Verona public meetings in 2023

Senior Services Committee

The Senior Services Committee is meeting to approve minutes from August 10, 2023, hear the Director's Report, and receive updates on programs and case management. The agenda is largely procedural, with no specific action items or dollar amounts listed.

• Approval of minutes from August 10, 2023 meeting
• Director's Report
• Reports on Programs & Case Management

Common Council

The City of Verona Common Council and Town of Verona Town Board are holding a joint meeting to discuss the intergovernmental agreement for fire protection services. The agenda includes a presentation by Fire Chief Dan Machotka and a discussion on the agreement, which outlines the services, costs, and terms for the Town purchasing fire services from the City. The meeting also includes routine items like public comment, approval of minutes, and announcements.

• Discussion on Intergovernmental Agreement for Fire Protection Services between Town and City of Verona
• Presentation by Fire Chief Dan Machotka
• Approval of minutes from October 26, 2022 joint meeting
• Public comment period

Common Council

The Common Council will consider several land use and infrastructure items, including a transit agreement with Madison and a lease for Art House 360. The meeting also includes discussions on traffic signal management and a North Pump Station update.

• AECOM traffic signal services agreement up to $400,000
• Condominium plat for two units at 161 Horizon Drive
• Car wash drive-through permit for Liberty Business Park
• Liquor license premise amendment for ICE, INC at 451 E Verona Ave
• North Pump Station and Electrical System Update project bids

Public Safety & Welfare Committee

The Verona Public Safety and Welfare Committee will discuss and possibly act on a liquor license premise amendment for ICE, INC at 451 E Verona Ave, a resolution naming private roads at 1979 Milky Way for 911 purposes, and continued discussion on Enterprise Drive and Llanos Street intersection improvements. The agenda includes public comments and approval of prior minutes.

• Liquor license premise amendment for ICE, INC at 451 E Verona Ave, agent Michael O'Brien, contingent on building inspector and fire department approval
• Resolution 23-039 naming private roads at 1979 Milky Way: Annex Drive, Webb Road, North Lot Drive, JW Dock Road, B Dock Road, Farm Service Road, Farm Dock Road
• Enterprise Drive and Llanos Street intersection improvements, following October 23 discussion where police chief recommended island or bump outs, blind resident sign, and crosswalk paint, not a stop sign

Finance Committee

The Finance Committee will meet to discuss the city's investment report and revenue and expenditure summary for November 2023. The body will also consider the payment of bills and the approval of the November 13, 2023 meeting minutes.

• Payment of bills
• November 2023 City Investment Report
• November 2023 Revenue and Expenditure Summary Report

Library Board

The Verona Public Library Board will discuss and possibly act on the annual DCLS Agreement for Extension of Library Service, the Child Safety Policy, the Reference Librarian job description, and the 2023 Library Director evaluation with 2024 goals. The meeting also includes approval of November invoices and reports from the City Council liaison and Library Director.

• Discussion and possible action on the annual DCLS Agreement for Extension of Library Service
• Discussion and possible action on the Child Safety Policy
• Discussion and possible action on the Reference Librarian job description
• Discussion and possible action on the 2023 Library Director evaluation and 2024 goals
• Approval of November 2023 invoices

Plan Commission

The Verona Plan Commission will hold public hearings and consider conditional use permits for drive-throughs on two lots in Liberty Business Park, a professional office at 161 Horizon Drive, and initial reviews for a 120-unit multifamily/extended-stay project with a 150-person event center at 509 West Verona Avenue and a 3,300-square-foot bank at 411 and 415 East Verona Avenue.

• Public hearing and possible action on a conditional use permit for a drive-through on Lot 12 in Liberty Business Park, including site plan review for a car wash, restaurant, and general retail.
• Public hearing and possible action on a conditional use permit for a drive-through on Lot 28 in Liberty Business Park, including site plan review for a 5,000-square-foot car wash.
• Initial review for a 120-unit multifamily/extended-stay and a 150-person event center at 509 West Verona Avenue.
• Initial review for a 3,300-square-foot bank at 411 and 415 East Verona Avenue.
• Public hearing and possible action on a conditional use permit for a professional office and condominium plat review to create two units from one at 161 Horizon Drive.

Personnel Committee

The Personnel Committee will discuss and possibly act on vacation carryover for the Fire Chief and Building Inspector, and consider a position description, reclassification, and compensation for the Reference Librarian-Adult Program Coordinator. The meeting includes approval of prior minutes and public comment.

• Discussion and possible action on vacation carryover for the Fire Chief and Building Inspector
• Discussion and possible action on position description, reclassification, and compensation for the Reference Librarian-Adult Program Coordinator

EMS Commission

The EMS Commission is meeting to review previous meeting minutes and reports from the Chief and subcommittees. The commission will consider action on 2024 ambulance rates and a GASB 54 resolution.

• Review and possible action on 2024 Ambulance Rates
• Review and approval of GASB 54 (Resolution 2023-04)
• Review and approval of meeting minutes from September 21 and October 19, 2023
• Review and approval of accounts payable checks authorized by Chief Anderson

Park & Recreation Commission

The Park, Recreation, and Forestry Commission will discuss and possibly act on the 2024 maintenance plan for tennis and pickleball courts. Staff propose deferring the Prairie View Park basketball court reconstruction to 2025 and instead resurfacing and striping courts at Tollefson Park, with two layout options. The meeting also includes approval of August minutes and a construction update on Century School Park.

• 2024 Tennis & Pickleball Court Maintenance: possible action on staff proposal to resurface and stripe courts at Tollefson Park, including a 4' vinyl divider fence
• Deferral of Prairie View Park basketball court reconstruction to 2025
• Approval of minutes from August 16, 2023 meeting
• Century School Park construction update

Common Council

The Verona Common Council will hold a public hearing and vote on the 2024 city budget and property tax levy, along with several other items including an extension for Sugar Creek/New Century School Plaza improvements, a temporary access agreement, a final plat amendment, and a lease agreement with Art House 360. The council may also enter closed session to discuss the Director of Planning and Development employment agreement and a boundary dispute with the Town of Verona.

• Public hearing and possible action on 2024 City of Verona Budget
• Resolution No. 23-033 approving 2024 budget
• Resolution No. 23-034 levying property taxes for city purposes
• Amendment to extend Public Plaza improvements deadline at Sugar Creek/New Century School Site to June 30, 2024
• Draft lease agreement with Art House 360 for city-owned property at 401 W. Verona Avenue

Finance Committee

The Finance Committee is reviewing the 2024 City of Verona budget and property tax levy. The meeting includes discussions on city investments, revenue and expenditure reports, and the payment of bills.

• Resolution R-23-033: Approving the 2024 City of Verona Budget
• Resolution R-23-034: Approving the Levying of Property Taxes for City Purposes ($15,683,101 total levy)
• City Investment Report - October 2023
• Revenue and Expenditure Summary Report - October 2023
• Payment of bills

Plan Commission

The Verona Plan Commission will hold an initial review of a proposal to construct 64 stacked flats at 401 Morningside Boulevard. The project requires a zoning map amendment from Rural Agriculture to Urban Residential and site plan approval. The Commission will provide feedback to the applicant; no final decision is expected at this meeting.

• Initial review of 64-unit stacked flats at 401 Morningside Boulevard
• Proposed zoning change from Rural Agriculture (RA) to Urban Residential (UR)
• Two access points: from Morningside Boulevard and Harvest Moon Trail
• Parking: 1 garage stall per unit plus 12 guest stalls
• Sidewalk connection to Whispering Coves multi-use trail

Library Board

The Verona Public Library Board of Trustees will discuss and possibly act on the 2024 library budget, job descriptions for Head of Reference and Adult Program Coordinator, and the 2024 hours of operation and planned closures. The meeting also includes approval of October invoices and reports from the City Council liaison and Library Director.

• Discussion and possible action regarding the 2024 library budget
• Discussion and possible action regarding the Head of Reference job description
• Discussion and possible action regarding the Adult Program Coordinator job description
• Discussion and possible action regarding the 2024 hours of operation and planned closures
• Review and approval of the October 2023 invoices

Common Council

The Verona Common Council will consider several resolutions and agreements, including approving the 2024 Fitch-Rona EMS operating and capital budgets, authorizing a grant application for the Transportation Alternatives Program, and entering into development agreements for Ardent Glen Phases 1 and 2. The council will also discuss an inspection services contract with JT Engineering for the Apex at Verona (Dreger), a lease agreement with Art House 360 for city-owned property, and a temporary acting appointment for the Director of Planning and Development. Closed sessions are scheduled for the acting appointment, lease negotiation, and potential litigation with the Town of Verona.

• Resolution R-23-030 to exceed levy limit for Joint EMS Districts
• Resolution 23-031 approving 2024 Fitch-Rona EMS operating and capital budgets
• Resolution R-23-032 authorizing application for Transportation Alternatives Program (TAP) funding
• Inspection services contract with JT Engineering for Apex at Verona (Dreger)
• First Amendment to Development Agreement for Ardent Glen Phase 1 and Phase 2 Development Agreement

Finance Committee

The Verona Finance Committee will discuss and possibly recommend several financial actions, including exceeding the levy limit for joint EMS districts, approving the 2024 Fitch Rona EMS budgets, creating an equipment loan program for sworn police staff, and adjusting pay grades for public works positions. They will also review the 2024 budget, investment and revenue reports, and pay bills.

• Resolution R-23-030: Approving exceeding the levy limit for joint EMS districts
• Resolution R-23-031: Approving 2024 Fitch Rona EMS operating and capital budgets
• Equipment loan program for sworn police staff
• Pay grade changes: Director of Public Works (Grade 21 to 22A), Assistant Director (16 to 19), Construction Engineer (15 to 19)
• September 2023 investment and revenue/expenditure reports

Committee of the Whole

The Committee of the Whole reviewed the proposed 2024 budget, which includes a total property tax levy of $15,683,101. The presentation detailed staffing increases, cost-of-living adjustments, and capital project funding. The budget aims to meet the municipal levy limit while addressing rising health insurance and library funding costs.

• Proposed 2024 property tax levy of $15,683,101
• 7% cost-of-living increase for non-represented employees
• Use of $575,000 from fund balance for street and sidewalk programs
• Proposed staffing additions for Police, Fire, Library, Senior Center, and EMS
• Capital projects including $500,000 for pavement rehabilitation and $75,000 for sidewalks

Public Safety & Welfare Committee

The committee is discussing how to proceed with a stop sign at Enterprise Drive and Llanos Street following resident complaints regarding driveway access. While the Common Council previously approved the sign, the committee is seeking feedback due to concerns about traffic blocking nearby driveways.

• Discussion regarding required stop at Enterprise Drive and Llanos Street
• Review of resident complaints and support from Enterprise Drive Condo Association

EMS Commission

The Fitch-Rona EMS District Commission will hold its annual meeting to review and approve the 2022 meeting minutes, hear the chief's report on operations and finances, receive a presentation on a fall prevention program, and review the proposed 2024 budget. The meeting is open to public comment, with written comments accepted and virtual speaking registration required by 6:30 PM.

• 2024 Budget presentation by Chief Patrick Anderson
• Fall Prevention Program presentation by Deputy Chief Jeff Dostalek
• Review and approval of October 20, 2022 meeting minutes
• Length of service recognition for EMS staff
• Chief's report covering call volumes, response times, and financial status

EMS Commission

The Fitch-Rona EMS District Commission will discuss and possibly act on a 2024 Operational Budget Amendment and a billing services agreement with EMS Management & Consultants, Inc. They will also review a policy update on cash controls and approve accounts payable checks authorized by Chief Anderson.

• Discussion and possible action on a 2024 Operational Budget Amendment
• Discussion and possible action on a billing services agreement with EMS Management & Consultants, Inc. (EMS|MC)
• Review and possible action on policy update – Cash Controls of the EMS District
• Review and approval of accounts payable checks authorized by Chief Anderson

Tourism Commission

The Verona Tourism Commission is meeting to discuss and potentially approve the September 19, 2023 meeting minutes, hear the Destination Madison annual presentation, and receive reports from the Tourism Coordinator, staff, and commission members. The agenda is largely routine, with no major funding decisions or policy changes listed for action.

• Approval of September 19, 2023 Tourism Commission minutes
• Destination Madison annual presentation
• Reports from Tourism Coordinator, staff, and commission members

Police & Fire Commission

The Verona Police & Fire Commission will consider opening recruitment processes for sergeant and lieutenant positions. The meeting also includes closed-session interviews for police officer and fire apparatus engineer/inspector candidates.

• Discussion and possible action on opening recruitment for sergeant position
• Discussion and possible action on opening recruitment for lieutenant position
• Closed session to interview police officer candidates
• Closed session to interview fire apparatus engineer/inspector candidates

Personnel Committee

The Verona Personnel Committee will discuss and possibly approve two new administrative policies on performance evaluations and improvement plans. The main item is a proposed restructuring of the Public Works and Parks Departments, including grade adjustments for the Director, Assistant Director, and Construction Supervisor positions, and creation of new positions in the Police Department and Senior Center. The committee may also go into closed session to discuss candidates for Assistant Public Works Director and Public Works Director.

• Proposed grade adjustment for Public Works Director from Grade 21 ($96,487-$119,874) to Grade 22A ($104,578-$129,925)
• Proposed restructuring of Assistant Public Works Director to oversee daily operations of Streets and Utilities
• Proposed Construction Supervisor grade adjustment from Grade 16 to Grade 19 to attract a qualified engineer
• Discussion of new positions: Police Lieutenant, Community Services Officer, and part-time Case Manager
• Proposed reclassification of Human Resources Coordinator to Human Resources Manager at Grade 17 ($45.65/hr base pay)

Common Council

The Verona Common Council will consider a resolution to exempt the city from the county library tax, and will discuss agreements for the US Hwy 18/151 highway project, including a state financial agreement and an engineering services contract with AECOM. The council will also vote on two ordinances amending voting districts, and will issue a proclamation for Halloween trick-or-treat hours.

• Resolution R-23-029 requesting exemption from county library tax
• State/Municipal Financial Agreement for US Hwy 18/151 (CTH G to STH 69), Project ID 1204-08-03-73/74
• Engineering services agreement with AECOM for US 18/151 project
• Ordinance No. 23-1035 and 23-1036 amending voting districts
• Trick-or-Treat Proclamation for October 31, 5-8 p.m.

Finance Committee

The Finance Committee will discuss and possibly recommend approval of Resolution R-23-029, which requests an exemption from the Dane County library tax. They will also review the October 3, 2023 meeting minutes, receive updates on the 2024 budget, and approve payment of bills.

• Resolution R-23-029 requesting exemption from Dane County library tax
• Approval of October 3, 2023 Finance Committee minutes
• 2024 budget updates including electric truck for Parks and EMS budget changes
• Payment of bills

Library Board

The Verona Public Library Board will discuss and possibly take action on the 2024 library budget and Dane County standards. The meeting also includes approval of September invoices, public comments, and reports from the City Council liaison and library director.

• Discussion and possible action on the 2024 library budget
• Discussion and possible action regarding Dane County standards
• Approval of September 2023 invoices
• Library director's report including staffing changes and facility updates

Finance Committee

The Finance Committee will discuss and possibly act on the 2024 budget, including department budgets and potential cost-of-living adjustments (COLA). They will also review and approve the minutes from the September 25, 2023 meeting. The agenda is primarily procedural with a focus on budget updates.

• Discussion on 2024 budget, including department budgets and COLA scenarios (5%, 6%, 7%)
• Possible approval of September 25, 2023 Finance Committee minutes
• Updates on staffing changes, including a Police Officer to Community Service Officer conversion

Plan Commission

The Verona Plan Commission will hold initial reviews for two commercial development projects: three buildings in Avalon Ridge and two buildings in Liberty Business Park. The meeting also includes approval of previous minutes and an update from the Planning Department.

• Initial review of three commercial buildings east of County Highway M and north of Stony Ridge Circle in Avalon Ridge subdivision
• Initial review of two commercial buildings on Lot 12 in Liberty Business Park, north of County Highway M and west of County Highway PB
• Approval of minutes from September 5, 2023 Plan Commission meeting

Personnel Committee

The Personnel Committee will meet to approve minutes from the September 5 meeting and conduct interviews for the Director of Planning and Development position. The committee may enter closed session for the interviews, as allowed by Wisconsin law, and may reconvene in open session to discuss and act on the matter.

• Interview candidates for Director of Planning and Development
• Possible closed session for candidate interviews under Wis. Stat. § 19.85(c)
• Approval of minutes from September 5, 2023 meeting

Common Council

The Verona Common Council will consider several items, including amending the city fee schedule, adding stop signs at three intersections, and combining municipal wards with new polling locations. They will also discuss a resolution to apply for state urban forestry grants and an ordinance adjusting aldermanic districts. The meeting includes routine approvals of minutes and bill payments.

• Resolution R-23-026 amending the City Fee Schedule
• Ordinances 23-1031, 23-1032, 23-1033 adding stop signs at Whalen Road/Liberty Drive, Enterprise Drive/Llanos Street, and Cross Country Road/North Nine Mound Road
• Resolution 23-027 authorizing DNR Urban Forestry grant applications
• Resolution 23-028 combining municipal wards and assigning polling locations
• Ordinance 23-1034 amending aldermanic districts

Finance Committee

The Verona Finance Committee will discuss and possibly approve the 2024 fee schedule (Resolution R-23-026) and receive updates on the 2024 budget, including department presentations, TIFs, debt, and staffing. The meeting also includes approval of prior minutes and payment of bills.

• Resolution R-23-026 approving the 2024 fee schedule, effective January 1, 2024
• Discussion on 2024 budget including department presentations, TIFs, debt, and staffing table
• Proposed refuse and recycling charge increase from $192 to $200 per year on tax bills
• Library budget includes $75,000 for carpeting, $10,000 for a lactation pod, and $103,000 for a new sorter
• Recreation department proposes beach fee increases and park reservation fee adjustments

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly act on a special event permit for the Skeleton Skamper 5K run, an operator license denial hearing for Brian Langdon, and three ordinances adding stop signs at specific intersections. The committee will also approve minutes from the September 11 meeting and hear public comments.

• Special event permit for Skeleton Skamper 5K run on October 28, 2023, with 200-400 expected participants
• Operator license denial hearing for Brian Langdon
• Ordinance 23-1031: Required stop at Whalen Road and Liberty Drive
• Ordinance 23-1032: Required stop at Enterprise Drive and Llanos Street
• Ordinance 23-1033: Required stop at Cross Country Road and North Nine Mound Road

EMS Commission

The Fitch-Rona EMS District Commission will meet to approve Resolution 2023-4 on GASB 54 fund balance, swear in two new personnel, and review accounts payable. The meeting includes public comment and reports from the chief and chair.

• Approval of Resolution 2023-4 – GASB 54 Fund Balance
• Swearing in of Paramedic Amy Hanson
• Swearing in of EMT Intern Ava Montemayor
• Review and approval of accounts payable checks authorized by Chief Anderson
• Review and approve meeting minutes from August 17th, 2023

Police & Fire Commission

The Police and Fire Commission will vote on appointing Matthew V. Lovell as Sergeant and Dustin D. Fehrmann as Lieutenant, and discuss opening recruitment for Fire Lieutenant and Fire Apparatus Engineer/Inspector. A closed session will cover an update from the Fire Chief on the existing recruitment process.

• Personnel Order #2023-06: appointment of Matthew V. Lovell to Sergeant
• Personnel Order #2023-07: appointment of Dustin D. Fehrmann to Lieutenant
• Closed session for Fire Chief update on recruitment process
• Discussion and possible action on opening recruitment for Fire Lieutenant
• Discussion and possible action on opening recruitment for Fire Apparatus Engineer/Inspector

Tourism Commission

The Tourism Commission will discuss and possibly act on the 2023 Quarter 2 Room Tax Report, the Verona Area Chamber of Commerce 2024 budget, a request from ICE Inc. to change the distribution timeline of previously allocated funds, a Christkindl Market sponsorship, an Arthouse 360 funding request, and a policy on use of reserve funds. The meeting also includes reports from the Tourism Coordinator and staff.

• Discussion and possible action on Verona Area Chamber of Commerce 2024 Budget
• Request from ICE Inc. for change in distribution timeline of previously allocated funds
• Christkindl Market sponsorship discussion
• Arthouse 360 funding request
• Policy on use of reserve funds

Finance Committee

The Finance Committee will discuss and possibly act on the September 11, 2023 minutes and receive updates on the 2024 budget, including department presentations. No final budget decisions are expected at this meeting.

• Discussion of 2024 budget updates for Library, Recreation, Parks, Planning, Municipal Court, Public Works
• Approval of September 11, 2023 Finance Committee minutes
• Previous meeting included EMS and Police budget presentations with proposed new positions

Common Council

The Verona Common Council will consider several significant land-use items, including a zoning map amendment to rezone approximately 439 acres to Suburban Industrial at 1979 Milky Way, and approval of an Urban Service Area expansion for about 262 acres at the same location. The council will also discuss potential litigation with the Town of Verona and consider development agreements with FRED-VERONA HC, LLC and Cascade Development, LLC, which may involve closed sessions. Other items include a conditional use permit for a daycare, a special event permit for Fall Fest, and an engineering services agreement for the Legion Street and West Verona Avenue intersection.

• Ordinance No. 23-1030: Rezone ~439 acres to Suburban Industrial at 1979 Milky Way
• Resolution No. 23-023: Approve Urban Service Area expansion of ~262 acres at 1979 Milky Way
• Resolution No. 23-024: Conditional use permit for daycare at 301 Prairie Heights Drive
• Agreement with AECOM for design/engineering at Legion Street and West Verona Avenue
• Special event permit and temporary beer/wine license for Fall Fest (Oct 6-7)

The Common Council approved a zoning amendment for 439 acres to Suburban Industrial and expanded the Urban Service Area by 262 acres at 1979 Milky Way. Council also approved an annexation and development agreement with FRED-VERONA HC, LLC. Other actions included approving a daycare permit and engineering services for a street intersection.

• Approved rezoning 439-acres to Suburban Industrial at 1979 Milky Way (7-0)
• Approved expansion of Urban Service Area by 262-acres at 1979 Milky Way (7-0)
• Approved Annexation and Phase 1 Development Agreement with FRED-VERONA HC, LLC (7-0)
• Approved conditional use permit for child daycare at 301 Prairie Heights Drive (7-0)
• Approved $988,787.91 in bill payments (7-0)
• Approved AECOM agreement for Legion Street and West Verona Avenue intersection design (7-0)
• Approved Fall Fest special event permit and beverage licenses (7-0)
• Approved certified survey map at 7648 County Highway PD (7-0)

Finance Committee

The Verona Finance Committee will discuss and possibly approve the August 28, 2023 meeting minutes, receive updates on the 2024 budget including presentations for FitchRona EMS, Police, and Emergency Preparedness, and review the August 2023 revenue and expenditure summary and city investment reports. They will also consider writing off delinquent personal property taxes and miscellaneous accounts receivables, using Senior Center fund balance to replace an HVAC system, and approving payment of bills. The meeting is scheduled for Monday, September 11, 2023, at 6:00 p.m. at Verona City Center.

• 2024 budget presentations for FitchRona EMS, Police, and Emergency Preparedness
• Writing off delinquent personal property taxes and miscellaneous accounts receivables
• Use of Senior Center fund balance to replace an HVAC system
• Approval of August 28, 2023 Finance Committee minutes
• Revenue and expenditure summary report for August 2023

The committee approved the payment of bills and the write-off of delinquent taxes and receivables. Members also reviewed 2024 budget proposals from the EMS and Police departments.

• Approved payment of bills totaling $988,787.91 (3-0)
• Approved write-off of delinquent personal property taxes totaling $995.04 (3-0)
• Approved write-off of delinquent miscellaneous receivables totaling $2,883.96 (3-0)
• Approved August 28, 2023, Finance Committee minutes (3-0)

Public Safety & Welfare Committee

The Public Safety and Welfare Committee recommended that the council approve a special event permit and temporary alcohol licenses for the Verona Area Chamber of Commerce's Fall Fest. Approval is contingent upon fire pit inspections and the issuance of operator licenses.

• Approved August 28, 2023 meeting minutes (3-0)
• Recommended council approval of Fall Fest special event permit and Temporary Class 'B' Fermented Malt Beverage and 'Class B' Wine licenses (3-0)

Library Board

The Verona Public Library Board will discuss and possibly act on the 2024 library budget, the 2024 endowment disbursement, and the Public Behavior Policy. The meeting also includes approval of August invoices and reports from the City Council liaison and library director.

• Discussion and possible action on the 2024 library budget
• Discussion and possible action on the 2024 endowment disbursement
• Discussion and possible action on the Public Behavior Policy
• Approval of August 2023 invoices
• City Council liaison report

The Library Board of Trustees approved the Public Behavior Policy as written. The board also approved a six-week program funded by the endowment disbursement. August 2023 invoices and the previous meeting's minutes were approved.

• Approved Regular Meeting Minutes of 8/9/23
• Approved August 2023 invoices
• Approved six week program from endowment disbursement
• Approved Public Behavior Policy as written

Personnel Committee

The Personnel Committee will interview candidates for the position of Public Works Director. The committee may go into closed session to discuss employment data, then reconvene in open session to take action. The meeting also includes approval of prior minutes and public comment.

• Interview candidates for Public Works Director position
• Possible closed session under Wisconsin Statute 19.85(c) for employment data
• Approval of minutes from July 5, 2023 meeting

The committee met to interview candidates for the Public Works Director position during a closed session. No other substantive decisions were made.

• Approved July 5, 2023 meeting minutes (unanimous)
• Convened into closed session to interview Public Works Director candidates (unanimous)

Plan Commission

The Verona Plan Commission will hold a public hearing and consider a zoning map amendment to rezone approximately 439 acres at 1979 Milky Way to Suburban Industrial (SI). They will also discuss an urban service area amendment to add about 262 acres at the same address. Other items include site plan reviews for a 40,000 sq ft addition, a daycare facility, and an initial review for a car wash.

• Public hearing and possible action on rezoning 439 acres at 1979 Milky Way to Suburban Industrial (SI)
• Discussion and possible action on urban service area amendment for 262 acres at 1979 Milky Way
• Site plan review for a 40,000 sq ft addition at 1061 Thousand Oaks Trail
• Site plan review for a 10,000 sq ft child daycare facility at 301 Prairie Heights Drive
• Initial review for a 5,000 sq ft car wash at Lot 28, Liberty Business Park (north of County Highway M and south of Laser Street)

The Plan Commission recommended that the Common Council approve a zoning map amendment and an Urban Service Area amendment for land at 1979 Milky Way. The commission also approved site plans for a building addition and a new daycare facility.

• Recommended Common Council approve rezoning 439 acres at 1979 Milky Way from Rural Agricultural to Suburban Industrial (6-0, 1 abstention)
• Recommended Common Council approve adding 262 acres at 1979 Milky Way to the Urban Service Area (6-0, 1 abstention)
• Approved site plan for 40,000 square foot addition at 1061 Thousand Oaks Trail (7-0)
• Approved site plan for 10,000 square foot daycare facility at 301 Prairie Heights Drive (7-0)
• Approved August 7, 2023 meeting minutes (7-0)

Joint Planning Committee

The Joint Planning Committee will discuss and possibly act on Land Use Application 2023-01, a certified survey map and rezone for a 9.184-acre parcel at 7648 CTH M, from RR-4 to RM-8. The Town Board approved the CSM and rezone subject to conditions, including JPC approval. The committee will also receive updates on planning and development in both the City and Town of Verona.

• Land Use Application 2023-01: CSM and rezone for 9.184-acre parcel at 7648 CTH M from RR-4 to RM-8
• Town Board conditions: new access easement agreement, recordation of CSM, JPC approval
• Approval of minutes from January 18, 2023 meeting
• Updates on planning and development in City and Town of Verona

The committee approved a Certified Survey Map (CSM) and rezoning request for a parcel at 7648 CTH PD. A 9.184-acre portion of the property was rezoned from RR4 to RM-8.

• Approved minutes from January 18, 2023 meeting (voice vote)
• Approved CSM and rezone from RR4 to RM-8 for 9.184-acre parcel at 7648 CTH PD (voice vote)

Common Council

The Common Council approved over $1.3 million in bill payments and two construction inspection agreements with JT Engineering. The council also approved a lease with Hometown Community Church and granted an operator license to Eugene Crisler.

• Approved payment of bills totaling $1,308,400.31 (7-0)
• Approved operator license for Eugene Crisler (5-3)
• Approved JT Engineering agreement for Ardent Glen Phase 1 inspection (8-0)
• Approved JT Engineering agreement for Whalen Road construction inspection (8-0)
• Approved lease with Hometown Community Church for Senior Center use (8-0)
• Approved minutes from August 14, 2023 meeting (7-0)
• Entered closed session to discuss Annexation Agreement with FRED-VERONA HC, LLC (7-1)

Finance Committee

The Finance Committee will discuss and possibly approve a 5-year contract with Lexipol for police department policy and training services. The first year and implementation costs are covered by a $31,501.05 Epic grant, with an ongoing annual subscription of $12,215. The committee will also review 2024 budget presentations for several departments and consider approval of the previous meeting's minutes and payment of bills.

• 5-year contract with Lexipol for police policy manual, daily training bulletins, and implementation, with first year covered by a $31,501.05 Epic grant
• Annual subscription reduced to $12,215 after removing a supplemental publication service
• Presentation of 2024 budgets for Senior Center, Buildings and Grounds, Fire, Council, Cable (BTRB), and Building Inspection
• Approval of August 14, 2023 Finance Committee minutes
• Payment of bills

The committee approved the payment of bills totaling $1,308,400.31 and a 5-year contract with Lexipol for the Police Department. Members also reviewed 2024 budget proposals for the Senior Center, Fire Department, and Council.

• Approved payment of bills totaling $1,308,400.31 (3-0)
• Approved 5-year contract with Lexipol for Police Department (3-0)
• Approved August 14, 2023, Finance Committee minutes (3-0)

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly recommend denial of an operator's license for Eugene Crisler, based on the police chief's recommendation due to criminal history. The committee previously took no action on August 14, and the Common Council postponed action until this meeting. The City Attorney will be present to provide legal advice.

• Operator license denial hearing for Eugene Crisler
• Recommendation to Common Council to deny license
• City Attorney to provide legal advice
• Approval of minutes from August 14, 2023 meeting

The Public Safety & Welfare Committee recommended that the Common Council deny an operator license for Eugene Crisler. The recommendation followed a discussion regarding the applicant's history as a habitual law offender.

• Approved August 14, 2023 meeting minutes (2-0)
• Recommended Common Council deny operator license for Eugene Crisler (2-0)

EMS Commission

The Fitch-Rona EMS District Commission will swear in a new paramedic, review July meeting minutes, and consider Resolution 2023-3 on GASB 54 fund balance. The chief and chair will give reports on personnel and finance. The commission will also authorize accounts payable checks.

• Swearing in of Paramedic Jamie Ennis
• Approval of Resolution 2023-3 – GASB 54 Fund Balance
• Review and approval of accounts payable checks authorized by Chief Anderson
• Chief’s Report by Chief Patrick Anderson
• Chair’s Report on personnel and finance

Park & Recreation Commission

The Verona Park, Recreation, and Forestry Commission will discuss and possibly act on a special event request for the Annual Fall Fest, and discuss a rental fee structure for pickleball courts. They will also receive a construction update on Century School Park. The meeting includes routine items like approving the previous meeting's minutes and public comment.

• Special event request for Annual Fall Fest
• Discussion of pickleball court rental fee structure
• Construction update on Century School Park
• Approval of July 19, 2023 meeting minutes

The Park, Recreation, and Forestry Commission recommended approval for the Annual Fall Fest special event request. The commission also reviewed pickleball court rental fees and determined no changes are anticipated for 2024.

• Approved July 19, 2023 meeting minutes (4-0)
• Recommended approval of Annual Fall Fest special event request (4-0)

Common Council

The Common Council approved the annexation of the Dreger Property and its final plat. The council also authorized over $2.7 million in bill payments and approved two special event permits for alcohol licenses. Action on an operator license for Eugene Crisler was postponed.

• Approved payment of bills in the amount $2,715,244.37 (7-0)
• Approved Ordinance No. 23-1029 annexing 37.73 acres at 7085 County HWY PD (7-0)
• Approved Resolution No. R-23-022 for final plat at 7085 County HWY PD (7-0)
• Approved special event permit and alcohol licenses for Hometown Brewdown (7-0)
• Approved special event permit and alcohol license for Madison 56ers Fall Invitational (7-0)
• Postponed action on operator license for Eugene Crisler (7-0)
• Approved July 24, 2023 meeting minutes (7-0)

Finance Committee

The Verona Finance Committee will discuss and possibly approve a 5-year contract with Lexipol for police policy and training services, totaling $31,501.05. They will also review the July 2023 city investment report, revenue and expenditure summary, a compensation study, and 2024 budget items. The meeting includes approval of prior minutes and payment of bills.

• 5-year contract with Lexipol for police policy manual and daily training bulletins, total $31,501.05
• City Investment Report for July 2023
• Revenue and Expenditure Summary Report for July 2023
• Compensation Study discussion
• 2024 Budget Items discussion

The Finance Committee approved the payment of bills totaling $2,715,244.37. The committee tabled a decision on a 5-year contract agreement for Lexipol for the Police Department. No action was taken on the 2024 Budget or July 2023 financial reports.

• Approved payment of bills totaling $2,715,244.37 (3-0)
• Tabled 5 Year Contract agreement for Lexipol (3-0)
• Approved July 24, 2023 Finance Committee minutes (2-0)

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly approve special event applications for the Sugar Creek Fun Run, VAHS Homecoming Parade, Ironman Wisconsin, Bike the Barns, Hometown Brewdown, and Madison 56ers Fall Invitational. They will also hold a denial hearing for an operator license for Eugene Crisler. The agenda includes approval of prior meeting minutes and public comments.

• Special event application for Sugar Creek Fun Run on Oct 7, 2023
• Special event application for VAHS Homecoming Parade on Oct 13, 2023
• Special event application for Ironman Wisconsin on Sep 10, 2023
• Special event application for Bike the Barns on Sep 17, 2023
• Operator license denial hearing for Eugene Crisler

The Public Safety & Welfare Committee approved permits for the Sugar Creek Fun Run, VAHS Homecoming Parade, Ironman Wisconsin, and Bike the Barns. The committee recommended that the Common Council approve permits and alcohol licenses for the Hometown Brewdown and the Madison 56ers Fall Invitational.

• Approved Sugar Creek Fun Run special event application (2-0)
• Approved VAHS Homecoming Parade special event application (2-0)
• Approved Ironman Wisconsin special event permit (2-0)
• Approved Bike the Barns special event application with route changes (2-0)
• Recommended Common Council approve Hometown Brewdown permit and alcohol licenses (2-0)
• Recommended Common Council approve Madison 56ers Fall Invitational permit and alcohol license (2-0)
• Took no action on operator license denial hearing for Eugene Crisler

Library Board

The Verona Public Library Board will discuss the 2024 library budget at this meeting. The agenda also includes approval of July 2023 invoices and reports from the City Council liaison and library director. No new business is listed.

• Discussion of the 2024 library budget
• Review and approval of July 2023 invoices
• City Council liaison's report on road projects, city budget, and shared revenue
• Library director's report on a grant from Epic for a lactation pod

The board approved the July 2023 invoices and the minutes from the July 12 meeting. Members discussed the 2024 budget, which includes a funding increase of approximately $280,000. No new business was introduced.

• Approved Regular Meeting Minutes of 7/12/23
• Approved July 2023 invoices

Plan Commission

The Verona Plan Commission will hold a public hearing and consider a conditional use permit and site plan for a 10,000 sq ft child daycare at 301 Prairie Heights Drive. They will also discuss annexing 37.73 acres (Dreger property) at 7085 County Highway PD and approving a final plat for six lots and two outlots there. Other items include a site plan for five temporary storage units at 1079 American Way and a site plan amendment for a 10,227 sq ft office/shop building at 6878/6880 County Highway M.

• Public hearing and possible action on conditional use permit for child daycare at 301 Prairie Heights Drive
• Site plan review for 10,000 sq ft daycare facility at 301 Prairie Heights Drive
• Discussion and possible action on annexation of 37.73 acres (Dreger property) at 7085 County Highway PD
• Final plat to create six lots and two outlots at 7085 County Highway PD
• Site plan for five temporary outdoor storage units at 1079 American Way

The Plan Commission recommended the annexation of the Dreger property and a conditional use permit for a daycare facility. A site plan for a daycare was postponed for safety reviews, while temporary storage and office site plans were approved.

• Recommended Common Council approve conditional use permit for daycare at 301 Prairie Heights Drive (5-0)
• Postponed site plan review for 301 Prairie Heights Drive daycare to research safer fencing (5-0)
• Recommended Common Council approve annexation of 37.73 acres at 7085 County Highway PD (5-0)
• Recommended Common Council approve final plat for Dreger Property to create six lots and two outlots (5-0)
• Approved site plan for 5 temporary outdoor storage units at 1079 American Way (5-0)
• Approved site plan amendment for office and shop building at 6878 and 6880 County Highway M (5-0)
• Approved June 27, 2023 meeting minutes (5-0)

Common Council

The Verona Common Council will discuss and possibly act on several items, including a change of agent for Kwik Trip #837's liquor license, an addendum to the Liberty Park land division improvements agreement to defer certain Whalen Road improvements, and the Ardent Glen Phase 1 development agreement. The agenda also includes a presentation of 2023 Epic Grant Awards and routine reports.

• Change of agent request for Kwik Trip #837 at 400 E. Verona Ave.
• Addendum to Fourth Amendment for Liberty Park improvements, shifting Whalen Road improvements and 50/50 cost share of $11,500 for stormwater
• Ardent Glen Development Agreement Phase 1: 30 lots and 4 outlots, construction starting July 31
• Presentation of 2023 Epic Grant Awards totaling $224,451.05
• Payment of bills

The Common Council approved the first phase of the Ardent Glen Development Agreement and an addendum for land division improvements in Liberty Park. The council also authorized over $700,000 in bill payments and a change of agent for a Kwik Trip location.

• Approved Ardent Glen Development Agreement Phase 1, subject to final review by City Attorney and City Administrator (7-1)
• Approved addendum to the Fourth Amendment for Liberty Park land division improvements to allow improvements on Whalen Road (8-0)
• Approved payment of bills totaling $700,308.12 (8-0)
• Approved change of agent request for Kwik Trip #837 at 400 E. Verona Ave (8-0)
• Approved July 10, 2023 meeting minutes (8-0)

Finance Committee

The Verona Finance Committee will meet to approve the July 10, 2023 minutes, discuss 2024 budget items, and approve payment of bills. The agenda is routine, with no specific dollar amounts or detailed proposals listed for the budget discussion.

• Approval of July 10, 2023 Finance Committee minutes
• Discussion and possible action on 2024 budget items
• Discussion and possible action on payment of bills

The Finance Committee approved the payment of bills totaling $700,308.12. The committee also approved the minutes from the July 10, 2023 meeting. No action was taken regarding the 2024 Budget.

• Approved payment of bills totaling $700,308.12 (3-0)
• Approved July 10, 2023 Finance Committee minutes (3-0)

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly recommend approval of a change of agent for Kwik Trip #837's liquor license. A background check on the proposed new agent, George Tucker Jr., found no issues, and staff recommend approval. The committee will also approve minutes from the June 26 meeting.

• Change of agent request from Kwik Trip, Inc. d/b/a Kwik Trip #837 at 400 E. Verona Ave.
• Background check on George Tucker Jr. found no issues
• Staff recommend approval of the change of agent
• Approval of minutes from June 26, 2023 meeting

The Public Safety & Welfare Committee recommended that the Common Council approve a change of agent request for Kwik Trip #837. The committee also approved the minutes from the June 26, 2023 meeting.

• Approved June 26, 2023 meeting minutes (3-0)
• Recommended Common Council approve change of agent request for Kwik Trip #837 at 400 E. Verona Ave. (3-0)

EMS Commission

The Fitch-Rona EMS District Commission will discuss and possibly act on the 2024 operational budget, a policy update on dress and appearance, and a resolution on fund balance. The meeting also includes a closed session to review a memorandum of understanding with L311 regarding comp time for short-notice shift work.

• Approval of Resolution 2023-2 – GASB 54 Fund Balance
• Discussion and possible action on policy update – Dress, Appearance, and Personal Hygiene
• Presentation and action on the 2024 Operational Budget
• Closed session to review MOU with L311 – Comp time for short notice shift work

Park & Recreation Commission

The Park, Recreation, and Forestry Commission will discuss and possibly act on the draft 2024 operating budget, and receive updates on the Century School Park construction. The meeting also includes public comment, approval of prior minutes, and department updates.

• Discussion and possible action on draft 2024 operating budget
• Century School Park construction update
• Public comment period
• Approval of June 28, 2023 meeting minutes

The Park, Recreation, and Forestry Commission recommended the adoption of the draft 2024 operating budgets for Parks, Forestry, and Recreation. The commission also approved the minutes from the June 28, 2023, meeting.

• Approved June 28, 2023 meeting minutes (4-0)
• Recommended adoption of draft 2024 operating budgets for Parks, Forestry, and Recreation (4-0)

Police & Fire Commission

The Police and Fire Commission will hear an update from Police Chief Dresser on the current recruitment process, then vote on closing it and posting a new one. They will also discuss using the Personnel Evaluation Profile (PEP) as a screening tool for candidates.

• Update from Police Chief Dresser on existing recruitment process
• Seek approval to close existing recruitment process and post a new one
• Discussion on using Personnel Evaluation Profile (PEP) as candidate screening tool

The Commission voted to close the current recruitment process and open a new one for the police officer position. They also approved the use of the Personnel Evaluation Profile (PEP) as a candidate screening tool.

• Approved May 25, 2023, minutes (3-0)
• Approved closing existing recruitment and opening a new process for police officer (4-0)
• Approved using Personnel Evaluation Profile (PEP) as a screening tool for candidates (4-0)

Senior Services Committee

The Senior Services Committee is meeting to approve minutes from its March 9, 2023 meeting, hear a director's report, and receive updates on programs and case management. No specific decisions or proposals are listed on the agenda.

• Approval of minutes from March 9, 2023 meeting
• Director's Report
• Reports on Programs & Case Management

Library Board

The Verona Public Library Board will elect officers, review June invoices, and discuss the 2024 library budget. They will also consider 2024 planned closures and proposed changes to the Program, Event, and Exhibit policy, as well as updates to Dane County Standards for Public Libraries.

• Annual election of President, Vice-President, and Secretary
• Discussion of the 2024 library budget
• Discussion and possible action regarding 2024 planned closures
• Discussion and possible action regarding the Program, Event, and Exhibit policy
• Discussion of proposed changes to Dane County Standards for Public Libraries

The Board approved revisions to the Program, Event, and Exhibit policy and updated the 2024 planned closure dates. June 2023 invoices and the amended June 7 meeting minutes were also approved.

• Approved revisions to the Program, Event, and Exhibit policy
• Approved changing the 2024 fall staff in-service closure date from October 13 to September 29
• Approved June 2023 invoices
• Approved amended Regular Meeting Minutes of 6/7/23

Common Council

The Verona Common Council will consider several staff requests, including creating a Public Works Maintenance position, reclassifying the Building Facilities Manager, and reinstating a part-time Fire Department Administrative Assistant. The council may also enter closed session to discuss potential litigation with the Town of Verona. The agenda includes routine items like approving minutes and paying bills.

• Discussion and possible action on mediation and potential litigation with the Town of Verona (closed session possible)
• Request to create and fill a new Public Works Maintenance position
• Reclassification of Building Facilities Manager from Grade 11 to Grade 13, raising pay from $32.18/hr to $36.16/hr
• Request to reinstate a part-time 50% Fire Department Administrative Assistant position
• Payment of bills (amount not specified in agenda)

The Common Council approved over $1 million in bill payments and authorized the creation or reclassification of three city positions. The council also entered a closed session to discuss legal strategy regarding potential litigation with the Town of Verona.

• Approved payment of bills totaling $1,092,129.28 (8-0)
• Approved request for Public Works Maintenance position (8-0)
• Approved position description, reclassification, and compensation for Building Facilities Manager (8-0)
• Approved request for part-time Fire Department Administrative Assistant (8-0)
• Approved motion to enter closed session regarding litigation with Town of Verona (8-0)

Finance Committee

The Finance Committee will discuss and possibly approve a new Public Works Maintenance position, a reclassification and salary increase for the Building Facilities Manager position, and a part-time Fire Department Administrative Assistant position. The committee will also discuss 2024 budget items and approve payment of bills.

• Request to fill a new Public Works Maintenance position, funded in 2023 by savings from a vacant Assistant Director position
• Reclassification of Building Facilities Manager from Grade 11 to Grade 13, with a salary increase from $32.82/hr to $36.88/hr
• Request for a part-time 50% Fire Department Administrative Assistant position, funded by savings from a vacant Battalion Chief position
• Discussion of 2024 budget items
• Approval of payment of bills

The committee recommended the creation of a Public Works Maintenance position, a part-time Fire Department Administration Assistant, and a pay reclassification for the Building Facilities Manager. The committee also approved over $1 million in bill payments.

• Approved June 26, 2023 minutes (3-0)
• Recommended Public Works Maintenance Position to City Council (3-0)
• Recommended Building Facilities Manager reclassification from grade 11 to 13 and pay increase from $32.82 to $36.88 per hour (3-0)
• Recommended part-time Fire Department Administration Assistant position to City Council (3-0)
• Approved payment of bills totaling $1,092,129.28 (3-0)

Personnel Committee

The Verona Personnel Committee will discuss and possibly act on several personnel matters: hiring an additional Public Works Maintenance position while holding open the Assistant Public Works Director position, reclassifying the Building Facilities Manager from Grade 11 to Grade 13, an update on consulting services from McMahon Consulting Group, a new cell phone policy for employees, reinstating a part-time Fire Department Administrative Assistant position, and an update on position requests for the 2024 budget.

• Request to hire an additional Public Works Maintenance position and hold open the Assistant Public Works Director position
• Reclassification of Building Facilities Manager from Grade 11/Step 9 to Grade 13/Step 9
• Update on consulting services provided by McMahon Consulting Group
• Discussion on a new Cell Phone and Smartphone Policy for employee use and compensation
• Request to reinstate a part-time Fire Department Administrative Assistant position eliminated in the 2023 budget

The committee approved the addition of a Public Works Maintenance position and recommended a part-time Administrative Assistant for the Fire Department. A reclassification for the Building Facilities Manager position was also approved.

• Approved adding a Public Works Maintenance position and holding open the Assistant Public Works Director position (unanimous)
• Approved reclassifying Building Facilities Manager from Grade 11/Step 9 to Grade 13/Step 9 (unanimous)
• Recommended request for a part-time Administrative Assistant at the Fire Department (unanimous)
• Approved June 21, 2023 meeting minutes (unanimous)

Park & Recreation Commission

The Park, Recreation, and Forestry Commission will discuss and possibly approve the draft 2024-2029 Capital Improvement Program, a six-year plan for park and equipment projects totaling over $8.3 million. They will also consider approval of the Hometown Brew Down special event. The agenda includes routine items like approving minutes and receiving department updates.

• Draft 2024-2029 Capital Improvement Program with $8,311,778 total parks expenditures
• Special event approval: Hometown Brew Down
• Century School Park construction update
• Approve minutes of May 17, 2023 meeting

The Commission recommended the 2024-2029 draft Capital Improvement Program with a modification to include funds for striping pickleball courts on existing tennis facilities. The body also approved a special event request for the Hometown Brew Down.

• Approved May 17, 2023 meeting minutes (4-0)
• Approved Hometown Brew Down special event (4-0)
• Recommended approval of 2024-2029 draft CIP with additional funds for striping pickleball courts (4-0)

Plan Commission

The Verona Plan Commission will consider approving a site plan for an underground parking structure with 2,050 stalls at 1979 Milky Way, part of Epic Systems' Campus 6 development. The meeting also includes approval of minutes from the June 5 meeting and updates from the Planning Department. Staff recommends approval with a condition requiring electric vehicle charging stations.

• Site plan review for 2,050-stall underground parking garage at 1979 Milky Way (Epic Systems Campus 6)
• Condition: provide electric vehicle charging stations per zoning ordinance (approx. 41 stations)
• Underground structure will not add impervious surface; stormwater plan unchanged
• Applicant to pursue Urban Service Area amendment and environmental corridor revision with CARPC
• Approval of minutes from June 5, 2023 Plan Commission meeting

The Plan Commission approved the site plan for an underground parking structure at 1979 Milky Way. The facility will contain 2,050 parking stalls and must provide electric vehicle charging stations per Zoning Ordinance requirements.

• Approved site plan for Campus 6 underground parking structure (4-0)
• Approved minutes from June 5, 2023 meeting (4-0)

Finance Committee

The Verona Finance Committee will meet to discuss and potentially approve the June 12, 2023 meeting minutes, review 2024 budget items, and approve payment of bills. The agenda is largely procedural with no major decisions or public hearings listed.

• Discussion and possible action on June 12, 2023 Finance Committee minutes
• Discussion and possible action on 2024 budget items
• Discussion and possible action on payment of bills

The committee approved the payment of bills totaling $296,472.90. Members discussed the 2024 Budget, noting a June 30 deadline for capital budgets and an approximate $361,000 increase in shared revenue.

• Approved June 12, 2023 Finance Committee minutes (2-0)
• Approved payment of bills totaling $296,472.90 (2-0)

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly act on a new Class B liquor license for Stone Porch Alehouse at 950 Kimball Ln., and an amendment to the school crossing guard services agreement with All City Management Services, Inc. The amendment would raise the hourly rate from $28.97 to $30.68 while reducing the minimum number of crossing guard stations from 8 to 6, with total 2023 costs capped at $134,386.47. The committee will also approve minutes from the June 12 meeting.

• Liquor license application for Stone Porch Alehouse, 950 Kimball Ln., agent Sarah Thomas
• Crossing guard contract amendment: rate increase to $30.68/hr, minimum stations reduced to 6
• Total 2023 crossing guard cost cap: $134,386.47
• Approval of minutes from June 12, 2023 meeting

The Public Safety & Welfare Committee recommended that the Common Council approve a change of agent request for Kwik Trip #837. The committee also approved the minutes from the June 26, 2023 meeting.

• Approved June 26, 2023 meeting minutes (3-0)
• Recommended Common Council approve change of agent request for Kwik Trip #837 at 400 E. Verona Ave. (3-0)

Common Council

The Verona Common Council will discuss and possibly act on a new alcohol license for Stone Porch Alehouse, an amendment to the school crossing guard services agreement, and an inspection services contract for CTH PD. The agenda also includes routine items like bill payments and committee reports. The meeting is open to the public both in-person and virtually.

• Class B liquor and beer license application for Stone Porch Alehouse, 950 Kimball Ln., agent Sarah Thomas
• Amendment to agreement with All City Management Services, Inc. for school crossing guard services
• Inspection services contract with JT Engineering for CTH PD
• Payment of bills
• Engineer's report on CTH PD expansion and other projects

The Common Council approved a liquor license for Sugar River Pizza Co.-Verona, LLC and an amended agreement for school crossing guard services. The council also authorized payment of bills and a contract for inspection services.

• Approved June 12, 2023 meeting minutes (6-0)
• Approved payment of bills totaling $296,472.90 (6-0)
• Approved Class B liquor and fermented malt beverage license for Stone Porch Alehouse at 950 Kimball Ln, contingent on building and fire department approval (6-0)
• Approved agreement amendment with All City Management Services, Inc. for school crossing guard services (6-0)
• Approved inspection services contract with JT Engineering for CTH PD (6-0)

Personnel Committee

The Personnel Committee will interview candidates for the position of Public Works Director, with the possibility of convening in closed session to discuss employment data as allowed by state statute. The committee may reconvene in open session to take action on the matter. Other agenda items include approval of minutes from a prior meeting.

• Interview candidates for Public Works Director position
• Possible closed session under Wisconsin Statutes Section 19.85(c) for employment consideration
• Approval of minutes from December 21, 2022 meeting

The committee convened into closed session for the majority of the meeting. No substantive decisions were recorded in open session.

• Approved motion to convene into closed session (3-0)
• Approved motion to reconvene into open session (3-0)

Finance Committee

The Finance Committee will discuss and possibly approve two resolutions: one declaring intent to reimburse expenditures from borrowing proceeds, and another authorizing the sale of up to $3,250,000 in General Obligation Promissory Notes, Series 2023A. The notes would fund intersection improvements, fire engine replacement, pedestrian and bike trail construction, and New Century Park development. The committee will also review the May 2023 investment report, revenue and expenditure summary, and 2024 budget items.

• Resolution R-23-019 authorizing sale of up to $3,250,000 in General Obligation Promissory Notes, Series 2023A
• Borrowing would fund intersection improvements, fire engine #2 replacement, pedestrian/bike trail construction, and New Century Park development
• Resolution R-23-018 declaring official intent to reimburse expenditures from borrowing proceeds
• Review of City Investment Report for May 2023
• Review of Revenue and Expenditure Summary Report for May 2023

The committee recommended two resolutions to the City Council regarding borrowing and reimbursement of expenditures. Members approved over $918,000 in bill payments and set an initial 3% COLA for the 2024 budget. The May 2023 minutes were approved.

• Approved May 22, 2023, Finance Committee minutes (3-0)
• Recommended Resolution R-23-018 to reimburse expenditures from borrowing proceeds (3-0)
• Recommended Resolution R-23-019 for the sale of approximately $3,250,000 General Obligation Promissory Notes, Series 2023A (3-0)
• Determined to use 3% as the starting point for COLA in the 2024 budget
• Approved payment of bills totaling $918,398.70 (3-0)

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will consider renewing 30 alcohol and 8 tobacco retail licenses for 2023-2024, approve a new liquor license for Verona Ice Arena, and decide on installing a temporary traffic signal on Northern Lights Road for Epic's haul trucks. They will also discuss two ordinances adjusting parking restrictions on West Harriet Street and a special event permit for a martial arts fundraiser.

• Approval of 30 alcohol license renewals for 2023-2024
• Approval of 8 cigarette/tobacco license renewals
• New Reserve Class B liquor license for Ice Inc d/b/a Verona Ice Arena, 451 E. Verona Ave.
• Installation of temporary traffic signal on Northern Lights Road south of CTH PD
• Ordinances 23-1027 and 23-1028 amending parking on West Harriet Street

The Public Safety & Welfare Committee approved a new traffic signal on Northern Lights Road and a special event permit for a martial arts fundraiser. The committee also recommended that the Common Council approve various license renewals and parking ordinances.

• Recommended Common Council approve 2023-2024 alcohol license renewals (3-0)
• Recommended Common Council approve 2023-2024 cigarette and tobacco license renewals (3-0)
• Approved Reserve Class B liquor and fermented malt beverage license for Verona Ice Arena (3-0)
• Approved installation of traffic signal on Northern Lights Road (3-0)
• Recommended Common Council approve Ordinance No. 23-1027 regarding West Harriet Street parking (3-0)
• Approved Ordinance No. 23-1028 regarding West Harriet Street parking prohibited zones (3-0)
• Approved special event application for Infinity Martial Arts Kickathon Fundraiser on July 30th (3-0)

Common Council

The Verona Common Council will vote on several financial and zoning items, including a $3.25 million bond sale, a zoning change for a commercial animal boarding facility, and a policy on flying flags at municipal buildings. They will also consider alcohol and tobacco license renewals, parking ordinance changes, and a construction inspection agreement. The meeting includes a proclamation for Vietnam Veterans Welcome Home Day.

• Resolution 23-019: Approve sale of ~$3,250,000 General Obligation Promissory Notes, Series 2023A
• Ordinance 23-1026: Rezone 135 Enterprise Drive to Suburban Commercial (SC)
• Resolution 23-020: Conditional use permit for commercial animal boarding at 135 Enterprise Drive
• Ordinance 23-1027 & 23-1028: Parking changes on West Harriet Street
• Resolution R-23-021: Recognize LGBTQ Pride Month and fly Progress Pride Flag at municipal buildings

The Common Council adopted a formal policy for displaying flags at city buildings and approved a resolution to fly the LGBTQ Progress Pride Flag. The council also authorized $3.25 million in promissory notes and approved a rezoning for commercial animal boarding.

• Approved City of Verona Display of Flag Policy (8-0)
• Approved Resolution No. R-23-021 recognizing LGBTQ Pride Month and flying the Progress Pride Flag (8-0)
• Approved sale of approx. $3,250,000 General Obligation Promissory Notes, Series 2023A (8-0)
• Rezoned 135 Enterprise Drive to Suburban Commercial (SC) contingent on property acquisition (8-0)
• Approved Conditional Use Permit for commercial animal boarding at 135 Enterprise Drive (8-0)
• Approved $918,398.70 in bill payments (8-0)
• Approved parking ordinances for West Harriet Street (8-0)
• Approved construction inspection agreement with JT Engineering for Woods at Cathedral Point Phase 5 (8-0)

Library Board

The Verona Public Library Board of Trustees will meet on June 7, 2023, to discuss the 2024 library budget, review and possibly act on the Meeting Room and Study Room Use Policies, and consider fundraising and the annual SCLS Technology Services agreement. The agenda also includes routine items like approving minutes and May invoices. The meeting is open to the public.

• Discussion of 2024 library budget
• Possible action on Meeting Room Use Policy
• Possible action on Study Room Use Policy
• Discussion on library fundraising
• Possible action on SCLS Technology Services agreement

The board approved revisions to the Meeting Room and Study Room Use policies. It was decided that the library 5K fundraiser will not be held next year due to declining participation and rising costs. The board also approved the Agreement to Participate in SCLS Technology Services.

• Approved amended May 3, 2023 meeting minutes
• Approved May 2023 invoices
• Approved revisions to the Meeting Room Use Policy
• Approved revisions to the Study Room Use Policy as amended
• Decided to cancel the library 5K fundraiser for next year
• Approved Agreement to Participate in SCLS Technology Services

Plan Commission

The Plan Commission will hold a public hearing and consider a zoning map amendment to rezone 135 Enterprise Drive from Suburban Industrial to Suburban Commercial, and a conditional use permit for commercial animal boarding (Dogtopia). They will also discuss a site plan review for a 4,572 square foot building addition at 1100 Whalen Road.

• Public hearing and possible action on rezoning 135 Enterprise Drive from Suburban Industrial to Suburban Commercial
• Conditional use permit for commercial animal boarding at 135 Enterprise Drive
• Site plan review for a 4,572 square foot building addition at 1100 Whalen Road

The Plan Commission recommended that the Common Council approve a zoning change and conditional use permit for animal boarding at 135 Enterprise Drive. The commission also approved a site plan for a city-led building addition at 1100 Whalen Road.

• Recommended Common Council approve rezoning 135 Enterprise Drive from Suburban Industrial (SI) to Suburban Commercial (SC) (6-0)
• Recommended Common Council approve conditional use permit for commercial animal boarding at 135 Enterprise Drive (6-0)
• Approved site plan for 4,572 square foot building addition and contact tank at 1100 Whalen Rd (6-0)
• Approved May 1, 2023 meeting minutes (6-0)

Police & Fire Commission

The Police and Fire Commission will receive updates from the Fire Chief and Police Chief on recruitment and promotional processes, then adjourn to closed session to interview candidates for police officer and fire lieutenant positions. Possible action may follow in open session.

• Update from Fire Chief Machotka on recruitment/promotional process
• Update from Police Chief Dresser on recruitment/promotional process
• Closed session to interview candidates for police officer position
• Closed session to interview candidates for fire lieutenant position
• Possible action regarding closed session items

The Police and Fire Commission held interviews in closed session for two open positions. Following these interviews, the commission voted to certify specific candidates for further consideration.

• Approved April 5, 2023, minutes (3-0)
• Certified candidates A101 and A103 for Police Officer position (4-0)
• Certified candidates 525231 and 525232 for Fire Lieutenant position (4-0)

Finance Committee

The Finance Committee will discuss and possibly approve the April 2023 City Investment Report and Revenue and Expenditure Summary Report, as well as the 2024 Budget Calendar and payment of bills. The meeting also includes approval of the May 8, 2023 meeting minutes.

• Discussion and possible action on the April 2023 City Investment Report
• Discussion and possible action on the April 2023 Revenue and Expenditure Summary Report
• Discussion and possible action on the 2024 Budget Calendar
• Discussion and possible action on payment of bills

The Finance Committee approved the payment of bills totaling $808,424.82. The committee also approved the minutes from the May 8, 2023 meeting. Members reviewed the April 2023 investment and expenditure reports and the 2024 Budget Calendar with no changes.

• Approved payment of bills totaling $808,424.82 (3-0)
• Approved May 8, 2023 Finance Committee minutes (3-0)

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly act on three items: a liquor license amendment for Toot & Kate's Wine Bar to add outdoor seating, a special event permit and temporary beer license for Verona Little League's Hometown Days fundraiser, and installation of a traffic signal on Northern Lights Road. The committee will also approve minutes from the May 8 meeting.

• Liquor license premises amendment for Toot & Kate's Wine Bar, 109 S. Main St., to add outdoor seating on stoop and terrace
• Special event permit and temporary Class 'B' beer license for Verona Little League Hometown Days fundraiser on June 3
• Traffic signal installation on Northern Lights Road south of County Highway PD and north of Nine Mound Road
• Approval of minutes from May 8, 2023 meeting

Common Council

The Common Council approved a municipal revenue obligation for Kettle North Development and a final plat west of Shady Oak Lane. The council also authorized payments for city bills and approved several permits and agreements.

• Authorized $2,275,520 municipal revenue obligation to Kettle North Development, LLC (6-0)
• Approved Resolution No. 23-016 for final plat west of Shady Oak Lane and North of County HWY PD (6-1)
• Approved payment of bills totaling $808,424.82 (6-0)
• Approved liquor license premises amendment for Toot & Kate’s Wine Bar to add a stoop, but not a terrace (6-0)
• Approved Special Event Permit and Temporary Class “B” license for Verona Little League (6-0)
• Approved addendum to refuse and recycling agreement with Pelliterri Waste Systems, Inc. (6-0)
• Approved access easement agreement between MMSD and the City (6-0)
• Approved May 8, 2023 meeting minutes (6-0)

EMS Commission

The Fitch-Rona EMS District Commission will consider a new longevity pay policy for non-represented staff, previously tabled, and will enter closed session to review a Memorandum of Understanding with L311. The meeting includes approval of prior minutes and possible action on closed-session discussions.

• Discussion and possible action on new policy – Longevity Pay for Non-represented Staff (tabled on 4-20-23)
• Closed session under 19.85(1)(e) for deliberating or negotiating the purchasing of public property or investing public funds – Review MOU with L311
• Reconvene to open session for possible action on closed-session issues

EMS Commission

The Fitch-Rona EMS District Commission will discuss and possibly act on a new longevity pay policy for non-represented staff, which was tabled at the previous meeting. The commission will also enter closed session to review a Memorandum of Understanding with L311, then reconvene for possible action on that discussion.

• Discussion and possible action on new policy – Longevity Pay for Non-represented Staff (tabled on 4-20-23)
• Closed session under 19.85(1)(e) for reviewing MOU with L311
• Reconvene to open session for possible action on closed-session issues

Park & Recreation Commission

The Verona Park, Recreation, and Forestry Commission will discuss and possibly approve a request from the American Legion Post 385 to loan about 10 city-owned picnic tables for a June 25 welcome/appreciation picnic for Vietnam-era veterans. The commission will also consider approving a Little League fundraiser special event, introduce new members, and receive updates on Century School Park construction and spring tree planting. The agenda includes routine items like approving minutes and public comment.

• Picnic table loan to American Legion Post 385 for June 25 event at Wisconsin Brewing
• Special event approval for Little League fundraiser
• Century School Park construction update
• Spring tree planting update
• New commission member introductions

The Park, Recreation, and Forestry Commission approved the use of picnic tables by the American Legion. The commission also recommended approval for a Little League fundraiser special event involving a Class-B Liquor License.

• Approved April 19, 2023 meeting minutes (5-0)
• Approved picnic table use by American Legion (5-0)
• Recommended approval of Little League fundraiser special event (5-0)

EMS Commission

The Fitch-Rona EMS District Commission will discuss and possibly act on a new longevity pay policy for non-represented staff, tabled from a previous meeting, and an update to the employee injury follow-up policy. The commission will also enter closed session to review a memorandum of understanding with L311.

• Discussion and possible action on new policy – Longevity Pay for Non-represented Staff (tabled 4-20-23)
• Discussion and possible action on policy update – Employee Injury Follow-Up
• Closed session to review MOU with L311 under 19.85(1)(e)

Joint Review Board

The Joint Review Board reviewed annual PE-300 TIF reports presented by Administrator Adam Sayre. The board approved a resolution acknowledging the filing of these reports and compliance with annual meeting requirements.

• Appointed Gary Rockweiler as Public Member Representative
• Appointed Luke Diaz as Chair
• Approved minutes from May 18, 2022 meeting
• Approved resolution acknowledging filing of annual reports and compliance with annual meeting requirement

Finance Committee

The Finance Committee will discuss and possibly approve the April 10, 2023 meeting minutes and authorize payment of bills. No other substantive items are on the agenda.

• Approval of April 10, 2023 Finance Committee minutes
• Payment of bills

The Finance Committee approved the payment of bills totaling $1,984,469.35 and the minutes of the prior meeting, both by unanimous 3-0 votes. No other substantive decisions were made.

• Approved April 10, 2023 Finance Committee minutes (3-0)
• Approved payment of bills totaling $1,984,469.35 (3-0)

Public Safety & Welfare Committee

The Verona Public Safety and Welfare Committee will discuss and possibly act on three special event permit applications. The most consequential is a request from the Verona Area Chamber of Commerce for a special event permit and temporary beer and wine licenses for Hometown Days, June 2-4. The committee will also consider permits for a Eucharistic Procession by St. Christopher's Catholic Church on June 11 and for Knit in Public Day hosted by The Sows Ear on June 10.

• Hometown Days: Temporary Class B beer/wine license, Festival Park, fireworks Friday, beer tent open Fri-Sun, safe ride program, contingent on insurance certificate
• Eucharistic Procession: St. Christopher's, ~150 attendees, route with canopy, no-parking signs on E Harriet, contingent on background check
• Knit in Public Day: The Sows Ear, use of public parking lot behind store as patio, no alcohol, contingent on insurance and background check

The Public Safety & Welfare Committee approved three special event permits: Hometown Days (June 2-4) with a temporary beer and wine license, a Eucharistic Procession (June 11), and Knit in Public Day (June 10). All motions passed 2-0. No other substantive decisions were made.

• Approved Hometown Days special event permit and temporary alcohol license for Verona Chamber of Commerce (2-0)
• Approved St. Christopher's Eucharistic Procession special event permit (2-0)
• Approved The Sows Ear Knit in Public Day special event permit (2-0)

Common Council

The Verona Common Council will consider several items at its May 8, 2023 meeting, including a zoning map amendment, a conditional use permit for an apartment/condominium complex with three-story buildings, and a preliminary plat, all for the property at 7085 County Highway PD. The council will also discuss approving a development agreement for Woods at Cathedral Point-Phase 5, a lease amendment with Verizon Wireless, a subordination agreement with Oak Bank and an amended lease with I.C.E. Inc., and a resolution authorizing the Public Works Director to sign and submit DNR recycling grants. Additionally, the council may convene in closed session to discuss potential litigation with the Town of Verona.

• Rezone ~21.07 acres to Urban Residential, 9.11 to Public Institutional, 1.52 to Suburban Commercial at 7085 CTH PD
• Conditional use permit for apartment/condominium complex and 3-story buildings at 7085 CTH PD
• Preliminary plat for 7085 CTH PD
• Development agreement for Woods at Cathedral Point-Phase 5
• Closed session on potential litigation with Town of Verona

The Common Council approved a zoning map amendment, a conditional use permit, and a preliminary plat for a development at 7085 CTH PD. The council also authorized several lease agreements and a development agreement for Woods at Cathedral Point-Phase 5.

• Approved $1,984,469.35 in bill payments (7-0)
• Approved Ordinance No. 23-1025 to rezone 31.7 acres at 7085 CTH PD (7-0)
• Approved Resolution No. 23-013 for apartment/condominium complex and 3-story buildings at 7085 CTH PD (7-0)
• Approved Resolution No. 23-014 for a preliminary plat at 7085 CTH PD (7-0)
• Approved Special Event Permit and alcohol licenses for Hometown Days (7-0)
• Approved Resolution No. 23-015 authorizing Public Works Director to sign DNR Recycling Grants (7-0)
• Approved lease agreement amendment with Verizon Wireless (7-0)
• Approved development agreement for Woods at Cathedral Point-Phase 5 (7-0)

Library Board

The board is reviewing the 2024 library budget and considering updates to the Meeting Room and Study Room Use Policies. Additionally, they are discussing a proposal to reallocate hours for one Library Assistant position.

• Discussion of the 2024 library budget
• Possible action regarding the Meeting Room Use Policy
• Possible action regarding the Study Room Use Policy
• Possible action regarding reallocating hours for one Library Assistant position

The Verona Public Library Board approved reallocating hours from one 832-hour Library Assistant position to two 416-hour Reference Assistant positions. Discussion on proposed changes to the Meeting Room Use Policy and Study Room Use Policy was tabled until the next meeting. The board also approved the April 2023 invoices and the amended minutes from the April 5 meeting.

• Approved reallocation of hours from one 832-hour Library Assistant position to two 416-hour Reference Assistant positions
• Tabled action on Meeting Room Use Policy revisions until next meeting
• Tabled action on Study Room Use Policy revisions until next meeting
• Approved April 2023 invoices
• Approved amended Regular Meeting Minutes of 4/5/23

Plan Commission

The Verona Plan Commission will hold a public hearing and consider several items, including a major rezoning and site plan for a 409-unit apartment complex at 7085 County Highway PD, a temporary parking lot, a flex industrial addition, an apartment building, a commercial animal boarding facility, and a final plat for a subdivision. The commission will also approve minutes from the previous meeting and receive updates on development projects.

• Public hearing and possible action on rezoning Dreger property (7085 County Highway PD) from Rural Agricultural to Urban Residential, Public Institutional, and Suburban Commercial, plus conditional use permit for 409-unit apartment complex and height exception
• Site plan review for 409-unit apartment complex at 7085 County Highway PD
• Site plan review for temporary parking lot at 1979 Milky Way
• Site plan review for 20,000 sq ft flex industrial building addition at 310 Locust Drive
• Final plat for Ardent Glen subdivision creating 102 lots and 12 outlots north of County Highway PD and west of Shady Oak Lane

The Commission approved the site plan for a 409-unit complex at 7085 County Highway PD and recommended several related zoning and plat approvals to the Common Council. Other approvals included a temporary parking lot for Epic and a flex industrial building addition. The Commission also recommended approval of the Ardent Glen subdivision final plat.

• Approved site plan for 409-unit apartment complex at 7085 CTH PD (5-0)
• Recommended Common Council approve zoning map amendment for 7085 CTH PD (5-0)
• Recommended Common Council approve conditional use permits for 7085 CTH PD (5-0)
• Recommended Common Council approve preliminary plat for 7085 CTH PD (5-0)
• Approved temporary parking lot site plan at 1979 Milky Way (5-0)
• Approved 20,000 square foot industrial building addition at 310 Locust Drive (5-0)
• Recommended Common Council approve Ardent Glen subdivision final plat (5-0)
• Approved April 5, 2023 meeting minutes (5-0)

Common Council

The Verona Common Council will consider several items, including a development agreement for Kettle Creek North Phase 6, a pre-development review agreement with Hexagon Finance Pan, LLC, a temporary acting appointment for the Director of Public Works, and a professional services agreement with McMahon Associates. The council will also discuss a parking ordinance amendment for Prairie Heights Drive, a temporary easement with Madison Metropolitan Sewerage District, a recycling contract with Purple Cow Organics, and payment of bills.

• Kettle Creek North Development Agreement-Phase 6
• Pre-development review agreement with Hexagon Finance Pan, LLC
• Temporary acting appointment of Adam Waszak as Director of Public Works
• Ordinance No. 23-1024 amending parking regulations on Prairie Heights Drive
• Agreement with Purple Cow Organics for recycling contract

The Common Council approved development agreements for Kettle Creek North Phase 6 and Hexagon Finance Pan, LLC. The council also appointed Adam Waszak as temporary acting Director of Public Works and approved a recycling contract with Purple Cow Organics.

• Approved $296,549.77 in bill payments (8-0)
• Approved Ordinance No. 23-1024 regarding parking on Prairie Heights Drive (8-0)
• Approved Temporary Limited Easement with Madison Metropolitan Sewerage District for Pumping Station 17 (8-0)
• Approved recycling contract with Purple Cow Organics (8-0)
• Approved Kettle Creek North Development Agreement-Phase 6 (8-0)
• Approved pre-development review agreement with Hexagon Finance Pan, LLC (8-0)
• Approved temporary acting appointment of Adam Waszak as Director of Public Works (8-0)
• Approved professional services agreement with McMahon Associates, Inc. (8-0)

Public Safety & Welfare Committee

The committee approved special event permits for the Triterium Triathlon and the Girls on the Run Spring 5k. It also recommended that the Common Council approve an ordinance to restrict parking near certain driveways on Prairie Heights Drive to improve sightlines.

• Approved Triterium Triathlon special event permit for June 24, 2023, contingent upon background check (3-0)
• Approved Girls on the Run Spring 5k special event permit for June 3, 2023, contingent upon background check (3-0)
• Recommended Common Council approve Ordinance No. 23-1024 restricting parking within 25-feet of some driveways on Prairie Heights Drive (3-0)
• Approved April 10, 2023 meeting minutes (3-0)

Finance Committee

The Verona Finance Committee will discuss and possibly approve the April 10 meeting minutes, the March 2023 city investment report, the March revenue and expenditure summary, and payment of bills. No major policy decisions or public hearings are scheduled.

• Discussion and possible action on March 2023 City Investment Report
• Discussion and possible action on March 2023 Revenue and Expenditure Summary Report
• Discussion and possible action on Payment of Bills

EMS Commission

The Fitch-Rona EMS District Commission will discuss and possibly act on the 2024 Capital Improvement Project Budget, as well as new policies on longevity pay for non-represented staff and employee benefits. The meeting also includes a swearing-in ceremony for a new lieutenant and review of accounts payable.

• Discussion and possible action on 2024 Capital Improvement Project Budget
• Discussion and possible action on new policy – Longevity Pay for Non-represented Staff
• Review and possible action on policy – Holidays, Vacation, Personal Days, Sick Leave and Other Benefits for Non-Represented Staff
• Review and possible action on job description – Deputy Chief of Operations
• Swearing in and Pinning Ceremony of Lieutenant Chanse Kaczmarski

EMS Commission

The Fitch-Rona EMS District Commission will review and possibly approve a policy on holidays, vacation, sick leave, and other benefits for non-represented staff, and discuss a new longevity pay policy for the same group. A presentation on the 2024 Capital Improvement Plan (CIP) budget is also scheduled.

• Review and possible action on Policy – Holidays, Vacation, Personal Days, Sick Leave and Other Benefits- Non-Represented Staff
• Discussion and possible action on new policy – Longevity Pay for Non-represented Staff
• Presentation of 2024 CIP budget

Park & Recreation Commission

The Park, Recreation, and Forestry Commission will consider approving a special event permit for Race Day Events' Triterium Triathlon on June 24, 2023, and will discuss playground colors for Century School Park. The agenda also includes approval of the March 15, 2023 minutes and a construction update on Century School Park. The meeting is scheduled for April 19, 2023, at 5:30 p.m. at Verona Public Works.

• Special event permit for Triterium Triathlon (Race Day Events, LLC) on June 24, 2023
• Playground colors discussion for Century School Park
• Approval of March 15, 2023 meeting minutes
• Century School Park construction update
• Public comment period

The Commission approved a special event request from Race Day Events. Members also reached a consensus on the color scheme for the Century School Park playground.

• Approved March 15, 2023 meeting minutes (4-0)
• Approved special event held by Race Day Events (4-0)
• Selected 'Captivate' color scheme with gray/green surfacing for Century School Park playground

Common Council

This is the annual organizational meeting of the Verona Common Council. The council will elect a Council President, elect a council representative to the Plan Commission, and confirm the Mayor's appointments to standing committees and other boards and commissions. The agenda is primarily procedural, with no policy decisions or public hearings.

• Election of City Council President
• Election of City Council Representative to the Plan Commission (requires two-thirds majority, minimum 6 votes)
• Mayor's appointment of citizen members to the Plan Commission (not subject to Council confirmation)
• Mayor's appointments to standing committees (Finance, Public Works, Public Safety, Senior Services) subject to Council confirmation
• Designation of official newspaper

The Common Council elected a Council President and representative to the Plan Commission. The council also approved appointments for various city committees, boards, and commissions. Additionally, the Verona Press was designated as the city's official newspaper.

• Elected Alderperson Kemp as City Council President (8-0)
• Elected Alderperson Posey as City Council Representative to the Plan Commission (8-0)
• Appointed Millie Harrison as citizen member to the Plan Commission
• Approved council member appointments to committees, commissions, and boards (8-0)
• Approved Mayor Diaz as city designee for the Public Service Commission of Wisconsin (8-0)
• Designated the Verona Press as the official newspaper (8-0)

EMS Commission

The Fitch-Rona EMS District Commission is meeting to review and potentially approve several personnel-related policies and a job description. Items include policies on leave and benefits for non-represented staff, equal employment opportunity, a new longevity pay policy, and the Deputy Chief of Operations job description. The commission will also approve minutes from its March 16th meeting. Public comments can be submitted in writing or by email before the meeting.

• Review and possible action on policy for holidays, vacation, personal days, sick leave and other benefits for non-represented staff
• Review and possible action on Equal Employment Opportunity policy
• Discussion and possible action on new Longevity Pay policy for non-represented staff
• Review and possible action on Job Description for Deputy Chief of Operations
• Review and approve meeting minutes from March 16th, 2023

Municipal Board of Canvassers

The Municipal Board of Canvassers will meet to tabulate and certify election day results for local races. The agenda includes approval of prior meeting minutes and formal certification of the outcome.

• Tabulation of election day results for local races
• Certification of results
• Approval of minutes from February 27, 2023 meeting

The Municipal Board of Canvassers tabulated election results and certified the winners for four Aldermanic Districts. The board approved the minutes from the February 27, 2023 meeting.

• Approved February 27, 2023 meeting minutes (3-0)
• Certified Christine Posey as winner of District 1 (3-0)
• Certified Mara Helmke as winner of District 2 (3-0)
• Certified Phil Hoechst as winner of District 3 (3-0)
• Certified Tucker Long as winner of District 4 (3-0)

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly act on two special event permit applications for upcoming runs and a liquor license premise amendment for a local pub. The committee will also approve minutes from its February 13, 2023 meeting. All items are up for discussion and possible action.

• Special event permit for Word on the Street 5k Run/Walk on May 13, 2023, starting and ending at Verona Public Library
• Special event permit for Glacier Edge Color Run on May 10, 2023, starting and ending at Glacier Edge playground, contingent on insurance certificate
• Liquor license premise amendment for Paddy Mac’s Neighborhood Pub & Grill (formerly It’s Time) at 608 W. Verona Ave. to add outdoor patio, contingent on building inspector and fire department approval

The Public Safety & Welfare Committee approved permits for two upcoming community runs and a liquor license premise amendment for a local pub. The committee also approved the minutes from the February 13, 2023 meeting.

• Approved February 13, 2023 meeting minutes (3-0)
• Approved Special Event Permit for Word on the Street 5k Run/Walk on May 13, 2023 (3-0)
• Approved Special Event Permit for Glacier Edge Color Run on May 10, 2023 (3-0)
• Approved liquor license premise amendment for Paddy Mac’s Neighborhood Pub & Grill at 608 W. Verona Ave. (3-0)

Common Council

The Common Council approved borrowing $1.5 million for park site improvements and a shelter. The council also authorized two land annexations totaling approximately 226.6 acres and approved several local business permits.

• Approved $1.5 million TIF 9 borrowing for Century School Park improvements (7-0)
• Approved Ordinance No. 23-1022 annexing ~148.5 acres near Country View Road (7-0)
• Approved Ordinance No. 23-1023 annexing ~78.1 acres near Northern Lights Road (7-0)
• Approved conditional use permit for day spa at 524 West Verona Avenue (7-0)
• Approved condominium plat at 410 and 420 West Verona Avenue (7-0)
• Approved $1,432,335.24 payment of bills (7-0)
• Approved liquor license premise amendment for Paddy Mac’s Neighborhood Pub & Grill (7-0)
• Approved public improvement agreements with I.C.E. Inc. (7-0)

Finance Committee

The Finance Committee will discuss and possibly approve borrowing approximately $1.5 million for Century School Park site improvements and shelter construction. The shelter bid came in $400,000 over estimate, and staff recommend proceeding to avoid delays. The committee will also consider approving prior meeting minutes and paying bills.

• Discussion and possible action on TIF 9 borrowing of ~$1.5 million for Century School Park improvements
• Park shelter construction bid from Krupp General Contractors at $1,213,084 — $400,000 over original estimate
• Park site improvement bids: Speedway Sand & Gravel $2,445,847.72 and Meise Construction $2,287,244.56
• Approval of March 13, 2023 Finance Committee minutes
• Payment of bills

The committee recommended that the Common Council borrow approximately $1.5 million for site improvements and a park shelter at Century School Park. The committee also approved the payment of city bills. March 13, 2023 minutes were approved.

• Recommended to Common Council borrowing approximately $1.5 million for Century School Park Site Improvements and Construction of the Park Shelter (3-0)
• Approved payment of bills totaling $1,432,335.24 (3-0)
• Approved March 13, 2023 Finance Committee minutes (3-0)

Plan Commission

The Verona Plan Commission will hold a public hearing and consider a conditional use permit for a day spa, review a condominium plat, discuss two annexations (148.5 acres near Country View Road and 78.1 acres near Northern Lights Road), review temporary parking lots, and conduct an initial review of a 20,000 sq ft industrial addition. The meeting includes discussion and possible action on these items, plus an update on development projects.

• Conditional use permit for day spa at 524 West Verona Avenue, suite 107
• Condominium plat at 410 and 420 West Verona Avenue
• Annexation of ~148.5 acres near Country View Road
• Annexation of ~78.1 acres near Northern Lights Road
• Site plan review for two temporary parking lots at 1979 Milky Way

The Plan Commission recommended that the Common Council approve two land annexations for Epic and a conditional use permit for a day spa. The commission also approved a site plan for two temporary employee parking lots for Epic. A condominium plat for three units was recommended for approval.

• Recommended approval of conditional use permit for day spa at 524 West Verona Avenue (7-0)
• Recommended approval of condominium plat for three units at 410 and 420 West Verona Avenue (7-0)
• Recommended approval of 148.5-acre annexation near Country View Road (6-0, 1 abstention)
• Recommended approval of 78.1-acre annexation near Northern Lights Road (6-0, 1 abstention)
• Approved site plan for North and Farmyard temporary parking lots at 1979 Milky Way through Dec 31, 2026 (6-0, 1 abstention)
• Approved March 6, 2023 meeting minutes (7-0)

Police & Fire Commission

The Police and Fire Commission will discuss and possibly vote on re-certifying Jesse Christensen to work in a part-time capacity. The meeting also includes approval of prior meeting minutes and standard procedural items.

• Discussion and possible action on re-certifying Jesse Christensen for part-time work

The Police and Fire Commission approved the recertification of retired Lt. Jesse Christensen to be eligible for part-time work with the police department. The commission also approved the minutes from the March 27, 2023, meeting.

• Approved recertification of Lt. Jesse Christensen (retired) for part-time employment (3-0)
• Approved March 27, 2023, meeting minutes (3-0)

Library Board

The Verona Public Library Board of Trustees will meet to review March invoices and hear reports from the City Council liaison and library director. They will also have a preliminary discussion of the 2024 library budget, discuss and possibly act on 2023 planned closure dates, and discuss possible action on 2023 adjacent county reimbursement.

• Preliminary discussion of the 2024 library budget
• Discussion and possible action on 2023 planned closure dates
• Discussion and possible action on 2023 adjacent county reimbursement
• Approval of March 2023 invoices
• Library Director's report on operations and programs

The Board approved the billing of adjacent counties for reimbursement in 2023. It also added May 27 to the 2023 library closure dates. March 2023 invoices and the March 1 meeting minutes were approved.

• Approved SCLS billing adjacent counties for reimbursement in 2023
• Added Saturday, May 27 to 2023 closed dates
• Approved March 2023 invoices
• Approved amended Regular Meeting Minutes of 3/1/23

Police & Fire Commission

The Police and Fire Commission will approve prior minutes, discuss opening a recruitment process for Fire Lieutenant, and then move to closed session to interview candidates for Fire Battalion Chief of Inspection and Prevention. Possible action on the closed session may follow in open session.

• Discussion on opening recruitment for Fire Lieutenant
• Closed session interviews for Fire Battalion Chief of Inspection and Prevention
• Approval of March 8, 2023 meeting minutes

The Police and Fire Commission authorized the Fire Chief to recruit a full-time Fire Lieutenant. Following a closed session, the commission certified five candidates and moved three specific candidates forward in the recruitment process for Battalion Chief of Inspection and Prevention.

• Approved authorization for Fire Chief to recruit full-time Fire Lieutenant (4-0)
• Certified candidates 18573719, 35452455, 10919041, 18340434, and 22703552 for Battalion Chief of Inspection and Prevention (5-0)
• Advanced candidates 35452455, 18340434, and 10919041 in the Battalion Chief recruitment process (5-0)
• Approved March 8, 2023, meeting minutes (4-0)

Common Council

The City of Verona Common Council will not meet on Monday, March 27, 2023. The next meeting is scheduled for April 10, 2023. This agenda contains only a cancellation notice and no business items.

• Meeting cancelled for March 27, 2023
• Next meeting scheduled for April 10, 2023

EMS Commission

The Fitch-Rona EMS District Commission is meeting to handle routine business: swearing in a new paramedic, approving January meeting minutes, reviewing the chief's report and accounts payable, and electing a new commission chair. No major policy decisions or budget items are on the agenda beyond standard approvals. Public comments can be submitted in writing or in person.

• Swearing-in ceremony for Paramedic Henry Gore
• Approval of meeting minutes from January 19, 2023
• Chief's Report by Chief Patrick Anderson
• Review and approval of accounts payable checks authorized by Chief Anderson
• Election of new Commission Chair

Park & Recreation Commission

The Park, Recreation, and Forestry Commission will discuss and possibly act on allowing food trucks at Harriet Park for a graduation party, and approve a special event called Kickathon. They will also receive updates on street tree planting, sidewalk concerns, and seasonal hiring. The agenda includes routine items like approving minutes and public comment.

• Discussion and possible action on food trucks at Harriet Park (June 11 graduation party, 1-2 trucks)
• Discussion and possible action on special event approval for Kickathon
• Updates on street tree planting, Harvest Lane sidewalk concerns, and seasonal hiring

The Park, Recreation, and Forestry Commission approved a food truck for a June 11th park shelter rental and a special event request for Kickathon. Staff provided updates on street tree planting, Harvest Lane sidewalk concerns, and seasonal hiring.

• Approved February 15, 2023 meeting minutes (5-0)
• Approved food truck use for June 11th park shelter rental (5-0)
• Approved Kickathon special event request (5-0)

Finance Committee

The Verona Finance Committee will hear a presentation from Dana Investment Advisors on the city's investments, then discuss and possibly approve the February 2023 investment report, revenue and expenditure summary, and payment of bills. The agenda also includes approval of the February 13, 2023 meeting minutes. No major policy decisions are listed; the meeting focuses on routine financial oversight.

• Presentation by Dana Investment Advisors on city investments
• Discussion and possible action on February 2023 investment report
• Discussion and possible action on February 2023 revenue and expenditure summary
• Discussion and possible action on payment of bills
• Approval of February 13, 2023 Finance Committee minutes

The Finance Committee approved the payment of bills totaling $17,248,942.03 and the minutes from the February 13, 2023 meeting. The committee also reviewed the February 2023 City Investment Report and Revenue and Expenditure Summary Report.

• Approved payment of bills totaling $17,248,942.03 (3-0)
• Approved February 13, 2023 Finance Committee minutes (3-0)

Common Council

The Verona Common Council will consider annexing 5.54 acres at 6878 and 6880 County Highway M, along with related agreements and a certified survey map. The council will also discuss awarding a street rehabilitation project, a zoning map amendment for 411 Prairie Heights Drive, and several items in closed session, including litigation with the Town of Verona and employment agreements.

• Ordinance No. 23-1021 annexing 5.54 acres at 6878 and 6880 County Highway M
• Resolution R-23-010 approving a certified survey map to create one lot from two at 6878 and 6880 County Highway M
• Awarding Project 2023-101, Verona Asphaltic Street Rehabilitation Project
• Reconsideration of Ordinance No. 23-1018 zoning map amendment for 411 Prairie Heights Drive from Suburban Commercial to Public Institutional
• Memorandum of Understanding with Verona Professional Police Association

The Common Council approved a zoning map amendment for 411 Prairie Heights Drive to allow public institutional use. Other key actions included approving land annexations, a street rehabilitation project, and a new City Administrator employment agreement.

• Approved zoning map amendment for 411 Prairie Heights Drive from Suburban Commercial to Public Institutional (6-2)
• Approved Ordinance No. 23-1021 annexing 5.54 acres at 6878 and 6880 County Highway M (8-0)
• Approved Resolution No. R-23-010 for a certified survey map at 6878 and 6880 County Highway M (8-0)
• Awarded Verona Asphaltic Street Rehabilitation Project (Project 2023-101) not to exceed $373,560 (8-0)
• Approved offers to purchase lands for Transportation Projects Plat 286-2022-113 and 286-2022-119 (8-0)
• Approved annexation agreement with Western Investment Properties (8-0)
• Approved MOU with Verona Professional Police Association and Wisconsin Professional Police Association/Leer (8-0)
• Approved employment agreement for City Administrator Jamie Aulik (8-0)

Senior Services Committee

The Senior Services Committee is meeting to approve minutes from the December 8, 2022 meeting, hear the Director's Report, and receive updates on programs and case management. The agenda is largely procedural, with no specific action items or dollar amounts listed.

• Approval of minutes from December 8, 2022 meeting
• Director's Report
• Reports on Programs & Case Management

Police & Fire Commission

The Police and Fire Commission is meeting to approve prior minutes and then adjourn to closed session to select Battalion Chief of Inspection and Prevention candidates for interviews. After closed session, they will return to open session for possible action. The agenda is mostly procedural, with the only substantive item being the candidate selection.

• Closed session under WI Statute 19.85(1)(c) and (e) to select Battalion Chief of Inspection and Prevention candidates
• Possible action on closed session items upon return to open session
• Approval of February 28, 2023 meeting minutes

The Police and Fire Commission met to determine which candidates would advance in the recruitment process for the Verona Fire Department. Five candidates with the highest adjusted scores were selected to move forward.

• Approved February 28, 2023 minutes (4-0)
• Selected 5 candidates (IDs 18573719, 35452455, 10919041, 18340434, 22703552) to continue recruitment process for Battalion Chief of Inspection and Prevention (4-0)

Plan Commission

The Verona Plan Commission will discuss and possibly act on two related items for 6878 and 6880 County Highway M: annexing approximately 5.54 acres into the city and approving a certified survey map to combine two lots into one. The property is proposed for a landscape contractor business, with prior approvals for zoning, conditional use, and site plan already granted. The agenda also includes approval of the previous meeting's minutes and an update on development projects.

• Annexation of 5.54 acres at 6878 and 6880 County Highway M
• Certified survey map to create one lot from two at 6878 and 6880 County Highway M
• Approval of minutes from February 6, 2023 Plan Commission meeting
• Planning Department update on development projects

The Plan Commission recommended that the Common Council approve the annexation of 5.54 acres and the consolidation of two lots into one at 6878 and 6880 County Highway M. Both recommendations were contingent upon the execution of an annexation agreement.

• Approved February 6, 2023 meeting minutes (6-0)
• Recommended Common Council approve annexation of 5.54 acres at 6878 and 6880 County Highway M (6-0)
• Recommended Common Council approve certified survey map to create one lot from two at 6878 and 6880 County Highway M (6-0)

Library Board

The Verona Public Library Board of Trustees will meet to discuss and possibly act on the Social Media Policy, discuss diversity and collection management, explore library internship opportunities, and begin preliminary discussions on the 2024 library budget. The meeting will also include routine approvals of minutes and invoices, and reports from the City Council liaison and Library Director.

• Discussion and possible action on Social Media Policy
• Discussion of diversity and collection management
• Discussion of library internship opportunities
• Preliminary discussion of 2024 library budget
• Approval of February 2023 invoices

The Library Board of Trustees approved the February 2023 invoices and adopted a new Social Media Policy. The board discussed diversity, collection management, internship opportunities, and the preliminary 2024 budget.

• Approved amended Regular Meeting Minutes of 2/1/23
• Approved February 2023 invoices
• Adopted Social Media Policy

Police & Fire Commission

The Verona Police and Fire Commission will meet to approve prior minutes, receive an update on the Battalion Chief recruitment process, and discuss opening a recruitment process for entry-level police officers. The commission will also adjourn to closed session to interview candidates for police lieutenant, followed by possible action in open session.

• Update on Battalion Chief recruitment/promotional process
• Discussion on opening recruitment for entry-level police officer
• Closed session interviews for police lieutenant candidates
• Possible action on closed session items

Municipal Board of Canvassers

The Municipal Board of Canvassers is meeting to process and count absentee ballots received before 8 p.m. on Election Day, and to certify the results of the election. The agenda also includes approval of minutes from the November 14, 2022 meeting. This is a routine post-election procedural meeting.

• Processing and counting of absentee ballots received before 8:00 p.m. on Election Day
• Certification of election results
• Approval of minutes from November 14, 2022 meeting

The Board processed one absentee ballot for wards 7-12 that had been received but not counted. This resulted in one additional vote for Jennifer R. Dorow. The Board then certified the updated election results.

• Approved November 14, 2022 meeting minutes (3-0)
• Added one vote for Jennifer R. Dorow to the tally sheet and results tape
• Certified election results including the additional vote (3-0)

Common Council

The Verona Common Council will not meet on February 27, 2023, because a quorum is unavailable. The next regular meeting is scheduled for March 13, 2023. This agenda contains no business items for discussion or decision.

• Meeting cancelled due to lack of quorum
• Next meeting scheduled for March 13, 2023

Park & Recreation Commission

The Commission authorized the purchase of a playground zipline from the City of Stoughton and approved parkland dedication credits for a trail corridor in the Avalon Ridge development. Additionally, the Glacier Edge PTO Color Run was approved as a special event.

• Approved January 18, 2023 meeting minutes (3-0)
• Approved parkland dedication credits for the trail corridor within Avalon Ridge development (3-0)
• Authorized purchase of zipline from City of Stoughton for a price not to exceed $6,000, pending inspection (3-0)
• Approved Glacier Edge PTO Color Run (3-0)

Common Council

The Verona Common Council will discuss and vote on several items, including a resolution to extend the Tax Increment District 4 affordable housing, an annexation agreement for land on County Highway M and PD, and multiple zoning and conditional use permits. The agenda also includes routine approvals like bills and minutes, plus a closed session for City Administrator recruitment.

• Resolution R-23-005: TID 4 Affordable Housing Extension
• Annexation of 31.996 acres east of County Highway M and south of County Highway PD
• Zoning map amendment for 5.54 acres from Rural Agriculture to Suburban Industrial
• Conditional use permits for office at 6878/6880 CTH M and 225 Paoli St.
• Professional services agreements for East View Road reconstruction and stormwater services

The Common Council approved the annexation of 31.996 acres and a zoning change for 5.54 acres from Rural Agriculture to Suburban Industrial. The council also authorized several conditional use permits and a final plat for Avalon Ridge. Additionally, the body approved $1,755,101.57 in bill payments.

• Approved $1,755,101.57 in bill payments (7-0)
• Approved TID 4 Affordable Housing Extension Resolution R-23-005 (7-0)
• Approved zoning map amendment for 5.54 acres to Suburban Industrial (7-0)
• Approved annexation of 31.996 acres east of CTH M and south of CTH PD (7-0)
• Approved final plat for Avalon Ridge (7-0)
• Approved liquor licenses for AzTec Taqueria and Hodge Podge (7-0)
• Approved professional services agreements with AECOM and D’Onofrio Kottke for East View Road (7-0)
• Approved Annexation Agreement with Cascade Development, West Madison Bible Church, and Psalms Partners (7-0)

Public Safety & Welfare Committee

The Public Safety and Welfare Committee will discuss and possibly recommend approval of liquor license applications for AzTec Taqueria and Hodge Podge, both on Keenan Court, and a change of agent for Kwik Trip. They will also discuss parking restrictions on Prairie Heights Drive. The meeting includes approval of prior minutes and public comments.

• Class B liquor license for AzTec Taqueria, 160 Keenan Ct., Suite 5
• Liquor license premises amendment for Hodge Podge, 160 Keenan Ct., Suite 1, to add patio
• Change of agent for Kwik Trip #1075, 233 Wildcat Way
• Parking restrictions discussion on Prairie Heights Drive between County Highway M and Locust Drive

The Public Safety & Welfare Committee approved two liquor license applications and one change of agent. Members also discussed potential parking restrictions on Prairie Heights Drive.

• Approved Class B liquor and fermented malt beverage license for AzTec Taqueria (3-0)
• Approved Liquor License Premises Amendment for Hodge Podge (3-0)
• Approved change of agent request for Kwik Trip #1075 (3-0)
• Approved January 23, 2023 meeting minutes (3-0)

Finance Committee

The Verona Finance Committee will consider a resolution to extend Tax Increment District 4 for one year, directing the final year's increment to affordable housing. They will also review amendments to the school crossing guard services contract and proposals for preventative maintenance on city facilities. The meeting includes approval of prior minutes and payment of bills.

• Resolution R23-005 to extend TID 4 for 12 months, with at least 75% of final increment for affordable housing
• Amendment to All City Management Services contract for school crossing guards, $28.97/hour, not to exceed $146,009 for 2023
• Proposals from WTI General Services for roofing and window maintenance at City Hall, Library, Fire Station, and Public Works
• Approval of January 23, 2023 Finance Committee minutes
• Payment of bills

The committee recommended approval for a Tax Increment District 4 affordable housing extension and a school crossing guard services agreement. They also recommended preventative maintenance for city facility roofing and windows. Bill payments totaling $1,755,101.57 were approved.

• Recommended approval of Resolution R23-005 for TID 4 Affordable Housing Extension (3-0)
• Recommended approval of All City Management Services, Inc. crossing guard agreement for approximately $146,000 (3-0)
• Recommended approval of WTI General Services proposals for roofing and window maintenance (3-0)
• Approved payment of bills totaling $1,755,101.57 (3-0)
• Approved January 23, 2023 Finance Committee minutes (3-0)

Senior Services Committee

The Senior Services Committee is meeting to approve minutes from the December 8, 2022 meeting, hear a Director's Report, and receive updates on programs and case management. The agenda is largely procedural, with no specific action items or dollar amounts listed.

• Approval of minutes from December 8, 2022 meeting
• Director's Report
• Reports on Programs & Case Management

The committee approved the minutes from the December 8, 2022 meeting with one correction. The session primarily consisted of reports on senior center usage, case management needs, and the disbanding of the Friends of Senior Center. No other formal votes were recorded.

• Approved December 8, 2022 meeting minutes with correction to Quarry Ridge name

Plan Commission

The Verona Plan Commission will hold public hearings and consider several land-use items, including a zoning map amendment, conditional use permit, and site plan for a landscape contractor business on 5.54 acres at 6878 and 6880 County Highway M. They will also review a conditional use permit for a professional office, service station, and vehicle rental/sales at 225 Paoli Street, a lot split in Hawthorne Hills, a final plat for Avalon Ridge, and an initial review for a daycare at 301 Prairie Heights Drive. The meeting includes approval of previous minutes and updates from the Planning Department.

• Zoning map amendment for 5.54 acres from Rural Agriculture (RA) to Suburban Industrial (SI) at 6878 and 6880 County Highway M
• Conditional use permit for professional office, service station, and vehicle rental/sales at 225 Paoli Street
• Certified survey map to split lot #63 of Hawthorne Hills Subdivision into two lots at 751 Gatsby Glen Drive and 812 Cheshire Castle Way
• Final plat to divide three lots into eight lots for Avalon Ridge, south of CTH PD and east of CTH M
• Initial review for a child daycare at 301 Prairie Heights Drive

The Plan Commission recommended several projects for Common Council approval, including a landscape business and a vehicle sales site. The commission also approved a site plan for a landscape contractor and recommended a lot split and a final plat for Avalon Ridge.

• Recommended zoning change from Rural Agriculture to Suburban Industrial for 6878-6880 CTH M (6-0)
• Recommended conditional use permit for professional office at 6878-6880 CTH M (6-0)
• Approved site plan for 6,152 sq ft office and shop at 6878-6880 CTH M (6-0)
• Recommended conditional use permit for office, service station, and vehicle sales/rental at 225 Paoli St (6-0)
• Recommended lot split of lot #63 in Hawthorne Hills Subdivision (6-0)
• Recommended final plat to divide three lots into eight for Avalon Ridge (6-0)
• Approved January 3, 2023 meeting minutes (6-0)

Library Board

The Verona Public Library Board will discuss and possibly approve a new Social Media Policy and the 2022 DPI State of Wisconsin Library Annual Report. The board will also review January 2023 invoices and hear reports from the City Council liaison and library director.

• Discussion and possible action on Social Media Policy
• Discussion and possible action on 2022 DPI Library Annual Report
• Approval of January 2023 invoices
• Approval of Regular Meeting Minutes of 1/4/23

The board approved the January 2023 invoices and the 2022 DPI State of Wisconsin Library Annual Report. Action on the draft Social Media Policy was tabled until the March meeting.

• Approved amended Regular Meeting Minutes of 1/4/23
• Approved January 2023 invoices
• Approved 2022 DPI State of Wisconsin Library Annual Report
• Tabled action on Social Media Policy

Common Council

The Verona Common Council will discuss and possibly act on several items, including reducing the fine for marijuana possession to $5, a zoning change for a school, a resolution opposing a sewer flow change, and a loan request for the ice arena expansion. The meeting also includes routine approvals of minutes and bill payments.

• Ordinance 23-1017: Reduce marijuana possession/use fine to $5 plus court costs
• Ordinance 23-1018: Rezone 411 Prairie Heights Drive from Suburban Commercial to Public Institutional
• Resolution R-23-003: Oppose changing Badger Mill Creek flow from Madison Metropolitan Sewerage District to Badfish Creek
• Resolution R-23-004: Approve WEDC grant for Century School Park at 309 West Verona Avenue
• Loan request by I.C.E. Inc. for Verona Ice Arena expansion at 451 East Verona Avenue

The Common Council rejected a zoning map amendment for 411 Prairie Heights Drive due to traffic and safety concerns. Other actions included approving a marijuana possession ordinance and opposing water flow changes to Badger Mill Creek.

• Denied zoning change from Suburban Commercial to Public Institutional at 411 Prairie Heights Drive (4-5)
• Approved Ordinance No. 23-1017 regarding marijuana possession and use (5-3)
• Approved $17,394,247.11 in bill payments (8-0)
• Approved Resolution No. R-23-003 opposing flow changes into Badger Mill Creek (8-0)
• Approved WEDC grant for Century School Park at 309 West Verona Avenue (8-0)
• Approved temporary liquor licenses for Verona Area Community Theater (8-0)
• Approved Resolution No. R-23-001 for a lot at 7562 County Highway PD (8-0)
• Approved Resolution No. R-23-002 for County Highway PD and Country View Road project (8-0)

Public Safety & Welfare Committee

The Public Safety & Welfare Committee recommended that the council approve an ordinance regarding marijuana possession with an amendment to double fees for subsequent offenses. The committee also approved a special event permit for a triathlon run and temporary alcohol licenses for the Verona Area Community Theater.

• Approved minutes from December 19, 2022 meeting (3-0)
• Approved Special Event Permit for SBR Endurance Performance Winter Wonderland Triathlon Run on February 12, 2023 (3-0)
• Approved Temporary Class B beer and wine licenses for Verona Area Community Theater for select dates in February and May 2023 (3-0)
• Recommended council approve Ordinance No. 23-1017 regarding marijuana possession with an amendment to double citation fees for each subsequent offense (2-1)

Finance Committee

The Verona Finance Committee will discuss and possibly act on several financial items, including minimum funding for the library, an affordable housing extension for Tax Increment District 4, and the city's December 2022 investment and revenue/expenditure reports. They will also consider approving the January 9, 2023 meeting minutes and payment of bills. The agenda includes routine financial oversight and potential policy decisions on housing and library funding.

• Discussion and possible action on minimum funding for the library
• Discussion and possible action on Tax Increment District 4 (TID) Affordable Housing Extension
• Review of City Investment Report for December 2022
• Review of Revenue and Expenditure Summary Report for December 2022
• Approval of payment of bills

The committee approved the payment of bills and the minutes from the January 9 meeting. Members discussed a potential $200,000 library funding increase for the 2024 budget and expressed support for a future resolution to extend TID 4 for affordable housing.

• Approved payment of bills totaling $17,394,247.11 (3-0)
• Approved January 9, 2023 Finance Committee minutes (3-0)
• Supported bringing a resolution to the next meeting for the TID 4 Affordable Housing Extension

EMS Commission

The Fitch-Rona EMS District Commission will review and possibly approve several personnel policies, including an LTE incentive pay update, an FMLA policy, and a trial agreement with Local 311 for compensatory time. They will also approve accounts payable checks and a GASB 54 fund balance resolution.

• LTE policy update – incentive pay
• Family and Medical Leave Act (FMLA) policy
• Memorandum of Understanding with Local 311 – compensatory time for short-notice shifts
• Accounts payable checks authorized by Chief Anderson
• GASB 54 Fund Balance Resolution 2023-01

EMS Commission

The Fitch-Rona EMS District Commission will review and possibly approve several personnel policies, including an LTE incentive pay update, a Family and Medical Leave Act (FMLA) policy, and a trial-period Memorandum of Understanding with Local 311 that would award compensatory time to full-time employees for short-notice shifts. The commission will also approve minutes from July 2022 and take public comment.

• Review and possible approval of LTE policy update – Incentive pay
• Review and possible approval of policy for the Family and Medical Leave Act (FMLA)
• Review and possible approval of Memorandum of Understanding with Local 311 – Trial period awarding compensatory time to full-time employees for short-notice shifts
• Review and approve meeting minutes from July 21st, 2022
• Public comment on any matter, on or off the agenda

Joint Planning Committee

The Joint Planning Committee will discuss and possibly act on a land use application for a CSM and rezone of a parcel at 7562 CTH PD, Verona. The proposal would create a 3.1-acre parcel and rezone it from AT-35 to RR-2, allowing the owners to sell the larger portion of the land separately from the residence. The committee will also receive updates on planning and development in the City and Town of Verona.

• Land Use Application 2022-06: CSM and rezone for 7562 CTH PD, from AT-35 to RR-2, creating a 3.1-acre parcel
• Approval of minutes from June 22, 2022 meeting
• Updates on planning and development in City of Verona
• Updates on planning and development in Town of Verona

The committee approved a Certified Survey Map (CSM) and rezoning application for a property at 7562 CTH PD. A 3.1-acre parcel will be rezoned to RR-2, while the remaining 122.9 acres stay in the AT-35 zoning category.

• Approved minutes from June 22, 2022 meeting (voice vote)
• Approved CSM and rezone for 7562 CTH PD to create a 3.1-acre RR-2 parcel (voice vote)

Park & Recreation Commission

The Park, Recreation, and Forestry Commission will discuss mowing operations and an Emerald Ash Borer (EAB) mitigation plan. Staff recommend systematically removing declining ash trees while continuing to treat select 'legacy' trees, with final costs to be developed after commission direction. The meeting also includes public comment, approval of prior minutes, and department updates.

• Discussion of EAB mitigation plan for roughly 450 public ash trees, with annual treatment material costs of $6,500-$9,500
• Staff recommendation to remove and replace declining ash trees while treating select legacy trees
• Discussion re: mowing operations
• Approval of December 14, 2022 meeting minutes
• Updates from departments

The commission approved the minutes from the December 14, 2022, meeting. No formal motions were made regarding proposed changes to mowing operations or the Emerald Ash Borer mitigation plan.

• Approved December 14, 2022 meeting minutes (4-0)

Tourism Commission

The Verona Tourism Commission will consider approving the October 18, 2022 meeting minutes, hear a presentation from Destination Madison, and review the 2022 3rd quarter room tax revenue report. The agenda also includes reports from the Tourism Coordinator, staff, and commission members. This is a regular business meeting with no major decisions expected beyond routine approvals.

• Approval of October 18, 2022 Tourism Commission minutes
• Presentation by Destination Madison
• 2022 3rd Quarter Room Tax Revenue Report

The Commission approved the minutes from the October 18, 2022 meeting. Members received a presentation from Destination Madison regarding marketing goals to increase overnight visitors and reviewed the 2022 3rd Quarter Room Tax Revenue Report.

• Approved October 18, 2022 Tourism Commission minutes (3-0)

EMS Commission

The Fitch-Rona EMS District Commission is meeting to review and possibly approve several personnel policy items, including an LTE incentive pay update, a Family and Medical Leave Act policy, and a trial agreement with Local 311 on compensatory time for full-time employees covering short-notice shifts. The agenda also includes approving minutes from the September 2022 meeting. Public comments can be submitted in writing or by email.

• Review and possible approval of LTE policy update – Incentive pay
• Review and possible approval of policy for the Family and Medical Leave Act (FMLA)
• Review and possible approval of Memorandum of Understanding with Local 311 – Trial period awarding compensatory time to full-time employees for short-notice shifts
• Review and approve meeting minutes from September 15th, 2022

Finance Committee

The Verona Finance Committee will meet to consider approving the December 19, 2022 meeting minutes and to discuss and possibly approve the payment of bills. The agenda contains only these routine items, with no major policy decisions or public hearings scheduled.

• Discussion and possible action on December 19, 2022 Finance Committee minutes
• Discussion and possible action on payment of bills

The Finance Committee met to approve previous meeting minutes and authorize the payment of city bills. All motions passed unanimously.

• Approved December 19, 2022 Finance Committee minutes (3-0)
• Approved payment of bills totaling $518,880.26 (3-0)

Common Council

The Verona Common Council will consider two ordinances: one adopting the Comprehensive Outdoor Recreation Plan as an amendment to the City's Comprehensive Plan, and another amending the Comprehensive Plan for a 33.1-acre development with 427 multi-family units, 1.4 acres of commercial, and 2 acres of parkland at 7085 County Highway PD. The council will also discuss and possibly act on payment of bills. The agenda includes routine items like minutes approval, reports, and public comments.

• Ordinance No. 23-1015: Adopt Comprehensive Outdoor Recreation Plan as amendment to Comprehensive Plan
• Ordinance No. 23-1016: Amend Comprehensive Plan for 33.1-acre development with 427 multi-family units, 1.4-acre commercial, 2-acre parkland at 7085 County Highway PD
• Discussion and possible action on payment of bills
• Approval of minutes from December 19, 2022 meeting

The Common Council adopted a Comprehensive Outdoor Recreation Plan and approved a Comprehensive Plan amendment for a mixed-use development. The council also authorized the payment of city bills.

• Approved minutes from December 19, 2022 meeting (7-0)
• Approved payment of bills totaling $518,880.26 (7-0)
• Approved Ordinance No. 23-1015 adopting the Comprehensive Outdoor Recreation Plan (7-0)
• Approved Ordinance No. 23-1016 amending the Comprehensive Plan for 427 multi-family units, 1.4-acres of commercial, and 2-acres of parkland at 7085 County Highway PD (7-0)

Library Board

The Verona Public Library Board of Trustees will meet to discuss and possibly act on the Public Computer and Electronic Device Use Policy, set 2023 Library Director Goals, and conduct the 2022 library director evaluation, which may include a closed session. The board will also review and approve invoices for December 2022 and January 2023.

• Discussion and possible action on Public Computer and Electronic Device Use Policy
• Discussion and possible action on 2023 Library Director Goals
• Discussion and possible action on 2022 library director evaluation (possible closed session)
• Approval of December 2022 and January 2023 invoices
• Approval of Regular Meeting Minutes of 12/7/22

The board approved an amended Public Computer and Electronic Device Use Policy and the 2023 Library Director Goals. Members also approved invoices for December 2022 and January 2023. The board convened in a closed session to conduct the Library Director's performance evaluation.

• Approved amended Regular Meeting Minutes of 12/7/22
• Approved December 2022 and January 2023 invoices
• Approved amended Public Computer and Electronic Device Use Policy
• Approved amended 2023 Library Director Goals
• Approved motion to convene in closed session for Director's performance evaluation

Plan Commission

The Verona Plan Commission will hold public hearings and consider amendments to the city's Comprehensive Plan, including a major residential and commercial development at 7085 County Highway PD, and adoption of the Comprehensive Outdoor Recreation Plan. The commission will also discuss a zoning change, a site plan for office buildings, and an annexation.

• Comprehensive Plan amendment for 33.1 acres with 427 multifamily units, 1.4 acres commercial, 2 acres parkland at 7085 County Highway PD
• Adoption of Comprehensive Outdoor Recreation Plan as amendment to Comprehensive Plan
• Rezone 411 Prairie Heights Drive from Suburban Commercial (SC) to Public Institutional (PI)
• Site plan review for 2 office buildings at 1979 Milky Way
• Annexation of 31.996 acres east of County Highway M and south of County Highway PD

The commission denied a zoning amendment to allow a charter school at 411 Prairie Heights Drive. However, it approved a comprehensive outdoor recreation plan, a site plan for two Epic office buildings, and a land annexation. A comprehensive plan amendment for the Dreger property was also recommended for approval.

• Denied rezoning of 411 Prairie Heights Drive from Suburban Commercial to Public Institutional (2-4)
• Approved Comprehensive Outdoor Recreation Plan amendment (6-0)
• Recommended Comprehensive Plan amendment for Dreger property: 33.1 acres multifamily, 1.4 acres commercial, 2 acres parkland (6-0)
• Approved site plan for 2 office buildings at 1979 Milky Way (6-0)
• Recommended annexation of 31.996 acres at Avalon Ridge (6-0)
• Approved December 5, 2022 meeting minutes (6-0)