Yachats public meetings in 2021

Planning Commission

The Yachats Planning Commission is meeting to discuss and review housing grants and annual goals, including responses from Jacqueline Danos and the city council. The agenda includes materials on city ordinances and recommendations from the CIC. This appears to be a working session focused on housing and planning policy.

• Housing Grants Update
• Jacqueline Danos response to City Council request for review of annual goals
• JGD CIC Recommendations
• Information and other city ordinances
• CIC-Dickinson document

City Council

The Yachats City Council is meeting to discuss and potentially decide on several items, including financial reports, a request to amend an intergovernmental agreement, a FEMA grant application, and an employment agreement. The agenda includes a proclamation for kindness and review of meeting summaries.

• Review of October 2021 financial reports for general fund, urban renewal, and debt services
• Paint estimates from Searose Yard & Home LLC for interior and exterior of the Commons
• Request by SNF to amend the intergovernmental agreement
• Yachats project subapplication and FEMA resolution
• City of Yachats employment agreement and Exhibit A

Finance Committee

The Yachats Finance Committee is reviewing the October 2021 financial reports, including the general fund, public works, urban renewal, and debt services. The agenda includes fund balances and contract expiration documents. No decisions or proposals are listed; the meeting appears to be a routine review of financial materials.

• October 2021 financial reports for General Fund, Public Works, Urban Renewal, and Debt Services
• Fund balances and contract expiration report
• Reports for funds 100, 150, 660, and 670

Public Works and Streets Committee

The Yachats Public Works and Streets Committee is meeting to discuss and review public works tasks, financial reports, and the proposed five-year Capital Improvement Plan (CIP) for fiscal years 2022-2027. The agenda includes water reports and a master list of capital projects, indicating a focus on infrastructure planning and budgeting.

• Review of proposed 5-year Capital Improvement Plan (FY 2022-2027)
• Discussion of November 2021 Public Works Department report
• Review of November 2021 water report
• Review of October 2021 financial report for Public Works
• Review of CIP master list as of November 2021

City Council

The provided source text contains only the meeting date, location, and a reference to a PDF document. No specific agenda items, decisions, or discussions are listed in the text provided.

Community Spaces Committee

The Yachats Parks and Commons Commission is meeting to review financial reports, trail updates, and several park-related projects, including a pocket park plan and exterior/interior work estimates. They will also consider a request to amend an intergovernmental agreement. The agenda is largely procedural, with most items being reports and proposals for discussion.

• October 2021 financial report
• December 2021 trails report
• Preliminary Pocket Park Project Plan
• Exterior and interior estimates from Searose Yard & Home LLC
• Request by SNF to amend intergovernmental agreement

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is meeting to discuss its agenda and review meeting materials, including the Care and Shelter Project and Cemetery Conex documents. The agenda is brief and primarily procedural, with no specific decisions or proposals listed.

• Review of Care and Shelter Project document
• Review of Cemetery Conex document

City Council

This is the agenda for the Yachats City Council meeting on December 2, 2021. The agenda lists discussion items including a climate change and human rights declaration, and a Highway 101 delineator project, with supporting documents attached. No specific decisions or votes are detailed in the agenda text itself.

• Discussion of Declaration of Human Rights and Climate Change
• Highway 101 delineator project overview and email from Rick McClung
• Council links document for December 2, 2021

City Council

The Yachats City Council is meeting to discuss and potentially decide on a tree protection ordinance, based on a list of signers and additional signatories, as well as a comprehensive plan reference. They will also review greenspace survey results and a commons open space analysis, along with budget pages, to inform decisions on parks and open space. The agenda includes procedural items like adopting the agenda and approving minutes, but the main focus is on these substantive discussions.

• Tree Protection Ordinance with signers list and additional signers
• Greenspace Survey Results and text comments
• Commons Open Space Analysis (final, dated 06-25-21)
• FY2021-2022 City Budget pages 17 and 18
• Council's 2021 Goals and Council Rules excerpt

The City Council voted to refer the task of aligning the Comprehensive Plan's tree protection language with existing code to the Planning Commission, with an amendment to proceed as timely as possible. The motion passed 4-1, with Councilmember Scott voting no. The Council also discussed a Parks and Commons proposal for a greenspace project behind City Hall, but took no formal action, instead discussing next steps for an RFP and funding.

• Approved motion to refer Comprehensive Plan Goal A alignment with existing code to the Planning Commission, with amendment to proceed as timely as possible (passed 4-1).
• Discussed Parks and Commons request to solicit engineering and landscape design for greenspace project; no formal action taken.
• Discussed inclement weather nighttime use of the pavilion; no formal action taken.
• Discussed council goals and December agendas; no formal action taken.
• Discussed City Manager recruitment and expectations; no formal action taken.

Planning Commission

The Yachats Planning Commission is meeting to review two development applications: the Glass House application and the Sunset Village application. The agenda includes staff reports and supporting documents for both, as well as an ordinance and a letter regarding Sunset Village. The commission will likely discuss and possibly decide on these items.

• Glass House application review
• Sunset Village application review
• Center Way Easement document
• Ordinance 303
• 2021-11 Building Activity report

City Council

This agenda contains only a placeholder for the meeting date and time, with no listed agenda items or documents. The meeting appears to be scheduled, but no substantive business is specified in the provided text.

Public Works and Streets Committee

The agenda is primarily procedural and consists of a list of reports for review. No specific actions or decisions are detailed in the provided text.

• Review of 2021-09 Financial Report
• Review of October 2021 Public Works Department Report
• Review of October 2021 Water Report
• Review of PW CIP Report 10.2021
• Review of Five Year Capital Improvement Plan Oct 2021

City Council

The City Council is meeting to review September 2021 financial reports and wastewater master plan documents. The agenda includes materials related to land use planning and the Yachats Comprehensive Plan Goal K.

• September 2021 Financial Reports for Council, Debt Services, and Urban Renewal
• Wastewater Master Plan Facilities Plan V3
• Yachats Comprehensive Plan Goal K
• Fund Balances and Contract Expenditures report

The Yachats City Council unanimously approved a proposal to unlock the picnic shelter during severe inclement weather so homeless individuals can take shelter, with volunteers managing cleanliness and key access. The council also voted unanimously to move the Wastewater Facility Plan to DEQ with corrections, and selected Gretchen Dubie as the preferred candidate for City Manager, entering into talks with her. Additionally, Adam Altman was appointed to the Parks and Commons Commission.

• Approved opening picnic shelter during severe weather for homeless shelter (5-0)
• Approved moving Wastewater Facility Plan to DEQ with corrections (5-0)
• Voted to enter into talks with Gretchen Dubie for City Manager (4-1)
• Appointed Adam Altman to Parks and Commons Commission (5-0)

Finance Committee

The Finance Committee is meeting to review September 2021 financial reports. The agenda includes reports on debt services, the general fund, public works, and urban renewal. A supplemental Capital Improvement Project (CIP) 1 document is also listed for review.

• September 2021 Financial Report General Fund
• September 2021 Financial Report Public Works
• September 2021 Financial Report Urban Renewal
• September 2021 Financial Report Debt Services
• Supplemental CIP 1

Community Spaces Committee

There is no agenda provided for this meeting; residents are directed to review the minutes instead.

Library Commission

The provided record contains no agenda for this meeting. The document instructs the reader to review the minutes for details on the proceedings.

The Yachats Library Commission held a work session on hiring designers for the library expansion and voted unanimously to proceed with the design-build approach, which allows selecting a contractor and designer based on experience rather than just cost. The commission also discussed library operations, including phone system issues, volunteer hours, and the need for a city council liaison.

• Approved design-build approach for library expansion (4-0)
• Decided to continue current library hours and reassess after holidays
• Agreed to seek a city council liaison to expedite communication

Emergency Preparedness Committee

The Emergency Preparedness Committee is meeting to discuss an awareness proposal and a memorandum from October 2021. No specific decisions or actions are listed on the agenda.

• Emergency Preparedness Awareness Proposal
• Memorandum To Emergency Preparedness Committee - Oct 2021

City Council

The provided document contains only the meeting time and a reference to the agenda file. There are no specific items, discussions, or decisions listed in the source text.

City Council

The Yachats City Council is holding a public question-and-answer session as part of the city manager interview process. This is a procedural step to involve the community in the selection of a new city manager.

• Public Q&A with city manager candidates

City Council

The City Council is meeting to review materials regarding a proposed Pocket Park. The agenda includes a conceptual drawing, cost estimate, native plant list, and a related resolution.

• Pocket Park proposal and conceptual drawing
• Pocket Park cost estimate
• Pocket Park native plants list
• Pocket Park resolution

Planning Commission

The agenda contains only the meeting time and a link to the agenda PDF; no specific items are listed in the provided text. This appears to be procedural boilerplate with no substantive decisions or discussions detailed.

City Council

The provided agenda for the Yachats City Council meeting contains only procedural boilerplate and does not list any specific topics for discussion or decision.

City Council

This agenda contains only the item '10:10 Am. Agenda' and a linked PDF of the full agenda. No substantive decisions or discussions are listed, so the meeting appears to be procedural or the agenda is incomplete.

Public Works and Streets Committee

The agenda is procedural boilerplate and does not list specific discussion items or decisions. Meeting materials include financial, water, and department reports from August and September 2021.

City Council

The City Council is meeting to discuss a request for a letter of support regarding the Oregon Ocean Initiative Hub. The agenda includes review of various ordinances and finance committee materials.

• Request for letter of support for Oregon Ocean Initiative Hub
• Review of Ordinance 330
• Review of Ordinance 355
• Finance Committee materials from Lauritzen
• Master Plan Implementation documents

City Council

The Yachats City Council is holding a meeting on October 6, 2021, but the provided agenda text contains only the meeting time and a reference to a PDF document, with no listed items. The agenda appears to be procedural boilerplate with no substantive decisions or discussions detailed.

Community Spaces Committee

The committee is reviewing financial reports and a cost estimate for a pocket park. The meeting materials include a draft resolution for the pocket park and a draft request to the City Council regarding green space.

• Pocket Park cost estimate
• Pocket Park draft resolution
• Green Space City Council request draft
• Financial reports for General Fund and Funds 100, 150, 660, and 670
• TRails Report

Emergency Preparedness Committee

The agenda is primarily procedural and does not list specific discussion items or decisions. Provided materials include Lincoln County policy briefings and documents regarding mass care and shelter.

• Review of Lincoln Co Policy Briefings Sept 2021
• Review of Mass Care And Shelter documentation
• Lincoln Committment To Play Survey

Community Spaces Committee

This meeting has no agenda available. The only document listed is the agenda for a future Parks and Commons Commission meeting, suggesting this session may be procedural or cancelled.

Planning Commission

The Yachats Planning Commission is meeting to review its agenda and discuss future tasks, along with recent building permit activity. The agenda is largely procedural, with no major decisions or public hearings listed.

• Review of future tasks for the commission
• Building permit activity report

City Council

This agenda contains only a single item: an executive session scheduled for 8:45 a.m. No public business, decisions, or discussions are listed. The meeting appears to be procedural only, with no actionable items for residents.

• Executive session at 8:45 a.m. (no topic specified)

City Council

The Yachats City Council is meeting to review the June 2021 financial report and a snapshot memo. The agenda contains only these two items, with no other business listed.

• Review of June 2021 financial report
• Review of June 2021 snapshot memo

Public Works and Streets Committee

The agenda provides a list of reports and correspondence for review but does not list specific action items or motions for decision. The meeting materials include financial and department reports from June and August 2021.

• June 2021 Public Works Financials
• August 2021 Public Works Department Report
• August 2021 Water Report
• Correspondence regarding Ivy

City Council

This agenda contains only a single item: an executive session scheduled for 9:45 a.m. No other business is listed. The session is procedural in nature, with no public decisions or discussions detailed.

• Executive session at 9:45 a.m.

Emergency Preparedness Committee

This is a procedural agenda for the Yachats Emergency Preparedness Committee meeting on September 13, 2021. The agenda text contains only the meeting time and a reference to a PDF document, with no specific items, decisions, or discussions listed.

City Council

The Yachats City Council meeting on September 13, 2021, consists solely of a 10:00 a.m. executive session. No other agenda items are listed, so the meeting is limited to closed-door discussion and no public decisions or proposals are scheduled.

• Executive session at 10:00 a.m.

City Council

This agenda is procedural boilerplate; it lists the meeting time and a link to the full agenda document but contains no specific items for decision or discussion.

Community Spaces Committee

The Community Spaces Committee is meeting to review a presentation on parks and commons. No formal agenda items are listed, so the meeting appears to be primarily informational or discussion-based.

• Review of 2021-09-09 Parks and Commons Presentation

Community Spaces Committee

The meeting record indicates that no formal agenda was available. Provided materials include a 2021-09 Trails Report and a Parks And Commons Report regarding the Lincoln City Cultural Center.

• Review of 2021-09 Trails Report
• Review of Parks And Commons Report - Lincoln City Cultural Center

City Council

The City Council is meeting to review materials and discuss the recruitment of a City Manager. The agenda includes guides on recruiting a city administrator and a listing of city manager candidates.

• City Manager recruitment discussion
• Review of City Manager Listing (August, 2021)
• Review of Veterans Preference FAQ

City Council

The City Council is meeting to discuss committee appointments for Parks and Commons and requests for action from the PWS Commission. The agenda includes a presentation on a toolbox and a review of the Yachats Commons floor plan.

• Committee appointment for Parks and Commons
• PWS Commission requests for action
• Yachats Commons floor plan review
• Toolbox presentation by Scott

Finance Committee

The provided agenda contains only procedural boilerplate and no specific business items or discussions are listed for this meeting.

Planning Commission

The Yachats Planning Commission is meeting to review its agenda and supporting materials. The packet includes a statement of work, a list of future tasks, planning priorities for 2021-2022, and a document on fences, indicating discussion of upcoming projects and possibly fence regulations. No decisions are listed in the agenda text itself.

• Review of 2021-2022 planning priorities
• Discussion of future tasks
• Fence-related document for review

City Council

The provided document contains only a placeholder for a special council agenda and a working draft. No specific decisions, proposals, or discussions are detailed in the text.

Public Works and Streets Committee

The committee is meeting to review departmental reports and project documentation. The agenda consists of procedural items and supporting materials.

• Review of July 2021 Public Works Department Report
• Review of July 2021 Water Report
• Review of July 2021 CIP report
• Discussion of Project Overview_Bob.pdf
• Review of SOB_Distances.pdf

City Council

The City Council is meeting to discuss the Yachats Ocean View Walkway Concept Plan and bicycle parking. The agenda also includes a committee appointment and a proposed resolution revision.

• Yachats Ocean View Walkway Concept Plan
• Bicycle parking discussion
• RES Committee appointment
• Proposed revision to Resolution 2011-07-01

Community Spaces Committee

There is no agenda available for this meeting; residents are directed to review the minutes instead.

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is meeting to review its agenda and materials, including a major fire annex to the city's emergency operations plan and a media release for National Preparedness Month. The agenda is largely procedural, with no specific decisions or proposals listed.

• Review of EOP IAS Major Fire annex
• Review of 2020 National Preparedness Month media release

City Council

The City Council is meeting to review various applications and committee appointments. The agenda includes a draft job description for a Deputy City Recorder - Accounting.

• Morse application
• Garrison library application
• Cox PWS application
• Committee appointments (Resolution 2021-184)
• Draft job description for Deputy City Recorder - Accounting

Planning Commission

The Planning Commission is meeting to discuss draft code changes regarding fences and updates to Comprehensive Plan policies. The agenda also includes a review of building activity and planning priorities for 2021-2022.

• Draft JGD Code Changes Fences
• Draft Comprehensive Plan Policies
• 2021-2022 Planning Priorities
• Building activity report

Public Works and Streets Committee

The committee is meeting to review departmental reports and project documentation. The agenda includes financial reports, water production data, and Capital Improvement Project (CIP) documents.

• Review of June Public Works Department Report
• Review of June Water Production Report
• Discussion of FY 2021 Projects
• Review of Rick CIP 2021.22 document
• Review of correspondence regarding pedestrian safety and ODOT email exchange

Library Commission

This Library Commission meeting has no published agenda. The only listed item is a 10:00 A.M. start time, with no decisions or discussions specified. Review the minutes for any actions taken.

• No agenda available for this meeting

Community Spaces Committee

This is a meeting of the Yachats Parks and Commons Commission with no agenda available; the provided text indicates only the meeting time and lists attached documents, including a trails report, a resignation, and open space analyses. The body is likely discussing routine committee business, but no specific decisions or proposals are detailed in the agenda text.

• Trails report for 2021
• Resignation of Gordon
• Yachats Lions Thrift Store sign
• YYFAP programming resumption memo
• Commons open space analysis

City Council

This is a worksession agenda with attached materials on information tools, database structure, CASS overview, and Yachats information systems, plus a flagpole flags recommendation. No formal decisions are listed; the council is discussing these topics.

• Flagpole flags recommendation
• Information tools and database structure review
• CASS overview
• Yachats information systems discussion

City Council

The Yachats City Council is meeting to consider and likely adopt the fiscal year 2021-2022 budget, including the urban renewal budget and related resolutions. The agenda also includes discussion items on a property at 430 Hwy 101 S, Yachats Memorial Park, and an update from a Lincoln Water meeting.

• Resolution 2021-179: Adopting the 2021-2022 Urban Renewal Budget
• Resolution 2021-180: State Revenue Sharing for 2021-2022
• Resolution 2021-181: Imposing Taxes for 2021-2022
• Resolution 2021-182: Transfers for 2021-2022
• Resolution 2021-183: Adopting the Budget for 2021-2022

Planning Commission

The Yachats Planning Commission is meeting to hold a public hearing on a conditional use permit application by Roslund for a property at 1881 Hwy 101, with related public comments and correspondence. The commission will also discuss potential code revisions regarding fences, walls, and hedges, and review planning priorities and building activity.

• Public hearing on Roslund CUP application for 1881 Hwy 101
• Discussion of fence, wall, and hedge code revisions
• Review of 2021-2022 planning priorities
• Building activity report as of 6-14-21

City Council

The council is meeting to review materials related to recruiting a City Administrator. The provided documents include various drafts of recruitment brochures and selected paragraphs regarding the interim recruitment process.

• Review of City Administrator recruitment brochures
• Discussion of interim recruitment paragraphs

Public Works and Streets Committee

The Yachats Public Works and Streets Committee is meeting to review the April financial report, the June public works report, May water production data, and the Capital Improvement Plan (CIP) for 2021 through 2027. The agenda is largely procedural, with no specific action items listed.

• Review of April 2021 financial report for public works
• Review of June 2021 public works report
• Review of May 2021 water production data
• Review of Capital Improvement Plan (CIP) 2021-2027

The Public Works & Streets Committee voted unanimously to request City Council approval for Kevin Erdahl to join the commission, filling Seat D expiring in December 2023. The committee also voted to forward this recommendation to the City Council. No other formal decisions were made; the meeting included reports on public works, finance, emergency preparedness, water conservation, and capital improvement planning.

• Motion to request City Council to approve Kevin Erdahl for Seat D (expiring 12/23) passed unanimously (4-0)
• Motion to forward recommendation to City Council passed unanimously (4-0)

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is holding a meeting with a light agenda. The primary substantive item is a document titled 'Conflagration.pdf' included in the meeting materials, indicating discussion of conflagration preparedness. No other decisions or proposals are listed.

• Review of Conflagration.pdf document

City Council

The Yachats City Council is meeting to consider several items, including a resolution to place a stop sign, a drinking water protection plan, a water emergency agreement, and a payment agreement for fire station property. The agenda also includes a draft recruitment brochure and a contract for a pro tem city manager/planner.

• Resolution 2021-177: Placement of a stop sign
• Resolution 2021-178: Drinking Water Protection Plan
• Initial draft of a potential water emergency agreement
• Agreement for payment of land - Fire Station Property
• Union contract on vacations

Community Spaces Committee

The Yachats Parks and Commons Commission is meeting on June 1, 2021, but no formal agenda is available. The meeting materials include previous meeting notes, a trails report, financial reports, and open space survey documents, indicating that the commission will likely discuss these items.

• Review of May 4, 2021 meeting notes
• June 2021 trails report
• April 2021 financial reports (Council and General Fund)
• Open space survey analysis and graphs
• History of Yachats document

The Parks & Commons Commission voted unanimously to recommend moving the POW-MIA and other flags from the Commons building to a new flagpole in front of City Hall, and to submit a work order for repairing the gathering area steps near the wetlands pond. The commission also discussed the YYFAP proposal for summer/fall programming, the LLCM funding shortfall, and deferred paint color and sidewalk items to the next agenda.

• Approved motion to submit work order to Public Works for repairing gathering area steps (6-0, Gordon absent)
• Approved motion to recommend to City Council erecting a flagpole in front of City Hall and moving flags from Commons building (6-0, Gordon absent)

Budget Committee

The Yachats Budget Committee is meeting to review the revised FY22 city budget document. The agenda includes a single item at 9:30 a.m. with attached budget materials for discussion.

• Review of FY22 City Budget Document (Council Revised 5-26-2021)

Budget Committee

The Yachats Budget Committee is meeting to review and discuss the proposed FY 2021-22 city budget and the FY22 Urban Renewal Agency (URA) budget. The agenda includes approval of prior meeting minutes and consideration of a request to the Parks and Commons Commission. The meeting is primarily a working session for budget review.

• Review of FY 21-22 City Budget Document
• Review of FY22 URA Budget Document Final V 1 5-15-2021
• Approval of 2021-05-20 Budget Minutes
• Request to Parks and Commons Commission (document 4621)

City Council

The Yachats City Council is meeting to discuss and potentially act on several items, including water restrictions due to drought conditions, a lighting ordinance, and an agreement for payment of land for a fire station property. The agenda also includes a petition regarding W 2nd St and a city manager recruitment brochure.

• Water restrictions and drought conditions report
• ORD 368 Lighting Ordinance
• Agreement for payment of land for fire station property
• Petition regarding W 2nd St
• City manager recruitment

Planning Commission

The Yachats Planning Commission is meeting to review agenda items and associated meeting materials. The agenda includes discussion of a fence-related document and a building activity report. No specific decisions or proposals are detailed in the agenda text.

• Review of 2021-05 Fence document
• Review of Building Activity report dated 5-16-21

The Yachats Planning Commission met on May 18, 2021, and discussed a survey on fences, hedges, and walls, but took no formal action. The planner reported on building permits and other projects, and the commission agreed to have members develop ideas for the next meeting. No motions were made or voted on.

• No formal motions or votes taken
• Commissioners Dickinson, Danos, and Bloch to develop ideas for next meeting
• Planner to contact Laura Beul

City Council

The Yachats City Council appointed Katherine Guenther as pro-tem City Manager, with contract negotiations delegated to Mayor Vaaler and Lee Elliott. The council also amended the proposed lighting ordinance, changing light-off times and adding the word 'proposed' to the title. Both motions passed unanimously, with Councilor Muirhead recusing from the lighting vote.

• Appointed Katherine Guenther as pro-tem City Manager (5-0)
• Amended lighting ordinance Section 9.42.070: lights off 11pm-sunrise April-Sept, 9pm-sunrise Oct-March (4-0, Muirhead recused)

Public Works and Streets Committee

The Public Works and Streets Committee is meeting to review the March financial report, the April public works report, and the capital improvement plan (CIP) report for May 2021. The agenda contains only routine review items and no specific decisions or public hearings.

• Review of March 2021 financial report for Public Works
• Review of April 2021 Public Works report
• Review of May 2021 Public Works Capital Improvement Plan (CIP) report

The Public Works & Streets Committee voted unanimously to request City Council approval for installing 3-way stop signs at Pontiac and W. 2nd St., with striping. They also voted unanimously to forward an endorsement of the Drinking Water Protection Plan to City Council. The meeting included reports on water leak repairs, a finance report, and emergency preparedness discussions.

• Motion to request City Council approve 3-way stop signs at Pontiac & W. 2nd St. with striping (4-0)
• Motion to forward endorsement of Drinking Water Protection Plan to City Council (4-0)

City Council

The Yachats City Council is meeting to discuss and potentially decide on a supplemental budget proposal, a response to recreational vehicle (RV) park issues, and capital improvement plan recommendations for 2021-22. The agenda includes financial services memos, planning updates, and a parks and commons memo, indicating a focus on budgeting and community facilities.

• Supplemental Budget Proposal for 2021
• Response to RV park concerns (Danos Goals)
• Capital Improvement Plan (CIP) recommendations for 21-22
• Parks and Commons memo from chair
• Planner memo on recreational vehicles

The Yachats City Council voted 4-1 to not renegotiate financial services with COG and bring accounting services in-house with a 30-day transition. They also approved the supplemental budget proposal (4-1), accepted the CIP Plan for 2021-22 with corrections (5-0), and authorized Parks & Commons to open the Commons on May 10 following OHA guidelines (3-1). The second hearing on the Light Ordinance was moved to the next meeting.

• Approved motion to not renegotiate financial services with COG and bring accounting in-house (4-1)
• Approved supplemental budget proposal (4-1)
• Accepted CIP Plan for 2021-22 with corrections (5-0)
• Authorized Parks & Commons to open the Commons on May 10 (3-1)
• Moved second hearing on Light Ordinance to May 12 meeting

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee met on May 6, 2021, and discussed several ongoing projects, including updating and distributing tsunami brochures, improving evacuation route signage, and managing Connex storage containers. No formal motions were made or voted on during the meeting. Action steps were assigned for the next meeting, including contacting a vendor for coordinates and organizing a Connex south of the bridge.

• No formal motions made or voted on
• Discussed updating tsunami brochure with fire department coordinates (action: Fisher to contact Togami)
• Discussed evacuation route signage; fire department sign installed, no sign at Horizon Hill yet
• Discussed Connex management: purchase (~$3k), possible third Connex, electrical hookup, replacement of expired items
• Assigned Jackson to propose a list of items to purchase with Crews for member approval

Community Spaces Committee

This is a meeting of the Yachats Parks and Commons Commission. The agenda is not available, so the meeting will likely be procedural, with members reviewing minutes and reports. Materials include financial reports, previous meeting notes, a trails report, and historical documents about the Yachats Commons.

• No agenda available; review of minutes and reports expected
• March 2021 financial reports for Council and General Fund
• April 6, 2021 meeting notes
• May 2021 Trails Report
• History of the Yachats Commons document

Finance Committee

The Yachats Finance Committee met on April 21, 2021, to review financial reports and discuss the FY22 budget, as well as a URD budget draft and possible URD extension amendment. No formal decisions were made; the committee set budget meeting dates for May 21, 24, and/or 28, to be discussed at the Council meeting. The meeting was adjourned at 11:45pm.

• Reviewed financial reports and discussed FY22 budget
• Discussed URD budget draft and possible URD extension amendment
• Set budget meeting dates for May 21, 24, and/or 28 (to be discussed at Council meeting)

City Council

The Yachats City Council is meeting to discuss and potentially decide on several items, including a water master plan, parking options, a budget committee appointment, and bids for the La De Da project. The agenda includes a mix of informational memos and action items, with some items possibly requiring formal approval.

• Review of 2021 Water Master Plan
• Discussion of TGM parking options
• Budget Committee appointment for Lauritzen
• La De Da Lane bid results (03-24-21)
• Yachats Walkway Concept Plan by Kevin Shanley

The Yachats City Council approved Resolutions 2021-175 and 2021-176, the 2021 Council Goals as amended, and appointed Tom Lauritzen and Brad Webb to the Budget Committee. It rejected the sole bid for La De Da Lane, recommended cable guardrails and vertical reflectors for Ocean View Drive, and approved conceptual drawings for the 804 Settlement boardwalk. All votes were unanimous (5-0).

• Approved Resolution 2021-175 (5-0)
• Approved Resolution 2021-176 (5-0)
• Approved Council 2021 Goals as amended (5-0)
• Appointed Tom Lauritzen and Brad Webb to Budget Committee (5-0)
• Rejected La De Da Lane bid (5-0)
• Recommended cable guardrail on Ocean View Drive (5-0)
• Recommended vertical reflectors 5 ft apart on Ocean View Drive (5-0)
• Approved conceptual drawings for 804 Settlement boardwalk (5-0)

Planning Commission

The Yachats Planning Commission is meeting to discuss agenda items, including a survey and a forwarded document about residential unroofed barriers such as fences, hedges, and walls. The meeting appears to be focused on reviewing these materials, with no final decisions indicated in the agenda.

• Review of survey document
• Discussion of residential unroofed barriers (fences, hedges, walls)

The Yachats Planning Commission met for a special meeting on April 20, 2021, but took no formal votes or actions. The session included a DLCD training, a report on the Ocean View Walkway Project, and a discussion on regulating fences, hedges, and walls. No motions were made, and the meeting adjourned without any decisions.

Public Works and Streets Committee

The Yachats Public Works and Streets Committee is meeting to discuss routine public works matters, including a financial report, the department's monthly report, and a capital improvement plan (CIP) update. The agenda also includes a document related to Shell Street, but no specific decisions or proposals are listed.

• Review of February 2021 financial report for public works
• Review of March 2021 Public Works Department report
• Review of April 2021 Public Works CIP report
• Discussion of Shell Street document

The Public Works & Streets Committee held a regular meeting on April 13, 2021, with no formal motions or decisions. The agenda included a Water & Wastewater Master Plan review, public works and finance reports, and discussions on several items such as La De Da Lane, the Shell Street vacation, and East 2nd Street speeding. The meeting was adjourned at 4:09pm.

Library Commission

This meeting has no published agenda. The only available materials are the minutes from the previous meeting, a financial report, and a resignation letter. No decisions or discussions are listed for this session.

• No agenda posted for this meeting.
• Review of prior meeting minutes.
• Financial report for February 2021.
• Resignation letter dated March 9, 2021.

The Yachats Library Commission met on April 8, 2021, with Chair David Rivinus presiding. No formal motions were made or voted on during the meeting. The commission acknowledged Nancy LaFever's resignation, creating an opening, and received updates on the budget, policies, library expansion, website, and librarian's report, including the library reopening on April 7.

• Accepted Nancy LaFever's resignation, creating a commission opening
• Noted fence on east side moved until construction completed
• Heard budget report from West
• Heard policies and procedures report from Godfrey
• Discussed library expansion project; council approved architect solicitation
• Heard librarian's report: library opened 4/7/21, seeking volunteers
• Heard Friends of the Library report: online sales averaging $1,000/year

City Council

This is a special City Council meeting with an agenda consisting only of procedural items: approving the agenda and reviewing meeting materials. The substantive focus is on draft city goals documents, with two draft versions provided for discussion.

• Review of Goals Draft 4 and Draft 5 documents

The City Council held a work session discussing plans for the new City Manager, budget and finance issues, and standard operating procedures. Councilors Scott and O'Shaughnessey presented draft goals, with Draft 5 preferred for future use, and a revised final goal list will be included in the April 21 packet. The Council also considered reopening city facilities, with a plan to be devised by the Interim City Manager and staff for Council approval. No formal decisions were made; the meeting was procedural and adjourned at 12:35 pm.

• Discussed plans and expectations for new City Manager Lee Elliott
• Discussed budget and finance issues and standard operating procedures
• Discussed Council Goals; Draft 5 preferred for moving forward
• Agreed to include revised final goal list in April 21 packet
• Considered reopening city facilities; plan to be devised by Interim City Manager and Hoen

Community Spaces Committee

This meeting of the Yachats Parks and Commons Commission has no agenda available; the only items listed are meeting materials, including budget sheets for FY2022 and reports on trails and facilities. The commission is likely to discuss these materials, but no specific decisions or proposals are listed.

• 100 GF Budget Sheet FY2022
• 150 GEN RES Budget Sheet FY2022
• 2020-04-06 Trails Report
• 2021-03-25 Facilities Report
• Parks and Commons pseudo minutes from March 2, 2021

The Parks & Commons Commission met on April 6, 2021, and discussed several items but took no formal votes. Topics included reopening the Commons, a $25k 'facelift' budget request, a $50k boardwalk engineering request, and capital budget proposals of $100k for Commons Open Space engineering and design, $150k for boardwalk construction, and $5k for a grant writer. The commission also discussed gathering community input on the Commons and agreed on a newsletter article about volunteering for reopening.

• No motions were made or votes taken at the meeting.
• Discussed reopening the Commons, noting Lincoln County moves to High Risk on April 12, 2021.
• Discussed budget proposals: $25k 'facelift', $50k boardwalk engineering, $100k Commons Open Space design, $150k boardwalk construction, $5k grant writer.
• Agreed Berdie & Keller will submit a May Newsletter article on volunteering for Commons reopening.
• Agreed the Pavilion should be the first space to open.
• Agreed all boardwalk project communications go through Hoen, Elliott, and McClung.
• Agreed Deputy Recorder will check with Interim City Manager on a separate mailing for resident input on the Commons building.
• Agreed to put a North Entry beautification plan on the next agenda.

City Council

The Yachats City Council is meeting to discuss and potentially act on several items, including a library expansion, an extension of outdoor seating, and a new lighting ordinance. The agenda includes resolutions for library expansion and outdoor seating, along with a memo on new business items.

• Resolution 2021-168: Library Expansion
• Resolution 2021-171: Outdoor Seating Expansion Extension
• Resolution 2021-172: Develop Conceptual Library Plans
• Lighting Ordinance (April 1, 2021 packet)

The City Council approved the consent agenda (RES 2021-171 Outdoor Seating Expansion and RES 2021-172 Ocean View Project), moved to hire Matthew P. Muenchrath as Municipal Judge, approved the Library Commission using up to $14,000 of the Hall Bequest for an architect, and approved Marine Lighting Ordinance 368 with amendments. The lighting ordinance passed 4-1 with Mayor Vaaler voting no, and Councilor Muirhead abstaining. The meeting also included a work session introducing new City Manager Lee Elliott and discussing council goals.

• Approved RES 2021-171 Outdoor Seating Expansion and RES 2021-172 Ocean View Project as part of the consent agenda.
• Moved to hire Matthew P. Muenchrath as Municipal Judge.
• Approved Library Commission use of up to $14,000 from Hall Bequest for an architect (Resolution 2021-168).
• Approved Marine Lighting Ordinance 368 with amendments to sections 9.420.0 C, 9.42.040 General Standards D, and 9.420.070 2C; vote was 4-1 with Mayor Vaaler opposed and Councilor Muirhead abstaining.

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is meeting to discuss and review the Lincoln County Matching Grant budget and the FY2021 program funding distribution methodology. The agenda includes documents on these topics, indicating a focus on allocating emergency preparedness funds.

• Review of Yachats 2021 Lincoln County Matching Grant Budget
• Discussion of FY2021 Program Funding Distribution Methodology
• Review of email distribution methodology for funding

The Yachats Emergency Preparedness Committee met on April 1, 2021, at 2:00 pm. The minutes record no motions, no decisions, and no substantive discussion items. The meeting was adjourned, with no action steps listed.

• No motions were made or approved.
• No decisions were recorded.

City Council

The Yachats City Council is meeting to discuss and potentially act on several items, including a parks and open space master plan update, a proposal to designate Prospect Park, and recommendations from the Trails Committee regarding the boardwalk. The agenda also includes a settlement agreement and city council goals, but no final decisions are listed.

• Parks and Open Space Master Plan Update (Resolution 2021-169)
• Prospect Park Designation proposal
• Boardwalk recommendations from Trails Committee
• 804 Settlement Agreement
• City Council goals discussion

The Yachats City Council approved several actions, including extending outdoor seating during the pandemic, directing $50k for the Boardwalk Project, hiring a consultant for Ocean View Drive plans, accepting the Parks & Open Space Master Plan update, and placing interpretive signs. It also approved a salary increase for an accountant position and modified Public Works & Streets commission residency requirements. The council decided not to change municipal code for commission residency and postponed discussions on reopening the city and the Commons to the April 1 meeting.

• Approved motion to extend RES 2021-138 Outdoor Seating Expansion during the State of Emergency Declaration until the pandemic is lifted (unanimous).
• Approved motion to direct staff to put $50k in the proposed FY21/22 budget for the Boardwalk Project (unanimous).
• Approved motion to utilize Kevin Chanley to develop conceptual plans for the Ocean View Project, including parks, pocket parks, walkway, and boardwalk, and cover mileage expenses (unanimous).
• Approved Resolution 2021-169 approving the 2017 Parks & Open Space Master Plan Update (unanimous).
• Approved placement of interpretive signs from Cape Perpetua Collaborative on state and city property (unanimous).
• Approved motion to increase accountant position salary to $65k (4-1, Mayor Vaaler opposed).
• Approved motion to authorize Mayor to review accounting job description and post it immediately after review (unanimous).
• Approved motion to modify Public Works & Streets commission to require all members live inside city limits, with an ordinance to memorialize (unanimous).

Finance Committee

This is a procedural-only agenda for the Yachats Finance Committee meeting on March 17, 2021. The agenda contains only the meeting time and a link to the agenda PDF, with no specific items listed for discussion or decision.

The Yachats Finance Committee met on March 17, 2021, and discussed the FY 2022 budget. No formal decisions were made, and no action steps were recorded. The meeting was adjourned at 11:03 am.

• Discussed FY 2022 Budget (no action taken)

Planning Commission

The Yachats Planning Commission is meeting to discuss and potentially decide on fence regulations and dark-sky-friendly outdoor lighting standards. The agenda includes a planner's report and several reference documents on lighting and safety, indicating a focus on these topics.

• Discussion of fence questions
• Review of dark-sky-friendly home lighting program guide
• Consideration of outdoor lighting, crime, and safety materials
• Planner's report for March 2021

The Yachats Planning Commission held a special meeting on March 16, 2021, with no formal motions or decisions. They discussed fences, hedges, and walls, parking recommendations, a comprehensive plan audit, and lighting educational materials. Members were asked to compile questions on fences, hedges, and walls for the next meeting.

• No motions were made or voted on during the meeting.
• Members will compile questions on fences, hedges, and walls to submit to Chair Bloch a week before the next meeting.
• The commission will continue discussing the same topics at the next regular meeting, with another DLCD presentation in the work session.

City Council

This agenda is purely procedural boilerplate. It lists only a meeting time and a linked PDF document, with no specific agenda items, decisions, or discussions described in the provided text.

The Yachats City Council approved a four-month interim city manager contract for Mr. Elliott, contingent on a background check, with a start date of March 18, 2021. The vote was unanimous (5-0). No other substantive decisions were made.

• Approved four-month interim city manager contract for Mr. Elliott (5-0)

Public Works and Streets Committee

The Public Works and Streets Committee is meeting to review and discuss several key documents, including a wastewater study, a draft water master plan, financial reports, and the proposed FY 2022 capital reserves budget. The agenda is primarily informational, with no specific action items listed.

• Yachats Wastewater Study (January 2021)
• Draft Yachats Water Master Plan (February 2021)
• FY 2022 Public Works Capital Reserves Budget
• January 2021 Financial Report for Public Works
• Yachats Wastewater Rates (January 2021)

The Public Works and Streets Committee met on March 9, 2021, and discussed several items, including the Wastewater Rate Study, which was forwarded to the City Council for review. No formal motions were made during the meeting. The committee also discussed the Wastewater Master Plan, Water Master Plan, Cape Ranch Property, and the CIP list, with action steps to forward the rate study and coordinate on missing budget sheets.

• Forwarded Wastewater Rate Study to Council (no vote recorded)
• No formal motions made during the meeting
• Discussed Wastewater Master Plan status, moved to next meeting
• Discussed CIP list and budget sheets; McClung to coordinate with Groth

Emergency Preparedness Committee

This is a procedural agenda for the Yachats Emergency Preparedness Committee meeting on March 4, 2021. The agenda contains only the meeting time and a reference to a PDF document, with no listed agenda items or decisions to report.

• No specific agenda items listed

The Yachats Emergency Preparedness Committee met on March 4, 2021, with Chair Rick McClung presiding. No motions were made or approved. The committee deferred the election of a new chair to the April meeting, and noted that a scheduled presentation by John Marshall did not occur. Updates were given on the ShakeAlert warning system, caches, and new containers, but no formal decisions were made.

• Deferred election of new chair to April meeting
• Noted no-show of presenter John Marshall
• Received update on ShakeAlert warning system
• Received update on caches by Jackson
• Received update on new containers (McClung absent)

City Council

The Yachats City Council is meeting to consider several resolutions, including appointments to city positions and committees, planning services for the IA, and updates on water system planning and audit services. The agenda includes discussion of sector guidance and a memo from the Oregon Health Authority.

• Resolution 2021-165: City Council appointment
• Resolution 2021-166: IA Planning Services
• Resolution 2021-167: Committee appointment
• Water system planning update and overview
• Audit services for 2021-03-04

The Yachats City Council voted unanimously to authorize Mayor Vaaler and Councilor Stott to negotiate an employment offer for Mr. Elliott as Interim City Manager, with a contract length of 4-6 months and compensation of $7,000 plus $500 living expenses, subject to council approval at a later date. The council also approved the consent agenda as amended, appointed George Mazeika to the Parks & Commons Commission, accepted Councilor Stott's resignation as Council President, appointed Councilor Muirhead as Council President, and appointed Councilor Scott as the representative to South Lincoln Water District meetings. The meeting included a work session on priorities like Ocean View Drive, affordable housing, and COVID vaccine information, and public comment raised a concern about the lack of written minutes.

• Approved consent agenda as amended: RES 2021-165 (Council Seat Appointment) and RES 2021-166 (OCWCG Planning services), and pulled RES 2021-167.
• Approved appointment of George Mazeika to Parks & Commons Commission Seat A, term expiring 12/31/23.
• Accepted Councilor Stott's resignation as Council President.
• Appointed Councilor Muirhead as Council President.
• Appointed Councilor Scott as representative to South Lincoln Water District meetings.
• Authorized Mayor Vaaler and Councilor Stott to negotiate an employment offer for Mr. Elliott as Interim City Manager, subject to council approval, with contract length 4-6 months and compensation $7,000 plus $500 living expenses.

City Council

The Yachats City Council is meeting to discuss and potentially act on appointments to city boards and commissions, based on applications from Lee Elliott and Robert Noble. The agenda includes their cover letters and resumes as meeting materials.

• Review of Lee Elliott's application for a board or commission position
• Review of Robert Noble's application for a board or commission position

The Yachats City Council held a special meeting to interview two candidates for the position of Interim City Manager. No decision was made; the council discussed next steps in the recruitment process before adjourning.

• Interviewed Lee Elliott for Interim City Manager
• Interviewed Robert Noble for Interim City Manager
• Discussed next steps in the recruitment process

Community Spaces Committee

This meeting of the Yachats Parks and Commons Commission has no available agenda; the provided text indicates that only minutes are available for review. The listed documents include financial reports, work session and regular meeting minutes, a trails report, and a parks master plan, but no specific agenda items are stated.

• No agenda available; minutes only
• Financial report for January 2021
• Parks and Commons work session and regular meeting minutes
• Trails report for March 2021
• Parks Open Spaces Master Plan

The Parks & Commons Commission voted unanimously to recommend that the City Council install a guardrail between 7th Street and the Commons, and to amend the 2017 Parks and Open Space Master Plan to include Prospect Park and Ocean View (Peace) Park. The commission also discussed gathering public input on the Commons open space, updating the master plan, and addressing water issues in the pavilion, but no final decisions were made on those items.

• Recommended guardrail between 7th and Commons (6-0)
• Recommended amending 2017 master plan to include Prospect and Ocean View parks (6-0)

City Council

The Yachats City Council is meeting jointly with Lincoln County at 5:30 p.m. on March 1, 2021. The agenda includes a reference to a document dated 3.4.2021, but no specific agenda items are listed, so the meeting appears to be procedural or focused on the joint session itself.

• Joint meeting with Lincoln County
• Reference to document 3.4.2021_Yachats_Joint_Session.pdf

City Council

This is a special council meeting with a single agenda item: reviewing a draft job description for an Accounting Specialist position, along with related salary schedule documents. The council is discussing, not deciding, the position details.

• Draft Accounting Specialist job description
• Salary schedule and position examples

The Yachats City Council held a special meeting to discuss filling the finance position. They considered whether to hire a represented or non-represented employee, reviewed job duties, and set a salary range of $52,000 to $60,000, negotiable, with the position open until filled. The position is full-time and will be posted on the Finance ListServ, LOC, and locally. No formal action was taken; the meeting was a work session.

• Discussed coverage for the finance position, including hiring represented or non-represented staff.
• Reviewed job duty specifics for the finance position.
• Set salary range at $52,000 to $60,000, negotiable, open until filled.
• Determined the position is full-time.
• Planned to post the position on Finance ListServ, LOC, and local postings.

Community Spaces Committee

This is the agenda for the Yachats, OR Parks and Commons Commission meeting on 2021-02-18. The agenda text states that there is no agenda available for this meeting, directing readers to review the minutes instead. The listed meeting materials include financial, facilities, and trails reports, as well as documents on a boardwalk project and interpretive signs, but no specific decisions or discussion items are listed.

• No agenda available; refer to minutes
• Financial report for January 2021
• Facilities report for February 2021
• Trails report for February 2021
• Boardwalk project narrative and attachments

The Parks & Commons Commission unanimously approved several motions, including recommending George Mazeika for appointment to the commission, requesting City Council begin RFP engineering for the boardwalk using $50K from the 20/21 budget, and approving birdhouses in the park. The commission also passed motions to have City staff consult with commissions on substantive matters and to continue working with Cape Perpetua Collaborative on trail signage.

• Recommended George Mazeika be appointed as commissioner (unanimous)
• Requested City Council begin RFP for boardwalk engineering using $50K from 20/21 budget (unanimous)
• Approved birdhouses placed in the park (unanimous)
• Requested City Council include Trails and Parks & Commons Commissions in consultation on substantive matters (unanimous)
• Approved continuing work with Cape Perpetua Collaborative on trail signage map (unanimous)

City Council

The Yachats City Council is meeting to discuss and potentially decide on several items, including bid documents for La De Da Lane, Ordinance 367, and an audit RFP. The agenda also includes reports from the City Manager and financial reports, as well as a library commission memo and planning services updates. Councilors will also work on goals and review draft job descriptions.

• La De Da Lane bid documents
• Ordinance 367
• Audit RFP
• Library Commission memo and library assessment
• Draft job descriptions for Accounting Specialist and Planner

The Yachats City Council filled a council vacancy by electing Anthony Muirhead, then approved several items including the La De Da Lane bid documents, the second reading of Ordinance 367 (hazard code updates), an intergovernmental agreement for planning services, and an RFP for audit services. The council also discussed but tabled the finance position working document and set timelines for hiring an interim city manager and a planning position.

• Elected Anthony Muirhead to fill council vacancy (4-0)
• Approved La De Da Lane bid documents and authorized bid process (4-1, Scott no)
• Adopted Ordinance 367 hazard code updates (5-0)
• Approved Intergovernmental Agreement for Planning Services (5-0)
• Approved RFP for Audit Services (3-2, O'Shaughnessey and Scott no)
• Tabled finance position working document to future meeting
• Set Feb 24 deadline for interim city manager applications
• Agreed to post planning position (16 hrs/week, hourly)

Planning Commission

The Planning Commission is meeting to discuss and potentially decide on several items, including a request by Douglas Conner, a planners report, parking options, and a final reading of Ordinance 367 regarding hazard code updates. The agenda includes specific documents for each item, indicating these are active considerations for the commission.

• Douglas Conner request
• Planners report
• Parking options document
• Ordinance 367 Hazard Code Updates final reading

The Yachats Planning Commission held a special meeting with a work session on fences and hedges and a code audit, followed by a regular session. The only formal action taken was a unanimous motion to have Laura Buel set up a parking workshop focusing on option 2 as a first step. No other substantive decisions were made; other items were discussed but not voted on.

• Motion to have Laura Buel set up parking workshop for option 2 (unanimous)

City Council

The Yachats City Council is holding a special meeting to interview candidates for the interim city manager position. The agenda includes interview questions and redacted application materials for several candidates.

• Interview of interim city manager candidates
• Review of redacted candidate applications (Brandwen, Fredricksen, Morse, Muirhead)

The Yachats City Council interviewed two candidates for the city manager position, Fran Morse and Anthony Muirhead. A third candidate, Jennifer Fredrickson, withdrew her application. The council discussed advertising the position and changes to the job posting, with interviews potentially starting as early as March 1st.

• Interviewed candidate Fran Morse for city manager position
• Interviewed candidate Anthony Muirhead for city manager position
• Noted withdrawal of candidate Jennifer Fredrickson's application
• Discussed advertising the city manager position and changes to the job posting

Library Commission

This is a special meeting of the Yachats Library Commission with no agenda available. The only listed item is a 10:00 A.M. start time, and the agenda text directs readers to review the minutes for details. The meeting appears to be procedural or lacking substantive public items.

• No agenda available; refer to minutes

The Library Commission voted unanimously to request City Council approval to hire an architect for expansion drawings for option #4, which includes a 400 sq ft move east toward the fence and to the south. The commission discussed 10 expansion options, favoring options 3 and 4, with option 4 favored overall. Community input included a request not to block the trail leading to the library and a request for book storage from the Friends group.

• Motion to request City Council approval to hire architect for expansion drawing for option #4 (unanimous: West, LaFever, Steenson, Godfrey, Rivinus)

City Council

The Yachats City Council is meeting at 2:00 P.M. to discuss several agenda items, each with supporting documents. The agenda includes multiple redacted documents, some of which relate to properties outside city limits. No specific decisions or proposals are detailed in the agenda text provided.

• Discussion of a document related to Brandwen, noted as outside city limits
• Discussion of a document related to Anthony Muirhead, City of Yachats
• Multiple redacted documents provided as meeting materials

The Yachats City Council held a work session to review applications for a vacant position. They decided to interview three eligible candidates—Anthony Muirhead, Fran Morse, and Jennifer Fredricksen—after excluding a fourth applicant, Holly Brandwen, because she resides outside the city limits. Interviews will be scheduled at 9:00, 10:00, and 11:15 AM, with one candidate's request to be first or last accommodated. No formal votes were taken; the meeting was adjourned at 2:18 PM.

• Excluded Holly Brandwen from consideration due to residency outside city limits
• Selected Anthony Muirhead, Fran Morse, and Jennifer Fredricksen for interviews
• Scheduled interviews at 9:00, 10:00, and 11:15 AM
• Accommodated candidate request to interview first or last

Planning Commission

The Yachats Planning Commission is meeting to discuss agenda items including a draft ordinance (Ord 368) and related public comments and legal responses. The agenda includes several documents for review, but no specific decisions or proposals are detailed in the provided text.

• Review of draft ordinance Ord 368
• Public comments from Mary Coolidge and Loren Bloch
• Legal response document dated 21-1-18
• Planning Commission lighting packet

The Planning Commission held a special meeting to review and revise the Lighting Ordinance based on lawyer input and public comments. They voted to recommend the ordinance to the City Council with changes, including setting the curfew to 9am standard time. The motion passed with three ayes, one no, and one abstention.

• Recommended Lighting Ordinance to City Council with changes (3-1-1)
• Changed curfew to 9am standard time in Lighting Ordinance

City Council

The Yachats Library Commission held a work session and regular meeting on February 12, 2021. Members discussed 10 library expansion options, favored options #3 and #4, and voted to ask the City Council for approval to hire an architect for option #4, which includes a 400 sq ft move east toward the fence and south. Community input included a request not to block the trail to the library and a need for book storage.

• Motion to hire architect for library expansion option #4, including 400 sq ft move east and south
• Commission favored options #3 and #4, with #4 favored overall
• Community input: Sandy Dunn asked not to block trail to library; Friends group requested book storage

City Council

The Yachats City Council is meeting to review several administrative items, including a demolition permit memo, recommendations from the Planning and Commission, a proposed change to the Parks Commons meeting date, a YYFAP proposal, and a memo on the Budget Committee. The agenda is largely procedural, with no major ordinances or public hearings listed.

• Demolition permit memo review
• Requirements for commission membership
• Recommendations from Planning and Commission
• Resolution 2021-163: Parks Commons meeting date change
• YYFAP proposal and Budget Committee memo

The Yachats City Council approved a resolution changing the Parks & Commons Commission meeting date and time to the first Tuesday of each month at 2:00 pm. The council also directed the City Manager to have the City Attorney create a reusable confidentiality agreement for volunteers, employees, and contractors with access to protected information, and to deny access to those who decline to sign. The city manager announced her resignation, effective in 60 days, and the council discussed commission vacancies, planning position hiring, and other topics without formal action.

• Approved RES 2021-163 changing Parks & Commons Commission meeting to first Tuesday at 2:00 pm (4-0)
• Directed City Manager to instruct City Attorney to create a reusable confidentiality agreement and deny access to non-signers (4-0)
• Tabled discussion on allowing non-residents on commissions for future meeting
• Assigned Councilors Stott and O'Shaughnessey to bring back ideas on YYFAP proposal for community input

Public Works and Streets Committee

The Yachats Public Works and Streets Committee is meeting to review the agenda and the January Public Works Department Report. The meeting appears to be primarily for discussion and information, with no specific action items listed.

• Review of January Public Works Department Report

Community Spaces Committee

The Yachats Parks and Commons Commission is holding a workshop with no formal agenda. The meeting materials include a document about Cape Perpetua from Tara DuBois, an image of the Cape Perpetua Marine Reserve, and Oregon Health Authority reopening guidance. The commission will likely discuss these items, but no specific decisions or proposals are listed.

• Cape Perp - Tara DuBois.pdf
• Cape Perpetua Marine Reserve (1).Jpg
• OHA Reopening.pdf

The Parks & Commons Commission held a work session with no formal votes or decisions. They discussed a signage request from Cape Perpetua Area Collaborative, safe reopening options including paint, carpet, kitchen, and dishwasher estimates, and questions for commission candidates to be interviewed on the 18th. Members Berdie and Shrock were tasked with drafting an RFI to organize ideas for public comment.

• Discussed signage request from Cape Perpetua Area Collaborative
• Discussed safe reopening options including paint, carpet, kitchen, and dishwasher estimates
• Discussed questions for commission candidates to be interviewed on the 18th
• Berdie and Shrock to draft an RFI for public comment

City Council

The Yachats City Council met on January 29, 2021, for a work session focused on setting city goals. No formal decisions or votes were made; the council discussed categories for goals, including service delivery, environmental responsibility, community relations, safety, and financial sustainability. They agreed to gather input from commissions and the community and to have pairs of councilors refine the list for the February meeting.

• No formal decisions or votes taken during the work session
• Agreed to seek input from commissions and community on goal categories
• Assigned councilor pairs to pare down goal list for February meeting

City Council

The Yachats City Council held a special meeting on January 22, 2021, primarily to address a council vacancy. They decided to extend the application deadline to February 12, 2021, at 1 pm, and scheduled interviews for February 16 at 9 am. No other substantive decisions were made.

• Extended council vacancy application deadline to Feb 12, 2021 at 1 pm
• Scheduled council vacancy interviews for Feb 16 at 9 am

Community Spaces Committee

This meeting of the Yachats Parks and Commons Commission has no agenda available; the provided text indicates that only minutes and related reports are posted. The agenda is essentially procedural boilerplate with no specific items listed for public decision or discussion.

• No agenda available for the 2021-01-21 meeting
• Meeting notes (minutes) are provided as a document
• Financial report, trails report, and facilities report are listed as meeting materials

The Parks & Commons Commission voted unanimously to amend its rules to allow up to two members from outside the city limits. It also voted to move its meetings to the first Tuesday of each month at 2pm, with one dissenting vote. The commission discussed trails, a memorial, donations, and facility and financial reports, and planned to discuss capital projects at the next meeting.

• Approved rule change allowing up to 2 members from outside city limits (7-0)
• Approved moving meetings to first Tuesday of month at 2pm (5-1)

City Council

The Yachats City Council is meeting to discuss and potentially decide on several items, including a hazard code update, a lighting ordinance, and matters related to La De Da Lane. The agenda includes resolutions for hazard and budget officer appointments, along with financial and annual reports.

• Hazard Code Update and Resolution 2021-161
• Lighting Ordinance
• La De Da Lane discussion
• Resolution 2021-156 Budget Officer Appointment
• Resolution 2021-158 Urban Renewal Agency Budget Officer Appointment

The Yachats City Council took several actions, including approving procurement of bid documents from Westtech Engineers for $4,000 (3-1), amending YMC sections and comprehensive plan goals (unanimous), remanding YMC 9.04 and 9.42 back to Planning Commission (unanimous), adopting the Lincoln County Multi-Jurisdictional Natural Hazards Mitigation Plan update (unanimous), approving the Library Commission's join to the Oregon Digital consortium (3-0, one abstention), approving the SDC report with minor edits (unanimous), accepting the FY20 Urban Renewal Agency Financial Statement (unanimous), approving RES 2021-156 appointing the City Manager as Budget Officer (unanimous), and appointing the City Manager as Secretary to the URA Board (unanimous).

• Approved $4,000 bid documents from Westtech Engineers (3-1)
• Amended YMC 9.04.030, 9.52.505, 9.25.0100, 9.52.130 and comprehensive plan goals (unanimous)
• Remanded YMC 9.04 and 9.42 to Planning Commission (unanimous)
• Adopted Lincoln County Multi-Jurisdictional Natural Hazards Mitigation Plan update (unanimous)
• Approved Library Commission joining Oregon Digital consortium (3-0, O'Shaughnessey abstained)
• Approved SDC report with minor grammatical edits (unanimous)
• Accepted FY20 Urban Renewal Agency Financial Statement (unanimous)
• Approved RES 2021-156 appointing City Manager as Budget Officer (unanimous)

Finance Committee

The Yachats Finance Committee is meeting to review the December 2020 financial reports for the general fund, public works, debt services, and urban renewal, as well as a financial policy review from November 2020. The agenda is largely procedural, focused on reviewing financial documents rather than making new decisions.

• Review of December 2020 financial reports for general fund, public works, debt services, and urban renewal
• Review of November 2020 financial policy review document

The Yachats Finance Committee met on January 20, 2021, and reviewed the December financials, discussed a financial policy review, and began budget process discussions. No formal votes or decisions were recorded; the committee set action steps to review SDC fees and invite James Kerti to the next meeting.

• Reviewed December financials
• Discussed financial policy review
• Discussed budget process
• Action step: Review SDC fees and how spent and how to budget
• Action step: Ask James Kerti to attend next month's meeting

Planning Commission

This is a work session agenda for the Yachats Planning Commission. The meeting is focused on discussing planning goals and priorities for 2021, with reference to prior documents and questions. No formal decisions or public hearings are listed on this agenda.

• Discussion of 2021 planning goals
• Review of 2020 planning goals
• Reference to questions for Shannon from January 2020
• Planning priorities documents from March 2020

Planning Commission

The Yachats Planning Commission is holding a regular meeting with a light agenda. The main business is reviewing the January planner report and discussing parking options from a December 2020 document. No specific decisions or public hearings are listed on this agenda.

• Review of January Planner Report
• Discussion of parking options from TGM document dated 12/17/20

City Council

The Yachats City Council agenda for January 15, 2021, lists only procedural items. The meeting includes the presentation of the agenda and the review of meeting materials, specifically the Finance Officer report and Organizational Charts. No specific decisions, ordinances, or public hearings are detailed in the provided text.

• Review of 2021-01-15 Finance Officer report
• Review of 2021-01-15 Organizational Charts

The Yachats City Council met on January 15, 2021, for a work session covering personnel, planning, code enforcement, finance, office staff, and city manager topics. No formal decisions or votes were recorded; the meeting was procedural and informational only.

Library Commission

The agenda for this Library Commission meeting is not available. The only listed item is the meeting start time, and the agenda document is empty. Residents are directed to review the meeting minutes for any decisions or discussions.

• No agenda items listed
• Meeting minutes referenced as the only source of information

Public Works and Streets Committee

The Yachats Public Works and Streets Committee is meeting on January 12, 2021. The agenda is largely procedural, with no specific action items listed; the meeting includes review of the December 2020 financial report and a proposed FY 2022 capital reserves budget.

• Review of December 2020 financial report
• Discussion of FY 2022 Public Works capital reserves budget

The Public Works & Streets Committee elected Linn West as Chair and Don Groth as Vice-Chair, and voted to move the February meeting to Feb. 4 at 2:00 pm to accommodate the emergency container inventory project. The meeting included reports on public works and emergency preparedness, plus discussion of the CIP list and Cape Ranch Property, with an action step to submit a request to the City Manager regarding the property. No other substantive decisions were recorded.

• Elected Linn West as Chair (5-0)
• Elected Don Groth as Vice-Chair (5-0)
• Changed February meeting date to Feb. 4 at 2:00 pm (5-0)

City Council

The Yachats City Council is meeting for a work session to discuss several administrative topics, including filling a council vacancy, proposed edits to the water billing relief policy, and appointments for budget officers and audit services. The agenda includes materials for these discussions but no formal action items are listed.

• Discussion on filling a council vacancy
• Proposed edits to Administrative Policy 19 for water billing relief
• Resolution 2021-156 for Budget Officer appointment
• Resolution 2021-158 for Urban Renewal Agency Budget Officer appointment
• Resolution 2021-160 for Audit Services

The Yachats City Council elected Ann Stott as Council President for 2021, approved Greg Scott as Finance Committee representative, and appointed Mayor Vaaler and Councilor O'Shaughnessey to regional boards. The council unanimously approved Admin Policy 19 with changes and Resolution 2021-160 authorizing audit services for FY 2020-21. Two motions passed 3-1 with Mayor Vaaler dissenting: granting Councilor Scott administrative access to GoYachats and instructing the city manager to present the financial statement to council.

• Elected Ann Stott as 2021 Council President (4-0)
• Appointed Greg Scott to Finance Committee (4-0)
• Appointed Mayor Vaaler to OWCOG Board, Councilor O'Shaughnessey to Transportation Board (4-0)
• Approved Admin Policy 19 with Public Works & Streets Commission and Mayor's changes (4-0)
• Approved RES 2021-160 authorizing audit services contract for FY 2020-21 (4-0)
• Granted Councilor Scott administrative access to GoYachats (3-1)
• Instructed city manager to present financial statement to council (3-1)

Emergency Preparedness Committee

The Yachats Emergency Preparedness Committee is meeting to review its agenda and discuss its 2021 goals. The agenda contains only these two items, with no specific decisions or proposals detailed in the provided text.

• Review of 2021-01-07 Emergency Preparedness Agenda
• Discussion of Yachats Emergency Preparedness Committee 2021 Goals