Bay Village meeting summaries, agendas, and minutes

Bay Village meetings: cancellations, BZA variance cases, and tree plans

Over the past two weeks, Bay Village's Architectural Board of Review and Planning Commission cancelled their scheduled meetings because no agenda items were available. The Board of Zoning Appeals is set to hear five variance and appeal requests, and the Tree Commission met to review tree replacement and Arbor Day planning. No minutes have been published for any of these meetings, so no decisions are yet known.

Recent meetings

Cancellations

• The Architectural Board of Review meeting scheduled for August 12 was cancelled due to a lack of agenda items.
• The Planning Commission meeting scheduled for August 19 was also cancelled because there were no items to discuss. The notice was issued by commission secretary Lauren Oley.

Board of Zoning Appeals (August 20)

The Board of Zoning Appeals held a public meeting to consider five requests for relief from zoning code requirements. The agenda included:

• **Kristi Mulloy, Village Rose, 328 Bassett** – variance to allow ice sales outside the building (previously tabled on 6/18/26).
• **Mary Coleman, 24805 Sunset Drive** – 5-foot front setback variance for an 8-foot-deep screened porch (tabled on 7/2/26 and 8/6/20).
• **David Wolf, 581 Bradley** – appeal of a building citation regarding lawn/landscaping brush.
• **BCU Electric for Robert Lovequist, 23909 Wolf Rd** – 6-foot variance for generator placement 4 feet from the lot line (code requires 10 feet).
• **Jill Brandt for Mike and Allie Murray, 387 Lake Forest Drive** – 2-foot variance for a garage extension encroaching into a 60-foot setback.

Outcomes were not available because minutes have not yet been published.

Tree Commission (August 14)

The Tree Commission met to approve minutes from February 17, 2026, welcome new member Rob Grossman, and receive reports from City Council and the City Arborist. The agenda also included an update on Glenview tree replacement and planning for Arbor Day. No decisions have been published.

Coming up

The Planning Commission meeting scheduled for September 2 has been cancelled due to a lack of agenda items. No other public meetings are listed in the next two weeks.

Bay Village boards see cancellations, zoning appeals on tap

No decisions were made by Bay Village boards in the past two weeks. Two scheduled meetings were cancelled for lack of agenda items, and the two that did meet have not yet published minutes. The most consequential action ahead is a Board of Zoning Appeals hearing on August 20 with five variance and appeal cases, including a tabled request to sell ice outside a non-conforming use.

Recent meetings

Planning Commission (August 5) — cancelled. The meeting was called off because no agenda items were submitted. Notice was issued by Secretary Lauren Oley.

Board of Zoning Appeals (August 6) — agenda only. The board was set to consider four residential variance requests:

• 24805 Sunset Drive: a screened porch with a 17-foot front setback
• 605 Cahoon Ledges: a generator placed 4 feet from the property line
• 577 Welshire Dr: an air conditioning condenser placed 8 feet from the property line
• 26566 Lake Rd: relocation of a generator to a side yard, 3 feet 4 inches from the property line

Minutes have not been published, so no outcomes are known.

Tree Commission (August 11) — agenda only. The commission was scheduled to approve minutes from February 17, 2026, welcome new member Rob Grossman, and receive reports from City Council and the City Arborist. Discussion items included an update on Glenview tree replacement and planning for Arbor Day. No minutes are available yet.

Architectural Board of Review (August 12) — cancelled. The meeting was cancelled due to a lack of agenda items.

Upcoming meetings

Planning Commission (August 19) — cancelled. The meeting has been cancelled because there are no agenda items. Notice was issued by Secretary Lauren Oley.

Board of Zoning Appeals (August 20) — public hearing. The board will decide on five items, several previously tabled:

• Kristi Mulloy, Village Rose, 328 Bassett: variance to allow ice sales outside the building (tabled 6/18/26)
• Mary Coleman, 24805 Sunset Drive: 5-foot front setback variance for an 8-foot deep screened porch (tabled 7/2/26 and 8/6/20)
• David Wolf, 581 Bradley: appeal of a building citation regarding lawn/landscaping brush
• BCU Electric for Robert Lovequist, 23909 Wolf Rd: 6-foot variance for generator placement 4 feet from the lot line (requires 10 feet)
• Jill Brandt for Mike and Allie Murray, 387 Lake Forest Drive: 2-foot variance for a garage extension encroaching into a 60-foot setback

All items are requests for relief from zoning code requirements.

Coming up

The only meeting on the calendar for the next two weeks is the Board of Zoning Appeals hearing on August 20. The Planning Commission meeting scheduled for August 19 has been cancelled. Residents interested in the variance and appeal cases may attend the BZA meeting; the agenda does not list a time or location in the provided materials.

Bay Village Council Weighs Sidewalk Repairs, Composting Payment; Cross Country Meet Moved

Bay Village City Council met in a special session July 27 to consider a slate of resolutions and ordinances, including a sidewalk repair contract, a donation for Bay Days, and a payment to Westlake for composting equipment. Minutes have not yet been published, so no votes are confirmed. Separately, the Cahoon Memorial Park Trustees approved moving the date of a high school cross country meet.

City Council special session

The council's agenda included:

• A resolution accepting a donation from the Bay Village Kiwanis Club for the 2026 Bay Days event.
• A resolution approving use of submerged lands of Lake Erie by Heidi and Frank Fanta for shoreline improvements at 25642 Lake Rd.
• An ordinance authorizing the mayor to contract with LBZ Construction, LLC for public sidewalk repairs under the 2026 Sidewalk Replacement Program.
• A resolution authorizing payment to the City of Westlake for equipment related to the Westlake-Bay Ecological Composting Facility.
• A motion to advertise for bids for replacement of support posts under the north porch of the Rosehill Museum.

Also on the agenda was a motion to seek bids for pool floor rehabilitation, though no further details were listed.

Cahoon Memorial Park Trustees

The trustees approved holding the Bay Village High School Blue and White Cross Country Meet on August 15, 2026, from 7:00 a.m. to 12:00 p.m. in Cahoon Memorial Park. The date was moved from a previously scheduled time.

Cancellations

The Planning Commission meeting scheduled for August 5 was cancelled due to a lack of agenda items. The Architectural Board of Review meeting scheduled for August 12 has also been cancelled for the same reason, as has the Planning Commission meeting set for August 19.

Board of Zoning Appeals

The Board of Zoning Appeals met August 6 to consider four residential variance requests:

• A screened porch at 24805 Sunset Drive with a 17-foot front setback.
• A generator at 605 Cahoon Ledges placed 4 feet from the property line.
• An air conditioning condenser at 577 Welshire Dr placed 8 feet from the property line.
• A generator relocation at 26566 Lake Rd to a side yard 3 feet 4 inches from the property line.

No decisions have been published from this meeting.

Coming up

The Tree Commission will meet August 11 to approve February minutes, welcome new member Rob Grossman, hear reports from City Council and the City Arborist, discuss Glenview tree replacement, and plan for Arbor Day. The Architectural Board of Review and Planning Commission meetings later this month are cancelled.

Bay Village roundup: Cross country meet date set; Council schedules sidewalk contract and other actions

Cross country meet approved for Cahoon Memorial Park

The Cahoon Memorial Park Trustees approved holding the Bay Village High School Blue and White Cross Country Meet on August 15, 2026, from 7:00 a.m. to 12:00 p.m. in Cahoon Memorial Park. This was the only confirmed decision among recent meetings; minutes for the July 27 City Council special meeting had not been published as of this roundup.

City Council special meeting: items scheduled for action

Bay Village City Council held a special meeting on July 27, 2026, with several resolutions and ordinances on the agenda. Because minutes were not yet available, the following items should be understood as scheduled for council action rather than confirmed outcomes:

• A resolution accepting a donation from the Bay Village Kiwanis Club for the 2026 Bay Days event.
• A resolution approving use of submerged lands of Lake Erie by Heidi and Frank Fanta for shoreline improvements at 25642 Lake Rd.
• A resolution ordering repair of public sidewalks abutting certain premises.
• An ordinance authorizing the Mayor to contract with LBZ Construction, LLC for public sidewalk repairs under the 2026 Sidewalk Replacement Program.
• A resolution authorizing payment to the City of Westlake for equipment related to the Westlake-Bay Ecological Composting Facility.
• A motion to advertise for bids for replacement of support posts under the north porch of the Rosehill Museum.
• A motion to advertise for bids for pool floor rehabilitation.

No vote tallies or dollar amounts for these items were included in the available agenda materials.

Finance Committee reviews June financial report

On July 20, 2026, the Finance Committee reviewed the June financial report. The committee noted that revenues and expenses are generally tracking close to budget projections. The meeting included a detailed review of city funds, capital projects, and investment returns. No formal votes or policy decisions were recorded.

Architectural Board of Review meeting cancelled

The Architectural Board of Review meeting scheduled for July 22, 2026, was cancelled due to a lack of agenda items.

Coming up

• **Board of Zoning Appeals — August 6, 2026:** The board will consider four residential variance requests: a screened porch with a 17-foot front setback at 24805 Sunset Drive; a generator 4 feet from the property line at 605 Cahoon Ledges; an A/C condenser 8 feet from the property line at 577 Welshire Dr; and relocation of a generator to a side yard 3 feet 4 inches from the property line at 26566 Lake Rd.
• **Planning Commission — August 5, 2026:** Cancelled due to lack of agenda items. Notice issued by Lauren Oley, Secretary.
• **Architectural Board of Review — August 12, 2026:** Cancelled due to lack of agenda items.

Bay Village Roundup: Council Set to Act on Flood Repair, Paving, and Watermain Contracts; Zoning Boards Review Lot Splits and Variances

Bay Village City Council has scheduled a special meeting to act on contracts for city hall flood remediation, watermain replacement, and road paving — the most consequential items on a busy two-week calendar of city meetings. However, minutes from that meeting and several others have not yet been published, so outcomes cannot be confirmed from the available record.

City Council — July 6 (Special Meeting)

Council's agenda called for votes on several ordinances and resolutions, including:

• A contract with **Dane Contractors** for city hall flood repair.
• A watermain replacement on **Bruce, Russell, and Douglas Drives**.
• A **Wolf Road** paving contract with **Ronyak Paving**.
• An ordinance amending **FY2026 appropriations**.
• A resolution accepting a **Joyce Buick** donation to the **Amy Mihaljevic Fund**.

The meeting also included procedural items such as reading minutes and appointing a Tree Commission member. Because minutes are not yet published, the results of these votes are not available in the current record.

Planning Commission — July 15

The Planning Commission was scheduled to review a proposal to create two buildable lots at 373 Glen Park in the R-3 District. The review was required because:

• One lot would be **7,473 sq ft**, which is **27 sq ft under** the **7,500 sq ft minimum**, requiring a variance under **Section 1155.02**.
• The other lot would need a **rear yard variance of 4 ft** (permitted 21.7 ft, proposed 17.7 ft).
• The existing house would need a **side yard variance of approximately 5 ft** (required 10 ft).
• The existing house would need a **new garage** to meet the covered parking requirement.

The agenda noted this item might also be heard by the Board of Zoning Appeals on July 16 if deemed necessary. Minutes are not yet published.

Board of Zoning Appeals — July 16

The BZA agenda included three variance applications:

• **579 Oakmoor Rd**: A variance to **Section 1155.07** for a **256 sq. ft. patio** that would increase lot coverage from **55% to 59%**. This item was tabled from the July 2, 2026 meeting.
• **24380 Lake Rd**: Five variance and permit requests covering a **greenhouse in the front yard** (Sec. 1149.01), **illuminated pillars** and a **fountain** in the front yard (Sec. 1121.42), and **AC condensers** and a **generator** in the side yard closer than allowed (Sec. 1359, 1370.05).
• **373 Glen Park**: Variances to split the lot into two buildable parcels, contingent on the Planning Commission review.

The board was also scheduled to approve minutes from its previous meeting. Minutes are not yet published.

Architectural Board of Review — July 8

The July 8 meeting was cancelled due to a lack of agenda items. No decisions or discussions took place.

Coming Up

• **July 20 — City Council Finance Committee**: Will review the **July 2026 financial report**, first-half year-end projections, capital project tracking, second-half funding allocations, debt and reserve fund balances, lease vehicle tracking, and **fire station** budget draw-downs and remaining balances.
• **July 22 — Architectural Board of Review**: Meeting **cancelled** due to a lack of agenda items.

All recent meeting items listed above are drawn from agendas only; official minutes have not yet been published. Outcomes, vote tallies, and any amendments will be confirmed when minutes become available.

Bay Village Roundup: Council Eyes Flood Repair Contract; Two Boards Cancel; Lot Split Heads to Planning Commission

Bay Village's recent government activity was light on confirmed decisions, with two board meetings cancelled and several key items still awaiting published minutes. The most consequential items on the table — including a city hall flood repair contract and road paving — were scheduled for City Council's July 6 special meeting, but minutes have not yet been published.

City Council — July 6 Special Meeting

City Council was scheduled to act on several ordinances and resolutions, including:

• A contract with **Dane Contractors** for city hall flood remediation.
• A watermain replacement on **Bruce, Russell, and Douglas Drives**.
• A **Wolf Road** paving contract with **Ronyak Paving**.
• An amendment to **FY2026 appropriations**.
• A resolution accepting a **Joyce Buick** donation for the **Amy Mihaljevic Fund**.

The meeting also included procedural items such as reading minutes and appointing a Tree Commission member. Because minutes have not yet been published, the outcomes of these votes are not yet confirmed in the public record.

Board of Zoning Appeals — July 2

The Board of Zoning Appeals was scheduled to review four variance requests:

• A generator side yard and property line variance at **24001 Bruce Rd**.
• A **256 sq. ft.** stamped concrete patio coverage variance at **579 Oakmoor Rd**.
• A front yard porch setback variance at **24805 Sunset Drive**.
• A fence height variance for **Glenview School** at **28727 Wolf Rd**.

Minutes have not yet been published, so no decisions are confirmed.

Cancelled Meetings

The Planning Commission meeting scheduled for July 1 was cancelled due to a lack of agenda items. The Architectural Board of Review meeting scheduled for July 8 was also cancelled for the same reason. No business was conducted at either.

Coming Up

Planning Commission — July 15: The commission will review a proposal to create two buildable lots at 373 Glen Park in the R-3 District. One lot would be 7,473 sq. ft., which is 27 sq. ft. under the 7,500 sq. ft. minimum, requiring a variance under Section 1155.02. The proposal also includes a rear yard variance of 17.7 ft. where 21.7 ft. is permitted, an existing house side yard variance of approximately 5 ft. where 10 ft. is required, and a new garage to meet the covered parking requirement.

Board of Zoning Appeals — July 16: The BZA will hear three variance applications. The 579 Oakmoor Rd patio variance — tabled from the July 2 meeting — seeks to increase lot coverage from 55% to 59% under Section 1155.07. At 24380 Lake Rd, five variances are requested for a greenhouse in the front yard (Sec. 1149.01), illuminated pillars and a fountain in the front yard (Sec. 1121.42), and AC condensers and a generator in the side yard closer than allowed (Sec. 1359, 1370.05). The board will also consider the 373 Glen Park lot split, contingent on the Planning Commission's review.

Finance Committee — July 20: The committee will review the July 2026 financial report, first-half year-end projections, capital project tracking, debt and reserve fund balances, lease vehicle tracking, and fire station budget draw-downs and remaining balances.

Bay Village meetings slow over holiday week; council set to act on flood repair, paving contracts

Recent meetings: mostly quiet or cancelled

Bay Village's boards held little business over the past two weeks. Several meetings were cancelled for lack of agenda items, and the one substantive session on the calendar has no published minutes yet.

City Council — June 23

Council's Records Commission was scheduled to review records retention forms from various departments and set a date for destruction of city records. The agenda describes the meeting as primarily procedural with no major policy decisions. Minutes have not yet been published.

Architectural Board of Review — June 24

The Architectural Board of Review meeting was cancelled because there were no items on the agenda. No business was conducted.

Planning Commission — July 1

The Planning Commission meeting was cancelled due to a lack of agenda items. No business was conducted.

Board of Zoning Appeals — July 2

The Board of Zoning Appeals was scheduled to consider several residential and school-property variance requests. Because minutes have not yet been published, no outcomes can be confirmed. The agenda listed the following items:

• Generator side yard and property line variance at 24001 Bruce Rd
• 256 sq. ft. stamped concrete patio coverage variance at 579 Oakmoor Rd
• Front yard porch setback variance at 24805 Sunset Drive
• Fence height variance for Glenview School at 28727 Wolf Rd

Each request involves a deviation from standard setback or lot coverage rules. Whether any variances were granted or denied is not yet part of the public record.

Coming up

City Council — Monday, July 6 (special meeting): Council is scheduled to vote on several ordinances and resolutions, including:

• A resolution accepting a Joyce Buick donation for the Amy Mihaljevic Fund
• An ordinance amending FY2026 appropriations
• An ordinance authorizing a contract with Dane Contractors for city hall flood repair
• An ordinance authorizing watermain replacement on Bruce, Russell, and Douglas Drives
• An ordinance authorizing a Wolf Road paving contract with Ronyak Paving

The agenda also includes procedural items such as reading minutes and appointing a Tree Commission member. No vote tallies or dollar amounts are available ahead of the meeting.

Architectural Board of Review — Wednesday, July 8: This meeting has been cancelled due to a lack of agenda items.

Residents can attend the July 6 special City Council meeting to observe action on the flood repair, watermain, and paving contracts. Check the city's official agenda for meeting time and location.

Bay Village City Council to Vote on Flood Repair Contract, Infrastructure Projects at Special Meeting

Bay Village government boards met with little action over the past two weeks, as two Architectural Board of Review meetings, a Planning Commission session, and one upcoming board meeting were all cancelled for lack of agenda items. No votes were taken at the Records Commission, and the Board of Zoning Appeals considered four variance requests without issuing immediate decisions. The next consequential action is expected at a special City Council meeting on Monday, July 6, when members will vote on a contract for city hall flood remediation, watermain replacement, and Wolf Road paving.

Recent meetings

Records Commission — June 23

The commission met to review records retention forms from city departments and schedule a destruction date. The session was procedural and involved no policy decisions, according to the agenda.

Architectural Board of Review — June 24

The meeting was cancelled because no items were submitted for review.

Planning Commission — July 1

The meeting was cancelled for lack of agenda items.

Board of Zoning Appeals — July 2

The board considered four variances as listed on its agenda. At 24001 Bruce Rd, it heard a request for a side-yard setback to allow a generator. At 579 Oakmoor Rd, it reviewed a 256-square-foot stamped concrete patio that would exceed lot coverage rules. A front-yard porch setback variance was discussed for 24805 Sunset Drive. Finally, a fence height variance was sought for Glenview School at 28727 Wolf Rd. No decisions were available because the meeting was held on the date of this report and minutes are not yet published.

Coming up

City Council special meeting — July 6

Council will consider several ordinances and resolutions involving public infrastructure and city funds. The agenda includes a resolution to accept a donation from Joyce Buick for the Amy Mihaljevic Fund, and an ordinance amending the current fiscal year appropriations. Three contract ordinances are up for a vote: one with Dane Contractors for city hall flood repair, one for watermain replacement on Bruce, Russell, and Douglas drives, and one authorizing Ronyak Paving to pave Wolf Road. A fleet lease and a grant application for a park trail project also appear on the agenda. Procedural items include reading of minutes and the appointment of a member to the Tree Commission.

Architectural Board of Review — July 8

This meeting has already been cancelled for want of agenda items.