Ardmore meeting summaries, agendas, and minutes

Ardmore boards weigh airport grants, splashpad, and audits in recent meetings

Over the past two weeks, several Ardmore boards and authorities met to review items ranging from airport grants and police equipment to a splashpad design and community center audits. Because minutes have not yet been published, all items below are proposals under consideration, not final decisions.

City Commission

The City Commission met Aug. 17 and considered a consent agenda with several resolutions and purchases. Key items included:

• Resolution 4363 to accept FAA Airport Improvement Program grant up to $450,000 and an Airport Infrastructure Grant up to $870,348 for Ardmore Municipal Airport.
• A memorandum of understanding with the Ardmore Development Authority for a five-unit box hangar and taxilane at the airport, with the ADA reimbursing costs exceeding grants.
• An easement agreement with Bernie and Barbara Conway for airport property access, a 40-year term, and a $5,000 one-time payment.
• A contract with Axon Enterprises for 31 in-car video camera systems for police, $82,814.08 (third year of a five-year contract).
• A renewal with Flock Safety for audio detection and license plate readers, $70,000 annually.
• Engineering services from Barker & Associates: $55,000 for potable water infrastructure at Mesa/Refinery Road to Sutton Road, and $50,000 for a sanitary sewer force main near Ardmore Middle School.
• Purchases including 500 95-gallon poly carts and accessories for $30,450, Holmatro battery-powered extrication tools for the fire department at $47,078.37, Meraki network access points at $62,404.12, and six dispatch workstations for the new police station at $132,743.59.

Public Works Authority

Also on Aug. 17, the Ardmore Public Works Authority met to ratify two engineering contracts and a sanitation equipment purchase. The agenda included ratifying the $55,000 potable water engineering contract and the $50,000 sanitary sewer force main contract, plus approving the $30,450 purchase of 500 95-gallon poly carts, 360 snap-on wheels, and 25 lids from Rehrig Pacific Company.

Ardmore Development Authority

The ADA, meeting Aug. 17, considered a $353,797.67 change order to Silver Star Construction for the Grumman Road Reconstruct project. The board also reviewed an amended MOU with the City for the airport hangar, ratified a 40-year access easement to Conway corrected to 0.14 acres for $5,000, authorized an FAA and Oklahoma aerospace grant application for hangar design and construction, and approved a first amendment to a Letter of Intent with Valiant Enterprises, LLC for property on Kings Road.

Regional Park Authority

On Aug. 10, the Regional Park Authority heard a presentation by Brian Hill of Waters Edge Aquatic Design on the Regional Park splashpad and considered design components. The board also moved to fill the unexpired term for Melissa Filter, and received updates on Lakeview Golf Course and Chigger Chase.

Library Board

The Ardmore Public Library Board met Aug. 11 to review Library Trust Fund performance at First National Bank, approve minutes, review July 2026 expenditures, and hear the director's report. No major policy decisions were on the agenda.

Historic Preservation Board

The Historic Preservation Board on Aug. 11 considered a Certificate of Appropriateness request for a 5.5 ft x 3 ft wall sign on the front facade of 225 West Main Street (Case #HP26-07). The board could approve, deny, or amend the request.

HFV Wilson Community Center

The HFV Wilson Community Center Authority met Aug. 12 to consider accepting the FY2025 audit from Russells & Williams, CPA and engaging the firm for the FY2026 audit. The board also approved May and June financial reports (pending audit), appointed committee officers, and discussed the Capital Building Campaign.

Coming up

No upcoming meetings are scheduled in the next two weeks, according to the provided data. Residents should check the city's official calendar for any newly announced meetings.

Ardmore boards take up contracts, budgets in week of meetings

Ardmore city boards and authorities met over the past two weeks with agendas that included more than $500,000 in proposed contracts and several budget items. Minutes from these meetings have not yet been published, so outcomes are not yet known. The most significant items include a $245,000 utility-meter contract ratification for the Public Works Authority and a series of software and service renewals for the City Commission.

City Commission (Aug. 3)

The City Commission met on August 3 with a consent agenda and regular business items. Among the proposed actions were:

• Confirming William Dolman and Todd Yeager to the Historic Preservation Board for second 3-year terms.
• Renewing the ArcGIS GIS platform subscription with Environmental Systems Research Institute for $30,200.
• Renewing Matrix billing services for $100,000.
• Renewing Tyler Technologies software and cloud storage for $97,448.87.
• Awarding City Hall janitorial services to City Wide Facility Solutions for $32,247.51.

Public Works Authority (Aug. 3)

The Public Works Authority met the same day to ratify two sole-source contracts already endorsed by the City Commission:

• A $145,000 annual payment to Badger Meter for ORION cellular reading fees (July 1, 2026–June 30, 2027).
• A $100,000 annual purchase of meters, registers, and endpoints from Atlas Utility Supply Company.

Tourism Authority (Aug. 6)

The Ardmore Tourism Authority considered several agreements on August 6, including:

• A $13,000 fireworks production contract with Rainbow Fireworks, Inc. for 2026.
• A $7,384 fire alarm and sprinkler testing agreement with Johnson Controls.
• An incentive agreement with James and Brandi Watson for the 2026 Watson Team Roping event.
• An incentive agreement with Murray State College for the 2027 Gun Show.
• A recommendation to appoint Dee Ann Chatham to fill an unexpired trustee term ending January 1, 2027.

Main Street Authority (Jul. 28)

The Main Street Authority board met on July 28 with a $1,000 marketing budget, a $1,500 Shop Small Saturday gift-card promotion with Yiftee, and approval of a Santa Fe Depot rental contract. The board also considered waiving the deposit for an Ardmore Food & Resource Center event on November 13, 2026, and heard a presentation by Lance Ladd about Paradise Alley.

Animal Care Trust Authority (Jul. 28)

The Animal Care Trust Authority held a special meeting to consider approving the FY 2026 audit engagement letter from Casey Russell and the FY 2026-2027 budget. The board also accepted resignations from Vice Chair Kasey Renteria and Treasurer Linda Ortiz due to term limits and discussed new officers.

Historic Preservation Board (Jul. 28)

The Historic Preservation Board met in special session to consider two Certificates of Appropriateness: one for a metal-and-glass storefront at 120 Caddo Street NE, and another for door replacement, repainting, a 10×3 foot wall sign, and solar lighting at 124 & 126 West Main Street (Case #HP26-03). The board also approved minutes from its April 28 special meeting.

Coming up

• **Historic Preservation Board** (Aug. 11): Will consider a Certificate of Appropriateness for a 5.5 ft × 3 ft wall sign at 225 West Main Street (Case #HP26-07), plus approval of minutes from the July 28 special meeting.
• **HFV Wilson Community Center Board** (Aug. 12): Will consider accepting the FY2025 audit from Russells & Williams, CPA, engaging them for the FY2026 audit, approving May and June financial reports, appointing committee officers, and discussing the Capital Building Campaign.

All meetings are open to the public. Agendas and minutes are available through the city's official channels.

Ardmore boards consider dam repairs, police software, and entrepreneurship funding; minutes pending

The Ardmore City Commission and Public Works Authority considered change orders totaling roughly $980,000 for the Ardmore City Lake Dam Repairs at their July 20 meetings, which would bring the dam repair contract to $9,470,319.04. Minutes for all recent meetings have not yet been published, so the outcomes of these agenda items are not confirmed.

Ardmore Development Authority

The Authority was scheduled to discuss shifting approximately $1,000,000 in Rapid Community Response Program funding toward an entrepreneurship strategy and operational plan. Other agenda items included a $25,000 award to Honey and Vine via the Ardmore Downtown Business Loan-to-grant Program, a professional services agreement for FY 2027 bookkeeping with Jackson, Fox, & Richardson CPA, and three supplemental agreements with H.W. Lochner reducing task orders by $14,700, $41,800, and $4,000. The board also had an Open Records Act Fee Schedule adoption on the agenda.

Public Works Authority

The Authority was set to consider ratifying two change orders for the Ardmore City Lake Dam Repairs with McMillen, Incorporated. Change Order Number 5 would increase the contract by $193,633.10 to a new total of $8,683,599.94. Emergency Change Order Number 6 would add $786,719.12, bringing the total to $9,470,319.04, and includes a 36-day contract time extension.

City Commission

The Commission agenda for July 20 included a $448,784 software-as-a-service agreement with Tyler Technologies for a new computer-aided dispatch and records system for the police department. Also on the agenda were the same City Lake Dam repair change orders, a $43,437.89 increase for Change Order #1 on Market Street Improvements Phase 2 (new total $1,272,883.17), and the purchase of three 2027 Chevrolet 2WD Police Tahoes for $173,061.00. Consent agenda items included a historic preservation board appointment, renewals of a GrayKey forensic license and an E-911 service agreement, and several land-plat resolutions.

Main Street Authority

The board was scheduled to act on a $1,000 budget for new marketing materials and a $1,500 Shop Small Saturday gift-card promotion with Yiftee. The agenda also included approval of the Santa Fe Depot rental contract, a deposit waiver for the Ardmore Food & Resource Center event on November 13, 2026, and a presentation by Lance Ladd about Paradise Alley.

Historic Preservation Board

The board was set to hold a special meeting to consider two Certificates of Appropriateness. One request involves replacing wood entrances with a metal-and-glass storefront at 120 Caddo Street NE. The second, Case #HP26-03, covers door replacement, front-façade repainting, a 10×3 foot wall sign, and solar lighting at 124 & 126 West Main Street. The board may approve, deny, or amend the requests.

Lakeview Golf Course Advisory Board

This meeting was primarily procedural, with an agenda including approval of June 15th minutes, a staff report from Superintendent Craig Palmer, and an update on current programs and events from Manager Doug Hargis.

Coming up

The Ardmore City Commission meets today, August 3, 2026, with an agenda including the confirmation of William Dolman and Todd Yeager to the Historic Preservation Board for second 3-year terms, a $30,200 ArcGIS subscription renewal, a $100,000 Matrix billing services renewal, a $97,448.87 Tyler Technologies renewal, and a $32,247.51 janitorial services award to City Wide Facility Solutions.

The Public Works Authority also meets today, August 3, 2026, to ratify two sole-source contracts: a $145,000 annual payment to Badger Meter for ORION cellular reading fees (July 1, 2026–June 30, 2027) and a $100,000 annual purchase of meters, registers, and endpoints from Atlas Utility Supply Company.

Ardmore Roundup: City Commission eyed landfill deal, IT renewals; dam change orders and police software on tap for July 20

Ardmore's City Commission was scheduled July 6 to vote on a five-year solid waste disposal agreement with Southern Oklahoma Regional Disposal and more than $156,000 in IT contract renewals, while the Planning Commission had three final plat requests — including a Racetrac Petroleum site on West Broadway — on its July 9 agenda. Minutes from all recent meetings have not yet been published, so outcomes are not confirmed.

City Commission — July 6

The commission's agenda included a five-year solid waste disposal agreement with Southern Oklahoma Regional Disposal; the rate was not specified in the agenda. Four IT contract renewals were listed: Laserfiche ($15,750.61), DigiTicket ($39,571.19), UKG time system ($42,013.66), and CityWorks/GIS hosting ($59,400.00). A minor subdivision plat for four lots in the 700 block of 3rd Avenue SE (High Point Addition Phase II) was also scheduled. The commission planned appointments to the Hardy Murphy Coliseum Trust, Main Street Authority, and Planning Commission, followed by an executive session to discuss and possibly appoint an interim city manager.

Public Works Authority — July 6

The APWA agenda called for ratifying two items previously approved by the City Commission: the $59,400 annual hosting services contract with NewEdge Services for CityWorks and GIS applications, with APWA paying $31,900 and the City paying $27,500; and the five-year solid waste disposal agreement with Southern Oklahoma Regional Disposal. The board also planned to approve minutes from its June 15, 2026 meeting.

Planning Commission — July 9

Three final plat requests were on the agenda: a 4.21-acre lot for Racetrac Petroleum Inc. at 3905 West Broadway (Case FP26-06); a 14.24-acre lot for the Garmon Addition in the 2200 block of Harvey Road (Case FP26-05); and a 0.42-acre minor subdivision for the Fagan Addition at 45 Burton Street (Case FP26-07). The commission also planned to approve minutes from its June 11, 2026 meeting.

Other Boards — July 9–16

The HFV Wilson Community Center Authority met July 9 to consider an updated building renovation and expansion layout prepared by Corner Greer & Associates. On July 14, the Historic Preservation Board was scheduled to act on two Certificates of Appropriateness: replacement of three wood entrances with metal and glass storefront at 120 Caddo Street NE, and door replacement, repainting, a 10 ft x 3 ft wall sign, and solar lighting at 124 & 126 West Main Street (Case #HP26-03). The Ardmore Public Library Board met the same day to review June 2026 expenditures and receive a program update. On July 16, the Hardy Murphy Coliseum Trust Authority was set to discuss its FY 2026–2027 budget, June 2026 financials, and employee performance evaluations.

Coming up

Three meetings are scheduled for July 20, 2026:

• **Ardmore Development Authority**: Discussion of shifting approximately $1,000,000 in Rapid Community Response Program funding toward an entrepreneurship strategy; a $25,000 award to Honey and Vine through the Ardmore Downtown Business Loan-to-grant Program; a professional services agreement with Jackson, Fox, & Richardson CPA for FY 2027 bookkeeping; three supplemental agreements with H.W. Lochner reducing task orders by $14,700, $41,800, and $4,000; and adoption of an Open Records Act Fee Schedule.

• **City Commission**: A $448,784 Software-as-a-Service agreement with Tyler Technologies for a new computer-aided dispatch and records system for the police department; Change Order #1 for Market Street Improvements Phase 2 ($43,437.89 increase, new contract total $1,272,883.17); Change Order #5 for City Lake Dam Repairs ($193,633.10 increase, new total $8,683,599.94); Emergency Change Order #6 for City Lake Dam Repairs ($786,719.12 increase, new total $9,470,319.04); and purchase of three 2027 Chevrolet 2WD Police Tahoes totaling $173,061.00.

• **Public Works Authority**: Ratification of City Lake Dam change orders #5 and #6, plus a 36-day contract time extension for Emergency Change Order #6.

Ardmore boards weigh landfill deal, interim city manager, and Racetrac plat

Ardmore's City Commission, Public Works Authority, and Planning Commission all met the week of July 6, but minutes have not yet been published for any of the sessions. Based on the published agendas, here is what each body was scheduled to consider.

City Commission — July 6

The commission's agenda included a five-year solid waste disposal agreement with Southern Oklahoma Regional Disposal. The proposed rate was not specified in the agenda.

Commissioners were also set to vote on four IT contract renewals: Laserfiche at $15,750.61, DigiTicket at $39,571.19, UKG time system at $42,013.66, and CityWorks/GIS hosting at $59,400.00.

Other scheduled items included a minor subdivision plat for four lots in the 700 block of 3rd Avenue SE, identified as High Point Addition Phase II, and appointments to the Hardy Murphy Coliseum Trust, Main Street Authority, and Planning Commission.

The commission planned to enter executive session to discuss hiring an interim city manager, with possible action afterward.

Public Works Authority — July 6

The Ardmore Public Works Authority was scheduled to ratify two items previously approved by the City Commission: the $59,400 annual hosting services contract with NewEdge Services for City Works and GIS applications, and the five-year solid waste disposal agreement with Southern Oklahoma Regional Disposal.

Under the hosting contract, the agenda indicates APWA pays $31,900 and the City pays $27,500.

The authority was also set to approve minutes from its June 15, 2026 meeting.

Planning Commission — July 9

The Planning Commission was scheduled to hold public hearings and vote on three plat requests:

• A final plat for Racetrac Petroleum Inc. on 4.21 acres at 3905 West Broadway (Case FP26-06).
• A final plat for the Garmon Addition on 14.24 acres in the 2200 block of Harvey Road (Case FP26-05).
• A minor subdivision plat for the Fagan Addition on 0.42 acres at 45 Burton Street (Case FP26-07).

The commission was also set to approve minutes from its June 11, 2026 meeting.

What to watch

Because minutes have not yet been published for any of these meetings, the outcomes — including whether the landfill agreement, IT renewals, and plat requests were approved — are not yet confirmed in the public record. Residents can check the City of Ardmore's official website for posted minutes.

Coming up

No upcoming meetings are listed for the next 14 days, according to the available agenda data.

Ardmore tourism board considers budget, contracts; city commission to discuss interim manager

The Ardmore Tourism Authority met June 25 but minutes have not yet been published; items on the agenda included a proposed FY 2027 budget, a $108,000 administrative services agreement with the Ardmore Chamber of Commerce, and a $46,800 marketing contract with Hallpass Digital. The board also heard updates from the Chickasaw Country Marketing Association and reports on Regional Park, Hardy Murphy Coliseum, and The Goddard Center.

City Commission to consider landfill agreement, interim manager

The Ardmore City Commission will meet Monday, July 6, at 5:30 p.m. to vote on a five-year solid waste disposal agreement with Southern Oklahoma Regional Disposal and renew multiple IT contracts. A minor subdivision plat for four lots in the 700 block of 3rd Avenue SE (High Point Addition Phase II) is also on the consent agenda.

IT contract renewals include Laserfiche ($15,750.61), DigiTicket ($39,571.19), UKG time system ($42,013.66), and CityWorks/GIS hosting ($59,400.00). The commission will also consider appointments to the Hardy Murphy Coliseum Trust, Main Street Authority, and Planning Commission.

After the consent agenda, the commission will enter executive session to discuss hiring an interim city manager. Possible action could follow the closed session.

Public Works Authority to ratify contracts

The Ardmore Public Works Authority will meet immediately after the city commission Monday to ratify two items already approved by the commission: a $59,400 annual hosting services contract with NewEdge Services for City Works & GIS applications (of which the APWA will pay $31,900 and the city will pay $27,500), and the same five-year solid waste disposal agreement with Southern Oklahoma Regional Disposal. The meeting is expected to be routine with no non-consent items.

Coming up

• **Ardmore City Commission** – Monday, July 6, 5:30 p.m. at City Hall. Agenda includes interim city manager discussion and landfill contract.
• **Ardmore Public Works Authority** – Monday, July 6, immediately following the city commission meeting. Ratification of IT and waste contracts.