Vandalia meeting summaries, agendas, and minutes

Vandalia Council to weigh $3.8M in grant requests for water main, intersection work

Vandalia City Council will consider two state grant applications totaling more than $3.8 million in project costs at its Aug. 17 meetings, while recent meetings produced no published decisions. The council is scheduled to vote on resolutions authorizing Ohio Public Works Commission (OPWC) funding requests for a water main replacement and an intersection improvement project.

Recent meetings: no decisions yet published

Three meetings were held in the past two weeks, but minutes have not yet been published, so no outcomes are known.

• **Aug. 6 – City Council (special):** Agenda included entering executive session to discuss the appointment or employment of a public official, followed by consideration and appointment of a councilmember. No other business was listed.
• **Aug. 6 – Charter Review Committee:** Discussed potential charter changes covering councilmember terms, removal, and ordinance rules (readings, publication, emergency measures). No final decisions were scheduled.
• **Aug. 12 – Board of Zoning Appeals:** Considered a curb cut application (BZA 26-0008) for 1670 Fieldstone Way and reviewed minutes from its July 22 meeting.

Upcoming: Council to vote on grant applications

At its Aug. 17 study session and regular meeting, the council will consider two resolutions seeking OPWC funding:

• **Resolution 26-R-42** – Authorizes an application for the Marcellus, Desales (S), Neri, Paula & Pius (MDNPP) Water Main Replacement. Total project cost is $1,600,000, with $500,000 requested ($150,000 grant + $350,000 loan).
• **Resolution 26-R-43** – Authorizes an application for the Little York Rd & S. Brown School Rd Intersection Improvements. Total project cost is $2,203,365, with either $1,400,000 (SCIP) or $800,000 (LTIP) requested.

The study session will also include a Public Service Department update, discussion of three variance requests (BZA 26-0006 at 427 Attica Street, BZA 26-0007 at 6025 Miller Lane, and BZA 26-0008 at 1670 Fieldstone Way), July 2026 financial reports, and the legislative calendar. An executive session is scheduled.

The regular meeting agenda includes approval of minutes, proclamations and awards, reports from boards and commissions, and a July 2026 bill listing of $4,146,686.85 plus purchasing card detail of $34,637.93. A proclamation designates Sept. 5, 2026 as Mary Lou Kreusch Day, and a Lifesaver Award will be given to Paul Kleinhenz for saving a life at the Vandalia Rec Center.

Other upcoming business

Also on Aug. 17, the council will hold a special meeting to administer the oath of office to Councilmember Steve Clark, nominate and elect a Vice-Mayor, and appoint a councilmember to the Vandalia Development Corporation for even years.

Coming up

• **Aug. 17 – City Council special meeting** (oath of office, Vice-Mayor election, development corporation appointment)
• **Aug. 17 – City Council study session** (grant applications, variances, financial reports)
• **Aug. 17 – City Council regular meeting** (votes on resolutions 26-R-42 and 26-R-43, bill listing, proclamations)

All meetings are open to the public. Agendas and minutes are available on the city's official website.

Vandalia council set to weigh $14 million public works facility contract; zoning, charter review also on recent agendas

Vandalia's recent government meetings covered major construction contracts, zoning requests, and a council retreat on utility rates and redevelopment — but minutes have not yet been published for any of the sessions, so final outcomes and vote tallies are not yet confirmed.

City Council — July 20

The City Council agenda listed several resolutions, the largest being Resolution 26-R-37, which would award a bid to Vancon, Inc. for a new public works facility at $14,879.122.00. Council was also scheduled to consider Resolution 26-R-36, awarding a bid to M & T Excavating, LLC for a pool and water main replacement project at $1,506,947.00.

Additional agenda items included a resolution authorizing a contract for low-voltage infrastructure and security systems at 810 Northwoods Blvd (Resolution 26-R-38), a resolution to waive formal bidding for street lighting installation on Worldwide Place and Corporate Center Drive with Miami Valley Lighting (Resolution 26-R-40), and the appointment of five members to the Charter Review Committee.

A second July 20 council agenda included resolutions on the Public Works Facility covering site/building matters, access control/data/cameras, and special construction inspection, plus a street lighting resolution for Worldwide Place and Corporate Center Drive and an ordinance on utility assessments for April, May, and June.

Because minutes are not yet published, it is not confirmed which resolutions passed, the vote counts, or whether any items were amended or tabled.

Board of Zoning Appeals — July 22

The Board of Zoning Appeals was scheduled to consider two requests:

• BZA 26-0006: An accessory structure addition at 427 Attica Street, involving questions about square footage and impervious surface area limits.
• BZA 26-0007: A front yard playset at 6025 Miller Lane.

No minutes are available, so the board's decisions on either request are not yet confirmed.

City Council Retreat — July 23

Council held a retreat for discussion only; no formal votes were scheduled. Topics included conceptual plans for a Senior Citizen Center presented by Kurt Althouse, Alicia McCracken, and Energy Systems Group; an update on the Tri-Cities Wastewater Facility upgrade from GM Danny Knife; utility rates and a utility assistance program; revisions to personnel policies; redevelopment of the former Rite Aid property discussed with Synergy; Mulberry Road development; Fire Division lieutenant staffing; an IT cybersecurity analyst position; a Parks & Recreation marketing position; and an OPERS minimum earnable salary increase.

As a discussion session, no binding actions were taken.

Charter Review Committee — July 30

The newly appointed Charter Review Committee met to elect a chairperson and secretary and to review Section 3-2 of the city charter, which concerns the term of office for councilmembers. Minutes are not yet published, so the election results and any recommendations are not confirmed.

Coming up

No upcoming meetings are listed within the next 14 days. Residents should watch the city's official postings for newly scheduled meetings and for minutes from the July sessions, which will confirm the outcomes of the contracts, zoning requests, and committee appointments described above.

Vandalia council deliberated fence variance, executive session; minutes pending

The Vandalia City Council met June 22 to consider a variance for a security fence at 875 Center Drive and to hold an executive session on public employee compensation. Meeting minutes have not yet been published, so no final actions or vote tallies are available.

Fence variance request

The Council took up a variance request submitted by HT Hackney Company for a security fence at 875 Center Drive. The Board of Zoning Appeals had previously recommended approval of the variance. The agenda did not indicate a Council decision on the matter.

Executive session

Council convened an executive session to discuss public employee compensation. The specific discussion and any resulting actions are not recorded in publicly available materials at this time.

Coming up

No upcoming City Council meetings are scheduled for the next two weeks.