Vernon Hills public meetings in 2025

E. Liquor & Licensing Commission

The Vernon Hills Liquor & Licensing Commission will first approve the minutes from its November 4, 2025 meeting. It will then discuss a request from Centennial FA Hawthorn Owner LLC for a Class “G‑3” liquor license at 122 Hawthorn Center. Finally, it will consider a request from Qramen Vernon Hills LLC dba Kyuramen for a Class “A” liquor license at 545 Lakeview Pkwy. The meeting will conclude with adjournment.

• Approve minutes of the November 4, 2025 Liquor & License Commission hearing
• Review request for a Class “G‑3” liquor license by Centennial FA Hawthorn Owner LLC, 122 Hawthorn Center
• Review request for a Class “A” liquor license by Qramen Vernon Hills LLC dba Kyuramen, 545 Lakeview Pkwy

The Liquor and License Commission approved the November 4, 2025 meeting minutes. It granted a Class “G-3” license to CENTENNIAL FA HAWTHORN OWNER LLC at 122 HAWTHORN CENTER. It also granted a Class “A” license to QRAMEN VERNON HILLS, LLC DBA KYURAMEN at 545 LAKEVIEW PKWY. All motions passed unanimously.

• Approved November 4, 2025 commission minutes (3-0)
• Approved Class “G-3” liquor license for CENTENNIAL FA HAWTHORN OWNER LLC, 122 HAWTHORN CENTER (3-0)
• Approved Class “A” liquor license for QRAMEN VERNON HILLS, LLC DBA KYURAMEN, 545 LAKEVIEW PKWY (3-0)
• Adjourned hearing (unanimous voice vote)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on routine voucher payments totaling over $3.3 million, adopt several ordinances and resolutions, and consider a new ordinance that waives competitive bidding for a drone hardware contract worth $179,997. Items include a reduction of the performance guarantee for the Everleigh development at 555 Lakeview Parkway and an intergovernmental agreement with Hawthorn School District 73 for emergency use of the public works facility at 490 Greenleaf Drive.

• Approve retroactive voucher list of bills dated Dec 30 2025 for $2,561,396.73
• Approve voucher list of bills dated Jan 13 2026 for $737,925.15
• Ordinance 2026‑001: reduce performance guarantee for Everleigh development, 555 Lakeview Parkway (bond reduced to $40,000)
• Ordinance 2026‑003: waive competitive bidding for drone hardware from Motorola Solutions Inc., potential $179,997 expenditure
• Resolution 2026‑002: authorize emergency use of Village Public Works facility at 490 Greenleaf Drive by Hawthorn School District 73

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board and Committee of the Whole will meet on December 9, 2025. The agenda includes approval of the November 18, 2025 meeting minutes, a concept discussion on the Ashford Academy project at 565 Lakeview Parkway Suite 130‑140, a presentation of the five‑year Capital Improvement Program, and a concept discussion of miscellaneous zoning code amendments. No formal actions are listed beyond the minutes approval; the other items are for discussion only.

• Approval of Committee of the Whole meeting minutes from November 18, 2025
• Concept discussion: Ashford Academy, 565 Lakeview Parkway Suite 130‑140
• Presentation: five‑year Capital Improvement Program
• Concept discussion: miscellaneous zoning code amendments

The Committee of the Whole approved the November 18, 2025 meeting minutes with a unanimous 7‑0 vote. The board then voted 7‑0 to adjourn the meeting and move to a closed session to discuss 5 ILCS 120/2 Personnel under the Open Meetings Act.

• Approved November 18, 2025 Committee of the Whole minutes (7-0)
• Adjourned meeting and moved to closed session to discuss 5 ILCS 120/2 Personnel (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will discuss the FY 2026 mid-year budget and the introduction of a Drone as First Responder program. The board is deciding on several ordinances including tax abatements for general obligation bonds and new business use conversions.

• Voucher list of bills dated December 9, 2025 in the amount of $732,237.18
• Contract with Pyrotechnico Fireworks, Inc. not to exceed $57,000
• Professional services agreement with Morrill and Fiedler, LLC at an annual cost of $66,000 for 2026 and 2027
• Building and use conversion for medical offices at 850 N. Milwaukee Ave. Suite 100
• Proximity restriction waiver for a massage establishment at 555 Townline Road – Unit 22

The Village Board unanimously approved the omnibus agenda, which covered a $732,237.18 voucher list, the November 18 minutes, waivers for firework contracts, professional services agreements, a $1,000 donation, and several tax abatements. The board also approved a certificate of building and use conversion for medical offices at 850 N. Milwaukee Ave. (4‑3 vote) and adopted a revised pension funding policy (7‑0 vote). Additionally, the board waived proximity restrictions to allow a massage establishment at 555 Townline Road, Unit 22 (6‑1 vote).

• Approved omnibus agenda items A‑N (7‑0)
• Approved Ordinance 2025‑139 for medical offices at 850 N. Milwaukee Ave. (4‑3)
• Approved Resolution 2025‑066 adopting revised pension funding policy (7‑0)
• Approved Resolution 2025‑067 waiving proximity restrictions for massage establishment at 555 Townline Rd. Unit 22 (6‑1)
• Approved voucher list of bills $732,237.18 (7‑0)
• Approved ordinance waiving bidding for Pyrotecnico fireworks up to $57,000 (7‑0)
• Approved ordinance extending professional services agreement with Morrill and Fiedler LLC $66,000 annually (7‑0)
• Approved tax abatements for multiple general obligation bonds (7‑0)

B. Board of Police & Fire Commissioners

The Board will meet to discuss the Police Sergeant Eligibility List process and establish the 2026 quarterly meeting calendar. An executive session is scheduled to discuss personnel matters.

• Review of Police Sergeant Eligibility List Process
• 2026 Calendar of Regular Quarterly Meeting Dates
• Executive session regarding personnel

D. Joint Review Board

The Joint Review Board will meet on November 20, 2025 at 4:15 p.m. at 290 Evergreen Drive. The board will approve the minutes from the December 5, 2024 meeting. The board will appoint a new public member. The board will review the annual Tax Increment Financing (TIF) report for the Milwaukee Avenue/Townline Road redevelopment (Mellody Farm) TIF district.

• Approve minutes from the December 5, 2024 Joint Review Board meeting
• Appointment of a public member to the Joint Review Board
• Review of the annual TIF report for the Milwaukee Avenue/Townline Road redevelopment (Mellody Farm) TIF district

D. Joint Review Board

The Joint Review Board will consider the Annual TIF Report for the Hawthorn Mall Redevelopment Project Area TIF District. The board will also approve the minutes from the December 5, 2024 meeting and appoint a new public member. A question and answer period will follow before adjournment.

• Approval of minutes from the December 5, 2024 Joint Review Board meeting
• Appointment of a public member to the Joint Review Board
• Review of the annual TIF report for the Hawthorn Mall redevelopment project

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees will meet to review financial reports and membership applications. The board will consider the 2026 tax levy request and the actuarial valuation. Other business includes reviewing a contribution refund for Gustavo Leguizamo.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Review and approval of contribution refund for Gustavo Leguizamo
• Discussion of Cash Management Policy and 2026 monthly withdrawal instructions
• Adoption of Municipal Compliance Report
• Review of Annual Independent Medical Examination for James Koch

The board approved the August 28, 2025 meeting minutes and accepted the monthly financial report, authorizing $26,586.50 in disbursements. It set 2026 repeat withdrawals at $375,000, approved a $7,541.28 contribution refund, and adopted the actuarial valuation requesting a $2,416,153 tax levy. The Municipal Compliance Report was adopted, 2026 meeting dates were set, and the board authorized an annual medical exam for James Koch.

• Approved August 28, 2025 meeting minutes (unanimous voice vote)
• Approved $26,586.50 disbursements per Quarterly Disbursement Report (roll call, all 5 AYES)
• Set 2026 monthly repeat withdrawals at $375,000 from IPOPIF (roll call, all 5 AYES)
• Approved contribution refund to Gustavo Leguizamo of $7,541.28 (roll call, all 5 AYES)
• Accepted actuarial valuation and requested tax levy of $2,416,153 from the Village (roll call, all 5 AYES)
• Adopted Municipal Compliance Report and authorized signatures (roll call, all 5 AYES)
• Established 2026 board meeting dates: Feb 26, May 14, Aug 27, Nov 12 (unanimous voice vote)
• Authorized Attorney Thomas to send James Koch for annual independent medical exam

D. Joint Review Board

The Joint Review Board is meeting to conduct its annual review of the Town Center Redevelopment Project (Route 21/45) TIF District. The board will also appoint a public member and approve minutes from the previous meeting.

• Review of Annual TIF Report for Town Center Redevelopment Project (Route 21/45)
• Appointment of Public Member

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will discuss a concept for townhomes at 55 S. Milwaukee Ave and a proposed 2026 rate plan for the Vernon Hills Golf Course. The meeting also includes a presentation on synthetic cannabis products and an update on the Harvey Lake Master Plan.

• Concept discussion: Prairie River Townhomes, 55 S. Milwaukee Ave
• Proposed 2026 rate plan for Vernon Hills Golf Course
• Community scan results on synthetic cannabis products
• Update on Harvey Lake Master Plan

The Committee of the Whole approved the October 21, 2025 meeting minutes. The Board directed staff to draft an ordinance banning the sale of all cannabis and THC‑related products. Members voted to move the Prairie River Townhomes proposal to the technical review phase. The Board also concurred with the proposed 2026 Vernon Hills Golf Course rate plan and recommended proceeding with the first three Harvey Lake Master Plan options.

• Approved October 21, 2025 meeting minutes (6 ayes, 0 nays, 1 abstention)
• Directed staff to prepare a draft ordinance prohibiting sale of all cannabis and THC‑related products
• Approved moving Prairie River Townhomes project to technical review phase (consensus)
• Concurred with the proposed 2026 Vernon Hills Golf Course rate plan, allowing Kemper to submit budget
• Recommended proceeding with Harvey Lake Master Plan Options 1‑3

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider approving a voucher list of bills and contracts for tree trimming and architectural services. The board will also discuss a donation request for the Vernon Hills High School Football Hall of Fame and outdoor dining permit modifications for Postino.

• Approval of voucher list of bills dated November 18, 2025, in the amount of $1,397,188.99
• Contract for Kluber Inc. for Village Hall siding replacement not to exceed $33,975
• Contract with Sawvell Tree Service for parkway tree trimming not to exceed $54,000
• Resolution 2025-062 regarding outdoor dining permit modifications for Postino at 887 N. Milwaukee Avenue Unit 400
• Approval and passage of the 2026 Village Board meeting calendar

The Village Board unanimously approved the omnibus items, including a $1,397,188.99 voucher list, the meeting minutes, the 2026 meeting calendar, a $33,975 architectural services contract, and a $54,000 tree‑trimming contract. The Board also approved a revised outdoor‑dining permit for Postino at 887 N. Milwaukee Avenue, adding a safety‑bollard requirement. Staff were directed to draft an ordinance for an expanded July 4 fireworks display and to research funding for a high‑school football Hall of Fame donation.

• Approved voucher list of bills totaling $1,397,188.99 (7‑0)
• Approved 2026 Village Board meeting calendar (7‑0)
• Approved Ordinance 2025‑128 for architectural services up to $33,975 (7‑0)
• Approved Ordinance 2025‑129 for tree‑trimming contract up to $54,000 (7‑0)
• Approved revised outdoor‑dining permit for Postino, adding safety bollards (7‑0)
• Directed staff to draft ordinance for expanded July 4 fireworks display
• Directed staff to research funding sources and draft a resolution for the high‑school football Hall of Fame donation request

A. Village Board & Committee of the Whole Agenda Packets

The board will vote on routine items including the $1,397,188.99 voucher list, approval of the November 4 minutes, and the 2026 meeting calendar. It will consider two ordinances: one authorizing a contract with Kluber Inc. for professional architectural services on the Village Hall siding replacement not to exceed $33,975, and another authorizing a contract with Sawvell Tree Service for parkway tree trimming not to exceed $54,000. New business includes a donation request for the Vernon Hills High School Football Hall of Fame and a resolution to modify the outdoor dining permit for Postino at 887 N. Milwaukee Ave Unit 400.

• Approval of voucher list of bills dated Nov 18 2025 for $1,397,188.99
• Ordinance 2025-128: contract with Kluber Inc. up to $33,975 for Village Hall siding design and construction administration
• Ordinance 2025-129: contract with Sawvell Tree Service up to $54,000 for parkway tree trimming
• Resolution 2025-062: modify outdoor dining permit for Postino, 887 N. Milwaukee Ave Unit 400
• Discussion of Vernon Hills High School Football Hall of Fame donation request

E. Liquor & Licensing Commission

The Liquor & Licensing Commission will first approve the minutes from its October 21, 2025 meeting. It will then continue discussion of case #2025-01 involving ALDI Inc. at 1800 Milwaukee Ave., which is alleged to have sold liquor to a person under 21 years of age. The meeting will conclude with an adjournment.

• Approve October 21, 2025 Liquor and License Commission minutes
• Continue case #2025-01: ALDI Inc., 1800 Milwaukee Ave., alleged sale of liquor to a minor
• Adjournment

The commission approved the October 21, 2025 meeting minutes by a 3‑0 vote. Aldi Inc. was found liable for selling liquor to a person under 21 and was fined $2,000, with $1,000 due immediately and $1,000 deferred, also by a 3‑0 vote. The hearing was then adjourned by voice vote.

• Approved Oct 21, 2025 minutes (3‑0)
• Found Aldi liable for under‑age liquor sale; imposed $2,000 fine ($1,000 immediate, $1,000 deferred) (3‑0)
• Adjourned hearing (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider a series of routine and non‑controversial items on its November 4, 2025 meeting. Items include a resolution dedicating Cougar Way and Nike Parkway, a resolution amending an intergovernmental agreement for quiet‑corridor recertification, and a modification to Home Depot’s outdoor merchandise display. The board will vote on ordinances authorizing a $148,000 contract extension for snow and ice control services, a $913,336 insurance agreement with the Illinois Counties Risk Management Trust, and several code amendments including grocery retailer taxes and a reduction of the performance guarantee for the Heathrow Scientific Development at 440 N. Fairway Drive. An omnibus vote will also approve a voucher list of bills totaling $6,342,643.18 and adopt a revised investment policy for village funds.

• Approve voucher list of bills totaling $6,342,643.18 (Omnibus Vote)
• Waive competitive bidding and extend snow & ice control contract with James Martin and Associates up to $148,000 for the 2026‑2027 winter season
• Authorize insurance coverage with Illinois Counties Risk Management Trust up to $913,336 for Dec 1 2025‑Dec 1 2026
• Amend municipal code on grocery retailer occupation taxes (Ordinance 2025‑125)
• Reduce performance guarantee for Heathrow Scientific Development at 440 N. Fairway Drive (Ordinance 2025‑127)

The Village Board approved a resolution dedicating Cougar Way and Nike Parkway as honorary U.S.S. ships. It then approved all Omnibus Agenda Items A‑I, which include a $6,342,643.18 voucher list and several resolutions and ordinances. Finally, the Board adopted a revised investment policy for village funds. Each action passed with a 6‑0 vote and one member absent.

• Approved Resolution 2025-058 dedicating Cougar Way as USS Wolverine and Nike Parkway as USS Sable (6‑0)
• Approved Omnibus Agenda Items A‑I, including $6,342,643.18 voucher list and multiple resolutions/ordinances (6‑0)
• Approved Resolution 2025-060 adopting a revised investment policy for village funds (6‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Liquor and License Commission will approve the October 21, 2025 meeting minutes and consider the penalty for Aldi Inc. #61 at 1800 Milwaukee Ave., which staff recommends as a $2,000 fine ($1,000 due now, $1,000 suspended). The Village Board will vote on routine omnibus items, including a voucher list of bills totaling $6,342,643.18 and several resolutions and ordinances. Both bodies will conduct these actions during the November 4, 2025 meetings.

• Approval of the October 21, 2025 Liquor and License Commission minutes
• Decision on Aldi case #2025-01: $2,000 fine with $1,000 immediate payment and $1,000 suspended
• Approval of voucher list of bills dated November 4, 2025 in the amount of $6,342,643.18
• Resolution 2025-058 dedicating Cougar Way and Nike Parkway as honorary U.S.S. vessels
• Ordinance 2025-123 authorizing a contract extension for snow & ice control services up to $148,000

E. Liquor & Licensing Commission

The Vernon Hills Liquor & Licensing Commission will approve the minutes from its October 7, 2025 meeting. It will continue discussion of case #2025-01 involving ALDI Inc. at 1800 Milwaukee Avenue for selling liquor to a person under 21. The meeting will conclude with an adjournment.

• Approval of October 7, 2025 Liquor & License Commission hearing minutes
• Continued item: case #2025-01 – ALDI Inc., 1800 Milwaukee Ave., liquor violation for selling to under‑21
• Adjournment

The commission unanimously approved the October 7, 2025 meeting minutes. It also voted to continue case #2025-01 involving Aldi Inc. for selling liquor to a minor until the November 4, 2025 hearing. The hearing was then adjourned by voice vote.

• Approved Oct 7, 2025 Liquor & License Commission minutes (3‑0)
• Continued Aldi liquor violation case #2025-01 to Nov 4, 2025 (3‑0)
• Adjourned hearing (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board Committee of the Whole will consider several items, including approving minutes from the October 7 meeting and a request for honorary street signage at the Vernon Hills Athletic Complex. A presentation will cover workers' compensation, liability, property, auto, and other insurance renewals. The primary discussion will focus on a concept review of the proposed Primrose School on a portion of 1820 N. Milwaukee Avenue.

• Approval of Committee of the Whole meeting minutes from October 7, 2025
• Request for honorary street signage at Vernon Hills Athletic Complex – American Legion – Vernon Hills Post #1247
• Presentation on workers' compensation, liability, property, auto, and other insurance renewals
• Discussion: concept review of proposed Primrose School (portion of 1820 N. Milwaukee Avenue)

The Committee approved the minutes from the October 7, 2025 meeting (5 Ayes, 0 Nays, 1 Abstain). The Board agreed to have staff prepare a resolution for honorary street signs at Cougar Way and Nike Parkway to be considered at the next Village Board meeting. The Committee then moved into a closed session to discuss litigation, with the motion carried unanimously (6 Ayes, 0 Nays).

• Approved October 7, 2025 Committee minutes (5-0-1)
• Directed staff to draft honorary street signage resolution for next Board meeting
• Moved to closed session to discuss litigation (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider routine approvals, including a voucher list of bills totaling $696,641.21 and the minutes from the October 7, 2025 meeting. It will also vote on Ordinance 2025-122 to declare certain village property surplus and sell it by public or internet auction. Additionally, the board will consider Resolution 2025-057 to indemnify Rust-Oleum for use of the parking lot at 102 E. Hawthorn Parkway during the November 29, 2025 holiday lights celebration.

• Approval of voucher list of bills dated October 21, 2025 in the amount of $696,641.21
• Approval of the minutes of the regular Village Board meeting of October 7, 2025
• Ordinance 2025-122: declare certain village property surplus and sell by public or internet auction
• Resolution 2025-057: indemnification and hold harmless agreement with Rust-Oleum for use of parking lot at 102 E. Hawthorn Parkway on November 29, 2025
• FY25 Financial Results Review and FY25 Audit Presentation

The Village Board voted to approve four omnibus items, including a voucher list of $696,641.21, the minutes from the October 7 meeting, Ordinance 2025-122 to declare certain property surplus and sell it by public or internet auction, and Resolution 2025-057 to indemnify Rust‑Oleum for a holiday lights event. All four items passed with a 6‑0 vote and one trustee absent.

• Approved voucher list of bills $696,641.21 (6-0)
• Approved minutes of the October 7, 2025 board meeting (6-0)
• Approved Ordinance 2025-122 to declare surplus property and authorize sale by public or internet auction (6-0)
• Approved Resolution 2025-057 indemnifying Rust‑Oleum for use of parking lot at 102 E. Hawthorn Parkway (6-0)
• Adjourned the board meeting and moved to Committee of the Whole (unanimous voice vote)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Liquor and License Commission will meet to approve minutes and continue a hearing regarding an Aldi store's violation of selling alcohol to a minor. The Village Board will also meet to approve bills, a surplus property ordinance, and a resolution for the Holiday Lights Celebration.

• Approval of October 7, 2025 Liquor Commission minutes
• Continued Aldi liquor violation hearing (Case #2025-01)
• Approval of $696,641.21 in bills
• Approval of Ordinance 2025-122 for surplus property
• Resolution 2025-057 for Holiday Lights Celebration parking

E. Liquor & Licensing Commission

The Vernon Hills Liquor & Licensing Commission will first approve the minutes from its September 16, 2025 meeting. It will then discuss a request from Grayson Management Services d/b/a The Puck Stops Here, located at 670 Lakeview Pkwy., for a Class “E” liquor license to serve the Glacier Ice Arena concession. The commission will also address a liquor violation case involving Aldi Inc. at 1800 Milwaukee Ave., where liquor was sold to a person under 21. The meeting will conclude with adjournment.

• Approval of September 16, 2025 Liquor & License Commission hearing minutes
• Request for a Class “E” liquor license for Grayson Management Services d/b/a The Puck Stops Here, 670 Lakeview Pkwy.
• Case #2025-01: Liquor violation by Aldi Inc., 1800 Milwaukee Ave., for selling liquor to a person under 21
• Adjournment

The Liquor & License Commission approved the September 16, 2025 meeting minutes (3‑0). It granted a Class “E” liquor license to Grayson Management Services dba The Puck Stops Here at 670 Lakeview Pkwy. The commission also continued the Aldi liquor violation case to October 21, 2025 and then adjourned the hearing.

• Approved September 16, 2025 Liquor & License Commission minutes (3‑0)
• Approved Class “E” liquor license for Grayson Management Services dba The Puck Stops Here, 670 Lakeview Pkwy (3‑0)
• Continued Aldi Inc. liquor violation case #2025-01 to Oct 21, 2025 (voice vote, all in favor)
• Adjourned the Liquor & License Commission hearing (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board and Liquor and License Commission are meeting to address municipal contracts, budget amendments, and liquor license matters. Key items include a professional services agreement for police station additions and a liquor violation hearing for Aldi Inc. #61.

• Contract for FGM Architects Inc. for police station additions and renovations not to exceed $1,720,500
• Proposed $2,000 fine for Aldi Inc. #61 at 1800 Milwaukee Ave. for selling liquor to a person under 21
• Request for a Class “E” liquor license for Grayson Management Services (The Puck Stops Here) at 670 Lakeview Pkwy.
• Voucher list of bills dated October 7, 2025, in the amount of $837,799.19
• Professional services agreement with Entertainment Management Group for 2026 Vernon Hills Days not to exceed $142,000

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will consider several agenda items. The board will approve the minutes from the September 16, 2025 meeting. It will hold concept discussions on a proposed multi‑family residential development at 13‑73 S. Milwaukee Avenue and on a retail project for Rocky Patel Premium Cigars at 555 Townline Road. The committee will also discuss planning for the 2025 holiday lighting event.

• Approve Committee of the Whole meeting minutes from September 16, 2025
• Concept discussion: Conor Commercial Real Estate multi‑family residential development, 13‑73 S. Milwaukee Avenue
• Concept discussion: Rocky Patel Premium Cigars project, 555 Townline Road
• Discussion of planning for the 2025 holiday lighting event

The Committee approved the September 16, 2025 Committee of the Whole meeting minutes by a 6‑0 vote. Members reached consensus to move forward with the Conor Commercial Real Estate multi‑family project and with the Rocky Patel Premium Cigars establishment, noting that formal board approval will be required after technical and zoning review. The Committee voted 5‑1 to hold the 2025 holiday lighting event at Century Park. The meeting was adjourned to a closed session on land acquisition matters by voice vote.

• Approved September 16, 2025 Committee of the Whole minutes (6‑0)
• Consensus to continue Conor Commercial Real Estate multi‑family project (no formal approval)
• Consensus to move ahead with Rocky Patel Premium Cigars project (no formal approval)
• Selected Century Park for 2025 holiday lighting event (5‑1 vote)
• Adjourned Committee of the Whole and entered closed session on land acquisition (voice vote)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider routine omnibus items, including a voucher list of bills totaling $837,799.19 and several ordinance and resolution approvals. New business includes a property transfer to Loyola University, a contract for police station additions and renovations up to $1,720,500, a budget amendment, and an entertainment services agreement up to $142,000. The meeting also features public comments, official reports, and a closed session on open‑meeting‑act matters.

• Approval of voucher list of bills amounting to $837,799.19
• Ordinance 2025-120: Revised second amendment to the Hawthorn Mall redevelopment agreement
• Ordinance 2025-117: Contract to FGM Architects for police station additions/renovations, not to exceed $1,720,500
• Ordinance 2025-118: Amendment to the village’s annual budget for FY 2025‑2026
• Ordinance 2025-116: Professional services agreement with Entertainment Management Group for 2026 Vernon Hills Days, not to exceed $142,000

The Board approved the routine omnibus agenda items, including a $837,799.19 voucher list and various ordinances and resolutions, with a 6‑0 vote. It also authorized the Village President to execute the Cuneo property transfer agreement with Loyola University of Chicago. The Board awarded a $1,720,500 design contract to FGM Architects for police station additions and renovations, and adopted the 2025‑118 ordinance that amends the village’s annual budget for FY 2025‑26. All actions passed unanimously.

• Approved voucher list of bills $837,799.19 (6‑0)
• Approved Ordinance 2025-115 declaring surplus village equipment (6‑0)
• Approved Ordinance 2025-120 amending Hawthorn Mall redevelopment agreement (6‑0)
• Approved Resolution 2025-054 allowing American Legion Post 1247 bingo use of golf clubhouse (6‑0)
• Authorized Village President to execute Cuneo property transfer with Loyola University (6‑0)
• Awarded FGM Architects contract up to $1,720,500 for police station design (6‑0)
• Amended the annual budget for FY 2025‑26 (Ordinance 2025-118) (6‑0)
• Authorized Entertainment Management Group services up to $142,000 for 2026 Vernon Hills Days (6‑0)

E. Liquor & Licensing Commission

The Vernon Hills Liquor & Licensing Commission will first approve the minutes from its August 12, 2025 meeting. It will then consider a request from Centennial FA Hawthorn Owner LLC, located at 122 Hawthorn Center, for a Class G‑3 liquor license. The meeting will conclude with an adjournment.

• Approve minutes from the August 12, 2025 Liquor & License Commission hearing
• Review request by Centennial FA Hawthorn Owner LLC (122 Hawthorn Center) for a Class G‑3 liquor license
• Adjourn the meeting

The Liquor and License Commission approved the minutes from its August 12, 2025 meeting by a 3‑0 vote. It also approved a Class G‑3 liquor license for Centennial FA Hawthorn Owner LLC, located at 122 Hawthorn Center, Vernon Hills, IL 60061, by a 3‑0 vote. The hearing was then adjourned.

• Approved August 12, 2025 commission minutes (3-0)
• Approved Class G‑3 liquor license for Centennial FA Hawthorn Owner LLC, 122 Hawthorn Center, Vernon Hills, IL 60061 (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will approve the Committee of the Whole meeting minutes from September 2, 2025. It will discuss the concept review for the River’s Edge Townhomes on the parcel east of 425 Benjamin Drive. It will also discuss design options for the Village Hall entryway.

• Approval of Committee of the Whole meeting minutes of September 2, 2025
• Discussion of concept review for River’s Edge Townhomes (parcel east of 425 Benjamin Drive)
• Discussion of Village Hall entryway design options

The Committee of the Whole approved the September 2, 2025 meeting minutes by a 7‑0 vote. The Board directed the River’s Edge townhome concept to continue through the approval process. The Board chose entryway design option 2 for Village Hall, specifying concrete instead of pavers and enhanced landscaping. The meeting was adjourned by voice vote.

• Approved September 2, 2025 minutes (7‑0)
• Directed River’s Edge townhome project to continue through process (no vote recorded)
• Directed Village Hall entryway design to use option 2 with concrete, not pavers, and enhanced landscaping (no vote recorded)
• Adjourned meeting (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several ordinances regarding the Hawthorn Mall redevelopment, including a revised agreement and a final plat for a Phase II mixed-use development. The board will also address e-bike regulations and various village code amendments.

• Approval of a $1,646,928.67 voucher list of bills
• Contract for Advanced Business Networks for IT support not to exceed $50,000
• Contract for Kluber Inc. for Public Works locker room architectural services not to exceed $49,100
• Resolution for pedestrian improvements on Fairway Drive via Safe Routes to School Grant
• Ordinance 2025-107 regarding electric bicycle operating regulations and sidewalk use

The Village Board approved all Omnibus items A‑F, including a voucher list of bills totaling $1,646,928.67, an amendment to the alcohol special event license, a payment up to $50,000 for IT support, a Safe Routes to School grant, and a park‑district permit‑fee waiver. The board also approved Ordinance 2025‑107, which sets operating regulations for electric bicycles and non‑highway vehicles. Additional new‑business items were adopted, such as sign variations for Baxter Credit Union, a special event at Hawthorn Mall, a revised special‑use permit for Hawthorn Mall, a final plat for Phase II of the development, and a contract for architectural services, all with unanimous 7‑0 votes.

• Approved voucher list of bills totaling $1,646,928.67 (7‑0)
• Approved Ordinance 2025‑103 amending alcohol special event license (7‑0)
• Approved Ordinance 2025‑104 authorizing up to $50,000 IT support payment (7‑0)
• Approved Resolution 2025‑051 supporting Safe Routes to School grant (7‑0)
• Approved Ordinance 2025‑107 regulating electric bicycles and non‑highway vehicles (7‑0)
• Approved Ordinance 2025‑105 variations for Baxter Credit Union signs (7‑0)
• Approved Resolution 2025‑050 granting outdoor special event at Hawthorn Mall (7‑0)
• Approved Ordinance 2025‑106 awarding $49,100 architectural services contract (7‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board meeting will consider routine reports and then vote on several omnibus items. Board members will approve a voucher list of bills totaling $1,646,928.67 and adopt Ordinance 2025‑103 to amend the Class “G” special‑event liquor license. They will also approve Ordinance 2025‑104 authorizing a payment of up to $50,000 to Advanced Business Networks for FY 2026 IT support, along with other ordinances and resolutions affecting safety, development and services.

• Approval of voucher list of bills dated September 16, 2025 for $1,646,928.67
• Ordinance 2025‑103 – amendment to Chapter 3, Alcoholic Liquor Control, modifying the Class “G” special‑event license
• Ordinance 2025‑104 – authorize payment to Advanced Business Networks for IT support, not to exceed $50,000
• Resolution 2025‑051 – support of a Safe Route to School grant for pedestrian improvements on Fairway Drive
• Ordinance 2025‑106 – contract to Kluber Inc. for architectural services for the Public Works locker‑room renovation, not to exceed $49,100

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will discuss amendments to business license regulations and a Class “G” liquor license amendment. The board will also review a proposed sign code variation for a business at 935 Lakeview Parkway.

• Proposed sign code variation for Aged in Oak, 935 Lakeview Parkway Suite 111
• Amendment to Class “G” liquor license
• Amendments to business license regulations

The Committee of the Whole approved the August 12, 2025 meeting minutes with a vote of 6 ayes, 0 nays and 1 abstention. A motion to adjourn the meeting was passed by voice vote with all members in favor. No other actions were decided; remaining items were only discussed.

• Approved August 12, 2025 minutes (6 ayes, 0 nays, 1 abstain)
• Adjourned meeting (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will meet to dedicate the Village Hall to Roger L. Byrne and vote on several site work performance guarantees. The board is also considering zoning amendments and permits for local businesses and community events.

• Voucher list of bills dated September 2, 2025 in the amount of $1,406,090.38
• Contract with GeoScapes Landscaping, Inc. for an artificial holiday tree not to exceed $42,400
• Zoning code and special use permit amendment for a motor vehicle terminal at 1230 Butterfield Road
• Performance guarantee releases for Belle Tire (1810 N. Milwaukee Ave), Hawthorn Mall (122 Hawthorn Center), and Hawthorn Row/Domaine (700-750 Hawthorn Row)
• Outdoor dining permit and architectural modifications for Farmer’s Best Market at 413 N. Milwaukee Avenue

The Board unanimously approved a resolution to name the Village Hall after former President Roger L. Byrne. It also approved an omnibus package that included a $1,406,090.38 voucher list and several routine items. Additional approvals covered a car‑show event, a zoning amendment for a motor‑vehicle terminal, architectural changes and an outdoor‑dining permit for Farmer’s Best Market, and a contract for an artificial holiday tree. All votes were 7‑0 in favor.

• Approved Resolution 2025-046 naming Village Hall after Roger L. Byrne (7‑0)
• Approved Omnibus Items B‑L, including $1,406,090.38 voucher list (7‑0)
• Approved Resolution 2025-048 for a car show at Hawthorn Mall (7‑0)
• Approved Ordinance 2025-100 amending zoning for a motor‑vehicle terminal at 1230 Butterfield Road (7‑0)
• Approved Ordinance 2025-101 modifying architectural appearance for Farmer’s Best Market, 413 N. Milwaukee Ave (7‑0)
• Approved Resolution 2025-049 granting an outdoor dining permit to Farmer’s Best Market (7‑0)
• Approved Ordinance 2025-102 waiving competitive bidding for an artificial holiday tree contract up to $42,400 (7‑0)
• Approved performance‑guarantee releases for Belle Tire, Hawthorn Mall Phase I, Hawthorn Row/Domaine, and reduction for Anton Paar (7‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider naming the Village Hall after former President Roger L. Byrne and approve a voucher list of bills totaling $1,406,090.38. The board is also reviewing several performance guarantee releases for local developments and requests for community events.

• Voucher list of bills dated September 2, 2025 in the amount of $1,406,090.38
• Contract with GeoScapes Landscaping, Inc. for an artificial holiday tree not to exceed $42,400
• Zoning code amendment for a motor vehicle terminal at 1230 Butterfield Road
• Outdoor dining permit and architectural modifications for Farmer’s Best Market at 413 N. Milwaukee Avenue
• Release of performance guarantees for Belle Tire (1810 N. Milwaukee Ave), Hawthorn Mall (122 Hawthorn Center), and Hawthorn Row/Domaine (700-750 Hawthorn Row)

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees will meet to review financial reports and actuarial valuation. The board will consider actions regarding the cash management policy and expected rate of return assumptions.

• Approval of regular retirement benefits for Donald Smith
• Discussion and possible action on Cash Management Policy
• Discussion and possible action on Actuarial Expected Rate of Return Assumptions
• Board Officer Elections for President, Vice President, Secretary, and Assistant Secretary
• Discussion and possible action on Lauterbach & Amen engagement letter

The board approved the May 15 meeting minutes and accepted the July disbursements of $180,886.69. It approved Donald Smith’s regular retirement benefit and ratified a $155,433.44 portability transfer to the South Barrington Police Pension Fund. Trustees voted to raise the actuarial expected rate of return assumption from 6.0% to 6.5% and to engage Lauterbach & Amen for actuarial services through 2027. The board also elected its officers and confirmed the FOIA officer.

• Approved May 15, 2025 meeting minutes (unanimous voice vote)
• Accepted July disbursements of $180,886.69 (roll call vote)
• Approved Donald Smith’s regular retirement benefit (roll call vote)
• Ratified $155,433.44 portability transfer to South Barrington Police Pension Fund (roll call vote)
• Updated actuarial expected rate of return assumption from 6.0% to 6.5% (roll call vote)
• Engaged Lauterbach & Amen for actuarial services ($6,490 for 2025, $6,750 for 2026, $7,020 for 2027) (roll call vote)
• Elected board officers: Buhrmester President, Peterson Vice President, Cielak Secretary, Renihan Assistant Secretary (unanimous voice vote)
• Maintained Treasurer Thomas Lyons as FOIA Officer and OMA Designee (unanimous voice vote)

H. Planning & Zoning Commission

The Planning and Zoning Commission will consider a petition from Focus Development Inc. to amend ordinances and site plans for the Hawthorn Mall PUD. The proposal seeks to reconfigure a mixed-use building project at 800-845 Hawthorn Row.

• Proposed demolition of 5,600 sq ft of existing mall (reduced from 130,000 sq ft)
• Proposed addition of 37,290 sq ft of new retail (increased from 33,000 sq ft)
• Proposed increase of residential units to 290 (up from 255)
• Request for amendments to Ordinance 2013-014 and Ordinance 2013-013
• Proposed connection to a signalized intersection with Townline Road

H. Planning & Zoning Commission

The Vernon Hills Planning & Zoning Commission will hold two public hearings on petitions that seek sign-code relief and zoning amendments for the Hawthorn Mall redevelopment. The body will also approve minutes from its July 23, 2025 meeting and conduct general public comments.

• Public Hearing Case #2025-11: North Shore Sign Company requests a sign-code variation for Baxter Credit Union
• Public Hearing Case #2025-12: Focus Development seeks zoning and sign-code amendments plus a mixed-use building at Hawthorn Mall PUD

The Planning & Zoning Commission appointed Commissioner Cotton as Chair Pro‑tem (4‑0). It then approved a variation to the sign code allowing an electronic message center at 300‑340 N. Milwaukee Avenue for Baxter Credit Union, with specific conditions, also by a 4‑0 vote.

• Approved appointment of Commissioner Cotton as Chair Pro‑tem (4-0, 3 absent)
• Approved variation for electronic sign at 300-340 N. Milwaukee Ave, Baxter Credit Union (4-0, 3 absent)

H. Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a petition from North Shore Sign Company, acting for Baxter Credit Union, to vary the Village’s sign code. The request concerns a proposed replacement and relocation of an existing monument sign with an electronic message center at 340 N. Milwaukee Avenue in the B-P zoning district.

• Variance request to install an electronic message center on a monument sign at 340 N. Milwaukee Avenue
• Case #2025-11, PIN 15-03-302-029
• Public hearing scheduled for August 27, 2025 at 7:30 p.m. in Village Hall, 290 Evergreen Drive

J. Summer Celebration/Vernon Hills Days

The Vernon Hills Days Committee will review the 2025 festival and begin early planning for the 2026 event. No formal decisions are scheduled; the meeting is primarily informational and procedural.

E. Liquor & Licensing Commission

The Liquor and License Commission will meet to discuss two liquor license applications. The body will also review the minutes from the July 8, 2025 meeting.

• Class “B” liquor license request for Yard House USA, Inc. at 950 N. Milwaukee Ave.
• Class “G” liquor license request for Hawthorn Hoptoberfest at 851-1101 Milwaukee Ave.

The Liquor and License Commission approved the July 8, 2025 meeting minutes. It also approved a Class B liquor license for Yard House USA Inc. at 950 N. Milwaukee Ave. and a Class G liquor license for Hawthorn Hoptofest at 851‑1101 Milwaukee Ave. All three motions passed unanimously.

• Approved July 8, 2025 Liquor & License Commission minutes (3‑0)
• Approved Class “B” liquor license for Yard House USA Inc., 950 N. Milwaukee Ave. (3‑0)
• Approved Class “G” liquor license for Hawthorn Hoptofest, 851‑1101 Milwaukee Ave. (3‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will meet to discuss a special event permit and the use of various conveyances. No formal decisions are scheduled for this meeting.

• Discussion of special event permit for remote parking at 544 Lakeview Parkway for Miracle in Mundelein
• Discussion regarding e-bikes, scooters, and miscellaneous conveyances

The Committee of the Whole approved the July 22, 2025 meeting minutes by a 5‑0 vote. The board voted to deny the special event parking permit request from RISE Recreational Dispensary. The meeting was adjourned with a voice vote and no further action.

• Approved July 22, 2025 Committee of the Whole minutes (5-0)
• Denied special event parking permit for RISE Recreational Dispensary (unanimous no)
• Adjourned meeting with no further action (voice vote)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on several ordinances and resolutions, including zoning variations and site plans for a new drive-thru restaurant. The board will also review a voucher list of bills and an intergovernmental agreement for a weather warn activation controller.

• Approval of voucher list of bills dated August 12, 2025, in the amount of $1,086,988.40
• Zoning variations and special use approval for Guzman y Gomez at 701 N. Milwaukee Avenue Unit 354
• Intergovernmental agreement for a weather warn activation controller with Libertyville, Mundelein, and Countryside Fire Protection District
• Ordinance 2025-090 amending alcoholic liquor control license quantities by class
• Approval of outdoor special events at Mellody Farm and Aspen Woods Memory Care Facility

The Board adopted the Omnibus Vote Agenda, approving a $1,086,988.40 voucher list and several ordinances and resolutions. It also approved an intergovernmental agreement for a weather‑warn activation controller and a series of special‑event waivers. Three ordinances were adopted to allow a Guzman Y Gomez drive‑thru restaurant at 701 N. Milwaukee Ave. Additional resolutions authorized various community events and membership in the Intergovernmental Personnel Benefit Cooperative.

• Approved Omnibus Vote Agenda Items A‑F, including $1,086,988.40 voucher list (4‑0)
• Approved Resolution 2025-042 intergovernmental weather‑warn controller agreement (4‑0)
• Approved Resolution 2025-043 Hoptoberfest fundraiser fee waiver (4‑0)
• Approved Resolution 2025-044 Aspen Woods Memory Care car‑show (4‑0)
• Approved Resolution 2025-045 Sitka Gear season kickoff waiver (4‑0)
• Approved three ordinances (2025-092, 2025-093, 2025-094) for Guzman Y Gomez drive‑thru restaurant (4‑0, 1 abstain)
• Approved Ordinance 2025-095 IPBC contract and membership (5‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will discuss several ordinances and resolutions, including the development of a Guzman y Gomez restaurant at 701 N. Milwaukee Avenue. The meeting also includes a Liquor and License Commission hearing for Yard House and Hawthorn Hoptoberfest.

• Approval of voucher list of bills dated August 12, 2025, in the amount of $1,086,988.40
• Ordinances for a Guzman y Gomez restaurant and drive-thru at 701 N. Milwaukee Avenue Unit 354
• Liquor license requests for Yard House (950 N. Milwaukee Ave.) and Hawthorn Hoptoberfest (851-1101 Milwaukee Ave.)
• Intergovernmental agreement for a Weather Warn activation controller with Libertyville, Mundelein, and Countryside Fire Protection District
• Ordinance 2025-091 to retitle and amend regulations for Outdoor Use Permits

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a petition for a new drive-through restaurant. The commission will review requests for a special use permit and zoning variations for the site.

• Public hearing for Case #2025-10: Guzman y Gomez drive-through restaurant at 701 N. Milwaukee Avenue, Unit 354
• Request for Special Use Permit for a restaurant with a drive-through in the B-1 District
• Request for variation to reduce rear parking setback at Rivertree Marketplace Regional PUD
• Request for variations from Chapter 19 Signage requirements

The commission reviewed a petition from Kimley‑Horn on behalf of Guzman y Gomez for a special‑use permit, rear‑setback and signage variations for a drive‑through at 701 N. Milwaukee Avenue. Commissioners asked questions about building size, setbacks, signage, landscaping and traffic flow. No vote or final decision was recorded during the meeting.

H. Planning & Zoning Commission

The Planning and Zoning Commission will consider a petition by Kimley-Horn and Associates Inc. on behalf of Guzman y Gomez. The request involves the construction and operation of a drive-through restaurant at 701 N. Milwaukee Avenue, Unit 354.

• Special Use Permit for a restaurant with a drive-through at 701 N. Milwaukee Avenue, Unit 354
• Variation to reduce rear parking setback for Rivertree Marketplace Regional PUD
• Variations from Chapter 19, Signage requirements

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will meet to discuss changes to outdoor use permits. The agenda also includes a presentation on the Intergovernmental Personnel Benefit Cooperative and an update on an intersection improvement study.

• Discussion of amendments to Chapter 10 Article 6 regarding outdoor use permits
• Presentation on the Intergovernmental Personnel Benefit Cooperative (IPBC)
• Update on the Intersection Improvement Study

The Board approved the June 3 Committee of the Whole minutes with a 6‑0 vote. Staff were directed to apply for a $250,000 grant and add the three‑intersection improvement project to the five‑year CIP for fall consideration. The Board also asked staff to bring proposed outdoor‑use permit amendments to a future meeting. The meeting was adjourned by voice vote.

• Approved June 3 minutes (6-0)
• Directed staff to apply for $250,000 grant and include intersection project in CIP
• Asked staff to present outdoor use permit amendments at a future board meeting
• Adjourned meeting (voice vote)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a voucher list of bills and several ordinances regarding performance guarantees for site work. The board will also review a minor site plan change for a carwash landscape plan.

• Approval of voucher list of bills dated July 22, 2025, in the amount of $1,024,061.45
• Ordinance 2025-086: Release of performance guarantee for 130 Lakeview Parkway
• Ordinance 2025-087: Release of performance guarantee for 890 N. Milwaukee Avenue
• Ordinance 2025-088: Release of performance guarantee for 2 E. Phillip Road
• Ordinance 2025-085: Landscape plan modifications at Waterway Carwash, 860 S. Milwaukee Avenue

The Village Board unanimously approved the voucher list of bills totaling $1,024,061.45 and three ordinances releasing performance guarantees for site work at 130 Lakeview Parkway, 890 N. Milwaukee Avenue, and 2 E. Phillip Road. They also approved Ordinance 2025-085 amending Ord. 2003-025 to allow landscape plan modifications at Waterway Carwash, 860 S. Milwaukee Avenue. All approvals recorded a 6‑0 vote with Trustee Takaoka absent.

• Approved voucher list of bills $1,024,061.45 (6-0)
• Approved Ordinance 2025-086 releasing performance guarantee for 130 Lakeview Parkway (6-0)
• Approved Ordinance 2025-087 releasing performance guarantee for 890 N. Milwaukee Avenue (6-0)
• Approved Ordinance 2025-088 releasing performance guarantee for 2 E. Phillip Road (6-0)
• Approved Ordinance 2025-085 amending Ord. 2003-025 for Waterway Carwash site plan change (6-0)
• Approved minutes of the July 8, 2025 Village Board meeting (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on a voucher list of bills and several ordinances regarding the release of performance guarantees for site work. The board is also considering a minor site plan change for a car wash to modify landscaping for better visibility.

• Approval of voucher list of bills in the amount of $1,024,061.45
• Release of performance guarantees for 130 Lakeview Parkway, 890 N. Milwaukee Avenue, and 2 E. Phillip Road
• Proposed landscape plan modifications at Waterway Carwash, 860 S. Milwaukee Avenue
• Payment of $772,555.75 to Vernon Hills Police Pension Fund for FY2026 Q2 Contribution
• Payment of $35,747.60 to Axon Enterprise Inc for Taser Bundle

E. Liquor & Licensing Commission

The Liquor and License Commission will meet to review a liquor license request and approve previous meeting minutes.

• Request for Class “A” liquor license for Bright Shine Inc., dba Yu’s Mandarin Vernon Hills at 4 Phillip Rd.

The commission approved the May 20, 2025 Liquor and License Commission minutes by a 3‑0 vote. It also approved a Class “A” liquor license for Bright Shine Inc., DBA YU’S MANDARIN VERON HILLS at 4 PHILLIP RD. VILLAGE COMMONS VERNON HILLS, IL 60061, with a 3‑0 vote. Both motions were carried.

• Approved May 20, 2025 Liquor & License Commission minutes (3-0)
• Approved Class “A” liquor license for Bright Shine Inc., DBA YU’S MANDARIN VERON HILLS (4 PHILLIP RD.) (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a voucher list of bills and updates to the alcoholic liquor control code. The meeting includes decisions on outdoor dining permits and agreements for the use of the Vernon Hills Athletic Complex.

• Approval of voucher list of bills dated July 8, 2025, in the amount of $1,181,639.80
• Ordinance 2025-084 amending alcoholic liquor control license quantities by class
• Resolution 2025-040 waiving permit fees for College of Lake County HVAC project at 1120 S. Milwaukee Avenue
• Outdoor dining permit modifications for Hacienda Real (371 W. Townline Road) and Yard House (950 N. Milwaukee Avenue)
• Agreements with 3Step Sports LLC for the Pipe City Lacrosse Festival and Chicago Cup Soccer Tournament (2025–2029)

The Village Board adopted the Omnibus Vote Agenda, approving a $1,181,639.80 voucher list and several ordinances and resolutions unanimously. It also approved modifications to outdoor dining permits for Hacienda Real and Yard House, and authorized agreements for field use and annual sports festivals with the Vernon Hills Soccer Club and 3STEP Sports. All votes were 6‑0 with one trustee absent.

• Approved Omnibus Vote Agenda items A‑F, including $1,181,639.80 voucher list (6‑0)
• Approved Resolution 2025‑035 modifying outdoor dining permit for Hacienda Real, 371 W. Townline Rd (6‑0)
• Approved Resolution 2025‑036 modifying outdoor dining permit for Yard House, 950 N. Milwaukee Ave (6‑0)
• Approved Resolution 2025‑037 amendment to license agreement for Vernon Hills Soccer Club fields (6‑0)
• Approved Resolution 2025‑038 agreement with 3STEP Sports for Pipe City Lacrosse Festival (2025‑2029) (6‑0)
• Approved Resolution 2025‑039 agreement with 3STEP Sports for Chicago Cup Soccer Tournament (2025‑2029) (6‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board and Liquor and License Commission will meet to consider a new liquor license for Yu’s Mandarin and various permit modifications. The Board is also reviewing employee separation agreements and a fee waiver for the College of Lake County.

• Approval of $1,181,639.80 in bills
• Class 'A' liquor license request for Yu’s Mandarin at 4 Phillip Rd.
• Permit fee waiver for College of Lake County HVAC project at 1120 S. Milwaukee Avenue
• Outdoor dining permit modifications for Hacienda Real (371 W. Townline Road) and Yard House (950 N. Milwaukee Avenue)
• Facility use agreements with 3Step Sports LLC for lacrosse and soccer tournaments (2025–2029)

C. Joint Emergency Telephone Systems Board

The Board is meeting to discuss the dissolution of the current Joint Emergency Telephone Systems Board (JETSB). This includes discussions regarding the wind-down termination for both Libertyville and Vernon Hills.

• Actions needed to dissolve current JETSB
• Libertyville wind-down termination from the JETSB
• Vernon Hills wind-down termination from the JETSB

A. Village Board & Committee of the Whole Agenda Packets

The Village Board is considering a 1% municipal grocery tax expected to generate $2.0 million annually. The board will also review zoning and special use permits for a new daycare facility and a parking agreement for Chicago Bears training camp fans.

• Proposed 1% municipal grocery retailers' and service occupation tax (Ordinance 2025-080)
• Zoning variations and special use permit for The Nest School daycare at 401 W. Sullivan Drive
• Approval of voucher list of bills totaling $2,795,471.81
• Resolution for Chicago Bears training camp remote parking at Hawthorn Mall
• Ordinance 2025-079 amending animal control codes regarding dangerous and vicious dogs

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on ordinances to implement municipal grocery retailer and service occupation taxes. The board is also considering permits and zoning variations for a daycare facility at 401 W. Sullivan Drive.

• Approval of bills totaling $2,795,471.81
• Ordinance 2025-080 creating a municipal grocery retailers’ and grocery service occupation tax
• Zoning variations and special use permit for The Nest School daycare at 401 W. Sullivan Drive
• Resolution 2025-032 for a Chicago Bears outdoor special event at Hawthorn Mall
• Ordinance 2025-079 amending the Village Code regarding animals

The Village Board unanimously approved the Omnibus Vote agenda, adopting a grocery retailers’ occupation tax, authorizing up to $1,437 from the State Seizure Fund for towing, and approving an indemnification agreement for July 4 fireworks parking. It also passed zoning variations and a special‑use permit for the Nest School daycare at 401 W. Sullivan Drive, authorized an outdoor Chicago Bears event at Hawthorn Mall, and amended the village animal code. All motions carried with votes ranging from 5‑1 to 6‑0.

• Approved voucher list of bills $2,795,471.81 (6‑0)
• Approved Ordinance 2025-080 creating a municipal grocery retailers’ occupation tax (6‑0)
• Approved Ordinance 2025-083 authorizing up to $1,437 from the State Seizure Fund for towing (6‑0)
• Approved Resolution 2025-031 indemnifying Vernon Hills Bank & Trust for parking lot use at 1101 Lakeview Parkway (6‑0)
• Approved Ordinance 2025-081 granting zoning variations for Nest School daycare at 401 W. Sullivan Drive (5‑1)
• Approved Ordinance 2025-082 granting a special use permit and site plan for Nest School daycare (5‑1)
• Approved Resolution 2025-032R authorizing an outdoor Chicago Bears event at Hawthorn Mall (6‑0)
• Approved Ordinance 2025-079 amending Chapter 4 “Animals” of the village code (6‑0)

C. Joint Emergency Telephone Systems Board

The meeting scheduled for June 17, 2025, was cancelled. The agenda contained only procedural boilerplate items.

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will review a Planning and Zoning Commission recommendation regarding Nest School. The board will also receive a presentation on the Police Department Campus Planning Study.

• Review of Planning and Zoning Commission recommendation for Nest School at 401 Sullivan Drive
• Police Department Campus Planning Study presentation
• Closed session regarding personnel, land acquisition, and litigation

The Committee of the Whole approved the May 20 meeting minutes by a 6‑0 vote. The board voted 5‑1 to direct staff to prepare an ordinance granting the Nest School special‑use relief. The board also instructed staff to research village finances for the police department campus planning study. Finally, the meeting was adjourned and moved to a closed session by a 6‑0 vote.

• Approved May 20 Committee of the Whole minutes (6‑0)
• Directed staff to prepare Nest School special‑use ordinance (5‑1)
• Directed staff to research village finances for police campus study (no vote recorded)
• Adjourned meeting and moved to closed session (6‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several ordinances and resolutions, including payments for police airtime and software. The board is also reviewing a collective bargaining agreement extension for police and a waste management service extension.

• Payment of $463,617.29 for voucher list of bills
• Payment to Motorla for annual airtime fees not to exceed $33,046.00
• Payment to Flock Safety for software renewal not to exceed $51,000
• Extension of exclusive agreement with Advanced Disposal Services Solid Waste Midwest, LLC
• Site plan modifications and fee waivers for Countryside Fire Protection District Station 2 at 600 Deerpath Drive

The Village Board unanimously approved the June 3 voucher list totaling $463,617.29 and a series of ordinances and resolutions, including payments to Motorla and Flock Safety, extensions of police collective bargaining, termination of a joint emergency telephone system, a waste‑management agreement, and an indemnification with Rust‑Oleum. In new business, the Board approved a permanent utility easement for Lake County Public Works and waived permit fees for a fire‑district station project. All motions carried with a 6‑0 vote and one absent trustee.

• Approved voucher list of bills $463,617.29 (6‑0)
• Approved Ordinance 2025-076 payment to Motorla up to $33,046 (6‑0)
• Approved Ordinance 2025-077 payment to Flock Safety up to $51,000 (6‑0)
• Approved Resolution 2025-025 extending police collective bargaining agreement (6‑0)
• Approved Resolution 2025-026 terminating joint emergency telephone system board (6‑0)
• Approved Resolution 2025-028 waste‑management agreement with Advanced Disposal Services (6‑0)
• Approved Resolution 2025-029 permanent utility easement to Lake County Public Works (6‑0)
• Approved Ordinance 2025-078 site‑plan changes and fee waiver for Countryside Fire Protection District station (6‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several police department contracts and a collective bargaining extension. The board is also deciding on a long-term waste management agreement and a utility easement for Lake County.

• Waste management contract extension with Advanced Disposal Services/Waste Management through November 30, 2030
• Payment to Flock Safety for ALPR software renewal not to exceed $51,000
• Payment to Motorola for annual airtime fees not to exceed $33,046
• Voucher list of bills dated June 3, 2025 in the amount of $463,617.29
• Site plan modifications for Countryside Fire Protection District Station 2 at 600 Deerpath Drive

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a special meeting on May 21, 2025, at 7:00 PM. The only scheduled item is a tour of the Vernon Hills Police Department campus. No decisions or other business are listed on the agenda.

The board held a special meeting on May 21, 2025, at 754 Lakeview Parkway. Trustees toured the Vernon Hills Police Department campus. The board then voted by voice to adjourn the meeting with no further action. The motion passed unanimously and the meeting ended at 7:50 p.m.

• Adjourned special meeting with no further action (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several ordinances regarding public works contracts, police equipment, and a redevelopment agreement for Hawthorn Mall. The meeting includes approvals for local business use conversions and outdoor special events.

• Approval of a second amendment to the Hawthorn Mall redevelopment agreement
• Voucher list of bills dated May 20, 2025, in the amount of $1,193,136.85
• Purchase of two 2025 Ford Explorer Interceptor police vehicles not to exceed $99,696
• Pavement contracts: Corrective Asphalt Materials ($70,000), Highstar Traffic ($55,000), and Patriot Pavement ($25,000)
• Building and use conversion for Ryse Athletic Club at 480 Ring Drive

The Village Board unanimously approved the omnibus vote items A‑O, including a $1,193,136.85 voucher list, social service grants, contract extensions, a police vehicle purchase, and other ordinances. New business items were also approved: a certificate for Ryse Athletic Club (Ordinance 2025‑074), a parking‑lot expansion for Spear Training Center (Ordinance 2025‑075R), and three outdoor‑event resolutions for Hawthorn Mall (2025‑020, 2025‑021, 2025‑022). The Board also authorized a cell‑tower consulting contract with Cell at Auction LLC (Resolution 2025‑023). All votes were 6‑0 with Trustee Takaoka absent.

• Approved voucher list of $1,193,136.85 (6‑0)
• Approved Ordinance 2025‑074 for Ryse Athletic Club at 480 Ring Drive (6‑0)
• Approved Ordinance 2025‑075R for Spear Training Center parking expansion (6‑0)
• Approved Resolution 2025‑020 for Hawthorn Pride outdoor event (6‑0)
• Approved Resolution 2025‑021 for Summer Market Series outdoor event (6‑0)
• Approved Resolution 2025‑022 for Back to School Bash outdoor event (6‑0)
• Approved Resolution 2025‑023 for cell‑tower consulting services contract (6‑0)
• Approved multiple omnibus ordinances A‑O covering grants, contracts, police vehicles, liquor licensing, redevelopment, crime lab payment, insurance broker, bank accounts, and police pension board appointments (6‑0)

E. Liquor & Licensing Commission

The Liquor and License Commission will meet to review a liquor license request and approve previous meeting minutes.

• Request for a Class “Q” liquor license for Binny’s Beverage Depot at 290 Hawthorn Village Commons

The Liquor and License Commission approved the April 15, 2025 meeting minutes. It also approved a Class “Q” supplemental liquor license for Binny’s Beverage Depot at 290 Hawthorn Village Commons, authorizing a tasting room. Both actions passed with a unanimous 3‑0 vote. The hearing was then adjourned by voice vote.

• Approved April 15, 2025 minutes (3-0)
• Approved Class Q liquor license for Binny’s Beverage Depot, 290 Hawthorn Village Commons (3-0)
• Adjourned hearing (voice vote)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold its regular meeting on May 20, 2025, at 7:00 PM. The board will vote on a $1,193,136.85 voucher list of bills, approve police vehicle purchases totaling $99,696, and consider a $70,000 pavement rejuvenation contract. Additionally, the board will discuss a second amendment to the Hawthorn Mall redevelopment agreement and vote on several ordinances, including zoning changes for RYSE Athletic Club and parking lot expansions.

• Approval of $1,193,136.85 in bills (voucher list dated May 20, 2025)
• Purchase of two 2025 Ford Explorer Interceptor police vehicles for $99,696
• Contract renewal with Corrective Asphalt Materials, LLC for pavement rejuvenation up to $70,000
• Second amendment to the Hawthorn Mall redevelopment agreement
• Certificate of Building and Use Conversion for RYSE Athletic Club at 480 Ring Drive

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board’s Committee of the Whole will meet on May 20, 2025 to discuss two policy topics: options to replace the state grocery tax and a proposed five-year extension of the municipal waste franchise agreement with Waste Management. No formal votes are scheduled; discussion items conclude by 10:00 p.m. unless the board acts otherwise.

• Discussion of state grocery tax replacement options
• Proposed 2025–2030 municipal waste franchise agreement extension with Waste Management

The Committee of the Whole approved the minutes from the April 15, 2025 meeting by a 6‑0 vote. The board voted to enact a 1 % grocery tax and instructed staff to draft an ordinance. The board approved extending the municipal waste franchise agreement with Waste Management through 2030 and directed staff to prepare an ordinance for the June 3 board meeting. The meeting was adjourned and moved to closed session by a 6‑0 vote.

• Approved April 15, 2025 Committee of the Whole minutes (6-0)
• Directed staff to draft 1% grocery tax ordinance
• Directed staff to draft waste franchise extension ordinance for June 3 meeting
• Adjourned meeting and moved to closed session (6-0)

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees will hold a regular meeting to discuss and possibly approve retirement benefits, financial reports, and board election results. Key agenda items include a presentation and approval of bills, a cash management policy discussion, and certification of board election results. The board will also consider trustee training registration fees and legal updates.

• Approve regular retirement benefits for Daniel Mead
• Discussion and possible action on cash management policy
• Certify board election results for active and retired member positions
• Appointed member term expiration for Todd Renihan
• Approval of trustee training registration fees and reimbursable expenses

The board approved the regular retirement benefit calculation for Detective Daniel Mead. It also accepted three new Tier II members, certified board election results, and approved $28,580.42 in disbursements. All actions were approved by voice or roll‑call vote.

• Approved February 20, 2025 meeting minutes (unanimous voice vote)
• Accepted Monthly Financial Report and approved $28,580.42 disbursements (roll‑call vote)
• Accepted Tier II membership for Sean Mullen, Samuel Corey, Kosei Kusunoki (unanimous voice vote)
• Approved Daniel Mead’s regular retirement benefit (roll‑call vote)
• Certified active and retired board election results (unanimous voice vote)
• Adjourned meeting at 11:07 a.m. (unanimous voice vote)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will swear in newly elected officials and hear proclamations for appreciation weeks. The board will consider a quarterly financial report and vote on an omnibus agenda including a $462,876.87 voucher list, a $119,000 salt contract, a $30,250 architectural services contract, and the purchase of two police interceptors for $116,144. New business items include approving variations and a special use for a Raising Cane's drive-thru at 151 E. Townline Road, a special use permit for a BHOP Esports video gaming center at 506 Hawthorn Center, sign variations for Hacienda Real at 371 W. Townline Road, and a resolution for a classic car show at 350 S. Milwaukee Avenue.

• Approval of $462,876.87 in bills
• Contract with Morton Salt for bulk rock salt up to $119,000
• Contract with Kluber Inc. for $30,250 for village hall siding replacement
• Purchase of two 2025 Chevrolet Tahoe police interceptors for $116,144
• New business: Raising Cane's drive-thru (variations, special use, sign), BHOP Esports video gaming, Hacienda Real sign variations, classic car show

The board unanimously approved the omnibus agenda items, including a $462,876.87 voucher list and three contracts for salt, architectural services, and police interceptors. It also approved three ordinances (2025-057, 2025-058, 2025-059) to allow a Raising Cane’s drive‑thru at 151 E. Towline Road. Additional approvals included a special‑use permit for a video gaming center, a sign‑variation ordinance for Hacienda Real, and a resolution for a classic car show at Laurel Memory Care.

• Approved omnibus agenda items A‑E (7‑0)
• Approved voucher list of bills $462,876.87 (7‑0)
• Approved Ordinance 2025-057 for Raising Cane’s drive‑thru site plan (7‑0)
• Approved Ordinance 2025-058 for Raising Cane’s special‑use and design (7‑0)
• Approved Ordinance 2025-059 for Raising Cane’s sign variations (7‑0)
• Approved Ordinance 2025-060 special‑use permit for BHOP Esports at 506 Hawthorn Center (7‑0)
• Approved Ordinance 2025-061 sign variations for Hacienda Real at 371 W. Townline Road (7‑0)
• Approved Resolution 2025-017 for classic car show at 350 S. Milwaukee Avenue (7‑0)

A. Village Board & Committee of the Whole Agenda Packets

The agenda consists of procedural boilerplate for a sine die meeting. No substantive items are scheduled for decision or discussion.

The Village Board held a sine die meeting on May 6, 2025, with President Byrne calling the meeting to order and a quorum established. Trustees and several department heads were present. The board approved a motion to adjourn sine die by voice vote, with all members in favor. No other substantive actions were taken.

• Adjourned meeting sine die (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on several land-use permits, including a drive-thru restaurant and a video gaming center. The meeting also includes the swearing-in of newly elected officials and approval of several municipal contracts.

• Special use permit and zoning variations for Raising Cane's at 151 E. Townline Road
• Special use permit for BHOP Esports at 506 Hawthorn Center
• Contract with Morton Salt, Inc. for bulk rock salt not to exceed $119,000
• Purchase of two 2025 Chevrolet Tahoe police interceptors for $116,144
• Architectural services contract with Kluber Inc. for Village Hall siding replacement up to $30,250

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board (JETSB) will discuss a resolution for Libertyville’s termination from the board and the repeal of Vernon Hills’ JETSB ordinance. The board will also discuss next steps to dissolve the current JETSB and have members join other respective boards. Additional actions needed and scheduling of a meeting before June 17 will be addressed.

• Discussion on resolution for Libertyville's termination from JETSB
• Discussion on Vernon Hills repeal of JETSB Ordinance
• Discussion on next steps to terminate the current JETSB and join other respective JETSBs
• Discussion on other actions needed by Vernon Hills and Libertyville
• Discuss need to schedule a meeting before June 17 prescheduled meeting

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a petition from BHOP Esports LLC. The petitioner is requesting a Special Use Permit to relocate a video gaming center to unit 506 at 506 Hawthorn Center.

• Special Use Permit request for BHOP Esports LLC at 506 Hawthorn Center

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on April 23, 2025, to consider a petition from HVRH Inc. (dba Hacienda Real) for a sign variation. The request would allow a second sign above the front entry at 371 W. Townline Road, exceeding the current code limit of one sign per building frontage.

• Public hearing on sign variation (Case #2025-09) for Hacienda Real at 371 W. Townline Road in the B-1 General Business District

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold two public hearings: one for a special use permit to allow a video gaming center at 506 Hawthorn Center (BHOP Esports LLC), and one for a variation from the sign code for Hacienda Real at 371 W. Townline Road. The commission will also consider approval of minutes from previous meetings and any development review items.

• Public hearing for Case #2025-08: Special Use Permit for video gaming center at 506 Hawthorn Center (BHOP Esports LLC)
• Public hearing for Case #2025-09: Sign variation for Hacienda Real at 371 W. Townline Road (HVRH Inc.)
• Approval of minutes from March 19 and April 2, 2025
• Development Review

The commission voted 6-0 (with one commissioner absent) to recommend approval of a Special Use Permit for BHOP Esports LLC to operate a video gaming center at 506 Hawthorn Center, subject to a food‑service permit, removal of unused kitchen equipment, and confirmed security and parking‑lot lighting. The commission also approved a variation to the signage regulations for Hacienda Real at 371 W. Townline Road, allowing a second front sign that exceeds the standard square‑footage limit.

• Approved Special Use Permit for BHOP Esports video gaming center at 506 Hawthorn Center (6-0, 1 absent) with conditions: food service permit required, mall to address unused kitchen equipment and restrict patron access, and confirmation of security and parking‑lot lighting for extended hours
• Approved signage variation for Hacienda Real at 371 W. Townline Road, permitting a second front sign that exceeds the usual size limit

E. Liquor & Licensing Commission

The Liquor and License Commission will meet to consider three different classes of liquor licenses. The body will also vote to approve the minutes from the March 31, 2025 hearing.

• Yard House USA Inc. request for Class A liquor license at 950 N. Milwaukee A Ve.
• Aged In Oak, LLC request for Class Q liquor license at 935 Lakeview Parkway
• Village of Vernon Hills request for Class G liquor license at 290 Evergreen Drive

The commission appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem for the meeting. It approved the March 31, 2025 commission minutes. It then approved a Class A license for Yard House #8405, a Class Q license for Aged In Oak, LLC, and a Class G license for the Village of Vernon Hills event, waiving the $100 fee. The hearing was adjourned at 7:01 p.m.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved March 31, 2025 Liquor & License Commission minutes (3-0)
• Approved Class “A” license for YARD HOUSE USA INC., DBA YARD HOUSE #8405, 950 N. Milwaukee Ave. (3-0)
• Approved Class “Q” license for AGED IN OAK, LLC, 935 Lakeview (3-0)
• Approved Class “G” license for VILLAGE OF VERNON HILLS, 290 Evergreen Drive, fee waiver granted (3-0)
• Adjourned the Liquor & License Commission hearing (unanimous voice vote)

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will discuss a special use permit and zoning variations for a Raising Cane’s restaurant. The board will also review recommended funding for 2025 social service grants for local non-profits.

• Special use permit and zoning variations for Raising Cane’s at 151 E. Townline Road
• Proposed $68,000 in 2025 Social Service Grants for 16 organizations
• Review of Planning & Zoning Commission recommendation (6-0) for 151 E. Townline Road

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider adopting the annual budget for FY2026 (starting May 1, 2025) and approving a $5.47 million road rehabilitation contract. Other major actions include creating a new Class Q taproom liquor license and related zoning amendments, adopting employee compensation plans, and authorizing several infrastructure contracts. The meeting also includes proclamations and a closed session for collective bargaining and land acquisition.

• Adoption of FY2026 annual budget (Ordinance 2025-052)
• Award of 2025 joint bid road rehabilitation to Brothers Asphalt Paving for $5,467,506.15
• Creation of Class Q taproom license and associated fees (Ordinances 2025-037, 038, 039, 040)
• Adoption of employee compensation plan for FY2026 and senior staff salary adjustments
• Approval of special use permit for a tasting room at 935 Lakeview Parkway Suite 111

The board appointed Trustee Koch as Chairman Pro Tem for the meeting and then approved the full Omnibus agenda (items A‑T). The omnibus included adoption of the 2025‑2026 village budget, creation of a new Class “Q” taproom liquor license, several capital‑project contracts, and a special‑event permit. All motions passed unanimously except one software‑purchase waiver, which passed with four votes.

• Appointed Trustee Koch as Chairman Pro Tem (5‑0)
• Approved Omnibus agenda A‑T, including the FY 2025‑2026 budget (5‑0)
• Created Class “Q” taproom liquor license (5‑0)
• Awarded $5,467,506.15 road rehabilitation contract to Brothers Asphalt Paving (5‑0)
• Authorized purchase of retrofit LED street lights up to $248,306.95 (5‑0)
• Waived competitive bidding for AXON Draft One software, up to $164,183 (4‑0)
• Approved special‑event carnival for Fantasy Amusement Company at Hawthorn Mall (5‑0)
• Granted special‑use permit for Happy J Home Daycare (5‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will meet on April 15, 2025 to consider a packed agenda including adoption of the FY2026 budget, approval of a $5.5 million road rehabilitation contract, and creation of a new Class Q taproom liquor license. A Liquor and License Commission hearing precedes the board meeting to consider three liquor license requests, including for Yard House and Aged in Oak.

• Adoption of FY2026 budget (Ordinance 2025-052)
• Award of 2025 Joint Bid Road Rehabilitation to Brothers Asphalt Paving for $5,467,506.15 (Ordinance 2025-043)
• Creation of Class Q taproom license and related zoning amendments (Ordinances 2025-037 through 2025-041)
• Amendment to Police Chief employment agreement (Resolution 2025-016)
• Approval of outdoor special event for carnival at Hawthorn Mall (Resolution 2025-015)

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board will discuss Libertyville's termination from the board and Vernon Hills' repeal of the JETSB ordinance. The board will also consider approving December 2024 meeting minutes and receive updates on regional 9-1-1 operations, center equipment, and staffing. A treasurer's report is scheduled for the finance portion.

• Discussion on resolution for Libertyville's termination from JETSB
• Discussion on Vernon Hills repeal of JETSB Ordinance
• Approval of December 17, 2024, JETSB meeting minutes
• 9-1-1 Center Equipment Updates
• Treasurer's Report

The Joint Emergency Telephone Systems Board approved the December 17, 2024 meeting minutes and the Treasurer’s Report, each with a 6‑0 vote. The board then adjourned the meeting with a unanimous 6‑0 vote. No substantive decisions were made on the discussed termination resolutions.

• Approved Dec 17 2024 JETSB meeting minutes (6-0)
• Approved Treasurer’s Report (6-0)
• Adjourned meeting (6-0)

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings for two special use permits. These include a request for a drive-through restaurant and an expansion of a home daycare.

• Case #2025-06: Special Use Permit and variations for a Raising Cane’s drive-through restaurant at 151 E Townline Rd.
• Case #2025-07: Special Use Permit for Happy J Home Day Care at 305 Court of Elm to care for seven or more children.

The commission held a public hearing on a petition by Happy J Home Daycare to expand its home‑based daycare at 305 Court of Elm. After discussion, the commission voted to approve the special‑use permit with two conditions: keep one side of the driveway open during operating hours and limit care to 12 full‑time and 4 part‑time children, subject to DCFS approval. The motion passed unanimously (6‑0) with one commissioner absent. A separate hearing for a Raising Cane’s drive‑through was opened, but no decision was made.

• Approved special‑use permit for Happy J Home Daycare at 305 Court of Elm with conditions (6‑0, 1 absent)

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a petition from Terraco, Inc. for Raising Cane's to build a drive-through restaurant at 151 E Townline Rd. The petition requests a special use permit, setback variations, and sign code variations for the BP-zoned property. The commission will consider the request and take public comment before making a recommendation.

• Special Use Permit for drive-through restaurant with site plan and appearance approval
• Variations from lot and yard requirements in the BP District
• Variations from Chapter 19 Signage requirements
• Subject property: 151 E Townline Rd, Vernon Hills (PIN 15-04-109-003)
• Petitioners: Terraco, Inc. on behalf of Raising Cane’s C1209

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider a petition from Ana Lopez, Happy J Home Day Care, for a Special Use Permit to allow the existing home daycare at 305 Court of Elm to provide care for seven or more children. The property is zoned R-4 Single Family Residential. The daycare has operated for 13 years, eight at this location. The Commission will take public comment before deciding.

• Petition for Special Use Permit per Section 4.7.3 (Home Occupations) and Section 18.3 (Special Uses) of the Zoning Code
• Subject property: 305 Court of Elm, zoned R-4 Single Family Residential (12,000 sq ft minimum lot size)
• Request to allow daycare to care for 7 or more children
• Applicant: Ana Lopez, Happy J Home Day Care
• Public hearing scheduled for April 2, 2025 at 7:30 p.m. at Vernon Hills Village Hall

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will hold a concept discussion regarding Aged in Oak. A closed session is also scheduled to discuss land acquisition, litigation, and personnel.

• Concept discussion: Aged in Oak, 935 Lakeview Parkway, Suite 111
• Closed session: Land acquisition
• Closed session: Litigation
• Closed session: Personnel

The board voted 6‑0 to name Trustee Koch Chairman Pro Tem for the duration of the meeting. They also approved the March 18 Committee of the Whole minutes by a 6‑0 vote. The board agreed to move forward with the Aged in Oak project and directed staff to draft ordinances for a future meeting. The meeting was adjourned with a unanimous 6‑0 vote.

• Appointed Trustee Koch as Chairman Pro Tem (6-0)
• Approved Committee of the Whole minutes from March 18, 2025 (6-0)
• Directed staff to prepare ordinances for Aged in Oak project
• Adjourned the Committee of the Whole meeting (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several contracts and ordinances, including fuel procurement and geospatial services. The meeting includes a Liquor and License Commission hearing and a public hearing.

• Contract for gasoline and diesel fuel with Avalon Petroleum Co. not to exceed $300,000 for FY 2026
• Contract for professional geospatial services with Gewalt Hamilton Associates, Inc. not to exceed $47,400
• Ordinances 2025-032 and 2025-033 amending alcoholic liquor control regarding Class 'N' licenses and license quantities
• Approval of voucher list of bills dated March 31, 2025, in the amount of $370,012.54
• Resolution granting approval for two outdoor special events at Hawthorn Mall

The Village Board appointed Trustee Koch as Chairman Pro Tem for the meeting and approved the omnibus agenda items A‑I. The board approved a $370,012.54 voucher list, several ordinances and resolutions, including contracts for fuel and geospatial services, a revised capital asset policy, and a raffle license. It also granted approval for two outdoor special events at Hawthorn Mall.

• Appointed Trustee Koch as Chairman Pro Tem (6‑0)
• Approved omnibus agenda items A‑I, covering multiple ordinances and resolutions (6‑0)
• Approved voucher list of bills totaling $370,012.54 (6‑0)
• Approved Ordinance 2025‑034 for Avalon Petroleum fuel contract up to $300,000 (6‑0)
• Approved Ordinance 2025‑035 for Gewalt Hamilton Associates geospatial services up to $47,400 (6‑0)
• Approved Resolution 2025‑012 granting approval of two outdoor events at Hawthorn Mall (6‑0)
• Approved Resolution 2025‑013 for a raffle license for the Melodeers Chorus fundraiser (6‑0)
• Adopted revised Capital Asset Policy via Resolution 2025‑014 (6‑0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board holds a public hearing to receive comments on the proposed FY 2026 budget. The budget notice was published on March 19 and presented to the Committee of the Whole on March 4 and March 18. The Board plans to approve the FY 2026 Budget Ordinance at the April 15 Village Board meeting.

• Public hearing on FY 2026 proposed budget
• Budget approval scheduled for April 15, 2025
• Notice published in Daily Herald on March 19, 2025
• Budget presented to Committee of the Whole on March 4 and March 18, 2025

Trustees appointed Trustee Koch as Chairman Pro Tem for the meeting, with a 6‑0 vote. The public hearing on the FY 2026 proposed budget was then closed by voice vote. No public comments were received, and the budget ordinance will be considered at the April 15, 2025 board meeting.

• Appointed Trustee Koch as Chairman Pro Tem (6‑0 vote)
• Closed the public hearing on the FY 2026 budget (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board is conducting a public hearing for the FY 2026 Budget, with a plan to approve the budget ordinance on April 15, 2025. The board is also considering several contracts and updates to liquor license classifications.

• Public hearing for the FY 2026 Budget
• Two-year fuel contract with Avalon Petroleum Co. not to exceed $300,000 in FY 2026
• Accounting services contract renewal with Lauterbach & Amen, LLP at an annual cost of $346,500
• Geospatial services contract with Gewalt Hamilton Associates, Inc. not to exceed $47,400
• Proposed ordinance to modify Class N convenience store liquor licenses to allow limited sale of hard liquor

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will hold a hearing on March 31, 2025, to discuss and potentially decide on a request from Vernmill Business Inc. for a Class N liquor license at 909 S. Milwaukee Avenue. The commission will also consider approving the minutes from their March 18, 2025 meeting.

• Approval of March 18, 2025 Liquor & License Commission hearing minutes
• Vernmill Business Inc. request for a Class N liquor license at 909 S. Milwaukee Ave.

The Liquor and License Commission appointed Deputy Commissioner Koch as Pro Tem for the meeting, approved the March 18, 2025 commission minutes, and granted a Class “N” liquor license to Vernmill Business Inc. at 909 S. Milwaukee Ave. All motions passed unanimously. The hearing was then adjourned by voice vote.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem for the meeting (3-0)
• Approved March 18, 2025 Liquor and License Commission minutes (3-0)
• Approved Class “N” liquor license for Vernmill Business Inc., 909 S. Milwaukee Ave. (3-0)
• Adjourned the hearing (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The President and Board of Trustees will hold a public hearing to discuss the proposed annual budget for the fiscal year running from May 1, 2025, to April 30, 2026.

• Public hearing on proposed FY2026 annual budget

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold two public hearings. One considers a zoning text amendment and special use permit for a bourbon tasting room with auctions and liquor sales at 935 Lakeview Parkway. The other considers a special use permit and variations for a child daycare facility at 401 Sullivan Drive. Both items are up for discussion and potential decision.

• Public hearing for Case #2025-04: Aged In Oak requests zoning text amendment to define 'Tasting Room' and add it as a special use in B-1 district, plus special use permit for operations at 935 Lakeview Parkway
• Public hearing for Case #2025-05: NewLook Design Build on behalf of Nest Schools requests special use permit and variations from OR&D District requirements for a child daycare at 401 Sullivan Drive
• Approval of January 22, 2025, meeting minutes

The Planning & Zoning Commission held a public hearing on Aged in Oak LLC’s request to amend the zoning code and obtain a special‑use permit for a tasting room at 935 Lakeview Parkway Suite 111. The commission voted 6‑0 (Commissioner Cotton absent) to approve the zoning‑code text amendment that adds a definition of “Tasting Room” and lists it as a special use in the B‑1 district. The commission also voted on a special‑use permit for the same property, but the minutes excerpt does not record the vote outcome. No members of the public offered comments.

• Approve zoning code text amendment defining “Tasting Room” (6-0, 1 absent)
• Vote on special‑use permit for tasting room at 935 Lakeview Parkway – outcome not recorded in minutes

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider a petition from Aged In Oak for a bourbon tasting room at 935 Lakeview Parkway, Suite 111. The petition requests a zoning code text amendment to define 'Tasting Room' and add it as a Special Use in the B-1 General Business District, along with a Special Use Permit with site plan and appearance approval.

• Zoning Code Text Amendment to define 'Tasting Room' and allow it as a Special Use in the B-1 District
• Special Use Permit for a bourbon tasting room with live/online auctions, merchandise sales, and packaged liquor sales
• Subject property at 935 Lakeview Parkway Suite 111, currently vacant, zoned B-1
• Petitioner: Aged In Oak, contract lessee
• Public hearing scheduled for March 19, 2025 at 7:30 p.m. at Village Hall

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a petition by NewLook Design Build Development for Nest Schools. The proposal seeks to renovate a vacant building into a daycare facility for up to 209 children.

• Special Use Permit and site plan approval for 401 Sullivan Drive
• Variations from OR&D District lot and yard requirements
• Proposed reduction of east setback from 40’ to 35.56’
• Proposed reduction of landscape buffers and parking stall setbacks
• Removal of north parking area for an outdoor play area

E. Liquor & Licensing Commission

The commission will consider approving the minutes from the prior meeting. The main item is a request from the Vernon Hills Park District for a Class G liquor license for multiple special events from May to August 2025, along with a request to waive the associated permit fees. The meeting will adjourn after discussion.

• Approval of March 4, 2025 meeting minutes
• Vernon Hills Park District (635 N Aspen Dr) requests Class G liquor license
• License for multiple special events between May and August 2025
• Request to waive associated permit fees

The commission approved a Class G liquor license for the Vernon Hills Park District at 635 N Aspen Dr, covering multiple special events from May to August 2025, and waived the associated permit fees. The vote was unanimous (3-0). The commission also approved the minutes from the March 4, 2025 meeting and appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem for the meeting.

• Approved Class G liquor license for Vernon Hills Park District (3-0)
• Waived associated permit fees for Park District events (3-0)
• Approved March 4, 2025 commission minutes (3-0)
• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will discuss the draft FY 2026 budget and a proposed liquor code amendment allowing spirits sales at automotive service stations. Approval of prior meeting minutes is also on the agenda. A closed session is scheduled for land acquisition, litigation, personnel, and minutes review.

• Draft FY 2026 budget presentation by Village Manager Timony and Finance Director Lyons
• Discussion of liquor code amendment related to spirits sold at automotive service stations
• Approval of Committee of the Whole meeting minutes from March 4, 2025
• Closed session authorized under Open Meetings Act for land acquisition, litigation, personnel, and minutes review

The Committee of the Whole directed staff to prepare an ordinance amending Chapter 3 (Alcoholic Liquor Control) to allow limited hard liquor/spirits sales at convenience stores with fuel sales, following a Liquor and License Commission review. The board also received a draft FY 2026 budget presentation, including the golf course budget from Kemper Sports, with a public hearing scheduled for March 31 and final approval set for April 15. Minutes from March 4 were approved, and the meeting adjourned into closed session for land acquisition and personnel discussions. No other substantive decisions were made.

• Directed staff to draft ordinance amending Chapter 3 to allow limited spirits sales at fuel stations (consensus)
• Approved Committee of the Whole minutes of March 4, 2025 (6-0)
• Scheduled FY 2026 budget public hearing for March 31 and final approval for April 15
• Adjourned to closed session for land acquisition and personnel (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will first hold a Liquor and License Commission hearing, then convene the regular meeting to vote on an omnibus agenda. Items include approval of $3.5 million in bills, multi-year contracts for janitorial services ($76,680), storm sewer inspections ($64,000), street sweeping ($70,000), and an agreement with IDOT for intersection improvements at CDW Way and IL 21. Under new business, the board will consider a special event permit for Circus Vazquez at Hawthorn Mall. The meeting will be followed by a Committee of the Whole session with a closed discussion on land acquisition, litigation, personnel, and minutes review.

• Approval of voucher list totaling $3,506,342.60
• Ordinance awarding janitorial contract to Best Quality Cleaning, Inc. for $76,680
• Ordinance awarding storm sewer CCTV and repair contract to Chicagoland Trenchless Rehabilitation for $64,000
• Ordinance authorizing IDOT agreement for intersection improvements at CDW Way and IL 21
• Resolution approving special event permit for Circus Vazquez at Hawthorn Mall (122 Hawthorn Center)

The Vernon Hills Village Board approved the omnibus agenda, including $3,506,342.60 in bills and contracts for janitorial services, storm sewer inspections, street sweeping, and an IDOT agreement for intersection improvements. A special event permit for Circus Vasquez at Hawthorn Mall was approved with a revised condition that the Fire Marshal determines maximum attendance per show. All votes were 6-0, with Trustee Takaoka absent.

• Approved $3,506,342.60 voucher list (6-0)
• Approved janitorial contract with Best Quality Cleaning, Inc. up to $76,680 (6-0)
• Approved storm sewer CCTV contract with Chicagoland Trenchless Rehabilitation up to $64,000 (6-0)
• Approved street sweeping contract with TKG Environmental Services up to $70,000 (6-0)
• Authorized IDOT agreement for CDW Way and IL 21 intersection improvements (6-0)
• Approved special event permit for Circus Vasquez at Hawthorn Mall with Fire Marshal capacity condition (6-0)
• Approved Park District special events and fee waiver (6-0)
• Dissolved Joint Emergency Telephone Systems Board (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Liquor and License Commission will consider the Park District's request for a Class G liquor license for four special events between May and August 2025, along with a waiver of license and tent permit fees. The Village Board will vote on multiple contracts including janitorial services ($76,680), storm sewer inspections ($64,000), and street sweeping ($70,000), as well as an intersection improvement agreement with IDOT at CDW Way and IL 21. The Board will also consider a resolution approving the Park District events and a special event permit for Circus Vazquez at Hawthorn Mall.

• Vernon Hills Park District requests Class G liquor license for Craft Beer Tasting (May 31), Wine Tasting (July 19), Adult Night Out (July 26), and Little Bear Ribfest (Aug 15-16), with fee waiver
• Contract awarded to Best Quality Cleaning for janitorial services at seven village facilities, not to exceed $76,680 annually
• Contract awarded to Chicagoland Trenchless Rehabilitation for storm sewer CCTV inspections, cleaning and repairs, not to exceed $64,000
• Contract awarded to TKG Environmental Services for street sweeping, not to exceed $70,000
• Intersection improvements agreement with IDOT at CDW Way and IL 21

B. Board of Police & Fire Commissioners

The Board will consider conditional offers of employment and review lateral applications. The meeting also includes a review of the pool of eligibles and the Police Sergeant eligibility list process.

• Conditional Offers of Employment
• Police Sergeant Eligibility List Process
• Lateral Applications
• Pool of Eligibles

E. Liquor & Licensing Commission

The Liquor and License Commission will consider a request from Divide LLC, doing business as Nirvana Kitchen & Wine Bar at 700 Hawthorn Row #100, for a Class A and Class D liquor license. The commission will also vote to approve the minutes from its February 18, 2025 hearing.

• Divide LLC dba Nirvana Kitchen & Wine Bar at 700 Hawthorn Row #100 — request for Class A and Class D liquor licenses
• Approval of February 18, 2025 hearing minutes

The commission unanimously approved a Class A and Class D liquor license for Divide, LLC dba Nirvana Kitchen & Wine Bar at 700 Hawthorn Row #100. The meeting also approved the February 18, 2025 minutes and appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem.

• Approved Class A and Class D liquor license for Nirvana Kitchen & Wine Bar (3-0)
• Approved February 18, 2025 commission minutes (3-0)
• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will hear a presentation on the draft FY 2026 budget from Village Manager Timony and Finance Director Lyons. The board will also consider approval of the February 4, 2025 meeting minutes. A closed session is scheduled for discussions on land acquisition, litigation, personnel, and review of minutes under the Open Meetings Act.

• Draft FY 2026 budget presentation from Village Manager and Finance Director
• Approval of Committee of the Whole minutes from February 4, 2025
• Closed session for land acquisition, litigation, personnel, and minutes review

The Committee of the Whole reviewed the draft FY 2026 budget, which is balanced with a surplus and no municipal property tax. The board expressed support for adding a full-time social worker and AXON technology in the police department, and for converting a part-time community development position to full-time and funding a digital plan review system. The budget presentation will continue on March 18, with a public hearing on March 31 and final approval scheduled for April 15.

• Appointed Trustee Koch as Chairman Pro Tem (6-0)
• Approved Committee of the Whole minutes from February 18, 2025 (4-0, 2 abstentions)
• Supported adding a full-time social worker to the police department
• Supported adding funding for AXON technology in the police department
• Supported converting a part-time community development position to full-time inspector/code enforcement
• Supported funding a digital plan review system
• Adjourned the meeting at 9:12 p.m.

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will hold a liquor license hearing before the regular meeting, then consider an omnibus vote on routine items including a mosquito abatement contract (up to $65,000), adoption of the official 2025 zoning map, an amendment to liquor license class limits, and a revised fee schedule for legal services. A closed session for land acquisition, litigation, personnel, and minutes review will follow the Committee of the Whole meeting.

• Mosquito abatement contract with Clarke Mosquito Management, Inc. for an amount not to exceed $65,000
• Amendment to Chapter 3 (Alcoholic Liquor Control) of the Vernon Hills Code on license quantities by class
• Adoption of the official 2025 Village of Vernon Hills Zoning Map
• Revised fee schedule for legal services provided by Klein, Thorpe & Jenkins, Ltd. as Village Attorney
• Voucher list of bills dated March 4, 2025 in the amount of $349,489.59

The Village Board approved the omnibus agenda, including $349,489.59 in bills, the Feb. 18 meeting minutes, a mosquito abatement contract with Clarke Mosquito Management (not to exceed $65,000), an ordinance amending liquor license quantities, the official 2025 zoning map, and a revised legal services fee schedule. Trustee Koch was appointed Chairman Pro Tem. A resident's request for increased police enforcement at a stop sign was noted. The meeting adjourned at 7:15 pm.

• Appointed Trustee Koch as Chairman Pro Tem for the meeting
• Approved omnibus agenda items A-F, including $349,489.59 in bills and Feb. 18 minutes
• Approved Ordinance 2025-026 awarding mosquito abatement contract to Clarke Mosquito Management (up to $65,000)
• Approved Ordinance 2025-027 amending liquor license quantities by class
• Approved Resolution 2025-007 adopting the official 2025 zoning map
• Approved Resolution 2025-008 revising the village attorney's fee schedule
• Adjourned the board meeting and moved into Committee of the Whole

A. Village Board & Committee of the Whole Agenda Packets

The Liquor and License Commission will hear a request from Divide, LLC dba Nirvana Kitchen & Wine Bar for Class A and D liquor licenses at 700 Hawthorn Row #100. The Village Board will then consider an omnibus agenda that includes a $349,489.59 voucher list, awarding a three-year mosquito abatement contract to Clarke Mosquito Management for up to $65,000, an ordinance increasing the number of Class A and D liquor licenses, adoption of the 2025 Zoning Map, and a revised fee schedule for the village attorney with a $5 rate increase.

• Divide, LLC dba Nirvana Kitchen & Wine Bar request for Class A and D liquor license at 700 Hawthorn Row #100
• Ordinance 2025-026 awarding contract to Clarke Mosquito Management for mosquito abatement, not to exceed $65,000
• Ordinance 2025-027 amending liquor license quantity limits to accommodate Nirvana Kitchen's relocation
• Resolution 2025-007 adopting the official 2025 Village Zoning Map
• Resolution 2025-008 approving revised legal fee schedule for Klein, Thorpe & Jenkins with $5 rate increase

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees will meet to approve annual cost-of-living adjustments for pensioners, review new membership applications from Carlos Martinez and Sean Mullen, and discuss possible updates to the cash management policy and authorized agents for the IPOPIF investment. The board will also hear reports from the accountant, treasurer, and investment advisors, and consider approving trustee training fees.

• Approval of annual Cost of Living Adjustments for pensioners
• Applications for membership from Carlos Martinez and Sean Mullen
• Discussion/possible action on Cash Management Policy
• Discussion/possible action on Authorized Agents and Account Representatives for IPOPIF
• Approval of trustee training registration fees and reimbursable expenses

The Vernon Hills Police Pension Fund Board of Trustees approved a $1.5 million transfer from its BMO Bank Money Market Account to IPOPIF for investment purposes. The board also accepted the monthly financial report and approved $20,902.20 in disbursements, approved 2025 cost-of-living adjustments for pensioners, and accepted two new Tier II members. All votes were unanimous.

• Approved $1.5M transfer from BMO Money Market to IPOPIF (5-0)
• Accepted monthly financial report and approved $20,902.20 disbursements (5-0)
• Approved 2025 Cost of Living Adjustments for pensioners (5-0)
• Accepted Carlos Martinez (effective Dec 31, 2024) and Sean Mullen (effective Aug 26, 2024) as Tier II members (unanimous)
• Approved Resolution 2025-01 appointing Susan Hill as IPOPIF account representative (5-0)
• Approved November 21, 2024 meeting minutes (unanimous)

E. Liquor & Licensing Commission

The Liquor and License Commission will discuss a request from Vernmill Business Inc., doing business as Ernie's Shell at 909 S. Milwaukee Ave., for a Class D liquor license. The commission will also approve the minutes from the December 17, 2024 hearing. The meeting is scheduled for February 18, 2025 at 6:45 PM.

• Approval of December 17, 2024 hearing minutes
• Vernmill Business Inc. dba Ernie's Shell requests Class D liquor license at 909 S. Milwaukee Ave.

The Liquor and License Commission approved a Class D liquor license for Vernonmill Business Inc., dba Ernie's Shell, at 909 S. Milwaukee Ave., allowing retail sale of beer and wine not consumed on premises. The applicant indicated plans to request hard liquor sales in the future. The commission also approved the December 17, 2024 minutes and appointed Deputy Commissioner Koch as Pro Tem for the meeting.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved December 17, 2024 minutes (3-0)
• Approved Class D liquor license for Vernonmill Business Inc., dba Ernie's Shell (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several infrastructure and maintenance contracts, including a major restoration project and a new generator for Village Hall. The board is also reviewing parking code amendments and a tower lease agreement with Verizon Wireless.

• Awarding Seavey Ditch and Lake Charles Restoration Plan to Semper Fi Land, Inc. for $1,941,206.00
• Replacement generator at Village Hall from Homestead Electrical Contracting, LLC not to exceed $91,570
• Professional engineering services for Harvey Lake Master Plan not to exceed $100,976
• Voucher list of bills dated February 18, 2025 in the amount of $1,205,710.86
• Ordinance 2025-020 amending village code regarding prohibited parking of vehicles

The Village Board approved the omnibus agenda (items A-H, J-M) in a 6-0 vote, including a $1,941,206 contract for the Seavey Ditch and Lake Charles restoration plan, several contract extensions, and a $1,205,710.86 bill list. Item I, a memorandum of understanding with the Vernon Hills Park District for the Seavey Master Plan Phase 3, was approved separately (5-0, with Trustee Marquardt abstaining due to a conflict of interest as a Park District employee). The board also approved a $100,976 engineering contract for the Harvey Lake Master Plan and a Verizon Wireless tower lease at 490 Greenleaf Drive, both by 6-0 votes.

• Approved $1,941,206 Seavey Ditch and Lake Charles restoration contract to Semper Fi Land, Inc. (6-0)
• Approved $1,205,710.86 voucher list of bills (6-0)
• Approved $100,976 Harvey Lake Master Plan engineering contract to Christopher B. Burke Engineering (6-0)
• Approved Verizon Wireless tower lease at 490 Greenleaf Drive (6-0)
• Approved Seavey Master Plan Phase 3 MOU with Vernon Hills Park District (5-0, 1 abstention)
• Approved $91,570 Village Hall generator replacement contract to Homestead Electrical Contracting (6-0)
• Approved $60,000 landscape mowing contract extension with Balanced Environments, Inc. (6-0)
• Approved $45,000 VHAC landscape maintenance contract extension with Grundstrom Landscape, Inc. (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on an omnibus agenda including approval of $1,205,710.86 in bills, multiple contract extensions for landscape maintenance, and several Seavey Ditch and Lake Charles restoration contracts totaling over $2.1 million. In new business, they will consider a contract for Harvey Lake Master Plan engineering ($100,976) and a tower lease agreement with Verizon Wireless at 490 Greenleaf Drive. The Liquor and License Commission will hold a hearing on a request for a Class D liquor license from Vernmill Business Inc., dba Ernie's Shell at 909 S. Milwaukee Avenue.

• Approval of voucher list of bills totaling $1,205,710.86
• Ordinance 2025-024 awarding Seavey Ditch and Lake Charles Restoration Plan to Semper Fi Land, Inc. for $1,941,206
• Ordinance 2025-025 awarding construction engineering services for the Seavey plan to Christopher B. Burke Engineering for $237,217
• Ordinance 2025-019 awarding Harvey Lake Master Plan engineering to Christopher B. Burke Engineering for $100,976
• Resolution 2025-006 authorizing a tower lease agreement with Verizon Wireless at 490 Greenleaf Drive

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners will meet to approve previous meeting minutes. The session includes an executive session to review police sergeant eligibility, lateral applications, and entry-level police officer oral interviews.

• Approval of February 6, 2025 meeting minutes
• Review of Police Sergeant Eligibility List Process
• Review of Lateral Applications
• Review of Pool of Eligibles
• Entry Level Police Officer Candidate Oral Interviews

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners will review candidate applications and discuss the process for the police sergeant eligibility list. The commission will also consider an authorization to hire letter from the Village Manager. An executive session is scheduled for personnel matters and approval of minutes.

• Approval of November 12, 2024 meeting minutes
• Authorization to hire letter dated October 10, 2024 from Village Manager Timony
• Review of candidate applications
• Police sergeant eligibility list process
• Executive session for personnel matters (Sec. 2(c)(1))

The Board of Fire and Police Commissioners approved minutes from November 12, 2024, and recessed into executive session to review candidate applications. They voted to interview 10 initial entry candidates and remove 16 others (15 initial entry and 1 lateral) from further consideration. All removed candidates will receive letter notification. The meeting adjourned after these actions.

• Approved November 12, 2024 meeting minutes (2-0)
• Approved November 12, 2024 executive session minutes (2-0)
• Recessed to executive session to review candidate applications (2-0)
• Approved interviewing 10 initial entry candidates (2-0)
• Removed 15 initial entry and 1 lateral candidate from further consideration (2-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider an omnibus vote agenda including routine approvals and contract renewals, then separately vote on three zoning amendments: one updating home daycare regulations, one establishing a fee for home daycare special use applications, and one amending electric vehicle charging rules. A closed session is scheduled for land acquisition and lease matters.

• Contract renewal with Schroeder & Schroeder for concrete flatwork up to $160,000
• Contract extension with Advanced Tree Care for parkway tree trimming up to $70,000
• Aquatic weed and algae control services from Tigris up to $39,455
• Professional services agreement with Entertainment Management Group for 2025 Vernon Hills Days up to $150,000
• Zoning amendments to regulate home daycares and electric vehicle charging stations

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a consent agenda approving routine contracts and licenses, plus three new ordinances amending home daycare regulations, establishing a related fee, and updating electric vehicle charging rules. A closed session is scheduled for land acquisition, lease pricing, and minutes review.

• Ordinance amending home daycare zoning regulations (2025-012)
• Ordinance establishing a home daycare special use application fee (2025-013)
• Ordinance updating electric vehicle charging definitions and special uses (2025-014)
• Contract renewal with Schroeder & Schroeder for concrete flatwork up to $160,000
• Agreement with Entertainment Management Group for 2025 Vernon Hills Days up to $150,000

The Village Board approved the omnibus agenda (items A-M) and three new ordinances: one amending home daycare regulations, one establishing a fee for home daycare special use applications, and one amending zoning for electric vehicle charging. All votes were unanimous (6-0) with one trustee absent. The board also approved a $274,535.03 voucher list and several contracts and resolutions as part of the omnibus vote.

• Approved omnibus agenda items A-M (6-0)
• Approved $274,535.03 voucher list (6-0)
• Approved Ordinance 2025-012 amending home daycare regulations (6-0)
• Approved Ordinance 2025-013 establishing home daycare special use fee (6-0)
• Approved Ordinance 2025-014 amending zoning for EV charging (6-0)
• Approved contract renewal with Schroeder & Schroeder Inc. for concrete flatwork up to $160,000 (6-0)
• Approved contract extension with Advanced Tree Care for tree trimming up to $70,000 (6-0)
• Approved professional services agreement for Vernon Hills Days up to $150,000 (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board Committee of the Whole will consider approval of previous minutes, review a Planning and Zoning Commission recommendation for Nest Daycare at 401 Sullivan Drive, discuss a concept for Aged in Oak at 935 Lakeview Parkway Suite 111, and review an electric vehicle charging station policy. A closed session is scheduled for land acquisition, lease pricing, and minutes review.

• Review of Planning and Zoning Commission recommendation for Nest Daycare at 401 Sullivan Drive
• Concept discussion for Aged in Oak at 935 Lakeview Parkway Suite 111
• Review of electric vehicle charging station policy
• Closed session for land acquisition, lease pricing, and minutes review

The Committee of the Whole voted 6-0 to remand the Nest daycare special use request at 401 Sullivan Drive back to the Planning & Zoning Commission for a reconvened public hearing on traffic concerns. The board also discussed but did not formally approve the Aged in Oak liquor concept and reached consensus to move forward with an EV charging station policy.

• Remanded Nest daycare docket to Planning & Zoning for further traffic testimony (6-0)
• Approved Committee of the Whole minutes from January 21, 2025 (5-0, 1 abstention)
• Appointed Trustee Koch as Chairman Pro Tem (6-0)
• Reached consensus to move ahead with EV charging station policy
• Discussed Aged in Oak concept; no formal action taken

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a petition by NewLook Design Build Development for Nest Schools. The proposal seeks to renovate a vacant building into a child daycare facility.

• Special Use Permit and site plan approval for a daycare at 401 Sullivan Drive
• Request to accommodate up to 209 children in 13 classrooms
• Proposed removal of north parking area for an outdoor play area
• Variations for east setback reduction from 40’ to 35.56’
• Variations for landscape buffers and parking stall setbacks

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider amendments to the Village Code of Ordinances. The proposal seeks to establish regulations and design standards for electric vehicle charging stations. It would allow public charging facilities as accessory uses in parking lots.

• Proposed definitions for electric vehicle charging terms in Section 3.2
• Proposed new regulations for charging stations in Section 4.16
• Proposed amendment to Section 13.3 to allow retail charging stations in B-1 districts via Special Use Permit

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a proposed amendment to the home occupations section of the Vernon Hills zoning code. The amendment would establish a procedure for home daycare operators to request a special use permit to care for 7-12 children. Daycares with 6 or fewer children would remain a permitted accessory use. The hearing is scheduled for January 22, 2025 at 7:30 p.m. at Village Hall.

• Public hearing on proposed zoning amendment (Case #2025-03) to allow home daycares with 7-12 children via special use permit

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a proposed daycare facility and updates to the Village Code. The body will discuss zoning amendments for electric vehicle charging stations and home daycare requirements.

• Case #2025-01: Special Use Permit and variations for a child daycare facility at 401 Sullivan Drive
• Case #2025-02: Zoning amendments to establish regulations and definitions for electric vehicle charging stations
• Case #2025-02: Amendment to permit retail charging stations as principal use in the B-1 district via Special Use Permit
• Case #2025-03: Amendment to Section 4.7.3 regarding home daycare requirements

The Planning and Zoning Commission recommended approval of a special use permit and zoning variations for a daycare facility at 401 Sullivan Drive, operated by The Nest Schools, with conditions including a new fence, landscape improvements, dimmed lighting, and a clear walkway. The Commission also recommended approval of zoning amendments for home daycare regulations and electric vehicle charging stations. All recommendations will go to the Village Board.

• Recommended approval of special use permit for daycare at 401 Sullivan Drive (4-2, 1 absent)
• Approved zoning variations for 401 Sullivan Drive (6-0, 1 absent)
• Recommended approval of home daycare zoning amendment (6-0, 1 absent)
• Recommended approval of EV charging station zoning amendments (5-0, 1 absent, 1 present)

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will discuss proposed zoning code amendments regarding electric vehicles and home daycares. The board will also hold a concept discussion for a Guzman y Gomez at 701 N. Milwaukee Avenue. A closed session is scheduled to address land acquisition and litigation.

• Concept discussion: Guzman y Gomez, 701 N. Milwaukee Avenue, Unit 354
• Discussion: Zoning code amendments related to electric vehicles
• Discussion: Zoning code amendment related to home daycares
• Closed session: Land acquisition and litigation

The Committee of the Whole discussed a proposed Guzman y Gomez drive-through restaurant at 701 N. Milwaukee Avenue and reached consensus to move it to the next steps, though no formal approval was granted. The board also discussed zoning amendments for electric vehicles and home daycares, with feedback to be considered by the Planning and Zoning Commission. The meeting adjourned to closed session for land acquisition discussion.

• Appointed Trustee Koch as Chairman Pro Tem (6-0)
• Approved Committee of the Whole minutes of December 17, 2024 (6-0)
• Reached consensus to advance Guzman y Gomez drive-thru concept to next steps (no formal vote)
• Adjourned to closed session for land acquisition discussion (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider an omnibus vote on several routine items: approval of two voucher lists totaling $827,398.24, ordinances authorizing the purchase of a chipper for $98,000 and waiving bidding for police supplies up to $49,710, a surplus equipment declaration, and the 2025 golf course rate schedule. Presentations include a proclamation honoring retiring Public Works employee Pete Nielsen and a United Way of Lake County 211 update. A Committee of the Whole meeting with a closed session on land acquisition, litigation, and minutes review is scheduled to follow.

• Approval of voucher list dated January 7, 2025 for $214,661.15
• Approval of voucher list dated January 21, 2025 for $612,737.09
• Ordinance 2025-001 authorizing purchase of one 2024 Vermeer BC1800XL chipper from Vermeer Midwest for up to $98,000
• Ordinance 2025-002 waiving competitive bidding to purchase police supplies from Cornerstone Detention and Imperial Surveillance for up to $49,710
• Resolution 2025-001 establishing the 2025 rate schedule for the Vernon Hills Golf Course

The Village Board approved all omnibus agenda items, including the purchase of a 2024 Vermeer chipper for up to $98,000, a waiver of competitive bidding for police supplies up to $49,710, and the 2025 golf course rate schedule. The board also approved voucher lists totaling $827,398.24 and declared certain village equipment as surplus. All votes were 6-0 with one trustee absent.

• Approved $98,000 purchase of 2024 Vermeer BC1800XL chipper (6-0)
• Approved waiver of competitive bidding for police supplies up to $49,710 (6-0)
• Approved 2025 rate schedule for Vernon Hills Golf Course (6-0)
• Approved voucher lists totaling $827,398.24 (6-0)
• Declared certain village equipment as surplus (6-0)
• Approved minutes of December 17, 2024 meeting (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider an omnibus vote agenda containing routine approvals, including two voucher lists totaling $827,398.24, and several ordinances. Key decisions involve authorizing the purchase of a 2024 Vermeer BC1800XL chipper for up to $98,000, waiving competitive bidding for police supplies up to $49,710, declaring surplus equipment, and adopting the 2025 rate schedule for the Vernon Hills Golf Course. Officials will also present a proclamation for a retiring public works employee and a report on the United Way 211 service.

• Purchase of one 2024 Vermeer BC1800XL chipper from Vermeer Midwest for up to $98,000 (Ordinance 2025-001)
• Waiver of competitive bidding to buy supplies from Cornerstone Detention and Imperial Surveillance for police operations up to $49,710 (Ordinance 2025-002)
• Declaration of surplus equipment (PCs, copiers, printers, radio parts, radar/lidar) for disposal (Ordinance 2025-003)
• Adoption of 2025 rate schedule for The Muni – Vernon Hills Golf Course (Resolution 2025-001)
• Approval of voucher lists: $214,661.15 (Jan 7) and $612,737.09 (Jan 21)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider an omnibus vote on a voucher list of $214,661.15, approve the minutes of the December 17, 2024 meeting, and pass Resolution 2025-001 establishing the 2025 rate schedule for The Muni golf course. Officials will hear the November 2024 police department report, and a closed session is scheduled for land acquisition, litigation, and review of minutes.

• Approval of $214,661.15 voucher list for bills from December 12, 2024 through January 2, 2025
• Passage of Resolution 2025-001 setting 2025 rates for The Muni – Vernon Hills Golf Course
• Police Department report with November 2024 crime statistics and monthly investigations summary
• Closed session to discuss land acquisition, litigation, and review of minutes

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will discuss amendments to the zoning code regarding electric vehicles and home daycares. A closed session is scheduled to discuss land acquisition, litigation, and minutes.

• Zoning code amendments related to electric vehicles
• Zoning code amendment related to home daycares
• Closed session regarding land acquisition
• Closed session regarding litigation

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on routine items including the approval of a $214,661.15 voucher list, meeting minutes from December 17, 2024, and a resolution establishing the 2025 rate schedule for the Vernon Hills Golf Course. A police department report for November 2024 is included for discussion. The meeting will be followed by a Committee of the Whole closed session on land acquisition, litigation, and minutes review.

• Resolution 2025-001 establishing 2025 rate schedule for Vernon Hills Golf Course
• Approval of voucher list of bills dated January 7, 2025 in the amount of $214,661.15
• Police Department Report for November 2024 (enclosed in packet)
• Closed session for land acquisition, litigation, and review of minutes
• Citizens may address the board during public comment period