Vernon Hills public meetings in 2023

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board will consider approving the September 2023 meeting minutes and review proposed 2024 meeting dates. The board will also receive updates on regional 9-1-1 operations, center equipment, and employee matters, along with a treasurer's report on disbursements and bills.

• Approval of September 19, 2023 JETSB meeting minutes
• Review of proposed 2024 JETSB meeting dates
• 9-1-1 Regional Update
• 9-1-1 Center Equipment Updates
• Treasurer's Report (Disbursements and Bills)

B. Board of Police & Fire Commissioners

The Vernon Hills Board of Fire and Police Commissioners will meet to review medical examination results, consider final offers of employment, and review lateral officer applications. The meeting also includes approval of minutes and an executive session for personnel matters.

• Review of Medical Examination Results
• Consideration of Final Offers of Employment
• Review of Lateral Officer Applications
• Executive session for personnel and minutes approval

E. Liquor & Licensing Commission

The Vernon Hills Liquor and License Commission will hold a hearing to approve prior meeting minutes and continue discussion of a liquor violation against Duangpetch Inc, doing business as Sushi Thai II at 455 E. Townline Rd, for selling alcohol to a person under 21. The violation was continued from the November 7, 2023 hearing. The meeting is scheduled for December 12, 2023 at 6:45 PM at 290 Evergreen Drive.

• Approval of November 7, 2023 hearing minutes
• Continued liquor violation case: Duangpetch Inc dba Sushi Thai II, 455 E. Townline Rd, selling liquor to a minor

A. Village Board & Committee of the Whole Agenda Packets

The Village Board and Committee of the Whole will meet to review a concept for a business at 600 Townline Road. The meeting also includes a discussion on animal control and a closed session regarding land acquisition.

• Concept review for Dom’s Kitchen and Market at 600 Townline Road
• Animal control discussion
• Closed session for land acquisition (5 ILCS 120/2 [Sec. 2(c)(5)])

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will review several ordinances including police equipment purchases, tax abatements for bonds, and employee benefits. The agenda also includes a zoning variation and site plan approval for a new building at 440 Fairway Drive.

• Approval of $3,013,339.83 in vouchers
• Contract with Flock Group, Inc. for license plate readers totaling $137,500.00 over five years
• Contract with Griffon Systems for CCTV system not exceeding $196,620.00
• Purchase of Taser 10 weapons from Axon Enterprise, Inc. not to exceed $208,930.00
• Zoning and site plan approval for Heathrow Scientific at 440 Fairway Drive

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on several police technology contracts and a site plan for a new Heathrow Scientific building. The Liquor and License Commission will also determine a penalty for Sushi Thai II regarding a liquor code violation.

• Contract with Flock Group, Inc. for 11 license plate readers totaling $137,500 over five years
• Contract with Griffon Systems for a village-wide CCTV system not exceeding $196,620
• Purchase of Taser 10 systems from Axon Enterprise, Inc. not to exceed $208,930
• Site plan and parking variation for a new Heathrow Scientific warehouse/office at 440 Fairway Drive
• Liquor violation hearing for Sushi Thai II (455 E. Townline Rd) for selling alcohol to a person under 21

D. Joint Review Board

The Joint Review Board will meet to review the FY 2023 Annual TIF Report for the Hawthorn Mall Redevelopment Project Area. The board will also consider the appointment of a public member.

• Review of FY 2023 Annual TIF Report
• Appointment of Public Member
• Approval of May 18, 2023 meeting minutes
• Expenditure of $48,206 for Milwaukee Ave sidewalk construction
• Payment of $25,976 to Ryan, LLC/Kane McKenna and Associates, Inc for TIF consulting

D. Joint Review Board

The Joint Review Board will meet to review the FY 2023 Annual TIF Report for the Milwaukee Avenue/Townline Road Redevelopment Project Area. The board will also address the appointment of a public member and approve previous meeting minutes.

• Review of FY 2023 Annual TIF Report for Mellody Farm
• Appointment of a Public Member to the Joint Review Board
• Payment of $1,594,210 to Bank of New York Mellon for debt service
• Payment of $113,505 to Hawthorn School District #73 for 2021-2022 enrollment
• Payment of $16,291 to Alamp Concrete Contractors, Inc for IL Rte#21 intersection improvements

D. Joint Review Board

The Joint Review Board is meeting to review the FY 2023 Annual TIF Report for the Town Center Redevelopment Project (Route 21/45). The board will also address the appointment of a public member.

• Review of FY 2023 Annual TIF Report
• Appointment of a Public Member to the Joint Review Board
• Reported fund balance of $3,088,833 at the end of the reporting period
• Itemized expenditures of $1,579,252, primarily for bond principal and interest
• Discussion of TIF funds for a greenspace/park on Lot 4 of the Town Center development

B. Board of Police & Fire Commissioners

The Vernon Hills Board of Fire & Police Commissioners will meet via Zoom to approve prior meeting minutes, review background investigations, consider conditional offers of employment, and set its 2024 quarterly meeting calendar. The board will also hold an executive session to discuss personnel matters.

• Approval of October 2 & 5, 2023 meeting minutes
• Review of background investigations
• Consideration of conditional offers of employment
• 2024 quarterly meeting calendar: Jan 11, Apr 11, Jul 11, Oct 10
• Executive session on personnel (Sec. 2(c)(1))

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will review several ordinances and resolutions, including a contract for municipal golf course design and a contribution for a spray ground. The board is also considering the final plat of subdivision for the Hawthorn Row development.

• Approval of voucher list of bills totaling $495,466.97
• Ordinance 2023-117: Contribution to Vernon Hills Park District for Turtle Creek Spray Ground
• Resolution 2023-042: Final plat of subdivision for Hawthorn Row (700, 715, 745, and 750 Hawthorn Row)
• Resolution 2023-041: Contract with Quitno Golf Designs, Inc. for Vernon Hills Municipal Golf Course improvements
• Resolution 2023-040: License agreement for pole, camera, and solar panel with Richport Property, LLC and Portillos Hot Dogs, LLC

A. Village Board & Committee of the Whole Agenda Packets

The Village Board is meeting to approve several ordinances and resolutions, including funding for a park district project and a contract for golf course improvements. The board will also consider the sale of surplus vehicles and a subdivision plat for Hawthorn Row.

• Contribution of $400,000 to Vernon Hills Park District for Turtle Creek Spray Ground
• Approval of $495,466.97 in bills, including $82,546.71 to Countryside Fire Protection District
• Contract with Quitno Golf Designs, Inc. for Vernon Hills Municipal Golf Course improvements
• Sale of 7 surplus vehicles via auction with minimum bids ranging from $3,000 to $8,000
• Final plat approval for Hawthorn Row development at 700, 715, 745, and 750 Hawthorn Row

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees will hold a regular meeting to discuss financial reports, approve bills, and consider a cash management policy. They will also review the actuarial valuation and tax levy request, elect board officers, and set 2024 meeting dates.

• Discussion/possible action on cash management policy and repeat monthly withdrawal instructions for 2024
• Review/approve actuarial valuation and tax levy request
• Board officer elections for President, Vice President, Secretary, and Assistant Secretary
• Review/adopt municipal compliance report
• Annual independent medical examination for James Koch

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a request by Premier Design + Build Group for Heathrow Scientific to build a new warehouse and office building at 440 Fairway Drive, requiring zoning variations and site plan approval. A previously scheduled hearing for a pickleball sports complex at 500 Bunker Court was withdrawn by the petitioner and will not be discussed. The commission will also consider minutes from prior meetings.

• Public hearing for Case #2023-09: variations and site plan approval for new warehouse/office building at 440 Fairway Drive
• Case #2023-08 (Gala Pickleball LLC sports complex at 500 Bunker Court) withdrawn, no discussion
• Approval of minutes from August 23 and October 11, 2023 meetings

E. Liquor & Licensing Commission

The Vernon Hills Liquor and License Commission is meeting to discuss two liquor license violations for selling alcohol to a person under 21. The commission will also consider approving minutes from its August 15, 2023 meeting. No other business is listed.

• Approval of August 15, 2023 commission minutes
• Duangpetch Inc dba Sushi Thai II, 455 E. Townline Rd — liquor violation, sale to person under 21
• OTB Acquisition, LLC dba On the Border, 535 N. Lakeview Pkwy — liquor violation, sale to person under 21

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a variety of ordinances including insurance renewals, public works contracts, and updates to donation box regulations. The meeting also includes reports on 9-1-1 consolidation and winter preparedness.

• Approval of voucher list of bills totaling $6,656,019.88
• Contract extension for snow and ice control services with James Martin and Associates, Inc. not to exceed $148,000
• Engineering services for Centennial Crossing Pond Retaining Wall project not to exceed $78,000
• Insurance agreements with Illinois Counties Risk Management Trust for coverage ($414,601) and workers compensation ($501,355)
• Ordinances amending Village Code regarding donation boxes and associated registration fees

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several ordinances for winter services, insurance, and engineering. Additionally, the Liquor and License Commission will hold hearings regarding alcohol sales to minors at two local businesses.

• Approval of voucher list of bills dated November 7, 2023, in the amount of $6,656,019.88
• Contract extension with James Martin and Associates, Inc. for snow and ice control not to exceed $148,000
• Contract with GSG Consultants, Inc. for Centennial Crossing Pond retaining wall project not to exceed $78,000
• Liquor violation hearings for Sushi Thai II (455 E. Townline Rd) and On The Border (535 N. Lakeview Pkwy)
• Insurance agreements with Illinois Counties Risk Management Trust totaling $915,956

A. Village Board & Committee of the Whole Agenda Packets

The Village Board and Committee of the Whole will meet to discuss a vertical subdivision and changes to the liquor code. The board will also review the 2024 Vernon Hills Days budget. A closed session is scheduled for land acquisition and minutes approval.

• Vertical subdivision of Hawthorn Row and The Domaine (700-715 and 745-750 Hawthorn Row)
• Proposed amendment to the liquor code for Class Q liquor licenses regarding limited on-premise consumption
• 2024 Vernon Hills Days budget discussion
• Closed session regarding land acquisition (5 ILCS 120/2 [Sec. 2(c)(5)])

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will discuss renewals for the village's workers' compensation, liability, property, auto, and other insurance, as well as employee health insurance. A closed session is scheduled to discuss approval of minutes. No other substantive business is on the agenda.

• Discussion of village workers' compensation, liability, property, auto, and other insurance renewals
• Discussion of employee health insurance renewal
• Closed session to discuss approval of minutes under Sec. 2(c)(21)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a regular meeting to vote on several ordinances and resolutions, including a certificate for Planet Fitness to operate at 413 Milwaukee Avenue, a $492,844.21 voucher list, and multiple public works contracts. The board will also hear reports from officials, including a financial audit review and the police department's September report. A Committee of the Whole meeting with a closed session is scheduled to follow.

• Ordinance 2023-100: Certificate of building and use conversion for Planet Fitness at 413 Milwaukee Avenue Unit 100
• Voucher list of bills dated October 17, 2023, in the amount of $492,844.21
• Ordinance 2023-101: Six-month janitorial contract extension with Alpha Building Maintenance Services (11/01/2023 to 4/30/2024)
• Ordinance 2023-102: Increase of $9,975.07 to Chicagoland Paving Contractors for 2023 bituminous pavement patching
• Ordinance 2023-103: Purchase of LED street light fixtures from Steiner Electric, not to exceed $60,000

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on a certificate for a Planet Fitness at 413 Milwaukee Avenue Unit 100, and consider several routine omnibus items including a $60,000 LED street light fixture purchase, a $9,975.07 increase for pavement patching, and a janitorial contract extension. The Committee of the Whole will discuss insurance renewals for workers' compensation, liability, property, auto, and employee health plans.

• Ordinance 2023-100: Certificate of Building and Use Conversion for Planet Fitness at 413 Milwaukee Avenue Unit 100
• Ordinance 2023-103: Purchase of LED street light fixtures from Steiner Electric for up to $60,000
• Ordinance 2023-102: Increase of $9,975.07 for 2023 Bituminous Pavement Patching Program with Chicagoland Paving Contractors
• Ordinance 2023-101: Six-month contract extension with Alpha Building Maintenance for janitorial services through April 30, 2024
• Resolution 2023-037: License agreement with Midwest Engineering for office space at 740 Lakeview Parkway

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a special use request by Gala Pickleball LLC to operate a sports complex at 500 Bunker Court, zoned BP (Business Park District). The commission will also consider approval of minutes from its August 23, 2023 meeting.

• Public hearing for Case #2023-08: special use request by Gala Pickleball LLC for a sports complex at 500 Bunker Court
• Property is zoned BP (Business Park District)
• Approval of August 23, 2023 meeting minutes

J. Summer Celebration/Vernon Hills Days

The Vernon Hills Days Committee will recap the 2023 festival and begin pre-planning for the 2024 event. The meeting includes public comment and discussion of unfinished and new business.

• 2023 Festival Recap
• 2024 Festival Pre-Planning

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commissioners is meeting to approve minutes from September 28 and conduct oral interviews for entry-level hires, which are listed as unfinished business. The agenda includes an executive session to discuss personnel matters. No other substantive decisions or discussions are listed.

• Approval of September 28, 2023 meeting minutes
• Entry Level Hire Process oral interviews on October 2 and 5
• Executive session for personnel matters

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on several routine items, including a $58,833.86 payment for a pedestrian crossing, a letter of credit reduction for a Milwaukee Avenue development, and a contract extension for building inspection services. A key item is a resolution to waive bidding and approve a $187,679 contract with Hezcorp Construction Services for remodeling the police station holding area. The Committee of the Whole will discuss proposed revisions to donation box regulations.

• Resolution 2023-035: Waive bidding and approve $187,679 contract with Hezcorp Construction Services for police station holding area remodel
• Ordinance 2023-098: Authorize $58,833.86 payment to Wisconsin Central Railroad for Milwaukee Avenue pedestrian crossing
• Ordinance 2023-099: Reduce letter of credit for 890 Milwaukee Avenue from $123,010 to $12,301
• Resolution 2023-036: Authorize contract extension with B&F Construction Code Services for building inspection and plan review
• Committee of the Whole: Discuss proposed revisions to donation box registration requirements and regulations

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider routine approvals and a contract for police station holding area remodel. The board will also discuss items in closed session, including litigation and personnel.

• Ordinance 2023-098: $58,833.86 to Wisconsin Central Railroad for Milwaukee Avenue pedestrian crossing
• Ordinance 2023-099: reduce letter of credit for 890 Milwaukee Avenue
• Resolution 2023-036: contract with B & F Construction Code Services for building inspection and plan review
• Resolution 2023-035: waive bidding and contract with HezCorp Construction Services for police station holding area remodel
• Voucher list of bills totaling $478,413.21

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole is meeting to discuss proposed revisions to donation box registration requirements and regulations. The board will also approve minutes from the September 19, 2023 meeting, and a closed session is scheduled for litigation, personnel, and minutes approval.

• Proposed revisions to donation box registration requirements and regulations
• Approval of Committee of the Whole meeting minutes from September 19, 2023
• Closed session scheduled for litigation, personnel, and minutes approval

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners will hold oral interviews for entry-level hiring on October 2 and 5, 2023. The board will also consider approval of the September 28, 2023 meeting minutes and may enter executive session to discuss personnel matters.

• Entry-level hire oral interviews scheduled for October 2 and 5
• Approval of September 28, 2023 meeting minutes
• Executive session for personnel discussion under Sec. 2(c)(1)

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting via Zoom to handle personnel matters for the police and fire departments. The board will consider a final offer of employment, review the entry-level candidate list, update oral interview questions, and review lateral applications. An executive session is scheduled to discuss personnel and approve minutes.

• Consideration of Final Offer of Employment
• Review of Entry Level Candidate List
• Review/Update of Entry Level Oral Interview Questions
• Review of Lateral Applications
• Approval of August 8, 2023 Commission meeting minutes

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board will consider approval of the June 20, 2023 meeting minutes and receive updates on regional 9-1-1 operations, center equipment, and employee matters. The board will also review the treasurer's report on disbursements and bills.

• Approval of June 20, 2023 JETSB meeting minutes
• 9-1-1 Regional Update
• 9-1-1 Center Equipment Updates
• 9-1-1 Center Employee Updates
• Treasurer's Report on disbursements and bills

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a certificate of building and use conversion for Planet Fitness at 431 N Milwaukee Unit 100, the former Old Navy space. A closed session is also scheduled to discuss lease, litigation, personnel, and minutes approval.

• Planet Fitness, 431 N Milwaukee Unit 100 (former Old Navy) – certificate of building and use conversion
• Closed session for lease of property, litigation, personnel, and minutes approval

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several routine items under an omnibus vote, including a sign variance for Taco Bell at 700 Milwaukee Avenue and a special use permit for Picklemall, a recreation facility at 555 Townline Road. The board will also vote on a $432,161.43 voucher list, a Motorola Solutions maintenance agreement for $37,557.00, and an ordinance amending indoor heating regulations. A closed session is scheduled to discuss property lease, litigation, and personnel matters.

• Ordinance 2023-095 granting sign variations for Taco Bell at 700 Milwaukee Avenue, Unit 148
• Ordinance 2023-096 granting special use for Picklemall recreation facility at 555 Townline Road, Unit 100
• Approval of voucher list of bills totaling $432,161.43
• Ordinance 2023-094 authorizing $37,557.00 for Motorola Solutions annual maintenance agreement
• Ordinance 2023-097 amending property maintenance code for indoor heating regulations

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on several routine items and two notable contracts: a $58,833.86 payment to Wisconsin Central Railroad for the Milwaukee Avenue pedestrian crossing, and a $187,679 contract with Hezcorp Construction Services for remodeling the police station holding area. The Committee of the Whole will discuss proposed revisions to donation box regulations after a First Amendment challenge.

• Ordinance 2023-098: $58,833.86 payment to Wisconsin Central Railroad for Milwaukee Avenue pedestrian crossing
• Resolution 2023-035: $187,679 contract with Hezcorp Construction Services for police station holding area remodel
• Resolution 2023-036: Contract extension with B&F Construction Code Services for building inspection and plan review
• Ordinance 2023-099: Reduction of letter of credit for 890 Milwaukee Avenue from $123,010 to $12,301
• Committee of the Whole: Proposed revisions to donation box registration requirements and regulations

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a Taco Bell sign variation at 700 Milwaukee Avenue, a special use and appearance approval for Picklemall at Townline Commons, and a concept review for Yard House at 950 Milwaukee Avenue. Amendments to the Property Maintenance Code are also on the agenda. A closed session is scheduled for lease, litigation, personnel, and minutes approval.

• Taco Bell sign variations at 700 Milwaukee Avenue Unit 148
• Picklemall special use and appearance approval at 555 Townline Road Unit 1
• Concept review for Yard House at 950 Milwaukee Avenue
• Amendments to Chapter 5, Buildings and Building Regulations, Article IX, Property Maintenance Code
• Closed session for lease, litigation, personnel, and minutes approval

The Committee of the Whole reached consensus to move forward with ordinances for Taco Bell sign variations, a PickleMall facility, and updated indoor heating requirements. The Board also reviewed a concept plan for a Yard House restaurant.

• Appointed Trustee Koch as Chairman Pro Tem (5-0)
• Approved August 15, 2023 meeting minutes (4-0)
• Directed staff to prepare ordinance for Taco Bell sign variations at 700 Milwaukee Avenue
• Directed staff to prepare ordinance for PickleMall special use and appearance at 555 Townline Road
• Directed staff to work with Yard House on Technical Review for 950 N. Milwaukee Avenue
• Directed staff to prepare ordinance amending Property Maintenance Code heating dates to Oct 1 - May 31

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on a consent agenda of routine items including $2.8 million in bills, computer workstation replacements for up to $27,600, AED purchases for up to $25,500, and a tree-trimming contract for up to $75,000. A Committee of the Whole meeting will follow in closed session to discuss property lease, litigation, and personnel matters.

• Approval of voucher list of bills totaling $2,828,975.01
• Ordinance 2023-090: purchase of village-wide computer workstation lifecycle replacements from Amazon Business for up to $27,600
• Ordinance 2023-091: payment to Second Chance Cardiac Solutions for AEDs not to exceed $25,500
• Ordinance 2023-092: contract with Advanced Tree Care for parkway tree trimming up to $75,000
• Resolution 2023-033: license agreement with Lowe's Home Centers to install pole, camera, and solar panel at 1660 North Milwaukee Avenue

The Village Board approved an omnibus agenda including a voucher list of bills and several ordinances for equipment and maintenance. The board also authorized licenses for community fundraising and security installations.

• Approved voucher list of bills dated September 5, 2023 for $2,828,975.01 (5-0)
• Approved purchase of computer workstation replacements from Amazon Business not to exceed $27,600.00 (5-0)
• Approved purchase of automated external defibrillators (AEDs) from Second Chance Cardiac Solutions not to exceed $25,500 (5-0)
• Approved contract with Advanced Tree Care for parkway tree trimming not to exceed $75,000 (5-0)
• Approved disposal of surplus village equipment (5-0)
• Approved raffle license and fee waiver for Love Inc. of Lake County (5-0)
• Approved license agreement with Lowe’s Home Centers, LLC for pole, camera, and solar panel installation at 1660 North Milwaukee Avenue (5-0)
• Approved requests for Knights of Columbus and Girl Scouts of America for door-to-door fundraising (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on a $2.83 million voucher list and several ordinances, including computer replacements, AED purchases, and a tree trimming contract. The Committee of the Whole will discuss a Taco Bell sign variation, a PickleMall special use, a Yard House concept review, and property maintenance code amendments.

• Voucher list of bills: $2,828,975.01
• Ordinance 2023-090: computer workstation replacements from Amazon Business, up to $27,600
• Ordinance 2023-091: 16 AEDs from Second Chance Cardiac Solutions, up to $25,500
• Ordinance 2023-092: parkway tree trimming contract with Advanced Tree Care, up to $75,000
• Resolution 2023-033: license agreement with Lowe's for ALPR pole/camera/solar panel at 1660 N. Milwaukee Ave.

H. Planning & Zoning Commission

The Vernon Hills Planning and Zoning Commission will hold two public hearings: one for a sign variation request by Flynn Restaurant Group (continued from July 26) and one for a special use permit by PickleMall Inc. for an amusement, recreation, and training facility. The commission will also consider approving minutes from its July 26 meeting and take public comments.

• Public hearing on Case #2023-06: Flynn Restaurant Group requests sign code variations for property at 700 Milwaukee Avenue, Unit 148 (B-1 General Business District)
• Public hearing on Case #2023-07: PickleMall Inc. requests special use permit for amusement/recreation/training facility at 555 Townline Road Unit 1 (B-1 General Business District)
• Approval of minutes from July 26, 2023 meeting

The Planning and Zoning Commission recommended approval of four sign variations for a Taco Bell at 700 Milwaukee Avenue. The commission also held a public hearing regarding a Special Use Permit for a PickleMall facility at 555 Townline Road.

• Recommended approval of four sign variations for Flynn Restaurant Group at 700 Milwaukee Avenue (5-0)

E. Liquor & Licensing Commission

The Liquor and License Commission will review and potentially approve a Class E liquor license for Golden Ground Inc., doing business as Cherry & Coffee at 9012 Hawthorn Ctr. They will also approve the minutes from the July 11, 2023 meeting. The meeting is scheduled for 6:45 PM at 290 Evergreen Drive.

• Approval of July 11, 2023 meeting minutes
• Golden Ground Inc. dba Cherry & Coffee, 9012 Hawthorn Ctr.: Request for Class E Liquor License

The Liquor and License Commission approved a Class E liquor license for Golden Ground Inc. (dba Cherry & Coffee) at 9012 Hawthorn Ctr. This license allows the sale of beer and wine for on-premises consumption. The commission also approved the minutes from the July 11, 2023 meeting.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved July 11, 2023 meeting minutes (3-0)
• Approved Class E liquor license for Golden Ground Inc. dba Cherry & Coffee (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will discuss a concept for Picklemall at 555 Townline Road, Unit 1. The meeting also includes approval of prior minutes and a closed session for lease, litigation, personnel, and minutes approval.

• Picklemall (Townline Commons) concept discussion at 555 Townline Road, Unit 1
• Approval of Committee of the Whole meeting minutes from July 25, 2023
• Closed session for lease, litigation, personnel, and minutes approval

The Committee of the Whole discussed a proposal to open an indoor pickleball facility at 555 Townline Road. The Board reached a consensus to proceed with the project. The meeting also included the approval of previous minutes.

• Appointed Trustee Koch as Chairman Pro Tem (6-0)
• Approved Committee of the Whole meeting minutes of July 25, 2023 (5-0-1)
• Reached consensus to move ahead with PickleMall indoor pickleball facility at 555 Townline Road

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a consent agenda with 18 routine items, including purchases of police firearms and body cameras, a new Taco Bell with drive-thru at 700 Milwaukee Avenue, and a $402,946.25 payment for the Milwaukee Avenue pedestrian railroad crossing. A separate public hearing will also be held on a Taco Bell zoning variation and special use permit.

• Approval of $402,946.25 to Wisconsin Central Railroad for Milwaukee Avenue pedestrian crossing
• Purchase of 58 Glock pistols and optics for police at net cost not to exceed $27,944
• Five-year contract for Axon Body 4 camera system at $45,550.50
• New Taco Bell with drive-thru at 700 Milwaukee Avenue, Unit 148 (zoning variations and special use)
• Contract for concrete work at Vernon Hills Town Center Park not to exceed $45,000

The Village Board approved a series of ordinances for public works, police equipment, and zoning variations. Key actions included funding for a pedestrian crossing and approving a new Taco Bell location.

• Approved $402,946.25 for Milwaukee Avenue pedestrian crossing (6-0)
• Approved purchase of 2024 Ford F450 truck up to $55,000 (6-0)
• Approved purchase of 58 Glock pistols for net amount up to $27,944 (6-0)
• Approved $45,550.50 for Axon Body 4 camera system (6-0)
• Approved $170,943 contract for Town Center Park landscaping (6-0)
• Approved $45,000 concrete work for Town Center Park (6-0)
• Approved special use and zoning variations for Taco Bell at 700 Milwaukee Ave (6-0)
• Approved lot size variation for Hawthorn Mall outlots at 950-1050 Milwaukee Ave (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a consent agenda with 18 routine items, including purchases of police pistols, a snow plow truck, and concrete work at Town Center Park. Under new business, the board will vote on zoning variations and a special use permit for a Taco Bell with drive-thru at 700 Milwaukee Avenue, as well as an amendment for redevelopment at 890 Milwaukee Avenue.

• Approval of $402,946.25 to Wisconsin Central Railroad for Milwaukee Avenue pedestrian crossing
• Purchase of 58 Glock pistols and optics for $46,144, with $18,200 trade-in credit, net $27,944
• Zoning variations and special use permit for Taco Bell with drive-thru at 700 Milwaukee Avenue, Unit 148
• Contract with Rock Star Concrete for $45,000 for concrete work at Vernon Hills Town Center Park
• Amended ordinance for redevelopment of 890 Milwaukee Avenue

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, discuss a cash management policy, and elect board officers. They will also consider trustee training expenses and review actuarial assumptions, including the expected rate of return.

• Discussion and possible action on a Cash Management Policy
• Board Officer Elections for President, Vice President, Secretary, and Assistant Secretary
• Review of Preliminary Actuarial Evaluation and Actuarial Assumptions – Expected Rate of Return
• Approval of Trustee Training Registration Fees and Reimbursable Expenses
• Annual Independent Medical Examination – James Koch

The Board approved monthly financial reports and disbursements totaling $2,413,349.12. Members established a $350,000 minimum balance for the BMO Harris checking account and maintained a 6% expected rate of return for the fund.

• Approved disbursements of $2,413,349.12 (3-0)
• Approved Ottosen DiNolfo annual retainer fee not to exceed $2,500.00 (3-0)
• Set BMO Harris checking account minimum balance at $350,000 (3-0)
• Accepted Tim Kreusch into the Pension Fund as a Tier II participant effective May 22, 2023 (unanimous)
• Maintained 6% as the expected rate of return for the fund (3-0)
• Approved May 4, 2023 meeting minutes (unanimous)
• Tabled Board Officer Elections (President, Vice President, Secretary, and Assistant Secretary)
• Tabled FOIA Officer and OMA Designee appointment

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to approve minutes, review a request to hire one police officer, and consider a conditional offer of employment. The meeting includes an executive session for personnel matters.

• Approval of July 6, 2023 meeting minutes
• Authorization to hire one police officer per Village Manager letter dated July 11, 2023
• Consideration of conditional offer of employment
• Executive session for personnel discussion

The Board of Police & Fire Commissioners approved a conditional offer of employment for Elias Vargas. The board also approved the minutes from the July 6, 2023 meeting.

• Approved July 6, 2023 meeting minutes (3-0)
• Extended conditional offer of employment to Elias Vargas (2-0)

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings on two zoning variation requests and review a site plan modification. The first involves a lot size variation for property at 950-1050 Milwaukee Avenue, and the second involves a special use permit and variations for a restaurant with a drive-through at 700 Milwaukee Avenue Unit 148. The commission will also consider minor modifications to an approved site plan for a CAVA Restaurant at 890 Milwaukee Avenue Unit 100.

• Public hearing for Case #2023-05: variation to allow 35,479 sq ft lot (40,000 sq ft required) at 950-1050 Milwaukee Avenue
• Public hearing for Case #2023-06: special use permit and variations for restaurant with drive-through at 700 Milwaukee Avenue Unit 148
• Case #PZ23-01: minor site plan and building appearance modifications for CAVA Restaurant at 890 Milwaukee Avenue Unit 100
• Approval of minutes from April 26, 2023

The Commission recommended approval of a zoning variation to allow a smaller lot size for a property at 950-1050 Milwaukee Avenue. A second petition for a Taco Bell restaurant at 700 Milwaukee Avenue was discussed, though the provided text ends before a final vote was recorded.

• Recommended approval of variation for 35,479 sq ft lot at 950-1050 Milwaukee Avenue (7-0)
• Conditioned 950-1050 Milwaukee Avenue approval on Public Works review of easement locations

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole is meeting to discuss a request from Icon Building Group for an extension to complete subdivision improvements in the Woodland Chase subdivision, and a concept plan for VHTC Lot 4. The board will also approve prior meeting minutes and may enter a closed session for lease, litigation, personnel, and minutes approval matters.

• Request for extension to complete subdivision improvements - Woodland Chase Subdivision (Icon Building Group)
• VHTC Lot 4 concept plan discussion
• Approval of Committee of the Whole meeting minutes of June 20, 2023
• Closed session scheduled for lease, litigation, personnel, and minutes approval

The Committee of the Whole reached a consensus to extend the deadline for subdivision improvements at Woodland Chase to October 31, 2025. The Board also discussed a concept plan for a passive park at Vernon Hills Town Center Lot 4, requesting the addition of table space to the design.

• Appointed Trustee Koch as Chairman Pro Tem (6-0)
• Approved June 20, 2023 meeting minutes (5-0)
• Directed staff to prepare a resolution extending Woodland Chase subdivision improvement deadline to October 31, 2025
• Directed staff to extend the Woodland Chase letter of credit expiration date to October 31, 2025

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider an omnibus vote on routine items including $1.6 million in bills, a police vehicle purchase, and golf carts, followed by a public hearing on outdoor dining for Buttermilk and a closed session.

• Approval of voucher list of bills totaling $1,615,485.65
• Purchase of one 2023 Ford F150 Police Responder vehicle from Morrow Brothers Ford, Inc. for up to $46,985
• Purchase of golf carts from EZ Go for up to $143,606.50
• Resolution to allow outdoor dining and seating at Buttermilk, 925 N. Milwaukee Avenue – Suite 500
• Closed session to discuss lease, litigation, and personnel matters

The Village Board approved a permit for outdoor dining at Buttermilk and passed several ordinances for vehicle and equipment purchases. The Board also approved a voucher list of bills and reduced performance guarantees for three development projects.

• Approved outdoor dining permit for Buttermilk at 925 N. Milwaukee Avenue (6-0)
• Approved $1,615,485.65 voucher list of bills (6-0)
• Approved purchase of one 2023 Ford F150 police vehicle not to exceed $46,985 (6-0)
• Approved purchase of golf carts from EZ GO not to exceed $143,606.50 (6-0)
• Approved $35,105 expenditure increase for workers compensation insurance (6-0)
• Approved reduction of performance guarantees for Hawthorn Redevelopment Phase 1, 130 Lakeview Parkway, and South Lake Industrial Buildings B and E (6-0)
• Approved $882 from state seizure fund for towing expenditures (6-0)
• Declared certain village equipment as surplus for trade-in credit (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on an omnibus agenda including $1,615,485.65 in bills, a new police vehicle for $46,985, and golf carts for $143,606.50. A separate resolution would allow Buttermilk restaurant to operate outdoor dining at 925 N. Milwaukee Avenue. The Committee of the Whole will discuss an extension for Woodland Chase subdivision improvements and a concept plan for a park on Lot 4 of the Vernon Hills Town Center.

• Omnibus vote on $1,615,485.65 in bills and ordinances including a $35,105 workers comp insurance increase
• Purchase of one 2023 Ford F150 Police Responder from Morrow Brothers Ford for up to $46,985
• Purchase of 30 electric golf carts from E-Z-GO for up to $143,606.50, with trade-in of old carts
• Resolution to allow Buttermilk at 925 N. Milwaukee Avenue to operate outdoor dining with 76 seats
• Committee of the Whole to discuss extension for Woodland Chase subdivision improvements and concept plan for VHTC Lot 4 park

E. Liquor & Licensing Commission

The Liquor and Licensing Commission will meet to approve prior meeting minutes and discuss a request for a Class G liquor license for the 2023 Vernon Hills Days event. No other substantive items are on the agenda.

• Approval of April 4, 2023 meeting minutes
• Request for Class G liquor license for 2023 Vernon Hills Days

The Liquor and License Commission approved a Class “G” liquor license for the Vernon Hills Days event held July 13-16, 2023. The commission also voted to waive the associated $100.00 fee.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved April 4, 2023 meeting minutes (3-0)
• Approved Class “G” liquor license for Vernon Hills Days (3-0)
• Waived $100.00 liquor license fee for the Village of Vernon Hills (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will hold a regular meeting following a Liquor and License Commission hearing. The board will consider an omnibus vote agenda including approval of $1,118,944.83 in bills, a $46,985 police vehicle purchase, and $143,606.50 for golf carts. A separate resolution would allow outdoor dining at Buttermilk on Milwaukee Avenue. A closed session is scheduled for litigation, personnel, and minutes approval.

• Approval of voucher list totaling $1,118,944.83
• Ordinance 2023-067: purchase of one 2023 Ford F150 Police Responder from Morrow Brothers Ford for up to $46,985
• Ordinance 2023-068: purchase of golf carts from EZ Go for up to $143,606.50
• Ordinance 2023-066: increase workers compensation insurance expenditures by $35,105
• Resolution 2023-025: outdoor dining approval for Buttermilk at 925 N. Milwaukee Avenue – Suite 500

The regular meeting of the Village Board scheduled for July 11, 2023, was cancelled. No substantive decisions were recorded.

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider an omnibus vote agenda including $1,118,944.83 in bills, a new police vehicle, and 30 new golf carts for the municipal golf course. The Liquor and License Commission will also hold a hearing on a Class G liquor license for Vernon Hills Days. A separate resolution would approve outdoor dining for Buttermilk at 925 N. Milwaukee Avenue.

• Ordinance 2023-067: Purchase of one 2023 Ford F150 Police Responder from Morrow Brothers Ford for $46,985
• Ordinance 2023-068: Purchase of 30 electric golf carts from EZ Go for $143,606.50
• Ordinance 2023-069: Reduction of performance guarantee for Hawthorn Redevelopment Phase 1 from $4,042,895 to $1,144,504.43
• Resolution 2023-025: Outdoor dining permit for Buttermilk at 925 N. Milwaukee Avenue (76 seats)
• Liquor Commission: Request for Class G liquor license for Vernon Hills Days (July 13-16, 2023) with fee waiver

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commissioners is meeting to approve minutes from June 19, 2023, conduct oral interviews for entry-level police officer candidates, and hold an executive session to discuss personnel matters. The agenda is otherwise routine, with no other substantive items listed.

• Approval of June 19, 2023 meeting minutes
• Entry Level Police Officer Oral Interviews
• Executive session for personnel discussion (Sec. 2 (c)(1))

The Board approved a new eligibility list consisting of one candidate and removed another candidate from the previous list. The Board also directed the Chief to advertise for lateral applications and cancelled the July 13 meeting.

• Approved June 19, 2023 meeting minutes (3-0)
• Struck Jazmine Valdez from the current eligibility list (2-0)
• Created eligibility list including only Elias Vargas and declined Jessica Arias, Mark Matovu, and Latorya Belton (2-0)
• Cancelled the July 13 regular meeting

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a Committee of the Whole meeting to discuss a concept for a multi-tenant shopping center proposed by Cone Development at 1760 N. Milwaukee Avenue. The board will also approve the minutes from the May 16, 2023 meeting. A closed session is scheduled to discuss litigation, lease of property, personnel, and approval of minutes.

• Concept discussion for multi-tenant shopping center at 1760 N. Milwaukee Avenue by Cone Development
• Approval of Committee of the Whole meeting minutes from May 16, 2023
• Closed session for litigation, lease of property, personnel, and approval of minutes

The Committee of the Whole approved the meeting minutes from May 16, 2023. The Board discussed a proposal by AneVista Group for a multi-tenant shopping center called CONE, noting a preference for a different location than the one proposed.

• Appointed Trustee Koch as Chairman Pro Tem (7-0)
• Approved May 16, 2023 meeting minutes (6-0-1)
• Discussed CONE multi-tenant shopping center concept at 1760 N. Milwaukee Avenue

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on an omnibus agenda including a $699,677.53 voucher list, approval of prior meeting minutes, an ordinance authorizing up to $56,950 for Flock Safety equipment acquisition, and a resolution for indemnification agreements with Libertyville Bank & Trust for parking lot use during July 4th fireworks and Vernon Hills Days. A separate resolution would grant approval for the Chicago Bears to operate an outdoor special event at 122 Hawthorn Center. The meeting also includes recognition of outgoing and incoming Vernon Hills Queens and a police department report for May 2023.

• Ordinance 2023-065 authorizing payment to Flock Safety for equipment acquisition not to exceed $56,950
• Resolution 2023-023 authorizing indemnification agreements with Libertyville Bank & Trust for parking lot use during July 4th fireworks and Vernon Hills Days
• Resolution 2023-024 granting approval for Chicago Bears outdoor special event at 122 Hawthorn Center
• Voucher list of bills totaling $699,677.53
• Police Department Report for May 2023

The Village Board approved a resolution allowing the Chicago Bears to use the Hawthorn Center parking lot for training camp shuttles. The Board also approved several administrative items, including a payment for police equipment and a voucher list of bills.

• Approved Resolution 2023-024 for Chicago Bears outdoor special event at 122 Hawthorn Center (7-0)
• Approved Ordinance 2023-065 for Flock Safety equipment acquisition not to exceed $56,950 (7-0)
• Approved voucher list of bills dated June 20, 2023, in the amount of $699,677.53 (7-0)
• Approved Resolution 2023-023 for indemnification agreements with Liberty Ville Bank & Trust Company for July 4 fireworks and Vernon Hills Days (7-0)
• Approved minutes of the June 6, 2023, regular Village Board meeting (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on several items including a $56,950 payment to Flock Safety for automated license plate readers funded by a state grant, and a resolution allowing the Chicago Bears to use Hawthorn Mall's parking lot for training camp shuttles. The Committee of the Whole will discuss a proposed multi-tenant shopping center concept at 1760 N. Milwaukee Avenue. A closed session is also scheduled.

• Ordinance 2023-065 authorizing $56,950 payment to Flock Safety for 17 additional automated license plate readers
• Resolution 2023-024 approving Chicago Bears remote parking at 122 Hawthorn Center for training camp shuttles (July 24–Aug 18)
• Resolution 2023-023 authorizing hold harmless agreement with Libertyville Bank & Trust for July 4 fireworks parking
• Omnibus vote agenda includes $699,677.53 in bills and approval of June 6, 2023 minutes
• Committee of the Whole concept discussion of CONE multi-tenant shopping center at 1760 N. Milwaukee Avenue

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board will consider approval of prior meeting minutes, receive a finance report on disbursements and bills, and discuss updates on regional 9-1-1 services, equipment, and center employees. A new member from the Village of Libertyville will be introduced.

• Approval of March 20, 2023 meeting minutes
• Introduction of new committee member Denise Joseph from Libertyville
• 9-1-1 Regional Update
• 9-1-1 Center Equipment Updates
• 9-1-1 Center Employee Updates

The board approved the March 20, 2023 meeting minutes and the Q4 financial report. Members discussed 9-1-1 regional consolidation, equipment transitions to STARCOM, and staffing levels for dispatchers.

• Approved March 20, 2023 meeting minutes (5-0)
• Approved Q4 financial report (5-0)

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to approve minutes from June 14, 2023, consider a final offer of employment, and discuss other commission business. An executive session is scheduled to discuss personnel matters and approval of minutes. The agenda is otherwise routine and procedural.

• Approval of June 14, 2023 meeting minutes
• Consideration of Final Offer of Employment
• Executive Session on personnel (Sec. 2 (c)(1)) and minutes approval

The Board of Police & Fire Commissioners approved a final offer of employment for Abdullah Mahmood, pending medical report receipt and approval from the Chairman and Chief. The Board also scheduled oral interviews for a second tier of candidates.

• Approved June 14, 2023 meeting minutes (3-0)
• Approved final offer of employment to Abdullah Mahmood pending medical report and approval from Chairman Quille and Chief Kreis (3-0)
• Scheduled oral interviews for second tier of candidates for July 6 at 5PM

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commissioners is meeting to consider a final offer of employment, likely for a public safety position. The agenda also includes approval of minutes and a scheduled executive session for personnel matters. No other substantive items are listed.

• Consideration of Final Offer of Employment
• Approval of June 14, 2023 Commission meeting minutes
• Executive session to discuss personnel (Sec. 2 (c)(1))

The Board of Police & Fire Commissioners approved the minutes from the May 16, 2023 meeting. Following an executive session, the board voted to extend a conditional offer of employment to Abdullah Mahmood.

• Approved May 16, 2023 meeting minutes (2-0)
• Extended conditional offer of employment to Abdullah Mahmood (2-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a consent agenda of routine items including the purchase of two dump trucks for $576,541.60, software maintenance agreements for $171,816.79, and a contract for Vernon Hills Days at $83,950. Also up for approval are ordinance amendments regarding parkway maintenance and a resolution adopting the 2022 Lake County All-Natural Hazards Mitigation Plan. Officials will present reports on finances, police, and summer events.

• Ordinance 2023-059: purchase of two 2023 Mack Granite dump trucks with snow fighter packages for $576,541.60
• Ordinance 2023-060: Tyler Technologies public safety software maintenance agreements for $171,816.79
• Ordinance 2023-064: professional services agreement with Archer Enterprises for Vernon Hills Days, not to exceed $83,950
• Ordinances 2023-062 and 2023-063: amendments to nuisance and streets chapters regarding parkway maintenance adjacent to private property
• Resolution 2023-022: approval for Vernon Hills Park District outdoor special event at 635 Aspen Drive

The Village Board approved an omnibus agenda including the payment of bills, the purchase of new dump trucks, and software agreements. The Board also passed ordinances regarding surplus property and parkway maintenance obligations.

• Approved voucher list of bills dated June 6, 2023 for $735,461.39 (6-0)
• Approved purchase of two 2023 Mack Granite dump trucks not to exceed $576,541.60 (6-0)
• Approved expenditures to Tyler Technologies for public safety and justice software not to exceed $171,816.79 (6-0)
• Approved sale of surplus Village property via public or internet auction (6-0)
• Amended Chapter 13 and Chapter 20 regarding obligations to maintain parkway areas adjacent to private property (6-0)
• Approved professional services agreement with Archer Enterprises, Inc. for Vernon Hills Days not to exceed $83,950 (6-0)
• Adopted the 2022 Lake County All-Natural Hazards Mitigation Plan (6-0)
• Approved outdoor special event operation for Vernon Hills Park District at 635 Aspen Drive (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to vote on a series of routine and non-controversial items bundled in an omnibus vote agenda, including several ordinances and resolutions. Key decisions include purchasing two new dump trucks, renewing software maintenance agreements, declaring surplus vehicles for auction, amending parkway maintenance rules, and approving contracts for the Vernon Hills Days event. The board will also hear reports from officials and consider proclamations.

• Ordinance 2023-059: Purchase two 2023 Mack Granite dump trucks from Bonnell Industries for up to $576,541.60
• Ordinance 2023-060: Renew Tyler Technologies software maintenance agreements for up to $171,816.79
• Ordinance 2023-061: Declare surplus vehicles for public/internet auction, including a 2004 Ford F-350 with $15,000 minimum bid
• Ordinance 2023-064: Approve $83,950 professional services agreement with Archer Enterprises for Vernon Hills Days
• Resolution 2023-021: Adopt the 2022 Lake County All-Natural Hazards Mitigation Plan

D. Joint Review Board

The Joint Review Board is meeting to review the annual TIF report for the Town Center Redevelopment Project (Route 21/45) TIF District. They will also consider appointing a new public member and approve minutes from the previous meeting.

• Review of Annual TIF Report for FY 2021
• Appointment of a new public member to fill a vacancy
• Approval of minutes from May 19, 2022 meeting
• Discussion of pending project for Lot 4 of Vernon Hills Town Center development

The Joint Review Board approved the minutes from the May 19, 2022 meeting. The Finance Director reviewed the FY 2022 Annual TIF Report, and the Village Manager discussed plans to use TIF funds for a greenspace and park on Lot 4 of the Vernon Hills Town Center development.

• Approved May 19, 2022 meeting minutes (Voice Vote: All in favor)

D. Joint Review Board

The Joint Review Board is meeting to review the annual TIF report for the Hawthorn Mall Redevelopment Project Area. The agenda includes approval of prior minutes, appointment of a public member, and a question-and-answer period. The previous year's meeting noted no activity in the FY 2021 report due to the early life of the TIF.

• Review of annual TIF report for Hawthorn Mall Redevelopment Project Area
• Appointment of a public member to the Joint Review Board
• Approval of minutes from the May 19, 2022 meeting

The Joint Review Board appointed Village Manager Timony as Chairman and approved the minutes from the May 19, 2022 meeting. The board reviewed the FY 2022 Annual TIF Report and received an update on the Hawthorn Mall redevelopment phases.

• Appointed Village Manager Timony as Chairman (All in Favor)
• Approved May 19, 2022 meeting minutes (All in Favor, Community High School District 128 abstain)

D. Joint Review Board

The Joint Review Board will meet to review the annual TIF report for the Mellody Farm (Route 21/60) redevelopment project area. The board will also appoint a new public member and discuss the district's financial status, including potential early debt payoff and a pending property tax assessment challenge.

The Joint Review Board approved the minutes from the May 19, 2022 meeting. Finance Director Lyons reviewed the FY 2022 Annual TIF Report for the Mellody Farm Route 21/60 TIF District. Village Manager Timony discussed the possibility of paying off debt early and closing the TIF district before its 23-year expiration.

• Approved May 19, 2022 meeting minutes (Voice vote: All in favor, Community High School District 128 abstain)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will discuss a concept for amending the municipal code regarding parkway maintenance obligations. The meeting also includes approval of prior minutes and a scheduled closed session for litigation, lease, personnel, and minutes approval.

• Municipal code amendments for parkway maintenance obligation concept discussion
• Approval of Committee of the Whole meeting minutes from May 2, 2023
• Closed session for litigation, lease of property, personnel, and approval of minutes

The Committee of the Whole approved the May 2, 2023 meeting minutes. Members discussed proposed municipal code amendments to clarify that property owners are responsible for maintaining parkway areas in the right-of-way. The Board reached a consensus to make the language clearer.

• Appointed Trustee Koch as Chairman Pro Tem (7-0)
• Approved May 2, 2023 meeting minutes (5-0-2)
• Reached consensus to clarify municipal code verbiage regarding parkway maintenance

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a consent agenda including approval of $1,141,794.91 in bills, several ordinances amending zoning definitions and granting special use permits for a catering service and a retail store, and increases to traffic signal maintenance and pavement patching budgets. A Committee of the Whole meeting with a closed session for litigation, lease, personnel, and minutes is scheduled to follow.

• Ordinance 2023-053: Payment up to $43,000 to Northeastern Illinois Regional Crime Laboratory for annual membership
• Ordinance 2023-055: Amending zoning code to define 'catering service' and add it as a special use in the OR&D district
• Ordinance 2023-056: Special use permit for Catered Productions at 1017 Butterfield Road
• Ordinance 2023-058: Increase of $15,000 to Chicagoland Paving Contractors for 2023 bituminous pavement patching
• Resolution 2023-020: Street lighting electrical cooperative agreement with Northern Illinois Municipal Electric Cooperative

The Village Board approved an omnibus agenda including over $1.1M in bills and several ordinances for public works and zoning. The board also appointed Brian Fluno to the Planning and Zoning Commission. Additionally, the board reached a consensus to include village employees in the Military Banner Program.

• Appointed Brian Fluno to the Planning and Zoning Commission (7-0)
• Approved voucher list of bills dated May 16, 2023, totaling $1,141,794.91 (7-0)
• Approved payment to Northeastern Illinois Regional Crime Laboratory up to $43,000 (7-0)
• Approved $16,794.18 expenditure increase for IDOT traffic signal maintenance (7-0)
• Approved zoning amendment to define and allow catering services as a special use in OR&D District (7-0)
• Granted special use permit for Catered Productions at 1017 Butterfield Road (7-0)
• Granted special use permit for Smokin’ Deal BBQ at 1007 Butterfield Road (7-0)
• Approved $15,000 expenditure increase for Chicagoland Paving Contractors, Inc. (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on an omnibus agenda including $1,141,794.91 in bills, zoning code amendments to define catering services, and special use permits for Catered Productions at 1017 Butterfield Road and Smokin' Deal BBQ at 1007 Butterfield Road. The Board will also consider increasing traffic signal maintenance payments to IDOT by $16,794.18 and pavement patching program expenditures by $15,000. A Committee of the Whole meeting will follow to discuss parkway maintenance obligations and then enter closed session.

• Approval of $1,141,794.91 in vouchers
• Ordinance 2023-055: zoning amendment to define catering service as special use in OR&D district
• Ordinance 2023-056: special use permit for Catered Productions at 1017 Butterfield Road
• Ordinance 2023-057: special use permit for Smokin' Deal BBQ retail store at 1007 Butterfield Road
• Ordinance 2023-054: increase IDOT traffic signal maintenance expenditures by $16,794.18

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to approve minutes from May 4, 2023, and consider a personnel action request. The agenda also includes a letter from the Village Manager and an executive session for personnel matters. No other substantive items are listed.

• Approval of May 4, 2023 meeting minutes
• Letter from Village Manager Timony
• Personnel Action Request
• Executive session for personnel discussion

The Board of Fire and Police Commissioners met via Zoom to act on a personnel request. The board voted to promote one officer to the rank of sergeant.

• Approved May 4, 2023 meeting minutes (2-0)
• Approved promotion of Officer Ken James to Sergeant (2-0)

I. Police Pension Board

The Board of Trustees will review financial reports from Lauterbach & Amen, LLP and investment updates. The agenda includes approving retirement benefits for Tad Spencer and certifying board election results.

• Approval of February 9, 2023 meeting minutes
• Discussion/Possible Action on Cash Management Policy
• Regular Retirement Benefits for Tad Spencer
• Certification of Board Election Results
• Review of Trustee Training registration fees and expenses

The Vernon Hills Police Pension Fund Board of Trustees approved a regular retirement benefit for Officer Tad Spencer, adopted a cash management policy setting a $700,000 maximum checking account balance, and certified board election results. The board also accepted the monthly financial report and approved disbursements of $191,419.32.

• Approved Tad Spencer's regular retirement benefit calculation (5-0)
• Approved monthly financial report and $191,419.32 in disbursements (5-0)
• Directed L&A to set $700,000 max balance in BMO Harris checking, transfer excess to money market (5-0)
• Accepted Village contributions quarterly into BMO checking account effective immediately (5-0)
• Certified active member election results: Buhrmester and Williams reelected (unanimous)
• Adopted Resolution 2023-01 appointing Buhrmester and Cielak as authorized agents for IPOPIF (5-0)
• Amended 2023 meeting dates to August 10 and November 9 (unanimous)

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commissioners is meeting via Zoom to handle routine personnel matters. They will approve the April 11 meeting minutes, review medical examination results, and consider a final offer of employment. An executive session is scheduled to discuss personnel matters.

• Approval of April 11, 2023 meeting minutes
• Review of medical examination results
• Consideration of final offer of employment
• Executive session on personnel matters

The Board of Police and Fire Commissioners approved a final offer of employment to Timothy Kreusch and voted to remove Cortney Chase from the eligibility list. Both actions passed unanimously 3-0. The meeting also included approval of prior minutes and a recess for executive session to review medical examination results.

• Approved minutes of April 11, 2023 as amended (3-0)
• Recessed to executive session to review medical examination results (3-0)
• Extended final offer of employment to Timothy Kreusch (3-0)
• Struck Cortney Chase from eligibility list and removed from further consideration (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a Committee of the Whole meeting to discuss several land-use items, including a proposal to convert a KFC into a Taco Bell, a special use request for a BBQ restaurant, and a zoning text amendment for catering. The board will also consider approving the minutes from the previous meeting. A closed session is scheduled for personnel, litigation, and minutes approval.

• Taco Bell conversion of KFC at 700 N. Milwaukee Avenue, Unit 148
• Smokin' Deal BBQ special use for retail store at 1007 Butterfield Road
• Catered Productions zoning text amendment and special use for catering at 1017 Butterfield Road
• Approval of Committee of the Whole minutes from April 18, 2023

The Committee of the Whole reached consensus to move forward with technical reviews and ordinance preparations for three business requests. These include a Taco Bell conversion and two special use requests on Butterfield Road. The board also approved the April 18, 2023, meeting minutes.

• Approved Committee of the Whole meeting minutes of April 18, 2023 (4-0)
• Consensus to direct staff to start technical review for Taco Bell conversion at 700 N. Milwaukee Avenue
• Consensus to prepare ordinance for Smokin’ Deal BBQ at 1007 Butterfield Road with rooftop screening and trash enclosure conditions
• Consensus to prepare ordinances for Catered Productions at 1017 Butterfield Road regarding zoning text amendment and special use

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on several routine expenditures and ordinances, including two landscape maintenance contracts totaling $167,839, a new police training simulator for $57,050, a zoning amendment, a parking variation for a medical office, and an outdoor dining permit. The meeting also includes swearing-in of newly elected trustees, proclamations, and a closed session for litigation and personnel matters.

• Ordinance 2023-047: $67,209 contract with Balanced Environments, Inc. for specialized landscape mowing and maintenance
• Ordinance 2023-048: $100,630 contract with Fleck's Landscaping for general mowing of village property
• Ordinance 2023-050: $57,050 expenditure to TI Training LE LLC for a scenario-based decision making simulator for police
• Ordinance 2023-052: Parking variation for a medical office building at 830 West End Court
• Resolution 2023-018: Outdoor dining permit for Crisp & Green at 899 N. Milwaukee Avenue

The Village Board approved several ordinances including landscaping maintenance contracts and a law enforcement training simulator. The Board also appointed a member to the Police Pension Board and adopted a revised investment policy for village funds.

• Appointed Mark Peterson to the Police Pension Board (5-0)
• Approved $308,183.13 voucher list of bills (5-0)
• Approved contract with Balanced Environments, Inc. for landscape maintenance not to exceed $67,209 (5-0)
• Approved contract with Fleck’s Landscaping for general mowing not to exceed $100,630 (5-0)
• Approved purchase of a scenario based decision making simulator from TI Training LE LLC not to exceed $57,050 (5-0)
• Approved zoning variation to reduce required parking for medical office building at 830 West End Court (5-0)
• Approved outdoor dining and seating for Crisp & Green at 899 N. Milwaukee Avenue (5-0)
• Adopted Resolution 2023-019 revising the investment policy for village funds (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is holding a sine die meeting followed by a regular meeting and Committee of the Whole. The board will vote on an omnibus agenda including bills, contracts for landscaping, a shared training simulator, zoning amendments, and a parking variation. The Committee of the Whole will discuss a Taco Bell conversion, a BBQ retail special use, and a catering zoning amendment.

• Approval of voucher list of bills totaling $308,183.13
• Ordinance 2023-047: $67,209 for specialized landscape mowing to Balanced Environments, Inc.
• Ordinance 2023-048: $100,630 for general mowing to Fleck's Landscaping
• Ordinance 2023-050: $57,050 for a new training simulator from Ti Training LE LLC
• Ordinance 2023-052: Parking variation for medical office at 830 West End Court (reduce from 136 to 106 stalls)

A. Village Board & Committee of the Whole Agenda Packets

This is a procedural sine die (final) meeting of the outgoing Village Board, followed immediately by the regular Board meeting and a Committee of the Whole meeting. A closed session is scheduled to discuss litigation, personnel, and minutes approval. No substantive business items are listed on the agenda.

• Sine die adjournment of the current Village Board
• Closed session for litigation, personnel, and minutes approval

The Village Board held a sine die meeting, taking no substantive actions beyond adjourning the current board term. No public comments were made, and no ordinances, resolutions, or contracts were considered.

• Adjourned sine die (6-0)

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings on two special use requests in the OR&D district. One is for a retail store at 1007 Butterfield Road, and the other is for a catering establishment at 1017 Butterfield Road, which also requires a zoning code amendment. The commission will also approve minutes from previous meetings.

• Public hearing for Case #2023-02: Special use for retail store by Smokin' Deal BBQ LLC at 1007 Butterfield Road
• Public hearing for Case #2023-04: Special use for catering establishment by Proskin Enterprises (dba Catered Productions) at 1017 Butterfield Road
• Proposed zoning amendment to add 'catering establishment' definition and as special use in OR&D district
• Approval of minutes from December 14, 2022 and April 12, 2023

The Commission recommended approval for a special use permit to allow a BBQ retail store at 1007 Butterfield Road. It also recommended a zoning code text amendment to define and allow 'Catering Services' as a special use in the OR&D District.

• Recommended approval of Special Use for Smokin’ Deal BBQ retail store at 1007 Butterfield Road (5-0)
• Recommended approval of Zoning Code Text Amendment to define 'Catering Service' and add it as a Special Use in the OR&D District

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will discuss a zoning variation to reduce required parking for a multi-tenant medical office building at 830 West End Court, and an amendment to zoning code procedures for planned unit developments. A request for an outdoor dining permit for Crisp and Green at 899 N. Milwaukee Avenue is also on the agenda. The meeting includes approval of prior minutes and a closed session for personnel matters.

• 830 West End Court zoning variation to reduce parking for a multi-tenant medical office building
• Amendment to Zoning Code Section 20A.2 regarding Regional Planned Unit Development procedures
• Request for outdoor dining permit for Crisp and Green at 899 N. Milwaukee Avenue, Suite 300

The Committee of the Whole reached consensus to move forward with a dining permit for Crisp and Green and a parking variation for a medical office building. Staff were also directed to prepare an ordinance regarding Regional Planned Unit Development procedures.

• Appointed Trustee Marquardt as Chairman Pro Tem (5-0)
• Approved Committee of the Whole meeting minutes of March 21, 2023 (5-0)
• Consensus to direct staff to prepare a resolution for Crisp and Green outdoor dining permit
• Consensus to direct staff to prepare an ordinance for parking variation at 830 West End Court
• Consensus to prepare an ordinance amending Zoning Code Section 20A.2 regarding Regional Planned Unit Development Procedures

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on the FY2024 budget ordinance and several related items, including salary adjustments, professional service contracts, and public works projects. The agenda also includes routine reports, a voucher list, and proclamations. A closed session is scheduled for personnel and minutes discussion.

• Ordinance 2023-037 adopting FY2024 budget (May 1, 2023–April 30, 2024)
• Ordinance 2023-042 contract with Corrective Asphalt Materials, LLC up to $74,000 for street rejuvenation
• Ordinance 2023-043 contract with CTR Systems, Inc. up to $44,000 for storm sewer CCTV inspections
• Ordinance 2023-044 contract with Morton Salt, Inc. up to $126,832 for bulk rock salt
• Voucher list of bills totaling $894,057.99

The Village Board approved an omnibus agenda including the FY 2024 annual budget and several municipal contracts. The board also authorized wage and salary adjustments for non-union and senior staff positions.

• Adopted annual budget for fiscal year May 1, 2023 to April 30, 2024 (5-0)
• Approved non-union position wage adjustments (5-0)
• Approved senior staff salary adjustments (5-0)
• Approved $894,057.99 voucher list of bills (5-0)
• Approved accounting contract with Lauterbach & Amen, LLP (5-0)
• Approved street rejuvenating contract with Corrective Asphalt Materials, LLC not to exceed $74,000 (5-0)
• Approved storm sewer inspection contract with CTR Systems, Inc. not to exceed $44,000 (5-0)
• Approved bulk rock salt purchase from Morton Salt, Inc. not to exceed $126,832 (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on the FY2024 annual budget totaling $48,449,271, along with several ordinances and resolutions covering contracts, wage adjustments, and social service grants. The Committee of the Whole will discuss an outdoor dining permit, a zoning variation, and a zoning code amendment.

• Ordinance 2023-037: Adopts FY2024 annual budget of $48,449,271
• Ordinance 2023-042: Contract with Corrective Asphalt Materials for street rejuvenation, not to exceed $74,000
• Ordinance 2023-044: Contract with Morton Salt for bulk rock salt, not to exceed $126,832
• Ordinance 2023-041: Approves $62,500 in social service grants for FY2024
• Committee of the Whole: Zoning variation for 830 West End Court to reduce parking for a medical office building

H. Planning & Zoning Commission

The Planning and Zoning Commission will review two items: a parking variance request for a property at 830 West End Court and a proposed amendment to the village's zoning code regarding Regional Planned Unit Development procedures. The board will also consider approving minutes from its December 14, 2022 meeting.

• Parking variance request by HPIV Chicago LLC for 830 West End Court (OR&D district)
• Amendment to zoning code Chapter 20A, Section 20A.3 (Regional PUD procedures)
• Approval of December 14, 2022 meeting minutes

The Planning and Zoning Commission recommended approval of a parking variance for a medical office building at 830 West End Court. The commission also held a public hearing regarding a proposed zoning code amendment for Regional Planned Unit Developments, though the provided record ends before a decision was reached.

• Recommended approval of parking variance at 830 West End Court to reduce required stalls from 136 to 106 (6-0)
• Appointed Commissioner Heidner as Chair Pro-Tem (6-0)

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to approve prior minutes, review a background investigation, and consider a conditional offer of employment. They will also discuss distributing tablets and canceling the regular quarterly meeting scheduled for April 13, 2023. An executive session is planned to discuss personnel matters.

• Approval of February 21, 2023 meeting minutes
• Review of background investigation for a candidate
• Consideration of conditional offer of employment
• Distribution of tablets to commissioners
• Cancellation of April 13, 2023 quarterly meeting

The Board of Police & Fire Commissioners extended a conditional offer of employment to Timothy Kreusch following a background investigation review. The board also elected its officers and approved previous meeting minutes.

• Approved February 21, 2023 meeting minutes (3-0)
• Extended conditional offer of employment to Timothy Kreusch (3-0)
• Elected Commissioner Kanapareddy as Secretary (3-0)
• Elected Chairman Quille as Chairman (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to discuss a contract with Lauterbach and Amen, as well as the 2023 social service grants. The agenda also includes approval of previous meeting minutes and a scheduled closed session for personnel, litigation, and minutes approval.

• Lauterbach and Amen contract discussion
• 2023 social service grants
• Approval of Committee of the Whole minutes from March 21, 2023
• Closed session for personnel, litigation, and minutes approval

The Committee of the Whole reached consensus to move forward with a services contract for Lauterbach & Amen, LLP. The Board also agreed to recommend $48,500 in social service grants to 13 organizations, including an increased award for Sue’s Pantry. Both items were directed to the April 18 Village Board meeting for final ordinance approval.

• Appointed Trustee Koch as Chairman Pro Tem (7-0)
• Approved March 21, 2023 meeting minutes (7-0)
• Reached consensus to proceed with Lauterbach & Amen, LLP contract
• Reached consensus to increase Sue’s Pantry grant to $5,000
• Directed staff to prepare ordinance for 2023 Social Service Grants

A. Village Board & Committee of the Whole Agenda Packets

The Village Board is holding a public hearing to receive comments on the FY 2024 proposed budget, which was posted online on February 28 and presented on March 7 and 21. The board plans to approve the budget ordinance at the April 18 meeting.

• Public hearing on FY 2024 proposed budget
• Budget approval planned for April 18, 2023 Village Board meeting

The Village held a public hearing regarding the proposed Fiscal Year 2024 budget. No public comments were received during the hearing. The budget ordinance is scheduled for approval at the April 18, 2023, Village Board meeting.

• Closed the public hearing on the FY 2024 proposed budget (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a public hearing on liquor licenses, then a regular meeting to vote on a series of routine contracts and ordinances. Key items include increasing a fuel contract, approving road maintenance contracts, purchasing police vehicles, and establishing a new liquor license class. The agenda also includes a closed session for personnel and litigation matters.

• Increase fuel contract with Petroleum Traders Corp. from $273,000 to $298,000
• Contract with Patriot Pavement, Inc. for 2023 crack sealing, not to exceed $25,000
• Contract with Superior Road Striping for thermoplastic lane markings, not to exceed $55,000
• Purchase of three 2023 Ford Utility Interceptors from Sutton Ford, not to exceed $130,000
• Ordinance to establish Class 'P' liquor license regulations and fees

The Board appointed Nate Smith as a Planning & Zoning Commissioner and issued a proclamation for National Public Safety Telecommunicators Week. The meeting was adjourned shortly after these actions to enter the Committee of the Whole.

• Appointed Trustee Koch as Chairman Pro Tem (7-0)
• Appointed Nate Smith to the Planning & Zoning Commission (7-0)
• Recognized April 9-15, 2023, as National Public Safety Telecommunicators Week

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will hold a public hearing on the FY2024 proposed budget, then vote on an omnibus agenda including new liquor licenses for CM Chicken of Bunsik and Liquor Barn, multiple public works contracts, and a resolution for a carnival at Hawthorn Mall. The Committee of the Whole will discuss a contract with Lauterbach and Amen and 2023 social service grants.

• Public hearing on FY2024 proposed budget
• CM Chicken of Bunsik at 645 Hawthorn Center requests a Class E liquor license
• Liquor Barn at 700 N. Milwaukee Ave., Unit 134 requests a Class P liquor license
• Ordinance 2023-034 authorizes purchase of three 2023 Ford Utility Interceptors from Sutton Ford for up to $130,000
• Ordinance 2023-029 increases fuel contract with Petroleum Traders Corp. from $273,000 to $298,000

E. Liquor & Licensing Commission

The Vernon Hills Liquor and License Commission is meeting to discuss and potentially act on two liquor license requests: a Class "E" license for CM Chicken of Bunsik at Hawthorn Mall and a Class "P" license for Liquor Barn. The commission will also approve minutes from its March 21, 2023 meeting before adjourning.

• Approval of March 21, 2023 commission minutes
• Class "E" liquor license request for CMC – Hawthorn Mall Inc. DBA CM Chicken of Bunsik, 645 Hawthorn Center
• Class "P" liquor license request for Liquor Barn, 700 N. Milwaukee Ave., Unit 134

The Liquor and License Commission approved a Class E license for CM Chicken of Bunsik and a conditional Class P license for Liquor Barn. The commission also appointed a Pro Tem commissioner and approved previous meeting minutes.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved March 21, 2023 meeting minutes (3-0)
• Approved Class E liquor license for CMC — Hawthorn Mall Inc. dba CM Chicken of Bunsik (3-0)
• Approved Class P liquor license for Liquor Barn subject to ordinance approval and compliance (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Liquor and License Commission will consider the Vernon Hills Park District's request for a Class G liquor license for five 2023 events, along with a waiver of the license and tent permit fees. The Village Board will also vote on an omnibus agenda including a $310,000 parking lot rehabilitation contract and adoption of the 2023 zoning map. The Committee of the Whole will discuss a proposed liquor code amendment for limited on-site consumption at Liquor Barn and a concept presentation for a new distribution center at 440 Fairway.

• Vernon Hills Park District requests Class G liquor license for five events: May 4 Pub Trivia Night, May 20 Craft Beer Tasting, July 15 Wine Tasting, July 21 Comedy Night, August 18-19 Little Bear Ribfest
• Park District also requests waiver of liquor license fee and Ribfest tent permit fee
• Omnibus vote includes awarding 2023 Parking Lot Pavement Rehabilitation Program contract to Maneval Construction for amount not to exceed $310,000
• Committee of the Whole to discuss amendment to liquor code for limited on-site consumption at Liquor Barn, 700 N. Milwaukee Ave.
• Concept presentation for new spec distribution center at 440 Fairway Drive (Fairway Logistics Center)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board and Committee of the Whole will discuss several items, including a proposed amendment to the liquor code for a new license class for limited on-site consumption at Liquor Barn, a concept presentation for a new spec distribution center at Fairway Logistics Center, and the proposed FY 23/24 budget. A closed session is also scheduled for personnel, litigation, and minutes approval.

• Amendment to liquor code to establish a license class for limited on-site consumption at Liquor Barn, 700 N. Milwaukee Ave.
• Concept presentation for a new spec distribution center at Fairway Logistics Center, 440 Fairway
• Proposed FY 23/24 budget presentation

The Committee of the Whole approved a motion to prepare an ordinance creating a liquor license class for limited on-site consumption at larger stores. The Board also reviewed a concept presentation for a new distribution center and the proposed FY 23/24 budget.

• Appointed Trustee Koch as Chairman Pro Tem (7-0)
• Approved Committee of the Whole meeting minutes of March 7, 2023 (7-0)
• Directed staff to prepare an ordinance for a limited on-site consumption liquor license class (7-0)
• Reached consensus to move Fairway Logistics Center concept to Technical Review process

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to consider routine items, including awarding a $310,000 contract for the 2023 parking lot pavement rehabilitation program and adopting the official 2023 zoning map. The agenda also includes reports, a proclamation, and a scheduled closed session for personnel, litigation, and minutes.

• Ordinance 2023-028: Award 2023 Parking Lot Pavement Rehabilitation Program contract to Maneval Construction, not to exceed $310,000
• Resolution 2023-010: Adopt official 2023 Village of Vernon Hills Zoning Map
• Voucher list of bills dated March 21, 2023, in the amount of $593,355.61
• Proclamation 'Meatless Monday'
• Hartmann Park Planned Improvements presentation by Park District Executive Director Fougerousse

The Village Board appointed two new Planning & Zoning Commissioners and approved a series of omnibus items. These included a contract for parking lot pavement rehabilitation and the adoption of the 2023 official zoning map.

• Appointed Trustee Koch as Chairman Pro Tem (7-0)
• Appointed Heather Lis as Planning & Zoning Commissioner (7-0)
• Appointed Denise Nabat as Planning & Zoning Commissioner (7-0)
• Approved Finance and Police Department reports for February 2023 (7-0)
• Approved voucher list of bills dated March 21, 2023, for $593,355.61 (7-0)
• Approved minutes of the March 7, 2023 meeting (7-0)
• Passed Ordinance 2023-028 awarding parking lot pavement rehabilitation contract to Maneval Construction not to exceed $310,000 (7-0)
• Passed Resolution 2023-010 adopting the official 2023 Village of Vernon Hills Zoning Map (7-0)

E. Liquor & Licensing Commission

The Commission approved a request for the Vernon Hills Park District to obtain a Class “G” liquor license for five 2023 events. Staff was directed to prepare a resolution for the next Village Board meeting to document the terms of the license.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved December 13, 2022 minutes (3-0)
• Approved request for Vernon Hills Park District Class “G” liquor license for five 2023 events (3-0)

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board will vote on minutes from December 2022, receive a finance report including disbursements and bills, and discuss regional, equipment, and employee updates for the 9-1-1 center. A new finance director from Vernon Hills is joining the committee.

• Approval of December 12, 2022 meeting minutes
• Thomas Lyons, Village of Vernon Hills Finance Director, joining committee
• Treasurer's report on disbursements and bills
• 9-1-1 regional, equipment, and employee updates

The Board approved the December 12, 2022 meeting minutes and the current financial report. Members discussed updates regarding 9-1-1 regional consolidation, equipment transitions to Starcom and VHF frequencies, and staffing for police telecommunicator positions.

• Approved December 12, 2022 meeting minutes (4-0)
• Approved financial report for disbursements and bills (4-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will discuss the proposed FY 23/24 budget, a liquor code amendment for a sampling license at Liquor Barn, and a concept review for a new industrial building at Anton Paar USA. The meeting also includes approval of prior minutes and a closed session for personnel, litigation, and minutes approval.

• Proposed FY 23/24 budget presentation
• Liquor code amendment to create a license class for sampling at Liquor Barn, 700 N. Milwaukee Ave.
• Concept review for new industrial building at Anton Paar USA, 600 Hickory Hill
• Approval of February 7, 2023 Committee of the Whole minutes
• Closed session for personnel, litigation, and minutes approval

The Committee of the Whole approved the February 7, 2023 meeting minutes. Members reached a consensus to move forward with a liquor code amendment for alcohol sampling and a conceptual site plan for a new industrial building. The proposed FY 23/24 budget was presented for discussion.

• Appointed Trustee Koch as Chairman Pro Tem (7-0)
• Approved February 7, 2023 meeting minutes (6-0, 1 abstain)
• Consensus to move forward with liquor code amendment for sampling at Liquor Barn (700 N. Milwaukee Ave.)
• Consensus to move forward with conceptual review for Anton Paar USA industrial building at 600 Hickory Hill Drive
• Consensus to present the remainder of the proposed FY 23/24 budget at the March 21, 2023 Board Meeting

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider a routine omnibus agenda including approval of bills totaling $225,283.67, several contracts, and an ordinance amending the development permit for Pod 10 of Gregg's Landing (Royal Birkdale). A closed session is scheduled for personnel, litigation, and minutes.

• Approve voucher list of bills for $225,283.67
• Waive bidding and award $37,000 carpet/flooring contract to Diverzify for Public Works
• Spend up to $8,500 from DUI/State Seizure funds on a Flock Safety license plate camera
• Award $140,000 concrete flatwork bid to Schroeder & Schroeder Inc.
• Award two-year fuel contract to Petroleum Traders Corp. up to $344,700 in FY2024

The Village Board appointed Christopher Venatta as Director of Public Works/Village Engineer. The Board also approved an omnibus agenda including infrastructure contracts, police equipment, and a raffle license, as well as an ordinance allowing solar roof tiles at Royal Birkdale.

• Appointed Christopher Venatta as Director of Public Works/Village Engineer (7-0)
• Approved voucher list of bills dated March 7, 2023, for $225,283.67 (7-0)
• Approved contract with Diverzify for Public Works carpeting and flooring not to exceed $37,000 (7-0)
• Approved $8,500 expenditure for a Flock Safety portable license plate recognition camera (7-0)
• Awarded 2023 concrete flatwork program bid to Schroeder & Schroeder Inc. not to exceed $140,000 (7-0)
• Awarded two-year fuel contract to Petroleum Traders Corporation not to exceed $344,700 in FY2024 (7-0)
• Approved raffle license and fee waiver for Youth & Family Counseling (7-0)
• Approved Ordinance 2023-025 to allow solar roof tiles at Royal Birkdale Pod 10 (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several routine contracts and ordinances, including a $225,283.67 voucher list, a $37,000 carpet replacement, a $140,000 concrete program, a $344,700 fuel contract, and a $8,500 license plate camera. They will also consider amending the Gregg's Landing development permit to allow solar roof tiles. The Committee of the Whole will discuss a proposed FY 23/24 budget, a liquor code amendment for sampling at Liquor Barn, and a concept review for a new industrial building for Anton Paar USA.

• Ordinance 2023-023: Waive bidding, award Diverzify $37,000 for Public Works flooring
• Ordinance 2023-024: $8,500 for Flock Safety portable license plate camera
• Ordinance 2023-026: Award Schroeder & Schroeder $140,000 for concrete flatwork
• Ordinance 2023-027: Award Petroleum Traders $344,700 for fuel 2023-2025
• Ordinance 2023-025: Amend Gregg's Landing permit to allow solar roof tiles

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider several routine items in an omnibus vote, including contracts for street rejuvenation and pond algae control, plus resolutions on retirement plan roles and bank signatories. The board will also hear reports from officials, including an update on police license plate readers and in-car video systems. A closed session is scheduled for personnel, litigation, and minutes.

• Ordinance 2023-021: contract with Corrective Asphalt Materials for street rejuvenation, not to exceed $68,000
• Ordinance 2023-022: two-year extension with Solitude Lake Management for pond algae control, $32,300 per year
• Resolution 2023-004: raffle license and fee waiver for Oak Grove School PTO event at Bowlero
• Resolution 2023-008: removes limit on electronic meeting attendance for board members
• Voucher list of bills totaling $2,313,109.72

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners determined a plan to fill a current vacancy and a potential upcoming vacancy. The strategy includes advertising for lateral applicants and scheduling oral interviews for eight candidates on March 9.

• Approved December 8, 2022 meeting minutes (2-0)
• Determined plan to advertise for lateral applicants with a 30-day deadline
• Determined plan to conduct background investigations for remaining candidates on eligibility lists
• Scheduled oral interviews for eight candidates on March 9

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on routine items including a $2.3 million voucher list, a street rejuvenation contract, and a pond maintenance extension. Officials will also give updates on police technology and other department reports. A closed session is scheduled for personnel, litigation, and minutes.

• Approval of voucher list of bills dated Feb 21, 2023 for $2,313,109.72
• Ordinance 2023-021: contract with Corrective Asphalt Materials LLC for street rejuvenation up to $68,000
• Ordinance 2023-022: two-year extension with Solitude Lake Management for aquatic weed/algae control at $32,300 per year
• Resolution 2023-004: raffle license and fee waiver for Oak Grove School PTO Glow Bowl
• Resolutions 2023-005 to 2023-008: appointing finance director as pension plan agent/coordinator, bank signatories, and electronic meeting procedures

The Village Board approved a voucher list of bills totaling $2,313,109.72 and passed several ordinances for infrastructure maintenance. The board also appointed the Finance Director/Treasurer to specific retirement plan roles and updated electronic attendance procedures.

• Approved voucher list of bills dated February 21, 2023 for $2,313,109.72 (6-0)
• Approved contract with Corrective Asphalt Materials, LLC for street rejuvenating agent not to exceed $68,000 (6-0)
• Approved two-year contract extension with Solitude Lake Management for aquatic weed and algae control not to exceed $32,300 annually (6-0)
• Approved raffle license and fee waiver for Oak Grove School PTO Son + One Glow Bowl (6-0)
• Appointed Finance Director/Treasurer as authorized agent for Illinois Municipal Retirement Fund Pension Plan (6-0)
• Appointed Finance Director/Treasurer as plan coordinator for Mission Square Retirement Plans (6-0)
• Authorized signatories for Village bank accounts and approved depositories (6-0)
• Amended Resolution 2016-132 regarding procedures for electronic attendance at meetings (6-0)

A. Village Board & Committee of the Whole Agenda Packets

This is a special meeting of the Vernon Hills Village Board, convened solely for a closed session to discuss personnel matters as permitted under state law. No public action or discussion is scheduled; the meeting is expected to recess or adjourn after the closed session.

• Closed session under personnel exemption [Sec. 2(c)(1)]

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will consider three land-use and business items: a zoning text amendment to allow catering in the OR&D district, a parking variation for a medical office building, and a liquor code amendment for Liquor Barn. The board will also approve prior meeting minutes and may enter closed session for personnel and minutes discussion.

• Zoning text amendment for catering in OR&D district at Catered Productions, 1000 Butterfield Road
• Parking variation for medical office building at 830 West End Court
• Liquor code amendment for Liquor Barn, 700 N. Milwaukee Ave. (Hawthorn Hills Square)
• Approval of January 17, 2023 Committee of the Whole minutes
• Closed session scheduled for personnel and minutes approval

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a regular meeting with a consent agenda covering routine items, including a $6,660,023.62 voucher list, a $750,920 boiler replacement contract, and a special use permit for Urban Air Adventure Park. The board will also discuss the FY 2024 budget process and receive an update on the Urban Air special use ordinance.

• Approval of voucher list of bills dated February 7, 2023 in the amount of $6,660,023.62
• Ordinance 2023-015: Waive competitive bidding and award contract to Trane Commercial Systems for boiler replacement at Police Communications Center, not to exceed $750,920
• Ordinance 2023-017: Grant special use permit for Urban Air Adventure Park, 413 N. Milwaukee Ave., Unit 200
• Ordinance 2023-020: Approve expenditure of $41,099 for one 2022 Ford Edge SEL AWD from Uptown Motors
• Ordinance 2023-019: Third-year renewal of bituminous pavement patching contract with Chicagoland Paving Contractors, Inc., not to exceed $120,000

The Village Board approved a special use permit for Urban Air Adventure Park and authorized several police department expenditures, including a new boiler and vehicle. The board also approved a voucher list of bills totaling over $6.6 million.

• Approved special use permit for Urban Air Adventure Park at 413 N. Milwaukee Ave. (6-0)
• Approved $750,920 contract with Trane Commercial Systems for police communications center boiler (6-0)
• Approved $41,099 purchase of a 2022 Ford Edge SEL AWD from Uptown Motors (6-0)
• Approved $6,660,023.62 voucher list of bills (6-0)
• Approved $11,200 agreement with Motorola Solutions and Chicago Communications for dispatch consoles (6-0)
• Approved $120,000 renewal for bituminous pavement patching with Chicagoland Paving Contractors, Inc. (6-0)
• Approved ordinance to dispose of surplus village equipment (6-0)
• Approved resolution reallocating 2023 volume cap to Village of Buffalo Grove (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several ordinances including a $750,920 boiler replacement at the Police Communications Center, a special use permit for Urban Air Adventure Park, and a $41,099 police vehicle purchase. The Committee of the Whole will discuss zoning changes for catering, a parking variation, and a liquor code amendment.

• Ordinance 2023-015: Waive competitive bidding and award $750,920 boiler replacement to Trane Commercial Systems
• Ordinance 2023-017: Special use permit for Urban Air Adventure Park at 413 N. Milwaukee Ave., Unit 200
• Ordinance 2023-020: Purchase one 2022 Ford Edge SEL AWD from Uptown Motors for $41,099
• Ordinance 2023-019: Third-year renewal of bituminous pavement patching contract with Chicagoland Paving for up to $120,000
• Resolution 2023-003: Reallocate 2023 private activity bonding volume cap to Village of Buffalo Grove

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will meet to approve prior meeting minutes and discuss a special use request for Urban Air at 413 Milwaukee Ave Unit 200, seeking to operate a children's recreation facility or amusement/training facility for adults. A closed session is scheduled to approve minutes under the Open Meetings Act.

• Special use request for Urban Air, 413 Milwaukee Ave Unit 200, for a children's recreation facility / amusement recreation or training facility for adults
• Approval of Committee of the Whole meeting minutes from January 3, 2022
• Closed session to approve minutes under Sec. 2(c)(21) of the Open Meetings Act

The Committee of the Whole directed staff to prepare ordinances approving a Special Use Permit and use conversion certificate for Urban Air at 413 Milwaukee Ave. The facility will feature go-karts, climbing walls, and other attractions in a 61,612 sq ft space.

• Appointed Trustee Koch as Chairman Pro Tem (Voice vote: All in Favor)
• Approved Committee of the Whole meeting minutes of January 3, 2023 (5-0)
• Directed staff to prepare ordinances approving Special Use Permit and use conversion certificate for Urban Air (4-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on several routine items and ordinances, including appointing a new Finance Director, approving a $864,487.71 voucher list, and waiving bidding for fireworks. They will also consider ordinances for a Chick-fil-A special use amendment and a new Belle Tire auto service station, plus a contract extension for native stewardship services.

• Appointment of Thomas Lyons as Finance Director/Treasurer, effective Jan 18, 2023
• Approval of voucher list of bills dated Jan 17, 2023 for $864,487.71
• Ordinance 2023-009: waive bidding for Pyrotecnico Fireworks, Inc. for July 4th and Vernon Hills Days fireworks, not to exceed $48,000
• Ordinance 2023-011: amend special use for Chick-fil-A at 701 N. Milwaukee Avenue, Suite 360
• Ordinances 2023-012/013/014: special use and variations for Belle Tire auto service station at 1810 Milwaukee Avenue

The Village Board appointed Thomas Lyons as Finance Director / Treasurer and approved several ordinances via an omnibus vote. These included contracts for fireworks and ecological services, as well as zoning approvals for businesses on Milwaukee Avenue.

• Appointed Thomas Lyons as Finance Director / Treasurer (5-0)
• Approved voucher list of bills dated January 17, 2023, totaling $864,487.71 (5-0)
• Approved contract with Pyrotechnico Fireworks, Inc. not to exceed $48,000 (5-0)
• Approved amendment to special use permit for Chick-fil-A at 701 N. Milwaukee Avenue (5-0)
• Approved special use, site, landscape, and architectural plans for Belle Tire at 1810 Milwaukee Avenue (5-0)
• Approved zoning and sign variations for Belle Tire at 1810 Milwaukee Avenue (5-0)
• Approved fee waivers for Vernon Hills Park District Lakeview Fitness Center renovation (5-0)
• Approved two-year contract extension with Bluestem Ecological Services not to exceed $120,000 (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several ordinances, including amendments to Chick-fil-A's drive-thru at 701 N. Milwaukee Avenue, a special use permit for Belle Tire at 1810 Milwaukee Avenue, and contracts for fireworks and native stewardship services. The Committee of the Whole will discuss a special use request for Urban Air Adventure Park at 413 Milwaukee Avenue.

• Ordinance 2023-009: Waive bidding for Pyrotecnico Fireworks contracts, not to exceed $48,000 for July 4th and Vernon Hills Days shows
• Ordinance 2023-011: Amend Chick-fil-A special use at 701 N. Milwaukee Ave, Suite 360, to reconfigure drive-thru and add canopies
• Ordinances 2023-012/013/014: Approve special use and variations for Belle Tire auto service station at 1810 Milwaukee Ave
• Ordinance 2023-010: Two-year contract extension with Bluestem Ecological Services for native stewardship, not to exceed $120,000
• Committee of the Whole: Discuss special use for Urban Air Adventure Park at 413 Milwaukee Ave, Unit 200

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will review two business development items: a special use, sign variations, and site plan for Belle Tire at 1810 Milwaukee Avenue, and a setback variation and site plan for a Chick-fil-A drive-thru reconfiguration at 701 Milwaukee Ave Unit 360. The board will also approve minutes from the December 13, 2022 meeting. A closed session is scheduled to approve minutes under the Open Meetings Act.

• Belle Tire, 1810 Milwaukee Avenue: special use, sign variations, site plan & appearance approval
• Chick-fil-A, 701 Milwaukee Ave Unit 360: setback variation, site plan & appearance approval for drive-thru reconfiguration
• Approval of December 13, 2022 Committee of the Whole meeting minutes
• Closed session to approve minutes under Sec. 2(c)(21) of the Open Meetings Act

The Committee of the Whole directed staff to prepare ordinances approving a new Belle Tire retail store and a drive-thru reconfiguration for Chick-fil-A. Both requests included site plan and appearance approvals.

• Appointed Trustee Koch as Chairman Pro Tem (5-0)
• Approved Committee of the Whole meeting minutes from December 13, 2022 (4-0-1)
• Directed staff to prepare ordinances approving Belle Tire's Special Use request, sign variations, and site plan at 1810 Milwaukee Avenue (5-0)
• Directed staff to prepare an ordinance approving setback variations and site plan modifications for Chick-fil-A drive-thru reconfiguration at 701 Milwaukee Ave Unit 360 (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to consider routine and non-controversial items under an omnibus vote, including approval of a $458,628.72 voucher list, the November 2022 police report, and minutes from December 13, 2022. The board will also vote on seven ordinances abating 2022 property taxes levied to pay principal and interest on various general obligation bonds, and two resolutions related to Lakeview Parkway water, sewer, and road construction agreements with Lake County. A closed session is scheduled to approve minutes under the Open Meetings Act.

• Approval of voucher list of bills dated January 3, 2023 in the amount of $458,628.72
• Ordinance 2023-001 abating 2022 tax levy for $7,850,000 GO bonds, Series 2012A
• Ordinance 2023-002 abating 2022 tax levy for $1,625,000 GO bonds, Series 2012B
• Ordinance 2023-007 authorizing letter of intent with Lake County Public Works for Lakeview Parkway water and sanitary sewer relocation
• Resolution 2023-001 authorizing joint funding agreement for state-let construction work on Lakeview Parkway

The Village Board approved a series of ordinances to abate taxes for several general obligation bonds from 2012, 2014, 2015, and 2017. The Board also authorized agreements with Lake County Public Works regarding water, sewer relocation, and construction for Lakeview Parkway improvements.

• Appointed Trustee Koch as Chairman Pro Tem (5-0)
• Approved voucher list of bills dated January 3, 2023 for $458,628.72 (4-0-1)
• Approved minutes of the December 13, 2022 meeting (4-0-1)
• Passed Ordinances 2023-001 through 2023-006 to abate taxes for general obligation bonds (4-0-1)
• Passed Ordinance 2023-007 approving letter of intent for Lakeview Parkway water and sanitary sewer relocation (4-0-1)
• Passed Resolution 2023-001 approving joint funding agreement for Lakeview Parkway improvements (4-0-1)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on seven ordinances to abate property tax levies for various general obligation bonds, a resolution authorizing a joint funding agreement for Lakeview Parkway improvements, and other routine items. The Committee of the Whole will discuss special use and site plan requests from Belle Tire and Chick-fil-A.

• Ordinances 2023-001 through 2023-006 abate 2022 property tax levies for GO bonds totaling $42,555,000
• Ordinance 2023-007 authorizes Lake County Public Works utility relocation on Lakeview Parkway (est. $58,000)
• Resolution 2023-001 approves IDOT joint funding for Lakeview Parkway improvements ($6,320,739 total; Village share $2,154,650)
• Voucher list of bills for January 3, 2023 in the amount of $458,628.72
• Committee of the Whole: Belle Tire special use at 1810 Milwaukee Ave and Chick-fil-A drive-thru reconfiguration at 701 Milwaukee Ave Unit 360