Van Buren County public meetings in 2022

Committee of the Whole

The Committee of the Whole will discuss the renewal of the VBEMS contract and the re-appointment of Zach Morris to the Land Bank Authority Board. The meeting also includes a swearing-in ceremony and a report from Veterans Services.

• VBEMS Contract Renewal
• Land Bank Authority Board Re-Appointment of Zach Morris
• Veterans Services Report
• Closed session for collective bargaining agreement strategy and negotiation

The Committee of the Whole approved a four-year contract renewal for VBEMS and the reappointment of Zach Morris to the Land Bank Authority Board. Commissioners were also sworn in for the 2023-2024 term of office.

• Approved revised four-year renewal contract with VBEMS
• Approved reappointment of Zach Morris to Land Bank Authority Board for a term expiring December 31, 2025
• Approved December 13, 2022 Committee of the Whole minutes
• Entered closed session to discuss labor negotiations (All Yes)

Board of Commissioners

The Board of Commissioners is meeting to discuss multiple union bargaining agreements and compensation for non-represented employees. The body is also reviewing ARPA funding proposals for the Road Commission and the health department.

• ARPA Proposal # 029 for Road Commission CR 388
• ARPA Proposal # 031 for Van Buren Cass District Health Department
• VBEMS Contract Renewal
• Bargaining agreements for AFSCME, APA, Court Association, GELC, POLC, and Prosecuting Attorneys Legal Secretaries Association
• 2023 Marijuana Operation and Oversight Grant Program

The Board of Commissioners approved several three-year bargaining agreements for county employees and elected officials, featuring a 6% wage increase for 2023 and 3% for 2024 and 2025. The Board also authorized ARPA funding for road projects and health department revenue losses.

• Approved 3-year bargaining agreements for AFSCME, APA, Court Association, GELC, POLC, POAM, and Prosecuting Legal Secretaries (Carried)
• Approved 6% wage increase for 2023, 3% for 2024, and 3% for 2025 for non-represented employees and elected officials (Carried)
• Approved $1,200,146.86 in ARPA funds for the Road Commission CR 388 project (Carried)
• Approved $220,000 in ARPA funds for the Van Buren Cass District Health Department (Carried)
• Approved VBEMS contract renewal through December 31, 2026 (Carried)
• Appointed Zach Morris to the Land Bank Authority for a term expiring December 31, 2026 (Carried)
• Approved grant application renewal for the 2023 Marijuana Operation and Oversight Grant Program (Carried)
• Approved the Van Buren County Public Transit Vehicle Accessibility Plan (Carried)

Committee of the Whole

The Committee of the Whole will review several American Rescue Plan Act (ARPA) proposals for local infrastructure and health services. The body will also discuss the use of county property by the Battle Creek VA and review public transit operations.

• ARPA Proposal # 028: Covert Township Sanitary Sewer Improvements
• ARPA Proposal # 029: Road Commission CR 388
• ARPA Proposal # 031: Van Buren Cass District Health Department
• ARPA Proposal # 033: Red Arrow Youth Center
• ARPA Proposal # 035: Lawton Lead Service Line Replacement

The Committee of the Whole approved ARPA funding for the Road Commission and Health Department, while denying requests for Covert Township and the Red Arrow Youth Center. The board also approved a Parks Commission appointment and a vehicle accessibility plan for public transit.

• Approved appointment of Paul Garrod to the Parks Commission (Carried)
• Approved MOU for Battle Creek VA to park government vehicle on county property (Carried)
• Denied $1,058,400 ARPA funds for Covert Township Sanitary Sewer Improvements (3-4)
• Approved $1,200,146.86 ARPA funds for Road Commission CR 388 project (4-3)
• Approved $220,000 ARPA funds for Van Buren Cass District Health Department (7-0)
• Denied $745,400 ARPA funds for Red Arrow Youth Center (3-4)
• Approved $19,011 Marijuana Operation and Oversight Grant renewal application (Carried)
• Approved $23,463.50 Foster Swift invoice for NCG litigation (4-3)

Board of Commissioners

The Board of Commissioners will meet to review administrative appointments and property use. The agenda includes a discussion regarding the use of county property by the Battle Creek VA and a closed session for negotiation and settlement discussions.

• Use of County Property - Battle Creek VA
• Remonumentation Committee Appointment - Kate Hosier
• Road Commission Re-Appointment - Douglas Burleson
• Replacement Phone Handset Purchase Request
• Closed session for negotiation strategy and settlement discussion

The Board of Commissioners approved a settlement agreement regarding the Wayside Church, et al vs. Van Buren County civil action. Other actions included appointing members to county commissions and approving a technology purchase.

• Approved settlement agreement in Wayside Church, et al vs. Van Buren County (Civil Action No. 1:14-cv-01274)
• Approved $20,307.88 for replacement phone handsets from the Technology Improvement Fund
• Appointed Kate Hosier to the Remonumentation Committee
• Re-appointed Douglas Burleson to the Road Commission for a six-year term expiring Dec 31, 2028
• Appointed Paul Garrod to the Parks Commission
• Approved MOU with U.S. Department of Veterans Affairs for parking of government vehicles on county property
• Approved November 22, 2022 meeting minutes

Committee of the Whole

The Committee of the Whole will review the purchase of the Kelly Page Law Office Building and the relocation of the Administration Office. The meeting also includes a broadband progress update and various grant and budget items.

• Purchase of the Kelly Page Law Office Building
• Administration Office Relocation
• Broadband Progress Update from DCS Technology & Market Van Buren
• Blight Elimination Grant
• SCAO grant awards for Drug Treatment, Family Treatment, Swift and Sure Sanctions, Adult Recovery, and Sobriety Courts

The Committee of the Whole approved the purchase of a building for the Friend of the Court and authorized a $47,882 blight elimination grant for a property in Hartford. The board also approved several appointments, budget adjustments, and a $20,307.88 purchase for replacement phone handsets.

• Approved $195,000 purchase of Kelly Page Law Office Building at 203 S. Niles Street for Friend of the Court
• Approved $47,882 Blight Elimination Grant for roof and stairwell repairs at 5 West Main Street, Hartford
• Approved $20,307.88 purchase of replacement phone handsets from SHI
• Approved appointment of Kate Hosier to the Remonumentation Committee
• Approved re-appointment of Douglas Burleson to the Road Commission through December 31, 2028
• Approved use of 801 Hazen Street, Paw Paw for MVAA Holiday Food Drive on December 14, 2022
• Approved Revised 2022 Apportionment Report
• Approved FY23 grant contracts for Specialty Court Programs

Board of Commissioners

The Van Buren County Board of Commissioners will discuss the purchase of the Kelly Page Law Office Building. The board is also reviewing several appointments to county boards and various finance requests including equipment for 911 dispatch and the Sheriffs Building.

• Purchase of the Kelly Page Law Office Building
• Appointment of Stephanie Timmer to the EDC Board
• Re-appointment of George Saleeby to Kinexus Workforce Development
• Re-appointment of Reginald Boze to the VBC Road Commission
• Purchase of portable radio for 911 Dispatch COOP

The Board of Commissioners approved the purchase of a law office building in Paw Paw and authorized several grant acceptances and equipment purchases. The board also confirmed multiple board appointments and a wage exception for a maintenance technician.

• Approved purchase of Kelly Page Law Office building at 203 S. Niles Street for $195,000
• Approved $45,000 purchase of five portable dual band radios for 911 Dispatch
• Approved $15,450 for BDA installation in Sheriff's buildings
• Approved $23,564.85 for BeyondTrust remote control software renewal
• Approved $47,882 Blight Elimination Grant for roof and stairwell repairs at 5 West Main Street
• Approved $648,720 in SCAO grant awards for Specialty Court programs
• Approved re-appointments of George Saleeby (Kinexus) and Reginald Boze (Road Commission)
• Approved appointment of Stephanie Timmer to the Economic Development Corporation

Committee of the Whole

The Committee of the Whole is reviewing several administrative appointments and financial requests. The body will discuss the purchase of a law office building and various equipment acquisitions for county services.

• Purchase of the Kelly Page Law Office Building
• Appointment of Stephanie Timmer to the EDC Board
• Re-appointment of George Saleeby to Kinexus Workforce Development and Reginald Boze to the VBC Road Commission
• Purchase of a portable radio for 911 Dispatch COOP and BDA for Sheriffs Building
• Salary exception for Finance Director position

The Committee of the Whole approved several equipment purchases for 911 dispatch and the sheriff's office. They authorized the County Administrator to negotiate the purchase of a building at 203 S. Niles Street and designated him as the point of contact for the National Opioid Settlement. The committee also scheduled a review of remaining ARPA proposals for December 13, 2022.

• Authorized County Administrator to negotiate purchase of Kelly Page Law Office building
• Approved $45,000 purchase of 5 dual band Motorola portable radios for 911 Dispatch
• Approved $16,450 purchase and installation of BDA in the sheriff's building
• Approved County Administrator Ryan Post as authorized official for National Opioid Settlement
• Approved sale of a drug forfeited 1991 Dodge Stealth via Biddergy auction
• Approved $11,408,874.98 payment of October 2022 claims
• Rescinded July 12th decision on Labor Committee negotiation recommendation to accept Administration's wage increase
• Approved salary exception for Finance Director to start at the 2-year level

Board of Commissioners

The Van Buren County Board of Commissioners will discuss the purchase of the Kelly Page Law Office Building and a salary exception for the Finance Director. The board will also review the C-PACE program and opioid settlement points of contact.

• Purchase of the Kelly Page Law Office Building
• Salary exception for Finance Director position
• Commercial Property Assessed Clean Energy (C-PACE) Program
• Drain and Lake Level Special Assessment Rolls for 2022 Tax Rolls
• Purchase of Automated External Defibrillators (AED)

The Board of Commissioners established a C-PACE program and district to finance energy efficiency and renewable energy projects for commercial property owners. Other actions included approving the purchase of AEDs for the Sheriff's Office and authorizing the purchase of a law office building.

• Established C-PACE Program and designated Market Van Buren as administrator (Carried)
• Named Ryan Post as authorized official for the National Opioid Settlement (Carried)
• Accepted 2022 Drain and Lake Level Special Assessment Rolls totaling $650,263.26 (Carried)
• Approved $60,945.00 purchase of 30 AEDs from Stryker for the Sheriff's Office (Carried)
• Authorized Treasurer to enter into agreement with Emphasys Software for investment software (Carried)
• Authorized County Administrator to negotiate purchase of Kelly Page Law Office building for $195,000 (Carried)
• Approved salary exception for Finance Director at $92,229.93 per year (Carried)
• Approved 10/25/2022 meeting minutes (Carried)

General

The Van Buren County Board of Commissioners is holding a public hearing. The primary agenda item is a presentation on the Commercial Property Assessed Clean Energy (C-PACE) Program.

• Commercial Property Assessed Clean Energy (C-PACE) Program presentation by Zach Morris and Sarah Snoeyink of Market Van Buren

The Board of Commissioners held a public hearing regarding the Commercial Property Assessed Clean Energy (C-PACE) Program. No decisions were made and no public comments were received.

• Approved the meeting agenda

Committee of the Whole

The Committee of the Whole will discuss several financial matters, including budget adjustments and the FY23 OCC and County Child Care Fund budgets. The body will also review a contract for the County Administrator and an engagement letter with Maner Costerisan.

• Fiscal Year 2023 OCC Budget
• County Child Care Fund Budget Summary FY 23
• County Administrator Contract
• Engagement Letter and Agreement with Maner Costerisan
• Commercial Property Assessed Clean Energy (C-PACE) Program

The Committee of the Whole approved several funding requests, including $1,000 for holiday decorations and $60,945 for 30 new AEDs. They also voted to rename the Land Management Department to the GIS Department and approved a new service agreement with Maner Costerisan for auditing services.

• Approved $1,000 for holiday lighting decorations (Carried)
• Approved $60,945 purchase of 30 Stryker AEDs from Public Safety Fund (Carried)
• Approved agreement with Emphasys Computer Solutions Inc. for investment software (Carried)
• Approved Land Bank Authority engagement in Blight Elimination Program RFP 2023-01 (Carried)
• Approved FY2023 OCC grant budget of $130,903.00 (Carried)
• Approved three-year service agreement with Maner Costerisan for auditing services (Carried)
• Approved renaming Land Management Department to GIS Department and creating GIS Director position (Carried)
• Approved County Administrator contract for Ryan Post (Carried)

Board of Commissioners

The Board of Commissioners will discuss the Fiscal Year 2023 OCC Budget and the County Administrator contract. The body is also reviewing several consent items including grant applications and equipment purchases.

• Fiscal Year 2023 OCC Budget
• County Administrator Contract
• Authority to apply for Federal EPA Grant for the Brownfield Redevelopment Authority
• Engagement Letter and Agreement with Maner Costerisan
• Snow Removal Bids

The Board of Commissioners approved the employment contract for Ryan Post as County Administrator and authorized $4,612,800.20 in claims for September 2022. Other actions included approving snow removal bids, IT equipment upgrades, and the rebranding of the Land Management Department to the GIS Department.

• Approved contract for Ryan Post to serve as County Administrator
• Approved $4,612,800.20 in claims for September 2022
• Approved $41,075.28 bid from MJKNet, Inc for IT switch refresh
• Approved $200,299 MSU Extension Memorandum of Agreement
• Approved $15,828.00 purchase of a traffic radar sign from All Traffic Solutions
• Approved $130,903.00 fiscal year 2023 OCC Budget
• Approved rebranding Land Management to GIS Department and creating a GIS Director position
• Authorized Brownfield Redevelopment Authority to apply for a federal EPA grant

General

The Board of Commissioners will conduct interviews with four candidates throughout the day. Following the interviews, the board will deliberate on the candidates.

• Interview of Lisa Imus at 9:00 AM
• Interview of Ryan Post at 10:15 AM
• Interview of Scott Corbin at 11:30 AM
• Interview of Charles Norton at 1:30 PM
• Deliberation of candidates

Committee of the Whole

The Committee of the Whole is reviewing administrative requests, financial reports, and facility updates. The body will discuss a federal EPA grant for the Brownfield Redevelopment Authority and review bids for snow removal.

• Authority to apply for Federal EPA Grant for the Brownfield Redevelopment Authority
• Snow removal bids
• Commercial Property Assessed Clean Energy (C-PACE) Program
• MSU Extension Memorandum of Agreement
• Traffic radar sign purchase

The Committee of the Whole recommended several items for approval at the next regular Board of Commissioners meeting, including a $41,075.28 network switch refresh, a $200,299 MSU Extension agreement, a $15,828 traffic radar sign, a $42,826 FEMA grant, and $4,612,800.20 in September claims. They also approved a resolution for a domestic violence candlelight vigil at the county park, selected Market Van Buren as program administrator for a C-PACE program, authorized a federal EPA grant application for the Brownfield Redevelopment Authority, and recommended snow removal bids. All votes were unanimous unless noted.

• Approved use of County Park for Domestic Violence Candlelight Vigil on Oct 29, 2022 (unanimous)
• Approved selection of Market Van Buren as C-PACE program administrator and set public hearing for Oct 25, 2022 (unanimous)
• Authorized Brownfield Redevelopment Authority to apply for federal EPA grant (unanimous)
• Recommended approval of snow plow bids as recommended by B&G Director (unanimous)
• Recommended approval of $41,075.28 switch refresh from MJKNet, Inc. (unanimous)
• Recommended approval of $200,299 MSU Extension MOA for FY2022-23 (unanimous)
• Recommended approval of $15,828 traffic radar sign from All Traffic Solutions (unanimous)
• Recommended approval of $42,826 FEMA grant via Michigan State Police (unanimous)

Board of Commissioners

The Board of Commissioners will discuss a technology proposal for broadband project management and the use of county property for a candlelight vigil. The meeting includes several consent items regarding program implementation and fund investments.

• DCS Technology Proposal for Broadband Project Management
• Funding for The Daily Recovery Zone, Inc.
• Authorization for County Treasurer to invest funds in GovMIC
• Commercial Property Assessed Clean Energy (C-PACE) Program
• Road Commissioner Appointment

The Board of Commissioners approved a resolution to establish a Commercial Property Assessed Clean Energy (C-PACE) program and district, setting a public hearing for October 25, 2022. They also appointed Wayne Nelson to the Road Commission, approved $25,160 in funding for Daily Recovery Zone, Inc., and authorized a broadband project management contract with DCS Technology Design at $18,000 per month. All votes were unanimous.

• Approved C-PACE program resolution, setting public hearing for Oct. 25 (unanimous)
• Appointed Wayne Nelson to Road Commission, term expiring Dec. 31, 2024 (unanimous)
• Approved use of County Park for Domestic Violence Candlelight Vigil on Oct. 20 (unanimous)
• Approved $25,160 funding for Daily Recovery Zone, Inc. (unanimous)
• Approved DCS Technology Design broadband project management at $18,000/month, minimum two months (unanimous)
• Authorized County Treasurer to invest surplus funds in GovMIC (unanimous)

Committee of the Whole

The Committee of the Whole will review a Road Commissioner appointment and a technology proposal for broadband project management. The body will also discuss funding for The Daily Recovery Zone, Inc. and the Commercial Property Assessed Clean Energy (C-PACE) Program.

• Road Commissioner Appointment
• DCS Technology Proposal for Broadband Project Management
• FY 2023 Access & Visitation Service Contract - Circuit Court
• Van Buren Youth Fair request for cell tower income
• Authorization for County Treasurer to invest funds in GovMIC

The Committee of the Whole voted unanimously to recommend approval of $25,160 in annual funding for the Daily Recovery Zone, Inc., which provides services for individuals with substance abuse disorders. The board also advanced several other items to the next regular meeting, including a resolution to establish a Commercial Property Assessed Clean Energy (C-PACE) program, appointment of Wayne Nelson to the Road Commission, and a broadband project management contract with DCS Technology. Additionally, the board approved Phase 2 of office moves in the Administration Building at a cost of approximately $26,000.

• Approved $25,160 annual funding for Daily Recovery Zone, Inc. (unanimous roll call)
• Approved resolution of intent to establish C-PACE program with Market Van Buren as administrator (unanimous roll call)
• Approved appointment of Wayne Nelson to Road Commission through Dec. 31, 2024
• Approved Phase 2 office moves for Land Management Office at ~$26,000
• Approved DCS Technology broadband project management at $18,000/month for two months (5-2 roll call)
• Approved $5,879.28 cell tower lease income contribution to Van Buren Youth Fair Association
• Approved authorization for County Treasurer to invest funds in GovMIC
• Approved $4,225.50 Foster Swift invoice for NCG litigation

Board of Commissioners

The Board of Commissioners will review several administrative and finance items, including vehicle acquisitions and grant consultants. The meeting includes discussions on a public safety millage tax rate and the County Administrator.

• Purchase of four new patrol vehicles and one new animal control vehicle
• Tax rate request for the Public Safety Millage
• Department of Natural Resources - Waverly Township Land Acquisition
• Domestic Violence Coalition Annual Agreement
• Contracted Specialty Courts Grant Consultant

The Board of Commissioners approved a data-sharing agreement with the state's MI-SAIL program, a letter of support for DNR land acquisition, the FY2023 Domestic Violence Coalition agreement, purchase of four patrol vehicles and one animal control vehicle, Motorola radios, court capital improvements, and the revised tax rate request for the Public Safety Millage. All votes were unanimous.

• Approved MI-SAIL GIS data-sharing agreement with State of Michigan (unanimous)
• Approved letter of support for DNR to acquire 350 acres in Waverly Township (unanimous)
• Approved FY2023 Domestic Violence Coalition agreement with $25,000 county contribution (unanimous)
• Approved purchase of four patrol vehicles (~$52,000 each) and one animal control vehicle (unanimous)
• Approved purchase of 3 handheld and 2 mobile Motorola radios for $25,966.66 (unanimous)
• Approved court capital improvement projects totaling $74,426.73 (unanimous)
• Approved revised L-4029 Tax Rate Request for Public Safety Millage (unanimous)
• Approved contract for temporary Specialty Courts grant consultant (unanimous)

Committee of the Whole

The Committee of the Whole is reviewing a broadband project management proposal and a tax rate request for a public safety millage. The body is also considering several vehicle purchases and administrative appointments.

• DCS Technology Proposal for Broadband Project Management
• Purchase of four new patrol vehicles and one new animal control truck
• Tax rate request for the Public Safety Millage
• Appointment of Suzanne Glomski to the Land Bank Authority
• DNR Waverly Township Land Acquisition

The Committee of the Whole approved several contracts and resolutions, including a $56,259.28 roof project for the Administration Building and a $14,900 storm sewer/drainage project. They also advanced multiple items to the next regular board meeting, such as the purchase of four patrol vehicles and an animal control truck, a $25,000 Domestic Violence Coalition agreement, and a tax rate request for the Public Safety Millage. Additionally, Suzanne Glomski was appointed to the Land Bank Authority, and a salary exception for a deputy treasurer was approved.

• Approved $56,259.28 roof project for Administration Building (unanimous)
• Approved $14,900 storm sewer/drainage contract with Hurley & Stewart (unanimous)
• Appointed Suzanne Glomski to Land Bank Authority through 12/31/2023 (unanimous)
• Approved 2nd Amendment to COVID Supplemental Grant contract (unanimous)
• Approved 1st Amendment to DHS 2091 for 50% detention cost reimbursement (unanimous)
• Approved salary exception for deputy treasurer at pay scale R20E (unanimous)
• Advanced to next meeting: purchase of 4 patrol vehicles (~$52,000 each) and animal control truck
• Advanced to next meeting: $25,000 FY2023 Domestic Violence Coalition Agreement

Board of Commissioners

The Van Buren County Board of Commissioners will meet to discuss the FY 22-23 budget and a salary exception for the deputy treasurer position. The board will also consider an appointment to the Land Bank Authority and a 2022 Plat Book Agreement.

• FY 22-23 Budget
• Salary Exception for the Deputy Treasurer Position
• Appointment of Suzanne Glomski to the Land Bank Authority
• 2022 Plat Book Agreement
• Police Academy Cadets

The Board of Commissioners adopted the FY 2022-2023 General Fund budget of $25,872,879 and approved all other fund budgets totaling $45,623,905.52. They also approved a plat book agreement with Mapping Solutions, appointed Suzanne Glomski to the Land Bank Authority, created a line item for police academy cadet training, and settled an AFSCME grievance in closed session. A salary exception was granted to hire a deputy treasurer at a higher pay scale.

• Adopted FY 2022-2023 General Fund budget of $25,872,879 (unanimous)
• Approved 2022 plat book agreement with Mapping Solutions for $10,480 (unanimous)
• Appointed Suzanne Glomski to Land Bank Authority through 12/31/2023 (unanimous)
• Created line item and standing agreement to fund police academy cadets at ~$8,000 each (unanimous)
• Authorized inter-fund borrowing from common cash account for listed funds (unanimous)
• Approved salary exception to hire Colleen McLoughlin as Deputy Treasurer at R20-E rate ($20.13/hr) (unanimous)
• Settled AFSCME grievance as recommended by counsel in closed session (unanimous)
• Discussed administrator interview process; tentative interview date set for October 17

Committee of the Whole

The Committee of the Whole will review the FY 22-23 budget and budget adjustments. The body will also discuss administrative matters including a plat book agreement and road commissioner interviews.

• FY 22-23 Budget
• Budget Adjustments
• 2022 Plat Book Agreement
• Road Commissioner Interview Scheduling
• Use of County Property for Lakeshore Harvest Ride

The Van Buren County Board of Commissioners Committee of the Whole meeting on August 23, 2022, approved several items for later board action, including a $10,480 contract with Mapping Solutions for 2022 plat books, scheduling road commissioner interviews for September 6, 2022, Phase 1 of Administration Building moves to relocate Veterans Services to the Museum at under $40,000, use of the South Haven Courthouse parking lot for the Lakeshore Harvest Bike Ride on September 17, 2022, creation of a police academy training line item, and the final recommended balanced budget for FY2022-2023. The committee also approved payment of a $4,529.85 Foster Swift invoice for NCG litigation (5-1, with Hanson opposed). No public comments were made.

• Approved $4,529.85 Foster Swift invoice for NCG litigation (5-1, Hanson opposed)
• Approved $10,480 contract with Mapping Solutions for 2022 plat books (unanimous)
• Scheduled road commissioner interviews for September 6, 2022 at 12:30 p.m. (unanimous)
• Approved Phase 1 of Administration Building moves to relocate Veterans Services to Museum at under $40,000 (unanimous)
• Approved use of South Haven Courthouse parking lot for Lakeshore Harvest Bike Ride on September 17, 2022 (unanimous)
• Approved creation of police academy training line item in Public Safety budget (unanimous)
• Approved final recommended balanced budget for FY2022-2023 (unanimous)
• Approved mileage reimbursement for Interim County Administrator (unanimous)

Board of Commissioners

The Board of Commissioners will meet to review administrative, finance, and property matters. Key discussions include the sale of a building in Mattawan and approved Capital Improvement Program (CIP) items.

• Mattawan Building Sale
• Approved CIP Items
• Out of state travel for 911 training
• Use of County Property for Lakeshore Harvest Ride
• Approval of claims

The Van Buren County Board of Commissioners approved several resolutions, including $2,448,379.90 in July 2022 claims, out-of-state travel for 911 dispatcher training, use of county property for the Lakeshore Harvest Ride, Phase 1 of office moves for Veterans Services, a $170,625 lease overpayment to the health department, and two capital improvement projects. All votes were unanimous among the five commissioners present; two were absent.

• Approved $2,448,379.90 in July 2022 claims (unanimous)
• Authorized out-of-state travel for 911 dispatcher EMD training (unanimous)
• Approved use of South Haven parking lot for Lakeshore Harvest Ride on 9/17/2022 (unanimous)
• Approved Phase 1 of Administration Building office moves for Veterans Services (unanimous)
• Approved $170,625 lease overpayment to Van Buren/Cass District Health Department (unanimous)
• Approved CIP items: Register of Deeds HVAC (~$5,800) and Human Services East alarm controller (~$8,500) (unanimous)

Committee of the Whole

The Committee of the Whole will discuss the draft budget for fiscal year 2022-23 and the sale of a building in Mattawan. The body will also review the 2022 Office of the Public Defender Annual Report and public transit financial and operations reports.

• FY 22-23 Draft Budget
• Mattawan Building Sale
• USDA Lease Application
• 2022 Office of the Public Defender Annual Report
• General Maintenance Carpenter Wage Exception

The Committee of the Whole approved a draft budget for FY 22-23, including a 5% increase for the Health Department appropriation and removal of remaining CIP items, with final review set for August 23, 2022. They also approved several resolutions for the next regular meeting, including out-of-state travel for 911 training, payment of claims totaling $2,448,379.90, and a lease overpayment return of $170,625 to the District Health Department. Additionally, they approved a salary exception for a carpenter position at $22.12 per hour and discussed relocating the Friend of the Court office.

• Approved draft FY 22-23 budget with 5% Health Dept increase, CIP items removed (motion carried)
• Approved resolution for out-of-state 911 dispatcher training in Northern Indiana (motion carried)
• Approved claims payment of $2,448,379.90 (motion carried)
• Approved monthly budget adjustments to maintain balanced budget (motion carried)
• Approved HVAC and alarm projects, ordered Air Cool Chiller for Courthouse (motion carried)
• Approved naming Ryan Post as USDA lease point of contact (motion carried)
• Approved return of $170,625 lease overpayment to Van Buren/Cass District Health Dept (motion carried)
• Approved carpenter starting salary exception to $22.12/hr (motion carried)

Board of Commissioners

The Board of Commissioners will discuss the creation of a County Parks & Recreation Commission and the use of county property for the 2022 Vineyard Classic Bike Tour. The meeting includes several consent items regarding funding agreements, fee eliminations, and contracts.

• Creation of a County Parks & Recreation Commission
• Elimination of Cremation Permit Fees
• Children's Advocacy Center Funding Agreement
• Hartford School Resource Deputy Contract
• Use of County Property for 2022 Vineyard Classic Bike Tour

The board approved a salary increase for Interim County Administrator Ryan Post to $135,000, backdated to May 24, and created a new County Parks & Recreation Commission. It also approved a $3,600 land purchase, eliminated cremation permit fees, and authorized a school resource deputy contract with Hartford Public Schools. A resolution urging the state to amend auto insurance reform was passed, and commissioners were removed from union negotiation meetings.

• Approved salary increase for Interim County Administrator to $135,000, backdated to May 24 (unanimous)
• Created a County Parks & Recreation Commission with interim members (unanimous)
• Approved purchase of Syndicate Park parcel for $3,600 plus fees (unanimous)
• Eliminated $10 cremation permit fees effective September 1 (unanimous)
• Approved Hartford Public Schools school resource deputy contract (unanimous)
• Removed commissioners from union negotiation meetings (4-3)
• Approved salary exception for General Maintenance Carpenter at $22.12/hour (unanimous)
• Approved resolution urging Michigan legislature to amend auto insurance fee caps (unanimous)

General

The Board of Commissioners is holding a public hearing to review the FY 22-23 Draft Budget. Interim County Administrator Ryan Post will present the budget details.

• Presentation of the FY 22-23 Draft Budget

The Board of Commissioners held a public hearing on the FY 2022-2023 draft budget. Interim Administrator Ryan Post presented a brief overview, but no public comments were made, and the hearing was adjourned. No formal decisions were made during this hearing.

• Public hearing on FY 2022-2023 budget held (no vote)
• No public comments received
• Hearing adjourned at 12:52 p.m.

Committee of the Whole

The Committee of the Whole will discuss the draft FY 22-23 budget and a rural broadband study. The body is also reviewing several finance items, including the elimination of cremation permit fees and budget adjustments.

• Rural Broadband Study and Report presentation by DCS Technology
• FY 22-23 Draft Budget and budget adjustments
• Elimination of cremation permit fees
• Syndicate Park Parcel 80-17-233-026-00
• Hartford School Resource Deputy Contract

The Committee of the Whole approved several items to be formalized by resolution at the next regular Board meeting, including a wage increase to $135k annually for Interim County Administrator Ryan Post, a negotiating team for union negotiations, a resolution urging state legislature to amend the Michigan Auto Insurance Reform Act, creation of a County Parks & Recreation Commission, purchase of Syndicate Park Parcel for $3,600, a $200k/year agreement with Market Van Buren, elimination of the cremation permit fee, and a deputy contract with Hartford Schools. The board also approved payment of a Foster Swift invoice for $18,338.45 and set a public hearing on the FY2022/2023 budget for August 9, 2022.

• Approved wage increase to $135k annually for Interim County Administrator Ryan Post (motion carried)
• Approved negotiating team of County Attorney, HR Manager, and Administrator (4-3)
• Approved resolution urging state legislature to amend Michigan Auto Insurance Reform Act (6-1)
• Approved creation of County Parks & Recreation Commission, naming Commissioner Godfrey (all yes)
• Approved purchase of Syndicate Park Parcel 80-17-233-026-00 for $3,600 plus fees (motion carried)
• Approved Market Van Buren agreement at $200k/year for 3 years with optional 3-year extension (6-1)
• Approved elimination of cremation permit fee effective September 1, 2022 (motion carried)
• Approved payment of Foster Swift invoice of $18,338.45 (6-1)

Board of Commissioners

The Board of Commissioners will meet to review claims and administrative affairs. The agenda includes a recognition for Anthony Meyaard and a correspondence item regarding a fee cap for home health providers.

• Recognition of Anthony Meyaard
• Review of claims
• Mecosta County Resolution regarding amending fee cap for home health providers

The Van Buren County Board of Commissioners approved $10,049,552.82 in claims for June 2022 and adopted a resolution recognizing Anthony Meyaard for his work in assessment administration. The meeting was otherwise procedural, with no other substantive decisions.

• Approved $10,049,552.82 in claims for June 2022
• Adopted resolution recognizing Anthony Meyaard for assessment administration achievements

Board of Commissioners

The Board of Commissioners will discuss increasing funding for the Solid Waste & Recycling Program and a territory annexation by the Village of Lawrence. The meeting includes several personnel changes and policy updates via a consent agenda.

• Increase in Solid Waste & Recycling Program Funding
• Village of Lawrence proposal to annex certain territory
• Demo of 309 S. Kalamazoo Street
• Creation of an additional Deputy position and an additional Assistant Prosecuting Attorney position
• Use of County Property for Grape Lake 5K Race and Paw Paw Days

The Van Buren County Board of Commissioners approved several resolutions, including the demolition of a building at 309 S. Kalamazoo Street for $36,680, a new county vehicle policy, and a $1,250 compensation for livestock lost to a dog attack. They also tabled all current ARPA funding requests for further review before the end of 2022, and approved the addition of a full-time deputy and an assistant prosecuting attorney position. The board approved a $82,200 increase in solid waste and recycling program funding, and annexed land to the Village of Lawrence.

• Approved demolition of 309 S. Kalamazoo Street for $36,680 (unanimous)
• Approved County Vehicle Policy C01.0001 (unanimous)
• Approved $1,250 compensation for livestock loss due to dog attack (unanimous)
• Tabled all current ARPA funding requests until end of 2022 (unanimous)
• Approved addition of one full-time deputy position (unanimous)
• Approved addition of Assistant Prosecuting Attorney at 5-year salary level (unanimous)
• Approved increase in solid waste and recycling funding from $17,800 to $100,000 (unanimous)
• Approved annexation of land to Village of Lawrence (unanimous)

Committee of the Whole

The Committee of the Whole will discuss budget adjustments, claims, and a financial statement. The meeting includes a presentation on auto insurance reform for home health care and an update on storm cleanup in Hartford.

• Update on storm cleanup in Hartford
• Budget adjustments and monthly financial statement
• Knotek Law Office invoice regarding Covert Township NCG Appeal
• Commissioner per diems
• Presentation on auto insurance reform for home health care by Advisa Care

The Board approved claims totaling $10,049,552.82, accepted monthly budget adjustments and the monthly financial statement, and approved a $7,040 invoice for Knotek Law Office. It also accepted the Labor Committee's negotiation recommendation after a closed session. A resolution on auto insurance reform was tabled for one month for research.

• Approved claims of $10,049,552.82 (motion carried)
• Accepted monthly budget adjustments (motion carried)
• Accepted monthly financial statement (motion carried)
• Approved Knotek Law Office invoice of $7,040.00 (motion carried)
• Approved payment of Commissioner Per Diems (motion carried)
• Accepted Labor Committee negotiation recommendation (motion carried)
• Tabled auto insurance reform resolution for one month

Soldiers & Sailors Relief Commission

The Soldiers & Sailors Relief Commission is meeting to approve minutes from May 2, 2022. The body will also consider a relief fund application for Vetra Spec # 320940.

• Review of SSRF Application Vetra Spec # 320940
• Approval of May 2, 2022, SSRF minutes

The Soldiers & Sailors Relief Commission met on July 11, 2022, and approved the agenda, the May 2, 2022 minutes, and a single relief application (Vetra Spec # 320940). No public comments were made, and no other substantive decisions were recorded.

• Approved agenda (motion carried)
• Approved 5-2-22 SSRF minutes (motion carried)
• Approved SSRF application Vetra Spec # 320940 (motion carried)

Board of Commissioners

The Board of Commissioners will review a lead service replacement agreement for SHAWSA and discuss the Bangor Train Depot. The meeting also includes a consent agenda covering county property use and various administrative appointments.

• SHAWSA Lead Service Replacement Agreement
• Bangor Train Depot discussion
• Fiber Agreement with Bloomingdale Telecom
• Termination of the Palisades Agreement with Kinexus
• Deputy Clerk Wage Exception

The Van Buren County Board of Commissioners approved a consent agenda including $5,006,600.21 in May claims, a 5-year fiber lease with Bloomingdale Telecom, and $44,900 for Bangor Amtrak Depot renovations. They also approved a $480,468.75 ARPA agreement with SHAWSA (6-1) and a deputy clerk wage exception. The Palisades Agreement with Kinexus was terminated effective July 12, 2022.

• Approved $5,006,600.21 in May 2022 claims
• Approved 5-year fiber lease with Bloomingdale Telecom at $5,000/year plus $1,000 one-time cost
• Approved $44,900 for Bangor Amtrak Depot renovations
• Approved $480,468.75 ARPA agreement with SHAWSA (6-1)
• Approved deputy clerk wage exception at $17.46/hour
• Terminated Palisades Agreement with Kinexus effective July 12, 2022
• Approved auction of county property via Biddergy
• Approved firearm purchase option for retiring sheriff's deputies

General

The Van Buren County Board of Commissioners is holding a public hearing. The meeting features a presentation regarding the Village of Lawrence's proposal to annex certain territory.

• Presentation by Theresa Stroud on the Village of Lawrence annexing certain territory

The Board of Commissioners convened a public hearing on June 28, 2022, to consider the Village of Lawrence's proposal to annex certain territory. Village President David Quick presented the area to be annexed, and no public comments were offered. The hearing was adjourned without any vote or decision; it was a procedural step only.

• Held public hearing on Village of Lawrence annexation (no action taken)

Committee of the Whole

The Committee of the Whole is reviewing proposals for new county positions and funding increases. The body is also discussing operational policies regarding remote work, county vehicles, and public transit.

• Increase in Solid Waste & Recycling Program Funding
• Creation of an additional Deputy position
• Creation of an additional Assistant Prosecuting Attorney position
• Use of County Property for the Grape Lake 5K Race
• Strategic Plan - ARPA Proposals

The Committee of the Whole voted to recommend several items for approval at the next regular Board meeting, including increasing solid waste and recycling program funding from $17,800 to $100,000 (5-2), approving a $36,680 demolition contract, and creating new positions. All motions were recommendations, not final approvals.

• Recommended increasing solid waste & recycling funding to $100,000 (5-2)
• Recommended approving Grape Lake 5K race parking lot use at 801 Hazen St.
• Recommended contracting with Terry Excavating and Martin & Associates for demolition at 309 S. Kalamazoo St. (up to $36,680)
• Recommended updating County Vehicle Policy
• Recommended $1,250 compensation to Matt Paris for livestock loss
• Recommended paying $65,648.65 in Foster Swift invoices for NCG litigation
• Recommended reorganizing Office of Domestic Preparedness and adding deputy and prosecutor positions
• Recommended adopting Remote Work Policy and ADA Complaint Policy

Committee of the Whole

The Committee of the Whole will receive a presentation on Road Commission County Millage Funding. Members will discuss board restructuring, a strategic plan, and a search for a County Administrator. The body will also review budget adjustments and various county property use requests.

• Road Commission County Millage Funding 101 presentation
• Fiber Agreement with Bloomingdale Telecom
• County Administrator search
• Budget adjustments and claims
• Use of County Property requests for Van Buren Youth Fair and Trinity Lutheran Church Fun Run

The Committee of the Whole approved several items to be ratified at the next regular board meeting, including a $125,000 starting salary for the County Administrator position. They also approved a $64,900 one-time payment for Bangor Train Depot repairs and a 5-year fiber optic lease with Bloomingdale Telecom. A proposal to restructure board meetings was tabled for further review.

• Approved job posting for County Administrator with $125,000 starting salary
• Approved $64,900 one-time payment for Bangor Train Depot repairs
• Approved 5-year fiber lease with Bloomingdale Telecom at $5,000/year plus $1,000 setup
• Approved $107,184.13 reclassification of furniture purchases to Capital Improvement Fund
• Approved May 2022 claims totaling $5,006,600.21
• Approved firearm purchase option for retiring deputies and command officers
• Approved appointments to Remonumentation Committee (Antilla, Mills, Nelson)
• Tabled board meeting restructure proposal

Board of Commissioners

The Van Buren County Board of Commissioners will meet to discuss financial requests and labor items. The agenda includes a tax rate request and a hazardous materials grant.

• 2022 Tax Rate Request - L4029
• 2021-2022 Hazardous Materials Emergency Planning Grant
• Juneteenth Holiday proposal
• City of South Haven Commercial Rehabilitation Exemption Certificate

The Van Buren County Board of Commissioners approved the 2022 Juneteenth holiday as a paid day off for all staff, with the cost deducted from departmental budgets, and future holidays to be determined in union negotiations. The board also voted to terminate the Palisades/Kinexus agreement upon 30-day notice, after a motion to terminate at the end of September failed. Additionally, the board approved the 2022 tax rate request and a hazardous materials emergency planning grant.

• Approved 2022 Juneteenth holiday as paid for all staff (6-1, Peat no)
• Terminated Palisades/Kinexus contract upon 30-day notice (4-3)
• Rejected motion to terminate Palisades/Kinexus at end of September (2-5)
• Approved 2022 Tax Rate Request Form L-4029 (unanimous)
• Approved 2021-2022 Hazardous Materials Emergency Planning Grant of $3,380 (unanimous)

Board of Commissioners

The Board of Commissioners will meet to approve several administrative appointments and financial claims. The agenda includes a presentation from the Medical Examiner and a review of a juvenile detention bed rental agreement.

• Ottawa County Juvenile Detention Center Bed Rental Agreement
• 2022 PC Refresh
• OCC Grant Application and Budget Approval
• Appointments to the Planning Commission, Economic Development Corporation, and Community Corrections Advisory Board
• Reclassification of Research Attorney position and creation of Law Clerk position

The Van Buren County Board of Commissioners approved several appointments, including to the Planning Commission and Economic Development Corporation, and authorized $350,000 for a satellite Children's Advocacy Center. They also approved a $2.48 million claims payment, a $54,360 PC refresh, and a $28,399 cybersecurity insurance increase. In closed session, they accepted the resignation of Frank Hardester and appointed Ryan Post as Interim County Administrator.

• Approved $350,000 for Safe Harbor Children's Advocacy Center satellite office (unanimous)
• Approved $2,480,034.04 in April 2022 claims (unanimous)
• Approved $54,360.91 for 2022 PC refresh (unanimous)
• Approved $28,399 for additional cybersecurity insurance (unanimous)
• Approved reclassification of Research Attorney and creation of Law Clerk position (unanimous)
• Approved appointments to Community Corrections, SWMPC, EDC, and Planning Commission (unanimous)
• Approved Ottawa County Juvenile Detention Center bed rental agreement (unanimous)
• Accepted resignation of Frank Hardester and appointed Ryan Post as Interim County Administrator (unanimous)

Administrative Affairs Committee

The Administrative Affairs Committee is holding a public hearing to discuss Community Development Block Grant (CDBG) funding for Mattawan Life Sciences.

• Public hearing regarding CDBG Grant Funding for Mattawan Life Sciences

The Van Buren County Board of Commissioners held a public hearing to close out the CDBG grant for Mattawan Life Sciences. After an overview of the completed project, the board voted to officially close out the grant with the State of Michigan. The motion carried.

• Approved agenda as presented (motion by Patterson-Gladney, second by Hanson)
• Closed out CDBG Grant for Mattawan Life Sciences with State of Michigan (motion by Doroh, second by Patterson-Gladney)

Board of Commissioners

The Van Buren County Board of Commissioners will meet to discuss a FY2023 MVAA grant request for Veterans Services. The board will also consider a request to use county property for the Wine & Harvest Festival and an as-needed agreement with DLZ for architectural and engineering design services.

• FY2023 MVAA Grant Request for Veterans Services
• As-needed agreement with DLZ for Architectural and Engineering Design Services
• Request to use county property for the Wine & Harvest Festival

The Van Buren County Board of Commissioners approved the use of county park property for the Wine & Harvest Festival (Sept 9-11, 2022), approved an as-needed architectural and engineering services agreement with DLZ, and approved the FY2023 MVAA grant submission for veterans services. All motions carried unanimously.

• Approved use of county park for Wine & Harvest Festival (unanimous)
• Approved as-needed agreement with DLZ for architectural and engineering services (unanimous)
• Approved FY2023 MVAA grant submission for veterans services (unanimous)

Committee of the Whole

The Committee of the Whole will discuss the 2021 county audit and a PC refresh. The body is also reviewing several board appointments and a bed rental agreement with the Ottawa County Juvenile Detention Center.

• Van Buren County 2021 Audit presentation
• Ottawa County Juvenile Detention Center Bed Rental Agreement
• Appointments to the Southwest Michigan Planning Commission, Economic Development Corporation, and Planning Commission
• Reclassification of Research Attorney position and creation of Law Clerk position
• OCC Grant Application and Budget Approval

The Committee of the Whole approved multiple items for the next regular Board meeting, including appointments, a $2.48M claims payment, and a $350,000 request for a satellite Children's Advocacy Center. The board also voted 6-1 to place Administrator Hardester on paid administrative leave for two weeks pending further review, following closed sessions on litigation and personnel matters.

• Approved $2,480,034.04 in monthly claims (motion carried)
• Approved $350,000 for Safe Harbor Children's Advocacy Center startup costs (motion carried)
• Approved $54,360.91 PC refresh purchase from MNJ Technologies (motion carried)
• Approved $28,399 for additional cybersecurity insurance from MML (motion carried)
• Approved $39,561.73 payment to Foster Swift for NCG litigation (motion carried)
• Approved $28,644 payment to Knotek Law Office for NCG litigation (motion carried)
• Approved appointments to Community Corrections, Planning Commission, EDC, and SW MI Planning Commission (motions carried)
• Placed Administrator Hardester on paid administrative leave for two weeks (6-1, Hanson no)

Veterans Services Committee

The Soldiers & Sailors Relief Commission will meet to discuss an updated policy and receive a financial update. The committee will also review minutes from the April 4, 2022, meeting.

• Updated Policy #D07.0001 approved by BOC
• SSRC Financial Update

The Soldiers & Sailors Relief Commission meeting was cancelled and rescheduled for June 6th because Commissioners Mike Henry and Richard Overton were absent. No substantive decisions were made; the only action was the motion to cancel.

• Meeting cancelled and rescheduled for June 6th (motion carried)

Board of Commissioners

The Board of Commissioners will meet to address administrative appointments and financial contributions. The session includes setting a public hearing for CDBG grant funding and reviewing ARPA proposal deadlines.

• Public hearing for CDBG Grant Funding for Mattawan Life Sciences
• Southwest Michigan Planning Commission Annual Contribution
• South Haven Buoy Project
• ARPA Proposals Deadline of 5/31/2022
• Van Buren County Planning Commission and Brownfield Redevelopment Authority re-appointments

The Van Buren County Board of Commissioners approved the consent agenda, which included setting a public hearing for May 10, 2022, to close out a $100k CDBG grant for the Mattawan Life Sciences site, approving county equalized valuations totaling $4.9 billion, reappointing members to the Planning Commission and Brownfield Redevelopment Authority, and approving various finance items. The board also set a May 31, 2022, deadline for ARPA funding proposals, noting that most of the $14.7 million award has been allocated. All motions were carried unanimously.

• Approved consent agenda including CDBG grant closeout hearing for Mattawan Life Sciences (unanimous)
• Approved county equalized valuations totaling $4,898,776,733 (unanimous)
• Reappointed Celinda Gilmore, Scott Cedarquist, Ray Martin to Planning Commission (unanimous)
• Reappointed Dr. Patrick Creagan, Cynthia Compton, Kate Hosier to Brownfield Redevelopment Authority (unanimous)
• Approved $15,873 payment to Southwest Michigan Planning Commission (unanimous)
• Approved $5,000 for South Haven Weather Buoy project (unanimous)
• Set May 31, 2022 deadline for ARPA proposals (unanimous)
• Approved data backup software support renewal (unanimous)

Committee of the Whole

The Committee of the Whole will review a request to use county property for the Wine & Harvest Festival and an as-needed agreement with DLZ for architectural and engineering design services. The meeting also includes a presentation on county parks from MSU practicum students and reports on public transit and human resources.

• Request to use county property for the Wine & Harvest Festival
• As-needed agreement with DLZ for architectural and engineering design services
• MSU Practicum Student presentation regarding County Parks
• Negotiations regarding a countywide compensation study
• Public Transit financial and operations reports

The Committee of the Whole approved, by resolution at the next regular meeting, the use of the county park between Michigan Ave and Paw Paw Street for the Wine & Harvest Festival (Sept 9-11, 2022). They also approved an as-needed agreement with DLZ for architectural and engineering services, not to exceed $30,000 annually. The countywide compensation study was tabled to a later date. The board entered closed session under Section 8H of the Open Meetings Act.

• Approved use of county park for Wine & Harvest Festival (motion carried)
• Approved DLZ agreement for architectural/engineering services up to $30,000 annually (motion carried)
• Tabled countywide compensation study
• Entered closed session (all yes roll call)

General

The Van Buren County Board of Commissioners will discuss the renewal of ambulance service and public safety millages. The board is also reviewing a PCAP charter revision and the purchase of a LiveScan machine.

• Renewal of Ambulance Service Millage
• Renewal of Public Safety Millage
• PCAP Charter Revision
• Purchase of LiveScan Machine and reallocation of CIP funding

The Van Buren County Board of Commissioners approved placing renewal millages for ambulance service (0.9370 mill for 4 years) and public safety (0.5332 mill for 5 years) on the August 2, 2022 primary ballot. They also approved revisions to the Palisades Community Advisory Panel Charter, cancelled a jail room divider project to purchase a new LiveScan fingerprint machine for $9,995, and approved March 2022 claims totaling $2,418,757.57.

• Approved ambulance millage renewal ballot language for Aug. 2, 2022 primary (unanimous)
• Approved public safety millage renewal ballot language for Aug. 2, 2022 primary (unanimous)
• Adopted PCAP charter revisions (6-1, Godfrey no)
• Cancelled jail room divider project and approved LiveScan fingerprint machine purchase for $9,995 (unanimous)
• Approved March 2022 claims of $2,418,757.57 (unanimous)

Committee of the Whole

The Committee of the Whole will discuss several ARPA funding proposals for infrastructure and community services. The body will also review budget adjustments and appointments for county commissions.

• ARPA Proposal #028: Covert Township Sanitary Sewer Improvements
• ARPA Proposal #030: Broadband for Keeler Township area - Sister Lakes Cable
• ARPA Proposal #035: Lawton Lead Service Line Replacement
• CDBG Grant Funding public hearing for Mattawan Life Sciences
• Arlington Township funding request for new voter and master cards

The Committee of the Whole recommended several items for approval at the next regular Board meeting, including a May 31, 2022 deadline for ARPA proposals, a $15,873 contribution to the Southwest Michigan Planning Commission, a $5,000 payment to the South Haven Buoy Project, and a $2,400 three-year contract for data backup software support. The board also approved the 2022 Equalization Report showing a 4.4% increase in taxable value, and reappointed members to the Planning Commission and Brownfield Redevelopment Authority. No final decisions were made; all actions are recommendations to the full Board.

• Approved 2022 Equalization Report (4.4% taxable value increase) for resolution at next meeting (all yes)
• Approved reappointment of Gilmore, Cedarquist, Martin to Planning Commission for resolution
• Approved reappointment of Creagan, Compton, Hosier to Brownfield Authority for resolution
• Approved $15,873 annual contribution to Southwest Michigan Planning Commission for resolution
• Approved $5,000 payment to South Haven Buoy Project for resolution
• Approved May 31, 2022 deadline for ARPA proposals for resolution
• Approved $2,400 three-year data backup software contract for resolution
• Took no action on Arlington Township voter card funding request

Finance Committee

The Finance Committee will discuss financial reports, claims, and budget adjustments. The body will also review the South Haven Buoy Project and the annual contribution to the Southwest Michigan Planning Commission.

• Budget adjustments
• Southwest Michigan Planning Commission annual contribution
• South Haven Buoy Project
• County Administrator travel reimbursement
• Commissioner per diems

The Finance Committee approved the March 2022 claims totaling $2,418.57, budget adjustments, and several payments including the SWMPC annual contribution and South Haven Weather Buoy. All items were moved to the Board of Commissioners or Committee of the Whole for final approval. The committee also requested more information on certain claims and the buoy project.

• Approved March 2022 claims of $2,418.57 (moved to 4/12/2022 BOC)
• Approved March 2022 budget adjustments (moved to 4/12/2022 COW)
• Approved SWMPC annual contribution payment (moved to 4/12/2022 COW and 4/26/2022 BOC)
• Approved $5,000 South Haven Weather Buoy payment (with additional info to 4/12/2022 COW)
• Approved County Administrator travel voucher reimbursement
• Approved all submitted Commissioner Per Diem requests

ARPA Committee

The ARPA Committee will receive an update on ARPA funds and review four specific project proposals. The meeting includes presentations on sewer, broadband, youth services, and water line replacements.

• Proposal #028: Covert Township Sanity Sewer Improvements
• Proposal #030: Broadband for Keeler Township area - Sister Lakes Cable
• Proposal #033: Red Arrow Youth Center
• Proposal #035: Lawton Lead Service Line Replacement

Veterans Services Committee

The Soldiers & Sailors Relief Commission will meet to discuss a specific financial relief request and receive a general update on veterans services. The committee will also review minutes from the February 4, 2022 meeting.

• Financial Relief for Vetra Spec # 335769
• Veterans Services Update presented by David Krzycki

The committee approved $2,300 to purchase a travel trailer for a veteran whose home was damaged by fire, with stipulations including a notarized bill of sale and completed title. The veteran was also asked to submit a written plan for rebuilding the house. Other agenda items were informational updates only.

• Approved $2,300 for travel trailer for veteran (motion by Adams, second by Overton)
• Approved agenda (motion by Adams, second by Overton)
• Approved 2/4/22 minutes (motion by Adams, second by Overton)

Administrative Affairs Committee

The committee will hold a strategy session to discuss county facilities and commissioner compensation. The meeting also includes proposals regarding the creation and elimination of specific staff positions and pay scale adjustments.

• Discussion of County Facilities
• Review of Commissioner Compensation
• Proposal to eliminate and create an AFSCME position in Buildings and Grounds
• Proposal to add ranges to the existing non-union pay scale
• Proposal to create a Chief Operations Officer position and elevate Ryan Post to Chief Financial Officer

The committee discussed a phased approach for county facilities, agreeing to include Animal Control in planning, with an updated proposal to come. A countywide compensation survey was discussed, with details to be provided later. No formal decisions were made; several agenda items were removed.

• Agenda amended to delete items 5.B-5.F and add 5.G (approved)
• County facilities phased plan discussed; Animal Control included in planning
• Countywide compensation survey discussed; info to be provided to commissioners

Labor, Negotiations and Contracts Committee

The Labor, Negotiations and Contracts Committee will meet to receive a Human Resources update and consider a request for out-of-state travel for sheriff deputy training.

• Human Resources update presented by Director Anna Cerven
• Out of state travel request for Sheriff Deputy Training presented by Captain Jim Charon

The Labor, Negotiations and Contracts Committee approved a request for out-of-state travel for Sheriff Deputy training, forwarding it to the Committee of the Whole and Board of Commissioners for final approval. The committee also approved the agenda and the minutes from the February 22, 2022 meeting. The Human Resources update was presented for informational purposes only, with no action taken.

• Approved out-of-state travel request for Sheriff Deputy training, forwarded to COW and BOC (motion carried)
• Approved agenda as presented (motion carried)
• Approved 2/22/2022 committee meeting minutes as presented (motion carried)

Buildings and Grounds Committee

The Buildings and Grounds Committee will meet to receive a general update on county facilities. The committee is also scheduled to discuss the purchase of properties on Kalamazoo Street.

• Purchase of Kalamazoo Street Properties
• Buildings & Grounds Update

The Buildings and Grounds Committee approved the purchase of two Kalamazoo Street properties for a total of $473,000 and expedited the request to the Committee of the Whole and Board of Commissioners. The committee also approved the February 22, 2022 meeting minutes and the agenda as presented. An update on the Buildings & Grounds Department was provided for information only, including the hiring of John Small as the new director starting April 4, 2022.

• Approved purchase of two Kalamazoo Street properties for $473,000 (motion carried)
• Expedited Kalamazoo Street property purchase to today's COW and BOC (motion carried)
• Approved 2/22/2022 Buildings & Grounds Meeting Minutes (motion carried)
• Approved agenda as presented (motion carried)

General

The Board of Commissioners is holding a public hearing regarding a Michigan Natural Resources Trust Fund Grant. The item will be presented by County Administrator Frank Hardester and Marcy Hamilton of the Southwest Michigan Planning Commission.

• Public hearing on Michigan Natural Resources Trust Fund Grant

The Board of Commissioners held a public hearing to discuss a Michigan Natural Resources Trust Fund grant request for a kayak launch project in Hartford Township. Marcy Hamilton presented information on the grant request and project. No formal decisions were made; the hearing was informational and adjourned at 3:04 PM.

• Approved agenda as presented (motion by Doroh, second by Patterson-Gladney)
• Held public hearing on MNRTF grant for kayak launch project in Hartford Township
• Adjourned meeting at 3:04 PM

Committee of the Whole

The Committee of the Whole will review proposals for renewing ambulance and public safety millages. The body will also discuss the purchase of Kalamazoo Street properties and a grant submission for the Michigan Natural Resources Trust Fund.

• Renewal of Ambulance Service Millage
• Renewal of Public Safety Millage
• Purchase of Kalamazoo Street Properties
• Michigan Natural Resources Trust Fund (MNRTF) Grant Submission
• Competitive IT Wages

Board of Commissioners

The Board of Commissioners will discuss the purchase of properties on Kalamazoo Street and a utility expansion study for Lawton and Porter. The meeting includes several consent items regarding 911 dispatch, marine patrol wages, and transit contracts.

• Purchase of Kalamazoo Street Properties
• ARPA Proposal # 032 - Lawton / Porter Utility Expansion Study
• 911 Dispatch Console Integration Agreement with MPSCS
• Michigan Natural Resources Trust Fund (MNRTF) Grant Submission
• MDOT Proposed Resolution of Intent 2022

Board of Commissioners

The Board of Commissioners will discuss several ARPA funding proposals and the sale of a Mattawan property. The meeting includes reviews of salary exceptions for the Assistant Prosecuting Attorney and Buildings and Grounds Director, as well as a proposal for administration reorganization.

• ARPA Proposal # 023: VBC Court and Sheriff's Office File Digitization
• ARPA Proposal # 024: Caring Network Maternal Infant Health Program
• ARPA Proposal # 026: Lead Service Replacement - SHAWSA
• Mattawan Property Sale
• Public hearing setting for Michigan Natural Resources Trust Fund (MNRTF) Grant

Public Transit Committee

The Public Transit Committee approved the revised MDOT Contract 2017-0136 P11 R1 and a resolution allowing the board chair or vice chair to sign MDOT documents, both to be forwarded to the Committee of the Whole and the Board of Commissioners. The committee also approved the December 2021 and January 2022 financial reports and the meeting agenda and minutes. No other substantive decisions were made; the director's and operations reports required no action.

• Approved MDOT Contract 2017-0136 P11 R1, moved to COW and 3/22/2022 BOC
• Approved resolution allowing board chair or vice chair to sign MDOT documents, moved to COW and 3/22/2022 BOC
• Approved December 2021 and January 2022 financial reports
• Approved meeting agenda as presented
• Approved 1/11/2022 committee minutes as presented

Administrative Affairs Committee

The Administrative Affairs Committee approved multiple items, including a 911 dispatch console integration agreement with MPSCS, a wage increase for seasonal marine patrol, salary exceptions for an assistant prosecuting attorney and the Buildings & Grounds Director, payment of legal invoices, and renewal proposals for ambulance and public safety millages. All items were moved forward to the Committee of the Whole and Board of Commissioners for final approval.

• Approved 911 Dispatch Console Integration Agreement with MPSCS and authorized Board Chair to sign
• Approved increase in Summer Marine Patrol wage from $16.00 to $20.00 per hour
• Approved salary exception for Assistant Prosecuting Attorney at $89,251.50
• Approved payment of two Foster Swift invoices totaling $35,765.00
• Approved renewal of Ambulance Service Millage at 0.9370 mill for August 2, 2022 ballot
• Approved renewal of Public Safety Millage at 0.5332 mill for August 2, 2022 ballot
• Approved salary exception for Buildings & Grounds Director at $69,810.00
• Approved MNRTF grant submission for Paw Paw River public access site ($296,000 request)

Finance Committee

The Finance Committee will discuss county claims, budget adjustments, and the monthly financial statement. The body is also considering a CESF grant extension through June 30, 2022.

• CESF Grant Extension through 6/30/2022
• Budget Adjustments
• Commissioner Per Diems
• County Administrator Travel Voucher
• Review of Claims

The Finance Committee approved February 2022 claims totaling $3,010,569.36, along with budget adjustments, a CESF grant extension, commissioner per diems, and a county administrator travel voucher. All items were moved to the March 8, 2022 Board of Commissioners or Committee of the Whole meetings. The monthly financial statement was presented with no action needed.

• Approved February 2022 claims of $3,010,569.36, moved to 3/8/2022 BOC
• Approved budget adjustments, moved to 3/8/2022 COW
• Approved CESF Grant Extension through 6/30/2022, moved to 3/8/2022 COW
• Approved payment of Commissioner Per Diems
• Approved reimbursement of County Administrator's Travel Voucher

ARPA Committee

The ARPA Committee is meeting to receive an update on ARPA funds and review several funding proposals. The body will discuss requests from local infrastructure, health, and community organizations.

• Proposal # 029 - Road Commission CR 388
• Proposal # 030 Broadband - Keeler Township area - Sister Lakes Cable
• Proposal # 031 Van Buren Cass District Health Department
• Proposal # 032 - Lawton / Porter Utility Expansion
• Proposal # 033 - Red Arrow Youth Center

The ARPA Committee approved two proposals: $350,000 for Van Buren Cass District Health Department dental equipment and $22,500 for Lawton/Porter utility expansion, both to be forwarded for final approval. Three other proposals were tabled: Road Commission CR 388 ($1,200,146.86), Sister Lakes Cable broadband, and Red Arrow Youth Center ($795,400). No other substantive decisions were made.

• Approved $350,000 for Van Buren Cass District Health Department dental equipment (moved to COW/BOC)
• Approved $22,500 for Lawton/Porter utility expansion (moved to COW/BOC)
• Tabled Road Commission CR 388 proposal ($1,200,146.86) until April 5
• Tabled Sister Lakes Cable broadband proposal until April 5
• Tabled Red Arrow Youth Center proposal ($795,400) until April 5

Veterans Services Committee

The Soldiers & Sailors Relief Commission is meeting to discuss a specific request for financial relief. The committee will also review minutes from the December 7, 2021 meeting.

• Financial Relief for Vetra Spec # 336932

The Soldiers & Sailors Relief Commission approved $4,010.56 in financial relief for a veteran's back taxes (Spec #336932) and deferred a $14,722.42 request for a veteran whose house burned (Spec #335769), pending a contractor assessment and occupancy permit. The meeting was otherwise routine, with no public comment.

• Approved $4,010.56 relief for back taxes (Spec #336932)
• Deferred $14,722.42 relief for house fire (Spec #335769) pending contractor assessment and occupancy permit

Committee of the Whole

The Van Buren County Board of Commissioners, meeting as a Committee of the Whole, approved two resolutions: engaging Miller Johnson as county attorney (following Attorney Leigh Schultz's move) and waiving procurement policy to approve DCS Technology Design's Rural Broadband Inventory Survey. They also approved a partial Capital Improvement Plan (CIP) list, moving remaining items to a strategic planning meeting. Discussion on committee structure was deferred to the strategic planning meeting.

• Approved engagement letter with Miller Johnson for legal representation (motion carried)
• Approved waiver of procurement/bidding policy and DCS Technology Design proposal for Rural Broadband Inventory Survey (motion carried)
• Approved partial CIP list: roof replacement, HVAC/atrium glass, security apparatus, courthouse facade repair, Family Court Hearing Room B remodel, Sheriff recreation room divider walls, drain replacement, office furniture (6-1)
• Moved remaining CIP items to strategic planning committee (motion carried)
• Deferred committee structure discussion to strategic planning meeting (motion carried)

Labor, Negotiations and Contracts Committee

The Labor, Negotiations, and Contracts Committee will review personnel and administrative updates. Discussions include competitive wages for IT and a proposal to reorganize county administration.

• Competitive IT wages presentation
• Salary exception for Family Court Administrator
• Administration reorganization proposal
• Out of state travel request

The Labor, Negotiations and Contracts Committee approved an increase in IT wages, a salary exception for the Family Court Administrator, and an administration reorganization proposal. The reorganization includes promoting two positions to Chief Financial Officer and Chief Operations Officer, and will be forwarded to the 3/22/2022 Committee of the Whole and Board of Commissioners for final approval. The committee also approved the County Administrator's out-of-state travel to the ICMA conference.

• Approved proposed increase in IT wages (motion carried)
• Approved salary exception for Family Court Administrator at Range R35 B High (motion carried)
• Approved Administration Re-Organization proposal, moving to 3/22/2022 COW and BOC (motion carried)
• Approved County Administrator's out-of-state travel to ICMA conference, moving to today's COW and BOC (motion carried)

Buildings and Grounds Committee

The committee will receive an update on buildings and grounds and discuss a position vacancy. The meeting also includes the approval of minutes from the January 25, 2022 meeting.

• Buildings & Grounds Update presented by Jeff Hall
• Position Vacancy presented by Frank Hardester

Committee of the Whole

The Committee of the Whole will discuss three ARPA funding proposals and receive the Road Commission Annual Report. The body will also review personnel matters including a salary exception and position reclassification.

• ARPA Proposal #023: VBC Court and Sheriff's Office File Digitization
• ARPA Proposal #024: Caring Network Maternal Infant Health Program
• ARPA Proposal #026: Lead Service Replacement - SHAWSA
• Road Commission Annual Report presentation
• Policy to authorize VSD or VSO to approve burial relief funds

The Committee of the Whole approved several funding requests and personnel actions to be ratified at the next regular Board meeting. Key approvals include $680,592 for a file digitization project, $50,000 for a maternal infant health program, and $480,468.75 for lead service replacements. Also approved were a new sergeant position, a position reclassification, a salary exception, and a travel request.

• Approved $680,592 for file digitization with Data Guardian (4-2)
• Approved $50,000 for Caring Network Maternal Infant Health Program
• Approved $480,468.75 for SHAWSA lead service replacement (4-2)
• Approved changing corrections officer to fifth line sergeant position
• Approved reclassifying Administrative Services Coordinator to Executive Assistant (R25E)
• Approved salary exception for Family Court Administrator at step 35B High
• Approved out-of-state travel for ICMA conference ($1,100)
• Approved policy authorizing VSD/VSO to approve burial relief funds

Board of Commissioners

The Van Buren County Board of Commissioners will meet to discuss administrative and financial matters. Key agenda items include a technology proposal for a rural broadband inventory survey and the selection of an attorney firm.

• DCS Technology Proposal for Rural Broadband Inventory Survey
• Selection of Attorney Firm
• 2022-2023 911 Local Surcharge Collection
• 911 Customer Premise Equipment phone hardware replacement
• Change of Public Transit position from part-time to full-time

The Board of Commissioners approved a $96,000 contract with DCS Technology for a parcel-level broadband inventory survey, funded by ARPA dollars, and waived the county's procurement policy. The board also authorized a new engagement with attorney firm Miller Johnson as general counsel, replacing Miller Canfield at a rate of $290 per hour. Several other resolutions were approved, including a 911 surcharge increase, K9 adoption, and personnel changes.

• Approved $96,000 DCS Technology broadband survey contract (6-1)
• Approved Miller Johnson as general counsel, $290/hour
• Approved 911 surcharge increase to $3.00 per device for 2022-2023
• Approved $72,275.68 purchase of 911 phone equipment
• Approved sale of K9 Aspen to retired handler for $1
• Approved two part-time transit driver positions to full-time
• Approved AFSCME Public Transit pay scale placement, $56,043.60 impact
• Approved salary exception for Family Court Administrator Natalie Dean

General

The Van Buren County Board of Commissioners held a special meeting and approved a resolution authorizing the county administrator to negotiate the sale of the Mattawan property at 23200 Red Arrow Highway, Mattawan, MI 49071. The administrator may accept, reject, or counter offers, but any final offer must be presented to the board for approval. The property, previously vacated by Public Health in early summer 2021, was appraised at $660,000. The motion was made by Gail Patterson-Gladney, seconded by Mike Chappell, and carried.

• Approved agenda as presented
• Authorized county administrator to negotiate sale of Mattawan property (23200 Red Arrow Highway, Mattawan, MI 49071)
• Required administrator to present final offer to Board for approval

Veterans Services Committee

The committee will receive updates and statistics from the Veterans Services Director. Members will consider the approval of additional MVAA funds and a policy regarding the authorization of burial relief funds.

• Approval for additional MVAA funds
• Policy to authorize the VSD or VSO to approve burial relief funds
• Veterans Services statistics update

The committee approved a $12,086 supplemental MVAA grant for a greenhouse and promotional items, and approved a policy authorizing the Veterans Services Director and Officer to approve burial relief funds. Both items will be forwarded to the Committee of the Whole and Board of Commissioners for final approval. The committee also received updates on services and statistics, with no action needed.

• Approved $12,086 MVAA supplemental grant for greenhouse and promotional items (motion carried)
• Approved policy authorizing VSD/VSO to approve burial relief funds (motion carried)
• Approved agenda as presented (motion carried)
• Approved 12/14/2021 meeting minutes (motion carried)

Administrative Affairs Committee

The Administrative Affairs Committee approved moving an Administrative Correction Sergeant position (with a ~$14,000 budget increase) to the full board, and approved several appointments/re-appointments to the Southwest Michigan Planning Commission and the Economic Development Corporation. A proposed countywide senior services millage (0.50 mil for 8 years) was not approved. The committee also heard a broadband consulting presentation but took no action.

• Approved creation of Administrative Correction Sergeant position, moved to 2/22 COW and 3/8 BOC
• Approved re-appointment of Mike Toth to Economic Development Corporation (6-year term to 2/13/2028), expedited to COW/BOC
• Approved appointment of Jan Petersen to Southwest Michigan Planning Commission (2-year term to 12/31/2023), expedited
• Approved re-appointment of Matt Newton to Southwest Michigan Planning Commission (2-year term to 12/31/2023), expedited
• Approved re-appointment of Sandra Hanson to Southwest Michigan Planning Commission (2-year term to 12/31/2023), expedited
• Denied motion to approve countywide senior services millage request (0.50 mil, 8-year term)

Committee of the Whole

The Committee of the Whole tabled three ARPA broadband proposals (017, 018, 027) for further information, with votes of 3-2, 4-2, and 4-2 respectively. It also approved several appointments, including Mike Toth to the Economic Development Corporation, and recommended approval of the 911 surcharge resolution, a $72,275.68 phone equipment purchase, K9 Aspen adoption for $1, and other items for the next Board meeting.

• Tabled ARPA Proposal #017 (Bloomingdale Communications broadband) (3-2)
• Tabled ARPA Proposal #018 (Midwest Energy & Communications Hamilton Twp) (4-2)
• Tabled ARPA Proposal #027 (Midwest Energy & Communications Keeler Twp) (4-2)
• Approved re-appointment of Mike Toth to Economic Development Corporation (unanimous)
• Approved appointment of Jan Petersen to Southwest Michigan Planning Commission (unanimous)
• Approved re-appointment of Matt Newton to Southwest Michigan Planning Commission (unanimous)
• Approved re-appointment of Sandra Hanson to Southwest Michigan Planning Commission (unanimous)
• Approved 911 CPE phone hardware purchase from InDigital for $72,275.68 (unanimous)

Board of Commissioners

The Board of Commissioners will discuss the 2022 annual borrowing resolution and copier lease agreements. The meeting includes appointments to the Economic Development Corporation and Southwest Michigan Planning Commission, as well as a closed session regarding real property purchase.

• 2022 Annual Borrowing Resolution
• MDOT Contract 2022-0144 P1
• Copier Lease Agreements
• Scheduling Software Replacement for public transit
• Approval for additional MVAA funds for Veterans Services

The Board of Commissioners approved several administrative, finance, transit, and veterans items. Key approvals included borrowing up to $7.5 million for the 2021 Delinquent Tax Revolving Fund, copier lease agreements with Applied Imaging, and appointments to the Economic Development Corporation and Southwest Michigan Planning Commission. The board also approved $2.36 million in January claims and various transit and veterans resolutions. A closed session was held to discuss real property purchase.

• Approved borrowing up to $7.5M for 2021 Delinquent Tax Revolving Fund
• Approved copier lease agreements with Applied Imaging for three departments
• Approved $2,357,651.81 in January 2022 claims
• Approved MDOT Contract 2022-0144 P1 for $826,470 in CRRSAA funds
• Approved $60,518 purchase of scheduling software/hardware from PC Trans
• Approved $12,086 supplemental MVAA award for veterans services
• Re-appointed Mike Toth to Economic Development Corporation (term to 2/13/2028)
• Appointed Jan Petersen to Southwest Michigan Planning Commission (term to 12/31/2023)

Finance Committee

The Finance Committee will review claims and monthly financial statements. The body will discuss 911 local surcharge collection and phone hardware replacement. Other items include Commissioner per diems and a broadband internet survey proposal.

• 911 CPE (Customer Premise Equipment) phone hardware replacement
• 2022-2023 911 Local Surcharge Collection
• Merit Data Collection Proposal for Broadband Internet Survey
• Commissioner Per Diems
• Retirement and Adoption of K9 Aspen

The Finance Committee approved January 2022 claims totaling $2,357,651.81, a 2022-2023 911 Local Surcharge Collection resolution, a $72,275.68 911 phone hardware replacement purchase, the retirement and $1.00 purchase of K9 Aspen, and commissioner per diems with a date correction. All items were moved to the Board of Commissioners for final approval. The broadband internet survey proposal was withdrawn pending a presentation from DCS Technology.

• Approved January 2022 claims of $2,357,651.81 (moved to BOC)
• Approved 2022-2023 911 Local Surcharge Collection resolution (moved to BOC)
• Approved $72,275.68 911 CPE hardware replacement from InDigital (moved to BOC)
• Approved retirement and $1.00 purchase of K9 Aspen by handler Schmitt (moved to BOC)
• Approved commissioner per diem payments with date correction
• Withdrew broadband internet survey proposal pending DCS Technology presentation

ARPA Committee

The ARPA Committee reviewed multiple funding proposals, moving most to future Committee of the Whole (COW) meetings for consideration. It removed Bloomingdale Communications' Round 1 broadband request after the company withdrew it, and tabled a Senior Services network installation request pending additional quotes. No final funding approvals were made.

• Removed Bloomingdale Communications Round 1 broadband proposal from list after withdrawal
• Moved Bloomingdale Almena Township broadband request ($1,308,223) to 2/8/2022 COW
• Moved Midwest Energy Hamilton Township broadband request ($210,000) to 2/8/2022 COW
• Moved court/Sheriff file digitization request ($680,592) to 2/8/2022 COW
• Moved Caring Network Maternal Infant Health Program request ($50,000) to 2/22/2022 COW
• Tabled Senior Services network installation request ($45,168) for more quotes
• Moved SHAWSA lead service replacement request ($480,468.75) to 2/22/2022 COW
• Moved Keeler Township broadband request ($67,500) to 2/8/2022 COW

Labor, Negotiations and Contracts Committee

The Labor, Negotiations, and Contracts Committee will review human resources updates and staffing changes. The body will discuss converting a part-time public transit position to full-time and the creation of a Project Director position.

• Part-time to full-time position change for Public Transit
• Creation of a Project Director position
• Position reclassification
• Public Transit Letter of Understanding

The Labor, Negotiations, and Contracts Committee approved multiple personnel actions, all to be forwarded to the Committee of the Whole and Board of Commissioners for final approval. These include converting two part-time transit driver positions to full-time, creating a new Project Director position, reclassifying an Administrative Services Coordinator to Executive Assistant with a salary range increase, and updating the Public Transit AFSCME pay scale with a minimum $0.25 per hour increase. No other substantive decisions were made.

• Approved converting two part-time transit driver positions to full-time (moved to 2/8 COW and 2/22 BOC)
• Approved creation of Project Director position, salary range R31 $59,338.50-$79,950.00 (moved to 2/8 COW and 2/22 BOC)
• Approved reclassification of Administrative Services Coordinator to Executive Assistant, range R24 to R25 (moved to 2/8 COW and 2/22 BOC)
• Approved Letter of Understanding updating Public Transit AFSCME pay scale, min $0.25/hr increase (moved to 2/8 COW and 2/22 BOC)

Buildings and Grounds Committee

The Buildings & Grounds Committee met and received updates from Director Jeff Hall on approved ARPA proposals, CIP short list, USDA lease, CBW generator, FMX work order data, and vendor reports. Administrator Frank Hardester also updated the committee on Kalamazoo Street property negotiations, including a possible lease for occupants. No action was taken on any agenda item.

• Approved agenda as presented
• Approved 12/28/2021 meeting minutes
• No action on Buildings & Grounds update
• No action on Kalamazoo Street property update

Committee of the Whole

The Committee of the Whole will review a 2022 annual borrowing resolution and copier lease agreements. The body will also discuss a strategic plan, the Delinquent Tax Revolving Fund, and a Capital Improvement Plan abbreviated list.

• 2022 Annual Borrowing Resolution
• MDOT Contract 2022-0144 P1
• Copier Lease Agreements
• Public transit scheduling software replacement
• South Haven / Van Buren County Convention and Visitors Bureau update

The Committee of the Whole approved several items to be ratified at the next regular Board meeting, including a $7.5 million borrowing resolution for the Delinquent Tax Revolving Fund, copier lease agreements with Applied Imaging, an MDOT contract for $826,470, and new scheduling software. The committee also tabled a capital improvement plan list for further review. No public comments were made at the start, but one resident commented on meeting notice requirements.

• Approved resolution to borrow up to $7.5M for Delinquent Tax Revolving Fund (carried)
• Approved 5-year copier lease agreements with Applied Imaging for Veteran's Services, Buildings & Grounds, Public Transit (carried)
• Approved MDOT Contract 2022-0144 P1 for $826,470 and digital signature (carried)
• Approved purchase of PC Trans Solution and SQL server for $60,518 plus $6,545 annually (carried)
• Tabled CIP Abbreviated List until February 8, 2022 (carried)

Board of Commissioners

The board approved allocating $7 million in ARPA funds for broadband expansion, approved a $157,448.60 essential worker pay resolution, and approved several other items including an employee engagement survey, a materials management grant, building upgrades, and the MDOT transit application. All votes were unanimous with one commissioner absent.

• Approved $7M ARPA allocation for broadband expansion (unanimous)
• Approved $157,448.60 essential worker pay, rescinding prior $156,389.23 resolution (unanimous)
• Approved $8,170 SHRM employee engagement survey (unanimous)
• Approved West Michigan Sustainable Business Forum as planning agency for $12,000 materials management grant (unanimous)
• Approved $55,000 Human Services West upgrades/remodel (unanimous)
• Approved MDOT FY 2023 Annual Application (unanimous)

ARPA Committee

The ARPA Committee is meeting to receive an update on ARPA funds and discuss several funding proposals. These include building improvements, utility replacements, and community health programs.

• Proposal #013: HVAC for Administration Building
• Proposal #014: Windows for Administration Building
• Proposal #022: Lead Service Replacement for South Haven Area Water & Sewer Authority
• Proposal #019: VBC Children's Advocacy Center
• Proposal #024: Caring Network Maternal Infant Health Program

The committee approved removing the Bearcat Armored Vehicle from the ARPA fund request, tabled HVAC and window proposals, and asked the South Haven water authority to amend its lead service replacement proposal. It also removed the Children's Advocacy Center item and postponed the maternal health program item. No final funding decisions were made.

• Removed Bearcat Armored Vehicle from ARPA proposal list (motion carried)
• Tabled ARPA Proposal #013 HVAC and #014 Windows to 2/1/22 meeting (motion carried)
• Requested amendment of lead service replacement proposal #022, return on 2/1/22 (motion carried)
• Removed Proposal #019 Children's Advocacy Center from ARPA list (motion carried)
• Tabled Proposal #023 file digitization pending options meeting (motion carried)
• Postponed Proposal #024 Caring Network Maternal Infant Health Program to next agenda
• Changed ARPA Committee meetings to monthly on first Tuesday at 3:00 PM (motion carried)

Public Transit Committee

The Public Transit Committee will review financial, ridership, and operations reports for October and November. The body will also discuss a scheduling software replacement and an annual application for fiscal year 2023.

• MDOT Contract 2022-0144 P1
• FY 2023 Annual Application
• Scheduling Software Replacement
• October and November Financial Reports
• Ridership and Operations Reports

The Public Transit Committee approved the MDOT Contract 2022-0144P1 for $826,470 in federal CRRSAA operating funds, moving it to the Board of Commissioners for final approval. They also approved the FY 2023 Annual Application for MDOT funding, a $60,518 scheduling software replacement from PC Trans, and accepted the October and November financial reports. The committee noted they were not selected for a facility grant and that new buses are delayed.

• Approved MDOT Contract 2022-0144P1 for $826,470 (unanimous)
• Approved FY 2023 Annual Application for MDOT funding (unanimous)
• Approved PC Trans scheduling software replacement for $60,518 (unanimous)
• Accepted October and November Financial Summary (unanimous)
• Approved agenda and prior meeting minutes (unanimous)

Administrative Affairs Committee

The Administrative Affairs Committee is meeting to discuss IT equipment and financial resolutions. The body will consider appointments to the Land Bank and Building authorities, as well as the 2021 Land Bank Annual Report.

• Emergency purchase of a replacement core network switch
• Copier lease agreements
• 2022 Annual Borrowing Resolution
• Re-appointment of Paul DeYoung to the Land Bank Authority and Building Authority
• Deputy Medical Examiner appointments

The Administrative Affairs Committee approved an emergency purchase of core network switches for $45,856 after a lightning strike on 12/27/2021 damaged the county's network system; an insurance claim is pending. The committee also approved copier lease agreements, re-appointments of Paul DeYoung to the Land Bank and Building Authorities, new Deputy Medical Examiner appointments, and a resolution authorizing the Treasurer to borrow up to $7.5 million for delinquent taxes. All items were moved to subsequent County Board meetings.

• Approved emergency purchase of core network switches for $45,856 (unanimous)
• Approved copier lease agreements, moved to 1/25/2022 COW and 2/8/2022 BOC (unanimous)
• Approved re-appointment of Paul DeYoung to Land Bank Authority, term to 12/31/2024 (unanimous)
• Approved re-appointment of Paul DeYoung to Building Authority, term to 12/31/2024 (unanimous)
• Approved removal of Dr. Theodore Brown and Dr. Brandy Shuttuck as Deputy Medical Examiners and appointment of Dr. Patrick Hansma and Dr. Jared Brooks (unanimous)
• Approved Treasurer's authority to borrow up to $7.5 million for delinquent taxes, moved to 1/25/2022 COW and 2/8/2022 BOC (unanimous)

Committee of the Whole

The Committee of the Whole is reviewing proposals for broadband allocation, essential worker pay, and jail facility upgrades. The body is also discussing various grants and the re-appointment of Paul DeYoung to county authorities.

• ARPA fund allocation for broadband and essential worker pay resolution
• Proposal #020 and #021 for jail privacy walls and recreation room dividers
• Re-appointment of Paul DeYoung to the Land Bank Authority and Building Authority
• COVID Mini-Grant and Access and Visitation Grant contracts
• FY 2023 Annual Application for Public Transit

The Committee of the Whole recommended allocating $7 million in ARPA funds for broadband expansion, subject to approval at the next regular Board meeting. They also recommended approving contracts for an employee engagement survey ($8,170), a materials management grant ($12,000), and several other items. Reappointments for Paul DeYoung to the Land Bank and Building Authorities were recommended for approval at today's meeting. The committee also recommended rescinding and replacing the Essential Worker Pay resolution with corrected costs of $157,448.60.

• Recommended $7M ARPA allocation for broadband expansion (all yes)
• Recommended $8,170 SHRM employee engagement survey contract
• Recommended $12,000 West Michigan Sustainable Business Forum as planning agency for materials grant
• Recommended reappointing Paul DeYoung to Land Bank Authority (term to 2024)
• Recommended reappointing Paul DeYoung to Building Authority (term to 2024)
• Recommended rescinding Resolution #ARPA2/11-23-2021 and approving corrected Essential Worker Pay of $157,448.60
• Withdrew jail privacy wall/holding cells proposal from ARPA Committee
• Referred jail recreation room divider wall to Capital Improvement Process

Board of Commissioners

The Board of Commissioners will discuss HVAC proposals for the 911 Operations Center and Historic Courthouse. The meeting includes reviews of grant contracts and the re-appointment of Paul DeYoung to two county authorities.

• Proposal # 011 - HVAC - 911 Operations Center
• Proposal # 012 - HVAC - Historic Courthouse
• Re-Appointment of Paul DeYoung to the Land Bank Authority and Building Authority
• COVID Mini-Grant and Access and Visitation Grant contracts
• Local Emergency Planning Committee (LEPC) Contract Renewal with Steve Smith

The Van Buren County Board of Commissioners approved two ARPA-funded HVAC improvement projects: $82,000 for the 911 Operations Center and $142,000 for the Historic Courthouse. The board also approved several grant contracts, including a $696,944 OJJDP grant and a $549,990 BJA grant for court programs, and re-appointed Paul DeYoung to the Land Bank and Building Authorities.

• Approved $82,000 ARPA funds for 911 Operations Center HVAC (5-2)
• Approved $142,000 ARPA funds for Historic Courthouse HVAC (all yes)
• Approved COVID mini-grant contract with SCAO up to $16,396.70
• Approved Access and Visitation Grant contract up to $2,250
• Approved FY2022 grant awards including $696,944 OJJDP and $549,990 BJA grants
• Approved hiring full-time jail screener under BJA grant (non-union R25)
• Approved $2,587,103.29 in December 2021 claims
• Re-appointed Paul DeYoung to Land Bank and Building Authorities (3-year terms)

Board of Commissioners

The Board of Commissioners is meeting to establish leadership and operational procedures for 2022. The body will elect its Chairperson and Vice Chairperson and set its meeting schedule.

• Nomination and election of Chairperson
• Nomination and election of Vice Chairperson
• Review and adoption of Board Bylaws and Procedures
• Appointment of Commissioners to outside/liaison roles
• Establishment of the 2022 Board of Commissioners meeting schedule

The Van Buren County Board of Commissioners held its organizational meeting, electing Randy Peat as Chairperson and Paul Schincariol as Vice-Chairperson. The board also adopted its bylaws, approved outside/liaison appointments, and set the 2022 meeting schedule. No other substantive decisions were made.

• Elected Randy Peat as Chairperson (5-2)
• Elected Paul Schincariol as Vice-Chairperson
• Adopted Board Bylaws and Procedures pending housekeeping corrections
• Approved Outside/Liaison Appointments as presented
• Approved 2022 Board of Commissioners Meeting Schedule

Finance Committee

The Finance Committee is meeting to discuss several grant-related items and financial reports. The body will review requests and contracts involving children's advocacy, COVID grants, and court awards.

• VBC Children's Advocacy Center presentation
• COVID Mini-Grant Contract
• Access and Visitation Grant
• VBC Courts Grant Awards
• Foster Swift Invoices

The Finance Committee approved the concept of a Van Buren County Children's Advocacy Center satellite facility, with a request for an updated proposal. It also approved several grants and contracts, including a COVID mini-grant, an access and visitation grant, and court grant awards, all expedited to the next County Board meeting. No substantive decisions were made beyond these approvals.

• Approved concept of CAC satellite facility, requested updated proposal
• Approved COVID Mini-Grant Contract for $16,396.70, expedited to 1/11/22 COW/BOC
• Approved Access and Visitation Grant, expedited to 1/11/22 COW/BOC
• Approved Board Chair to sign three court grant contracts, expedited to 1/11/22 COW/BOC
• Approved resolution naming Ryan Post as Manulife contact, expedited to 1/11/22 COW/BOC
• Approved and paid Foster Swift invoices for $5,571.00
• Approved December 2021 claims
• Approved Commissioner Per Diems and County Administrator travel voucher reimbursement