Vernon Hills public meetings in 2021

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to conduct oral interviews for Sergeant promotional tests. The board will also consider final offers of employment.

• Oral interviews for Sergeant Promotional Test
• Consideration of Final Offers of Employment
• Executive session to discuss litigation and personnel

H. Planning & Zoning Commission

The Vernon Hills Planning and Zoning Commission will hold a public hearing on two requests: a sign variation for a property on Milwaukee Avenue and a special use permit amendment for a school addition. The commission will also review development items and approve minutes from a prior meeting.

• Case #2021-012: North Shore Sign requests variation to allow 6 tenant panels on a ground-mounted sign at 1101 S. Milwaukee Avenue (B-1 district)
• Case #2021-007: Hawthorn CCSD 73 requests special use permit amendment for a band room addition at 600 N Aspen Drive (PIB district)
• Approval of minutes from October 27, 2021 meeting

B. Board of Police & Fire Commissioners

The Board is meeting to conduct oral interviews for the Sergeant promotional test. The Board will also consider final offers of employment.

• Oral interviews for Sergeant Promotional Test
• Consideration of final offers of employment
• Executive session to discuss litigation and personnel

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will review several routine items via an omnibus vote, including financial reports and voucher approvals. The agenda also includes decisions on professional service extensions, property donations, and intergovernmental agreements.

• Approval of $2,289,540.52 in vouchers dated December 14, 2021
• Extension of Morrill and Fiedler, LLC agreement at an annual cost of $60,000 for 2022 and 2023
• $75,000 payment to Vernon Hills Park District for Laschen Center tennis court improvements
• Resolution authorizing two participation agreements relating to the National Opioid Settlement
• Resolution regarding a property donation located in the Village Town Center

The Village Board approved Resolution 2021-035, authorizing the Village President and Clerk to execute an intergovernmental agreement establishing the Crisis Outreach and Support Team (COAST) pilot program. The board also approved the omnibus vote agenda, which included the FY21 financial report, a $2,289,540.52 voucher list, and several ordinances and resolutions. Trustee Schenk noted that a finance director contract item was not on the agenda, so no action could be taken.

• Approved Resolution 2021-035 for COAST intergovernmental agreement (5-0, 2 absent)
• Approved omnibus vote agenda items A-J (6-0, 1 absent)
• Approved voucher list of bills totaling $2,289,540.52
• Approved Ordinance 2021-139 extending Morrill and Fiedler agreement at $60,000/year for 2022-2023
• Approved Ordinance 2021-140 for $75,000 payment to Vernon Hills Park District for tennis court improvements
• Approved Resolution 2021-039 authorizing bank account signatories
• Approved Resolution 2021-040 for National Opioid Settlement participation agreements
• Approved Resolution 2021-041 for property donation agreement in Village Town Center

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider a routine omnibus agenda including approval of $2,289,540.52 in bills, several ordinances and resolutions, and reports from officials. Notable items include authorizing payment to the Park District for tennis court improvements, joining the national opioid settlement, accepting a land donation for a future park, and approving a professional services agreement. The Committee of the Whole will discuss the 5-year Capital Improvement Plan.

• Approval of voucher list of bills totaling $2,289,540.52
• Ordinance 2021-140: $75,000 payment to Vernon Hills Park District for Laschen Center tennis court improvements
• Resolution 2021-040: Authorizes participation in national opioid settlement
• Resolution 2021-041: Accepts donation of Lot 4 in Vernon Hills Town Center plus $25,000 cash for future park
• Resolution 2021-035: Establishes Crisis Outreach and Support Team (COAST) pilot program

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will meet to approve the minutes from the November 16, 2021 meeting and discuss the 5-year Capital Improvement Plan (CIP) presented by Public Works Director Brown. No other substantive items are on the agenda.

• Approval of Committee of the Whole minutes from November 16, 2021
• Discussion of the 5-year Capital Improvement Plan (CIP)

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board is meeting to approve minutes, an intergovernmental agreement extension, and the 2022 meeting schedule. They will also receive updates on 9-1-1 regional consolidation, equipment, and staffing, plus a finance report.

• Approval of IGA 1st Extension Resolution (2021-003)
• Approval of JETSB meetings for 2022
• Status on Countryside Voting and Resident on JETSB Board
• 9-1-1 Regional Consolidation Plan Update
• Treasurer's Report (Disbursements and Bills)

The Joint Emergency Telephone Systems Board approved the IGA 1st Extension Resolution (2021-003) and set 2022 meeting dates, both by unanimous votes. The board also discussed ongoing efforts to join the Lake County ETSB, with plans for further discussions. No other substantive decisions were made.

• Approved September 21, 2021 meeting minutes (5-0)
• Approved October 5, 2021 special meeting minutes (5-0)
• Approved IGA 1st Extension Resolution 2021-003 (5-0)
• Approved 2022 JETSB meeting dates (5-0)
• Approved treasurer's report (6-0)

B. Board of Police & Fire Commissioners

The Board is meeting to conduct the Sergeant Promotional Test and review the associated oral interview questions and score sheets. The meeting includes an executive session to discuss litigation and personnel matters.

• Conduction of Sergeant Promotional Test
• Review of Sergeant Promotional Oral Interview Questions and Score Sheet
• Executive session regarding litigation and personnel

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners will meet to discuss police personnel matters. The agenda includes reviewing candidate eligibility, background investigations, and promotional interviews.

• Motions regarding Final Eligibility List dated June 12, 2021
• Review of background investigations
• Review of Lateral Police Officer Application
• Review of Sergeant Promotional Oral Interview Questions
• Consideration of Conditional Offers of Employment

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will review the proposed 2022 road rehabilitation program and approve minutes from the November 2, 2021, meeting. The session also includes a scheduled closed session regarding land acquisition and personnel matters.

• Proposed 2022 Road Rehabilitation Program
• Approval of November 2, 2021, Committee of the Whole minutes
• Closed session for land acquisition
• Closed session for personnel matters

The Committee of the Whole approved the proposed 2022 Road Rehabilitation Program, estimated at $1,082,310, in partnership with Libertyville and Mundelein to secure better unit pricing. The board also approved the minutes from the November 2, 2021 meeting, with one abstention, and adjourned. No other substantive decisions were made.

• Approved 2022 Road Rehabilitation Program (7-0)
• Approved Committee of the Whole minutes of November 2, 2021 (6-0, 1 abstention)
• Adjourned meeting (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several ordinances, including a snow and ice removal contract, insurance agreements, and zoning amendments. The agenda also includes routine approvals of bills and minutes, plus appointments and an award. A Committee of the Whole meeting and a closed session for land acquisition and personnel matters will follow.

• Ordinance 2021-132: $138,000 snow and ice control contract with James Martin and Associates for cul-de-sacs and Metra station
• Ordinance 2021-133: Amends Zoning Ordinance Article 21 on administration
• Ordinance 2021-134: Blue Cross Blue Shield health, dental, and vision insurance agreement
• Ordinance 2021-136: $300,593 insurance coverage with Illinois Counties Risk Management Trust
• Voucher list of bills totaling $753,278.49

The Vernon Hills Village Board approved multiple ordinances, including a third-year snow and ice control contract with James Martin and Associates (up to $138,000), a Blue Cross Blue Shield health/dental/vision insurance agreement, a Dearborn National life insurance agreement, and insurance coverage through Illinois Counties Risk Management Trust for property/liability (up to $300,593) and workers' compensation (up to $494,383). The board also amended the salary program to add Support Services Manager and Part-Time Maintenance Worker positions, and approved the November 16 voucher list of $753,278.49. All votes were unanimous except for one abstention on the salary ordinance amendment.

• Approved snow & ice control contract with James Martin and Associates, up to $138,000 (7-0)
• Approved Blue Cross Blue Shield health, dental, and vision insurance agreement (7-0)
• Approved Dearborn National/BCBS life insurance agreement (7-0)
• Approved Illinois Counties Risk Management Trust insurance coverage up to $300,593 (7-0)
• Approved Illinois Counties Risk Management Trust workers' comp coverage up to $494,383 (7-0)
• Approved salary program amendment adding Support Services Manager and Part-Time Maintenance Worker (6-0, 1 abstention)
• Approved voucher list of bills totaling $753,278.49 (7-0)
• Appointed Todd Renihan and Mark Petersen to Police Pension Board

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on several insurance contracts, including health, dental, and workers' compensation coverage. The meeting also includes a Committee of the Whole discussion regarding the proposed 2022 Road Rehabilitation Program.

• Approval of $753,278.49 voucher list of bills
• Snow and ice control contract with James Martin and Associates up to $138,000
• Blue Cross Blue Shield health insurance renewal with Village share projected at $1,601,233
• Property and liability insurance agreement not to exceed $300,593.00
• Proposed 2022 Road Rehabilitation Program estimated at $1,082,310

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees is meeting to review quarterly investment and financial reports, approve bills, and act on retirement benefits for three officers. They will also consider the actuarial valuation and tax levy request, adopt a compliance report, and set 2022 meeting dates.

• Review quarterly investment report and potential securities transactions
• Approve retroactive payment for Richard Black and regular retirement benefits for Michael Katzenstein and Todd Williams
• Review/approve actuarial valuation and tax levy request
• Appoint village treasurer Lora Flori and address trustee term expirations
• Transfer of creditable service from IMRF for Lindsey Laas

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will review the renewal of employee medical, dental, vision, and life insurance, and consider a report from the Planning & Zoning Commission recommending an amendment to the zoning ordinance regarding zoning appeals and variations. The meeting also includes approval of prior minutes and a closed session for land acquisition, collective bargaining, and minutes approval.

• Review of employee medical/dental/vision/life insurance renewal
• Consideration of zoning ordinance amendment on zoning appeals and variations
• Approval of Committee of the Whole minutes from October 19, 2021
• Closed session for land acquisition, collective bargaining, and minutes approval

The Committee of the Whole voted 6-0 to direct staff to prepare an ordinance that would consolidate the Zoning Board of Appeals (ZBA) into the Planning and Zoning Commission, following a 6-0 recommendation from the P&Z Commission. The move responds to the ZBA's inability to maintain a quorum due to low membership. The board also reviewed a proposed 27% increase in employee benefits costs but requested prior-year figures for comparison before making a decision. The meeting minutes from October 19 were approved.

• Approved minutes of the October 19, 2021 Committee of the Whole meeting (6-0)
• Directed staff to prepare an ordinance amending the Zoning Ordinance to consolidate ZBA authority into the Planning and Zoning Commission (6-0)
• Adjourned to closed session for personnel, acquisition, collective negotiating, and minutes approval matters (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a regular meeting and Committee of the Whole on November 2, 2021. The board will vote on an omnibus agenda that includes approving $5,039,323.35 in bills, ordinances for a building and parking lot expansion at 700 Lakeview Parkway, a special use permit for an arcade at 122 Hawthorn Center, a tree trimming contract, and other routine items. The Liquor and License Commission will also hear requests for new liquor licenses from Little Bean Coffee Company, Chili's Grill & Bar, and Maggiano's Little Italy. The Committee of the Whole will discuss employee insurance renewal and zoning ordinance amendments.

• Approval of voucher list of bills totaling $5,039,323.35
• Ordinance 2021-126: expansion of building and parking lot at 700 Lakeview Parkway
• Ordinance 2021-127: special use permit for arcade at 122 Hawthorn Center
• Ordinance 2021-128: tree trimming bid to Lucas Landscaping & Design, not to exceed $58,062.00
• Liquor license requests: Little Bean Coffee (Class E), Chili's (Class B), Maggiano's (Class D)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will review an omnibus agenda containing several proposed ordinances and contract approvals. Items include street improvements, building expansions, and police department technology updates.

• Approval of voucher list of bills totaling $5,039,323.35
• Expansion of building and parking lot at 700 Lakeview Parkway
• Special use permit for an arcade at 122 Hawthorn Center
• Parkway tree trimming contract to Lucas Landscaping & Design up to $58,062.00
• Intersection improvements on Milwaukee Avenue up to $69,400.00

The Village Board approved the omnibus vote agenda (items A-K) by a 6-0 vote, with Trustee Takaoka absent. This included approval of $5,039,323.35 in bills, site approval for expansion at 700 Lakeview Parkway, a special use permit for an arcade at 122 Hawthorn Center, a $58,062 tree trimming contract, a $69,400 contract amendment for Milwaukee Avenue intersection improvements, a $95,766 expenditure for police data room UPS system updates, and other routine items. No substantive decisions were made outside the omnibus vote.

• Approved omnibus agenda items A-K (6-0, Takaoka absent)
• Approved voucher list of bills totaling $5,039,323.35
• Approved Ordinance 2021-126 for site expansion at 700 Lakeview Parkway
• Approved Ordinance 2021-127 for arcade special use permit at 122 Hawthorn Center
• Approved Ordinance 2021-128 awarding tree trimming bid to Lucas Landscaping & Design ($58,062)
• Approved Ordinance 2021-129 amending Manhard Consulting contract for Milwaukee Ave improvements ($69,400)
• Approved Ordinance 2021-131 for police data room UPS system update ($95,766)
• Approved release of performance guarantee for Hawthorn District 73 Middle School North

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission is meeting to discuss and potentially approve three liquor license requests from local businesses, along with approving the minutes from a prior meeting. The agenda includes requests from Little Bean Coffee Company, Chili's Grill & Bar, and Maggiano's Little Italy.

• Approval of June 15, 2021 meeting minutes
• Little Bean Coffee Company, 9012 Hawthorn Center, Class 'E' liquor license request
• Chili's Grill & Bar, 371 Townline Road, Class 'B' liquor license request
• Maggiano's Little Italy, 307 Hawthorn Center, Class 'D' liquor license request

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a petition by the Village of Vernon Hills to amend the Zoning Ordinance, specifically adding a new section on Zoning Board of Appeals jurisdiction. The commission will also review and approve minutes from its October 13, 2021 meeting. No other development items are listed.

• Public hearing on Case #21-8 to amend Article 21 of the Zoning Ordinance
• Proposed new Section 21.3.3 and amendment to Section 21.4 on Zoning Board of Appeals authority
• Approval of minutes from October 13, 2021 meeting

The Planning and Zoning Commission voted 6-0 to recommend amendments to the Zoning Ordinance that would consolidate the Zoning Board of Appeals (ZBA) into the P&Z Commission. The recommendation, prompted by the ZBA's inability to maintain a quorum, would transfer ZBA authority to P&Z and dissolve the ZBA as a separate board. The recommendation will be forwarded to the Village Board for consideration.

• Recommended approval of Zoning Ordinance amendments to consolidate ZBA into P&Z (6-0)
• Approved minutes of October 13, 2021 meeting with amendment to condition #5 (unanimous)
• Adjourned meeting at 7:47 PM (unanimous)

J. Summer Celebration/Vernon Hills Days

The Summer Celebration Committee is meeting to discuss planning for the Vernon Hills Days event. The agenda includes director reports, a meeting with talent agency EMG Talent, and discussion of roles and sub-committees. No specific decisions or dollar amounts are listed on this agenda.

• Meeting with Murray Weiner (EMG Talent)
• Discussion of committee roles and sub-committees
• Director reports from 11 committee members

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole is meeting to discuss several items, including a proposed building addition and parking lot expansion for the Lakeview Fitness Center, a special use permit for an arcade at Hawthorn Center, and a parking proposal for Bayhill at Gregg's Landing North. The board will also consider approving prior meeting minutes and may enter a closed session to discuss land acquisition.

• Park District request for site, landscaping, and architectural approval for a building addition and parking lot expansion at Lakeview Fitness Center, 700 Lakeview Parkway
• Special use permit consideration for an arcade for electronic games at 122 Hawthorn Center, Unit 614
• Parking proposal for Bayhill at Gregg's Landing North restrictions
• Approval of Committee of the Whole meeting minutes from October 5, 2021 (corrected scrivener's error)
• Closed session scheduled to discuss land acquisition

The Committee of the Whole directed staff to prepare an ordinance approving the site, landscaping, and architectural design for a 3,300-square-foot addition and parking lot expansion to the Lakeview Fitness Center at 700 Lakeview Parkway, subject to conditions. The board also directed staff to prepare ordinances for a special use permit for an arcade at Hawthorn Mall and for parking restrictions on Crenshaw Circle. All motions passed 6-0, with Trustee Schenk absent.

• Approved directing staff to prepare ordinance for Lakeview Fitness Center addition and parking expansion (6-0)
• Approved directing staff to prepare ordinance for arcade special use permit at 122 Hawthorn Center, Unit 614 (6-0)
• Approved directing staff to prepare ordinance restricting parking on southbound Crenshaw Circle lane (6-0)
• Approved Committee of the Whole minutes from October 5, 2021 (all in favor, Trustee Oppenheim abstained)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on a routine omnibus agenda including payment of bills totaling $2,556,230.10, approval of minutes, and several ordinances and resolutions. Notable items include an intergovernmental agreement for traffic signal maintenance with the state, declaring surplus equipment, amending fire and police commissioner rules, authorizing easement acquisitions for the Lakeview Parkway expansion, and a license agreement for a pedestrian crossing on Milwaukee Avenue. The board will also consider an ordinance amending Chapter 15 on peddlers and solicitors. A closed session is scheduled to discuss land acquisition and approve minutes.

• Approval of voucher list of bills dated October 19, 2021 in the amount of $2,556,230.10
• Ordinance 2021-121: Intergovernmental master agreement for traffic signal operation and maintenance with the State of Illinois
• Ordinance 2021-124: Authorizing easement and real property acquisitions for the Lakeview Parkway expansion project
• Resolution 2021-038: License agreement with Wisconsin Central Ltd. for Milwaukee Avenue pedestrian crossing
• Ordinance 2021-125: Amending Chapter 15 (Peddlers and Solicitors) of the Village Code

The Village Board approved Ordinance 2021-125, amending Chapter 15 (Peddlers and Solicitors) to exempt individuals soliciting for themselves from permit requirements on public or commercial property, aligning with federal law. The board also approved the omnibus agenda, including payment of bills totaling $2,556,230.10 and several other ordinances and resolutions. All votes were unanimous (6-0) with Trustee Schenk absent.

• Approved Ordinance 2021-125 amending peddler/solicitor rules (6-0)
• Approved omnibus agenda items A-J including $2,556,230.10 in bills (6-0)
• Approved Ordinance 2021-121 for traffic signal maintenance agreement with Illinois (6-0)
• Approved Ordinance 2021-122 declaring village equipment surplus (6-0)
• Approved Ordinance 2021-123 amending Fire and Police Commissioners rules (6-0)
• Approved Ordinance 2021-124 authorizing easement acquisitions for Lakeview Parkway (6-0)
• Approved Resolutions 2021-036, 2021-037, 2021-038 for retirement plan agents and license agreement (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider a consent agenda including ordinances for a state traffic signal maintenance agreement, surplus equipment disposal, fire and police commission rule changes, and Lakeview Parkway expansion land acquisitions. The board will also vote on an ordinance amending peddler and solicitor rules to comply with a court ruling on panhandling. A Committee of the Whole session will discuss a Park District fitness center expansion and a special use permit for an arcade at Hawthorn Mall.

• Ordinance 2021-124 authorizes up to $639,000 for Lakeview Parkway land acquisition
• Ordinance 2021-121 approves 10-year traffic signal maintenance agreement with IDOT, $64,000 budgeted
• Ordinance 2021-125 amends solicitation rules to exempt individuals seeking funds on public/commercial property
• Committee of the Whole to review Lakeview Fitness Center addition and parking expansion at 700 Lakeview Parkway
• Special use permit for arcade at 122 Hawthorn Center, Unit 614 recommended 6-0 by Planning & Zoning Commission

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to conduct oral interviews for initial and lateral entry level police officer hires. The board is also reviewing the sergeant promotion test process and lateral officer applications.

• Oral interviews for initial and lateral entry level police officers
• Sergeant promotion test process
• Consideration of lateral police officers' applications
• Executive session to discuss litigation and personnel

H. Planning & Zoning Commission

The Planning and Zoning Commission is holding a public hearing on a special use permit request for an arcade for electronic games, to be called Arcade at Hawthorn, at 122 Hawthorn Center Unit 614. The applicant, Stephen Kristof of RS Amusements LLC, seeks approval under the Vernon Hills Zoning Ordinance. The commission will also review and approve minutes from its June 9, 2021 meeting.

• Public hearing for Case #21-06: Special Use Permit for an arcade at 122 Hawthorn Center Unit 614, zoned B-1 General Business District
• Applicant: Stephen Kristof, RS Amusements LLC, 24676 W Lakeshore Drive, Round Lake Beach IL
• Property Index Number: 11-33-401-086
• Approval of minutes from June 9, 2021 meeting

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will review concept plans for a proposed assisted living facility at Hawthorn Mall. The meeting also includes approval of minutes from the July 20, 2021, meeting.

• Concept plan presentation for an assisted living facility at Hawthorn Mall
• Approval of July 20, 2021, Committee of the Whole meeting minutes
• Closed session scheduled to discuss land acquisition

The Committee of the Whole heard a presentation from Centennial Real Estate and Integrated Development on a proposed assisted living facility at Hawthorn Mall. The Board gave feedback on building height and setback, and by consensus directed the project to technical review for more detailed analysis. Attorney Ferolo noted this was not a formal approval or guarantee of future approvals. The Board also approved the July 20, 2021 minutes and adjourned to closed session.

• Approved the Committee of the Whole minutes of July 20, 2021 (6-0, Oppenheim absent).
• Directed the proposed assisted living facility at Hawthorn Mall to technical review by consensus, with no formal approval.
• Adjourned to closed session to discuss land acquisition and minutes approval (6-0, Oppenheim absent).

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a regular meeting with an omnibus vote covering routine items, including a $468,803.13 voucher list, a $100,000 painting contract award to Certa Pro Painters, and a resolution appointing Village Manager Kevin Timony as TIF administrator for three districts. The board will also hear reports on the Park District's national award, holiday lighting, and Halloween hours. A Committee of the Whole meeting and a closed session on land acquisition will follow.

• Ordinance 2021-120: Waive competitive bidding and award painting contract to Certa Pro Painters, not to exceed $100,000
• Resolution 2021-034: Appoint Kevin Timony as TIF administrator for Hawthorn Mall, Melody Farms, and Town Center districts
• Voucher list of bills dated October 5, 2021: $468,803.13
• Release of performance guarantee for Sam's Club fuel station
• Police Department report for August 2021

The Vernon Hills Village Board approved the omnibus vote agenda (items A-F) by a 6-0 roll call vote, which included the police department report for August 2021, a voucher list of bills totaling $468,803.13, approval of the September 21, 2021 meeting minutes, an ordinance waiving competitive bidding and awarding a painting contract to Certa Pro Painters for up to $100,000, a resolution appointing Village Manager Kevin Timony as TIF administrator for three districts, and release of a performance guarantee for the Sam's Club fuel station. The board also appointed Trustee Koch as temporary chairman due to President Byrne attending by phone. No other substantive decisions were made; the meeting adjourned to a closed session for land acquisition discussion.

• Approved omnibus agenda items A-F (6-0)
• Approved voucher list of bills totaling $468,803.13 (6-0)
• Approved minutes of September 21, 2021 meeting (6-0)
• Approved Ordinance 2021-120 waiving competitive bidding and awarding painting contract to Certa Pro Painters up to $100,000 (6-0)
• Approved Resolution 2021-034 appointing Village Manager Kevin Timony as TIF administrator for Hawthorn Mall, Melody Farms, and Town Center districts (6-0)
• Released performance guarantee for Sam's Club fuel station (6-0)
• Appointed Trustee Koch as temporary chairman for the meeting (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider routine items including approval of $468,803.13 in bills, a $100,000 painting contract, and appointment of a new TIF administrator. The Committee of the Whole will hear concept plans for a proposed 162-unit assisted living facility at Hawthorn Mall.

• Ordinance 2021-120: Waive competitive bidding and award painting contract to CertaPro Painters for up to $100,000
• Resolution 2021-034: Appoint Village Manager Kevin Timony as TIF administrator for three districts
• Release of $81,151 performance guarantee for Sam's Club fuel station at 335 Milwaukee Ave
• Voucher list of bills totaling $468,803.13
• Concept plans for 162-unit assisted living facility at Hawthorn Mall

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board is meeting to discuss the consolidation of the Vernon Hills Joint ETSB and provide updates on the Tyler CAD/Mobile project. The board will also review the FY 2022 annual budget.

• Approval to purchase 2 Extreme Networks ExtremeSwitching X590 units and SFP modules from Qubit Networks not to exceed $32,947.20
• Vernon Hills Joint ETSB Consolidation Discussion
• Tyler CAD/Mobile Project Update
• FY 2022 Annual Budget review
• Approval of September 2021 vouchers

The Vernon Hills/Libertyville JETSB held a special meeting via Zoom and presented a proposal to merge with the Lake County ETSB, aiming to create a regional dispatch center. The Lake County ETSB assigned liaisons for future discussions and encouraged the exploration. No formal decision was made; the meeting adjourned after the discussion.

• Proposed merger with Lake County ETSB (discussed, no vote)
• Lake County ETSB assigned liaisons for future talks (noted)

B. Board of Police & Fire Commissioners

The Board will consider leadership assessment processes, a National Testing Network report, and amendments to rules and regulations. The meeting also includes the resignation of Deputy Chief Williams and an executive session for litigation and personnel matters.

• Resignation of Deputy Chief Williams
• Consideration of Leadership Assessment/Assessment Center Processes
• Consideration of National Testing Network Report from Command Staff
• Consideration of Rules & Regulations Amendments
• Executive session regarding litigation and personnel

J. Summer Celebration/Vernon Hills Days

The Summer Celebration/Vernon Hills Days committee is holding a routine meeting with director reports and no listed business items. The agenda contains only procedural sections for roll call, reports, and adjournment, with no specific decisions or discussions detailed.

• Directors' reports from 8 committee roles including finance, beverage, grounds, and entertainment
• No unfinished or new business items listed on the agenda
• Meeting scheduled for 6 PM at the Lower Level Senior Center

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on a $1,307,987.16 voucher list, approve an ordinance increasing snow plow equipment spending by $3,194, and consider resolutions for a lease extension, bingo use, and appointing a new treasurer. They will also hear a Vernon Hills Pride update.

• Approve $1,307,987.16 in bills
• Increase Bonnell Industries snow plow contract from $116,534 to $119,728
• Extend Lake County Genealogical Society lease at 290 Evergreen Dr for 3 years at $100/month
• Allow American Legion Post 1247 to use golf course clubhouse for bingo
• Appoint Lora Flori as Village Treasurer

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to approve routine items, including a $1,307,987.16 voucher list, and to pass several ordinances and resolutions. Key actions include increasing spending for two snow fighter packages, extending a lease for the genealogical society, authorizing bingo at the golf course, and appointing Lora Flori as treasurer. The agenda also includes a citizen comment period and an update on Vernon Hills Pride.

• Approval of voucher list of bills totaling $1,307,987.16
• Ordinance 2021-119: increase expenditures to Bonnell Industries Inc. from $116,534 to $119,728 for two 2021 snow fighter packages
• Resolution 2021-031: lease extension with Lake County Illinois Genealogical Society for lower level of Village Hall at 290 Evergreen Drive
• Resolution 2021-032: authorize American Legion Post 1247 to use golf course clubhouse at 291 Evergreen Drive for bingo
• Resolution 2021-033: appoint Lora Flori as Village Treasurer

The Village Board unanimously approved the omnibus vote agenda (items A-F), which included paying $1,307,987.16 in bills, approving prior minutes, increasing snow plow expenditures, extending a lease to the genealogical society, authorizing bingo at the golf course, and appointing Lora Flori as treasurer. The board also discussed a Pride proclamation and banners for June, and directed staff to prepare a resolution and proclamation.

• Approved omnibus agenda items A-F (7-0)
• Approved voucher list of bills totaling $1,307,987.16
• Approved ordinance 2021-119 increasing snow plow expenditures to $119,728
• Approved resolution 2021-031 extending genealogical society lease
• Approved resolution 2021-032 authorizing American Legion bingo at golf course
• Approved resolution 2021-033 appointing Lora Flori as treasurer

C. Joint Emergency Telephone Systems Board

The Board is meeting to discuss and approve the second extension of an Intergovernmental Agreement (IGA). Members will also review the 9-1-1 Regional Consolidation Plan and updates regarding center equipment and employees.

• Approval of June 8th, 2021 meeting minutes
• Discussion and approval of IGA 2nd Extension
• 9-1-1 Regional Consolidation Plan update
• 9-1-1 Center equipment and employee updates
• Treasurer's report on disbursements and bills

The Joint Emergency Telephone Systems Board approved Resolution 2021-002, the second extension of the intergovernmental agreement with Lake County JETSB, and will ratify the first extension at the December meeting. The board also discussed exploring a merger with Lake County ETSB, with a special meeting to be scheduled. The treasurer's report for FY 2020/21 was approved.

• Approved June 8, 2021 meeting minutes (5-0)
• Approved Resolution 2021-002, second IGA extension with Lake County JETSB (5-0)
• Approved treasurer's report and year-end report FY 2020/21 (5-0)

B. Board of Police & Fire Commissioners

The Board is meeting to review authorizations for hiring one police officer and promoting one sergeant. The session includes discussions on testing processes and potential amendments to rules and regulations.

• Authorization to hire one Police Officer
• Authorization to promote one Sergeant
• Review of Background Investigation and Polygraph Exams
• Sergeant Promotion Test Process
• Initial Entry Police Test Process

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on a routine omnibus agenda including approval of $431,388.87 in bills, several ordinances for vehicle and equipment purchases, liquor license amendments, and various resolutions. They will also consider two outdoor special event permits and an outdoor testing facility for Hawthorn Mall, plus a closed session for land acquisition.

• Voucher list of bills totaling $431,388.87
• Ordinance 2021-113 amending liquor license limits to 34 Class A and 7 Class B
• Ordinance 2021-114: $65,901 for two 2022 Ford F250 trucks from Currie Motors
• Ordinance 2021-115: $142,064 for three 2022 Ford F550 trucks from Sutton Ford
• Ordinance 2021-117: $109,270 contract to InVeris for police shooting range backstop replacement

The Village Board approved the omnibus vote agenda (items A-S) by a 6-0 vote, which included ordinances for liquor licenses, purchase of five Ford trucks, a police shooting range backstop contract, and several resolutions. The Board also separately approved three Hawthorn Mall outdoor events: a fall kick-off, a drive-in movie night, and a COVID-19 testing facility, each by 6-0 votes. Trustee Takaoka was absent and not voting on all items.

• Approved omnibus agenda items A-S (6-0)
• Approved Ordinance 2021-113 allowing 34 Class A and 7 Class B liquor licenses (6-0)
• Approved $65,901 for two 2022 Ford F250 trucks from Currie Motors (6-0)
• Approved $142,064 for three 2022 Ford F550 trucks from Sutton Ford (6-0)
• Approved $116,534 for two snow fighter packages from Bonnell Industries (6-0)
• Approved $109,270 contract to Inveris Training Solutions for police shooting range backstop (6-0)
• Approved Hawthorn Mall fall kick-off event on Sept 18, 2021 (6-0)
• Approved Hawthorn Mall drive-in movie night on Oct 22, 2021 (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to vote on a routine omnibus agenda that includes approving $431,388.87 in bills, amending liquor license limits, purchasing new vehicles and equipment, and several other administrative items. They will also consider separate resolutions for outdoor events at Hawthorn Mall and a closed session is scheduled.

• Approve voucher list of bills totaling $431,388.87
• Ordinance 2021-113: Amend liquor license limits to 34 Class A and 7 Class B
• Ordinance 2021-114: Purchase two 2022 Ford F250 trucks for $65,901
• Ordinance 2021-115: Purchase three 2022 Ford F550 trucks for $142,064
• Ordinance 2021-117: Award contract for police shooting range backstop replacement up to $109,270

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners will review authorizations to hire one police officer and promote one sergeant. The meeting includes discussions on testing processes and potential amendments to rules and regulations.

• Authorization to hire one Police Officer
• Authorization to promote one Sergeant
• Review of Background Investigation and Polygraph Exams
• Initial Entry Police Test Process
• Consideration of Rules & Regulations Amendments

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to review authorizations for hiring one police officer and promoting one sergeant. The board will also discuss the initial entry police test process and potential amendments to rules and regulations.

• Authorization to hire one Police Officer
• Authorization to promote one Sergeant
• Review of Sergeant Promotion Test Process
• Initial Entry Police Test Process
• Consideration of Rules & Regulations Amendments

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees is meeting to review investment and financial reports, approve bills and minutes, and consider several benefit applications, including a duty disability benefit and retirement benefits. The board will also discuss trustee term expirations, actuarial valuation, and other administrative items.

• Review/approve duty disability benefit for Deanna Manke
• Review/approve disability/retirement benefit conversion for Richard Black
• Approve regular retirement benefits for Kenneth Maier, Michael Katzenstein, and Ward Feger
• Review quarterly investment report from Graystone Consulting
• Review/approve bills and monthly financial report from Lauterbach & Amen

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees will hold a regular meeting to review the quarterly investment report, approve bills and meeting minutes, and act on several retirement and disability benefit applications, including a duty disability benefit for Deanna Manke and regular retirement benefits for Kenneth Maier, Michael Katzenstein, and Ward Feger. The board will also discuss trustee term expirations, the preliminary actuarial valuation, and other administrative items.

• Review/approve duty disability benefit for Deanna Manke
• Approve regular retirement benefits for Kenneth Maier, Michael Katzenstein, and Ward Feger
• Review quarterly investment report from Graystone Consulting
• Review preliminary actuarial valuation
• Approve trustee training registration fees and reimbursable expenses

A. Village Board & Committee of the Whole Agenda Packets

The Village Board held a special meeting to approve routine bills and pass an ordinance for road improvements. The primary decision was authorizing a contract for the Illinois Route 21 Mall to Mall Access Improvements. No Committee of the Whole meeting or closed session was scheduled.

• Approval of voucher list of bills dated August 24, 2021, in the amount of $268,576.73
• Passage of Ordinance 2021-112 authorizing a contract for Illinois Route 21 Mall to Mall Access Improvements with A Lamp for an amount not to exceed $309,910.00

The Vernon Hills Village Board held a special meeting on August 24, 2021, with four trustees present and three absent. The board approved an omnibus agenda item for a voucher list of bills totaling $268,576.73, and passed two ordinances: one authorizing a contract for Illinois Route 21 Mall to Mall access improvements with A Lamp for up to $309,910, and another accepting the village's allocation of American Rescue Plan Act (ARPA) funds for coronavirus local fiscal recovery. All votes were 4-0 with three members absent and not voting.

• Approved voucher list of bills dated August 24, 2021 in the amount of $268,576.73 (4-0)
• Approved Ordinance 2021-112 authorizing contract for Illinois Route 21 Mall to Mall access improvements with A Lamp, not to exceed $309,910.00 (4-0)
• Approved Ordinance 2021-111 accepting village's allocation of American Rescue Plan Act (ARPA) funds for coronavirus local fiscal recovery (4-0)
• Appointed Trustee Koch as President Pro Tem for the meeting (4-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider several ordinances and resolutions, including a special use permit for restaurants serving alcohol at Hawthorn Mall, an amendment to alcohol dispensing rules, and acceptance of American Rescue Plan Act (ARPA) funds. The board will also vote on a $1.37 million voucher list and other routine items in an omnibus vote. A closed session is scheduled to discuss litigation, personnel, and minutes.

• Ordinance 2021-105: Special use permit for restaurants serving alcohol at Hawthorn Mall
• Ordinance 2021-109: Amending code regarding dispensing of alcoholic beverages
• Ordinance 2021-111: Accepting ARPA funds for Coronavirus Local Fiscal Recovery Fund
• Voucher list of bills totaling $1,367,106.02
• Ordinance 2021-107: Waiver of site development and permit fees for Lake County water reservoir project at 240 Gregg's Parkway

The Vernon Hills Village Board approved the omnibus vote agenda (items A-K) including a $1,367,106.02 voucher list, special use permits for Hawthorn Mall and South Lake Industrial Center, a fee waiver for Lake County Public Works, a $69,675 engineering contract, and other items. The board also passed Ordinance 2021-109 amending the alcoholic beverage dispensing code and Ordinance 2021-111 accepting the village's ARPA fund allocation. All votes were 6-0 with President Byrne absent.

• Approved omnibus agenda items A-K (6-0)
• Approved $1,367,106.02 voucher list (6-0)
• Approved special use permit for restaurants serving alcohol at Hawthorn Mall (6-0)
• Approved amendment to special use permit for South Lake Industrial Center (6-0)
• Approved waiver of site development and permit fees for Lake County Public Works water reservoir project (6-0)
• Approved $69,675 contract with Christopher B. Burke Engineering for permitting and design services (6-0)
• Approved Ordinance 2021-109 amending alcoholic beverage dispensing code (6-0)
• Approved Ordinance 2021-111 accepting ARPA funds allocation (6-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board is reviewing several ordinances, including a special use permit for restaurants serving alcohol at Hawthorn Mall and the acceptance of American Rescue Plan Act funds. The meeting also addresses contract approvals for engineering services and various local development updates.

• Special use permit for restaurants serving alcohol at Hawthorn Mall
• Acceptance of approximately $3.6 million in ARPA Coronavirus Local Fiscal Recovery Fund allocations
• Contract with Christopher B. Burke Engineering, Ltd for up to $69,675.00 for Harvey Lake Boardwalk services
• Approval of vouchers and bills totaling $1,367,106.02
• Waiver of $23,445 in permit fees for a Lake County water reservoir project at 240 Gregg’s Parkway

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to discuss personnel matters. The agenda includes reviewing exam results, employment offers, and the sergeant promotion process.

• Review of psychological and medical exam results
• Consideration of final offers of employment
• Sergeant promotion test process
• Consideration of Rules & Regulations amendments
• Consideration of non-pool candidates from spring testing

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole is meeting to discuss several land-use and development items, including a special use permit for restaurants serving alcohol at Hawthorn Mall, a fee waiver request for a Lake County water reservoir project, and a proposed Goodwill development. The board will also consider revisions to a planned unit development at the Darling Farm/Forge Club properties and a professional services agreement for the Harvey Lake boardwalk.

• Special use permit for restaurants serving alcoholic beverages at Hawthorn Mall
• Request to waive site development and building permit fees for Lake County water reservoir at 240 Gregg's Parkway
• Revision of special use permit for PUD, zoning map amendment, variations, and plat of subdivision for Darling Farm and Forge Club properties
• Concept presentation for proposed Goodwill development at 2 East Philips Road
• Professional services agreement with CBBEL for Harvey Lake boardwalk

The Village Board directed staff to prepare an ordinance approving a special use permit allowing restaurants to serve alcoholic beverages at various locations of the Hawthorn Mall property, following a unanimous recommendation from the Planning and Zoning Commission. The Board also directed staff to prepare an ordinance waiving up to $23,445 in site development and building permit fees for Lake County Public Works' water reservoir project at 240 Gregg's. Additionally, the Board directed staff to prepare an ordinance amending the special use permit for the South Lake Industrial Center development, subject to conditions including a review of access if accident history warrants. A concept presentation for a proposed Goodwill development at 2 East Philips Road was pulled from the agenda.

• Approved minutes of the June 15, 2021 Committee of the Whole meeting.
• Directed staff to prepare an ordinance approving a special use permit for restaurants serving alcohol at Hawthorn Mall.
• Directed staff to prepare an ordinance waiving permit fees up to $23,445 for the Lake County water reservoir project at 240 Gregg's.
• Directed staff to prepare an ordinance amending the special use permit for the South Lake Industrial Center development.
• Pulled the concept presentation for the proposed Goodwill development at 2 East Philips Road from the agenda.
• Reached consensus to bring a professional services agreement with CBBEL for the Harvey Lake Boardwalk to a future meeting.

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to handle routine business including approving a $512,616.84 voucher list, declaring equipment surplus, and authorizing a fleet maintenance agreement with the Countryside Fire Protection District. The board will also vote on purchasing a golf simulator for the municipal golf course and appointing a new Village Clerk and a Fire and Police Commissioner.

• Approve voucher list of bills dated July 20, 2021 for $512,616.84
• Pass Ordinance 2021-102 declaring certain village equipment surplus
• Pass Ordinance 2021-103 authorizing intergovernmental agreement with Countryside Fire Protection District for fleet maintenance
• Approve public improvements for Goddard School at 461 Townline Road
• Pass Ordinance 2021-104 authorizing purchase of a golf simulator for the municipal golf course

The Village Board appointed Kevin Timony as Village Clerk and Ramesh Kanapareddy to the Board of Fire and Police Commissioners, both by unanimous 6-0 votes with Trustee Takaoka absent. The board approved the Omnibus Vote Agenda, including $512,616.84 in bills, and passed Ordinance 2021-104 authorizing a $27,000 golf simulator purchase for the municipal golf course. The meeting adjourned at 7:42 PM.

• Appointed Kevin Timony as Village Clerk (6-0, Takaoka absent)
• Appointed Ramesh Kanapareddy to the Board of Fire and Police Commissioners (6-0, Takaoka absent)
• Approved Omnibus Vote Agenda items A-F, including $512,616.84 in bills and Ordinance 2021-103 for Countryside Fire Protection District fleet maintenance
• Passed Ordinance 2021-104 authorizing $27,000 purchase of a golf simulator for the municipal golf course (6-0, Takaoka absent)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on routine items including bills, reports, and ordinances, then hold a Committee of the Whole to discuss several development proposals. Key items include a special use permit for restaurants serving alcohol at Hawthorn Mall, a zoning change for a new industrial building, and a fee waiver request for a water reservoir project.

• Approve voucher list of bills totaling $512,616.84
• Ordinance 2021-102: declare surplus Taser equipment and donate to Fox River Grove Police Department
• Ordinance 2021-103: intergovernmental agreement with Countryside Fire Protection District for fleet maintenance
• Ordinance 2021-104: purchase golf simulator for $27,000
• Committee of the Whole: consider special use permit for restaurants serving alcohol at Hawthorn Mall

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to consider conditional offers of employment, discuss polygraph consultant services, and review the lateral hire oral interview process. The agenda also includes approval of prior meeting minutes and a scheduled executive session for litigation, personnel, and minutes approval.

• Consideration of Conditional Offers of Employment
• Polygraph Consultant Discussion
• Lateral Hire Process - Oral Interview
• Approval of June 5-12, 2021 meeting minutes
• Executive session for litigation, personnel, and minutes

The Board of Police and Fire Commissioners met on July 14 and August 4, 2021, to handle lateral police officer hiring. On July 14, the board approved conditional offers of employment to Carlos Marquina, Andrei Dublea, and Jonathan Grotelueschen, and removed Eryk Boduch, Austin Auman, Erubiel Jaquez Terrazas, and Jesus Rodriguez from further consideration. On August 4, the board approved final offers of employment to Marquina, Dublea, and Grotelueschen. The board also tabled the sergeant promotion test process and rules and regulations amendments until the next meeting.

• Approved conditional offers of employment to Carlos Marquina, Andrei Dublea, and Jonathan Grotelueschen (2-0)
• Removed Eryk Boduch, Austin Auman, Erubiel Jaquez Terrazas, and Jesus Rodriguez from further consideration (2-0)
• Approved final offers of employment to Carlos Marquina, Andrei Dublea, and Jonathan Grotelueschen (2-0)
• Tabled sergeant promotion test process until next meeting
• Tabled rules and regulations amendments until next meeting
• Directed staff to schedule background investigation and polygraph for Andrew Pruski
• Approved minutes of June 5-12, 2021 meeting (2-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider a routine omnibus agenda including $967,293.42 in bills, a proclamation honoring outgoing Village Manager Mark Fleischhauer, and appointment of Kevin Timony as his successor. The board will also vote on several ordinances and resolutions covering equipment purchases, a water reservoir special use permit, and a special event permit for Chicago Bears training camp parking at Hawthorn Mall.

• Approve voucher list of bills totaling $967,293.42
• Appoint Kevin Timony as Village Manager effective July 6, 2021
• Ordinance 2021-097: special use permit for water reservoir at 240 West Greggs Parkway
• Ordinance 2021-098: extend food and beverage tax rebate for restaurants to September 30, 2021
• Resolution 2021-021: approve Chicago Bears outdoor special event at 122 Hawthorn Center for training camp parking

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to consider routine and non-controversial items on an omnibus vote agenda, including approving bills, minutes, and several ordinances and resolutions. Notable items include a special use permit for a water reservoir, equipment purchases, and a resolution for a Chicago Bears outdoor event. The board will also appoint a new village manager.

• Ordinance 2021-097: Special use permit for water reservoir at 240 West Greggs Parkway
• Ordinance 2021-099: Purchase of Kubota compact excavator for $59,995.74
• Ordinance 2021-100: Purchase of Kubota utility vehicle for $28,869.60
• Ordinance 2021-101: Purchase of Kubota track loader for $75,126.94
• Resolution 2021-021: Outdoor special event permit for Chicago Bears at 122 Hawthorn Center

The Village Board approved Resolution 2021-021, granting the Chicago Bears permission to operate an outdoor special event at 122 Hawthorn Center for training camp parking, with a condition that all Bears equipment be removed daily. The board also approved Resolution 2021-022, authorizing the Village Manager to sign an engagement letter with Chapman and Cutler LLP for bond counsel services related to the Hawthorn Mall redevelopment project. Additionally, the board approved the omnibus vote agenda, which included the appointment of Trustee Koch as President Pro Tem, the swearing in of Kevin Timony as Village Manager, and various ordinances and resolutions, including the purchase of equipment and the approval of a special use permit for a water reservoir.

• Approved Resolution 2021-021 allowing Chicago Bears to use Hawthorn Mall parking for training camp, with daily equipment removal condition.
• Approved Resolution 2021-022 authorizing engagement of Chapman and Cutler LLP as bond counsel for Hawthorn Mall redevelopment.
• Appointed Trustee Koch as President Pro Tem for the meeting.
• Swore in Kevin Timony as Village Manager.
• Approved omnibus vote agenda including payment of $967,293.42 in bills.
• Approved Ordinance 2021-096 declaring village equipment surplus.
• Approved Ordinance 2021-097 for a special use permit for a water reservoir at 240 West Greggs Parkway.
• Approved purchase of a Kubota compact excavator, utility vehicle, and track loader totaling $163,992.28.

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will review a report and recommendations from the Planning & Zoning Commission regarding a special use permit, zoning variations, site plan, and building elevations for a public utility structure (White Deer Run Water Reservoir) at 240 West Gregg's Parkway. The board will also approve the June 1, 2021 meeting minutes. No closed session is scheduled.

• Special use permit for public utility structures at White Deer Run Water Reservoir
• Zoning variations approval for property at 240 West Gregg's Parkway
• Site plan and structure/building elevations approval
• Approval of Committee of the Whole meeting minutes from June 1, 2021

The Committee of the Whole voted 6-0 to direct staff to prepare an ordinance approving a special use permit, zoning variations, site plan, and building elevations for the White Deer Run Water Reservoir at 240 West Gregg's Parkway. The project, proposed by Lake County Public Works, includes a 100-foot-diameter reservoir and a booster pump station to enhance potable water storage and system reliability. The vote followed a 5-0 recommendation from the Planning & Zoning Commission. The ordinance will be subject to conditions including final engineering review and approval of an amended access agreement.

• Approved motion to direct staff to prepare ordinance for White Deer Run Water Reservoir special use permit and related approvals (6-0)
• Approved Committee of the Whole minutes of June 1, 2021 (6-0)
• Appointed Trustee Koch as President Pro Tem for the meeting (6-0)
• Adjourned meeting (all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is set to approve two major financing ordinances related to the Hawthorn Mall Redevelopment Project: up to $43,000,000 in Tax Increment Financing Revenue Notes and up to $7,500,000 in Sales Tax Revenue Notes. The board will also vote on purchasing three police vehicles from Currie Motors and Napleton Ford, with individual costs not exceeding $40,016.34, $35,172, and $34,214.24 respectively. Additionally, the agenda includes a special use permit for an esports gaming center at 122 Hawthorn Center and an amended intergovernmental agreement with High School District 128.

• Ordinance 2021-095: Issue up to $43,000,000 Tax Increment Financing Revenue Notes for Hawthorn Mall Redevelopment Project
• Ordinance 2021-094: Issue up to $7,500,000 Sales Tax Revenue Notes to extinguish incentive agreements or reimburse developer costs in Hawthorn Mall area
• Ordinances 2021-091 through 2021-093: Purchase police vehicles (Chevrolet Tahoe PPV, Ford Utility Interceptor, Ford Edge) for up to $40,016.34, $35,172, and $34,214.24
• Ordinance 2021-090: Grant special use permit for Bhop Esports gaming center at 122 Hawthorn Center
• Resolution 2021-016: Authorize amended intergovernmental agreement with High School District 128 for a school resource officer position

The Village Board approved the omnibus agenda, including ordinances authorizing up to $43 million in tax increment financing revenue notes and up to $7.5 million in taxable sales tax revenue notes for the Hawthorn Mall redevelopment project. The board also approved a special use permit for BHOP Esports, vehicle purchases, and a resolution for four outdoor car show events at BGV Motorsports. Additionally, the board directed staff to extend the Restaurant Assistance Program to September 30 and to display Pride Month messages on electronic signs.

• Approved Ordinance 2021-095 authorizing up to $43,000,000 in TIF revenue notes for Hawthorn Mall redevelopment.
• Approved Ordinance 2021-094 authorizing up to $7,500,000 in taxable sales tax revenue notes for Hawthorn Mall redevelopment.
• Approved Ordinance 2021-090 granting a special use permit for BHOP Esports at 122 Hawthorn Center.
• Approved vehicle purchases: $40,016.34 for a 2021 Chevrolet Tahoe, $35,172 for a 2021 Ford Utility Interceptor, and $34,214.24 for a 2021 Ford Edge.
• Approved Resolution 2021-018 allowing BGV Motorsports to hold four outdoor special events (June 23, July 28, August 25, September 22) from 6-9 PM.
• Directed staff to prepare an ordinance extending the Restaurant Assistance Program to September 30.
• Directed staff to put Pride Month on electronic signs after a resident's request.
• Approved the voucher list of bills totaling $1,847,059.27.

A. Village Board & Committee of the Whole Agenda Packets

The Village Board is voting on a package of routine items, including the approval of $1.8 million in bills and the purchase of three police vehicles. The most significant financial actions involve authorizing $43 million in Tax Increment Financing (TIF) revenue notes and $7.5 million in sales tax revenue notes to fund the Hawthorn Mall redevelopment project. The Committee of the Whole will also consider a special use permit for public utility structures at 240 West Gregg's Parkway.

• Ordinance 2021-095 authorizes issuance of up to $43,000,000 in TIF revenue notes for the Hawthorn Mall redevelopment
• Ordinance 2021-094 authorizes issuance of up to $7,500,000 in taxable sales tax revenue notes for the Hawthorn Mall project
• Ordinance 2021-090 grants a special use permit for BHOP Esports to operate a gaming center at 122 Hawthorn Center
• Ordinances 2021-091 through 2021-093 authorize police vehicle purchases totaling approximately $109,402.58
• Resolution 2021-018 approves four outdoor car shows for BGV Motorsports at 102 Hawthorn Parkway benefiting St. Jude

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will review and potentially approve two liquor license requests: a Class 'G' license for the Vernon Hills Park District's Comedy Night and Ribfest events, and a Class 'A' license for a change of ownership at White Deer Run. The commission will also approve the minutes from its April 7, 2021 meeting.

• Approval of April 7, 2021 meeting minutes
• Vernon Hills Park District, 635 Aspen Drive: Class 'G' liquor license for Comedy Night and Ribfest 2021
• White Deer Run, 250 West Gregg's Parkway: Class 'A' liquor license for change of ownership

The Liquor and License Commission approved a Class G liquor license for the Vernon Hills Park District's Comedy Night and Little Bear Ribfest events, waiving the $100 fee for each. It also approved a Class A liquor license for HGC White Deer Run LLC at 250 West Gregg's Parkway, following a change of ownership. Both motions passed unanimously with a 3-0 vote.

• Approved the April 7, 2021 Liquor and License Commission minutes.
• Approved a Class G liquor license for the Park District's Comedy Night (July 13) and Little Bear Ribfest (August 20-21), with BASSET-trained volunteers serving alcohol.
• Waived the $100 fee for each Park District event.
• Approved a Class A liquor license for HGC White Deer Run LLC at 250 West Gregg's Parkway, subject to state approval.
• Adjourned the hearing at 7:01 PM.

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commissioners is holding a special meeting series in June to conduct oral interviews for lateral and entry-level police officer candidates. The board will also approve minutes from its May 26 meeting and hold an executive session on litigation, personnel, and minutes approval.

• Lateral and entry-level police officer oral interviews
• Approval of May 26, 2021 commission meeting minutes
• Executive session on litigation, personnel, and minutes approval
• Meetings held at Vernon Hills Police Station, 740 Lakeview Parkway

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is holding a special meeting to conduct oral interviews for lateral and entry-level police officer candidates. The agenda also includes approval of the May 26, 2021 meeting minutes and an executive session to discuss litigation, personnel, and minutes approval.

• Lateral and Entry Level Police Officer Oral Interviews
• Approval of May 26, 2021 Commission meeting minutes
• Executive session for litigation, personnel, and minutes approval

B. Board of Police & Fire Commissioners

The Board of Police and Fire Commissioners is holding a special meeting to conduct oral interviews for lateral and entry-level police officer candidates. The board will also approve minutes from the May 26 meeting and may enter executive session to discuss litigation, personnel, and minutes approval.

• Approval of May 26, 2021 Commission meeting minutes
• Lateral and Entry Level Police Officer Oral Interviews
• Executive session for litigation, personnel, and minutes approval

H. Planning & Zoning Commission

The Vernon Hills Planning & Zoning Commission will hold public hearings on three requests: amending a special use permit for restaurants with alcohol at Hawthorn Mall, rezoning and approving plans for a light industrial building at South Lake Industrial Center Building E, and granting a special use permit for a water reservoir. The commission will also review and approve minutes from the previous meeting.

• Case #21-05: Amend special use permit (Ordinance 2013-015) for restaurants serving alcohol at Hawthorn Mall
• Case #21-01: Rezone 634 S Milwaukee Ave from B-1 to BP Business Park; approve plans for light industrial building (South Lake Industrial Center Building E)
• Case #21-04: Special use permit for White Deer Run Water Reservoir at 240 West Gregg's Parkway
• Approval of minutes from May 19, 2021 meeting

The Planning & Zoning Commission recommended approval of a Special Use Permit allowing restaurants at Hawthorn Mall to serve alcohol in new development areas, and approved a series of recommendations for a new light industrial building at South Lake Industrial Center, including a zoning change and site plan. It also recommended approval of a water reservoir and pump station for Lake County. The commission denied a proposed 3/4 access point onto Milwaukee Avenue for the industrial building.

• Recommended approval of SUP for alcohol service at Hawthorn Mall (6-0)
• Recommended approval of preliminary/final plat of subdivision for South Lake Industrial Center Building E (6-0)
• Recommended approval of zoning change from B-1 to BP for former Forge Club site (6-0)
• Recommended approval of PUD amendment for light industrial building (6-0)
• Recommended approval of zoning/sign variations, allowing up to six tenants on signs (6-0)
• Recommended approval of preliminary/final architecture plans for Building E (6-0)
• Denied 3/4 access point from Building E onto Milwaukee Avenue (2-4)
• Recommended approval of preliminary/final site plan for Building E, excluding access point (6-0)

C. Joint Emergency Telephone Systems Board

The Board is meeting to review updates regarding the 9-1-1 Regional Consolidation Plan and center equipment. Members will also discuss employee updates and the status of Countryside voting and residents on the board.

• 9-1-1 Regional Consolidation Plan Update
• 9-1-1 Center Equipment Updates
• 9-1-1 Center Employee Updates
• Countryside Voting and Resident on JETSB Board status
• Treasurer's Report on disbursements and bills

The Joint Emergency Telephone Systems Board approved the March 9 and April 20 meeting minutes and the treasurer's report, all by unanimous roll call votes (4-0). The board discussed the first draft of a new intergovernmental agreement (IGA) regarding Countryside Fire Protection District representation and a resident member, agreeing to hold a special meeting on August 18 to continue work. No other substantive decisions were made.

• Approved March 9, 2021 JETSB meeting minutes (4-0)
• Approved April 20, 2021 special JETSB meeting minutes (4-0)
• Approved treasurer's report (4-0)
• Set special JETSB meeting for August 18, 2021 to discuss IGA draft

B. Board of Police & Fire Commissioners

The Board of Police and Fire Commissioners is holding a special meeting across four dates in June to conduct oral interviews for lateral and entry-level police officer candidates. The board will also approve minutes from its May 26 meeting and may enter executive session to discuss litigation, personnel, and minutes approval.

• Oral interviews for lateral and entry-level police officer positions
• Approval of May 26, 2021 commission meeting minutes
• Executive session for litigation, personnel, and minutes approval

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will meet to approve minutes from May 18, 2021, and discuss a proposal from BHOP Esports, presented by Community Development Director Atkinson. No other substantive items are on the agenda, and no closed session is scheduled.

• Approval of Committee of the Whole meeting minutes from May 18, 2021
• Discussion of BHOP Esports proposal (presented by CD Dir Atkinson)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider a $3.8 million voucher list, approve police equipment purchases (siren, airtime, computers), and grant a special event permit for a carnival at Hawthorn Mall. The Committee of the Whole will discuss a proposed esports gaming center at the mall.

• Approval of $3,815,534.55 in bills
• Ordinance 2021-087: $34,263 for a Whelen outdoor warning siren, waiving competitive bid
• Ordinance 2021-088: $25,000 to Motorola for Starcom21 airtime fees
• Ordinance 2021-089: $27,200 for seven in-car computers for patrol vehicles
• Resolution 2021-015: Carnival permit for Fantasy Amusement Company at 122 Hawthorn Center, June 10-13

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on a routine omnibus agenda, including a $3.8 million voucher list and several police-related purchases. They will also consider a resolution allowing an outdoor special event for Fantasy Amusement Company. The meeting is largely procedural, with most items bundled for a single vote.

• Approval of voucher list of bills totaling $3,815,534.55
• Ordinance 2021-087: Purchase of one Whelen outdoor warning siren for $34,263, waiving competitive bidding
• Ordinance 2021-088: Payment to Motorola for annual airtime fees up to $25,000
• Ordinance 2021-089: Purchase of seven in-car computers for patrol vehicles from CDS Office Technologies up to $27,200
• Resolution 2021-015: Outdoor special event permit for Fantasy Amusement Company at 122 Hawthorn Center

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to handle routine personnel matters, including approving prior minutes and discussing the hiring process for police and fire candidates. They will review lateral applications, establish an oral interview band from the register of eligibles, and consider psychological testing options. The meeting also includes an executive session for litigation, personnel, and minutes approval.

• Approval of March 31, 2021 meeting minutes
• Pre-screen lateral applications
• Review register of eligibles and establish oral interview band
• Review psychological testing options
• Executive session for litigation, personnel, and minutes

H. Planning & Zoning Commission

The Planning and Zoning Commission is holding a public hearing on a special use permit request for an electronic games arcade called BHOP Esports at 122 Hawthorn Center Unit 532. The commission will also review and approve minutes from two prior meetings. No other development review items are listed.

• Public hearing on Case #21-03: special use permit for BHOP Esports arcade at 122 Hawthorn Center Unit 532
• Applicant: Ping Joseph Ho, 1125 Museum Blvd, Vernon Hills
• Approval of minutes from November 11, 2020 meeting
• Approval of minutes from April 14, 2021 meeting

The Planning & Zoning Commission voted 4-0 to recommend approval of a Special Use Permit for BHOP Esports, an arcade for electronic games at 122 Hawthorn Center, Unit 532, subject to conditions including compliance with the floor plan, expiration if operations cease, and hours matching Hawthorn Mall's business hours. The recommendation will go to the Village Board. The commission also approved minutes from November 11, 2020 and April 14, 2021 meetings.

• Recommended approval of Special Use Permit for BHOP Esports arcade (4-0, 2 absent)
• Approved minutes of November 11, 2020 meeting (unanimous)
• Approved minutes of April 14, 2021 meeting (3-0, 1 present, 2 absent)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Committee of the Whole will consider a concept presentation from Antylia Scientific/Masterflex for developing vacant property south of 625 East Bunker Court in Continental Executive Park. The agenda also includes approval of prior meeting minutes and a scheduled closed session on land acquisition.

• Concept presentation for development of vacant property south of 625 East Bunker Court
• Approval of Committee of the Whole minutes from May 4, 2021
• Closed session to discuss land acquisition and approval of minutes

The Committee of the Whole unanimously directed Antylia Scientific/Masterflex to begin the technical review process for a proposed 120,000-square-foot light industrial building on a vacant 20-acre site south of 625 East Bunker Court. The building would serve as a corporate headquarters for Masterflex, with office, light manufacturing, warehouse, and distribution uses. The board also approved the May 4, 2021 meeting minutes and adjourned to executive session.

• Approved Committee of the Whole minutes of May 4, 2021 (7-0)
• Directed Antylia Scientific/Masterflex to begin technical review for proposed 120,000 sq ft building at 625 E Bunker Court site
• Directed applicant to appear before Planning and Zoning Commission for public hearing on site plan, landscape plan, and architectural elevations
• Adjourned to executive session to discuss land acquisition, personnel, and approval of minutes (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider a redevelopment agreement for Hawthorn Mall, a resolution approving the village manager's employment contract, and a slate of routine expenditures and ordinances. The omnibus agenda includes approvals for police pension funding, technology contracts, and a special use permit amendment for Hawthorn Elementary School-South. A closed session on land acquisition is also scheduled.

• Redevelopment agreement for Hawthorn Mall (Ordinance 2021-086)
• Employment agreement for Village Manager Kevin Timony (Resolution 2021-013)
• $3,036,000 contribution to police pension fund (Ordinance 2021-078)
• Voucher list of bills totaling $462,168.98
• Waiver of site development permit fees for Hawthorn School District 73 (Ordinance 2021-084)

The Village Board approved a redevelopment agreement for the Hawthorn Mall TIF District with multiple entities, and approved an outdoor market at the mall with health protocols. The board also approved the employment agreement for Kevin Timony as Village Manager, and passed a series of ordinances covering expenditures, pension contributions, and fee waivers. All votes were unanimous (7-0).

• Approved redevelopment agreement for Hawthorn Mall TIF District (7-0)
• Approved Resolution 2021-013 hiring Kevin Timony as Village Manager (7-0)
• Approved outdoor market at Hawthorn Mall, Fridays June 4-Oct 15, 3:30-7 PM (7-0)
• Approved $3,036,000 contribution to Police Pension Fund (7-0)
• Approved $462,168.98 voucher list (7-0)
• Approved $235,227 for Kemper Sports golf course salaries (7-0)
• Approved $51,800 for Omni Youth Services social services (7-0)
• Approved $36,000 for Advanced Business Group internet access (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will vote on a redevelopment agreement for the Hawthorn Mall TIF district. The agenda also includes approving a $3,036,000 contribution to the Police Pension Fund and an employment agreement for Village Manager Kevin Timony.

• Redevelopment agreement for Hawthorn Mall (Ordinance 2021-086)
• $3,036,000 contribution to the Police Pension Fund
• Employment agreement for Village Manager Kevin Timony
• Approval of $235,227 for Vernon Hills Golf Course salaries and benefits
• Outdoor market approval for 122 Hawthorn Center

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees is holding a regular meeting to review quarterly investment reports, approve bills, and discuss disability and retirement benefit matters. The board will also certify election results, consider member term expirations, and approve trustee training expenses.

• Quarterly investment report and potential purchase/sale of securities
• Status of disability application for Deanna Manke
• Discussion of disability/retirement benefit conversion for Richard Black
• QILDRO for Patrick Zimmerman
• Certify board election results and member term expirations

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees is holding a special meeting to conduct a disability hearing for Deanna Manke. The agenda also includes public comment and a possible closed session. No other substantive items are listed.

• Disability hearing for Deanna Manke
• Public comment period
• Possible closed session

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is holding its sine die (final) meeting, which includes a proclamation and a closed session to discuss land acquisition, litigation, and personnel matters. The Committee of the Whole meeting will follow immediately. The agenda is largely procedural, with no substantive public decisions listed.

• Proclamation by Village President
• Closed session for land acquisition, litigation, and personnel
• Sine die adjournment of the Village Board

The Village Board held a sine die meeting, its final session before a new board takes office. Trustees unanimously approved allowing Trustee Takaoka to participate by telephone, honored retiring Trustee James Schultz with a proclamation, and adjourned sine die with a unanimous vote. No other substantive decisions were made.

• Approved Trustee Takaoka's telephone participation (7-0)
• Adjourned sine die (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will swear in newly elected officials and consider a consent agenda of routine items, including contracts for street maintenance, legal services, and software. A separate vote will decide on a special event permit for Hawthorn Mall.

• Approve $517,279.45 voucher list
• Contract with Corrective Asphalt Materials for street rejuvenation, up to $45,000
• Master sign plan for Hawthorn Mall
• Legal services contract up to $474,000
• Thermoplastic pavement lane marking contract up to $55,000

The Village Board unanimously appointed Kevin Timony as Village Manager, effective July 6, 2021, following a search process that reviewed 76 applications. The board also approved an omnibus agenda including multiple ordinances and resolutions, and granted Hawthorn Mall approval to host outdoor classic car shows on six Sundays in 2021.

• Appointed Kevin Timony as Village Manager (7-0)
• Approved omnibus vote agenda items A-L (7-0)
• Approved $517,279.45 voucher list of bills (7-0)
• Approved ordinance for street rejuvenating agent contract up to $45,000 (7-0)
• Approved Hawthorn Mall master sign plan ordinance (7-0)
• Approved legal services ordinance up to $474,000 (7-0)
• Approved 2021 thermoplastic pavement lane marking contract up to $55,000 (7-0)
• Approved Hawthorn Mall outdoor special event resolution for car shows (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a sine die meeting, a regular meeting, and a Committee of the Whole meeting on May 4, 2021. The regular meeting includes the swearing-in of newly elected officials, a proclamation for a retiring trustee, and an omnibus vote on several ordinances and resolutions, including contracts for street maintenance, legal services, and software. The Committee of the Whole will discuss proposed additions to Hawthorn Elementary School South and a request to waive related fees.

• Swearing in of newly elected officials: Village President Roger Byrne, Trustees Thom Koch, Michael Schenk, and Nancy Forster
• Omnibus vote includes approval of bills totaling $517,279.45 and contracts for street rejuvenation ($45,000) and pavement marking ($55,000)
• Ordinance 2021-068 approves a master sign plan for Hawthorn Mall, including variations from the sign code
• Resolution 2021-012 approves six outdoor classic car events at Hawthorn Mall from May to October 2021
• Committee of the Whole to consider two additions to Hawthorn Elementary School South and a fee waiver request

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will consider a report from the Planning & Zoning Commission recommending approval of revisions to a special use permit, site plan, landscape plan, and architectural elevations for two additions to Hawthorn Elementary School South at 430 N. Aspen Drive. The board will also consider a request from Hawthorn School District 73 to waive site development permit fees for those additions. Meeting minutes from April 20, 2021, are also on the agenda for approval.

• Consideration of revisions to special use permit for Hawthorn Elementary School South
• Approval of site plan, landscape plan, and architectural elevations for two additions
• Request to waive site development permit fees for the school additions
• Approval of Committee of the Whole meeting minutes from April 20, 2021
• No closed session is scheduled

The Committee of the Whole voted 7-0 to direct staff to prepare an ordinance approving revisions to a special use permit, site plan, landscape plan, and architectural elevations for two additions to Hawthorn Elementary School South at 430 N. Aspen Drive, subject to conditions. The board also voted 7-0 to waive the site development permit fee of up to $18,402.08 for the project, conditioned on posting a $460,062 bond. The board concurred with the Village Manager's suggestion to resume normal board meetings without masks, as all board and staff are fully vaccinated.

• Approved directing staff to prepare ordinance for Hawthorn Elementary South additions (7-0)
• Approved waiver of site development permit fee up to $18,402.08 for Hawthorn District 73 (7-0)
• Approved minutes of April 20, 2021 Committee of the Whole meeting (7-0)
• Concurred with resuming normal board meetings without masks for board and staff

Special Village Board

This is a special meeting of the Vernon Hills Village Board, held at 3:00 PM on April 23, 2021. The agenda consists solely of a closed session to discuss personnel matters under Section 2(c)(1) of the Illinois Open Meetings Act, followed by recess and adjournment. No public action or discussion is scheduled; the meeting is procedural and limited to the closed session item.

• Closed session under Sec. 2(c)(1) for personnel matters
• No public agenda items listed
• Meeting scheduled for 3:00 PM on April 23, 2021

Special Village Board

This is a special meeting of the Vernon Hills Village Board convened solely for a closed session under the state's personnel exemption. No public action or discussion is listed on the agenda; the board is expected to recess and adjourn after the closed portion.

• Closed session under Sec. 2(c)(1) for personnel matters
• No public agenda items listed

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will discuss a proposed esports center at Hawthorn Mall, consider waiving cultural partner fees for a mixed-use residential development, and review a master sign plan for the mall. The meeting also includes approval of prior minutes and a closed session on personnel.

• Presentation of concept plans for BHOP Esports, LLC esports center at 122 Hawthorn Center
• Request to waive cultural partner fees for Centennial Focus and Atlantic Residential mixed-use development at 122 Hawthorn Center
• Consideration of master sign plan for Hawthorn Mall from Planning & Zoning Commission
• Approval of Committee of the Whole minutes from April 7, 2021
• Closed session on personnel matters

The Village Board unanimously directed staff to prepare an ordinance approving a master sign plan for Hawthorn Mall, including sign code variations. The board also gave consensus for an esports center concept to proceed to the Planning and Zoning Commission for a special use permit. A request to waive cultural partner fees for Hawthorn Row was discussed but no action was taken.

• Approved directing staff to draft ordinance for Hawthorn Mall master sign plan (7-0)
• Gave consensus for BHOP Esports concept to proceed to Planning & Zoning Commission for special use permit
• Took no action on cultural partner fee waiver request for Hawthorn Row

A. Village Board & Committee of the Whole Agenda Packets

The Village Board will consider several ordinances regarding municipal expenditures, including salt, electricity, and maintenance services. The meeting also includes a vote on the annual budget for the fiscal year beginning May 1, 2021.

• Adoption of the FY2022 annual budget starting May 1, 2021
• Approval of $112,000 for bulk rock salt from Morton Salt Inc.
• Approval of $71,000 for janitorial services by Alpha Building Maintenance Services
• Approval of $65,000 for street lighting electrical service from AEP Energy, Inc.
• Approval of $391,945.11 voucher list of bills dated April 20, 2001

The Village Board unanimously approved the omnibus vote agenda, which included the FY2022 annual budget, several expenditure ordinances, and various contract renewals. The Board also authorized the Village President to execute a letter of intent for the Butterfield Road Bikepath project. Additionally, the Board concurred with the Village Manager's recommendations to cancel the July 4th parade and Summer Celebration, while proceeding with the Arbortheater concerts and July 4th fireworks.

• Approved FY2022 annual budget (Ordinance 2021-065) (7-0)
• Approved $391,945.11 voucher list of bills (7-0)
• Approved third-year contract renewal with TGF Enterprises for brick paver maintenance up to $25,000 (7-0)
• Approved expenditures for Morton Salt, Lake County DPW, IDOT, ComEd, Steiner Electric, Home Depot, AEP Energy, and Alpha Building Maintenance (7-0)
• Approved social service grants for 2021/2022 (Ordinance 2021-061) (7-0)
• Approved senior staff salary adjustments and non-union wage adjustments (Ordinances 2021-062, 2021-066) (7-0)
• Authorized Village President to execute Butterfield Road Bikepath letter of intent (7-0)
• Concurred with recommendations to cancel July 4th parade and Summer Celebration, proceed with concerts and fireworks

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a special closed session on personnel, followed by a regular meeting and Committee of the Whole. The board will vote on the FY2022 budget and a series of ordinances authorizing expenditures over $25,000 for various services and supplies. The Committee of the Whole will discuss a proposed esports center at Hawthorn Mall and related fee waivers and sign plan.

• Ordinance 2021-065: Adopts FY2022 annual budget (May 1, 2021 – April 30, 2022)
• Ordinance 2021-053: $112,000 for bulk rock salt from Morton Salt Inc.
• Ordinance 2021-057: $155,000 for electrical supplies and street lighting from Steiner Electric
• Ordinance 2021-060: $71,000 for janitorial services from Alpha Building Maintenance
• Committee of the Whole: BHOP Esports concept plans for esports center at 122 Hawthorn Center

C. Joint Emergency Telephone Systems Board

The Joint Emergency Telephone Systems Board is meeting to discuss an Intergovernmental Agreement (IGA) and participation in a new CAD/RMS system via the Lake County 911 Consortium. The board will also designate primary and alternate representatives to the Region 911 Policy and Operations Committee.

• Discussion of the IGA for the Vernon Hills JETSB
• Designation of primary and alternate members for Region 911 Policy and Operations Committee
• Discussion on joining a new CAD/RMS system through the Lake County 911 Consortium

The Joint Emergency Telephone Systems Board discussed updating its intergovernmental agreement, including removing Lincolnshire, adding a Countryside Fire Protection District member, and adding a public member as required by the State 9-1-1 Authority. The board agreed to pursue a 12-month extension of its current agreement while exploring joining the Lake County ETSB, with conditions on fund control. A motion to prepare a resolution supporting the Regional Consortium project passed unanimously (5-0), and the board designated alternates for regional committees.

• Approved resolution 2021-001 supporting the Regional 9-1-1 Consortium project (5-0)
• Agreed to draft a letter requesting a 12-month extension of the Libertyville 9-1-1 services contract
• Designated Chuck Smith and Richard Carani as alternates on Regional 9-1-1 committees
• Discussed adding a public member and Countryside Fire Protection District member to the JETSB

H. Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings on two requests: one to amend sign ordinances for the Hawthorn Shopping Center, and another to approve additions to Hawthorn Elementary School South. The commission will also review and approve minutes from previous meetings.

• Case #21-02: Request to amend sign ordinances for Hawthorn Shopping Center, including material and design changes to existing signs and media pylon signs.
• Case #2020-013: Request to amend a Special Use Permit for Hawthorn Elementary School South to allow additions for classrooms, gymnasium, and music room at 430 N Aspen Drive.
• Preliminary and final site plan, landscape, and architectural approvals for the school additions.
• Approval of minutes from October 21 and October 28, 2020 meetings.

The Planning and Zoning Commission recommended approval of two major items: an amended master sign plan for Hawthorn Mall with 38 signs, including LED panels and variations, and a special use permit amendment for two additions to Hawthorn Elementary School South. The school landscape approval failed in a 3-3 tie. Both recommendations will go to the Village Board for final action.

• Recommended approval of Hawthorn Mall sign plan amendment (6-0)
• Recommended approval of Hawthorn Mall media pylon sign amendment (6-0)
• Recommended approval of school SUP amendment for two additions (5-1)
• Recommended approval of preliminary and final site plan for school (5-1)
• Denied preliminary and final landscape approval for school (3-3 tie)
• Recommended approval of preliminary and final architectural plan for school (5-1)
• Approved minutes of October 21, 2020 meeting (unanimous)
• Approved minutes of October 28, 2020 meeting (unanimous)

B. Board of Police & Fire Commissioners

The Board of Fire & Police Commissioners quarterly meeting scheduled for April 13, 2021, has been cancelled. No business will be conducted.

D. Joint Review Board

The Joint Review Board met to review the annual performance of the Mellody Farm Route 21/60 Tax Increment Financing District. The review covered revenues, expenditures, and fund balance for the period May 1, 2018 to April 30, 2019, with questions raised by a County of Lake member about reporting delays, developer returns, and a general fund transfer. The board also approved minutes from a prior meeting.

• $626,276 tax increment received including interest and a transfer from the Village
• Expenditures totaled $4,649,667, including payments to the developer for 2 out lots and $20 million bond payments
• Fund balance reported as $2,890,648 by Sikich
• $1.06 million transferred from the General Account: $1 million for out lots and $62,000 as the Village's 10% TIF contribution
• Approved minutes of November 27, 2018 meeting

The Joint Review Board approved the annual performance report for the Mellody Farm Route 21/60 TIF district, including a fund balance of $1.75 million. Officials noted the district is performing better than expected and may pay off its debt 10-11 years early, saving about $3 million in interest. The board also approved the minutes from the September 10, 2020 meeting.

• Appointed Mark Fleischhauer as Chairperson for the meeting (voice vote, all in favor)
• Accepted the Finance Director's report on TIF performance (voice vote, all in favor)
• Approved minutes of September 10, 2020 meeting (voice vote, all in favor)

D. Joint Review Board

The Joint Review Board for the Town Center Route 21/45 TIF district met to review the district's financial performance for fiscal year May 1, 2018 to April 30, 2019. The board approved the minutes from the November 27, 2018 meeting and adjourned. No public comments were made.

• TIF increment revenue of $1,528,835 reported for fiscal year 2018-2019
• Expenditures of $1,310,696 for debt principal and interest
• Fund balance of $656,485 as of April 30, 2019
• Approval of minutes from November 27, 2018 meeting

The Joint Review Board met virtually and approved the minutes from September 10, 2020, and accepted the annual financial performance report for the Town Center Route 21/45 TIF district. The report showed a $1.6 million increment and $1.43 million in debt-related expenditures, with a fund balance of just over $1 million. No other substantive decisions were made.

• Approved minutes of September 10, 2020 (voice vote, all in favor)
• Accepted annual financial performance report as presented (voice vote, all in favor)

A. Village Board & Committee of the Whole Agenda Packets

The Village Board is holding a public hearing to receive comments on the proposed FY 2021/22 budget of $38,104,000 for all funds, with the General Fund at $29,258,046. The budget was posted online since February 24, 2021, and discussed at Committee of the Whole meetings on March 2 and March 16. The Board plans to pass the Budget Ordinance on April 20, 2021. A closed session is scheduled for land acquisition, personnel, and approval of minutes.

• Public hearing on FY 2021/22 budget of $38,104,000 for all funds
• General Fund budget approved at $29,258,046
• Budget ordinance planned for passage on April 20, 2021
• Closed session for land acquisition, personnel, and minutes approval

The Village Board held a public hearing on the proposed Fiscal Year 2021/22 Village Budget. CFO Cratty reported that the Committee of the Whole approved a $38,104,000 budget for all funds, including a $29,258,046 General Fund, and that the budget had been posted online since February 24. No public comments were received, and the hearing was adjourned. The budget ordinance is scheduled for a Village Board vote on April 20, 2021.

• Closed the public hearing on the FY 2021/22 proposed budget by a unanimous 7-0 roll call vote.
• Noted that no public comments were received during the hearing.
• Scheduled the FY 2021/22 Budget Ordinance for a Village Board vote on April 20, 2021.

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will discuss the Hawthorn Redevelopment Agreement and a concept presentation from Lake County Public Works regarding a proposed water reservoir and booster pump station. The meeting also includes presentations for a new daycare facility and discussions on salary adjustments.

• Hawthorn Redevelopment Agreement discussion
• Proposed water reservoir and booster pump station at 240 Gregg's Parkway
• Concept presentation for new KinderCare facility at 1750 N. Milwaukee Avenue
• Proposed salary adjustment for non-collective bargaining unit members
• White Deer Run discussion

The Committee of the Whole reviewed the Hawthorn Redevelopment Agreement for the mall's three-phase redevelopment, including commercial and residential space, with a pay-as-you-go TIF structure. The board also directed Lake County Public Works to begin technical review for a water reservoir and booster pump station, and approved the assignment of the White Deer Run Golf Course lease to Heritage Golf Group. Additionally, the board approved a 2.5% salary adjustment for non-union employees.

• Approved minutes of the March 16, 2021 Committee of the Whole meeting (7-0).
• Reviewed the Hawthorn Redevelopment Agreement, including three phases and TIF pay-as-you-go structure.
• Directed Lake County Public Works to begin technical review and appear before the Planning and Zoning Commission for a public hearing on the proposed water reservoir and booster pump station (7-0).
• Directed KinderCare to begin technical review and appear before the Planning and Zoning Commission for a public hearing on a new day care facility at 1750 N. Milwaukee Avenue.
• Authorized the Village President to execute the Consent to Assignment of Lease, transferring White Deer Run Golf Course operations to Heritage Golf Group (7-0).
• Approved a 2.5% salary adjustment for non-collective bargaining unit employees, with exempt employee recommendations to be discussed in Executive Session.
• Adjourned the meeting at 9:02 PM.

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a public hearing on the proposed FY2021/22 budget of $38,104,000 (General Fund $29,258,046) and is expected to pass the budget ordinance on April 20. The board will also vote on a 10-year Comcast cable franchise agreement and multiple public works contracts. The Committee of the Whole will discuss a Hawthorn redevelopment agreement, a proposed water reservoir at 240 Gregg's Parkway, a new daycare at 1750 N. Milwaukee Avenue, and other items.

• Public hearing and planned adoption of FY2021/22 budget: $38,104,000 all funds, $29,258,046 General Fund
• Ordinance 2021-038: 10-year Comcast cable franchise agreement (through 2031)
• Ordinance 2021-039: General mowing contract to Fleck's Landscaping, not to exceed $95,630
• Ordinance 2021-040: Specialized landscape mowing to Balanced Environments, Inc., not to exceed $68,834
• Ordinance 2021-050: Legal services payment not to exceed $449,000

E. Liquor & Licensing Commission

The Vernon Hills Liquor and Licensing Commission will review and potentially approve a change of ownership for a Class D liquor license at Buck's Express #438, located at 294 E. Townline Rd. The commission will also approve minutes from the previous meeting.

• Approval of March 16, 2021 meeting minutes
• Casey's Retail Company – Buck's Inc. – Buchanan Energy (N) LLC dba Buck's Express #438, 294 E. Townline Rd., requests Class D liquor license change of ownership

The Liquor and License Commission approved a Class D liquor license for Buck's Express #438 at 294 E. Townline Road, following a change in ownership to Casey's Retail Company. The motion passed unanimously. The commission also approved the minutes from the March 16, 2021 meeting and adjourned.

• Approved the March 16, 2021 Liquor and License Commission minutes (3-0).
• Approved a Class D liquor license for Buck's Express #438, 294 E. Townline Road, due to change in ownership (3-0).
• Adjourned the hearing at 7:01 PM (3-0).

A. Village Board & Committee of the Whole Agenda Packets

The Village Board of Vernon Hills will hold a public hearing on the 2021/2022 budget and a Liquor & License Commission hearing. The board is scheduled to approve a cable television franchise agreement with Comcast and ratify a series of multi-year contracts for public works services, including mowing, pavement maintenance, and storm sewer inspection. Additionally, the board will authorize expenditures for audit services, legal fees, and emergency dispatch services.

• Ordinance 2021-038: Approval of cable television franchise agreement with Comcast of Illinois/West Virginia, LLC
• Ordinance 2021-039: Award of 2021-2023 general mowing contract to Fleck’s Landscaping for up to $95,630
• Ordinance 2021-041: First-year renewal of bituminous pavement patching contract with Chicagoland Paving Contractors, Inc. for up to $90,000
• Ordinance 2021-049: Authorization of $40,800 for audit services by Selden Fox for FY 2021/2022
• Resolution 2021-009: Execution of renewed emergency dispatch services agreement with Countryside Fire Protection District and Village of Libertyville

The Village Board unanimously approved the entire Omnibus Vote Agenda (items A-T) in a single 7-0 roll call vote. This included a new cable franchise agreement with Comcast, multiple multi-year contracts for mowing, paving, and other services, and a new three-year audit services contract with Seldon Fox. The board also approved a proclamation recognizing Arbor Day and extended the local state of emergency until April 20, 2021.

• Approved Comcast cable television franchise agreement (Ordinance 2021-038).
• Awarded 2021-2023 general mowing contract to Fleck's Landscaping, not to exceed $95,630.
• Awarded 2021-2023 specialized landscape mowing contract to Balanced Environments, Inc., not to exceed $68,834.
• Renewed bituminous pavement patching contract with Chicagoland Paving Contractors, not to exceed $90,000.
• Renewed crack sealing contract with Patriot Pavement, Inc., not to exceed $25,000.
• Renewed sidewalk & curb rehabilitation contract with Schroeder & Schroeder Inc., not to exceed $80,000.
• Approved new audit services contract with Seldon Fox, not to exceed $40,800, replacing Sikich.
• Approved legal services payment for FY2020-2021, not to exceed $449,000.

B. Board of Police & Fire Commissioners

The Vernon Hills Board of Police & Fire Commissioners is holding a special meeting via Zoom to approve minutes from March 16, 2021, and discuss unfinished business including testing services for the spring test, changes to rules and regulations, and diversity and inclusion of BOPFC policies. An executive session is scheduled to discuss litigation, personnel, and approval of minutes. No new business items are listed on the agenda.

• Approval of meeting minutes from March 16, 2021
• Discussion of testing services for spring test
• Discussion of changes to rules and regulations
• Discussion of diversity and inclusion of BOPFC policies
• Executive session on litigation, personnel, and minutes approval

B. Board of Police & Fire Commissioners

The Vernon Hills Board of Police & Fire Commissioners is meeting to consider a final offer of employment and a motion to accept a lateral candidate's withdrawal. The board will also approve minutes from its February 18, 2021 meeting and may discuss litigation and personnel in executive session.

• Consideration of final offer of employment
• Motion to accept withdrawal from consideration of lateral candidate
• Approval of minutes from February 18, 2021
• Executive session for litigation and personnel

The Board of Police and Fire Commissioners approved a final offer of employment to Denis Doko for the position of Police Officer, and accepted Brandon Watson's withdrawal from the lateral entry process. The board also approved the minutes from the February 18 meeting. Other items, such as psychological services and testing services, were discussed for future consideration.

• Approved final offer of employment to Denis Doko as Police Officer (3-0)
• Accepted Brandon Watson's withdrawal from lateral entry process (3-0)
• Approved minutes of February 18, 2021 meeting (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on several ordinances awarding contracts for road rehabilitation, street sweeping, turf care, fuel, and dispatch services, totaling over $1.4 million. The Committee of the Whole will discuss a special event request from Mellody Farm, the golf course budget, a Comcast franchise agreement, and social service grants. The Liquor and License Commission will consider a special event liquor license for Kuma's Corner.

• Ordinance 2021-034: $1,100,000 road rehabilitation contract to Peter Baker & Son Company
• Ordinance 2021-033: $60,000 street sweeping contract to TKG Environmental Services Group
• Ordinance 2021-032: $15,000 turf weed control and fertilizer contract to Eternally Green Lawncare
• Ordinance 2021-035: $222,000 fuel supply contract to Petroleum Traders Corp.
• Kuma's Corner requests Class 'E' liquor license for special event at Mellody Farm Shopping Center, 849 Milwaukee Avenue

E. Liquor & Licensing Commission

The Liquor and License Commission will meet to approve prior meeting minutes and discuss a request from Kuma's Corner for a Special Event Class "E" Liquor License at Mellody Farm Shopping Center, 849 Milwaukee Avenue. The meeting is for discussion only; no final decision is noted on the agenda.

• Approval of February 16, 2021 meeting minutes
• Kuma's Corner special event liquor license request for 849 Milwaukee Avenue

The Liquor and License Commission approved the minutes from its February 16, 2021 meeting. The commission also granted Kuma's Corner a special event Class "E" liquor license for Mellody Farm Shopping Center, 849 Milwaukee Avenue. The hearing was then adjourned.

• Approved the February 16, 2021 commission minutes (3-0).
• Granted Kuma's Corner a Class "E" liquor license for Mellody Farm Shopping Center, 849 Milwaukee Avenue (3-0).
• Adjourned the hearing at 6:54 PM (3-0).

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will discuss several items, including a request from Mellody Farm for an outdoor special event, a budget presentation for the golf course, a cable television franchise agreement with Comcast, and social service grants. No final votes are scheduled; these are discussion items.

• Request from Mellody Farm for outdoor special event at 849 Milwaukee Avenue
• Golf course budget presentation and discussion
• Cable television franchise agreement with Comcast of Illinois/West Virginia, LLC
• Social service grants

The Committee of the Whole approved the $464,564 golf course budget, directed staff to prepare a resolution for Mellody Farm's outdoor event, and directed staff to prepare an ordinance for a 10-year Comcast franchise agreement. The board also concurred with staff recommendations for social service grants. The Liquor and License Commission granted a Class "B" license to Binny's and a Class "E" license to Kuma's Corner for the Mellody Farm event.

• Approved the March 2, 2021 Committee of the Whole minutes.
• Directed staff to prepare a resolution approving Mellody Farm's outdoor special event on June 5, 2021, with conditions.
• Approved the Vernon Hills Municipal Golf Course budget of $464,564.
• Directed staff to prepare an ordinance approving a 10-year Comcast franchise agreement.
• Concurred with staff to prepare an ordinance awarding social service grants.
• Approved the November 4, 2020 and February 16, 2021 Liquor and License Commission minutes.
• Granted Binny's Beverage Depot a Class "B" liquor license for on-site tastings.
• Granted Kuma's Corner a Class "E" liquor license for the Mellody Farm event.

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting to consider a series of routine and non-controversial items under an omnibus vote, including several contracts for services and construction. Notable actions include awarding a $1.1 million road rehabilitation contract, a $222,000 fuel supply contract, and a $60,000 street sweeping contract. The board will also vote on resolutions for outdoor merchandise displays at Lowe's and Home Depot, and a resolution supporting a state bill on flag display.

• Ordinance 2021-034: $1,100,000 road rehabilitation contract to Peter Baker & Son Company
• Ordinance 2021-035: $222,000 fuel supply contract to Petroleum Traders Corp.
• Ordinance 2021-033: $60,000 street sweeping contract to TKG Environmental Services Group, LLC
• Resolution 2021-006: Outdoor merchandise display approval for Lowe's at 1660 North Milwaukee Avenue
• Resolution 2021-007: Outdoor merchandise display approval for Home Depot at 493 North Milwaukee Avenue

The Village Board unanimously approved the omnibus vote agenda, which included awarding a $1.1 million road rehabilitation contract to Peter Baker & Son Company, a $60,000 street sweeping contract to TKG Environmental Services Group, and a $15,000 turf weed control contract to Eternally Green Lawncare. The board also passed resolutions supporting a state bill to limit flag half-staff time and granting outdoor merchandise display approvals to Lowe's and Home Depot. The state of emergency was extended to April 7, 2021, and the village manager selection process is ongoing with 76 applications received.

• Approved $1.1M road rehabilitation contract to Peter Baker & Son (7-0)
• Approved $60,000 street sweeping contract to TKG Environmental Services (7-0)
• Approved $15,000 turf weed control contract to Eternally Green Lawncare (7-0)
• Approved $222,000 fuel supply contract to Petroleum Traders Corp (7-0)
• Approved $60,309 dispatch services expenditure to Countryside Fire Protection District (7-0)
• Approved $2,414,000.07 voucher list of bills (7-0)
• Approved Resolution 2021-005 supporting IL House Bill 3372 on flag half-staff limits (7-0)
• Approved outdoor merchandise display for Lowe's at 1660 N Milwaukee Ave and Home Depot at 493 N Milwaukee Ave (7-0)

C. Joint Emergency Telephone Systems Board

The Board is meeting to review the 9-1-1 Regional Consolidation Plan and equipment updates. The session includes a treasurer's report on disbursements and bills.

• 9-1-1 Regional Consolidation Plan Update
• 9-1-1 Center Equipment Updates
• Status on Countryside Voting and Resident on JETSB Board
• Approval of December 8th, 2020 meeting minutes
• Treasurer Report on disbursements and bills

The Joint Emergency Telephone Systems Board approved the December 8, 2020 meeting minutes and the financial report, both by 6-0 votes. The board appointed Deputy Chief James Levicki as a voting member, replacing Todd Williams. Members discussed adding the Countryside Fire Protection District as a member, with concerns about voting structure and revenue, and agreed to explore a joint governance model. A special meeting was scheduled for April 8, 2021, to discuss the intergovernmental agreement.

• Approved December 8, 2020 meeting minutes (6-0).
• Approved the financial report for fiscal year 2020 (6-0).
• Appointed James Levicki as voting member, replacing Todd Williams.
• Scheduled a special meeting for April 8, 2021, to discuss the IGA.
• Discussed, but did not decide, adding Countryside as a member and changing the voting structure.
• Discussed, but did not decide, on joining the regional CAD/RMS system.

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will hold a budget presentation and discussion led by department heads. The meeting also includes approval of the previous meeting's minutes and adjournment. No other substantive items are listed.

• Budget presentation and discussion by department heads
• Approval of Committee of the Whole minutes from February 16, 2021

The Committee of the Whole approved the 2021/2022 budgets for most village funds, including the Police Department ($11,067,546), Public Works ($5,807,187), and Administration ($3,468,637), all by unanimous votes. The DUI Sub-Fund was set at $0, requiring no motion. The Golf Course budget was deferred to the March 16 meeting.

• Approved Police Department budget of $11,067,546 (10.4% decrease).
• Approved Dispatch Center Fund budget of $2,868,025 (6.0% decrease).
• Approved Public Works budget of $5,807,187 (1.8% increase).
• Approved Capital Sub-Fund budget of $2,371,200 (25.0% decrease).
• Approved Motor Fuel Tax Fund budget of $1,619,000 (50.3% decrease).
• Approved Administration budget of $3,468,637 (7.0% increase).
• Approved General Purpose budget of $4,579,205 (15.3% decrease).
• Approved Mellody Farm TIF budget of $1,597,008 (56.2% decrease).

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will vote on an omnibus agenda of routine items, including paying bills totaling $485,458.17, purchasing seven in-car computers for patrol vehicles, buying a new Ford Utility Interceptor, and approving several other ordinances and resolutions. The board will also hear reports from village officials and allow citizens to address them.

• Approval of voucher list of bills for $485,458.17
• Purchase of seven in-car computers for patrol vehicles from CDS Office Technologies for up to $26,500
• Purchase of one 2021 Ford Utility Interceptor from Currie Motors for up to $35,172
• Waiving competitive bidding for storm sewer repairs by CTR Systems for up to $35,000
• Approval of façade renovations for Binny's Beverage Depot at 290 Hawthorn Village Commons

The Village Board approved the omnibus vote agenda, which included paying bills totaling $485,458.17, approving minutes, and passing ordinances for police equipment, a patrol vehicle, storm sewer repairs, a facade renovation, and watershed regulations. The board also extended the local state of emergency until March 16, 2021, and directed staff to draft a resolution supporting state legislation on flag display.

• Approved omnibus agenda items A-H, including the voucher list of $485,458.17.
• Approved Ordinance 2021-027 for seven in-car police computers up to $26,500.
• Approved Ordinance 2021-028 for one 2021 Ford Utility Interceptor up to $35,172.
• Approved Ordinance 2021-029 waiving bidding for storm sewer repairs up to $35,000.
• Approved Ordinance 2021-030 for Binny's Beverage Depot facade renovations.
• Approved Ordinance 2021-031 adopting the Lake County Watershed Development Ordinance.
• Approved Resolution 2021-004 for NPDES stormwater pollution control compliance.
• Directed staff to draft a resolution supporting HB3372 on flag half-staff procedures.

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board and Committee of the Whole will meet on March 2, 2021, to consider a consent agenda that includes approving a $485,458.17 voucher list, purchasing seven in-car computers for patrol vehicles, buying a new police vehicle, and authorizing storm sewer repairs. The Committee of the Whole will also hold a budget presentation and discussion for the 2021/2022 fiscal year.

• Approval of voucher list of bills totaling $485,458.17
• Ordinance 2021-027: Purchase of 7 in-car computers for patrol vehicles from CDS Office Technologies, not to exceed $26,500
• Ordinance 2021-028: Purchase of one 2021 Ford Utility Interceptor from Currie Motors, not to exceed $35,172
• Ordinance 2021-029: Contract with CTR Systems for storm sewer repairs on Cherry Valley Rd., not to exceed $35,000
• Ordinance 2021-030: Façade renovation approval for Binny's Beverage Depot at 290 Hawthorn Village Commons

I. Police Pension Board

The Vernon Hills Police Pension Fund Board of Trustees is meeting virtually to discuss and potentially act on pension fund business. Agenda items include an investment report, an accountant's report with bill approvals, and updates on disability and retirement benefit applications. The board will also consider approving annual cost of living adjustments for pensioners and review trustee term expirations.

• Quarterly investment report and potential securities transactions
• Presentation and approval of bills
• Status of disability application for Deanna Manke
• Discussion on disability/retirement benefit conversion for Richard Black
• Approve annual cost of living adjustments (COLAs) for pensioners

The Vernon Hills Police Pension Fund Board approved moving $630,000 from a Vanguard index fund to Weaver Barksdale, approved an amended Investment Policy Statement, and accepted a $46,070.04 transfer from Deerfield for officer Zachary Watson. All votes were unanimous (5-0).

• Approved liquidating $630,000 from Vanguard 500 Index (VFIAX) and reallocating to Weaver Barksdale (5-0)
• Approved amended Investment Policy Statement as prepared by Graystone Consulting (5-0)
• Accepted monthly financial report and approved disbursements of $163,722.81 (5-0)
• Approved additional bill of $3,850 to Tsunami Orthopaedics for Deanna Manke's IME (5-0)
• Accepted Zachary Watson's transfer of $46,070.04 from Deerfield Police Pension Fund and revised his hire date to June 29, 2017 (5-0)
• Approved 2021 Cost of Living Adjustments as calculated by L&A (5-0)

B. Board of Police & Fire Commissioners

The Board of Police and Fire Commissioners is holding a special meeting to review medical and psychological exam results, background investigations, and consider final and conditional offers of employment for candidates. The meeting will be held via Zoom and includes an executive session to discuss litigation, personnel, and approval of minutes.

• Review of medical and psychological exam results
• Review of background investigation
• Consideration of final offer of employment
• Consideration of conditional offer of employment
• Executive session for litigation, personnel, and minutes approval

The Vernon Hills Board of Fire and Police Commissioners approved the February 3, 2021 meeting minutes and extended conditional and final offers of employment to two police officer candidates. Both motions passed 2-0, with Commissioner Quille absent but submitting support via email.

• Approved February 3, 2021 meeting minutes (2-0)
• Extended conditional offer of employment to Denis Doko for Police Officer (2-0)
• Extended final offer of employment to Armando Rodriguez for Police Officer (2-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting virtually on February 16, 2021, to consider an omnibus vote agenda that includes routine approvals and several contract awards. Key items include waiving competitive bidding to replace a 1978 HVAC system at Public Works for up to $220,000, paying the 2020 management fee for the municipal golf course, renewing a landscape maintenance contract, and approving a list of bills totaling $482,653.45. The meeting also includes a liquor commission hearing and a closed session for litigation.

• Ordinance 2021-018: Waive competitive bidding and award contract to Trane for HVAC replacement at Public Works, up to $220,000
• Ordinance 2021-024: Pay Kemper Sports Management $45,000 for 2020 golf course management fee
• Ordinance 2021-025: Renew contract with Acres Group for landscape maintenance at VHAC, up to $53,000
• Ordinance 2021-026: Increase payment to Kane, McKenna and Associates by $15,000
• Approval of voucher list of bills dated February 16, 2021, in the amount of $482,653.45

The Village Board unanimously approved the Omnibus Vote Agenda, including payment of bills totaling $482,653.45 and several contracts. The board also extended the local state of emergency until March 2, 2021, and agreed to resume in-person meetings starting March 2, 2021. The 2021 events plan was presented, with the Jim Heier Fishing Derby cancelled and other events tentative or scaled down due to the pandemic.

• Approved voucher list of bills for $482,653.45 (7-0)
• Approved waiver of competitive bidding and contract with Trane for HVAC replacement at Public Works, up to $220,000 (7-0)
• Approved $45,000 payment to Kemper Sports Management for 2020 golf course management fee (7-0)
• Approved third-year contract renewal with Acres Group for landscape maintenance at VHAC, up to $53,000 (7-0)
• Approved $15,000 increase in professional services contract with Kane, McKenna and Associates (7-0)
• Approved release of performance security for Aspen Library expansion (7-0)
• Extended state of emergency until March 2, 2021 (Declaration 21-04)
• Agreed to resume in-person board meetings on March 2, 2021

E. Liquor & Licensing Commission

The Vernon Hills Liquor & Licensing Commission is meeting virtually to discuss two items: approving the minutes from the November 4, 2020 meeting, and considering a request from Binny's Beverage Depot at 290 Hawthorn Village Commons for a Class "B" liquor license. The meeting is a hearing for discussion of these items.

• Approval of November 4, 2020 Liquor & Licensing Commission Minutes
• Binny's Beverage Depot, 290 Hawthorn Village Commons, requests a Class "B" Liquor License

The Liquor and License Commission approved two liquor license requests. Binny's Beverage Depot received a Class 'B' license for on-site tastings, and Kuma's Corner received a special event Class 'E' license. Both votes were unanimous.

• Approved November 4, 2020 minutes (3-0)
• Granted Class 'B' liquor license to Binny's Beverage Depot, 290 Hawthorn Village Commons (3-0)
• Approved February 16, 2021 minutes (3-0)
• Granted Class 'E' liquor license to Kuma's Corner for Mellody Farm Shopping Center, 849 Milwaukee Avenue (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Committee of the Whole will review a request from Binny’s Beverage Depot for building renovations. The meeting also includes the approval of minutes from the January 19, 2021, meeting.

• Façade renovation request at 290 Hawthorn Village Commons

The Committee of the Whole voted 7-0 to direct staff to prepare an ordinance approving Binny's Beverage Depot's facade renovations at 290 Hawthorn Village Commons, subject to compliance with the color rendering and letter from Milord Company. The minutes also include approval of the January 19, 2021 meeting minutes and adjournment, with no other substantive decisions.

• Approved Committee of the Whole minutes for January 19, 2021 (7-0)
• Directed staff to prepare ordinance approving Binny's facade renovations at 290 Hawthorn Village Commons (7-0)
• Adjourned meeting at 7:38 PM (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a regular meeting on February 16, 2021, starting at 7:00 PM via Zoom. The board will consider several ordinances, including a $220,000 HVAC replacement contract, a $45,000 golf course management fee, a $53,000 landscape maintenance renewal, and a $15,000 increase to a consulting contract. They will also approve a $482,653.45 voucher list and discuss a facade renovation request from Binny's Beverage Depot.

• Ordinance 2021-018: Waive competitive bidding and award $220,000 contract to Trane for HVAC replacement at Public Works
• Ordinance 2021-024: Pay $45,000 to Kemper Sports Management for 2020 golf course management fee
• Ordinance 2021-025: Renew $53,000 landscape maintenance contract with Acres Group for VHAC
• Ordinance 2021-026: Increase Kane, McKenna and Associates contract by $15,000 (total $80,000) for Hawthorn Mall TIF work
• Approval of $482,653.45 in bills and release of $640,000 in performance security for Aspen Library expansion

B. Board of Police & Fire Commissioners

The Board of Police & Fire Commissioners is meeting to discuss and potentially act on a lateral-entry hire for the police or fire department. The board will hold an executive session to discuss background investigations, candidate elimination, and oral interviews, then reconvene to consider a conditional offer of employment. They will also elect a chairman and secretary.

• Discussion of background investigation of lateral entry hire candidate
• Discussion of elimination of candidates from lateral entry hire process
• Lateral entry hire oral interviews
• Consideration of conditional offer of employment
• Election of chairman and secretary

The Board of Fire and Police Commissioners approved a conditional offer of employment to Armando Rodriguez as a Police Officer, and eliminated certain candidates from the lateral entry process. The board also directed background and polygraph steps for Denis Doko, rescheduled Brandon Watson's interview, and kept current officers.

• Approved minutes of Nov 12, 2020 (3-0)
• Extended conditional offer to Armando Rodriguez for Police Officer (3-0)
• Eliminated certain lateral entry candidates from consideration (3-0)
• Directed background investigation and polygraph for Denis Doko
• Rescheduled Brandon Watson's oral interview to Feb 25
• Kept current slate of officers (3-0)
• Recessed to Feb 25 at 5PM (3-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will consider several ordinances and resolutions at its February 2, 2021 meeting. Key items include a restaurant assistance program that waives license fees and rebates food and beverage taxes, new parking restrictions on West End Lane, and approval for an outdoor COVID-19 testing facility at GS Labs. The board will also vote on routine items like the voucher list and surplus equipment disposal.

• Ordinance 2021-022: Waives 2021 business, outdoor dining, and liquor license fees for qualifying restaurants
• Ordinance 2021-023: Rebates 1% food and beverage tax for qualifying restaurants from Jan 1 to Jun 30, 2021
• Ordinance 2021-020: Adds parking restrictions on northbound West End Lane near Hawthorn Parkway
• Resolution 2021-003: Approves outdoor COVID-19 testing facility at 555 Townline Road for up to 4 months
• Voucher list of bills totaling $631,813.14

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will meet virtually via Zoom on February 2, 2021, to consider routine items on the omnibus agenda, including approval of bills totaling $631,813.14, several ordinances, and a resolution to allow GS Labs to operate an outdoor testing facility at 555 Townline Road. The meeting also includes reports from officials and a communications update.

• Approval of voucher list of bills dated February 2, 2021 in the amount of $631,813.14
• Ordinance 2021-019 authorizing expenditures to Tyler Technologies for training time not to exceed $6,300.00
• Ordinance 2021-020 amending multiple parking ordinances
• Ordinance 2021-023 regarding a temporary rebate of food and beverage taxes
• Resolution 2021-003 granting approval to operate an outdoor testing facility for GS Labs at 555 Townline Road

The Vernon Hills Village Board unanimously approved the omnibus vote agenda, which included approving $631,813.14 in bills, adopting several ordinances (including surplus equipment disposal, parking restrictions, and liquor license renewals), and passing a resolution allowing GS Labs to operate an outdoor testing facility at 555 Townline Road. The board also extended the local state of emergency until February 16, 2021, and scheduled future budget workshops and public hearings.

• Approved omnibus agenda items A-I (7-0)
• Approved voucher list of bills totaling $631,813.14 (7-0)
• Approved Ordinance 2021-017 declaring village equipment surplus (7-0)
• Approved Ordinance 2021-019 authorizing up to $6,300 for Tyler Technologies training (7-0)
• Approved Ordinance 2021-020 amending parking ordinances (7-0)
• Approved Ordinance 2021-021 amending vehicle parking and unattended animals restrictions (7-0)
• Approved Ordinance 2021-022 regarding restaurant liquor and business license renewals (7-0)
• Approved Resolution 2021-003 for GS Labs outdoor testing facility at 555 Townline Road (7-0)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole will review a concept presentation from Hawthorn School District 73 for proposed site plan and architectural changes to allow additions to the existing elementary school at 430 Aspen Drive. The board will also approve minutes from the January 5, 2021 meeting. No closed session is scheduled.

• Concept presentation of proposed site plan and architectural changes for Elementary School South at 430 Aspen Drive
• Approval of Committee of the Whole meeting minutes from January 5, 2021

The Committee of the Whole unanimously approved the minutes of the January 5, 2021 meeting. The board reached consensus to direct the proposed Hawthorn School District 73 Elementary School South additions at 430 Aspen Drive to begin the technical review process and appear before the Planning and Zoning Commission for a public hearing. No other substantive decisions were made; the meeting adjourned at 8:22 PM.

• Approved Committee of the Whole minutes of January 5, 2021 (7-0)
• Consensus to begin technical review of Hawthorn School District 73 additions at 430 Aspen Drive
• Directed the proposal to appear before the Planning and Zoning Commission for a public hearing

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board is meeting virtually via Zoom due to COVID-19 mandates. The board will vote on an omnibus agenda that includes approving a $485,468.16 voucher list, police department reports for November and December 2020, meeting minutes, and a resolution for an improvement under the Illinois Highway Code. Officials will also discuss financial assistance to businesses, community engagement and diversity inclusion, and proposed West End parking restrictions.

• Approval of voucher list of bills dated January 19, 2021 in the amount of $485,468.16
• Police chief to report concerns regarding the Omnibus Police Reform Bill passed during lame-duck session
• Discussion on financial assistance to businesses
• Discussion on community engagement, diversity, and inclusion
• West End parking restrictions discussion

The Village Board directed staff to prepare an ordinance waiving Business License and Liquor License fees for twelve months and abating the 1% Food & Beverage Tax from January to June 2021, to be re-evaluated in June. The board also concurred with staff recommendations to add parking restrictions along West End Lane and directed staff to prepare an amendment. All omnibus agenda items, including the $485,468.16 voucher list, were approved unanimously.

• Approved omnibus agenda items A-D, including $485,468.16 in bills (7-0)
• Directed staff to draft ordinance waiving Business and Liquor License fees for 12 months
• Directed staff to abate 1% Food & Beverage Tax for January-June 2021, re-evaluated in June
• Concurred with staff to add parking restrictions on West End Lane northbound, 70 feet from Hawthorn Pkwy
• Directed staff to prepare amendment for West End Lane parking restrictions
• Extended State of Emergency to February 2, 2021 per Declaration 21-02

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will meet virtually on January 19, 2021, to consider routine items including approval of a $485,468.16 voucher list, police department reports for November and December 2020, and Resolution 2021-002 authorizing up to $1,100,000 in Motor Fuel Tax funds for road improvements. The board will also discuss financial assistance to businesses, community engagement and diversity inclusion, and proposed parking restrictions on West End Lane. The Committee of the Whole will hear a concept presentation from Hawthorn School District 73 for additions to Elementary School South at 430 Aspen Drive.

• Approval of voucher list of bills dated January 19, 2021 in the amount of $485,468.16
• Resolution 2021-002 approving improvement under the Illinois Highway Code for use of up to $1,100,000 in Motor Fuel Tax funds
• Discussion on financial assistance to businesses
• Proposed parking restrictions along West End Lane northbound from Hawthorn Parkway
• Hawthorn School District 73 concept presentation for additions to Elementary School South at 430 Aspen Drive

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will hold a virtual meeting on January 5, 2021, to vote on a 16-item omnibus agenda covering routine approvals and several ordinances. Key items include a $119,340 contract for Taser 7 weapons, zoning map amendments for Orchard Church and Everleigh Vernon Hills, and multiple tax abatements for general obligation bonds. The board will also discuss flavored tobacco/vaping products and financial assistance to businesses.

• Ordinance 2021-004: Waive competitive bidding for Taser 7 purchase from Axon Enterprise, Inc., total 5-year expenditure $119,340
• Ordinance 2021-001: Zoning map amendment and sign code variations for Orchard Church
• Ordinance 2021-002: Site, landscape, and architectural plans for Everleigh Vernon Hills
• Ordinance 2021-009/010: Contracts for Milwaukee Avenue intersection improvement design (Hawthorn Mall to Mellody Farm) totaling $74,300
• Ordinance 2021-008 through 016: Tax abatements for 2020 on multiple general obligation bonds

The Village Board unanimously approved the omnibus agenda (items A-S), including the $119,340 five-year contract with Axon Enterprise for Taser 7 units, several tax abatement ordinances, and other routine items. The Board also approved a resolution allowing a temporary outdoor COVID-19 testing facility at Hawthorn Mall, subject to conditions. Discussion items included a potential moratorium on flavored tobacco/vaping licenses and financial assistance for businesses.

• Approved omnibus agenda items A-S (7-0), including Taser 7 purchase and tax abatements
• Approved Resolution 2021-001 for outdoor COVID-19 testing facility at Hawthorn Mall (7-0)
• Continued state of emergency until January 19, 2021
• Directed attorney to draft moratorium options on flavored tobacco/vaping licenses
• Concurred with $500 budget for social media boosts for local businesses
• Agreed to compile legislative priorities for Rep. Didech

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board will meet virtually on January 5, 2021, to consider a consent agenda of routine items, including approval of bills totaling about $1.9 million, several ordinances for property developments and sign variations, and a contract for police Tasers. The board will also discuss flavored tobacco/vaping products, financial assistance to businesses, and legislative ideas. A separate Liquor and License Commission hearing will be held at 6:45 PM.

• Ordinance 2021-002: Approve Everleigh Vernon Hills, a 55+ senior apartment community with 188 residences on 10.81 acres
• Ordinance 2021-004: Waive bidding and spend $119,340 over 5 years for Axon Taser 7 conducted electrical weapons
• Ordinance 2021-001: Rezone Orchard Church property from OR&D to PIB and approve sign code variations
• Ordinance 2021-009/010: Contracts for Milwaukee Avenue intersection design, $49,800 to Manhard and $24,500 to KLOA
• Voucher lists: $1,597,892.51 (Dec 23, 2020) and $302,043.92 (Jan 5, 2021)

A. Village Board & Committee of the Whole Agenda Packets

The Vernon Hills Village Board Committee of the Whole is meeting to discuss a concept presentation for revising and expanding the light industrial development at the South Lake Industrial Center, located on the Darling Farm and Forge Club properties west of Milwaukee Avenue and south of Corporate Woods Parkway. The board will also receive a presentation on the Five Year Capital Improvement Plan and consider approving the minutes from the December 8, 2020 meeting.

• Concept presentation to revise and expand light industrial development at South Lake Industrial Center (Darling Farm and Forge Club properties)
• Five Year Capital Improvement Plan presentation
• Approval of Committee of the Whole meeting minutes from December 8, 2020