Sand Springs meeting summaries, agendas, and minutes

Sand Springs boards review plans, no decisions published; museum trustees to weigh admission fees

Sand Springs city boards and commissions held several meetings over the past two weeks, but none have published minutes or recorded votes yet. All recent meetings were agenda-only, meaning no binding decisions have been made public. The most consequential item on upcoming agendas is a proposal before the Museum Trust Authority to begin charging admission fees.

Recent meetings

Park Advisory Board (Aug. 3)

The Park Advisory Board met twice on Aug. 3, according to agendas. The first meeting included approval of minutes from June 1 and July 14, 2026, along with informational updates on GO Bond projects, golf course and recreation operations, and park project updates from the Parks Project Manager. The second meeting added approval of the 2027 schedule of regular meetings to the same set of informational updates. No votes have been reported.

Board of Adjustment (Aug. 10)

The Board of Adjustment reviewed construction documents for a building project, including floor plans, elevations, foundation plans, HVAC and electrical plans, wall sections, and structural details. The agenda listed items for "Bldg #A" but did not specify a decision or proposal. Minutes are not yet available.

Planning Commission (Aug. 10)

The Planning Commission held two meetings on Aug. 10. The first reviewed plans for the Quail Hollow Block 1 development, including a site plan (20'x430', 8,600 sq ft) with drive and backing lanes, plus floor plans, elevations, foundations, HVAC, electrical, and wall sections for items A, B, and C. No decision was recorded.

The second meeting considered a landscape variance request (SSAC-10) from Route 66 Engineering on behalf of Aaron Poe and Sand Springs Flex Warehouse for a warehouse at 531 Alliance Blvd., zoned IM (Industrial Medium). The applicant seeks to reduce the required 10-foot landscape setback to 5 feet within the right-of-way. The proposed landscape area totals 4,276.2 sq ft, with a street yard landscape of 608.4 sq ft (required 422.6 sq ft). Staff recommended approval, citing fire protection and turn movement circulation needs. The commission had the option to approve, deny, amend, or revise the request, but no outcome has been published.

Airport Advisory Board (Aug. 13)

The Airport Advisory Board agenda included election of a secretary for Fiscal Year 2027, approval of July minutes, and informational updates on the AWOS/Beacon system, terminal hangar/FBO, Jet A fuel system, Northwest Apron hangar construction, city FBO and maintenance hangar, and a report from the Charles Page High School Aviation Program. No binding votes were scheduled.

Coming up

Veterans Advisory Board (Aug. 17) – Cancelled

The Veterans Advisory Board meeting scheduled for Aug. 17 has been cancelled due to no quorum. The notice was filed by Parks Administrative Assistant Melissa Cartwright on Aug. 12.

Museum Trust Authority (Aug. 18)

The Sand Springs Cultural & Historical Museum Trust Authority will consider charging admission fees to the Museum, an agreement between the Museum Trust Authority and the Museum Association, and projects using remaining 2022 GO Bond funds (approximately $15,000 remaining). Trustees will also consider grant-funded projects from the City of Sand Springs and approve an amended 2026 schedule of regular meetings. Committee assignments, Founders Day, fundraising expenditures, and grant funds are also on the agenda, though several reports are informational only.

Sand Springs boards review policing plan, bond renewals, park projects

Sand Springs city boards met over the past two weeks to review a range of items, including the 2026 Policing Plan, renewal of sales tax agreements tied to bond financing, and updates on park projects. No final decisions were recorded, as minutes from these meetings have not yet been published.

City Council hears policing plan presentation

The City Council met July 27 to receive a presentation from Deputy Police Chief Todd Enzbrenner on the 2026 Policing Plan and 2025 statistics. Mayor Spoon declared a public hearing to gather input from council members and citizens on the plan. The items were listed for informational purposes only.

Municipal Authority considers sales tax agreement renewals

Also on July 27, the Sand Springs Municipal Authority sought approval to renew several existing sales tax agreements used as security for bond financing. The renewals, covered under Resolution Nos. 27-02 and M27-01, relate to agreements from 2009, 2015, 2016, 2020, and 2022. The authority also reviewed minutes from City Council and Municipal Authority meetings held June 22, June 27, and July 14, 2026.

Park Advisory Board reviews minutes, bond projects, and 2027 schedule

The Park Advisory Board met August 3 for two separate agenda items. In one meeting, the board considered approving minutes from its June 1 regular meeting and July 14 special meeting, and received informational updates on GO Bond projects, golf course and recreation operations, and park project updates from the Parks Project Manager.

In a second meeting the same day, the board took up approval of its 2027 Schedule of Regular Meetings, along with updates on GO Bond projects, golf course operations, and recreation and park projects. No votes or decisions were reported in the available agenda summaries.

Coming up

No upcoming meetings are listed for the next 14 days in the provided data. Residents should check the city's official meeting calendar for future agendas and minutes.

Sand Springs boards weigh $112.1M water contract extension, $191,174 software renewal, and museum admission fees

Sand Springs advisory boards, the City Council, and the Municipal Authority met between July 20 and July 27, 2026. Because minutes have not yet been published for any of these sessions, the items below reflect what each body was scheduled to consider, not confirmed outcomes. Residents can verify actions once minutes are posted.

Joint Board: Water Contract Extension and Change Order

The Sand Springs & Sapulpa Joint Board was set to consider Change Order No. 2, which would add $16,851 and extend a $112.1 million emergency-repair contract through August 16, 2027. The board also planned to review a memorandum of understanding for operation and maintenance of the Skiatook Raw Water Conveyance System for FY 2027, and a contract with engineer Jesse Vaverka, P.E., to design a new two-million-gallon water storage tank. Informational items included a report on renewal of OMAG municipal property insurance, including earthquake coverage, for FY 2027, and a June 30, 2026 status report on Skiatook system operations.

City Council and Municipal Authority: Software Renewal, Community Center Fees, and Lease

The City Council and Municipal Authority were scheduled to consider renewal of Superion's CentralSquare/Naviline ERP System contract for $191,174.10. Both bodies also had proposed rental rate changes for the Case Community Center and a lease agreement with the Sand Springs Chamber of Commerce for 109 N. Garfield on the agenda.

On July 25, the City Council and Municipal Authority Trust held a special meeting for a ribbon-cutting ceremony celebrating the grand reopening of the Sand Springs Historical and Cultural Museum. No official business was scheduled.

On July 27, the Municipal Authority was set to consider Resolution Nos. 27-02 and M27-01 to renew sales tax agreements from 2009, 2015, 2016, 2020, and 2022, which serve as security for bond financing. The body also planned to approve minutes from City Council and Municipal Authority meetings held June 22, June 27, and July 14, 2026.

City Council: 2026 Policing Plan Public Hearing

The City Council scheduled a presentation from Deputy Police Chief Todd Enzbrenner on 2025 policing statistics and 2026 plan highlights. Mayor Spoon was to declare a public hearing for citizen and council input on the 2026 Policing Plan. These items were listed for informational purposes.

Museum Trust Authority: Admission Fees and Bond Funds

The Sand Springs Cultural & Historical Museum Trust Authority was to consider whether to charge admission fees to the museum, with options to approve, deny, amend, or revise. Trustees also planned to discuss possible fundraising expenditures, grant fund updates, and use of the remaining $16,000.00 from the 2022 GO Bond. Committee assignments for FY 2027 and the FY 2027 meeting schedule were also on the agenda.

Veterans Advisory Board: Oaths and Reports

The Veterans Advisory Board was scheduled to approve minutes from a June 15, 2026 special meeting and administer oaths of office to Drew Durham and Letty Vazquez. Reports from American Legion, Vets That Matter, Women's Auxiliary, and WITKOP were listed, along with updates on Veterans Center operations, building use guidelines, and reports from the City Manager and Park Director.

Coming Up

• **Park Advisory Board — August 3, 2026:** The board will consider approval of June 1 and July 14, 2026 meeting minutes, a 2027 schedule of regular meetings, and receive informational updates on GO Bond projects, golf course operations, recreation, and park project updates from the Parks Project Manager.

Sand Springs roundup: City Council meeting cancelled; joint water board to vote on $112.1 million contract extension

Sand Springs boards and commissions met across the second week of July, but most agendas remain without published minutes, meaning final outcomes are not yet confirmed. The July 14 City Council meeting was cancelled due to a change in meeting location, with no business conducted. The most consequential items now sit on upcoming agendas, including a $112.1 million emergency-repair contract extension and a $191,174 software renewal.

Board of Adjustment and Planning Commission — July 13

The Board of Adjustment was set to consider two land-use requests: a variance by April and John Blackburn for an 8-foot privacy fence on the rear property line at 1380 Shasta Lane, Mannford, in an R-1 zone, and a special exception by Benjamin Taylor for automotive activities (Use Unit 17) at 212 E. 27th St., Sand Springs, in a Commercial Heavy zone. The board also planned to vote on minutes from its June 8, 2026 meeting. The City Manager's report was listed as informational only.

The Planning Commission, meeting the same day, was scheduled to consider a lot combination for Catherine Williams at 614 S. 205th W. Ave. and conduct an initial review of a specific use permit for a mini-storage facility at 4455 S. 112th W. Ave. The commission also planned to elect a chairperson, vice-chairperson, and secretary, and to receive reports from the Director and City Manager.

Airport Advisory Board — July 9

The Airport Advisory Board swore in new member Jason Isley and discussed airport improvements, including the Northwest Apron and hangar development. Updates were scheduled on the terminal hangar, FBO operations, AWOS, the beacon, and fuel systems. Minutes from June 11, 2026 were up for approval.

Economic Development Authority and Development Authority

The Sand Springs Economic Development Authority met July 9 to approve January 8, 2026 minutes, review the May 31, 2026 financial report, and receive updates on SSEDA Tax Returns and proposed modifications to the SSEDA Trust Indenture.

The Sand Springs Development Authority met July 15 to consider a lease agreement for 110 E. Broadway and a possible executive session on appraisal or purchase of land south of Morrow Road, west of Hwy 97. Trustees also planned to elect a chairperson and vice-chairperson. Minutes from the April 15, 2026 meeting were up for approval.

Park Advisory Board — July 14

The Park Advisory Board was tasked with considering approval, denial, amendment, or revision of the proposed FY 2027 fee structure for the Case Community Center.

Coming up

• **July 20 — Veterans Advisory Board:** Oath of Office for Drew Durham and Letty Vazquez; reports from American Legion, Vets That Matter, Women's Auxiliary, and WITKOP; updates on Veterans Center operations and building use guidelines.
• **July 21 — Sand Springs & Sapulpa Joint Board:** Vote on Change Order No. 2 adding $16,851 and extending the $112.1 million emergency-repair contract to Aug. 16, 2027; consideration of a memorandum of understanding for the Skiatook Raw Water Conveyance System for FY 2027; and a contract with engineer Jesse Vaverka, P.E., to design a new two-million-gallon water storage tank.
• **July 21 — Museum Trust Authority:** Consideration of charging admission fees to the museum; possible fundraising expenditures; and use of the remaining $16,000.00 from the 2022 GO Bond.
• **July 22 — City Council and Municipal Authority:** Renewal of Superion's CentralSquare/Naviline ERP System contract for $191,174.10; proposed rental fee changes for the Case Community Center; and a lease agreement with the Sand Springs Chamber of Commerce for 109 N. Garfield.

All recent meeting outcomes listed above are drawn from agendas only; minutes have not yet been published. Readers should consult the official city records for confirmed votes and decisions.

Sand Springs officials weigh Project Spring incentives; Page Park groundbreaking held

Sand Springs city officials turned their attention to economic development and park improvements in late June, though official minutes from the meetings have not yet been published.

Project Spring and development incentives

The Sand Springs Municipal Authority met June 22 to consider the Project Spring Economic Development Project Plan and Incentive Districts, along with a Development Agreement with Horizon Land Development, LLC. According to the meeting agenda summary, the City Council had previously approved the economic development project, which includes a $1 million payment and a 2% electricity franchise fee.

The same June 22 Municipal Authority agenda included agreements with Arledge & Associates, P.C. for annual audit services and Crawford & Associates, P.C. for accounting services, as well as a review of City Council minutes from May 15, May 18, and June 16.

Minutes from the June 22 meeting have not yet been published, so final vote tallies and any amendments are not available.

City Council procedural items

The City Council also met June 22, with an agenda focused largely on procedural matters. Items included approval of minutes from the May 15, May 18, and June 16 meetings, plus consent agenda items for audit and accounting service agreements for the fiscal year ending June 30, 2026.

Those agreements matched the ones before the Municipal Authority: Arledge & Associates, P.C. for audit services and Crawford & Associates, P.C. for accounting services.

Minutes from this meeting have not yet been published.

Page Park groundbreaking

On June 27, the City Council and Municipal Authority Trust held a special meeting for the Page Park Improvements project groundbreaking ceremony and block party. The meeting was listed as informational only.

No formal council action was on the agenda. Minutes have not yet been published.

Coming up

The Sand Springs Economic Development Authority (SSEDA) meets July 9. The agenda includes approval of January 8, 2026 meeting minutes, a review of the May 31, 2026 financial report, an update on SSEDA tax returns, and a report on proposed modifications to the SSEDA Trust Indenture.

Residents interested in the authority's financial oversight and trust structure may want to attend. The meeting is scheduled for July 9, though a specific time and location were not included in the provided agenda information.

Project Spring incentives on Municipal Authority agenda in Sand Springs

The Sand Springs Municipal Authority’s June 22 meeting agenda included a cluster of items tied to Project Spring, an economic development initiative involving a $1 million payment and a 2% electricity franchise fee. Because official minutes have not yet been published, the outcome of those votes remains unconfirmed.

Project Spring

According to the Municipal Authority’s June 22 agenda, the board was scheduled to consider approval of a Project Spring Economic Development Project Plan and Incentive Districts, as well as a Development Agreement with Horizon Land Development, LLC. Related materials reference a $1 million payment and a new 2% franchise fee on electricity. The agenda also listed standard annual agreements for audit services with Arledge & Associates, P.C. and accounting services with Crawford & Associates, P.C., and a review of City Council meeting minutes from May 15, May 18 and June 16.

City Council

The City Council met the same evening, June 22, with a largely procedural agenda. Items included approval of minutes from three earlier meetings and consent-agenda contracts for audit and accounting services for the fiscal year ending June 30, 2026. Those contracts named the same firms—Arledge & Associates and Crawford & Associates—that appeared on the Municipal Authority agenda.

On June 27, the Council and Municipal Authority Trust held a special meeting for informational purposes only. Members attended the Page Park Block Party and Groundbreaking Ceremony, marking the start of the Page Park Improvements project. No votes were taken.

Coming up

The Sand Springs Economic Development Authority (SSEDA) will meet July 9. The agenda includes approval of January 8 meeting minutes, a review of the May 31 financial report, an update on SSEDA tax returns, and a report on proposed modifications to the SSEDA Trust Indenture.