Yachats public meetings in 2022

City Council

The City Council is meeting to address commission reappointment resolution 2022-202. The agenda includes a review of capital improvement projects and appropriations, as well as a tourism promotion report for October through December 2022.

• Commission appointments and reappointment resolution 2022-202
• Capital improvement projects and appropriations
• October-December 2022 Tourism Promotion Report

The City Council approved Resolution 2022-202 to reappoint members to the Planning Commission, Public Works & Streets Commission, and the Yachats Library Commission. The meeting also included a report from the Chamber of Commerce and tributes to outgoing officials.

• Approved Resolution 2022-202 to reappoint Commissioners on the Planning Commission, Public Works & Streets Commission, and Yachats Library Commission (5-0)

Planning Commission

The Planning Commission is meeting to discuss the Downtown Yachats Parking Management Plan and draft code amendments. The agenda includes reviews of building activity and specific wording for fence regulations.

• Downtown Yachats Parking Management Plan
• Draft Code Amendments (dated 12.14.22)
• Recommended wording for fences
• 2022 Summary of Building Activity
• Draft Section 9-52-171-GRAPHIC

The Planning Commission approved new code changes and definitions for building heights under Title 9. The commission also voted to reappoint two members and noted that one member will not continue on the commission.

• Approved Title 9 new code changes and building height definitions (6-0)
• Approved reappointment of Commissioners Lance Bloch and Jacqueline Danos (6-0)
• Confirmed Christine Orchard will not continue on the Commission

Planning Commission

The Planning Commission is holding a work session to review the Downtown Yachats Parking Management Plan. The body will also discuss draft code amendments and YMC revisions.

• Downtown Yachats Parking Management Plan
• YMC-Revisions-Dickinson
• Draft Code Amendments

The Planning Commission held a work session to review and propose revisions to Title 9 definitions, including building height, parking spaces, and yard requirements. The commission reached a consensus to align several yard definitions with the Lincoln County Code.

• Agreed to revise 'Height of Building' definition to average maximum vertical height from average finished grade to the highest point
• Proposed off-street parking minimums of 18 feet by 9 feet and removal of 'Compact Car' verbiage
• Decided to keep 'Porch' and 'Deck' definitions separate
• Reached consensus to adopt Lincoln County Code wording for yard and street-side yard definitions

Public Works and Streets Committee

The committee is reviewing financial and department reports from October and November 2022. The agenda includes a quote for a main LS pump and data regarding North and South monitors from 2018-2022.

• Main LS Pump Quote
• October 2022 Financial Report
• November 2022 Public Works Department Report
• North Monitor 2018-2022 data
• South Monitor 2018-2022 data

The Commission will submit an official application to ODOT by late January 2023 for $150,000 to study a multi-use path. Members discussed utility collection concerns and potential budget allocations for a System Development Charges study and sheriff department contracting.

• Approved submission of $150,000 ODOT application for multi-use path study by end of January 2023
• Commissioner Bennett accepted another term
• Commissioner Urban declined another term

Finance Committee

The Finance Committee is meeting to review the Capital Improvement Project (CIP) working draft and handbook. The agenda includes materials related to pocket parks, the library, and the skatepark.

• Review of CIP Project List 22-12-05 working draft
• Review of CIP Handbook CC V7
• Discussion of Pocket Parks
• Discussion of DB Library
• Discussion of DB Skatepark

The Finance Committee reviewed the Capital Improvement Project (CIP) process and discussed long-term revenue streams. No formal votes were recorded. The committee scheduled future monthly meetings starting January 6, 2023.

• Established monthly meeting schedule starting January 6, 2023

Community Spaces Committee

The Yachats Community Spaces Committee is meeting to review its agenda, a trails report dated December 6, 2022, and the summary of its November 1, 2022 meeting. The agenda contains no specific action items, decisions, or public hearings, only routine review of documents.

• Review of 2022-12-06 Parks and Commons agenda
• Review of 2022-11-01 Parks and Commons meeting summary
• Review of Trails Report dated December 6, 2022

The Commission approved the exploration of a skate park project and unanimously voted to recommend the reappointment of Commissioner Adam Altson to the City Council. Members also discussed the potential dissolution of the Commission and the integration of the Master Plan into a single comprehensive plan.

• Approved skate park project exploration
• Approved resolution to forward Commissioner Adam Altson's reappointment to City Council (unanimous)

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is holding a regular meeting. The agenda includes reviewing the summary minutes from the previous meeting on November 14, 2022, and discussing the city's emergency preparedness plan. No specific decisions or proposals are listed on this agenda.

• Review of 2022-11-14 EP Summary Minutes
• Discussion of CoY Emergency Preparedness plan

The Committee decided to present the 2019 Emergency Operations Plan to the Public Works & Streets Commission for eventual City Council adoption. Members also discussed the Conex project and a potential grant application for hazard research data from Oregon State University.

• Recommended presenting the Emergency Operations Plan to Public Works & Streets Commission for City Council adoption (all in favor)
• Scheduled Cache inventory for January 11, 12, or 13 at 10am (pending Public Works confirmation)
• Set January 2023 Newsletter article as 'Map Your Neighborhood'
• Set February 2023 Newsletter article as details for signing up for Lincoln Alerts
• Moved January meeting to January 9, 2023

City Council

The City Council is holding a workshop and regular meeting. The agenda includes a draft ordinance regarding the vacation of Shell Street.

• ORD 371 Shell Street Vacation draft

The City Council approved Ordinance 371 to vacate a portion of Shell Street. The Council also accepted four nominations to the Finance Committee. A work session was held to discuss City Code 2.08 and Commission Rules.

• Approved Ordinance 371 to vacate a portion of Shell Street
• Accepted Finance Committee nominations: Charlie Basme-Alred (3-year), Vikki West (2-year), Tom Lauritzen (3-year), and W. John Moore (2-year)

City Council

The City Council is meeting to discuss a proposal for a cold weather emergency shelter. The agenda also includes a City Manager evaluation and a status update on the Capital Improvement Plan (CIP).

• Emergency Shelter Cold Weather Proposal
• City Manager evaluation
• Capital Improvement Plan (CIP) project status update

The City Council approved the use of pallet structures for emergency housing at the Yachats Presbyterian Community Church and authorized funding for the purchase. The council also moved a skate park project into the discovery phase and approved a salary increase and bonus for the City Manager.

• Recognized pallet structures at Yachats Presbyterian Community Church as an expansion of non-conforming use (5-0)
• Authorized $70,000 check to Yachats Presbyterian Community Church for pallet purchase using pandemic funds (4-1)
• Instructed City Manager to move the skate park to the discovery phase (5-0)
• Approved $5,000 raise for City Manager retroactive to November 1, 2022 (5-0)
• Approved one-time $5,000 bonus for City Manager (5-0)

Planning Commission

The Planning Commission is meeting to review materials related to Case File 1-CU-PC-22. The agenda includes a staff report and application for this case, as well as previous actions regarding Roslund-Grand Pacific LLC.

• Review of Case File 1-CU-PC-22
• Review of previous actions for Roslund-Grand Pacific LLC
• Review of building activity report dated 11-15-22

The Commission approved a conditional use permit for four park model homes on 1.89 acres to provide workforce housing for Overleaf Lodge and Fireside Hotel employees. The approval includes specific requirements for screening, access road width, and occupancy restrictions.

• Approved Conditional Use Permit #1-CUPC-22 for four park model homes (6-0)
• Required homes be for exclusive use of Overleaf Lodge and Fireside Motel employees
• Mandated private access road to Highway 101 be at least 20 feet wide
• Required 5-8 foot buffer (fence, hedge, or wall) screening 70% of view from abutting residential zones
• Set permit validity for two years with up to three one-year extensions
• Authorized the Chair to sign Findings and Conclusions

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is meeting to review its agenda and discuss meeting materials, including a CIP (Capital Improvement Plan) process outline. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Review of 2022-11-14 Emergency Preparedness Agenda
• Discussion of CIP Process Outline

The committee appointed a new chair and discussed emergency notification gaps among local hotels. Members also discussed the stability of land where existing Conex caches are located and planned for a 2023 preparedness fair.

• Nominated Alex Cox as Chair of the Emergency Preparedness Committee (8-0)

Planning Commission

The Planning Commission is holding a work session to review housing needs survey results and a draft Housing Needs Analysis report. The body is also reviewing draft code amendments dated November 4, 2022.

• Review of Yachats Housing Needs Survey Results
• Discussion of HNA_Report_Template_DRAFT
• Review of Draft Code Amendments (11.04.22)

The Commission held a work session to discuss updates to Title 9 definitions, including building height and impervious surfaces. Consensus was reached on the definitions for 'Lot Line, Street Side' and 'Patio'. Other definition updates were tabled for further revision or discussion at future meetings.

• Reached consensus on proposed definition of 'Lot Line, Street Side'
• Reached consensus to add a definition for 'Patio'
• Proposed changing wording of 'House' to 'Structure'
• Tabled 'parking space, Off Street' definition to December Work Session

Public Works and Streets Committee

The agenda is procedural boilerplate and does not list specific action items or discussion topics. Meeting materials include the October 22 Water Report and the October Public Works Department Report.

The Public Works & Streets Commission unanimously recommended that the City Manager seek funds from Visitor Amenities and General Funds for a delineator project. The project involves a 50% allowance from ODOT with the city to be reimbursed for the remaining balance upon completion.

• Recommended City Manager request funds from Visitor Amenities and General Funds for delineator project (Unanimous)

City Council

The Yachats City Council is holding a meeting on November 7, 2022, at 10:00 a.m. The agenda text provided contains only the meeting time and a reference to an attached PDF document, with no specific agenda items listed. The substantive content of the meeting is contained in the linked PDF, which is not included in the provided text.

• Meeting scheduled for 10:00 a.m. on 2022-11-07
• Agenda document referenced as 2022-11-07 City Council Agenda ES.pdf

City Council

The City Council is holding a work session and regular meeting. The agenda includes reviews of a Shell Street vacation and recommended wording for fences.

• Shell Street Vacation
• Recommended wording for fences

The City Council approved the vacation of a 30x82.5 strip of land on Shell Street. A proposed amendment to the municipal code regarding fences, walls, and hedges was remanded back to the Planning Commission for modifications.

• Approved vacation of Shell Street portion (30x82.5 strip between Yachats Inn & Mitchell Lane) (4-1)
• Remanded Fences, Walls & Hedges Amending Chapter 5 and 9 back to Planning Commission for modifications (5-0)

Community Spaces Committee

The Community Spaces Committee is reviewing reports regarding trails and the wetlands boardwalk. The body is also considering a proposed fundraising plan for the walkway project.

• Trails Report
• Wetlands Boardwalk Trails Report
• Proposed Fundraising Plan For The Walkway Project

The Commission discussed grant applications for the Wetlands Boardwalk and repairs for the Commons Boardwalk. Members agreed to develop a community presentation regarding the status of the pocket parks project. No formal votes were recorded for the items discussed.

• Agreed to create a community presentation on pocket parks progress and delays
• Proposed community presentation date for Nov. 28 at 5pm
• Identified Wetlands Boardwalk project cost as over $1 million with a $236k city match
• Discussed using Angell Job Corps or volunteers for bicycle rack installation
• Proposed identifying potential greenspaces for the Parks Master Plan

City Council

The City Council will meet to review a condition assessment report for the Little Log Church and Museum and the September Public Works Department report. The agenda also includes a proclamation and a request concerning the unhoused.

• Little Log Church and Museum Condition Assessment Report
• September Public Works Department Report
• Request from Mary Deriberprey concerning the unhoused
• Proclamation DV 10-19-2022

The council postponed the public hearing on fences, hedges, and walls and the vacation of Shell Street to November 3, 2022. A report on the Little Log Church & Museum estimated total project costs at $289,378, with corrections to cost estimates still pending. The council discussed but did not approve a resident's request to use the city pavilion for unhoused individuals on stormy nights, noting ongoing community forums on the issue. No other substantive decisions were made.

• Postponed public hearing on fences, hedges, and walls to Nov. 3
• Postponed Shell Street vacation hearing to Nov. 3
• Discussed but did not approve use of pavilion for unhoused on stormy nights

Planning Commission

The Planning Commission is meeting to discuss draft code amendments and a walkway project report. The agenda includes a review of building height measurement standards from the City of Bend and current building activity.

• Draft code amendments
• Walkway Project Report
• City of Bend building height measurement standards
• Building activity report dated 10-18-22

The commission discussed and reached consensus on keeping individual definitions for hotel, motel, inn, hostel, and resort in Title 9, rather than a combined term. They also debated vacation rental definitions and postponed building height measurement discussion to a future work session. No formal votes were taken on these items; the meeting was largely informational and discussion-based.

• Consensus to keep separate definitions for hotel, motel, inn, hostel, and resort in Title 9
• Postponed building height measurement definition to November work session
• Moved Old Business and Planner Report ahead of Title 9 item on agenda (unanimous)
• No formal decisions on parking study, boardwalk, wetlands survey, or housing needs assessment

Library Commission

There is no agenda available for this meeting. The record directs users to review the minutes.

The Yachats Library Commission received architect and contractor contracts for the library expansion and will begin fundraising with the Friends of the Library. Hazardous materials testing and state archeology review are required before construction. The budget stands at $312k, with $3,796 spent on operations. No formal votes were taken; all items were discussed as progress reports.

• Received architect and contractor contracts for library expansion (discussion only)
• Budget reported at $312k available for expansion (no vote)
• Hazardous materials testing required before construction (discussion)
• State archeology review may take up to four months (discussion)
• Book sale raised $3,100; Friends donated to Halloween event (reported)
• eBook program joined Advantage Program; budget at $100 (discussion)
• Broken window replaced (completed)
• Preliminary discussion on book storage and fundraising (no decisions)

Planning Commission

The Planning Commission is meeting to discuss parking management planning. The agenda includes a presentation by studiodavis and a draft of the Downtown Yachats Parking Management Plan.

• Review of Yachats Parking Plan Presentation by studiodavis
• Discussion of Downtown Yachats Parking Management Plan DRAFT 100422

Public Works and Streets Committee

The committee is meeting to review department reports and a draft of the 5-year Capital Improvement Plan. The agenda includes materials regarding geotechnical services and seismic valve projects for the South Tank and Water Treatment Plant.

• Draft of 5 Year CIP
• Raw Water Tank Site Geotechnical Services Proposal
• Yachats South Tank Seismic Valve and WTP Backwash Recycle project manual and drawings

The Public Works and Streets Commission gave consensus approval to proceed with an additional $15,000 for a geotechnical study at the property next to the water plant, bringing the total cost to about $40,000. The study is needed to support increased water storage capacity. The commission also discussed a survey of speeding streets, with a recommendation to standardize side streets at 15 mph and add crosswalk signs. No formal votes were recorded; decisions were made by consensus.

• Approved moving forward with additional $15,000 for geotechnical study at water plant property (total ~$40k)
• Discussed standardizing side street speed limits to 15 mph and adding crosswalk signs at intersections off Highway 101
• Noted ODOT still adjusting delineators; temporary fix using 30-ft regular delineators discussed before approaching ODOT
• Heard that lagoon pump-out is scheduled for the weekend, costing about $25,000
• Discussed CIP priorities: raw reservoir development ($1.5M), new tanks, SCADA, and slide gate (vendors backed up)
• Noted that Gimlet gates project is on hold pending further council direction
• Heard that Phase II of ODOT sidewalk project preapplication approved; application due in November, requesting ~$150,000
• Moved street inventory and street lighting studies to next meeting

City Council

This agenda is minimal and procedural, indicating only that the Yachats City Council will hold a workshop and regular meeting on October 6, 2022, at 9:30 a.m. No specific agenda items are listed in the provided text.

The Yachats City Council held a work session and regular meeting on October 6, 2022, via Zoom. No formal votes or decisions were taken; the session was primarily a discussion of council accomplishments and future goals, including Ocean View Drive progress, staffing, and charter changes. The council also heard presentations from the new librarian and My Sister's Place on domestic violence awareness.

• No formal decisions, votes, or approvals recorded
• Discussed scheduling city manager evaluation for November 7 (no vote taken)
• Heard presentation from My Sister's Place on domestic violence campaign
• Introduced new librarian Traci Altson

Community Spaces Committee

The committee is meeting to discuss a trails report and the components of a parks master plan. The agenda includes a review of a master plan revision and a summary from the September 6 meeting.

• Review of 2022-10-04 Trails Report
• Discussion of Components Of A Parks Master Plan
• Review of Master Plan Revision
• Review of 2022-09-06 Parks And Commons Meeting Summary

The Parks and Commons Commission voted unanimously to recommend completing an archaeological survey for the extended walkway. They also discussed trail safety, boardwalk repairs, and a potential new parks master plan, but took no final action on those items.

• Approved motion to recommend archaeological survey for extended walkway (5-0)

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is holding a meeting with an agenda that consists solely of adopting the agenda and reviewing the summary minutes from the previous meeting on September 12, 2022. No substantive decisions, proposals, or discussions are listed on this agenda.

• Adoption of the 2022-10-03 agenda
• Review of the 2022-09-12 meeting summary minutes

The Emergency Planning Committee discussed several ongoing items but made no formal decisions or votes. Key topics included placing a Conex storage container at the fire department (pending an MOU), the lack of emergency sirens, and the need to relocate public works equipment out of the inundation zone. No motions were passed or denied.

• No formal decisions or votes recorded
• Discussed placing Conex at fire department, pending MOU
• Noted sirens are no longer functional; no replacement plan
• Agreed to explore property on Diversity Drive for equipment storage
• CERT class dates to be confirmed; city will pay for certifications

City Council

The City Council is meeting to review various departmental reports and committee drafts. The agenda includes materials regarding a housing forum and a fire inspection of the Yachats Community Center.

• Housing Forum 9-21-22
• 2022 Yachats Community Center Fire Inspection
• ORD 370 Finance Committee Draft
• Ord 248
• August 2022 Water Report

The council approved Ordinance 370, which updates the city's Capital Improvement Plan project process, including adding a document library step and keeping the public apprised of progress. The ordinance takes effect in 30 days. No other substantive decisions were made; other items were discussions or reports.

• Approved Ordinance 370 updating CIP project process (5-0)

Planning Commission

The Planning Commission is meeting to conduct a public hearing and review draft code amendments. The discussion focuses on regulations regarding fences, walls, and hedges.

• Public hearing on proposed fences, walls, and hedges
• Review of Yachats Draft Code Amendments dated 9.13.22

The Planning Commission voted unanimously to forward proposed amendments to Yachats Municipal Code Titles 5 and 9 regarding fences, walls, and hedges to the City Council, with suggested modifications including adding the word 'means' throughout and grammatical corrections. The changes originated from a resident complaint about hedges and will require two public hearings and votes by the council before adoption. No other substantive decisions were made; other items were informational or discussions for future work sessions.

• Approved motion to forward YMC Title 5 and 9 amendments to City Council with modifications (5-0)
• Closed public hearing on fence, wall, and hedge code amendments
• Discussed wetlands inventory next steps with consultants
• Discussed code enforcement hiring update
• Discussed possible code amendments for hotel, motel, resort, and hostel definitions

Planning Commission

The Yachats Planning Commission is meeting to hear a presentation from the Oregon Department of Land Conservation and Development on land use. The agenda contains only this single informational item, with no other business listed.

• Presentation by Oregon Department of Land Conservation & Development on land use

Public Works and Streets Committee

The Public Works and Streets Committee is holding a public meeting to discuss a proposed water conservation ordinance. The agenda contains only this single item, with the ordinance document attached for reference.

• Public meeting on Water Conservation Ordinance

Public Works and Streets Committee

The committee is reviewing quotes for a 52kw portable diesel generator and a wastewater treatment plant air valve. The meeting also includes a proposal from Westech Engineering and the August Public Works Department Report.

• Quote for 52kw portable diesel generator
• WWTP air valve quote
• Westech Engineering proposal
• August Public Works Department Report

The committee approved the backwash recycle and valve project, with engineering now underway. The contractor will pump mud out of the lagoon in the next week or two. Other discussions included generator quotes, a failed air valve actuator, and stormwater status.

• Approved backwash recycle and valve project (unanimous)
• Approved generator for pump station from city manager (unanimous)
• Received three pump station engineering quotes, control panel work moved up
• Discussed replacing air valve actuator for $2,500 (basin 2) and $6-7K new project
• CIP wastewater rollup doors cost reduced from $130K to $60-80K with material change
• Earthquake valve bid accepted (no details provided)
• Storm Ready certification passed for city manager signature
• Preapplication for phase 2 sidewalks/sidpath to ODOT submitted

Planning Commission

The Planning Commission is conducting a workshop to review the Housing Needs Assessment report and draft strategies. The meeting includes a review of the Yachats RLNA Memo and public meeting presentation materials.

• Review of Housing Needs Assessment report
• Discussion of draft housing strategies
• Review of Yachats RLNA Memo

Planning Commission

The Planning Commission is holding a special public meeting to discuss the Housing Needs Analysis. The session focuses on the draft strategies and reports related to the city's housing assessment.

• Review of Yachats HNA Report Draft Strategies
• Discussion of Yachats RLNA Memo - Final

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is holding a meeting on September 12, 2022, at 2:00 p.m. The agenda contains only the meeting notice and reference to prior meeting minutes; no specific decisions, proposals, or discussion topics are listed.

• Meeting scheduled for 2:00 p.m. on 2022-09-12
• Reference to 2022-08-01 summary minutes

The Emergency Planning Committee discussed several items but made no formal decisions. Key topics included a proposed MOU with the Fire Department for Conex storage containers, which the city attorney said needs rewriting; planning for a 2023 emergency preparedness fair; and ongoing communication and radio equipment challenges. The meeting was largely informational and procedural.

• No formal votes or decisions recorded
• Discussed MOU with Fire Department for Conex containers, city attorney recommends rewriting
• Planned to schedule 2023 emergency prep fair for August 13 or 20, pending commons availability
• Noted Storm Ready certification expected in December, needs city manager signature
• Signed up for ShakeOut drill on October 20
• Ham radio technician class scheduled for October 22 and 29

Community Spaces Committee

The commission is meeting to discuss the Parks Master Plan and a trails report. The agenda includes a review of the summary minute draft from August 2, 2022.

• Review of Parks Master Plan
• Discussion of Trails Report
• Review of August 2, 2022 summary minute draft

The Parks and Commons Commission voted to recommend moving benches at Sunset Park and approved 6-foot recycled-material benches for pocket parks. They also discussed ongoing projects including Green Space dredging, bicycle rack installation, and a skate park design visit. No final decisions were made on the Green Space or park master plan.

• Approved recommendation to move benches at Sunset Park (5-0)
• Approved 6-foot recycled-material benches for pocket parks (consensus)
• Discussed but did not decide on Green Space dredging and boardwalk repairs
• Tabled park master plan discussion for future meeting

City Council

The City Council is meeting to review requests for proposals (RFPs) and agreements regarding the Visitor Center and tourism promotion services. The agenda also includes a contract for a Municipal Judge and a July report from the Public Works Department.

• Visitor Center RFP and proposal
• Tourism Promotion services RFP and proposal
• Municipal Judge contract
• July Public Works Department report

City Council

The City Council is meeting to review a Finance Committee draft and discuss the city project process. The agenda also includes items regarding a Shell Street vacation request and a sign for LCSD's 100th anniversary.

• Shell Street vacation request
• LCSD 100th anniversary sign
• Finance Committee draft review
• City project process discussion
• Goal K review

Planning Commission

This is a brief agenda for the Yachats Planning Commission meeting on August 16, 2022. The only substantive item is a discussion of a vacation rental memo, with no other decisions or proposals listed. The agenda is otherwise procedural.

• Discussion of vacation rental memo

The Yachats Planning Commission voted unanimously to send a letter to the city manager and council emphasizing the importance of filling the code enforcement position. The letter will be drafted by Chair Lance Bloch and Co-Chair John Theilacker. No other substantive decisions were made; other items were updates or discussions.

• Approved motion to send letter to city manager/council prioritizing code enforcement position (7-0)
• Scheduled public hearing on 'Fences, Hedges, and Walls' code changes for Sept. 20
• Directed Danos to send solar kiosk proposal to Parks & Commons
• Discussed continuing changes to Title 9 and Title 4 for September

Library Commission

The Yachats Library Commission is holding a regular meeting. The agenda includes a revised librarian job announcement, indicating the commission will discuss or act on the hiring process for the position.

• Revised Yachats Librarian job announcement for August 2022

The commission voted unanimously to recommend Traci Altson to the city manager for hire as Library Administrator, after renaming the position from Library Director. They also approved a revised job description and selected MD Architect & Design for the library expansion project.

• Renamed Library Director position to Library Administrator (4-0)
• Approved recommending Traci Altson for Library Administrator hire (4-0)
• Accepted revised job description for Library Administrator (4-0)
• Selected MD Architect & Design for library expansion project (discussion, no formal vote recorded)

City Council

This is the agenda for the Yachats City Council's executive and regular session on August 9, 2022. The agenda is minimal and contains only the meeting time and a reference to a PDF document, with no listed agenda items. It appears to be procedural boilerplate, as no specific decisions or discussions are detailed.

Planning Commission

The Yachats Planning Commission is holding a work session to discuss a housing update and draft code amendments. The agenda includes materials for review, but no specific decisions or votes are listed.

• Housing Update Aug 2022
• Yachats Draft Code Amendments (8.5.22)

The Yachats Planning Commission held a work session on August 9, 2022, primarily reviewing and discussing proposed changes to definitions in Title 9 of the city code. They reached consensus to delete the term 'apartment' and to strike '/Porch' from 'Deck/Porch', but did not finalize a new definition for 'Deck'. No final decisions were made on other definitions; the review will continue at the next work session. Updates on parking analysis and housing needs assessment were minimal, with no substantive actions taken.

• Consensus to delete the term 'apartment' from Title 9 definitions
• Consensus to strike '/Porch' from the existing term 'Deck/Porch'
• No consensus reached on a new definition for 'Deck'
• Review of other definitions (dwelling, height, hotel, etc.) continued without final action

Public Works and Streets Committee

The agenda provides no specific discussion items or decisions. It lists supporting documents including financial reports and capital improvement plans for water and wastewater.

• July 2022 Public Works Department Report
• June 2022 Public Works Financial Report
• Wastewater Capital Improvement Plans (CIPs)
• Water Capital Improvement Plans (CIPs)

The Public Works and Streets Commission unanimously approved a motion to move forward with a study to extend delineators on Highway 101 and pass the recommendation to the City Manager. The commission also discussed an overbid on the earthquake valve and backwash project, noting a 15-day deadline to sign the contract. No other formal votes were taken; remaining items were informational or tabled for future meetings.

• Approved motion to study extending delineators on Highway 101 and pass to City Manager (7-0)
• Discussed need to sign earthquake valve/backwash contract within 15 days

Community Spaces Committee

The committee is reviewing reports and resolutions related to park maintenance and signage. The meeting materials include documentation on trail reports, bench costs, and stair restoration.

• Robberson Stair Restoration
• Costs for benches and signs
• Archeological Permit Application
• Native Plant Status
• Preliminary Sign Resolution

The Parks and Commons Commission approved a motion to recommend purchasing signs from two vendors, and approved a request from the Robbersons to restore stairs at their own expense. They also voted to name two pocket parks 'Sunset North' and 'Sunset South'. A motion to order benches was withdrawn for more information.

• Approved motion to recommend purchasing circular sign from Woodworking and other signs from Newport Signs (5-0)
• Approved Robberson's request to restore/repair stairs at their own expense (4-0, Berdie recused)
• Approved naming two pocket parks 'Sunset North' and 'Sunset South' (5-0)
• Withdrew motion to order benches until more information on ADA and concrete slabs is gathered

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee met on August 1, 2022. The agenda lists the review of an application submitted by Alex Cox. No other specific decisions, ordinances, or budget items are detailed in the provided text.

• Review of Alex Cox Application

The Emergency Preparedness Committee voted unanimously to accept Alex Cox as a new member and forward the appointment to Public Works for approval. The committee also discussed updating the outdated Emergency Operations Plan, planning a neighborhood mapping outreach, and continuing work on community caches, but no other formal decisions were made.

• Accepted Alex Cox as committee member, forwarded to Public Works (unanimous)
• Discussed updating outdated Emergency Operations Plan, no formal action
• Planned neighborhood mapping outreach via newsletter and post office, no vote
• Discussed cache upgrades and funding, no formal decision

Planning Commission

The City Council and Planning Commission are holding a joint meeting regarding housing needs. The session includes a review of a draft Housing Needs Analysis (HNA).

• Review of Yachats HNP DRAFT

City Council

The City Council and Planning Commission are holding a joint meeting focused on housing needs. The session involves reviewing a draft Housing Needs Analysis and related memos.

• Review of Yachats HNP DRAFT
• Discussion of Yachats BLI Memo - July 2022
• Review of PMT Meeting 3 Notes

Library Commission

The Yachats Library Commission discussed revising the librarian job announcement to broaden qualifications and attract candidates, but postponed the vote until the document is finalized. The commission also reported on the library expansion RFQ process, a shared basement MOU, and routine updates.

• Postponed vote on revised librarian job announcement until document is completed
• Selected two finalists from four RFQ responses for library expansion design-build team
• Council approved MOU for Friends of the Library and YYFAP to share basement for three years

City Council

The City Council is meeting to discuss a Declaration of Cooperation regarding homelessness and 2023 legislative priorities. The agenda includes reviews of a county grant letter of interest and a memorandum of understanding with the Friends of Yachats Library.

• Declaration of Cooperation Homelessness Issue
• 2023 Legislative Priorities Ballot Narrative
• Letter of Interest for County Grant
• MOU Friends of Yachats Library 2022
• CCD1731 Amendment 2

The council appointed Donald Phipps to the Public Works & Streets Commission, approved a non-binding declaration to develop a Lincoln County homeless response system, authorized the mayor to sign a Forest Service amendment for an emergency trail, and approved an MOU for library use of the commons basement. It also reached consensus on five legislative priorities for the 2023 session.

• Appointed Donald Phipps to Public Works & Streets Commission (4-0)
• Approved non-binding declaration to develop Lincoln County homeless response system; appointed Ann Stott as committee member, Mary Ellen O'Shaughnessey as alternate (4-0)
• Authorized mayor to sign USDA Forest Service Amendment for Special-Use Authorization for emergency trail to fire station (4-0)
• Approved MOU between Friends of Yachats Library and City for basement use at commons (4-0)
• Consensus on five legislative priorities: transportation safety, property tax reform, water/wastewater infrastructure, lodging tax flexibility, resilience, and local funding for homelessness

Planning Commission

The agenda provides a meeting time and lists reference materials, including building activity and findings for Agate Point. No specific motions or voting items are detailed in the provided text.

• Findings and Conclusion regarding Agate Point

The commission voted to accept the findings and conclusions denying the Agate Point application, which sought to allow a hotel or motel in an R-4 zone. The denial was based on the application not meeting criteria for a hotel or motel and having vehicular access and setback issues. The vote was 4-2, with one member not voting due to not being part of the previous business.

• Accepted findings and conclusions denying Agate Point application (4-2, Davies not voting)
• Discussed meeting format preferences, with most commissioners favoring Zoom for now
• Heard planner report on building activity and wetlands mapping efforts

Planning Commission

This is a procedural meeting notice for the Yachats Planning Commission. The agenda contains only notification and meeting materials documents, with no substantive items listed for decision or discussion.

• Meeting notification document
• Agenda and questionnaire document

Public Works and Streets Committee

The Public Works and Streets Commission voted unanimously to use funds originally allocated for the cancelled E 2nd Street sewer project to pay for an earthquake valve and a new generator. They also approved additional engineering work to redesign the E 2nd Street storm drain for a future rebid. The commission discussed several ongoing projects, including a storm water study, a property purchase near the reservoir, and coordination with ODOT on road improvements.

• Approved motion to use E 2nd Street 2022 funds for earthquake valve and generator purchase (4-0, 2 absent)
• Approved motion to accept additional engineering redesign for E 2nd Street to rebid for next summer (4-0, 2 absent)

Planning Commission

The Planning Commission is conducting a work session to review a parking study and draft code amendments. The meeting materials include a community outreach plan and housing update grant documents.

• Review of Yachats Parking Study materials and stakeholder interview notes
• Discussion of YMC-Revisions-COMPOSITE-Version-06-14-2022
• Review of Yachats Draft Code Amendments dated 7.8.22
• Housing Update Grant documentation
• Community Outreach Plan

The Yachats Planning Commission held a work session on July 12, 2022, to discuss the parking study public meeting, the housing needs assessment, and proposed clarifying changes to Title 9 (Zoning and Land Use). No formal decisions were made; the commission reviewed draft definitions and discussed scheduling a joint public meeting with the city council for July 25. The meeting was procedural and informational.

• Scheduled parking public meeting for July 18, 6-8 pm, in person
• Scheduled joint public meeting with council for July 25 at 3 pm for housing needs
• Discussed Title 9 definition changes, including Accessory Dwelling, Apartment, Awning, and others
• Agreed to retain the word 'Means' in definitions until a comprehensive Title 9 update
• Agreed to group some definitions (e.g., Boundary Line, Lot, Yard) in future revisions
• Decided to hold future work sessions on the 2nd Tuesday at 10 am

City Council

The City Council is reviewing applications for the Public Works Commission and other appointments. The meeting includes a review of a greenspace RFP and a structural evaluation scope for the Log Church.

• Public Works Commission membership (2022-193)
• Landcurrent Yachats Greenspace RFP
• Yachats Log Church Structural Evaluation Scope of Services
• Applications from Gretchen Havner and Donald Phipps

The Yachats City Council unanimously approved a motion to have the City Manager draw up a contract appointing Gretchen Havner as Municipal Judge. The council also discussed several ongoing projects, including the Little Log Church Museum engineering scope and the green space design, but took no formal action on those items. The appointment of Donald Phipps to the Public Works and Streets Commission was rescheduled because he did not attend.

• Approved motion to contract Gretchen Havner as Municipal Judge (4-0, Muirhead absent)
• Rescheduled Donald Phipps appointment to Public Works and Streets Commission to 7/20/22

Community Spaces Committee

This agenda contains only a meeting time and a reference to a PDF document, with no listed agenda items. The meeting is scheduled for 2:00 p.m. on July 5, 2022, but no decisions or discussions are specified in the provided text.

• No specific agenda items listed

The Parks and Commons Commission voted unanimously to approve purchasing up to six 6-foot benches for pocket parks, with specifications and vendor to be determined. The commission also discussed ongoing projects including trail maintenance, delineators, green space design, and bicycle racks, but took no other formal votes. Several items remain pending council action, such as notification letters for green space and archaeological work.

• Approved motion to write up an order for up to 6 benches (6ft) for pocket parks (4-0)
• Discussed but took no action on delineator project, green space design, and archaeological letters
• Discussed but took no action on bicycle rack installation and skate park expansion

Emergency Preparedness Committee

The Emergency Preparedness Committee discussed ongoing difficulties in getting the city council to act on their proposal for community emergency caches, with members expressing frustration over lack of progress. They also reviewed the successful Emergency Preparedness Fair, discussed public meeting rules for volunteers, and planned neighborhood preparedness mapping initiatives. No formal votes were taken; the meeting was primarily discussion and planning.

• Discussed improving next year's Emergency Preparedness Fair, including speaker setup and timing
• Agreed to create lists and how-to guides for the fair and store on Google Drive
• Discussed public meeting rules for volunteers, including email discovery and agenda posting
• Agreed to seek another meeting with the Mayor to address cache proposal
• Planned to use public comment time at council meeting to raise cache issue
• Discussed neighborhood preparedness mapping and community cache hikes, to be pushed to council
• Agreed to forward information on solar pods for caches to the group

Planning Commission

The Yachats Planning Commission voted 6-0 (with one abstention) to deny the conditional use permit for the Agate Point Residences LLC project, a proposed cottage development near Yachats Ocean Road and Shellmidden Lane. The denial was based on concerns about access, the project's classification as a hotel versus motel, and other site plan issues. The commission will prepare findings for adoption at the next meeting.

• Denied Conditional Use Permit for Agate Point Residences LLC (6-0, 1 abstention)
• Commissioner Davies recused herself from voting on the application
• Commissioner Bailey disclosed prior opposition but chose to participate
• Commissioner Theilacker disclosed site visit with 'View the Future' but no discussion of the application
• Commissioner Danos disclosed husband's board membership with 'View the Future'
• Commissioner Dickinson disclosed spouse's board membership with 'View the Future'

City Council

The Yachats City Council adopted the FY22-23 city budget and the urban renewal budget, and approved a 7% increase in water and wastewater rates for the 2022-2023 budget year. The council also approved resolutions for state revenue sharing and the property tax rate, and memorialized the initial evaluation of City Manager Heide Lambert. The 2nd Street project remains postponed due to high bids, with a larger grant application being resubmitted.

• Adopted Resolution #2022-101 adopting FY22-23 Urban Renewal budget (3-0)
• Approved 7% water and wastewater rate increase for FY22-23 (3-1)
• Adopted Resolution #2022-102 declaring election to receive state revenue sharing (4-0)
• Adopted Resolution #2022-100 approving property tax rate (4-0)
• Adopted Resolution #2022-103 adopting FY22-23 city budget with corrections (4-0)
• Approved resolution memorializing initial City Manager evaluation (4-0)

Public Works and Streets Committee

The Public Works and Streets Commission unanimously approved forwarding the ODOT Local Agency Agreement for Highway 101 delineators to the City Manager with a recommendation to accept, and unanimously approved modifying the East 2nd Street improvement design to pursue an increased ODOT grant. The commission also unanimously recommended Don Phipps for appointment to the commission.

• Approved forwarding ODOT delineator agreement to City Manager (5-0)
• Approved modifying East 2nd Street design and pursuing ODOT grant (5-0)
• Recommended Don Phipps for commission seat (5-0)

Planning Commission

The Yachats Planning Commission met for a work session on June 14, 2022, and took no formal votes or decisions. The meeting included a training presentation by DLCD representative Hui Rodomsky, a discussion of the parking study, an update on the housing needs assessment, and a transportation funding opportunity. The commission tabled the Title 9 item to the next meeting.

• Tabled Title 9 item to next meeting
• No formal votes taken during work session

Community Spaces Committee

The Parks & Commons Commission discussed the City Council's unanimous vote to pause their stewardship of the Little Log Church Museum and Commons, with the city manager citing a need to realign and catch up on projects. The commission elected Craig Berdie as chair, with a unanimous vote, and selected Hempen and Altson to represent the commission on the City Manager's Advisory Group. No other formal decisions were made; most items were discussions or updates.

• Elected Craig Berdie as Chair of the Parks & Commons Commission (5-0)
• Selected Hempen and Altson to represent the Commission on the City Manager's Advisory Group
• Discussed pause in stewardship of Little Log Church Museum and Commons, no action taken
• Tabled decision on adding safe ocean access signage from Marine to Hwy 101
• Discussed skate park project with Dreamland, potential $60-100k cost, no decision made
• Discussed pocket parks funding letter, no resolution
• Discussed greenspace contract/RFP, no decision made

Emergency Preparedness Committee

Tom Fisher resigned as chair and from the committee, citing frustration with the city's lack of response. No member volunteered to replace him, so Linn West agreed to serve as interim chair with committee support. The committee discussed several unresolved items, including the Emergency Operations Plan (EOP) needing approval for FEMA funding, a fire district cache agreement awaiting attorney review, and a $2,500 Lincoln County grant for supplies that remains unused. No formal votes were taken; the meeting was primarily discussion and action item assignments.

• Tom Fisher resigned as chair and from the committee
• Linn West agreed to serve as interim chair (no vote recorded)
• MaryBeth Selby to follow up on Tsunami Ready/Storm Ready certification with Lincoln County
• Selby to provide cache preparation guide to City Manager
• Bob Bennett to follow up on EOP updates
• Next meeting set for June 27, 2022

City Council

The Yachats City Council approved a 6% rate increase for Dahl Disposal, effective July 1, 2022, with a 4-1 vote. The Council also unanimously approved Tod Davies to the Planning Commission and voted to pause the Parks and Commons Commission's stewardship of the Little Log Church Museum and the Commons until a Facilities Manager is established. A discussion on water rates was deferred to the June 15 meeting for a comparison of 5% vs. 7% increases.

• Approved 6% Dahl Disposal rate increase effective July 1, 2022 (4-1)
• Approved Tod Davies to the Yachats Planning Commission (unanimous)
• Approved pause of Parks and Commons Commission stewardship of Little Log Church Museum and Commons until Facilities Manager established (unanimous)
• Deferred water rate decision to June 15 meeting for 5% vs 7% comparison

Budget Committee

The Yachats Budget Committee approved the FY 2022-2023 budget as revised, with one dissenting vote. The committee also approved multiple fund budgets, including City Hall Capital Reserve, Commons, Library, Little Log Church Museum, Parks and Trails, Streets, Storm Drain, Water, Wastewater, SDC, and Visitor Amenities, with some amendments. The Visitor Amenities fund was approved after a failed motion to remove fireworks and a successful motion to rename the expenditure to 'Night Display Event'.

• Approved City Hall Capital Reserve as presented (9-0)
• Eliminated $5,000 expense in Commons budget (9-0)
• Approved Commons budget as amended (9-0)
• Approved Commons Capital Reserve as presented (9-0)
• Approved Library Operating Cost as presented (9-0)
• Approved Library Capital Reserve as presented (9-0)
• Approved Visitor Amenities Fund with 'Fireworks' renamed to 'Night Display Event' (6-3)
• Approved City of Yachats Budget 2022-2023 as revised (8-1)

City Council

The Yachats City Council discussed but did not decide on supporting Newport's request to change transient lodging tax rules, which could cost the city $100,000 from the General Fund. They agreed to revisit the issue at the June 2 meeting. The council also discussed but took no action on the Planning Commission's recommendation to keep the Planning Commission as the Citizens Involvement Committee, Councilor Scott's schedule, and a community survey.

• Delayed decision on transient lodging tax support to June 2 meeting
• Discussed Planning Commission recommendation to retain Planning Commission as CIC (no action)
• Noted Councilor Scott's absences from July to September and December (no action)
• Discussed conducting a community survey (no action)
• Discussed land purchase policies; City Manager to research and report back

Planning Commission

The Yachats Planning Commission unanimously recommended Tod Davies for appointment to the commission and unanimously approved changing its meeting schedule, moving work sessions to the second Tuesday at 2 pm and keeping public hearings on the third Tuesday at 3 pm, starting in June. The commission also discussed ongoing projects including the parking study, boardwalk engineering, housing needs analysis, and code updates, but took no other formal votes.

• Recommended Tod Davies for Planning Commission appointment (6-0)
• Approved new meeting schedule: work sessions second Tuesday 2 pm, public hearings third Tuesday 3 pm (6-0)

Public Works and Streets Committee

The Public Works and Streets Commission unanimously approved moving the Cascadia Event Disaster Relief Supply Cache project to the next stage for city funding, and also unanimously approved a Memorandum of Understanding between the YRFD and the City of Yachats. The commission decided to contact the engineer to change dates and put the earthquake valve and backwash project out to bid, and to request $100K for an SDC study in the 2022-2023 budget. No other substantive decisions were made; discussions on speed enforcement and other items were informational.

• Approved moving Cascadia Event Disaster Relief Supply Cache project to next stage (unanimous)
• Approved MOU between YRFD and City of Yachats (unanimous)
• Decided to contact engineer to change dates and put earthquake valve and backwash project out to bid
• Decided to request $100K for SDC study in 2022-2023 budget

Budget Committee

The Yachats Budget Committee reviewed and approved the FY 2022-23 budget, including a 2.85 FTE increase for a succession plan, a transient rental tax revenue estimate of $1,050,000, and a 5% water/sewer rate increase. The committee also approved the FTE head count analysis, transfers, and debt services as presented. A motion to reduce software funding from $60,000 to $30,000 failed.

• Approved FTE head count analysis for 2022-23 (10-0)
• Approved $48,000 succession wages distribution to Streets, Storm Drain, and Wastewater (6-4)
• Approved succession wages sharing via transfer to Enterprise Funds (10-0)
• Approved transient rental tax revenue estimate of $1,050,000 (10-0)
• Approved transfers section to City Hall operating budget (10-0)
• Approved Debt Services as presented (10-0)
• Denied motion to decrease software budget from $60,000 to $30,000 (3-7)
• Approved travel fund increase from $500 to $1,500 (8-2)

City Council

The Yachats City Council unanimously authorized city staff to enter into a contract for engineering and design services for the boardwalk project, which is estimated to cost about $1 million. The council also approved the audit response resolution, memorialized Planning Commission appointments, and adopted the supplemental budget. The meeting included a work session on the City Manager evaluation process, with plans to distribute evaluations in late May and deliver completed ones in early June.

• Authorized staff to contract for boardwalk engineering design services (unanimous)
• Approved Resolution 2022-05-01 adopting audit response plan (unanimous)
• Approved Resolution 2022-05-03 memorializing Planning Commission appointments (4-0, Muirhead stepped away)
• Approved Resolution 2022-05-02 adopting supplemental budget (unanimous)

Community Spaces Committee

The Parks and Commons Commission voted unanimously to recommend Land Current as the proposed vendor for engineering of the Commons Green Space, with a caveat that the project proceed only if not detrimental to wetlands. The commission also unanimously approved renaming the Parks and Trails Committee to the Trails Team and the Yachats Invasive Plant Subcommittee to the Yachats Invasive Plant Squad. No other formal decisions were made; most other items were discussions or updates.

• Recommended Land Current for Commons Green Space engineering (unanimous)
• Renamed Parks and Trails Committee to Trails Team (unanimous)
• Renamed Yachats Invasive Plant Subcommittee to Yachats Invasive Plant Squad (unanimous)

Emergency Preparedness Committee

The Emergency Planning Committee tentatively scheduled its next meeting for June 27, 2022, to avoid the July 4 holiday. Members discussed a visit with the City Manager, preparation for the Cascadia exercise (CRE22), a potential MOU with the fire department, a county grant for Conex supplies, and the upcoming Preparedness Fair. No formal votes or final decisions were made on these items.

• Tentatively scheduled next meeting for June 27, 2022
• Discussed CRE22 document preparation and communication equipment needs
• Noted fire department agreed to MOU, pending city approval
• Discussed $5k county grant for Conex supplies, with $1,400 possibly spent but unaccounted
• Reviewed Preparedness Fair plans for June 4-5, including 5K run

Planning Commission

The Yachats Planning Commission is meeting to discuss and potentially act on several items, including proposed changes to the Yachats Municipal Code, a draft ordinance on recreational vehicles, and a lot consolidation and plat for the Lattig-Carver property. The agenda also includes review of meeting summaries and a building activity report. No final decisions are indicated in the agenda itself.

• Proposed YMC code changes (Jac CODE CHANGES, Loren YMC-Revisions-PROPOSED)
• Draft Section 9.68.060 Recreational Vehicles (JGD)
• Lattig-Carver lot consolidation and plat review
• Quiet Water Design Review for Lattig-Carver
• 2021 Summary of Building Activity

Library Commission

The Yachats Library Commission unanimously approved the Request for Qualifications for a design/build team for the library expansion, with amendments to clarify scoring language. They also unanimously approved the Yachats Librarian Position Description, adding a reference to volunteers. The position will be a new department head role under the City Manager and requires City Council approval before posting.

• Approved Request for Qualifications for Library Expansion Design/Build Team, as amended (4-0)
• Approved Yachats Librarian Position Description, as amended (4-0)

City Council

This is a special City Council meeting with a single agenda item: review of the Capital Improvement Plan (CIP), based on the attached master list. The agenda is otherwise procedural, with no other business listed.

• Review of Capital Improvement Plan (CIP) master list

Public Works and Streets Committee

The Public Works and Streets Commission voted unanimously to send the 2nd St. improvement plans to the city manager and city council for authorization to put the project out to bid. The commission also approved moving forward with a geotechnical study for property near the water plant, recommended a full storm water study after the city acquires Ocean View Drive, and approved removal of two trees on Crestview. All votes were 6-0.

• Approved sending 2nd St. improvement plans to city manager/council for bid authorization (6-0)
• Approved obtaining a price for a geotechnical study on property adjacent to the water plant (6-0)
• Recommended a full storm water study after acquiring Ocean View Drive (6-0)
• Approved removal of trees #1 and #4 on Crestview (6-0)

City Council

The Yachats City Council unanimously approved extending the use of the pavilion for the unhoused for the remainder of the spring season. The Council also approved a surplus property resolution, a budget committee appointment resolution, and authorized the mayor to sign a revision to the former city manager's employment agreement. No other substantive decisions were made; the meeting focused on discussions about committee procedures, property purchase policies, and the CIP plan.

• Extended pavilion hours for unhoused through spring season (5-0)
• Approved surplus property resolution with corrected property ID numbers (5-0)
• Approved Resolution 2022-04-02 for Budget Committee appointments (5-0)
• Authorized mayor to sign revision to Katherine Guenther's employment agreement (5-0)

Community Spaces Committee

The Parks and Commons Commission voted unanimously to recommend that the City Council approve moving forward with undergrounding electrical utilities from Beach Street to Highway 101 to complement the Boardwalk Project, and to determine the cost. The Commission also recommended that the City Council authorize staff to contract for design engineering services for the boardwalk, to be considered separately from the undergrounding. No final approvals were made; these are recommendations to the City Council.

• Recommended City Council approve undergrounding utilities from Beach Street to Highway 101 (unanimous)
• Recommended City Council authorize staff to contract for boardwalk design engineering services (unanimous)

Planning Commission

The Yachats Planning Commission is meeting to discuss and potentially decide on proposed revisions to the Yachats Municipal Code, including changes to Title 9 and a draft section on recreational vehicles. The agenda also includes review of meeting summaries and building activity reports, indicating a mix of administrative and substantive planning items.

• Proposed YMC Title 9 revisions
• Draft Section 9.68.060 on recreational vehicles
• 2021 Summary of Building Activity
• City-Led Engagement Toolkit
• Housing Needs Analysis and Housing Implementation Plan

The Planning Commission held a work session to discuss a parking workshop report and a housing needs assessment update, but no substantive decisions were made. The regular meeting was cancelled due to lack of quorum.

• Regular meeting cancelled due to no quorum
• Work session held to discuss parking workshop next steps
• Housing needs assessment update noted as absent from meeting

Finance Committee

This is a procedural-only agenda for the Yachats Finance Committee meeting on March 16, 2022. The agenda contains no specific items for discussion or decision, only a placeholder for the 10:00 a.m. start time and a reference to the agenda PDF.

The Finance Committee met via Zoom to discuss Capital Improvement Projects (CIP), including a consolidated project list and cash flow analysis. No formal decisions or votes were made; the discussion was preparatory for a supplemental budget and council authorization.

City Council

The Yachats City Council is meeting to discuss and potentially act on the proposed budget schedule for the fiscal year ending 2023, along with other items such as city manager reports and volunteer agreements. The agenda includes several attached documents for review, indicating a working session rather than a final decision-making meeting.

• Proposed Budget Schedule for FYE 23 (Working Draft 1)
• City Manager Report to Council 3-16-22
• W John Moore Volunteer Agreement
• Email chains from Dawn Keller and Don Groth
• 03.03.22 City Council Meeting Summary

The Yachats City Council voted 3-2 to allocate $25,000 from the Visitor Amenities Fund via the supplemental budget to support a fireworks show for the Fourth of July. The motion was made by Councilor Muirhead and carried with Mayor Vaaler and Councilor O'Shaughnessey voting no. The council also appointed John Moore and Don Groth to the Budget Committee for three-year terms and set budget meetings for May 9 and May 23 at 9 am.

• Approved $25K for fireworks show from Visitor Amenities Fund (3-2)
• Appointed John Moore and Don Groth to Budget Committee (4 votes each)
• Set budget meetings for May 9 and May 23 at 9 am
• Discussed project processes and utility billing systems (no formal action)

Planning Commission

The Yachats Planning Commission is meeting to review proposed code changes, including recreational vehicle regulations and revisions to the Yachats Municipal Code. They will also discuss the Housing Needs Analysis and Housing Implementation Plan, along with a summary of 2021 building activity.

• Review of proposed changes to Section 9.68.060 regarding recreational vehicles
• Discussion of Yachats Municipal Code Title 9 revisions
• Review of the Yachats Housing Needs Analysis and Housing Implementation Plan
• 2021 summary of building activity

The March 15, 2022 work session of the Yachats Planning Commission was held without a quorum, so no formal decisions were made. Discussion covered the parking study agreement awaiting the City Manager's signature, the Housing Needs Assessment outreach plan, and potential coordination with other committees. The next meeting was scheduled for March 29 at 2 pm.

• No formal decisions made due to lack of quorum
• Scheduled next meeting for March 29 at 2 pm

Public Works and Streets Committee

The Public Works and Streets Commission unanimously approved the Water Sustainability Committee proposal, as amended, and forwarded it to the City Manager, Mayor, and Council for acceptance. The commission also unanimously approved putting the earthquake valve and backwash recycle project out for bid. No other formal decisions were made; remaining items were discussions or updates.

• Approved Water Sustainability Committee proposal, forwarded to City Manager, Mayor, Council (unanimous)
• Approved putting earthquake valve and backwash recycle out for bid (unanimous)

Emergency Preparedness Committee

The Yachats Emergency Planning Committee discussed forming subcommittees to handle replacement of storage Conex units and updating the Emergency Operations Plan (EOP). No formal votes were taken; decisions were deferred to future subcommittee meetings. The committee also reviewed progress on the Emergency Preparedness Fair, including securing sponsorships and volunteers.

• Formed subcommittee for Conex replacement (Fisher, Selby, Sanders, McClung)
• Agreed to form EOP update subcommittee in summer 2022
• Planned to have City Manager sign EOP Letter of Promulgation
• Discussed replacing cemetery and south Conex units together for bulk pricing
• Reviewed Emergency Preparedness Fair logistics, including Oregon Sea Grant $2K sponsorship

City Council

The provided agenda for the Yachats City Council meeting on March 3, 2022, contains no substantive items or discussion topics.

The Yachats City Council held a work session and regular meeting on March 3, 2022, focused on the future of the Little Log Church and Museum (LLCM). After extensive discussion, the Council voted 3-2 to instruct the City Manager to seek structural engineering plans for the building, with no cost cap specified. No other substantive decisions were made; other items were discussions only.

• Approved motion to instruct City Manager to seek structural engineering plans for Little Log Church ASAP (3-2)
• Discussed but took no action on conveying Council requests to commissions
• Discussed but took no action on recording what was lost during the pandemic
• Discussed but took no action on City Hall hours
• Discussed but took no action on 2022 goals, including water issues and community survey
• Discussed but took no action on purchasing Landmark property (requested for future agenda)
• Discussed but took no action on public restrooms (requested for future agenda)

Finance Committee

This is a procedural-only meeting. The agenda contains no substantive items, only a blank Capital Improvement Plan (CIP) project template as a reference document. No decisions or discussions are listed.

• No substantive agenda items listed
• Blank CIP project template provided as meeting material

Community Spaces Committee

The Parks and Commons Commission met to review documents regarding Evergreen Skate Spots, Pocket Parks, and a Trails Committee report. The agenda lists a City of Yachats quote but does not specify if a decision was made. The provided text is procedural and lacks details on specific votes or outcomes.

• Review of Evergreen Skate Spots document
• Review of Pocket Parks presentation by Maury Morgenstein of Geosciences Management International Inc
• Review of Trails Committee Report by Bob Langley
• Review of UR City Of Yachats Quote 2 2022

Community Spaces Committee

The Yachats Community Spaces Committee is holding a special meeting to discuss a response from the State Historic Preservation Office (SHPO) regarding a case, along with a response from G. Mazeika. The agenda is sparse, with only two items listed, both at 10:00 A.M., and no specific actions are detailed.

• Review of SHPO response letter (Case No. 22-0235)
• Review of G. Mazeika's response to SHPO

City Council

The Yachats City Council is holding a regular meeting on February 16, 2022, at 2:00 p.m. The agenda includes discussion of a charge letter and a project request form, but no specific decisions or proposals are detailed in the provided text.

• Discussion of charge letter (final)
• Review of project request form

Planning Commission

This is a procedural meeting of the Yachats Planning Commission. The agenda lists only the meeting time and references attached documents, with no specific action items or discussion topics detailed.

• Meeting scheduled for 2:00 P.M.
• Agenda PDF available
• Supporting documents include CIC.pdf, COOS CO CIC.pdf, Future Tasks.pdf, 2022 Goals, and 2022 PC Proposed Tasks

The Yachats Planning Commission held a work session and regular meeting on February 15, 2022. The Commission unanimously re-elected Lance Bloch as Chair and John Theilacker as Co-Chair. After discussion, the Commission agreed to have Chair Bloch write up changes to the Citizens' Involvement Committee (CIC) document and email them to commissioners and the planner, but did not take a final vote on the document itself.

• Elected John Theilacker as Co-Chair of the Planning Commission unanimously.
• Re-elected Lance Bloch as Chair of the Planning Commission unanimously.
• Agreed to have Chair Bloch write up changes to the CIC document and email them to commissioners and the planner.
• Discussed but did not vote on the final CIC document; consensus was to review the revised version before the March meeting.
• Discussed future tasks including parking recommendations, fences/hedges/walls, buildable lots inventory, accessory dwelling units, and wetlands survey.
• Agreed to keep architectural standards in mind but not create a separate ordinance for them.
• Requested the City Planner compile a list of confusing code sections for review.
• Discussed having Planning Commissioners submit sections of the Municipal Code they find troubling.

City Council

The Yachats City Council is scheduled to hold a joint meeting with the Planning and Zoning Commission (PnC) on February 9, 2022, at 10:00 a.m. The provided agenda text contains only the meeting time and links to a joint meeting document and a charge letter, without listing specific decisions, ordinances, or public hearings.

• Joint meeting with Planning and Zoning Commission (PnC)

Community Spaces Committee

This is a joint meeting between the Yachats City Council and the Parks and Commons (PnC) committee. The agenda lists only a charge letter as a document, with no specific action items or discussion topics provided, so the meeting appears to be procedural or introductory in nature.

• Joint meeting of City Council and PnC committee
• Charge letter provided as meeting material

Public Works and Streets Committee

The Yachats Public Works and Streets Committee is meeting to discuss public works matters, including the drinking water protection plan, a proposal from the Water/Sewer Committee, the January 2022 public works and water reports, the Capital Improvement Program (CIP) master list, and a stormwater master plan memo from the engineer. The agenda lists documents for review but no specific action items.

• Review of Yachats Drinking Water Protection Plan (Sept 2021)
• Water/Sewer Committee proposal (WSC Proposal PWS Com 1)
• January 2022 Public Works Department Report
• CIP Master List January 2022
• Storm Water Master Plan memo from engineer

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is meeting to discuss emergency preparedness initiatives, including an upcoming preparedness fair and updates to the community text alert system. The agenda includes review of materials on Oregon Emergency Operations Center technical assistance and mitigation changes.

• Review of Emergency Preparedness Fair materials
• Updated Yachats Community Text Keyword Template and User Guides
• Oregon Emergency Operations Center Technical Assistance document
• Mitigation Changes document

The Emergency Planning Committee discussed emergency preparedness training, messaging, and evacuation routes. They scheduled the Yachats Preparedness Fair for June 4-5, 2022, and discussed training more staff on the city's text messaging system. No formal votes were taken; decisions were limited to scheduling and planning next steps.

• Scheduled Preparedness Fair for June 4-5, 2022 (no vote recorded)
• Discussed training additional staff on Yachats Messaging system (no vote)
• Agreed to send training information to all committee members (no vote)
• Discussed setting up Google Drive folders for committee projects (no vote)

City Council

The Yachats City Council is meeting to discuss and potentially decide on several items, including council goals for 2022, a finance committee report, and proposed ordinance 355. The agenda includes a request for a straw vote from the Lincoln City Council and results of a climate survey. The meeting appears to be a working session with multiple documents for review.

• Review of Council 2022 Goals
• Finance Committee report and proposed ordinance 355
• Request from LCC for straw vote
• Climate survey results

The Yachats City Council unanimously approved sending a letter to Lincoln County supporting a November straw vote on a voluntary carbon-neutral goal by 2035. It also unanimously approved sending a strongly worded letter to the Oregon DEQ supporting Dahl Disposal's continued role as an E-waste provider. The Council approved its 2022 goals and moved Ordinance 355 (Finance Committee) forward to a public hearing. No other substantive decisions were made.

• Approved letter to County supporting carbon-neutral straw vote (5-0)
• Approved strongly worded letter to DEQ supporting Dahl Disposal E-waste (5-0)
• Approved 2022 Council Goals (5-0)
• Moved Ordinance 355 (Finance Committee) to public hearing (5-0)

Community Spaces Committee

The Yachats Community Spaces Committee is meeting to discuss parks and commons matters, including an email from George Mazeika and materials on pocket park signs and small skatepark examples. The agenda is brief and focuses on these discussion items.

• Discussion of email from George Mazeika
• Review of pocket park signs materials
• Review of small skatepark examples

The Parks and Commons Commission unanimously approved a motion acknowledging the Yachats Youth and Family Activities Program (YYFAP) for its 28 years of service and congratulating it on moving to a new space. The commission also discussed the Green Space Project, deciding to send requests for proposals to four of five firms, and reviewed trail projects, including a potential evacuation trail extension to the Fire Department.

• Approved motion acknowledging YYFAP's 28 years of service (unanimous)
• Agreed to send RFPs to 4 of 5 firms for Green Space Project
• Discussed but did not decide on signage for pocket parks
• Discussed but did not decide on skate park upgrade
• Discussed but did not decide on Commons painting contract

City Council

This is a procedural agenda for a Yachats City Council executive session on January 28, 2022. The only listed item is the executive session itself, with no public discussion or decision items on the agenda.

• Executive session scheduled for 10:00 a.m.

City Council

The Yachats City Council is holding a special meeting on January 28, 2022, to review a proposed contract with Lambert, as detailed in the attached contract and exhibit. The agenda contains no other substantive items, only the contract review.

• Review of proposed Lambert contract
• Contract Exhibit A

The Yachats City Council held a special meeting on January 28, 2022, via Zoom. No audio was available for the minutes, and the record contains no substantive decisions or actions. The minutes were noted by Kimmie Jackson on Sept. 15, 2022.

City Council

This agenda contains only a single item: the meeting agenda itself, with no substantive business listed. It appears to be a procedural placeholder, as no decisions, discussions, or public hearings are specified.

City Council

The Yachats City Council is meeting to discuss and potentially act on several items, including a city manager recruitment proposal, finance committee recommendations, and council goals for 2022. The agenda includes specific documents for consideration, such as a proposal for recruiting a city manager and finance committee reports.

• City Manager recruitment proposal
• Finance Committee report and recommendations
• Council 2022 goals
• Email from John Moore
• Ordinance 355 consideration

The Yachats City Council voted unanimously to reconsider the application of Heide Lambert, the third finalist for the city manager position, and scheduled interviews and a special meeting for a decision. The council also reappointed Michael Hempen and Dean Schrock to the Parks and Commons Commission. Other items, including evening meetings and 2022 goals, were discussed but not decided.

• Reappointed Michael Hempen and Dean Schrock to Parks and Commons Commission (4-0, Muirhead absent)
• Motion to reconsider Heide Lambert's application for city manager passed (5-0)
• Scheduled public Zoom meetings for city manager finalist on Jan 24 and 25, executive session Jan 28 at 10:30 AM, and special meeting Jan 28 at 10 AM

Planning Commission

The Yachats Planning Commission is meeting to discuss and potentially act on citizen involvement committee (CIC) recommendations, including clarifications and related correspondence. The agenda includes multiple documents on CIC matters, but no specific action items are listed beyond the general discussion.

• Review of CIC recommendations revised January 2022
• Clarifications on CIC from Dickinson (1-12-22)
• Email from DLCD regarding CIC
• Citizen involvement comments from Orchard
• Remarks from YAA on inability to log on

The Yachats Planning Commission held a work session and regular meeting, discussing the formation of a Citizen Involvement Committee (CIC) and future tasks. No formal votes were taken on substantive items; officer elections were deferred to the next meeting, and a discussion of future tasks was postponed. The commission agreed to change the meeting agenda order, placing old business before new business.

• Deferred officer elections to next meeting
• Agreed to change agenda order to old business before new business
• Postponed discussion of future tasks to next meeting
• No vote taken on CIC formation; discussion only

City Council

The Yachats City Council is holding a regular meeting on January 14, 2022, at 9:30 a.m. The agenda includes a discussion of council goals, with input materials provided. No other substantive items are listed.

• Discussion of 2022 council goals

The Yachats City Council met via Zoom on January 14, 2022, to discuss and prioritize its 2022 goals. Council members agreed to eliminate several proposed goals, including improving code enforcement, bringing accounting services in-house, and strengthening relationships with business owners, while adding goals related to finalizing the wetlands inventory and addressing water staffing. No formal votes were recorded; the discussion was a work session to shape the goal list.

• Eliminated goal #3 (evaluate city manager and staff responsibilities) by consensus
• Removed goal #4 (improve code enforcement) as a subset of survey goal
• Removed goal #5 (bring accounting services in-house) as a process for city manager
• Added goal to finalize local wetlands inventory project
• Removed goal to partner with local environmental organizations
• Removed goal to strengthen relationships with business owners/chamber
• Added goal for water staffing and succession planning
• Removed pandemic impact and recovery goal, to be handled administratively

Library Commission

The Yachats Library Commission is meeting to review the second draft of the Yachats Librarian position description. The agenda contains no other substantive items, consisting only of this review and the meeting materials.

• Review of Yachats Librarian PD - 2nd Draft

The Yachats Library Commission held its regular quarterly meeting on January 13, 2022. It re-elected David Rivinus as Chair and Naomi Steenson as Vice-Chair for 2022, and approved a motion to amend the RFQ for the library expansion design team to remove the Friends of the Library as a required member. The commission discussed the librarian hiring process, noting that the position would report to the City Manager, and reviewed the draft job description. No other formal decisions were made.

• Re-elected David Rivinus as Commission Chair for 2022 (unanimous)
• Re-elected Naomi Steenson as Commission Vice-Chair for 2022 (unanimous)
• Approved motion to change RFQ design team to: two Commissioners, one librarian, one volunteer, one community member (unanimous)

Public Works and Streets Committee

The Public Works and Streets Committee is meeting on January 11, 2022 at 2:00 P.M. The agenda lists only meeting materials and a start time, with no specific action items or discussion topics provided. This appears to be a procedural or routine meeting with details to be covered in the attached reports.

• Meeting scheduled for 2:00 P.M. on 2022-01-11
• Public Works Department Report for December 2021 attached
• Financial Report for Public Works (November 2021) attached
• Water Report for December 2021 attached

The commission unanimously reelected Linn West as chair for 2022. Members discussed storm damage repairs, sewer camera findings, and emergency preparedness, but no substantive policy decisions were made. The meeting was largely procedural and informational.

• Reelected Linn West as Commission Chair for 2022 (4-0, with 2 absent)

City Council

The Yachats City Council is meeting to discuss and potentially decide on a tree protection ordinance, as indicated by an email from Lance Bloch. The agenda also includes multiple items of correspondence and a document related to the LLCM (likely a local organization), suggesting discussion of that topic as well.

• Tree Protection Ordinance email from Lance Bloch
• Correspondence with George Mazeika concerning LLCM
• Letter from LLCM Board
• Document 355 edited for council consideration
• Letter from Linda Hetzler and email from Gerald Stanley concerning LLCM

The council voted unanimously to suspend rules and enter executive session to discuss city manager recruitment, citing ORS 192.660. The regular meeting that followed was largely procedural, with no substantive decisions recorded; items like the Planning Commission volunteer application and council goals session were listed but not acted upon in the minutes.

• Suspended rules to enter executive session for city manager recruitment (unanimous)
• Adjourned work session at 9:47am
• Adjourned regular meeting at 12:05pm

Community Spaces Committee

The Yachats Community Spaces Committee is meeting to review a Trails Committee report. The agenda includes only this report and no other listed action items.

• Review of Trails Committee Report - January 4, 2022

The Parks and Commons Commission met via Zoom and received updates on trails, the Little Log Church repair, and the Green Space Project. No formal decisions or votes were recorded; the meeting was primarily informational and planning-focused.

Emergency Preparedness Committee

The agenda contains only procedural information regarding the meeting time and associated documents. No specific discussion items or decisions are listed in the provided text.

The Emergency Planning Committee discussed several ongoing projects. It noted council approval for a 100-yard trail amendment to the Ya'Xaik trail and agreed to work on the request, with the city to pay the liability portion. The committee tabled the Wish List and Yachats Mitigation Plans discussion until the next meeting due to McClung's absence. No formal votes were taken; all items were discussion or planning items.

• Council approved 100 yards of new trail and liability for Ya'Xaik trail amendment
• Committee agreed to work on trail request with Don Groth, MaryBeth Selby, and Public Works
• Tabled Wish List and Mitigation Plans discussion to next meeting
• Morphis to update EOP document and post on website
• Letter of promulgation deferred until permanent city manager appointed