W. Rand Rd.

The Board approved a warrant register for $3,871,510.31 and several ordinances regarding local businesses and liquor dealers. They also reviewed a proposal for a mixed-use development called Arlington Gateway. No final decision was made on the development as it was an early review process.

• Approved warrant register for $3,871,510.31 (9-0)
• Approved Class E liquor license for Fausto's Italian Kitchen (9-0)
• Approved Backflow Devices Testing & Repair 2023 bid (9-0)
• Approved Euclid Avenue Resurfacing - Phase 1 Contract (9-0)
• Approved Ordinance 2023-42 for Walter E. Smithe Furniture (9-0)
• Approved Ordinance 2023-43 for Massa Spa (9-0)
• Approved Ordinance 2023-44 amending Alcoholic Liquor Dealers code (9-0)
• Approved three permit fee waivers for Arlington Heights Park District (9-0)

Conceptual Plan Review Committee

The Conceptual Plan Review Committee is reviewing a proposal for a gas station, convenience store, and brew pub at 3460 W. Euclid Ave. The Staff Development Committee recommends denial of the PUD amendment and land use variation, stating the automobile-oriented use is inconsistent with the village's walkable gateway vision.

• Pride Gas Station (3460 W. Euclid Ave.): Proposed PUD amendment, special use permit for a brew pub, and land use variation
• BIBIBOP Asian Grill (715 E. Palatine Rd.): Special Use Permit for a restaurant with drive-through
• Kygryz Community Center (1114 N. Arlington Heights Rd.): Land use variation for an auditorium, meeting hall, and banquet hall

Arts Commission

The Arts Commission is reviewing a $1,500 proposal for downtown light projection mapping and developing a plan to share with staff. The Commission also established a formal statement regarding strategic priorities for the 2024-25 period.

• $1,500 proposal from George Berlin for downtown light projection mapping
• Development of a plan including locations, budget, and timeline for light mapping
• Establishment of strategic priority statement to promote local art and community engagement

Special Events Commission

The commission is conducting logistical planning for the Swing Into Spring event. Members are also introducing new business regarding the Autumn Harvest 2023 and Tree Lighting 2023 programs.

• Swing Into Spring 2023 logistical planning
• Autumn Harvest 2023 discussion
• Tree Lighting 2023 discussion

Design Commission

The Design Commission met to review architectural plans for a new single-family residence at 739 N. Belmont Ave. The commission also reviewed a sign variation request for Walter E. Smithe Furniture at 1775 W. Rand Rd.

• Architectural design review for a new single-family home at 739 N. Belmont Ave.
• Sign variation recommendation for Walter E. Smithe Furniture to allow four wall signs instead of three
• Proposed 37.9 SF wall sign on the south wall of 1775 W. Rand Rd.
• Chipotro sign variation review at 711 E. Palatine Rd.

Senior Citizens Commission

The Communications Subcommittee met to discuss upcoming town hall talks, the AARP survey process, and potential community events. Members discussed ways to increase awareness of Age-Friendly Certification and shared updates on senior service email engagement.

• Age-Friendly Town Hall talks regarding HomeMeds, Village Nursing Services, and the LGBT Rainbow Community
• AARP survey preparation involving the AARP IT department
• Distribution of bookmarks at the library branch during the summer
• Constant Contact Senior Services email list reaching 10,654 subscribers

Zoning Board of Appeals

The Zoning Board of Appeals voted 6-0 to approve two variations for a residential renovation project at 623 N. Beverly Lane. The decision allows for a wider driveway to avoid a parkway tree and permits a reduced side yard setback.

• Approved 9.0' variance to allow a driveway width of up to 31.0' (22.0' maximum permitted)
• Approved 0.8' variation for a side yard setback of 4.2' instead of the required 5.0'
• Condition placed on driveway to be set back up to 3.0' from the south property line if required by Engineering

Committee of the Whole

The Committee of the Whole is conducting public hearings regarding the draft 2023 Annual Action Plan and proposed amendments to the 2019 Annual Action Plan. The meeting focuses on the allocation of Community Development Block Grant (CDBG) funds for housing, community development, and COVID-19 related programs.

• Draft 2023 Annual Action Plan with an estimated $411,019 CDBG budget
• Proposed cancellation of Northwest Housing Partnership financial counseling ($14,000)
• Reallocation of $56,500 from Small Business Forgivable Loan Program to Clearbrook Center project
• Reallocation of $31,340 in unexpended public service funds to Journeys|The Road Home and Northwest Compass
• Proposed reallocation of $14,670 in CDBG-CV1 funds from Health Department assistance

The Committee of the Whole conducted a public hearing regarding the Draft 2023 Annual Action Plan and amendments to the 2019 plan. Staff presented recommendations for the disbursement of $411,019 in available funds and proposed reallocations. No formal action was required at this meeting.

• Opened Public Hearing on 2023 Annual Action Plan (carried)
• Closed Public Hearing on 2023 Annual Action Plan (carried)
• Adjourned meeting at 8:15 p.m. (carried)

Foreign Fire Tax Insurance Board

The Board will review various old and new business items related to fire service operations. Discussions include requests for tuition, training supplies, and equipment such as HVAC and fitness gear.

• Review of tuition and house fund requests
• Discussion of training academy supplies and FF self rescue kits
• Updates on the Seagrave Project
• New business regarding EMS and Training Division needs
• Requests for equipment including station scales, grills, and fitness equipment

Village Board of Trustees

The Village Board is reviewing an ordinance to grant a land use variation at 3255 N. Arlington Heights Road. The request would allow music conservatory and instruction uses within the M-1 District.

• Land use variation for Betty Haag Academy of Music at 3255 N. Arlington Heights Rd.
• Proposed use of approximately 2,593 square feet for music instruction and related administrative uses
• Requirement for sound attenuation panels if noise interferes with adjacent tenants
• Sign variation request for Walter E. Smithe Furniture at 1775 W. Rand Rd

Village Board of Trustees

The Village Board of Trustees will review several items including land use variations for massage establishments and sign variations. The meeting also follows a recent Committee of the Whole discussion regarding the potential redevelopment of Arlington Park.

• Land Use Variation for Massa Spa at 918 W. Algonquin Rd.
• Sign Variation for Walter E. Smithe Furniture at 1775 W. Rand Rd.
• Metropolis PUD Amendment #2 at 11 S. Highland Ave. to allow medical use
• Modification to Zero Interest Loan Program
• Water Meter Testing & Repair 2023 contract award

The Board approved modifications to the Zero Interest Loan program to increase loan limits and project cost coverage. Several land use and signage variations were approved, along with various municipal contracts and ordinances.

• Approved Zero Interest Loan changes: max loan increased to $25,000, coverage increased to 75% of costs, and added forgivable provision for businesses operating 3+ years
• Approved $4,649,626.99 Warrant Register for 05/30/2023
• Approved Land Use Variation for Massa Spa at 918 W. Algonquin Rd (B-2 District) with licensing and non-transfer conditions
• Approved sign variations for Walter E. Smithe Furniture at 1775 W. Rand Rd to allow four wall signs
• Approved bids for Water Meter Testing & Repair, Municipal Parking Garages Maintenance, Water Meter Installation, and Uptown Beautification engineering
• Approved ordinances for speed limits on various streets, no parking on East Miner Street, and intersection improvements on W. Olive Street
• Approved Metropolis PUD Amendment #2 at 11 S. Highland Ave for medical use
• Approved bond waivers for St Edna Church and Our Lady of the Wayside Parish

Committee of the Whole

The Committee of the Whole will hear biennial reports from the Finance, Human Resources, and Public Works departments. These reports outline accomplishments from the past two years and anticipated challenges for the next two-year cycle.

• Finance Department report on staff reductions from 18 to 16.5 FTEs since 2015
• Update on implementation of new Tyler/Munis Enterprise Resource Planning software
• Discussion of the multi-year plan to replace 18,835 residential water meters
• Report on vehicle sticker sales generating $1.4 million annually to the General Fund
• Overview of Finance Department's involvement in the Arlington Park Racetrack development

Conceptual Plan Review Committee

The Committee will review a proposed amendment for the Arlington Towne Square PUD located at 15-89 W. Golf Rd. The discussion includes amendments to PUD Ordinance 09-019 regarding special use permits for three restaurants and a parking variation.

• Arlington Towne Square PUD Amendment (T1817) at 15-89 W. Golf Rd.
• Amendment to PUD Ord. 09-019 regarding special use permits for 3 restaurants
• Proposed parking variation

Plan Commission

The Plan Commission reviewed a petition to amend the Metropolis PUD to allow a dental office at 11 South Highland Avenue. The proposal also seeks to waive requirements for a professional traffic and parking study.

• Amendment to Metropolis PUD (Ordinance #98-061) to permit medical/dental use at 11 S. Highland Ave.
• Request for variation to waive the requirement for a professional traffic and parking study
• Proposed condition: Petitioner must purchase employee parking passes for the Vail Garage
• Proposed condition: Medical uses in the Metropolis PUD are limited strictly to the 11 S. Highland Ave unit

Design Commission

The Design Commission discussed the proposed demolition and reconstruction of a two-story home. Commissioners provided recommendations regarding exterior materials, porch height, and stone base placement to better align with the neighborhood context.

• Review of single-family teardown project at 623 N. Beverly Ln.
• Discussion of design recommendations for 62' front porch height and stone base wrapping
• Proposed use of straight edge shake shingles and horizontal lap siding
• Request for window muntins to be consistent on the front elevation
• Review of sign variation for Walter E. Smithe Furniture at 1775 W. Rand Rd

Committee of the Whole

The Committee of the Whole will hear progress and workload reports from four Village departments. These biennial reports outline accomplishments from the past two years and anticipated challenges for the next two-year cycle.

• Integrated Services Department report
• Health and Human Services Department report
• Building and Life Safety Department report
• Police Department report

The Committee of the Whole received departmental reports from Integrated Services and Health and Human Services. The meeting consisted of staff presentations and trustee discussions; no substantive votes or policy decisions were recorded.

Building Code Review Board

The Building Code Review Board voted to delete several local amendments to the municipal code. These changes revert requirements for roof sheathing thickness, elevator cabin size, and fire hose standpipe installations back to the international base code standards.

• Deletion of 5/8" roof sheathing requirement in Section R803.2.2.1
• Deletion of local amendment regarding elevator cabin dimensions in Section 3002.4
• Deletion of local amendment regarding fire hose standpipe requirements in Section 905.12
• Petition for Appeal and Modification at 519 W Algonquin Rd

Bicycle and Pedestrian Advisory Commission

The Commission will review staff updates regarding projects and grants. Members will also discuss event details and assignments for the May 20, 2023 Community Bike Ride.

• May 20, 2023 Community Bike Ride event details and assignments

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will conduct oral interviews for the position of Firefighter. The Board will also vote on the eligibility of specific candidates.

• Oral interviews for Firefighter position
• Vote on eligibility of specific candidates

Committee of the Whole

The Committee of the Whole will interview Shelia Kessler for a term on the Arts Commission ending April 30, 2026. The body will also consider recommending a Class E liquor license for Porky's BBQ at 41 S. Dunton Avenue.

• Interview of Shelia Kessler for appointment to the Arts Commission
• Recommendation for a Class E liquor license for Porky's BBQ, Inc dba Porky's BBQ at 41 S. Dunton Avenue

Senior Citizens Commission

The Commission approved several formal recommendations regarding age-friendly policies, affordable housing, and transit improvements. Members also discussed upcoming community events including a Volunteer Fair, Health and Fitness Day, and an Independence Expo.

• Approval of recommendations for the Village Board regarding senior center renovations and transit expansion
• Upcoming 'Celebrating Independence Expo' on June 29
• Planned Pickleball Tournament at Dryden Courts on September 9
• Application deadline for Kenneth Hood Senior Service Award is June 1
• Proposed Transportation Summit scheduled for late August or early September

Village Board of Trustees

The Village Board will consider several items including a Class E liquor license recommendation for Porky's BBQ and various infrastructure service contracts. The meeting also includes discussions on land use variations and municipal code amendments regarding electric vehicle parking.

• Class E liquor license recommendation for Porky's BBQ, Inc dba Porky's BBQ at 41 S. Dunton Avenue
• Land Use Variation for Betty Haag Academy of Music at 3255 N. Arlington Heights Rd.
• Metropolis PUD Amendment #2 at 11 S. Highland Ave
• Wilke Road Resurfacing & Multi-Use Path Phase 3 construction engineering services
• Ordinance amending Chapter 18 regarding Electric Vehicle Parking and Village Parking Facilities

The Board approved a land use variation for a music school and a PUD amendment for a dental office. They also authorized over $4.6 million in accounts payable and several infrastructure and public safety contracts.

• Approved $4,678,448.96 in accounts payable
• Approved Land Use Variation for Betty Haag Academy of Music (8-0)
• Approved PUD Amendment for dental office at 11 S. Highland Ave
• Approved Class E liquor license for Porky's BBQ, Inc
• Approved appointment of Robin LaBedz as President Pro Tem
• Approved appointment of Shelia Kessler to the Arts Commission
• Approved bids for Wilke Road resurfacing, road salt, and Fire Station #1 roof
• Approved ordinances for Organized Retail Crime Grant (Fusus, Flock, and AVI)

Conceptual Plan Review Committee

The Conceptual Plan Review Committee met to discuss new development proposals, including a permanent supportive housing project and a land use variation for a parking lot. The committee also reviewed previous discussions regarding a massage spa establishment and residential downzoning requests.

• Full Circle Communities Permanent Supportive Housing Development at 1519 S. Arlington Heights Rd.
• Ford Auxiliary Parking Lot at 580 W. University Dr. (T1816) to allow non-passenger vehicle storage
• Land use variation for Massa Spa at 918 W. Algonquin Rd. to allow a massage establishment
• HANA Downzoning request for properties at 121 W. Fremont, 116 W. St. James, and others

Special Events Commission

The commission discussed final details for the May 20th Swing Into Spring event at North School Park. The meeting also noted the resignation of David Jaffee and the appointment of Diane Jamieson as Chair.

• Swing Into Spring event scheduled for May 20, 11 a.m. – 2 p.m. at North School Park
• Appointment of Diane Jamieson as Chair of the Special Events Commission
• Resignation of Commissioner David Jaffee
• Save the date for Autumn Harvest on October 7, 2023

Senior Citizens Commission

The Senior Citizens Commission is holding a regular meeting to approve minutes from March 15, 2023, and receive reports from the chairperson and Senior Center Manager. The agenda includes old and new business items, but no specific decisions or proposals are listed for this meeting.

• Approval of minutes from 3/15/2023
• Reports from Chairperson and Senior Center Manager
• Old business: Church marketing and library postings
• New business: AARP Community Living Survey

Design Commission

The Design Commission reviewed and approved the architectural design for a new two-story residence, following revisions to window placement and exterior trim. The meeting also addressed claims regarding unmarked graves on the property, which state officials found no factual evidence to support.

• Approval of architectural design for 720 N. Dunton Ave. with requirements for louver placement and potential corbel brackets
• Review of single-family home additions at 623 N. Beverly Ln., 1923 E. Park St., and 215 W. Fremont St.

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities met to establish six strategic priorities for the 2024-25 period and determine their 2023 event calendar. Members also discussed meeting frequency and the commission's role as an advisory body to the Board of Trustees.

• Voted on six strategic priorities including transportation, housing, and snow removal
• Selected Disability Day, Disability Employment Awareness Award, and Transportation Summit for 2023
• Decided not to participate in the 4th of July Parade or the Knights of Columbus fundraiser
• Discussed incorporating disability-related questions into Village surveys

Environmental Commission

The Environmental Commission discussed findings regarding sustainability plans and staff coordinators in nearby towns. Commissioner Jordan will compile this information into a single document for review by the Village Board.

• Review of municipal climate plans including Buffalo Grove, Northbrook, Wilmette, Oak Park, Naperville, Deerfield, Des Plaines, Evanston, and Hoffman Estates
• Discussion on publicizing special recycling and composting options via the new Village website
• Announcement of an upcoming ceremony for new car chargers in the Vail Street garage

Board of Trustees of the Fire Pension Fund

The Board of Trustees is meeting to certify trustee election results and review the Q1 2023 financial report. The agenda includes updates on various retirement pensions, disability applications, and pension board form updates.

• Certification of Trustee Election Results
• Review of Q1 2023 Financial Report and payment of bills
• Application for Duty Disability Pension from FF Steven Landt
• Update on retirement pension for FF William Essling
• Membership application for Joshua Cardin, hired March 31, 2023

Zoning Board of Appeals

The Zoning Board of Appeals reviewed several new business items and approved minutes from previous meetings. The primary decision involved a variance request to allow two generators to be placed in the side yard setback of a medical office building.

• Approved variance for 1401 S. Arlington Heights Rd. to allow two generators in the east property line side yard setback
• Approval of meeting minutes for 1401 S. Arlington Heights Rd. (4/10/23)
• Approval of meeting minutes for 626 N. Belmont Ave. (4/10/23)

Committee of the Whole

The Committee of the Whole will review biennial department reports covering accomplishments and future challenges. The meeting includes a collective interdepartmental report on the early-stage Arlington Park Redevelopment Project involving the Chicago Bears.

• Election of President Pro Tem
• Arlington Park Redevelopment Project update
• Planning & Community Development Department Report
• Fire Department Report
• Review of 2021-2023 business attraction and recruitment efforts

Arts Commission

The Commission reviewed a presentation on light projection mapping for potential downtown locations. Members also discussed scheduling an Arts Outreach event at the Historic Museum for July or August 2023.

• Presentation on light projection mapping by George Berlin
• Arts Outreach event proposed for July 22 or August 12, 2023, at the Historic Museum
• Estimated presenter fee of approximately $400 for the outreach event
• Development of feedback for the 2024-25 Village Strategic Priorities process

Board of Health

The Board of Health met to review departmental reports regarding health and human services, nursing, and social services. Discussions included website upgrades, composting availability, and the impact of ending the public health emergency declaration.

• VAH Strategic Priorities for 2024-25 discussion
• Availability of $50 backyard composting bins in April
• Installation of a Narcan machine at the Police Department lobby
• End of Public Health emergency declaration on May 11
• Senior Health & Fitness Day scheduled for May 31st

Committee of the Whole

The Committee of the Whole will consider recommending liquor licenses for Brookhaven Market at 450 E. Golf. The body will also interview Matthew Fink for an appointment to the Special Events Commission.

• Liquor license recommendation for BMAH, Inc. dba Brookhaven Market at 450 E. Golf
• Interview of Matthew Fink for the Special Events Commission term ending 4/30/25

Village Board of Trustees

The Board will consider building additions for Greenbrier and Windsor schools. The meeting also addresses previous discussions regarding safety and sanitation in downtown parking garages.

• Greenbrier School addition at 2330 N. Verde Dr.
• Windsor School addition at 1315 E. Miner St.
• Liquor license recommendation for BMAH, Inc. dba Brookhaven Market at 450 E. Golf
• Special Events Commission appointment of Mark Fink
• Roadway Maintenance Materials 2023 and Liquid Deicer 2023 bids

The Board approved building additions for Greenbrier and Windsor Schools and recommended a liquor license for Brookhaven Market. The Board also approved a $1,110,283.58 warrant register and a grant for the Organized Retail Crime Program. A proposal for supportive housing for disabled veterans was presented for early review.

• Approved building addition for Greenbrier School at 2330 N. Verde Dr (7-0, 1 abstain)
• Approved building addition for Windsor School at 1315 E. Miner St (7-0, 1 abstain)
• Recommended Class B and Class T liquor license for BMAH, Inc. dba Brookhaven Market (9-0)
• Approved $1,110,283.58 warrant register (9-0)
• Approved appointment of Matthew Fink to Special Events Commission (9-0)
• Approved Illinois Attorney General Organized Retail Crime Grant Program resolution (9-0)
• Approved budget amendment for UPS Battery Backup upgrade (9-0)
• Approved fee waiver for AH Park District Special Event Liquor License (9-0)

Board of Trustees of the Police Pension Fund

The Board of Trustees met to review investment reports, approve pension benefits, and discuss fund transfers. The meeting included updates on the fund's $163 million in assets and pending litigation regarding pension consolidation.

• Approved annual Cost of Living Adjustment (COLA) for pensioners
• Approved a $116,497 transfer to the Waukegan Police Pension Fund for former Officer Eshoo
• Reported fund assets reached approximately $163 million as of January 2023
• Accepted Officer Kevin Zaremba into the Fund as a Tier II Participant
• Scheduled annual examinations for disabled officers under age 50

Plan Commission

The Plan Commission voted unanimously to recommend approval of building additions for both Greenbrier School and Windsor School. These recommendations move forward to the Village Board of Trustees for final consideration.

• Greenbrier School addition: recommendation to allow a two-classroom addition and parking variations
• Windsor School addition: recommendation to amend special use ordinances for a building addition
• Greenbrier School variation: request to allow eaves projecting 3 feet into a front yard setback
• Greenbrier School parking: amendment to allow 75 spaces where 86 are required by code

Arlington Economic Alliance

The Arlington Economic Alliance met to discuss upcoming strategic priorities for the Village Board and provide updates on local developments. Discussions included the Arlington Park property, the Zero Interest Loan Program evaluation, and the upcoming Arlington Alfresco season.

• Chicago Bears closed on the Arlington Park property
• Proposed seven-story multi-family development at 116-120 W. Eastman Street
• Proposed 64-unit multi-family building at 4 N. Douglas Avenue
• Arlington Alfresco outdoor dining season begins April 28
• Evaluation of Zero Interest Loan Program modifications, including awards over $20,000

Housing Commission

The Commission approved the affordable housing plan for a proposed 64-unit rental building at 4 N Douglas. The decision requires the developer to provide at least six affordable units, with one parking space included in the rent for each. The meeting also included discussions on upcoming CDBG grant reviews and strategic priority input.

• Approval of 4 N Douglas affordable housing plan (6 units minimum)
• Review of 2022-2023 CDBG Group Home Grant Requests
• Review of 2023-2024 CDBG Housing Commission Budget Requests
• Status update on 116-120 W. Eastman Affordable Housing Plan

Village Board of Trustees

The Village Board of Trustees will review several ordinances regarding alcoholic liquor dealers, street performers, and semi-truck parking. The meeting also includes the recognition of outgoing trustees and a request for a PUD extension at Arlington 425.

• Ordinance amendment regarding Chapter 13 Alcoholic Liquor Dealers
• Ordinance amending Chapter 8 regarding Street Performers
• Arlington Industrial Park - No Semi Truck Parking Ordinance
• PUD Extension Request for Arlington 425
• Approval of Warrant Register totaling $2,060,185.29

The Board approved a one-year extension for the Arlington 425 PUD and building permit deadline. Other actions included approving a new street performer ordinance and a $2.06 million warrant register. The meeting also featured farewell recognitions for outgoing Trustees Mary Beth Canty and John Scaletta.

• Approved 12-month extension for Arlington 425 PUD and Preliminary Plat of Resubdivision to May 3, 2024 (7-1-1)
• Approved 12-month extension for Chestnut Building permit submission deadline to April 30, 2029 (7-1-1)
• Approved Ordinance amending Chapter 8 regarding street performer regulations
• Approved Warrant Register 04/15/2023 in the amount of $2,060,185.29
• Approved Asphalt Restoration 2023 contract extension
• Approved Ordinance 2023-21 amending Chapter 13 for Alcoholic Liquor Dealers
• Approved Ordinance 2023-23 prohibiting semi-truck parking at Arlington Industrial Park
• Approved Ordinance 2023-24 establishing a no-parking zone at 2100 E Grove Street

Senior Citizens Commission

The Commission reviewed updates regarding a $2,500 community garden grant and discussed potential transportation summits. Members also reviewed recent housing approvals and ongoing efforts for age-friendly community certification.

• AARP Community Challenge Grant application for a $2,500 community garden
• Approval of an affordable housing project at 4 N Douglas including six units
• Discussion of a $38.7 million state fund for Illinois housing accessibility
• Proposed Transportation Summit targeting August to address service gaps
• $11,000 group home rehab budget discussion

Special Events Commission

The Special Events Commission met to review the recent Hearts of Gold event and coordinate planning for the upcoming Swing into Spring event at North School Park. The meeting also addressed logistics for coordinating with the Bike & Pedestrian Commission's community bike ride.

• Swing Into Spring event scheduled for May 20, 2023, at North School Park
• Review of Hearts of Gold 2023 event held at DoubleTree Hilton
• Coordination with Bike & Pedestrian Commission regarding May 20 bike ride on Eastman

Conceptual Plan Review Committee

The Conceptual Plan Review Committee reviewed a proposal for a new neuroscience building addition at Northwest Community Hospital. The committee also reviewed minutes regarding a request to allow dental office use in the Metropolis PUD.

• Northwest Community Hospital Neuroscience Addition: proposed 80-foot tall building and rezoning of St. Simon’s Episcopal Church property from R-1 to I
• Metropolis PUD Amendment: request to allow medical and dental office uses at 11 S. Highland Ave
• Variation request to waive traffic and parking study requirements for the Metropolis dental office relocation
• Requirement for Northwest Community Hospital to provide a traffic and parking study by a certified engineer

Plan Commission

The Plan Commission is considering a land use variation to allow music instruction at 3255 N. Arlington Heights Road. The academy currently operates in an M-1 district which does not permit this specific use.

• Land use variation for 'Music Conservatories or Instruction' at 3255 N. Arlington Heights Road
• Public hearing for Greenbrier School Addition (PC#22-020) regarding building addition and variations
• Public hearing for Windsor School Addition (PC#22-021) regarding building addition amendments
• Approval of March 22, 2023, meeting minutes for Betty Haag Academy

Environmental Commission

The Environmental Commission is reviewing sustainability and climate plans from other local municipalities. Commissioners agreed to each review two plans and prepare summaries using a new template.

• Review of local municipality climate plans
• Creation of a template for plan summaries
• Purchase of recycling educational items
• Update on Village purchase of electric vehicles

Design Commission

The Design Commission met to review architectural plans for several single-family home teardowns and new builds. The meeting included a re-review of the 947 N. Haddow Ave. project and discussions regarding design elements like color schemes, roof pitches, and window styles.

• Approval of revised architectural design for 947 N. Haddow Ave. (single-family teardown)
• Review of single-family teardown proposal for 1122 N. Mitchell Ave.
• Discussion of new single-family home plans for 1212 N. Dunton Ave.
• Discussion of new single-family home plans for 1544 N. Ridge Ave.
• Discussion of new single-family home plans for 907 N. Vail Ave. and 419 S. Windsor Dr.

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities is reviewing transportation service gaps following the cancellation of PACE bus route 696. Members discussed hosting a Transportation Summit with local stakeholders to identify solutions. The meeting also included discussions regarding Municipal Code Section 6-508 and updates on fundraiser delays.

• Cancellation of PACE bus route 696 due to driver shortages and low ridership
• Proposal for a Transportation Summit involving RTA, Metra, and local municipalities
• Review of Municipal Code Section 6-508 regarding Commission duties
• Update on delayed Knights of Columbus fundraiser checks at the state level

Zoning Board of Appeals

The Zoning Board of Appeals reviewed a petition for three variances at 117 East Henry Street. The homeowner is seeking to allow a six-foot solid fence in the front yard, as well as a shed and swimming pool in the side yard.

• Variance request for a 6-foot tall solid fence in the front yard (code allows 3-foot open design)
• Variance request for a 225 square-foot shed in the south side yard
• Variance request for a swimming pool in the south side yard
• Approval of March 13, 2023, meeting minutes

Committee of the Whole

The Committee of the Whole is discussing ways to address increased undesirable activity in Village-owned parking garages. Proposed options include physical improvements like CCTV installation and potential legal changes to designate parking areas as limited-use facilities.

• Discussion of physical upgrades including CCTV cameras and increased LED lighting
• Proposal to designate parking areas as limited use public facilities via ordinance
• Proposed policy for the removal and storage of private property left in garages
• Review of CPTED survey findings for Evergreen Underground Garage

The Committee of the Whole discussed proposed physical and legal measures to address safety and nuisance issues in downtown parking garages. No formal votes were taken on the proposals, but the Board expressed general support for staff to further vet the recommendations with legal counsel.

• Tabled formal action to allow staff to vet costs and legal statutes for proposed security measures
• Adjourned meeting at 8:15 p.m. (unanimous)

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission is reviewing event details for the May 20, 2023, Community Bike Ride. The commission will also discuss providing feedback to the Village Board regarding the 2024-25 Strategic Priorities process.

• May 20, 2023, Community Bike Ride event details and assignments
• Feedback for Village Board 2024-25 Strategic Priorities process
• Event coordination with Arlington Heights Bike Club and Memorial Library

Arts Commission

The Arts Commission is reviewing potential projects including a light projection mapping program and an upcoming Ikebana program. The meeting also includes discussions regarding strategic priorities for 2024-25.

• Arts Outreach Event: Ikebana program tentatively scheduled for July 8, 2023, at the Historic Museum
• Approved $500 expenditure for the Arts Outreach Event
• Approved 'Call for Artists' for the Cultural Arts Award
• Discussion of light projection mapping featuring guest George Berlin

Village Board of Trustees

The Committee of the Whole recommended approving a $1.6 million tax abatement ordinance for the 2022 tax levy. The committee also discussed transferring General Fund surpluses to various capital projects and infrastructure needs.

• $1.6 million tax abatement ordinance for the 2022 tax levy
• $32,000 for a new UPS battery system at Village Hall
• $25,000 for Fire Department Seagrave Engine refurbishment
• $25,000 for meeting room technology upgrades
• Proposed elimination of vehicle stickers and dog tags for 2024

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold oral interviews for the position of Firefighter. The meeting also includes a vote on the eligibility of specific candidates.

• Oral interviews for the position of Firefighter
• Vote on eligibility of specific candidates

Senior Citizens Commission

The Senior Citizens’ Commission met to review the application and scoring process for the Kenneth Hood award. Commissioners discussed improving nomination outreach and updating guidelines for future submissions.

• Review of 2022 Award submissions and community representation
• Proposed updates to the award application requirements
• Revision of the Kenneth Hood Sub Committee Guidelines timeline
• Discussion of a scoring rubric for nominees

Foreign Fire Tax Insurance Board

The Board reviewed financial reports and approved several expenditures for fire department supplies, training, and personnel wellness. Approved items include station boards, gym shoes, fitness clothing, and duty jackets.

• $406.04 for C. Rymut's travel and education expenses
• Not to exceed $9,000 for Shapiro Photography department headshots
• Not to exceed $5,000 for Tragas Custom Builds station boards
• Not to exceed $13,500 for gym shoes through Runners High and Tri
• Not to exceed $15,000 for fitness clothing including administrative staff

Conceptual Plan Review Committee

The Historic Arlington Heights Neighborhood Association is requesting to rezone seven lots from R-6 Multi-Family Dwelling to R-3 One-Family Dwelling. The proposal includes variations to allow a smaller R-6 zoning area and to waive the requirement for a traffic and parking study.

• Rezoning of 121 W. Fremont, 116 W. St. James, 200 W. St. James, 204 W. St. James, 206 W. St. James, 208 W. St. James, and 407 N. Chestnut
• Variation to allow an R-6 zoning area of approximately 15,150 square feet (0.35 acres)
• Variation to waive the requirement for a traffic and parking study

Plan Commission

School District 25 is proposing a building addition at 2330 North Verde Drive to accommodate a full-day Kindergarten program. The project includes adding two classrooms and seeking variations for parking requirements and setback limits.

• Greenbrier School building expansion at 2330 N. Verde Dr.
• Land use variation for music instruction at 3255 N. Arlington Heights Rd.
• Amendment to SUP Ordinance #17-035 for Greenbrier School addition

Committee of the Whole

The Committee of the Whole will interview Neil Scheufler for an appointment to the Senior Citizens Commission. The proposed term for this position ends on April 30, 2025.

• Interview of Neil Scheufler for the Senior Citizens Commission

Senior Citizens Commission

The Commission reviewed various Senior Impact Reports, including increased attendance at the Senior Center and upcoming community events. Discussions included transportation access following the discontinuation of Pace Bus Route 696 and progress on several affordable housing projects.

• Senior Center visits reported as 82,921 in 2022
• Live Well, Age Well Expo scheduled for June 29
• Pickleball Tournament scheduled for September 9
• Crescent Place Apartment: 40-unit affordable housing under construction at 310 W Rand Rd.
• Full Circle Communities supportive housing project approved for tax credits at 1519-1625 S Arlington Heights Rd.

Village Board of Trustees

The Village Board of Trustees is reviewing a $1.6 million tax abatement ordinance and a proposal to increase the Cook County loss factor to 2%. The meeting also includes discussions on various service contracts, street reconstruction projects, and land use variations.

• $1.6 million partial tax abatement of the 2022 tax levy
• Increase in Cook County Loss Factor from 1% to 2%
• 2023 MFT Street Reconstruction Project award
• BMO Harris Bank sign variation at 630 W. Northwest Hwy.
• Holladay Properties self-storage land use variation at 397 & 401 W. Golf Rd.

The Board approved a $1.6 million partial tax abatement for the 2022 tax levy and authorized surplus transfers for infrastructure and technology upgrades. Other key actions included approving a land use variation for a new self-storage facility and creating a new catering liquor license classification.

• Approved $1.6M partial tax abatement of 2022 tax levy (9-0)
• Approved 2022 General Fund Surplus Transfers for UPS battery system, fire engine rehab, and meeting room tech (9-0)
• Approved increase in Cook County Loss Factor from 1% to 2% (9-0)
• Approved land use variation for Holladay Properties self-storage facility at 397 & 401 W. Golf Rd. (9-0)
• Approved creation of catering liquor licenses (8-0, 1 abstain)
• Approved sign variation for BMO Harris Bank at 630 W. Northwest Hwy, limiting to 3 wall signs (9-0)
• Approved $1,577,677.03 warrant register for 03/15/2023 (9-0)
• Approved various consent bids for landscaping, mowing, and street reconstruction (9-0)

Arlington Economic Alliance

The Arlington Economic Alliance discussed potential modifications to the Zero Interest Loan program and a new web-based Diversity in Business spotlight program. Members also received updates on rebranding efforts, the Arlington Park property, and International Plaza redevelopment.

• Evaluation of Zero Interest Loan program including potential award increases to over $20,000
• Development update regarding International Plaza apartment and commercial buildings on Golf Road
• Discussion of a mixed-use building project at 116-120 W. Eastman Street
• Planning for the Arlington Alfresco program running from late April through September
• Proposal for a web-based Diversity in Business spotlight program

Housing Commission

The Housing Commission will consider a vote on the affordable housing plan for a proposed 64-unit rental building at 4 N. Douglas. The agenda also includes updates on the Single-Family Rehab Program and discussions regarding the 2024-2025 Village Board Strategic Priorities.

• Vote on 4 N. Douglas Affordable Housing Plan
• Single-Family Rehab Program eligibility review
• Group Home Rehab Budget discussion
• Status update on Single-Family Rehab cases 21-02 and 22-01
• Review of $850,000 Affordable Housing Trust Fund balance

Senior Citizens Commission

The Senior Citizens Commission will review reports from the Chairperson and Senior Center Manager. The meeting includes discussions on church marketing, library postings, and the AARP Community Living Survey.

• Church Marketing discussion
• Library Posting discussion
• AARP Community Living Survey discussion

Design Commission

The Design Commission met to review architectural plans for several single-family homes and a commercial project. Discussions included design requirements for a new home on S. Vail Avenue and a teardown project on N. Haddow Avenue.

• Approval of architectural design for a new single-family home at 129 S. Vail Ave.
• Review of a single-family teardown proposal at 947 N. Haddow Ave.
• Discussion of a single-family teardown at 1122 N. Mitchell Ave.
• Discussion of a single-family new construction at 124 S. Ridge Ave.
• Discussion of a new construction project at 720 N. Dunton Ave.

Commission for Citizens with Disabilities

The Commission discussed service gaps in weekend and nighttime transportation, including challenges with paratransit and vehicle accessibility. Members also addressed the cancellation of the 696 PACE bus route and a pending donation for Disability Day.

• Cancellation of the 696 PACE bus route
• Discussion of service gaps for power wheelchair users
• Follow-up on Knights of Columbus donation for Disability Day

Environmental Commission

The Commission reviewed a presentation regarding resident survey results and the Greenest Region Compact. Members discussed comparing local environmental progress to neighboring communities and noted the lack of a formal village climate plan. The Liaison also shared information regarding an upcoming compost container purchase program.

• Review of February 13th Resident Survey presentation
• Discussion of municipal climate plans and community comparisons
• Upcoming Village compost container purchase program in April

Zoning Board of Appeals

The Zoning Board of Appeals will consider a variance request for 436 S. Prindle Ave. to allow 4,210 sq ft of impervious surface coverage, exceeding the 3,979 sq ft limit by 231 sq ft. The petitioner seeks to maintain existing impervious levels without using permeable pavers as previously conditioned. The board will also continue a hearing for 623 N. Beverly Ln. and approve prior meeting minutes.

• Variance request for 436 S. Prindle Ave. to allow 4,210 sq ft impervious surface (231 sq ft over code limit)
• Continuance of ZBA#23-004 for 623 N. Beverly Ln. to March 13, 2023
• Approval of minutes from Feb. 13, 2023 meetings for 436 S. Prindle Ave. and 1525 S. Belmont Ave.
• Public comment period open

Committee of the Whole

The Committee of the Whole is discussing how to allocate a projected $12.4 million 2022 General Fund surplus. Proposals include transfers to the parking, fleet, pension, lead service line, water/sewer, and capital projects funds, plus a $1.6 million property tax abatement for residents. Staff also notes they are considering eliminating vehicle sticker and dog license fees in 2024.

• $1.6 million property tax abatement from the 2022 tax levy, saving the average homeowner about $50
• $2 million transfer to the Police Pension Fund and $2 million to the Firefighters' Pension Fund to offset 2022 market losses
• $3 million transfer to the Lead Service Line Replacement Fund for mandated inventory and replacement
• $500,000 transfer to the Municipal Parking Fund due to continued remote-work revenue shortfalls
• Staff planning to recommend elimination of vehicle sticker and dog license fees in 2024

The Committee of the Whole recommended a $1.6 million tax abatement for the 2022 tax levy and approved transfers from the General Fund to various municipal funds and capital projects. The committee also recommended increasing the Cook County Loss Factor to 2% to better align tax collections with levies.

• Recommended $1.6M tax abatement for 2022 tax levy (9-0)
• Recommended 2022 General Fund Surplus Transfers to Municipal Parking, Fleet, Pensions, Lead Service Line Replacement, and Water & Sewer funds (9-0)
• Approved $32,000 for Village Hall UPS battery system (9-0)
• Approved $25,000 for Fire Department antique Seagrave Engine refurbishment (9-0)
• Approved $25,000 for Siegel and Commissions meeting room technology (9-0)
• Approved $18,000 for Capital Project Fund reserves (9-0)
• Recommended increasing Cook County Loss Factor from 1% to 2% (9-0)

Conceptual Plan Review Committee

The committee reviewed two projects: Patton School's three-classroom addition for full-day kindergarten, and a 145-unit mixed-income apartment building at Arlington Downs. Both were previously discussed and received conceptual support to proceed toward formal applications.

• Patton School (1616 N. Patton Ave.) — three-classroom addition for full-day kindergarten, starting 2024-25 school year
• Pennrose at Arlington Downs (3031 W. Salt Creek Ln.) — 145-unit multi-family building, 70% market-rate, up to 30% affordable
• Pennrose requests parking variation: 186 stalls (1.28/unit) vs. code-required 290 (2/unit)
• Pennrose requests setback variation: 25 ft. along Salt Creek Lane vs. code-required 70 ft.
• Patton School seeks SUP amendment, land-use variation, and comprehensive plan amendment

Special Events Commission

The commission will discuss the Spring Event 2023 and Hearts of Gold 2023, and consider strategic goal suggestions. The February 8 minutes show Hearts of Gold is set for Feb. 26 at the Double Tree Hilton and a new Spring Extravaganza is proposed for May 20 at North School Park.

• Hearts of Gold 2023 on Feb. 26 at Double Tree Hilton Arlington Heights
• Proposed Spring Extravaganza on May 20 at North School Park
• Approval of minutes from February 8, 2023
• Special Events Commission Strategic Goal Suggestions

Village Board of Trustees

The Village Board will consider an ordinance regulating street performers in the downtown area, including restrictions on hours (9 a.m. to 9 p.m.), a ban on sound amplification in a defined zone, and no permit requirement. The board will also vote on consent agenda items such as contract awards for hydrant painting, construction engineering, and watermain replacement, as well as ordinances for school building expansions at Greenbrier and Windsor schools.

• Ordinance to regulate street performers in public spaces downtown, with hours 9 a.m. to 9 p.m. and no amplification in area bounded by Arlington Heights Road, Chestnut Avenue, Union Pacific Railroad, and Sigwalt Street
• Greenbrier School building expansion at 2330 N. Verde Dr. – amendment to special use permit for addition and variations
• Windsor School building expansion at 1315 E. Miner St. – amendment to special use permits and comprehensive plan change from Parks to Schools
• Consumers Credit Union sign variation at 950 E. Rand Rd.
• Consent agenda includes contracts for hydrant painting services, 2023 construction engineering inspection services, storage tank improvements at 222 N. Ridge, and watermain replacement program 2023

The Board approved building expansions for Greenbrier and Windsor schools and granted a sign variation for Consumers Credit Union. The Board also approved several municipal contracts and a warrant register totaling over $4.1 million.

• Approved $4,103,707.77 warrant register (8-0)
• Approved Greenbrier School building expansion and variations (8-0)
• Approved Windsor School building expansion and comprehensive plan amendment (8-0)
• Approved ground sign variation for Consumers Credit Union at 950 E. Rand Rd. (8-0)
• Approved ordinance for Mary Stitt Elementary School at 303 E. Olive St. (8-0)
• Approved ordinance for Patton Elementary School at 1616 N. Patton Ave. (8-0)
• Approved AT&T Complete Link Renewal agreement and resolution (8-0)
• Approved bids for hydrant painting, engineering inspection, storage tank improvements, and watermain replacement (8-0)

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will discuss and vote on feedback to the Village Board for its upcoming Strategic Priorities process for 2024-2025. They will also receive an update on 2023 Village bicycle and pedestrian projects and grants, and finalize details for the May 20, 2023 Community Bike Ride.

• Discussion and motion on feedback to the Village Board for 2024-2025 Strategic Priorities
• Update on 2023 Village bicycle and pedestrian projects and grants
• Planning for the May 20, 2023 Community Bike Ride, including route and safety briefings
• Approval of minutes from the February 9, 2023 meeting

Design Commission

The Design Commission will consider four new business items: a single-family new home at 129 S. Vail Ave., a single-family teardown at 947 N. Haddow Ave., and additions to Windsor School and Greenbrier School. The meeting also includes approval of minutes from the previous meeting and public comment.

• DC#22-095 - 129 S. Vail Ave. / SF-New
• DC#23-001 - 947 N. Haddow Ave. / SF-Teardown
• DC#22-092 - Windsor School - 1315 E. Miner St. / School
• DC#22-093 - Greenbrier School - 2330 N. Verde Dr. / School

Board of Trustees of the Fire Pension Fund

The Board of Trustees of the Firefighters Pension Fund will meet to approve minutes, receive a financial report, and pay bills. They will also discuss several pension updates, including a retirement pension update for FF William Essling, a disability pension update for former Chief Andrew Larson, and a 3% increase for retired FF Victor Tamosaitis. New business includes reviewing pension board forms, addressing an overpayment to retired FF Kevin McDonagh, and conducting annual medical evaluations for disabled firefighters under age 50.

• Retired FF Kevin McDonagh overpayment discussion
• Annual medical evaluations for disabled firefighters Gregory O'Rourke and Daniel Bennett
• Retirement pension update for FF William Essling
• Disability pension update for former Chief Andrew Larson
• Executive session for retired FF Victor Tamosaitis

Senior Citizens Commission

The Senior Citizens Commission will consider approval of January 23, 2023 minutes and receive reports from the chairperson, senior center manager, and advisory council. Updates will cover AARP tax aide appointments, program attendance, the Age-Friendly Community Certification, transportation, communication, and affordable housing. No votes on ordinances or contracts are scheduled.

• Approval of minutes from January 23, 2023 meeting
• Senior center manager report on AARP Tax Aide appointments and program waitlists
• Update on Age-Friendly Community Certification and survey planning
• Discussion of 311-Call Center integration and Village website revamp
• Report on Kenneth Hood Senior Service Award committee meeting

Village Board of Trustees

The Village Board of Trustees and the Arlington Heights Park District are holding a joint meeting. The agenda includes welcome, pledge of allegiance, roll call, public comment, and items of interest to share from each body. No specific decisions or proposals are listed.

• Joint meeting of Village Board and Park District
• Public comment period (Citizens to Be Heard)
• Items of interest to share from each body

Village Board of Trustees

The joint meeting consisted of updates and discussions regarding intergovernmental cooperation. No legislative actions or contracts were voted on; the session focused on the Chicago Bears' redevelopment plans for the Arlington Racetrack and Park District capital projects.

Conceptual Plan Review Committee

The committee is reviewing two school expansion projects tied to District 25's transition to full-day kindergarten by 2024-25. For Olive-Mary Stitt School, the committee recommended proceeding with an amendment to a special use permit and a parking variation. For Dryden School, the committee discussed a new special use permit and parking variation. Both projects require further approvals from the Plan Commission and Design Commission.

• Olive-Mary Stitt School: Amendment to Special Use Permit for a building addition; variation to allow 49 parking spaces where 79 are required
• Dryden School: New Special Use Permit to allow a public school; variation to allow 57 parking spaces where 67 are required
• Both projects are part of District 25's full-day kindergarten program, requiring additions at six elementary schools
• Olive-Mary Stitt addition: four classrooms, two small group rooms, storage; construction planned spring 2023 for August 2024 completion
• Dryden addition: four classrooms, gym expansion, storage, administrative offices

Plan Commission

The Plan Commission will hold public hearings on building expansions at Greenbrier and Windsor Schools, and discuss a proposed self-storage facility at 397 & 401 W. Golf Rd. The self-storage item was continued from a previous meeting and involves a land use variation. The agenda also includes approval of minutes from prior meetings.

• Greenbrier School Building Expansion at 2330 N. Verde Dr. (PC#22-020) – amendment to SUP Ord. #17-035 for building addition and variations
• Windsor School Building Expansion at 1315 E. Miner St. (PC#22-021) – amendment to SUP Ord. #90-082 and #17-013 for building addition and Comprehensive Plan amendment from Parks to Schools
• Self-Storage Facility at 397 & 401 W. Golf Rd. (PC#22-015) – land use variation to allow storage facility along a major arterial in M-2 district

Committee of the Whole

The Village Board will interview four applicants for appointment to the Youth Commission and the Arlington Economic Alliance. The candidates are Lucy Jochaniewicz (Youth Commission), Terry Iverson (Arlington Economic Alliance, Industrialist), Kerri Oots (Arlington Economic Alliance, Hospitality Industry), and Ellen Para (Arlington Economic Alliance, Downtown Business). All appointments are recommended by Mayor Hayes.

• Interview of Lucy Jochaniewicz for Youth Commission (youth member) — term ending 04/30/2023
• Interview of Terry Iverson for Arlington Economic Alliance (Industrialist) — term ending 04/30/2025
• Interview of Kerri Oots for Arlington Economic Alliance (Hospitality Industry) — term ending 04/30/2025
• Interview of Ellen Para for Arlington Economic Alliance (Downtown Business) — term ending 04/30/2025

The Committee of the Whole voted to recommend four individuals for appointment to the Youth Commission and the Arlington Economic Alliance. All recommendations passed with unanimous voice votes.

• Recommended Lucy Jochaniewicz for appointment to the Youth Commission (6-0)
• Recommended Terry Iverson for appointment to the Arlington Economic Alliance (Industrialist) (6-0)
• Recommended Kerri Oots for appointment to the Arlington Economic Alliance (Hospitality) (6-0)
• Recommended Ellen Para for appointment to the Arlington Economic Alliance (Downtown Business) (6-0)

Senior Citizens Commission

The Senior Citizens' Commission will review a 2022 award and discuss its process. The meeting includes standard procedural items like call to order, roll call, and approval of minutes.

• Review of 2022 Award
• Discussion of Process

Village Board of Trustees

The Village Board will discuss an ordinance amending street performer regulations and consider appointments to the Youth Commission and Arlington Economic Alliance. New business includes amendments to special use permits for building additions at Olive-Mary Stitt School (303 E. Olive St.) and Patton School (1616 N. Patton Ave.). The consent agenda covers multiple contract awards and purchases, including HVAC maintenance, LED lighting, electric vehicles, and street resurfacing.

• Discussion of ordinance amending Chapter 8 regarding street performers
• Olive-Mary Stitt School building expansion at 303 E. Olive St. (PC#22-018)
• Patton School building expansion at 1616 N. Patton Ave. (PC#22-019)
• Consent agenda includes HVAC contract, LED lighting purchase, electric sedans, and street resurfacing
• Appointments to Youth Commission and Arlington Economic Alliance

The Board approved building additions and permit amendments for two District 25 schools to accommodate full-day kindergarten and enrollment growth. The Board also approved several municipal purchases, including electric vehicles for village departments.

• Approved building addition and parking variation for Olive-Mary Stitt School (6-0)
• Approved building addition and land use variations for Patton School (6-0)
• Approved purchase of electric sedans for Health & Human Services Department (6-0)
• Approved purchase of electric vans for Public Works (6-0)
• Approved $2,638,248.59 warrant register for accounts payable (6-0)
• Confirmed appointments of Lucy Jochaniewicz, Terry Iverson, Kerri Oots, and Ellen Para (6-0)
• Approved consent agenda bids for HVAC, LED lighting, street resurfacing, and ambulance purchase (6-0)
• Approved intergovernmental agreement for Mutual Aid Box Alarm System (6-0)

Arts Commission

The Arts Commission will consider approving minutes from January 11, 2023, and discuss updates on an Arts Outreach Event (Ikebana program tentatively set for July 8, 2023, at the Historic Museum), the 2023 Cultural Arts Award, and ideas for new projects including collaborations with the library, schools, and downtown projection mapping.

• Approval of January 11, 2023 meeting minutes
• Update on Arts Outreach Event: Ikebana program on July 8, 2023 at Historic Museum, up to 25 participants
• Discussion of 2023 Cultural Arts Award application
• Brainstorming new projects: library Makers Space collaboration, music/performance with schools and Metropolis, culinary program, songwriting competition, poetry program, downtown projection mapping light show, video game art, social media art

Housing Commission

The Commission is reviewing the eligibility requirements for the Single-Family Rehabilitation Loan Program. Discussion includes asset limits and income criteria for homeowners seeking repair assistance.

• Review of Single-Family Rehabilitation Loan Program eligibility criteria
• Discussion of 2022-2023 Group Home Rehab Budget Allocation
• Status updates on inclusionary housing projects including Crescent Place Apartment at 310 W Rand Rd.
• Affordable Housing Trust Fund balance of approximately $850,000

Design Commission

The Design Commission will consider three new business items: a school project at Olive-Mary Stitt School, a project at Patton School, and a sign variation for BMO Harris Bank. They will also continue a teardown review at 1518 N. Vail Ave. from the previous meeting.

• DC#22-059 - 1518 N. Vail Ave. - single-family teardown continued from 1/10/23
• DC#22-087 - Olive-Mary Stitt School - 303 E. Olive St. / School
• DC#22-094 - Patton School - 1616 N. Patton Ave. / School
• DC#22-083 - BMO Harris Bank - 630 W. Northwest Hwy. / Sign Variation

Zoning Board of Appeals

The Zoning Board of Appeals is meeting to approve minutes from four previous cases (2071 N Ridge Ave, 1245 N Illinois Ave, 129 S Vail Ave, 623 N Beverly Ln) and to hear three variance requests: 623 N Beverly Ln (old business), 436 S Prindle Ave, and 1525 S Belmont Ave (new business). The board will also take public comment.

• 623 N Beverly Ln - ZBA#23-004 (old business, variance request)
• 436 S Prindle Ave - ZBA#23-005 (new business, variance request)
• 1525 S Belmont Ave - ZBA#23-006 (new business, variance request)
• Approval of minutes from 4 prior meetings (2071 N Ridge Ave, 1245 N Illinois Ave, 129 S Vail Ave, 623 N Beverly Ln)

Committee of the Whole

The Committee of the Whole will discuss a proposed ordinance regulating street performers (buskers) in downtown Arlington Heights, including restrictions on sound amplification and location. The board will also review results from an Environmental Commission survey of 603 residents on environmental programs and sustainability goals.

• Proposed busking ordinance would ban sound amplification in the area bounded by Arlington Heights Road, Chestnut, Union Pacific Railroad, and Sigwalt
• Buskers would not need a permit but could only perform between 9am and 9pm
• Environmental Commission survey found residents support expanding curbside composting and Tree City USA programs
• Commission recommends developing a Village Sustainability Plan aligned with Greenest Region Compact goals
• Survey suggests residents want a green procurement policy and conversion to alternative fuel fleet

The Committee of the Whole unanimously recommended an ordinance to establish time, place, and manner restrictions for street performers in public spaces. The proposed rules prohibit sound amplification in a specific downtown zone and restrict performance hours. The committee also reviewed resident survey results from the Environmental Commission.

• Recommended approval of street performer ordinance with discussed changes (Unanimous)

Youth Commission

The Youth Commission is discussing final planning for the March 7 Teen Job Fair at the Arlington Ridge Center, including layout, parent zone, and business recruitment. They are also exploring a dodgeball tournament for April and reviewing the Snow Shoveling Program and teen health programming.

• Teen Job Fair on March 7 at Arlington Ridge Center, 660 N. Ridge Ave.
• Snow Shoveling Program has 32 teens signed up; goal is to recruit more
• Dodgeball tournament proposed for April 14, 15, 21, or 22 at Camelot or Pioneer gyms
• Teen health programming: resource hour at library for mental health discussion
• Get a Job Workshop for Teens on February 28 at library

Environmental Commission

The Environmental Commission will hear a presentation of a survey report that includes recommendations for increasing resident participation in programs like curbside composting and hiring a sustainability coordinator. The commission previously voted to forward the report to the Village Board.

• Survey report presentation with recommendations for sustainability coordinator and increased publicity
• Discussion of curbside composting program participation
• Proposal to forward report to Village Board for review

Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will discuss planning for a spring/summer 2022 Community Bike Ride and coordination with the Arlington Heights Bike Club for joint events. Staff will also provide an update on 2023 Village bicycle and pedestrian projects and grants.

• Update on 2023 Village Bicycle & Pedestrian Projects/Grants
• Planning for Spring/Summer 2022 Community Bike Ride
• Coordination with Arlington Heights Bike Club for potential joint events
• Recap of June 4, 2022 Community Bike Ride

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will hold a closed session to conduct oral interviews for the position of firefighter, then vote on the eligibility of specific candidates in open session. The board will also consider approving the minutes from its January 12, 2023 meeting.

• Closed session under 5 ILCS 120/2(c)(1) for personnel matters including firefighter interviews
• Vote on eligibility of specific firefighter candidates
• Approval of minutes from January 12, 2023 meeting

Special Events Commission

The Special Events Commission is meeting to approve minutes from January 11, 2023, and to discuss old business, including the upcoming Hearts of Gold event and a proposed new Spring Fling event. The agenda is largely procedural, with reports and new business listed but no details provided.

• Hearts of Gold 2023 scheduled for Feb. 26 at Double Tree Hilton Arlington Heights
• Proposal for new Spring Fling event on May 20 at North School Park, pending approval
• Approval of minutes from Jan. 11, 2023

Plan Commission

The Plan Commission will hold public hearings on a self-storage facility at 397 & 401 W. Golf Rd. and building expansions for Olive-Mary Stitt School and Patton School. They will also consider approving minutes from prior meetings on Westgate and Dryden school projects.

• Self-storage facility at 397 & 401 W. Golf Rd. seeking a land use variation for a storage facility along a major arterial in M-2 District
• Olive-Mary Stitt School at 303 E. Olive St. seeking amendment to Special Use Permit for building addition and parking variation
• Patton School at 1616 N. Patton Ave. seeking amendment to Special Use Permit for building addition, land use variation to allow school in P-L District, and other variations

Board of Health

The Board of Health will receive reports from the Health and Human Services Director, Nursing Services, and Social Services. The agenda includes approval of minutes from November 7, 2022, and updates on ongoing programs. No new business or decisions are listed for this meeting.

• Approval of minutes from November 7, 2022
• Health and Human Services Director update
• Nursing Services update
• Social Services update

Village Board of Trustees

The Village Board will consider new business items including a parking variation for Seasons Office Center, and special use permits for Westgate and Dryden school building expansions. The consent agenda includes a liquor license surrender, a Harmony Fest agreement, and a land use variation for Clearbrook Adult Day Care.

• Seasons Office Center (129-151 W. Rand Rd.) — amendment to allow a parking variation
• Westgate School expansion (500 S. Dwyer Ave.) — special use permit and comprehensive plan amendment
• Dryden School expansion (722 S. Dryden Pl.) — special use permit for elementary school
• Ordinance to surrender one Class AA liquor license (Chapter 13 amendment)
• Harmony Fest featuring Taste of Arlington Heights — agreement resolution

The Board approved special use permits and variations for expansions at Westgate and Dryden elementary schools to accommodate full-day kindergarten and enrollment growth. A parking variation for a dental business at Seasons Office Center was also approved. The Board approved several contract extensions and a warrant register totaling $3,831,740.75.

• Approved $3,831,740.75 warrant register (8-0)
• Approved Westgate School building expansion and zoning changes (8-0)
• Approved Dryden School building expansion and variations (8-0)
• Approved parking variation for dental business at 129-151 W. Rand Rd (8-0)
• Approved permit fee waiver for Arlington Heights Park District (8-0)
• Approved ordinance for surrender of 1 class AA liquor license (8-0)
• Approved plat of dedication for public right-of-way at 310 W. Rand Road (8-0)
• Approved agreement for Harmony Fest featuring Taste of Arlington Heights (8-0)

Village Board of Trustees

The Village Board of Trustees and the Library Board are holding a joint meeting to discuss topics of interest to both boards. The meeting includes public comment and discussion of items of interest to each board. No specific decisions or proposals are listed on the agenda.

• Joint meeting of Village Board and Library Board
• Public comment period
• Library Board's topics of interest
• Village Board's topics of interest

Village Board of Trustees

The joint meeting consisted of informational updates and discussions. No formal legislative actions or votes were taken other than the motion to adjourn.

• Adjourned meeting at 10:00 am (All in favor)

Board of Trustees of the Police Pension Fund

The Board of Trustees of the Police Pension Fund will discuss and decide on several routine matters, including approval of the check register, payment of bills, and a quarterly investment report from Wall Capital Group. They will also consider approving an annual Cost of Living Adjustment (COLA) for pensioners, reviewing trustee term expirations, and handling new hire enrollments and a death notification.

• Quarterly Investment Report – Wall Capital Group: potential purchase or sale of securities, portfolio rebalancing, and/or retention or termination of investment managers/advisors
• Approve annual Cost of Living Adjustment (COLA) for Pensioners
• Death notification, retiree Edward Barnes 11/20/2022, surviving spouse Aurelia Cano
• New Hire, Kevin Zaremba, 12/19/2022, Tier II Participant
• Reallocation of investments, if necessary

Plan Commission

The Plan Commission will hold public hearings on special use permits and variations for expansions at Westgate and Dryden Schools. They will also consider a parking variation for the Seasons Office Center to allow a dental office expansion. The meeting includes approval of prior meeting minutes and public comment.

• Westgate School Building Expansion - 500 S. Dwyer Ave. - Special Use Permit, Comprehensive Plan Amendment, and Variations
• Dryden School Building Expansion - 722 S. Dryden Pl. - Special Use Permit and Variations
• Seasons Office Center - 129-151 W. Rand Rd. - Amendment to parking variation ordinance (88 spaces where 139 required)
• Approval of January 11, 2023 meeting minutes

Design Commission

The Design Commission will consider three new business items: additions at Dryden and Westgate Elementary Schools and a sign variation for Consumers Credit Union at 950 E. Rand Rd. The meeting also includes approval of prior meeting minutes and public comment.

• DC#22-086 - Dryden Elementary School Addition
• DC#22-088 - Westgate Elementary School Addition
• DC#22-077 - Consumers Credit Union sign variation at 950 E. Rand Rd.
• Approval of minutes from December 20, 2022 meeting

Board of Trustees of the Fire Pension Fund

The Board of Trustees of the Arlington Heights Firefighters Pension Fund will hold a public hearing to receive evidence regarding a disability benefits application from former Fire Chief Andrew Larson. The hearing is scheduled for January 23, 2023, at 9:00 AM at Fire Station #2. The applicant is entitled to legal representation and to present and respond to evidence.

• Disability Hearing - Former Fire Chief Andrew Larson
• Public hearing to receive evidence on disability benefits application
• Hearing held at Fire Station #2, 1150 N. Arlington Hts. Rd.
• Applicant represented by Attorney Jerry Marconi
• Pension Board represented by Attorney Michael J. Radja

Senior Citizens Commission

The Senior Citizens Commission is meeting to approve the minutes from their November 28, 2022 meeting. The agenda includes several reports, such as updates from the Senior Center Manager, the Not for Profit Corporation, and the Age Friendly Community Certification subcommittees. The meeting will also cover old and new business items.

• Approval of minutes from the November 28, 2022 meeting.
• Senior Impacts Reports from the Chairperson, Senior Center Manager, and Not for Profit Corporation.
• Age Friendly Community Certification reports on Transportation, Communication, and Affordable Housing.
• Update on the Kenneth Hood Senior Service Award.
• Old and New Business items.

Youth Commission

The Arlington Heights Youth Commission will discuss updates and recruitment for the Snow Shoveling Program, initial planning for the Teen Job Fair, potential teen health programming, and logistics for a dodgeball tournament. The meeting includes reports from the Library, Park District, Police Department, and Schools.

• Snow Shoveling Program: Commissioners will provide updated suggestions for recruiting teens
• Teen Job Fair: Initial planning steps including businesses to recruit and changes for 2023
• Teen Health Programming: Discussion of potential programming updates
• Commission-Hosted Dodgeball Tournament: Discussion of date, promotion logistics, and other considerations

Housing Commission

The Housing Commission will review reports on the Single-Family Rehab Program, Inclusionary Housing Project updates, a Rental Registry recommendation, and the Affordable Housing Trust Fund. The meeting includes discussion of several proposed multi-family developments subject to the Inclusionary Housing Ordinance.

• Single-Family Rehab Program report with $100,000 CDBG allocation and one active case (22-01) at $15,000
• Updates on Crescent Place (40 affordable units, under construction), 116-120 Eastman (157 units, 9 affordable), International Plaza/TIF 4, 4 N Hickory/1 N Douglas, and 1519-1625 S Arlington Heights Rd.
• Rental Registry recommendation update pending Village Board response
• Affordable Housing Trust Fund/Request for Expressions of Interest update
• Discussion of developer justification for not disbursing affordable units among market-rate buildings at International Plaza

Arlington Economic Alliance

The Arlington Economic Alliance will discuss and evaluate the Village's Zero Interest Loan Program for small businesses, including potential changes to increase demand. The meeting will also include a development update covering Arlington Park redevelopment, International Plaza, and other projects, as well as a report on the Arlington Alfresco program. The Alliance will consider modifications to the loan program's collateral requirements and maximum award amount.

• Zero Interest Loan Program evaluation: $228,050 loaned since inception, 12 loans from 2016-2021, $20,000 maximum award
• Development update: Arlington Park redevelopment, International Plaza (7 apartment buildings on Golf Road), 116-120 W. Eastman Street mixed-use building
• Arlington Alfresco report: final day was September 26, 2022; discussion of potential program improvements and longer renewal period
• Anti-corporate welfare ordinance proposed by Americans for Prosperity; Village Board unanimously opposed
• Alliance voted to meet every two months with possible interim meetings

Village Board of Trustees

The Village Board of Trustees will consider a land use variation for an adult daycare facility on West Central Road. The meeting also includes discussions regarding police traffic enforcement strategies and various municipal contracts.

• Land Use Variation: Clearbrook Adult Daycare at 1815-1835 W Central Rd
• Budget Amendment: Hydropillar & Fire Station #3 Fencing
• Agreement: Municipal Parking Garage Design & Construction Inspection Professional Engineering Services
• Ordinance: 2-Way Stop Signs at W Lynnwood Avenue, N Patton Avenue, and N Kennicott Avenue
• Intergovernmental Agreement: Wilke Road Resurfacing, Phase 2

The Board approved a land use variation for a Clearbrook adult daycare facility and a $29,750 contract for a National Community Survey. Several infrastructure contracts and a road resurfacing agreement were also approved.

• Approved land use variation for Clearbrook Adult Daycare at 1815-1835 W Central Rd
• Approved $29,750 agreement for National Community Survey over two years
• Approved $670,178.76 warrant register for accounts payable
• Approved municipal parking garage design and construction inspection services (R2023-03/A2023-04)
• Approved 2-way stop signs at W Lynnwood Ave and N Patton Ave at N Kennicott Ave (2023-03)
• Approved Wilke Road Resurfacing Phase 2 intergovernmental agreement (A2023-05)
• Approved Hydropillar & Fire Station #3 fencing and budget amendment (2023-02)
• Approved asphalt spray patching contract extension for 2023

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will consider approving an Entry Level Police Officer Eligibility List. The meeting also includes approval of minutes from three prior meetings and a closed session for personnel matters.

• Approval of an Entry Level Police Officer Eligibility List
• Approval of minutes from January 3, 5, and 6, 2023
• Closed session under 5 ILCS 120/2(c)(1) for personnel matters

Special Events Commission

The Special Events Commission will discuss a proposed new Spring Fling event for May 20, 2023, at North School Park, and review planning for Hearts of Gold on Feb. 26, 2023. The meeting also covers approval of prior minutes and 2023 sponsorship opportunities for local businesses.

• New Spring Fling event proposed for May 20, 2023, at North School Park, with potential entertainment from local bands.
• Hearts of Gold 2023 scheduled for Feb. 26 at Double Tree Hilton; commissioners to review invitations and develop bios.
• 2023 sponsorships available for $2,000, covering four events with logo and social media mentions.

Arts Commission

The Arts Commission will consider approving minutes from October 2022, discuss an Arts Outreach Event planned for July 2023, and review the 2023 Cultural Arts Award application. The Commission will also take public comments and discuss ideas for new projects.

• Approval of October 12, 2022 meeting minutes
• Update on Arts Outreach Event (Ikebana program) planned for July 2023
• Discussion of 2023 Cultural Arts Award application
• Ideas for new art projects and programs
• Public comments

Plan Commission

The Plan Commission will hold a public hearing on an amendment to Ordinance 13-005 to allow a parking variation for the Seasons Office Center at 129-151 W. Rand Rd. They will also consider approving minutes from the December 14, 2022 Clearbrook Adult Daycare hearing. The meeting includes public comment and routine procedural items.

• Public hearing on parking variation for Seasons Office Center at 129-151 W. Rand Rd.
• Approval of minutes from Clearbrook Adult Daycare hearing at 1815-1835 W Central Rd.
• Opportunity for public comment on agenda items.
• Meeting held at Arlington Heights Village Hall, 3rd Floor Board Room.

Commission for Citizens with Disabilities

The Commission for Citizens with Disabilities will consider approving minutes from September 2022 and receive a report from the Disability & Social Worker. Old business includes a discussion on transportation gaps.

• Approval of minutes from September 13, 2022
• Report from Disability & Senior Social Worker
• Discussion of Transportation Gaps

Design Commission

The Design Commission will consider approval of architectural designs for three new single-family homes, each replacing an existing house. Two projects are teardowns at 1245 S. Arlington Heights Rd. and 1518 N. Vail Ave., and one is a new home at 1319 E. Clarendon St. The commission evaluates whether designs meet the Village's Single-Family Design Guidelines.

• DC#22-073: Proposed farmhouse-style home at 1245 S. Arlington Heights Rd. with three zoning variations already approved by ZBA
• DC#22-059: Proposed home at 1518 N. Vail Ave. with staff concerns about a large, boxy rear Great Room mismatched with the front design
• DC#22-080: New single-family home at 1319 E. Clarendon St. (no details provided in agenda)
• DC#22-059 has prior history: a 2020 application for an indoor basketball court was denied as non-compliant with single-family zoning

Environmental Commission

The commission will review and approve minutes from October 11, 2022, and discuss a community survey report. The survey prioritized curbside composting, reducing single-use plastics, and developing a climate change policy.

• Approval of minutes from September 13, 2022 meeting
• Discussion of survey results on environmental priorities
• Potential projects: curbside composting, reducing single-use plastics, climate change policy
• Village purchasing an electric vehicle and seeking RFP for charging stations at Vail Street garage

Zoning Board of Appeals

The Zoning Board of Appeals granted a variance for a pool structure and equipment at 751 S. Burton Place. The request addressed setback requirements for a pergola, pool deck, and pool equipment. A previous request regarding impervious surface coverage was withdrawn after the property owner removed a circular portion of the driveway.

• Variance approval: 751 S. Burton Place (pool structure/deck and equipment setbacks)
• Withdrawal of impervious surface variance: 751 S. Burton Place

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to approve minutes and then enter a closed session to discuss appointment, employment, compensation, discipline, performance, or dismissal of specific employees, and to conduct oral interviews for the position of Police Officer. No other substantive business is listed.

• Closed session under 5 ILCS 120/2(c)(1) for personnel matters
• Oral interviews for Police Officer position

Municipal Officers Electoral Board

The Municipal Officers Electoral Board will consider and vote on proposed final decisions to sustain objections against trustee candidate Martin Bauer's nomination papers. The board previously found his petitions had insufficient signatures and used incorrect forms, recommending his name not appear on the April 4, 2023 consolidated election ballot.

• Proposed final decisions in three cases: Scott Shirley v. Martin Bauer, Thomas Drake v. Martin Bauer, Keith Moens v. Martin Bauer
• Board previously sustained objections due to insufficient signatures (125 vs. required 472) and use of wrong nonpartisan forms
• Meeting will also approve minutes from January 3, 2023 hearing

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to discuss personnel matters, including the appointment, discipline, or dismissal of specific employees, and will conduct oral interviews for the position of Police Officer. The meeting includes a closed session under state law for these confidential discussions.

• Closed session under 5 ILCS 120/2(c)(1) for personnel matters
• Oral interviews for the position of Police Officer

Village Board of Trustees

The Board of Trustees reviewed the 2023 budget overview for the Village and the Arlington Heights Memorial Library. Discussions included property tax levy projections, infrastructure investments, and potential redevelopment of the Arlington Park Racetrack site.

• Arlington Heights Memorial Library proposed a 0% increase in the tax levy
• Village proposes a 0% increase in the property tax levy for 2023
• Water and Sewer Fund annual investment in water main replacement is $4.1M
• Planned $2.1M investment in residential meter and AMR System replacement project
• Debt services maintained at approximately $6.5 million per year