Verona public meetings in 2024

Police & Fire Commission

The Police and Fire Commission will meet to approve prior minutes and then adjourn to closed session to interview four candidates for the position of fire battalion chief. Following the interviews, the commission will return to open session for discussion and possible action.

• Interview 4 candidates for fire battalion chief in closed session

The Police and Fire Commission approved the November 26, 2024 minutes and then entered closed session to interview four candidates for Fire Battalion Chief. After returning to open session, the commission voted to advance two candidates (identified by numbers 33246555 and 18573719) for further consideration. The meeting adjourned at 7:08 pm.

• Approved November 26, 2024 meeting minutes (3-0)
• Adjourned to closed session to interview 4 Fire Battalion Chief candidates (3-0)
• Returned to open session after closed session (3-0)
• Advanced candidates 33246555 and 18573719 for further consideration for Fire Battalion Chief (3-0)

Senior Services Committee

The committee will discuss and take action on the Senior Center rental policy. They will also hear a Director's Report and approve minutes from the October 2024 meeting. No other major items are on the agenda.

• Discuss and take action on Senior Center rental policy

The Senior Services Committee approved suspending all new room reservations for 2025 until a new rental policy is approved. The committee also approved the October 2024 meeting minutes and heard the director's report on activities, trips, and fundraising.

• Suspended all 2025 new room reservations until new rental policy approved (2-0)
• Approved October 2024 meeting minutes (2-0)
• Adjourned meeting at 7:02pm (2-0)

Sustainability Task Force

The task force will hear a presentation from the Dane County Office of Energy and Climate Change, then discuss and possibly act on setting sustainability goals, issuing a request for proposals for a solar panel project, and an update on composting. They will also discuss new project ideas and future meeting dates.

• Presentation by Kathy Kuntz, Director, Dane County Office of Energy and Climate Change
• Discussion and possible action on sustainability goals and setting a 'To Do' list
• Discussion and possible action on Request for Proposals for solar panel project
• Discussion and possible action on update on composting in the City of Verona
• Discussion on new projects or project suggestions

The Sustainability Task Force directed the city administrator to begin the process of acquiring and installing solar panels, including engaging staff, contacting local installers, and drafting a Request for Proposals. The task force also reviewed draft sustainability goals, with a suggestion to add at-home composting to the community engagement section. No formal votes were taken on these items, and the meeting was otherwise procedural.

• Directed city administrator to start solar panel acquisition process (unanimous consensus)
• Reviewed draft sustainability goals; at-home composting suggested for community engagement section
• Approved minutes of November 12, 2024 meeting (unanimous)
• Adjourned meeting (unanimous)

Finance Committee

The Finance Committee will meet to discuss whether the library should purchase a sorter in 2024 or 2025. The committee will also review the November 11, 2024 meeting minutes and the payment of bills.

• Library purchase of Sorter in 2024 versus 2025
• Payment of bills

The Finance Committee approved the November 11, 2024 minutes and the payment of bills totaling $1,692,925.03, both by 2-0 votes. They discussed the library's sorter purchase, noting it was installed in 2024 for $104,495, which will reduce the library fund balance by $52,000 in 2024 and increase it by $52,000 in 2025. No other substantive decisions were made.

• Approved November 11, 2024 Finance Committee minutes (2-0)
• Approved payment of bills totaling $1,692,925.03 (2-0)

Public Works, Sewer and Water

The Public Works, Sewer & Water Committee will discuss and possibly approve a contract amendment for sidewalk design on Mark Drive, final pay for East View Road reconstruction, pay requests for the North Booster Station, a utility easement for Alliant Energy, and an intergovernmental agreement for stormwater education coordination under the Madison Area Municipal Storm Water Partnership (MAMSWaP).

• Project #2023-105 East View Construction - final pay request and change order #2 totaling $51,137.09
• Project #2022-109 North Booster Station - pay request #4 for $3,325.00 and pay request #5 for $20,079.11
• Ardent Glen Utility Easement for Outlot 7 – Alliant Energy
• Intergovernmental Agreement to fund a stormwater outreach position for MAMSWaP
• Project 2024-105 Mark Drive Reconstruction Sidewalk Design – AECOM, not to exceed $64,293.20

The Public Works, Sewer & Water Committee approved change order #2 and final pay request #10 for the East View construction project (Parisi Construction), and approved an intergovernmental agreement to fund a stormwater outreach position. It also approved a sidewalk design contract for Mark Drive not to exceed $64,293.20. No action was taken on several other items, including booster station pay requests and an easement for Alliant Energy.

• Approved East View Construction change order #2 and final pay request #10 (3-0)
• Approved intergovernmental agreement to fund MAMSWaP stormwater outreach position (3-0)
• Approved Mark Drive sidewalk design contract with AECOM, not to exceed $64,293.20 (3-0)
• No action taken on North Booster Station pay request #4
• No action taken on North Booster Station pay request #5
• No action taken on Ardent Glen utility easement for Out lot 7

Common Council

The Verona Common Council will consider several items including a resolution authorizing a $20 million municipal revenue bond to Epic Systems Corporation, a resolution to publicly support the LGBTQIA+ community and fly the Progress Pride Flag at designated city facilities in 2025, and a resolution ordering a special election for Aldermanic District 2. Other discussions include a change of agent for Kwik Trip, parking restrictions on Prairie Heights Drive, sidewalk installation on Mark Drive as part of a reconstruction project, and a design services agreement for the Military Ridge State Trail paving project.

• Resolution No. 24-034: Authorizing $20,000,000 municipal revenue bond to Epic Systems Corporation
• Resolution No. 24-033: Publicly support LGBTQIA+ community and fly Progress Pride Flag at designated city facilities in 2025
• Resolution No. 24-035: Ordering a special election for Aldermanic District 2
• Ordinance No. 24-1056: Amending parking prohibitions on Prairie Heights Drive
• Sidewalk installation along Mark Dr as part of 2025-26 reconstruction project and additional AECOM design costs

The Common Council approved Resolution No. 24-033 to publicly support the LGBTQIA+ community and fly the Progress Pride Flag at designated city facilities in 2025, with a 6-0 vote. The council also approved a $20 million municipal revenue bond for Epic Systems Corporation (5-0, one abstention), a special election for Aldermanic District 2, and several other routine items. No action was taken on a utility easement for Ardent Glen plat, which will return in January.

• Approved Resolution No. 24-033 to fly Progress Pride Flag in 2025 (6-0)
• Approved $20,000,000 municipal revenue bond for Epic Systems Corporation (5-0, Harrison abstained)
• Approved Resolution No. 24-035 ordering special election for Aldermanic District 2 (6-0)
• Approved payment of bills totaling $1,692,925.03 (6-0)
• Approved Administrative Policy No. 2 on Expense Reimbursement and Travel (6-0)
• Approved change of agent for Kwik Trip #837 at 400 E. Verona Avenue (6-0)
• Approved Ordinance No. 24-1056 amending parking regulations on Prairie Heights Drive (6-0)
• Approved sidewalk installation on Mark Dr and AECOM design costs not to exceed $64,293.20 (6-0)

Public Safety & Welfare Committee

The Public Safety & Welfare Committee will discuss and possibly recommend approving a change of agent for Kwik Trip #837 at 400 E. Verona Avenue. They will also consider Ordinance 24-1056, which would restrict parking on the south side of Prairie Heights Drive to create space for garbage receptacles from a new development. Staff recommend approval of both items. The meeting includes public comment and approval of previous minutes.

• Change of agent for Kwik Trip #837 at 400 E. Verona Avenue (Nicole Harrison)
• Ordinance 24-1056: restrict parking on south side of Prairie Heights Drive for 148 feet between two driveways
• Staff recommends approval of both discussion items
• Public comment opportunity
• Approval of minutes from November 11, 2024 meeting

The Public Safety and Welfare Committee voted 2-0 to recommend that the Common Council approve a change of agent for Kwik Trip #837 at 400 E. Verona Avenue. The committee also voted 2-0 to recommend approval of Ordinance No. 24-1056, which amends parking regulations on Prairie Heights Drive. Both items were forwarded to the Common Council for final action.

• Recommended approval of Kwik Trip #837 agent change (2-0)
• Recommended approval of Ordinance No. 24-1056 for Prairie Heights Drive parking (2-0)

Library Board

The Verona Library Board will discuss potential revisions to the Public Computer and Electronic Device Use policy and consider action on an agreement with the Dane County Library System for extension of library service. The board will also discuss the library's strategic planning and review proposed by-laws. No other major decisions are on the agenda.

• Discussion and possible action regarding the Dane County Library System Agreement for Extension of Library Service
• Discussion and possible action regarding the Public Computer and Electronic Device Use policy
• Discussion of library by-laws
• Discussion of library strategic planning
• Review of November 2024 invoices

Personnel Committee

The Personnel Committee will discuss and possibly act on revisions to the city's Expense Reimbursement and Travel Policy (Administrative Policy No. 2). The committee will also discuss employee appreciation initiatives. Additionally, the committee will approve minutes from the November 26 meeting.

• Discussion and potential action on Administrative Policy No. 2 (Expense Reimbursement and Travel)
• Discussion and possible action on Employee Appreciation Initiatives
• Approval of minutes from November 26, 2024
• Public comment period

Personnel Committee

The Personnel Committee will discuss and possibly act on position descriptions, compensation, and recruitment for three roles: Assistant City Administrator, Assistant Senior Center Director, and Building Permit Specialist. The committee will also approve minutes from the October 21, 2024 meeting. These items are routine personnel matters involving filling vacant city positions.

• Discussion and possible action on Assistant City Administrator position description, compensation, and recruitment
• Discussion and possible action on Assistant Senior Center Director position description, compensation, and recruitment
• Discussion and possible action on Building Permit Specialist position description, compensation, and recruitment
• Approval of minutes from the October 21, 2024 Personnel Committee meeting

Police & Fire Commission

The Police and Fire Commission will hold a brief open session to approve minutes before adjourning to closed session under Wisconsin statute to discuss fire department recruitment and interview six candidates for police officer. Possible action may follow the closed session. The meeting is largely procedural, focused on personnel matters.

• Approval of October 1, 2024, meeting minutes
• Closed session for update from Chief Machotka on Fire Department recruitment
• Interview 6 candidates for police officer position
• Possible action following closed session discussion

Comprehensive Plan Task Force

The Comprehensive Plan Task Force will meet to review the process, schedule, and community engagement approach for the city's planning efforts. The meeting includes three specific activities focused on 'Big Tickets,' mapping, and key conversations.

• Introductions of MKSK staff
• Discussion of community engagement approach
• Activity #1: Big Tickets
• Activity #2: Mapping Exercise
• Activity #3: Key Conversations

Tourism Commission

The Verona Tourism Commission will discuss and possibly take action on the 2024 third-quarter room tax report and the Verona Area Chamber of Commerce's proposed 2025 tourism budget. The meeting also includes approval of previous minutes and reports from the Tourism Coordinator and staff.

• Approval of minutes from October 15, 2024
• Discussion and possible action on 2024 Quarter 3 Room Tax Report
• Discussion and possible action on Verona Area Chamber of Commerce 2025 Tourism Budget
• Reports from Tourism Coordinator and staff

EMS Commission

The Fitch-Rona EMS District Commission will meet to review accounts payable and consider Resolution 2024-5 regarding GASB 54. The body will discuss and potentially take action on ambulance rates for 2025 and a Memorandum of Understanding with Local 311 concerning Field Training Officer pay.

• Discussion and possible action on 2025 Ambulance Rates
• Resolution 2024-5 - Approval of GASB 54
• MOU with Local 311 regarding Field Training Officer Pay
• Review and approval of accounts payable checks authorized by Chief Anderson

Sustainability Task Force

The Sustainability Task Force will discuss and possibly act on several ongoing projects, including a $5,000 solar panel budget carryover, low mow areas, native prairie restoration at Prairieview Park, and additional multi-use paths. New items include a Dane County food waste compost pilot starting spring 2025 and Green Box composting information. The group will also review budget updates and a 5-year sustainability plan with website goals.

• Discussion on rolling $5,000 unexpended solar panel allocation from 2024 into 2025 budget
• Low mow options for stormwater ponds at Fireman's Park and east of CTH M
• Native prairie restoration candidate areas near Military Ridge Rd. and Prairieview Park
• Multi-use path planning north of Verona Ave and west of Main St.
• Dane County pilot for residential food waste and compost pickup in Spring 2025

Finance Committee

The Finance Committee will review and potentially act on the 2025 City of Verona Budget and the levying of property taxes. The body will also review October 2024 financial reports and bill payments.

• Resolution R-24-031: Approving the 2025 City of Verona Budget
• Resolution R-24-032: Approving the Levying of Property Taxes for City Purposes
• 2025 Budget items or amendments
• City Investment Report-October 2024
• Revenue and Expenditure Summary Report-October 2024

Public Works, Sewer and Water

The Public Works, Sewer & Water Committee will discuss and possibly take action on two main items: the 60% design for the Legion Street Reconstruction project (Project 2023-112) by AECOM, and a draft comprehensive citywide sidewalk/multi-use path policy. The Legion Street project includes a proposed property acquisition of the Subway parcel with an estimated cost over $1.25 million. The committee may vote on design modifications and policy changes.

• Discussion of Project 2023-112 Legion Street Reconstruction design (AECOM) at 60% completion
• Proposed acquisition of Subway parcel for reconstruction, cost >$1.25M
• Review of comprehensive citywide sidewalk/multi-use path policy
• Previous meeting approved Inspection Service Agreement for Ardent Glen Phase 3 with JT Engineering Inc.
• Potential action on design modifications and policy adoption

Municipal Board of Canvassers

The Municipal Board of Canvassers is meeting to process provisional ballots, tabulate Election Day results, and certify the final vote count for the November 5, 2024 election.

• Processing and counting of provisional ballots
• Tabulation of Election Day results
• Certification of results

Common Council

The Common Council will hold a public hearing on the 2025 City of Verona budget and consider resolutions to approve the budget and levy property taxes. Other items include a development agreement with Epic Systems for Tax Incremental District 11, a pre-annexation agreement, and shared parking terms for a potential event center at Sugar Creek Commons. The council will also discuss several license applications and traffic ordinance amendments.

• Public hearing and possible adoption of 2025 budget and property tax levy
• Development Agreement with Epic Systems for TID 11 (Public Improvements Agreement)
• Pre-Annexation Review Agreement with Glenn W. Fisher Survivor's Trust
• Shared parking agreements for event center at Sugar Creek Commons on West Verona Avenue
• Temporary alcohol licenses for Verona Area Community Theater and Hop Haus at Hometown Holidays

Public Safety & Welfare Committee

The Public Safety & Welfare Committee is discussing two ordinances to restrict parking on W. Verona Ave and S. Franklin St. The body is also reviewing alcohol licenses and a special event application for the Hometown Holidays Tree Light.

• Ordinance 24-1054: 15-minute parking limit (8 a.m.–8 p.m.) on south side of W. Verona Ave
• Ordinance 24-1055: Prohibiting parking within 50 feet of Military Ridge State Trail at S. Franklin St.
• Temporary beer and wine license for Verona Area Community Theater (Dec 5-8, 2024)
• Special Event Application for Hometown Holidays Tree Light on Dec 6, 2024
• Full-service retail outlet for Hop Haus to serve alcohol at 400 W Verona Ave on Dec 6, 2024

Library Board

The Library Board will consider approving the 2025 endowment disbursement, setting 2025 hours of operation and planned closures, and adopting a revised Collection Management policy. The meeting also includes review of October invoices and reports from the director and city council liaison. Public comments will be taken.

• Discussion and possible action on 2025 endowment disbursement
• Discussion and possible action on 2025 hours of operation and planned closures
• Discussion and possible action on the Collection Management policy
• Approval of October 2024 invoices
• Update on library strategic planning

Joint Fire Protection

The City of Verona Common Council and Town of Verona Board hold a joint meeting to discuss the intergovernmental agreement for fire protection services. The Fire Chief will provide updates on department operations. The boards will also consider approving minutes from the December 2023 meeting.

• Discussion on intergovernmental agreement for fire protection services between city and town
• Update by Fire Chief on call volumes, internship program, and controlled burns
• Approval of minutes from December 11, 2023 joint meeting
• Public comment period
• Announcements

Finance Committee

The Finance Committee will discuss and potentially take action on the 2025 budget and the Fitch Rona EMS operating and capital budgets. The body will also consider a resolution to amend the City Fee Schedule and a request to exceed the levy limit for Joint EMS Districts.

• Resolution R-24-028: Amending the City Fee Schedule
• Resolution R-24-029: 2025 Fitch Rona EMS Operating and Capital Budgets
• Resolution R-24-030: Exceeding the levy limit for Joint EMS Districts
• 2025 Budget Items
• Payment of bills

Common Council

The Verona Common Council will consider a development agreement with Epic Systems Corporation for Tax Incremental District 11, including possible closed session. They will also vote on resolutions amending the city fee schedule, approving the 2025 Fitch Rona EMS operating and capital budgets, and exceeding the levy limit for joint EMS districts. Additional items include a contract award for Epic Park Shelter and an inspection services contract for Ardent Glen Phase 3, as well as a hybrid meeting policy.

• Discussion and possible action on Development Agreement (Public Improvements Agreement, TID 11) between City of Verona and Epic Systems Corporation
• Resolution No. R-24-028 amending City Fee Schedule
• Resolution No. R-24-029 approving 2025 Fitch Rona EMS Operating and Capital Budgets
• Resolution No. R-24-030 approving exceeding levy limit for Joint EMS Districts
• Discussion and possible action on contract award for Epic Park Shelter

Committee of the Whole

The Verona Committee of the Whole will hold a public meeting to receive a presentation of the proposed 2025 City Budget. No formal action will be taken; the presentation is for information and discussion before the budget is formally considered. Attached materials include a detailed budget table of contents covering general fund, special revenue funds, capital projects, and enterprise funds.

• Presentation of the Proposed 2025 City Budget with details on tax levy, fee schedule, and capital projects
• Overview of General Fund budgets including Police, Fire/EMS, Public Works, Parks, and Planning/Zoning
• Proposed budgets for special revenue funds: Library, Refuse & Recycling, Senior Center, Urban Forestry, Cemetery, Broadband, Fitch-Rona EMS, Fire Department, VEDC
• Capital projects and five-year capital plans, along with TIF districts 4, 8, 9, 10, 11
• Enterprise fund budgets for Water, Sewer, and Storm Water utilities, plus debt service schedule

Joint Planning Committee

The Verona City-Town Joint Planning Committee will discuss and possibly vote on Land Use Application 2024-05, a certified survey map (CSM) to adjust the lot line between 1964 and 1960 Range Trail by moving 0.05 acres so a septic mound lies entirely on one parcel. The Town Board already approved the application, subject to JPC approval. The committee will also hear planning updates from both the City and Town of Verona.

• Land Use Application 2024-05 for a CSM lot line adjustment at 1964 Range Trail, shifting 0.05 acres from parcel 062/0608-263-8840-0 to parcel 062/0608-263-8860-0
• Approval by Town of Verona Board of Supervisors on October 1, 2024, contingent on JPC approval
• Parcels remain zoned RR-4, consistent with the Future Land Use Map
• Public comment opportunity before any action on agenda items

Personnel Committee

The Personnel Committee will discuss and possibly approve updates to three administrative policies: Expense Reimbursement and Travel (Policy 2), Social Media (Policy 60), and Personal Days (Policy 4 Section 3-6). The committee will also approve minutes from the May 28, 2024 meeting. The proposed expense policy revision updates guidelines for transportation, lodging, meals, and travel advances for city employees and officials.

• Revision of Administrative Policy 2 on expense reimbursement and travel (full text provided in agenda)
• Discussion and possible action on Administrative Policy 60 regarding social media
• Discussion and possible action on Administrative Policy 4 Section 3-6 relating to personal days
• Approval of minutes from May 28, 2024 Personnel Committee meeting

Tourism Commission

The Tourism Commission will discuss and possibly vote on renewing its contract with Destination Madison for 2025-2027, which would allocate 17% of Verona's room tax revenue (after the city's 30% share) to the tourism bureau. Also on the agenda is discussion of a 'Visit Verona 3D Shapes' interactive public art project. The commission will also approve minutes from the September 17, 2024 meeting.

• Discussion and possible action on Destination Madison/Madison Area Sports Commission contract renewal for 2025-2027
• Discussion and possible action on Visit Verona 3D Shapes public art project
• Approval of minutes from September 17, 2024 Tourism Commission meeting

Comprehensive Plan Task Force

The Comprehensive Plan Task Force will discuss and potentially take action on housing and transportation goals and objectives from existing plans. The Planning Department will also provide updates on contracts with MKSK and AECOM.

• Review of existing housing goals and objectives
• Review of existing transportation goals and objectives
• Update on MKSK and AECOM contracts

Finance Committee

The Finance Committee will review 2025 budget items, including a fire truck and library changes. The body will also consider recommendations to the City Council regarding a comprehensive plan agreement and a county library tax exemption.

• Agreement for development of a Comprehensive Plan and Funding
• Resolution R-24-027 requesting exemption from County Library Tax
• 2025 Budget items: additional capital for a fire truck and library budget changes
• Use of Replacement Funds for a Water Utility generator and installation
• Funding for potential Badger Mill Creek legal expenses

Public Works, Sewer and Water

The Public Works, Sewer & Water Committee will discuss and possibly approve a $165,000 emergency generator transfer switch for the Public Works building after the existing 1970s-era generator failed. They will also review multiple pay requests for construction projects including East View Reconstruction ($174,322.36) and pavement surface treatment ($367,051.18), and consider service agreements for a Master Water Plan update and Liberty Business Park Phase 6 inspection.

• Emergency generator transfer switch for Public Works building – Dauman Electric, not to exceed $165,000
• Pay request #9 for East View Reconstruction (Project #2023-105) – $174,322.36
• Pay request #1 for pavement surface treatment (Project #2024-102) – $367,051.18
• Consulting service agreement with AECOM for Master Water Plan update – not to exceed $151,400
• Inspection service agreement for Liberty Business Park Phase 6 with JT Engineering – not to exceed $56,525

Common Council

The Common Council will discuss and possibly act on a development agreement with Epic Systems Corporation for public improvements in Tax Incremental District No. 11, along with an addendum to the TIF agreement for the New Century School project in TID No. 9. Other items include a request for exemption from the county library tax, contracts for engineering and consulting services, and updates on the Fitch-Rona EMS agreement. Several items may move into closed session for legal or negotiation reasons.

• Development Agreement (Public Improvements Agreement) between City and Epic Systems Corp. for TID No. 11
• Addendum to TIF Development Agreement for New Century School Project in TID No. 9
• Resolution No. 24-027 requesting exemption from County Library Tax
• Comprehensive Plan Consulting Services Contract with MKSK
• Inspection Services Contract for Liberty Business Park Phase 6 with JT Engineering

Public Safety & Welfare Committee

The Public Safety & Welfare Committee will discuss a proposed 10-foot no-parking zone on either side of the Military Ridge Trail crossing on S. Franklin Street to improve visibility and safety for pedestrians and cyclists. They will also review speed survey data from before and after the installation of a stop sign at Enterprise Drive and Llanos Street, noting increased traffic volume but decreased speeding. The committee is also scheduled to approve minutes from the previous meeting.

• Proposed 10-foot no-parking zone at Military Ridge Trail crossing on S. Franklin Street
• Review of speed survey data for stop sign at Enterprise Drive and Llanos Street
• Approval of September 9, 2024 Public Safety & Welfare Committee minutes

Sustainability Task Force

The Sustainability Task Force will discuss the creation of a 5-year sustainability plan with long-term goals. The body will also review updates on solar panels, native prairie restoration, and multi-use paths.

• Discussion of a new 5-year sustainability plan
• Request for staff to research SOLSMART Designation
• Request for staff to research the Tree Pledge
• Budget updates regarding EV charging station installation and Madison Metro route extension
• Updates on solar panel project and native prairie restoration

Senior Services Committee

The Senior Services Committee will meet to approve minutes from August 2024, receive a director's report, and discuss any other business. The agenda contains only procedural items with no specific proposals, votes, or public hearings noted.

• Approval of minutes from August 2024 meeting
• Director's report on senior center operations

Library Board

The Verona Public Library Board will consider the 2025 operating budget and a Memorandum of Mutual Accountability with Beyond the Page/Ripple. They will also review September invoices, hear public comments, and receive reports from the City Council liaison and library director.

• Discussion and possible action regarding the 2025 library budget
• Discussion and possible action regarding the Memorandum of Mutual Accountability: Beyond the Page/Ripple
• Review and approval of September 2024 invoices
• Discussion of library strategic planning

Police & Fire Commission

The commission will review a revised Standard Operating Procedure for the Police Officer Pre-Entry Assessment Process. The meeting includes a closed session to discuss the police sergeant selection process and interview three lateral transfer candidates.

• Review of revised SOP for Police Officer Pre-Entry Assessment Process (PEAP)
• Selection process for sergeant of police
• Interviews for 3 lateral transfer police officer candidates

Finance Committee

The Verona Finance Committee will hold a second budget meeting to further discuss 2025 budget items, following a previous session where specific figures were reviewed. Topics include a proposed $75,768 increase to the sewer budget, a 4.69% rise in administration personnel costs, and pay raises for election workers to $15–$20 per hour. No final decisions have been made on the budget or related items like bus service funding.

• $75,768 added to sewer budget due to Madison Metro Sewerage District increase
• Election worker pay proposed to rise from $10.50 to $15.00/hr; inspectors from $12.50 to $20.00/hr
• Capital projects include $200,000 for IT infrastructure and $45,000 for solar panel installation
• Total general obligation debt at end of 2024 estimated at $35,740,000 with $3,905,000 in principal payments
• Committee discussed but did not decide on all-day Madison Metro bus service to Fitchburg and an assistant city administrator position

Finance Committee

The Finance Committee will discuss and possibly act on approval of the September 16, 2024 minutes, review 2025 budget presentations for Administration, TIFs, Economic Development, Debt, and Metro Bus Funding, and approve payment of bills. Attached minutes from the previous meeting detail earlier budget discussions including a new firefighter position and library funding.

• Discussion and possible action on 2025 budget items: Administration, TIFs, Economic Development, Debt, and Metro Bus Funding
• Approval of September 16, 2024 Finance Committee minutes
• Review of transit cost scenarios for Metro Bus service (Fitchburg/Verona routes)
• Payment of bills
• Discussion of firefighter position and library building needs assessment (from previous minutes)

Common Council

The Common Council will discuss and possibly act on a request from ArtHouse 360 for additional Tax Incremental Financing to cover unexpected repair costs at the city-owned building at 401 W. Verona Ave. The council will also consider potential locations for a new Public Works building and an Acting Fire Chief employment agreement, which may be discussed in closed session. Mayor Diaz will issue a Trick-or-Treat proclamation for October 31 and appoint Devin Renner to the Comprehensive Plan Task Force.

• Request by ArtHouse 360 for additional TIF for building repairs at 401 W. Verona Ave
• Discussion on potential location for new Public Works building
• Acting Fire Chief employment agreement (possible closed session under Wis. Stat. 19.85(1)(c))
• Proclamation of official Trick-or-Treat hours on October 31, 5-8 PM
• Appointment of Devin Renner to the Comprehensive Plan Task Force

Public Works, Sewer and Water

The Public Works, Sewer & Water Committee will discuss a pay request for the East View Rd Reconstruction project. The body will also consider two easement agreements with Arrowhead Madison, Inc. for stormwater and water main infrastructure at 1080 Arrowhead Way.

• Pay Request #8 for Project #2023-105 (East View Rd Reconstruction) in the amount of $78,923.81
• Partial termination and amendment of a stormwater easement agreement with Arrowhead Madison, Inc. at 1080 Arrowhead Way
• New water main easement agreement with Arrowhead Madison, Inc. at 1080 Arrowhead Way

Sustainability Task Force

The Verona Sustainability Task Force will discuss and possibly take action on several projects, including where to install solar panels, where to implement low mow (mowed once or twice a year), where to do native prairie restoration, and where to add additional multi-use paths. They will also discuss project suggestions and future meeting dates.

• Discussion and possible action on solar panel placement
• Discussion and possible action on low mow areas
• Discussion and possible action on native prairie restoration
• Discussion and possible action on additional multi-use paths
• Discussion and possible action on project suggestions

Comprehensive Plan Task Force

The Comprehensive Plan Task Force will review interviews with three consultant firms (Lakota Group, Vandewalle, MKSK) and select a final candidate to lead the city's comprehensive plan update. The agenda also includes approval of August minutes, discussion of next steps, and setting future meeting dates.

• Review and selection of consultant from three finalists: Lakota Group, Vandewalle, and MKSK
• Approval of minutes from August 7, 2024 Task Force meeting
• Discussion of next steps to finalize the selected consultant and begin the Comprehensive Plan
• Discussion and possible action on next meeting dates

Comprehensive Plan Task Force

The Comprehensive Plan Task Force will interview three consulting firms (Lakota Group, Vandewalle, and MKSK) to potentially hire for updating the city's comprehensive plan. The meeting includes presentations, questions and answers, and possible action on selecting a firm. Supporting documents such as example plans from other communities are provided for review.

• Interview of Lakota Group at 3:30 p.m.
• Interview of Vandewalle at 4:30 p.m.
• Interview of MKSK at 5:30 p.m.
• Attachments include example comprehensive plans from Burlington, Libertyville, Winnetka, Oregon, Altoona, and Beloit

The Comprehensive Plan Task Force held interviews with three consulting firms—Lakota Group, Vandewalle, and MKSK—for the city's comprehensive plan project. No selection or formal action was taken; the meeting was informational, ending with adjournment.

• Adjourned meeting at 6:36 p.m. (3-0)

Tourism Commission

The Verona Tourism Commission will consider approving minutes from July and review the 2024 Q2 room tax report. The main discussion involves a possible contract renewal with Destination Madison and the Madison Area Sports Commission for 2025-2027. Commissioners may also hear updates from the Tourism Coordinator and staff.

• Approval of minutes from July 16, 2024 meeting
• Discussion and possible action on 2024 Q2 room tax report
• Discussion and possible action on Destination Madison/Madison Area Sports Commission contract renewal for 2025-2027
• Report from Tourism Coordinator

Finance Committee

The Finance Committee will discuss and potentially take action on 2025 budget items for several city departments. The meeting also includes reviews of the August 2024 investment and revenue reports.

• 2025 Budget presentations for Public Works, Parks, Recreation, Library, Planning, Municipal Court, Fire, and Metro Bus Funding
• City Investment Report for August 2024
• Revenue and Expenditure Summary Report for August 2024
• Approval of September 9, 2024 Finance Committee minutes

The Finance Committee met to review the 2025 budget, with department heads presenting proposed increases and new positions. No formal budget decisions were made; the committee only approved the previous meeting's minutes and discussed items for future Common Council action. The meeting was informational, with no votes on budget items.

• Approved September 9, 2024 Finance Committee minutes (3-0)
• Discussed 2025 budget items, including new Firefighter position (estimated $99,480, Town of Verona portion $11,958)
• Discussed Library budget, including building needs assessment ($40,000) and bird/window collision measures ($15,000)
• Discussed Public Works and Utility budgets, including sewer cost increase to Madison Metro Sewerage District ($179,612)
• Discussed potential tax bill charge increase from $202 to $212 annually
• Discussed new public works building location, to be placed on Common Council agenda
• Discussed additional park maintenance employee request
• Adjourned at 9:21 p.m. (3-0)

EMS Commission

The Fitch-Rona EMS Commission will hear an update on current Intergovernmental Agreement discussions and consider Resolution 2024-3 regarding GASB 54. The meeting includes approval of minutes and accounts payable, followed by a closed session to consider a separation agreement for a public employee. Possible action may be taken after reconvening.

• Update on Intergovernmental Agreement (IGA) discussions
• Resolution 2024-3 – Approval of GASB 54
• Closed session to consider a separation agreement (WI Statute 19.85(1)(c))
• Approval of accounts payable checks authorized by Chief Anderson
• Review and approval of July 11, 2024 meeting minutes

The Fitch-Rona EMS Commission approved a separation agreement with a district employee and Local 311 during closed session, and approved Resolution 2024-3 for GASB 54. The commission also approved the July 11, 2024 minutes as corrected and authorized accounts payable checks. No public comments were made, and no other substantive decisions were taken.

• Approved separation agreement with district employee and Local 311 (motion carried)
• Approved Resolution 2024-3 for GASB 54 (motion carried)
• Approved July 11, 2024 meeting minutes as corrected (motion carried)
• Approved accounts payable checks authorized by Chief Anderson (motion carried)

Public Safety & Welfare Committee

The Public Safety & Welfare Committee will discuss and possibly take action on a special event and temporary alcohol license for the Verona Area Chamber of Commerce's Fall Fest on September 27, 2024. The committee will also discuss a proposed ordinance to allow full-service retail outlets for breweries, wineries, and other alcohol producers under new state law (2023 Wisconsin Act 73).

• Special event and temporary Class B fermented malt beverage and Class B wine license for Fall Fest at Festival Park on September 27, contingent upon fire pit inspection
• Discussion of ordinance to authorize full-service retail outlets for alcohol producers, including possible limits on scope of alcohol sold and approval process
• Public hearing and possible action on the ordinance are not scheduled; committee is providing feedback to staff
• Approval of minutes from the August 12, 2024 Common Council meeting

The Public Safety & Welfare Committee approved minutes from August 12, 2024, and recommended the Common Council approve a special event and temporary Class B beer and wine license for the Verona Area Chamber of Commerce's Fall Fest on September 27, 2024, contingent on fire pit inspection. The committee also discussed a potential ordinance for full-service retail outlets but took no formal action, suggesting applicants go through the committee/council for their first event and then receive administrative approval thereafter.

• Approved August 12, 2024 committee minutes (3-0)
• Recommended Common Council approve Fall Fest temporary Class B beer/wine license, contingent on fire pit inspection (3-0)

Finance Committee

The Verona Finance Committee will discuss and possibly act on 2025 budget presentations for the Police and Emergency Preparedness departments. They will also review the City Investment Report and Revenue and Expenditure Summary for July 2024, and consider approval of previous meeting minutes and payment of bills.

• 2025 Budget Presentations – Police and Emergency Preparedness
• City Investment Report – July 2024
• Revenue and Expenditure Summary – July 2024
• Approval of August 26, 2024 Finance Committee minutes
• Payment of bills

The Finance Committee discussed the 2025 police budget, including capital requests, a $3,050 increase for fingerprint software, and a 4.02% personnel cost rise. They also reviewed three new position requests, but determined the need did not justify adding two positions. The committee approved the August 26 minutes and payment of bills totaling $633,821.04, but took no final action on the budget.

• Approved August 26, 2024 Finance Committee minutes (3-0)
• Approved payment of bills totaling $633,821.04 (3-0)
• Discussed 2025 police budget, no action taken
• Discussed new police positions, no action taken

Common Council

The Common Council will discuss several development projects, including a mixed-use apartment building and a lot creation on Mozart Street. The body will also consider a relocation order for the Legion Street Reconstruction project and updates to the city's hybrid meeting policy.

• Preliminary and final plan for a 60-unit apartment building and 2,224 sq ft of commercial space at 1050 North Edge Trail
• Conditional use permit for an apartment above ground floor at 1050 North Edge Trail
• Certified survey map to create one lot from two lots at 736 Mozart Street
• Relocation Order and Determination of Necessity for Legion Street Reconstruction project
• Special event and temporary alcohol licenses for Fall Fest on September 27, 2024

Common Council

The Common Council will tour the city-owned property at 130 N. Franklin St. as a group. No votes or official actions will be taken during this tour.

• Tour of city-owned property at 130 N. Franklin St., Verona

Library Board

The Library Board will discuss the 2025 library budget and strategic planning, and may take action on the Inclement Weather Policy. The board will also vote on approving the minutes from August 7, 2024, and invoices for July and August. The August meeting lacked a quorum, so action on invoices and minutes was postponed.

• Discussion of 2025 library budget
• Discussion of library strategic planning
• Discussion and possible action regarding Inclement Weather Policy
• Approval of regular meeting minutes of 8/7/24
• Approval of July 2024 and August 2024 invoices

The Verona Library Board approved changes to the Inclement Weather Policy. The board also approved the meeting minutes and invoices for July and August 2024. No public comments were made, and the board discussed strategic planning and the 2025 budget without taking action.

• Approved inclement weather policy changes (motion by Fuller-White, second by Spencer)
• Approved July 2024 meeting minutes (motion by Braithwaite, second by Spencer)
• Approved July 2024 invoices (motion by Jones, second by Braithwaite)
• Approved August 2024 invoices (motion by Spencer, second by Braithwaite)

Finance Committee

The Finance Committee will discuss and potentially act on 2025 budget items with presentations from the Senior Center, Buildings and Grounds, Council, Building Inspector, Cable (BTRB), and FitchRona EMS. The committee also considers writing off $213.60 in 2023 delinquent personal property taxes and $1,176.12 in unpaid bulk water charges. Additionally, the committee will review the July 2024 city investment report and revenue/expenditure summary, and approve payment of bills.

• 2025 budget presentations: Senior Center, Buildings and Grounds, Council, Building Inspector, Cable (BTRB), FitchRona EMS
• Writing off $213.60 in 2023 delinquent personal property taxes
• Writing off $1,176.12 in miscellaneous billing for bulk water charges
• Review of city investment report for July 2024
• Review of revenue and expenditure summary for July 2024

Public Works, Sewer and Water

The Public Works, Sewer and Water Committee is meeting to discuss updates to the city's brush collection policy. The body will also consider a payment request for the East View Rd Reconstruction project.

• Proposed brush collection policy changes: increasing curbside collection to 24 times annually and removing diameter and length limits
• Pay request #6 for Project #2023-105 (East View Rd Reconstruction) in the amount of $155,426.91
• Proposed allowance of brush at the 2159 Range Trail drop-off site

Common Council

The Common Council will discuss and possibly act on a Connect Communities Agreement with the Wisconsin Economic Development Corporation, a fifth addendum to a commercial lease at 130 N. Franklin St., and a conditional use permit for the Wildcat Pit sand/gravel operation in the Town of Verona. The council may also convene in closed session to discuss litigation strategy. No other substantive action is expected on the remaining procedural items.

• Discussion and possible action on Connect Communities Agreement #AL2420 with Wisconsin Economic Development Corporation
• Discussion and possible action on Fifth Addendum to Commercial Lease Agreement (130 N. Franklin St.)
• Discussion and possible action on Conditional Use Permit for Wildcat Pit sand/gravel operation in Town of Verona, including boundary agreement discussion
• Possible closed session under Wis. Stat. 19.85(1)(g) for litigation strategy

Joint Review Board

The Joint Review Board will meet to review public records and planning documents. The board will consider a resolution to approve the creation of Tax Incremental District No. 11.

• Resolution Approving the Creation of Tax Incremental District No. 11

Senior Services Committee

The Senior Services Committee will meet to review the Director's report and discuss marketing and rebranding. The committee may also take action regarding the Senior Services meeting schedule.

• Discussion and possible action on Senior Services meeting schedule
• Marketing and rebranding discussion

Public Safety & Welfare Committee

The committee is deciding on special event permits for several community races and parades. These events include the Ironman Wisconsin cycling portion and the VAHS Homecoming Parade, both of which require road closures and police traffic control.

• Special event permit for Ironman Wisconsin on September 8, 2024
• Special event permit for VAHS Homecoming Parade on September 20, 2024
• Special event permit and Temporary Class “B” Fermented Malt Beverage for Madison 56ers Fall Invitational
• Special event permit for Sugar Creek Fun Run on October 5, 2024
• Special event permit for RACE Fall Run/Walk on August 24, 2024

Finance Committee

The Finance Committee will discuss and possibly act on cancelling a delayed 2022 plow truck order and purchasing a more available 2025 Western Star chassis for up to $262,650. They will also consider a $173,783.71 upgrade to the audio/video system in Council Chambers using cable fund balance, discuss 2025 budget items, and approve payment of bills.

• Authorize up to $262,650 to cancel a 2022 International plow truck order and purchase a 2025 Western Star from I-State Truck for faster delivery before plow season
• Consider spending $173,783.71 from cable fund balance to replace video production equipment, wireless microphones, and broadcast server in Council Chambers
• Discussion of 2025 budget items including capital requests and personnel requests
• Approve payment of bills from previous meeting totaling $2,020,006.36

Common Council

The Common Council will discuss and possibly vote on a Development/TIF agreement for an affordable housing project on Main Street near Cross Country Road. The agenda also includes initial reviews for a residential development at 6435 County Highway M (Fisher Property) and a 167,781-square-foot distribution center at Liberty Business Park. Additionally, the council will consider a conditional use permit for an apartment complex at 861 and 871 Kimball Lane and a fifth addendum to the commercial lease at 130 N. Franklin St. Notable procedural items include an appointment to the Sustainability Task Force and an update on the Fitch-Rona EMS Joint Municipal Agreement.

• Conditional use permit for an apartment complex at 861 and 871 Kimball Lane
• Initial review for a residential development (Fisher Property) at 6435 County Highway M
• Initial review for a 167,781-square-foot distribution center on Lot 19 of Liberty Business Park
• Fifth addendum to commercial lease at 130 N. Franklin St.
• Development/TIF agreement for an affordable housing project on Main Street near Cross Country Road

Board of Review

The City of Verona Board of Review will convene on August 8, 2024, to formally review the 2024 assessment roll, confirm open book changes, and hear any property-value objections. As of August 5, no notices of intent to object had been filed, so the meeting is expected to be largely procedural. The board will also select a chairperson, verify training, and approve prior meeting minutes.

• Approval of minutes from May 16, 2023 and May 13, 2024 Board of Review meetings
• Selection of a chairperson for the 2024 Board of Review
• Verification that board members are current on state-required training
• Receipt of the 2024 assessment roll and assessor’s affidavit
• No notices of intent to object received as of 9:00 a.m. on August 5, 2024 (Item 12)

Board of Review

The Board of Review met on May 13, 2024, and adjourned until August 8, 2024, because the assessment roll was not complete. This meeting is a procedural reconvening with no substantive items listed. Further notice will be provided before the meeting.

• Board adjourned from May 13 to August 8, 2024, due to incomplete assessment roll
• Meeting is procedural pursuant to Wis. Stat. §70.47

Board of Review

The Board of Review will reconvene on August 8, 2024, to hear property owners' objections to their 2024 assessments. The agenda is procedural, laying out requirements for appearing before the board, including advance notice and written objections. The assessment roll has been open for examination since July 8, and open book sessions were held July 17–18.

• Assessment roll open for examination from July 8, 2024 at Verona City Hall and online
• Open book sessions held by phone on July 17 and in person on July 18
• Property owners must provide 48-hour notice of intent to object before the first board meeting
• Written objections must be filed within first 2 hours of the August 8 meeting unless extraordinary circumstances apply
• Board may waive certain requirements for extraordinary circumstances

Comprehensive Plan Task Force

The Comprehensive Plan Task Force will review and select consultant proposals from seven firms to develop the city's Comprehensive Plan. The meeting also includes approval of previous minutes and selection of a chairperson. The chosen consultant will guide the planning process for Verona's future growth and development.

• Discussion and possible action to select a chairperson
• Review and selection of consultant proposals from HKGi, Houseal Lavigne, Lakota, MKSK, MSA, SRF, and Vandewalle
• Approval of minutes from the June 13, 2024 Task Force meeting

Library Board

The Verona Public Library Board will discuss the 2025 library budget, including potential impacts from property value reassessment, and consider action on an inclement weather policy. They will also review July 2024 invoices and continue strategic planning discussions with the South Central Library System.

• Discussion of 2025 library budget (property value reassessment impact)
• Discussion and possible action on inclement weather policy
• Review and approval of July 2024 invoices
• Discussion of library strategic planning (with South Central Library System)
• Approval of July 10, 2024 meeting minutes

Public Works, Sewer and Water

The committee will discuss and possibly approve Resolution R-24-020 to formally accept public improvements at 1080 Arrowhead Way in the Verona Tech Park. They will also conduct a first review of a draft brush collection policy that would reduce curbside pickups from 24 times per year to 4, with limits on branch size. A staff update on Well #6 packer testing will be provided.

• Resolution R-24-020 accepting public improvements adjacent to Arrowhead Pharmaceutical at 1080 Arrowhead Way
• First review of draft brush collection policy: curbside collection reduced to 4 times annually (April, June, August, October), max diameter 8 inches, max length 12 feet
• Update on Well #6 packer test — pumping commenced week of July 16

Public Safety & Welfare Committee

The Public Safety and Welfare Committee is discussing several special event permits and business license requests. The body will consider applications for a homecoming parade, a fundraising event, and a temporary jewelry license.

• Special event permit for VAHS Homecoming Parade on September 20, 2024
• Change of agent request for Festival Foods at 660 Hometown Circle
• Special event permit and temporary alcohol license for Art House 360 event on August 16, 2024
• Secondhand article and jewelry license for Premier GSC at Hyatt Place Hotel from August 27-31, 2024

Finance Committee

The Finance Committee is reviewing the replacement of obsolete audio-visual equipment in the Council Chambers. Staff is requesting $7,500 from the BTRB fund balance for initial fiber installation and encoder setup to update the cable access feed.

• Proposed $150,000 total cost for Council Chambers AV replacement
• Request to spend $7,500 of BTRB fund balance for Spectrum fiber installation
• Discussion of 2025 Budget Items
• Review of June 2024 City Investment and Revenue and Expenditure reports
• Payment of bills totaling $857,288.03 (from July 8 minutes)

Common Council

The Common Council will vote on creating Tax Incremental District No. 11 and review a proposal for a 40,000-square-foot medical clinic on annexed land. They will also discuss a conditional use permit for a sand and gravel operation, a development agreement for Ardent Glen Phase 3, and appoint a new alderperson. Closed sessions are planned for litigation strategy and a public works director employment agreement.

• Creation of Tax Incremental District No. 11 with project plan and boundaries
• Initial review of a 40,000 sq ft medical clinic including annexation of ~97 acres northwest of Valley Road and State Highway 69
• Conditional Use Permit for Wildcat Pit sand and gravel operation in the Town of Verona
• Development Agreement for Ardent Glen Phase 3
• Change of agent request for Festival Foods at 660 Hometown Circle

Tourism Commission

The Tourism Commission will meet to conduct initial discussions regarding contracts and budgets for 2025. The body will also discuss grant funding for Reddan.

• Initial discussion on 2025 contracts and budgets
• Discussion and possible action regarding Reddan grant funding
• Approval of May 21, 2024 meeting minutes

EMS Commission

The EMS Commission will review the 2025 FitchRona Operating Budget and policy regarding ambulance service charges. The agenda also includes updates on Intergovernmental Agreement discussions.

• Review of 2025 FitchRona Operating Budget
• Review of Policy 6.5.1.0 – Charges for Ambulance Services
• Resolution 2024-2 regarding GASB 54 approval
• Update on Intergovernmental Agreement (IGA) discussions
• Pinning of Paramedic Intern Mollie Olson

Library Board

The board will review the 2025 library budget and progress on strategic planning. They will also consider action on the Epidemic & Library Health Emergency Policy and a new job description for a Library Assistant Outreach position.

• Discussion of the 2025 library budget
• Possible action regarding the Epidemic & Library Health Emergency Policy
• Review of the Library Assistant Outreach job description
• Discussion of 2024 Library Director goals

Public Works, Sewer and Water

The Public Works, Sewer & Water Committee will consider a payment to Parisi Construction LLC for Project 2023-105. Staff will also provide reports regarding city staffing and Well #6.

• Pay Request #3 for Project 2023-105 ($200,969.44 to Parisi Construction LLC)
• Staffing update report
• Well #6 update report

Finance Committee

The Finance Committee will review the June 24, 2024, meeting minutes for approval. The committee will also discuss various items related to the 2025 budget and consider the payment of bills.

• Approval of June 24, 2024, Finance Committee minutes
• Discussion regarding 2025 budget items
• Payment of bills

Common Council

The Common Council will conduct an initial review for a new 112-unit apartment building and 200-person event center. The council will also discuss a memorandum of understanding regarding police vacation time and a Public Works Director employment agreement.

• Initial review of 112-unit apartment and event center at 509 West Verona Avenue
• Memorandum of Understanding regarding police association vacation time
• Public Works Director employment agreement discussion
• Appointment of Patrick Lytle to the Joint Planning Commission
• Appointment of a new District 2 Alderperson

Joint Review Board

The Joint Review Board will review the draft Project Plan for Tax Incremental District No. 11. The board will also examine annual reports regarding the performance and status of active Tax Incremental Districts.

• Review of draft Project Plan for Tax Incremental District No. 11
• Review of Annual PE-300 Reports for active Tax Incremental Districts
• Approval of resolution acknowledging filing of annual reports and compliance with annual meeting requirement

Public Safety & Welfare Committee

The committee will consider renewing 34 retail alcohol licenses and eight tobacco product licenses for the 2024-2025 period. Members will also review permit applications for a martial arts fundraiser and a rescheduled Little League event. Additionally, the committee will discuss naming private roads at 1979 Milky Way to assist emergency responders.

• Renewal of 34 retail alcohol licenses for 2024-2025
• New liquor license for Community Co-Lab at 507 Bruce St.
• Special Event Permit for Infinity Martial Arts Kickathon on July 20, 2024
• Rescheduled Little League Fundraiser permit for June 29, 2024
• Resolution 24-017 naming private roads at 1979 Milky Way

Finance Committee

The committee will discuss several 2025 budget items, including IT infrastructure and a school safety plan. They will also consider a quote for an administration office door operator system.

• Quote for Administration Office door operator system: $3,487.00
• Proposed $30,000 City contribution for Safe Route to School Plan
• Estimated $200,000 to $250,000 for IT infrastructure
• Potential compensation study costing between $25,000 and $36,000

Common Council

The Common Council will discuss a conditional use permit for the Wildcat Pit sand and gravel operation in the Town of Verona. The agenda also includes consideration of a federal safety grant application and an amendment to the Liberty Business Park land division agreement. Additionally, the council will review alcohol license renewals and police department personnel changes.

• Conditional Use Permit for Wildcat Pit sand and gravel operation
• Fifth Amendment to Agreement for Land Division Improvements at Liberty Business Park
• Resolution of Support for FY 2024 SS4A Grant Application
• New liquor license for Cottage Goddess, LLC at 507 Bruce St.
• Naming private roads for 911 purposes at 1979 Milky Way

Senior Services Committee

The meeting consists of procedural items and reports. The committee will review the December 2023 meeting minutes and hear updates regarding the Director’s Report and programs and case management.

• Approval of December 2023 meeting minutes
• Director’s Report
• Reports on Programs & Case Management

Comprehensive Plan Task Force

The Task Force will review the outline and process for developing Verona's updated Comprehensive Plan. The meeting includes a presentation on consultant selection and a review of a draft Request for Proposals. Members will also consider selecting a chairperson for the Task Force.

• Review of the 10-step Comprehensive Plan development process
• Discussion of a draft Request for Proposals (RFP) to select a planning consultant
• Possible action to select a Task Force Chairperson
• Potential $120,000 budget amendment for the project following consultant selection

EMS Commission

The commission will receive a presentation on the 2023 financial review and the initial draft of the 2025 operating budget. The agenda also includes reviewing policy updates for non-represented staff wages and overtime. A closed session is scheduled to discuss a separation agreement.

• Presentation of the 2023 Financial Review by Johnson Block, CPAs
• Initial draft presentation of the 2025 Operating Budget
• Policy update on wages and overtime for non-represented staff
• Resolution 2024-1: Approval of GASB 54
• Discussion on Fitch-Rona checking signatories

EMS Commission

The Finance Subcommittee will review meeting minutes from March 21, 2024. The agenda includes a presentation and discussion of the 2025 operating budget and a closed session regarding a separation agreement.

• Review and approval of March 21, 2024, meeting minutes
• Presentation and discussion of the 2025 Operating Budget
• Closed session regarding a separation agreement

Public Works, Sewer and Water

The committee will consider a payment request for construction work on Project 2023-105. Members will also discuss the design and installation of sidewalks for the Mark Drive reconstruction project. Additionally, staff will provide updates on storm cleanup and curbside brush collection policies.

• $273,444.41 pay request for Project 2023-105 to Parisi Construction LLC
• Sidewalk design and installation discussion for Mark Drive (Project 2024-105)
• Staff report on storm cleanup update
• Staff report on curbside brush collection policy

Finance Committee

The Verona Finance Committee will review May 2024 financial reports and discuss potential 2025 budget items. The committee is also scheduled to review city investments and approve previous meeting minutes.

• Discussion of 2025 budget items
• Review of May 2024 City Investment Report
• Review of May 2024 Revenue and Expenditure Summary Report
• Approval of May 28, 2024 Finance Committee minutes
• Payment of bills

Common Council

The Common Council will discuss the appointment process for the vacant District 2 Alderperson seat. The council will also review a proposal for a mixed-use building and a loan request from Northpointe Development Corporation. Additionally, the agenda includes establishing in-person absentee voting locations for the 2024 elections.

• Initial review of a mixed-use building at 1050 North Edge Trail
• Loan request from Northpointe Development Corporation via City Affordable Housing Funds
• Sidewalk café permit application for Toot + Kate's, LLC at 109 S. Main St.
• Establishing in-person absentee voting locations for the 2024 elections
• Appointment process for the vacant District 2 Alderperson seat

Public Safety & Welfare Committee

The committee will discuss a sidewalk café permit application and amended premises description for Toot + Kate's Winebar at 109 S. Main St. The agenda also includes the approval of minutes from the May 28, 2024, meeting.

• Sidewalk café permit application for Toot + Kate's Winebar (109 S. Main St.)
• Approval of May 28, 2024, committee meeting minutes

Police & Fire Commission

The Police and Fire Commission will meet to approve minutes from the May 9, 2024, meeting. The commission will also enter a closed session to conduct interviews for six police officer candidates.

• Interview of six candidates for the position of police officer
• Approval of May 9, 2024, meeting minutes

EMS Commission

The Fitch-Rona EMS District Personnel Subcommittee will review and potentially approve a policy update covering work periods, wages, overtime, and other compensation for non-represented staff. The commission will also discuss the hiring process for the Deputy Chief of Training and Operations to oversee training programs. A closed session is scheduled to address a separation agreement under Wisconsin law before returning to open discussion on those personnel matters.

• Review and possible action on policy update for work periods, wages, overtime, and other compensation for non-represented staff
• Closed session regarding a separation agreement under WI Statute 19.85(1)(c)
• Discussion on the hiring process for Deputy Chief of Training and Operations
• Review and approval of meeting minutes from March 5, 2024

Library Board

The Verona Public Library Board will approve routine minutes and invoices before discussing the library’s strategic plan, donor recognition options, and a preliminary look at the 2025 budget. These discussions will guide future programming, facility updates, and service levels for Verona residents.

• Approval of May 1 meeting minutes and April/May invoices
• Discussion of library strategic planning
• Possible action on donor recognition opportunities
• Preliminary discussion of the 2025 library budget
• City Council liaison report covering local park and interchange updates

Personnel Committee

The Personnel Committee will discuss and possibly act on two administrative policies: one granting sick leave transfer credit for sworn law enforcement lateral transfer hires in the Verona Police Department, and another establishing a telecommuting policy for city employees. The meeting also includes approval of prior minutes and public comment.

• Discussion and possible action on Administrative Policy 4 Section 3-7: sick leave credit for lateral transfer police hires (96 hours for under 5 years experience, 192 hours for 5+ years)
• Discussion and possible action on Administrative Policy 68: Telecommuting Policy and Procedure, allowing ad hoc telecommuting on a case-by-case basis
• Approval of minutes from May 16, 2024 Personnel Committee meeting

Finance Committee

The Finance Committee will meet to discuss the payment of bills and the approval of the May 13, 2024, meeting minutes. The agenda is primarily procedural.

• Payment of bills
• Approval of May 13, 2024 Finance Committee minutes

Common Council

The Verona Common Council will consider several items, including two memorandums of understanding with the police union regarding sick leave transfer for lateral hires and recruitment/retention bonuses, a new ordinance creating sidewalk café permits, and a special event permit for the Hometown Days fundraiser. The agenda also includes routine items like bill payments, a proclamation for Gun Violence Awareness Day, and an appointment to the Parks Commission.

• Ordinance No. 24-1053 creating Title 7, Chapter 14, Sidewalk Café Permits
• MOU with Verona Professional Police Association on Sick Leave Transfer for Lateral Transfer Hires
• MOU with Verona Professional Police Association on Recruitment and Retention Bonus
• Special Event Permit and Temporary Class 'B' Fermented Malt Beverage License for Hometown Days Fundraiser (June 1, 2024)
• Appointment of Angela Guthrie to Parks, Recreation & Forestry Commission

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly recommend approval of Ordinance No. 24-1053, which would create a citywide sidewalk café permit system. The committee will also vote on special event permits for a wind ensemble concert at Resurrection Lutheran Church and a Hometown Days fundraiser by Verona Little League.

• Ordinance No. 24-1053 creating Title 7, Chapter 14 of the Code of Ordinances, Sidewalk Café Permits
• Special Event Permit Application from Paul Schupmann, Resurrection Lutheran Church, for a Wind Ensemble Concert on Thursday, July 11, 2024
• Special Event Permit application and Temporary Class “B” Fermented Malt Beverage License from Robert Priboth, Verona Little League, for Hometown Days Fundraiser on Saturday, June 1, 2024

Tourism Commission

The Verona Tourism Commission will discuss and possibly act on the 2024 Q1 room tax report and a funding request from Reddan Soccer Park. The park is seeking $25,000 annually for three years for maintenance and improvements. The commission will also review and approve the March 19, 2024 meeting minutes.

• Approval of March 19, 2024 Tourism Commission minutes
• 2024 Quarter 1 Room Tax Report
• Reddan Soccer Park funding request: $25,000/year for 3 years
• Reddan facility needs: parking lot repairs ($310k), restroom upgrades ($25k), field regrading ($175k), playground update ($40k)

Personnel Committee

The Personnel Committee will interview candidates for the position of Public Works Director. The committee may go into closed session for the interviews, then reconvene in open session to discuss and take action. The agenda also includes approval of minutes from the April 8, 2024 meeting.

• Interview candidates for Public Works Director position
• Possible closed session for candidate interviews
• Approval of April 8, 2024 meeting minutes

Common Council

The Verona Common Council will review several committee reports and new business items. Discussions include updates to electric charging station ordinances, sidewalk café permits, and a lease amendment for the city water tower. The council will also consider various business licenses and infrastructure contracts.

• Ordinance amending Title 13 regarding electric charging stations
• New ordinance creating Sidewalk Café Permits
• Design Services Agreement with AECOM for Mark Drive Reconstruction Project #2024-105
• Class 'B' Beer License for Taqueria Los Atlantes, LLC at 300 S. Main St., Unit 103
• Lease amendment with US Cellular for the water tower at 1252 Hemlock Drive

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly act on Ordinance No. 24-1053, which would create a new chapter in city code establishing a permit system for sidewalk cafés. The committee will also consider several alcohol license and special event permit applications, including a Class B beer license for Taqueria Los Atlantes and special event permits for the USA Ultimate D1 College Nationals and the Wisconsin Triterium Triathlon.

• Discussion and possible action on Ordinance No. 24-1053 creating a Sidewalk Café Permit system
• Class B Beer License for Taqueria Los Atlantes at 300 S. Main St., Unit 103
• Special Event Permit and Temporary Class B license for USA Ultimate D1 College Nationals (May 24-26)
• Special Event Permit for Knit in Public Day (June 8) and Wisconsin Triterium Triathlon (June 22)
• Change of agent request for Pasqual's Cantina at 100 Cross Country Rd.

Public Works, Sewer and Water

The Public Works, Sewer & Water Committee will discuss and possibly approve two engineering service contracts: construction inspection for Kettle Creek Phase 7 with JT Engineering (not to exceed $68,650) and design services for the Mark Drive Project #2024-105 with AECOM (not to exceed $274,495). They will also consider approving Pay Request #1 for Project 2023-105 to Parisi Construction LLC in the amount of $269,587.50. The meeting includes routine items like approving minutes and public comment.

• Construction inspection services contract for Kettle Creek Phase 7 with JT Engineering, cost not to exceed $68,650
• Design engineering services agreement for Mark Drive Project #2024-105 with AECOM, cost not to exceed $274,495
• Pay Request #1 for Project 2023-105 to Parisi Construction LLC in the amount of $269,587.50
• Mark Drive project includes full reconstruction phased over 2025-2026, covering Mark Dr, Scheele Ct, Todd St, Rita Ave, Plympton St

Board of Review

The Board of Review will conduct training verification and an update to the assessment roll. The meeting is scheduled for 6:45 P.M. at City Hall.

• Board of Review Training Verification
• Assessment Roll Update

Finance Committee

The Verona Finance Committee will discuss and possibly act on borrowing for a new Public Works facility, with cost estimates of $21 million or $24 million. They will also review the 2025 budget calendar, the city's comprehensive plan budgeting, and the April 2024 investment and revenue reports.

• Discussion and possible action on borrowing for a new Public Works facility (estimated $21M or $24M)
• Discussion and possible action on budgeting for the City Comprehensive Plan
• Discussion and possible action on the 2025 Budget Calendar and initial 2025 budget discussions
• Discussion and possible action on the City Investment Report for April 2024
• Discussion and possible action on the Revenue and Expenditure Summary Report for April 2024

Board of Review

The Board of Review will convene on May 13, 2024, solely to adjourn to a later date because the assessment roll is not yet complete. The meeting will resume on July 22, 2024, at 6:45 p.m. at Verona City Hall. No other business is scheduled.

• Meeting to adjourn Board of Review to July 22, 2024
• Assessment roll incomplete at this time
• Meeting at Verona City Hall, 111 Lincoln St.

Police & Fire Commission

The Verona Police and Fire Commission is meeting to approve prior minutes and then go into closed session to interview candidates for a lateral transfer police officer position. After the closed session, they may reconvene in open session to discuss and possibly take action on what was discussed. The agenda is otherwise procedural.

• Approval of February 8, 2024 meeting minutes
• Closed session to interview lateral transfer police officer candidates
• Possible action after closed session

Library Board

The Verona Public Library Board of Trustees will meet to approve minutes and April invoices, hear reports from the City Council liaison and library director, and hold a preliminary discussion of the 2025 library budget. No new business is listed. The agenda is largely procedural, with the budget discussion being the only substantive item.

• Preliminary discussion of the 2025 library budget
• Approval of April 2024 invoices
• City Council liaison's report (final meeting for Kate Cronin)
• Library Director's report (includes sorter quote of $105,000)

Common Council

The Verona Common Council will consider several action items, including a resolution to recognize LGBTQ Pride Month and fly the Progress Pride flag at municipal buildings, agreements for construction inspection and design services for road projects, a pavement surface treatment contract, and a special event permit and alcohol license for Hometown Days. The council will also discuss a pre-annexation review agreement with Galway Companies and a fifth addendum to the Liberty Business Park Laser Street extension.

• Resolution No. 24-013 recognizing LGBTQ Pride Month and flying the LGBTQ Progress Pride Flag at municipal buildings
• Agreement with JT Engineering for construction inspection services for East View Reconstruction (Project 2023-105) and Country View Reconstruction (Project 2023-122)
• Awarding Project #2024-102 Pavement Surface Treatment to Scott Construction, Inc.
• Design engineering services agreement for West Road with AECOM
• Special event permit and temporary Class B fermented malt beverage and Class B wine license for Hometown Days (May 31-June 2, 2024)

Finance Committee

The Finance Committee will consider approving the April 8, 2024 meeting minutes and authorize payment of bills. No other substantive items are on the agenda.

• Approval of April 8, 2024 meeting minutes
• Approval of payment of bills

Public Works, Sewer and Water

The Verona Public Works/Sewer & Water Committee will discuss and possibly award a $317,502.85 pavement surface treatment contract to Scott Construction Inc., approve two JT Engineering inspection services contracts (not to exceed $130,195 for Eastview Reconstruction and $354,386.25 for Country View Rd), and approve a $2,880,100 design engineering agreement with AECOM for the West Road project. They will also hear a presentation on the 2023 MS4 Annual Report. The meeting includes routine items like approving minutes and public comment.

• Contract award for Project #2024-102 Pavement Surface Treatment to Scott Construction Inc. for $317,502.85
• Construction inspection services contract for Project #2023-105 (Eastview Reconstruction) with JT Engineering, not to exceed $130,195
• Construction inspection services contract for Project #2023-122 (Country View Rd Reconstruction) with JT Engineering, not to exceed $354,386.25 (developer Epic responsible for costs)
• Design engineering services agreement with AECOM for West Road project, not to exceed $2,880,100
• Presentation on 2023 MS4 Annual Report

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and vote on three special event permits: the Glacier Edge Color Run on May 15, the Girls on the Run Spring 5k on June 1, and Hometown Days on May 31-June 2, which also requires a temporary beer and wine license. The committee will also approve minutes from the previous meeting.

• Special event permit for Glacier Edge Color Run on May 15, contingent on insurance certificate
• Special event permit for Girls on the Run Spring 5k on June 1, with estimated 2,600 runners and traffic management plan
• Special event permit and temporary Class B beer/wine license for Hometown Days at Festival Park, May 31-June 2, with expanded alcohol consumption area requested
• Approval of minutes from March 25, 2024 meeting

Common Council

This is a procedural organizational meeting where newly elected officials take the oath of office. The Council will elect a President and appoint members to standing committees, boards, and commissions. No budget votes, ordinances, or project approvals are on the agenda.

• Election of City Council President
• Appointment of Evan Touchett to finish Patrick Lytle's term on the Plan Commission
• Appointment of Lachlann Swanson to the Comprehensive Plan Task Force
• Confirmation of standing committee appointments for Finance, Public Works, Public Safety, and Senior Services
• Designation of the official newspaper

Common Council

The Common Council will discuss authorizing a grant application for the Community Alternative Response Emergency Services (CARES) program. This initiative uses specialized teams to respond to non-violent behavioral health emergencies without law enforcement. The grant would help offset the city's $531 fee per CARES response.

• Resolution No. R-24-012: Authorizing a grant application for CARES from Dane County Department of Human Services
• $531 fee per CARES response, with 70% reimbursement via grant funds ($159.30 net cost)

Personnel Committee

The Verona Personnel Committee will consider two resolutions to boost police recruitment and retention: a bonus program for 2024 and a sick leave transfer credit for lateral hires. The committee will also get an update on the Public Works Director recruitment. The meeting includes approval of prior minutes and public comment.

• Resolution R-24-010: $4,500 recruitment bonus per new police officer hired before Dec 31, 2024; $4,500 retention bonus for full-time officers, $4/hour for part-time
• Resolution R-24-011: Sick leave transfer credit for lateral police hires — 96 hours for under 5 years experience, 192 hours for 5+ years
• Update on Public Works Director recruitment
• Approval of minutes from Feb 19, 2024 meeting

Common Council

The Verona Common Council will discuss and potentially act on personnel measures to address police staffing vacancies, including a resolution for recruitment and retention bonuses. The agenda also covers sick leave transfer credits for lateral law enforcement hires, amendments to residential garage setbacks and landscaping standards in Title 13, and appointments to the Comprehensive Plan Task Force. Additionally, the council will review bill payments and receive an engineer’s report on CTH PD construction projects.

• Resolution R-24-010: $4,500 recruitment/retention bonuses for police officers and $4/hour premium for part-time staff in 2024
• Resolution R-24-011: Sick leave transfer of 96 or 192 hours for qualified lateral police hires based on experience
• Ordinance No. 24-1040: Zoning amendments limiting front-facing garage street frontage to 50% and clarifying landscaping standards
• Task Force appointments: Christine Posey, Beth Tucker Long, Mike Hankard, Lauren Cohen, John Vogt
• Engineer’s report on CTH PD expansion from Northern Lights Road to Country View Road through late 2024

Finance Committee

The Finance Committee will discuss and possibly recommend approval of Resolution R-24-010, which creates a recruitment and retention bonus program for Verona Police Department officers in 2024, costing an estimated $102,437. The committee will also review the March 2024 investment report, revenue and expenditure summary, and approve payment of bills.

• Resolution R-24-010: $4,500 recruitment bonus per new hire and $4,500 retention bonus per full-time officer, plus part-time retention at $4/hour, total cost $102,437
• City Investment Report for March 2024 showing total investments of approximately $46.44 million
• Revenue and Expenditure Summary Report for March 2024
• Payment of bills (amount not specified in agenda)

Library Board

The Verona Public Library Board of Trustees will meet to approve March invoices and minutes, hear public comments, and receive reports from the City Council liaison and library director. Under old business, they will continue strategic planning discussions. New business includes possible action on 2024 adjacent county reimbursement requests, donor recognition opportunities, and a preliminary discussion of the 2025 library budget.

• Discussion and possible action on 2024 Adjacent County Reimbursement requests
• Discussion and possible action on Donor Recognition Opportunities
• Preliminary discussion of the 2025 library budget
• Discussion of library strategic planning
• Approval of March 2024 invoices

Finance Committee

The Finance Committee will discuss and possibly approve a resolution authorizing up to $5 million in general obligation promissory notes for capital projects including street and sewer improvements, a pedestrian trail, park improvements, a fire truck refurbishment, and renovations to the old school building. The committee will also discuss police officer compensation and consider approval of the previous meeting's minutes and payment of bills.

• Resolution R-24-008 authorizing up to $5,000,000 in General Obligation Promissory Notes, Series 2024A for street, sewer, trail, park, fire truck, and school building projects
• Resolution R-24-007 declaring official intent to reimburse expenditures from borrowing proceeds
• Discussion on police officer compensation including retention bonuses and sick leave transfer proposals
• Approval of March 11, 2024 Finance Committee minutes
• Payment of bills

Common Council

The Verona Common Council will review financial resolutions, including authorizing up to $5 million in promissory notes for city projects and reimbursing prior borrowing expenditures. Members will also discuss the Kettle Creek North Development Agreement Phase 7 and vote on creating a Comprehensive Plan Task Force to guide future growth. Additionally, the council will consider a retail license application for a tobacco and vaping store at 602 W. Verona Ave. These items affect city funding, neighborhood development patterns, and local business regulations.

• Resolution R-24-008: Authorize sale of up to $5,000,000 General Obligation Promissory Notes Series 2024A
• Kettle Creek North Development Agreement – Phase 7 discussion and possible action
• Resolution R-24-009: Create a Comprehensive Plan Task Force
• Retail license for Wisco Green, LLC at 602 W. Verona Ave. (cigarette/tobacco/e-vaping)
• Finance Committee report on bill payments and borrowing reimbursements

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and vote on recommending a Cigarette, Tobacco, and Electronic Vaping Device Retail license for Wisco Green, LLC at 602 W. Verona Ave. Staff recommends approval after a clean background check. The meeting also includes approval of prior minutes and public comment.

• Cigarette, Tobacco, and Electronic Vaping Device Retail license for Wisco Green, LLC at 602 W. Verona Ave., John Schoville, Agent

EMS Commission

The Fitch-Rona EMS Commission is meeting to handle routine business and then hold two closed sessions to discuss compensation for non-represented employees, a Field Training Officer position, and lateral transfers, including a possible Memorandum of Understanding with Local 311. The public can comment in person or by email, and the meeting includes swearing in a new paramedic and approving prior minutes and checks.

• Swearing in and pinning of Paramedic Lane Mathson
• Review and approval of accounts payable checks authorized by Chief Anderson
• Closed session on compensation of non-represented employees (WI Stat. 19.85(1)(c))
• Closed session on Field Training Officer position and lateral transfers, including MOU with Local 311
• Public comments accepted via email to patricka@fitchronaems.com or in writing

EMS Commission

The Fitch-Rona EMS District Commission is meeting to approve minutes from May 2023 and hold two closed sessions to discuss compensation for non-represented employees, the Field Training Officer position, and lateral transfers, including a possible Memorandum of Understanding with Local 311. The commission may take action on these items after reconvening in open session. The agenda is otherwise procedural, with no public hearings or major contracts listed.

• Closed session: compensation of non-represented employees (WI Statute 19.85(1)(c))
• Closed session: Field Training Officer position compensation and lateral transfers
• Possible Memorandum of Understanding with Local 311
• Approval of meeting minutes from May 18, 2023
• Public comments accepted via email or mail to Fitch-Rona EMS District

Tourism Commission

The Verona Tourism Commission will consider approving the October 2023 meeting minutes, review the 2023 Q4 room tax report, and discuss a funding request from Reddan Soccer Park. The agenda also includes reports from the Tourism Coordinator, staff, and commission members. The meeting is largely routine, with the Reddan request being the most substantive item.

• Approval of October 17, 2023 Tourism Commission minutes
• 2023 Quarter 4 Room Tax Report
• Request from Reddan Soccer Park (facility plan includes $25,000 annual grant request for 3 years)

Finance Committee

The Verona Finance Committee will discuss and possibly approve the February 26, 2024 meeting minutes, compensation for police officers, the city investment report for February 2024, the revenue and expenditure summary for February 2024, and payment of bills. The meeting includes review of detailed financial reports for multiple city funds.

• Discussion and possible action on compensation for police officers
• Review of city investment report for February 2024
• Revenue and expenditure summary report for February 2024 showing General Fund revenues of $1,798,014.56 and expenditures of $1,925,478.43
• Payment of bills totaling $18,333,900.18 approved at previous meeting
• Approval of February 26, 2024 Finance Committee minutes

Public Works, Sewer and Water

The Public Works/Sewer & Water Committee will discuss and possibly award the contract for Project #2023-105, the East View Road Reconstruction. Staff and the engineer recommend awarding the contract to Parisi Construction, LLC, the lowest of five bidders, at $1,683,843.82. The committee will also approve minutes from the previous meeting and hear a staff report.

• Award Project #2023-105, East View Road Reconstruction to Parisi Construction, LLC for $1,683,843.82
• Five bids received; engineer's estimate with contingency was $1,861,378
• Project includes road, curb, sidewalk, water main, and sanitary sewer work on East View Road
• Approval of minutes from February 26, 2024 meeting

Common Council

The Common Council will conduct an initial review of a proposal for approximately 780 multi-family units at 6690 Grandview Road. The meeting also includes discussions on various ordinance amendments and the awarding of the East View Reconstruction project.

• Initial review of ~780 multi-family units at 6690 Grandview Road
• Awarding Project 2023-105, East View Reconstruction
• Resolution No. 24-006 regarding beer sales during special events
• Ordinance amendments to Title 13 (landscape, lighting, and signage)
• Ordinance No. 24-1050 regarding tobacco product licenses

Library Board

The Verona Public Library Board of Trustees will meet to approve February invoices and minutes, hear reports, and take possible action on 2024 closed dates related to the upcoming carpet project. They will also discuss library strategic planning. The meeting includes public comments and liaison reports.

• Discussion and possible action on 2024 closed dates (carpet installation April 29–May 10)
• Discussion of library strategic planning
• Approval of February 2024 invoices
• Approval of February 7, 2024 meeting minutes
• Library Director's report on carpet project and staffing

EMS Commission

The Fitch-Rona EMS District Commission is meeting to approve prior minutes and then enter closed session to discuss compensation for non-represented employees, a Field Training Officer position, and lateral transfers, including a possible Memorandum of Understanding with Local 311. The agenda is mostly procedural, with the substantive items handled in closed session.

• Closed session on compensation of non-represented employees
• Closed session on Field Training Officer position compensation
• Closed session on lateral transfers and Memorandum of Understanding with Local 311
• Review and approve minutes from May 10, 2023

Common Council

The Verona Common Council will consider a quote for LED lighting at Community Park and an amendment to the Whispering Coves Development Agreement. The meeting also includes discussion on beer sales by Parks and Recreation staff during special events and the Comprehensive Plan Committee process.

• Quote approval from Musco Sports Lighting, LLC for Community Park LED Retrofit
• Amendment to the Whispering Coves Development Agreement – Phase 1
• Resolution No. 24-006 regarding beer sales by Parks and Recreation staff during special events
• VW Mitigation Program – Transit Capital Assistance Grant Program Application

Finance Committee

The Finance Committee will discuss and possibly approve the February 12, 2024 meeting minutes and authorize payment of bills. No other substantive items are on the agenda.

• Approval of February 12, 2024 Finance Committee minutes
• Payment of bills

Public Works, Sewer and Water

The Public Works/Sewer & Water Committee will discuss and possibly act on a Practical Alternatives Analysis for a western crossing of the Sugar River, with staff recommending Alternative 3.2. They will also receive an update on the Well #6 packer test. The meeting includes routine items like approving minutes and public comment.

• Discussion and possible action on Practical Alternatives Analysis (West Road Crossing), with staff seeking support for preferred Alternative 3.2
• Alternative 3.2 estimated at $117M overall cost (precast arch), with 9.78 acres of wetland impacts
• Well #6 Packer Test update from staff
• Approval of January 22, 2024 minutes
• Public comment period

Personnel Committee

The Verona Personnel Committee will meet to approve minutes and interview candidates for the Public Works Director position. The committee may enter closed session for interviews, then reconvene in open session to discuss and possibly act. This is a routine personnel matter.

• Interview candidates for Public Works Director
• Possible closed session per Wisconsin Statutes 19.85(c)
• Approval of January 8, 2024 minutes

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and vote on three alcohol-related items: two temporary license applications from the Verona Area Community Theater for beer and wine sales at February and May 2024 performances, and a change of agent request from Pasqual's Cantina due to new management. The committee will also consider approving minutes from the January 8 meeting.

• Temporary Class B fermented malt beverage and Class B wine license for Verona Area Community Theater, 103 Lincoln St, Feb 15-17, 2024
• Temporary Class B fermented malt beverage and Class B wine license for Verona Area Community Theater, 103 Lincoln St, May 9-11 and 17-19, 2024
• Change of agent request from Madison Epicureans LLC d/b/a Pasqual's Cantina, 100 Cross Country Rd

Common Council

The Council will consider terminating TIF District No. 4 and distributing excess increments to taxing jurisdictions. Additionally, the body will review several conditional use permits and a condominium plat recommended by the Plan Commission.

• Termination of TIF District No. 4 and distribution of excess increment
• Conditional use permit for permanent outdoor storage at 275 Investment Court
• Conditional use permit for a service station at 1200 John P. Livesey Boulevard
• Denial of a planned development plan for 411 and 415 East Verona Avenue
• Condominium plat to create two units at 135 Enterprise Drive

Finance Committee

The Finance Committee will review the January 2024 City Investment Report and consider a resolution to terminate Tax Increment District No. 4. The committee is also scheduled to discuss the approval of previous minutes and the payment of bills.

• Resolution R-24-001: Termination of Tax Increment District No. 4
• City Investment Report - January 2024
• Payment of bills

Police & Fire Commission

The Verona Police and Fire Commission will hold a regular meeting, approve prior minutes, and then go into closed session to interview candidates for the position of police lieutenant. After the closed session, they will return to open session to discuss and possibly take action on matters from the closed session.

• Approval of January 18, 2024 meeting minutes
• Closed session to interview police lieutenant candidates
• Possible action following closed session

Library Board

The Verona Public Library Board of Trustees is meeting to handle routine business, including approving minutes and invoices, and receiving reports. They will also discuss and possibly act on the Administrative Assistant job description and the 2023 DPI State of Wisconsin Library Annual Report.

• Approval of January 2024 invoices
• Discussion and possible action on Administrative Assistant job description
• Discussion and possible action on 2023 DPI State of Wisconsin Library Annual Report

Finance Committee

The Verona Finance Committee will discuss and possibly approve the January 8, 2024 meeting minutes, review the city's December 2023 investment report, and authorize payment of bills. The agenda is largely procedural with no major policy decisions or public hearings scheduled.

• Discussion and possible action on December 2023 city investment report
• Discussion and possible action on payment of bills

Public Works, Sewer and Water

The Public Works, Sewer & Water Committee is considering a recommendation to authorize a stormwater services agreement with AECOM for 2024. The agreement covers services such as pollutant control, facility inspections, and MS4 annual reporting. The committee will recommend the contract to the Common Council for final authorization.

• 2024 Stormwater Services Agreement with AECOM (not to exceed $80,595)

Police & Fire Commission

The commission will receive updates from Chief Machotka and Chief Dresser regarding fire and police department recruitment. The body will also enter a closed session to interview candidates for the position of police officer.

• Fire department recruitment update
• Police department recruitment update
• Closed session to interview police officer candidates

EMS Commission

The Fitch-Rona EMS District Commission will meet to handle routine business, including approving minutes, a chief's report, and accounts payable. The main action item is considering an amendment to the billing services contract with Emergency Management & Consultants, Inc. (LifeLine Billing) for collections services. Public comments are accepted in writing or in person.

• Swearing in and pinning of Paramedic Hayden Latsch
• Review and approval of accounts payable checks authorized by Chief Anderson
• Consideration of amendment to contract with Emergency Management & Consultants, Inc. (LifeLine Billing) for collections services

Common Council

The Common Council will consider the purchase of property at 131 Horizon Dr and a draft lease for City-owned property at 401 W. Verona Avenue. The meeting also includes discussions on liquor license applications and an ordinance to create a Community Service Officer position.

• Potential purchase of property located at 131 Horizon Dr
• Ordinance No. 24-1037 to create a Community Service Officer position under the Police Chief
• Liquor license applications for Alice Good Specialty Coffee and The Bogey Factory
• Premise amendment for a liquor license at 5th Quarter, 161 Horizon Dr
• Draft Lease Agreement and TIF Agreement with Art House 360 for 401 W. Verona Avenue

Personnel Committee

The Verona Personnel Committee will discuss and possibly take action on the Communications Manager position description, compensation, and recruitment, and on Ordinance No. 24-1037, which would create a Community Service Officer position. The committee will also receive an update on the Public Works Director recruitment and approve minutes from the November 30, 2023 meeting.

• Discussion and possible action on Communications Manager position description, compensation, and recruitment
• Discussion and possible action on Ordinance No. 24-1037 creating a Community Service Officer position under the Chief of Police
• Update on Public Works Director recruitment
• Approval of minutes from November 30, 2023 Personnel Committee meeting

Finance Committee

The Finance Committee will consider approving prior meeting minutes and discuss purchasing property at 131 Horizon Dr, which may include a closed session for negotiations. They will also review and approve payment of bills.

• Discussion and possible action on purchasing property at 131 Horizon Dr, Verona WI
• Approval of minutes from December 11, 2023 and January 3, 2024 meetings
• Review and approval of payment of bills

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and vote on recommendations for three liquor license applications, a special event permit for a triathlon, and other items including parking and a blind resident sign. The committee is also scheduled to receive an update on License Plate Recognition technology.

• Class B beer and Class C wine license for Alice Good Specialty Coffee, 300 S Main St, contingent on building and fire approval
• Combination Reserve Class B beer and Class B liquor license for The Bogey Factory, 503 W Verona Ave, contingent on building and fire approval
• Liquor license premise amendment for 5th Quarter, 161 Horizon Dr, to include a private event room
• Special event permit for SBR Endurance Performance Winter Wonderland Triathlon Run on Feb 11, 2024, 8 a.m.–5 p.m.
• Discussion on parking on Prairie Hights Drive and installing a blind resident sign on N Marietta St and Richard St

Library Board

The Verona Public Library Board of Trustees will hold its regular monthly meeting, primarily to approve minutes and invoices, receive reports from the City Council liaison and Library Director, and discuss the 2024 Library Director goals. No new business is listed.

• Approval of December 2023 and January 2024 invoices
• Discussion of 2024 Library Director goals
• Public comments period
• City Council Liaison's report
• Library Director's report

Finance Committee

The Finance Committee will discuss and possibly take action regarding a tour of property located at 131 Horizon Dr, Verona, WI. The agenda is otherwise limited to procedural items (call to order, roll call, adjournment).

• Discussion and possible action re: tour of property at 131 Horizon Dr, Verona WI