Sunset Hills meeting summaries, agendas, and minutes

Sunset Hills committee moves to standardize city fund use

The Sunset Hills Steering Committee voted to ask the Board of Aldermen to standardize how the city uses its funds, a move that could affect how parks, stormwater, and other priorities are paid for. The committee also set a follow-up meeting for later this week.

Steering Committee

At its Aug. 10 meeting, the Steering Committee reviewed a consolidated workbook of the Parks Master Plan, Stormwater Master Plan, and related financial information. Members discussed the need to standardize which funds are used for various expenses and to coordinate funding for city priorities. The committee decided to present this approach to the Board of Aldermen and ask Alderman Fernandez, the Finance Committee chair, to address it at the next Finance Committee meeting. A tentative follow-up meeting was set for Tuesday, Aug. 25 at 4:00 p.m. via Teams.

Board of Aldermen

The Board of Aldermen met twice on Aug. 11 — a regular meeting and a work session. Both were agenda-only; minutes have not yet been published.

At the regular meeting, the board held public hearings and first readings on two ordinances amending the Unified Development Ordinance (UDO): Bill No. 150, which would update recreational land uses, and Bill No. 151, which would create a Senior Living (SL) zoning district. The board also had a first reading of Bill No. 149, a budget adjustment to the 2026 budget. Appointments to the Parks & Recreation Commission were on the agenda: Peter Rodick (term to 8/11/2031) and Jill Yarasheski as Chairman (term to 1/8/2029). The board also approved minutes from its July 14 and July 29 meetings.

At the work session, the board discussed court consolidation, based on a memo and court information documents. Public comments were taken, and written comments could be submitted in advance. The agenda was otherwise procedural.

Gempp Commission

The Claire Gempp Davidson Memorial Conservation Commission met Aug. 17. The agenda included approval of May meeting minutes, updates on perimeter clearing and a survey, fall plans for the grassland and butterfly garden areas, and discussion of the upcoming Gempp Days event on Sept. 30. No final decisions were reported.

Police Advisory Board

The Police Advisory Board met Aug. 18. The board reviewed a proposed pay matrix for communications officers, discussed a REJIS CAD agreement (RCAD 2026), and received a community engagement update. It also approved minutes from its Nov. 3, 2025 meeting. This was a regular advisory meeting with no final decisions expected.

Coming up

• **Steering Committee** – Aug. 25, 4:00 p.m., via Microsoft Teams. General discussion; no specific action items listed.
• **Board of Adjustment** – Aug. 27 meeting cancelled. No items will be discussed.
• **Planning & Zoning Commission** – Sept. 2 meeting cancelled. No items will be discussed.

Sunset Hills officials take one vote, discuss chip seal and trash bids

In the past two weeks, Sunset Hills officials took one formal vote — the Public Works Committee unanimously approved its June 4 minutes. The committee also discussed the city's pavement preservation program and plans to seek bids for trash collection, though no action was taken on those items. The Board of Aldermen held public hearings and first readings on zoning changes, but no final decisions were made.

Public Works Committee

The Public Works Committee met Aug. 6 and approved the minutes from its June 4 meeting by unanimous vote. The committee discussed the city's chip seal program, reaffirming chip seal as the most cost-effective option for pavement preservation. It also reviewed plans to issue a request for bids for solid waste collection services, with bids due Aug. 25, 2026. No formal votes were taken on either item. The committee additionally discussed city entrance sign locations, with no action taken.

Board of Aldermen

The Board of Aldermen met Aug. 11 for a regular meeting and a work session. At the regular meeting, the board held public hearings and first readings on two ordinances: Bill No. 150, which would amend the Unified Development Ordinance for recreational land uses, and Bill No. 151, which would create a Senior Living zoning district. The board also had a first reading of Bill No. 149, a budget adjustment to the 2026 budget. Appointments to the Parks & Recreation Commission were on the agenda: Peter Rodick (term to 8/11/2031) and Jill Yarasheski as Chairman (term to 1/8/2029). The board also considered approval of minutes from July 14 and July 29 meetings. All items were on the agenda only; minutes have not yet been published, so no decisions are confirmed.

At the work session, the board discussed court consolidation, based on a memo and court information documents. Public comments were taken, and written comments could be submitted in advance. The agenda was otherwise procedural.

Steering Committee

The Steering Committee held two meetings, both with no specific action items. On Aug. 3, the committee met at City Hall for general discussion. On Aug. 10, it met virtually via Microsoft Teams, with roll call, general discussion, and adjournment. No decisions were listed on either agenda.

Cancellations

The Planning & Zoning Commission meeting scheduled for Aug. 5 was cancelled. No items were discussed or decided.

Coming up

• **Gempp Commission** – Aug. 17, 2026: The Claire Gempp Davidson Memorial Conservation Commission will approve minutes, welcome new members, and receive updates on maintenance, including perimeter clearing and a survey. The commission will also discuss fall plans for the grassland and butterfly garden areas, and the upcoming Gempp Days event on Sept. 30.
• **Police Advisory Board** – Aug. 18, 2026: The board will review a proposed communications officer pay matrix, discuss a REJIS CAD agreement (RCAD 2026), and receive a community engagement update. It will also approve minutes from Nov. 3, 2025. No final decisions are expected.
• **Board of Adjustment** – Aug. 27, 2026: This meeting has been cancelled. No items will be discussed.

Sunset Hills Finance Committee reviews 2025 financial report

The Sunset Hills Finance Committee approved minutes from its Feb. 23 meeting and reviewed the city's 2025 Annual Comprehensive Financial Report, which reported a net position increase of $2.3 million and an unmodified clean opinion. The committee also discussed future Stormwater and Parks projects. Other city boards and committees met or were scheduled to meet during the past two weeks, with several agenda items still pending.

Finance Committee (July 27)

The committee unanimously approved the minutes from its Feb. 23, 2026, meeting. It received a presentation on the 2025 Annual Comprehensive Financial Report, which included an unmodified clean opinion and a reported net position increase of $2.3 million. The committee also reviewed the 2025 Popular Annual Financial Report and discussed future Stormwater and Parks projects.

Board of Aldermen (July 29)

The Board of Aldermen held a virtual meeting to conduct general business. The agenda included a discussion regarding the Steering Committee. No decisions were recorded; minutes have not yet been published.

Steering Committee (August 3)

The Steering Committee held a general discussion meeting at City Hall. No specific decisions or items were listed on the agenda beyond procedural roll call and adjournment. Minutes are not yet available.

Planning & Zoning Commission (August 5)

The regularly scheduled Planning and Zoning Commission meeting for Aug. 5, 2026, was cancelled. No items were discussed or decided.

Public Works Committee (August 6)

The Public Works Committee met to discuss a chip seal pavement preservation program, review traffic speed and volume on Weber Hill, and consider solid waste collection and city entrance signs. The meeting also included project updates on West Watson Phase II and III, Onyx Surface Treatment, Kennerly Road Repair, and the Stormwater Master Plan. No decisions were recorded; minutes have not yet been published.

Coming up

No upcoming meetings are scheduled in the next 14 days, according to the city's published agenda list.

Sunset Hills Finance Committee Reviews 2025 Financial Report; Board of Adjustment Meeting Cancelled

The Sunset Hills Finance Committee received the 2025 Annual Comprehensive Financial Report on July 27, 2026, noting an unmodified clean opinion and a reported net position increase of $2.3 million. The committee also approved its February 23, 2026 minutes by a unanimous vote.

Finance Committee — July 27, 2026

The committee reviewed the 2025 Annual Comprehensive Financial Report, which included an unmodified clean opinion and a reported net position increase of $2.3 million. Members also reviewed the 2025 Popular Annual Financial Report and discussed future Stormwater and Parks projects.

The committee approved the February 23, 2026 minutes by a unanimous vote. Official minutes from the July 27 meeting have been published.

Board of Adjustment — July 23, 2026

The Sunset Hills Board of Adjustment meeting scheduled for July 23, 2026, was cancelled. The agenda contained only a notice of cancellation, with no rezonings, variances, or other items listed for decision or discussion.

Board of Aldermen — July 29, 2026

The Board of Aldermen met virtually to conduct general business. The agenda included a discussion regarding the Steering Committee. Official minutes from this meeting have not yet been published, so no decisions or vote tallies are available from the provided record.

Coming Up

• **Steering Committee — August 3, 2026, at City Hall.** The agenda lists a general discussion meeting with no specific decisions or items beyond procedural roll call and adjournment.

• **Planning & Zoning Commission — August 5, 2026.** The regularly scheduled meeting has been cancelled. No items will be discussed or decided.

Sunset Hills Planning & Zoning Commission Considers Senior Living, Recreation Zoning Changes

The Sunset Hills Planning & Zoning Commission held a public hearing and considered a proposed text amendment to the Unified Development Ordinance (UDO) affecting senior living and recreational uses, according to the July 1 agenda. Separately, a scheduled Board of Adjustment meeting was canceled.

Planning & Zoning Commission — July 1

The commission considered text amendment P-06-26, which would modify several sections of the UDO including district regulations, parking requirements, use provisions, and definitions related to senior living and recreational uses. A public hearing was held as part of the consideration. The commission also approved the minutes from its May 6, 2026 meeting.

No vote tally or final decision on the text amendment is available in the agenda summary. The minutes from the July 1 meeting have not yet been published. Residents can obtain additional information from the Department of Planning and Public Works.

Board of Adjustment — June 25 (Canceled)

The Board of Adjustment meeting scheduled for June 25, 2026, was canceled. No public hearings or items were considered. Further details are available from the Department of Planning and Public Works.

Coming up

As of July 5, 2026, no upcoming Sunset Hills government meetings were listed in the provided records for the next 14 days.