Beech Mountain public meetings in 2022

CANCELLED: Planning Board Meeting

The Planning Board meeting scheduled for December 20, 2022, was cancelled. The provided document contains the agenda for that date and minutes from previous meetings.

Regular Town Council

The Town Council will discuss a resolution for local control over residential structure design and review the 2022 financial statements. The meeting also includes a request regarding a dumpster location on Mariah Circle and the naming of Watauga Bridge.

• Resolution to request local control of the design of residential structures
• 2022 Financial Statement Presentation
• Mariah Circle Dumpster Location POA Request (staff recommends disapproval)
• Resolution honoring Sergeant Christopher Ward and naming Watauga Bridge
• RFQ 2022 Grassy Gap WWTP Sewershed Study

Tourism Development Authority Meeting

The Tourism Development Authority is meeting to review financial reports and occupancy tax usage from 2020 to 2022. The board will also discuss an auditor's report and project updates.

• Occupancy Tax Usage 2020-2022
• Auditor's Report
• Farmer's Market additional receipts
• Occupancy tax and Budget-to-Date report

Board of Adjustment

The Board of Adjustment will hold quasi-judicial hearings to consider appeals of notices of violation. The cases involve tree cutting and grading activities on Bear Cub Lane.

• Case # APP 2022-175: Appeal of Notice of Violation for tree cutting on Bear Cub Lane
• Case # APP 2022-176: Appeal of Notice of Violation for grading on Bear Cub Lane

Planning Board Meeting

The Planning Board will meet to adopt the agenda and approve minutes from previous meetings. The agenda contains no new business or specific decision items for this session.

• Adoption of minutes from August 30, 2022
• Adoption of minutes from September 20, 2022

Tourism Development Authority Meeting

The Tourism Development Authority will meet to review the current budget and occupancy tax status. The board will also receive marketing and director reports and discuss project updates.

• Financial report on occupancy tax and budget to date
• Marketing report from Armando Garcia
• Director's report from Kate Gavenus
• Updates on existing projects

Regular Town Council

The Town Council will consider several budget amendments and the closure of capital project ordinances. The body is also reviewing a proposed capital budget ordinance for 2022 water system service line replacements.

• FY 2023 Budget Ordinance Amendment #2023-01
• 2022 Water System Service Line Replacements Capital Projects Budget Ordinance #2023-01
• Closing of 2019 Public Works Facility Capital Project Ordinance #2019-10
• Closing of 2018 Collection System Rehabilitation Capital Project Ordinance DWI #E-SRP-W-17-0104
• Tax release of values

CANCELLED: Board of Adjustment

The scheduled meeting for the Board of Adjustment was cancelled. The agenda had included two quasi-judicial hearings regarding appeals of notices of violation on Bear Cub Lane.

• Case # APP 2022-175: Appeal of Notice of Violation for tree cutting on Bear Cub Lane
• Case # APP 2022-176: Appeal of Notice of Violation for grading on Bear Cub Lane

Neighborhood Skiloft Road Infrastructure

The Town Manager is reporting on a coordinated project to replace water, sewer, electrical, telephone, and cable systems along Skiloft Road, as well as the road surface. The project requires completion by December 31, 2026, to maintain secured funding. Implementation depends on every property owner signing a construction easement agreement.

• Replacement of 50+ year old water lines and sewer lines
• Replacement of Mountain Electric system, telephone lines, and cable/internet systems
• Roadway replacement including paving, drainage gutters, striping, and reflectors
• Requirement for property owners to sign construction easement agreements
• Proposed 90-day elimination of property access during construction

Regular Town Council

The Town Council is considering a zoning text amendment regarding outdoor amusements and recreation. The body is also addressing tax releases, ADA accommodations for waste collection, and local appointments.

• Public hearing and discussion on Zoning Text Amendment for Outdoor Amusements and Recreation
• Approval of Ord. No. 2022-05 to allow special curbside garbage pickup for disabled individuals
• Awarding of the Pinnacle Ridge Well Development bid to McCall Brothers, Inc.
• Proposed appointment of an elected official to the Watauga Economic Development Commission
• Discussion of the Grassy Gap WWTP Sewershed Study

Town Hall Meeting - Funding for Surface Water and Utility Infrastructure

The Town Council and citizens are discussing funding requirements exceeding $20 million for water and sewer infrastructure. The meeting includes a presentation on the Lake Coffey Reservoir and an overview of financing options, including bonds and grants.

• Lake Coffey Reservoir project estimated at $10–$15 million
• Water distribution line costs estimated at $3 million every two years
• Sewer infrastructure costs estimated at $3 million every two years
• Proposed funding sources including $4 million from NC State and $1 million from NC Budget
• Discussion of financing structures: General Obligation Bonds, Limited Obligation Bonds, and Revenue Bonds

Emergency Planning Board Meeting

The Planning Board is reviewing proposed zoning ordinance amendments to define indoor and outdoor amusement, entertainment, and recreational uses. The board is discussing permitted use designations and the conditions required for special use permits.

• Proposed definitions for Commercial Indoor/Outdoor Amusement and Commercial Indoor/Outdoor/Large-Scale Entertainment
• Special Use Permit requirements for Commercial Outdoor Amusement, including a 10-foot vegetated buffer for residential areas
• Operational limits for outdoor amusement uses: 9:00 a.m. to 10:00 p.m.
• Requirement for Commercial Large-Scale Entertainment to be located on properties of 5 acres or more
• Proposed Permitted Use Table updates for various zoning districts (R-1, R-2, R-2A, MH, R-3A, R-3B, CS1, CS2, PS, BMR)

Tourism Development Authority Meeting

The Tourism Development Authority is reviewing financial reports, marketing data, and progress on town infrastructure. The board is discussing upcoming fall business events, a farmers' market, and the 'Very Beary Christmas' parade.

• Denied a $45,000 grant proposal for phase 2 of the Bark Park swings due to lack of funding
• Project updates on Sign at 321, Bark Park camera, streetlights, and Town Hall expansion
• Reported $117,881 in occupancy tax collected in August 2022
• Discussion of a planned second Farmers' Market for September 2
• Review of marketing efforts for the Southern Rail Jam and Autumn at Oz events

Regular Town Council

The Town Council is meeting to discuss zoning amendments for outdoor amusements and recreation. The body will also consider a bid for well development at Pinnacle Ridge and an ordinance amendment for ADA-compliant waste collection.

• Public hearing and zoning text amendment for Outdoor Amusements and Recreation
• Bid recommendation for Pinnacle Ridge Well Development
• Ordinance amendment for ADA accommodation for solid waste collection
• Review of July 2022 Finance Reports
• Closed session regarding attorney-client matters

Parks and Recreation Committee Meeting

The committee is meeting to adopt minutes from May 2022 and review recreation center reports from May through August 2022. The agenda includes discussions on recreation updates and planning for fall events.

• Review of August 2022 revenue totaling $6,622.00
• Review of July 2022 revenue totaling $21,162.00
• Review of June 2022 revenue totaling $16,837.50
• Review of May 2022 revenue totaling $16,107.75
• Discussion of upcoming fall events

Board of Adjustment

The Board of Adjustment will hold quasi-judicial hearings regarding a telecommunications tower replacement and two appeals of notices of violation. The board will also consider the adoption of minutes from the March 1, 2022 meeting.

• Case # VAR 2022-271: Variance request for telecommunications tower replacement between Oz Road and Beechtop Road
• Case # SUP 2022-267: Special Use Permit request for telecommunications tower replacement between Oz Road and Beechtop Road
• Case # APP 2022-175: Appeal of Notice of Violation for tree cutting on Bear Cub Lane
• Case # APP 2022-176: Appeal of Notice of Violation for grading on Bear Cub Lane

Planning Board Meeting

The Planning Board is reviewing proposed zoning ordinance amendments to define indoor and outdoor amusement, entertainment, and recreational uses. The board is considering new designations for permitted uses and conditions for special use permits.

• Proposed zoning amendments for Indoor and Outdoor Amusement, Entertainment, and Recreational uses
• Proposed amendments to the Commercial Thoroughfare District regarding outdoor uses and landscape buffers
• Review of Plan Consistency Statements for outdoor amusement ordinances
• Business Licensing program update

Tourism Development Authority Meeting

The Tourism Development Authority is meeting to review occupancy tax reports and budget data. The board will discuss ongoing projects and receive marketing and director reports.

• Occupancy Tax budget to date report
• Lights and signs along Forked Trail
• Veterans Promotion
• Marketing report from Armando Garcia
• Director's report from Kate Gavenus

Regular Town Council

The Town Council will discuss a fee schedule amendment and the adoption of the High Country Regional Hazard Mitigation Plan. The body is also deciding on the creation of an American Rescue Plan Special Revenue Fund and a request to paint the Emerald water tank.

• Fee Schedule Amendment approval
• Resolution to adopt High Country Regional Hazard Mitigation Plan
• Creation of the American Rescue Plan Special Revenue Fund
• Call for Public Hearing: Outdoor Amusement, Recreation, & Entertainment
• Request for Emerald Water Tank Painting

Planning Board Meeting

The Planning Board is meeting to discuss proposed zoning ordinance amendments regarding indoor and outdoor amusement, entertainment, and recreational uses. The board will review definitions for permitted uses and conditions for special use allowances.

• Proposed zoning ordinance amendments for Indoor and Outdoor Amusement, Entertainment, and Recreational uses

Tourism Development Authority Meeting

The Tourism Development Authority is meeting to review financial reports and project updates. The board will discuss old business regarding a water tank and webcam, and new business concerning lights and signs along Forked Trail.

• Lights and signs along Forked Trail
• Water tank painting expense
• New webcam
• Stage
• Occupancy Tax and budget reports

Regular Town Council

The Town Council will discuss the acceptance of State of North Carolina ARPA funds and the approval of Capital Budget Ordinance No. 2022-05. The meeting includes reviews of monthly reports from town departments and a budget adjustment for FY 2022.

• Resolution of Acceptance for State of North Carolina ARPA Funds
• Capital Budget Ordinance No. 2022-05
• FY 2022 Budget Adjustment
• Public comment regarding Mt Ambulance Fund drive for a first responder vehicle
• Review of May 2022 Budget and Finance Report

Board of Adjustment

The Board of Adjustment is meeting to review a variance request and a special use permit for the Oz-Beechtop Tower replacement. Two other appeals regarding tree cutting and land disturbance violations have been continued to August 2, 2022.

• VAR 2022-271: Variance Request for Oz-Beechtop Tower Replacement
• SUP 2022-267: Special Use Permit Request for Oz-Beechtop Tower Replacement
• APP 2022-175: Appeal of administrative decision for illegal cutting of live trees (continued)
• APP 2022-176: Appeal of administrative decision for land disturbance without a permit (continued)

Regular Town Council

The Town Council will conduct a public hearing for citizens to comment on the proposed FY 2022-2023 annual budget. The body is also expected to approve the 2023 Annual Budget Ordinance and a budget ordinance amendment.

• FY 2022-2023 Annual Budget Public Hearing
• 2023 Annual Budget Ordinance # 2023-01
• FY 2022 Budget Ordinance Amendment #6
• Recognition of Beech Mountain Water Treatment Plant for NC State 'Best Tasting Water' Award

Tourism Development Authority Meeting

The Tourism Development Authority is meeting to hold a public hearing and vote on the 2022-2023 Budget Ordinance. The body will also discuss billboard policy, a new webcam, and water tank painting expenses.

• Public hearing for FY 2023 TDA Annual Budget
• Proposed Budget Ordinance with total general fund revenue and expenditures of $1,125,000
• Estimated occupancy tax revenue of $850,000
• Discussion of billboard policy
• Review of water tank painting expense

Planning Board Meeting

The Planning Board is considering a draft business licensing program requested by the Town Council. The proposed program would require annual licenses for all businesses operating within the Town, including short-term rentals.

• Proposed business licensing program covering all Town businesses and short-term rentals
• Draft ordinance including a $1,000 fine plus $100 per day for operating without a license after August 1
• Proposed $100 per day civil penalty for conducting business without a valid license
• Requirement for licenses to be consistent with Town zoning regulations before issuance

Town Council FY: 2022-2023 Budget Retreat

The Town Council is meeting to discuss the annual budget for the 2022-2023 fiscal year.

• FY:2022-2023 Annual Budget

Tourism Development Authority Meeting

The Beech Mountain Tourism Development Authority will meet to adopt the agenda and minutes, review the financial report including a budget amendment, and discuss old business such as grants, the draft budget, goals, and the funding formula. New business includes water tank painting. The board will also receive marketing and director's reports.

• Budget amendment for occupancy tax/budget to date
• Discussion on grants and draft budget
• Funding formula change to allow up to 50% for tourism-related expenditures
• Water tank painting project update
• Marketing report by Armando Garcia

Regular Town Council

The Beech Mountain Town Council is meeting to review the draft FY 2023 budget, which is informational only and no action will be taken. The agenda also includes a consent agenda with the sale of town property at 109 Greenbriar Rd, an order to advertise delinquent property taxes, and a resolution supporting a local Tourism Development Authority bill. Several routine reports and proclamations are scheduled.

• FY 2023 draft budget presented, showing revenue-neutral tax rate of 0.4050 (down from 0.7320) due to revaluation
• Sale of town assets at 109 Greenbriar Rd for approval
• Order to advertise 2021 delinquent property taxes
• Resolution supporting local Tourism Development Authority bill
• Proclamation recognizing Susie Knepka

Planning Board Meeting

The Beech Mountain Planning Board will elect officers, adopt minutes, and discuss a potential business licensing program requested by Town Council. The board is reviewing other communities' programs and must make a recommendation by July 1, 2022. The agenda also includes reports from the Board of Adjustment.

• Election of Planning Board officers (Chair, Vice-Chair, Secretary)
• Discussion of business licensing program, including short-term rentals
• Review of Banner Elk's licensing program as a model
• Adoption of minutes from February 22, 2022 meeting
• Board of Adjustment reports

Town Council FY: 2022-2023 Budget Retreat

The Beech Mountain Town Council is meeting for a budget retreat to discuss the FY 2022-2023 annual budget. The agenda includes a remote meeting allowance for a councilmember due to illness, adoption of the agenda, old business, new business on the budget, and council comments. No specific budget figures or proposals are listed in the agenda.

• Remote meeting participation for councilmember due to illness
• Discussion of FY 2022-2023 annual budget

Regular Town Council

The Beech Mountain Town Council will hold a public comment period and consider an amendment to the 2022 budget ordinance that would raise System Development Fees for water and sewer from 70% to 100% of the 'Intended Use' Calculator. The council will also vote on several consent agenda items, including lease agreements for the Grassy Gap Trail and a windsock, and hear new business on NC DEQ funding for wastewater and drinking water projects.

• Public comment on amendment to raise System Development Fees (water and sewer) from 70% to 100%
• Grassy Gap Trail lease agreement with Mayo One Holdings, LLC for public access
• Windsock lease agreement with Beech Creek Events LLC
• NC DEQ funding for wastewater assessment project
• Commercial water/sewer rate correction

Tourism Development Authority Budget Workshop

The Beech Mountain Tourism Development Authority is holding a budget workshop to discuss goals and strategies. The agenda is largely procedural, with the main substantive item being a review of retreat documents. No specific decisions or dollar amounts are listed.

• Review of TDA retreat documents for 2022

Tourism Development Authority Meeting

The Beech Mountain Tourism Development Authority is meeting to consider routine items including minutes, a financial report on occupancy tax and budget, and updates on construction projects and Lake Coffey plans. They will also discuss by-laws, May business/social events, invoices, and a marketing report. The agenda is largely procedural with no major decisions or public hearings listed.

• Financial report on occupancy tax and budget to date
• Construction projects update and overview of Lake Coffey plans
• Discussion of by-laws
• Approval of invoices
• Marketing report by Armando Garcia

Regular Town Council

The Beech Mountain Town Council is meeting to consider several consent agenda items, including approving the 2022 audit contract with C. Randolph CPA, adopting budget ordinance amendment #2022-04, and declaring 109 Greenbriar Rd as surplus property. The council will also receive monthly reports from the town manager, fire, police, recreation, planning, TDA, and DOI departments. The agenda includes routine procedural items and staff reports.

• Approve 2022 C. Randolph CPA audit and financial statement contract
• Approve FY 2022 Budget Ordinance Amendment #2022-04
• Declare 109 Greenbriar Rd as surplus property
• Review January finance reports
• Review monthly reports from fire, police, recreation, planning, TDA, and DOI

Parks and Recreation Committee Meeting

The Parks and Recreation Committee will meet to adopt minutes from January 6, 2022, review monthly recreation center reports for January and February 2022, and discuss the budget and staff updates. The reports show monthly revenues of $3,147.25 for January and $11,196 for February, with notes on fitness class participation and facility use.

• Adoption of minutes from January 6, 2022 meeting
• January 2022 recreation report: revenue $3,147.25, 294 member visits, 234 non-member visits
• February 2022 recreation report: revenue $11,196, 341 member visits, 306 non-member visits
• Discussion of budget and staff updates
• Director's notes mention sled hill and parking lot busy, asphalt stamping on EMS/Event driveway

Board of Adjustment

The Beech Mountain Board of Adjustment will hold quasi-judicial hearings on two applications for the Slopes Condos project on Slopes Road: a variance (2022-030) and a special use permit for a planned unit development (SUP 2022-013). The board will also adopt the agenda and minutes from the January 18, 2022 special meeting.

• Quasi-judicial hearing for Variance 2022-030 on Slopes Road
• Quasi-judicial hearing for Special Use Permit PUD (SUP 2022-013) for Slopes Condos
• Adoption of minutes from January 18, 2022 special meeting

Planning Board Meeting

This is the first regular meeting of 2022 for the Beech Mountain Planning Board. The board will elect officers for the year, adopt minutes from previous meetings, and discuss a potential zoning amendment regarding front yard setbacks for decks and walkways. The agenda is largely procedural, with the main substantive item being the discussion on front yard setbacks.

• Election of Chair, Vice-Chair, Secretary for one-year terms
• Adoption of minutes from Nov 29 and Dec 28, 2021 meetings
• Discussion on front yard setbacks for decks and walkways, currently 20 feet with a 4-foot walkway exception
• Next regular meeting scheduled for March 29, 2022

Tourism Development Authority Meeting

The Beech Mountain Tourism Development Authority will meet to discuss and potentially act on its 2022-27 goals document, the 2022-23 meeting schedule, grants, and an ASU economic study of Beech Mountain Trails. The board will also hear financial and marketing reports, and review old business including a March 15 workshop, construction projects, the visitor center, and staff bonuses.

• Review of 2022-27 goals document
• Discussion of grants
• ASU Economic Study of Beech Mountain Trails
• Financial report: occupancy tax/budget to date
• Construction projects update

Regular Town Council

The Beech Mountain Town Council will consider several action items, including selecting West Consultants, PLLC for the water service line replacement program, amending the parking and towing ordinance, and approving new police department fees. They will also hear reports on the 2022 property reappraisal and the 2021 economic impact study, plus routine staff reports.

• Approve West Consultants, PLLC for water service line replacement engineering
• Amend Chapter 71 Parking and Towing Ordinance
• Add new Police Department fees to town fee schedule
• Receive 2022 Watauga County reappraisal report
• Review 2021 Economic Impact Trail Study

Board of Adjustment

The Beech Mountain Board of Adjustment will hold a quasi-judicial hearing to consider a special use permit for a planned unit development (PUD) at 32 Slopes Road. The applicant, The Slopes Owner's Association, proposes a 32-unit multi-family condominium building with parking and a ski-in/ski-out ramp on a 5.48-acre portion of an 11.93-acre property. Staff recommends granting the permit, but notes concerns about emergency access along the private Slopes Road and parking shortfall addressed by satellite parking.

• Special use permit for 32-unit multi-family development at 32 Slopes Road (SUP 2022-013)
• Proposed building height just under 35 feet, meeting town limit
• Parking: 43 on-site spaces (3 handicap) vs. 64 required; 21 satellite spaces proposed
• Staff concern: Slopes Road private, not plowed/salted by town, may need offsite improvements for emergency access
• Water/sewer: connect to 6-inch line, replace jockey pump with pressure reducing valve, town-provided 2-inch meter

Town Council FY: 2022-2023 Budget Retreat

The Beech Mountain Town Council is meeting for a budget retreat to discuss and prioritize issues for the upcoming fiscal year. The agenda includes a review of previous goals and a project report, followed by brainstorming and assigning council members to lead priority items. This is a planning session, not a voting meeting.

• Review of FY 2021-2022 project report
• Brainstorming and prioritizing important town issues
• Assigning council members as champions to priorities

Board of Adjustment

The Beech Mountain Board of Adjustment will meet to elect officers, adopt minutes, and hold a public hearing on a special use permit request. Good Racks LLC seeks a permit for light manufacturing to fabricate wooden ski and snowboard display racks at 500 Beech Mountain Parkway. The board will also vote on the minutes from its August 3, 2021 meeting.

• Special Use Permit 2021-407 for 500 Beech Mountain Parkway: Good Racks LLC requests light manufacturing permit for wooden ski/snowboard rack fabrication
• Election of chairperson and vice-chairperson for 2022
• Adoption of minutes from August 3, 2021 regular meeting

Test TEST

This agenda is only procedural boilerplate. It lists a meeting time and place with placeholder text and no actionable items for discussion or decision.

Tourism Development Authority Meeting

The Beech Mountain Tourism Development Authority is meeting to adopt the agenda and minutes, review the financial report including occupancy tax and the auditor's report, and discuss old and new business such as construction projects, a parade recap, and information kiosks. The meeting includes reports from the director and marketing updates.

• Financial report: occupancy tax/budget to date, project sheet, auditor's report
• Old business: workshop, construction projects (bathrooms, Buckeye Road sign, EV charging stations), parade recap
• New business: information kiosks
• Marketing and director's reports by Kate Gavenus

Regular Town Council

The Beech Mountain Town Council will hold a public hearing and consider a resolution to amend the 2020-2035 Comprehensive Plan to incorporate workforce housing policies. The council will also vote on a consent agenda that includes a private sale of surplus property and a fee schedule amendment for planning and inspections. Staff reports cover fire, police, finance, and recreation activities.

• Public hearing for Comprehensive Plan Amendment CP 2021-11 (LU.G1.P1.S4)
• Resolution 2022-03 to amend the 2020-2035 Comprehensive Plan
• Private sale of surplus property (staff report 0592)
• Planning and Inspection Fee Schedule Amendment (staff report 0600)
• Resolution supporting the High Country Workforce Development Area

Parks and Recreation Committee Meeting

The Beech Mountain Parks and Recreation Committee is meeting to adopt the agenda, review the November and December 2021 recreation reports, receive staff updates, and discuss department future goals, budget planning, and future projects. The agenda is largely procedural, with the main substantive items being the monthly reports and planning discussions.

• November 2021 recreation revenue: $6,971.99
• December 2021 recreation revenue: $4,360.87
• November memberships: $3,188.00; December memberships: $825.00 (family annual) and $500.00 (individual annual)
• Holiday Market revenue: $1,496.00; Parade of Wreaths: $611.00 (November)
• Discussion of future goals, budget planning, and future projects