Elm Grove meeting summaries, agendas, and minutes

No decisions yet in Elm Grove; Board of Trustees to take up Soo Line litigation Aug. 25

No Elm Grove board has made a final decision in the past two weeks; all recent meetings were agenda-only, with minutes not yet published. The most consequential item on the horizon is the Board of Trustees' closed session on litigation with Soo Line, scheduled for Aug. 25.

Recent meetings

Public Works Utilities Committee (Aug. 10)

The committee reviewed and was set to act on minutes from July 13, 2026, and discussed modifications to the Underwood Creek Daylighting project. It also received updates on the Highland Dr Pathway Project, Village Park Pond temperature sensors, and other public works projects. No new contracts or ordinances were listed.

Sustainability Committee (Aug. 13)

The subcommittee reviewed past minutes and discussed ongoing business, including a budget update, Oktoberfest event planning, a lighting ordinance, the PPMS Club, and promotion of the Pond Project. No specific proposals or decisions were detailed in the agenda.

Library Board (Aug. 17)

The board was set to approve accounts payable totaling $8,556.89, broken down as $5,880.07 for OB, $2,652.88 for FOEGL, and $23.94 for LGIP4. Gift fund balances as of July 2026 were reported at $80,368.32. The board also planned to confirm future meeting dates (Sept. 21, Oct. 19, Nov. 16, 2026), discuss trustee training from Wisconsin Trustee Training Week, and review the strategic plan from a special meeting.

Building Board (Aug. 18)

The board reviewed three residential permit requests: a front door replacement at 13485 Braemar Dr (Nicholas and Courtney Jahnke), an addition at 12750 Green Meadow Pl (Alissa Crangle), and an addition at 1185 Upper Ridgeway (Anna and Zachary Fridirici). It also approved minutes from its Aug. 4, 2026 meeting.

Coming up

Board of Trustees (Aug. 25) — The board will hold a closed session to discuss litigation strategy for Soo Line vs. Village of Elm Grove. It will also consider appointing Sam Damato to the Building Board, a proclamation honoring Welke's Milwaukee Florist's 125th anniversary, a cooperative intergovernmental agreement for fire/rescue and EMS training facilities with the City of Wauwatosa, and Resolution 20260825A for an exemption from the Waukesha County Library Levy 2026 Tax for 2027.

Finance and Licensing Committee (Aug. 25) — The committee will review the July 2026 financial report, the EMS month-end report for July, the 2026 project summary, and act on vouchers for the month. No specific dollar amounts or new ordinances are listed in the agenda.

Elm Grove boards weigh clinic, chicken coops, and creek project

This week's Elm Grove government meetings are all in the agenda stage, with no minutes yet published, so no decisions have been reported. The most consequential items under consideration include a medical clinic conditional use permit, a chicken coop request, and modifications to the Underwood Creek daylighting project.

Plan Commission

The Plan Commission met Aug. 3 with a full agenda. Members were scheduled to review a conditional use permit for a medical clinic at 15330 Watertown Plank Rd, Unit #3, requested by The Centered Self LLC. They also considered a request to exceed lot coverage at 1105 Red Barn Lane and held a public hearing on a chicken coop permit for Samuel Damato at 15005 Wisconsin Ave. The meeting included a recap of the Public Visioning Workshop and approval of June 1 meeting minutes.

Building Board

The Building Board met Aug. 4 and held a public hearing on a fence variance at 640 Crystal Ln. Also on the agenda were a deck request at 1140 Circle Dr, alterations by GMD Homes LLC at 825 Kurtis Dr, an addition at 13605 Braemar Dr, and a chicken coop request for 15005 Wisconsin Ave. No outcomes have been published.

Board of Appeals

The Board of Appeals met Aug. 6 to consider a variance request for oversized signage at 780 Elm Grove Rd. The applicant, Appleton Sign on behalf of The Luther Group, sought an exception to local sign-size limits under §335-48B(1). The board also approved minutes from its May 14 meeting.

Public Works Utilities Committee

On Aug. 10, the Public Works Utilities Committee reviewed modifications to the Underwood Creek Daylighting project and received updates on the Highland Dr Pathway Project, Village Park Pond temperature sensors, and other public works projects. The meeting was described as informational and decision-oriented, with no new contracts or ordinances listed.

Other committees

The Beautification Committee met Aug. 5 to discuss Bee City renewal for 2025–2026, the entrance sign revitalization project, an Adopt a River fall clean-up date, an Oktoberfest partnership, updates to its mission statement, and a legacy tree contest.

The Library Board met Aug. 5 for discussion only on the EGPL Strategic Plan (2024–2028) goals; no action was taken.

The Sustainability Committee met Aug. 13 to review a budget update, Oktoberfest planning, a lighting ordinance, the PPMS Club, and Pond Project promotion. No specific decisions were detailed.

Coming up

The Library Board meets today, Aug. 17, to approve accounts payable totaling $8,556.89 (including $5,880.07 from OB, $2,652.88 from FOEGL, and $23.94 from LGIP4). The board will also confirm meeting dates for Sept. 21, Oct. 19, and Nov. 16, 2026, and review gift fund balances of $80,368.32 as of July 2026. Trustees will discuss training from Wisconsin Trustee Training Week and a strategic plan summary.

The Building Board meets Aug. 18 to review a front door replacement at 13485 Braemar Dr (Nicholas and Courtney Jahnke), an addition at 12750 Green Meadow Pl (Alissa Crangle), and an addition at 1185 Upper Ridgeway (Anna and Zachary Fridirici). The board will also approve minutes from its Aug. 4 meeting.

Elm Grove boards to weigh sewer metering, fire truck, and multiple permit requests

Elm Grove village boards met over the past two weeks on a range of items, including a proposed $15,000 sewer metering project, a fire truck purchase discussion, and several conditional-use and variance requests. All meetings were held as agenda items; minutes have not yet been published, so no final decisions are confirmed.

Board of Trustees

The Board of Trustees met July 28 and will consider authorizing $15,000 for phase 1 of the sanitary sewer metering project. The board also reviewed firefighter/EMT and firefighter/paramedic job descriptions, discussed a request to remand text amendments to Zoning Code §335-88 Accessory Structures to the Building Board, and considered appointing Jeffrey Behring to the Finance and Licensing Committee. A closed session was scheduled to discuss the purchase of a fire truck and personnel matters, including Recreation Assistant compensation and the Village Manager's performance.

Plan Commission

The Plan Commission met August 3 and took up three conditional-use permit requests: a medical clinic at 15330 Watertown Plank Rd, Unit #3 (The Centered Self LLC); a lot coverage increase at 1105 Red Barn Lane; and a chicken coop permit for Samuel Damato at 15005 Wisconsin Ave. A public hearing was held for the chicken coop request. The commission also reviewed minutes from June 1 and received a recap of a Public Visioning Workshop.

Building Board

The Building Board held a public hearing August 4 on a fence variance at 640 Crystal Ln. The board also reviewed requests for a deck at 1140 Circle Dr, alterations by GMD Homes LLC at 825 Kurtis Dr, an addition at 13605 Braemar Dr, and a chicken coop at 15005 Wisconsin Ave.

Board of Appeals

The Board of Appeals met August 6 and held a public hearing on a variance request for oversized signage at 780 Elm Grove Rd. The applicant, Appleton Sign on behalf of The Luther Group, seeks an exception to local sign-size limits under §335-48B(1). The board also approved minutes from its May 14, 2026 meeting and confirmed compliance with open meetings law.

Finance and Licensing

The Finance and Licensing Committee met July 28 to review and act on vouchers, the June 2026 Financial Report, the June 2026 EMS Month-End Report, a 2026 Project Summary, and a 2026 Expense Analysis.

Beautification Committee

The Beautification Committee met August 5 and reviewed progress on pollinator initiatives, including Bee City renewal for 2025 and 2026 plans, an entrance sign revitalization project, an Adopt a River fall clean-up date and Oktoberfest partnership, updates to the committee's mission statement, and an Elm Grove Legacy tree contest.

Library Board

The Library Board met August 5 for discussion only on the goals and objectives of the EGPL Strategic Plan (2024-2028). No action was taken.

Coming up

The Sustainability Committee will meet August 13 to review past minutes and discuss a budget update, Oktoberfest event planning, a lighting ordinance, the PPMS Club, and Pond Project promotion. No specific decisions or proposals are detailed in the agenda.

Elm Grove Roundup: Beer Garden Renewal Approved, Fire Truck Funding Secured

The Elm Grove Committee of the Whole reached consensus on a four-year renewal for the Third Space beer garden and secured funding for a fire department tanker truck during its July 23 meeting.

Committee of the Whole

The board agreed to the four-year renewal for the Third Space beer garden, provided the Village can relocate the site for park construction. The board denied a request to include THC beverage sales in the beer garden agreement. IT staff were directed to independently review security concerns regarding the Badger Book electronic poll book proposal. The board also requested the Ad-hoc Pathway Committee reconvene to discuss future projects, confirmed a Special Election date for Tuesday, December 15th, and secured funding for a fire department tanker truck via series B borrowing.

Library Board

The Library Board is scheduled to review and act on accounts payable totaling $11,131.65 at its July 20 meeting. This includes $8,330.90 for O.B., $2,658.10 for the FOEGL gift fund, and $142.65 for LGIP4. The board will also confirm three future Village Hall dates: August 17, September 21, and October 19, 2026. A director's report will note an $18,451 donation from Lights of Love and discuss the ongoing EGPL Strategic Plan (2024–2028). Gift fund balances total $82,985.56. (Agenda only, minutes not yet published).

Building Board

The Building Board will review and act on three property requests at its July 21 meeting. These include a new home construction request by Paul and Paula Eberle at 1105 Red Barn Ln, a business signage request by 12700 Bluemound Road LLC at 12700 W Bluemound Rd, and an alteration request by Amy Shallow and Noah Bern at 865 Kurtis Dr. (Agenda only).

Board of Trustees

The Board of Trustees will consider authorizing $15,000 for phase 1 of the sanitary sewer metering project at its July 28 meeting. The board will also review Firefighter/EMT and Firefighter/Paramedic job descriptions, review a request to remand text amendments to Zoning Code §335-88 Accessory Structures to the Building Board, and consider the appointment of Jeffrey Behring to the Finance and Licensing Committee. A closed session is scheduled to discuss Recreation Assistant compensation, the Village Manager's performance, and the purchase of a fire truck. (Agenda only).

Finance and Licensing

The Finance Committee will review the June 2026 financial and EMS month-end reports, act on vouchers, and review a 2026 project summary and expense analysis at its July 28 meeting. (Agenda only).

Coming up

• **August 3:** Plan Commission will review conditional-use permits for a medical clinic at 15330 Watertown Plank Rd, a lot coverage increase at 1105 Red Barn Lane, and a permit to keep chickens at 15005 Wisconsin Ave.
• **August 4:** Building Board will hold a public hearing for a fence variance at 640 Crystal Ln and review requests for a deck, alterations, an addition, and a chicken coop.
• **August 5:** Library Board will discuss EGPL Strategic Plan (2024-2028) goals and objectives. The Beautification Committee will review pollinator initiatives, river stewardship, and community events.
• **August 6:** Board of Appeals will hold a public hearing on a variance request for oversized signage at 780 Elm Grove Rd.

Elm Grove boards weighed firefighter hires, creek project, and property requests; Library Board set to act on $11,131.65 in payments

Elm Grove's advisory boards and committees met over the past two weeks to discuss residential construction, public infrastructure, staffing, and recreation programming. Because minutes have not yet been published for any of the recent meetings, only the items scheduled for review or possible action can be reported — outcomes are not yet confirmed in the public record.

Administrative & Personnel Committee — July 14

The committee was scheduled to review a proposal to create dual Firefighter/EMT and Firefighter/Paramedic positions. If approved, the proposal would affect staffing levels in the village's fire and emergency medical services. The committee was also set to consider a new Virtual Meeting Access and Meeting Streaming Policy, which would govern how residents can observe and participate in meetings remotely. No minutes have been published, so the status of either item is not yet confirmed.

Public Works Utilities Committee — July 13

The committee was scheduled to review and possibly act on a crosswalk concerns memo from KL Engineering. Members were also set to receive an update on the Metering Proposal, with staff's recommended next steps, and hear updates on the Underwood Creek Daylighting Project and a proposed boardwalk alignment. The committee planned to review and act on minutes from its June 8, 2026 meeting. Outcomes are not yet available.

Building Board — July 7

The Building Board was scheduled to review and act on several residential property requests, including home additions at 800 Park Ln and 835 Shadow Lawn Dr, revised grading and landscape plans for 12950 Green Meadow Ct, and a property alteration request for 1075 Red Barn Ln. The board was also set to consider a business signage request for 12700 W Bluemound Rd. No minutes have been published.

Recreation Committee — July 14

The committee was scheduled to review the 4th of July celebration held in Village Park and discuss remaining summer programming. Updates were planned on a potential Village Park boardwalk project, pool liner replacement, the Fall & Winter Recreation Guide, and the Recreation Manager position opening. Outcomes are not yet confirmed.

Coming up

Library Board — Monday, July 20, 2026. The board is scheduled to approve accounts payable totaling $11,131.65, including $8,330.90 for O.B., $2,658.10 for the FOEGL gift fund, and $142.65 for LGIP4. The board will also review gift fund balances totaling $82,985.56, confirm future meeting dates (August 17, September 21, and October 19, 2026), and discuss the status of the EGPL Strategic Plan (2024–2028). A director's report will note an $18,451 donation from Lights of Love.

Building Board — Tuesday, July 21, 2026. The board will review a request by Paul and Paula Eberle for a new home at 1105 Red Barn Ln (Red Barn Lot 7), a request by 12700 Bluemound Road LLC for business signage at 12700 W Bluemound Rd, and a request by Amy Shallow and Noah Bern for an alteration at 865 Kurtis Dr.

Residents can verify outcomes once meeting minutes are published in the village's official records.

Elm Grove meetings: road paving, lot coverage, and capital requests on recent agendas; Building Board up next

Elm Grove's village boards and committees met several times over the past two weeks, but official minutes have not yet been published for any of the sessions. That means the items below reflect what was scheduled for discussion or action, not confirmed outcomes. Residents should watch the village's published minutes for final votes and decisions.

Board of Trustees — June 23

The Board of Trustees agenda included a public hearing on a conditional use permit to exceed maximum lot coverage at 1095 Red Barn Lane, along with consideration of an amended conditional use permit for the same property.

Trustees were also scheduled to act on a $26,000 scope extension of the 2026 road repaving project to include the Wrayburn and Hollyhock intersection. Other agenda items were a service contract for Vaisala Xcast weather-monitoring sensors and a resolution authorizing the 2025 WDNR Compliance Maintenance Annual Report.

Committee of the Whole — June 22

The Committee of the Whole was set to review the Badger Book election system proposal, including potential cost savings compared to poll workers, and a related Clerk's Office capital budget request. The agenda also listed a discussion of Elm Grove Fire and EMS operations and a review of the village's Virtual Meeting Access and Streaming Policy.

Finance and Licensing — June 23

The Finance Committee agenda included review of capital requests and funding amounts tied to 2026 debt issuance, including a proposed purchase of a 3,500-gallon tender (Kenworth T880). Members were also scheduled to act on vouchers covering payroll and expenses, receive project updates and the financial report for May 2026, and review the EMS month-end report for May 2026.

Beautification Committee — July 1

The Beautification Committee agenda focused on village signage and environmental programs. Items included entrance sign revitalization, Bee City and Bird City certification renewals, Mayors' Monarch Pledge progress, Adopt a River and Adopt a Drain updates, and the Elm Grove Legacy tree contest. The committee was also set to discuss updates to its mission statement.

Coming up

The Building Board meets July 7 to review and act on several residential property requests and one business signage request. Agenda items include:

• Business signage request for 12700 W Bluemound Rd
• Home addition request for 800 Park Ln
• Home addition request for 835 Shadow Lawn Dr
• Revised grading and landscape plans for 12950 Green Meadow Ct
• Property alteration request for 1075 Red Barn Ln

Because minutes from the June meetings are not yet available, residents who want to confirm what was actually decided should check the village's official minutes once posted.

Elm Grove officials weigh lot coverage permit, road paving extension

The Elm Grove Board of Trustees held a public hearing last week on a conditional use permit to allow excess lot coverage at 1095 Red Barn Lane, one of several decisions facing village boards and committees. A related amended permit for the same property was also on the agenda. The board further considered a $26,000 extension of this year’s road repaving program to include the Wrayburn and Hollyhock intersection.

Since minutes from recent meetings had not been published as of July 5, official votes and approvals are not yet available. Agenda documents provided the only record of discussions.

Land use on Red Barn Lane

Trustees took up two items for the residential property at 1095 Red Barn Lane. A public hearing addressed a conditional use permit to exceed maximum lot coverage, and the board also reviewed an amended conditional use permit for the same site. No details on proposed changes or staff recommendations were available.

Road paving and weather monitoring

The Board of Trustees agenda included a proposal to expand the 2026 street repaving scope to the intersection of Wrayburn Lane and Hollyhock Lane at a cost of $26,000. Separately, trustees were scheduled to vote on a service contract for Vaisala Xcast weather sensors and a resolution authorizing the 2025 WDNR Compliance Maintenance Annual Report.

Capital requests and financial reports

The Finance and Licensing Committee met June 23 to review capital project requests ahead of a planned 2026 debt issuance. Among the items discussed was the potential purchase of a 3,500-gallon tender—a Kenworth T880 vehicle. The committee also handled routine business, including vouchers for payroll and expenses, a project update, the May 2026 financial report, and the EMS month-end report for May.

Elections, virtual meetings, and fire/EMS

During a June 22 Committee of the Whole session, officials discussed the Badger Book election system, its potential cost implications compared with poll workers, and a related capital budget request from the Clerk’s Office. The committee also reviewed Fire and EMS operations and considered updates to the village’s virtual meeting access and streaming policy.

Environmental and beautification projects

The Beautification Committee met July 1 with a focus on village entrance sign revitalization, renewals of Bee City and Bird City certifications, and progress on the Mayors’ Monarch Pledge. Members received updates on the Adopt a River and Adopt a Drain programs and discussed the Elm Grove Legacy tree contest.

Coming up

The Building Board will meet July 7 to act on a business signage request for 12700 W Bluemound Rd, home addition requests for 800 Park Ln and 835 Shadow Lawn Dr, revised grading and landscape plans for 12950 Green Meadow Ct, and a property alteration for 1075 Red Barn Ln.