West Hartford public meetings in 2023

Community Planning & Economic Development

The Committee will hold a virtual meeting to conduct business and receive updates from the Community Development Department. No specific business items or project details were listed in the agenda.

• Community Development Department Update

Civilian Police Review Board

The Civilian Police Review Board will meet to review and evaluate two West Hartford Police Department internal investigations from March and July 2023. The board will also approve the minutes from the November 15, 2023 meeting.

• Review of West Hartford Police Department Internal Investigation 2023-03
• Review of West Hartford Police Department Internal Investigation 2023-07

Senior Citizens Advisory Commission

The commission will review reports regarding social services, transportation for seniors, and senior centers. Members will also discuss the SCAC Code and Mission Statement. A guest presentation will cover updates from West Hartford Fellowship Housing.

• Presentation on West Hartford Fellowship Housing and affordable senior housing
• Review of November 21, 2023, commission minutes
• Sub-Committee on SCAC Code & Mission Statement report
• Reports on social services, transportation for seniors, and senior centers
• Planning for 2024 meeting dates and speakers

Human & Community Services Committee

The committee will receive staff reports regarding the library and leisure and social services. No specific business items or decisions are listed on this agenda.

• Library Update
• Leisure and Social Services Update

Sustainable West Hartford Commission

The commission will review reports from the Sustainable Land Care, Clean Energy, and Waste working groups. The meeting also includes a vote on beginning public outreach and a discussion regarding a communications plan.

• Vote on commencing public outreach
• Review of Climate Pollution Reduction Grant/CRCOG recap
• Discussion of Communications Plan
• Reports from Sustainable Land Care, Clean Energy, and Waste working groups

Prevention Council

The council will review previous meeting minutes and discuss terms of office and final recommendations. The agenda also includes standing reports from social services, public health, police, WHPS, YSB (The Bridge), and the Prevention Partnership Coalition.

• Review of November 9, 2023 meeting minutes
• Discussion of terms of office
• Final suggestions for accomplishments and recommendations
• Standing reports from social services, public health, police, WHPS, YSB (The Bridge), and Prevention Partnership Coalition

Public Works , Facilities and Sustainability Committee

The committee will review a communication from the Waste Working Group to the Town Council. Staff are also scheduled to provide updates on Facilities and Public Works.

• Letter to Town Council from the Waste Working Group
• Facilities Update
• Public Works Update

General

The Commission is reviewing a permit application for four multi-story residential buildings at 1700 Asylum Avenue. The meeting also includes a request to withdraw the redevelopment application for 1800 Asylum Avenue.

• Permit application (IWW #1203) for residential buildings and site improvements at 1700 Asylum Avenue
• Withdrawal of application IWW #1205 for 1800 Asylum Avenue

Mayor's Youth Council

The council will review school reports and subcommittee updates. The agenda includes discussions on social media bios, a citizenship ambassador collaboration, and a teen storytelling club.

• School reports for Conard, Hall, and Kingswood Oxford
• Kindness Project update
• Citizenship Ambassadors collaboration with The American Place
• Teen Storytelling Club proposal

Commission on Veterans' Affairs

The Commission will review progress and assign duties regarding a veteran mailing and the 2024 resource fair. The agenda also includes an update from the American Legion.

• Review of progress and assignment of duties for veteran mailing and 2024 resource fair
• American Legion update
• Approval of minutes from October 17, 2023 meeting

Public Hearing

Bloomin’ Brands, Inc. has applied to amend the existing Special Development District #113. The application seeks permission to install additional tenant signage at 40 South Main Street.

• Signage amendment for Flemings Prime Steakhouse & Wine Bar at 40 South Main Street

Town Council

The Council will review applications to modify special development districts for Chick-fil-A at 509 New Park Avenue and Flemings Prime Steakhouse at Blue Back Square. The agenda also includes ordinances regarding child care homes and pension bonds, as well as numerous advisory board appointments.

• Drive-thru reconfiguration at 509 New Park Avenue
• Additional tenant signage for Flemings Prime Steakhouse at Blue Back Square
• Ordinance concerning Group Child Care Homes
• Ordinance concerning the General Obligation Pension Bonds Reserve Fund
• Resolutions setting compensation for the Town Clerk and Town Manager

Pedestrian and Bicycle Commission

The commission will receive updates on the Vision Zero Task Force and the Bicycle Network Map revision project. The agenda also includes a discussion regarding a cycle track schematic for the Park Road Road Safety Audit and a semi-diverter for Woodrow Street.

• Park Road Road Safety Audit: Cycle Track Schematic
• Semi-diverter for Woodrow Street
• Bicycle Network Map revision project update
• Vision Zero Task Force update
• Enhanced crosswalk project update

General

The Commission is conducting public hearings regarding two wetland permit applications on Asylum Avenue. The first proposal involves constructing four multi-story residential buildings at 1700 Asylum Avenue. The second proposes redeveloping the former UConn Campus with fourteen new commercial and residential buildings.

• Wetland permit application for four residential buildings at 1700 Asylum Avenue
• Wetland permit application for redevelopment of the former UConn Campus at 1800 Asylum Avenue
• Proposed demolition of existing buildings and construction of 14 new buildings at 1800 Asylum Avenue

General

The West Hartford Fair Rent Commission will review administrative hearing guidelines. The commission will also address Case #2023-04, Hanrahan v. The Flagg Road United Church of Christ, Congregational.

• Explanation of Administrative Hearing Guidelines
• Case #2023-04: Hanrahan v. The Flagg Road United Church of Christ, Congregational

Public Safety Committee

The committee will conduct a virtual meeting including updates from the Fire Department and Police Department. No specific business items or legislative actions are listed on the agenda.

• Fire Department Update
• Police Department Update

Human Rights Commission

The West Hartford Human Rights Commission meeting scheduled for December 6, 2023, was canceled. No business or reports were presented.

Pension Board

The Pension Board will review capital markets performance and discuss Milliman's proposed funding strategy. The meeting includes a discussion on the discount rate and a proposed 2024 meeting calendar. Formal actions include approving previous meeting minutes, pension administration items, and specific invoices.

• Review of Capital Markets & Pension Trust Performance
• Discussion of Milliman’s proposed funding strategy
• Discussion of discount rate
• Three $1,500 invoices from Milliman for MARC implementation fees
• Approval of October 23 and November 17 meeting minutes

Finance & Administration Committee

The Finance & Administration Committee will consider an ordinance to amend the General Pension Bond Reserve Fund. The committee will also enter executive sessions regarding pending tax appeals and personnel evaluations.

• Ordinance amending the General Pension Bond Reserve Fund
• Tax appeal: 21 Brookside Place
• Tax appeal: 15 Sedgwick Road
• Tax appeal: 1459 New Britain Avenue
• Tax appeal: 1559 New Britain Avenue

Town Plan and Zoning Commission

The Town Plan and Zoning Commission is reviewing multiple applications involving residential additions, mobile donation trailers, and park renovations. Several items involve Inland Wetlands and Watercourses permits for projects such as bridge replacements and pond dredging.

• 37 Ranger Lane: Proposed +/- 1488 square foot addition and deck
• 176 Newington Road: Proposed +/- 358 square foot mobile GreenDrop donation trailer
• 137 North Main Street: Proposed 24’ x 24’ equipment storage garage
• 139 Stoner Drive: Proposed partial pond dredging
• 106 Waterside Lane: Proposed 10’ x 12’ freestanding deck

General

The Historic District Commission will meet to review a Certificate of Appropriateness application. The application involves replacing a deteriorated wooden deck at the rear of 146 Raymond Road.

• Certificate of Appropriateness for deck replacement at 146 Raymond Road

General

The Commission is conducting public hearings for two significant development applications. One proposal includes four multi-story residential buildings at 1700 Asylum Avenue. The other involves redeveloping the former UConn Campus with 14 new commercial and residential buildings.

• Public hearing for four residential buildings at 1700 Asylum Avenue
• Proposed redevelopment of former UConn Campus at 1800 Asylum Avenue
• Construction of 14 new buildings at 1800 Asylum Avenue
• Inland Wetlands and Watercourses Permit applications

General

The commission will meet for a special meeting to approve prior minutes and receive a report from the Waste Working Group. The body is scheduled to vote on a recommendation regarding the waste report.

• Waste Working Group Report & Recommendation Vote

Library Board

The board will receive updates on strategic planning and the new community center and library project. The meeting also includes reviews of October administrative and budget reports.

• Strategic Planning Update
• New Community Center & Library Update
• October budget report review
• 2024 meeting locations

Senior Citizens Advisory Commission

The Commission will review previous minutes and receive reports on social services, senior job bank, transportation, and senior centers. The meeting includes a presentation by Dorian Long regarding CT DSS programs for older adults and a discussion on a possible 2024 Senior Housing Forum.

• Guest presentation: Latest Information on CT DSS Programs for Older Adults
• Discussion of a possible 2024 Senior Housing Forum
• Sub-Committee on SCAC Code & Mission Statement report

Town Council

This agenda consists entirely of routine procedural and organizational items for a new council term. The council will certify election results, swear in members, elect leadership, and adopt internal meeting rules. It also notes the resignation of Zoning Alternate Barry Walters.

• Certification of November 7 election results and swearing in of council members
• Election of Council President and Vice-President
• Adoption of standing rules and meeting dates for the 2023–2025 term
• Acceptance of Barry Walters’ resignation as Town Council Zoning Alternate

Commission on the Arts

The Commission is reviewing suggestions for locations to host artists under the 'Artify & Enliven' initiative. Members are also discussing potential collaborations, a comedy night, and support for the Indigenous Peoples Recognition and Reconciliation Task Force.

• Review of 'Artify & Enliven' location suggestions
• Discussion of We Ha Fit Comedy Night in January
• Discussion regarding Riverbend Books
• Collaboration with Bishops Corner Neighborhood Association & WH Senior Center
• Support for Indigenous Peoples Recognition and Reconciliation Task Force

General

The West Hartford Pension Board will hold a special meeting to discuss the Milliman Review of Pension Plan Experience Study. Director of Finance Peter Privitera is scheduled to present the findings.

• Milliman Review of Pension Plan Experience Study

Design Review Advisory Committee

The committee will hold a study session regarding a potential Special Development District application. The proposed project at 1700 and 1800 Asylum Avenue includes multifamily housing and mixed-use commercial, retail, restaurant, and office spaces.

• Redevelopment of 1700 and 1800 Asylum Avenue
• Potential Special Development District application for the former UConn campus
• Proposed multifamily housing and mixed-use development

Civilian Police Review Board

The board will discuss and approve the 2024 annual calendar. Members will also review and evaluate two West Hartford Police Department internal investigations from 2023.

• Approval of July 19, 2023 meeting minutes
• Discussion and approval of 2024 CPRB Annual Calendar
• Review of WHPD Internal Investigation 2023-04
• Review of WHPD Internal Investigation 2023-06

Zoning Board of Appeals

The Zoning Board of Appeals will consider a petition from Naro Realty to install one additional parking space forward of the building line at 67 Robin Road. The board will also discuss the 2024 meeting calendar and approve minutes from the September 20, 2023, meeting.

• Variance request for one additional parking space at 67 Robin Road
• Discussion of the 2024 ZBA regular meeting calendar
• Approval of minutes from the September 20, 2023, meeting

Mayor's Youth Council

The council will review school reports and subcommittee updates. Members will also discuss upcoming meeting dates for 2024-2025 and administrative details including budget and group photos.

• School reports from Conard, Hall, and Kingswood Oxford
• West Hartford Libraries Kindness Project (November 13-December 8)
• Discussion of 2024-2025 meeting dates
• Administrative review of budget and group photos

Finance & Administration Committee

The Finance & Administration Committee will review several resolutions regarding fund appropriations and grant filings. Items include budget transfers for the General Fund and various state-related grants for schools and aging services.

• Amending Fiscal Year 2022-2023 General Fund Budget for various fund transfers
• Appropriating Historic Document Preservation Funds to the Office of the Town Clerk
• Appropriating a Federal Grant for distracted driving law enforcement
• State filing for school construction grants at Hall High, Braeburn, Bugbee, and Webster Hill
• State filing for HVAC indoor air quality grants at Duffy and Webster Hill

Public Hearing

The West Hartford Town Council will hold a public hearing regarding an ordinance amendment. The proposal seeks to change definitions within Section 177-2 for indoor recreation, amusement facilities, and nightclubs or dance halls.

• Ordinance amending definitions in Section 177-2 for indoor recreation, amusement facilities, and nightclubs/dance halls

Town Council

The Town Council will consider several resolutions regarding state grants for school construction and HVAC improvements at various schools. The agenda also includes budget amendments and the appropriation of various funds. Additionally, the council will review minutes from a previous public hearing regarding rezoning at 1244 North Main Street.

• Resolutions for school construction grants at Hall High School, Braeburn, Bugbee, and Webster Hill elementary schools
• Resolutions for HVAC air quality grants at Duffy and Webster Hill elementary schools
• Budget amendment for the FY 2022-2023 General Fund
• Approval of minutes regarding rezoning 1244 North Main Street for multi-family use
• Resolution to appropriate a federal grant for distracted driving law enforcement

General

The task force is reviewing updates on a road safety audit and the SS4A Demonstration Project Grant. Members will also discuss upcoming public meetings and the status of the action plan.

• Road Safety Audit update
• SS4A Demonstration Project Grant discussion
• Public Meeting #2 scheduled for December 6

Parks & Recreation Advisory Board

This meeting was scheduled to discuss updates on Mayflower Property and sustainability projects. The agenda indicates that the meeting was canceled.

• Mayflower Property Update
• Capital Improvements Update
• Sustainability Projects (Wolcott Park hillside restoration)
• 2024 Meeting Schedule options
• Board position vacancies

Advisory Commission for Persons with Disabilities

The commission will hold a vote to elect new Co-Chairs, provided a quorum is met. The agenda includes updates from the CERT Team and the Vision Zero Task Force, as well as a presentation by the Director of Equity Advancement.

• Election of new Co-Chairs
• Discussion regarding voting at the polls
• CERT Team update
• Vision Zero Task Force update
• Staff report from the Town ADA Coordinator

Pedestrian and Bicycle Commission

The commission will review updates on the Vision Zero Task Force and the Bicycle Network Map revision project. Discussion includes an intersection project on Albany Avenue/North Main Street and a road safety audit for Park Road.

• Vision Zero Task Force update
• Bicycle Network Map revision project
• Enhanced crosswalk project
• Albany Avenue/North Main Street intersection DOT project
• Park Road Road Safety Audit

Sustainable West Hartford Commission

The commission will conduct foundational work and establish operating rules. The meeting also includes elections for a Vice-Chair and Secretary.

• Election of Vice-Chair
• Election of Secretary
• Establishment of operating rules

Board of Assessors

The Board of Assessors will meet to review several requests for personal property tax exempt status. The agenda also includes the approval of previous meeting minutes and the 2024 meeting schedule.

• Tax exempt status request: Health Information Alliance, Inc., 10 North Main Street
• Tax exempt status request: Journey Home Inc., 635 New Park Avenue (including two Ford E350 vehicles)
• Tax exempt status request: ITN CentralCT, Inc., 50 South Main Street
• Tax exempt status request: Hartford Hospital (334 North Main Street, 445 South Main Street, and 65 Memorial Road)
• Tax exempt status request: Hartford Healthcare Corporation, 136 South Main Street

Prevention Council

The council will receive an update from the Prevention Coordinator and discuss upcoming council terms in office. The meeting also includes a public input notice regarding the Opioid Settlement Advisory Committee. Standing reports from Social Services, Public Health, and Police are scheduled.

• Opioid Settlement Advisory Committee public input notice (DMHAS and OSAC)
• Update on Council terms in office
• Prevention Coordinator update
• Standing reports from Social Services, Public Health, and Police

Town Plan and Zoning Commission

The Commission is reviewing several inland wetlands and special use permit applications. Proposed projects include restroom renovations at Wolcott Park and a new indoor recreation facility on Oakwood Avenue. Large-scale developments on Asylum Avenue are being continued to a special meeting on November 29.

• Restroom replacement and parking expansion at Wolcott Park (1341 New Britain Avenue)
• New indoor recreation or amusement facility (14-16 Oakwood Avenue)
• Bridge replacements at Westmoor Park and Spicebush Swamp Park
• New 22-space parking lot for The American School for the Deaf
• Driving range improvements at Rockledge Golf Course

Public Works , Facilities and Sustainability Committee

The committee will review staff reports regarding facilities, sustainability, and public works. No specific business items or project details were listed on this agenda.

• Facilities Update
• Sustainability Update
• Public Works Update

General

The Fair Rent Commission will discuss commission membership and administrative hearing guidelines. The body will also review Case #2023-03, Vernon v. Westwood Apartments Owner, LLC.

• Discussion of Commission Membership
• Explanation of Administrative Hearing Guidelines
• Case #2023-03: Vernon v. Westwood Apartments Owner, LLC

Public Safety Committee

The committee will conduct a virtual meeting including staff reports from the Fire Department and Police Department. No specific business items or legislative actions are listed on the agenda.

• Fire Department Update
• Police Department Update

Human Rights Commission

The Commission will discuss revising its mission statement to include language regarding basic human rights such as food, shelter, and healthcare. The meeting also includes updates on commission vacancies and term renewals.

• Discussion of revising the Commission mission statement
• Commission vacancies and term renewals

General

The Historic District Commission will review a Certificate of Appropriateness application submitted by Steven Flynn. The request involves replacing 15 windows throughout the house at 47 West Hill Drive.

• Certificate of Appropriateness for 15 window replacements at 47 West Hill Drive

Mayor's Youth Council

The Mayor's Youth Council is holding a regular meeting to elect officers, approve minutes, and receive reports from schools and subcommittees. Items include updates on the Holiday Giving Project, Mental Health Project, and Political Engagement Project, plus old business on the Butterfly Project installation at Noah Webster Library. The agenda is largely procedural and informational, with no major decisions or public hearings.

• Election of officers
• School reports from Conard, Hall, and Kingswood Oxford
• Subcommittee reports: Holiday Giving Project, Mental Health Project, Political Engagement Project
• Butterfly Project installation at Noah Webster Library
• Announcement: West Hartford Immigrant Teens film festival on Oct. 28 at Faxon Library

Sustainable West Hartford Commission

The Sustainable West Hartford Commission is holding a special meeting to vote on interim officer elections through January and the 2024 meeting schedule. They will also discuss working group reports on energy, waste, and land care, as well as the 1700/1800 Asylum Avenue project and commission structure. A vote is scheduled on participating in the Foundation for WHPS Fun Day on April 27, 2024.

• Vote on interim officer election through January
• Vote on 2024 meeting schedule
• Discussion of 1700/1800 Asylum Avenue
• Vote on participation in Foundation for WHPS Fun Day on 4/27
• Referral of Clean Water Action's ReThink Disposable program to Waste Working Group

Community Planning & Economic Development

The West Hartford Community Planning & Economic Development Committee is meeting virtually to discuss the draft Affordable Housing Plan and a memo on Group Child Care Homes related to Public Act 23-142. The meeting also includes a community development update from staff. No final votes are scheduled; items are for presentation and discussion.

• Presentation and discussion of the draft Affordable Housing Plan
• Group Child Care Home memo pursuant to Public Act 23-142
• Community Development Update from staff

Senior Citizens Advisory Commission

The Commission will review previous minutes and receive reports on social services, senior jobs, transportation, and senior centers. The meeting includes a virtual presentation by Deepa Mavani regarding vaccines for older adults.

• Report on Seniors Job Bank
• Report on Transportation for Seniors
• Sub-Committee on SCAC Code & Mission Statement report
• Discussion of possible 2024 Senior Housing Forum
• Vaccine information presentation by Deepa Mavani, MPH

Commission on Veterans' Affairs

The Special Meeting of the West Hartford Commission on Veterans' Affairs scheduled for October 17, 2023, was canceled.

Finance & Administration Committee

The Finance & Administration Committee will consider resolutions for various grant funds, including ARPA and firefighter assistance grants. The meeting also includes an ordinance amendment regarding pension bonds and a budget projection update. Additionally, the committee will meet in executive session to discuss pending tax appeals.

• Ordinance amending the General Obligation Pension Bonds Reserve Fund
• Resolution to carry forward $62,657.32 in Assistance to Firefighters Grant funds
• Appropriation of American Rescue Plan Act grant funds
• Appropriation of Bulletproof Vest Partnership Program grant funds
• Resolution regarding the suspense of 2019 motor vehicle and personal property taxes

Vision Zero Task Force

The task force will review the revised Action Plan Action Table and discuss the Vision Zero Action Plan. The meeting includes updates on the Road Safety Audit and an overview of feedback from the At-Home Action Plan.

• Review of Revised Action Plan Action Table
• Discussion of Vision Zero Action Plan
• Road Safety Audit update
• At-Home Action Plan feedback overview

Human & Community Services Committee

The committee will meet to approve minutes and receive updates from the Library and Leisure and Social Services departments. No specific business items or votes are listed on the agenda.

• Library Update
• Leisure and Social Services Update

Commission on the Arts

The Commission will review tasks for the “Artify & Enliven” West Hartford initiative, including preparing messaging and securing testimonials. The agenda also includes an update on the Juniper Homecare Mural unveiling and information regarding the Indigenous Peoples Recognition and Reconciliation Task Force.

• Juniper Homecare Mural Unveiling update
• 'Artify & Enliven' West Hartford task review
• Commission Member Terms discussion
• Indigenous Peoples Recognition and Reconciliation Task Force overview

Design Review Advisory Committee

The committee will hold a study session regarding the redevelopment of 579 New Park Avenue. This session is preparatory to a site plan application under the Transit-Oriented Development zoning district. The proposal includes demolishing the existing building to construct a new five-story, mixed-use structure.

• Redevelopment study for 579 New Park Avenue
• Proposed demolition of existing building at 579 New Park Avenue
• Construction of a new five-story, mixed-use building
• Review of landscape plans and grade calculations

Prevention Council

The council will review previous meeting minutes and discuss new business including the CT Data Collaborative, 2023 accomplishments, and 2024 goals. Standing reports will be provided by several town departments and organizations.

• Discussion of 2023 Accomplishments
• Discussion of 2024 Goals
• Reports from Social Services, Public Health, Police, WHPS, YSB (The Bridge), and Prevention Partnership Coalition

Pedestrian and Bicycle Commission

The commission will review previous minutes and receive updates on the Vision Zero Task Force. The agenda also includes engineering and Planning & Zoning updates.

• Vision Zero Task Force update

Public Safety Committee

The Public Safety Committee meeting includes staff reports from the Fire and Police departments. The committee will also consider approving minutes from meetings held in March, May, and June 2023.

• Approval of March 29, May 3, and June 7, 2023, meeting minutes
• Fire Department update
• Police Department update

Human Rights Commission

The Human Rights Commission will hold a regular meeting to discuss vacancies and committee reports. The agenda also includes discussion of the Park Road Parade and Sedgewick School.

• Park Road Parade
• Sedgewick School

General

The task force will discuss findings from a preliminary survey and webmap. Members will also receive updates on the draft Vision Zero Action Plan and road safety audits.

• Preliminary survey and webmap findings
• Status update on draft Vision Zero Action Plan
• Road Safety Audit (RSA) discussion
• Follow up on High Injury Network and Safety Focus Areas

Town Plan and Zoning Commission

The commission is reviewing several Inland Wetlands and Watercourses permit applications for various properties. The agenda also includes a special use permit for the Hartford Golf Club and updates on large-scale redevelopment projects at 1700 and 1800 Asylum Avenue.

• Inland Wetlands Permit: partial pond dredging at 139 Stoner Drive
• Inland Wetlands Permit: generator installation at 151 North Main Street
• Inland Wetlands Permit: residential construction at 294R Tunxis Road
• Inland Wetlands Permit: stormwater infrastructure at 78 & 82 Uplands Drive
• Special Use Permit: +/-2,000 square foot covered patio at 134 Norwood Road

General

The Design Review Advisory Committee will review a referral from the Town Council regarding 1244 North Main Street. The application proposes rezoning the parcel to accommodate a multi-family residential development through the adaptive reuse of an existing synagogue building.

• Rezoning of 1244 North Main Street from R-13 to RM-1, then to Special Development District (SDD)
• Redevelopment and adaptive reuse of a portion of the existing synagogue building
• Proposed new addition at the rear of the building for multi-family residential use
• Updates on pending or potential Special Development District Administrative Amendment Applications

Public Hearing

The West Hartford Town Council will hold a public hearing regarding an ordinance concerning development bonus standards. The proposed changes apply to the Neighborhood Business Design District, the Neighborhood Business District, and the Shopping Center District.

• Ordinance Concerning Development Bonus Standards in the Neighborhood Business Design District, the Neighborhood Business District and the Shopping Center District

Public Hearing

The Town Council will hear a presentation regarding an ordinance to permit the sale of alcoholic liquor under a Connecticut Craft Café Permit in specific zoning districts. The meeting includes a period for public comments and questions from councilors.

• Ordinance permitting the sale of alcoholic liquor via a Connecticut Craft Café Permit in certain zoning districts

Town Council

The Town Council will discuss ordinances regarding development standards and craft café permits. The meeting also includes a resolution to use opioid settlement funds for a part-time prevention coordinator position. Additionally, the council will review minutes from a public hearing regarding Prospect Plaza improvements.

• Resolution appropriating Opioid Settlement Funds for a Prevention Coordinator position
• Ordinance concerning Development Bonus Standards in business and shopping districts
• Ordinance permitting Craft Café permits in certain zoning districts
• Ordinance amending definitions for indoor recreation and nightclub facilities
• Approval of minutes regarding 245 Prospect Avenue improvements

Historic District Commission

The Historic District Commission will consider a Certificate of Appropriateness application for the West Hartford Art League. The proposal includes waterproofing repairs, gutter repair, and brick repointing at 87 Mountain Road. The commission will also approve minutes from the August 28, 2023 meeting.

• Certificate of Appropriateness for 87 Mountain Road
• Waterproofing repairs at grade
• Gutter repair
• Brick repointing
• Approval of August 28, 2023 minutes

Board of Assessment Appeals

The Board of Assessment Appeals met to review several motor vehicle assessment appeals for the 2022 Grand List. Members reviewed various vehicles, including high-mileage cars and rebuilt salvage title vehicles.

• Review of 2007 Toyota Prius (Albano) - No Change
• Review of 2013 Honda Civic LX (Guzzo) - No Change
• Review of 1978 Pontiac Firebird (West) - No Change
• Review of 2020 Subaru Legacy (Poudrier) - Assessment: $21,890
• Review of 2022 Tesla Model 3 (Marandino) - Assessment: $43,960

Board of Assessment Appeals

The Board of Assessment Appeals met to review several motor vehicle assessment appeals for the 2022 Grand List. Members reviewed various vehicles, including those with high mileage or rebuilt salvage titles, to determine if assessments should be revised.

• Review of 2007 Toyota Prius (Albano) - No Change
• Review of 2013 Honda Civic LX (Guzzo) - No Change
• Review of 1978 Pontiac Firebird (West) - No Change
• Review of 2020 Subaru Legacy (Poudrier) - Assessment: $21,890
• Review of 2022 Tesla Model 3 (Marandino) - Assessment: $43,960

Community Planning & Economic Development

The committee will hold a virtual meeting to conduct business and receive staff reports. The agenda includes a Community Development Update.

• Community Development Update

Zoning Board of Appeals

The Zoning Board of Appeals will discuss and vote on three petitions regarding zoning variances. These include requests for a bay window at 18 Ledyard Road, a gas station canopy extension at 1137 New Britain Avenue, and new directional signs for Northwest Catholic High School.

• Variance for a bay window at 18 Ledyard Road
• Variance for a gas station canopy extension at 1137 New Britain Avenue
• Variance for 11 additional signs at 29 Wampanoag Drive (Northwest Catholic High School)
• Approval of minutes from the July 19, 2023 meeting

Mayor's Youth Council

The Mayor's Youth Council is meeting to establish its structure for the 2023-2024 term. The agenda includes reviewing subcommittee proposals, discussing past accomplishments, and conducting elections for various leadership roles. An announcement regarding the Butterfly Project installation is also scheduled.

• Elections for Chair, Co-Chair, Secretary, and several subcommittee chairs
• Review of 2023-2024 subcommittee and community collaboration proposals
• Announcement regarding Butterfly Project installation

Pension Board

The board will review various retirement applications including vested, early, normal, survivor, and QDRO applications. Members will also consider several invoices for consulting and management fees. A disability pension application is scheduled for review.

• Approval of May 15, 2023 meeting minutes
• Review of various retirement applications
• Payment of $21,760.75 to Pier Capital for quarterly management fees
• Payment of $14,507.25 to Milliman for stochastic analysis
• Review of a disability pension application

Human & Community Services Committee

The committee will receive staff reports regarding Leisure and Social Services and Library Services. No specific details are provided for business items or communications in this agenda.

• Leisure and Social Services Update
• Library Services Update

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will review updates regarding the Mayflower Property and capital improvements. The agenda also includes a summer recap and information on upcoming community events.

• Mayflower Property Update
• Capital Improvements Update
• Feast on the Farm – September 29
• Special Skate Night at VMSR with WH Teen Center
• Board vacancy discussion

Commission on the Arts

The Commission will discuss the upcoming Juniper Homecare mural unveiling on October 3. Members will also review tasks for the “Artify & Enliven” West Hartford initiative, including preparing messaging and gathering testimonials from local businesses.

• Juniper Homecare Mural Unveiling at 1100 New Britain Avenue
• Review of 'Artify & Enliven' West Hartford tasks
• Collection of business testimonials for art displays

General

The West Hartford Public Library Board will discuss updates regarding the new library and community center. The meeting includes reports on the strategic planning process and staff updates. The board will also review administrative, budget, and quarterly statistics for July and August.

• New Library & Community Center Update
• Strategic Planning Process update
• Library closure on October 19 from 10am to 2pm
• Review of July and August budget and statistics reports

Sustainable West Hartford Commission

The commission will discuss its working groups, membership, and overall structure. The meeting also includes an overview of next steps for the West Hartford Waste Reduction Pilot.

• West Hartford Waste Reduction Pilot: PAYT & Food Scrap Collection overview
• Overview of Commission working groups and membership
• Recap of September 14 CTLCV Climate Conversation

Board of Assessors

The Board of Assessors will meet to approve previous minutes and elect a new Chairperson. The agenda also includes discussions regarding the 2021 Revaluation tax appeals and department staffing.

• Voting for next Board of Assessors Chairperson
• Tax Appeals (2021 Revaluation)
• Assessment Department Staffing

Design Review Advisory Committee

The Design Review Advisory Committee is holding its third study session regarding a proposed project at 579 New Park Avenue. The proposal involves demolishing the existing building to construct a new five-story, mixed-use building.

• Redevelopment of 579 New Park Avenue
• Demolition of existing building and construction of a new five-story, mixed-use building

Prevention Council

The Council will discuss a Memorandum of Understanding between Wheeler Clinic and West Hallford Schools. The meeting also includes updates on council terms and reports from various town agencies.

• MOU regarding Wheeler Clinic and West Hartford Schools
• Clarification regarding DATT and Conard High School
• Update on Council terms in office
• Reports from Social Services, Public Health, Police, WHPS, YSB (The Bridge), and Prevention Partnership Coalition

Public Works , Facilities and Sustainability Committee

The committee will receive updates regarding plant and facilities, public works, and sustainability. No specific business items or ordinances are listed on the agenda.

• Plant and Facilities Update
• Public Works Update
• Sustainability Update

Senior Citizens Advisory Commission

The Commission will hear a presentation from Mayor Shari Cantor regarding 2023 town updates for seniors. The meeting includes reports on social services, transportation, and senior centers. Members will also discuss replacing a Co-Chair and reviewing the SCAC Code and Mission Statement.

• Presentation on 2023 Town Updates for Seniors by Mayor Shari Cantor
• Discussion regarding Co-Chair replacement
• Sub-Committee report on SCAC Code & Mission Statement
• Review of June 20, 2023 meeting minutes

The commission approved the June 2023 minutes and discussed various town developments with Mayor Shari Cantor. No new ordinances or contracts were voted on, but the commission discussed responding to statewide funding cuts for senior lunch programs.

• Approved June 2023 meeting minutes

Finance & Administration Committee

The Finance & Administration Committee will consider resolutions to appropriate funds for the West Hartford Library and various safety programs. The committee also has an executive session scheduled to discuss pending tax appeals.

• Resolution for West Hartford Library computers, furniture, equipment, and professional services
• Resolution for Nuclear Safety Emergency Program grant for equipment and training
• Resolution for FEMA Assistance to Firefighters Grant award
• Tax appeal discussion: West Hartford Grocery Center (176 Newington Road)
• Tax appeal discussion: Aldi, LLC (511 New Park Avenue)

General

The Commission on Veterans’ Affairs is holding a special meeting to continue discussions regarding veteran outreach initiatives. The commission will also review and approve the minutes from the August 9, 2023, meeting.

• Approval of August 9, 2023, meeting minutes
• Discussion regarding veteran outreach initiatives

Town Council

The meeting includes a communication from Jonathan Greenberg regarding parking constraints on Arundel Avenue. No other legislative items or decisions are listed on this agenda.

• Communication regarding parking constraints on Arundel Avenue

Town Council

The Council will consider a zoning change for multi-family residential redevelopment at 1244 North Main Street. Other items include resolutions to appropriate funds for library equipment, nuclear safety, and firefighter grants.

• Rezoning of 1244 North Main Street from R-13 to RM-1 with Special Development District Designation
• Appropriation of a Nuclear Safety Emergency Program Grant
• Appropriation of West Hartford Library Fund for computers, furniture, equipment, and professional services
• Appropriation of an Assistance to Firefighters Grant from FEMA
• Approval of a collective bargaining agreement with CSEA, SEIU Local 2001 Grounds Maintenance Unit

The Town Council approved the consent calendar items and several appropriations by unanimous vote. It referred the application to change the former Agudas Achim Synagogue site from R‑13 to RM‑1 with a Special Development District overlay to multiple review bodies and set a public hearing for October 24. Additional resolutions adopted included grants for nuclear safety, library equipment, FEMA fire assistance, a collective bargaining agreement, a brownfield grant program, and a community development block grant amendment. John Mele was appointed to the Commission on Veterans' Affairs.

• Placed Consent Calendar items 5A, 7B, 7C, 7H, 10A, 10B on calendar (9 YEA, 0 NAY)
• Referred Trout Brook Realty zoning change application to DRAC, TPZ, CRCOG, Bloomfield and set Oct 24 hearing (9 YEA, 0 NAY)
• Adopted Nuclear Safety Emergency Program Grant resolution (consent, 9 YEA, 0 NAY)
• Adopted Library Fund resolution for computers, furniture, equipment, services (consent, 9 YEA, 0 NAY)
• Adopted FEMA Assistance to Firefighters Grant resolution (9 YEA, 0 NAY)
• Approved collective bargaining agreement with CSEA, SEIU Local 2001 (9 YEA, 0 NAY)
• Authorized participation in Brownfield Municipal Grant program for 1244 North Main St (9 YEA, 0 NAY)
• Amended FY 2023‑2024 Community Development Block Grant budget (9 YEA, 0 NAY)

Advisory Commission for Persons with Disabilities

The commission will review previous meeting minutes and receive reports from the Town ADA Coordinator and the CERT Team. The agenda also includes a Vision Zero Task Force update and a guest presentation by Town Clerk Leon Davidoff.

• Staff Report from Suzanne Oslander, Town ADA Coordinator
• CERT Team update
• Vision Zero Task Force Update
• Guest Speaker: Leon Davidoff, West Hartford Town Clerk

The September 11, 2023 meeting of the Advisory Commission for Persons with Disabilities was canceled because a quorum was not reached. No substantive decisions were made.

Pedestrian and Bicycle Commission

The Commission will receive an update regarding the Vision Zero Task Force and its upcoming public meeting. The agenda also includes updates from Engineering and Planning and Zoning.

• Vision Zero Task Force public meeting on September 19, 2023
• Engineering update
• Planning and Zoning (P&Z) update

The regular meeting scheduled for September 11, 2023, was cancelled due to a lack of quorum. No decisions were made.

General

The Design Review Advisory Committee is holding a study session regarding a potential Special Development District application. The proposed project at 1700 and 1800 Asylum Avenue includes multifamily housing and mixed-use commercial, retail, restaurant, and office spaces.

• Redevelopment of 1700 and 1800 Asylum Avenue
• Potential Special Development District application for former UConn campus
• Proposed multifamily housing and mixed-use development

The Design Review Advisory Committee held a study session to review updated plans for 1700 and 1800 Asylum Avenue. The committee discussed changes to housing types, landscaping, and traffic flow, but no formal decision was made on the development. The committee approved minutes from three previous meetings.

• Approved March 9, 2023 meeting minutes (5-0)
• Approved April 20, 2023 meeting minutes (5-0)
• Approved April 27, 2023 meeting minutes (5-0)

Public Safety Committee

The West Hartford Public Safety Committee will meet on September 6, 2023. The agenda includes staff reports from the Police and Fire Departments. No specific business items or communications are listed for this meeting.

• Police Department Update
• Fire Department Update

Town Plan and Zoning Commission

The commission will review inland wetlands applications for residential buildings at 1700 Asylum Avenue and the redevelopment of the former UConn campus. The meeting also includes a public hearing for a restaurant drive-through on Prospect Avenue and discussions regarding new zoning ordinances.

• Redevelopment of former UConn Campus with 14 new buildings at 1800 Asylum Avenue
• Construction of four multi-story residential buildings at 1700 Asylum Avenue
• New restaurant drive-through facility at 245 Prospect Avenue
• Storm drainage pipe repair and stream bank restoration at 126 & 128 Montclair Drive
• Ordinance for alcohol sales under a Connecticut Craft Café Permit

The Town Plan and Zoning Commission approved three amendments to the Official Inland Wetlands and Watercourses Map. The commission also conditionally approved a permit for a new pool and pool house at 33 Sheep Hill Drive.

• Approved Inland Wetlands and Watercourses Map amendment for 1700 Asylum Avenue (4-0-1)
• Approved Inland Wetlands and Watercourses Map amendment for 1800 Asylum Avenue (4-0-1)
• Approved Inland Wetlands and Watercourses Map amendment for 33 Sheep Hill Drive (4-0-1)
• Conditionally approved permit for pool and pool house at 33 Sheep Hill Drive (4-0-1)
• Found application for 126 & 128 Montclair Drive potentially significant; set public hearing for Oct 2, 2023 (4-0-1)
• Continued application for 1700 Asylum Avenue residential buildings to Oct 2, 2023 (4-0-1)
• Continued application for 1800 Asylum Avenue redevelopment to Oct 2, 2023 (4-0-1)
• Approved August 7, 2023 meeting minutes (3-0)

Human Rights Commission

The West Hartford Human Rights Commission will review several subcommittee reports and committee business. This includes discussing the mayor's response to an appointment reconsideration request and updates on food pantry aid efforts. Members will also hear about youth volunteer recruitment and upcoming community events.

• Mayor's response to Ted Mancini appointment reconsideration request
• Report on CHRO Summer Symposium regarding educational reform
• Subcommittee report on aiding the West Hartford Food Pantry
• Youth Volunteer Subcommittee high school recruitment efforts
• Review of upcoming events including Park Road Parade

The commission approved participation in the Park Road Parade and agreed to organize food drives for the West Hartford Food Pantry. Co-Chair Dawn Ennis announced her resignation. A subcommittee was formed to lead efforts for the Human Rights declaration in December.

• Approved participation in Park Road Parade
• Approved meeting minutes
• Agreed to organize food drives and cooperate with food distribution facilities
• Agreed on assigned schedule of events for expert solicitation subcommittee
• Formed subcommittee (Esam Boraey, Aurora Melita) for December Human Rights declaration

General

The Design Review Advisory Committee special meeting scheduled for August 31, 2023, has been canceled. The meeting will be rescheduled to a future date to be determined.

Community Planning & Economic Development

The Community Planning & Economic Development Committee will meet to discuss a proposed ordinance amendment. The item involves updating definitions within Section 177-2 regarding indoor recreation, amusement facilities, nightclubs, and halls.

• Ordinance amending definitions in Section 177-2 for indoor recreation, nightclubs, and halls

Clean Energy Commission

This is the last scheduled meeting for the Clean Energy Commission. The agenda includes updates from working groups regarding land care, waste management, and energy initiatives. The commission will also discuss upcoming climate events and transitions related to the Sustainable West Hartford Commission.

• Drive Electric Week (September 22 – October 1)
• DEEP pilot project recap
• DRAC/1700-1800 Asylum Ave project update
• CTCLCV Climate Conversation on September 14
• Sustainable West Hartford Commission updates

Historic District Commission

The West Hartford Historic District Commission will review two Certificate of Appropriateness applications. These include replacing walkways at 1578 Boulevard and extending a wooden fence at 22 Buena Vista Road.

• Walkway replacement application for 1578 Boulevard
• Wooden fence extension application for 22 Buena Vista Road

The Commission approved Certificates of Appropriateness for walkway replacements at 1578 Boulevard and a fence extension at 22 Buena Vista Road. The meeting minutes from July 24, 2023, were also approved.

• Approved Certificate of Appropriateness for walkway replacements at 1578 Boulevard (Unanimous)
• Approved Certificate of Appropriateness for cedar wooden fence extension at 22 Buena Vista Road (Unanimous)
• Approved July 24, 2023 meeting minutes (Unanimous)

Public Hearing

The West Hartford Town Council is holding a public hearing regarding an application by Prospect Plaza Improvements LLC. The proposal seeks to amend Special Development District #11 to allow the installation of a new 5,000 square foot out-building with three tenant spaces at 245 Prospect Avenue.

• New 5,000 square foot out-building at 245 Prospect Avenue
• Amendment to Special Development District #11
• Creation of three new tenant spaces

The Town Council held a public hearing regarding an application by Prospect Plaza Improvements, LLC to amend Special Development District #11. The proposal seeks to build a 5,000 square foot out-building with three tenant spaces, including a Chipotle, at 245 Prospect Avenue. No final decision was recorded in the provided text.

Town Council

The Town Council will consider several ordinances regarding development standards and liquor permits. The agenda also includes multiple resolutions to appropriate grants for youth services, behavioral health, and police department needs.

• Amendment for a 5,000 square foot out-building at 245 Prospect Avenue
• Ordinance concerning development bonus standards in various districts
• Ordinance regarding craft café liquor permits in certain zoning districts
• Grant appropriations for youth mentoring, behavioral health, and an irrigation pump at Rockledge Golf Club
• Resolution to revise the schedule of fees for Cornerstone Aquatics Center

The Town Council approved an application to add a 5,000 square foot out-building with three tenant spaces at 245 Prospect Avenue. The Council also adopted several grant appropriations and updated the fee schedule for the Cornerstone Aquatics Center.

• Approved amendment to allow 5,000 sq ft out-building at 245 Prospect Avenue (9-0)
• Adopted revised fee schedule for Cornerstone Aquatics Center (7-0)
• Approved Urban Act Grant for Rockledge Golf Club irrigation pump station (7-0)
• Authorized full-time non-public school nurse position (7-0)
• Referred development bonus standards ordinance to TPZ and CRCOG for Sept 26 hearing (7-0)
• Referred craft café liquor permit ordinance to TPZ and CRCOG for Sept 26 hearing (7-0)
• Referred West Hartford Housing Authority lease to TPZ for report (7-0)
• Appropriated grants for youth mentoring, behavioral health, and police auto theft/violence (Consent)

General

The West Hartford Vision Zero Task Force will hold a workshop to discuss subcommittee presentations regarding draft goals, strategies, and actions. These discussions will cover practices, safety, culture, and data. The meeting also includes project updates and information on upcoming meetings.

• Workshop on draft goals, strategies, and actions for practices, safety, culture, and data
• Notice of canceled task force meeting on September 11
• Announcement of public meeting on September 19

The Task Force heard presentations from four subcommittees regarding draft strategies for practices, safe design, culture, and data. No formal votes were taken; the consultant team will use the discussions to draft an Action Plan due in early October.

• Reviewed draft strategies for securing funding and eliminating racial bias in traffic enforcement
• Discussed draft strategies for evaluating speed limits and addressing sidewalk network gaps
• Discussed draft strategies for student engagement and a community pledge to eliminate traffic deaths by 2033
• Reviewed draft strategies for analyzing crash patterns and creating a crash dashboard
• Approved scope amendment for 508-compliance and ADA-compliant best practices on project materials

Commission on the Arts

The Commission is reviewing several ongoing projects including the West Hartford Arts & Culture Calendar and a library art banner contest. Members are also discussing tasks related to the 'Artify & Enliven' initiative, which involves securing testimonials from various local businesses.

• WHy West Hartford Arts & Culture Calendar
• West Hartford Public Library Art Banner Contest
• Artify & Enliven task review including business testimonials

The Commission approved the minutes from the May meeting. Members discussed ongoing efforts to collect testimonials from local businesses and coordinate an art banner contest with the West Hartford Arts League.

• Approved May meeting minutes (5-0)

Design Review Advisory Committee

The committee will hold study sessions regarding two potential development projects. The first involves a possible Special Development District application at 1244 North Main Street, and the second concerns a site plan application for 579 New Park Avenue.

• 1244 North Main Street: adaptive reuse of synagogue building with new addition for multi-family residential
• 579 New Park Avenue: demolition of existing building and construction of a new five story, mixed-use building

The committee conducted preparatory study sessions for two residential projects: a synagogue adaptive reuse at 1244 North Main Street and a mixed-use building at 579 New Park Avenue. No formal votes or approvals were recorded during the meeting.

• Held initial study session for 1244 North Main Street adaptive reuse (49 units)
• Held second study session for 579 New Park Avenue mixed-use development

Community Planning & Economic Development

The Community Planning & Economic Development Committee will receive an update regarding storm drainage improvements. The meeting includes staff reports from the Community Development department.

• Storm Drainage Improvements Update

Pedestrian and Bicycle Commission

The commission will receive updates on boulevard restriping status and the Vision Zero Task Force. The agenda also includes a review of the West Hartford SS4A Grant application for a Speed Management Pilot Program.

• Boulevard restriping status update
• Vision Zero Task Force update
• West Hartford SS4A Grant application (Speed Management Pilot Program)
• Report on Connecticut State Troopers traffic stop data

The commission approved the minutes from the previous meeting. Members received engineering updates on the Trout Brook Trail, New Park Ave. Complete Streets, and various repaving projects. No other substantive votes were taken.

• Approved previous meeting minutes (unanimous)

General

The Commission on Veterans’ Affairs will discuss mailing initiatives to veterans and other outreach efforts. The meeting also includes an update from the American Legion.

• Veteran mailing outreach
• American Legion update
• Approval of June 13, 2023 minutes

The Commission decided to send a 2023 mailing to West Hartford veterans featuring an introductory letter and Department of Social Services materials. Members discussed organizing a Veterans Resource fair in November 2023, pending venue availability.

• Approved minutes from June 13, 2023
• Approved 2023 mailing to West Hartford veterans
• Proposed Veterans Resource fair in Town Hall Auditorium for November 2023

Town Plan and Zoning Commission

The Commission is reviewing applications for wetland map amendments and permits at 33 Sheep Hill Drive. The agenda also includes special use permit requests for field lighting at 170 Kingswood Road and a place of worship at 554 New Park Avenue. A referral regarding improvements to Prospect Plaza was also presented.

• Wetland map amendment and activity permit for 33 Sheep Hill Drive
• Temporary Special Use Permit for portable field lighting at 170 Kingswood Road
• Special Use Permit for a Place of Worship at 554 New Park Avenue
• Proposed 5,000 square foot out-building and drive-through at 245 Prospect Avenue

The Town Plan and Zoning Commission approved two special use permits and recommended a plaza development amendment to the Town Council. Additionally, the commission scheduled public hearings for two applications regarding 33 Sheep Hill Drive.

• Approved Special Use Permit for portable field lighting at 170 Kingswood Road (5-0)
• Approved Special Use Permit for a place of worship at 554 New Park Avenue (5-0)
• Recommended approval of Prospect Plaza improvements at 245 Prospect Avenue to Town Council (5-0)
• Scheduled public hearing for 33 Sheep Hill Drive map amendment for September 6, 2023 (5-0)
• Found 33 Sheep Hill Drive permit application potentially significant and set public hearing for September 6, 2023 (5-0)
• Approved July 10, 2023 meeting minutes (5-0)

General

The commission will review administrative hearing guidelines and approve minutes from the June 29, 2023 meeting. The agenda also includes a continuation of Case #2023-02, Gabriel v. 4 Sisters Forest LLC.

• Approval of June 29, 2023 minutes
• Explanation of Administrative Hearing Guidelines
• Continuation of Case #2023-02, Gabriel v. 4 Sisters Forest LLC

The Fair Rent Commission held an administrative hearing for Case #2023-02, Gabriel v. 4 Sisters Forest LLC. Following testimony and a review of exhibits, the Commission voted to dismiss the case.

• Approved June 29, 2023 meeting minutes (unanimous)
• Dismissed Case #2023-02, Gabriel v. 4 Sisters Forest LLC (unanimous)

General

The task force will review updates on the West Hartford Vision Zero Action Plan. Discussions include a safety assessment involving crash data, local road analysis, and High Injury Network creation. The group will also cover details regarding a new public survey and webmap.

• Safety assessment status update including crash data overview
• Creation of a High Injury Network and Transportation Equity Zones
• Details on the purpose, timeline, and implementation of a public survey and webmap
• Subcommittee progress check-ins regarding plan development

Conservation and Environment Commission

The Commission will review the minutes from the June 24, 2023, meeting and receive an update regarding the Merger Ordinance. Members will also hear reports from various subcommittees.

• Update on Merger Ordinance
• Approval of June 24, 2023, minutes
• Reports from Subcommittees

The commission met briefly to approve the minutes from the June meeting. No other substantive business was conducted.

• Approved June meeting minutes (unanimous)

Clean Energy Commission

The commission is reviewing updates from its sustainable land care, waste, and energy working groups. Discussions include the upcoming Drive Electric Week and a potential biofuel opportunity regarding the Town DPW fuel storage tank RFP. The group will also discuss alignment on the DRAC/1700-1800 Asylum Ave project.

• Drive Electric Week (September 22 – October 1, 2023)
• Town DPW fuel storage tank RFP biofuel opportunity
• DRAC/1700-1800 Asylum Ave project alignment
• DEEP pilot project for waste

The Commission approved the June meeting minutes and decided to target October for a presentation by environmental justice speaker Sharon Lewis. Members discussed ongoing waste and land care pilots and the potential for a biofuel transition for the Town fleet.

• Approved June meeting minutes
• Decided to target October for speaker Sharon Lewis

Historic District Commission

The Historic District Commission will consider two Certificate of Appropriateness applications. These include replacing a garage door at 11 Flagg Road and reinstalling a wooden side entry door at 1569 Boulevard.

• Garage door replacement at 11 Flagg Road
• Wooden door reinstallation at 1569 Boulevard
• Approval of June 26, 2023 meeting minutes

The Commission approved two applications for exterior modifications to residential properties. The board also approved the meeting minutes from June 26, 2023.

• Approved COA for barn-style garage door at 11 Flagg Road (unanimous)
• Approved COA for wooden side entry garage door at 1569 Boulevard (unanimous)
• Approved June 26, 2023 meeting minutes (unanimous)

General

The Human & Community Services Committee will conduct site visits to local golf courses. Members will review and discuss the existing facilities at Stanley Golf Course and Rockledge Golf Club.

• Site visit to Stanley Golf Course to review existing facilities
• Site visit to Rockledge Golf Club to review existing facilities

Design Review Advisory Committee

The committee is reviewing an application for 245 Prospect Avenue referred from the Town Council. The proposal includes a new outparcel building expansion with a drive-through, signage, parking, and landscape improvements within Special Development District #11.

• New outparcel building expansion at 245 Prospect Avenue
• Proposed drive-through, signage, and parking
• Landscape improvements for Prospect Plaza

The Design Review Advisory Committee reviewed a proposal for a new 5,000 square foot outparcel building at 245 Prospect Avenue. The project includes a Chipotle with a drive-through, three tenant spaces, and improved stormwater management. The committee voted to recommend the project for approval to the Town Council.

• Recommended approval of the 245 Prospect Avenue building expansion (6-0)

Civilian Police Review Board

The Civilian Police Review Board will meet to approve the minutes from the June 21, 2023, meeting. The board is also scheduled to review and evaluate two West Hartford Police Department internal investigations.

• Approval of June 21, 2023, meeting minutes
• Review of WHPD Internal Investigation 2023-01
• Review of WHPD Internal Investigation 2023-02

The Civilian Police Review Board voted to sustain the findings of two West Hartford Police Department internal investigations. The board also approved the minutes from the June 21, 2023 meeting.

• Approved meeting minutes from 6/21/23 (Unanimous)
• Sustained findings of Internal Investigation 2023-01 (4-1)
• Sustained findings of Internal Investigation 2023-02 (Unanimous)

Zoning Board of Appeals

The West Hartford Zoning Board of Appeals will discuss and vote on two variance petitions. These include requests for a bay window at 18 Ledyard Road and an attic dormer at 11 Eastview Street. The board will also approve minutes from the May 17, 2023 meeting.

• Variance request for 18 Ledyard Road regarding yard obstructions
• Variance request for 11 Eastview Street regarding story limitations
• Approval of May 17, 2023 minutes

The Zoning Board of Appeals approved a variance to allow a third story via an attic dormer at 11 Eastview Street. The board also scheduled a public hearing for a variance request at 18 Ledyard Road. Minutes from the May 17, 2023 meeting were approved.

• Approved variance for attic dormer at 11 Eastview Street (5-0)
• Scheduled public hearing for 18 Ledyard Road variance request for September 20, 2023 (5-0)
• Approved May 17, 2023 meeting minutes

Human & Community Services Committee

The committee will consider resolutions to revise recreational facility fees and accept a grant from the North Central Area Agency on Aging for behavioral health services. Staff will also provide updates regarding the library and leisure and social services.

• Resolution revising the schedule of fees for various recreational facilities
• Resolution accepting a grant from North Central Area Agency on Aging for behavioral health services
• Library update report
• Leisure and social services update report

Commission on the Arts

The Commission will discuss the “Artify & Enliven” project for local artists and the West Hartford Arts & Culture Calendar. The agenda also includes a review of the West Hartford Center Infrastructure Master Plan and Wayfinding Signage Plan.

• Discussion regarding “Artify & Enliven” artist spaces
• Review of West Hartford Center Infrastructure Master Plan
• Review of West Hartford Wayfinding Signage Plan
• Approval of March meeting minutes

The Commission reviewed a planning document for the 'Artify & Enliven West Hartford' initiative to help local artists find spaces to showcase work. Members discussed the success of the 'What’s Up WeHa' event and the status of the town's infrastructure and signage plans. No new ordinances or budgets were voted on.

• Approved May meeting minutes (8-0)
• Reviewed planning document for 'Artify & Enliven West Hartford' initiative

Public Safety Committee

The West Hartford Public Safety Committee will receive updates from the Fire and Police departments. The agenda does not list specific business items or communications.

• Fire Department update
• Police Department update

The committee received staff reports from the Fire and Police Departments. No formal votes or policy decisions were recorded during the meeting.

Town Council

The Town Council will consider an application to amend the Special Development District at 245 Prospect Avenue. The council will also review a resolution to amend the General Fund Budget for Fiscal Year 2022-2023 and accept a donation for senior centers.

• Application for a new 5,000 square foot out-building at 245 Prospect Avenue
• Resolution amending the General Fund Budget for Fiscal Year 2022-2023
• Donation from The June M. Rosenblatt Revocable Trust to support senior centers
• Approval of minutes for ordinances regarding parking, accessory dwelling units, and special use permits

The Town Council adopted a resolution to amend the General Fund Budget for Fiscal Year 2022-2023. The Council also accepted a donation for senior centers and referred a development application for Prospect Plaza to several commissions for review.

• Adopted Resolution Amending the General Fund Budget for Fiscal Year 2022-2023 (8-0)
• Adopted Resolution accepting a donation from The June M. Rosenblatt Revocable Trust for West Hartford Senior Centers (8-0)
• Referred Prospect Plaza Improvements, LLC application for a 5,000 square foot out-building to TPZ, DRAC, CRCOG, and the City of Hartford (8-0)
• Set public hearing for Prospect Plaza application for August 22, 2023, at 6:00 PM (8-0)
• Approved June 27, 2023 Town Council Meeting Minutes via consent calendar (8-0)

Town Plan and Zoning Commission

The commission is reviewing several new applications, including large-scale redevelopment plans for the former UConn campus at 1800 Asylum Avenue. Other items include requests for a restaurant drive-through, a place of worship, and temporary field lighting. The agenda also includes compliance reviews for existing permits at the University of St. Joseph and a dog park.

• Redevelopment of former UConn campus at 1800 Asylum Avenue involving demolition and new construction
• Special Use Permit for a restaurant drive-through facility at 245 Prospect Avenue
• Special Use Permit for a Place of Worship at 554 New Park Avenue
• Temporary Special Use Permit for portable field lighting at 170 Kingswood Road
• Expansion of the playground area at the School for Young Children on 238 Steele Road

The Town Plan and Zoning Commission approved a Special Use Permit for playground expansions at 238 Steele Road. The commission also determined that two other Special Use Permits did not require additional conditions of approval. Several new applications were scheduled for future public hearings.

• Approved Special Use Permit for playground improvements at 238 Steele Road (5-0)
• Determined SUP #1347-LB-23 for 1678 Asylum Avenue required no additional conditions (5-0)
• Determined SUP #1388-LB-23 for 100 Mayflower Street required no additional conditions (5-0)
• Scheduled public hearing for 170 Kingswood Road portable lighting (5-0)
• Scheduled public hearing for 554 New Park Avenue place of worship (5-0)
• Scheduled public hearing for 245 Prospect Avenue restaurant drive-through (5-0)
• Determined 1700 Asylum Avenue residential project (IWW #1203) potentially significant; scheduled hearing (5-0)
• Determined 1800 Asylum Avenue former UConn Campus redevelopment (IWW #1205) potentially significant; scheduled hearing (5-0)

Pedestrian and Bicycle Commission

The commission will review the status of boulevard restriping and a summary from the June 26 Vision Zero Task Force meeting. The agenda also includes updates on engineering, planning and zoning, and sidewalk gaps in town.

• Boulevard restriping status update
• Vision Zero Task Force meeting summary
• New Britain Walk Audit review
• Discussion of sidewalk gaps in town
• Resident reports of near misses/close calls

The Commission established a new committee to study the costs of green paint treatments for bicycle facilities. Members also voted to draft a letter to the town regarding boulevard restriping and the Complete Streets Policy.

• Approved formation of committee to research green paint treatment costs (Unanimous)
• Approved motion to draft letter to town regarding boulevard restriping (Unanimous)
• Approved previous meeting minutes (Unanimous)

Public Works , Facilities and Sustainability Committee

The committee will receive updates regarding plant, facilities, and public works. The meeting also includes the approval of minutes from May 11, 2023.

• Approval of May 11, 2023, minutes
• Plant and Facilities Update
• Public Works Update

General

The West Hartford Fair Rent Commission will review minutes from the March 23, 2023 meeting. The agenda also includes an explanation of administrative hearing guidelines and Case #2023-02, Gabriel v. 4 Sisters Forest LLC.

• Case #2023-02, Gabriel v. 4 Sisters Forest LLC
• Explanation of Administrative Hearing Guidelines
• Approval of March 23, 2023 meeting minutes

The Commission held a hearing for Case #2023-02, Gabriel v. 4 Sisters Forest LLC. The hearing was continued for 25 days to allow for additional information from the Respondent. The Complainant will pay $1,400.00 to the Respondent for July 2023 rent.

• Approved minutes from March 23, 2023 meeting (unanimous)
• Continued hearing for Case #2023-02, Gabriel v. 4 Sisters Forest LLC, for 25 days

Finance & Administration Committee

The committee will consider resolutions for tax abatements to support affordable housing at 10-50 Starkel Road and 900 Farmington Avenue. The agenda also includes fund appropriations for a building inspector and the Rockledge Golf Club irrigation pump station.

• Tax abatement resolution for affordable housing at 10-50 Starkel Road
• Tax assessment fixing agreement for affordable housing at 900 Farmington Avenue
• Appropriation of funds for a Building Inspector within Community Development
• Appropriation of funds to replace the Rockledge Golf Club irrigation pump station
• Resolution accepting a grant from Amplify, Inc. for behavioral health services

Town Council

The West Hartford Town Council will review resolutions regarding tax abatements and assessments for affordable housing at Starkel Road and Farmington Avenue. The agenda also includes funding appropriations for a building inspector and equipment at Rocklegde Golf Club. Additionally, the council will review planning revisions for Corbin’s Corner and Hoffman Summerwood.

• Tax abatement resolution for affordable housing at 10-50 Starkel Road
• Tax assessment fixing agreement for affordable housing at 900 Farmington Avenue
• Resolution to replace the irrigation pump station at Rockledge Golf Club
• Planning revisions for 1445-1459 New Britain Avenue (Corbin’s Corner)
• Planning revisions for 160 Simsbury Road (Hoffman Summerwood)

The Town Council approved tax abatements and assessment agreements for affordable housing projects at Starkel Road and Farmington Avenue. The Council also appropriated funds for a building inspector and a golf club irrigation pump station.

• Approved tax abatement for affordable housing at 10-50 Starkel Road (8-0-1)
• Approved tax assessment fixing agreement for affordable housing at 900 Farmington Avenue (8-1)
• Approved funds to replace irrigation pump station at Rockledge Golf Club (9-0)
• Approved funds for a Building Inspector in the Department of Community Development (9-0)
• Accepted grant from Amplify, Inc. for behavioral health services (9-0)
• Tabled reappointment of Richard Bush to the Metropolitan District Commission (9-0)
• Approved plan revisions for Corbin’s Corner at 1445-1459 New Britain Avenue (9-0)
• Approved plan revisions for Hoffman Summerwood at 160 Simsbury Road (9-0)

General

The Task Force will review the structure, goals, and strategies for the West Hartford Vision Zero Action Plan. The meeting also includes discussions on community engagement, accessibility, and next steps for subcommittee development.

• Review of Action Plan framework, including goals, actions, and strategies
• Discussion regarding community engagement and accessibility
• Finalization and adoption of the Vision Zero Mission Statement into the Charter
• Upcoming review of crash data and the High Injury Network

Library Board

The board will discuss updates regarding the circulation policy and fine-free implementation. The meeting also includes a legislative update and the introduction of a new strategic planning cohort.

• Circulation Policy & Fine-free Implementation discussion
• Library Legislative Update
• New Strategic Planning Cohort proposal
• Review of May administrative and budget reports

The Board approved a new circulation policy to eliminate overdue fines starting July 1, 2023. The library also joined a strategic planning cohort with six other libraries to develop a new long-term plan by the end of the year.

• Approved new fine-free circulation policy (unanimous)
• Approved May 22, 2023 meeting minutes (unanimous)
• Decided to cancel the July 24, 2023 meeting
• Joined the inaugural Strategic Planning Cohort with the Connecticut Library Consortium

Advisory Commission for Persons with Disabilities

The Advisory Commission for Persons with Disabilities will receive updates on the CERT Team and the Vision Zero Task Force. Town Manager Rick Ledwith is scheduled to speak regarding the Vision Zero Task Force.

• CERT Team update from Ann Mione
• Vision Zero Task Force update from Erin Conneely
• Guest presentation by Town Manager Rick Ledwith

The commission approved the minutes from the May 8, 2023 meeting. Town Manager Rick Ledwith presented the Vision Zero plan to reduce traffic fatalities and injuries. Members discussed potential rewording of the mission statement's examples section.

• Approved May 8, 2023 meeting minutes

Conservation and Environment Commission

The meeting includes an update on the Merger Ordinance and a report on Celebrate West Hartford. The commission will also review subcommittee reports and approve minutes from May 22, 2023.

• Update on Merger Ordinance
• Report on Celebrate West Hartford
• Subcommittee reports
• Approval of May 22, 2023 minutes

The commission met for 14 minutes to conduct procedural business. The only substantive action taken was the unanimous approval of the February meeting minutes.

• Approved February meeting minutes (unanimous)

Clean Energy Commission

The commission is reviewing updates on ongoing work groups regarding waste, energy, and land care. Members are also preparing for the transition to the new Sustainable West Hartford Commission following Council approval.

• Drive Electric Week scheduled for September 22–October 1, 2003
• DEEP pilot project regarding waste
• Transition and dissolution of commissions targeted for August 22
• Collaboration with Planning & Zoning on UCONN projects

The Commission approved the April meeting minutes and discussed the transition to the new Sustainable West Hartford Commission. Members reviewed progress on a food waste diversion pilot and planned outreach for Drive Electric Week.

• Approved April meeting minutes

Historic District Commission

The Commission will review an application to change the material of a side porch at 6 West Hill Drive. The meeting also includes the approval of minutes from April and May meetings.

• Porch material change application for 6 West Hill Drive
• Approval of April 25, 2023, meeting minutes
• Approval of May 22, 2023, meeting minutes

The Commission approved a Certificate of Appropriateness for a porch replacement at 6 West Hill Drive, provided the owner uses specific wood materials instead of composite. The Commission also approved the meeting minutes from April 24 and May 22, 2023.

• Approved COA for 6 West Hill Drive porch replacement with requirements to use fir decking, fir treads, and pressure treated stringers (Unanimous)
• Approved April 24, 2023 meeting minutes (Unanimous)
• Approved May 22, 2023 meeting minutes (Unanimous)

Community Planning & Economic Development

The committee will receive a presentation about the Wayfinding Project. The agenda also includes staff updates for community and economic development.

• Wayfinding Project presentation
• Approval of May 3, 2021 minutes
• Community Development Update
• Economic Development Update

Civilian Police Review Board

The West Hartford Civilian Police Review Board will meet to approve May 17, 2023 minutes and receive an update on the annual report. The agenda also includes a training session and new business.

• Approval of May 17, 2023 Meeting Minutes
• CPRB Training
• Annual Report Update

The Civilian Police Review Board amended its Annual Report to specify that the Police Department should provide policies relevant to the board's work. Members also received training on body cameras, professional standards, and the role of the Social Worker Police Liaison.

• Approved May 17, 2023 meeting minutes (3-0, 3 abstentions)
• Approved amendment to Annual Report Section V(D) to request police policies relevant to CPRB (unanimous)

Senior Citizens Advisory Commission

The Commission will hear a presentation from State Senator Slap regarding the 2023 CT legislative wrap-up. The meeting includes various reports on social services, senior transportation, and job banks. Members will also discuss the SCAC Code & Mission Statement and the yearly report workgroup.

• Presentation by State Senator Slap on the 2023 CT Legislative Wrap-up
• Review and approval of May 16, 2023 Commission minutes
• Reports on social services, senior transportation, and job banks
• Sub-Committee report on SCAC Code & Mission Statement

The commission voted to send proposed updates to the SCAC Town Code and Mission Statement to the Town Liaison. Members also rescheduled the September meeting to avoid a conflict with the Seniors Housing Fair.

• Approved May 2023 meeting minutes as written
• Voted to move September 19 meeting to September 12, 2023
• Approved forwarding proposed Town Code and Mission Statement changes to Town Liaison (6-0)

Human & Community Services Committee

The committee will consider a resolution to establish an Indigenous Peoples Recognition and Reconciliation Task Force. Staff will also provide updates regarding the library and leisure and social services.

• Resolution establishing a West Hartford Indigenous Peoples Recognition and Reconciliation Task Force
• Library Update
• Leisure and Social Services Update

Public Hearing

The Town Council will review a presentation regarding which programs are eligible for the Neighborhood Assistance Act Tax Credit Program. The meeting also includes a period for public comments.

• Resolution approving programs eligible for the Neighborhood Assistance Act Tax Credit Program

The Town Council conducted a public hearing to review programs eligible for the Neighborhood Assistance Act Tax Credit Program. No substantive decisions were made during this hearing, as it served as the required public comment period before a separate council vote.

Public Hearing

The Town Council will hold a public hearing regarding an ordinance to create a Sustainable West Hartford Commission. The session includes a presentation on the proposed commission and a period for public comments.

• Ordinance establishing a Sustainable West Hartford Commission

The Town Council held a public hearing regarding an ordinance to create the Sustainable West Hartford Commission and repeal the Conservation and Environment Commission. The proposed commission would consist of 11 electors to promote environmental, social, and economic sustainability. No formal vote was taken during this hearing.

Public Hearing

The West Hartford Town Council will hold a public hearing regarding an ordinance. This proposal seeks to repeal the ordinance that established the Conservation and Environment Commission.

• Repeal of the ordinance establishing the Conservation and Environment Commission

The Town Council conducted a public hearing regarding an ordinance to establish a Sustainable West Hartford Commission and repeal the Conservation and Environment Commission. The proposed commission would consist of 11 electors focused on environmental, social, and economic sustainability. No formal vote was taken during this hearing.

• Held public hearing on ordinance to create Sustainable West Hartford Commission and repeal Conservation and Environment Commission

Commission on Veterans' Affairs

The Commission on Veterans' Affairs will hold a special meeting to approve minutes from the April 19, 2023, meeting. The agenda also includes discussing next steps for outreach and receiving an update from the American Legion.

• Approval of April 19, 2023, meeting minutes
• Discussion on outreach next steps
• American Legion update by Heidi-Anne Mooney

The special meeting was called to order at 7:00 PM. Due to a lack of quorum, the meeting was cancelled at 7:10 PM. No substantive decisions were made.

Public Hearing

The West Hartford Town Council is holding a public hearing regarding an ordinance to amend multifamily residential parking requirements. The meeting includes a presentation on the proposed amendment and an opportunity for councilors and members of the public to provide comments.

• Ordinance amending multifamily residential parking requirements

The Town Council conducted a public hearing regarding an ordinance to align local multifamily residential parking requirements with Connecticut Public Act 21-29. The proposed changes aim to limit artificially high parking minimums by applying the lesser of the local or state standard. No final vote was recorded in these minutes.

Public Hearing

The West Hartford Town Council will hold a public hearing regarding an ordinance amendment. The presentation covers certain requirements for accessory dwelling units. Council members and the public may provide questions and comments.

• Ordinance amending certain requirements for accessory dwelling units

The Town Council conducted a public hearing to discuss amending the ordinance for accessory dwelling units to align with state statutes. No formal vote was taken during this hearing; the session was adjourned after reviewing the proposed changes and receiving recommendations for approval.

Public Hearing

The West Hartford Town Council will hear a presentation regarding an ordinance to amend the application approval procedures for special use permits. The meeting includes a period for questions and comments from councilors and members of the public.

• Ordinance amending the application approval procedures for special use permits

The Town Council conducted a public hearing regarding an ordinance to amend application approval procedures for special use permits. The proposal seeks to allow the town planner to administratively approve minor amendments to preexisting special uses to streamline the process. No formal decision was recorded in these minutes.

Town Council

The Town Council will consider ordinances amending multifamily residential parking requirements and accessory dwelling unit rules. The agenda also includes establishing a Sustainable West Hartford Commission and reviewing tax credit program eligibility.

• Ordinance amending multifamily residential parking requirements
• Ordinance amending accessory dwelling unit requirements
• Establishing a Sustainable West Hartford Commission
• Proposed landscape and parking changes at 433 South Main Street
• Appointment of Rolf Knoll to the Commission on Veterans' Affairs

The Town Council approved several ordinances regarding residential parking, accessory dwelling units, and special use permits. The Council also established a Sustainable West Hartford Commission and repealed the Conservation and Environment Commission.

• Adopted ordinance establishing Sustainable West Hartford Commission (6-0)
• Adopted ordinance repealing Conservation and Environment Commission (6-0)
• Adopted ordinance amending multifamily residential parking requirements (4-2)
• Adopted ordinance amending accessory dwelling unit requirements (6-0)
• Adopted ordinance amending special use permit application procedures (6-0)
• Approved programs for Neighborhood Assistance Act Tax Credit Program (6-0)
• Appointed Rolf Knoll to Commission on Veterans' Affairs (Consent)
• Approved minor landscape and parking changes for 433 South Main Street (Consent)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will discuss summer camps, Eisenhower Pool, and the wrap up of Celebrate West Hartford. A presentation regarding Trout Brook Trail is also scheduled.

• Trout Brook Trail presentation
• Summer camps discussion
• Eisenhower Pool update
• Celebrate West Hartford wrap up
• Friends of West Hartford Parks report

The board unanimously adopted the minutes from the May 15, 2023 meeting. Members received updates on summer program enrollment, pool openings, and the multi-phase Trout Brook Trail project.

• Approved May 15, 2023 meeting minutes (unanimous)

Pedestrian and Bicycle Commission

The West Hartford Pedestrian and Bicycle Commission will discuss the status of Boulevard restriping and review a summary from the Vision Zero Task Force meeting. The agenda also includes an update on the "Bicycle Friendly Community" application and discussion of Connecticut Substitute Bill No. 5917 regarding automated traffic safety cameras.

• Boulevard restriping status and discussion
• Vision Zero Task Force June 5 meeting summary
• Bicycle Friendly Community application status
• Review of Substitute Bill No. 5917 regarding automated traffic safety cameras
• North Main Street flashing beacon pedestrian signal update

The Commission approved a motion to write a letter regarding reduced parking on the Boulevard. Members discussed the cost of green paint for bike lanes and received updates on the Vision Zero Task Force and Trout Brook Trail phases.

• Approved previous meeting minutes
• Supported writing a letter/email regarding Boulevard parking (5-7 members)
• Confirmed West Hartford received Bronze Status from League of American Bicyclists

Prevention Council

The council will review minutes from the May 11 meeting and discuss the Connecticut Suicide Advisory Board. New business includes seeking nominations for Secretary and receiving updates on a Prevention Specialist.

• Request for Secretary nominations
• Clarification regarding MOA and Wheeler Clinic
• Update on Prevention Specialist
• Clinician availability at Conard and Hall

The council approved the May 11, 2023, meeting minutes and accepted Gretchen Levitz as secretary. Members received reports on public health outreach, police substance abuse issues, and youth counseling services.

• Approved May 11, 2023 minutes (unanimous)
• Accepted Gretchen Levitz for position of secretary
• Approved motion to adjourn (unanimous)

Public Safety Committee

The committee will review the Civilian Police Review Board Annual Report for fiscal year 2022-2023. Staff updates from the Fire and Police Departments are also scheduled.

• Civilian Police Review Board Annual Report FY 2022-2023
• Fire Department update
• Police Department update

Human Rights Commission

The commission will review subcommittee reports regarding food pantry aid and event planning. Members will also vote on whether to suspend meetings during July and August. Additionally, the commission will address a vacancy for the secretary position.

• Vote to approve amended minutes from the May meeting
• Subcommittee reports on West Hartford Food Pantry and community events
• Vote on suspending meetings in July and August
• Nomination of a Hall High student to the Youth Volunteer subcommittee
• Review of upcoming Juneteenth and West Hartford Pride events

The Commission voted to request an explanation from the Town Council regarding revisions made to a suggested definition of antisemitism. Members also established a Youth Subcommittee and voted to suspend regular meetings during July and August.

• Approved motion to write letter to Town Council asking for explanation of antisemitism definition revision (6-1)
• Approved prior month's amended minutes (unanimous)
• Appointed Leif Ennis and Cooper Tantraporn to Youth Subcommittee
• Voted to suspend regular commission meetings in July and August (unanimous)

General

The task force will review model Vision Zero plans from several U.S. cities and discuss applying findings to the local action plan. Members will also workshop, finalize, and adopt an updated draft of the mission statement for inclusion in the Task Force Charter.

• Reviewing model plans from Lancaster, PA; Tacoma, WA; Des Moines, IA; and Jersey City, NJ
• Finalizing and adopting an updated mission statement for the Task Force Charter
• Review of findings from the Town Plan & Policy Review

Town Plan and Zoning Commission

The Commission is reviewing applications for the redevelopment of the former UConn Campus at 1800 Asylum Avenue. The agenda also includes proposed ordinances regarding multifamily parking and accessory dwelling units. Several inland wetlands permit applications were opened but immediately continued to a July meeting.

• Redevelopment of former UConn Campus with seven new buildings (1800 Asylum Avenue)
• Ordinance amending multifamily residential parking requirements
• Ordinance amending accessory dwelling unit requirements
• Playground expansion at the School for Young Children (238 Steele Road)
• Deck installation permit at 15 Pine Brook Lane

The Town Plan and Zoning Commission conditionally approved a permit for a residential deck at 15 Pine Brook Lane. Several other special use permits and wetland applications were scheduled for future public hearings or continued to July 10, 2023.

• Approved conditional wetland permit for 12’ x 30’ deck at 15 Pine Brook Lane (5-0)
• Scheduled public hearing for 1678 Asylum Avenue compliance review for July 10, 2023 (5-0)
• Scheduled public hearing for 238 Steele Road playground expansion for July 10, 2023 (5-0)
• Scheduled public hearing for 100 Mayflower Street dog park compliance review for July 10, 2023 (5-0)
• Scheduled public hearing for 100 Mayflower Street dog park permit extension for July 10, 2023 (5-0)
• Continued 1700 Asylum Avenue residential building and map amendment applications to July 10, 2023 (5-0)
• Continued 1800 Asylum Avenue mixed-use redevelopment and map amendment applications to July 10, 2023 (5-0)
• Approved May 1, 2023 meeting minutes (5-0)

Public Works , Facilities and Sustainability Committee

The committee will meet to approve the April 10, 2023, meeting minutes. The agenda includes staff reports regarding facilities, sustainability, and public works.

• Approval of April 10, 2023, minutes
• Facilities update
• Sustainability update
• Public works update

Town Council

The Town Council will consider ordinances to establish a Sustainable West Hartford Commission and repeal the Conservation and Environment Commission. The agenda also includes resolutions for appropriating energy rebates and school security grant funds.

• Ordinance establishing a Sustainable West Hartford Commission
• Ordinance repealing the Conservation and Environment Commission
• Resolution appropriating energy rebates
• Resolution appropriating school security grant funds
• Reappointment of Richard Bush to the Metropolitan District Commission

The Town Council scheduled public hearings for June 13, 2023, regarding the establishment of a Sustainable West Hartford Commission and the repeal of the Conservation and Environment Commission. Several resolutions regarding energy rebates, security grants, and capital projects were approved via consent calendar. The reappointment of Richard Bush to the Metropolitan District Commission was tabled.

• Set public hearing for Sustainable West Hartford Commission ordinance (6-0)
• Set public hearing for repeal of Conservation and Environment Commission ordinance (6-0)
• Approved resolution appropriating energy rebates (6-0)
• Approved resolution appropriating school security grant funds (6-0)
• Approved resolution closing completed capital projects (6-0)
• Approved resolution closing completed community development block grant capital projects (6-0)
• Tabled reappointment of Richard Bush to the Metropolitan District Commission (6-0)
• Approved May 9, 2023 meeting minutes (6-0)

General

The Board is reviewing the Circulation Policy as part of a process to implement a fine-free proposal. The meeting also includes an update on the FY24 budget and notice of a late opening for active shooter training.

• Review of Circulation Policy regarding fine-free proposal
• FY24 budget update including funding for Librarian II position
• Late opening scheduled for Active Shooter Training
• $5,000 grant received for Faxon Fun program

The Board unanimously approved a new fine-free status and an updated Circulation Policy. Members also approved a late opening on June 15 to allow staff to undergo active shooter training.

• Approved the FY24 Budget, including fine-free status and funding for a Librarian II position
• Approved changes to the Circulation Policy including a disclaimer for check-outs from other libraries (unanimous)
• Approved a late opening at 11:30am on June 15 for active shooter training (unanimous)
• Approved April 24, 2023 meeting minutes (unanimous)

Conservation and Environment Commission

The Commission will receive an update on the Merger Ordinance and review reports from subcommittees. The meeting also includes planning for Celebrate West Hartford and discussions regarding the ICLEI/Greenhouse Gas Inventory.

• Update on Merger Ordinance
• ICLEI/Greenhouse Gas Inventory
• Planning for Celebrate West Hartford
• Approval of March 27, 2023 Minutes

The Commission unanimously approved the minutes from the February meeting. Members received updates on sustainable land care, the food waste pilot program, and greenhouse gas inventory planning. The body coordinated volunteer efforts for information tables at Celebrate West Hartford.

• Approved February meeting minutes (unanimous)

Historic District Commission

The Historic District Commission will review several Certificate of Appropriateness applications. These include a request for a solar array at 1585 Boulevard and exterior work at 1562 Boulevard and 208 N. Main Street. The commission will also approve minutes from the April 25, 2023 meeting.

• Solar array installation at 1585 Boulevard
• Concrete step replacement and brick repointing at 1562 Boulevard
• Wooden fencing installation at 208 N. Main Street
• Gravel turnaround and parking area modification at 208 N. Main Street

The Commission unanimously approved three Certificates of Appropriateness for residential property modifications. These included the installation of rooftop solar, porch and brickwork repairs, and the addition of fencing and a gravel turnaround.

• Approved COA for rooftop solar and electrical panel at 1585 Boulevard (unanimous)
• Approved COA for front porch, steps, and brickwork repairs at 1562 Boulevard (unanimous)
• Approved COAs for wooden fencing and a gravel turnaround at 208 N. Main Street (unanimous)

Civilian Police Review Board

The West Hartford Civilian Police Review Board will discuss board membership and the annual report. The meeting also includes approval of the April 27, 2023, meeting minutes.

• CPRB membership discussion
• Discussion of Annual Report
• Approval of April 27, 2023, meeting minutes

The Board approved the meeting minutes from April 27, 2023, and voted unanimously to accept the annual report with specific amendments to formatting and recommendations. The Board also noted upcoming training on June 21, 2023, and the expected review of cases in July.

• Approved April 27, 2023 meeting minutes (4-1 abstained)
• Accepted annual report as amended (unanimous)

Zoning Board of Appeals

The West Hartford Zoning Board of Appeals will consider several petitions for home occupations and property variances. Requests include establishing a bakery, an Alexander Technique business, and a counseling office. The board will also review a request to expand a garage at 327 Ridgewood Road.

• Special Exception for Alexander Technique business at 55 Arnoldale Road
• Special Exception for "Cottage Foods" bakery at 109 Florence Street
• Special Exception renewal for counseling/psycho-therapy office at 114 Somerset Street
• Variance to expand a garage by approximately 3.84 feet at 327 Ridgewood Road
• Fee waiver request for 327 Ridgewood Road

The Zoning Board of Appeals approved three special exceptions for home-based businesses and one garage expansion variance. The board also granted a fee waiver for one applicant. All decisions were made via majority or unanimous vote.

• Approved Special Exception for Alexander Technique business at 55 Arnoldale Road (5-0)
• Approved Special Exception for 'Cottage Foods' bakery at 109 Florence Street (5-0)
• Approved Special Exception renewal for counseling office at 114 Somerset Street (5-0)
• Approved 3.84-foot building line setback variance for garage at 327 Ridgewood Road (4-1)
• Granted fee waiver request for 327 Ridgewood Road (5-0)
• Approved March 15, 2023 meeting minutes

Senior Citizens Advisory Commission

The commission will hear several departmental reports including social services, transportation for seniors, and senior centers. Discussion is also scheduled regarding the SCAC Code & Mission Statement and a yearly report workgroup.

• WH Social Services Report
• Seniors Job Bank update
• Transportation for Seniors Report
• Senior Centers Report
• SCAC Code & Mission Statement subcommittee discussion

The Commission approved the April 2023 meeting minutes. Members discussed proposed changes to the commission's name, age requirements, and term lengths, with a vote scheduled for June 20. The group also coordinated the 2022 Annual Report for the Town Council.

• Approved April 2023 meeting minutes

Mayor's Youth Council

The West Hartford Mayor's Youth Council is meeting to review school reports and subcommittee updates. The council will also conduct a vote regarding the Environmental Video Contest.

• Vote on Environmental Video Contest
• School reports from Conard, Hall, Kingswood Oxford, and New England Jewish Academy
• Subcommittee updates on Juneteenth Celebration and Freedom Walking Tour
• Review of 2022-2023 year successes and suggestions
• Plans for bilingual storytimes at Faxon Library and podcasting at Noah Webster Library

The Council awarded a $200 prize to the winner of the Environmental Video Contest. Members also established new membership term limits for the 2023-2024 school year and reviewed subcommittee progress on community projects.

• Approved $200 prize for Environmental Video Contest winner (15-0)
• Decided 3rd-year returning applicants must reapply for 2023-2024 school year
• Decided 2nd-year returning members receive automatic acceptance for 2023-2024 school year

Pension Board

The West Hartford Pension Board will review updates on capital markets, portfolios, and pension administration. The meeting includes discussions regarding pension valuation and a proposed experience study.

• Discussion of pension valuation and experience study proposal
• Milliman invoice for $24,387.50 for annual valuation services
• Pier Capital LLC invoice for $22,369.38 for management fees
• Fiducient Advisors invoice for $12,500 toward annual consulting costs
• Milliman invoice for $1,500 for MARC implementation fee

The Board approved a pension experience study and a stochastic scenario analysis from Milliman. It also approved several retirement applications and paid multiple invoices for valuation, management, and consulting services.

• Approved experience study on turnover, salary growth, and retirement not to exceed $36,000
• Approved payment to Milliman not to exceed $1,000 for one stochastic scenario analysis
• Approved February 27, 2023 meeting minutes
• Approved Milliman invoice for $24,387.50 for annual valuation and special services
• Approved Pier Capital LLC invoice for $22,369.38 for management fees
• Approved Fiducient Advisors invoice for $12,500 for annual consulting
• Approved Milliman invoice for $1,500 for MARC implementation fee
• Approved various vested, early, normal, survivor, and QDRO retirement applications

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will discuss the need for a new Chairperson and provide updates on Mayflower Property and capital improvements. The meeting also includes summer programming updates and information regarding Celebrate West Hartford.

• Selection of a new Chairperson
• Mayflower Property Update
• Capital Improvements Update
• Celebrate West Hartford – June 10 & 11
• Summer Programming Updates

The board unanimously approved the minutes from the March 20, 2023 meeting. Members received updates on the new Elmwood Community Center funding and capital improvements to outdoor pools and Wolcott Park. No other formal votes were recorded.

• Adoption of March 20, 2023 meeting minutes passed unanimously

Human & Community Services Committee

The Human & Community Services Committee will review May 2023 staff reports for the Library and Leisure and Social Services departments. The meeting also includes the approval of minutes from February and March 2023.

• Approval of February 13, 2023, and March 13, 2023, meeting minutes
• Library Update - May 2023
• Leisure and Social Services Update - May 2023

Commission on the Arts

The West Hartford Commission on the Arts is meeting to discuss several ongoing initiatives and hold a vote on a new mission statement. The agenda also includes discussions regarding local artist spaces and the West Hartford Center Infrastructure Master Plan.

• Vote on a new Commission mission statement
• Discussion of WHy West Hartford Arts & Culture Calendar
• Review of West Hartford Center Infrastructure Master Plan and Wayfinding Signage Plan
• Discussion regarding places and spaces for local artists

The Commission unanimously adopted a vision statement focused on discovering spaces for local artists and fostering community connections. Members also coordinated logistics for the 'What’s Up WeHa' event and decided to cancel the June meeting due to scheduling conflicts.

• Approved April meeting minutes (7-0)
• Approved new Commission Vision Statement (7-0)
• Cancelled June 2023 meeting

Design Review Advisory Committee

The committee will review a study for a new community wayfinding signage program. Members will also hold an initial study session regarding the redevelopment of 579 New Park Avenue into a five-story mixed-use building.

• Proposed five-story mixed-use development at 579 New Park Avenue
• West Hartford Wayfinding Signage Study presentation by MERJE
• Approval of March and April 2023 meeting minutes

The committee reviewed a wayfinding signage study and selected the town-branded design option over a classic aesthetic. Members also held an initial study session for a proposed mixed-use development at 579 New Park Avenue.

• Selected town-branded signage design with yellow accents as the preferred approach
• Held initial study session for proposed five-story mixed-use building at 579 New Park Avenue

Prevention Council

The council will review previous discussions on alcohol use and suggested actions. Members will also request nominations for the position of Secretary. Standing reports from several community agencies will be presented.

• Review of discussion on alcohol use and suggested actions
• Request for nominations for Secretary
• Reports from Social Services, Public Health, Police, WHPS, YSB(The Bridge), and Prevention Partnership Coalition

The Council approved the previous meeting minutes. Members discussed the need for uniform alcohol use services at Hall and Conard high schools and tabled the nomination of a Secretary.

• Approved previous meeting minutes (unanimous)
• Tabled Secretary nominations until next week
• Adjourned meeting (unanimous)

Public Works , Facilities and Sustainability Committee

The committee will review an ordinance establishing a Sustainable West Hartford Commission. The meeting also includes staff reports regarding public works operations, facilities, and sustainability.

• Ordinance establishing A Sustainable West Hartford Commission
• Approval of March 2, 2023, and April 10, 2023 minutes
• Public Works Operations Report
• Facilities Report
• Sustainability Report

General

The Board of Commissioners will review agency updates, including financial and operational reports. The meeting also includes committee reports and a resolution regarding utility allowances.

• Resolution 2023-3 to adopt 2023/2024 Utility Allowances
• Financial Review report
• HCV/FSS Program Update
• Development, Finance, and Resident Services Committee reports

Town Council

The West Hartford Town Council will consider ordinance amendments regarding multifamily residential parking, accessory dwelling units, and special use permit procedures. The council also plans to appropriate American Rescue Plan Act grant funds and review appointments for the Civilian Police Review Board.

• Ordinance amending multifamily residential parking requirements
• Ordinance amending accessory dwelling unit requirements
• Resolution appropriating American Rescue Plan Act grant funds
• Appointments to the Civilian Police Review Board
• Plan revisions for 10 Berkshire Road and 920-924 Farmington Avenue

The Town Council approved a resolution to settle pending litigation involving the West Hartford Public Schools Board of Education. Additionally, the Council referred three zoning-related ordinances to public hearings and approved the appropriation of ARPA grant funds.

• Authorized $3,425,000 settlement for Farrell v. West Hartford Public Schools Board of Education and Town of West Hartford (9-0)
• Approved appropriation of American Rescue Plan Act Grant Funds (9-0)
• Referred Multifamily Residential Parking Requirements ordinance to public hearing on June 13, 2023 (9-0)
• Referred Accessory Dwelling Units ordinance to public hearing on June 13, 2023 (9-0)
• Referred Special Use Permit application approval procedures ordinance to public hearing on June 13, 2023 (9-0)
• Appointed William Thompson III as Alternate Member of the Civilian Police Review Board (9-0)
• Appointed Kathleen Costello Hindman as Regular Member of the Civilian Police Review Board (9-0)
• Approved revisions to Special Development District plans for 10 Berkshire Road and 920-924 Farmington Avenue (9-0)

Advisory Commission for Persons with Disabilities

The Advisory Commission for Persons with Disabilities will discuss appointing a new chair before February 2024. The meeting includes updates on the CERT Team, Vision Zero Task Force, and a food scrap and garbage pilot program. Discussion will also cover Carter Kits for autism assistance and library homebound services.

• WHPD Carter Kits to assist people with Autism
• West Hartford Libraries Homebound Services
• New food scrap and garbage pilot program
• Appointment of a new Commission Chair
• Vision Zero Task Force update

The Advisory Commission for Persons with Disabilities discussed concerns that the town's new food scrap and garbage pilot program may create barriers for residents with disabilities, including cognitive, physical, and visual impairments. Members noted potential ADA compliance risks if accommodations are not provided. The commission also approved minutes from March 13, 2023, and heard updates on CERT training, Vision Zero Task Force, WHPD Carter Kits for autism support, and library homebound services.

• Approved minutes from March 13, 2023 meeting

Pedestrian and Bicycle Commission

The commission will review updates on the Boulevard bicycle facility design and the Vision Zero Task Force. Members will also discuss the finalized 2022 Complete Streets Annual Report and recent traffic data. The agenda includes a review of state bill No. 5917 regarding automated traffic safety cameras.

• Boulevard bicycle facility final design update
• Vision Zero Task Force 'Gentle Driving' committee report
• Finalization of the 2022 Complete Streets Annual Report
• Review of Substitute Bill No. 5917 regarding automated traffic safety cameras
• Year-to-date crashes and traffic stops update

The Commission voted to send a letter to town leadership supporting the use of vertical delineators and green paint for bike lanes on Boulevard. Members discussed the Boulevard repaving project and received updates on the Vision Zero Task Force and Trout Brook Trail progress.

• Approved motion to send letter supporting vertical delineators and green paint on Boulevard to Town Manager, Mayor, and Town Engineer (Unanimous)
• Approved previous meeting minutes

Senior Citizens Advisory Commission

The sub-committee is continuing a review of specific sections of the West Hartford Town Code related to the Senior Citizens Advisory Commission and its mission statement. Members are also proposing language changes for a new SCAC Code Draft in preparation for the May 17, 2023 meeting.

• Review of Town Code Chapter 5, Article VIII, Sec. 5-32 through Sec. 5-39
• Proposing language changes for a new SCAC Code Draft
• Preparation of an updated report for the May 17, 2023 meeting

The Senior Citizens Advisory Commission reviewed updates to its Town Code and Mission Statement, including a proposed name change to 'Older Adults Advisory Commission' and term reduction from 5 to 3 years. The group discussed compiling its 2022 Annual Report for the Town Council, with priorities including age-friendly community adoption, affordable senior housing, and a new senior center van. The Senior Center director reported that her budget request for additional part-time staff was approved and that she is formally requesting ARPA funds for a van. No formal votes were taken on these items.

• Approved minutes of April 2023 meeting as written
• Discussed proposed code changes: name change to 'Older Adults Advisory Commission', term reduction to 3 years, and age 60+ focus — to be voted in June
• Reviewed 2022 Annual Report content for submission to Town Council
• Noted Senior Center budget for additional part-time staff was approved
• Noted formal request for ARPA funds for a Senior Center van
• Discussed potential Town Older Adults Ombudsman position

Public Safety Committee

The agenda consists of staff reports from the Fire Department and Police Department. No specific business items or communications were listed for this meeting.

• Fire Department Update
• Police Department Update

Community Planning & Economic Development

The Committee will discuss ordinance amendments for business districts and accessory dwelling units. The agenda also includes a review of the 2022 Complete Streets Annual Report.

• Ordinance amending BND, BN, and BS zoning standards
• Ordinance for Connecticut Craft Café Permit
• Ordinance amending Accessory Dwelling Units standards
• Ordinance amending Residential Parking Standards
• 2022 Complete Streets Annual Report

Human Rights Commission

The Commission will vote to approve March meeting minutes and welcome new Commissioner Winnie Tantraporn. Members will discuss a proposed June food drive at Gastro Food Park to benefit the West Hartford food pantry. The agenda also includes reports on community outreach and parade participation.

• Proposal for a June food drive at Gastro Food Park for the West Hartford food pantry
• Vote to approve March meeting minutes
• Report on outreach to Republicans and Independents
• Discussion of representation at the May 29 Memorial Day Parade
• Report on West Hartford Pride celebrations

The West Hartford Human Rights Commission approved March meeting minutes, formed subcommittees for a town hall event and a food pantry support initiative, and discussed Pride month activities. A contentious exchange occurred when Commissioner Ted Mancini questioned whether the new Pride flag represented 'minor attracted persons' (MAPs), leading to a broader discussion on legislation regarding sexual crimes against children, which was tabled for a future meeting.

• Approved March meeting minutes unanimously
• Formed subcommittee for Human Rights Town Hall event (Ted, Dawn, Mark, Kristyn)
• Formed subcommittee for food pantry summer support (Aurora, Cara, Eric, Esam)
• Tabled discussion on legislation reducing penalties for sexual crimes against children
• Approved participation in West Hartford Pride events (flag raising June 1, table at June 24 celebration)
• Approved youth subcommittee with student representatives from high schools

Finance & Administration Committee

The committee will consider a resolution to appropriate American Rescue Plan Act grant funds. Staff will also present the current year operating budget projection as of March 31, 2023.

• Resolution appropriating American Rescue Plan Act Grant Funds
• Current Year Operating Budget Projection as of March 31, 2023
• Approval of February 6, 2023 minutes

Town Plan and Zoning Commission

The Commission is reviewing several applications for inland wetlands permits and special use permits. Items include proposed dormitory buildings at 130 North Main Street and a veterinary clinic at 312 North Main Street. The meeting also includes discussions on wetland map amendments.

• Proposed dormitory buildings at 139 North Main Street
• Special Use Permit for a veterinary ophthalmology clinic at 312 North Main Street
• Wetland permit modification for restoration at 300 Bloomfield Avenue
• Inland wetlands permit for a pool and patio at 37 Briarwood Road
• Map amendments to the Official Inland Wetlands and Watercourses Map

The commission approved two conditional permits for residential pool and patio installations. It also approved two amendments to the Official Inland Wetlands and Watercourses Map. No action was taken regarding a permit modification for the New England Jewish Academy.

• Approved minutes of April 3 Special CIP Meeting (5-0)
• Approved minutes of April 3 Regular Meeting (5-0)
• Conditionally approved pool and patio permit for 37 Briarwood Road (5-0)
• Approved wetland map amendment for 11 Winterset Lane (5-0)
• Approved wetland map amendment for 77 Sunny Reach Drive (4-0-1)
• Conditionally approved pool, shed, and stormwater system permit for 56 Pheasant Chase (5-0)
• No action taken on permit modification for 300 Bloomfield Avenue

Design Review Advisory Committee

The Design Review Advisory Committee is reviewing a referral from the Town Plan and Zoning Commission. The American School for the Deaf has applied for a Special Use Permit to construct two one-story dormitory buildings and associated site improvements.

• Special Use Permit application (SUP #1404) for two one-story dormitory buildings at 139 North Main Street
• Proposed site improvements to the American School for the Deaf campus quadrangle

The Design Review Advisory Committee reviewed a proposal to build two one-story dormitory buildings and site improvements at 139 North Main Street. The committee recommended approval of the project following a presentation on the architecture and landscaping.

• Recommended approval of Special Use Permit #1404 for two one-story dormitories at 139 North Main Street (5-0)

General

The West Hartford Civilian Police Review Board will hold a special meeting to review its bylaws and discuss board membership. The agenda also includes a discussion regarding an annual report.

• Review of Bylaws
• CPRB Membership Discussion
• Discussion of Annual Report
• Approval of January 18, 2023 Meeting Minutes

The Civilian Police Review Board unanimously approved its bylaws and approved the minutes from the January 18, 2023 meeting. The board also noted membership changes and established a timeline for completing its annual report.

• Approved January 18, 2023 meeting minutes (4-1 abstained)
• Approved bylaws (unanimous)
• Appointed Dennis Swanton as regular member
• Appointed Steve Adler as alternate member
• Accepted resignation of Veronia Badiola

Special Services District

The West Hartford Center Special Services District will consider a resolution to adopt the annual budget for Fiscal Year 2023-2024 and implement a tax levy. The meeting also includes the approval of minutes from previous March 2023 meetings.

• Resolution to adopt the FY 2023-2024 annual budget
• Imposition of a tax levy on land use categories
• Approval of March 8, 2023, special meeting minutes
• Approval of March 27, 2023, budget public hearing minutes

The West Hartford Center Special Services District approved the annual budget for Fiscal Year 2023-2024. This action includes the imposition of a tax levy on each land use category. The board also approved minutes from two previous meetings.

• Adopted Annual Budget for Fiscal Year 2023-2024 and associated tax levy (10-0)
• Approved minutes of Special Meeting 03-08-2023 (10-0)
• Approved minutes of Budget Public Hearing 03-27-2023 (10-0)

Town Council

The Town Council will consider ordinances regarding appropriations for the fiscal year beginning July 1, 2023. This includes deauthorizing $3,540,000 for certain projects and authorizing new funds for the Capital Improvement Program. The agenda also covers tax levy resolutions and American Rescue Plan Act grant funds.

• Ordinance to deauthorize $3,540,000 for specific Capital Improvement Program projects
• Ordinance regarding appropriations for the fiscal year beginning July 1, 2023
• Resolution concerning tax levy on the October 1, 2022 list
• Resolution appropriating American Rescue Plan Act grant funds
• Resolution authorizing year-end budgetary transfers

The Town Council adopted the appropriations ordinance for the fiscal year beginning July 1, 2023, including a $250,000 increase to the education budget. The Council also approved capital improvement program funding, bond issuance, and a resolution to reduce the mill rate.

• Approved $250,000 increase to the Education Budget (7-2)
• Adopted FY 2023-2024 appropriations ordinance as amended (7-2)
• Approved ordinance deauthorizing $3,540,000 and appropriating funds for Capital Improvement Program projects and bond issuance (8-1)
• Approved appropriation to the Capital Improvement Fund for FY beginning July 1, 2023 (8-1)
• Approved resolution to reduce the mill rate for the October 1, 2022 list (8-1)
• Approved appropriation of American Rescue Plan Act grant funds (9-0)
• Approved year-end budgetary transfers (9-0)
• Approved April 11, 2023 meeting minutes (9-0)

Library Board

The West Hartford Public Library Board will meet virtually to discuss the FY24 budget update and the library eBook bill. The meeting includes a preview of a Circulation Policy review. Director Laura Irmscher will also present administrative and budget reports for February and March.

• FY24 Budget Update
• Library eBook Bill update
• Circulation Policy review (preview)
• February and March administrative and budget reports

The Board unanimously approved the consent agenda, which included the February meeting minutes. The Director reported the receipt of a $5,000 grant for Faxon Fun. No other substantive decisions were made.

• Approved February meeting minutes (unanimous)
• Received $5,000 grant for Faxon Fun

Conservation and Environment Commission

This meeting consists of routine administrative tasks. The commission will review the minutes from the March 27, 2023, meeting and provide an opportunity for public comment.

• Approval of March 27, 2023, minutes

Clean Energy Commission

The commission will review updates from Earth Day, Sustainable Land Care, and waste management working groups. Members will also discuss the operating process for the new commission and potential collaboration with Planning & Zoning.

• Updates on Earth Day, Sustainable Land Care, and Waste working groups
• Review of Sustainable West Hartford Commission ordinance draft
• Discussion of new working groups for Energy-Buildings and GHG Inventory
• Potential collaboration with Planning & Zoning regarding ground mount solar and UCONN projects

The Commission reviewed and supported a revised ordinance draft for the Sustainable West Hartford Commission, which will move to the Public Works Facilities and Sustainability Committee on May 4. The group also discussed future working groups and the development of the UCONN site.

• Approved February and March meeting minutes
• Supported revised Sustainable West Hartford Commission ordinance draft
• Consensus reached to create a 'Built Environment' working group
• Agreed to remind Town Council of resident support for open space at UCONN site
• Filed paperwork to claim $123,000 EECBG formula grant funding

Historic District Commission

The Commission will consider a Certificate of Appropriateness application to replace wooden front steps, banisters, and a concrete walkway with stone pavers at 1589 Boulevard. The meeting also includes the approval of minutes from the January 23 and February 27, 2023, regular meetings.

• Certificate of Appropriateness application for 1589 Boulevard
• Approval of January 23, 2023, and February 27, 2023, meeting minutes

The Historic District Commission approved a Certificate of Appropriateness for residential exterior repairs. The board also approved the meeting minutes from January and February 2023.

• Approved COA for 1587 Boulevard to replace wooden front steps, railing, and concrete walk with stone pavers (Unanimous)
• Approved January 23, 2023 meeting minutes (Unanimous)
• Approved February 27, 2023 meeting minutes (Unanimous)

Design Review Advisory Committee

The committee will hold a study session regarding a proposed amendment to SDD #29 at 331 South Road. Staff will also provide an update and request preliminary feedback for a site plan application at 1051-1061 New Britain Avenue.

• Proposed demolition of Wendy’s and new construction at 331 South Road
• Staff update on Site Plan Application #1406 for 1051-1061 New Britain Avenue
• Proposed five-story mixed-use building at 1051-1061 New Britain Avenue

The committee held an initial study session for a proposed Wendy's restaurant redevelopment at 331 South Road and received a staff update on a mixed-use project at 1051-1061 New Britain Avenue. No formal votes or decisions were recorded during the meeting.

• Held initial study session for 331 South Road Wendy's redevelopment
• Reviewed staff update for 1051-1061 New Britain Avenue mixed-use project

Prevention Council

The Council will discuss concerns regarding the frequency, quantity, and age of students using alcohol. The meeting includes consideration of how the Council might partner to address potential increases in use during warmer weather. Standing reports from Social Services, Police, and other partners are also scheduled.

• Discussion on student alcohol use concerns
• Social Services-Public Health report
• Police report
• YSB (The Bridge) report
• Prevention Partnership Coalition report

The Council held an in-depth discussion regarding the frequency and quantity of alcohol use among students, specifically noting an increase in 9th and 10th grades. Members discussed coordination gaps in social services and potential outreach via West Hartford Days. No formal votes were taken on these issues.

• Approved March meeting minutes (unanimous)
• Welcomed Jessica Evans and student representative Meghan Jo to the Council

Commission on Veterans' Affairs

The Commission will review minutes from the March 21, 2023 meeting. The agenda includes a presentation by Keren Paquette, Manager of Social Services, and an update from the American Legion.

• Approval of March 21, 2023 minutes
• Presentation by Keren Paquette, Manager of Social Services
• American Legion update from Heidi-Anne Mooney

The Commission approved the minutes from the March 21, 2023, meeting. Members discussed potential ways to distribute veteran resource materials, including a possible mailing or benefit fair, though no formal action was taken due to budget constraints.

• Approved minutes from March 21, 2023 meeting

Senior Citizens Advisory Commission

The commission will review reports on social services, transportation for seniors, and the senior job bank. The meeting includes a presentation from West Hartford Library staff regarding programming for seniors.

• Review of March 21, 2023 minutes
• Reports on Social Services, Senior Job Bank, and Transportation for Seniors
• Presentation on West Hartford Library programs for seniors
• Update on SCAC Code & Mission Statement sub-committee

The Commission approved the minutes from the March 2023 meeting. The session primarily consisted of departmental reports on social services, the Seniors Job Bank, and a presentation from West Hartford Public Library staff regarding digital resources and homebound services.

• Approved March 2023 meeting minutes as written

Commission on the Arts

The West Hartford Commission on the Arts will continue discussions regarding the town's arts and culture calendar and spaces for local artists. The agenda also includes a review of the commission's mission statement and wayfinding signage plans.

• WHy West Hartford Arts & Culture Calendar
• “What’s Good WeHa” places and spaces for local artists
• Mission Statement Discussion
• West Hartford Center Infrastructure Master Plan and Wayfinding Signage Plan

The Commission developed a draft Vision Statement to enrich the community by discovering spaces for local artists and fostering connections. The group also discussed the 'What’s Up WeHa' event scheduled for May 25 and the process for the Arts & Culture Calendar.

• Approved March meeting minutes (7-0)
• Jointly created draft Vision Statement for future vote
• Adjourned meeting (7-0)

Finance & Administration Committee

The Finance & Administration Committee will meet to review the proposed FY 2024 budget. The agenda also includes communications, staff reports, and planning for future agenda items.

• Review of Proposed FY 2024 Budget

Public Hearing

The West Hartford Town Council will hold a public hearing for an ordinance amending the Special Flood Hazard Area Standards. The meeting includes a presentation on the proposed amendment and a period for public comments.

• Ordinance amending the Special Flood Hazard Area Standards

The Town Council conducted a public hearing regarding a proposed ordinance to amend special flood hazard area standards. The amendment would require utilities to be above the base flood elevation to comply with new requirements. No formal vote was taken during this hearing.

Public Hearing

The West Hartford Town Council is conducting a public hearing regarding an ordinance for outdoor dining. The meeting includes a presentation of the ordinance and a period for public comments.

• Ordinance Concerning Outdoor Dining

The Town Council conducted a public hearing to discuss proposed amendments to the outdoor dining ordinance. No formal vote was taken during this session; the hearing was adjourned after the Town Manager presented the proposed changes.

Public Hearing

The West Hartford Town Council will hold a public hearing regarding an application by Steele Road, LLC. The proposal seeks to amend Special Development District #139 to add an 18-unit building to an existing 190-unit multifamily complex. The amendment includes changes to parking, landscaping, and site amenities.

• Amendment to Special Development District #139 at 243 Steele Road
• Addition of an 18-unit building to a 190-unit residential complex
• Proposed changes to parking, landscaping, and site amenities

The Town Council held a public hearing regarding an application by Steele Road, LLC to add an 18-unit building to the existing multifamily complex at 243 Steele Road. The hearing included presentations from the developer and engineers, as well as public testimony. No final vote was recorded in these minutes.

• Proposed addition of 18 units (10 one-bedroom, 8 two-bedroom) discussed
• Proposed 5% affordable housing (one unit) discussed
• Developer agreed to consider making the affordable unit a two-bedroom
• Developer agreed to hold a meet-and-greet for residents of The McAuley

Town Council

The West Hartford Town Council will discuss an application to add an 18-unit building and associated amenities to the existing residential complex at 243 Steele Road. The agenda also includes ordinances regarding outdoor dining and special flood hazard area standards. Additionally, the council will consider a resolution for grant funds under the Sustainable Materials Management Grant Program.

• Proposed 18-unit building addition at 243 Steele Road
• Ordinance amending Special Flood Hazard Area Standards
• Ordinance concerning outdoor dining
• Resolution for Sustainable Materials Management Grant Program funds

The Town Council approved an amendment to Special Development District #139 to allow an 18-unit building addition at 243 Steele Road. The Council also adopted ordinances regarding outdoor dining and special flood hazard area standards. Additionally, a resolution was passed to appropriate grant funds for the Sustainable Materials Management Grant Program.

• Approved addition of 18 units to 243 Steele Road multifamily complex (8-0)
• Adopted Ordinance Amending the Special Flood Hazard Area Standards (8-0)
• Adopted Ordinance Concerning Outdoor Dining (8-0)
• Adopted resolution appropriating Sustainable Materials Management Grant funds (8-0)
• Approved March 28, 2023 meeting minutes (8-0)
• Approved March 27 and April 3, 2023 budget public hearing minutes (8-0)
• Approved March 30, 2023 budget workshop minutes (8-0)

Public Works , Facilities and Sustainability Committee

The Committee will review the proposed FY 2023 budgets for the Plant and Facilities and Public Works departments. The meeting includes a discussion of the Fiscal Year 2024 Budget and Capital Improvement Plan as proposed by the Town Manager. There will also be a discussion regarding ARPA.

• Proposed FY 2023 budget for Plant and Facilities
• Proposed FY 2023 budget for Public Works
• Discussion of ARPA
• Discussion of Fiscal Year 2024 Budget
• Discussion of Capital Improvement Plan for FY 2024-35

Pedestrian and Bicycle Commission

The West Hartford Pedestrian and Bicycle Commission will review proposed facilities for the UConn campus redevelopment. The meeting includes discussions on bicycle lane options for the Boulevard and updates from the Vision Zero Task Force.

• UConn campus redevelopment presentation by BL Company engineers
• Comparison of two-way cycle track versus protected bicycle lanes for Boulevard
• Vision Zero Task Force reports and data collection updates
• Road Safety Audit/Bike Facility Plan Revision Project update
• Finalization of the 2022 Complete Streets Annual Report

The commission recommended one-way bike lanes on the north and south sides of the road with parking against the north curb. Members also appointed two representatives to meet with FHI Studio for the Road Safety Audit project. The commission reviewed proposed pedestrian and bicycle facilities for the UConn campus redevelopment.

• Approved previous meeting minutes
• Recommended one-way bike lanes on north and south sides of Boulevard with north side curb parking
• Appointed Jill as a stakeholder representative for FHI Studio meetings
• Appointed Ed as a stakeholder representative for FHI Studio meetings

Mayor's Youth Council

The Mayor's Youth Council will review school reports and progress from various subcommittees. The meeting includes discussions regarding the 2023-2024 application process and upcoming community contests.

• MYC 2023-2024 applications
• Environmental Video Contest publicity and commercial update
• Teen Art Banner Contest update
• School reports for Conard, Hall, Kingswood Oxford, and New England Jewish Academy

The meeting consisted of reports from schools and subcommittees and updates on ongoing projects. No substantive decisions or votes were recorded in the minutes.

Public Hearing

The Town Council will hold a public hearing regarding the proposed 2023-2024 Fiscal Year Budget. This includes the budget as proposed by the Town Manager and Superintendent of Schools, along with the Capital Improvement Program for FY 2024-2035.

• Proposed 2023-2024 Fiscal Year Budget
• Proposed Capital Improvement Program for FY 2024-2035

The Town Council conducted a public hearing to receive resident testimony regarding the proposed 2023-2024 Fiscal Year Budget. No votes were taken and no decisions were made during this meeting.

Town Plan and Zoning Commission

The Town Plan and Zoning Commission will hold a special meeting with the Town Manager and Interim Superintendent of Schools. The commission will review, discuss, and make recommendations regarding the Capital Improvements Program (CIP) for fiscal years 2024 through 2035.

• Review, discussion, and recommendation of the Capital Improvements Program (FY 2024-2035)

The Town Plan and Zoning Commission met with the Town Manager and Interim Superintendent of Schools to review the Capital Improvements Program for FY 2024-2035. The commission voted to recommend approval of the program.

• Recommended approval of Program for Capital Improvements FY 2023-2035 (5-0)

Finance & Administration Committee

The Finance & Administration Committee will review the proposed Fiscal Year 2024 budget. The review includes General Government departments, Information Technology, Finance, Human Resources, and the West Hartford-Bloomfield Health District.

• Review of Proposed FY 2024 Budget
• General Government department budgets (Town Council, Town Clerk, Town Manager, Corporation Counsel, Registrar of Voters, Assessor’s Office)
• Information Technology budget review
• Finance and Human Resources budget review
• West Hartford-Bloomfield Health District budget review

Town Plan and Zoning Commission

The Commission will review several applications for inland wetlands permits and special use permits. Key items include redevelopment of the former UConn Campus and new residential buildings on Asylum Avenue. The meeting also includes the annual election of officers.

• Redevelopment of former UConn Campus (1800 Asylum Ave) including seven new buildings and a parking garage
• Construction of five multi-story residential buildings at 1700 Asylum Avenue
• Special Use Permit for two dormitory buildings at 139 North Main Street
• Special Use Permit for a veterinary ophthalmology clinic at 312 North Main Street
• Wetland violation mitigation presentation for 300 Bloomfield Avenue

The Town Plan and Zoning Commission approved a wetland permit for a playscape and patio at 66 Westmont and a corresponding map amendment. The commission also recommended that the Town Council approve an ordinance amending outdoor dining regulations, with one specific subsection exception. Several other development applications were scheduled for future public hearings.

• Conditionally approved wetland permit for playscape and patio at 66 Westmont (5-0)
• Approved Inland Wetlands and Watercourses Map amendment for 66 Westmont (5-0)
• Recommended approval of Outdoor Dining regulations amendment to Town Council, excluding subsection C(3) (4-1)
• Found residential project at 1700 Asylum Avenue potentially significant; set hearing for June 5, 2023 (5-0)
• Found commercial/mixed-use project at 1800 Asylum Avenue potentially significant; set hearing for June 5, 2023 (5-0)
• Scheduled public hearing for American School for the Deaf dormitory project at 139 North Main Street for May 1, 2023 (5-0)
• Scheduled public hearing for veterinary clinic at 312 North Main Street for May 1, 2023 (5-0)
• Elected Kevin Ahern as Chair and Gordon Binkhorst as Vice-Chair (4-0)

Town Council

The Town Council will discuss the proposed Fiscal Year 2023-2024 Budget and Capital Improvement Plan. This includes a discussion regarding the proposed West Hartford Public Schools budget.

• Discussion of FY 2023-2024 Budget
• Review of Capital Improvement Plan for FY 2024-35
• Discussion of proposed West Hartford Public Schools budget

The Town Council held a discussion regarding the proposed Fiscal Year 2023-2024 Budget, Capital Improvement Plan, and Board of Education budget. No formal votes or decisions were recorded during the meeting.

Public Safety Committee

The committee will review the proposed FY 2023 budget for the Police and Fire Departments. The meeting also includes a discussion regarding the Fiscal Year 2024 Budget and Capital Improvement Plan proposed by the Town Manager.

• Review of Proposed FY 2023 Police Department budget
• Review of Proposed FY 2023 Fire Department budget
• Discussion of Fiscal Year 2024 Budget
• Discussion of Fiscal Year 2024-35 Capital Improvement Plan

Town Council

The Town Council will consider resolutions to appropriate state and federal grant funds for the Trout Brook Trail and emergency food and shelter programs. The agenda also includes a housing authority appointment and notices regarding plan revisions at 950 Trout Brook Drive.

• Resolution appropriating CT DOT grant funds for Trout Brook Trail – Phase 6 construction
• Resolution appropriating FEMA Emergency Food and Shelter Program grant funds
• Appointment of Abdul Rahman Rayan to the West Hartford Housing Authority
• Notice of Town Planner’s intention to approve revisions at 950 Trout Brook Drive

The Town Council approved resolutions to appropriate grant funds for the construction of Trout Brook Trail – Phase 6 and the FEMA Emergency Food and Shelter Program. The Council also approved several appointments, resignations, and site plan revisions via a consent calendar.

• Approved CT DOT grant for Trout Brook Trail – Phase 6 (9-0)
• Approved FEMA Emergency Food and Shelter Program grant funds (9-0)
• Appointed Abdul Rahman Rayan to West Hartford Housing Authority (Consent)
• Accepted resignation of Veronica Badiola from Civilian Police Review Board (Consent)
• Accepted resignation of Ken Livingston from Pedestrian and Bicycle Commission (Consent)
• Approved revisions to Special Development District plan for 950 Trout Brook Drive (Consent)
• Approved March 8, 2023 meeting minutes (Consent)
• Approved February 28, 2023 public hearing minutes regarding Steele Road, LLC (Consent)

Public Hearing

The Town Council is holding a public hearing regarding the proposed 2023-2024 Fiscal Year Budget and Capital Improvement Plan. This proposal was submitted by the Town Manager and Superintendent of Schools. Residents may address the Council in person or submit written comments.

• Proposed 2023-2024 Fiscal Year Budget
• Proposed Capital Improvement Program for FY 2024-2035

The Town Council conducted a public hearing to receive resident input on the proposed 2023-2024 Fiscal Year Budget. One resident provided comments regarding senior center funding and staffing. No formal decisions were made during this meeting.

Special Services District

The West Hartford Center Special Services District will discuss the proposed budget for Fiscal Year 2023-2043. This item was submitted by the District Manager in accordance with local ordinances. A public hearing is also scheduled for district members and the public.

• Proposed Budget for Fiscal Year 2023-2043
• Public Hearing

The commission held a public hearing regarding the proposed budget for Fiscal Year 2023-2024. No members of the district addressed the Commissioners. No vote or final decision on the budget was recorded.

Library Board

The West Hartford Public Library Board meeting scheduled for March 27, 2023, was canceled. The agenda included updates on the FY24 budget and a circulation policy review.

• FY24 budget update
• Library eBook bill update
• Circulation policy review

Clean Energy Commission

The Clean Energy Commission will receive a presentation from Town Planner Todd Dumais. The meeting includes updates on working groups for Earth Day, gardens, and waste. Members will also review an ordinance update for the Sustainable West Hartford Commission.

• Presentation by Town Planner Todd Dumais
• Sustainable West Hartford Commission ordinance update
• Working group updates regarding Earth Day, gardens, and waste
• Approval of February minutes

The Commission discussed the town's regulatory constraints regarding building codes and the Plan of Conservation and Development. Members reviewed updates on Earth Day planning, sustainable land care, and a food scrap pilot program. No formal votes were recorded during the meeting.

• Deferred approval of February minutes due to a clerical error
• Proposed review of POCD Implementation Summary to identify priority actions
• Proposed involvement in the Design Review Advisory Committee's sustainability criteria expansion
• Proposed reminding Town Council of public input regarding open space for the former UConn site development

Fair Rent Commission

The West Hartford Fair Rent Commission will meet to approve minutes from November 10, 2022, and introduce new members. The agenda also includes an explanation of administrative hearing guidelines and the review of Case #2023-01, Welch v. 98 Caya Rsk LLC.

• Case #2023-01, Welch v. 98 Caya Rsk LLC
• Introduction of new members
• Approval of November 10, 2022 meeting minutes

The Commission held an administrative hearing for Case #2023-01 (Welch v. 98 Caya Rsk LLC). The Commission voted to refer the parties to the Town of West Hartford’s Fair Rent Coordinator for mediation.

• Approved minutes from November 10, 2022 meeting (unanimous)
• Referred Case #2023-01 to Town Fair Rent Coordinator for mediation (unanimous)
• Required Respondent's counsel to file a withdrawal of eviction proceedings against Complainant in Case #2023-01 (unanimous)

Senior Citizens Advisory Commission

The commission will review reports on social services, senior transportation, and the seniors job bank. Presentations are scheduled from the West Hartford Housing Authority and the West Hartford Public Library. Members will also discuss the SCAC Code and Mission Statement.

• West Hartford Housing Authority updates
• West Hartford Public Library services update
• Seniors Job Bank report
• Transportation for Seniors report
• SCAC Code & Mission Statement review

The Commission approved the February 2023 meeting minutes and welcomed a new member to fill the final vacancy on the board. Members discussed FOIA training, senior center budget goals, and affordable housing challenges for seniors.

• Approved February 2023 meeting minutes

Commission on Veterans' Affairs

This meeting consists of procedural items including the election of officers and approval of minutes from a May 2022 special meeting. The commission will also welcome new members and establish its 2023 meeting schedule. An update regarding the American Legion and Senior Center is scheduled.

• Election of officers
• Approval of May 18, 2022, special meeting minutes
• American Legion/Senior Center update from Heidi-Anne Mooney
• Establishment of 2023 meeting schedule

The Commission elected Co-Chairs and a Secretary to lead the body. Members agreed to research existing veteran services provided by the Department of Social Services. The group also established a quarterly meeting schedule for the remainder of 2023.

• Approved minutes from May 18, 2022
• Appointed Na’eelah Bakari and Jeremy Donnelly as Co-Chairs (unanimous)
• Appointed Adam Raider as Secretary (unanimous)
• Scheduled quarterly meetings for June 13, September 19, and December 12
• Scheduled special meeting for April 19

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will review a budget overview and rate increases. The meeting also includes updates on capital improvements and the Mayflower Property.

• Mayflower Property Update
• Capital Improvements Update
• Budget Overview
• Rate Increases
• Spring/Summer Programming

The Board discussed a proposed $66M 'tear down' approach for a multi-use center at the Elmwood Community Center/Mayflower Property. Members received updates on capital improvements for various town parks and pools. The Board also noted that Town Council previously accepted rate increases for specific leisure services facilities.

• Approved November 14, 2022 meeting minutes (unanimous)

Commission on the Arts

The Commission will hear public comment regarding the Elmwood Amtrak Bridge Mural and discuss various arts-related initiatives. Topics include space needs for local musical groups and West Hartford Center wayfinding signage plans.

• Public comment from State Representative Kate Farrar on the Elmwood Amtrak Bridge Mural
• Discussion of space needs for West Hartford Symphony Orchestra and West Hartford Woman’s Choral
• Review of West Hartford Center wayfinding signage plans
• Selection of a new Secretary

The Commission appointed Sue Rothenberg as the new secretary. Members discussed progress on a $30,000 grant for the Elmwood Amtrak Bridge Mural and the upcoming arts and culture calendar. No formal decisions were reached regarding space needs for the symphony or choral groups.

• Appointed Sue Rothenberg as Secretary
• Approved motion to adjourn (unanimous)

Town Plan and Zoning Commission

The Commission is reviewing inland wetlands permit applications for residential pools and map amendments. It is also conducting public hearings for special use permits involving a greenhouse, a shed, and pickleball courts. Additionally, the commission received ordinance amendments regarding outdoor dining and flood hazard standards.

• 18-unit building addition at 243 Steele Road
• Proposed pickleball courts at 134 Norwood Road
• Ordinance amendments for outdoor dining and flood hazard standards
• Inland wetlands permit for a pool at 56 Pheasant Chase
• Soil erosion report for 300 Bloomfield Avenue

The Town Plan and Zoning Commission approved special use permits for a shed, a greenhouse, and pickleball courts. The commission also conditionally approved two wetland permits for residential pools and recommended approval of a multifamily residential expansion and flood hazard standards to the Town Council.

• Approved Special Use Permit for 12’ x 14’ shed at 471 South Quaker Lane (4-0)
• Approved Special Use Permit for 10’ x 18’ greenhouse at 1018 Farmington Avenue (4-0)
• Approved Special Use Permit for three pickleball courts at 134 Norwood Road (4-0)
• Conditionally approved wetland permits for pools at 111 Mountain Terrace Road and 35 Ravenwood Road (4-0)
• Recommended approval of 18-unit building addition at 243 Steele Road to Town Council (4-0)
• Recommended approval of Special Flood Hazard Area Standards ordinance to Town Council (4-0)
• Tabled action on Outdoor Dining regulations ordinance
• Allowed work to restart at 300 Bloomfield Avenue pending mitigation plan (4-0)

Community Planning & Economic Development

The Committee is reviewing the proposed municipal budget across several town departments. This includes reviews for General Government, Information Technology, Finance, and Human Resources.

• Review of Proposed FY 2023 Budget
• Budget review for Town Clerk, Town Manager, and Corporation Counsel
• Budget review for Registrar of Voters and Assessor’s Office
• Budget review for Information Technology, Finance, and Human Resources
• Budget review for Library, Facilities, and Leisure and Social Services

Zoning Board of Appeals

The Zoning Board of Appeals will consider a petition for a side yard setback variance at 17 Sunset Terrace. The request involves constructing a 14’ x 19.5’ deck. The board will also approve minutes from the January 18, 2023 meeting.

• Variance request for a 14’ x 19.5’ deck at 17 Sunset Terrace
• Request to reduce side yard setback by approximately 5.9 feet
• Approval of January 18, 2023 meeting minutes

The Zoning Board of Appeals granted a variance to allow a deck construction at 17 Sunset Terrace. The board also approved the minutes from the January 18, 2023 meeting.

• Approved +/- 5.9-foot side yard setback variance for 14’ x 19.5’ deck at 17 Sunset Terrace (5-0)
• Approved January 18, 2023 regular meeting minutes

Human & Community Services Committee

The Human & Community Services Committee is meeting to review the proposed FY 2023 budget. The review includes several departments, such as Information Technology, Finance, and Library services.

• Review of Information Technology budget
• Review of Finance budget
• Review of Human Resources budget
• Review of Library budget
• Review of Leisure and Social Services budget

Advisory Commission for Persons with Disabilities

The commission will discuss pedestrian safety and receive a Vision Zero update. The meeting also includes a report on training sessions and a guest presentation.

• Pedestrian Safety discussion
• Vision Zero update
• New ECC center discussion
• Resignation of Stevie Ann Lis
• Boards and Commissions training report

The Commission approved the minutes from the November 14, 2022 meeting. Members discussed pedestrian safety, the Vision Zero Task Force, and the 'Go Baby Go' mobility project for children. Updates were provided on ADA renovations at Kennedy Park and Wolcott Park.

• Approved November 14, 2022 meeting minutes

Pedestrian and Bicycle Commission

The commission will receive updates regarding the Trout Brook Trail and New Park Avenue projects. Discussion will also include road resurfacing projects and the Vision Zero Task Force.

• Trout Brook Trail update
• New Park Avenue Complete Streets update
• Road Safety Audit/Bike Facility Plan Revision RFP update
• Bicycle Friendly Community application update
• Road resurfacing projects

The commission approved the previous meeting's minutes and appointed Colin Gillespie as Secretary. Members discussed the status of the Trout Brook Trail and New Park Avenue Complete Streets projects, and reviewed a consultant appointment for a Road Safety Audit. A discussion regarding resurfacing and a proposed cycle track on Boulevard was tabled until April.

• Approved Colin Gillespie as PBC Secretary
• Approved previous meeting minutes
• Approved FHI Studios as consultant for Road Safety Audit/Bike Facility Plan Revision
• Tabled Boulevard resurfacing and cycle track discussion until April meeting

Design Review Advisory Committee

The Design Review Advisory Committee is reviewing development applications and conducting study sessions for several West Hartford properties. This includes proposals for residential expansion at 243 Steele Road, a drive-through expansion at Prospect Plaza, and campus improvements at the American School for the Deaf.

• Addition of an 18-unit building and site changes at 243 Steele Road
• Proposed outparcel expansion with a drive-through at 245 Prospect Avenue
• Demolition of dormitories and new construction at 137/139 North Main Street
• Approval of January 12, 2023 and February 23, 2023 meeting minutes

The committee unanimously recommended that the Town Council approve a residential expansion at 243 Steele Road. Study sessions were held for proposed developments at 245 Prospect Avenue and 137/139 North Main Street. Meeting minutes from January 12 and February 23, 2023, were approved.

• Recommended approval for 18-unit building addition at 243 Steele Road (6-0)
• Approved January 12, 2023 meeting minutes (5-0)
• Approved February 23, 2023 meeting minutes (5-0)
• Held study session for outparcel building expansion at 245 Prospect Avenue
• Held study session for dormitory replacement buildings at 137/139 North Main Street

Prevention Council

The West Hartford Prevention Council will review the February 9, 2023, meeting minutes and discuss new council members. The agenda includes the acceptance of 2023 Accomplishments and Recommendations by the Town Council. Standing reports from several departments are also scheduled.

• Acceptance of 2023 Accomplishments and Recommendations
• New council member Jessica Evans
• Student representative Megan Jo-Conard
• Reports from Social Services, Public Health, Police, WHPS, YSB(The Bridge), and Prevention Partnership Coalition

The Prevention Council approved the previous month's minutes with minor corrections. The Town Council accepted the 2023 Accomplishments and Recommendations. Members received reports on public health, police activities, and social services.

• Approved previous meeting minutes with minor corrections
• Accepted 2023 Accomplishments and Recommendations (via Town Council)
• Unanimously approved motion to adjourn

Special Services District

The meeting includes a presentation of the preliminary budget for fiscal year 2023-24. The district will also receive communications regarding the appointment of an alternate member representing residential property owners.

• Presentation of the preliminary FY23-24 budget
• Communication regarding the appointment of Edward Basanese as an alternate member
• Approval of minutes from November 22, 2022

The District approved the minutes from the November 22, 2022 meeting. District Manager Richard Ledwith presented the preliminary FY23-24 budget for transmission to the Town Clerk. A public hearing on the budget is scheduled for March 27, 2023.

• Approved minutes of meeting 11-22-2022 (10-0)
• Adopted consent calendar including appointment of Alternate Member Edward Basanese (10-0)

Town Council

The Council will introduce the proposed 2023-2024 Fiscal Year Budget from the Town Manager and Superintendent of Schools. The agenda also includes several board appointments and a resolution to settle pending litigation.

• Introduction of the 2023-2024 Fiscal Year Budget
• Resolution authorizing settlement of Ann F. Klayman v. Town of West Hartford
• Appointment of Tiffani McGinnis to the Town Council
• Appointment of Bruce Wittchen to the Fair Rent Commission
• Appointment of Kaye Straw to the Senior Citizens Advisory Commission

The Town Council authorized a settlement for pending litigation in the case of Ann F. Klayman v. Town of West Hartford. The Council also appointed Tiffani McGinnis to the Town Council and filled two commission vacancies. The 2023-2024 Fiscal Year Budget was introduced with public hearings scheduled for March and April.

• Approved $385,000 settlement for Ann F. Klayman v. Town of West Hartford (9-0)
• Appointed Tiffani McGinnis to the Town Council (8-0)
• Appointed Bruce Wittchen to the Fair Rent Commission (Consent)
• Appointed Kaye Straw to the Senior Citizens Advisory Commission (Consent)
• Approved Town Council Meeting Minutes from February 28, 2023 (Consent)

Mayor's Youth Council

The council will hear school reports from Conard, Hall, Kingswood Oxford, and New England Jewish Academy. Members will receive updates on subcommittees including the Butterfly Project and Environmental Video Contest. The agenda also includes announcements for upcoming Art and Chat programs.

• Environmental Video Contest publicity and commercial update
• House Bill 6203 shared document discussion
• Hartford Foundation Logo Contest update
• WHiT Art and Chat Program dates for March 4 and April 1
• April 4 open meeting for 2023-2024 MYC recruits

The Mayor's Youth Council approved the minutes from the February 7 meeting. Members discussed ongoing subcommittee projects including an environmental video contest, a walking tour, and the use of a Youth Initiative grant for West Hartford Immigrant Teens (WHiT).

• Approved February 7 meeting minutes

Public Works , Facilities and Sustainability Committee

The committee will consider the approval of minutes from the January 12, 2023, meeting. Staff are scheduled to provide departmental updates regarding sustainability, facilities, and public works.

• Approval of January 12, 2023, minutes
• Sustainability update
• Facilities update
• Public Works update

Public Safety Committee

The Public Safety Committee will receive staff reports from the Fire and Police Departments. The committee will also consider approving the minutes from the February 1, 2023 meeting.

• Fire Department Update
• Police Department Update
• Approval of February 1, 2023 minutes

Human Rights Commission

The commission will review a recommendation for an Antisemitism Definition and continue discussions regarding the murder of Tyre Nichols by police officers. Members will also discuss outreach to high school students and potential fundraising for a food drive.

• Recommendation for Antisemitism Definition adoption
• Discussion on race, crime, and police activity
• Proposal to invite high school students to a future meeting
• Proposal for a new fundraising event related to the WHHRC Food Drive
• Welcome new commissioners Mark Linabury and Cara Paiuk

The Commission voted to inquire why a redacted version of a resolution condemning anti-Semitic violence was announced by the Mayor. The body also established a community outreach subcommittee and approved inviting an immigrant teen club to the next meeting.

• Approved inquiry into why the Mayor's February 28, 2023, resolution on anti-Semitism differed from the original recommendation (Unanimous)
• Approved continuation of the social media subcommittee (All in favor)
• Appointed Kristyn Rosen-Jacobs as Secretary (All in favor)
• Approved creation of a community outreach subcommittee consisting of Mark Linabury, Dawn Ennis, and Kristyn Rosen-Jacobs (All in favor)
• Approved invitation for the library's immigrant teen club to speak at the April 5 meeting (All in favor)
• Accepted February meeting minutes (All in favor)

Public Hearing

The West Hartford Town Council will hold a public hearing regarding an application by Steele Road, LLC. The proposal seeks to amend the boundaries of SDD #139 and SDD #33 by rezoning portions of each district.

• Rezoning request for 243 Steele Road, 253-275 Steele Road, and 2021 Albany Avenue

The Town Council held a public hearing regarding an application by Steele Road, LLC to modify lot lines and rezone land between 243 Steele Road and the McAuley property. No formal vote was taken during this hearing; the session was adjourned after reviewing recommendations for approval from town commissions.

Town Council

The Council will review an application from Steele Road, LLC to add an 18-unit building and associated amenities to 243 Steele Road. The agenda also includes ordinances for outdoor dining and flood hazard standards, as well as several municipal appointments.

• Application for an 18-unit residential building at 243 Steele Road
• Ordinance amending Special Flood Hazard Area Standards
• Ordinance concerning outdoor dining
• Resolution accepting a DCF Youth Services Bureau Grant
• Various appointments to town commissions and boards

The Town Council approved a boundary amendment for two Special Development Districts on Steele Road. The Council also adopted a youth mentoring grant and a resolution condemning antisemitic violence. Several municipal board appointments were approved via the consent calendar.

• Approved boundary amendment for SDD #139 and SDD #33 at Steele Road (9-0)
• Adopted DCF Youth Services Bureau Grant for youth mentoring services (9-0)
• Adopted resolution condemning worldwide increase in antisemitic violence (9-0)
• Referred 18-unit multifamily addition at 243 Steele Road to TPZ and DRAC (9-0)
• Referred Special Flood Hazard Area Standards ordinance to TPZ and CRCOG (9-0)
• Referred Outdoor Dining ordinance to TPZ and CRCOG (9-0)
• Approved 8 board and commission appointments via consent calendar (9-0)
• Received resignation of Councilor Leon Davidoff (8-0-1)

Pension Board

The board will review the January 2023 portfolio update and asset allocation. Members will also discuss a Request for Proposals (RFP) for an investment advisor. The meeting includes consideration of pension administration records and management fee invoices.

• Discussion of Investment Advisor RFP
• Silvercrest Asset Management Group invoice for $36,682
• Silvercrest Asset Management Group invoice for $39,568
• Approval of pension administration applications

The Pension Board approved four changes to the portfolio's asset allocations and target funds. The board also established a panel to select a new investment advisor via an RFP process by July 1, 2023. Retirement applications and management fee invoices were approved.

• Adjusted fixed income targets: 13% Vanguard Total Bond Market Index and 17% Metropolitan West Total Return Bond (Approved)
• Eliminated T-Rowe Price Institutional Large Cap Value and moved assets to Vanguard Total Stock Market Index (Approved)
• Moved small cap allocation from Silvercrest Small Cap Value to Vanguard Small Value Index or lower cost equivalent (Approved)
• Moved half of the Barings Core Property Fund LP allocation to RREEF (Approved)
• Established panel to select investment advisor by July 1, 2023 (Determined)
• Approved January 23, 2023 meeting minutes (Approved)
• Approved pension administration memberships, terminations, and retirement applications (Approved)
• Approved Silvercrest Asset Management Group invoices for $36,682 and $39,568 (Approved)

Library Board

The board will conduct the election of officers and review a FY24 budget update. The meeting also includes a discussion regarding a library eBook bill.

• Election of officers, including Eileen Daly
• FY24 Budget Update
• Library eBook Bill discussion
• Review of January administrative and budget reports

The Board unanimously approved the slate of officers and the meeting minutes from January 23, 2023. The Library Director provided updates on the FY24 budget and upcoming programming. The Board also entered an executive session from 7:02 p.m. to 7:53 p.m.

• Approved January 23, 2023 meeting minutes (unanimous)
• Approved slate of officers: Chair Eileen Daly, Vice Chair Gail Crockett, Secretary Kim Cohen (unanimous)

Conservation and Environment Commission

This agenda consists of procedural items, including the approval of January 23, 2023, minutes. No substantive topics or new business are listed for discussion.

• Approval of January 23, 2023, minutes

Clean Energy Commission

The commission will discuss recommendations for spending a $123,000 grant. The meeting also includes status updates on town construction projects and progress from various working groups.

• Recommendations for the $123,000 Energy Efficiency and Conservation Block Grant
• Construction updates for the Community Center, Fellowship Housing, and Animal Shelter
• Working group discussions on food waste and sustainable landscaping
• Planning for Earth Day 2023 activities

The Commission decided not to participate in the Wyland Water Challenge, opting instead for local info stations for Earth Day. Members formed working groups for waste and sustainable landscaping. The body also discussed a $140K ARPA-funded tree canopy study.

• Approved January meeting minutes
• Decided not to participate in Wyland Water Challenge
• Approved Earth Day event featuring 3-4 info stations at Westmoor Park or Town Hall
• Formed Waste working group
• Formed Sustainable Landscaping working group

Historic District Commission

The Historic District Commission will consider three Certificate of Appropriateness applications. These include window replacements at 55 West Hill Drive, a solar panel installation at 1563 Boulevard, and a shed renovation at 1590 Boulevard.

• Window replacement at 55 West Hill Drive
• Solar panel installation at 1563 Boulevard
• Rear shed entryway renovation at 1590 Boulevard

The Commission unanimously approved three Certificates of Appropriateness for residential exterior work. These decisions allow for window replacements, solar panel installation, and a shed entryway renovation.

• Approved COA for window replacement at 55 West Hill Drive (unanimous)
• Approved COA for rooftop solar panel system at 1563 Boulevard (unanimous)
• Approved COA for rear shed entryway renovation at 1590 Boulevard (unanimous)

Design Review Advisory Committee

The committee will hold a study session regarding a potential new Special Development District application for 1700 and 1800 Asylum Avenue. This proposal includes multifamily housing and mixed-use development. The committee will also review an application from Steele Road, LLC to amend boundaries between SDD #139 and SDD #33.

• Study session for potential redevelopment of 1700 and 1800 Asylum Avenue
• Application by Steele Road, LLC to amend boundaries of SDD #139 and SDD #33 via rezoning

The committee recommended approval of a zoning boundary amendment for two Special Development Districts on Steele Road. Members also held a fifth study session for the former UConn campus redevelopment, expressing concerns over building height, density, and neighborhood compatibility.

• Recommended approval of boundary amendments for SDD #139 and SDD #33 at 243-275 Steele Road and 2021 Albany Avenue (5-0)
• Approved December 15, 2022 meeting minutes (5-0)
• Approved January 12, 2023 meeting minutes (5-0)
• Approved January 19, 2023 meeting minutes (5-0)

Senior Citizens Advisory Commission

The commission will review the January 17, 2023, meeting minutes and receive several departmental reports. The agenda includes a presentation from the CT Alliance for Retired Americans and updates on senior transportation and centers.

• Presentation by Bette Marafino of the CT Alliance for Retired Americans
• Review and approval of January 17, 2023, meeting minutes
• Reports on senior transportation and senior centers
• Sub-Committee on SCAC Code & Mission Statement update

The Commission approved the January 2023 meeting minutes and welcomed two new members. Members discussed proposed changes to the commission's code and mission statement, including reducing member terms from five to three years.

• Approved January 2023 meeting minutes

Community Planning & Economic Development

The committee will receive a Wayfinding Presentation and an update regarding the Outdoor Dining Ordinance. Staff will also provide a Community Development Update.

• Wayfinding Presentation
• Outdoor Dining Ordinance Update
• Community Development Update

Public Hearing

The Town Council will hold a public hearing regarding a rezoning application by Steele Road, LLC to amend the boundaries of SDD #139 and SDD #33. This meeting is anticipated to be opened and immediately continued to February 28, 2023. No public testimony will be taken on February 14.

• Rezoning portions of SDD #139 (243 Steele Road) and SDD #33 (253-275 Steele Road and 2021 Albany Avenue)

The Town Council agreed to postpone the public hearing regarding the application by Steele Road, LLC to amend boundaries of SDD #139 and SDD #33. The request for continuation was made due to a scheduling conflict.

• Continued public hearing for Steele Road, LLC rezoning application to February 28, 2023

Town Council

The Town Council will consider resolutions to fund Fire Department vehicles and new staff positions in Community Development. The agenda also includes reviewing minutes for a $1,500,000 property improvement appropriation and a rezoning application for Steele Road.

• $1,500,000 appropriation for properties at 12 Brixton Street and 705 Oakwood Avenue
• Rezoning of SDD #139 and SDD #33 boundaries by Steele Road, LLC
• Resolution to purchase vehicles for the Fire Department
• Resolution to fund Building Inspector and Senior Planner positions
• Amendment to Blue Back Square design guidelines for shade structures

The Town Council adopted resolutions to purchase Fire Department vehicles and fund Building Inspector and Senior Planner positions. The Council also revised the General Fund balance policy and appointed several members to town commissions.

• Approved resolution to purchase vehicles for the Fire Department (8-0)
• Approved funding for Building Inspector and Senior Planner positions (8-0)
• Adopted resolution revising the General Fund balance policy (8-0)
• Postponed application to amend boundaries of SDD #139 and SDD #33 to February 28, 2023 (8-0)
• Appointed Anne Massucco to Senior Citizens Advisory Commission
• Appointed Elizabeth “EJ” Greenspan to Library Board
• Appointed Jennifer Bowman and Edward Perzanowski to Pedestrian & Bicycle Commission
• Appointed Salvatore Tripoli to Fair Rent Commission

General

The West Hartford Vision Zero Task Force will discuss task force goals, including an action plan and roles. The meeting also covers the status of a roadway safety study RFP and a town-wide crash dashboard.

• Vision Zero Task Force goals and action plan
• Roadway Safety Study and Bicycle Facility Plan Update RFP status
• Town-wide Crash Dashboard
• Vision Zero website update

Commission on the Arts

The Commission will discuss a draft mission statement and select a new Secretary. The agenda also includes discussions regarding space needs for local music groups and West Hartford Center infrastructure plans.

• Selection of a new Commission Secretary
• Review of a draft mission statement for artists
• Discussion of space needs for West Hartford Symphony Orchestra and West Hartford Woman’s Choral
• Discussion regarding the Elmwood Amtrak Bridge Mural
• Review of West Hartford Center infrastructure and signage plans

The Commission approved the minutes from the January meeting. Members discussed a draft mission statement, the creation of an arts and culture calendar, and the search for long-term space for the West Hartford Symphony Orchestra and West Hartford Woman’s Choral.

• Approved January meeting minutes (5-1)

Human & Community Services Committee

This meeting includes an update regarding Interval House and staff reports from the Library and Leisure and Social Services departments. The committee will also consider approving minutes from November 2022 and January 2023.

• Update on Interval House
• Library update
• Leisure and Social Services update

Prevention Council

The council will review an amended accomplishments and recommendations report for the Town Council. Members will also discuss results from a December 9 meeting regarding opioid settlement funds. Additionally, the council will introduce new member Gretchen Levitz-Kimball.

• Review of amended Accomplishments and Recommendations report to Town Council
• Discussion of December 9 Opioid Settlements Funds/Prevention Planning Meeting results
• Introduction of new council member Gretchen Levitz-Kimball
• Standing reports from Social Services, Public Health, Police, WHPS, YSB(The Bridge), and Prevention Partnership Coalition

The council approved the December 8, 2022, meeting minutes with minor corrections. Members submitted a finalized Accomplishments and Recommendations report to the Town Council and discussed the status of the Prevention Coordinator position.

• Approved December 8, 2022, meeting minutes with minor corrections
• Submitted Accomplishments and Recommendations report to Town Council

Mayor's Youth Council

The Mayor's Youth Council will review reports from local schools and various subcommittees. Members will also discuss potential collaborations for 2023-2024 town events, including Juneteenth, Lunar New Year, and Pride.

• Review of Narcan/Suicide Prevention Workshop
• Discussion of House Bill 6203
• Potential collaborations for Juneteenth, Lunar New Year, and Pride
• School reports from Conard, Hall, Kingswood Oxford, and New England Jewish Academy

The Mayor's Youth Council approved funding for the West Hartford Immigrant Teens (WHiT) Art & Chat program. Members also discussed drafting a letter to state legislatures regarding Holocaust education and planning recommendations for the Board of Education to support immigrant students.

• Approved $139.11 for WHiT Art & Chat supplies (12-0)
• Approved meeting minutes as written

Town Plan and Zoning Commission

The commission will hold public hearings regarding a new turf baseball field at 1678 Asylum Avenue and medical office expansion at 445 South Main Street. New applications include pickleball courts at Hartford Golf Club and a greenhouse at 1018 Farmington Avenue. The meeting also includes the annual election of officers.

• Public hearing: Turf baseball field at 1678 Asylum Avenue
• Public hearing: Medical office expansion at 445 South Main Street
• Application for three pickleball courts at 134 Norwood Road
• Application for a greenhouse at 1018 Farmington Avenue
• Rezoning application for Steele Road, LLC

The commission approved a Special Use Permit for a turf baseball field and associated improvements at 1678 Asylum Avenue. It also recommended a boundary amendment for two shared development districts on Steele Road to the Town Council. Several other permit applications were scheduled for future public hearings.

• Approved Special Use Permit for turf baseball field at 1678 Asylum Avenue (5-0)
• Recommended approval of boundary amendments for SDD #139 and SDD #33 on Steele Road to Town Council (4-0)
• Scheduled public hearing for shed installation at 471 South Quaker Lane (5-0)
• Scheduled public hearing for greenhouse installation at 1018 Farmington Avenue (5-0)
• Scheduled public hearing for pickleball courts at 134 Norwood Road (5-0)
• Found swimming pool project at 35 Ravenwood Road potentially significant and scheduled public hearing (5-0)
• Approved January 4, 2023 meeting minutes (5-0)
• Postponed Inland Wetlands permit for 445 South Main Street

Finance & Administration Committee

The committee will consider resolutions to revise the General Fund balance policy and appropriate funds for fire vehicles. The agenda also includes funding for new staff positions and a review of the 2022 Grand List Report.

• Resolution to revise the General Fund balance policy
• Resolution appropriating funds for fire vehicles
• Resolution appropriating funds for Building Inspector and Senior Planner positions
• Review of the 2022 Grand List Report
• Finance Department budget projection update

Public Safety Committee

The committee will review reports from the Fire and Police Departments. Members will also consider approving meeting minutes from November 2, 2022, and December 7, 2022.

• Approval of November 2, 2022, and December 7, 2022, minutes
• Fire Department update
• Police Department update

Human Rights Commission

The West Hartford Human Rights Commission will welcome new commissioners and speakers from the Connecticut Commission on Human Rights and Opportunities. The agenda includes an update on adopting an antisemitism definition and a proposal for a statement regarding the death of Tyre Nichols. Members will also discuss holiday social media posts and efforts to fill one remaining vacancy.

• Update on recommendation to adopt Antisemitism Definition
• Proposal for a statement responding to the murder of Tyre Nichols
• Report on Celebration of Universal Human Rights Declaration
• Discussion of future online holiday posts and new assignments
• Outreach for one remaining commission vacancy

The commission heard a presentation from a CHRO investigator and reviewed a report on the proposed definition of Anti-Semitism. No formal votes were taken due to a lack of a quorum. Several items, including a response to the murder of Tyre Nichols, were postponed to the March 1 meeting.

• Postponed vote on action regarding Tyre Nichols murder to March 1
• Postponed discussion of online holiday posts to March 1
• Agreed to include June fundraising event on March 1 agenda

Public Hearing

The Town Council is holding a public hearing on an ordinance to appropriate up to $1,500,000 into the Capital Improvement Fund. This funding is intended for the purchase and improvement of properties located at 12 Brixton Street and 705 Oakwood Avenue. The ordinance also authorizes the issuance of bonds up to $1,500,000 to finance these costs.

• Ordinance for property purchases and improvements at 12 Brixton Street and 705 Oakwood Avenue
• Appropriation of up to $1,500,000 into the Capital Improvement Fund
• Authorization of bonds not to exceed $1,500,000

The Town Council held a public hearing regarding an ordinance to appropriate up to $1,500,000 for the purchase and improvement of properties at 12 Brixton Street and 705 Oakwood Avenue. No votes were taken during this meeting, and no members of the public provided comments.

Public Hearing

The West Hartford Town Council will hold a public hearing regarding an application for Special Development District #113. The request seeks to amend existing design guidelines to create a new standard for 'Freestanding Shade Structures'.

• Amendment to Blue Back Square Design Guidelines for 'Freestanding Shade Structures'

The Town Council conducted a public hearing regarding an application to amend design guidelines for Special Development District #113 (Blue Back Square). The proposal seeks to establish a new standard for freestanding shade structures. No final decision was recorded in the minutes.

• Held public hearing on proposed freestanding shade structure guidelines for Blue Back Square

Town Council

The Council will consider a $1,500,000 appropriation for properties at 12 Brixton Street and 705 Oakwood Avenue. Other items include amending design guidelines for Blue Back Square and revising fees for recreational facilities. Several appointments to town boards and commissions are also on the agenda.

• $1,500,000 appropriation for properties at 12 Brixton Street and 705 Oakwood Avenue
• Amendment to Blue Back Square design guidelines regarding shade structures
• Revision of fees for various recreational facilities
• Lease with WHFH Development Corporation for 10-50 Starkel Road
• Budget amendments for Community Development Block Grant and Capital Projects funds

The Town Council authorized the purchase and improvement of properties at 12 Brixton Street and 705 Oakwood Avenue. The council also approved a lease for property at 10-50 Starkel Road and appointed Leon Davidoff as Town/Council Clerk. Multiple board and commission appointments were approved via consent calendar.

• Approved $1.5M appropriation and bond issuance for 12 Brixton Street and 705 Oakwood Avenue (9-0)
• Approved purchase of 12 Brixton Street and 705 Oakwood Avenue (9-0)
• Approved lease with WHFH Development Corporation for 10-50 Starkel Road (6-0-2 recused)
• Approved amendment for 'Freestanding Shade Structures' at Blue Back Square (9-0)
• Approved budget amendments for Community Development Block Grant and Capital Projects Funds (9-0)
• Approved revised fee schedule for recreational facilities (9-0)
• Appointed Leon Davidoff as Town/Council Clerk effective April 10, 2023 (7-0-1 abstention)
• Approved 14 board and commission appointments via consent calendar (9-0)

General

The West Hartford Pension Board is reviewing the fourth quarter performance update and asset allocation. The board will also discuss pension valuation updates and approve administrative actions regarding memberships and retirements. Additionally, several service provider invoices are up for consideration.

• Q4 performance update and asset allocation discussion
• Update on pension valuation
• Approval of November 14, 2022 meeting minutes
• $12,500 invoice for Fiducient Advisors consulting costs
• Invoices from Principal Custody Solutions and Shipman & Goodwin

The Pension Board approved several retirement and survivorship applications for Town and Board of Education employees. The board also approved payment of four invoices for consulting, custody, and legal services. Members discussed asset allocation and portfolio construction, with a vote deferred to the next meeting.

• Approved November 14, 2022 meeting minutes
• Approved pension administration memberships, terminations, and refunds
• Approved retirement applications for Jared Morin, Daniel Zipadelli, Kathleen Faroni, Denis Bell, Nazy Degranouhi Kesbar, Stephanie Ibitz, and Madonna King
• Approved survivorship application for Cynthia Vernile
• Approved $12,500 invoice for Fiducient Advisors
• Approved $8,242.73 invoice for Principal Custody Solutions
• Approved $8,322.70 invoice for Principal Custody Solutions
• Approved $2,475.00 invoice for Shipman & Goodwin

General

The board will discuss the fiscal year 2024 budget and a proposal for fine-free services. The agenda also includes updates on the New Community Center & Library Project and the election of officers.

• FY24 Budget & Fine Free Proposal
• New Community Center & Library Project update
• Election of Board Officers
• Review of December administrative and budget reports
• Staff Day scheduled for March 23, 2023

The Board approved a staff half day session on March 23, 2023, which will result in a partial library closure. The election of officers and the library director's review were both tabled. No action was taken on the FY24 budget or the fine free proposal.

• Approved March 23, 2023 staff half day session (unanimous)
• Approved November 28, 2022 meeting minutes (unanimous)
• Tabled election of officers
• Tabled executive session for library director's review

General

The Clean Energy Commission will discuss 2023 plan priorities and receive a presentation from the Director of Community Development. The commission will also consider votes regarding a booth for Celebrate West Hartford! and the Wyland Foundation National Mayor's Challenge for Water Conservation.

• Vote on booth for Celebrate West Hartford!
• Vote on Wyland Foundation National Mayor's Challenge for Water Conservation
• Discussion of sustainable landscaping working group
• Status update on Sustainable West Hartford Commission ordinance and logo
• Presentation by Duane Martin, Director of Community Development

The Commission approved participating in the Celebrate West Hartford event in June 2023 to provide sustainability education. Members also received a presentation from the Director of Community Development regarding stormwater management and infrastructure projects.

• Approved booth at Celebrate WH in June 2023 (5-0)
• Approved November and December minutes (subject to correction)
• Deferred vote on Wyland Foundation National Mayor's Challenge for Water Conservation
• Deferred discussion on sustainable landscaping working group

General

This meeting consists of procedural items. The Commission will call the meeting to order, provide an opportunity for public comment, and consider approving the October 26, 2022, minutes.

• Approval of October 26, 2022, minutes

The commission met briefly to approve previous meeting minutes. No other substantive business was conducted.

• Approved October 2022 meeting minutes

General

The Commission will consider a request to convert an attached garage into an office or guest room at 3 Buena Vista Road. The meeting also includes the approval of minutes from October 25, 2022.

• Garage conversion request for 3 Buena Vista Road

The West Hartford Historic District Commission approved a Certificate of Appropriateness for a residential property conversion. The commission also approved the minutes from the October 25, 2022, special meeting.

• Approved Certificate of Appropriateness for garage-to-bedroom conversion at 3 Buena Vista Road (Unanimous)
• Approved Special Meeting Draft Minutes of October 25, 2022 (Unanimous)

General

The Design Review Advisory Committee is holding a study session regarding a potential Special Development District application for 1700 and 1800 Asylum Avenue. The proposal involves redeveloping the former UConn campus with multifamily housing and mixed-use elements including retail, restaurant, and office uses.

• Study session for a potential Special Development District application at 1700 & 1800 Asylum Avenue
• Proposed redevelopment of the former UConn campus with multifamily housing and mixed-use development
• Approval of meeting minutes from July 28, 2022, through December 15, 2022

The committee held a study session to discuss a potential Special Development District application for 1700 and 1800 Asylum Avenue. Members and staff discussed concerns regarding building heights, parking, and traffic for the proposed mixed-use development. No final decision was made on the development application.

• Approved October 27, 2022 meeting minutes (5-0)
• Approved November 10, 2022 meeting minutes (5-0)
• Approved December 1, 2022 meeting minutes (5-0)

General

The West Hartford Community Planning & Economic Development Committee is discussing a feasibility study for the New Elmwood Community Center, Library, and Senior Center. No other substantive business items are listed on this agenda.

• Feasibility study for New Elmwood Community Center, Library, and Senior Center

General

The West Hartford Civilian Police Review Board will review and evaluate a West Hartford Police Department administrative inquiry. The board will also approve the minutes from the November 16, 2022 meeting.

• Review of West Hartford Police Department Administrative Inquiry 2022-03
• Approval of November 16, 2022 meeting minutes

The Civilian Police Review Board voted unanimously to sustain the findings of Administrative Inquiry 2022-03. The board also approved the meeting minutes from November 16, 2022. Assistant Chief Terra reported that there are currently no pending investigations.

• Sustained findings of Administrative Inquiry 2022-03 (unanimous)
• Approved 11/16/22 meeting minutes (4-0-1)

General

The Zoning Board of Appeals will review several petitions regarding home-based business renewals and property variances. The board will also vote on the 2023 meeting calendar, bylaws, and the election of officers.

• Special Exception renewal for a law office at 14 Coolidge Road
• Special Exception renewal for a counseling/psycho-therapy office at 69 North Main Street
• Special Exception renewal for a Reiki business at 29 Mayflower Street
• Variance request for a building addition at 110 Kingswood Road
• Variance request for solar system placement at 45 Ten Acre Lane

The Board approved five petitions for home occupation renewals and zoning variances. The Board also elected its 2023 officers and approved the annual meeting calendar and bylaws.

• Granted 5-year home occupation renewal for law office at 14 Coolidge Road (5-0)
• Granted 5-year home occupation renewal for counseling office at 69 North Main Street (5-0)
• Granted 3-year home occupation renewal for Reiki business at 29 Mayflower Street (5-0)
• Granted 9.6-foot building line setback variance at 110 Kingswood Road (5-0)
• Granted variance for ground mounted solar structures at 45 Ten Acre Lane (5-0)
• Approved 2023 ZBA Regular Meeting Calendar
• Approved ZBA Bylaws
• Elected Angelo DiMatteo as Chair and Michael D’Amato as Vice Chair (5-0 each)

General

The West Hartford Senior Citizens Advisory Commission is reviewing various departmental updates. These include reports on social services, transportation for seniors, and the Elmwood Community Center. The commission will also discuss its code and mission statement.

• Presentation by Economic Coordinator Kristen Gorski
• West Hartford Social Services Report
• Transportation for Seniors Report
• Sub-Committee on SCAC Code & Mission Statement update
• Review of December 20, 2022 minutes

The Commission unanimously approved a new draft of the SCAC Town Code and updated Mission Statement. Members also received a presentation on current town housing developments and affordable housing goals from the Economic Development Coordinator.

• Approved December 2022 meeting minutes with two changes
• Unanimously approved new draft of SCAC Town Code and Mission Statement

General

The council will review school reports and various subcommittee updates. New business includes discussions regarding the 2022-2023 budget, a logo contest, and the Vision Zero Initiative.

• 2022-2023 Budget for Environmental Video Contest Prize and Story Walk Printing Supplies
• Hartford Foundation Logo Contest
• Elmwood Community Center Advisory Group Update
• Vision Zero Initiative discussion

The Mayor’s Youth Council approved $200 for pamphlets and flyers to support the Story Walk collaboration with the Witness Stones Project. The council also received updates on the Environmental Video Contest and the Butterfly Project. The remaining budget for the council through June 30, 2023, is $332.10.

• Approved $200 for Story Walk project advertising materials (14-0)
• Approved minutes from previous meeting

General

The Board of Assessors will review multiple applications for real and personal property tax exemptions. These requests are submitted by various local non-profit organizations and schools. The agenda also includes approving previous meeting minutes and appointing a temporary chair.

• Tax exemption request for HARC, Inc. at 16 LaSalle Road
• Tax exemption request for NAMI Connecticut, Inc. at 1030 New Britain Avenue Ste. 201
• Tax exemption request for Montessori School of Greater Hartford, Inc. at 141 North Main Street
• Tax exemption request for Vinfen Corp. of CT, Inc. at 21 Manchester Circle
• Tax exemption request for Connecticut Puerto Rican Forum, Inc. at 616 New Park Avenue

The Board of Assessors approved tax exempt status for five different entities for real and personal property. The board also appointed a temporary chair and accepted minutes from a previous meeting.

• Appointed James Healy as temporary chair (Unanimous)
• Accepted October 26, 2022 Special Meeting minutes (Unanimous)
• Granted tax exempt status for personal property to HARC, Inc. at 16 LaSalle Road (Unanimous)
• Granted tax exempt status for personal property to NAMI Connecticut, Inc. at 1030 New Britain Avenue Suite 201 (Unanimous)
• Granted tax exempt status for real and personal property to Montessori School of Greater Hartford, Inc. at 141 North Main Street on 10/01/2022 Grand List (Unanimous)
• Granted tax exempt status for real and business personal property to Vinfen Corporation of Connecticut, Inc. at 21 Manchester Circle (Unanimous)
• Granted tax exempt status for personal property to Connecticut Puerto Rican Forum, Inc. at 616 New Park Avenue (Unanimous)

General

The Design Review Advisory Committee will discuss a site plan to redevelop the West Hartford Inn into residential apartments. The committee will also consider design guideline amendments for Blue Back Square and a study session for 445 South Main Street. Additionally, the meeting includes officer elections and membership updates.

• Amendment to Blue Back Square guidelines for "Freestanding Shade Structures"
• Medical office expansion study at 445 South Main Street
• Site Plan Application #1397 for West Hartford Inn redevelopment
• Election of DRAC officers
• DRAC membership changes and appointments

The Design Review Advisory Committee recommended approval for a new shade structure standard at Blue Back Square and the redevelopment of the West Hartford Inn. The committee also held a study session for a medical office expansion at 445 South Main Street and elected new officers.

• Recommended approval to Town Council for Blue Back Square 'Freestanding Shade Structures' guideline amendment (5-0)
• Recommended approval to Town Planner for 900 Farmington Avenue residential multifamily redevelopment (5-0)
• Appointed Ray Giolitto as DRAC Chair (5-0)
• Appointed Hugh Schweitzer as DRAC Vice-Chair (5-0)

General

The council will review a finalized report of accomplishments and recommendations for the Town Council. Members will also discuss results from the December 9 meeting regarding opioid settlement funds. The agenda includes standing reports from various town departments.

• Finalized Accomplishments and Recommendations report to Town Council
• Results of December 9 Opioid Settlements Funds/Prevention Planning Meeting
• Recovery Friendly Community discussion
• Standing reports from Social Services, Public Health, Police, WHPS, YSB, and Prevention Partnership Coalition

The Council approved the minutes from the December 8, 2022 meeting and finalized an Accomplishments and Recommendations report for the Town Council. Members discussed the potential for the town to become a Recovery Friendly Community, pending the hire of a Prevention Specialist.

• Approved December 8, 2022 meeting minutes (unanimous)
• Finalized Accomplishments and Recommendations report to Town Council

General

The Town Plan and Zoning Commission is meeting to consider a resolution regarding a property lease. The resolution would authorize the execution of a lease with WHFH Development Corporation for the property located at 10-50 Starkel Road.

• Lease authorization for 10-50 Starkel Road with WHFH Development Corporation

The Design Review Advisory Committee and Town Plan & Zoning Commission held a joint meeting to review a presentation by consultant Stantec regarding the Center Infrastructure Master Plan study. No formal actions were taken by either committee.

Public Works , Facilities and Sustainability Committee

This meeting consists of routine business and staff reports. The committee will review the November 3, 2022, minutes and hear updates regarding facilities, public works, and sustainability.

• Approval of November 3, 2022, minutes
• Facilities update
• Public Works update
• Sustainability update

General

The Design Review Advisory Committee and Town Plan and Zoning Commission will hold a joint meeting to discuss the West Hartford Center Infrastructure Master Plan study. The session includes a presentation by consultant Stantec regarding the evaluation of street infrastructure, such as sidewalks, traffic lanes, and bus stops. The committee will also review a summary memo from fall public outreach.

• West Hartford Center Infrastructure Master Plan study presentation
• Review of Fall Public Outreach Summary Memo

The Design Review Advisory Committee held a joint meeting with the Town Plan and Zoning Commission to review a presentation by consultant Stantec regarding the Center Infrastructure Master Plan. The study evaluates street infrastructure, traffic lanes, sidewalk widths, bus stop accommodations, and landscaping. No action was taken by the DRAC.

Finance & Administration Committee

The Committee will consider a resolution to amend the Fiscal Year 2021-2022 General Fund Budget. This includes funding transfers to the Capital Non-Recurring Expenditure, Risk Management, and Utility Services funds. The meeting also includes a financial services update on budget projections.

• Resolution to amend FY 2021-2022 General Fund Budget for fund transfers and tax appeal accruals
• Financial Services Update on operating budget projections as of November 30, 2022
• Executive session regarding McAuley Center, Incorporated v. Town of West Hartford tax appeal litigation

General

The Board of Commissioners will review various staff and committee reports. Agenda items include a resolution for an Interim Executive Director and the election of a TBRA board member. The meeting also includes a tenant commissioner petition regarding the election process.

• Resolution for Interim Executive Director
• Election of TBRA board member
• Tenant Commissioner Petition for Election Process
• Approval of December 2022 meeting minutes

Public Hearing

The West Hartford Town Council will hold a public hearing regarding an amended ordinance. The proposal allows certain indoor venues in the CBDH District to operate under a café liquor permit with age restrictions and extended hours.

• Amended ordinance for indoor venues in the CBDH District
• Proposal for 1:00 AM closing time under a café liquor permit
• Proposed age restrictions for certain venues

The Town Council held a public hearing regarding a substitute ordinance for indoor venues in the CBDH district. The proposed changes would allow certain facilities to stay open until 1 a.m. on Saturdays and Sundays and operate under cafe liquor permits with age restrictions. No final vote was taken during this hearing.

• Held public hearing on substitute ordinance for CBDH district operating hours

Public Hearing

The Town Council is holding a public hearing regarding a resolution to authorize a lease with WHFH Development Corporation. The proposed lease involves property located at 10-50 Starkel Road.

• Resolution authorizing a lease with WHFH Development Corporation for 10-50 Starkel Road

The Town Council held a public hearing regarding a resolution to authorize a lease with WHFH Development Corporation for property at 10 to 50 Starkel Road. No vote was taken during this meeting; the matter was referred to the Town Planning & Zoning Commission for review with a scheduled vote for January 24th.

• Tabled vote on lease resolution until January 24th pending Planning & Zoning Commission review

Town Council

The Town Council will consider an amended ordinance allowing specific indoor venues in the CBDH District to operate until 1:00 AM. The agenda also includes rezoning applications for Steele Road properties and budget amendments for various town funds.

• Ordinance for indoor venues in the CBDH District to stay open until 1:00 AM
• Rezoning application for properties at 243 Steele Road and 253-275 Steele Road
• Resolution amending the FY 2021-2022 General Fund Budget
• Lease authorization with WHFH Development Corporation for 10-50 Starkel Road
• Resolution implementing the Vision Zero Initiative

The Town Council approved a resolution implementing the Vision Zero initiative for mobility safety and an ordinance allowing certain indoor venues in the CBDH District to stay open until 1:00 AM. The Council also approved budget amendments for the FY 2021-2022 General Fund and appropriated Sustainable Materials Management Grant funds.

• Adopted ordinance permitting certain CBDH District indoor venues to stay open until 1:00 AM (8-0)
• Adopted resolution implementing the Vision Zero Initiative (8-0)
• Approved FY 2021-2022 General Fund budget amendments for fund transfers and tax assessment appeals (8-0)
• Approved appropriation of Sustainable Materials Management Grant funds (8-0)
• Postponed lease execution with WHFH Development Corporation for 10-50 Starkel Road to Jan 24, 2023 (8-0)
• Referred Steele Road, LLC boundary amendment application to TPZ and DRAC with public hearing set for Feb 14, 2023 (8-0)
• Approved consent calendar including minutes from Dec 13 and Dec 21, 2022 (8-0)