Vancouver public meetings in 2023

Downtown Redevelopment Authority

The Board will review financial updates and consider several administrative approvals. Key actions include approving the 2024 Hilton Budget and authorizing specific architectural work tasks.

• Approval of 2024 Hilton Budget (SR12-21-23-01)
• Approval of architectural work tasks selected by the DRA A&D Firm (SR 12-21-23-03)
• Approval of Procurement Policy (SR 12-21-23-02)
• Review of November 2023 Financials
• Year End Flow of Funds Estimate Update

The Board approved the 2024 operating and capital budgets for the Hilton and authorized specific architectural work tasks. The Board also amended its procurement policy to allow the Executive Director to approve professional services contracts under $50,000.

• Approved 2024 Hilton Operating and Capital Budgets as amended to $21,088,281 (1 abstention)
• Approved Architectural Work Tasks 1 and 2 (1 abstention)
• Approved Procurement Policy amendment allowing Executive Director to approve professional services contracts under $50,000 (1 abstention)
• Approved 2024 meeting dates and work plan schedule (1 abstention)
• Approved October 19, 2023 minutes (1 abstention)
• Approved claims and admin expenses (1 abstention)

City Council

The council will hold public hearings on a new short-term rental ordinance and the 2023 second supplemental budget. The agenda also includes workshops on police updates and water quality, as well as several contract approvals.

• $1,456,546.00 construction contract for Blandford Drive Stormwater Retrofits
• New ordinance for short-term rental regulations
• Approval of the 2023 Second Supplemental Budget
• $367,451.91 professional services agreement amendment for Main Street Promise Project
• Zoning changes for properties at SE 192nd Avenue and NE 63rd Street

The City Council adopted an ordinance establishing a permit process and a 1% cap on short-term rentals as a 24-month pilot program. The council also approved a second supplemental budget for 2023 and several zoning map changes.

• Approved short-term rental ordinance with 870-unit cap (unanimous)
• Approved 2023 Second Supplemental Budget increasing appropriations by $150.4M (unanimous)
• Approved $1.45M stormwater retrofits contract to Rotschy, Inc. (unanimous)
• Approved $5.02M property acquisition for Fruit Valley Freight project (unanimous)
• Approved $1.7M annual public defense contract to Vancouver Defenders (unanimous)
• Approved 2024-2044 Transportation System Plan (unanimous)
• Approved zoning map changes for Miller, Wood Duck Springs, Datepark, and Burnt Bridge Creek West
• Approved 8.5% compensation adjustment for City Manager (unanimous)

Culture, Arts and Heritage Commission

The commission will review a workplan update and a cultural services report. The body is also scheduled to appoint an ad-hoc application review subcommittee.

• Workplan Update discussion
• Appointment of Ad-hoc Application Review Subcommittee
• Cultural Services Report Update

The Commission approved the minutes from September and October 2023 and appointed a three-member subcommittee to review applications for expiring commission seats. Members discussed a proposal from the nonprofit Arts Centered for the interim use of the former FVRL HQ building.

• Adopted minutes from September 14 and October 12, 2023 (unanimous)
• Approved bringing the Arts Centered interim use proposal before the Commission as new business (unanimous)
• Appointed Reid, Harrington, and Mercado to the application review subcommittee (unanimous)

Charter Review Committee

The committee will review and deliberate on proposed amendments to the City Charter. The meeting includes a recap of previous discussions and an introduction of both city-proposed and community-proposed amendments.

• Introduction of City Proposed Amendments
• Introduction of Community Proposed Amendments
• Discussion and deliberation of amendments

The committee discussed proposed amendments to delete Section 11.05 and modify Section 2.18d regarding salary commissions. Members also deliberated on a community proposal to shift from at-large to district-based representation. No final votes were taken on the proposed charter amendments.

• Approved Meeting #2 minutes

Planning Commission

The Commission elected new officers and approved the minutes from the November 14, 2023 meeting. Staff provided presentations on the City's Strategic Plan, Critical Areas Ordinance updates, and the Vancouver Innovation Center Master Plan, though no formal actions were taken on these items.

• Approved November 14, 2023 minutes (unanimous)
• Elected Patrick Adigweme as Chair (7-0)
• Elected Zach Pyle as Vice Chair (6-1)

City Council

The council will consider a first reading of the 2023 Second Supplemental Budget and a new short-term rental ordinance. Other items include a settlement for a lawsuit and an increase to a vehicle purchase contract. A public hearing for Ziply Fiber was opened but continued to January 2024.

• Increase Ford vehicle contract spending limit to $15,000,000
• Authorize $357,000 city portion of a $425,000 lawsuit settlement
• First reading of 2023 Second Supplemental Budget ordinance
• First reading of Short-Term Rental Ordinance
• Award PEG Capital Support Funds to TV ETC and CVTV

The Council approved a settlement to resolve a lawsuit regarding a 2019 officer-involved shooting and authorized a $15 million spending limit for Ford vehicle purchases. They also advanced a short-term rental ordinance and a supplemental budget to first reading. A contract for armored car services was extended through November 2024.

• Approved $357,000 City contribution to settle lawsuit brought by Henry Hunter and Charles Isley
• Authorized spending limit increase to $15,000,000 for Ford vehicles with Bud Clary Ford Longview
• Approved 2024 Council Meeting Schedule
• Awarded $381,657.83 to TV ETC and $64,656 to CVTV from PEG Capital Support Funds
• Approved 2023 Second Supplemental Budget on first reading
• Approved Short-Term Rental Ordinance on first reading
• Approved extension of armored car services contract with Loomis Armored US, LLC through Nov 25, 2024
• Appointed Hunter Byrnes, Azsha Preble, and Abbie Layne to the Public Facilities District Board

Telecommunications Commission

The Commission will review recommendations for awarding PEG Capital Support funds to designated access providers. The meeting also includes updates on cable franchise renewals, TV ETC, and Clark/Vancouver Television.

• Resolution 2023-05 regarding PEG Capital Support Funds awards
• PEG Capital Support Funds for equipment repair and replacement amendment
• Cable Franchise Renewal Update
• TV ETC update
• Clark/Vancouver Television update

The Telecommunications Commission unanimously adopted Resolution 2023-05 to award PEG capital support funds to designated access providers. The commission also approved the minutes from previous meetings and the 2024 tentative meeting schedule.

• Adopted Resolution 2023-05 to award PEG capital support funds (Unanimous)
• Approved minutes for June 7 and October 18, 2023
• Adopted tentative 2024 meeting schedule
• Tabled proposal to increase PEG equipment repair and replacement funds until after new cable franchise adoption

Transportation and Mobility Commission

The commission will review safety and mobility project alternatives for 112th Avenue and McGillivray Blvd. The meeting also includes a workshop on the 2025–2030 Transportation Improvement Program.

• Public hearing for Transportation System Plan adoption recommendation
• Workshop reviewing 112th Avenue Safety and Mobility Project alternatives
• Workshop reviewing McGillivray Blvd Safety and Mobility Project options
• Workshop reviewing the 2025–2030 Transportation Improvement Program
• Vote to adopt October 3, 2023, meeting minutes

The Commission unanimously recommended that City Council adopt the updated 2024-2044 Transportation System Plan. Members also reviewed safety and mobility project designs for 112th Avenue and McGillivray Blvd and discussed the 2025-2030 Transportation Improvement Program.

• Recommended adoption of the 2024-2044 Transportation System Plan (6-0)
• Approved October meeting minutes (unanimous)
• Amended December 5 agenda to remove Community Forum time limits (unanimous)

City Council

The City Council will hold workshops regarding the second supplemental budget and transportation benefits. The regular meeting includes a consent agenda covering various city services, housing funds, and infrastructure projects.

• Thrive 2 Survive Safe Park program contract for $809,473.89
• Vancouver Housing Authority bonds up to $22,000,000 for multifamily housing
• Visit Vancouver 2024 Lodging Tax grant of $700,000
• SE 1st Street – 164th to 177th Avenues construction acceptance
• Public hearing for Humane Society of Southwest Washington contract extension

The Vancouver City Council approved a series of zoning map amendments for six sites, including high-density residential zones, with one ordinance (Miller) passing 5-1. The Council also authorized a $809,473.89 contract with Thrive 2 Survive to operate the Safe Park program and approved a $22 million bond issuance for housing projects. Additionally, the Council accepted the completion of the SE 1st Street road project and approved claim vouchers totaling $15,637,784.98.

• Approved six zoning map amendments (Ordinances A-F) for Comprehensive Plan updates
• Approved Ordinance B (Miller rezone) 5-1; Mayor Pro Tem Stober voted no
• Approved $809,473.89 contract with Thrive 2 Survive for Safe Park operations
• Approved $22 million bond issuance for Esther Short Commons and Cougar Creek Apartments
• Accepted SE 1st Street project completion; final cost $10,627,548.39
• Approved $1.6 million annual stop-loss insurance policy with Voya
• Approved $700,000 lodging tax grant to Visit Vancouver Washington
• Approved claim vouchers totaling $15,637,784.98

Charter Review Committee

The Charter Review Committee will introduce and discuss proposed amendments to the City Charter. The committee also plans to reflect on its first meeting and identify potential edits or concerns.

• Introduction of City Proposed Amendments
• Discussion and Q&A regarding Charter Committee reflections
• Public comment period for community communications

The committee approved the minutes from the first meeting and agreed to review the entire city charter for gender-neutral language. Members discussed proposed amendments regarding city powers, pensions, and oaths, though no final votes were taken on those specific changes.

• Approved Meeting #1 minutes (unanimous)
• Agreed to review entire charter for gender-neutral language (unanimous)

City Council

No formal City Council meeting was held on this date. The council conducted a community forum to discuss city business with residents.

City Council

The City Council will hold workshops on the 2024-2029 Capital Improvement Program and various land use updates. The regular meeting includes public hearings regarding warehouse code amendments and several property tax ordinances.

• City Hall 2nd Floor Accessibility and Security Project contract for $476,362
• Warehouse Code Amendments to VMC Title 20 Land Use and Development Code
• 2024 Ad Valorem Taxes ordinance
• 1.0% increase in the City's regular property tax levy
• Humane Society of Southwest Washington contract extension

City Council adopted new development standards for warehouses larger than 250,000 square feet and approved several 2024 property tax ordinances. The council also awarded a City Hall accessibility contract and extended a lease with the Historic Trust.

• Approved Warehouse Code Amendments to VMC Title 20 (unanimous)
• Approved Ordinance 4426 fixing 2024 ad valorem taxes at $88.5M (unanimous)
• Approved Ordinance 4427 for a 1.0% property tax levy increase (unanimous)
• Approved Ordinance 4428 to preserve levy capacity for exempt property (unanimous)
• Awarded $476,362 City Hall 2nd Floor Accessibility project to FFA Architectural & Interiors Inc. (unanimous)
• Approved interlocal agreement with Clark County for Leichner landfill maintenance up to $60,000 (unanimous)
• Approved successor lease with Historic Trust for City-owned properties (unanimous)
• Approved contract extension with Humane Society of Southwest Washington (unanimous)

City Center Redevelopment Authority

The Board will receive updates on the development pipeline and project status. Staff will also present information regarding the Downtown Parking Plan and the Housing Action Plan.

• Executive Director’s Report on projects and development pipeline
• Downtown Parking Plan Update
• Housing Action Plan Update

The City Center Redevelopment Authority approved the October meeting minutes and cancelled its December board and subcommittee meetings. The board received updates on the downtown parking plan and the housing action plan.

• Approved October 19, 2023, minutes (unanimous)
• Cancelled December CCRA Development Subcommittee meeting
• Cancelled December CCRA Board meeting

Civil Service Commission

The Commission will review and approve various eligibility lists for police and fire personnel. The meeting includes reports from the fire and police departments.

• Certify Entry Level Police Officer eligibility list
• Certify Lateral Police Officer eligibility list
• Certify Lateral Firefighter Paramedic eligibility list
• Certify Senior Digital Forensics Investigator eligibility list
• Certify Digital Forensics Investigator eligibility list

Parks & Recreation Advisory Commission

The Parks & Recreation Advisory Commission will discuss the Waterfront Gateway overview and VIC development update. The meeting also includes a discussion on recreation program staffing challenges and strategies. Reports from school districts and the Parks Foundation are also scheduled.

• Waterfront Gateway Overview
• VIC Development Update
• Recreation Program Staffing: Challenges and Strategies
• Evergreen School District Report
• Vancouver Public School Report

The commission approved the September 20, 2023, meeting minutes. Members received updates on staffing shortages affecting pool hours, the Vancouver Innovation Center, and the Waterfront Gateway project. Staff provided progress reports on several park developments and playground themes.

• Approved September 20, 2023, meeting minutes (consensus)

Urban Forestry Commission

The Commission will review program updates and staff introductions. Discussion topics include AmeriCorps, Friends of Trees, the Emerald Ash Borer, and a debrief of the Heritage Trees Commission.

• Introduction of new staff members Ian Bonham and Andrew Land
• Program updates on AmeriCorps & Friends of Trees
• Annual Report and Volunteer Hours update
• Emerald Ash Borer update
• Heritage Trees Commission debrief

The Commission approved the minutes from the October 18, 2023 meeting. Members discussed improvements for the Heritage Tree Program and received updates from the Corridor, Pollinator, and Invasive Species committees.

• Approved October 18, 2023 meeting and Heritage Tree Program Public Hearing minutes (unanimous)

Planning Commission

The Planning Commission will hold a public hearing regarding the proposed Wood Duck Springs rezone. The meeting also includes a workshop on the goals framework for the Comprehensive Plan update.

• Approval of October 24, 2023 minutes
• Workshop: Comprehensive Plan Update goals framework
• Public hearing: Wood Duck Springs rezone

The Planning Commission unanimously recommended that City Council approve a zoning change for the Wood Duck Springs project. The commission also held a workshop regarding the Comprehensive Plan Update Goals Framework.

• Recommended City Council approve Wood Duck Springs rezone from Urban Low Density / R-9 to Urban High Density / R-22 and Commercial/CC (7-0)
• Adopted October 24, 2023, minutes as amended (unanimous)

City Council

The council will review an EMS system assessment and consider several interlocal agreements. The agenda includes adopting the Fourth Plain for All Investment Strategy and awarding lodging tax grants to nine organizations. Additionally, the council will move forward with first readings for ordinances regarding warehouse regulations and property taxes.

• 1.0% increase in the annual property tax levy
• Adoption of the Fourth Plain for All Investment Strategy
• Lodging tax grant awards to nine organizations for 2024
• Scheduling a public hearing for warehouse code amendments
• Amendments to the Heights HX District Code

The City Council approved zoning changes for the Heights HX Plan District to refine the Tower Mall Redevelopment Area. The council also approved several tax levies for 2024 and a 10-year investment strategy for the Fourth Plain community.

• Approved Ordinance 4424 for Heights HX District Code Amendments (unanimous)
• Adopted Resolution M-4257 approving Fourth Plain for All Investment Strategy (unanimous)
• Approved $157,000 in 2024 Lodging Tax Grants via Resolution M-4256 (unanimous)
• Approved 1.0% increase in regular property tax levy (unanimous)
• Approved first reading of $88.5M ad valorem tax ordinance for 2024 (unanimous)
• Adopted Resolution M-4255 to suspend applicant-initiated land use reviews for 2024-2025 (unanimous)
• Approved $7,893,017.68 in claim vouchers (unanimous)
• Approved Warehouse Code Amendments for public hearing on Nov 20 (unanimous)

City Council

The City Council will review several ordinances including a new commercial corridor overlay district and garbage collection rate adjustments. The agenda also includes an annexation request for the 94th Avenue Vancouver Operations Center and various consent agenda items.

• Evergreen and Grand Commercial Corridors Overlay District ordinance
• Garbage, recycling and organics collection rate increases for 2024
• Annexation of the 94th Avenue Vancouver Operations Center
• Heights HX District code amendments
• Purchase of play equipment from Buell Recreation

Council adopted a new overlay district for the Evergreen and Grand Commercial Corridors and approved solid waste rate increases for 2024. The city also ratified emergency orders to address unsheltered homelessness and approved the annexation of a future operations center site.

• Approved Ordinance 4423 adopting the Evergreen and Grand Commercial Corridors Overlay District (unanimous)
• Approved Ordinance 4422 increasing 2024 garbage, recycling, and organics rates (unanimous)
• Approved Ordinance 4421 annexing 31.94 acres at 8713 NE 94th Avenue for a Vancouver Operations Center (unanimous)
• Adopted Resolution M-4254 ratifying Emergency Orders 2023-01, 2023-02, and 2023-03 regarding homelessness (unanimous)
• Approved first reading of Heights HX District code amendments, including daycare as an allowable use (5-1)
• Approved $17,498,515.49 in claim vouchers (unanimous)
• Authorized contract limit increase to $750,000 for McFarlane's Bark yard debris services (unanimous)
• Authorized play equipment purchases from Buell Recreation up to the authorized budget (unanimous)

Charter Review Committee

The Vancouver Charter Review Committee met to introduce the charter review process and establish decision-making procedures. The agenda focused on understanding the background of the review and agreeing on the workflow. No specific charter amendments or policy changes were decided or proposed at this session.

• Introduction to Charter Review Process
• Discussion of decision-making process
• Determination of future meeting schedule

The committee met to review public records laws, open meeting requirements, and the timeline for proposing city charter amendments. Members discussed communication protocols and the decision-making process for future recommendations to the City Council.

• Approved keeping public comment at the end of the agenda (majority straw poll)

Planning Commission

The Vancouver Planning Commission recommended City Council approval for three Comprehensive Plan and zoning map changes, including rezonings at SE 192nd Ave, 63rd St/72nd Ave, and E 18th St. The Commission also unanimously recommended approval of proposed amendments to the warehouse code. A fourth rezoning proposal for Wood Duck Springs was postponed to a future meeting due to incomplete materials.

• Recommended approval of SE 192nd Ave rezone from R-6 to R-22 (7-0)
• Recommended approval of 63rd St/72nd Ave rezone from R-9 to R-30 (5-2)
• Recommended approval of E 18th St rezone from R-18 to R-30 (7-0)
• Recommended approval of Comprehensive Plan and zoning code text changes (7-0)
• Recommended approval of warehouse code amendments (7-0)
• Postponed Wood Duck Springs rezone proposal to Nov 14 meeting

City Council

The Vancouver City Council will hold workshops on the Climate Action Framework and Comprehensive Plan changes, then a regular meeting with consent items, public hearings on two annexations, and an executive session. Key decisions include adopting the Heights Equitable Development Plan, the Main Street Promise Project, the Urban Forestry Management Plan, and first readings of ordinances for garbage rate increases and the Evergreen and Grand overlay district.

• Adoption of Heights Equitable Development Plan
• Adoption of Main Street Promise Project
• Resolution denying appeal of opioid treatment facility CUP at 7105 NE 40th Street
• Ordinance to increase garbage, recycling, and organics rates for 2024
• Public hearings on annexations: Cojocaru Property and 94th Avenue Vancouver Operations Center

City Council approved several land-use and infrastructure plans, including the Heights Equitable Development Plan and the Main Street Promise Project. The council also moved forward with two property annexations and approved a 2023-2047 Urban Forestry Management Plan.

• Adopted Heights Equitable Development Plan (Resolution M-4249)
• Approved Main Street Promise Project reconstruction (Resolution M-4250)
• Denied appeal of Conditional Use Permit for opioid treatment facility at 7105 NE 40th Street (Resolution M-4251)
• Adopted 2023-2047 Urban Forestry Management Plan (Resolution M-4252)
• Approved first reading of 2024 garbage, recycling, and organics rate increases
• Approved first reading of Evergreen and Grand Commercial Corridors Overlay District ordinance
• Approved annexation process for Cojocaru Property at 14503 NE 70th Street (Resolution M-4253)
• Approved first reading of annexation for 94th Avenue Vancouver Operations Center

Downtown Redevelopment Authority

The Downtown Redevelopment Authority board will meet to approve minutes, claims, and administrative expenses, review September 2023 financials, and consider capital expenses. They will also receive updates on the Hilton lobby remodel, a parking license extension for Lot 24, and reports from the asset manager and hotel manager. The meeting is open to the public with remote access options.

• Approval of minutes from July 20, 2023
• Approval of claims and administrative expenses
• Review of September 2023 financials
• Capital expenses approval/update
• Hilton lobby remodel update and parking license extension for Lot 24

The Downtown Redevelopment Authority approved $174,907.15 in capital expenses for August and September. They also approved an amendment and extension of the Lot 24 parking license contract through September 30, 2026. Additionally, the board approved claims and administrative expenses totaling $4,137,359.53 and $115,699.12 for July, August, and September.

• Approved July 20, 2023 minutes (unanimous)
• Approved claims and administrative expenses for July-September
• Approved $174,907.15 in capital expenses for August and September
• Approved amendment and extension of Lot 24 parking contract through Sept 30, 2026

City Center Redevelopment Authority

The City Center Redevelopment Authority will decide on the Block 1 design review and discuss its 2023 workplan. The board will also hear an executive director's report on project updates and the development pipeline, and approve the September 21 minutes.

• Block 1 design review decision (LPC West project)
• Executive Director's report on project updates and development pipeline
• Approval of 9/21/23 meeting minutes
• CCRA workplan review discussion
• Public comment period

The Board recommended staff approval for the redesigned Block 1 project, which changed from an office building to a 194-unit apartment building. Members also reviewed a draft CCRA Workplan covering future downtown and waterfront projects.

• Recommended Block 1 Design Review for staff approval (unanimous)
• Approved September 21, 2023, minutes (unanimous)
• Appointed Dick Krippaehne as Board Chair for the meeting (unanimous)

Civil Service Commission

The Civil Service Commission will review reports from the fire and police departments. The commission is scheduled to take action to certify eligibility lists for various police and firefighter positions.

• Certify Entry Level Police Officer eligibility list
• Certify Lateral Police Officer eligibility list
• Certify Police Records Specialist eligibility list
• Certify Entry Level Firefighter Paramedic eligibility list

Telecommunications Commission

The City/County Telecommunications Commission is holding a work session to receive an update regarding the Comcast Cable franchise negotiation. No community testimony will be taken during this meeting.

• Comcast Cable franchise negotiation update

The Commission held a work session to review the status of Comcast cable franchise negotiations. Staff presented updates on customer service standards, PEG channel capacity, and proposed changes to the PEG fee structure. No formal votes were taken during this session.

Urban Forestry Commission

The Urban Forestry Commission will meet to review program updates and conduct a public hearing. The commission is scheduled to vote on whether to approve or deny specific nominations as Vancouver Heritage Trees.

• Heritage Tree Public Hearing: Vote on tree nominations
• Program Updates: AmeriCorps & Friends of Trees, Emerald Ash Borer, and Urban Forestry Management Plan
• Fall Planting Projects update

The Commission held a public hearing to review nominations for the Heritage Tree program. Several trees were approved for entrance into the program, while others were denied.

• Approved minutes from September 20, 2023 meeting
• Approved Giant Sequoia #2, Giant Sequoia #3, Grove of Douglas Fir #5, Douglas Fir at Cascade Park Community Library #6, and Coastal Redwood #7 for Heritage Tree Program
• Approved Douglas Fir #8 for Heritage Tree Program
• Denied Big Leaf Maple #8 for Heritage Tree Program
• Denied Northern Red Oaks #4 for Heritage Tree Program
• Approved Black Walnut #1 for Heritage Tree Program
• Approved Oregon White Oak #9 for Heritage Tree Program

Aviation Advisory Committee

The committee will conduct introductions and receive a briefing on member duties regarding the governance of Pearson Field Airport. Members will also review draft bylaws and an airport overview.

• Election of Chair and Vice-Chair
• Introduction of draft bylaws by Guy Lennon
• Presentation of Airport overview by Guy Lennon

The committee held an introductory meeting to review roles, procedures, and airport operations. Members elected leadership and agreed to further review the committee bylaws.

• Elected Peggy Keith as Chairperson (unanimous)
• Elected Jose Lopez as Vice-Chairperson (unanimous)

City Council

The Council will hold workshops regarding 2024 state legislative planning and a Complete Streets update. The agenda also includes a first reading for an ordinance establishing a new commercial corridors overlay district.

• First reading of the Evergreen and Grand Commercial Corridors Overlay District ordinance
• Workshop on 2024 State Legislative Planning
• Complete Streets Quarterly Update workshop
• Authorization to use Sourcewell contract for heavy construction equipment purchases

The City Council approved over $6.7 million in claim vouchers and authorized the purchase of heavy construction equipment. A proposed ordinance for the Evergreen and Grand Commercial Corridors Overlay District was remanded back to staff.

• Approved claim vouchers in the amount of $6.7M (unanimous)
• Authorized purchases for heavy construction equipment under Sourcewell Contract 011723 (unanimous)
• Remanded Evergreen and Grand Commercial Corridors Overlay District ordinance to staff

Culture, Arts and Heritage Commission

The Culture, Arts & Heritage Commission will meet to review several reports and discuss an art request for Tower Mall. The agenda includes updates on VAMF and Cultural Services. The commission will also approve minutes from the September 14, 2023 meeting.

• Discussion of request for art at Tower Mall
• VAMF report update
• Cultural Services report update
• Approval of September 14, 2023 minutes

The commission reviewed the 2023 Vancouver Arts and Music Festival and discussed City Council's request for activation at the Tower Mall redevelopment site. Members identified mural boards as a viable temporary option and requested budget information before committing funds.

• Deferred approval of minutes to next meeting
• Proposed mural boards for Tower Mall activation; staff to return with cost information

City Council

The City Council will review a draft Transportation System Plan and consider a development agreement for the Waterfront Gateway site. The council will also hear an appeal regarding Columbia Mental Health and vote on a safety project design for SE 34th Street.

• Waterfront Gateway Disposition and Development Agreement with LPC West, Inc.
• Final design endorsement for the 34th Street Safety and Mobility Project
• Columbia Mental Health CUP Appeal
• Banking services agreement amendment with JP Morgan Chase, N.A.

The City Council approved a disposition and development agreement for the Waterfront Gateway site and upheld a conditional use permit for a mental health facility. The Council also endorsed a safety design for SE 34th Street and increased a banking services contract.

• Approved Waterfront Gateway Disposition and Development Agreement with LPC West (unanimous)
• Denied appeal of Columbia Mental Health CUP, upholding original decision (unanimous)
• Approved SE 34th Street Safety and Mobility Project final design (unanimous)
• Approved $2M increase to JP Morgan Chase banking services contract for a total of $2.5M (unanimous)
• Approved claim vouchers totaling $8,305,029.07 (unanimous)

Transportation and Mobility Commission

The Commission will conduct workshops on the Interstate Bridge Replacement Program and the Upper Main Street Safety & Mobility Project. A public hearing is scheduled regarding the final design for the Main Street Promise project.

• Interstate Bridge Replacement Program update workshop
• Upper Main Street Safety & Mobility Project Phase I workshop
• Public hearing for Main Street Promise final design recommendation
• Staff communication on McGillivray Blvd Safety and Mobility Project

The Transportation and Mobility Commission voted to support the final design and business retention strategy for the Main Street Promise project. The recommendation includes a request for staff to return in three years post-completion to evaluate the impacts of temporary vehicular street closures to inform potential future permanent closure discussions. The Commission also approved the September meeting minutes.

• Approved September meeting minutes (unanimous)
• Recommended Main Street Promise project design and strategy to Council (10-1)

City Council

The City Council will hold workshops on warehouse code amendments and the Comprehensive Plan update. The regular meeting includes a public hearing regarding Multifamily Housing Tax Exemption code updates.

• Public hearing for MFTE Code Clean-up ordinance
• Columbia Street Safety and Mobility Project construction acceptance
• Broadway Corridor Improvements Project Phase 2 construction acceptance
• Fifth Amendment to Office Lease between City of Vancouver and Apple, Inc.
• Adoption of Affordable Housing Fee-In-Lieu Fund Administrative Plan

The Vancouver City Council approved multiple consent agenda items, adopted an administrative plan for affordable housing fee-in-lieu funds, and passed an ordinance relating to the Multifamily Housing Tax Exemption program. The council also appointed 15 residents to the Charter Review Committee and approved claim vouchers totaling $15,437,736.57.

• Approved items 1-6 on the Consent Agenda unanimously
• Accepted Columbia Street Safety and Mobility Project construction and released retainage
• Accepted Broadway Corridor Improvements Project Phase 2 construction and released retainage, applying a $9,892.52 apprenticeship penalty
• Ratified Fifth Amendment to Office Lease with Apple, Inc. for City Hall space
• Adopted Affordable Housing Fee-In-Lieu Fund Administrative Plan resolution
• Appointed 15 residents to the 2024 Charter Review Committee
• Approved claim vouchers in the amount of $15,437,736.57
• Approved Ordinance 4420 for MFTE Code Clean-up unanimously

Planning Commission

The Planning Commission will hold a public hearing regarding proposed code changes to increase building heights and redefine commercial frontage in the Heights Mixed Use (HX) Zone. The meeting also includes workshops on the Urban Forestry Management Plan and the Transportation System Plan update.

• Public Hearing: Proposed code changes for the Heights Mixed Use (HX) Zone
• Workshop: Overview of the Urban Forestry Management Plan
• Workshop: Overview of the Transportation System Plan (TSP) update
• Approval of September 12, 2023, meeting minutes

The Vancouver Planning Commission unanimously recommended that City Council approve modifications to the Heights HX Plan District, including changes to building heights and parking access. The meeting also included informational workshops on the draft Urban Forestry Management Plan and the Transportation System Plan, but no formal decisions were made on those drafts.

• Recommended City Council approval of HX Plan District modifications (4-0)
• Adopted September 12, 2023 minutes (unanimous)
• Excused absences of Commissioners Ledell and Pyle (unanimous)

City Council

There will be no regular City Council meeting held on this date. The agenda contains only procedural information regarding public accommodations and transit services.

The City Council conducted a community forum to discuss city business with residents. No substantive legislative decisions or votes were recorded.

City Center Redevelopment Authority

The City Center Redevelopment Authority will receive reports on development subcommittees and project pipelines. The board is scheduled to review the final Disposition and Development Agreement for the Waterfront Gateway project.

• Review of final Waterfront Gateway Disposition and Development Agreement (DDA)

The Board approved an extension of the Exclusive Negotiation Agreement for the Waterfront Gateway project. It also recommended the final Disposition Development Agreement be sent to City Council for a public hearing.

• Approved extension of Exclusive Negotiation Agreement to October 31, 2023 (unanimous)
• Approved recommendation of Disposition Development Agreement to City Council with editorial changes and flexibility for section 6.1.1 (unanimous)
• Approved July 20, 2023, meeting minutes (unanimous)

Civil Service Commission

The commission will review reports from the fire and police departments. Members will vote to certify eligibility lists for various positions, including police officers and fire personnel. The meeting also includes the adoption of rule revisions.

• Certifying Entry Level Police Officer eligibility list
• Certifying Business Intelligence Analyst eligibility list
• Certifying Support Specialist (Fire) and Deputy Fire Marshal eligibility lists
• Adoption of rules revisions

Parks & Recreation Advisory Commission

The commission will consider a motion to support Park Plan Amendments. It will also receive an update on the Recreation Cost of Service Study. Reports from local school districts and the Parks Foundation are also scheduled.

• Motion to support Park Plan Amendments
• Update on Recreation Cost of Service Study
• Evergreen School District report
• Vancouver Public School report
• Parks Foundation report

The commission recommended that City Council approve amendments to the PRCS Comprehensive Plan, including updates to the Capital Facilities Plan and a reduction of the Community Park Service Area definition. Staff also presented a Recreation Cost of Service Assessment regarding cost recovery targets and program demand.

• Approved July 19 meeting minutes (consensus)
• Recommended City Council approve text and map amendments to the Community Park Service Area and Capital Facilities Plan (unanimous)

Urban Forestry Commission

The Commission will vote to approve and recommend adoption of the draft Urban Forestry Management Plan (UFMP). The meeting also includes program updates regarding AmeriCorps, Friends of Trees, and the Emerald Ash Borer.

• Vote to approve and recommend adoption of the final draft Urban Forestry Management Plan (UFMP)
• Heritage Tree Public Hearing rescheduled to October 18, 2023
• Program updates on AmeriCorps & Friends of Trees, Emerald Ash Borer, Silva Bolds Award, and Old Apple Tree Festival

The Urban Forestry Commission unanimously approved the final draft of the Urban Forestry Management Plan (UFMP) for recommendation to the Planning Commission and City Council. The Heritage Tree public hearing was rescheduled to October 18, 2023. Staff reported securing a $300,000 grant from the Inflation Reduction Act for summer tree care workforce development.

• Approved August 19, 2023 minutes (unanimous)
• Rescheduled Heritage Tree public hearing to October 18, 2023
• Recommended adoption of Urban Forestry Management Plan (unanimous)
• Reported $300k grant secured for tree care workforce

Transportation and Mobility Commission

The Commission is holding a retreat to review administrative roles, bylaws, and enabling code. The session includes citywide updates and discussions regarding transportation planning processes.

• Citywide updates from Deputy City Manager Lon Pluckhahn
• Transportation planning process update from Kate Drennan
• Review of Commission administration, bylaws, and roles
• Discussion of Commission processes and areas for improvement

Parking Advisory Committee

The committee will hold workshops regarding short-term and long-term departmental goals. They will also receive an informational presentation on the Main Street Promise. The meeting includes introductions for new members and staff.

• Approval of May 24, 2023 minutes
• Workshop on short-term and long-term departmental goals
• Presentation regarding the Main Street Promise
• Introduction of new PAC members Jason Cromer and Jocelyn Cross

City Council

The City Council will hold workshops on workers' compensation insurance and the Heights District Project. The agenda includes several contract requests, including an intersection improvement project and a PFAS water treatment system design. An ordinance to update the Multifamily Housing Tax Exemption (MFTE) code is also scheduled for a first reading.

• $788,232 contract award for W. Fourth Plain Blvd. and Franklin St. intersection improvements
• Professional services agreement with Brown and Caldwell for PFAS treatment system design up to $718,700
• Contract amendment with Outsiders Inn for Safe Stay Communities 1 and 3
• Ordinance updating the Multifamily Housing Tax Exemption (MFTE) code
• Workshop regarding the Heights District Project Update

The Vancouver City Council approved six consent agenda items unanimously, including a road intersection improvement contract and a preliminary design agreement for a water treatment system. Council also authorized a contract amendment for homeless shelter services and an agreement for police training support. A public hearing on housing code amendments was scheduled for October 2.

• Approved $788,232 contract for W Fourth Plain at Franklin St. intersection improvements
• Approved amendment to Outsiders Inn contract for Safe Stay Communities 1 and 3
• Authorized $718,700 professional services agreement with Brown and Caldwell for Water Station 14 PFAS design
• Authorized agreement between VPD and CJTC for Basic Law Enforcement Academy services
• Approved first reading of MFTE Code Clean-up ordinance; public hearing set for Oct 2
• Approved claim vouchers totaling $14,769,476.01
• Approved August 28, 2023 meeting minutes

Culture, Arts and Heritage Commission

The Culture, Arts and Heritage Commission will meet to discuss the Mother Camas sculpture decision and receive a Cultural Services report update. The meeting also includes reports from the Board Chair and a period for public comment.

• Mother Camas Sculpture Decision
• Cultural Services Report Update
• President’s Report Update

The Culture, Arts and Heritage Commission approved the installation of the Mother Camas artwork in the right of way. The commission also adopted the minutes from the August 17, 2023 meeting.

• Approved Mother Camas artwork for installation in the right of way (unanimous)
• Adopted August 17, 2023 meeting minutes (unanimous)

Planning Commission

The Planning Commission will conduct workshops on warehouse code changes and the 2023 annual review of the Comprehensive Plan and Zoning Code. The meeting also includes public hearings regarding a rezoning at 6103 NE 152nd Avenue and implementation standards for the Evergreen & Grand commercial corridors.

• Workshop: Warehouse code changes
• Workshop: 2023 Annual Review of Comprehensive Plan and Zoning Code Map and Text Changes
• Workshop: Vancouver Innovation Center (VIC) Master Plan and DA Amendment
• Public Hearing: Burnt Bridge Creek West Rezone for 6103 NE 152nd Avenue
• Public Hearing: Evergreen & Grand Commercial Corridors Strategy Implementation

The commission voted 4‑2 to recommend approval of the rezoning of 6103 NE 152nd Avenue from OCI to IL. The motion carried. Earlier, the commission unanimously excused Commissioner Blaufus’s absence and adopted the July 25, 2023 minutes. No other formal actions were taken; remaining agenda items were informational workshops and discussions.

• Excused Commissioner Blaufus’s absence (unanimous)
• Adopted July 25, 2023 minutes (unanimous)
• Recommended approval of Burnt Bridge Creek rezone from OCI to IL (4‑2)

City Council

The City Council will review several consent agenda items including construction contracts and fuel spending limits. The meeting also includes workshops on wastewater planning and a HUD consolidated plan update.

• Bid award for W Fourth Plain Water & Sewer Improvements to Tapani, Incorporated for $3,397,933.00
• Contract with Pacific Landscaping Service for Waterfront Park maintenance up to $480,000 over 2 years
• Increase of fuel purchase spending limit with CECO Inc (Carson Oil) to $15,000,000
• Settlement of lawsuit involving Nils Robert Carlson in the amount of $500,000
• Property tax exemption for Grand Vista Apartments LLC at 2700 E 5th Street

The City Council approved several infrastructure and maintenance contracts, including a water main replacement and a landscape contract for Waterfront Park. The council also released a 1970 easement and approved the meeting minutes from August 21, 2023.

• Approved final construction acceptance for NE 49th St Water Main Replacement at $1,736,615.37
• Approved release of 1970 easement over four parcels
• Awarded $3,397,933.00 contract for W Fourth Plain Water & Sewer Improvements to Tapani, Inc.
• Approved $480,000 two-year contract for Waterfront Park landscape maintenance with Pacific Landscaping Service
• Approved August 21, 2023 meeting minutes (unanimous)

Transportation and Mobility Commission

The Commission will conduct workshops regarding design revisions for Main Street Promise and an update to the Transportation System Plan. Additionally, staff will provide an overview of the 112th Avenue Safety & Mobility Project.

• Main Street Promise design revision workshop
• Transportation System Plan (TSP) draft release and implementation discussion
• 112th Avenue Safety & Mobility Project overview and outreach strategy

The Commission unanimously approved the August meeting minutes. The remainder of the meeting consisted of workshops and public comments regarding the Main Street Promise, the Transportation System Plan update, and the 112th Avenue Safety & Mobility Project.

• Approved August minutes as amended (unanimous)

City Council

The City Council will hold workshops regarding Fourth Plain for All and Proposition 2 updates. The agenda also includes several construction acceptance requests and contract awards. Additionally, the council will ratify twenty-five 2023 cultural grants.

• $1,482,481.00 contract for Fourth Plain Blvd – Main St to Fort Vancouver Way resurfacing
• $708,307.68 contract for Safe Stay Community, Site 3
• Ratification of twenty-five 2023 cultural grants
• Acceptance of NE 58 and Andresen sanitary sewer improvements

The City Council approved several sewer project completions and awarded two new construction contracts. These include a resurfacing project for Fourth Plain Blvd and the construction of the third Safe Stay Community site.

• Approved construction acceptance and retainage release for NE 58 and Andresen Sanitary Sewer Improvements ($841,056.46)
• Approved construction acceptance and retainage release for Vista Robles Sanitary Sewer Improvements ($430,596.89)
• Approved construction acceptance and retainage bond release for Southside Interceptor CIPP Rehabilitation Phase 2 ($1,019,530.94)
• Approved construction acceptance and retainage bond release for Southside Interceptor CIPP Rehabilitation Phase 3 ($1,861,612.82)
• Awarded $1,482,481.00 contract to Lakeside Industries for Fourth Plain Blvd – Main St to Fort Vancouver Way NHS Resurfacing Project
• Awarded $708,307.68 contract to City Electric Co. for Safe Stay Community, Site 3
• Approved meeting minutes from August 14, 2023

City Council

The council will hold public hearings on updates to procurement rules, dog kennel standards, and downtown building footprints. The agenda also includes consideration of cultural grant proposals and a solar panel project for Pearson Field.

• Zoning code change for downtown building footprints
• Updates to city procurement ordinance and thresholds
• New regulations for dog kennel standards
• WSDOT grant for 125.5 KW solar panels at Pearson Field
• Approval of 2023 cultural grant proposals

The Council approved updates to the City Procurement Ordinance and accepted a WSDOT grant for solar panels at Pearson Field Airport. Claim vouchers totaling over $8.8 million were approved, while cultural grant proposals were remanded to staff for further review.

• Approved Ordinance M-4417 to update the City Procurement Ordinance (unanimous)
• Approved Resolution M-4243 to accept a WSDOT grant for a 125.5 KW Solar Panel System at Pearson Field Airport
• Approved claim vouchers in the amount of $8,860,884.81
• Remanded 2023 cultural grant proposals back to staff
• Approved meeting minutes from August 7, 2023 (unanimous)

Culture, Arts and Heritage Commission

The Commission will review minutes from the July 13 meeting and hear a discussion regarding the Culture, Arts & Heritage Grant Program. The agenda also includes updates on Cultural Services and the President's report.

• Ad Hoc Committee for Commission Application Review decision
• Culture, Arts & Heritage Grant Program feedback discussion
• Cultural Services Report update
• President’s Report update

The commission approved a list of five candidates to advance to interviews for a vacant seat. Members also discussed improvements to the culture, arts and heritage grant application process and reviewed cultural services updates.

• Approved July 13, 2023 minutes (unanimous)
• Approved recommendation for Rebekah Percival, Hunter Byrnes, Erin Lark, Aimee Murray, and Jenny Thompson to advance to interviews (unanimous)

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee will review grant applications and discuss potential recommendations for City Council. The committee is also scheduled to discuss renewing the Visit Vancouver contract for 2024.

• Review of lodging tax grant applications
• Discussion of recommendation to renew Visit Vancouver's contract for 2024
• Discussion of recommendation for 2024 lodging tax grant funds for 2025 grants

The committee approved a $700,000 budget for Visit Vancouver for 2024. It also voted to recommend a series of grant allocations totaling $157,000 to various organizations, which now await final City Council approval.

• Approved $700,000 budget for Visit Vancouver for 2024 (Unanimous)
• Recommended $40,000 grant for Clark County Historical Museum
• Recommended $50,000 grant for Choice Charities
• Recommended $11,750 grant for Vancouver Arena
• Recommended $11,500 grant for Historic Music Preservation Project
• Recommended $11,500 grant for Ke Kukui Foundation
• Recommended $9,250 grant for The Historic Trust
• Approved August 9, 2023 minutes (Unanimous)

City Council

The Council will hold a public hearing regarding updates to the city's procurement ordinance. Workshops are also scheduled to discuss solid waste and warehouse code amendments. Additionally, the Council will consider ordinances for dog kennel standards and downtown building footprints.

• Ordinance for dog kennel standards update
• Ordinance for downtown building footprint zoning changes
• Public hearing on procurement ordinance updates
• Interagency agreement with Washington Department of Ecology
• Appointments to Aviation and Parking Advisory Committees

The City Council approved several administrative appointments and a $140,430.18 grant agreement for pollution prevention. The council also moved forward with ordinances regarding dog kennel standards and downtown building footprints, and approved over $4.3 million in claim vouchers.

• Approved Interagency Agreement with WA Dept of Ecology for $140,430.18 pollution prevention grant
• Approved ordinance for Dog Kennel Standards Update (first reading)
• Approved ordinance for Downtown Building Footprint Zoning Code Change (first reading)
• Appointed Laura Krueger to the Aviation Advisory Committee
• Appointed Jocelyn Cross and Jason Cromer to the Parking Advisory Committee
• Approved claim vouchers totaling $4,327,080.38

Lodging Tax Advisory Committee

The Lodging Tax Advisory Committee is meeting to review applications for lodging tax grants. The committee is also scheduled to make decisions regarding grant recommendations and approve previous meeting minutes.

• Review of lodging tax grant applications
• Decision on grant recommendations
• Approval of meeting minutes

City Council

The council will hold workshops regarding the Clark County Jail and Housing Action Plan updates. During the regular meeting, members will consider contract increases for public safety and concrete services, as well as a property acquisition agreement.

• Increase Public Safety Testing contract from $300,000 to $800,000
• Shumway Purchase Agreement for Vancouver School District property
• Increase concrete beveling services contract by $150,000 to a total of $450,000
• 2023-2033 Visit Vancouver Washington Destination Master Plan implementation
• First reading of updates to the City Procurement Ordinance (VMC 3.05)

The City Council approved the acquisition of a 0.15-acre parcel to expand Shumway Neighborhood Park and increased the budget for public safety testing services. Council also authorized additional funding for concrete beveling to repair sidewalk trip hazards and adopted a tourism destination master plan.

• Approved $150,000 increase for concrete beveling contract C-100140 (unanimous)
• Approved increasing Public Safety Testing contract from $300,000 to $800,000 (unanimous)
• Approved purchase of 0.15-acre Vancouver School District property for Shumway Neighborhood Park (unanimous)
• Adopted Resolution M-4242 approving Visit Vancouver WA Destination Master Plan (unanimous)
• Approved updates to Procurement Ordinance Vancouver Municipal Code 3.05 (unanimous)
• Approved meeting minutes from July 3, July 10, and July 17, 2023 (unanimous)

Transportation and Mobility Commission

The commission will discuss the Highway 99 Bus Rapid Transit and Upper Main Street Safety & Mobility Project. Members will also review design concepts for the Main Street Promise and McGillivray Blvd projects. Staff will provide an update on IBR status.

• Review of Highway 99 Bus Rapid Transit and Upper Main Street Safety & Mobility Project
• Design concept update for the Main Street Promise workshop
• Design options review for McGillivray Blvd Safety & Mobility Project
• IBR status update and preview of October workshop
• Introduction of new commissioners Soroush Mohandessi and Thinh Phan

The Commission unanimously approved the June meeting minutes with amendments and extended the community forum time limit. The remainder of the meeting consisted of workshops and public testimony regarding the Highway 99 BRT, Upper Main Street, Main Street Promise, and McGillivray Blvd projects.

• Approved June meeting minutes as amended (unanimous)
• Approved amendment to extend August 1 community forum time limit (unanimous)

Urban Forestry Commission

The commission will hold workshops regarding the Highway 99 Bus Rapid Transit project and its coordination with Upper Main Street safety efforts. The meeting also includes design reviews for the McGillivray Blvd Safety & Mobility Project and updates on the Main Street Promise.

• Introduction of new commissioners Soroush Mohandessi and Thinh Phan
• Review of Highway 99 Bus Rapid Transit and Upper Main Street projects
• Update on design concepts for the Main Street Promise workshop
• Design options review for McGillivray Blvd Safety & Mobility Project
• IBR status update and preview of October workshop

Planning Commission

The Commission will hold workshops regarding the 2023 Annual Review of the Comprehensive Plan and Zoning Code map and text changes. Staff will also review proposed code changes for warehouses. Additionally, staff communications will cover the Heights Mixed Use (HX) Zone and Burnt Bridge Creek West Rezone.

• Approval of June 13, 2023, minutes
• Workshop on Comprehensive Plan and Zoning Code map and text changes
• Workshop on warehouse code changes
• Heights Mixed Use (HX) Zone communication
• Burnt Bridge Creek West Rezone communication

Downtown Redevelopment Authority

The Downtown Redevelopment Authority will meet to approve claims totaling $4,646,184.60 and administrative expenses of $31,823.22. The board will also receive updates on the 2023 audit status and the Hilton lobby remodel project.

• Approval of $4,646,184.60 in claims and $31,823.22 in administrative expenses
• Review of June 2023 financial statements
• Update on 2023 audit status
• Update on Hilton lobby remodel

The Authority approved claims and administrative expenses totaling $4,667,997.82. The board also ratified emergency capital expenses and approved remaining capital items related to a remodel.

• Approved claims of $4,646,184.60 and administrative expenses of $31,823.22
• Ratified Emergency Capital expenses
• Approved Capital expenses related to the remodel
• Approved minutes from the April 20, 2023 meeting

City Center Redevelopment Authority

The City Center Redevelopment Authority will consider a design review for Block 11 and an extension of the Waterfront Gateway Exclusive Negotiation Agreement with LPC West. The meeting also includes project updates and a subcommittee report.

• Block 11 Design Review
• Extension of Waterfront Gateway Exclusive Negotiation Agreement with LPC West
• Executive Director’s Report on CCRA Development Subcommittee and project updates
• Approval of June 15, 2023, meeting minutes

The Authority approved a design for an 8-story mixed-use building at Block 11. The Board also granted an extension to the Exclusive Negotiation Agreement for the Waterfront Gateway project. Both actions passed unanimously.

• Approved Block 11 design for 8-story mixed-use building with 225 residential units (unanimous)
• Approved extension of Waterfront Gateway Exclusive Negotiation Agreement with LPC West from July 31 to September 30 (unanimous)
• Approved June 15, 2023, meeting minutes (unanimous)
• Excused absence of David Copenhaver (unanimous)

Civil Service Commission

The Vancouver Civil Service Commission will review reports from the fire and police departments. The meeting includes the certification of multiple eligibility lists, which determines candidate eligibility for public safety roles.

• Certification of Entry Level Police Officer eligibility list
• Certification of Lateral Police Officer eligibility list
• Certification of Police Records Specialist eligibility list
• Certification of Fire Code Officer and Lead Deputy Fire Marshal eligibility lists
• Rules revision update from Dan Lloyd

Parks & Recreation Advisory Commission

The commission will discuss a transaction regarding Shumway Park and receive an update on playground replacements. The meeting also includes reports from the Evergreen School District, Vancouver Public Schools, and the Parks Foundation.

• Shumway Park transaction
• Playground replacement update
• Bee Pollinator Subcommittee report
• Evergreen School District report
• Vancouver Public School report

The commission approved the April 19, 2023, meeting minutes. Staff provided updates on upcoming citywide summer events and the summer recreation program, including a new payment plan for day camps. No other substantive decisions were made.

• Approved April 19, 2023 meeting minutes (consensus)

City Council

The council will discuss streetscape projects and commercial corridor strategies during workshops. The meeting also includes decisions on professional service contracts and lease agreements. Additionally, the council will review impact fee waivers for the Laurel Manor senior housing development.

• $665,440 contract for Interstate Bridge Replacement Program support
• $475,433.40 agreement with Fourth Plain Forward to operate Fourth Plain Commons
• $70,000 donation from United Grain for the Marine Response Program
• Impact fee waivers for Laurel Manor senior housing
• Commercial lease agreements for Fourth Plain Forward and Amazing Hair by Mirna

The City Council unanimously approved a consent agenda including professional services for the Interstate Bridge Replacement Program and the operation of Fourth Plain Commons. The Council also ratified commercial leases for Fourth Plain Forward and Amazing Hair by Mirna.

• Approved 5-year city apparel contract with Esix Sportswear (unanimous)
• Approved $665,440 consulting contract with Nelson\Nygaard for Interstate Bridge Replacement Program (unanimous)
• Approved $475,433.40 agreement with Fourth Plain Forward to operate Fourth Plain Commons (unanimous)
• Ratified 5-year commercial lease with Fourth Plain Forward for approx. 980 sq ft (unanimous)
• Ratified 5-year commercial lease with Mirna Echavarria d/b/a Amazing Hair by Mirna for approx. 1,400 sq ft (unanimous)
• Approved June 26, 2023 meeting minutes (unanimous)

Culture, Arts and Heritage Commission

The commission will decide on Culture, Arts & Heritage Grant awards and the formation of an Ad Hoc Committee for Commission Application Review. The meeting also includes updates regarding cultural services and the President's report.

• Culture, Arts & Heritage Grant Awards decision
• Ad Hoc Committee for Commission Application Review decision
• Cultural Services Report Update
• President’s Report Update

City Council

The City Council will hold workshops on the Transportation System Plan Update and Fourth Plain for All. The agenda also includes requests to approve infrastructure contracts, police equipment purchases, and a disparity study contract.

• $2,028,894 contract award for East Orchards Fourth Plain Stormwater Retrofits
• Up to $341,000 purchase of a Bearcat vehicle
• Up to $800,000 for Vancouver Police Department body armor
• $438,900 contract with Keen Independent Research LLC for a Disparity Study
• Bid rejection for W Fourth Plain Water & Sewer Improvements

The City Council unanimously approved a consent agenda including a stormwater retrofit contract, police equipment purchases, and a disparity study. The Council also rejected a water and sewer bid to allow for a longer construction timeframe.

• Rejected bid #23-25 for W Fourth Plain Water & Sewer Improvements to allow for rebidding
• Awarded $2,028,894.00 contract for East Orchards Fourth Plain Stormwater Retrofits to Halme Excavating Inc
• Approved purchase of a Bearcat armored vehicle for the Police Department up to $341,000
• Increased spending limit for police body armor purchases to $800,000
• Approved $438,900 contract with Keen Independent Research LLC for a Disparity Study
• Approved claim vouchers in the amount of $20,917,060.38

City Council

The City Council will hold public hearings regarding changes to the Multi-Family Housing Tax Exemption program and an application for The Springs Apts. The meeting also includes workshops on the Visit Vancouver WA Destination Master Plan and the Comprehensive Plan Update. Additionally, the council will consider several sewer infrastructure contracts.

• Award $4,239,893.50 contract for Southside Interceptor CIPP Rehabilitation Phase 4 & 5
• Public hearing on MFTE application for The Springs Apts at 1015 W. Columbia Way
• Public hearing on proposed ordinance changes to the MFTE program
• Rejection of all bids for Fourth Plain Sewer Improvements from Broadway to F Street
• Construction acceptance for NE 22nd Ave Pump Station Removal & Gravity Extension

The City Council approved several sewer infrastructure projects and easement vacations. The council also approved $6.7M in claim vouchers and held a public hearing regarding a tax exemption for a senior living facility.

• Awarded $4,239,893.50 contract for Southside Interceptor CIPP Rehabilitation PH 4 & 5 to Michels Trenchless
• Approved construction acceptance for NE 22nd Ave Pump Station Removal & Gravity Extension ($594,252.83)
• Rejected all bids for Fourth Plain Sewer Improvements - Broadway to F Street
• Approved claim vouchers in the amount of $6,722,793.99
• Authorized easement release for Burton Elementary
• Authorized easement release for 14405 NE 28th Ave
• Approved June 5, 2023 meeting minutes

City Council

The City Council will hold workshops on the Vancouver Arts Hub and the Comprehensive Plan Update. The agenda includes first readings for ordinances regarding short-term rentals and multi-family housing tax exemptions. The council will also consider several professional service agreements and a new transportation improvement program.

• Adoption of the 2024-2029 Transportation Improvement Program
• Engineering service agreements up to $1,500,000 each for five firms
• First reading of a new short-term rental ordinance
• $226,200 in PEG Capital Support Funds for Comcast Business Services
• BCE Engineers contract up to $1,000,000 for building assessments

The City Council approved a water main replacement project and multiple professional service agreements for transportation and electrical assessments. Council also authorized a lease agreement with WSDOT for a temporary Safe Stay Community.

• Approved NW Daniels Water Main Replacement project and $21,744.77 retainage release
• Approved five on-call transportation engineering contracts not to exceed $1.5M each
• Approved $1M contract with BCE Engineers for architectural electrical assessments
• Approved lease agreement with WSDOT for a temporary Safe Stay Community
• Approved meeting minutes from May 22, 2023
• Remanded Consent Agenda item 12 back to staff

Planning Commission

The Planning Commission will hold a public hearing regarding zoning code changes to increase capacity limits for commercial dog kennels. The meeting also includes workshops on property rezonings and the Evergreen & Grand Commercial Corridors Strategy Implementation.

• Proposed map designation change from OCI to IL at 6103 NE 152nd Avenue
• Public hearing for zoning code text change to increase commercial dog kennel capacity limits
• Workshop on Evergreen & Grand Commercial Corridors Strategy Implementation

The Planning Commission unanimously recommended that City Council approve zoning code text changes to expand dog kennel definitions and standards. The commission also held workshops regarding a proposed rezone at Burnt Bridge Creek West and the Evergreen & Grand commercial corridors strategy.

• Recommended approval of zoning code changes to kennel definitions and standards in VMC 20.160.020.E.3 and 20.895.020.B (6-0)
• Adopted May 23, 2023, minutes (unanimous)

City Council

There will be no City Council meeting on June 12, 2023. The provided agenda contains only procedural notices and transit information.

The City Council held a community forum at Eleanor Roosevelt Elementary School. No formal City Council meeting occurred on this date, and no substantive decisions were recorded.

• Discussion with community members on city business

Culture, Arts and Heritage Commission

The commission will receive an update regarding the Vancouver Art and Music Festival. The meeting also includes a mid-year sketchbook discussion and a Cultural Services Report Update.

• Vancouver Art and Music Festival update
• Mid-Year Check In: Sketchbook & Discussion
• Cultural Services Report Update
• President’s Report Update
• Approval of May 11, 2023 minutes

Public Facilities District Board

The Public Facilities District Board will review budget performance through April 2023 and conduct officer elections. The meeting also includes financial updates for the Downtown Redevelopment Authority and a performance report for the Hilton hotel/convention center.

• Approval of $2,110,385.28 in PFD claims and vouchers
• Election of a temporary chair
• Board officer elections
• Review of budget-to-actuals through April 6
• Hotel/Convention Center performance update

Telecommunications Commission

The Telecommunications Commission will review the Comcast Biennial Performance Report for 2021–2022. The meeting includes reviewing annual reports and re-designating TV ETC and CVTV as access providers. The commission will also discuss extending existing contracts for I-Net users.

• Comcast Biennial Performance Report 2021–2022 (Resolution 2023-02)
• TV ETC 2022 Annual Report and re-designation as Educational Access Provider (Resolution 2023-03)
• CVTV 2022 Annual Report and re-designation of City/County Cable TV Office (Resolution 2023-04)
• Extension of existing contracts for I-Net users
• Election of officers

The Commission adopted the 2021-2022 Comcast Biennial Performance Report and re-designated TV ETC and Clark Vancouver Television as educational and governmental access providers. The body also recommended extending I-NET user contracts through June 20, 2024, to align with the cable franchise extension.

• Adopted Resolution 2023-02 regarding the Comcast Biennial Progress Report (Unanimous)
• Adopted Resolution 2023-03 re-designating TV ETC as Educational Access Cable Provider (Unanimous)
• Adopted Resolution 2023-04 re-designating Clark Vancouver Television as Governmental Access Cable Provider (Unanimous)
• Approved extension of I-NET agreements through June 20, 2024 (Unanimous)
• Elected Dicker as Chair and Green as Vice Chair

Transportation and Mobility Commission

The commission will hold workshops on the McGillivray Blvd Safety & Mobility Project and the Jefferson–Kauffman 60% design. Members will also discuss the Transportation System Plan, including capital projects, funding, and prioritization. Staff will provide an update on the 112th Avenue Safety and Mobility Project.

• Adoption of May 2, 2023, meeting minutes
• McGillivray Blvd Safety & Mobility Project update
• Jefferson–Kauffman 60% design workshop
• Transportation System Plan funding and prioritization discussion
• 112th Avenue Safety and Mobility Project update

The Commission unanimously approved the May meeting minutes with one amendment. The remainder of the meeting consisted of workshops and staff updates regarding the McGillivray Blvd, Jefferson-Kauffman, and 112th Avenue projects, as well as the Transportation System Plan update.

• Approved May minutes as amended (unanimous)
• Approved amending the agenda to move staff communication after the Jefferson-Kauffman workshop (unanimous)
• Approved excusing the absence of Commissioner Ruggles (unanimous)

City Council

The Vancouver City Council is reviewing several items, including a $6.2 million road resurfacing contract and an extension to a warehouse development moratorium. The agenda also includes workshops on multifamily tax exemptions and transportation updates.

• $6,266,266 contract for the 2023 Resurfacing Project
• $700,000 increase for fire and security alarm monitoring services
• $629,014 to purchase modular units for Safe Stay Community sites
• Extension of a moratorium on large warehouse and distribution center permits
• $772,039 contract for repairs to Esther Short Bell Tower and Pumphouse

The City Council approved several infrastructure and maintenance contracts, including a major road resurfacing project. Other actions included increasing funding for alarm monitoring and approving architectural services for the Esther Short Bell Tower and Pumphouse.

• Awarded 2023 Resurfacing Project contract to Granite Construction Company for $6,266,266
• Approved $700,000 contract increase for Action Technology Systems fire and security alarm monitoring
• Awarded $772,039 contract to FFA Architectural & Interiors Inc. for Esther Short Bell Tower and Pumphouse repairs
• Approved purchasing authority up to $1,250,000 for waterborne traffic line paint from Alpine Products, Inc.
• Approved on-call professional services agreement for Pearson Airport with Century West Engineering (max fee $950,000)
• Approved meeting minutes from May 8 and May 15, 2023

Parking Advisory Committee

The committee elected an interim chair and approved the February 22, 2023, meeting minutes. Members also attended a workshop presentation regarding the Main Street Promise project, which includes a curbless design and planned construction starting in Spring 2024.

• Elected Ryan Morin as interim chair (unanimous)
• Approved February 22, 2023, minutes (unanimous)

City Council

The City Council will review updates to the Transportation System Plan and Complete Streets. The agenda also includes a proposal to extend a moratorium on large warehouse and distribution center permits for six months.

• Ordinance to extend moratorium on warehouses over 250,000 square feet
• 2023 Affordable Housing Fund awards for acquisition and temporary shelter
• Contract with Do Good Multnomah for Safe Stay Communities 4 and 5 management
• Agreement with Discovery Clean Water Alliance for river water monitoring
• Donation agreement for Renaissance Trail improvements

The City Council approved funding awards for temporary shelters and housing assistance. They also authorized a donation agreement for improvements to the Renaissance Trail and a water quality monitoring agreement.

• Approved $4.23M in 2023 Affordable Housing Fund awards for housing assistance and temporary shelters (Unanimous)
• Approved donation agreement for Renaissance Trail eastern terminus improvements (Unanimous)
• Approved Interlocal Agreement with Discovery Clean Water Alliance for Columbia River water quality monitoring (Unanimous)
• Approved contract with Do Good Multnomah for management of Safe Stay Communities 4 and 5 (Unanimous)
• Approved meeting minutes from April 17, April 24, and May 1, 2023 (Unanimous)

City Council

The council will hold workshops regarding procurement policy and the Waterfront Gateway development agreement. The meeting also includes proposals to approve several construction project acceptances and new roadway contracts.

• $2,999,219 contract amendment for Heights District roadway plans
• $1,300,713.75 contract for 2023 Joint Agency Road Preservation Project
• $688,687.00 contract for 2023 Pavement Repairs Project
• Workshop on Waterfront Gateway development agreement
• Bid rejection for Fourth Plain Sewer Improvements

The City Council unanimously approved the construction acceptance and release of retainage for five infrastructure projects, including curb ramps, neighborhood connectivity, and water main installations. The council also held workshops regarding procurement policy and the Waterfront Gateway development agreement.

• Approved 2022 East Curb Ramps construction acceptance ($921,966.09)
• Approved NW Neighborhood Connectivity construction acceptance ($1,669,247.29)
• Approved Lower Grand LID Retrofits construction acceptance ($1,596,124.87)
• Approved Industrial Pretreatment Lagoon Upgrades construction acceptance ($5,680,279.31)
• Approved Vancouver Low Rezone Water Main Installation construction acceptance ($351,568.21)

City Council

The council will hold public hearings regarding the 2023 CDBG and HOME Action Plan and a spring supplemental budget ordinance. Workshops are also scheduled to discuss the Urban Forestry Management Plan and the city's Strategic Plan. The agenda includes interlocal agreements for Justice Assistance Grant funds with Clark County.

• Public hearing for 2023 CDBG and HOME Action Plan funding awards
• Public hearing for Spring Supplemental Budget ordinance
• Interlocal agreement with Clark County for JAG 2021 Award disbursement
• Interlocal agreement with Clark County for JAG 2022 Award disbursement
• Spending limit increase for contract C-100689 with Cascade Fire Equipment

The City Council approved over $11.4 million in claim vouchers and authorized two interlocal agreements for Justice Assistance Grant (JAG) funds. The Council also approved an increased spending limit for Vancouver Fire Department paramedic units due to supply chain costs.

• Approved claim vouchers in the amount of $11,411,019.22
• Approved interlocal agreement for 2021 JAG award of $107,942
• Approved interlocal agreement for 2022 JAG award of $120,575
• Approved increased spending limit for Contract C-100689 for Fire Paramedic/Squad units

Transportation and Mobility Commission

The commission will review updates on the Columbia Project and McGillivray Blvd Safety & Mobility Project. The meeting includes a vote on the 2024–2029 Transportation Improvement Program recommendation and a presentation regarding proposed C-TRAN service changes for fall 2023.

• Vote on recommendation for the 2024–2029 Transportation Improvement Program
• Columbia Project construction and evaluation update
• McGillivray Blvd Safety & Mobility Project engagement plan and outreach
• Discussion of Transportation System Plan performance measures
• C-TRAN proposed fall 2023 service changes

The Transportation and Mobility Commission unanimously approved the 2024–2029 Transportation Improvement Program. The commission also held workshops on the Columbia Street and McGillivray Blvd projects and the Transportation System Plan update.

• Approved 2024–2029 Transportation Improvement Program (7-0)
• Approved April meeting minutes (unanimous)
• Excused absence of Commissioner Raia (unanimous)

City Council

The Council will hold workshops regarding the Renaissance Boardwalk Master Plan and a moratorium on warehouse and distribution centers. The agenda also includes approving construction contracts for curb ramps and street retrofits. Additionally, the council will review several ordinance first readings.

• $1,418,000 contract for 2023 West Curb Ramps Project
• $942,156 contract for NE Ross Street LID Retrofits
• Renaissance Boardwalk Master Plan Update workshop
• Moratorium on Warehouse and Distribution Centers workshop
• Spring Supplemental Budget ordinance first reading

The City Council approved several construction contracts, including curb ramp upgrades and stormwater retrofits. The council also extended a law enforcement agreement with the City of Washougal and approved a first reading for a telecommunications franchise ordinance.

• Approved $1,418,000 contract for 2023 West Curb Ramps to Advanced Excavating Specialists, LLC (6-1)
• Approved $942,156 contract for NE Ross Street LID Retrofits to Western United Civil Group, LLC (unanimous)
• Approved amendment to law enforcement services agreement with City of Washougal (unanimous)
• Approved first reading of Right-of-Way Franchise Ordinance for Lightspeed Networks, Inc. (unanimous)
• Approved extension of Comcast cable television franchise to July 1, 2024 (unanimous)
• Approved meeting minutes from April 10, 2023 (unanimous)

City Council

The City Council will hold a public hearing regarding a 10-year property tax exemption for the Daniels Apartments at 904 Daniels Street. The council will also conduct a workshop on the Spring Supplemental Budget and consider several park service contract amendments.

• $1,364,620.86 contract amendment for Waterfront Park & Grant Street Pier maintenance
• $440,047 professional services agreement with MIG for Bagley Park
• 10-year multi-family housing tax exemption for 904 Daniels Street
• Amendments to eight on-call parks planning service contracts up to $1,000,000 each
• Spring Supplemental Budget workshop

The City Council approved several professional service agreements for park planning and maintenance, including a contract for Bagley Community Park. Council also authorized a partial sewer easement vacation at 2902 Falk Rd to facilitate redevelopment.

• Approved partial sewer easement vacation at 2902 Falk Rd
• Approved $440,047 professional services agreement with MIG for Bagley Community Park
• Increased contract limits to $1,000,000 for 8 on-call parks planning consultants
• Increased Waterfront Park maintenance contract with BrightView Landscaping LLC to $1,364,620.86
• Approved meeting minutes from April 3, 2023

Downtown Redevelopment Authority

The authority will review quarterly financials and administrative expenses. The board is also scheduled to receive updates on the hotel remodel and a change order review.

• 2023 capital budget amendment approval
• Hotel remodel update
• March/Q1 2023 financial update
• Review of change orders
• Approval of claims and administrative expenses

The Authority approved a budget amendment to cover unforeseen costs and inflation for a hotel remodel project. The board also approved monthly claims, administrative expenses, and capital expenses.

• Approved $250,000 increase to 2023 Capital Budget via SR 04-20-23-01
• Approved April claims of $2,978,237.24 and administrative expenses of $27,743.68
• Approved March and April capital expenses totaling $603,541.40
• Approved February 16, 2023 meeting minutes
• Appointed Marc Fazio as temporary board chair for the meeting

Telecommunications Commission

The Commission will review Resolution 2023-01, which recommends extending the Comcast of Washington V, LLC franchise agreement until July 1, 2024. The meeting also includes an update on cable franchise renewals.

• Resolution 2023-01 regarding a recommendation to extend the Comcast of Washington V, LLC franchise agreement
• Cable Franchise Renewal Update
• Approval of minutes from March 1, 2023

The Commission unanimously recommended extending the franchise agreement for Comcast of Washington V, LLC. This extension maintains current provisions while negotiations for a new agreement continue. The recommendation will be sent to the Vancouver City Council and County Council for approval.

• Approved Resolution 2023-01 recommending Comcast franchise extension through July 1, 2024 (Unanimous)
• Approved March 1, 2023 meeting minutes

City Council

The City Council will hold workshops regarding the Renaissance Boardwalk Master Plan and tiered water rates. The agenda also includes a public hearing for an 8-year property tax exemption for the Modera Apartments at 600 Boise Place. Additionally, the Council will consider several construction acceptances and interagency agreements.

• Public hearing for Modera Apartments MFTE property tax exemption at 600 Boise Place
• Workshop on Renaissance Boardwalk Master Plan Update
• Workshop on Tiered Water Rates Update
• Construction acceptance and release of $34,682.05 in retainage for Fruit Valley Road Stormwater Overflow
• Interagency agreement with Evergreen School District for police officers at extracurricular events

The City Council approved several infrastructure projects, including road resurfacing and stormwater overflow work. The Council also authorized a 6-month ambulance pilot program and adopted the 2022 Clark Regional Natural Hazard Mitigation Plan.

• Accepted 2022 Resurfacing Project by Lakeside Industries, Inc. at final cost of $3,178,368.70
• Accepted Fruit Valley Road Stormwater Overflow project by Tapani, Inc. at final cost of $693,641.06
• Approved Ninth Amendment to AMR Ambulance Services contract for a 6-month BLS response pilot program
• Authorized interlocal agreement with Evergreen School District for police at extracurricular events
• Adopted Resolution M-4217 approving the 2022 Clark Regional Natural Hazard Mitigation Plan
• Approved claim vouchers totaling $3,861,375.34
• Approved meeting minutes from March 20, 2023

Planning Commission

The Planning Commission will hold a public hearing regarding new regulations for short-term rentals. The meeting also includes workshops to review proposed changes to downtown building tapering requirements and updates on the Evergreen & Grand Commercial Corridors Strategy.

• Public Hearing: Short Term Rental Regulations
• Workshop: Downtown Building Upper Floor Tapering Requirements
• Workshop: Evergreen & Grand Commercial Corridors Strategy Implementation
• Approval of March 14, 2023, meeting minutes

The Planning Commission unanimously recommended that City Council adopt new short-term rental regulations. The commission also held workshops regarding downtown building footprint requirements and the Evergreen & Grand commercial corridors strategy.

• Recommended adoption of new short-term rental regulations (7-0)
• Adopted March 14, 2023, minutes (unanimous)

City Council

The City Council will hold workshops on the Fourth Plain for All and Heights Mixed Use Plan District. The council also plans to approve several infrastructure contracts and a resolution regarding the Clark County Comprehensive Plan update. A public hearing is scheduled to discuss upgrading online permit applications.

• $376,000 contract for 2023 East Curb Ramps Project
• $415,500 contract amendment for crack sealing and mastic repair
• $500,000 increase for On-Call Facilities Condition Assessment contract
• Ordinance to amend Selectron Technologies contract for online permit applications
• Interlocal Agreement with the City of Camas for Job Order Contracts

The City Council adopted Resolution M-4216 to establish guiding principles for regional decisions regarding the Vancouver Urban Growth Area. The council also approved several infrastructure contracts and an ordinance to upgrade the Community Development permit portal.

• Adopted Resolution M-4216 establishing principles for the 2025 Clark County Comprehensive Plan update
• Approved $376,000 contract with Advanced Excavating Specialists, LLC for 2023 East Curb Ramps
• Approved $415,500 contract extension with BVC Inc for 2023 Crack Sealing and Mastic Repair Project
• Authorized continued use of Sourcewell contract #081419-SHI for software purchases
• Approved $500,000 increase for MENG Analysis contract (C-100825) for facilities assessments
• Authorized Interlocal Agreement with City of Camas for Job Order Contracting Program
• Approved claim vouchers totaling $5,367,381.27
• Approved Ordinance M-4409 to amend Selectron Technologies contract for online permit applications

Transportation and Mobility Commission

The commission will review safety recommendations for McLoughlin Boulevard and discuss the scope of the McGillivray Boulevard Safety & Mobility Project. Staff will also present transportation recommendations from the Climate Action Framework. The meeting includes a community forum for public testimony.

• McLoughlin Boulevard Complete Streets evaluation findings and safety recommendations
• Review of transportation recommendations in the Climate Action Framework
• McGillivray Blvd Safety & Mobility Project scope and community engagement feedback
• Vote to adopt March 7, 2023, meeting minutes

The Commission approved the March meeting minutes and excused one absence. The remainder of the meeting consisted of staff presentations and workshops regarding the McLoughlin Complete Streets, Climate Action Framework, and McGillivray Blvd Safety & Mobility projects.

• Approved March minutes (unanimous)
• Excused absence of Commissioner Grandstaff (unanimous)

City Council

The City Council will hold a workshop regarding short term rentals and review several consent agenda items. These include contracts for road maintenance, curb ramp construction, and fire department equipment. The council will also consider an ordinance to upgrade the online permit application portal.

• $854,350.50 contract for Fourth Plain Blvd curb ramps
• $381,490.00 contract amendment for 2023 Slurry Seal Project
• Increased spending limits for fire department turnout gear and equipment
• Contract extension with Live Love Outreach for Safe Stay Community #2
• Ordinance for upgraded online permit applications via Selectron Technologies

The City Council unanimously approved a consent agenda featuring several construction and service contracts. Key actions included funding for road sealing, curb ramp installation, and fire department equipment. The Council also extended a contract for the management of a city-sanctioned Safe Stay Community.

• Approved $381,490 contract amendment with Blackline, Inc. for 2023 Slurry Seal Project
• Awarded $854,350.50 contract to Western United Civil Group, LLC for Fourth Plain Blvd Curb Ramps
• Authorized continued use of WA State contract 08215 with TEKsystems, Inc. for IT staffing
• Increased spending limit for Cascade Fire Equipment contract to purchase four fire engines
• Increased spending limit for Lion Turnout Gear purchases via contract C-100867
• Approved contract extension with Live Love Outreach for Safe Stay Community #2 management
• Approved first reading of ordinance to amend Selectron Technologies contract for online permits
• Approved claim vouchers totaling $10,579,202.45

City Council

There will be no City Council meeting on March 27, 2023. The agenda contains only public notice and transit information.

The City Council held a community forum at the Firstenburg Community Center to discuss city business with community members. No substantive decisions were recorded.

City Council

The provided source document contains only numerical strings and does not contain any discernible information regarding meeting topics or decisions.

The City Council adopted a resolution for Phase 2 of the Fourth Plain Boulevard project to improve safety for transit and mobility users. Other key actions included approving a land acquisition for park expansion and updating building code ordinances.

• Adopted Resolution M-4215 for Fourth Plain Boulevard Phase 2 design options
• Approved $505,348.38 contract to Odyssey Contracting, LLC for Water Station 4 Wellhouse 4B Replacement
• Approved $649,000 purchase of Evergreen Bible Church property for George & Hazel Stein Neighborhood Park expansion
• Approved Ordinance M-4407 to update Title 17 Building Code Ordinance
• Approved Ordinance M-4408 for Kevanna Park Meadows Planned Development
• Approved contract with Avolve Software for cloud-hosted electronic plan review system
• Approved Interlocal Agreement with Clark County for Curtin Creek Community Park
• Approved claim vouchers totaling $16,468,696.46

Planning Commission

The Planning Commission will conduct workshops regarding the Heights Mixed Use Zone and the Burnt Bridge Creek West rezone. Staff will also present draft development code language for regulating short-term rentals.

• Code updates for Tower Mall Redevelopment Area Master Plan
• Review of Burnt Bridge Creek West rezone from OCI to IL
• Presentation of draft short-term rental regulations
• Modification to SEPA Categorical Exemptions

The Planning Commission held workshops to discuss the Heights Mixed Use zone, short-term rental regulations, and the Burnt Bridge Creek West rezone. No substantive votes were taken on these items; the only formal action was the adoption of previous meeting minutes.

• Adopted February 14, 2023, minutes (unanimous)

Transportation and Mobility Commission

The Commission will hold a public hearing to recommend a design concept for Phase II of the Fourth Plain and Ft. Vancouver Way Safety & Mobility Project. The meeting also includes workshops to discuss the Transportation System Plan update and the 2024–2029 Transportation Improvement Program. Additionally, staff will provide an update on the Highway 99 Bus Rapid Transit Project.

• Public hearing for Phase II of Fourth Plain and Ft. Vancouver Way Safety & Mobility Project
• Workshop on Transportation System Plan street typology and pedestrian crossing policy
• Review of the 2024–2029 Transportation Improvement Program (TIP)
• Update on Highway 99 Bus Rapid Transit Project

The Commission approved recommendations for the Phase II Fourth Plain and Ft. Vancouver Way Safety & Mobility Project. The plan includes roadway striping reconfiguration, new capital projects for traffic calming and mobility, and the proposal of a new multiuse facility. The commission also approved the February meeting minutes.

• Endorsed Fourth Plain Boulevard project recommendations (7-0)
• Approved February meeting minutes (unanimous)
• Excused absence of Commissioner Jackson (unanimous)

City Council

The Vancouver City Council will consider revisions to the moratorium on warehouses larger than 100,000 square feet. The agenda also includes a $1,000,000 donation for the Elizabeth Austin Playground and an opioid settlement agreement with several manufacturers and retailers. Public hearings are scheduled for rezoning proposals at 9309 NE 52nd Street and Kevanna Park Meadows.

• $1,000,000 Kuni donation for Elizabeth Austin Playground
• Opioid settlement agreement with Teva, Allergan, CVS, Walgreens, and Walmart
• Revisions to the moratorium on large warehouses over 100,000 square feet
• Stutesman Rezone Proposal at 9309 NE 52nd Street
• Kevanna Park Meadows Planned Development concept plan

The City Council approved a revised moratorium on large warehouses over 250,000 square feet and accepted a $1 million donation for the Elizabeth Austin Playground. Other actions included approving an opioid settlement agreement and updating building code ordinances.

• Approved revised moratorium on warehouses over 250,000 sq ft (4-1)
• Accepted $1,000,000 Kuni Foundation donation for Fruit Valley Park playground (unanimous)
• Approved opioid settlement with Teva, Allergan, CVS, Walgreens, and Walmart (unanimous)
• Approved Option B for Kevanna Park Meadows Planned Development (4-1)
• Approved Ordinance M-4405 for Stutesman Rezone Proposal (unanimous)
• Approved first reading of Title 17 Building Code Ordinance changes (unanimous)
• Reappointed Joan Caley to the Vancouver Housing Authority Board (unanimous)
• Approved $7,391,036.27 in claim vouchers (unanimous)

Transportation Benefit District

The Board approved the meeting schedule for 2023 and adopted Resolution TBD-2023-002 to approve the 2021 Annual Report to the Community. The Board also approved the meeting minutes from December 19, 2022.

• Approved December 19, 2022 meeting minutes
• Approved 2023 Regular Board Meetings Schedule (Res. TBD-2023-001)
• Adopted Resolution TBD-2023-002 approving the 2021 Annual Report to the Community

Telecommunications Commission

The Telecommunications Commission will conduct a performance review of Comcast for the 2021-2022 period. The agenda also includes updates on cable franchise renewals and PEG access for TV ETC and Clark/Vancouver Television.

• Comcast Performance Review 2021-2022
• Cable Franchise Renewal Update
• PEG Access updates for TV ETC and Clark/Vancouver Television

The Commission approved the December 7, 2022, meeting minutes. Staff reported that cable franchise negotiations with Comcast are progressing slowly and may require a six-month extension beyond the July 1 deadline. The Commission held a performance review for Comcast and will receive a final report in June.

• Approved December 7, 2022, minutes
• Approved March 1, 2023, agenda

City Council

The City Council is reviewing several items including a $700,000 lodging tax grant for Visit Vancouver Washington. They are also considering updates to the warehouse development moratorium and approving the HOME-ARP allocation plan for $2,496,110 in federal funding. The meeting includes workshops on safety projects and transportation planning.

• $300,000 increase for landscape maintenance contract
• $700,000 lodging tax grant to Visit Vancouver Washington
• $2,496,110 HOME-ARP allocation plan for homelessness assistance
• Stutesman rezone proposal at 9309 NE 52nd Street
• Updates to the warehouse development moratorium ordinance

Council approved a ground lease for temporary construction parking at City Hall and a 33-lot subdivision at Kevanna Park Meadows. The body also adopted a new HOME-ARP allocation plan for homelessness assistance and a framework for the Comprehensive Plan Update. Additionally, Council approved a revised moratorium on warehouses larger than 250,000 square feet.

• Approved ground lease with CW7 LLC for temporary construction parking at City Hall
• Approved 33-lot single-family subdivision for Kevanna Park Meadows Planned Development
• Adopted Resolution M-4214 approving the 2023 HOME-ARP Allocation Plan for $2,496,110 in funding
• Approved Resolution M-4210 endorsing the Comprehensive Plan Update chartering framework
• Approved Resolution M-4209 confirming Transportation System Plan 'Big Ideas', policies, and programs
• Approved ordinance revising the warehouse moratorium to apply to facilities over 250,000 square feet
• Approved Resolution M-4213 to proceed with the Larson Annexation of 1.16 acres
• Approved $19,106,839.39 in claim vouchers

Downtown Redevelopment Authority

The Downtown Redevelopment Authority will conduct officer elections and review year-end financial updates. The board will also consider approvals for a CSG contract amendment, procurement policy revisions, and a lobby remodel change order.

• Officer elections
• CSG Contract Amendment approval
• Lobby Remodel Change Order review
• DRA Procurement Policies Revision approval
• Hotel Remodel Update

The Downtown Redevelopment Authority approved several expenditures for hotel remodel work, including a $192,647 change order. The board also elected its President and Secretary and approved revisions to procurement policies.

• Elected Jan Robertson as Board President (unanimous)
• Elected Kathleen Kee as Board Secretary (unanimous)
• Approved December and January claims and administrative expenses of $3,032,814.71 and $69,094.94
• Approved capital expenses including payments of $145,624.79 and $1,140.25
• Approved amendment to CSG contract regarding water issues (SR 02-16-23-01)
• Approved $192,647 in lobby remodel change orders (SR 02-16-23-02)
• Approved revisions to Procurement Policies and Guidelines (SR 02-16-23-03)
• Approved minutes from December 15, 2022 meeting (unanimous)

Planning Commission

The Planning Commission will discuss proposed code changes to implement the Evergreen and Grand Commercial Corridors Strategy. The meeting also includes training on state laws for commissioners and staff.

• Proposed code changes for the Evergreen and Grand Commercial Corridors Strategy
• Approval of December 13, 2022, meeting minutes
• Election of Commission officers
• Training on the Growth Management Act and Open Public Meetings Act

The Planning Commission elected its officers and held workshops on commercial corridor strategies and state planning laws. No decisions were made regarding the proposed code changes for the Evergreen and Grand corridors.

• Adopted December 13, 2022, minutes (unanimous, 1 abstention)
• Elected Marjorie Ledell as Chair (5-0, 1 abstention)
• Elected Zachary Pyle as Vice Chair (5-0, 1 abstention)

City Council

The meeting consists of a True Colors professional development session for staff and elected officials. The training focuses on improving communication skills and self-awareness. No legislative actions or decisions are scheduled for this meeting.

The City Council held a professional development session focused on the True Colors program. The meeting was used for training in communication and self-awareness; no legislative decisions were made.

Transportation and Mobility Commission

The Commission will elect its 2023 Chair and Vice Chair. Members will also hold workshops regarding the Fourth Plain and Ft. Vancouver Way Safety & Mobility Project and the Climate Action Framework. Additionally, staff will provide an update on the Main Street Promise Project streetscape design.

• Election of 2023 Chair and Vice Chair
• Workshop on Fourth Plain and Ft. Vancouver Way Safety & Mobility Project Phase II
• Overview of Climate Action Framework process and next steps
• Review of 30% design for Main Street Promise Project streetscape
• Staff memo regarding McGillivray Boulevard Safety & Mobility Project

The Transportation and Mobility Commission unanimously re-elected Eduardo Ramos as Chair and Jeananne Edwards as Vice Chair. The meeting focused on staff presentations regarding the Fourth Plain safety project, the Climate Action Framework, and Main Street improvements, with no new ordinances or contracts approved.

• December minutes approved unanimously
• Eduardo Ramos re-elected as Chair (9-0)
• Jeananne Edwards re-elected as Vice Chair (9-0)
• Fourth Plain Phase II recommendations presented for review
• Climate Action Framework strategies reviewed
• Main Street Promise Project design options discussed

City Council

The Council will hold a workshop regarding the Comprehensive Plan Update. A public hearing is scheduled to consider a six-month moratorium on permits for warehouse and freight movement structures over 100,000 square feet in industrial zones. The agenda also includes appointments to the Planning Commission.

• Public hearing on temporary moratorium for warehouse/freight development exceeding 100,000 square feet
• Eighth amendment to ambulance services agreement with AMR
• Appointments of Melissa von Borstel and Patrick Adigweme to the Planning Commission
• Contract increase for Associated Petroleum Products
• Continued use of Washington State contract for copiers and managed print services

The City Council approved a temporary moratorium on permits for warehouse and freight movement structures over 250,000 square feet in Light and Heavy Industrial zoning districts. The council also approved several consent agenda items including contract extensions and new commission appointments.

• Approved Resolution M-4207 for a warehouse moratorium on facilities over 250,000 sq ft (5-2)
• Approved $12,769,570.52 in claim vouchers for January 9, 2023 (unanimous)
• Appointed Melissa von Borstel and Patrick Adigweme to the Planning Commission (unanimous)
• Approved continued use of WA State contract #06619 for copiers and print services (unanimous)
• Approved continued use of WA State contract #08721 with Associated Petroleum Products (unanimous)
• Approved Eighth Amendment to ambulance services agreement with American Medical Response (unanimous)
• Approved January 23, 2023 meeting minutes (unanimous)

City Council

The Council will hold workshops regarding a warehouse and distribution center moratorium and diversity initiatives. The agenda also includes decisions on ammunition purchases, building code updates, and property tax exemptions.

• Ammunition purchase for Vancouver Police Department up to $478,121
• 62nd Street Apartments Corner Rezone public hearing
• Ordinance to discontinue long-term no-charge street parking permits
• Broadstone (BLK 19) Multi-Family Housing Limited Property Tax Exemption
• Ratification of the Collective Bargaining Agreement for Vancouver Fire Command Officers

City Council approved a multi-family housing property tax exemption for a project at 1110 W. Columbia Way. The council also approved several infrastructure contracts, a police ammunition purchase, and a zoning change for apartments on 62nd Street. An ordinance to update building code permit processes was remanded to staff.

• Approved 8-year property tax exemption for Broadstone 180-unit project (unanimous)
• Approved rezoning from R-18 to R-22 for 62nd Street Apartments corner (unanimous)
• Approved ordinance to stop issuing new long-term no-charge street parking permits (unanimous)
• Approved $478,121 ammunition purchase for Police Department (unanimous)
• Approved $125,000 in 2023 Lodging Tax Grants (unanimous)
• Approved 2023-2025 Collective Bargaining Agreement for Fire Command Officers (unanimous)
• Approved WSDOT Bridge Inspection Agreement (unanimous)
• Tabled Title 17 Building Code Ordinance changes and remanded to staff

City Council

The Council will hold public hearings regarding Proposition 3, a proposed affordable housing levy replacement, and property tax exemptions for Broadstone apartments. The agenda also includes a workshop on the Transportation System Plan and a contract for police recruitment services.

• Police Department recruitment contract with Loma Media up to $393,500
• Resolution supporting Proposition 3 affordable housing levy replacement
• 8-year property tax exemption for Broadstone (BLK 19) apartments
• Ordinance to discontinue long-term no-charge street parking permits
• 62nd Street Apartments Corner Rezone first reading

The City Council adopted Resolution M-4202 to support Proposition 3 regarding affordable housing. The council also held a workshop on Transportation System Planning and discussed a zoning change for Stutesman.

• Approved Resolution M-4202 to support Proposition 3
• Held workshop on Transportation System Planning
• Discussed proposed zoning change for Stutesman