Pingree Grove public meetings in 2022

Board of Trustees Meetings

The Village Board will consider an ordinance amending periodic billing procedures and late fee assessments, and discuss the Daniel Blvd. sanitary sewer extension. The consent agenda includes approval of minutes, a $455,479.89 warrant list, a $190,718.58 pay application for Water Treatment Plant No. 2 and Well No. 3, and release of certain executive session minutes.

• Ordinance amending Title 3, Chapter 6-6.A on periodic billing and late fees
• Warrant list of $455,479.89 for December 19, 2022
• Pay application No. 6 for Water Treatment Plant No. 2 and Well No. 3: $190,718.58
• Resolution to release certain executive session minutes and destroy verbatim records
• Discussion on Daniel Blvd. sanitary sewer extension

The Board approved an ordinance changing utility billing from a variable due date to the first of the month, including a new two-day grace period. The Board also reached consensus to pursue engineering design for a sanitary sewer extension on Daniel Blvd. A consent agenda including a $455,479.89 warrant list was approved.

• Approved ordinance amending utility billing to a fixed due date of the first of the month (5-0-0)
• Approved $455,479.89 warrant list (5-0-0)
• Approved $190,718.58 pay application for water treatment plant no. 2 and well no. 3 (5-0-0)
• Approved release of certain executive session minutes and destruction of verbatim records (5-0-0)
• Reached consensus to pursue engineering design and routing for Daniel Blvd. sanitary sewer extension

Board of Trustees Meetings

The Pingree Grove Board of Trustees will hold a public hearing on a proposed property tax levy increase for 2022 (payable in 2023) and then consider ordinances approving the levy, including for several Special Service Areas. The board will also approve routine consent agenda items, including warrants and road project payments, and consider insurance renewals for 2023.

• Public hearing on proposed 2022 property tax levy increase
• Ordinance approving tax levy for Village of Pingree Grove for 2022
• Ordinances approving levies and abatements for Special Service Areas 2, 4, 7, and 9
• Ordinance abating 2022 tax levy for $3,030,000 Series 2018 GO Alternate Bonds
• Resolution renewing comprehensive insurance coverage for 2023 at $128,972

The Board approved several ordinances regarding the 2022 tax levy and Special Service Areas. Trustees also authorized the renewal of comprehensive, health, dental, and vision insurance for 2023. A consent agenda including road resurfacing payments was approved.

• Approved 2022 tax levy and Special Service Area (SSA) 2, 4, 7, and 9 levies (6-0-0)
• Approved abatement of taxes for 2022 for $3,030,000 of Series 2018 General Obligation Alternate Bonds (6-0-0)
• Approved 2023 comprehensive insurance renewal estimated at $128,972 (6-0-0)
• Approved renewal of 2023 health, dental, and vision insurance coverages (6-0-0)
• Approved Consent Agenda including $320,415.42 in warrant lists and road resurfacing payments (6-0-0)

Board of Trustees Meetings

The Pingree Grove Board of Trustees will vote on routine consent items including minutes, a $976,114.19 warrant list, and an ordinance creating Special Service Area No. 34 for Cambridge Lakes North phases. Under separate action, they will consider a change order with Williams Brothers Construction, purchase police vehicles up to $252,000, and install three fountains in a pond. The meeting also includes reports and public comments.

• Warrant list of $976,114.19
• Ordinance establishing Special Service Area No. 34 for Cambridge Lakes North Development No. 2 phases 1, 2A, 2B, 3, 4A
• Change Order No. 2 with Williams Brothers Construction, Inc.
• Police vehicle and equipment purchase not to exceed $252,000
• Three fountains for pond west of Richard J. Brown Blvd. and south of IL-72

The Board approved the purchase of five new police vehicles and equipment, as well as a change order for water plant pumping. They also authorized the installation of three pond fountains with a cost-sharing agreement with a local HOA.

• Approved purchase of four 2023 Dodge Durangos and one 2023 Ram 1500 SSV from Sunnyside Company, not to exceed $252,000 (5-0-0)
• Approved Change Order No. 2 with Williams Brothers Construction, Inc. for water plant test pumping, increasing project cost by approximately $87,098 (5-0-0)
• Approved purchase and installation of three fountains from McCloud Aquatics for the pond west of Richard J. Brown Blvd. and south of IL-72, not to exceed $35,500 (5-0-0)
• Approved Consent Agenda including Warrant Lists for November 21, 2022, in the amount of $976,114.19 (5-0-0)
• Approved ordinance establishing Special Service Area No. 34 (5-0-0)

Board of Police Commissioners

The Pingree Grove Board of Police Commissioners will meet to discuss the hiring process for full-time officers, set dates for promotional oral interviews, and swear in new officers. The board will also approve minutes from August and schedule the next regular meeting for February 8, 2023.

• Status update on final eligibility list and hiring process for full-time sworn officers
• Promotional process update and setting dates for oral interviews with the Police Commission
• New officers swearing in
• Authorization to proceed with police recruit testing/hiring process

The Board approved the minutes from August 10, 2022, and granted permission to begin a new hiring process. The board also reviewed the promotional process for officers, including written exams and upcoming interviews.

• Approved August 10, 2022 meeting minutes
• Granted permission to start new hiring process
• Scheduled next regular meeting for February 8, 2023

Police Pension Board

The Pingree Grove Police Pension Fund Board of Trustees will hold a special meeting via videoconference to discuss and possibly act on Chris Harris' request to transfer service under P.A. 102-857, including a clarification memo and payment plan terms. The board will also review and approve an IDOI Pension Fund Security Administrator Form. The meeting is held remotely due to COVID-19 concerns.

• Discussion/possible action on L&A clarification memo dated November 4, 2022 for Chris Harris' service transfer request
• Discussion/possible action on payment plan terms for Chris Harris' service transfer request
• Review/approve IDOI Pension Fund Security Administrator Form

The Board approved the transfer of creditable service from IMRF to the Pingree Grove Police Pension Fund for Chris Harris. The Board also established a payment plan for this transfer and designated a Security Administrator for the fund.

• Directed L&A to use the assumed rate of return from the most recent Actuarial Valuation for Chris Harris' IMRF transfer (3-0)
• Authorized Chris Harris to use a payment plan not exceeding five years with interest compounded annually for the service transfer (4-0)
• Designated Treasurer Albert Walczak as the Security Administrator for the Fund (4-0)

Board of Trustees Meetings

The Board established the estimated tax levy for 2022-2023 and approved updates to the Village Zoning Code. Other actions included approving a PUD amendment for a sign at Stark's Corner and appointing a new Village Trustee. The Board also authorized a pond aeration system and approved final plats for Cambridge Lakes North Development No. 2.

• Approved estimated tax levy for 2022/2023 with amendments to SSAs 4 and 9 (5-0-0)
• Authorized pond aeration system west of 1125 Wester Blvd not to exceed $30,000 (5-0-0)
• Approved PUD amendment for LED sign at 15N454 Route 47 (5-0-0)
• Approved final plats for Cambridge Lakes North Development No. 2 Units 35 and 36A (5-0-0)
• Approved Zoning Code amendments for off-street parking standards (5-0-0)
• Appointed Dave Kupczyk as Village Trustee (5-0-0)
• Approved Consent Agenda including $472,109.97 in warrants and $430,796.56 pay application (5-0-0)
• Tabled purchase of fountains for pond west of Richard J. Brown Blvd to explore cost-sharing

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings on two items: a request by Lazar Brothers Enterprises to amend the PUD zoning to allow a third ground-mounted sign with an LED message board at 15N454 Route 47, and proposed text amendments to the zoning code covering special use validity, public notice, temporary uses, and parking/loading standards. The commission will also consider final plat approvals for two units of the Cambridge Lakes North Development and a guest parking plan for another unit. The agenda includes approval of minutes from February 22, 2022.

• Public hearing: Lazar Brothers Enterprises – amend PUD to allow third ground-mounted sign with LED at 15N454 Route 47
• Public hearing: text amendments to zoning code sections 11-3-4, 11-3-5, 11-3-7, 11-6A/B/F, 11-10
• Final plat approval: D.R. Horton – Cambridge Lakes North Development No. 2 – Unit 35
• Final plat approval: D.R. Horton – Cambridge Lakes North Development No. 2 – Unit 36A
• Guest parking plan approval: Cambridge Lakes North Development No. 2 Unit 34

The Planning & Zoning Commission recommended several updates to the Village Zoning Code and approved final plat subdivisions for two units in the Cambridge Lakes North Development. The commission also recommended allowing a third ground-mounted LED sign for Lazar Brothers Enterprises.

• Approved February 22, 2022 meeting minutes (6-0-0)
• Recommended Village Board approve PUD amendment for a third ground-mounted LED sign at 15N454 Route 47 (5-1-0)
• Recommended Village Board approve zoning code text amendments regarding public notice, temporary uses, and parking standards (6-0-0)
• Recommended Village Board approve final plat for Cambridge Lakes North Development No. 2 Unit 35 (6-0-0)
• Recommended Village Board approve final plat for Cambridge Lakes North Development No. 2 Unit 36A (6-0-0)
• Deferred action on Guest Parking Plan for Cambridge Lakes North Development No. 2 Unit 34

Board of Trustees Meetings

The Pingree Grove Board of Trustees is holding a special meeting that includes a presentation by Village President Steve Wiedmeyer and an open discussion with attendees. The agenda is otherwise procedural, with no specific action items listed.

• Presentation by Village President Steve Wiedmeyer
• Open discussion with attendees

A quorum of the Village Board was not present, so no special meeting was conducted. President Wiedmeyer held a Town Hall Meeting with attendees instead.

Board of Trustees Meetings

The Pingree Grove Board of Trustees is holding a special meeting featuring a presentation by Village President Steve Wiedmeyer, followed by open discussion with attendees. The agenda is brief and contains no formal action items, only a presentation and discussion.

• Presentation by Village President Steve Wiedmeyer
• Open discussion with attendees

The Village Board of Trustees held a special meeting that was entirely procedural. No ordinances, resolutions, contracts, or other binding actions were approved, denied, or tabled. The meeting consisted only of a presentation by the Village President and an open discussion with attendees.

Police Pension Board

The Pingree Grove Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve bills, and discuss investments. They will also consider consolidating IPOPIF requests, an interim cash management policy, and the 2023 tax levy request.

• Approval of bills including IPPFA membership dues
• Investment report from IPOPIF/Verus Advisory with State Street statements
• Discussion/possible action on additional IPOPIF consolidation requests
• Review/approve actuarial valuation and tax levy request
• Discussion/possible action on transfer of funds from IMRF

The board approved transferring $525,000 to the Illinois Police Officers' Pension Investment Fund (IPOPIF) on November 1, 2022, and accepted an actuarial valuation recommending a $190,747 tax levy from the village. It also approved bills totaling $5,735, adopted a municipal compliance report, and set 2023 meeting dates. No applications for membership, withdrawals, retirement, or disability benefits were considered.

• Approved $525,000 transfer to IPOPIF on November 1, 2022 (4-0)
• Accepted actuarial valuation and requested $190,747 tax levy from village (4-0)
• Adopted Municipal Compliance Report and authorized signatures (4-0)
• Approved additional bills: $795 IPPFA dues, $2,340 legal invoice, $2,600 actuarial invoice (4-0)
• Approved August 17, 2022 meeting minutes as amended and September 14, 2022 special meeting minutes (unanimous)
• Established 2023 meeting dates: Jan 18, Apr 19, Jul 19, Oct 18 (unanimous)

Board of Trustees Meetings

The Pingree Grove Board of Trustees will hold a regular meeting on October 17, 2022, to consider several routine and separate action items. Key items include approving a $25,000 Qualified Permanent Infrastructure Improvement Grant to 14N205, LLC, a $308,525.40 warrant list, and a $164,470.65 pay application for Water Treatment Plant No. 2 and Well No. 3. The board will also discuss a Reinking Road detour for railroad crossing improvements tentatively scheduled for November 7-11.

• Resolution awarding $25,000 Qualified Permanent Infrastructure Improvement Grant to 14N205, LLC
• Approval of warrant list totaling $308,525.40
• Approval of Pay Application No. 4 for Water Treatment Plant No. 2 and Well No. 3 in the amount of $164,470.65
• Motion to authorize Certificate of Occupancy for property at 14N205 Reinking Road
• Motion to waive advertising for bids to repair road surface on Wester Boulevard due to trench settlement

The Board approved a $25,000 Qualified Permanent Infrastructure Improvement Grant to 14N205, LLC (Gather) subject to final development plan and stormwater management approval. It also authorized a certificate of occupancy for the same property at 14N205 Reinking Road, conditioned on passing all final building inspections. Additionally, the Board waived bidding and approved a $31,855.27 change order with Schroeder Asphalt Services, Inc. to repair a trench settlement dip on Wester Boulevard, and approved an intergovernmental agreement with Kane County for animal control services.

• Approved a $25,000 grant to 14N205, LLC (Gather) under the ICRA Grant Program, conditioned on final development plan and stormwater management approval (4-0).
• Authorized a certificate of occupancy for 14N205 Reinking Road, conditioned on passing all final building inspections (4-0).
• Waived advertising and receipt of bids to repair road surface on Wester Boulevard due to trench settlement (4-0).
• Approved Change Order No. 1 with Schroeder Asphalt Services, Inc. for $31,855.27 to repair Wester Boulevard (4-0).
• Approved an intergovernmental agreement with Kane County for animal control services (4-0).
• Approved the Consent Agenda, including October 3, 2022 meeting minutes, warrant lists totaling $308,525.40, Pay Application No. 4 for Water Treatment Plant No. 2 and Well No. 3 for $164,470.65, and the 2023 regular meeting schedule (4-0).

Board of Trustees Meetings

The Pingree Grove Board of Trustees will vote on several financial and staffing items, including a $1,015,128.40 warrant list, a $35,803.96 payment for the water treatment plant, and approval to hire two additional full-time sworn patrol officers. They will also consider interfund transfers for fiscal year 2022, an engineering services agreement with Fehr-Graham for a water system model (not to exceed $38,900), and a $25,000 infrastructure grant to 14N205, LLC. A discussion on community development staffing is also scheduled.

• Approval of warrant list totaling $1,015,128.40
• Pay application No. 3 for Water Treatment Plant No. 2 and Well No. 3: $35,803.96
• Authorize hiring two additional full-time sworn patrol officers
• Engineering services agreement with Fehr-Graham for water system model, not to exceed $38,900
• Qualified Permanent Infrastructure Improvement Grant to 14N205, LLC: $25,000

The Board of Trustees approved a $1,670,671 interfund transfer from the General Fund to the Capital Improvements Fund, a $244,624 transfer to the Police Pension Fund, authorized hiring two additional full-time sworn patrol officers, and approved a $38,900 engineering services agreement with Fehr-Graham for a water system model. A $25,000 grant request was postponed at the applicant's request.

• Approved $1,670,671 interfund transfer from General Fund to Capital Improvements Fund (5-0)
• Approved $244,624 transfer from General Fund to Police Pension Fund (5-0)
• Authorized hiring two additional full-time sworn patrol officers (5-0)
• Approved $38,900 engineering services agreement with Fehr-Graham for water system model (5-0)
• Postponed consideration of $25,000 grant to 14N205, LLC at applicant's request

Board of Trustees Meetings

The Pingree Grove Board of Trustees will hold public hearings on a $2,371,923.10 ITEP grant application for a new shared-use path and on the formation of Special Service Area No. 34 for Cambridge Lakes North Development No. 2. The board will also consider awarding a $20,000 grant to Milk House, LLC, purchasing a Sensus FlexNet AMI system for up to $179,380, and approving the consent agenda, which includes a $258,362.52 warrant list and an easement agreement for property at 15N341 Route 47.

• Public hearing on ITEP grant application for $2,371,923.10 to design and construct a new shared use path
• Public hearing on formation and boundaries of Special Service Area No. 34 for Cambridge Lakes North Development No. 2 (Phases 1, 2A, 2B, 3, 4A)
• Resolution awarding $20,000 Qualified Interior Building Improvements Grant to Milk House, LLC
• Purchase of Sensus FlexNet AMI System and accessories not to exceed $179,380
• Consent agenda includes warrant list of $258,362.52 and easement agreement for 15N341 Route 47 (Kelley Williamson Company)

The Board approved a $20,000 grant to Milk House, LLC for interior building improvements, purchased a $179,380 automated water meter reading system, and authorized an $804,956 asphalt resurfacing payment. A public hearing was held for a $2.37 million state grant application for a shared-use path, and a special service area was advanced for Cambridge Lakes North.

• Approved $20,000 ICRA grant to Milk House, LLC for interior improvements (6-0)
• Approved purchase of Sensus FlexNet AMI system not to exceed $179,380 (6-0)
• Approved Pay Application No. 1 to Schroeder Asphalt Services for $804,956.07 (6-0)
• Adopted determination of protests and objections for proposed Special Service Area No. 34 (5-1)
• Approved consent agenda including minutes, warrant list of $258,362.52, easement agreement, and financial report (6-0)

Police Pension Board

The Pingree Grove Police Pension Fund Board of Trustees is holding a special meeting to review and act on several administrative and financial items. These include a new membership application, resolutions regarding authorized agents and account representatives, a possible interim cash management policy, and a discussion on consolidating IPOPIF requests. The board will also consider retaining Lauterbach & Amen, LLP for the 2022 actuarial valuation tax levy report.

• Application for membership by Ryan Sears
• Resolution establishing authorized agents and notice for IPOPIF
• Discussion on local account collateralization
• Interim cash management policy discussion
• Retaining Lauterbach & Amen, LLP for 2022 actuarial valuation tax levy report

The Pingree Grove Police Pension Board accepted Ryan Sears into the pension fund as a Tier II participant effective August 29, 2022. The board also approved resolutions designating authorized agents and notifying Wintrust of asset transfers to IPOPIF, engaged Lauterbach & Amen for administrative and actuarial services, and authorized a tri-party pledge agreement for account collateralization. All votes were unanimous (4-0).

• Accepted Ryan Sears into the pension fund as Tier II participant (4-0)
• Adopted Resolution 2022-01 designating Trustee Harris and Finance Director Walczak as authorized agents (4-0)
• Approved Exhibit B notifying Wintrust of asset transfer to IPOPIF (4-0)
• Approved Lauterbach & Amen engagement letter for BMO Harris account and monthly services at $9,395 (FY2023) and $10,755 (FY2024) (4-0)
• Authorized tri-party pledge depository agreement for BMO Harris account collateralization (4-0)
• Adopted Resolution 2022-02 appointing account representatives for Enterprise Cash Flow Module and My State Street.com (4-0)
• Designated authorized users for Enterprise Cash Flow Module and My State Street.com (4-0)
• Engaged Lauterbach & Amen for 2022 actuarial valuation and tax levy report (4-0)

Board of Trustees Meetings

The Pingree Grove Board of Trustees will consider awarding two grants: $20,000 to Gather, Inc. for interior building improvements and $25,000 to 14N205, LLC for permanent infrastructure improvements. They will also vote on a resolution supporting a grant application to IDOT's Illinois Transportation Enhancement Program for shared-use path infrastructure, which would require a 20% local match. The agenda includes routine consent items and a proclamation honoring former Village President Verne 'Bud' Wester.

• Resolution awarding $20,000 Qualified Interior Building Improvements Grant to Gather, Inc.
• Resolution awarding $25,000 Qualified Permanent Infrastructure Improvement Grant to 14N205, LLC
• Resolution authorizing support and commitment of funds for IDOT ITEP grant application for shared-use path infrastructure
• Consent agenda: approval of August 15, 2022 minutes and warrant list of $1,374,549.94
• Proclamation honoring former Village President Verne 'Bud' Wester

The Board approved a $20,000 grant to Gather, Inc. under the ICRA program for qualified interior building improvements. A separate $25,000 infrastructure grant for 14N205, LLC was tabled to allow the applicant to update the application. The Board also authorized support and commitment of local funds for a $2.4 million ITEP grant application for a shared-use path along IL-72 and US-20.

• Approved a $20,000 Qualified Interior Building Improvements Grant to Gather, Inc. (5-0).
• Tabled a $25,000 Permanent Infrastructure Improvement Grant to 14N205, LLC for application updates.
• Approved a resolution authorizing support and commitment of funds for an ITEP grant application for a shared-use path (5-0).
• Approved the Consent Agenda including August 15, 2022 minutes, a $1,374,549.94 warrant list, and Community Events Committee appointments (5-0).

Police Pension Board

The Pingree Grove Police Pension Board is holding a special meeting to consider adding administrative and accounting services from Lauterbach & Amen, discuss consolidating assets with the Illinois Police Officers Pension Investment Fund, and receive an update on transferring funds from the Illinois Municipal Retirement Fund. The board will also approve minutes from its July 20 meeting and hear public comments.

• Presentation by Lauterbach & Amen on additional services: Professional Services Administration, Pension Benefits Administration, Monthly Accounting and Financial Reporting
• Consideration to add Lauterbach & Amen services (tabled from July 20, 2022)
• Discussion on asset consolidation with IPOPIF
• Update on transfer of funds from IMRF
• Approval of minutes from July 20, 2022 meeting

The board approved adding professional services administration, pension benefits administration, and monthly accounting/financial reporting from Lauterbach & Amen, with set-up fees reduced to $250 each. The motion passed 4-0. The board also discussed asset consolidation with IPOPIF and a fund transfer from IMRF, but no decisions were made on those items.

• Approved Lauterbach & Amen additional services (4-0)
• Approved minutes of July 20, 2022 meeting (voice vote, all in favor)
• Scheduled additional meeting for September 14, 2022 (voice vote, all in favor)

Board of Trustees Meetings

The Pingree Grove Board of Trustees will consider approving a change order with Williams Brothers Construction, a pay application for Water Treatment Plant No. 2 and Well No. 3, and a community investment and settlement agreement with Canadian Pacific Railway. They will also discuss aeration of stormwater management areas. The consent agenda includes approval of minutes and a $231,180.06 warrant list.

• Change Order No. 1 with Williams Brothers Construction, Inc.
• Pay Application No. 2 for Water Treatment Plant No. 2 and Well No. 3 in the amount of $512,136.45
• Community Investment and Settlement Agreement with Canadian Pacific Railway Company
• Warrant list of $231,180.06 for August 15, 2022
• Discussion on aeration of stormwater management areas

The Board approved a community investment and settlement agreement with Canadian Pacific Railway, securing $700,000 and other benefits for the Village. They also approved a change order for the water treatment plant project and a pay application for work completed. All votes were unanimous.

• Approved community investment and settlement agreement with Canadian Pacific Railway (6-0)
• Approved Change Order No. 1 with Williams Brothers Construction, reducing contract by $67,956 (6-0)
• Approved Pay Application No. 2 for Water Treatment Plant No. 2 and Well No. 3, $512,136.45 (6-0)
• Approved Consent Agenda including minutes and warrant list of $231,180.06 (6-0)

Board of Police Commissioners

The Board of Police Commissioners will meet to discuss personnel updates and the hiring process for full-time sworn officers. The board is also considering the approval to start a promotional examination process.

• Status update on the final eligibility list and hiring process for full-time sworn officers
• Consideration and approval to initiate the promotional examination process
• Personnel updates

Board of Trustees Meetings

The Pingree Grove Board of Trustees will hold a public hearing and consider approving a new cable television franchise agreement with Comcast of Northern Illinois, Inc. They will also vote on a minor PUD change for property at 14N230 Reinking Road, a resolution awarding a qualified permanent (likely a contract), and approve the consent agenda including minutes and a warrant list totaling $369,689.24. The agenda also includes an infrastructure improvement grant of $25,000 to Milk House, LLC.

• Public hearing and resolution to approve a cable franchise agreement with Comcast of Northern Illinois, Inc.
• Resolution approving a minor PUD change for property at 14N230 Reinking Road
• Resolution awarding a qualified permanent (contract) - details not specified in agenda
• Infrastructure improvement grant to Milk House, LLC in the amount of $25,000
• Approval of warrant list for August 1, 2022 totaling $369,689.24

The Board approved a five-year Comcast cable franchise agreement, a minor PUD change for a new 18-space parking lot at Milk House, and a $25,000 ICRA grant to Milk House, LLC. All three resolutions passed 4-0. The consent agenda, including July minutes and a $369,689.24 warrant list, was also approved.

• Approved consent agenda with July 17 minutes and $369,689.24 warrant list (4-0)
• Approved 5-year Comcast cable franchise agreement with 5% fee (4-0)
• Approved minor PUD change for 18-space parking lot at 14N230 Reinking Rd, conditioned on final plans (4-0)
• Approved $25,000 ICRA grant to Milk House, LLC (4-0)

Police Pension Board

The Pingree Grove Police Pension Board is meeting to elect officers for FY22/23, review actuarial assumptions and funding policy, and discuss/approve services from Lauterbach & Amen. The board will also hear presentations from two law firms and select one as its attorney, discuss the transfer of IMRF funds to the Downstate Police Pension Fund, and consider moving future meetings to the Pingree Grove Municipal Center.

• Election of board President, Vice President, Secretary, and Vice Secretary for FY22/23
• Review of actuarial assumptions and funding policy
• Discussion/approval of Lauterbach & Amen Pension Services
• Presentations by Puchalski, Goodloe & Marzullo LLP and Ottosen, DiNolfo, Hasenbalg & Castaldo Ltd, followed by selection of an attorney firm
• Discussion of IMRF funds transfer to Downstate Police Pension Fund

The board appointed its officers for FY 2022/2023, approved actuarial assumptions including a 6.25% expected rate of return, selected Pulchalski & Goodloe LLP as attorney, and tabled a decision on actuarial services. It also approved warrants and scheduled an additional meeting.

• Appointed Harris as President, Pokorney as Vice President, Talkington as Secretary, Colson as Vice Secretary (4-0)
• Approved actuarial assumptions: 6.25% return, retirement age cap 60, Entry Age Normal funding, 100% funded by 2040 (4-0)
• Tabled decision on Lauterbach & Amen pension services until next meeting
• Selected Pulchalski & Goodloe LLP as attorney services (4-0)
• Approved warrants for Lauterbach & Amen and membership dues (4-0)
• Added meeting on August 17, 2022 at Municipal Center (4-0)

Board of Trustees Meetings

The Pingree Grove Board of Trustees will consider approving a $673,312.50 payment for the WTP No. 2 & Well No. 3 project, a work change directive reducing costs by $87,963, hiring an additional full-time sworn patrol officer, and establishing Special Service Area 34 for Cambridge Lakes North Development. They will also discuss on-street parking on Mansfield Street and shared use path concepts.

• Resolution approving Pay Application No. 1 for WTP No. 2 & Well No. 3 in the amount of $673,312.50
• Work Change Directive for WTP No. 2 & Well No. 3 in the amount of -$87,963.00
• Hire an additional full-time sworn patrol officer
• Ordinance establishing Special Service Area 34 for Cambridge Lakes North Development Phases 1, 2A, 2B, 3, and 4A
• Warrant list for July 18, 2022 in the amount of $172,036.07

The Board approved a $673,312.50 payment for the WTP No. 2 & Well No. 3 project, authorized a work change directive reducing costs by $87,963, and approved hiring an additional full-time patrol officer. It also approved an ordinance amending Title 8 (public ways) and an ordinance proposing Special Service Area 34. A request by the Cambridge Lakes Community Association to use a baseball field for a special event was denied (2-4).

• Approved Pay Application No. 1 for WTP No. 2 & Well No. 3 ($673,312.50) (6-0)
• Authorized work change directive for WTP No. 2 & Well No. 3 (-$87,963.00) (6-0)
• Approved hiring an additional full-time patrol officer (6-0)
• Denied Cambridge Lakes Community Association special event use of baseball field #2 (2-4)
• Approved ordinance amending Title 8: Public Ways and Property (6-0)
• Approved ordinance proposing Special Service Area 34 (6-0)

Board of Trustees Meetings

The Pingree Grove Board of Trustees will vote on resolutions approving the 2022 Tree Replacement Program and adopting financial policies. The consent agenda includes approval of the June 20 meeting minutes and a warrant list totaling $143,888.81.

• Resolution approving the 2022 Tree Replacement Program
• Resolution adopting financial policies
• Approval of warrant list for $143,888.81
• Approval of minutes from June 20, 2022 meeting

The Board of Trustees approved the 2022 Tree Replacement Program, which will replace parkway trees damaged by storms, and formally adopted financial policies that had been practiced since 2005. Both resolutions passed unanimously 4-0. The Board also agreed to cancel the upcoming parade out of respect for the Highland Park tragedy, but continue other planned activities.

• Approved 2022 Tree Replacement Program (4-0)
• Adopted financial policies resolution (4-0)
• Approved consent agenda including minutes and warrant list of $143,888.81 (4-0)
• Agreed to forgo parade but continue other activities (consensus)

Board of Trustees Meetings

The Pingree Grove Board of Trustees will hold a regular meeting to consider several action items, including a resolution authorizing a preliminary retail market strategy study not to exceed $14,500, a resolution waiving competitive bidding for a contract with Schroeder Asphalt Services, Inc., a professional services agreement with Fehr-Graham & Associates, LLC, an ordinance declaring surplus property, an ordinance vacating an alley, and a resolution authorizing purchase of public safety portable radios. The board will also approve the consent agenda, which includes minutes from the June 6 meeting and a warrant list of $386,672.95, and issue a proclamation establishing 'It's Our Fox River Day' on the third Saturday of September.

• Resolution authorizing preliminary retail market strategy study up to $14,500
• Resolution waiving competitive bidding for Schroeder Asphalt Services, Inc. contract
• Professional services agreement with Fehr-Graham & Associates, LLC
• Ordinance vacating alley in Block 1 of Mrs. H.M. Pingree's Second Addition and Lot 1, Block 2
• Warrant list approval for $386,672.95

The Board approved a resolution authorizing a preliminary retail market strategy study with Melaniphy & Associates for up to $14,500. It also approved waiving competitive bidding and contracting with Schroeder Asphalt Services for additional street resurfacing in Cambridge Lakes Neighborhood 2 at $268,234.50, plus a $6,500 engineering services agreement with Fehr-Graham. All votes were 6-0.

• Approved $14,500 retail market study with Melaniphy & Associates (6-0)
• Approved $268,234.50 road resurfacing contract with Schroeder Asphalt Services (6-0)
• Approved $6,500 construction engineering services with Fehr-Graham & Associates (6-0)
• Approved ordinance declaring surplus property and authorizing disposal (6-0)
• Approved ordinance vacating alley in Block 1 of Mrs. H.M. Pingree's Second Addition (6-0)
• Approved purchase of four Starcom21-compatible portable radios (6-0)
• Approved consent agenda including June 6 minutes and $386,672.95 warrant list (6-0)

Police Pension Board

This is the initial meeting of the Pingree Grove Police Pension Board. The board will elect a President and Secretary, consider appointing the Village Finance Director as Pension Treasurer, and discuss future meeting dates, appointing an investment firm, and transferring IMRF funds into the Downstate Police Pension Fund.

• Election of one member as President and one as Secretary for the municipal fiscal year
• Consideration to appoint Village of Pingree Grove Finance Director as Pension Treasurer
• Discussion on appointing an investment firm
• Discussion on transfer of IMRF funds into the Downstate Police Pension Fund
• Tentative discussion of future regular meeting dates for Fiscal Year 2022/2023

The Pingree Grove Police Pension Board held an emergency meeting and unanimously elected officers, appointed a treasurer, set quarterly meeting dates for fiscal year 2022/2023, and approved an accounting firm. The board also initiated the transfer of IMRF funds to the Downstate Police Pension Fund by completing required paperwork.

• Elected Trustee Harris as President (4-0)
• Elected Trustee Pokorney as Secretary (4-0)
• Appointed Finance Director Walczak as Pension Treasurer (4-0)
• Set quarterly meeting dates for FY 2022/2023: July 20, Oct 19, Jan 18, Apr 19 at 6:00 pm (4-0)
• Appointed Lauterbach & Amen as accounting firm (4-0)
• Initiated transfer of IMRF funds to Downstate Police Pension Fund (no formal vote; paperwork completed)

Board of Trustees Meetings

The Village Board of Trustees will meet to consider resolutions for purchasing Getac body worn cameras and squad car video systems, as well as awarding a bid for the 2022 MFT Street Program. The agenda also includes a discussion regarding an increase in project scope for 2022 road resurfacing.

• Resolution for purchase and installation of Getac Body Worn Cameras and Squad Car Video Systems
• Bid award for 2022 MFT Street Program to Schroeder Asphalt Services, Inc.
• Approval of June 6, 2022, Warrant List in the amount of $247,386.47
• Discussion regarding increase in project scope for 2022 Road Resurfacing

The Board of Trustees approved a resolution to purchase and install Getac body worn cameras and squad car video systems, responding to an Illinois mandate for body worn cameras by 2025. They also awarded the 2022 MFT Street Program bid to Schroeder Asphalt Services, Inc. for $691,158.54, and approved the consent agenda including the May 16 minutes and a $247,386.47 warrant list. All votes were 5-0, with Trustee Pearson absent.

• Approved Getac body worn cameras and squad car video systems (5-0)
• Awarded 2022 MFT Street Program bid to Schroeder Asphalt Services, Inc. for $691,158.54 (5-0)
• Approved consent agenda with May 16 minutes and $247,386.47 warrant list (5-0)

Board of Trustees Meetings

The Village Board of Trustees will meet to consider a preliminary retail market strategy study and an ordinance for a commercial redevelopment assistance grant program. The agenda also includes reviewing a warrant list totaling $539,284.65 and discussing the purchase of an automated meter reading system.

• Resolution for a Preliminary Retail Market Strategy Study (not to exceed $14,500)
• Ordinance establishing an Infrastructure and Commercial Redevelopment Assistance Grant Program
• Resolution authorizing an agreement with Mad Bomber Fireworks Productions (not to exceed $18,000)
• Approval of May 16, 2022, Warrant List in the amount of $539,284.65
• Public Works discussion regarding an Automated Meter Reading System purchase

The Board approved an ordinance establishing an Infrastructure and Commercial Redevelopment Assistance Grant Program, offering matching grants up to $20,000 for interior buildouts and $25,000 for infrastructure on a reimbursement basis. They also approved a fireworks display agreement with Mad Bomber Fireworks for July 9, 2022, at a cost not to exceed $18,000. A proposed retail market strategy study was deferred for at least a month to see if current commercial inquiries materialize.

• Approved ordinance establishing Infrastructure and Commercial Redevelopment Assistance Grant Program (6-0)
• Approved agreement with Mad Bomber Fireworks for July 9, 2022 display, not to exceed $18,000 (6-0)
• Approved consent agenda including May 2 minutes, warrant list of $539,284.65, and P&Z appointments (6-0)
• Deferred consideration of retail market strategy study for at least one month

Board of Police Commissioners

This is an initial meeting of the Board of Police Commissioners. The agenda includes a status update on police recruit testing and hiring, as well as personnel updates.

• Status update of police recruit testing/hiring process
• Proposal for Riley Jensen to move from part-time to full-time status

The Board of Police Commissioners met and discussed the police recruiting process, with a job posting set to go live on Blue Line on May 8, 2022, and a written exam scheduled for June 25, 2022. They noted that Officer Riley Jensen was sworn in on May 2, 2022, and that the Village Board voted to hire two new officers from the list. The board approved the minutes from the April 13, 2022 meeting.

• Approved minutes of April 13, 2022 meeting
• Noted Officer Riley Jensen sworn in on May 2, 2022
• Noted Village Board voted to hire 2 new officers from list

Liquor Control Commission

The Local Liquor Control Commission is reviewing a liquor license application for a new restaurant and a request to increase the total number of available Class A1 licenses in the Village. The body is also considering a special event license for an Independence Day celebration.

• Review of Class A1 liquor license for M&H I, Inc. (Maple and Hash restaurant)
• Proposed recommendation to Village Board to increase Class A1 liquor licenses from five to six
• Review of Special Event Supplemental License for The Haight Company for July 8, 2022
• Annual Class A1 license fee of $1,500.00
• Special event license fee of $75.00

Board of Trustees Meetings

The Village Board of Trustees will meet to discuss several ordinance amendments and a resolution regarding the employee handbook. The agenda also includes a proclamation for Public Service Recognition Week and approval of the May 2 warrant list.

• Proclamation honoring Public Service Recognition Week (May 1-7, 2022)
• Approval of May 2, 2022, Warrant List in the amount of $184,111.04
• Ordinance amending Village Code 4-2-12
• Resolution amending the Employee Handbook
• Ordinance amending Village Code Section 7-5-11

The Board approved an ordinance increasing the number of Class A1 liquor licenses by one and conditionally approved a license for Maple and Hash, pending final approval. It also approved resolutions amending the employee handbook for certification pay and correcting a code error on fine increases. The consent agenda, including minutes and warrants, was approved. No public comments were made.

• Approved consent agenda including April 18 minutes and $184,111.04 warrants (6-0)
• Approved ordinance increasing Class A1 liquor licenses by one (6-0)
• Conditionally approved Class A1 liquor license for Maple and Hash (6-0)
• Approved resolution amending employee handbook for certification pay (6-0)
• Approved ordinance amending Village Code Section 7-5-11 (6-0)

Liquor Control Commission

The Liquor Control Commission is reviewing eight liquor license renewal applications for the period of May 1, 2022, through April 30, 2023. These applications include requests for primary licenses and supplemental licenses for items such as video gaming terminals, outdoor seating, and tobacco sales.

• Hart’s Garage: Class B renewal with $1,250 for five video gaming terminals
• Pumpkin Entertainment, LLC: Class A1 renewal with $150 for packaged goods
• The Venue at Goebbert’s: Class A1 renewal with $250 for outdoor seating
• Oasis Stark’s Corner: Class C2 renewal with $2,500 for ten video gaming terminals
• Niko’s Tavern: Class A1 renewal with $1,250 for five video gaming terminals

The Liquor Control Commission approved the renewal of nine liquor licenses for fiscal year 2023, covering Class A1, B, and C2 licenses and supplemental licenses for various businesses. The vote was unanimous (2-0). No public comments were made, and the meeting adjourned shortly after.

• Approved omnibus renewal of 9 liquor licenses for FY2023 (2-0)
• Approved Class B renewal for Hart's Garage (part of omnibus)
• Approved Class A1 renewal for Pumpkin Entertainment (part of omnibus)
• Approved Class A1 renewal for The Venue at Goebbert's (part of omnibus)
• Approved Class C2 renewal for Oasis Stark's Corner (part of omnibus)
• Approved Class A1 renewal for Niko's Tavern (part of omnibus)
• Approved Class B renewal for Outpost Tavern (part of omnibus)
• Approved Class A1 renewal for Gather (part of omnibus)

Board of Trustees Meetings

The Pingree Grove Board of Trustees will hold a public hearing and vote on the FY2022-2023 budget, which includes a proposed utility rate increase and a loan for water infrastructure. The board will also consider several items related to the Cambridge Lakes North Development #2, including annexation, zoning, and a special use permit. Consent agenda items include approval of minutes, a warrant list of $396,665.45, and appointments to various commissions.

• Public hearing and ordinance adopting FY2022-2023 budget
• Resolution approving loan agreement for Water Treatment Plant No. 2 and Well No. 3
• Ordinance increasing utility rates
• Annexation, zoning, and special use permit for Cambridge Lakes North Development #2
• Resolution authorizing award of bid to Williams Brothers Construction, Inc. for water plant

The Board of Trustees approved the annexation agreement for Cambridge Lakes North Development No. 2 on a 5-2 vote, after previously failing to pass it. The approval was subject to modifications, including the removal of five lots to enlarge a park. The Board also approved the FY2022-2023 budget, a water treatment plant loan, and several other resolutions.

• Approved FY2022-2023 budget ordinance (6-0)
• Approved water treatment plant loan resolution, subject to executed IEPA agreement (6-0)
• Awarded water treatment plant bid to Williams Brothers Construction for $8,180,000 (6-0)
• Approved resolution directing ARPA funds to capital development fund (6-0)
• Tabled utility rate increase ordinance
• Approved Cambridge Lakes North annexation agreement (5-2)
• Approved ordinance annexing property (4-2)
• Approved zoning and special use permit for PUD (4-2)

Board of Police Commissioners

The Board of Police Commissioners will hold an initial meeting to elect a Chairman and Secretary. The board will consider adopting its Rules and Regulations and discuss the hiring process for police recruits and lateral officers.

• Election of Chairman and Secretary
• Adoption of Board of Police Commissioners Rules and Regulations
• Authorization of police recruit testing and hiring process
• Authorization of advertisements for lateral/certified law enforcement officers

The Board of Police Commissioners held its first meeting, electing Kevin Pini as Chairman and Dennis Walker as Secretary. They scheduled quarterly meetings starting May 2022, approved their rules and regulations, and authorized the use of the C.O.P.S. Testing Service for hiring two full-time officers. They also approved advertising for lateral/certified officers and promoted part-time Officer Riley Jensen to full-time.

• Elected Kevin Pini as Chairman (motion by O'Shea, second by Walker)
• Elected Dennis Walker as Secretary (motion by O'Shea, second by Pini)
• Scheduled regular meetings for May 5, Aug 10, Nov 9, 2022, and Feb 8, 2023
• Approved Rules and Regulations of the Board of Commissioners (motion by Walker, second by O'Shea)
• Approved use of C.O.P.S. Testing Service for hiring 2 full-time officers (motion by Pini, second by Walker)
• Authorized advertisement for lateral/certified officers on TheBlueLine.com
• Approved hiring part-time Officer Riley Jensen to full-time (motion by Pini, second by Walker)

Board of Trustees Meetings

The Village of Pingree Grove Board of Trustees will hold a public hearing and vote on ordinances to annex property for the Cambridge Lakes North Development No. 2 project, including a special use permit for a Planned Unit Development. The board will also approve a $150,243.47 warrant list and authorize professional services agreements with SAFEbuilt Illinois, LLC and Langton Snow Solutions, Inc.

• Public hearing on the proposed Annexation Agreement for Cambridge Lakes North Development No. 2
• Ordinances to annex property, zone it, and approve a Special Use Permit for a Planned Unit Development
• Approval of a warrant list totaling $150,243.47
• Resolution authorizing a Professional Services Agreement with SAFEbuilt Illinois, LLC for Building Department services
• Resolution authorizing a Maintenance Agreement with Langton Snow Solutions, Inc.

The Board voted 4-3 against approving the Cambridge Lakes North Development No. 2 annexation agreement, with Trustees Kubiak, Dulkoski, and Hall voting nay. A subsequent motion to reconsider the vote passed 5-1, and the reconsideration was tabled to the April 18, 2022 meeting. The Board also approved several other items, including a building department services agreement with SAFEbuilt Illinois, a mowing/landscaping maintenance agreement with Langton Snow Solutions, a utility billing dispute ordinance, and a sports field license agreement.

• Annexation agreement for Cambridge Lakes North Dev. No. 2 failed 4-3
• Motion to reconsider annexation vote passed 5-1
• Reconsideration tabled to April 18, 2022 meeting (6-0)
• Approved SAFEbuilt Illinois building department services agreement (6-0)
• Approved Langton Snow Solutions mowing/landscaping agreement (6-0)
• Approved ordinance amending Village Code Title 9-3-2 (utility billing disputes) (6-0)
• Approved license agreement with Citius and Northwest Elite Baseball & Softball (6-0)
• Approved consent agenda including $150,243.47 warrant list (6-0)

Board of Trustees Meetings

The Pingree Grove Board of Trustees will vote on several routine items, including a warrant list of $327,725.86, a resolution to join a debt recovery program, an ordinance updating building permit fees, an aquatic maintenance contract for 2022, and retirement plan documents. They will also discuss the draft FY23 budget. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Warrant list of $327,725.86 for approval
• Resolution to participate in Local Debt Recovery Program
• Ordinance updating building permit fees
• Resolution approving aquatic maintenance contract for 2022
• Discussion of draft FY23 budget

The Board unanimously approved four items: joining the Illinois State Comptroller's Local Debt Recovery Program, updating building permit fees, contracting aquatic maintenance for six ponds, and approving 401(a) and 457(b) plan documents. All votes were 6-0. Staff also discussed the draft FY23 budget and a public hearing on the D.R. Horton annexation agreement is set for April 4.

• Approved resolution to participate in Illinois Local Debt Recovery Program (6-0)
• Approved ordinance updating building permit fees (6-0)
• Approved aquatic maintenance contract with McCloud Aquatics, not to exceed $14,502 (6-0)
• Approved 401(a) and 457(b) plan documents (6-0)

Board of Trustees Meetings

The Village Board of Trustees will review special use permits and final PUD plans for businesses at 1105 Bell Road and 1255 Bell Court. The agenda also includes a resolution for committing local funds and discussions regarding economic development and building fees.

• Special Use Permit and Final PUD Plan approval for Freight Union, Inc. (1105 Bell Road)
• Special Use Permit and Final PUD Plan approval for ALD Transportation, Inc. (1255 Bell Court)
• Approval of March 7, 2022, Warrant List totaling $205,344.15
• Resolution regarding the commitment of local funds
• Discussion on Economic Development and Building Department fee schedules

The Board approved the consent agenda, including special use permits and final PUD plans for Freight Union, Inc. at 1105 Bell Road and ALD Transportation, Inc. at 1255 Bell Court, following a unanimous recommendation from the Planning & Zoning Commission. Trustees also approved a resolution committing local funds for right-of-way acquisition and phase two design engineering for Reinking Road improvements south of Mansfield Street. Discussions were held on economic development, a potential market study, a grant program, and building department services, but no decisions were made on these items.

• Approved consent agenda including special use permits for Freight Union, Inc. and ALD Transportation, Inc. (6-0)
• Approved resolution committing local funds for Reinking Road improvements (6-0)
• Adjourned to executive session for employee matters; no action taken

Board of Trustees Meetings

The Village Board of Trustees will meet to review several ordinances, including updates to the municipal code and procedures for funding the police pension fund. The agenda also includes a resolution for signage plans at the Milk House and an amendment to a professional services agreement for water treatment facilities.

• Amendment No. 2 to Professional Services Agreement for Water Treatment Plant No. 2 and Well No. 3
• Ordinance amending Title 6, Chapter 1 of the Municipal Code
• Ordinance providing procedures to fund the Police Pension Fund from participants' contributions
• Resolution approving signage plans for the Milk House
• Approval of February 22, 2022, Warrant List in the amount of $211,971.65

The Board of Trustees approved four items: a resolution for Amendment No. 2 to the professional services agreement for Water Treatment Plant No. 2 and Well No. 3, an ordinance amending Title 6, Chapter 1 of the Municipal Code regarding PSEBA benefit procedures, an ordinance for police pension fund employer pick-up contributions, and a resolution approving signage plans for the Milk House. All votes were 6-0-0.

• Approved Amendment No. 2 to the professional services agreement for Water Treatment Plant No. 2 and Well No. 3, adding construction engineering services through October 2023
• Approved an ordinance amending Title 6, Chapter 1 of the Municipal Code, establishing administrative procedures for PSEBA benefit applications
• Approved an ordinance providing procedures for police pension fund contributions via employer pick-up, effective retroactively to the start of the year
• Approved signage plans for the Milk House, subject to conditions including no intentional flashing of the sign

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings regarding special use permits for motor freight service facilities at 1105 Bell Road and 1255 Bell Court. The meeting also includes requests for final PUD approval for portions of the Pingree Grove Business Park.

• Special Use Permit: Freight Union, Inc. – 1105 Bell Road
• Final PUD approval: Lot 13 of the Pingree Grove Business Park – 1st Resubdivision
• Special Use Permit: ALD Transportation, Inc. – 1255 Bell Court
• Final PUD approval: Lots 15-18 of the Pingree Grove Business Park – 1st Resubdivision

Board of Trustees Meetings

The Board of Trustees will meet via audio/video conference to discuss several infrastructure items. Key topics include a loan agreement for the Water Treatment Plant and maintenance for various village utilities.

• Ordinance authorizing a loan agreement for the Water Treatment Plant
• Resolution for the Water Treatment Plant No. 2 and Well No. 3 bid award
• Purchase of a replacement master meter and installation for Wester Blvd. Lift Station
• Maintenance expense for two irrigation pumps
• Approval of warrant lists totaling $163,223.78 and $294,211.66

The Board approved an ordinance authorizing a $9.25 million loan agreement for the water treatment plant expansion, and a resolution to award the bid to Williams Brothers Construction, Inc. for $8.18 million, subject to IEPA approval. They also approved purchases for a master meter and irrigation pump maintenance, and discussed preliminary FY23 budget initiatives.

• Approved $9.25M loan ordinance for water treatment plant (5-0)
• Approved notice of intent to award bid to Williams Brothers Construction for $8.18M (5-0)
• Approved purchase of replacement master meter up to $30,000 (5-0)
• Approved maintenance expense for two irrigation pumps up to $35,000 (5-0)
• Approved consent agenda including minutes and warrant lists totaling $457,435.44 (5-0)

Board of Trustees Meetings

The Village Board of Trustees Regular Meeting scheduled for Monday, January 17, 2022, is cancelled. No business will be conducted at this meeting.

• Regular meeting cancelled

Board of Trustees Meetings

The Pingree Grove Board of Trustees will vote on several items, including a resolution authorizing Motor Fuel Tax expenditures for FY2023, an ordinance amending the FY2022 budget for engineering design expenses, and an ordinance to increase fees per video gaming terminal. The board will also consider appointing Laura Ortega as Village Clerk and approve routine consent agenda items, including a warrant list of $255,798.49.

• Resolution authorizing Motor Fuel Tax expenditures for FY2023
• Ordinance amending FY2022 budget for engineering design expenses
• Ordinance to increase fees per video gaming terminal
• Appointment of Laura Ortega as Village Clerk
• Approval of warrant list totaling $255,798.49

The Board of Trustees approved a resolution authorizing FY2023 motor fuel tax expenditures, including funding for a major road resurfacing project, along with a maintenance engineering contract and cost estimate. They also approved a FY2022 budget amendment reallocating $100,000 for engineering design services for Reinking Road, and an ordinance increasing video gaming terminal fees from $25 to $250 per terminal. All votes were unanimous.

• Approved FY2023 motor fuel tax expenditures resolution, including road resurfacing project (6-0)
• Approved FY2022 budget amendment reallocating $100,000 for Reinking Road engineering design (7-0)
• Approved Ordinance 2022-O-02 increasing video gaming terminal fees from $25 to $250 (6-0)
• Approved consent agenda including minutes, warrant list of $255,798.49, and release of executive session minutes (6-0)
• Appointed Laura Ortega as Village Clerk (6-0)

Planning & Zoning Commission

The Pingree Grove Planning & Zoning Commission will hold workshops for two proposed motor freight service facilities: Freight Union, Inc. at 1105 Bell Road and ALD Transportation, Inc. at 1255 Bell Court. Each applicant is seeking a special use permit and final PUD approval for lots in the Pingree Grove Business Park. The commission will also consider approving minutes from the September 8, 2021 meeting, which was continued to September 22 and October 6, 2021.

• Workshop: Freight Union, Inc. – 1105 Bell Road – Special Use Permit for Motor Freight Service Facility
• Workshop: Freight Union, Inc. – Final PUD Approval for Lot 13 Pingree Grove Business Park – 1st Resub.
• Workshop: ALD Transportation, Inc. – 1255 Bell Court – Special Use Permit for Motor Freight Service Facility
• Workshop: ALD Transportation, Inc. – Final PUD Approval for Lots 15-18 Pingree Grove Business Park – 1st Resub.
• Approval of Minutes from September 8, 2021, as continued on September 22 and October 6, 2021

The Planning and Zoning Commission held a regular meeting on January 4, 2022, approving prior meeting minutes and conducting workshops for two proposed trucking facilities. No formal decisions were made on the proposals; they were discussed for informational purposes. The commission also discussed the status of the IDOT access permit for the Kelly Williamson development and whether D.R. Horton extended land contracts.

• Approved minutes for Sept 8, 2020, Sept 22, 2021, and Oct 6, 2021 (6-0)
• Held workshop for Freight Union, Inc. proposal at 1105 Bell Road (no action)
• Held workshop for ALD Transportation, Inc. proposal at 1255 Bell Court (no action)
• Adjourned meeting at 6:41 p.m. (6-0)