Madison meeting summaries, agendas, and minutes

Madison City Council weighs annexations, insurance policy; boards review zoning and contracts

The Madison City Council met Aug. 18 to consider two annexations and a change to employee health insurance, but minutes from the meeting have not yet been published, so no outcomes are confirmed. The agenda included final votes on two voluntary annexations — about 23.16 acres (Madison Woods) and about 80.54 acres (Koehler Farms) — and an ordinance adopting a Spousal Carve-Out Policy for employee health benefits. The annexations had been tabled from the Aug. 4 meeting to meet the required 14-day period between public hearing and final action.

City Council (Aug. 18)

The council was scheduled to act on three ordinances:

• Ordinance 2026-13C: Annex about 23.16 acres (Madison Woods) into city limits.
• Ordinance 2026-14C: Annex about 80.54 acres (Koehler Farms) into city limits.
• Ordinance 2026-15C: Adopt a Spousal Carve-Out Policy for employee health benefits.

The agenda also included public comments and reports from city officials.

Board of Zoning Appeals (Aug. 10)

The board held a public hearing on four applications, including a tabled use variance for a campground at 2422 N K Rd. Other items were a variance for an accessory structure setback at 828 W Second St, a variance for a primary structure setback at 590 E Clifty Dr (Ivy Tech State College), a special exception for a short-term rental at 508 Jefferson St, and a use variance for a short-term rental at 945 W Second St. Minutes have not been published.

Redevelopment Commission (Aug. 11)

The commission met to consider Resolution 2026-6R, which would authorize the disposition of certain property. The agenda also included approval of minutes and claims, a financial report by Reedy Financial, and design updates for the Amphitheater and Kiwanis Park. Minutes have not been published.

Board of Public Works and Safety (Aug. 17)

The board considered fire damage updates for 776 & 778 3rd St, Trinity United Methodist Church, and 2754 Tiger Lily Ln. It also reviewed a contract with the Southeastern Indiana Regional Planning Commission (SIRPC) for housing rehab grant administration, with the city paying up to $33,000 for grant administration and environmental review. Two street-closing resolutions were on the agenda: Resolution 2026-37B for the 2026 Balloon Glow and Resolution 2026-38B for the Broadway Reunion/Street Dance. A final PACE grant report covered 526 Jefferson St and 618 E Second St. Minutes have not been published.

Coming up

• **Historic District Board of Review** — Aug. 24, 5:30 PM, City Hall. The board will hold a public hearing on a Certificate of Appropriateness application by Michael Holcak to rebuild the rear addition and a new two-car garage at 804 E. Second St. It will also consider a tabled application from Carolina and Ken Mackinlay to replace windows at 1229 W Main St. Staff recommends approval for the 804 E Second St project. The meeting streams live on the City of Madison Indiana Government YouTube channel.

Madison meeting roundup: Annexations, water upgrade, and zoning requests on agendas

Madison's City Council and boards have a series of items on their agendas this week, including a proposal to annex more than 100 acres for two new subdivisions and a $47,500 upgrade to the city's water and wastewater monitoring systems. No decisions have been recorded yet; minutes from recent meetings have not been published, and the Board of Zoning Appeals meets today.

City Council

The agenda for the Aug. 4 City Council meeting included public hearings and second readings on two voluntary annexations: Madison Woods (23.16 acres) and Koehler Farms (80.54 acres). The council also considered a resolution transferring $46,482 between 2026 budget line items, an interlocal cooperation agreement with Madison Township and Jefferson County for joint infrastructure projects, and an ordinance amending the employee handbook to adopt a Spousal Carve-Out Policy for health insurance.

Board of Public Works and Safety

The board held two meetings Aug. 3. The agenda for the first included resolutions for street closures for Old Court Days, the Soup, Stew, Chili, and Brew Festival, and National Night Out; a $47,500 proposal from Maxim Automation to upgrade water and wastewater SCADA communication systems following a CISA cybersecurity notification; fire damage updates for properties on 3rd Street, Trinity United Methodist Church, and Tiger Lily; and PACE transfers for 804 E Second and 612 Mulberry.

The agenda for the second meeting included approval of the accounts payable register totaling $2,079,537.29. Notable items included $117,387.34 to All Star Paving for street paving and $25,000 for safety bollards under a JCBT grant; $1,045,421.96 to Bank of New York Mellon Trust for water and sewer bond debt service; $121,140.97 to Anthem Blue Cross for August medical premiums; $78,976.94 to Duke Energy for utility bills; and $14,543.50 to CivicPlus for a new city website.

Historic District Board of Review

The agenda for the July 27 meeting included a public hearing on several Certificates of Appropriateness. Tabled applications included window replacement at 1229 W. Main St. (Carolina and Ken Mackinlay) and a carport at 828 W. Second St. (Luke Taylor). New applications included a garage-to-entrance conversion at 215 W. Main St. (Gabriela Bogdan), a new wood deck at 227 W. First St. (Lea Ann Williams), and two new windows on the west facade at 117 W. Main St. (Brian Martin).

Board of Zoning Appeals

Today's agenda includes a public hearing on four applications: a tabled use variance for a campground at 2422 N K Rd; a variance for an accessory structure setback at 828 W Second St; a variance for a primary structure setback at 590 E Clifty Dr (Ivy Tech State College); a special exception for a short-term rental at 508 Jefferson St; and a use variance for a short-term rental at 945 W Second St.

Coming up

The Board of Zoning Appeals meets today. No other meetings are listed in the next 14 days.