Seaside meeting summaries, agendas, and minutes

Seaside City Council to weigh design-build exemption for Convention Center HVAC project

The Seaside City Council is scheduled to consider a resolution that would exempt the Convention Center HVAC replacement project from traditional competitive bidding, allowing a design-build procurement process instead. The project is estimated to cost between $1.4 million and $2.5 million. The council discussed the proposal at an Aug. 10 work session and is set to take formal action at a special meeting Aug. 14. No decisions have been published yet, as minutes for these meetings are not available.

City Council work session (Aug. 10)

The council held a work session to discuss Resolution No. 4093, which would exempt the Seaside Civic and Convention Center HVAC replacement project from competitive bidding. The agenda also included:

• Third reading of Ordinance #2026-06, amending Chapter 31 on boards, commissions, and committees.
• Second reading of Ordinance #2026-07, adding Chapter 97 on park rules and parking areas.
• Resolution #4092, adopting a Boards, Commissions, and Committees Policy.
• Consideration of a First Amendment to the City Manager Employment Agreement.

No votes were recorded in the agenda summary.

City Council special meeting (Aug. 14)

A special meeting was scheduled to formally consider Resolution #4093. The resolution would authorize a competitive design-build proposal process for the HVAC project, which involves nine units installed between 2005 and 2015. The estimated contract value is $1.4 million to $2.5 million, funded by the Convention Center Capital Fund. The agenda included a public hearing on the resolution. As with the work session, minutes have not yet been published, so the outcome is not known.

Tourism Advisory Committee (Aug. 19)

The Tourism Advisory Committee met for a largely procedural agenda, with no major decisions listed. Items included:

• Discussion of tourism grants under old business.
• Financial review of expenditures and a budget transfer from Materials & Services to Personnel Services.
• Monthly statistics, including hotel tax receipts up 10.3% for the third quarter.
• A director's report highlighting a $20.88 return per $1 invested in the Datafy campaign.
• A Rose Festival sponsorship recap, with a 60-second commercial reaching 80,000 viewers.

No minutes have been published for this meeting either.

Coming up

No upcoming meetings are listed in the next 14 days. Residents should check the city's official meeting calendar for future notices.

Seaside council weighs $2.5M HVAC exemption; no decisions published from recent meetings

The Seaside City Council discussed a proposal to exempt the Convention Center HVAC replacement project from competitive bidding, a project estimated at $1.4 million to $2.5 million. The council held a work session on Aug. 10 and scheduled formal action for a special meeting on Aug. 14. Minutes from that meeting have not yet been published, so the outcome is not known. No other recent meeting produced published decisions; all agendas from the past two weeks remain without official minutes.

City Council work session and special meeting

The Aug. 10 work session focused on Resolution No. 4093, which would allow a design-build procurement process for the HVAC replacement at the Seaside Civic and Convention Center. The project involves nine HVAC units, some installed between 2005 and 2015, and would be funded from the Convention Center Capital Fund. The council also reviewed two ordinances: a third reading of Ordinance #2026-06 to amend Chapter 31 on boards and commissions, and a second reading of Ordinance #2026-07 to add Chapter 97 on park rules. A resolution adopting a Boards, Commissions, and Committees Policy (Resolution #4092) and a first amendment to the City Manager Employment Agreement were also on the agenda.

The Aug. 14 special meeting was scheduled to consider adopting Resolution #4093 after a public hearing. The agenda listed the same estimated contract value and funding source. No minutes have been published for either meeting.

Planning Commission

On Aug. 4, the Planning Commission continued a public hearing on a new Comprehensive Plan and digital GIS zoning map (case 769-26-000030-PLNG). The commission also received a new application to rezone a former restaurant at 470 S. Roosevelt into a gas station convenience store (769-26-000033-PLNG). A discussion on defining minor versus major modifications to conditions of approval was listed, along with approval of July 7 meeting minutes. No decisions have been published.

Community Center Commission

The Aug. 5 meeting was largely procedural. The commission reviewed a financial report for fiscal year 2026-27, discussed a search to fill two vacancies, and received reports from City Council Liaison Tita Montero and Director of Development Darren Gooch. New members were to be welcomed and oriented. No major decisions were on the agenda.

Parks Advisory Committee

On Aug. 6, the committee reviewed July minutes, heard a report on the shower at Seltzer Park with guest Jeff Stover, and received an update on the Living Tribute for Neal Maine event at Estuary Park. Pick-a-Park reports from Sandy, Jim, Mary, and Mary were listed if time allowed. The agenda was routine.

Coming up

The Tourism Advisory Committee meets Aug. 19. The agenda includes a discussion of tourism grants, a financial review with a budget transfer from Materials & Services to Personnel Services, and monthly statistics showing hotel tax receipts up 10.3% for Q3. The director's report highlights a $20.88 return per $1 invested in the Datafy campaign and a Rose Festival sponsorship recap with a 60-second commercial reaching 80,000 viewers. No major decisions are listed.

Tourism Advisory Committee approves event grants and mural funding; City Council to weigh Vista Ridge remand

The Seaside Tourism Advisory Committee approved funding for multiple local events and a mural project at its July 15 meeting, making it the most consequential local decision this week. The committee approved destination event grants for Seaside Jazz & Blues, the Seaside Winter Shuttle Experience, Salmon Fest, Sand Fest, Turkey Trot, and DachSand 2026. It also proposed full funding for a Chamber of Commerce mural project at the Oceanway public parking lot and approved a $30,000 allocation from the destination marketing budget to the Oregon's North Coast collective.

Tourism Advisory Committee

In addition to the grant approvals, the committee reviewed monthly visitor statistics. May visitor center foot traffic increased 14.4 percent year-over-year, and Clatsop County bed tax revenue increased 5.4 percent for April. The committee also discussed a new marketing strategy brief.

City Council

The Seaside City Council met July 13 with a packed agenda. The council was scheduled to open and close a public hearing on the Vista Ridge Subdivision remand. Council members were also set to consider Ordinance #2026-06, which would amend Chapter 31 governing city boards, commissions, and committees.

The agenda included discussion of a vacancy for City Council Ward 3, as well as vacancies on the Airport Advisory Committee, Community Center Commission, Planning Commission, Transportation Advisory Commission, and City Tree Board. The Seaside Public Works Annual Report was also scheduled for presentation, along with approval of minutes from the June 22, 2026 meeting.

Minutes for this meeting have not yet been published, so outcomes of the public hearing and ordinance vote are not yet confirmed.

Planning Commission

On July 7, the Planning Commission held a continued public hearing on the adoption of a new Comprehensive Plan and digital GIS zoning map, identified as file 769-26-000030-PLNG. The plan is intended to guide future land use, housing, transportation, and economic development.

A second public hearing, file 769-26-000036-PLNG, concerned a minor alteration of a nonconforming parsonage — a single-family dwelling — at 506 S. Holladay, which is zoned General Commercial (C3). The commission also discussed standard conditions of approval and the distinction between minor and major modifications.

Minutes have not yet been published.

Library Board

The Library Board met July 7 to review a simplified behavior policy for potential forwarding to the City Manager for implementation. The agenda listed a Summer Reading Program kickoff on June 6 and a summer art show running June 3 through August 30.

The board also discussed re-upholstering five library chairs using fabric described as "Mint Chocolate" and a potential $15,000 speaking fee for author Javier Zamora. Minutes have not yet been published.

Convention Center Commission

The Convention Center Commission met July 9 to discuss marketing opportunities, including an update on an Oregon-focused dinner. Members reviewed survey results regarding priorities and discussed potential changes to the meeting week, day, or time. The agenda also included City Council project questions and a report from the General Manager regarding seasonal maintenance and staffing. Minutes have not yet been published.

City Tree Board

The City Tree Board met July 15 to review the original Tree Board ordinance, discuss the future direction of the board, review board member changes, and revisit the Arboretum Project. Minutes have not yet been published.

Coming up

No upcoming meetings are listed for the next 14 days. Residents interested in serving on a city advisory committee should watch for vacancy announcements from the City Council, as openings were discussed at the July 13 meeting across five committees and commissions.

Seaside City Council to weigh Vista Ridge remand; Tourism Advisory Committee set to act on event grants

Seaside's government calendar this week centers on a City Council public hearing on the Vista Ridge Subdivision remand and a Tourism Advisory Committee meeting where grant funding for multiple local events is on the agenda. Minutes from four recent advisory meetings have not yet been published, so outcomes from those sessions are not yet confirmed.

City Council — July 13

The Seaside City Council is scheduled to open and close a public hearing on the Vista Ridge Subdivision Remand. The council will also consider Ordinance #2026-06, an amendment to Chapter 31 governing city boards, commissions, and committees.

Other agenda items include a discussion of the Ward 3 vacancy on the City Council and vacancies on five advisory bodies: the Airport Advisory Committee, Community Center Commission, Planning Commission, Transportation Advisory Commission, and City Tree Board. The Seaside Public Works Annual Report is listed for presentation, and the council will consider approving minutes from the June 22, 2026 meeting.

Tourism Advisory Committee — July 15

The Tourism Advisory Committee agenda lists approval of destination event grants for Seaside Jazz & Blues, the Seaside Winter Shuttle Experience, Salmon Fest, Sand Fest, Turkey Trot, and DachSand 2026. The agenda also includes proposed full funding for a Chamber of Commerce mural project at the Oceanway public parking lot and a $30,000 allocation from the destination marketing budget to the Oregon's North Coast collective.

Visitor statistics on the agenda show May visitor center foot traffic increased 14.4 percent year-over-year and Clatsop County bed tax revenue increased 5.4 percent for April. This meeting is upcoming; the agenda language indicates these items are slated for approval, but final action is not confirmed until the meeting occurs.

Recent meetings — minutes not yet published

Four advisory bodies met in the past two weeks, but minutes have not been published for any of them. What follows is based on the published agendas; outcomes are not confirmed.

Parks Advisory Committee (July 2): The agenda included an Estuary Park update and a Living Tribute for Neal Maine, featuring a bronze plaque costing $2,201.41. Members were scheduled to consider a Sandy Ward pilot project for an Adopt-a-Park program, discuss a Pick-a-Park item led by Nancy Holmes, and vote on June 4, 2026 meeting minutes.

Planning Commission (July 7): A continued public hearing was set on file 769-26-000030-PLNG, the adoption of a new Comprehensive Plan and GIS zoning map. A second public hearing covered file 769-26-000036-PLNG, a minor alteration of a nonconforming parsonage at 506 S. Holladay, zoned General Commercial (C3). The commission also planned discussion of standard conditions of approval and the distinction between minor and major modifications.

Library Board (July 7): The board was scheduled to review a simplified behavior policy for potential submission to the City Manager. Agenda items included a Summer Reading Program kickoff on June 6, a summer art show running June 3 through August 30, re-upholstery of five library chairs using "Mint Chocolate" fabric, and discussion of a potential $15,000 speaking fee for author Javier Zamora.

Convention Center Commission (July 9): The agenda covered marketing opportunities, an update on an Oregon-focused dinner, survey results on priorities, potential changes to the commission's meeting week or time, City Council project questions, and a General Manager's report on seasonal maintenance and staffing.

Coming up

• **City Council** — July 13, public hearing on Vista Ridge Subdivision remand and Ordinance #2026-06.
• **Tourism Advisory Committee** — July 15, event grant approvals and mural project funding decision.

Readers can confirm outcomes by checking the official agendas and minutes posted by the City of Seaside.