Hayward meeting summaries, agendas, and minutes

Hayward council adopts data center moratorium, raises security contract by $356,000

The Hayward City Council on Oct. 20 adopted Ordinance 26-09, a temporary moratorium on new data centers, on a 7-0 vote. At the same meeting the council approved a $356,000 increase to its unarmed security services contract and introduced an ordinance updating administrative provisions of the Business License Tax.

The record of the meeting does not state how long the data center moratorium lasts or when it takes effect.

Security contract rises to $5,181,897

The council adopted Resolution 26-183, raising the contract maximum with First Shield Security and Patrol, Inc. by $356,000, to a total not to exceed $5,181,897, for unarmed security services. The vote was 7-0.

Business License Tax update introduced

The council introduced an ordinance updating administrative provisions of the Business License Tax and adopted Resolution 26-184 finding the ordinance exempt from environmental review, 7-0. An introduction is not final adoption; the record provided does not show a subsequent adoption date.

Six tobacco retailer licenses revoked

On Oct. 13 the council denied appeals from six businesses and upheld the Planning Commission's decision to revoke their tobacco retailer licenses. According to the minutes, each business had committed three or more violations within a five-year period. Each revocation was upheld on a 6-0 vote:

• Mt. Everest Smoke Shop
• Heart of the Bay Smoke Shop
• Hiphop Smoke Shop
• Stop N’ Save #106
• Smokey’s Smoke Shop & Gifts
• The Gr8 Smoke Shop

Heat pump program modified, minutes approved

Also on Oct. 20, the council adopted Resolution 26-182 modifying the Heat Pump Water Heater Direct Installation Program, 7-0, and approved the Oct. 6, 2026 regular and special meeting minutes, 7-0.

Closed session on property and labor

The Oct. 20 agenda listed a closed session covering property negotiations for City Center (APNs 415-0250-111-02, 415-0250-112-00, 415-0250-113-00), Cinema Place (APNs 428-0066-085-00, 428-0066-086-00), C Street and Main Street (APNs 428-0066-037-00, 428-0066-038-02, 428-0066-038-01) and Parcel Group 8, plus labor negotiations involving all groups. No outcome from the closed session appears in the record provided.

Commission agendas

• **Clean and Green Commission, Oct. 15:** scheduled votes on 2026 Beautiful Yard Contest nominees, officer nominations and elections, an expenditure request, and a nominee for the 49th Annual Hearts of Hayward Volunteer Recognition and Awards Event, plus a debrief of the Aug. 22 cleanup in the Palma Ceia Neighborhood. Minutes are not yet published.
• **Community Services Commission, Oct. 21:** work session on developing a Community Needs Assessment, nominations to the Needs Assessment Committee, officer elections, and the FY 2026/2027 Agenda Planning Calendar. Minutes are not yet published.
• **Council Budget and Finance Committee, Oct. 21:** budget-to-actuals for fiscal year 2025-26 (transactions through Sept. 30, 2026), a monthly budget update for fiscal year 2026-27, an oral presentation on CalPERS unfunded accrued liability, and approval of Sept. 16, 2026 minutes. Minutes are not yet published.
• **Planning Commission, Oct. 22:** canceled. The next regular meeting is scheduled for Nov. 12, 2026.

Coming up

• **Library Commission, Oct. 26:** election of officers, discussion of commission goals, reports from the Budget Support and Community Outreach committees, and review of the 2026-27 draft agenda schedule.
• **Council Infrastructure & Airport Committee, Oct. 28:** an update on the Community-Based Transportation Plan, a Resilience Hub Feasibility Assessment for the Downtown Library, and a proposed compost hub at the Hayward Community Garden on Berry Avenue.

Hayward council approves $1.5M Costa settlement, declares shelter crisis through 2036

The Hayward City Council approved a $1.5 million settlement in the Heather Costa v. City of Hayward lawsuit and declared a shelter crisis lasting until January 1, 2036, at its October 6 meeting, according to official minutes. Both actions passed 7-0.

Settlement and shelter crisis

Earlier the same day, the council held a special closed session with legal counsel on one pending case, identified in the agenda as Heather Costa v. City of Hayward, Alameda County Superior Court, 25CV112403. The minutes record the 7-0 vote approving the $1.5 million settlement. The shelter crisis declaration, also 7-0, allows continued use of tiny homes on wheels at a Restorative Pathways facility, according to the minutes summary.

Other Oct. 6 decisions

Each of the following passed 7-0, per the minutes:

• $250,000 in grant funds appropriated for illegal disposal site abatement
• $173,211 contract with Kimley-Horn and Associates for road and bikeway design
• Maze & Associates audit contract ceiling increased to $750,000
• $164,500 contract awarded to Columbia Electric, Inc. for Tennyson Park streetlights
• Kittelson & Associates contract increased to $1.3 million for the High Injury Network Safety Plan
• Amendments to the 2040 General Plan Land Use Element approved

Six tobacco licenses upheld on appeal

On Oct. 13, the council denied appeals from six businesses and upheld the Planning Commission's revocation of their tobacco retailer licenses, each on a 6-0 vote. According to the minutes, each business had committed three or more violations within a five-year period. The businesses were Mt. Everest Smoke Shop, Heart of the Bay Smoke Shop, Hiphop Smoke Shop, Stop N’ Save #106, Smokey’s Smoke Shop & Gifts, and The Gr8 Smoke Shop.

Discussed, not decided

Several bodies met on agenda items only; minutes have not been published, so no outcomes are recorded here.

• The Council Economic Development Committee met Oct. 5 and was scheduled to hear two oral reports on the Hayward Amplified Program, including a 2.0 program framework and request-for-proposals development. No contracts or dollar amounts appeared on that agenda.
• The Hayward Youth Commission met Oct. 5 with officer elections and a Trunk or Treat fund discussion on its agenda.
• The City Council held a non-action work session Oct. 6 on the Public Safety Center project, including a presentation on a public-private partnership and a report from Public Works Director Ameri. Work session items are non-action; any formal decision would come at a later meeting.
• The Clean and Green Commission met Oct. 15 with the 2026 Beautiful Yard Contest, officer elections, an expenditure request and a Hearts of Hayward nominee on its agenda.

Canceled

The Planning Commission's regular meeting of Oct. 8 was canceled, with no agenda items listed. Its Oct. 22 meeting has also been canceled. The next regular meeting is scheduled for Nov. 12.

Coming up

Oct. 20 — City Council. An interim urgency ordinance imposing a temporary moratorium on new data centers, and an ordinance amending Chapter 8, Article 1 of the Municipal Code on Business License Tax administrative provisions. Also scheduled: a contract amendment for First Shield Security and Patrol, Inc. increasing maximum compensation by $356,000 to a total of $5,181,897, and a resolution modifying the Heat Pump Water Heater Direct Installation Program. A separate closed session covers property negotiations for City Center, Cinema Place, C Street and Main Street, and Parcel Group 8, plus labor negotiations involving all groups.

Oct. 21 — Community Services Commission. A work session on Community Needs Assessment development, nominations to the Needs Assessment Committee, officer elections, and the FY 2026/2027 agenda planning calendar.

Oct. 21 — Council Budget and Finance Committee. Budget-to-actuals for fiscal year 2025-26 and the monthly budget update for 2026-27, both through Sept. 30, 2026, plus an oral presentation on the CalPERS unfunded accrued liability.

Hayward council approves $1.5M settlement, declares shelter crisis through 2036

The Hayward City Council on Oct. 6 approved a $1.5 million settlement in the Costa v. City of Hayward litigation and declared a shelter crisis running until January 1, 2036, according to official minutes. Both votes were 7-0. The shelter crisis declaration allows continued use of tiny homes on wheels at a Restorative Pathways facility, the minutes state.

The same meeting produced a set of unanimous 7-0 decisions on spending, land use and contracts.

City Council, Oct. 6: money and land-use decisions

• Approved a $1.5 million settlement for Costa v. City of Hayward (7-0)
• Declared a shelter crisis until January 1, 2036 (7-0)
• Approved amendments to the 2040 General Plan Land Use Element (7-0)
• Appropriated $250,000 in grant funds for illegal disposal site abatement (7-0)
• Approved a $173,211 contract with Kimley-Horn and Associates for road and bikeway design (7-0)
• Increased the Maze & Associates audit contract ceiling to $750,000 (7-0)
• Awarded a $164,500 contract to Columbia Electric, Inc. for Tennyson Park streetlights (7-0)
• Increased the Kittelson & Associates contract to $1.3 million for the High Injury Network Safety Plan (7-0)

Closed session on a pending lawsuit

The council also held a special closed session on Oct. 6 to confer with legal counsel under Government Code Section 54956.9(d)(1) about one pending case: Heather Costa v. City of Hayward, Alameda County Superior Court, 25CV112403. The supplied agenda lists no decisions on ordinances, contracts or fees, and public comment was limited to agenda items. The council adjourned to a work session. The agenda does not state a connection between this case and the settlement recorded in the regular meeting minutes.

Public Safety Center: work session, no action

A special work session the same day, WS 26-018, covered Public Safety Center project updates, staff recommendations and a presentation on a public-private partnership for the center, with a report from Public Works Director Ameri. Work session items are non-action, so no formal decisions were made; any formal action would come at a later meeting.

Economic Development Committee, Oct. 5

The committee was scheduled to approve its May 4, 2026 minutes (MIN 26-083) and hear two oral reports: a Hayward Amplified Program update (RPT 26-069) and the Hayward Amplified 2.0 Program Framework and Request for Proposals Development (RPT 26-070), with a draft scope of work attached. The agenda lists no public hearings, contracts or dollar amounts. The meeting was set for Conference Room 2A at 777 B Street and via Zoom, with public comment accepted by email until 2 p.m. the day of the meeting.

Youth Commission, Oct. 5

The commission was scheduled to meet at 6:30 p.m. in Council Chambers and via Zoom to approve its 9/14/2026 minutes (MIN 26-088), hear guest speakers Shon Khisti and Arnav Rastogi from Fremont Youth Vote, take agency and task force updates, hold officer elections and discuss Trunk or Treat funds. No ordinances, contracts or fee changes were listed. The next meeting is scheduled for Monday, November 9, 2026.

Planning Commission canceled; test agendas

The Planning Commission's regular meeting scheduled for 7 p.m. Thursday, Oct. 8 was canceled. The notice contains no agenda items, decisions or discussion topics. The next regular meeting is set for 7 p.m. Thursday, Oct. 22.

Two Oct. 2 City Council entries in the supplied records are labeled "TEST MEETING" and "TEST" and list only approvals of past meeting minutes from the City Council, Personnel Commission, Library Commission and Community Services Commission. No ordinances, contracts or public hearings appear on those agendas. For all agenda-only meetings above, minutes have not yet been published, so no outcomes are recorded here.

Coming up

City Council, Oct. 13: A public hearing on appeals of Planning Commission decisions to revoke tobacco retailer licenses for six commercial properties. The revocations were based on holders committing three or more violations within a five-year period, according to the agenda. The addresses listed are 24703 Amador; 22515 Alice; 24289 Mission; 338 W Tennyson; and 25088 Hesperian and 1090 La Playa.

Clean and Green Commission, Oct. 15: Votes are scheduled on the 2026 Beautiful Yard Contest nominees and officer nominations and elections. The commission will also review an expenditure request, nominate a volunteer for the 49th Annual Hearts of Hayward Volunteer Recognition and Awards Event, and debrief the August 22 cleanup event in the Palma Ceia Neighborhood.

Hayward City Council approves $10.2M sewer line contract, other infrastructure deals

The Hayward City Council approved a $10.2 million sewer line replacement contract and several other infrastructure projects at its Aug. 18 meeting, according to official minutes. The council also reported settlements of two lawsuits.

City Council actions

The council voted 7-0 to award a $10,229,360 contract to JDB & Sons Construction for the FY24 Sewer Line Replacement Project, rejecting a bid protest from SubTerra Construction. In a separate 6-1 vote, it approved a $2,945,000 five-year agreement with Axon Enterprises for a Real-Time Information Center Technology Package, which includes drones and license plate reader equipment.

Other approved items, all by 7-0 votes, include:

• $823,397 sidewalk rehabilitation contract to QLM, Inc.
• $1,262,240 water pump station contract to Corcus Construction
• $244,387 airport hangar pavement contract to Hi-Lite Airfield Services
• A Russell City Redress Fund memorandum of understanding with Alameda County
• Designation of Mayor Salinas as voting delegate for the Cal Cities conference and support for a housing authority resolution

The council also reported closed-session settlements: $850,000 to plaintiff Caleb Smith and $600,000 in the Ghali case.

Other recent meetings

The Clean and Green Commission met Aug. 13 but took no decisions; its agenda included approving minutes, adopting the 2027 meeting schedule and cleanup calendar, and receiving updates on upcoming events. The meeting was agenda-only, with minutes not yet published.

The City Council held a special closed session on Aug. 18 to discuss property negotiations for downtown parcels and pending litigation. No public decisions were made.

Also on Aug. 18, the council held a work session to review seven commission reappointment requests and approve the interview process for Aug. 25. No formal action was taken on work session items.

The Council Budget and Finance Committee met Aug. 19 to review the FY 2025-26 monthly budget-to-actuals, approve minutes, and set its planning calendar. The meeting was agenda-only.

The Community Services Commission meeting scheduled for Aug. 19 was canceled. No items were discussed.

Coming up

The Planning Commission will hold a public hearing on Aug. 27 to consider a proposed 65,000-square-foot mental health rehabilitation center at 3788 Depot Road. The project, submitted by Bay Area Community Services, requires a variance, site plan review, and a CEQA exemption. The commission will also consider amendments to the Hayward 2040 General Plan to implement Downtown Specific Plan programs, and will approve minutes from its June 11 meeting.

Hayward City Council and Planning Commission in summer recess; no substantive actions taken in late July

Hayward's City Council and Planning Commission held no substantive public meetings over the past two weeks, with both bodies in an approved summer recess that runs through mid-August. No votes, dollar appropriations, land-use decisions, or policy actions appear on the record for this period.

City Council recess

The City Council approved a recess from July 1 through August 14, 2026, under Resolution 26-124, which canceled the regular meetings scheduled for July 21 and August 4. The next regular Council meeting is set for August 18, 2026.

July 22 special closed session

The Council convened a special hybrid meeting on July 22, 2026, at City Hall and via Zoom, for a closed session on public employment matters. No outcomes from that session have been published; a report on the session is scheduled for the August 18, 2026 regular meeting. Public comment was limited to agenda items, with eComment and email submissions due by 3:00 p.m.

July 30 agenda

The July 30, 2026 City Council agenda contained only procedural boilerplate, with no decisions, proposals, or discussions listed. Minutes for this meeting have not yet been published.

Planning Commission recess

The Planning Commission canceled its July 23, 2026 regular meeting as part of a commission recess running July 1 through August 13, 2026. The next regular Planning Commission meeting is scheduled for August 27, 2026.

What this means for residents

Because both elected and appointed bodies were largely in recess, no new ordinances, resolutions, or project approvals moved during this window. Residents tracking specific items — including any outcomes from the July 22 closed session on public employment — will need to wait until the Council reconvenes for public updates.

Coming up

• **August 18, 2026** — City Council regular meeting, including the scheduled report out from the July 22 closed session. Location: City Hall; hybrid access expected.
• **August 27, 2026** — Planning Commission regular meeting, following the commission's recess.

Note: All recent meetings listed above are marked "agenda only" in the source record; minutes have not yet been published. Details are drawn from official agendas and may be updated when minutes become available.

Hayward enters summer recess; council approves backlog of meeting minutes

Hayward's City Council and several commissions have entered their annual summer recess, canceling regular meetings through mid-August. The only substantive action in the past two weeks came July 16, when the City Council met to approve minutes from three earlier sessions.

City Council approves prior meeting minutes

On July 16, 2026, the City Council convened to act on minutes from previous meetings. The agenda listed three items for approval:

• Minutes of the Special Joint City Council and Hayward Housing Authority Meeting (November 14, 2023)
• Minutes of the Planning Commission Meeting (October 26, 2023)
• Minutes of the Council Budget and Finance Committee Meeting (November 1, 2023)

No other substantive items appeared on the agenda. Minutes from the July 16 meeting itself have not yet been published, so vote tallies are not available.

Summer recess cancels council meetings

The City Council approved a summer recess running July 1 through August 14, 2026. That cancellation covers regular meetings scheduled for July 7, July 21, and August 4. The next regular City Council meeting is set for August 18, 2026.

A July 7 agenda contained only procedural boilerplate regarding the recess. A July 8 agenda listed no specific items.

Planning Commission also in recess

The Planning Commission did not meet on July 9, 2026, and its July 23 meeting is also canceled. The commission is in recess from July 1 through August 13, 2026. Its next regular meeting is scheduled for August 27, 2026.

Community Services Commission cancels July meeting

The Community Services Commission meeting scheduled for July 15, 2026, at Hayward City Hall was canceled. The next regular meeting is set for September 16, 2026.

Coming up

• **July 21, 2026** — City Council meeting canceled due to summer recess.
• **July 23, 2026** — Planning Commission meeting canceled due to recess.
• **August 18, 2026** — Next regular City Council meeting.
• **August 27, 2026** — Next regular Planning Commission meeting.
• **September 16, 2026** — Next regular Community Services Commission meeting.

Hayward Enters Summer Recess; Rental Registration Discussion on Record

Hayward's City Council has entered a summer recess running from July 1 through August 14, 2026, canceling regular meetings on July 7, July 21, and August 4. The next regular City Council meeting is scheduled for August 18, 2026.

Housing Committee Reviews Rental Registration

The Housing Policy & Resource Committee held a work session on June 29, 2026, to review the feasibility of a new rental registration system. The agenda listed a single item: a work session update on the feasibility of a rental registration program. Minutes from the meeting have not yet been published, so no decisions or votes are on record.

The committee's summary indicates that future discussions will include updates on the Let's House Hayward initiative and Measure W funding. No timeline for those future discussions was specified in the available agenda.

City Council in Summer Recess

The July 7 City Council agenda contained only procedural boilerplate regarding the meeting cancellation. The council approved a summer recess from July 1 through August 14, 2026, which cancels regular meetings on July 7, July 21, and August 4. The next regular City Council meeting will be held on August 18, 2026.

A separate City Council agenda dated July 8, 2026, listed no substantive items — only procedural boilerplate and test text. No specific decisions or discussion items appear on that agenda.

Planning Commission Meeting Canceled

The Planning Commission did not convene on July 9, 2026. The agenda for that date contained only procedural boilerplate regarding the cancellation. The next regular Planning Commission meeting is scheduled for August 27, 2026.

What This Means for Residents

With both the City Council and Planning Commission on break, no formal legislative or planning actions will occur until late August. Residents tracking the rental registration discussion should watch for future Housing Policy & Resource Committee agendas, which are expected to include updates on the Let's House Hayward initiative and Measure W funding.

Coming Up

No public meetings are scheduled in the next 14 days. The next regular City Council meeting is set for August 18, 2026, and the next regular Planning Commission meeting is set for August 27, 2026.

Hayward commissions review housing, budget, and cleanup plans as council enters summer recess

Housing and development proposals on the table

The Planning Commission's June 25 agenda included a proposal to build 72 three-story townhouse-style condominiums at Eden Ranch, including 8 affordable units. The same meeting was set to review city-initiated proceedings to revoke tobacco retailer licenses for multiple violators, with evidence reviews scheduled for properties at 391 W A St, 25088 Hesperian Blvd, 22810 Foothill Blvd, and 1090 La Playa Rd. Minutes have not yet been published, so outcomes are not yet available.

The Council Infrastructure & Airport Committee met June 23 to review a revised site plan for the Skywest property and receive an update on BART transit-oriented redevelopment projects. Minutes are not yet published.

The Housing Policy & Resource Committee met June 29 to discuss a work session update on the feasibility of a rental registration system. Future discussions were noted to include the Let's House Hayward initiative and Measure W funding. No decisions are recorded in the available agenda.

Budget and neighborhood cleanups

The Clean and Green Commission's June 25 agenda included a review of the proposed Fiscal Year 2027 budget and financial report. The commission also planned to debrief the Earth Day event and coordinate two upcoming neighborhood cleanups: August 22 in the Palma Ceia neighborhood and October 17 in the Ruus neighborhood. Minutes are not yet published.

Library Commission summer planning

The Library Commission's June 22 agenda covered outreach and marketing services, a Friends of Hayward Library report, a Budget Support Committee report, and a draft 2026-27 agenda schedule. The next Library Commission meeting is scheduled for September 28, 2026.

What was decided vs. what was discussed

All five recent meetings listed above are marked "agenda only (minutes not yet published)," meaning the city has released what was scheduled for discussion but has not yet published official records of what was decided. Readers should treat the items as proposed or planned, not as final actions.

Coming up

The Hayward City Council has approved a summer recess from July 1 through August 14, 2026, canceling regular meetings on July 7, July 21, and August 4. The next regular City Council meeting is scheduled for August 18, 2026.

The Planning Commission meeting for July 9, 2026, has been canceled. The next regular Planning Commission meeting is scheduled for August 27, 2026.

Hayward Planning Commission considers 72-unit Eden Ranch townhome plan; City Council enters summer break

The Hayward Planning Commission took up a proposal for a 72-unit, three-story townhome development at Eden Ranch during its June 25 meeting, while the City Council has approved a summer recess that cancels all regular council sessions through mid-August. Absent published minutes for recent sessions, details of any actions are not yet available, but agendas show a range of land-use, housing, budget and environmental items were under consideration.

Planning Commission

Commissioners were scheduled to review a plan for 72 townhouse-style condominiums at Eden Ranch, a project that includes eight affordable units. The body also had on its calendar city-initiated proceedings to revoke tobacco retailer licenses for four properties cited for multiple violations:

• 391 W A St
• 25088 Hesperian Blvd
• 22810 Foothill Blvd
• 1090 La Playa Rd

City Council

The City Council has approved a summer recess running from July 1 through August 14, 2026. As a result, regular meetings originally set for July 7, July 21 and August 4 are canceled. The next regular council meeting will take place on August 18.

Other meetings

Council Infrastructure & Airport Committee (June 23) – The committee reviewed a revised site plan for the Skywest property and received an update on transit-oriented redevelopment projects near BART stations.

Library Commission (June 22) – Commissioners heard reports on outreach and marketing services, the Friends of the Hayward Library, and a budget support committee. They also began planning summer activities and finalized the commission’s draft agenda schedule for the 2026-27 year. The next meeting is September 28.

Clean and Green Commission (June 25) – The commission examined the proposed Fiscal Year 2027 budget and financial reports, debriefed the Earth Day event, and set dates for two neighborhood cleanups: August 22 in the Palma Ceia neighborhood and October 17 in the Ruus neighborhood.

Housing Policy & Resource Committee (June 29) – Members discussed a work session update on the feasibility of establishing a rental registration system.

Coming up

• **City Council** – Canceled July 7; next regular meeting August 18, 2026.
• **Planning Commission** – Canceled July 9; next regular meeting August 27, 2026.

No other public meetings have been announced for the next two weeks.