Mayfield Heights meeting summaries, agendas, and minutes

Mayfield Heights Council to weigh $711K traffic light change, Parkland Blvd zoning

In the past two weeks, Mayfield Heights officials discussed hiring five additional police officers and reviewed a zoning petition for a Parkland Blvd property. Upcoming council meetings will consider a $711,075.30 change order for traffic detection systems and a vote on the zoning change.

Recent meetings

Civil Service Commission (Aug. 11)

The commission unanimously approved the minutes from its July 14 meeting. Police Chief Mele reported plans to seek city approval to hire five additional officers in 2027, with at least one hire needed due to a retirement. The commission discussed recruitment strategies, including targeting veterans and potentially changing the OPATA requirement to sponsor candidates through the Police Academy. No formal decisions were made on these items.

Civil Service Commission (Aug. 18)

A special meeting was scheduled with a brief agenda: approval of minutes from Aug. 11 and a presentation by Fire Department Chief Elliott. No other substantive items were listed. Minutes have not yet been published.

City Council (Aug. 18)

Council held a special meeting at 6:00 p.m. in the Council Chamber to consider an ordinance rezoning the property at Parkland Blvd (permanent parcel number 863-20-003) to U-7: Headquarters or Executive Offices Park Districts. No other substantive items were on the agenda.

City Council Committee of the Whole (Aug. 18)

A Committee of the Whole meeting was held at 6:10 p.m. at City Hall to discuss an initiative petition proposing the same zoning change for the Parkland Blvd property. A public hearing on the petition was also scheduled.

Records Commission (Aug. 19)

The Records Commission reviewed Certificates of Destruction for the upcoming Sept. 12 City shred day. It also discussed the tentative schedule for Records Commission meetings and document destructions for the upcoming year.

Architectural Board of Review (Aug. 20)

The meeting was canceled because there were no applications to review.

Coming up

• **Aug. 25 – City Council Committee of the Whole:** Discussion of a change order request for the Mayfield Road Traffic Light ODOT Project and Mayfield Road repairs.
• **Aug. 25 – City Council special meeting:** Vote on Resolution 2026-57, authorizing the mayor to enter into a change order with ODOT for loop detectors and video detection systems, not to exceed $711,075.30. The resolution declares an emergency.
• **Sept. 1 – City Council special meeting:** Vote on an ordinance to rezone the Parkland Blvd parcel (863-20-003) as U-7: Headquarters or Executive Offices Park Districts.

All meetings are open to the public. Check the city's official website for agendas and minutes.

Mayfield Heights council set to vote on road resurfacing, police renovations July 21; recent boards reviewed Sprouts variance, sign codes

Mayfield Heights City Council is scheduled to vote July 21 on a cooperative agreement with Lyndhurst for Mayfield Road resurfacing and on architectural and engineering services for a Police Department locker room renovation, among several other items. The meeting is the most action-oriented item on the calendar this week; most recent board and committee meetings in the past two weeks were agenda-only sessions whose minutes have not yet been published.

City Council — July 21 (upcoming)

Council is set to consider eight resolutions, one ordinance, and a motion. The items listed on the agenda include:

• **Resolution 2026-54** — Cooperative Agreement with the City of Lyndhurst for Mayfield Road resurfacing.
• **Resolution 2026-51** — Architectural and engineering services for Police Department Locker Room renovation.
• **Resolution 2026-53** — Application for a State of Ohio NatureWorks Grant for City Park ADA Trail Development.
• **Resolution 2026-50** — Variance for 5906 Mayfield Road to use eight-inch concrete masonry units.
• **Motion A** — Authorization to sell a 2020 Ford Explorer police vehicle.

No vote tallies are available because the meeting has not yet occurred. Residents interested in road work, park accessibility, or police facility upgrades may want to attend.

Board of Zoning Appeals — July 9

The Board of Zoning Appeals held a special meeting to hear a variance request from GBT Realty Corporation. The request seeks permission to use 8-inch concrete masonry units instead of the required 4-inch units for a Sprouts store at 5906 Mayfield Road. Minutes have not yet been published, so no outcome is available. The same property appears on the July 21 council agenda as Resolution 2026-50.

Finance & Audit Committee — July 9

The Finance & Audit Committee met to review the city's second-quarter financial status. That was the only item listed. Minutes are not yet published.

Building Committee — July 13

The Building Committee met to discuss Chapter 1197, which covers Sign Code Design Standards. Minutes are not yet published, so it is not clear whether any changes were recommended.

Civil Service Commission — July 14

The Civil Service Commission met at 5:30 p.m. The agenda included welcoming new members, approving minutes from the June 9, 2026 meeting, and receiving updates on three public-safety items:

• Police entry-level test
• First Responders & Public Safety Career Fair
• A written report on promoting the Multi-City Firefighter Exam

No other decisions were listed. Minutes are not yet published.

Architectural Board of Review — July 16

The Architectural Board of Review met to consider three new business applications:

• **ABR26-011** — Signage for Teriyaki Madness at 6051 Mayfield Road.
• **ABR26-012** — Signage for Face to Face at 1501 Golden Gate Plaza.
• **ABR26-013** — Front porch request at 5832 Circle Dr.

Minutes are not yet published, so outcomes are not available.

Coming up

• **July 21, City Council** — Votes scheduled on road resurfacing with Lyndhurst, police locker room renovation design services, a NatureWorks grant application for an ADA trail at City Park, the 5906 Mayfield Road CMU variance, and sale of a 2020 Ford Explorer police vehicle. This is the meeting most likely to produce binding decisions this week.

Mayfield Heights Council eyed $147,000 master plan and Sprouts site plan; minutes pending

Mayfield Heights City Council had a full agenda on June 22, including a proposed $147,000 contract for a city master plan and a final site plan for a Sprouts Grocery Store at 5906 Mayfield Road. Minutes from that meeting have not yet been published, so it is not yet known which items were approved.

City Council — June 22

Council was scheduled to vote on several resolutions:

• **$147,000 master plan contract** — A contract with OHM Advisors to develop a city master plan.
• **School Resource Officer Program** — A memorandum of understanding with Mayfield City Schools to continue the program.
• **Sprouts Grocery Store site plan** — Final site plan approval for a store at 5906 Mayfield Road.
• **Road improvements** — Engineering services for Gates Mills Blvd. and Lander Road improvements.
• **Salt storage** — Purchase of a temporary salt storage shelter from Element Shelters Solutions.

Because only the agenda is available and minutes have not been published, the outcome of each item is not confirmed.

Committee of the Whole — June 22

Council met as a Committee of the Whole to review the OHM Advisors master plan proposal. No votes or decisions are reflected in the available agenda.

Records Commission — June 25

The Records Commission met to discuss updating the city's records retention procedure and appointing a Records Archivist. The agenda describes this as a procedural meeting with no major policy changes or expenditures.

Coming up

Two meetings are scheduled for Thursday, July 9:

• **Finance & Audit Committee** — Will review the city's second-quarter financial status. This is the only item on the agenda.
• **Board of Zoning Appeals (special meeting)** — Will hear a variance request from GBT Realty Corporation for the Sprouts store at 5906 Mayfield Road. The request seeks approval to use 8-inch concrete masonry units instead of the required 4-inch units.

Council Agenda Included $147,000 Master Plan Contract and Sprouts Store Vote

The Mayfield Heights City Council was scheduled to vote June 22 on a $147,000 contract for a city master plan, a school resource officer agreement with Mayfield City Schools, and final site approval for a Sprouts grocery store, according to meeting agendas. Minutes from the council session, along with a same-day committee discussion of the master plan, have not yet been published, leaving the outcomes of those votes unconfirmed.

Recent Meetings

June 22 City Council

The council’s regular meeting agenda listed several resolutions for a vote. The largest item was a $147,000 contract with OHM Advisors to develop a city master plan, a document that would guide future land use and development. Another resolution proposed a memorandum of understanding with Mayfield City Schools to continue the School Resource Officer Program. Council members also were set to act on a final site plan for a Sprouts Grocery Store at 5906 Mayfield Road. Additionally, the agenda included engineering services for improvements on Gates Mills Boulevard and Lander Road, and the purchase of a temporary salt storage shelter from Element Shelters Solutions.

The council also convened as a Committee of the Whole that same evening to review OHM Advisors’ master plan proposal in greater detail.

June 25 Records Commission

A procedural meeting of the Records Commission was held to consider updating the city’s records retention procedure and to appoint a Records Archivist. No policy changes or spending measures appeared on the agenda.

Coming Up

July 9 — Finance & Audit Committee

The committee will meet to review the city’s financial status for the second quarter of the fiscal year.

July 9 — Board of Zoning Appeals (Special Meeting)

GBT Realty Corporation is seeking a variance to use 8-inch concrete masonry units instead of the required 4-inch for a Sprouts store at 5906 Mayfield Road.