Chagrin Falls meeting summaries, agendas, and minutes

Chagrin Falls boards weigh special-event rules, hillside protections

In the past two weeks, Chagrin Falls boards reviewed several proposals, but no final decisions have been published yet. The most consequential items on the table are a new ordinance to regulate special events on village property and a rewrite of the hillside protection code.

Council considers special-event permit rules

At its Aug. 10 meeting, Village Council held the second reading of Ordinance 2026-50, which would create a new Chapter 952 regulating special events on village property. The draft includes a $50 application fee and insurance requirements of $1 million per occurrence, $2 million per claim, and $500,000 in property damage. Events with more than 500 attendees, multi-day events, or those requiring street closures would need a Council-approved memorandum of understanding at least 120 days in advance.

Council also held a first reading of Ordinance 2026-51, which would authorize the mayor to enter into a memorandum of understanding with the University of Cincinnati and the Ohio Cyber Range Institute for cybersecurity training for village staff. The ordinance was declared an emergency. Minutes from the meeting have not yet been published.

Planners review hillside protection rewrite

The Planning and Zoning Commission on Aug. 17 reviewed proposed revisions to Chapter 1152, the Hillside Protection regulations. The draft would add new definitions, require a mandatory Comprehensive Geotechnical Investigation for work in Hillside Influence Zones, and set minimum factors of safety: 1.4 for temporary slopes, 1.5 for permanent slopes, and 1.7 to 2.0 for critical slopes. Disturbance limits would cap development at 60% of a lot on slopes of 15 to 24.99% and 40% on slopes of 25 to 39.99%.

The commission also approved minutes from its March 16, June 15, and July 20 meetings. Minutes from the Aug. 17 meeting have not yet been published.

Architectural board reviews five proposals

The Architectural Board of Review on Aug. 18 reviewed five exterior alteration and construction proposals:

• 122 May Court: rear two-floor addition (preliminary review, Historic Structure Review required)
• 190 Pheasant Run: rear sunroom addition and deck (preliminary)
• 345 Applebrook Drive: window changes for an interior renovation (final review, Historic Structure Review required)
• 52 South Main: field change to a garage door
• 339 North Street: new single-family dwelling (final)

No decisions have been published.

Cemetery commission meeting cancelled

The Cemetery Commission meeting scheduled for Aug. 12 was cancelled. No business was conducted.

Coming up

The Board of Zoning Appeals will meet Aug. 25 to hear an administrative appeal by David Stecker of the Architectural Board of Review's July 21 decision to deny a building permit for a proposed addition at 42 E Orange St. (Parcel No. 931-13-042). The board will also approve minutes from its July 28 meeting and swear in witnesses.

Chagrin Falls boards set to review $133,660 in road change orders, special event rules, and residential projects

Chagrin Falls officials have a full slate of recent and upcoming meetings, but because minutes have not yet been published for any of the sessions held over the past two weeks, the items below reflect what was scheduled on each agenda — not confirmed outcomes. Residents should watch for posted minutes to verify what was ultimately decided.

Infrastructure & Operations Committee — $133,660 in proposed change orders

On July 27, the Infrastructure & Operations Committee was scheduled to discuss and vote on two ordinances authorizing change orders for ongoing infrastructure projects.

• Ordinance 2026-48: $107,660 in change orders for the Downtown Resurfacing Phase 2 project (North Main Street) with Karvo Companies, Inc. This includes Change Order 2 ($53,600) to expand stop line radar detection to 17 units, and Change Order 3 ($54,060) to repair the Main Street water main between Orange and River Streets.
• Ordinance 2026-49: A $26,000 change order for the 2026 Road Program with Geauga Highway Co. to repair East Washington Street following a water main break.

Both ordinances were listed as emergency measures intended to complete work before winter weather.

Council — special events, bank depositories, and K9 retirement

Also on July 27, Village Council was scheduled to review several pieces of legislation:

• Ordinance No. 2026-50: Establish regulations for special events in the Village.
• Resolution Nos. 2026-45 and 2026-46: Designating Chase Bank, First Federal Lakewood, Huntington Bank, and Key Bank as depositories for village funds for five years.
• Resolution No. 2026-47: Retiring K9 Prince Max and authorizing sale to Officer Dennis Nyce for $1.00.

No vote tallies are available because minutes have not been published.

Planning + Zoning Commission — hillside and historic preservation review

On July 20, the Planning and Zoning Commission was scheduled to present proposed revisions to Chapter 1152, Hillside Protection, and review Section 1146, Historic Preservation Regulations. No outcomes are confirmed.

Architectural Board of Review — residential exterior projects

On July 21, the Architectural Board of Review was scheduled to review ten project submissions, including:

• 339 North St — preliminary review of demolition and construction of a new single-family home with detached garage.
• 258 North St — final review of new vinyl siding (historic structure review required).
• 55 Maple St — final review of new aluminum-clad windows with grid changes (HSR required).
• 34 East Cottage — final review of a new fence.
• 124 South Franklin — preliminary review of a new front entry and side porch (HSR required).

Public comments were invited during the meeting.

Board of Zoning Appeals — variance request at 82 North Main Street

On July 28, the Board of Zoning Appeals was scheduled to approve June 23, 2026 minutes, swear in witnesses, and consider a variance request from Steve Shutts for the property at 82 North Main Street. The meeting was scheduled at Village Hall, 21 W. Washington Street.

Arts Commission — procedural meeting

Also on July 28, the Arts Commission was scheduled to meet to approve previous minutes and discuss community and village news. The agenda consisted of procedural items and open discussion.

Coming up

• **August 4 — Architectural Board of Review:** Scheduled to review seven residential exterior and construction projects, including a preliminary new single-family dwelling at 456 East Washington, demolition and rebuild of a detached garage at 147 Bradley St (variances required), a mud room addition and garage renovation at 64 Maple St, a rear addition and screened porch at 75 Carriage Stone (HSR required), and window and door changes at 68 Olive St (HSR required).

Chagrin Falls Council Set to Act on $133,660 in Road Change Orders and Special Event Rules

Chagrin Falls residents have several consequential items heading to Village Council tonight, including more than $133,660 in infrastructure change orders, new special event regulations, and the retirement of a police K9. Minutes from the village's recent committee and board meetings have not yet been published, so outcomes from those sessions are not yet confirmed.

Recent Meetings — Agendas Posted, Minutes Pending

Five public bodies met between July 13 and July 21, but minutes have not been published for any of them. What is known comes from the agendas.

On July 13, Council was scheduled to consider Resolution No. 2026-44, adopting the fiscal year 2027 alternative tax budget and declaring an emergency. The resolution, introduced by Administration & Finance Director Erinn Grube, requires a two-thirds council vote. If adopted, the Clerk would certify the budget to the Cuyahoga County Fiscal Officer and post it on the village website for at least fifteen days.

Also on July 13, the Administration and Finance Committee was set to review a draft Special Event Policy and approve minutes from May 11 and June 8. The Safety Committee planned to discuss grant applications for updated signal equipment, traffic map updates, East Washington striping, and the Miles Road speed limit.

On July 20, the Planning and Zoning Commission was scheduled to review proposed revisions to Chapter 1152 (Hillside Protection) and Section 1146 (Historic Preservation Regulations).

On July 21, the Architectural Board of Review had ten project submissions on its agenda, including a preliminary proposal to demolish the existing structure at 339 North St and build a new single-family home with a detached garage. Other items included new vinyl siding at 258 North St, aluminum-clad window changes at 55 Maple St, a new fence at 34 East Cottage, and a new front entry and side porch at 124 South Franklin.

Coming Up

Council — Monday, July 27 (today): Council will consider several ordinances and resolutions:

• **Ordinance No. 2026-50:** Establish regulations for special events in the Village.
• **Ordinance No. 2026-48:** Two change orders for the North Main Street project with Karvo Companies, Inc. — Change Order 2 for $53,600 (stop line radar detection expansion to 17 units) and Change Order 3 for $54,060 (Main Street water main repair between Orange and River Streets). Total: $107,660.
• **Ordinance No. 2026-49:** A $26,000 change order to increase the contract amount for the 2026 Road Program with Geauga Highway Co., covering East Washington Street road repair after a water main break.
• **Resolutions No. 2026-45 and 46:** Designating Chase Bank, First Federal Lakewood, Huntington Bank, and Key Bank as depositories for village funds for five years.
• **Resolution No. 2026-47:** Retiring K9 Prince Max and authorizing sale to Officer Dennis Nyce for $1.00.

Both road-project ordinances are declared emergency measures to complete work before winter weather.

Infrastructure & Operations Committee — July 27: Will discuss and vote on the same two change-order ordinances listed above.

Arts Commission — Tuesday, July 28: Procedural items and open discussion.

Board of Zoning Appeals — Tuesday, July 28: Will hear a variance request from Steve Shutts at 82 North Main Street. The meeting is at Village Hall, 21 W. Washington Street.

Chagrin Falls council set to adopt FY 2027 tax budget; recent meeting outcomes not yet published

Chagrin Falls Village Council was scheduled July 13 to vote on Resolution No. 2026-44, adopting the fiscal year 2027 alternative tax budget and declaring it an emergency measure. Minutes for that meeting and four others held in the past two weeks have not yet been published, so outcomes are not available. The resolution was introduced by Administration & Finance Director Erinn Grube and required a two-thirds vote of council to take effect. If adopted, the Clerk would certify the budget to the Cuyahoga County Fiscal Officer and post it on the village website for at least fifteen days. No other legislative items were on the council agenda.

Architectural Board of Review (July 7)

The board was set to review seven property submissions. Final-plan items included a new single-family dwelling at 498 Solon Rd, demolition and a new garage/mud room at 59 West Washington, and demolition of an existing building with a lot split at 108 East Summit. Preliminary items included a new second-floor rear addition at 130 South Main and a new single-family dwelling at 456 East Washington. Minutes are not yet published, so decisions are not known.

Cemetery Commission (July 8)

The agenda listed cemetery expansion, the cemetery budget, columbarium space, Memorial Day planning, and a memorial bench review by Katie Lockemer. These items affect long-term burial capacity and maintenance spending, but outcomes are not yet recorded.

Safety Committee (July 13)

The committee was scheduled to discuss grant applications for updated signal equipment, traffic map updates, East Washington striping, and the Miles Road speed limit. Minutes are pending.

Administration and Finance Committee (July 13)

The committee planned to discuss a draft of the Special Event Policy and seek approval of minutes from May 11 and June 8, 2026. No minutes from the July 13 session are available yet.

Coming up

• **July 20 — Planning + Zoning Commission:** Review of proposed revisions to Chapter 1152, Hillside Protection, and Section 1146, Historic Preservation Regulations. These code chapters shape what property owners can build on slopes and within historic areas.
• **July 21 — Architectural Board of Review:** Ten submissions are on the agenda, including a preliminary plan to demolish the existing structure and build a new single-family home with detached garage at 339 North St. Other items include new vinyl siding at 258 North St, aluminum-clad windows with grid changes at 55 Maple St, a new fence at 34 East Cottage, and a new front entry and side porch at 124 South Franklin. Public comments are invited during the meeting.
• **July 28 — Board of Zoning Appeals:** The board meets at Village Hall, 21 W. Washington Street, to consider a variance request from Steve Shutts at 82 North Main Street. The agenda includes approval of June 23, 2026 minutes and swearing in of witnesses.