Vernon Hills public meetings in 2022

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a variance request by Chick-fil-A to build a free-standing canopy at 701 Milwaukee Ave Unit 360, and will continue a special use permit request for Urban Air Adventure Park at 413 N Milwaukee Ave, Suite 200. The commission will also approve minutes from the November 30, 2022 meeting.

• Variance request by Chick-fil-A for free-standing canopy at 701 Milwaukee Ave Unit 360
• Continued special use permit for Urban Air Adventure Park at 413 N Milwaukee Ave, Suite 200
• Approval of November 30, 2022 meeting minutes

The Planning and Zoning Commission recommended approval for a Chick-fil-A variance to allow drive-thru canopies and a special use permit for Urban Air Adventure Park. Both recommendations include specific conditions regarding lighting, grading, and tenant agreements.

• Recommended approval of zoning variations for Chick-fil-A canopies at 701 Milwaukee Ave (5-0)
• Recommended approval of Special Use Permit for Urban Air Adventure Park at 413 N Milwaukee Ave (5-0)
• Approved November 30, 2022 meeting minutes (unanimous)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole is meeting to discuss two main items: a request to amend the Royal Birkdale development permit to allow solar roof tiles, and the 5-year Capital Improvement Plan (CIP). The board will also consider approving the minutes from the November 15, 2022 meeting. A closed session is scheduled to discuss personnel and approval of minutes.

• Discussion of request to amend Royal Birkdale development permit to permit solar roof tiles
• Review of 5-year Capital Improvement Plan (CIP)
• Approval of November 15, 2022 Committee of the Whole meeting minutes
• Closed session for personnel and minutes approval

The Committee of the Whole agreed to prepare an amendment to Ordinance No. 2003-22 to permit solar roof tiles in the Royal Birkdale development. The board also reviewed a proposed FY24 Capital Improvement Plan totaling $4,934,273 in expenditures.

• Appointed Trustee Koch as Chairman Pro Tem (5-0)
• Approved November 15, 2022 meeting minutes (4-0-1)
• Reached consensus to prepare amendment to Ordinance No. 2003-22 for solar roof tiles

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider several routine items and a special use permit for a children's recreation facility. Key actions include approving a $619,529 contract for engineering services on Lakeview Parkway improvements, a $129,600 increase for three police vehicles, and a special use permit for FunFlatables at 122 Hawthorn Center. The board will also vote on the December 13 voucher list totaling $3,050,377.82 and other routine items.

• Ordinance 2022-128: $619,529 contract with CivilTech Engineering for Lakeview Parkway Phase 3 resident engineering
• Ordinance 2022-127: Increase to $129,600 for three 2023 Ford Utility Interceptors from Morrow Brothers Ford
• Ordinance 2022-130: Special use permit for FunFlatables children's recreation facility at 122 Hawthorn Center, Suite 704
• Voucher list of bills dated December 13, 2022 in the amount of $3,050,377.82
• Ordinance 2022-129: Sign variations for College of Lake County at 1120 S. Milwaukee Avenue

The Village Board approved a voucher list of bills totaling $3,050,377.82 and the 2023 meeting schedule. The board passed ordinances for Lakeview Parkway improvements, police vehicle purchases, and a special use permit for a children's recreation facility.

• Approved voucher list of bills dated December 13, 2022 for $3,050,377.82 (5-0)
• Approved 2023 Village Meeting Schedule (5-0)
• Approved Ordinance 2022-125 to dispose of surplus village equipment (5-0)
• Approved Ordinance 2022-127 increasing expenditures for three 2023 Ford Utility Interceptors to $129,600 (5-0)
• Approved Ordinance 2022-128 for Civiltech Engineering contract for Lakeview Parkway improvements not to exceed $619,529.00 (5-0)
• Approved Ordinance 2022-129 granting sign variations for College of Lake County at 1120 S. Milwaukee Avenue (5-0)
• Approved Ordinance 2022-130 granting a special use permit for FunFlatables at 122 Hawthorn Center, Suite 704 (5-0)
• Approved minutes of the November 15, 2022 regular meeting (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several ordinances, including a $619,529 contract for engineering services on Lakeview Parkway improvements and a special use permit for an indoor children's recreation facility. The Committee of the Whole will discuss a request to allow solar roof tiles in Royal Birkdale and review the 5-year Capital Improvement Plan.

• Ordinance 2022-128: $619,529 contract with Civiltech Engineering for Lakeview Parkway Phase 3 resident engineering
• Ordinance 2022-130: Special use permit for FunFlatables children's recreation facility at 122 Hawthorn Center, Suite 704
• Ordinance 2022-127: Increase police vehicle purchase from $126,825 to $129,600 for three 2023 Ford Utility Interceptors
• Voucher list of bills totaling $3,050,377.82
• Committee of the Whole: Discussion of solar roof tiles in Royal Birkdale and 5-year Capital Improvement Plan

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will hold violation hearings for three liquor license holders — Lazy Dog, Olive Garden, and Walmart — following police compliance checks. The commission will consider consequences for each license holder. The agenda also includes approval of the November 15, 2022 meeting minutes.

• Liquor license violation hearing: Lazy Dog, 1115 N. Milwaukee Ave
• Liquor license violation hearing: Olive Garden, 701 N. Milwaukee Ave Suite 348
• Liquor license violation hearing: Walmart, 555 Townline Road Unit 30
• Approval of November 15, 2022 commission minutes

The Liquor and License Commission held hearings for three establishments that served alcohol to an underage Explorer. All three businesses pled guilty and received fines, some of which are suspended pending a one-year period without further violations.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved November 15, 2022 minutes (3-0)
• Imposed $500 suspended fine for Lazy Dog at 1115 N. Milwaukee Ave (3-0)
• Imposed $250 fine for BASSET violation and $500 suspended fine for Olive Garden at 701 N. Milwaukee Ave (3-0)
• Imposed $500 suspended fine for Walmart at 555 Townline Road (3-0)

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board is meeting to approve prior minutes, elect new board members, and set 2023 meeting dates. They will also receive updates on regional 9-1-1 issues, equipment, and employees, plus a treasurer's report on disbursements and bills.

• Approval of September 20, 2022 meeting minutes
• Election of new JETSB Board Members
• JETSB 2023 Meeting Dates and Times
• 9-1-1 Regional Update
• Treasurer's Report (Disbursements and Bills)

The board approved the September 2022 meeting minutes and the current financial report. Members elected the board leadership for the upcoming term, including a new secretary. The board also discussed 9-1-1 regional updates and equipment transitions to IP-based systems.

• Approved September 20th, 2022 meeting minutes (6-0)
• Re-elected Patrick L. Kreis as Chairman (6-0)
• Elected Michael Pakosta as Secretary (6-0)
• Retained Lora Flori as Treasurer until March 2023 (6-0)
• Accepted financial report as presented (6-0)

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting via Zoom to handle routine business. They will approve the previous meeting's minutes, review medical evaluation results, and consider a final offer of employment for a candidate. The meeting also includes an executive session to discuss personnel matters.

• Approval of November 17, 2022 meeting minutes
• Review of Medical Evaluation Results
• Consideration of Final Offer of Employment
• Executive session for personnel discussion

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a special use permit request for Urban Air Adventure Park, a children's recreation and adult amusement facility, at 413 N. Milwaukee Avenue Unit 200. The commission will also consider approving minutes from the November 16, 2022 meeting and discuss the 2023 meeting schedule.

• Public hearing on Special Use Permit Case #2022-013 for Urban Air Adventure Park at 413 N. Milwaukee Avenue Unit 200
• Approval of November 16, 2022 commission minutes
• Discussion of 2023 meeting schedule

The Commission tabled the special use permit request for Urban Air Adventure Park at 413 N. Milwaukee Avenue until December 14, 2022. Members requested additional documentation regarding parking, site plans, and signage before making a decision. The Commission also approved the minutes from the November 16, 2022 meeting.

• Continued public hearing for Urban Air Adventure Park special use permit to Dec. 14, 2022 (4-0)
• Approved November 16, 2022 meeting minutes (Unanimous)
• Adopted Rules and Procedures for Land Use Public Hearings (4-0)
• Appointed Commissioner Heidner as Chairman Pro-Tem (4-0)
• Approved inclusion of Attorney Lenny Asaro's Exhibits 1-11 into the record (Voice vote)

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commissioners is meeting to handle routine personnel matters. They will review candidate backgrounds and consider offering conditional employment, likely for police or fire positions. The board will also confirm its 2023 quarterly meeting dates and approve prior meeting minutes.

• Review of backgrounds for candidates
• Consideration of offer of conditional employment
• Confirmation of 2023 quarterly meeting dates: Jan 12, Apr 13, Jul 13, Oct 12
• Approval of October 11-12, 2022 meeting minutes
• Executive session scheduled to discuss personnel

H. Planning & Zoning Commission

The Vernon Hills Planning and Zoning Commission will hold a public hearing on two development requests: a special use permit for a children's recreation facility at Hawthorn Mall and a PUD amendment for an automotive repair store at Gregg's Landing. The commission will also approve prior meeting minutes and discuss the 2023 schedule.

• Special Use Permit for FunFlatables Fun Centers at 122 Hawthorn Center Unit 704 (children's recreation and fitness facility)
• PUD amendment for SJC Gregg's Landing LLC at 1810 N Milwaukee Ave (automotive repair and service store, site plan, signage, plat changes)
• Approval of October 12, 2022 meeting minutes
• Discussion of 2023 meeting schedule

The Planning and Zoning Commission recommended approval for a children's recreation facility at Hawthorn Mall and an automotive service station at 1810 N. Milwaukee Avenue. The Belle Tire proposal included several approved zoning and signage variations, though one request for wall sign logos was denied.

• Recommended approval of Special Use Permit for FunFlatables children's recreation facility (4-0)
• Recommended approval of Special Use for Belle Tire automotive service station (4-0)
• Approved zoning variations for Belle Tire garbage enclosure and parking setbacks (4-0)
• Approved variation for 60-foot Belle Tire flagpole and 600 sq ft flag (3-1)
• Approved variation for two Belle Tire monument signs at driveway entrances (4-0)
• Approved variation for Belle Tire monument sign logos (3-1)
• Approved variation for Belle Tire wall signs on three frontages (3-1)
• Denied variation for Belle Tire wall sign logos (2-2)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will meet as a Committee of the Whole to discuss a sign amendment for the College of Lake County (CLC) and receive an update on the Lakeview Parkway project. The board will also approve minutes from the November 1 meeting. No closed session is scheduled.

• CLC sign amendment discussion
• Lakeview Parkway update
• Approval of November 1, 2022 Committee of the Whole minutes

The Committee of the Whole approved the minutes from November 1, 2022, and directed staff to prepare an ordinance amendment for a sign at 1120 South Milwaukee Avenue. The board also received a project update regarding Lakeview Parkway costs and funding.

• Appointed Trustee Koch as Chairman Pro Tem (5-0)
• Approved November 1, 2022 meeting minutes (5-0)
• Directed staff to prepare an ordinance to amend Ordinance 2009-23 for the College of Lake County sign at 1120 South Milwaukee Avenue (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to vote on a series of ordinances and routine items. Key actions include approving snow and ice control services, a new day care center, and insurance agreements. The agenda also includes routine approvals of bills, minutes, and department reports.

• Ordinance 2022-115: Snow & ice control services for cul-de-sacs and Metra station, not to exceed $138,000
• Ordinance 2022-119 & 2022-120: Special use and zoning variation for a day care center at 536 Atrium Drive
• Ordinance 2022-121: Amend special use permit for restaurant with outdoor dining at Hawthorn Mall (Milwaukee Ave. & Ring Rd.)
• Ordinance 2022-123 & 2022-124: Insurance agreements with Illinois Counties Risk Management Trust, $357,674 and $473,763
• Ordinance 2022-122: Purchase of three 2023 Ford Utility Interceptors for $126,825

The Village Board approved several ordinances for insurance coverage, vehicle acquisitions, and snow removal services. They also granted special use and zoning approvals for a day care center and a restaurant with outdoor dining.

• Approved $357,674 insurance coverage agreement with Illinois Counties Risk Management Trust (5-0)
• Approved $473,763 workers compensation insurance agreement (5-0)
• Approved purchase of three 2023 Ford Utility Interceptors for up to $126,825 (5-0)
• Approved purchase of one 2023 Ford F550 Chassis Cab Truck for up to $61,656.60 (5-0)
• Approved purchase of Ultimate Snow Fighter Package for up to $66,769.95 (5-0)
• Approved snow and ice control contract with James Martin and Associates up to $138,000 (5-0)
• Approved special use and zoning variation for day care center at 536 Atrium Drive (5-0)
• Approved restaurant with outdoor dining at southwest corner of Milwaukee Ave. and Ring Rd. (5-0)

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will meet to approve prior meeting minutes and discuss a request for a Class 'L' liquor license from Dramhammer Auctions, LLC at 50 Lakeview Parkway Unit 180. The meeting is for discussion only; no final action is indicated.

• Approval of October 18, 2022 meeting minutes
• Dramhammer Auctions, LLC request for Class 'L' liquor license at 50 Lakeview Parkway Unit 180

The Liquor and License Commission approved a Class L liquor license for Dramhammer Auctions. The approval includes modifications to Class L regulations to allow for the sale of additional alcoholic beverages, reference state auction license requirements, and permit online purchase pickups.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (2-0)
• Approved October 18, 2022 Liquor and License Commission Minutes (2-0)
• Approved Class L liquor license for Dramhammer Auctions, 50 Lakeview, Unit 108 (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several ordinances, including snow and ice control contracts, a day care center special use, and amendments to liquor license regulations. The Liquor and License Commission will also consider a new Class L liquor license for Dramhammer Auctions. The meeting includes routine approvals of bills and minutes.

• Ordinance 2022-115: Snow & ice control contract with James Martin and Associates, not to exceed $138,000
• Ordinance 2022-119/120: Special use and variation for a day care center at 536 Atrium Drive
• Ordinance 2022-121: Amendment for restaurant with outdoor dining at Hawthorn Mall outlot
• Ordinance 2022-122: Purchase of three 2023 Ford Utility Interceptors for $126,825
• Ordinance 2022-118: Amendment to Class L liquor license regulations

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will discuss amendments to liquor license regulations, a special use permit for a daycare at 536 Atrium Drive, and changes to the Hawthorn Mall PUD for a restaurant with outdoor dining. The meeting is a Committee of the Whole discussion, with no final votes expected unless the board decides otherwise.

• Amend Chapter 3, Section 3-12 to revise Class 'L' liquor license regulations
• Special use permit and variations for a daycare at 536 Atrium Drive
• Amendments to Hawthorn Mall PUD for a restaurant with outdoor dining at Milwaukee Avenue and Ring Road
• Approval of October 18, 2022 Committee of the Whole minutes

The Committee of the Whole approved directing staff to prepare ordinances for a daycare facility at 536 Atrium Drive and a restaurant with outdoor dining at the Hawthorn Mall. The board also directed staff to prepare an ordinance revising Class L liquor license regulations.

• Appointed Trustee Koch as Chairman Pro Tem (5-0)
• Approved October 18, 2022 meeting minutes (3-0-2)
• Directed staff to prepare an ordinance amending the Class L Liquor License (5-0)
• Directed staff to prepare a special use ordinance for a daycare facility at 536 Atrium Drive (5-0)
• Directed staff to prepare an ordinance amending the Hawthorn Mall Special Use Permit for a restaurant (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on a routine omnibus agenda including $1,115,276.31 in bills, a $65,100 tree trimming contract, a zoning variation for a rear addition at 15 Warrington Road, and new insurance agreements with Blue Cross Blue Shield. The board will also consider increasing the number of Class B liquor licenses to nine and a resolution supporting cemetery expansion at Ft. Sheridan.

• Approval of voucher list of bills totaling $1,115,276.31
• Ordinance 2022-109: Parkway tree trimming bid to Winkler Services LLC for up to $65,100
• Ordinance 2022-110: Zoning variation for rear addition at 15 Warrington Road
• Ordinance 2022-114: Increase Class B liquor licenses from current number to nine
• Resolution 2022-030: Support for cemetery expansion at Ft. Sheridan, Lake County

The Village Board approved a voucher list of bills and several ordinances covering insurance, zoning, and public works. The Board also passed a resolution supporting the cemetery expansion at Ft. Sheridan.

• Approved voucher list of bills dated November 1, 2022, for $1,115,276.31 (5-0)
• Approved 2022-2023 parkway tree trimming contract to Winkler Services LLC not to exceed $65,100 (5-0)
• Approved zoning variations for a rear residence addition at 15 Warrington Road (5-0)
• Approved health, dental, and vision insurance agreement with Blue Cross Blue Shield (5-0)
• Approved life insurance agreement with Dearborn National/Blue Cross Blue Shield (5-0)
• Approved ordinance to dispose of surplus village equipment (5-0)
• Approved increasing the number of Class B liquor licenses to nine (5-0)
• Approved Resolution 2022-030 supporting cemetery expansion at Ft. Sheridan (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on a routine omnibus agenda including $1,115,276.31 in bills, a $65,100 tree trimming contract, zoning variations for a home addition, health and life insurance agreements, and an increase in Class B liquor licenses. The Committee of the Whole will discuss revising the Class L liquor license for online sales, a daycare special use at 536 Atrium Drive, and a restaurant with outdoor dining at Hawthorn Mall.

• Approval of voucher list of bills totaling $1,115,276.31
• Ordinance 2022-109: Award tree trimming bid to Winkler Services LLC for $65,100
• Ordinance 2022-110: Zoning variations for rear addition at 15 Warrington Road
• Ordinance 2022-111: Blue Cross Blue Shield health, dental, vision insurance agreement
• Ordinance 2022-114: Increase Class B liquor licenses to nine

J. Summer Celebration/Vernon Hills Days

The Vernon Hills Days Committee is holding a regular meeting to review the minutes from its September 22, 2022 meeting, hear activity reports, and discuss unfinished and new business. The agenda is largely procedural, with no specific decisions or proposals listed.

• Review of September 22, 2022 meeting minutes
• Activity reports
• Unfinished business
• New business and communications
• Public comment period

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will meet to approve the minutes from its September 6, 2022 meeting and discuss a request from Uncle Julio's of Illinois for a Class B liquor license at 850 N Milwaukee Ave #100. The meeting is scheduled for October 18, 2022, at 290 Evergreen Drive.

• Approval of September 6, 2022 meeting minutes
• Uncle Julio's of Illinois, 850 N Milwaukee Ave #100, requests Class B liquor license

The commission approved a Class B liquor license for Uncle Julio's of Illinois at 850 Milwaukee, Unit 100, allowing off-premises sale of pre-made alcoholic beverages. The restaurant already holds a Class A license for on-premises service. All employee BASSET certifications and ownership background checks were confirmed. The meeting also appointed a commissioner pro tem and approved prior meeting minutes.

• Appointed Deputy Commissioner Marquardt as Liquor Commissioner Pro Tem (3-0)
• Approved September 6, 2022 meeting minutes (3-0)
• Approved Class B liquor license for Uncle Julio's of Illinois, 850 Milwaukee, Unit 100 (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a zoning variation for 15 Warrington Road and discuss renewals for workers' compensation, liability, property, auto, and other insurance, as well as employee health insurance. The meeting also includes approval of prior minutes and a scheduled closed session for personnel and minutes discussions.

• 15 Warrington Road zoning variation
• Village workers' compensation, liability, property, auto, and other insurance renewals
• Employee health insurance renewal
• Approval of Committee of the Whole minutes from September 20, 2022
• Closed session for personnel and minutes approval

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on a routine omnibus agenda including a $3,036,000 contribution to the police pension fund, an amendment to the Hawthorn Mall planned unit development special use permit, and a settlement agreement. The board will also hear a proclamation for a retiring telecommunicator and an update on the Lake County Public Works Reservoir Extension. A closed session is scheduled for personnel and minutes discussions.

• Ordinance 2022-108: $3,036,000 contribution to police pension fund for FY 2022/2023
• Ordinance 2022-105: Amends special use permit for Hawthorn Mall planned unit development
• Ordinance 2022-107: Extends special use permit for water reservoir at 240 West Greggs Parkway
• Resolution 2022-029: Approves settlement agreement and general mutual release
• Voucher list of bills totaling $848,131.85

The Village Board approved an omnibus vote including a $3,036,000 contribution to the Police Pension Fund for FY 2022/2023, an extension of the special use permit for a water reservoir at 240 West Greggs Parkway, and a settlement agreement. The reservoir project is now expected to begin construction in spring 2023. All items passed 4-0 with three trustees absent.

• Approved $3,036,000 contribution to Police Pension Fund (4-0)
• Approved extension of special use permit for Lake County reservoir at 240 West Greggs Parkway (4-0)
• Approved settlement agreement and general mutual release (4-0)
• Approved voucher list of bills totaling $848,131.85 (4-0)
• Approved release of certain executive session minutes (4-0)
• Approved amendment to special use permit for Hawthorn Mall PUD (4-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several ordinances and resolutions, including a major redevelopment of the former Carson's site at Hawthorn Mall, a $3,036,000 contribution to the police pension fund, and a settlement agreement. The Committee of the Whole will discuss a zoning variation for a home addition, insurance renewals, and employee health insurance. The Liquor and License Commission will consider a Class B liquor license for Uncle Julio's.

• Ordinance 2022-105: Amends special use permit for Hawthorn Mall redevelopment, including 255 apartments and 55,000 sq ft of retail/restaurant space
• Ordinance 2022-108: Authorizes $3,036,000 contribution to Police Pension Fund for FY 2022/2023
• Resolution 2022-029: Approves settlement agreement in John Briscoe v. Village of Vernon Hills litigation
• Ordinance 2022-107: Extends special use permit for water reservoir at 240 West Greggs Parkway
• Uncle Julio's of Illinois requests Class B liquor license at 850 N Milwaukee Ave #100

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commissioners' regular quarterly meeting scheduled for October 13, 2022, has been cancelled. No items were discussed or decided.

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on two petitions: a special use permit for a day care at 536 Atrium Drive and amendments to the Hawthorn Mall PUD to allow a restaurant and property subdivision at 750 Hawthorn Row. The commission will also consider approving the September 28, 2022 meeting minutes. No other substantive items are listed.

• Special Use Permit for day care at 536 Atrium Drive, Units A and B (Case #2022-012)
• Amendments to Ordinance 2013-014 to revise Hawthorn Mall PUD and allow subdivision at 750 Hawthorn Row (Case #2022-003)
• Amendments to Ordinance 2013-013 to revise site, landscape, and architectural plans for restaurant construction at 750 Hawthorn Row
• Approval of September 28, 2022 meeting minutes

The Planning and Zoning Commission recommended approval of a Special Use Permit for Vernon Hills Montessori Academy to operate a daycare at 536 Atrium Drive, with conditions including security and accessibility reviews. The Commission also recommended approval of amendments to the Hawthorn Mall PUD to allow a new restaurant at 750 Hawthorn Row, with conditions on landscaping and design.

• Recommended approval of Special Use Permit for Montessori daycare at 536 Atrium Drive (4-1)
• Approved fence variation for daycare at 46 feet from property line (5-0)
• Recommended approval of site plan amendment for new restaurant at 750 Hawthorn Row (5-0)
• Recommended approval of PUD amendment for Hawthorn Mall restaurant (4-1)
• Approved minutes of September 28, 2022 meeting (unanimous)

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to consider final employment offers for police officer candidates and to conduct oral interviews on October 11-12, 2022. The agenda also includes approval of the September 28, 2022 meeting minutes and an executive session for personnel matters.

• Consideration of Offer of Final Employment
• Police Officer Oral Interviews on October 11-12, 2022
• Approval of September 28, 2022 meeting minutes
• Executive session to discuss personnel

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider several ordinances, including special use and variations for a day care center at 2 Phillip Drive, sign and landscape approvals for Townline Commons Shopping Center, and an amendment to the Hawthorn Mall special use permit. The board will also vote on the 2022 trick-or-treat hours and approve a salary program amendment. A closed session is scheduled to discuss meeting minutes.

• Ordinance 2022-100: special use and site plan for day care center at 2 Phillip Drive
• Ordinance 2022-101/102: sign and zoning variations for day care center at 2 Phillip Drive
• Ordinance 2022-103/104: sign and landscape approvals for Townline Commons, 555 Townline Road
• Ordinance 2022-105: amendment to Hawthorn Mall special use permit
• Voucher list of bills totaling $571,837.33

The Vernon Hills Village Board approved the official 2022 Halloween trick-or-treat hours for Monday, October 31, from 4:00 PM to 8:00 PM, after hearing residents oppose a proposed change to Sunday, October 30. The board also approved the omnibus agenda (items A-G), including payment of bills totaling $571,837.33 and several ordinances related to a day care center at 2 Phillip Drive and signage at Townline Commons. Ordinance 2022-106 was passed, amending the salary program for seasonal maintenance workers and replacing the Assistant Telecommunications Supervisor position with a Telecommunications Manager. Item H, an ordinance amending the special use permit for Hawthorn Mall, was pulled from the agenda and not voted on.

• Approved Halloween trick-or-treat hours for Oct. 31, 2022, 4-8 PM (6-0)
• Approved omnibus agenda items A-G, including $571,837.33 in bills (6-0)
• Approved Ordinance 2022-100: special use and site plan for day care at 2 Phillip Drive (6-0)
• Approved Ordinance 2022-101: sign variations for day care at 2 Phillip Drive (6-0)
• Approved Ordinance 2022-102: zoning variations for day care at 2 Phillip Drive (6-0)
• Approved Ordinance 2022-103: sign variations for Townline Commons, 555 Townline Road (6-0)
• Approved Ordinance 2022-104: landscape plan for Townline Commons (6-0)
• Approved Ordinance 2022-106: salary program amendment (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several ordinances, including approvals for a new day care center at 2 Phillip Drive, sign and landscape changes at Townline Commons, and a major redevelopment of Hawthorn Mall's former Carson's site. They will also consider setting Halloween trick-or-treat hours and amending the village salary program. The meeting includes routine approvals of bills and minutes.

• Ordinances 2022-100 to 2022-102: special use, sign, and zoning variations for a day care center (Guidepost Montessori) at 2 Phillip Drive
• Ordinances 2022-103 and 2022-104: sign variations and landscape plan approval for Townline Commons Shopping Center, 555 Townline Road
• Ordinance 2022-105: amends special use permit for Hawthorn Mall to allow mixed-use redevelopment of former Carson's site, including 255 apartments and 55,000 sq ft of retail/restaurant space
• Approval of 2022 Halloween trick-or-treat hours: Sunday, October 30, 2pm-6pm
• Ordinance 2022-106: adjusts seasonal maintenance worker pay range to max $25.00/hour and replaces Assistant Telecommunications Supervisor with Telecommunications Manager

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a request by Airoom, representing property owners Michael and Helen Delman, for variations from the Village's floor area ratio and rear yard setback requirements for a property at 15 Warrington Rd. The commission will also consider approving the minutes from its September 7, 2022 meeting. The agenda includes no other substantive items.

• Public hearing on Case #2022-010 for floor area ratio and rear yard setback variations at 15 Warrington Rd
• Applicant: Maxx Klein, Airoom, representing Michael & Helen Delman
• Approval of September 7, 2022 meeting minutes

The Planning and Zoning Commission voted 4-0 to recommend approval of two zoning variations for a home at 15 Warrington Road. The variations would allow a rear yard setback of 19.77 feet (30 feet required) and a floor area ratio of 0.37 (0.33 maximum) for a 295-square-foot addition. The recommendation now goes to the Village Board for final action.

• Recommended approval of rear yard setback reduction to 19.77 ft (30 ft required) for 15 Warrington Road (4-0)
• Recommended approval of floor area ratio increase to 0.37 (0.33 max) for same property (4-0)
• Approved minutes of September 7, 2022 meeting (unanimous)
• Adjourned meeting at 7:46 PM (unanimous)

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commission is meeting via Zoom to approve minutes from its September 20 meeting and discuss police officer initial entry test results under unfinished business. An executive session is scheduled to discuss personnel matters and approval of minutes. No new business items are listed.

• Approval of September 20, 2022 commission meeting minutes
• Police Officer Initial Entry – Test Results
• Executive session for personnel matters and minutes approval

J. Summer Celebration/Vernon Hills Days

The Vernon Hills Days Committee is holding a regular meeting to review minutes from its August 31, 2022 meeting, hear activity reports, and discuss unfinished and new business. The agenda is largely procedural, with no specific decisions or proposals listed.

• Review of August 31, 2022 meeting minutes
• Activity reports
• Unfinished business
• New business and communications
• Public comment period

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board is meeting to discuss updates on the 9-1-1 regional consolidation plan, equipment, and employee status, along with a treasurer's report on disbursements and bills. The board will also consider approving the minutes from the June 28th meeting. This is a routine business meeting with no major decisions listed on the agenda.

• Approval of June 28th, 2022 meeting minutes
• 9-1-1 Regional Consolidation Plan Update
• 9-1-1 Center Equipment Updates
• 9-1-1 Center Employee Updates
• Treasurer's Report (Disbursements and Bills)

The Joint Emergency Telephone Systems Board approved the June 28, 2022 meeting minutes and deferred the September treasurer's report to December. Members reported that all PSAPs signed the new IGA with the 9-1-1 Regional Consolidation Consortium, effective September 1, 2022, and that the Next-Gen 9-1-1 cutover is planned for late October after state approval of the modification plan. Staffing updates included a conditional offer for a full-time telecommunicator and ongoing hiring efforts.

• Approved June 28, 2022 meeting minutes (6-0)
• Deferred September treasurer's report to December (6-0)
• Adjourned meeting (6-0)

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to review the lateral entry hire process, including background and application review. The agenda also includes approval of the August 9, 2022 minutes and a scheduled executive session for personnel matters.

• Lateral Entry Hire Process Background Review
• Lateral Entry Hire Process Application Review
• Approval of August 9, 2022 Commission meeting minutes
• Executive session for personnel discussion

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider routine items, including approving a $549,722.93 bill list and two contracts that waive competitive bidding: one for fencing and trash enclosures (up to $75,000) and one for asphalt work (up to $40,000). The board will also discuss Halloween hours and hear department reports. A closed session is scheduled for personnel and collective bargaining matters.

• Ordinance 2022-098: waive bidding, award Aspen Fence Company up to $75,000 for fencing at Public Works, golf course, Phillip Road maintenance building, Lakeview and Regency Pkwy, and trash enclosures at Metra station, VHAC, Arbortheatre
• Ordinance 2022-099: waive bidding, award Chadwick Contracting up to $40,000 for asphalt work at 7 Phillip Road maintenance building
• Resolution 2022-027: authorize American Legion Post 1247 to use golf course clubhouse at 291 Evergreen Drive for bingo
• Approval of voucher list of bills dated September 20, 2022 in the amount of $549,722.93
• Discussion of Halloween hours

The Village Board approved the Omnibus Vote Agenda, which included ordinances waiving competitive bidding for a fence contract up to $75,000 and an asphalt contract up to $40,000, as well as a resolution allowing American Legion Post 1247 to use the golf course clubhouse for bingo. The board also discussed and reached consensus on holding Halloween trick-or-treat on October 30, 2022, based on a police survey, with formal approval scheduled for the next meeting.

• Approved Omnibus Vote Agenda Items A-F (4-0)
• Approved Ordinance 2022-098 waiving competitive bidding and awarding fence contract to Aspen Fence Company up to $75,000 (part of omnibus)
• Approved Ordinance 2022-099 waiving competitive bidding and awarding asphalt contract to Chadwick Contracting up to $40,000 (part of omnibus)
• Approved Resolution 2022-027 authorizing American Legion Post 1247 to use golf course clubhouse for bingo (part of omnibus)
• Approved voucher list of bills totaling $549,722.93 (part of omnibus)
• Approved minutes of September 6, 2022 meeting (part of omnibus)
• Consensus reached to set Halloween trick-or-treat for October 30, 2022 (formal vote at October 6 meeting)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider two ordinances to waive competitive bidding and award contracts for fencing and asphalt work, totaling up to $115,000. The board will also discuss a proposed day care facility and other routine items. A closed session is scheduled for personnel and collective bargaining matters.

• Ordinance 2022-098: Waive bidding, award $75,000 to Aspen Fence Company for fencing and trash enclosures at multiple sites
• Ordinance 2022-099: Waive bidding, award $40,000 to Chadwick Contracting for asphalt work at 7 Phillip Road
• Resolution 2022-027: Authorize American Legion Post 1247 to use golf course clubhouse for bingo
• Guidepost Montessori special use request for day care at 2 Phillip Drive
• Voucher list of bills totaling $549,722.93

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will consider two development items: a special use permit for Guidepost Montessori and sign variations plus landscape plan approval for Townline Commons. The board will also approve prior meeting minutes and may enter a closed session for personnel, collective bargaining, and minutes approval.

• Guidepost Montessori special use permit (CD Dir Jennings)
• Townline Commons sign variations and landscape plan approval (CD Dir Jennings)
• Approval of September 6, 2022 Committee of the Whole minutes
• Closed session scheduled for personnel, collective bargaining, and minutes approval

The Village Board Committee of the Whole voted 4-0 to direct staff to prepare an ordinance approving a special use, zoning variations, sign variations, and site plan for a Guidepost Montessori daycare at 2 Phillip Drive. The committee also approved sign code variations and landscape plan modifications for the Townline Commons shopping center at 555 Townline Road. Both items will proceed to the full Village Board for final action.

• Directed staff to prepare ordinance for Guidepost Montessori daycare at 2 Phillip Drive (4-0)
• Approved sign code variations and landscape plan for Townline Commons at 555 Townline Road (4-0)
• Approved Committee of the Whole minutes of September 6, 2022 (4-0)
• Appointed Trustee Koch as Chairman Pro Tem for the meeting (4-0)

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees is holding a special meeting via videoconference to consider approving Resolution 2022-R-01, which appoints authorized agents for the Illinois Public Pension Fund (IPOPIF). The meeting may also enter a closed session. Public comment is scheduled.

• Approve Resolution 2022-R-01, appointing authorized agents (Exhibit A for IPOPIF)
• Possible closed session
• Public comment period

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on two petitions from GW Vernon Hills LLC. One seeks landscape and sign-code variations for the Townline Commons Shopping Center at 555 Townline Road. The other requests a special use permit and related approvals to open a Guidepost Montessori School at 2 East Phillip Road, the former PNC Bank location. The commission will also consider minutes from its August 31 meeting.

• Case #22-011: landscape and sign-code variations for Townline Commons Shopping Center, 555 Townline Road
• Case #22-006: special use permit for Guidepost Montessori School at 2 East Phillip Road
• Approval of August 31, 2022 meeting minutes

The Planning and Zoning Commission recommended approval of a special use permit for a Guidepost Montessori School daycare at 2 Phillip Drive, along with zoning and sign variations, site plan, landscaping, and appearance approvals. The commission also recommended approval of sign variations and a landscape plan for the Townline Commons Shopping Center at 555 Townline Road. Both items will go to the Village Board for final action.

• Recommended approval of special use permit for Guidepost Montessori School daycare at 2 Phillip Drive (5-0)
• Recommended approval of zoning variations for Guidepost Montessori School (5-0)
• Recommended approval of sign variations for Guidepost Montessori School (5-0)
• Recommended approval of site plan, landscaping, and appearance for Guidepost Montessori School (4-1)
• Recommended approval of sign variations for Townline Commons Shopping Center at 555 Townline Road (5-0)
• Recommended approval of landscape plan for Townline Commons Shopping Center (4-1)
• Approved minutes of August 10, 2022 meeting (unanimous)
• Acknowledged minutes of August 31, 2022 meeting not accomplished due to lack of quorum (unanimous)

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will meet to approve the minutes from its August 16, 2022 meeting and discuss a request for a class "E" liquor license from Aisha's Place at 9012 Hawthorn Center. No other substantive items are on the agenda.

• Approval of August 16, 2022 meeting minutes
• Aisha's Place, 9012 Hawthorn Center, request for class "E" liquor license

The Liquor and Licensing Commission approved a Class E liquor license for Aisha's Place at 9012 Hawthorn Center. The vote was 3-0, with one commissioner absent. The commission also appointed a pro tem commissioner and approved prior meeting minutes.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved August 16, 2022 minutes (3-0)
• Approved Class E liquor license for Aisha's Place at 9012 Hawthorn Center (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will meet to discuss Carson's redevelopment Phase II, led by Community Development Director Atkinson. The board will also consider approving the minutes from the August 16, 2022 meeting. A closed session is scheduled for land acquisition, litigation, and minutes approval.

• Discussion of Carson's redevelopment Phase II
• Approval of Committee of the Whole meeting minutes from August 16, 2022
• Closed session for land acquisition, litigation, and minutes approval

The Committee of the Whole voted 6-0 to direct staff to prepare an ordinance approving a special use permit, zoning and sign variations, and site plans for a mixed-use redevelopment of the former Carson's parcel at Hawthorn Mall. The project includes 255 luxury apartments and about 55,000 square feet of retail/restaurant space. The recommendation now goes to the Village Board for final action.

• Directed staff to prepare ordinance for Carson's redevelopment with 255 apartments and 55,000 sq ft retail/restaurant (6-0)
• Approved Committee of the Whole minutes of August 16, 2022 (5-0, 1 abstain)
• Appointed Trustee Koch as Chairman Pro Tem (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a regular meeting on September 6, 2022, preceded by a Liquor and License Commission hearing. The board will vote on a consent agenda of routine items, including a $670,175.54 voucher list, and will separately consider ordinances on liquor license limits, redevelopment of 890 Milwaukee Avenue, and a concession agreement at the Vernon Hills Athletic Complex. A closed session is scheduled to discuss land acquisition, litigation, and minutes.

• Ordinance 2022-096 amending liquor license limits to allow 36 Class A, 9 Class D, and 9 Class E licenses
• Ordinance 2022-097 authorizing redevelopment approval for property at 890 Milwaukee Avenue
• Resolution 2022-026 authorizing a concession agreement with Bobo's City Gyro's, Inc. at the Vernon Hills Athletic Complex
• Approval of voucher list of bills dated September 6, 2022, in the amount of $670,175.54
• Resolution 2022-024 granting outdoor dining approval for Feather Glass Wine and Eatery at 700 North Milwaukee Avenue, Unit 130

The Village Board approved an omnibus vote covering eight items, including ordinances to amend liquor license caps, declare surplus equipment, and authorize redevelopment at 890 Milwaukee Avenue. A resolution was passed to allow Bo Bo's City Gyro's to operate concessions at the Vernon Hills Athletic Complex. Two ordinances were also approved to create offense classifications and allow restitution for village code violations. All votes were unanimous among the six trustees present, with President Byrne absent.

• Approved omnibus vote agenda items A-H (6-0)
• Approved Ordinance 2022-096 amending liquor license caps to 36 Class A, 9 Class D, 9 Class E (6-0)
• Approved Ordinance 2022-097 authorizing redevelopment at 890 Milwaukee Avenue (6-0)
• Approved Resolution 2022-026 for VHAC concessions agreement with Bo Bo's City Gyro's (6-0)
• Approved Ordinance 2022-094 creating offense classifications for village code violations (6-0)
• Approved Ordinance 2022-095 allowing restitution for village code violations (6-0)
• Approved Resolution 2022-024 for outdoor dining at Feather Glass Wine and Eatery (6-0)
• Approved Resolution 2022-025 for intervention in Passco Mellody Farm tax cases (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board and Committee of the Whole will meet on September 6, 2022, to consider several items, including a new liquor license request, redevelopment approvals, and a concessions agreement. The board will also vote on routine items such as bills and minutes, and discuss the Carson's redevelopment Phase II.

• Aisha's Place, 9012 Hawthorn Center, requests a Class 'E' liquor license for beer and wine consumption on premises
• Ordinance 2022-097 authorizes redevelopment at 890 Milwaukee Avenue, creating spaces for Wild Fork and Heyday Med Spa
• Resolution 2022-026 authorizes a concessions agreement with Bobo's City Gyro's, Inc. at the Vernon Hills Athletic Complex for $1,500 per season
• Ordinance 2022-096 amends liquor license limits to 36 Class 'A', 9 Class 'D', and 9 Class 'E' licenses
• Approval of voucher list of bills totaling $670,175.54

H. Planning & Zoning Commission

The Vernon Hills Planning and Zoning Commission will hold a public hearing on Case #22-0010, a request by Airoom on behalf of property owners Michael and Helen Delman for variations related to floor area ratio and rear yard setback at 15 Warrington Rd. The commission will also approve minutes from the August 10, 2022 meeting and take general public comments.

• Public hearing for Case #22-0010: floor area ratio and rear yard setback variations at 15 Warrington Rd
• Applicant: Maxx Klein, Airoom, representing Michael & Helen Delman
• Approval of August 10, 2022 Planning & Zoning Commission minutes
• General public comments

The Planning and Zoning Commission meeting of August 31, 2022, was not called to order because a quorum was not established. No substantive decisions were made.

J. Summer Celebration/Vernon Hills Days

The Vernon Hills Days Committee is meeting to recap the 2022 Vernon Hills Days celebration and begin pre-planning for the 2023 festival. Discussion will cover committee roles, festival dates, and entertainment/carnival planning. The meeting is open to public comment.

• 2022 Vernon Hills Days recap discussion
• 2023 festival pre-planning: committee chair/director roles
• 2023 festival dates discussion
• Entertainment and carnival planning for 2023

The Vernon Hills Days Committee reviewed the 2022 event, discussing improvements in signage, waste management, beverage sales, and volunteer oversight. They tentatively set July 13-16, 2023 as the festival dates and selected Brandon Atkins as the new Committee Chair. No formal votes or binding decisions were recorded.

• Tentatively set 2023 festival dates: July 13-16
• Selected Brandon Atkins as new Committee Chair
• Decided to no longer charge food vendors for tents
• Decided to amend food vendor application for food trucks

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will meet to approve minutes from two prior meetings and consider a request for a Class A & D liquor license from Feather Glass Wine Bar & Eatery at 700 N Milwaukee Unit 130. The meeting is for discussion only; no final action is noted.

• Approval of July 19, 2022 minutes
• Approval of August 1, 2022 minutes
• Class A & D liquor license request for Feather Glass Wine Bar & Eatery, 700 N Milwaukee Unit 130

The commission approved a Class A&D liquor license for Feather Glass Wine Bar & Eatery at 700 Milwaukee, Unit 130, set to open in October 2022. The vote was unanimous (3-0). Minutes from July 19 and August 1, 2022 were also approved.

• Approved Class A&D liquor license for Feather Glass Wine Bar & Eatery (3-0)
• Approved July 19, 2022 commission minutes (3-0)
• Approved August 1, 2022 commission minutes (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board and Committee of the Whole will meet on August 16, 2022, to consider several items, including liquor license requests, a new drive-thru lane for Portillo's, police equipment purchases, and an outdoor dining permit. The board will also vote on a list of bills totaling $1,806,777.67 and other routine matters.

• Ordinance 2022-089: Approve a second drive-thru lane at Portillo's, 221 East Townline Road
• Ordinance 2022-091: Waive bidding to buy Axon FLEET 3 in-car camera system for $294,885.31 over six years
• Ordinance 2022-090: Spend up to $9,500 from drug forfeiture fund for ballistic helmets and shields
• Ordinance 2022-092: Pay Windy City Amusements $93,015.40 for Summer Celebration carnival
• Feather Glass Wine Bar & Eatery requests Class A & D liquor license and outdoor dining permit at 700 N Milwaukee Ave #130

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will consider several items, including an outdoor dining permit for Feather Glass Wine and Eatery, a site plan for redeveloping the former Denny's property, and a concessions proposal for the Vernon Hills Athletic Complex. The board will also approve prior meeting minutes and may enter a closed session for land acquisition, litigation, and minutes approval.

• Outdoor dining and seating permit for Feather Glass Wine and Eatery at 700 North Milwaukee Avenue, #130
• Site plan, landscape plan, architectural elevations, and sign code variations for redevelopment of former Denny's property at 890 Milwaukee Avenue
• Vernon Hills Athletic Complex (VHAC) concessions proposal from Bo-Bo's Gyros Vernon Hills
• Approval of July 19, 2022 Committee of the Whole meeting minutes
• Closed session scheduled for land acquisition, litigation, and minutes approval

The Committee of the Whole directed staff to prepare an ordinance approving site plan, landscape, architectural, and sign variations for redevelopment of the former Denny's property at 890 Milwaukee Avenue into two tenant spaces (Wild Fork and Heyday Med Spa). The board also directed staff to prepare a resolution approving an outdoor dining permit for Feather Glass Wine and Eatery at 700 North Milwaukee Avenue, #130. Staff was directed to prepare a trial concessions agreement for Bo-Bo's Gyros at the Vernon Hills Athletic Complex for a future vote. All votes were unanimous among the five trustees present.

• Approved minutes of July 19, 2022 (4-0, 1 abstention)
• Directed staff to prepare resolution approving outdoor dining permit for Feather Glass Wine and Eatery (5-0)
• Directed staff to prepare ordinance approving site plan, landscape, architectural, and sign variations for former Denny's property at 890 Milwaukee Avenue (5-0)
• Directed staff to prepare trial concessions agreement for Bo-Bo's Gyros at VHAC for September 6 vote

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a liquor commission hearing and regular meeting, with most business handled in a single omnibus vote. Key items include approving $1.8 million in bills, a new drive-thru lane on East Townline Road, a police in-car camera system, and a carnival contract. A closed session is scheduled for land acquisition, litigation, and minutes.

• Voucher list of bills totaling $1,806,777.67
• Ordinance 2022-089: new drive-thru lane at 221 East Townline Road
• Ordinance 2022-090: up to $9,500 from drug forfeiture fund for police equipment
• Ordinance 2022-091: $294,885.31 six-year Axon in-car camera system, waiving competitive bidding
• Ordinance 2022-092: $93,015.40 to Windy City Amusements for summer carnival

The Village Board approved the Omnibus Vote Agenda Items A-H in a 5-0 vote, with two members absent. This included paying $1,806,777.67 in bills, approving a new drive-thru lane at 221 East Townline Road, and authorizing a $294,885.31 six-year contract for Axon in-car camera systems. The board also approved a $93,015.40 payment for the summer carnival and a raffle license for Vernon Hills High School athletic boosters.

• Approved Omnibus Vote Agenda Items A-H (5-0)
• Approved voucher list of bills totaling $1,806,777.67
• Approved Ordinance 2022-089 for new drive-thru lane at 221 East Townline Road
• Approved Ordinance 2022-090 for drug forfeiture fund equipment up to $9,500
• Approved Ordinance 2022-091 waiving bidding for Axon in-car camera system, $294,885.31 over six years
• Approved Ordinance 2022-092 payment of $93,015.40 to Windy City Amusements for summer carnival
• Approved Resolution 2022-023 for raffle license and fee waiver for Cougar Athletic Boosters

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on Case #22-09, an application by Diane Menza of Gateway 9 LLC for the former Denny's Restaurant property at 890 Milwaukee Ave. The applicant seeks preliminary and final approval of site, landscaping, and architectural plans, plus sign code variations. The commission will also vote on approving the June 1, 2022 meeting minutes.

• Public hearing on Case #22-09 for 890 Milwaukee Ave (former Denny's Restaurant), PIN 11-33-401-014, zoned B-1 General Business
• Request for preliminary and final approval of site and landscaping plans
• Request for preliminary and final approval of architectural elevations
• Request for variations related to the Village Sign Code (Chapter 19)
• Approval of June 1, 2022 Planning & Zoning Commission minutes

The Planning and Zoning Commission approved preliminary and final site, landscape, and architectural plans for redeveloping the former Denny's at 890 Milwaukee Ave into two tenant spaces (Wild Fork and Heyday Med Spa), subject to seven conditions. The Commission also approved several sign-code variations for Wild Fork and monument signs, but denied variations for a Wild Fork wall sign on the west elevation and a Heyday Spa sign on the south facade.

• Approved preliminary and final site, landscape, and architectural plans with conditions (5-0)
• Approved variation allowing Wild Fork logos up to 26.7 sq ft on east and north facades (4-1)
• Approved variation allowing Wild Fork more than one wall sign on east and north facades (5-0)
• Approved variation allowing Wild Fork combined wall sign size of 123.45 sq ft on east elevation (4-1)
• Approved variation allowing Wild Fork combined wall sign size of 80.9 sq ft on north elevation (5-0)
• Denied variation for Wild Fork wall sign on west elevation (49.3 sq ft) (3-2)
• Denied variation for Heyday Spa wall sign on south facade (1-4)
• Approved variation allowing two monument signs with two tenant panels each (5-0)

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commission is meeting to approve minutes, consider authorization to hire two police officers, and continue the lateral entry hire process with oral interviews. An executive session is scheduled to discuss personnel matters.

• Approval of July 26, 2022 meeting minutes
• Village Manager letter dated June 6, 2022 – authorization to hire one police officer
• Village Manager letter dated June 23, 2022 – authorization to hire one police officer
• Lateral entry hire process oral interviews
• Executive session for personnel matters

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will hold a hearing to discuss a request for a Class 'A' liquor license from The Claim Company, doing business as Wick n Ore Kitchen & Tap, located at 1260 S Milwaukee Ave, Unit 500. The agenda includes only this item and adjournment.

• Class 'A' liquor license request for Wick n Ore Kitchen & Tap at 1260 S Milwaukee Ave, Unit 500

The Vernon Hills Liquor and License Commission approved a Class 'A' liquor license for The Claim Company dba Wick n Ore Kitchen & Tap at 1260 S Milwaukee Ave, Unit 500. The commission also waived the liquor license application fee and the FY 22/23 annual license fee, citing that the former Claim Company restaurant had already paid a full annual fee before closing in July. The vote was unanimous (3-0) with one commissioner absent.

• Approved Class 'A' liquor license for Wick n Ore Kitchen & Tap (3-0)
• Waived liquor license application fee and FY 22/23 annual license fee (3-0)

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commission is meeting to approve prior minutes, introduce a new commissioner, and review lateral officer applications. An executive session is scheduled to discuss personnel matters. The agenda is otherwise routine.

• Approval of April 19, 2022 meeting minutes
• Introduction of new Commissioner Bret A. Moberg
• Review of lateral officer applications
• Executive session for personnel matters

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will meet to approve the minutes from its June 21, 2022 meeting and to discuss a request for a class 'E' liquor license from Crazy for Pizza, located at 1220 US Route 45, Unit 500. The meeting is for discussion only; no final action is indicated.

• Approval of June 21, 2022 meeting minutes
• Crazy for Pizza, 1220 US Route 45, Unit 500, requests class 'E' liquor license

The Vernon Hills Liquor and Licensing Commission approved a Class E liquor license for Crazy for Pizza at 1220 US Route 45, Unit 500, following a background check submission to the Illinois State Police. The commission also approved the June 21, 2022 meeting minutes and appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem for the meeting. All votes were unanimous (3-0) with Commissioner Byrne absent.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved June 21, 2022 meeting minutes (3-0)
• Approved Class E liquor license for Crazy for Pizza, 1220 US Route 45, Unit 500 (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a Committee of the Whole meeting to discuss a second consideration of a special use permit amendment for a landscape buffer variation and site, landscape, and architectural revisions allowing a third drive-thru lane at 221 E. Townline Road. The board will also receive a concept presentation for new multi-tenant signage and landscaping revisions at 555 Townline Road (Townline Commons). A closed session is scheduled to discuss litigation and minutes approval.

• Second consideration of special use permit amendment for third drive-thru lane at 221 E. Townline Road
• Concept presentation for new multi-tenant signage and landscaping revisions at 555 Townline Road
• Approval of Committee of the Whole meeting minutes from July 5, 2022
• Closed session for litigation and minutes approval

The Committee of the Whole approved an amended special use permit for Portillo's at 221 E. Townline Road, allowing a landscape buffer variation and site plan revisions for a two-lane drive-thru configuration, after the petitioner scaled back from three lanes. The board also gave non-binding consensus for Townline Commons to proceed with technical review for new signage and landscaping revisions at 555 Townline Road. Minutes from July 5, 2022 were approved.

• Approved amended special use permit for Portillo's 2-lane drive-thru (5-0)
• Approved Committee of the Whole minutes of July 5, 2022 (4-0, 1 abstention)
• Removed Townline Commons signage/landscaping item from table (5-0)
• Gave consensus for Townline Commons to begin technical review (non-binding)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a regular meeting on July 19, 2022, preceded by a Liquor and License Commission hearing. The board will consider appointments, approve routine items including a $570,036.91 voucher list, and vote on an ordinance authorizing an intergovernmental agreement to consolidate Lake County public safety answering points. A closed session is scheduled for litigation and minutes approval.

• Appointment of Andrew C. Jennings as Director of Community Development/Building Commissioner effective August 15, 2022
• Ordinance 2022-088 increasing paving contract with Chicagoland Paving Contractors, Inc. from $100,000.00 to $107,368.02
• Ratification of four 50/50 raffles at Vernon Hills Days festival at Century Park, July 14-17, 2022
• Ordinance 2022-087 authorizing intergovernmental agreement to consolidate Lake County public safety answering points
• Approval of voucher list of bills dated July 19, 2022 in the amount of $570,036.91

The Village Board appointed Andrew C. Jennings as Director of Community Development/Building Commissioner effective August 15, 2022, and Bret A. Moberg to the Board of Fire and Police Commissioners effective immediately, both by unanimous 5-0 votes. The Board also approved the Omnibus Vote Agenda (items A-E) and Ordinance 2022-087 authorizing the Village Manager to execute an intergovernmental agreement to consolidate Lake County Public Safety Answering Points. No items were denied or tabled.

• Appointed Andrew C. Jennings as Director of Community Development/Building Commissioner (5-0)
• Appointed Bret A. Moberg to the Board of Fire and Police Commissioners (5-0)
• Approved Omnibus Vote Agenda items A-E, including $570,036.91 voucher list and Ordinance 2022-088 (5-0)
• Approved Ordinance 2022-087 authorizing IGA for Lake County PSAP consolidation (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider several routine items and one major intergovernmental agreement. The board will vote on an ordinance authorizing the village manager to execute an agreement to consolidate Lake County public safety answering points (911 dispatch centers). It will also consider an increase in the paving contract, ratification of raffles, and appointments. The Committee of the Whole will discuss a special use permit amendment for a third drive-thru lane at Portillo's and a signage proposal for Townline Commons.

• Ordinance 2022-087: Intergovernmental agreement to consolidate Lake County 911 dispatch centers
• Ordinance 2022-088: Increase paving contract with Chicagoland Paving Contractors from $100,000 to $107,368.02
• Ratification of four 50/50 raffles at Vernon Hills Days, proceeds to Highland Park Community Foundation
• Release of $500,000 performance guarantee for District 128 improvements at 145 Lakeview Parkway
• Appointment of Andrew C. Jennings as Director of Community Development/Building Commissioner

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commissioners meeting scheduled for July 14, 2022 has been cancelled. No items were discussed or decided.

• Meeting cancellation

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will meet as a Committee of the Whole to discuss capital pre-order requests for the Vernon Hills Golf Course for fiscal years 2023-2024, presented by VM Timony and Kemper Sports. The board will also approve the minutes from the June 7, 2022 meeting. A closed session is scheduled to discuss personnel and approve minutes, as allowed by the Open Meetings Act.

• Vernon Hills Golf Course FY 23/24 capital pre-order requests
• Approval of Committee of the Whole meeting minutes from June 7, 2022
• Closed session for personnel and minutes approval

The Committee of the Whole authorized the pre-order of golf course equipment, including golf carts and a fairway mower, for the FY 23/24 Capital Program. Pricing is not locked and can be cancelled. Staff will draft a resolution for payment upon delivery. The committee also approved the June 7, 2022 minutes and adjourned.

• Authorized pre-order of golf course equipment for FY 23/24 (unanimous)
• Approved Committee of the Whole minutes of June 7, 2022 (4-0, 1 abstention)
• Adjourned meeting at 8:07 PM (unanimous)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on routine items including bill payments, surplus property auction, and several contracts. It will also discuss a police report and hold a closed session for personnel and minutes.

• Approval of voucher list of bills dated July 5, 2022, in the amount of $457,966.83
• Ordinance 2022-082: declaring village property surplus and authorizing sale by public or internet auction
• Ordinance 2022-083: waiving competitive bidding to award painting contract to CertaPro Painters for up to $56,000
• Ordinance 2022-085: professional services contract with Kane, McKenna and Associates, Inc. for up to $25,000
• Ordinance 2022-086: purchase of Thor Guard lightning prediction equipment from Lightning Prediction Services, LLC for up to $37,000

The Vernon Hills Village Board approved the omnibus vote agenda (items A-F) and two additional ordinances for professional services and lightning prediction equipment. The board also canceled the July 4 concert and fireworks due to the Highland Park tragedy, rescheduling fireworks to August 19. All votes were 5-0 with two trustees absent.

• Approved omnibus vote agenda items A-F (5-0)
• Approved voucher list of bills totaling $457,966.83 (5-0)
• Approved minutes of June 21, 2022 meeting (5-0)
• Approved Ordinance 2022-082 declaring village property surplus for auction (5-0)
• Approved Ordinance 2022-083 waiving bidding, awarding painting contract to CertaPro Painters up to $56,000 (5-0)
• Approved Ordinance 2022-084 expenditures to Entertainment Management Group for Summer Celebration production (5-0)
• Approved Ordinance 2022-085 professional services contract with Kane, McKenna and Associates up to $25,000 (5-0)
• Approved Ordinance 2022-086 expenditures to Lightning Prediction Services for Thor Guard equipment up to $37,000 (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider routine items under an omnibus vote, including approval of bills totaling $457,966.83, the police report for May 2022, and minutes from the June 21 meeting. They will also vote on several ordinances: declaring a 2007 Chevy dump truck surplus for auction, waiving competitive bidding to award a painting contract to CertaPro Painters for up to $56,000, paying Entertainment Management Group for the 2022 Summer Celebration, contracting with Kane, McKenna and Associates for up to $25,000 for TIF redevelopment work, and purchasing Thor Guard lightning prediction equipment for up to $37,000. The Committee of the Whole will discuss golf course capital pre-orders for FY 23/24.

• Approval of voucher list of bills dated July 5, 2022 in the amount of $457,966.83
• Ordinance 2022-082: Declare 2007 Chevy K3500 dump truck surplus and sell by auction (minimum bid $15,000)
• Ordinance 2022-083: Waive competitive bidding and award painting contract to CertaPro Painters for up to $56,000
• Ordinance 2022-085: Professional services contract with Kane, McKenna and Associates for up to $25,000 for TIF redevelopment amendment
• Ordinance 2022-086: Purchase Thor Guard lightning prediction equipment for up to $37,000

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board (JETSB) met to approve meeting minutes and receive updates on the 9-1-1 Regional Consolidation Plan, Next-Gen 9-1-1 equipment transition, and staffing. The board also reviewed the treasurer's report and a state reimbursement for Next-Gen fees. No motions were made on the financial report.

• Approved June 28, 2022 meeting minutes (5-0)
• First new IGA for 9-1-1 Regional Consolidation to be signed in July
• Next-Gen 9-1-1 cutover tentatively set for August 25th
• State sent reimbursement for Next-Gen 9-1-1 fees from 2018-2020
• Two telecommunicators retired, one resigned; four interviews scheduled

The Joint Emergency Telephone Systems Board approved the June 28, 2022 meeting minutes unanimously (5-0). The board discussed updates on the 9-1-1 Regional Consolidation Plan, with all PSAPs expected to sign a new intergovernmental agreement in July, and the ongoing transition to Next-Gen 9-1-1 with a tentative cutover date of August 25th. No other substantive decisions were made; the finance report was reviewed but required no motion.

• Approved June 28, 2022 meeting minutes (5-0)
• Adjourned meeting (5-0)

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will meet to approve the minutes from its May 3, 2022 meeting and to discuss a request for a class 'A' liquor license from No Manches Mexican Grill at 1240 US Route 45, Unit 100. The meeting is for discussion only; no final action is indicated on the agenda.

• Approval of May 3, 2022 meeting minutes
• No Manches Mexican Grill, 1240 US Route 45, Unit 100, requests class 'A' liquor license

The commission appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem due to Byrne's absence, approved the May 3, 2022 minutes, and unanimously approved a Class A liquor license for No Manches Mexican Grill at 1240 US Route 45, Unit 100. The license is contingent on state approval, with the village retaining the right to rescind if the state license is not granted.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0, Byrne absent)
• Approved May 3, 2022 commission minutes (3-0)
• Approved Class A liquor license for No Manches Mexican Grill, 1240 US Route 45, Unit 100 (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a regular meeting on June 21, 2022, preceded by a liquor and license commission hearing. The board will consider several routine items on the omnibus agenda, including approval of bills totaling $1,256,305.52, and will vote on ordinances for a police communication system upgrade and an increase in street maintenance expenditures. New business includes resolutions for outdoor special events for By the Yard and the Chicago Bears. A closed session is scheduled to discuss personnel, litigation, and minutes.

• Ordinance 2022-080: Authorizes police agreement with AT&T for VIPER system upgrade, up to $38,000
• Ordinance 2022-081: Increases expenditures for Corrective Asphalt Materials from $55,000 to $56,712.08 for street rejuvenation
• Voucher list of bills dated June 21, 2022: $1,256,305.52
• Resolution 2022-021: Outdoor special event approval for By the Yard at 900 South Milwaukee Avenue
• Resolution 2022-022: Outdoor special event approval for Chicago Bears at 122 Hawthorn Center

The Village Board approved the omnibus vote agenda (items A-G) and two resolutions granting outdoor special event permits to By the Yard and the Chicago Bears. All votes were 5-0 with two trustees absent. No other substantive decisions were made.

• Approved omnibus agenda including $1,256,305.52 voucher list (5-0)
• Approved Ordinance 2022-080 for AT&T Viper system upgrade up to $38,000 (5-0)
• Approved Ordinance 2022-081 increasing CAM asphalt contract from $55,000 to $56,712.08 (5-0)
• Approved release of cash bond for Goddard School at 461 Townline Road (5-0)
• Approved improvements for Philharmonic Studios at 650 Townline Road (5-0)
• Approved Resolution 2022-021 for By the Yard outdoor event at 900 S. Milwaukee Ave (5-0)
• Approved Resolution 2022-022 for Chicago Bears outdoor event at 122 Hawthorn Center (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider routine items on the omnibus agenda, including a $1,256,305.52 voucher list, a $38,000 police communication center upgrade for NG911 compliance, and a $1,712.08 increase for street rejuvenation. The board will also vote on two outdoor special event permits: a By the Yard customer appreciation event and Chicago Bears training camp parking at Hawthorn Mall. A closed session is scheduled for personnel, litigation, and minutes.

• Ordinance 2022-080: AT&T agreement for VIPER system upgrade, not to exceed $38,000
• Ordinance 2022-081: Increase for Corrective Asphalt Materials from $55,000 to $56,712.08
• Voucher list of bills dated June 21, 2022: $1,256,305.52
• Resolution 2022-021: Outdoor special event for By the Yard, 900 S. Milwaukee Ave, July 16
• Resolution 2022-022: Chicago Bears training camp parking at 122 Hawthorn Center, July 27-Aug 21

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a Planning & Zoning Commission recommendation to approve an amendment to a special use permit for a landscape buffer variation and site, landscape, and architectural revisions allowing a third drive-thru lane at 221 E. Townline Road. The board will also approve minutes from the May 17 meeting and may enter closed session for personnel, litigation, and minutes approval.

• Special use permit amendment for third drive-thru lane at 221 E. Townline Road
• Landscape buffer variation request
• Site plan, landscape plan, and architectural revisions
• Approval of Committee of the Whole minutes from May 17, 2022
• Closed session scheduled for personnel, litigation, and minutes

The Committee of the Whole voted 6-0 to direct staff to prepare an ordinance approving an amendment to the Special Use Permit for Portillo's at 221 E. Townline Road, allowing a third drive-thru lane with a landscape buffer setback variation, along with site, landscape, and architectural plan revisions. The motion includes conditions requiring Village Engineer review of a traffic study and increased landscaping to screen the drive-thru. The Planning & Zoning Commission had previously deadlocked 3-3 on recommending approval.

• Appointed Trustee Koch as Chairman Pro Tem (6-0)
• Approved Committee of the Whole minutes of May 17, 2022 (6-0)
• Directed staff to prepare ordinance for Portillo's third drive-thru lane and buffer variation (6-0)
• Added conditions: traffic study review and increased landscaping screening

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on routine items including a $683,102.75 bill list, police reports, and several ordinances. Notable actions include approving a first amendment to the Hawthorn Mall redevelopment agreement and purchases for a siren, fingerprint system, and software maintenance.

• Approval of voucher list of bills dated June 7, 2022 for $683,102.75
• Ordinance 2022-076: First amendment to Hawthorn Mall redevelopment agreement
• Ordinance 2022-077: Purchase of Whelen outdoor warning siren for up to $40,667
• Ordinance 2022-078: Replacement fingerprint system from Idemia for $22,520
• Ordinance 2022-079: Tyler Technologies maintenance agreements up to $173,602.43

The Village Board approved the omnibus vote agenda (items A-K) in a 6-0 vote, which included the $683,102.75 voucher list, ordinances for facade renovations at Bibibop Asian Grill, a first amendment to the Hawthorn Mall redevelopment agreement, and several equipment purchases. The board also appointed Trustee Koch as Chairman Pro Tem for the meeting. No other substantive decisions were made.

• Appointed Trustee Koch as Chairman Pro Tem (5-0, 2 absent)
• Approved omnibus vote agenda items A-K (6-0, 1 absent)
• Approved voucher list of bills totaling $683,102.75
• Approved Ordinance 2022-075 for Bibibop Asian Grill facade renovations at 700 East Townline Road
• Approved Ordinance 2022-076 amending Hawthorn Mall redevelopment agreement
• Approved Ordinance 2022-077 for Whelen outdoor warning siren purchase up to $40,667, waiving competitive bid
• Approved Ordinance 2022-078 for replacement fingerprint system from Idemia for $22,520
• Approved Ordinance 2022-079 for Tyler Technologies maintenance agreements up to $173,602.43

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider several ordinances and resolutions, including a first amendment to the Hawthorn Mall redevelopment agreement to allow a collateral assignment of a sales tax note to JPMorgan Chase, and a recommendation from the Planning & Zoning Commission on Portillo's request for a third drive-thru lane with a landscape buffer variation. The board will also vote on routine items such as a $683,102.75 voucher list, a new outdoor warning siren, and a replacement fingerprint system.

• Ordinance 2022-076: First amendment to Hawthorn Mall redevelopment agreement allowing collateral assignment of sales tax note to JPMorgan Chase
• Ordinance 2022-077: Purchase of one Whelen outdoor warning siren for $40,667, waiving competitive bid
• Ordinance 2022-078: Purchase of replacement electronic fingerprint system from Idemia for $22,520
• Ordinance 2022-079: Tyler Technologies annual maintenance agreements for public safety software, up to $173,602.43
• Committee of the Whole: Portillo's third drive-thru lane at 221 E. Townline Road, with landscape buffer variation

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on Case #22-01, a request to amend ordinances to allow a mixed-use residential development at the former Carson's building at 3 Hawthorn Shopping Center. The applicant seeks approvals for special use permit revisions, variations, site plan, landscaping, architectural approval, and plat of resubdivision. The commission will also consider approving minutes from the April 13, 2022 meeting.

• Case #22-01: mixed-use residential development at former Carson's building, 3 Hawthorn Shopping Center
• Amendments to Special Use Permit (Ordinance 2013-014) for PUD
• Variations related to Zoning Ordinance and Sign Code
• Preliminary and final site plan, landscaping, and architectural approvals
• Plat of resubdivision approval

The Planning and Zoning Commission approved amendments to the Hawthorn Mall Phase 2 mixed-use residential development, including special use permit revisions, zoning and sign code variations, site plan, landscaping, and most architectural approvals. The architectural approval for the south primary residential building was denied (2-4), with the chairman noting the decision is subject to revisiting based on the evening's discussion. The commission also passed an advisory statement encouraging outdoor dining and alcohol service for the project.

• Approved Special Use Permit revisions for mixed-use PUD at former Carson's building (6-0)
• Approved zoning and sign code variations, including 485 sq ft Dave & Busters wall sign (6-1)
• Approved preliminary and final site plan approval (6-0)
• Approved preliminary and final landscaping approval (6-0)
• Approved preliminary and final architectural approval for mall architecture (6-0)
• Approved preliminary and final architectural approval for mixed-use north area (6-0)
• Denied preliminary and final architectural approval for south primary residential building (2-4)
• Approved preliminary and final plat of resubdivision (6-0)

D. Joint Review Board

The Joint Review Board is conducting its annual meeting regarding the Town Center Redevelopment Project (Route 21/45) TIF District. The agenda includes a review of the Annual TIF Report and the appointment of a public member.

• Review of Annual TIF Report
• Appointment of Public Member
• Approval of April 13, 2021, meeting minutes

The Joint Review Board approved the minutes from April 13, 2021, and reviewed the Annual TIF Report for FY 2021. No formal decisions were made on the report; it was presented for review. The board also discussed filling a vacant community member position and a planned greenspace/park project on Lot 4 of the Town Center, funded with TIF dollars.

• Approved minutes of April 13, 2021 Joint Review Board meeting (voice vote, all in favor)
• Reviewed Annual TIF Report for FY 2021 (no formal action taken)
• Noted vacancy for Community Member position; Village is seeking a replacement
• Discussed planned greenspace/park on Lot 4 of Town Center using TIF funds (no vote)

D. Joint Review Board

The Joint Review Board is holding its annual meeting regarding the Hawthorn Mall Redevelopment Project Area TIF District. The agenda includes approving previous meeting minutes, appointing a public member, and reviewing the Annual TIF Report.

• Review of Annual TIF Report
• Appointment of Public Member
• Approval of August 27, 2020, meeting minutes

The Joint Review Board met and took procedural actions: it appointed Village Manager Timony as Chairman Pro Tem and approved the August 27, 2020 meeting minutes. The board also reviewed the annual TIF report, which showed no activity for FY 2021, and received an update on the mall redevelopment project, including proposed Phase II amendments. No substantive decisions were made beyond these procedural items.

• Appointed Village Manager Timony as Chairman Pro Tem (voice vote, all in favor)
• Approved August 27, 2020 Joint Review Board meeting minutes (voice vote, all in favor)
• Adjourned meeting at 5:11 PM (voice vote, all in favor)

D. Joint Review Board

The Joint Review Board is holding its annual meeting to review the effectiveness and status of the Hawthorn Mall Redevelopment Project Area Tax Increment Financing (TIF) district. The meeting is required by the Tax Increment Allocation Redevelopment Act. Interested persons are invited to attend and be heard.

• Annual performance review of the Hawthorn Mall TIF district
• Public hearing on TIF district effectiveness and status
• Meeting held at Village Hall, 290 Evergreen Drive

D. Joint Review Board

The Joint Review Board will hold its annual meeting to review the status and effectiveness of the Milwaukee Avenue/Townline Road Redevelopment Project Area (Mellody Farm) Tax Increment Financing District.

• Annual performance review of the Mellody Farm TIF District

D. Joint Review Board

The Joint Review Board will hold its annual meeting to review the status and effectiveness of the Town Center Redevelopment Project (Route 45/21) Tax Increment Financing District. The meeting is scheduled for May 19, 2022, at Village Hall.

• Annual performance review of the Town Center Redevelopment Project (Route 45/21) TIF District

D. Joint Review Board

The Joint Review Board for the Milwaukee Avenue/Townline Road Redevelopment Project Area (Mellody Farm) TIF district is meeting to review the annual TIF report, approve prior minutes, and appoint a public member. The meeting is largely procedural, with no specific decisions or proposals detailed in the agenda.

• Review of annual TIF report for Mellody Farm TIF district
• Approval of minutes from April 13, 2021 meeting
• Appointment of public member to the Joint Review Board

The Joint Review Board approved the minutes from its April 13, 2021 meeting by voice vote. The board reviewed the Annual TIF Report for FY 2021 and discussed the village's exploration of paying off Mellody Farm TIF debt early, potentially closing the district before its 23-year expiration. A pending property tax assessment challenge for the residential building was noted as a potential impact on annual increment. No substantive decisions were made beyond the minutes approval.

• Approved minutes of April 13, 2021 Joint Review Board meeting (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will consider a request from Jason Smith, in cooperation with Bibibop Asian Grill, for approval of facade renovations at 700 East Townline Road. The board will also approve minutes from the May 3, 2022 meeting and may enter closed session for personnel, litigation, and minutes approval.

• Facade renovation request for Bibibop Asian Grill at 700 East Townline Road
• Approval of Committee of the Whole minutes from May 3, 2022
• Closed session scheduled for personnel, litigation, and minutes approval

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to vote on a routine omnibus agenda that includes approving $1,068,528.12 in bills, several entertainment and equipment contracts, and a special use permit for a Montessori daycare. The board will also hear reports from officials and may enter a closed session for personnel, litigation, and minutes.

• Approval of voucher list of bills dated May 3, 2022 in the amount of $1,068,528.12
• Ordinance 2022-062: Entertainment contracts for Arbortheater Summer Concert Series up to $7,700
• Ordinance 2022-063: Waive bidding and contract with Pyrotecnico Fireworks for July 4th and Vernon Hills Days fireworks up to $46,100
• Ordinance 2022-072: Special use permit for Montessori daycare at 204 South Highway 45
• Ordinance 2022-074: Establishing reimbursement rates for special police services effective May 1, 2022

The Village Board approved the omnibus vote agenda (items A-J) by a 6-0 vote, which included approval of $1,068,528.12 in bills, minutes from May 3, and several ordinances. These ordinances authorized entertainment contracts for the Arbortheater summer concert series (up to $7,700), fireworks contracts with Pyrotecnico (up to $46,100), a July 4 parade contract (up to $18,300), declaring village property surplus for auction, a special use permit for Vernon Hills Montessori Academy, purchase of a street sweeper (up to $18,000), and establishing special police service reimbursement rates. The board also appointed Trustee Koch as Chairman Pro Tem and heard reports on TIF meetings, Memorial Day events, and a senior resource fair.

• Approved omnibus agenda items A-J (6-0)
• Approved voucher list of bills totaling $1,068,528.12
• Approved ordinance 2022-062 for Arbortheater concert contracts up to $7,700
• Approved ordinance 2022-063 waiving bidding for fireworks contracts up to $46,100
• Approved ordinance 2022-070 for July 4 parade contracts up to $18,300
• Approved ordinance 2022-071 declaring village property surplus for auction
• Approved ordinance 2022-072 special use permit for Vernon Hills Montessori Academy
• Approved ordinance 2022-074 setting special police service reimbursement rates

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on a routine omnibus agenda including approval of $1,068,528.12 in bills, a special use permit for a Montessori daycare at 204 South Highway 45, and several contracts for summer events and equipment. The Committee of the Whole will also discuss a facade renovation request for BIBIBOP Asian Grill at 700 East Townline Road.

• Approval of voucher list of bills dated May 3, 2022 in the amount of $1,068,528.12
• Ordinance 2022-072 granting a special use permit for a Montessori daycare facility at 204 South Highway 45
• Ordinance 2022-063 waiving bidding for Pyrotecnico Fireworks contracts for July 4th and Vernon Hills Days fireworks, not to exceed $46,100
• Ordinance 2022-073 authorizing purchase of a Factory Cat rider sweeper for not to exceed $18,000
• Committee of the Whole discussion on facade renovations for BIBIBOP Asian Grill at 700 East Townline Road

J. Summer Celebration/Vernon Hills Days

The Vernon Hills Days Committee is meeting to review minutes, hear director reports, and discuss unfinished and new business for the upcoming Summer Celebration/Vernon Hills Days event. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Review of meeting minutes
• Directors' reports covering finance, grounds, hospitality, food vendors, beverage service, communications, volunteers, children's entertainment, and sponsorship
• Unfinished business and new business items

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission is meeting to approve the minutes from its April 19, 2022 session and to discuss a request for a Class 'A' liquor license from Aroma Indian Cuisine. The meeting is for discussion only; no final action is indicated on the agenda.

• Approval of April 19, 2022 meeting minutes
• Aroma Indian Cuisine: request for Class 'A' liquor license

The Vernon Hills Liquor and Licensing Commission approved a Class A liquor license for Aroma Indian Cuisine at 270 Hawthorn Village Commons due to new ownership. The commission also appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem and approved the April 19, 2022 minutes. All votes were unanimous.

• Appointed Deputy Commissioner Koch as Liquor Commissioner Pro Tem (3-0)
• Approved April 19, 2022 commission minutes (2-0, 1 abstention)
• Approved Class A liquor license for Aroma Indian Cuisine, 270 Hawthorn Village Commons (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting as a Committee of the Whole to consider a report from the Planning & Zoning Commission on a special use permit for a day care facility and to hear concept plans for a proposed amusement/recreational facility. A closed session is scheduled to discuss personnel, litigation, and meeting minutes.

• Special use permit for day care facility at Vernon Hills Montessori Academy, 204 US Highway 45
• Concept plans for Urban Air Adventure Park, an amusement/recreational facility at Marketplace Shopping Center, 413 N. Milwaukee Avenue, Suite 200
• Approval of Committee of the Whole meeting minutes from April 19, 2022
• Closed session for personnel, litigation, and minutes approval

The Committee of the Whole voted 5-0 to direct staff to prepare an ordinance approving a Special Use Permit for a day care facility at 204 US Highway 45, subject to conditions. The board also heard a concept presentation from Urban Air Adventure Park and directed the petitioner to seek a Special Use Permit from the Planning and Zoning Commission. No final ordinance was adopted at this meeting.

• Approved motion to direct staff to prepare ordinance for Montessori day care special use permit (5-0)
• Approved Committee of the Whole minutes of April 19, 2022 (5-0)
• Directed Urban Air Adventure Park to appear before Planning and Zoning Commission for special use permit consideration
• Adjourned meeting (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to consider routine and non-controversial items under an omnibus vote, including a new development approval, several expenditure ordinances, and the May 3 voucher list. The board will also hear proclamations and reports from officials. A closed session is scheduled for litigation and minutes discussion.

• Ordinance 2022-064: approvals for new development at 130 Lakeview Parkway
• Ordinance 2022-065: increase fuel expenditures to Petroleum Traders Corp. to $253,488.52
• Ordinance 2022-066: up to $112,000 for bulk rock salt from Morton Salt Inc.
• Ordinance 2022-067: up to $36,000 for snowplow and salt spreader controls from Force America Inc.
• Voucher list of bills dated May 3, 2022 totaling $230,353.86

The Village Board approved the omnibus agenda, including a new development at 130 Lakeview Parkway, several expenditure ordinances, and the May 3 voucher list. All votes were 5-0 with two trustees absent. The meeting was procedural and adjourned to Committee of the Whole.

• Approved omnibus agenda items A-I (5-0)
• Approved Ordinance 2022-064 for new development at 130 Lakeview Parkway (5-0)
• Approved Ordinance 2022-065 increasing fuel expenditures to Petroleum Traders Corp. to $253,488.52 (5-0)
• Approved Ordinance 2022-066 for Morton Salt Inc. bulk rock salt up to $112,000 (5-0)
• Approved Ordinance 2022-067 for Force America Inc. snowplow controls up to $36,000 (5-0)
• Approved Ordinance 2022-068 for legal services up to $445,000 (5-0)
• Approved Ordinance 2022-069 increasing A Lamp Concrete Contractors contract to $325,810 (5-0)
• Approved voucher list of $230,353.86 (5-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board and Committee of the Whole will review several ordinances regarding fuel, road salt, and construction projects. The Liquor and License Commission is also reviewing multiple license requests for local businesses and the Park District.

• Liquor license request for Vernon Hills Park District at 635 Aspen Drive
• Liquor license request for CM Chicken at 1270 S. Milwaukee
• Ordinance 2022-065: Increase fuel expenditures to Petroleum Traders Corp. up to $253,488.52
• Ordinance 2022-066: Bulk rock salt purchase from Morton Salt Inc. not to exceed $112,000
• Ordinance 2022-067: Snowplow and salt spreader control packages up to $36,000

E. Liquor & Licensing Commission

The Liquor and Licensing Commission will review requests for new and special-event liquor licenses. They will consider a Class "E" license for CM Chicken and Class "G" licenses for Park District events and a Village celebration. The commission will also approve prior meeting minutes.

• CM Chicken, 1270 S. Milwaukee: Class "E" liquor license request
• Vernon Hills Park District, 635 Aspen Drive: Class "G" license for four events (Craft Beer Tasting, Comedy Night, Summer Celebration Wine Tasting, Rib Fest)
• Village of Vernon Hills, 290 Evergreen Drive: Class "G" license for Summer Celebration
• Approval of November 2, 2021 meeting minutes

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is holding a special virtual meeting to consider promoting one police sergeant, as authorized by Village Manager Timony in a letter dated April 15, 2022. The board will also approve minutes from its April 12, 2022 meeting and hold an executive session to discuss personnel matters.

• Consideration of promotion of one police sergeant
• Village Manager Timony authorization letter dated April 15, 2022
• Approval of April 12, 2022 commission meeting minutes
• Executive session for personnel discussion

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will review the annual budget for fiscal year 2022/2023. The meeting includes several omnibus vote items regarding municipal expenditures, staff salaries, and labor agreements.

• Adoption of the annual budget for fiscal year May 1, 2022, to April 30, 2023
• Approval of $384,116.10 in vouchers dated April 19, 2022
• Expenditure up to $273,000 for gasoline and diesel fuel from Petroleum Traders Corp.
• Expenditure up to $205,000 for street lighting supplies from Steiner Electric Company
• Collective bargaining agreements for Police Officers, Sergeants, and Telecommunicators

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will discuss several development proposals, including a facade renovation at 890 Milwaukee Avenue, new signage and landscaping at Townline Commons, and a site plan for an office/warehouse facility at 130 Lakeview Parkway. The board will also consider a report from the Planning & Zoning Commission on the Lakeview Parkway project. A closed session is scheduled for personnel, litigation, and minutes approval.

• Concept presentation for facade renovations, site plan, and landscape revisions at 890 Milwaukee Avenue
• Concept presentation for new multi-tenant signage and landscaping revisions at 555 Townline Road (Townline Commons)
• Consideration of Planning & Zoning Commission recommendation for office/warehouse facility at 130 Lakeview Parkway
• Approval of April 5, 2022 Committee of the Whole meeting minutes
• Closed session for personnel, litigation, and minutes approval

The Committee of the Whole voted 6-0 to prepare an ordinance approving the site, landscape, and architectural plans and the plat of subdivision for a new office/warehouse building at 130 Lakeview Parkway, subject to conditions. The board also directed Gateway 9, LLC to begin technical review for a facade renovation at 890 Milwaukee Avenue, and tabled the Townline Commons signage and landscaping concept pending further renderings.

• Approved motion to prepare ordinance for 130 Lakeview Pkwy office/warehouse (6-0)
• Directed Gateway 9, LLC to proceed with technical review for 890 Milwaukee Ave facade renovation
• Tabled Townline Commons signage/landscaping concept for revised renderings (6-0)
• Appointed Trustee Koch as Chairman Pro Tem (6-0)
• Approved April 5, 2022 COW minutes (4-0, 2 abstentions)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a regular meeting on April 19, 2022, with a liquor commission hearing beforehand. The board will vote on a large omnibus agenda that includes adopting the FY2023 budget, adjusting salaries, and approving numerous expenditure ordinances for services like software maintenance, fuel, electricity, and janitorial services. The Committee of the Whole will discuss concept presentations for facade renovations and a new office/warehouse facility.

• Adoption of FY2023 annual budget (Ordinance 2022-058)
• Approval of $384,116.10 in bills
• Expenditure up to $273,000 for gasoline and diesel fuel from Petroleum Traders Corp. (Ordinance 2022-047)
• Expenditure up to $205,000 for building maintenance supplies from Steiner Electric (Ordinance 2022-051)
• Concept presentation for facade renovations at 890 Milwaukee Avenue and office/warehouse at 130 Lakeview Parkway

B. Board of Police & Fire Commissioners

The quarterly meeting for the Board of Fire & Police Commissioners scheduled for April 14, 2022, has been cancelled.

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a special use permit for a day care facility (Vernon Hills Montessori Academy) at 204 US Highway 45, and will review a development application for preliminary and final approvals for a vacant property across from Vernon Hills High School. They will also approve minutes from a previous meeting.

• Special Use Permit for day care at 204 US Highway 45 (Case #21-014)
• Preliminary/final site, landscape, architecture plan and plat approvals for vacant property east of 100 Lakeview Parkway (Case #2022-02)
• Approval of minutes from December 15, 2021 meeting

The Planning and Zoning Commission approved a special use permit for a daycare facility at 204 US Highway 45, to be operated by Vernon Hills Montessori Academy, with conditions including bathroom compliance checks. The Commission also approved preliminary and final site, landscape, architectural plans, and plat of subdivision for a speculative 51,000-square-foot building near Vernon Hills High School. Both approvals passed 4-0 with two commissioners absent.

• Approved special use permit for Vernon Hills Montessori Academy daycare (4-0)
• Approved preliminary and final site plans for speculative building (4-0)
• Approved preliminary and final landscape plans (4-0)
• Approved preliminary and final architectural plans (4-0)
• Approved preliminary and final plat of subdivision (4-0)
• Approved minutes of December 15, 2021 meeting (unanimous)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will consider approving minutes from March 15, 2022, and discuss a private activity bond pool resolution and social service grants. A closed session is scheduled for personnel, collective bargaining, litigation, and minutes approval.

• Approval of March 15, 2022 Committee of the Whole minutes
• Discussion of private activity bond pool resolution
• Discussion of social service grants (VM Timony)
• Closed session for personnel, collective bargaining, litigation, and minutes approval

The Committee of the Whole agreed to reserve the Village's 2022 private activity bonding authority ($2,906,750) and transfer it to the Village of Buffalo Grove as part of Lake County's Private Activity Bond Clearinghouse, directing staff to prepare a resolution. The committee also directed staff to draft an ordinance approving the 2022/23 Social Service Grant Program at $41,500, with awards distributed as recommended, including $1,500 for new applicant Sue's Pantry. Both actions are recommendations to the full Board, not final approvals.

• Directed staff to prepare resolution to transfer 2022 private activity bond authority to Buffalo Grove (4-0)
• Directed staff to draft ordinance for $41.5K Social Service Grant Program (4-0)
• Approved minutes of March 15, 2022 Committee of the Whole meeting (4-0)
• Appointed Trustee Koch as Chairman Pro Tem (4-0)
• Adjourned to closed session for personnel, collective bargaining, and minutes approval (4-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board is holding a public hearing to receive comments on the proposed FY 2022/2023 budget. The Committee of the Whole recommended a total budget of $45,265,447, including a General Fund budget of $35,349,144. The Board plans to approve the Budget Ordinance at the April 19, 2022 meeting.

• FY 2022/2023 proposed budget total: $45,265,447
• General Fund budget: $35,349,144
• Budget Ordinance approval scheduled for April 19, 2022
• Public comments sought at this hearing

The Village Board held a public hearing on the proposed FY 2022/2023 budget, which the Committee of the Whole recommended at $45,265,447, including a General Fund of $35,349,144. No public comments were received. The budget ordinance is scheduled for approval at the April 19, 2022 board meeting.

• Appointed Trustee Koch as Chairman Pro Tem for the public hearing (4-0, 3 absent)
• Closed the public hearing with no comments received

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a public hearing on the FY 2022/2023 budget, followed by a regular meeting. The board will consider a large omnibus vote agenda including numerous contracts and ordinances, such as road rehabilitation, landscaping, and police-related agreements. A closed session is scheduled for personnel, collective bargaining, litigation, and minutes approval.

• Public hearing on FY 2022/2023 budget
• Voucher list of bills totaling $1,054,616.80
• Ordinance 2022-027: Award 2022 joint bid road rehabilitation to Peter Baker & Sons, up to $1,200,000
• Ordinance 2022-028: Waive bidding and contract with Aquastonia for Arbortheater waterfall repairs, up to $46,233
• Ordinance 2022-043: Ordinance regarding delivery of alcoholic liquor

The Village Board approved the omnibus vote agenda (items A-AA) by a 4-0 vote, which included the $1.2M road rehabilitation contract, several contract renewals, and intergovernmental agreements for 911 consolidation. Separately, the board approved a special event permit for a carnival at Hawthorn Mall. Three trustees and the president were absent.

• Approved omnibus agenda items A-AA (4-0)
• Approved $1.2M road rehab contract with Peter Baker & Sons (in omnibus)
• Approved $46,233 waterfall repair contract with Aquastonia (in omnibus)
• Approved 911 consolidation agreements with Lake County (in omnibus)
• Approved carnival permit for Fantasy Amusement Company at 122 Hawthorn Center (4-0)
• Appointed Trustee Koch as Chairman Pro Tem (4-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is holding a public hearing on the proposed FY 2022/2023 budget of $45,265,447, with a General Fund of $35,349,144, before approving the Budget Ordinance on April 19. The regular meeting includes an omnibus vote on numerous routine items, such as contracts for road work, landscaping, and police equipment, plus a resolution for an outdoor event at Hawthorn Center. The Committee of the Whole will discuss private activity bonds and social service grants.

• Public hearing on FY 2022/2023 budget of $45,265,447
• Ordinance 2022-027: Award $1,200,000 road rehabilitation contract to Peter Baker & Sons
• Ordinance 2022-028: Waive bidding, contract AquaStonia for $46,233 Arbortheater waterfall repairs
• Ordinance 2022-040: Purchase three 2022 Ford Utility Interceptors for $106,683
• Resolution 2022-012: Approve outdoor special event for Fantasy Amusement Company at 122 Hawthorn Center

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board met to review previous minutes and receive updates on 9-1-1 center operations. The board was briefed on the upcoming transition to Next-Gen 9-1-1 technology scheduled for completion by early 2023.

• Approval of December 14, 2021 meeting minutes
• Update on transition to Next-Gen 9-1-1 with State and AT&T
• Status update on Countryside voting and resident board membership
• Update on 9-1-1 Regional Consolidation Plan
• Report on ongoing recruitment for part-time/temporary communications technicians

The Joint Emergency Telephone Systems Board approved the December 14, 2021 meeting minutes (4-0). No new updates were provided on Countryside voting or the regional consolidation plan, but the board continues to pursue joining a new county JETSB. The 911 center will begin transitioning to Next-Gen 9-1-1 with a kickoff meeting in April 2022, and the board is still advertising for part-time telecommunicators.

• Approved December 14, 2021 meeting minutes (4-0)
• No action on Countryside voting or county JETSB membership; status update only
• No action on 9-1-1 Regional Consolidation Plan; status update only
• No action on Next-Gen 9-1-1 transition; briefing only
• No action on employee hiring; status update only
• No action on treasurer's report; no motion needed

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will consider a concept presentation for a proposed Belle Tire development at 1810 North Milwaukee Avenue, and will receive a presentation on the proposed FY 2022/2023 budget. The meeting also includes approval of prior minutes and a scheduled closed session for collective bargaining, personnel, and minutes approval.

• Concept presentation for Belle Tire development at 1810 North Milwaukee Avenue
• Proposed FY 2022/2023 budget presentation
• Approval of March 1, 2022 Committee of the Whole minutes
• Closed session for collective bargaining, personnel, and minutes approval

The Committee of the Whole approved the proposed FY 2022/2023 budget funds as presented, including the Golf Fund, Capital Sub-Fund, Metra Sub-Fund, Replacement Fund, Motor Fuel Tax Fund, and three TIF District Funds. The committee also directed Belle Tire to begin the technical review process for a proposed new store at 1810 North Milwaukee Avenue, with the understanding that the concept approval is non-binding on the Village Board. All votes were unanimous (6-0) with President Byrne absent.

• Approved Golf Fund budget of $509,748 (6-0)
• Approved Capital Sub-Fund budget of $2,713,500 (6-0)
• Approved Metra Sub-Fund budget of $86,560 (6-0)
• Approved Replacement Fund budget of $553,000 (6-0)
• Approved Motor Fuel Tax Fund budget of $2,464,000 (6-0)
• Approved Vernon Hills Town Center TIF Fund budget of $1,628,795 (6-0)
• Approved Mellody Farm TIF Fund budget of $1,769,435 (6-0)
• Approved Hawthorn Mall TIF Fund budget of $35,000 (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on an omnibus agenda of routine items, including approving a $679,728.99 voucher list, waiving competitive bidding for two public works contracts, and granting outdoor display permits to Home Depot and Lowe's. The board will also consider a request for two one-time raffles by Youth & Family Counseling and approve public improvements at 650 Townline Road. A closed session is scheduled for collective bargaining, personnel, and minutes approval.

• Voucher list of bills dated March 15, 2022 for $679,728.99
• Ordinance 2022-022: waive bidding, award carpet replacement at Village Hall to Diverzify, not to exceed $82,000
• Ordinance 2022-023: waive bidding, contract with Municipal & Contractors Sealing Products to restore storm sewer pipe on Crabtree Lane, not to exceed $210,000
• Ordinance 2022-024: increase fuel contract with Petroleum Traders Corp. from $222,000 to $252,000
• Resolutions 2022-005 and 2022-006: outdoor merchandise display permits for Home Depot at 493 N. Milwaukee Ave. and Lowe's at 1660 N. Milwaukee Ave.

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several routine items including contracts for carpet replacement, storm sewer repair, and fuel purchases, as well as permits for outdoor sales at Home Depot and Lowe's. The Committee of the Whole will discuss a proposed Belle Tire development and the FY 2022/2023 budget.

• Ordinance 2022-022: Waive bidding, award $82,000 carpet replacement contract to Diverzify
• Ordinance 2022-023: Waive bidding, award $210,000 storm sewer repair contract on Crabtree Lane
• Ordinance 2022-024: Increase fuel contract with Petroleum Traders Corp. from $222,000 to $252,000
• Resolution 2022-005/006: Approve outdoor merchandise display permits for Home Depot and Lowe's
• Concept presentation for Belle Tire development at 1810 North Milwaukee Avenue

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will discuss the proposed FY 22/23 budget and hear concept presentations for a new office/warehouse facility at 100 S. Milwaukee Avenue and a new restaurant at 122 Hawthorn Center Drive. The meeting also includes approval of prior minutes and a possible closed session.

• Concept presentation for new office/warehouse facility at 100 S. Milwaukee Avenue
• Concept presentation for new restaurant at 122 Hawthorn Center Drive
• Proposed FY 22/23 budget presentation
• Approval of February 15, 2022 Committee of the Whole minutes

The Committee of the Whole approved the FY 2022/2023 budgets for multiple departments, including Police ($11,418,660), Public Works ($6,185,501), and Administration ($3,540,635), all by unanimous 6-0 votes. The board also directed two developers to begin technical review for a proposed office/warehouse facility at 100 S. Milwaukee Avenue and a new restaurant at Hawthorn Mall, with public hearings before the Planning and Zoning Commission. No final approvals were granted for the development projects, as the concept presentations were non-binding.

• Approved Police Department budget of $11,418,660 (6-0)
• Approved Dispatch Center Fund budget of $2,941,596 (6-0)
• Approved Public Works Department budget of $6,185,501 (6-0)
• Approved Community Development budget of $915,561 (6-0)
• Approved Administration budget of $3,540,635 (6-0)
• Approved Judiciary budget of $445,000 (6-0)
• Directed Seefried Properties to begin technical review for warehouse at 100 S. Milwaukee Ave
• Directed Centennial Real Estate to begin technical review for restaurant at 122 Hawthorn Center Dr

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board and Committee of the Whole will meet to consider routine approvals and discuss major development proposals. The board will vote on several ordinances, including a $2.2 million bill list, a contract extension for financial services, and a mosquito abatement agreement. The Committee of the Whole will hear concept presentations for a large office/warehouse facility and a new restaurant, and review the proposed FY22/23 budget.

• Approval of voucher list of bills totaling $2,207,176.94
• Ordinance 2022-018: Award landscape maintenance bid to Grundstrom Landscape for up to $45,000
• Ordinance 2022-019: Extend mosquito abatement agreement with Clarke Mosquito Management, not to exceed $73,500
• Concept presentation for a 2.9 million sq ft office/warehouse at 100 S. Milwaukee Avenue
• Concept presentation for a new restaurant at 122 Hawthorn Center Drive

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is holding a special meeting to discuss the lateral hire process, including oral interviews and background investigations for police candidates. The board will also approve minutes from the January 4, 2022 meeting and may enter executive session to discuss personnel matters.

• Approval of January 4, 2022 meeting minutes
• Lateral hire process – oral interview
• Review of background investigations
• Executive session for personnel matters

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to vote on a routine omnibus agenda, which includes approving a $2,207,176.94 voucher list, several contract awards and extensions, and a surplus equipment declaration. A closed session is scheduled to approve minutes. The meeting also includes public comment and department reports.

• Approval of voucher list of bills dated March 1, 2022, for $2,207,176.94
• Ordinance 2022-17: Extending contract with Lauterbach & Amen through April 30, 2023
• Ordinance 2022-018: Awarding 2022 VHAC landscape maintenance bid to Grundstrom Landscape for up to $45,000
• Ordinance 2022-019: Waiving competitive bidding to extend Clarke Mosquito Management agreement for 2022-2024, with FY2023 expenditures up to $73,500
• Ordinance 2022-020: Approving amended snow and ice control agreement with Vernon Township

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees is holding a regular meeting to review quarterly investment and financial reports, approve bills and meeting minutes, and consider several administrative actions. The board will also discuss potential securities transactions, approve annual cost-of-living adjustments for pensioners, and address fund transfer and asset transfer matters.

• Quarterly Investment Report and potential purchase/sale of securities from Graystone Consulting
• Monthly Financial Report and approval of bills from Lauterbach & Amen, LLP
• Approve Annual Cost of Living Adjustments for Pensioners
• Transfer of creditable service from IMRF pursuant to HB-126
• Acknowledge IPOPIF notice of asset transfer, adopt resolution and execute exhibits

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to consider routine items on the omnibus agenda, including approval of $665,444.59 in bills and an ordinance amending vehicle parking restrictions. They will also discuss the FY 2022/2023 budget process and may enter closed session for litigation and minutes. A proclamation honors Monica Lundeen's retirement.

• Approval of voucher list of bills dated February 15, 2022 in the amount of $665,444.59
• Ordinance 2022-016 amending the Code of Ordinances regarding restrictions on vehicle parking
• Resolution 2022-004 endorsing the Metropolitan Mayors Caucus' Greenest Region Compact
• Request from ESP/Education Support Personnel to hold a one-time raffle on April 9, 2022 at Vernon Hills High School, 145 Lakeview Parkway
• Proclamation for Monica Lundeen retirement

The Village Board approved the omnibus agenda, including a $665,444.59 voucher list, the minutes of the February 1 meeting, Ordinance 2022-016 on vehicle parking restrictions, Resolution 2022-004 endorsing the Greenest Region Compact, and a one-time raffle request from the ESP. Trustee Koch was appointed President Pro Tem for the meeting. The board also heard a presentation from the Mundelein Tool Library and recognized Monica Lundeen's retirement.

• Appointed Trustee Koch as President Pro Tem for the meeting.
• Approved the voucher list of bills dated February 15, 2022, in the amount of $665,444.59.
• Approved the minutes of the regular Village Board meeting of February 1, 2022.
• Approved and passed Ordinance 2022-016 amending the Code of Ordinances regarding restrictions on vehicle parking.
• Approved and passed Resolution 2022-004 endorsing the Metropolitan Mayors Caucus' Greenest Region Compact.
• Approved the request from the ESP to hold a one-time raffle on April 9, 2022, at Vernon Hills High School.
• Adjourned the Board meeting and went into Committee of the Whole.

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on an omnibus agenda including a $665,444.59 voucher list, an ordinance adjusting the handicapped parking fine to $250, and a resolution endorsing the Greenest Region Compact. The Committee of the Whole will hear a concept presentation from Guidepost Montessori for a new day care facility at 2 East Philips Road, which requires a special use permit.

• Approval of voucher list of bills totaling $665,444.59
• Ordinance 2022-016 amending vehicle parking restrictions, setting handicapped parking fine at $250
• Resolution 2022-004 endorsing the Metropolitan Mayors Caucus' Greenest Region Compact
• Guidepost Montessori concept presentation for a day care facility at 2 East Philips Road (11,000 sq ft, 7 classrooms)
• Request from ESP to hold a raffle on April 9, 2022 at Vernon Hills High School

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a Committee of the Whole meeting to discuss a concept presentation for a special use permit, site, landscape, and architectural approval for a new day care facility proposed by Guidepost Montessori School at 2 East Philips Road. The board will also consider approving the minutes from the February 1, 2022 meeting. A closed session is scheduled to discuss litigation and approval of minutes.

• Guidepost Montessori School concept presentation for a day care facility at 2 East Philips Road
• Special use permit, site, landscape, and architectural approval request
• Approval of Committee of the Whole meeting minutes from February 1, 2022
• Closed session for litigation and minutes approval

The Committee of the Whole approved the minutes of its February 1, 2022 meeting by a 6-0 vote. The board heard a concept presentation from GW Properties for a new Montessori day care facility at 2 East Philips Road, gave feedback on design and traffic, and directed the applicant to begin technical review and appear before the Planning and Zoning Commission for a Special Use Permit and site/landscape/architectural approvals. The board then voted 6-0 to adjourn into executive session to discuss personnel, litigation, and minutes approval.

• Approved the February 1, 2022 Committee of the Whole minutes (6-0).
• Directed Guidepost Montessori to begin technical review and seek a Special Use Permit and site/landscape/architectural approvals from the Planning and Zoning Commission.
• Adjourned into executive session to discuss personnel, litigation, and minutes approval (6-0).

I. Police Pension Board

The Vernon Hills Police Pension Fund's regularly scheduled meeting for Thursday, February 3, 2022 at 10:00 a.m. via Zoom has been cancelled and will be rescheduled at a later date. This notice is the only item on the agenda; no business items are listed.

• Meeting cancelled and rescheduled to a later date

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to consider routine approvals and several development-related ordinances. The agenda includes approval of a $698,550.39 voucher list, a management fee for the municipal golf course, a sign code variance for Apple Orchard, and amendments to planned unit development approvals for the Cuneo property and Gregg's Landing. A closed session is scheduled for collective bargaining and minutes approval.

• Approval of voucher list of bills totaling $698,550.39
• Ordinance 2022-011: authorize up to $45,000 payment to Kemper Sports Management for 2021 golf course management fee
• Ordinance 2022-012: sign code variation for Apple Orchard at 1101 South Milwaukee Avenue
• Ordinance 2022-013: amend special use permit for Hawthorn Middle School-South
• Ordinance 2022-014 and 2022-015: amend development approvals for Gregg's Landing and Riviera Estates on the Cuneo property

The Village Board approved all agenda items, including paying Kemper Sports Management up to $45,000 for the 2021 golf course management fee, granting a sign code variation for Apple Orchard, and amending the special use permit for Hawthorn Middle School-South. The board also approved three measures transferring architectural review authority for new homes in Riviera Estates from the HOA to the Village and adopting design standards. All votes were 6-0 with President Byrne absent.

• Approved omnibus agenda items A-F (6-0)
• Approved $698,550.39 voucher list (6-0)
• Approved Ordinance 2022-011 for golf course management fee up to $45,000 (6-0)
• Approved Ordinance 2022-012 sign code variation for Apple Orchard (6-0)
• Approved Ordinance 2022-013 amending special use permit for Hawthorn Middle School-South (6-0)
• Approved Resolution 2022-003 amending RPUD for Cuneo Estate (6-0)
• Approved Ordinance 2022-014 amending land management standards for Gregg's Landing (6-0)
• Approved Ordinance 2022-015 amending development permit for POD 18-Riviera Estates (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole is meeting to discuss several items, including a concept plan for a new light industrial-warehouse building, a contract for accounting and financial oversight services, and updates on energy-related commissions. The board will also consider approving minutes from the January 18, 2022 meeting. A closed session is scheduled for collective bargaining and minutes approval.

• Concept plans for new light industrial-warehouse building at 130 Lakeview Parkway by JRW Property Holdings LLC
• Discussion of Vernon Township Energy Resiliency Commission
• Discussion of Greenest Region Compact
• Contract with Lauterbach & Amen, LLP for accounting and financial oversight services
• Closed session for collective bargaining and minutes approval

The Committee of the Whole approved a motion to direct the Village Manager to execute a memorandum of understanding with the Vernon Township Energy Resiliency Commission (VTERC) and Veregy for a preliminary feasibility study, with no cost to the Village. The board also directed staff to prepare a resolution for the Village to be listed as a Greenest Region Compact community. Additionally, the committee directed staff to bring back a contract extension with Lauterbach & Amen, LLP for accounting and financial oversight services. The meeting included a concept presentation for a new industrial-warehouse building at 130 Lakeview Parkway, which was directed to proceed to technical review.

• Approved motion to execute MOU with VTERC/Veregy for energy feasibility study (7-0)
• Approved motion to prepare resolution for Greenest Region Compact community listing (7-0)
• Directed staff to bring back contract extension with Lauterbach & Amen, LLP for accounting services
• Directed JRW Property Holdings LLC to begin technical review for warehouse at 130 Lakeview Parkway
• Approved minutes of January 18, 2022 Committee of the Whole meeting (6-0, 1 abstention)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several ordinances regarding land use at Apple Orchard, Hawthorn Middle School-South, and the Cuneo Estate. The Committee of the Whole will also discuss a new light industrial warehouse concept and energy resiliency initiatives.

• Ordinance 2022-011: $45,000 management fee for Vernon Hills Municipal Golf Course
• Ordinance 2022-012: Sign code variation for Apple Orchard at 1101 South Milwaukee Avenue
• Ordinance 2022-013: Special use permit revisions for Hawthorn Middle School-South
• Resolution 2022-003: Development plan approval for the Cuneo Estate property
• Concept presentation: New light industrial-warehouse building at 130 Lakeview Parkway

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting in executive session via Zoom to review lateral applications for the police or fire department. The board will also approve minutes from its January 4, 2022 executive session. No public decisions or votes are listed on this agenda.

• Review of lateral applications
• Approval of January 4, 2022 executive session minutes

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will consider reports from the Planning & Zoning Commission on a sign code variation for Apple Orchard at 1101 S. Milwaukee Avenue, revisions to a special use permit and site plan for an addition to Hawthorn Middle School South at 600 N. Aspen Drive, and a concept presentation for redeveloping the former Carson's parcel at Hawthorn Mall. The board will also approve minutes from the December 14, 2021 meeting and may enter closed session for litigation.

• Sign code variation for Apple Orchard, 1101 S. Milwaukee Avenue
• Special use permit revisions, site plan, landscape plan, and architectural elevations for Hawthorn Middle School South addition, 600 N. Aspen Drive
• Concept presentation for redevelopment of former Carson's parcel at Hawthorn Mall
• Approval of December 14, 2021 Committee of the Whole meeting minutes
• Closed session scheduled for litigation discussion

The Village Board approved a sign code variation for Apple Orchard at 1101 S. Milwaukee Avenue and approved revisions to a special use permit, site plan, landscape plan, and architectural elevations for an addition to Hawthorn Middle School South at 600 N. Aspen Drive. Both motions passed unanimously (6-0). The Board also gave consensus to move the former Carson's parcel redevelopment at Hawthorn Mall into technical review, with the redevelopment agreement to be amended. No other substantive decisions were made.

• Approved sign variation for Apple Orchard (6-0)
• Approved school addition for Hawthorn Middle School South (6-0)
• Gave consensus to proceed with technical review for Hawthorn Mall redevelopment

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is holding its regular meeting, where it will consider routine items under an omnibus vote. These include approving a $54,414.43 voucher list, meeting minutes, and an ordinance amending the liquor code to set specific caps on Class A, B, D, and E licenses. A closed session is scheduled to discuss litigation.

• Approval of voucher list of bills dated January 18, 2022, in the amount of $54,414.43
• Approval of minutes from the January 4, 2022 regular meeting
• Ordinance 2022-010 amending liquor license code, allowing 33 Class A, 8 Class B, 8 Class D, and 6 Class E licenses
• Closed session to discuss litigation

The Village Board met with five trustees present and approved the omnibus vote agenda (items A-C) by a 5-0 vote, with two members absent. This included paying $54,414.43 in bills, approving the January 4 meeting minutes, and passing Ordinance 2022-010 amending liquor license limits. Trustee Koch was appointed President Pro Tem at the start, then removed when President Byrne arrived. No other substantive decisions were made.

• Approved voucher list of bills totaling $54,414.43 (5-0)
• Approved minutes of January 4, 2022 regular meeting (5-0)
• Passed Ordinance 2022-010 amending liquor license limits (33 Class A, 8 Class B, 8 Class D, 6 Class E) (5-0)
• Appointed Trustee Koch as Village President Pro Tem (5-0)
• Removed Trustee Koch as President Pro Tem and returned control to President Byrne (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on routine items including a $54,414.43 voucher list and an ordinance setting liquor license caps (33 Class A, 8 Class B, 8 Class D, 6 Class E). In Committee of the Whole, they will discuss a sign code variance for Apple Orchard at 1101 S. Milwaukee Avenue, a school addition at Hawthorn Middle School South, and a concept plan to redevelop the former Carson's parcel at Hawthorn Mall.

• Ordinance 2022-010 amending liquor license caps (33 Class A, 8 Class B, 8 Class D, 6 Class E)
• Voucher list approval of $54,414.43
• Sign code variance for Apple Orchard at 1101 S. Milwaukee Avenue (6 tenant panels instead of 1)
• Hawthorn Middle School South addition at 600 N. Aspen Drive (special use permit, site plan, landscape, architectural approvals)
• Concept presentation for redevelopment of former Carson's parcel at Hawthorn Mall (250 apartments, 28,000 sq ft retail)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to consider routine and non-controversial items on an omnibus vote agenda, including approving bills, minutes, and several ordinances. The most consequential items are ordinances to abate 2021 taxes for various general obligation bonds, totaling over $46 million in principal, and a resolution to renew a school resource officer agreement with Hawthorn School District 73. No public hearings or major policy discussions are listed.

• Approval of voucher list of bills dated January 4, 2022, in the amount of $883,136.28
• Ordinance 2022-001 abating 2021 taxes for $3,790,000 GO bonds (Series 2005)
• Ordinance 2022-002 abating 2021 taxes for $7,850,000 GO bonds (Series 2012A)
• Ordinance 2022-008 amending speed limit ordinances on village streets
• Resolution 2022-001 authorizing intergovernmental agreement with Hawthorn School District 73 for a school resource officer

The Vernon Hills Village Board approved the omnibus vote agenda (items A-M) by a 6-0 vote, with President Byrne absent. This included approving a voucher list of $883,136.28, several ordinances abating 2021 taxes for various general obligation bonds, an ordinance amending speed limits, a surplus property auction ordinance, and resolutions for a school resource officer agreement and highway improvement. The board also appointed Trustee Koch as President Pro Tem for the meeting.

• Approved omnibus agenda items A-M (6-0)
• Approved voucher list of bills totaling $883,136.28
• Approved tax abatement ordinances for multiple bond series (2022-001 through 2022-009)
• Approved ordinance amending speed limits on village streets (2022-008)
• Approved ordinance declaring village property surplus for auction (2022-009)
• Approved resolution authorizing school resource officer agreement with Hawthorn District 73 (2022-001)
• Approved resolution for highway improvement under Illinois Highway Code (2022-002)
• Appointed Trustee Koch as President Pro Tem (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on a routine omnibus agenda, including approving $883,136.28 in bills, abating property tax levies for seven general obligation bond issues, updating speed limits on new subdivisions, declaring surplus property for auction, and authorizing a school resource officer agreement with School District 73. The board will also hear reports from officials, including an update on the police engagement strategies improvement plan.

• Approval of vouchers totaling $883,136.28
• Seven ordinances (2022-001 through 2022-007) to abate 2021 property tax levies for GO bonds totaling over $46 million
• Ordinance 2022-008 updating speed limits for Pulte/Cuneo, Woodland Chase, and Darling Drive
• Ordinance 2022-009 declaring a 2007 Chevrolet Impala surplus for auction (minimum bid $2,500)
• Resolution 2022-001 authorizing a school resource officer agreement with Hawthorn School District 73

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting via Zoom to consider promoting two police officers to sergeant, based on a December 14, 2021 letter from Village Manager Timony. The board will also approve minutes from December 15 and 20, 2021, and hold an executive session on litigation and personnel.

• Approval of December 15 & 20, 2021 meeting minutes
• Village Manager Timony letter dated December 14, 2021 – Authorization to Promote Two Police Sergeants
• Approval of Sergeant Promotions
• Executive session to discuss litigation and personnel