West Jefferson public meetings in 2025
52 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Strategic Planning Committee
The Strategic Planning Committee will meet to discuss coordination between the Village and schools. Superintendent Dr. Jessica Mamais will lead a discussion on students, housing, and communication regarding growth.
- Discussion with Superintendent Dr. Jessica Mamais regarding students and housing
- Discussion on communication between schools and Council regarding growth
The Strategic Planning Committee excused Erica Bogner from the meeting, adopted the agenda for December 17, 2025, and approved the minutes from the December 10, 2025 meeting. All motions passed unanimously.
- Excused Erica Bogner from the meeting (2‑0)
- Adopted the December 17, 2025 agenda (2‑0)
- Approved the December 10, 2025 minutes (2‑0)
Council
The Council will meet to approve past minutes and receive reports from various committees and departments. The meeting includes the recognition of Linda Hall and Howard Wade for their service on the Village Council.
- Recognition of Linda Hall and Howard Wade for service on Village Council
- Approval of December 1, 2025, Regular meeting minutes
- Approval of December 1, 2025, Council Rules and Employee Benefits meeting minutes
The West Jefferson Village Council adopted the December 15 agenda and the minutes from the December 1 regular meeting, the Rules Committee meeting, and the Employee Benefits Committee meeting. Motions to excuse Council members Erica Bogner and Jeff Patterson were approved. The Council recognized outgoing members Linda Hall and Howard Wade, then adjourned until the January 5, 2026 meeting.
- Adopted December 15 agenda (all in favor)
- Adopted December 1 regular meeting minutes (all in favor)
- Adopted December 1 Rules Committee minutes (all in favor)
- Adopted December 1 Employee Benefits Committee minutes (all in favor)
- Excused Council member Erica Bogner (all in favor)
- Excused Council member Jeff Patterson (all in favor)
- Recognized outgoing members Linda Hall and Howard Wade (all in favor)
- Adjourned meeting, reconvening Jan 5, 2026 (all in favor)
🗳️ How they voted (9 roll-call votes)
Strategic Planning Committee
The Strategic Planning Committee will consider having American Structure Inc. provide services for a Comprehensive Plan, as suggested by the Montrose Group. The committee will also hear from Chairperson Little about potential short‑term retail development on a property owned by Coughlin as a possible downtown solution. No formal motions or approvals are listed beyond the usual agenda adoption and adjournment.
- Discuss possible engagement of American Structure Inc. to provide Comprehensive Plan services (suggested by Montrose Group)
- Consider potential short‑term retail development on Coughlin’s property as a downtown solution
The committee adopted the meeting agenda unanimously and adjourned at 4:44 p.m. by unanimous consent. Members decided to wait for cost proposals from each vendor before making a recommendation. The clerk will coordinate a follow‑up with Montrose Group after the cost figures are received.
- Adopted agenda (unanimous)
- Adjourned meeting at 4:44 p.m. (unanimous)
- Postponed vendor recommendation pending cost figures
- Clerk to coordinate follow‑up with Montrose Group after cost figures received
Employee Benefits Committee
The West Jefferson Employee Benefits Committee will consider a revision to the Employee Policy Handbook because of a change in the uniform policy. The committee will decide whether to recommend legislation 25-051 to the City Council. The meeting also includes approval of the minutes from the August 18, 2025 Joint Committee meeting, which were approved at the October 6, 2025 Council meeting. All other agenda items are standard procedural motions.
- Approval of minutes from the August 18, 2025 Joint Committee meeting (approved at the Oct 6, 2025 Council meeting)
- Discussion of a change to the Employee Policy Handbook due to a change in the Uniform Policy
- Consideration of recommending legislation 25-051 to the Council
The Employee Benefits Committee adopted the December 1 agenda and approved the minutes from the August 18, 2025 Joint Committee meeting. The committee voted 3‑0 to add a Uniform Allowance Policy (policy 11.08) to the Employee Policy Handbook, making the allowance taxable and specifying amounts of $500 for Public Service staff and $1,000 for Police staff. The meeting was adjourned at 6:12 p.m.
- Adopted December 1, 2025 agenda (3‑0)
- Approved August 18, 2025 Joint Committee minutes (3‑0)
- Approved addition of Uniform Allowance Policy to Employee Handbook (3‑0)
- Motion to adjourn passed (3‑0)
Council
The West Jefferson Village Council will hold a public hearing and vote on Ordinance 25-044 to rezone Parcel #10-02022.000 from a Condominium District to a Planned Residential District. The council will also consider several resolutions and ordinances, including a new uniform policy for village employees (Resolution 25-050), amendments to the employee handbook (Ordinance 25-051), reductions in the 2025 general fund appropriations (Ordinance 25-052), and setting employee pay rates (Ordinance 25-053). Additional items include accepting the annexation of four parcels totaling about 247.73 acres (Resolution 25-054) and amending council rules (Resolution 25-055).
- Ordinance 25-044: Rezone Parcel #10-02022.000 from Condominium to Planned Residential
- Resolution 25-050: Adopt new uniform policy for village employees with annual allowance
- Ordinance 25-051: Amend employee handbook to update uniform allowance policy
- Ordinance 25-052: Reduce appropriations in the 2025 General Fund budget
- Resolution 25-054: Accept annexation of ~247.73 acres (parcels #08-00933.002, 08-00933.001, 08-00933.000, 08-00933.003)
The council voted 6-1 to adopt Ordinance 25-044, rezoning Parcel #10-02022.000 from a Condominium District to a Planned Residential District. They also approved Resolution 25-046 establishing a uniform policy and annual allowance for village employees (6-0-1). Additional actions included passing Ordinance 25-051 updating the employee handbook, Ordinance 25-052 reducing appropriations, Ordinance 25-053 setting employee pay rates, Resolution 25-054 annexing about 247.73 acres, and Resolution 25-055 amending council rules, with vote totals as recorded.
- Ordinance 25-044 rezoning Parcel #10-02022.000 passed 6-1-0
- Resolution 25-046 uniform policy and allowance for employees passed 6-0-1 (Jeff Patterson abstained)
- Ordinance 25-051 employee handbook amendment passed 6-0-1 (Jeff Patterson abstained)
- Ordinance 25-052 reducing appropriations passed 7-0-0
- Ordinance 25-053 setting employee pay rates passed 6-0-1 (Jeff Patterson abstained)
- Resolution 25-054 annexation of ~247.73 acres passed 6-1-0
- Resolution 25-055 amendment of council rules passed 7-0-0
🗳️ How they voted (9 roll-call votes)
Council Rules Committee
The Council Rules Committee will adopt its agenda, approve the minutes from the August 18, 2025 meeting, and discuss changes to the rules prepared by the Assistant Law Director. After discussion, the committee may vote on whether to recommend those changes to the full Council.
- Adopt the December 1, 2025 agenda
- Approve minutes of the August 18, 2025 Committee meeting
- Discuss rule changes sent by the Assistant Law Director
- Vote on recommending the rule changes to Council
- Motion to adjourn
The committee approved the agenda and the minutes from the August 18, 2025 meeting. It then voted to adopt the recommended changes to the Council Rules, including revisions to Section 6.2, and to forward the recommendation to the full Council. The motion passed unanimously with two votes in favor and none against.
- Adopted December 1 agenda (unanimous)
- Approved August 18, 2025 committee minutes (unanimous)
- Adopted recommendation to revise Council Rules (2‑0, 0 abstentions)
Strategic Planning Committee
The West Jefferson Strategic Planning Committee will discuss the possibility of hiring Planning Next, as suggested by the Montrose Group, to provide services for the village's Comprehensive Plan. The committee will also have a brief discussion of a recent Bellefontaine visit that included Mayor Crissman and Jason Duff from Small Nation. Standard motions to adopt the agenda, approve the October 22nd minutes, and adjourn will also be considered.
- Discuss possibility of hiring Planning Next for Comprehensive Plan services (suggested by Montrose Group)
- Brief discussion of Bellefontaine visit with Mayor Crissman and Jason Duff from Small Nation
- Motion to adopt the agenda
- Motion to approve October 22nd Committee minutes
The Strategic Planning Committee adopted the November 19 agenda unanimously. It approved the minutes from the October 22 meeting with all members in favor. Clerk Tisha Edwards was assigned to contact Dave Robinson of The Montrose Group, LLC to obtain names of additional vendor firms. The meeting was adjourned by unanimous motion.
- Adopted agenda (unanimous)
- Approved October 22 minutes (unanimous)
- Clerk to contact Dave Robinson for additional vendor names (task assigned)
- Adjourned meeting (unanimous)
Council
The West Jefferson Village Council will consider three items: an ordinance to fund a new comprehensive strategic plan, a resolution adopting the Madison County multi‑jurisdictional hazard‑mitigation 5‑year plan update, and an ordinance appropriating funds for current expenses for the fiscal year ending December 31, 2026. These items are the only new business items on the agenda.
- Ordinance 25‑046 – authorizes supplemental funds for preparing a new comprehensive and strategic plan for the village
- Resolution 25‑048 – adopts the Madison County multi‑jurisdictional hazard mitigation 5‑year plan update
- Ordinance 25‑049 – makes appropriations for current expenses and other expenditures for FY ending Dec 31 2026
The council excused Mayor Ray Martin from the meeting and adopted both the agenda and the minutes from the November 3 meeting. They waived the required readings and unanimously approved Ordinance 25‑046, providing supplemental funds for a new comprehensive strategic plan. They also adopted Resolution 25‑048, joining the Madison County multi‑jurisdictional hazard‑mitigation 5‑year plan update. Finally, they waived the readings and passed Ordinance 25‑049, authorizing appropriations for current expenses for the fiscal year ending December 31, 2026.
- Excused Mayor Ray Martin from the November 17, 2025 meeting (7-0-0)
- Adopted the November 17, 2025 agenda (7-0-0)
- Adopted the minutes of the November 3, 2025 meeting (7-0-0)
- Waived the 24‑hour reading and approved Ordinance 25‑046 for strategic‑plan funding (7-0-0)
- Adopted Resolution 25‑048, joining the Madison County hazard‑mitigation 5‑year plan update (7-0-0)
- Waived the 2nd reading and approved Ordinance 25‑049 for FY 2026 appropriations (7-0-0)
🗳️ How they voted (5 roll-call votes)
Finance Committee
The Finance Committee will review the budget and determine a recommendation to Council regarding Ordinance 25-049. The committee may also discuss costs associated with the Comprehensive & Strategic Plan.
- Ordinance 25-049: Appropriations for current expenses and expenditures for the fiscal year ending December 31, 2026
- Discussion of costs for the Comprehensive & Strategic Plan
The committee voted unanimously to recommend the 2026 Development Budget, a $300,000 appropriation for the Comprehensive and Strategic Plan, a new uniform policy with an annual allowance (Resolution 25-050), and a reduction in 2025 appropriations (Ordinance 25-052) to the Village Council. All four recommendations received 3 Yays, 0 nays, and 0 abstentions.
- Recommend 2026 Development Budget to Council (3 Y, 0 N, 0 A)
- Recommend $300,000 for Comprehensive and Strategic Plan to Council (3 Y, 0 N, 0 A)
- Recommend Resolution 25-050 adopting new uniform policy and annual allowance to Council (3 Y, 0 N, 0 A)
- Recommend Ordinance 25-052 reducing 2025 appropriations to Council (3 Y, 0 N, 0 A)
Council
The West Jefferson City Council will consider Ordinance 25-047, which would authorize a supplemental appropriation in the general fund to permit payments to the City of London, the Village of Mount Sterling, the Village of Plain City, and contract inspectors. The meeting also includes routine approval of the agenda and past minutes, reports from various committees and city departments, and a motion to adjourn and set the next meeting date.
- Ordinance 25-047: supplemental appropriation for payments to City of London, Village of Mount Sterling, Village of Plain City, and contract inspectors
- Approval of agenda and past minutes from October 20, 2025 meetings
- Committee reports from Development, Employee Benefits, Finance, Parks & Recreation, Police, Public Service & Special Events, Council Rules, and Strategic Planning
- Department reports from Mayor, Public Service, Recreation & Special Events, Finance, Police, Development, and Information Technology
- Motion to adjourn and schedule next council meeting for November 17, 2025 at 7:00 P.M.
The council waived the second reading of Ordinance 25-047 and then passed the ordinance, authorizing a supplemental appropriation in the General Fund to make payments of $81,000 to the City of London, the Village of Mount Sterling, and the Village of Plain City. Both motions passed unanimously, 7-0-0. The agenda and several prior meeting minutes were also adopted without opposition.
- Waived second reading of Ordinance 25-047 (7-0-0)
- Approved Ordinance 25-047 supplemental appropriation $81,000 (7-0-0)
- Adopted November 3, 2025 agenda (unanimous)
- Adopted October 20, 2025 council minutes (unanimous)
- Adopted October 20, 2025 Development Committee minutes (unanimous)
- Adopted October 16, 2025 Strategic Planning Committee minutes (unanimous)
- Adopted October 22, 2025 Strategic Planning Committee minutes (unanimous)
- Adopted October 22, 2025 Budget Workshop minutes (unanimous)
🗳️ How they voted (2 roll-call votes)
Finance Committee
The Finance Committee will review the 2026 Development Department Budget and discuss funding for a Comprehensive & Strategic Plan and uniform allowances. The committee will also consider Ordinance 25-047 regarding supplemental appropriations for payments to other municipalities and contract inspectors.
- Review of 2026 Development Department Budget
- Funding discussion for Comprehensive & Strategic Plan
- Funding discussion for Uniform Allowance
- Ordinance 25-047: Supplemental appropriation for payments to City of London, Village of Mount Sterling, Village of Plain City, and contract inspectors
The committee unanimously adopted the November 3, 2025 agenda and approved the October 6, 2025 Finance Committee minutes. No other formal motions or votes were recorded during the meeting.
- Adopted agenda (all in favor)
- Approved October 6 minutes (all in favor)
Strategic Planning Committee
The committee will consider approving the August 27 minutes that were missed at the cancelled September 17 meeting. It notes that the October 16 meeting minutes will be presented for approval at the council meeting on November 3, 2025. The committee will hear from Montrose Group LLC about possibly providing services for a new strategic plan.
- Approve August 27 committee minutes (previously unapproved due to cancelled September 17 meeting)
- Refer October 16 meeting minutes for council approval on November 3, 2025
- Montrose Group LLC to discuss providing services for a Strategic Plan
The Strategic Planning Committee adopted the October 22 agenda after a motion by Erica Bogner and a second by Jimmy Little, with all members in favor. The committee also approved the August 27 meeting minutes, which had not been signed previously, again with unanimous support. The meeting was then adjourned at 4:35 p.m. by unanimous vote.
- Adopted agenda (all in favor)
- Approved August 27 Committee minutes (all in favor)
- Adjourned meeting at 4:35 p.m. (all in favor)
Development Committee
The Development Committee will discuss a Council recommendation regarding Ordinance 25-044. This involves a proposal to rezone a specific parcel from C-CONDO to a Planned Residential District (PRD).
- Discussion of Ordinance 25-044 to rezone Parcel #10-02022.000 from C-CONDO to PRD
The Development Committee adopted its agenda and approved the August 4 minutes, both unanimously. The committee voted 3‑0 to recommend Resolution 25‑044, which would rezone parcel #10‑02022.000 from C‑Condo to a Planned Residential District. A public hearing on the rezoning is scheduled for December 1, 2025. The meeting was adjourned unanimously.
- Adopt agenda (motion by Jimmy Little, seconded by Howard Wade) – all in favor
- Approve August 4, 2025 minutes (approved at Aug 18, 2025 Council meeting) – all in favor
- Recommend Resolution 25‑044 to rezone parcel #10‑02022.000 from C‑Condo to PRD – 3 yeas, 0 nays, 0 abstaining
- Set public hearing for rezoning on Dec 1, 2025 (not a vote, noted in discussion)
- Adjourn meeting (motion by Jimmy Little, seconded by Howard Wade) – all in favor
Council
The West Jefferson Council will discuss the purchase of a used jet-vac truck and the first reading of a rezoning ordinance. The body will also receive reports from various village departments and committees.
- Resolution 25-045: Spend up to $50,000.00 for a used combination jet-vac truck
- Ordinance 25-044: First reading to rezone Parcel #10-02022.000 from C-CONDO to PRD (Planned Residential District)
The council unanimously approved the October 20 agenda. It also approved the minutes from the October 6 council meeting and the October 6 finance committee meeting. No other motions were voted on or decided during this session.
- Approved October 20 agenda (All in favor)
- Approved minutes of October 6 council meeting (All in favor)
- Approved minutes of October 6 finance committee meeting (All in favor)
🗳️ How they voted (1 roll-call vote)
Strategic Planning Committee
The committee will discuss the benefits of a recent trip to Japan and strategies for soliciting landowners to annex into the village. Members will also prepare goals for an upcoming meeting with the Montrose Group on October 22.
- Discussion of Japan trip benefits
- Annexation strategies for properties north on Middle Pike and west side properties
- Preparation for October 22 meeting with Montrose Group
The committee reviewed ideas for a 5‑year and 50‑year vision, potential grocery‑store options, annexation incentives, and water‑sewer infrastructure. No motions were adopted; members agreed to wait for input from the Montrose Group before developing a new strategic plan. The clerk will schedule a meeting with the mayor of Bellefontaine and "Small Nation" before the end of the year, and a Montrose Group presentation is set for October 22.
Council
The West Jefferson Council will meet to receive a presentation from a Schottenstein representative regarding the Darby Place plan. The meeting also includes standard committee and department reports.
- Presentation of the Darby Place plan by Schottenstein
The council adopted the October 6 agenda after a motion by Howard Wade and second by Jimmy Little, with all members voting in favor. They also approved the minutes from the September 2 regular meeting and the August 18 joint committee meeting, each passed unanimously. No other substantive actions were taken.
- Approved October 6 agenda (unanimous)
- Approved September 2 council minutes (unanimous)
- Approved August 18 joint committee minutes (unanimous)
🗳️ How they voted (4 roll-call votes)
Finance Committee
The Finance Committee will adopt its agenda and consider approval of the Joint Committee meeting minutes from August 18, 2025. The Finance Director will brief the committee on items to be discussed at upcoming budget meetings. The committee may make a recommendation to Council if a motion is moved. The meeting will end with a motion to adjourn.
- Motion to adopt the agenda
- Vote to approve Joint Committee meeting minutes from August 18, 2025
- Finance Director presentation on upcoming budget items
- Potential recommendation to Council
- Motion to adjourn
The committee adopted its agenda unanimously. Members discussed payroll increases, uniform allowances, donations, tax‑levy options, and insurance costs, but no final actions were taken on any of these items. A motion to adjourn was passed unanimously.
- Adopt agenda (all in favor)
- Adjourn meeting (all in favor)
Council
The West Jefferson Council will discuss a statement of municipal services for a proposed expedited Type-II annexation of approximately 247.73 acres. The body will also consider a resolution regarding an occupancy agreement for the Jeffersonian Senior Citizen’s Center, Inc.
- Resolution 25-043: Municipal services and buffer requirements for annexation of 247.7312 +/- acres (Parcels # 08-00933.002, 08-00933.001, 08-00933.000 & 08-00933.003)
- Resolution 25-037: Amending Resolution 20-048 to authorize a five-year occupancy agreement with the Jeffersonian Senior Citizen’s Center, Inc.
- Valor Awards presentation by Chief of Police Brandon Smith to Sgt. Nathan Martin, Officer Danni Hiles, and Officer Jeremy Ward
The council adopted the September 2 agenda with all members in favor. It also approved the minutes of the August 18 regular council meeting and the August 18 council rules committee meeting, each by unanimous consent. No vote result was recorded for the proposed Resolution 25‑037 in this excerpt.
- Approved September 2 agenda (all in favor)
- Approved August 18 council meeting minutes (all in favor)
- Approved August 18 council rules committee minutes (all in favor)
🗳️ How they voted (4 roll-call votes)
Strategic Planning Committee
The West Jefferson, Ohio Strategic Planning Committee will meet to review community ideas, set the next meeting date, and consider a visit with Small Nation. The agenda is procedural with no formal decisions scheduled.
The Strategic Planning Committee decided to invite County Economic Development Director David Kell to the September 17 meeting and Public Service Director John Mitchell to the October 1 meeting. Before inviting the organization Small Nation, the committee will first consult with David Kell, John Mitchell, and Development Director Tom Hale. The committee also agreed to discuss additional invitees for the October 224 meeting.
- Invite David Kell to September 17 meeting
- Invite John Mitchell to October 1 meeting
- Discuss invitees for October 224 meeting
- Consult David Kell, John Mitchell, and Tom Hale before inviting Small Nation
Council
The West Jefferson Council will decide on a pre-annexation agreement for four parcels, a temporary waiver to allow bow hunting on certain village land, and amendments to job titles and pay rates. The meeting also includes routine approvals and committee reports.
- Resolution 25-036: Pre-annexation agreement for parcels #08-00933.002, 08-00933.001, 08-00933.000, and 08-00933.003 with Kennision A. Sims, Andrew Sims & Steven and Jill Adelsberger
- Resolution 25-038: Temporary waiver to allow bow hunting on certain village land with permits from Nature Conservancy and ODNR
- Resolution 25-039: Amend position of Building and Zoning Code Enforcement Official to Development Office Supervisor
- Resolution 25-040: Create positions of Public Service Water/Wastewater Operators
- Resolution 25-041: Set pay rate for Public Service Water/Wastewater Operators
The council passed Resolution 25-036 authorizing the mayor and public service director to sign a pre‑annexation agreement for parcels #08-00933.002, .001, .000 and .003. It also approved a temporary waiver to allow bow hunting on village land (Resolution 25-038) and changed the zoning code enforcement official’s title (Resolution 25-039). Additional actions created new water and wastewater operator positions, set their pay rates, and designated the clerk to attend public‑records training. All motions passed with a 7‑0‑0 vote.
- Approved Resolution 25-036 pre‑annexation agreement for four parcels (7-0-0)
- Approved Resolution 25-038 temporary bow‑hunting waiver (7-0-0)
- Approved Resolution 25-039 change of zoning code enforcement title (7-0-0)
- Approved Resolution 25-040 creation of water/wastewater operator positions (7-0-0)
- Approved Resolution 25-041 set pay rates for water/wastewater operators (7-0-0)
- Approved Resolution 25-042 clerk designated for public‑records training (7-0-0)
- Adopted meeting agenda (7-0-0)
- Approved minutes of August 4, 2025 meeting (7-0-0)
🗳️ How they voted (5 roll-call votes)
Council Rules Committee
The committee is meeting to discuss suggested corrections, additions, or deletions to its rules. Members will coordinate with the Law Director to review the legalities of these rules before deciding whether to recommend them to Council.
- Discussion of suggested rule changes
- Legal review of rules by the Law Director
The Council Rules Committee adopted its agenda after a motion by Linda Hall and second by Jeff Patterson, with all members in favor. Members discussed numerous possible changes to the council's procedural rules, including training timelines, conflict‑of‑interest language, and voting thresholds, and agreed to consult the Law Director before finalizing any revisions. No formal rule changes were approved at this meeting. The committee adjourned at 6:44 p.m. after a unanimous motion.
- Adopted meeting agenda (unanimous)
- Adjourned meeting (unanimous)
Joint Council Committees
The Joint Council Committees will discuss three resolutions regarding village personnel. These include renaming a zoning position and creating new water and wastewater operator roles.
- Resolution 25-039: Amending Building and Zoning Code Enforcement Official to Development Office Supervisor
- Resolution 25-040: Creating Public Service Water/Wastewater Operator positions
- Resolution 25-041: Setting pay rates for Public Service Water/Wastewater Operators
The joint Finance and Employee Benefits Committee approved three resolutions: changing the building and zoning code enforcement official to a development office supervisor, creating public service water and wastewater operator positions, and setting pay rates for those positions. All three measures passed unanimously or with unanimous support among present members. The committee then voted to recommend the three resolutions to the Village Council. No supplemental budget request was made, with an estimated cost of about $800.
- Approved Resolution 25-039 amending the building and zoning code enforcement official position (4-0)
- Approved Resolution 25-040 creating public service water/wastewater operator positions (2-0)
- Approved Resolution 25-041 setting pay rates for water/wastewater operators (3-0)
- Recommended all three resolutions to the Village Council (4-0)
Development Committee
The Development Committee will discuss a Council recommendation regarding Resolution 25-036. This resolution concerns a pre-annexation agreement with Kennision A. Sims, Andrew Sims, and Steven and Jill Adelsberger.
- Discussion of Resolution 25-036 regarding pre-annexation agreement for parcels #08-00933.002, 08-00933.001, 08-00933.000, and 08-00933.003
The committee approved its agenda and the minutes from the March 12, 2025 meeting, both unanimously. It then voted 3‑0 to recommend Resolution 25‑036, which authorizes a pre‑annexation agreement, to the Village Council. The recommendation will be considered at the council meeting scheduled for August 18, 2025. The meeting was adjourned unanimously.
- Approved agenda (unanimous)
- Approved March 12, 2025 minutes (unanimous)
- Recommended Resolution 25-036 to Council (3-0)
- Adjourned meeting (unanimous)
Council
The West Jefferson Council will meet to discuss new business and receive reports from village departments. The primary item of business is a resolution regarding an Ohio Department of Transportation project.
- Resolution 25-035 regarding ODOT Project 109072 Madison County US 42 12.35 (PID No. 109072)
The council voted 7-0 to adopt Resolution 25-035, granting consent for the Ohio Department of Transportation to enter the village’s right-of-way for work on State Route 42 (Project 109072). The resolution carries no cost to the village. Routine motions to adopt the agenda and approve the July 21 minutes were also approved unanimously. The meeting was adjourned by unanimous consent.
- Adopted agenda – unanimous approval
- Approved July 21, 2025 council minutes – unanimous approval
- Approved July 21, 2025 Council Rules Committee minutes – unanimous approval
- Approved Resolution 25-035 (ODOT consent for State Route 42) – 7-0 vote
- Motion to adjourn – unanimous approval
🗳️ How they voted (1 roll-call vote)
Council
This meeting is primarily procedural. The agenda states there is no legislation to vote on at this meeting.
The council adopted the July 21, 2025 agenda and approved the minutes from the July 7, 2025 meeting, both by unanimous consent. The meeting was then adjourned to reconvene on August 4, 2025. No other substantive actions or votes were taken.
- Adopt July 21, 2025 agenda – all in favor
- Approve July 7, 2025 minutes – all in favor
- Adjourn meeting – all in favor
🗳️ How they voted (4 roll-call votes)
Council Rules Committee
The committee is meeting to discuss necessary changes to rules established in 2003. Proposed updates will be reviewed by the Law Director before being recommended to Council via roll call at a future meeting.
- Discussion of necessary amendments to 2003 rules
- Review process for rule changes by the Law Director
The Council Rules Committee met on July 21, 2025, with three members present and a quorum declared. The committee adopted its agenda by unanimous consent. Members reviewed a draft set of council rules, agreed to take the draft home for further review, and planned to reconvene at a future date to finalize recommendations.
- Adopted agenda (unanimous – all in favor)
- Agreed to take draft rules home for review and suggestions
- Planned to set a future meeting to reconvene and discuss rule revisions
Council
The West Jefferson Council will discuss and vote on service agreements for fire and emergency medical services. The body will also consider a resolution regarding the mid-year tax budget.
- Resolution 25-031: Service agreement with Central Townships Joint Fire District
- Resolution 25-032: Fire and EMS services agreement with Jefferson Township
- Resolution 25-033: Service agreement with Madison County Emergency Medical District
- Resolution 25-034: Authorization for Director of Finance to waive the mid-year tax budget
The council adopted three service agreements with regional fire and EMS districts and waived the mid‑year tax budget. All four resolutions (25‑031, 25‑032, 25‑033, 25‑034) passed unanimously with a 7‑0‑0 vote. The Planning & Zoning Commission’s regular Wednesday meeting was cancelled due to lack of cases.
- Adopted Resolution 25-031 authorizing service agreement with Central Townships Joint Fire District (7-0-0)
- Adopted Resolution 25-032 authorizing fire and EMS services agreement with Jefferson Township (7-0-0)
- Adopted Resolution 25-033 authorizing service agreement with Madison County Emergency Medical District (7-0-0)
- Adopted Resolution 25-034 authorizing Director of Finance to waive the mid-year tax budget (7-0-0)
- Cancelled Wednesdays Planning & Zoning Commission meeting due to no cases (no vote)
🗳️ How they voted (4 roll-call votes)
Strategic Planning Committee
The Strategic Planning Committee is meeting to define the group's goals and determine how to involve residents and businesses in the planning process. The body is discussing the vision for its boundaries and the resources needed to transition from a Village to a City.
- Discussion on whether to use a professional company for guidance
- Planning for the transition from a Village to a City
- Review of Darby Township annexation to prevent future takeovers
- Determination of meeting frequency and focus group implementation
The committee approved the meeting agenda with all members in favor. A motion to reassign Council member Howard Wade was presented but was denied. The members also agreed informally to hold committee meetings once a month.
- Adopt agenda – unanimous approval
- Motion to reassign Council member Howard Wade – denied
- Committee agreed to meet monthly – consensus
Council
The West Jefferson Council will hold a regular meeting to conduct a second reading of a local ordinance. The body will also recognize the Officer of the Year.
- Second reading of Ordinance 25-027 to confirm the Director of Finance as acting Clerk of Council in the absence of the appointed Clerk
The council adopted its agenda and approved the minutes from the June 2 regular and finance committee meetings. It then passed Ordinance 25-027, confirming the Director of Finance as Acting Clerk of Council. The meeting was adjourned to reconvene on July 7, 2025.
- Adopted agenda (all in favor)
- Approved June 2 regular meeting minutes (all in favor)
- Approved June 2 finance committee minutes (all in favor)
- Passed Ordinance 25-027, confirming Finance Director as Acting Clerk (7-0-0)
- Adjourned meeting (all in favor)
🗳️ How they voted (1 roll-call vote)
Council
The West Jefferson Council will consider authorizing a state capital improvement application for transportation. The body is also reviewing supplemental appropriations for the General Fund and various other funds.
- Resolution 25-028: Application for Ohio Public Works Commission transportation improvement programs
- Ordinance 25-029: General Fund supplemental appropriation for payments to City of London, Village of Mount Sterling, Village of Plain City, and contract inspectors
- Ordinance 25-030: Supplemental appropriations in various funds
The council adopted Resolution 25-028 authorizing the mayor to apply for the Ohio Public Works Commission state capital improvement and loan transportation improvement programs. The council waived the reading and then passed Ordinance 25-029, a supplemental appropriation in the General Fund for payments to neighboring municipalities and contract inspectors. The council also waived the reading and passed Ordinance 25-030, a supplemental appropriation for various funds. All motions passed with a 7‑0‑0 vote.
- Adopted Resolution 25-028 authorizing mayor to apply for state capital improvement program (7-0-0)
- Waived reading of Ordinance 25-029 (7-0-0)
- Passed Ordinance 25-029 supplemental appropriation (7-0-0)
- Waived reading of Ordinance 25-030 (7-0-0)
- Passed Ordinance 25-030 supplemental appropriations (7-0-0)
🗳️ How they voted (5 roll-call votes)
Finance Committee
The Finance Committee is meeting to discuss two ordinances regarding supplemental appropriations. These items may be recommended for further action by the Council.
- Ordinance 25-029: Supplemental appropriation in the General Fund for payments to the City of London, Village of Mount Sterling, Village of Plain City, and contract inspectors
- Ordinance 25-030: Supplemental appropriation in various funds
The committee adopted its agenda and approved the May 19 minutes unanimously. It voted 3‑0 to recommend Ordinance 25-029, which would authorize a supplemental appropriation in the General Fund for fee payments to neighboring entities. It also voted 3‑0 to recommend Ordinance 25-030, authorizing supplemental appropriations for liability insurance premiums. Both recommendations were sent to the Village Council for action.
- Adopt agenda (unanimous)
- Approve May 19 minutes (unanimous)
- Recommend Ordinance 25-029 to Council (3-0)
- Recommend Ordinance 25-030 to Council (3-0)
- Adjourn meeting at 6:10 p.m. (unanimous)
Finance Committee
The West Jefferson Finance Committee will review two ordinances proposing supplemental appropriations in the general fund and various funds. These actions may require recommendations to the full council for approval.
- Ordinance 25-029: supplemental appropriation in general fund for payments to London, Mount Sterling, Plain City, and contract inspectors
- Ordinance 25-030: supplemental appropriation in various funds
The committee approved its agenda and the minutes from the May meeting. It voted unanimously to recommend Ordinance 25-029, which would provide a supplemental appropriation for payments to the City of London, Mount Sterling, Plain City and contract inspectors. It also voted unanimously to recommend Ordinance 25-030, which would provide supplemental appropriations for liability insurance premiums. The meeting was adjourned after a unanimous motion.
- Approved agenda (unanimous)
- Approved May minutes (unanimous)
- Recommended Ordinance 25-029 to Council (3-0)
- Recommended Ordinance 25-030 to Council (3-0)
- Motion to adjourn passed (unanimous)
Council
The Village Council will vote on a job description and salary for a part-time recreation worker. Members will also discuss updates to land hunting permissions and a closing date extension for Greenhaven Development.
- Resolution 25-023: Job description and salary for part-time Recreation and Special Events Labor and Maintenance Worker
- Resolution 25-025: Fifth Amendment to Greenhaven Development for parcels 10-00992.000, 10-00992.001, and 16-00034.000
- Resolution 25-026: Amendment to Section 505.11 regarding qualified land hunting permissions with ODNR permits
- Resolution 25-024: Transfer of funds from stale dated checks to the Unclaimed Monies Fund
- Ordinance 25-027: Confirming Director of Finance as acting Clerk of Council in the absence of the appointed clerk
The council voted 5‑2 to adopt Resolution 25‑025, accepting the fifth amendment to the Greenhaven development and extending the Phase 2 closing date to June 2026. It also unanimously approved Resolution 25‑023 (part‑time recreation worker job description), Resolution 25‑024 (transfer of stale‑dated check funds), and Resolution 25‑026 (qualified land‑hunting permit amendment). The first reading of Ordinance 25‑027 was scheduled for the June 2 meeting.
- Adopted Resolution 25‑023 job description and salary (7‑0)
- Adopted Resolution 25‑024 transfer of stale‑dated check funds (7‑0)
- Adopted Resolution 25‑025 fifth amendment to Greenhaven development, extending Phase 2 closing date (5‑2)
- Adopted Resolution 25‑026 qualified land‑hunting permit amendment (7‑0)
- Scheduled 1st reading of Ordinance 25‑027 for June 2 meeting
🗳️ How they voted (11 roll-call votes)
Employee Benefits Committee
The Employee Benefits Committee will meet to discuss a new job description for the PT Recreation and Special Events Labor and Maintenance worker position. The committee may provide a recommendation to the Council based on this discussion.
- Discussion of job description for PT Recreation and Special Events Labor and Maintenance worker
The Employee Benefits Committee approved its agenda and the minutes from the April 21 joint committee meeting. It voted 3-0 to recommend the part‑time Recreation & Special Events Labor and Maintenance position to the Village Council. The meeting was then adjourned.
- Approved agenda (unanimous)
- Approved minutes of April 21 joint committee meeting (unanimous)
- Recommended PT Recreation & Special Events Labor position to Council (3-0)
- Adjourned meeting (unanimous)
Council
West Jefferson Village Council will hold a public hearing on the preliminary development plan for the Gateway Pointe project (18.241 acres at I-70 and Rt 29). Council will also consider second reading of an ordinance amending community center rental rates and removing deposits, recognize donations to local organizations, authorize supplemental appropriations in TIF funds, and approve a job description and salary for a part-time recreation and maintenance worker.
- Public Hearing: Resolution 25-014 – Preliminary development plan for Gateway Pointe (parcel #16-00010.000, sections A & D, 18.241 acres at I-70 and Rt 29)
- 2nd reading: Ordinance 25-020 – Amending community center rental rates for residents/non-residents and removing rental deposit
- Resolution 25-021 – Recognizing donations to various local organizations
- Ordinance 25-022 – Supplemental appropriations in various TIF funds
- Resolution 25-023 – Approving job description and setting salary for part-time recreation and special events labor and maintenance worker
The council voted 1‑5‑0 to reject Resolution 25-014, which would have approved the preliminary development plan for the Gateway Pointe project at I‑70 and Rt 29. The council unanimously approved Ordinance 25-020, removing the deposit requirement and setting new rental rates for the Village Community Center. Resolution 25-021 recognizing donations to local organizations, the waiver of the second reading of Ordinance 25-022, and the adoption of Ordinance 25-022 authorizing supplemental TIF appropriations each passed with a 6‑0 vote. A motion to table Resolution 25-023 for a part‑time recreation and special events labor position also carried unanimously.
- Rejected Resolution 25-014 (Gateway Pointe preliminary development plan) – vote 1‑5‑0
- Approved Ordinance 25-020 (community center rental rates, deposit removed) – vote 6‑0
- Adopted Resolution 25-021 recognizing donations to local organizations – vote 6‑0
- Waived second reading of Ordinance 25-022 (supplemental TIF appropriations) – vote 6‑0
- Adopted Ordinance 25-022 (supplemental TIF appropriations) – vote 6‑0
- Tabled Resolution 25-023 (part‑time recreation & events worker job description) – vote 6‑0
🗳️ How they voted (6 roll-call votes)
Finance Committee
The West Jefferson Finance Committee will meet on May 5, 2025, to discuss supplemental appropriations for Public Service projects. The committee may make a recommendation to the Village Council. The meeting includes procedural items such as adopting the agenda and approving minutes, but the minutes from the April 21 Joint Committee meeting will be voted on at the regular Council meeting later that evening.
- Discussion of supplemental appropriations for Public Service projects (no dollar amount or project names specified)
The committee adopted its agenda unanimously. It voted 3‑0 to recommend Ordinance 25‑022, which would use $810,300 of TIF funds for two water‑main projects. It also voted 3‑0 to recommend Resolution 25‑023 to create a separate part‑time recreation and special‑events labor position. The meeting was adjourned by unanimous motion.
- Adopted agenda (unanimous)
- Recommended Ordinance 25‑022 authorizing $810,300 TIF funding for water‑main projects (3‑0)
- Recommended Resolution 25‑023 to establish separate part‑time recreation labor job description (3‑0)
- Motion to adjourn passed (unanimous)
🗳️ How they voted (1 roll-call vote)
Council
West Jefferson Village Council will vote on a resolution to define municipal services and buffer requirements for a proposed 81.769-acre annexation in Deer Creek Township. Council will also consider two emergency ordinances increasing police pay rates and setting shift differentials, and will hold the first reading of an ordinance to amend community center rental rates and remove the deposit.
- Resolution 25-017: Statement of municipal services for 81.769 acres (Parcel #05-00124.003) proposed for annexation from Deer Creek Township
- Ordinance 25-018 (emergency): Increasing pay rates for various village police department employees
- Ordinance 25-019 (emergency): Setting shift differential rates for village police employees
- First reading of Ordinance 25-020: Amending rental rates for residents and non-residents at the Community Center and removing the deposit
The council adopted Resolution 25-017 concerning the annexation of 81.769 acres. It waived the 2/4 reading and unanimously approved Ordinance 25-018, which raises pay rates for Village Police Department employees. It also waived the 2/4 reading and unanimously approved Ordinance 25-019, setting shift‑differential rates for police staff. The first reading of Ordinance 25-020, which updates community‑center rental rates and removes the deposit requirement, was scheduled for a May 5 hearing.
- Adopted Resolution 25-017 (annexation statement) – 7-0
- Waived 2/4 reading of Ordinance 25-018 – 7-0
- Passed Ordinance 25-018 (police pay increase) – 7-0
- Waived 2/4 reading of Ordinance 25-019 – 7-0
- Passed Ordinance 25-019 (police shift differential) – 7-0
- First reading of Ordinance 25-020 (community‑center rental rates, deposit removal) scheduled for May 5
🗳️ How they voted (5 roll-call votes)
Joint Council Committees
The Joint Council Committees of West Jefferson will meet to discuss two items related to police compensation: shift differential pay for officers and potential pay increases for the Police Department, including which positions and how much. No action is scheduled yet; the committees may make a recommendation to the full Council. The agenda is otherwise procedural with approval of prior minutes.
- Shift differential pay for police officers
- Police Department pay increases – discussion of positions and amounts
- Possible recommendation to Council on compensation changes
The committee adopted the meeting agenda after a motion by Jimmy Little and second by Linda Hall, with all members voting in favor. The minutes from the March 3 Joint Committee meeting were also approved by unanimous consent. No other formal actions were recorded in this session.
- Adopted agenda (all in favor)
- Approved March 3 Joint Committee minutes (all in favor)
Council
The West Jefferson Village Council will consider Ordinance 25-016 authorizing supplemental appropriations in various TIF funds, along with routine approvals of minutes, an oath of office ceremony for officers, and reports from committees and departments.
- Ordinance 25-016: Supplemental appropriations in various TIF funds
- Oath of Office for Officers Shaun Soward and Adam Brison
- Approval of minutes from March 17, 2025 regular meeting and March 12 Development Committee meeting
- Committee reports from Development, Employee Benefits, Finance, Parks & Recreation, Police, and Public Service & Special Events
- Department reports from Mayor, Public Service, Recreation, Finance, Police, Development, and IT
The council unanimously waived the second‑reading requirement for Ordinance 25‑016 and then approved the ordinance authorizing supplemental appropriations in various TIF funds. Both motions passed with a 7‑0 vote. The meeting was adjourned and set to reconvene on April 21, 2025.
- Waived 2¢ reading of Ordinance 25‑016 (7-0)
- Approved Ordinance 25‑016 authorizing supplemental TIF appropriations (7-0)
- Adjourned meeting and scheduled next regular meeting for April 21, 2025 (unanimous)
🗳️ How they voted (2 roll-call votes)
Council
The Village Council will hold second readings of two ordinances: one establishing a Police Cadet Program and another amending residential refuse and recycling rates. A resolution authorizing a pre-annexation agreement with Sentinel Critical Operations for a specific parcel will be considered. The Council will also enter executive session to discuss the purchase or sale of property.
- Second reading of Ordinance 25-011 creating a Police Cadet Program
- Second reading of Ordinance 25-013 amending residential refuse and recycling rates
- Resolution 25-015 authorizing a pre-annexation agreement with Sentinel Critical Operations for parcel #05-00124.003
- Council to enter executive session for purchase or sale of property
Council passed three items: a police cadet program ordinance, a refuse rate increase ordinance, and a resolution authorizing a pre-annexation agreement with Sentinel Critical Operations for a data center project. The Sentinel resolution passed 6-1, with Council member Bogner voting nay. The refuse rate ordinance sets four annual $1.25 increases starting April 2025. The cadet program ordinance establishes a pay rate for police cadets.
- Approved Ordinance 25-011 establishing police cadet program (7-0)
- Approved Ordinance 25-013 setting residential refuse/recycling rate increases of $1.25 annually from 2025-2028 (7-0)
- Adopted Resolution 25-015 authorizing pre-annexation agreement with Sentinel Critical Operations for data center project (6-1)
🗳️ How they voted (3 roll-call votes)
Development Committee
The Development Committee will meet to discuss a Council recommendation regarding a preliminary development plan. The discussion focuses on sections A & D of parcel # 16-00010.000.
- Preliminary development plan for parcel # 16-00010.000 sections A & D
The Development Committee voted 3-0 to recommend the Gateway Pointe preliminary development plan to Council with modifications, allowing only a right-in/right-out access on State Route 29. The recommendation follows the Planning and Zoning Commission's 3-1 vote to disapprove the plan as presented due to traffic safety concerns. The committee's recommendation requires the access point placement to be approved by the Public Service Director and Village Engineer.
- Recommended Gateway Pointe preliminary development plan to Council with modifications (3-0)
- Restricted SR 29 access to one right-in/right-out only, per ODOT and engineering recommendations
- Required access point placement approval by Public Service Director and Village Engineer
- Noted Planning & Zoning Commission voted 3-1 to disapprove the plan as presented
Council
The West Jefferson Village Council will consider resolutions to create a police cadet position and authorize the mayor to sign a memorandum of understanding with Clark State College Police Academy. The council will also hold first readings on ordinances establishing the cadet program and amending residential refuse and recycling rates. An executive session is scheduled to discuss the purchase or sale of property.
- Resolution 25-010: Creating the position of police cadet and setting the pay rate
- Ordinance 25-011 (1st reading): Establishing the Police Cadet Program
- Resolution 25-012: Authorizing the mayor to enter into an MOU with Clark State College Police Academy
- Ordinance 25-013 (1st reading): Amending Ordinance 22-094 to set residential rates for refuse and recycling collection
- Executive session for purchase or sale of property
Council unanimously adopted Resolution 25-010 creating the position of Police Cadet and setting the pay rate, and Resolution 25-012 authorizing the Mayor to enter into a memorandum of understanding with Clark State College Police Academy. First readings were held for ordinances establishing the cadet program and amending residential refuse/recycling rates. A resident spoke about ongoing property encroachment issues related to Greenhaven, with the Mayor stating the matter is at a standstill.
- Adopted Resolution 25-010 creating Police Cadet position and pay rate (7-0)
- Adopted Resolution 25-012 authorizing Mayor to enter MOU with Clark State College Police Academy (7-0)
- Held first reading of Ordinance 25-011 establishing Police Cadet Program
- Held first reading of Ordinance 25-013 amending residential refuse/recycling rates
- Approved agenda and minutes of February 18, 2025 meeting (all in favor)
- Entered executive session for property purchase/sale discussion, then returned to regular session
🗳️ How they voted (2 roll-call votes)
Joint Council Committees
The Joint Council Committees will discuss starting wages for the Cadet Program and consider the first reading of Ordinance 25-013, which sets residential rates for refuse and recycle collection. The meeting includes a motion to adopt the agenda and possible action or recommendation to council.
- Further discussion on starting wages with the Cadet Program
- Ordinance 25-013 setting residential rates for refuse and recycle collection (first reading)
- Motion to adopt the agenda and approval of minutes from January 21, 2025 meetings
- Possible action or recommendation to council on agenda items
The joint Police, Employee Benefits, and Finance Committees voted to recommend the Police Cadet program to Council, with a pay rate below part-time officers and a 50% tuition agreement with Clark State College. They also voted to recommend Ordinance 25-013, raising residential refuse and recycling rates by $1.25 per month in 2025 and 2026, and $1.00 in 2027, to cover rising costs. Both recommendations will go to Council for final votes.
- Recommended Police Cadet program to Council (6-0)
- Recommended Ordinance 25-013 refuse rate increase to Council (3-0)
Council
This is a regular council meeting with no new business items. The agenda consists of approval of minutes, committee reports from various chairs, and department reports from village officials.
- Approval of minutes from February 3, 2025 regular meeting.
- Committee reports: Development, Employee Benefits, Finance, Parks & Recreation, Police, Public Service & Special Events.
- Department reports from Mayor, Public Service, Recreation, Finance, Police, Development, IT.
The West Jefferson Council meeting on February 18, 2025, was largely procedural, with no old or new business and no committee reports. The council approved the agenda and the minutes from the February 3rd meeting, and excused two absent members. Department heads provided updates on water main installation, police recruitment, and community events, but no formal decisions were made.
- Approved February 18, 2025 agenda (all in favor)
- Approved February 3, 2025 regular meeting minutes (all in favor)
- Excused Jeff Patterson and Linda Hall from the meeting (all in favor)
- Adjourned at 8:02 p.m. to reconvene March 3, 2025 (all in favor)
Council
The council will meet to approve minutes from January 21, 2025, and receive reports from various committees and departments. No specific legislative actions or new business items are listed on the agenda.
The West Jefferson Village Council met February 3, 2025, and approved the agenda and minutes from prior meetings. No old business or new business was discussed. The council heard reports from department heads, including the award of a water main construction bid to J & J Schlaegel, Inc., and updates on police recruitment and community events.
- Adopted February 3, 2025 agenda (all in favor)
- Approved January 21, 2025 regular council meeting minutes (all in favor)
- Approved January 21, 2025 Police Committee meeting minutes (all in favor)
- Approved January 21, 2025 Employee Benefits Committee meeting minutes (all in favor)
- Approved January 21, 2025 Finance Committee meeting minutes (all in favor)
- Adjourned at 7:15 p.m. to reconvene February 18, 2025 (all in favor)
Employee Benefits Committee
The Employee Benefits Committee is meeting to discuss the implementation of a Police Cadet program. The committee may provide a recommendation to the Council based on the discussion.
- Discussion of a Police Cadet program
The Employee Benefits Committee voted 3-0 to recommend the Police Cadet Program to Village Council. The program would sponsor non-certified candidates through a police academy, with a binding contract requiring up to three years of service. The recommendation now moves to Council for approval.
- Recommended Police Cadet Program to Council (3-0)
- Approved meeting agenda (all in favor)
- Approved October 7, 2024 meeting minutes (all in favor)
Council
The Council will conduct a public hearing and second reading of Ordinance 24-084, which would rezone 99 West Pearl Street (parcel #10-00583.000) from B-1 (Central Business District) to R-3 (Residence District – Single/Two-Family). A vote on the ordinance is scheduled. The Council will also consider Resolution 25-009, accepting property values, tax rates, and estimated tax revenue from the Madison County Auditor for 2025. Other business includes adopting the meeting agenda and minutes from prior meetings.
- Public hearing and second reading of Ordinance 24-084 to rezone 99 West Pearl Street from B-1 to R-3
- Vote on Ordinance 24-084 (rezoning 99 West Pearl Street, parcel #10-00583.000)
- Resolution 25-009 accepting property values, tax rates, and estimated tax revenue for 2025 from Madison County Auditor
- Adoption of minutes from January 3, 2025 Development Committee and January 6, 2024 meetings
- Discussion of electronic finance packets and potential iPads for council documents
Council held a public hearing and unanimously approved Ordinance 24-084, rezoning 99 West Pearl Street from B-1 (Central Business District) to R-3 (Residence District-Single/Two-Family), as recommended by the Planning and Zoning Commission. Council also unanimously adopted Resolution 25-009, accepting the Madison County Auditor's 2025 property values, tax rates, and estimated tax revenue. No other substantive decisions were made; remaining items were informational reports and discussion.
- Approved Ordinance 24-084 to rezone 99 West Pearl Street from B-1 to R-3 (7-0)
- Adopted Resolution 25-009 accepting 2025 property values, tax rates, and estimated tax revenue from Madison County Auditor (7-0)
🗳️ How they voted (2 roll-call votes)
Finance Committee
The Finance Committee is meeting to discuss the implementation of a Police Cadet program. The body will determine if a recommendation to the Council is necessary following the discussion.
- Discussion of a Police Cadet program
The Finance Committee voted 3-0 to recommend the Police Cadet program to the Village Council. The program would allow the police department to hire non-certified candidates and sponsor them through the police academy. The committee discussed but did not set a final cadet pay rate, with members suggesting a range of $25-$29.65 per hour. The recommendation now goes to the full Council for approval.
- Recommended Police Cadet program to Council (3-0)
- Discussed cadet pay rate, no final amount set; range of $25-$29.65/hr suggested
- Reviewed draft Cadet Employment Agreement with $29.65/hr rate and 3-year service commitment
- Reviewed draft MOU with Clark State Police Academy for 50% tuition discount
Police Committee
The West Jefferson Police Committee will discuss a Police Cadet program and may make a recommendation to Council. The meeting also includes approval of minutes from a prior meeting.
- Discussion of a Police Cadet program
The Police Committee voted 3-0 to recommend the Police Cadet Program to the Village Council. The program would sponsor non-certified candidates through a police academy, with a 3-year service commitment and prorated reimbursement if they leave early. The Council will need to pass a resolution authorizing a memorandum of understanding with an academy, and an ordinance creating a cadet pay rate.
- Recommended Police Cadet Program to Council (3-0)
- Approved meeting agenda (all in favor)
- Approved minutes from June 26, 2023 meeting (all in favor)
Planning Commission
The West Jefferson Planning & Zoning Commission held an organizational meeting, swearing in members and electing officers for 2025. Paula Hay was elected chairperson and James Graham vice chairperson. The commission approved the December 2024 minutes and the 2025 meeting schedule. No substantive policy decisions were made.
- Elected Paula Hay as chairperson for 2025 (4 votes)
- Elected James Graham as vice chairperson for 2025 (2 votes after Flowers declined)
- Approved December 3, 2024 meeting minutes (unanimous)
- Approved 2025 meeting dates/times (unanimous)
Council
Council will hold a public hearing on a development plan for a 25.2-acre site. The body is also considering rental rates for the community center, pool use rates, and several emergency fund transfers and appropriations.
- Public hearing for Resolution 24-083 regarding a development plan for 25.2 +/- acres (Parcels #10-00992.000, #10-00992.001, and #16-00034.000)
- 2nd reading of Ordinance 25-001 regarding community center rental rates
- 2nd reading of Ordinance 25-002 regarding public pool use rates
- Resolution 25-004 to enter an enterprise zone agreement with Madison County and Jefferson Industries Corporation
- Emergency ordinances 25-003 through 25-008 regarding general fund appropriations and cash transfers to various funds
Council approved Resolution 24-083, the preliminary and final development plan for the 25.2-acre Greenhaven project, by a 4-3 vote after a public hearing where residents raised concerns about traffic, zoning, and notification. Council also approved new Community Center and pool rates, a 10-year/75% enterprise zone agreement with Jefferson Industries Corporation, and several financial ordinances. Jen Warner was elected Council President and Linda Hall Vice President for 2025.
- Approved Greenhaven preliminary/final development plan, Resolution 24-083 (4-3)
- Elected Jen Warner Council President and Linda Hall Vice President for 2025
- Approved new Community Center rental rates: $75/4hrs residents, $200/4hrs non-residents (7-0)
- Approved pool rates: resident single $120, non-resident $200; family $170/$250 (7-0)
- Approved 10-year/75% enterprise zone agreement with Jefferson Industries Corp (6-1)
- Approved $2.62M cash transfer from General Fund to various funds (7-0)
- Approved $62,000 transfer to Water and Sewer funds (7-0)
- Approved $1M supplemental revenue in Water Fund (7-0)
🗳️ How they voted (13 roll-call votes)
Development Committee
The Development Committee is meeting to discuss questions regarding the Greenhaven project. The agenda is largely procedural, including adoption of minutes and roll call. No concrete decisions or recommendations are scheduled.
- Discussion of questions about the Greenhaven project
The Development Committee discussed the Greenhaven subdivision project and confirmed, per legal counsel, that it falls under the old 2017 PMU regulations, not the new 2022 rules. No formal decisions or recommendations were made; the meeting was informational. The committee also discussed process improvements for future development reviews.
- Confirmed Greenhaven project reviewed under old 2017 PMU regulations (per legal counsel)
- No formal recommendation made to Council
- Agreed to keep legal counsel on standby by phone for Monday's public hearing
- Discussed creating a question sheet for Council to review development plans