Village of Burlington public meetings in 2024
38 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
2024 Management Letter
The Village of Burlington received its annual audit management letter for fiscal year ending April 30, 2024. The letter identifies current-year issues including a Social Security fund $15,805 over budget and out-of-balance trial balances. Several prior-year recommendations — such as deficit fund balances, outdated accounting software, lack of a fund balance policy, and commingled cash misallocations — remain unimplemented. Management acknowledges each finding and states it will work to correct them in the coming year.
- Social Security fund exceeded budget by $15,805
- Out-of-balance trial balances requiring monthly review
- Deficit fund balances in Social Security ($2,428) and General funds (resolved from prior year $33,202 deficit)
- Unimplemented recommendations: outdated accounting software, no fund balance policy, no capital asset appraisal
- Commingled cash allocation discrepancies between funds (e.g., Liability Insurance had negative cash balance of $106,871)
Meeting
The Village Board will hear reports and consider routine approvals including bills, meeting minutes, and a water billing memo. No major decisions or financial details are specified; the agenda is largely procedural.
- Approval of Warrant 16 for FY 2025 bills (amount not listed)
- Approval of November 3, 2024 board meeting minutes
- Approval of November 17, 2024 board meeting minutes
- Presentation and review of Water Billing Memo
- Board approval for elected officials' remote participation
Meeting
The Village Board approved Warrant-14 FY 2025 for $19,910.41 and the minutes from two prior meetings, all unanimously. No substantive policy decisions were made; reports covered routine updates on the water plant, treasurer's audit schedule, and a zoning inquiry. The meeting adjourned after 16 minutes.
- Approved Warrant-14 FY 2025 bills totaling $19,910.41 (unanimous)
- Approved November 4, 2024 meeting minutes (unanimous)
- Approved November 18, 2024 meeting minutes (unanimous)
Finance Committee
The Finance Committee will discuss the Fiscal Year 2025 budget and appropriations planning, capital improvement planning, and a timeline for annexing certain outlying roads. The meeting also includes approval of prior meeting minutes and public comment.
- Approval of April 2, 2024, Finance Committee Meeting Minutes
- Fiscal Year 2025 Budget and Appropriations Planning discussion
- Capital Improvement Planning discussion
- Discussion on timeline for Annexation of certain outlying roads
Finance
The Finance Committee approved the April 2, 2024 meeting minutes and reviewed the Fiscal Year 2025 budget line by line, noting adjustments. Treasurer Melissa Wellendorf will revise the budget for further review at the next meeting. No substantive decisions were made on the budget or road annexation timeline.
- Approved April 2, 2024 Finance Committee minutes (2-0, 1 absent)
- Reviewed FY2025 budget, noted adjustments for revision
- Deferred road annexation timeline discussion until timeline established
Meeting
The Village Board will vote on tax levy ordinances for the period of May 1, 2024, to April 30, 2025. The board will also discuss local power surges with a Commonwealth Edison representative and consider the adoption of the Kane County Natural Hazard Mitigation Plan.
- Approval of bills on Warrant-15 FY 2025 totaling $40,593.69
- Resolution #24-3: Adoption of the Kane County Natural Hazard Mitigation Plan
- Ordinance 2024-8: Tax Levy Ordinance (May 1, 2024-April 30, 2025)
- Ordinance 2024-9: Tax Levy Ordinance SSA No. 2 (May 1, 2024-April 30, 2025)
- Discussion with Commonwealth Edison regarding local power surges
Meeting
The Village Board will consider a plan commission recommendation to approve a 72-inch solid fence at 284 James Street to screen a residential property from adjoining business districts. Other items include approving $37,186.66 in bills, a professional services agreement for a Source Water Protection Plan, and a water billing software agreement. The board will also set a public hearing for the 2025 tax levy and approve travel expenses for the clerk and deputy clerk to attend a municipal clerks' meeting.
- Approval of bills totaling $37,186.66 on Warrant-14 FY 2025
- Discussion and action on fencing variance at 284 James Street (4-0 plan commission recommendation)
- Professional Services Agreement with EEI for a Source Water Protection Plan
- Agreement with Locis for water billing software
- Publication of 2025 Tax Levy for public hearing
Community Development & Events
The Community Development & Events Committee will hold a meeting to discuss the 'Holiday Magic on Main Street' event and to approve minutes from the April 23, 2024 meeting. The agenda is otherwise procedural, with no major decisions or financial items.
- Discussion on 'Holiday Magic on Main Street' event
- Approval of April 23, 2024 meeting minutes
Plan November 11 2024
The Village Plan Commission and Zoning Board of Appeals recommended approval of a 72-inch solid fence for Kevin Bennett's property at 284 James Street, Burlington, IL, to screen it from the adjoining business district. The recommendation will go to the Village Board on November 18, 2024. The public hearing for the fence variation was closed early because it was determined not necessary. A separate public hearing for electric fencing on Forest Preserve District property was postponed due to lack of preparedness.
- Approved October 15, 2024 meeting minutes (4-0)
- Opened public hearing for fence variations at 284 James St and 13N240 Engel Rd (4-0)
- Closed public hearing after determining fence variation hearing not needed (4-0)
- Recommended approval of 72-inch solid fence at 284 James St (4-0)
- Noted Dan Russell's resignation from Plan Commission and ZBA
Meeting
The Village Board will meet to discuss and take action on a water billing software contract with Locis Inc. The board will also review bills for payment.
- Approval of Warrant-13 FY 2025 bills totaling $17,406.87
- Discussion and action on water billing software contract with Locis Inc.
2024 Annual Treasurer's Report
The Village of Burlington’s 2024 Annual Treasurer’s Report presents the village’s financial performance for the fiscal year ended April 30, 2024. The report details total revenue of $802,988, total compensation of $209,726 for staff, and vendor disbursements totaling $530,253. The General Fund’s net assets increased to $1,789,089.
- Total revenue: $802,988 (Intergovernmental Tax Revenue $290,053, Water Sales $196,785, Property Tax Revenue $167,282)
- Total compensation: $209,726 (Mark Wilkison $98,644, Christine Jones $40,301, Natalie Meisner $22,206)
- Total vendor disbursements: $530,253 (Old Second $80,358, Layne Christensen $75,843, EEI $43,503)
- General Fund net assets increased from $1,694,476 to $1,789,089
- Water Fund net assets decreased from $1,432,941 to $1,311,641
Meeting
The Village Board will hear an informal presentation from Kane County Forest Preserve regarding bison in Burlington. The board is also set to approve bills totaling $23,854.93, approve meeting minutes from September, and receive reports from various village officials. All items are subject to potential action.
- Informal presentation by Ben Haberthur and Jeremy Jensen of Kane County Forest Preserve regarding bison in Burlington
- Approval of bills as presented on Warrant-12 FY 2025, dated October 21, 2024, in the amount of $23,854.93
- Approval of September 3, 2024, and September 16, 2024, Board Meeting Minutes
- Presentation and review of Water Billing Memo
- Board approval to allow elected officials' remote participation, if necessary
Meeting
The Village Board will consider approval of bills totaling $47,377.79 and act on Resolution 24-2 authorizing payment of accrued vacation time for the Public Works Director. Committee reports will cover the Holiday Magic on Main event, industrial generator cost discussions, and updates on water billing software. The meeting includes remote participation and public comment.
- Approval of bills on Warrant-11 FY2025 in the amount of $47,377.79
- Board action on Resolution 24-2 for vacation payout to Public Works Director
- Board approval for elected officials' remote participation if necessary
- Committee report on Holiday Magic on Main event (Community Developments and Events)
- Discussion of industrial generator cost and requirements (Village President Report)
Meeting
The Village Board will meet to review departmental reports and a water billing memo. The board is considering a resolution to renew a two-year intergovernmental agreement for animal control services.
- Payment of bills for Warrant-10 FY 2025 in the amount of $18,594.74
- Resolution 2024-1 to renew a two-year Intergovernmental Agreement with the County of Kane for Animal Control Services
- Presentation and review of Water Billing Memo
Personnel
The Personnel and Administration Committee will meet to discuss updating the Employee Handbook. The agenda includes approval of previous meeting minutes and public comment. No votes or decisions are scheduled; this is a discussion-only item.
- Discussion on updating the Village of Burlington Employee Handbook
Personnel
The Personnel and Administration Committee approved the March 18, 2024 meeting minutes and discussed updating the Employee Handbook, including topics such as background checks, pre-employment drug screening, and employee benefits. The committee noted the need to revise the handbook for compliance with the Paid Leave for All Workers Act and suggested developing a new employee packet with a checklist. No formal decisions were made on the handbook updates.
- Approved March 18, 2024 meeting minutes (2-0)
- Discussed Employee Handbook revisions (no action taken)
- Noted need for compliance with Paid Leave for All Workers Act (discussion only)
- Suggested new employee packet with checklist (proposal only)
Meeting
The Village Board approved Resolution 2024-1 to renew a two-year intergovernmental agreement with Kane County for animal control services, with an option to renew for one additional year. The board also approved bills totaling $18,594.74 and the minutes from the August 5 and August 19 meetings. No other substantive decisions were made; remaining items were informational reports.
- Approved Resolution 2024-1 renewing animal control agreement with Kane County (6-0)
- Approved Warrant-10 FY 2025 bills totaling $18,594.74 (6-0)
- Approved August 5, 2024 meeting minutes (6-0)
- Approved August 19, 2024 meeting minutes (6-0)
🗳️ How they voted (1 roll-call vote)
Meeting
The Village Board will meet to discuss and act on a contract renewal for Countryside Mechanical and approve a final settlement for Serosun Farms. The board will also review bills for payment totaling $55,528.50.
- Approval of bills on Warrant-9 FY 2025 for $55,528.50
- Discussion and action on Countryside Mechanical contract renewal
- Approval of final settlement document for Serosun Farms
- Proclamation for Suicide Awareness Month
- Village President report regarding meeting with Lennar Homes
Meeting
The Village Board will vote on Ordinance 2024-7, which would impose a Municipal Grocery Retailers’ Occupation Tax and a Municipal Grocery Service Occupation Tax. The board will also discuss a ground lease with Cenergy Power and consider approving bills totaling $76,539.05. Other items include the appointment of a village attorney, discussion of permit requirements, and approval of travel expenses for the village clerk. A closed session is scheduled for litigation.
- Approval of bills on Warrant-8 FY 2025 for $76,539.05
- Board discussion with Micah Vetter and Bill Pham on lease of ground space with Cenergy Power
- Board Action on Ordinance 2024-7, Municipal Grocery Retailers’ Occupation Tax and Municipal Grocery Service Occupation Tax
- Board Discussion with Kylie Cork regarding the Fall Fest parade
- Board Action to approve per diem and hotel expenses for Village Clerk Christine Jones to attend MCI Institute
Meeting
The Village Board will consider retaining James Vasselli as Village Attorney and discuss an intergovernmental agreement with Kane County Forest Preserve. They will also discuss Illinois House Bill 3144, which would allow non-home rule municipalities to adopt a local sales tax. The board will approve bills totaling $42,869.63 and discuss Fall Fest with Odd Fellows.
- Approval of bills on Warrant-7 FY 2025 for $42,869.63
- Discussion with Odd Fellows President John Latham regarding Fall Fest
- Board Discussion and Potential Action on retaining James Vasselli (Vasselli Law LLC) as Village Attorney
- Board Discussion on Intergovernmental Agreement with Kane County Forest Preserve
- Board Discussion on Illinois House Bill 3144 allowing non-home rule municipalities to adopt local sales tax
Meeting
The Village Board will consider several financial and operational items, including a lease discussion with American Towers LLC for ground space, a quote for emergency drainage repair from Stark and Son Trenching, and a potential loan from Old Second Bank to cover costs. The board will also vote on appointments to the Plan Commission and Zoning Board of Appeals, and approve a proclamation for 'Mott's Lounge Day.' Consent items include payment of bills totaling $25,389.76 and approval of previous meeting minutes.
- Lease of ground space with American Towers LLC (discussion)
- Emergency drainage repair quote from Stark and Son Trenching (discussion)
- Potential loan from Old Second Bank to cover costs (discussion)
- Appointment of Dan Russell to Plan Commission and Zoning Board of Appeals (consent)
- Proclamation for 'Mott's Lounge Day' on July 27
Meeting
The Village Board will meet to approve routine bills, minutes, and two appointments for Dan Russell to the Plan Commission and Zoning Board of Appeals. Reports from village staff and a proclamation declaring 'Mott’s Lounge Day' are also on the agenda. A presentation and review of a water billing memo will be discussed.
- Approval of Warrant-6 FY 2025 bills totaling $25,389.76
- Consent to appointment of Dan Russell as Plan Commission Member (term to July 16, 2025)
- Consent to appointment of Dan Russell as Zoning Board of Appeals Member (term to July 16, 2025)
- Proclamation declaring July 27 'Mott’s Lounge Day' in Burlington
- Presentation and review of Water Billing Memo
Meeting
The Village Board will review two payment options for a lease buyout from Tower Alliance. The agenda also includes the approval of bills totaling $21,867.73 and various committee reports.
- Tower Alliance lease buyout proposal with a $319,200 lump sum or $5,320 monthly for 60 months option
- Approval of bills totaling $21,867.73
- Zoning report regarding Nexamp livestock grazing
Meeting
The Village Board will act on an ordinance regarding compensation for Trustees and the Village President. The agenda also includes discussing a farm lease renewal with James Goff and reviewing a water billing memo.
- Ordinance 2024-6 regarding Trustee and Village President compensation
- Renewal of farm lease with James Goff
- Approval of bills totaling $25,420.72
- Review of water billing memo
Meeting
The Village Board will hold a public hearing and consider Ordinance 2024-5 to amend the boundary agreement with the City of Elgin. The board will also approve bills totaling $30,191.62 and discuss several committee reports, including a proposal to change elected officials' compensation, which has been unchanged since 2007.
- Public hearing and action on Ordinance 2024-5 amending boundary agreement with City of Elgin
- Approval of bills on Warrant 3-FY 2025 in the amount of $30,191.62
- Discussion and action on elected officials' compensation (unchanged since 2007)
- Authorization to file suit to collect impact fees
- Deannexation of outlying annexed roads
Meeting
The Village of Burlington Board is scheduled to approve $14,058.17 in bills for Fiscal Year 2025 and consent to the appointment of Krueger and Associates to the office of Village Treasurer. The meeting also includes the approval of minutes from April 1 and April 15, 2024, and a review of a water billing memo. Standard reports from the Public Works, Treasurer, Attorney, Engineer, and Zoning Enforcement Officer are also on the agenda.
- Approval of bills to be paid on Warrant-FY 2 2025 in the amount of $14,058.17
- Consent to the appointment of Krueger and Associates to the office of Village Treasurer
- Approval of April 1, 2024, and April 15, 2024, Board Meeting Minutes
- Presentation and review of Water Billing Memo
- Proclamations for Motorcycle Awareness Month and Public Works Appreciation Month
Finance
The Village of Burlington Finance Committee is meeting to approve the minutes from its March 12, 2024 meeting and to discuss planning for the Fiscal Year 2025 Budget and Appropriations. The agenda is otherwise procedural, with no specific budget figures or proposals listed.
- Approval of March 12, 2024 Finance Committee meeting minutes
- Fiscal Year 2025 Budget and Appropriations Planning
Community Developments and Events Committee
The Village of Burlington Community Developments and Events Committee met to approve minutes from September 28, 2023, and discuss two upcoming community events. The agenda included discussions on the 2024 Fireworks Event and Fundraising, as well as the Mott’s 100th Anniversary Street Dance scheduled for July 27th. No binding decisions, contracts, or ordinances were recorded in the provided agenda text.
- Discussion on 2024 Fireworks Event and Fundraising
- Discussion on Mott’s 100th Anniversary Street Dance July 27th
- Approval of the September 28, 2023, Community Development and Events Committee Meeting Minutes
Personnel
The Village of Burlington Personnel and Administration Committee is meeting to approve prior meeting minutes and discuss elected officials' salaries. The meeting is open to the public in person or remotely.
- Discussion on Elected Official's Salaries
- Approval of December 18, 2023 meeting minutes
Meeting
The Village Board will consider an intergovernmental agreement with Hampshire Township for mowing ($1,015), a quote from Stark and Son for sinkhole repair and storm sanitary line jetting, and possible amendments to Chapter 17 (Water) of the Municipal Code, including Ordinance 2024-2 to change due dates and delinquency fees. The board will also approve bills, minutes, and hear reports from staff and officials.
- Intergovernmental agreement with Hampshire Township for mowing in the amount of $1,015.00
- Stark and Son's quote for sinkhole repair and to jet storm sanitary line
- Discussion and possible action on revising Chapter 17 (Water) of the Municipal Code
- Ordinance 2024-2 amending Chapter 17 to implement change in due date and delinquency fees
- Approval of bills as presented on Warrant-FY22 2024, dated March 18, 2024
Finance
The Village of Burlington Finance Committee will meet to approve the January 30, 2024 meeting minutes, begin planning for the Fiscal Year 2025 budget and appropriations, and discuss monthly water billing procedures. The meeting is open to the public in person and remotely.
- Approval of January 30, 2024 Finance Committee meeting minutes
- Fiscal Year 2025 Budget and Appropriations Planning
- Discussion on Monthly Water Billing Procedures
Meeting
The Village Board will consider routine approvals, including payment of bills totaling $11,336.83 and authorization for the clerk to attend a seminar. Committee reports will be presented, and a budget meeting is scheduled for March 12.
- Approval of bills on Warrant 21-FY 2024 for $11,336.83
- Approval for Clerk to attend Municipal Clerks of Illinois Spring Seminar on April 5 in Champaign for $174 plus tax
- Committee reports from six standing committees
- Upcoming committee meetings: Finance on 3/12, Personnel/Administration on 3/19
- Discussion of Mott's Street Dance and Burlington's Fireworks
2024 2025 Appropriations Ordinance
The Village of Burlington Board of Trustees adopted Ordinance 2024-3, the FY2025 Appropriations Ordinance, on April 15, 2024. The budget covers the fiscal year from May 1, 2024, to April 30, 2025. Total General Fund appropriations are $4,730,000, and total Water Fund appropriations are $3,430,000. Estimated revenues for FY2025 are $505,430, plus projected federal and state grants.
- General Fund total appropriations: $4,730,000
- Water Fund total appropriations: $3,430,000 (includes $2,000,000 Grant Contingency)
- Administration expenses: $1,566,500
- Streets expenses: $1,412,000
- Capital Outlay: $640,000
Meeting
The Village Board will vote on a Special Use Permit for the property at 224 S. Main St. and continue pond maintenance services with McCloud Aquatics. The meeting also includes discussions on the Kane County Emergency Management Mutual Aid Agreement and a code violation letter for 394 Main St. Additionally, the board will approve the approval of the Mott’s 100th Anniversary Street Dance road closure.
- Special Use Permit decision for 224 S. Main St.
- Continuation of pond maintenance with McCloud Aquatics
- Discussion of Kane County Emergency Management Mutual Aid Agreement
- Code violation letter for 394 Main St.
- Approval of road closure for Mott’s 100th Anniversary Street Dance on July 27th
Finance
The Village of Burlington Finance Committee is meeting to review the Fiscal Year 2024 Budget and discuss monthly water bill procedures. The agenda also includes approval of prior meeting minutes and standard procedural items. No specific dollar amounts or contract actions are listed.
- Review of Fiscal Year 2024 Budget
- Discussion on Monthly Water Bill Procedures
- Approval of November 14, 2023 Finance Committee Meeting Minutes
Meeting
The Village Board will hold its regular meeting, covering routine approvals, reports from officials, and a presentation on water billing. The board will consider approving payments totaling $13,031.59 and minutes from previous meetings. Public comments are also scheduled.
- Approval of bills totaling $13,031.59 (Warrant-FY18 2024, dated January 15, 2024)
- Presentation and review of Water Billing Memo
- Approval of December 4, 2023, Board Meeting Minutes
- Approval of December 18, 2023, Board Meeting Minutes
- Reports from Sheriff, Public Works, Treasurer, Attorney, Engineer, Zoning Officer, President, Clerk, and Deputy Clerk
Finance
The Village of Burlington Finance Committee meets to approve the minutes from the November 14, 2023, meeting. The primary substantive item is a discussion on monthly water bill procedures. No other specific decisions, contracts, or ordinances are listed on the agenda.
- Approval of November 14, 2023, Finance Committee Meeting Minutes
- Discussion on Monthly Water Bill Procedures
Meeting
The Village Board will discuss asylum seeker bus arrivals in Kane County and consider action on elected officials' compensation. The board will also approve bills totaling $19,620.41 and consent to the appointment of a President Pro Tem. Committee reports and other routine items are on the agenda.
- Approval of bills on Warrant 17-FY 2024 for $19,620.41
- Consent on appointment of Trustee Jim Daffron as President Pro Tem (Jan 16-20, 2024)
- Discussion on asylum seeker bus arrivals in Kane County
- Discussion and action on elected official compensation
- Committee reports including Burlington's Street Dance 2024