Yachats public meetings in 2023

City Council

This is a regular City Council meeting with a largely procedural agenda. The council will review October financial reports for the general fund, urban renewal, and other funds, along with department reports from Public Works, the City Manager, and the library. No major decisions or public hearings are listed.

• October financial reports for General Fund, Urban Renewal, and other funds
• Public Works Department report for December 2023
• Water Report for November 2023
• CIP spend year-to-date for Public Works and General Fund
• Action summaries from prior council, workshop, and committee meetings

Planning Commission

The Yachats Planning Commission is meeting to review draft code amendments and a final report on building height regulations. They will also consider several applications, including conditional use cases and volunteer appointments.

• Draft code amendments
• YMC building height final report
• Kimmel application
• Aebi application
• Paul application

Finance Committee

The agenda is procedural boilerplate and does not list specific discussion items or decisions. Provided materials include fund balances, contract expenditures, and Capital Improvement Project (CIP) spending for the General Fund and Public Works.

• Review of fund balances and contract expenditures
• Review of General Fund CIP spend YTD
• Review of Public Works CIP spend YTD

City Council

The Yachats City Council is holding a work session to discuss and review several items, including a proposed camping ordinance, a plan for controlling knotweed, and the rehabilitation design and permitting for the Yachats Log Church building. The agenda also includes administrative policy goal setting, a capital improvement plan report, and a resolution for a planning commission appointment.

• Review of proposed Camping Ordinance (12/5/23)
• Yachats Log Church Building Rehabilitation Design and Permitting
• Controlling Knotweed plan
• 2023-223 RES Planning Commission Appointment
• City of Yachats Volunteer Agreement for Craig Hogan

Emergency Preparedness Committee

This is a procedural meeting of the Yachats Emergency Preparedness Committee. The agenda includes adopting the meeting agenda and reviewing the action summary from the previous meeting. No substantive decisions or discussions are listed.

• Adoption of the 2023-12-04 meeting agenda
• Review of the 2023-11-06 action summary

Planning Commission

The Yachats Planning Commission is meeting to review a conditional use application from McCoy, as detailed in the staff report and site plan. The agenda also includes a volunteer application from Hogan and a discussion of planning fee schedules, referencing examples from Bandon, Florence, and Sisters. The meeting is primarily focused on these specific items, with no other major policy decisions listed.

• McCoy conditional use application review
• Hogan volunteer application
• Planning fee schedule discussion with comparative examples from Bandon, Florence, and Sisters
• Building activity report for 11-20-23

Library Commission

This Library Commission meeting has no published agenda; the listing directs readers to review minutes instead. The only attached items are a financial report and a library letter, so no decisions or discussions are specified.

• No agenda available for 2023-11-23 meeting
• 2023-09 Financial.pdf attached
• 2023_1113_YachatsLibraryLetter.pdf attached

City Council

The Yachats City Council scheduled an executive session for November 15, 2023, at 1:00 p.m. The provided agenda text contains only the meeting time and a link to the full PDF document, with no specific items, decisions, or discussions listed in the text itself.

• Executive session scheduled for 1:00 p.m.

City Council

The Yachats City Council is holding a regular meeting on November 15, 2023, at 2:00 PM. The agenda includes a financial report, a proclamation, public works and water reports, commission summaries, and a presentation on the Lincoln County Homelessness Advisory Board. The meeting appears to be a standard business meeting with reports and updates, not a major decision-making session.

• Financial report for September 2023
• Public works update and October report
• CIP FY23-24 spending updates (General Fund and Public Works)
• FY24 Q1 summary trial balances (FnB, TRT, Revenue)
• Lincoln County Homelessness Advisory Board presentation

Community Spaces Committee

The committee is meeting to discuss parks and commons matters. Provided materials include financial reports, administrative policy, and documents regarding a multi-purpose room and knotweed control.

• Review of PandC Financials
• Discussion of Administrative Policy 5
• Review of Multi Purpose Room documentation
• Discussion of Controlling Knotweed

Emergency Preparedness Committee

The committee is meeting to review emergency preparedness materials. The agenda consists of procedural listings and reference documents regarding the EOC and ICS organization.

• Review of Emerg Prep Action Summary
• Review of ICS EOC Position Folders
• Review of Yachats EOC and ICS Organization Charts
• Review of YEPC materials stored in the Council Room Cabinet

City Council

The City Council is holding a workshop meeting to review policies and ordinances regarding homeless persons and camping. The materials include documents from the Lincoln County Sheriff's Office and camping ordinances from Siletz, Waldport, and Newport.

• LCSO Policy 429 regarding Homeless Persons
• Siletz Camping Ordinance
• Waldport Camping Ordinance
• Newport Camping Ordinance

City Council

The Yachats City Council is meeting for an executive session followed by a special regular meeting. The agenda is largely procedural, with no specific action items listed in the provided text.

Community Spaces Committee

The Community Spaces Committee is holding a special meeting to review materials. The agenda includes the evaluation of two plaque options for the Carl Miller Memorial Stage.

• Review of Carl Miller Memorial Stage Plaque Option 1
• Review of Carl Miller Memorial Stage Plaque Option 2

City Council

This is a special City Council meeting with a single substantive item: a resolution (2023-220) to declare a water shortage. The council will decide whether to adopt the declaration, which would likely trigger water-use restrictions or conservation measures for residents.

• Resolution 2023-220: Water Shortage Declaration

Public Works and Streets Committee

The agenda consists of a meeting time and a list of supporting documents. There are no specific motions, votes, or discussion items listed in the provided text.

• Review of August 2023 Public Works and Water reports
• Discussion of City of Yachats LT Revenue Enhancements
• Review of Master List CIPs 23.24 (July and August 2023 updates)
• Yachats Water System Public Overview

The Public Works and Streets Commission held a vote on establishing a 25 mph speed limit for Highway 101 through Yachats; the outcome of the vote was not recorded in the minutes. The meeting also included reports on water operations, the Second Street project, pump installation delays, financial statements, emergency preparedness, and discussions of water rate structures and tourism impacts, but no formal approvals or denials were noted.

• Vote held on 25 mph speed zone for Highway 101 (outcome not recorded)

Planning Commission

The Planning Commission held a work session to review the municipal code, conditional use permit tiers, and site‑plan requirements. Members discussed applicant responsibilities, the need for standardized definitions, and a flowchart for future decisions. No formal actions, approvals, or votes were recorded.

Community Spaces Committee

The committee is meeting to review status reports on the commons and trails. The agenda includes proposals for the Peace Park Rehab Project and memorial benches and plaques.

• Peace Park Rehab Project Proposal
• Commons Status Report
• Trails Report 2023-09
• Proposal for Memorial Benches and Plaques

The commission discussed the need for new benches at Sunset Park, Peace Park, and the pump station. A motion was made to create a new bench policy or modify the wording of an existing proposal regarding plaques. The commission also reaffirmed its support for the city's acquisition of the Landmark.

• Motioned to create a bench policy or change wording of the first section of Joanne's proposal
• Reaffirmed support for the City Council to acquire the Landmark

Emergency Preparedness Committee

This is a regular meeting of the Yachats Emergency Preparedness Committee. The agenda is minimal and contains only the meeting time and a reference to a document, with no specific items listed for discussion or decision.

City Council

The City Council is reviewing proposals for trolley transport and the implementation of a parking study. The body is also considering a resolution for a DLCD housing grant and updates to administrative policies regarding check signers and accounts payable.

• Proposed Yachats Area Trolley service
• Implementation of Parking Study
• Resolution for DLCD Housing Grant
• Proposed Fences Walls Ordinance
• Proposed Administrative Policy 24 (Check Signers) and Policy 17 (Accounts Payable)

Planning Commission

The Planning Commission received a presentation regarding a grant application to develop a holistic transportation systems plan. The plan aims to address vehicle traffic, pedestrians, bicyclists, and mass transit, with a specific focus on improving crosswalks and pedestrian safety.

Planning Commission

The Planning Commission conducted a work session to discuss potential modifications to accessory dwelling unit (ADU) rules, including zoning, size limits, and parking. No final decisions were made on these proposals; the session focused on gathering information and identifying next steps for regulation refinement.

Planning Commission

This is a work session agenda for the Yachats Planning Commission. The agenda lists only the session start time and a staff memo dated July 10, 2023, with no specific items for decision or discussion detailed.

• Work session scheduled for 10:00 a.m.
• Staff memo to Planning Commission dated 7/10/23

Planning Commission

The Yachats Planning Commission is meeting to review the agenda, discuss the Yachats HIP (Housing Implementation Plan), consider a building report, and approve the summary from the May 16, 2023 meeting. No specific decisions or proposals are detailed in the agenda.

• Review of Yachats HIP (Housing Implementation Plan)
• Building report discussion
• Approval of May 16, 2023 meeting summary

Planning Commission

The Yachats Planning Commission is holding a work session to discuss the Yachats Draft Code Amendments dated December 14, 2022, and related return-to-code work. The agenda lists these documents for review but does not specify specific decisions, votes, or public hearings.

• Review of Yachats Draft Code Amendments (12.14.22)
• Discussion of Return To Code Work

Public Works and Streets Committee

The agenda consists of procedural boilerplate and a list of reference documents. There are no specific actions, decisions, or discussion items listed for this meeting.

The commission voted unanimously to request that the Council allow them to solicit firms for an SDC Study. They also voted to ask the Council to approve hiring a real estate agent for a contingent land offer. The commission discussed utility rate increases and city-wide speed reductions.

• Approved request for Council to allow commission to solicit firms for SDC Study (unanimous)
• Approved request for Council to hire a Real Estate Agent for a contingent offer (unanimous)
• Approved 3rd Conex project, including MOU addendum for painting and ordering supplies

Community Spaces Committee

The agenda is procedural boilerplate and does not list specific discussion items or decisions. Provided materials include a financial report for the General Fund and a Tails Report for June 2023.

Emergency Preparedness Committee

The committee is meeting to review correspondence and the Cascadia CoPes HUB Response. The agenda consists of procedural items and review of provided documents.

• Review of Cascadia CoPes HUB Response
• Review of committee correspondence
• Review of May 1, 2023 meeting summary

The committee decided to postpone the Emergency Prep Fair until next year and will instead host a booth at the farmers market on Sundays. No decisions were made regarding Blodgett evacuation options. The July meeting is cancelled.

• Postponed Emergency Prep Fair until next year
• Approved hosting a booth at the farmers market on Sundays
• Cancelled July meeting and commons reservation
• Tabled ODOE Grant item to next meeting

City Council

The City Council is holding a work session and regular meeting. The agenda includes the review of the City Budget 23-24 and the Final Revised Budget dated 2023-05-24.

• Review of City Budget 23-24
• Review of Final Revised Budget 23-05-24 V1

The City Council appointed Rick Sant as Interim City Manager and designated council members for the Coordinated Office of Homelessness. The Council also authorized the Mayor and Interim City Manager to sign the Delineator IGA. The Urban Renewal District budget information was accepted.

• Appointed Rick Sant as Interim City Manager at $7,800 per month (4-0)
• Appointed Councilor Ann Stott as contact and Mary Ellen O’Shaughnessey as backup for Coordinated Office of Homelessness (4-0)
• Approved Interim City Manager and Mayor to sign Delineator IGA contract (unanimous)
• Accepted Urban Renewal District budget information (4-0)

City Council

The City Council is meeting to review a candidate's resume and a draft employment agreement for an interim city manager. The meeting includes a review of potential interview questions for the position.

• Review of Sant resume
• Discussion of interim city manager interview questions
• Review of draft interim city manager employment agreement

The City Council interviewed Rick Sant and voted to offer him the interim pro-tem city manager position. Council members authorized the Mayor and Council President to negotiate contract terms with a salary cap of $95,000.

• Approved offer of interim pro-tem city manager position to Rick Sant (5-0)
• Approved salary cap of no more than $95,000 and authorized Mayor and Council President to negotiate contract terms (4-1)

City Council

The City Council is meeting to review financial reports and the 2023-24 budget. The agenda includes a proposal from Jensen Strategies and interview questions for a possible interim city manager.

• Review of 2023-03 financial reports for General Fund and Urban Renewal
• Discussion of Budget 23-24
• Jensen Strategies Yachats CM Proposal
• Interim City Manager interview questions

The City Council approved a grant for a local social justice event and a revised recruitment proposal for a City Manager. Members also discussed the FY2023-24 budget and various infrastructure updates. A proposal to move council meetings to once per month starting in July was supported.

• Approved $5,000 for Social Justice group (unanimous)
• Approved revised Jensen Strategies City Manager Recruitment Proposal (4-1)
• Approved Consent Agenda (unanimous)
• Denied food reimbursement for Councilor Carey
• Proposed moving council meetings to once per month starting July (Council in favor)

Planning Commission

The Planning Commission is reviewing an application and staff report regarding Henkens. The body is also considering a draft of the Housing Implementation Plan (HIP).

• Henkens application, plat map, and plot plan
• Draft Housing Implementation Plan (HIP)
• Marineau testimony
• Findings-Conclusions No. 6-PAR-PC-06

The Planning Commission denied a request to reduce the front yard setback for an accessory structure. The commission also discussed an upcoming parking presentation for the City Council.

• Denied Henkens Variance Case File #1-VAR-PC-23 to reduce R-4 District front yard setback from 20 feet to 10 feet (6-0)
• Tabled Proposed Municipal Masterplan CIP to the June meeting

Budget Committee

The Budget Committee reviewed and approved several operational and reserve funds, including Public Works, Water, and Wastewater. Some items were approved as presented, while others were amended to adjust spending on tree removal and storm drain transfers. A public hearing and possible vote are scheduled for the first meeting in June.

• Approved Streets Operations with tree removal/trimming increased from $8,000 to $15,000 (7-1)
• Approved Street Reserve 150-1040 as presented (8-0)
• Approved Storm Drains Operations with $10,000 increase from General Fund (7-2)
• Approved Storm Drain budget as amended (7-1)
• Approved Storm Drains Reserve 150-1050 as presented (8-0)
• Approved Public Works Budget as presented (8-0)
• Denied motion to not defer $200,000 from General Fund to Water Reserve (4-5)
• Approved Water Reserve Fund as presented (8-0)

Public Works and Streets Committee

The committee is reviewing financial reports for public works and debt services, as well as the 2023-24 landscape budget. The meeting includes a review of a $2,500 Lincoln County BOC Emergency Prep grant and a draft MOU regarding Conex boxes.

• Lincoln County BOC Emerg. Prep. $2,500 Grant
• Budget-23-24-Landscape-23-05-03
• Draft Conex MOU YRFPD
• April 2023 Public Works and Water reports
• April speed monitor data for North and South locations

The commission forwarded a $2,500 grant from Lincoln County Emergency Management to the City Manager for signature. Members discussed potential speed limit reductions and crosswalk additions on Hwy 101, but no final decision was made. The commission also decided to postpone revisions to Ordinance 209 until a new City Manager is in place.

• Forwarded $2,500 Lincoln County Emergency Management grant to City Manager for signature
• Postponed revisions to Ordinance 209 until next City Manager
• Accepted E 2nd Street Bid
• Tabled Hwy 101 crosswalk, rapid light, and speed limit decisions to June meeting

Budget Committee

The Yachats Budget Committee approved the major revenues, the full budget including a .4 FTE increase for the Planner position (5-3), the Chamber's $60,000 advertising proposal, system development charges, debt services, and the capital improvement plan. The Urban Renewal District budget was also approved unanimously. All votes were recorded with no nays except the Planner FTE increase.

• Approved major revenues as presented (8-0)
• Approved .4 FTE increase for Planner position (5-3)
• Approved Chamber's $60,000 advertising proposal (8-0)
• Approved system development charges budget (8-0)
• Approved debt services for GO Bond, IFA Loan, and DEQ/IFA (8-0)
• Approved draft Capital Improvement Plan (8-0)
• Approved Urban Renewal District budget as presented (8-0)
• Appointed Tom Lauritzen as Budget Committee Chair (unanimous)

City Council

The Yachats City Council voted 3-2 to hire Jensen Strategies for an interim city manager search, after a work session discussion on a potential candidate. The council also discussed water sustainability with SWLCWPUD, a grant process review, and postponed a vote on the Lincoln County Homelessness Advisory Board appointments.

• Approved Jensen Strategies for permanent city manager search (3-2)
• Discussed but did not vote on interim city manager candidate Eileen Stein
• Requested data gathering for water sustainability with SWLCWPUD
• Postponed vote on homelessness board appointments to next month

Community Spaces Committee

The Commission unanimously approved the installation of rocks and a temporary fence with salal plantings at the Pocket Park to prevent vehicle parking and pedestrian falls. Members also discussed the status of Commons building surveys and the formation of a nonprofit entity.

• Approved replacing boulders with two-man rocks and installing a temporary fence with salal plantings at the Pocket Park (Unanimous)

Emergency Preparedness Committee

The committee agreed to request a $4,100 1-trip container and electricity funding from the Public Works & Streets Commission. Members decided not to participate in creating an emergency response guide for elected officials. The committee also noted three new goals assigned by the City Council.

• Proposed purchase of a 1-trip Conex container for $4,100
• Proposed $60 per month fee for electricity to supply the Conex
• Decided not to participate in creating an elected official's emergency prep/disaster response guide
• Accepted three new goals from City Council regarding resident support and public education

City Council

The City Council approved the appointment of two new members to the Parks & Commons Commission and passed two intergovernmental agreements related to homelessness. The council also approved its consent agenda and expressed support for a fiber-to-the-home project.

• Approved consent agenda (all in favor)
• Appointed George Giroux to Parks & Commons Commission Seat D (passed)
• Appointed Dan Sterling to Parks & Commons Commission Seat A (passed)
• Approved and signed IGA for Coordinated Office on Homelessness (unanimous)
• Approved final version of IGA for Lincoln County Homeless Advisory Board (unanimous)
• Agreed to forward letter of support for Pioneer Telephone Cooperative's Community Connect Application

Planning Commission

The Planning Commission is meeting to review applications and staff reports regarding the Kraus and Glaze projects. The agenda also includes a Center Way easement and a draft memo from the City Planner.

• Kraus application and staff report
• Glaze application and lot consolidation
• Center Way easement
• City Planner draft memo

The Planning Commission approved conditional use permits for the Kraus and Glaze applications. One permit was granted with vehicle limits, and the other was approved pending a new site plan for garbage and parking. The commission also agreed to forward a planner status letter to city leadership.

• Approved Kraus Conditional Use Application with a limit of two cars outside the garage (unanimous)
• Approved Glaze Conditional Use Application pending a new site plan for garbage structure, pickup, and ground floor parking (4-1)
• Agreed to forward planner status letter to Mayor, City Manager, and City Council
• Moved Henke’s Variance Application (Case File #1-VAR-PC-23) to May 16, 2023

Library Commission

The agenda is procedural and does not list specific discussion items or decisions. Provided materials include a financial report, a construction budget, and a previous meeting summary.

The commission discussed a pending $20,000 Ford Foundation grant and reported that the City has set aside $338,000 in CIP funds this fiscal year and $300,000 for the next. The Friends book sale raised $4,600 for the expansion project. No formal votes were recorded in the minutes.

• Assigned Naomi Steenson and Marion Godfrey to research 40-foot storage containers

City Council

This agenda is for a City Council executive session. The only listed item is the session itself, with no public discussion items or decisions detailed. The agenda is purely procedural, providing the date, time, and a link to the session's agenda document.

• Executive session scheduled for 10:00 a.m. on April 12, 2023

City Council

This is a procedural agenda posting for the Yachats City Council regular special meeting on April 12, 2023, at 10:30 a.m. The agenda text contains no substantive items, only a reference to a PDF document.

• Meeting date and time: 2023-04-12 at 10:30 a.m.

Community Spaces Committee

The committee is meeting to review materials including a March 2023 report to council and a February 2023 General Fund financial report. The agenda also includes volunteer applications from Giroux and Sterling.

• Review of CM-Report-To-Council-March-2023
• Review of 2023-02-Financial-Report-General-Fund
• Volunteer application from Giroux
• Volunteer application from Sterling

The Parks and Commons Commission unanimously recommended Dan Sterling and George Giroux for membership. The commission also discussed a Council vote to remove the Commons building from its oversight and requested further clarification on the legal process for such a change.

• Recommended Dan Sterling for Seat A (unanimous)
• Recommended George Giroux for Seat D (unanimous)
• Requested clarification from Council regarding the process to remove the Commons building from the commission

Public Works and Streets Committee

The agenda provides a list of supporting documents for the meeting but does not list specific action items or discussion topics. The provided text is primarily procedural boilerplate.

• Review of February 2023 Financial Report
• Review of March 2023 Water Report
• Review of March 2023 Public Works Report
• Discussion of Public Works Draft Goals
• Review of March speed monitor data for South and North locations

The commission discussed emergency preparedness goals and the potential for new flashing crosswalks and speed limit reductions. No formal votes were recorded, but the commission agreed to gather more information for a possible Capital Improvement Project (CIP).

• Agreed to gather information on crosswalk lighting and speed limits for a possible CIP
• Defined three emergency prep goals: install Conex at fire station, complete Tabletop Disaster, and organize Emergency Preparedness Fair

Planning Commission

The Planning Commission is holding a work session. The agenda includes materials related to the Yachats HIP.

• Review of Yachats HIP presentation and appendices

The Planning Commission held a work session to discuss the Draft Housing Implementation Plan and Draft Housing Strategies. Members discussed potential zoning code changes to increase density and requested a joint meeting with the City Council. No formal votes were taken.

• Recommended moving sections 1.1 and 1.2 to the end of the section on page 17 of the document

City Council

The City Council is meeting to discuss council and planning commission goals and objectives. The agenda includes a review of a volunteer application and a planning commission appointment.

• Review of 2023 Council Goals and Objectives
• Planning Commission appointment
• Sakamoto volunteer application
• Newport Single Use Ordinance review

The City Council approved the 2023/24 Capital Improvement Project (CIP) schedule and authorized intrafund budget transfers. The Urban Renewal Agency Board approved moving funds to the sewer plant pump station. A motion to remove the Little Log Church and the Commons from the Parks and Commons Commission failed.

• Approved appointment of Marc Sakamoto to Planning Commission Seat F (unanimous)
• Adopted 2023/24 CIP schedule (4-0)
• Approved fiscal year 2022-23 intrafund appropriation category transfers (unanimous)
• Approved moving funds to the sewer plant pump station via URA Board (4-0)
• Elected Mayor Berdie to complete the HB 3220 Juno Tour survey (unanimous)
• Denied motion to remove Little Log Church and the Commons from Parks and Commons Commission (3-2)
• Tabled single-use EPS foam proposed ordinance

Finance Committee

This is a procedural-only agenda for the Yachats Finance Committee meeting on March 31, 2023. The agenda contains no specific items for discussion or decision, only a placeholder for the meeting time and a link to the agenda document.

• No specific agenda items listed

The committee met to establish the project list and estimated costs for the five-year Capital Improvement Projects (CIP) plan. Members reviewed CIP spreadsheets presented by Holly Hamilton. No formal votes on specific projects or budget amounts were recorded.

• Appointed Tom Lauritzen as Chair for the meeting (unanimous)

City Council

The Yachats City Council is holding a special meeting at 1:00 p.m. to discuss and potentially act on a contract for the Council Member Pro Tem-Planner. The agenda includes only this contract item and the meeting agenda document itself, with no other listed business.

• Review of CM Pro Tem-Planner Contract

The City Council rescinded a previous motion to terminate the Pro-Tem/Planner contract and subsequently voted to terminate Katherine Guenther's duties as City Manager Pro Tem. Per the agreement, Guenther will resume her position and duties as Part-time Planner.

• Rescinded March 15, 2023 motion to terminate Pro-Tem/Planner Contract (3-1)
• Terminated Katherine Guenther as City Manager Pro Tem (4-0)

Planning Commission

The Planning Commission is reviewing applications for a Bed and Breakfast at 355 Horizon Hill and a project by Church. The body will also discuss draft housing strategies and 2023 goal recommendations.

• Public hearing for Douglas Kraus Bed and Breakfast at 355 Horizon Hill
• Review of Church application
• Discussion of Draft Housing Strategies
• Review of 2023 Goals - Recommendations Revise 3-14-23
• Sakamoto volunteer application

The Commission approved a conditional use permit for Church with a parking agreement addendum. The body also approved a volunteer application and forwarded revised goals to the City Council. A public hearing for Kraus B & B was rescheduled to April 18.

• Approved Church Conditional Use Permit File 1-CU-PC-23 (unanimous)
• Approved volunteer application for Marc Sakamoto (unanimous)
• Approved forwarding revised goals to City Council (unanimous)
• Rescheduled Kraus B & B File 2-CU-PC-23 public hearing to April 18

Finance Committee

The Finance Committee is meeting to review updates and applications for Capital Improvement Projects. The agenda includes documentation for specific project proposals.

• CIP Pocket Park (23-00002)
• CIP Library Renovation (23-00001)
• LLCM (23-00003)

The committee established a timeline to prepare the FY 23/24 CIP Proposal, supplemental items, and amendments for presentation to Council on April 13. Members reviewed the General Fund, Capital Planning, and Enterprise Funds. No formal votes were recorded.

• Scheduled CIP preparation for April 6
• Scheduled CIP Proposal 23-24 presentation to Council for April 13
• Scheduled monthly Finance Meetings for the first Friday of each month at 10am starting May 5

City Council

The City Council will review a liquor license application for Bread And Roses. The meeting includes reports from the City Manager, Public Works, and Water departments, as well as discussions regarding HB 3220.

• Liquor license application for Bread And Roses
• Budget Committee application from Sant
• Discussion of HB 3220 and Amendment 2-22-2023
• ORRA feedback to DEQ on E-Cycles proposed LC 477

Planning Commission

The Commission held a work session to discuss goals to forward to the City Manager and Council. These goals include amendments to Title 9, a wetlands inventory, a parking management plan, and a housing study. The goals will be revised and brought back for recommendation on March 21.

• Identified goal to complete Fences, Walls, and Hedges Amendment to Title 9
• Identified goal to complete/adopt the Local Wetlands Inventory
• Identified goal to send City Center Parking Management Plan recommendations to Council by May 2023
• Identified goal to complete second phase Housing Study in June 2023

Public Works and Streets Committee

The Commission approved funding for emergency supply containers and requested the City pursue a standard 20mph speed limit for city streets. A request to start the CIP process for a Phase II multi-use path was also approved.

• Approved $1,364 to resupply two Conex containers (Unanimous)
• Approved request for City to ask ODOT to set a 20mph speed limit for all standard city streets excluding Hwy 101 (Unanimous)
• Approved request for City to start CIP process for Phase II multi-use path from 2nd Street to Hwy 101 bridge (4-2)

Emergency Preparedness Committee

The committee established four goals to present to the City Manager and Council, including completing the fire station Conex project and scheduling a disaster tabletop meeting. They also planned an Emergency Preparedness Fair for August.

• Settled on goal to finish fire station Conex process (MOU pending)
• Settled on goal to schedule disaster tabletop meeting for communication testing
• Settled on goal to expend budgeted funds for additional Conex supplies
• Settled on goal to hold Emergency Preparedness Fair in August
• Forwarded Emergency Preparedness shopping list to Chair West of Public Works & Streets

Community Spaces Committee

The Commission unanimously approved the placement of a low-profile memorial rock at Prospect Park. Members discussed the Bayside Walkway, bike rack placements, and a request to relocate the Community Garden to the Green Space.

• Approved placement of a memorial rock at Prospect Park (unanimous)

Finance Committee

The committee reviewed the Urban Renewal District (URD) financial planning and recommended a final amendment to the project for presentation to the URD Board. Members discussed the Capital Improvement Project (CIP) list and the potential for code changes regarding unused rental licenses.

• Recommended final amendment to the urban renewal project for presentation to the URD Board

City Council

The City Council is holding a workshop and regular meeting to define 2023 goals. The agenda includes reviews of water department reports and monitoring plans.

• Review of 2023 Council Goals and road map
• Yachats DWPP Monitoring Plan
• Yachats Water Management Conservation Plan (WMCP)
• ODOT Community Charging correspondence
• Water Department Report

The City Council unanimously adopted six strategic goals for 2023 and tasked the City Manager and commissions with providing supporting objectives. Council also unanimously authorized the City Manager to begin introductory talks with the Southwest Lincoln Water District regarding water security.

• Adopted six 2023 goals including water sustainability and financial management (Unanimous)
• Authorized City Manager to start introductory talks with Southwest Lincoln Water District (Unanimous)
• Tasked City Manager to provide commissions with a charge letter regarding Council goals
• Requested City Manager review Administrative Policy #1 for updates and discrepancies

Planning Commission

The Planning Commission is meeting to discuss the Yachats Parking Plan recommendations. The body will also review the 2023 Planning Commission goals and recommendations.

• Yachats Parking Plan Recommendations
• 2023 PC Goals And Recommendations

The Planning Commission approved forwarding the City Center Parking Management Plan matrix to the Public Works & Streets Commission for review. The commission also discussed updates on the Local Wetland Inventory and the Housing Implantation Plan. Members reviewed goals for 2023, including amendments to Title 9.

• Approved motion to forward parking study matrix to Public Works & Streets Commission (All in favor)

City Council

The City Council is meeting to review reports from the City Manager and Public Works. The agenda includes materials regarding outdoor seating expansions and the Recycling Modernization Act.

• Review of Outdoor Seating Expansion and Extension drafts (2020-138, 2020-151, 2022-198, 2021-171)
• Recycling Modernization Act overview
• CIS Park Assessment
• Pocket Parks Layout
• Senate Bill 582

The City Council approved participation in a county pilot program for abandoned RV removal and voted to let a resolution regarding outdoor seating expire. Council also discussed insurance for pocket parks and potential recycling funding under Senate Bill 582.

• Approved Consent Agenda (unanimous)
• Approved MOU to participate in Abandoned RV Abatement Pilot Program (unanimous)
• Approved letting Resolution 2022-198 (Outdoor Seating) expire on February 28, 2023 (4-1)
• Denied motion to give elected officials access to written communications regarding Ocean View Drive easements (2-3)

Planning Commission

The Planning Commission is conducting a work session to review a downtown parking proposal and parking plan draft matrix. The body is also reviewing draft extensions for outdoor seating expansions for four separate requests.

• Downtown Parking Proposal
• Parking Plan Draft Matrix
• Outdoor Seating Expansion Draft (2020-138)
• Outdoor Seating Extension Draft (2020-151)
• Outdoor Seating Expansion Extensions (2021-171 and 2022-198)

The Commission discussed a draft matrix for the 2022 Parking Management Plan, including signage and striping needs. No formal votes were taken; the Chair will revise the matrix for the February 21 meeting. Julie Davies resigned from the Commission.

• Accepted resignation of Julie Davies
• Discussed COVID-related off-street parking waiver and recommendations for City Council
• Reviewed Draft Matrix for 2022 Parking Management Plan
• Identified need for public parking signage at Hwy 101 N. & 4th Street

Public Works and Streets Committee

The committee is meeting to review reports and planning documents. Provided materials include financial, water, and monitor reports, as well as water and wastewater rate studies.

• Sustainable Water Plan
• Yachats Water Rate Study 2020
• Yachats WW Rate Study 1. 2021
• WMP WTP Planning Addenda
• Final Draft WMCP Oct-2021

The Public Works and Streets Commission unanimously recommended that the City Manager and City Council begin negotiations to connect to the Southwest Lincoln Water District system. The commission also reviewed reports on water main repairs, street lighting, and highway delineators.

• Recommended negotiations to hook up to Southwest Lincoln Water District water system (Unanimous)

Emergency Preparedness Committee

The Emergency Preparedness Committee is holding a rescheduled meeting. The provided agenda is procedural and does not list specific discussion items or decisions.

• Review of cache supplies
• Resignation from the Emergency Preparedness Committee

The committee decided to remain a committee and established goals for 2023, including updating the EOP and testing radios. The city received a $2,500 grant requiring a matching $2,500 city contribution. No co-chair was selected during the meeting.

• Decided to remain a Committee
• Established 2023 goals to spend allocated funds, update EOP and signs, and schedule a Table-Top exercise
• Planned to request additional Conex items from Public Works & Streets Commission
• Deferred decision on selecting a Co-Chair

Community Spaces Committee

The committee is meeting to review reports concerning parks, commons, and trails. The agenda includes a discussion on Highway 101 delineators.

• Review of Trails Report February 2023
• Discussion of Highway 101 delineators
• Review of PCC Strawman Goals

The Commission unanimously appointed Adam Altson as Chair and Meg Simans as Co-Chair. Members received updates on several pending projects, including the Skate Park and delineators, and discussed the beginning stages of the CIP process.

• Appointed Adam Altson as Chair (unanimous)
• Appointed Meg Simans as Co-Chair (unanimous)

Emergency Preparedness Committee

This is a procedural agenda for the Yachats Emergency Preparedness Committee meeting on February 6, 2023. The agenda lists only the meeting time and a reference to a PDF document, with no specific items for discussion or decision.

Finance Committee

The agenda is procedural and does not list specific discussion items or decisions. Provided materials include financial planning and fund balance documents.

The committee reviewed the Capital Improvement Project (CIP) list and discussed potential code changes for unused rental licenses. A recommendation was made to perform a final amendment to the urban renewal project for presentation to the URD Board.

• Recommended final amendment to the urban renewal project for presentation to the URD Board

City Council

The City Council is holding a workshop and regular meeting to discuss preliminary goals and strategies. The agenda includes a review of a homelessness Intergovernmental Agreement (IGA) and a Black History Proclamation.

• Review of Preliminary Goal List
• HB4123 Homelessness IGA
• Black History Proclamation
• Plastic poll and recycling input
• City Hall 23-02-03 Project Support

City Council approved participation in a county pilot program for removing abandoned RVs and trailers. The Council also voted to let a resolution regarding outdoor seating expire. A motion to grant elected officials access to Ocean View Drive easement communications was denied.

• Approved Consent Agenda (unanimous)
• Approved MOU to participate in Abandoned RV Abatement Pilot Program (unanimous)
• Approved letting Resolution 2022-198 (Outdoor Seating) expire on February 28, 2023 (4-1)
• Denied motion to give elected officials access to written communications regarding Ocean View Drive easements (2-3)

City Council

The City Council is meeting to discuss council and Parks Commission appointments. The agenda includes a proposal for a Water Task Force and a survey regarding funding for recycling modernization.

• Council appointment (2023-203 RES)
• Parks Commission appointments (2023-204 RES)
• Water Task Force Proposal
• Recycling Modernization Funding survey
• December Public Works Department Report

The City Council appointed two members to the Parks & Commons Commission and approved participation in a state recycling modernization survey. Council also requested a recommendation from the City Manager regarding the water supply process and reappointed the Council President to a transportation commission.

• Approved Resolution 2023-203 memorializing Council President Appointment (5-0)
• Approved Resolution 2023-204 appointing Meg Simons and Ron Simons to the Parks & Commons Commission (5-0)
• Instructed City Manager to provide a recommendation on suggestions for the water supply process (4-1)
• Approved participation in the Plastic Pollution and Recycling Modernization Act Need Assessment Survey (5-0)
• Reappointed Council President O’Shaughnessey to the Cascades West Area Commission in Transportation (5-0)

Planning Commission

The Planning Commission is meeting to discuss the Downtown Yachats Parking Management Plan and recommended wording for regulations regarding fences, walls, and hedges. The body will also review goals for 2023.

• Downtown Yachats Parking Management Plan
• Recommended wording for fences, walls, and hedges
• 2023 Planning Commission goals

The Commission unanimously recommended that Council adopt revised language for YMC Titles 5 and 9 regarding fences, hedges, and walls. The body also elected new leadership and changed its regular meeting start time to 2:00 pm.

• Appointed John Theilacker as Chair (unanimous)
• Appointed Jacqueline Danos as Co-Chair (unanimous)
• Recommended Council adopt revised language for YMC Titles 5 and 9 regarding fences, hedges, and walls (unanimous)
• Approved changing regular meeting start time to 2:00 pm on the third Tuesday of each month (unanimous)

City Council

The City Council is meeting for a workshop to discuss goals for 2023. The session includes reviewing input from council members and a suggested road map from Mayor Berdie.

• Review of 2023 Council Goals
• Review of 2023 Parks and Commons Goals
• Discussion of City Council Road Map 2023 suggested by Mayor Berdie

The Council established seven goal headings for 2023 and tasked members with defining specific items for each. Members discussed potential changes to agenda structures, voting methods, and reporting requirements from city staff and commissions. No formal votes were taken during this work session.

• Established 2023 goal headings: Water, Safety, Community, Financial Responsibility, Improve City Service Delivery, Environmental Stewardship, and Housing
• Tasked Councilor Stott to type goal list results for the next meeting packet

Library Commission

The meeting record contains no formal agenda. Provided materials include October 2022 financials, the October 13, 2022 meeting summary, and a solar estimate for the Yachats Public Library.

• Solar estimate for Yachats Public Library
• October 2022 Financials

The commission re-elected its leadership and reviewed progress on the library expansion, including floor plans and archaeology requirements. Members discussed a solar panel proposal and the potential for new bookcase units.

• Re-elected Chair David Rivinus (All in favor)
• Re-elected Co-Chair Naomi Steenson (All in favor)

Planning Commission

The Commission identified and prioritized terms for Title 9 definition changes but decided to conduct further review before resubmitting to the Council. Members discussed the timing for goal submissions and resident concerns regarding lighting.

• Decided to further review Title 9 definition changes before resubmitting to Council
• Determined a need to provide citizens with information and examples regarding lighting ordinances

Public Works and Streets Committee

The committee will meet to review departmental reports and project documentation. The agenda consists of procedural items and supporting materials without listed motions or decisions.

• Review of December 2022 Public Works Department Report
• Review of January 3, 2023 Water Report
• Review of November 2022 Public Works Financial Report
• Discussion of HWY 101 Phase 2
• Review of North and South Speed Monitor data from December 2022

The Commission voted to recommend that the City Manager and Council begin preliminary communications with the South Lincoln Water District Board and the City Council of Waldport regarding water availability and infrastructure. The body also elected its Chair and Co-Chair.

• Elected West as Chair and Don Groth as Co-Chair (Unanimous)
• Recommended City Manager and Council begin preliminary talks with South Lincoln Water District Board and Waldport City Council (All in favor)

Emergency Preparedness Committee

The committee voted to maintain its current leadership. Members discussed upcoming CPR training and a scheduled Conex inventory. A budget and proposal for CIP and solar grants will be developed for future committee submission.

• Elected Member Cox as Chair and Member Crews as Co-Chair (unanimous)
• Determined meetings will be hybrid starting February 2023

Finance Committee

The agenda is procedural and does not list specific discussion items or decisions. Provided materials include accounts, CIP project appropriations, TRT tax revenue history, and URD financial planning.

The committee discussed the history of transient rental taxes, the Urban Renewal District (URD), and the Capital Improvement Project (CIP) spreadsheet. No formal votes were taken, but members were assigned specific financial areas to review before April. The committee also noted a cash concentration movement of $3,737,395.47 to the LGIP.

• Assigned Viki West to review Transient Rental Tax and Food & Beverage
• Assigned Charlie Bame-Aldred to review CIP
• Assigned John Moore to review URD
• Assigned Tom Lauritzen to review Enterprise Funds

City Council

This is a regular city council meeting that includes a training session on local government law. The agenda is largely procedural, with no specific action items listed.

• Council training on local government law

The City Council swore in Mayor Craig Berdie and Councilors Catherine Whitten-Carey and Mary Ellen O’Shaughnessey. Mary Ellen O’Shaughnessey was elected Council President. The council scheduled a work session for January 14 to initiate 2023 goals.

• Swore in Mayor Craig Berdie
• Swore in Councilor Catherine Whitten-Carey
• Swore in Councilor Mary Ellen O’Shaughnessey
• Elected Mary Ellen O’Shaughnessey as Council President (voice vote)
• Scheduled work session for January 14 at 1pm

Community Spaces Committee

The Parks and Commons Commission voted to recommend Meg Simons and Ron Simons for appointment to Seats B and C, respectively. The body also discussed maintenance needs for the wetlands boardwalk, pocket parks, and the Commons event center.

• Recommended Meg Simons for Seat B on the Parks & Commons Commission (Approved)
• Recommended Ron Simons for Seat C on the Parks & Commons Commission (Approved)