The Village public meetings in 2024

City Council

The Village City Council will consider awarding a $1,865,755.75 street construction contract to Rudy Construction, funded by 2022 and 2024 general obligation bonds. The council also will vote on Ordinance 778, which enacts a new city code and includes an emergency clause. Other agenda items include accepting the FY 2023-24 audit, amending the retirement plan, and approving holiday bonuses for full-time employees.

• Resolution 12-09-2024 (H) awarding $1,865,755.75 street construction improvements bid to Rudy Construction
• Ordinance 778 enacting a new Code of the City of The Village, with emergency declaration
• Resolution 12-09-2024 (F) clarifying terms of the Variable and Longevity Plan (retirement plan) and allocating plan forfeitures
• Consent agenda includes acceptance of November 2024 claims, renewal of Treasurer’s Bond, and approval of holiday bonuses
• Resolution 12-09-2024 (G) accepting the Fiscal Year 2023-24 Audit

The City Council approved a $1,865,755.75 street construction contract with Rudy Construction, funded by 2022 and 2024 general obligation bonds. They also enacted Ordinance 778, a new municipal code, and approved several resolutions including the FY 2023-24 audit and retirement plan amendments. All votes were unanimous (4-0).

• Approved consent agenda including minutes, claims, treasurer's bond, and resolutions (4-0)
• Enacted Ordinance 778, new City Code, with emergency declaration (4-0)
• Approved Resolution 12-09-2024 (E) notifying public of recodification (4-0)
• Approved Resolution 12-09-2024 (F) amending retirement plan (4-0)
• Accepted FY 2023-24 audit via Resolution 12-09-2024 (G) (4-0)
• Awarded $1,865,755.75 street construction bid to Rudy Construction (4-0)

City Council

The Village City Council will consider a zoning review for a structural addition to a building at 9416 Nichols Road, a memorandum of understanding with the Oklahoma Department of Mental Health and Substance Abuse Services for overdose prevention kits, and a general mutual cooperation agreement with Oklahoma County. The meeting also includes a consent agenda for approval of minutes and October claims, and recognition of a signage unveiling for Mayor Cathy Cummings.

• Consideration of Resolution 11-12-2024 (A) for zoning review of 9416 Nichols Road (structural addition, C-2 Commercial)
• Consideration of Resolution 11-12-2024 (B) for MOU with Oklahoma Department of Mental Health and Substance Abuse Services for overdose prevention kits
• Consideration of Resolution 11-12-2024 (C) for General Mutual Cooperation Agreement with Oklahoma County
• Recognition of Mayor Cathy Cummings signage to be unveiled on Hefner Parkway on November 14, 2024 at 10:00 am
• Approval of Consent Agenda: minutes of 10-14-2024 meetings and claims for October 2024

Planning & Zoning Commission

The Planning and Zoning Commission will consider a zoning review recommendation for a building expansion. The body will also administer oaths of office to two members.

• Zoning review recommendation for a structural addition at 9416 Nichols Road (zoned C-2 Commercial)
• Administration of Oath of Office to Sean Cummings and Kara Tam-Walts

Public Works Authority

The Village Public Works Authority will consider approving a Certificate of Completion for Phase I of a Development Agreement with Real Estate Investment Strategies LLC, originally approved July 6, 2020. The board will also accept minutes from the June 17, 2024 regular meeting.

• Acceptance of minutes from the June 17, 2024 regular meeting
• Consideration to approve Certificate of Completion with Real Estate Investment Strategies LLC for Phase I Project Completion of the Development Agreement approved July 6, 2020

City Council

The City Council will consider four ordinances updating city codes regarding event permits, impound fees, traffic safety authority, and purchase order procedures. The body will also review financial and sales tax reports for August and September 2024.

• Ordinance 774: Creation of Special Public Event Permits, including requirements and fees
• Ordinance 775: Establishment of a Vehicle Impound Fee for the release of impounded vehicles
• Ordinance 776: Elimination of the Traffic and Safety Commission and updated traffic control authority
• Ordinance 777: Updates to Purchase Order Procedures to remove carbon copy references
• Recognition of The Village Police Department's Oklahoma Law Enforcement Accreditation Program recertification

City Council

The City Council and staff will participate in a workshop for long-term and strategic planning. No official action will be taken during the workshop, though the public may attend to observe.

• Planning Retreat for long-term and strategic planning

City Council

The Village City Council is holding a special meeting to consider awarding a contract for the Library Re-Roofing Project. The council will decide whether to authorize the city manager to execute contract documents with a specific bidder.

• Award of Library Re-Roofing Project bid to Next Level Roofing of Bixby, OK for $248,000

City Council

The Village City Council will consider a lease agreement with the Metropolitan Library Commission for property at 10307 North Pennsylvania, discuss a resolution on special event permits, and consider directing the city manager to prepare an ordinance dissolving the Traffic and Safety Commission. They will also hear a presentation from Casady School on upcoming campus projects and set a date for a strategic planning retreat.

• Lease agreement with Metropolitan Library Commission for real property at 10307 North Pennsylvania
• Resolution 09-09-2024 regarding special public event permit process
• Consideration of directing city manager to prepare ordinance to dissolve Traffic and Safety Commission
• Presentation from Casady School on upcoming campus projects
• Setting date for planning retreat to begin strategic plan and long-term vision plan

The City Council approved a lease agreement with the Metropolitan Library Commission of Oklahoma County for real property at 10307 North Pennsylvania (5-0). They also approved the consent agenda (4-0) and Resolution 09-09-2024 regarding a special public event permit process (5-0). No action was taken on dissolving the Traffic and Safety Commission or scheduling a planning retreat, though the city manager said he would bring an ordinance to dissolve the commission at a future meeting.

• Approved consent agenda including August 2024 minutes and claims (4-0)
• Approved lease agreement with Metropolitan Library Commission for property at 10307 North Pennsylvania (5-0)
• Approved Resolution 09-09-2024 on special public event permit process (5-0)
• No action taken on directing city manager to prepare ordinance dissolving Traffic and Safety Commission
• No action taken on setting date for planning retreat

City Council

The Village City Council is meeting to consider resolutions updating the solicitation permit fee schedule, authorizing the lease-purchase of five police patrol vehicles, and ratifying amendments to the ACOG agreement. The council will also enter executive session to discuss a pending legal dispute with Crossland Heavy Contractors regarding the Lakeside Drive Overlay Project. Other business includes a presentation from The Village Arts League and consideration of an Open Meetings and Transparency Policy. The consent agenda includes approval of minutes, claims, and the appointment of Kara Tam-Walts to the Planning and Zoning Commission.

• Resolution 08-12-2024 (B) updating fee schedule for Solicitation Permits
• Resolution 08-12-2024 (D) regarding lease-purchase of five police patrol vehicles with RCB Bank
• Resolution 08-12-2024 (E) ratifying amendments to the ACOG Agreement
• Resolution 08-12-2024 (A) appointing Kara Tam-Walts to Planning and Zoning Commission
• Executive session to discuss legal dispute with Crossland Heavy Contractors on Lakeside Drive Overlay Project

City Council

The City Council is meeting to consider Resolution 08-05-2024 (A). This resolution concerns the authorization of mediation to potentially settle a lawsuit filed by the City of The Village against Crossland Heavy Contractors, Inc.

• Resolution 08-05-2024 (A): authorization of mediation for lawsuit against Crossland Heavy Contractors, Inc.

City Council

The City Council will consider appointing an associate municipal judge and an assistant city attorney. The council will also discuss a contract for a municipal prosecutor and enter executive session regarding a dispute with Crossland Heavy Contractors involving the Lakeside Drive Overlay Project.

• Appointment of Emily Grossnicklaus as associate municipal judge
• Appointment of Kathryn L. Walker as assistant city attorney
• Engagement letter from Center For Economic Development Law for City Attorney services
• Employment contract with Matt Love as municipal prosecutor
• Executive session regarding Lakeside Drive Overlay Project dispute

Public Works Authority

The Public Works Authority will discuss and consider adopting the Fiscal Year 2024-25 Combined Municipal Budget. The meeting includes a public hearing for comments on the proposed budget.

• Approval of minutes from June 14, 2023
• Public hearing on the FY 2024-25 Proposed Combined Municipal Budget
• Consideration of Resolution VPWA 06-17-2024 (A) to adopt the budget

City Council

The City Council will hold a presentation and discussion regarding the proposed Fiscal Year 2024-25 Combined Municipal Budget. A public hearing is scheduled for community comments on the proposal. The council will also consider Resolution 06-12-2024 (A) to adopt the budget.

• Presentation and discussion of the FY 2024-25 Proposed Combined Municipal Budget
• Public hearing for comments on the proposed budget
• Consideration of Resolution 06-12-2024 (A) adopting the FY 2024-25 budget

City Council

The Village City Council will hold a special meeting to administer oaths to newly elected Ward 4 and Ward 5 councilmembers, recognize outgoing members, and elect a Mayor and Vice-Mayor for one-year terms. The council will also consider several resolutions, including a radio system agreement with Oklahoma City for emergency communications, a building design review for Stanley Hupfeld Academy, a sign permit for Our Lord's Lutheran Church, an updated Storm Water Management Plan, a lease purchase for a heavy-duty service truck, a budget revenue declaration, and a bid award for mowing and landscaping. Consent agenda items include approval of April minutes and claims, and proclamations honoring outgoing councilmembers.

• Oath of office for new Ward 4 and Ward 5 councilmembers
• Election of Mayor and Vice-Mayor for one-year terms
• Radio System Agreement with City of Oklahoma City for public safety communications
• Building Design Review for Stanley Hupfeld Academy at 1508 NW 106th St
• Sign permit for Our Lord's Lutheran Church at 2900 W. Hefner Rd for Level 1 Electronic Message Display Sign

City Council

The regular City Council meeting scheduled for May 13, 2024, at 6:30 p.m. is cancelled due to unavoidable schedule conflicts of two councilmembers. A special meeting will be held at 6:30 p.m. on Monday, May 20, 2024, at City Hall to handle May business. The cancellation notice was posted on May 9, 2024.

• Regular meeting cancelled for May 13, 2024
• Special meeting scheduled for May 20, 2024 at 6:30 p.m.
• Cancellation due to schedule conflicts of two councilmembers
• Notice posted at City Hall, 2304 Manchester Dr.

Planning & Zoning Commission

The Planning and Zoning Commission will consider a building design review for new construction at Stanley Hupfeld Academy, which involves demolishing an existing 1,200 sq ft building and constructing a new 2,304 sq ft classroom. The commission will also select a Vice-Chair. The agenda is otherwise procedural.

• Building design review for new 2,304 sq ft classroom at Stanley Hupfeld Academy, 1508 NW 106th St.
• Demolition of existing 1,200 sq ft building (24'x50') to construct new 36'x64' classroom
• Selection of Vice-Chair for the Planning and Zoning Commission

City Council

The City of The Village cancelled all meetings scheduled for May 6, 2024, due to severe weather projections from the National Weather Center and Oklahoma County Emergency Management. This includes the City Council meeting, Planning and Zoning meeting, Traffic & Safety Commission, and related events.

• City Council meeting cancelled
• Planning and Zoning meeting cancelled
• Traffic & Safety Commission meeting cancelled
• Civic Plaza Ribbon Cutting cancelled
• Welcome and Appreciation Meeting cancelled

City Council

The Village City Council will consider awarding $6.6 million in general obligation bonds to the lowest bidder and passing an ordinance authorizing the bond issuance. They will also vote on several resolutions, including updating the surplus property policy, establishing an appointment policy for city boards, setting fees for short-term rentals and park facilities, and granting a fiber easement to Verizon. Discussions will cover special event permit procedures and honoring former Mayor Cathy Cummings.

• Receive bids and award $6,600,000 Combined Purpose General Obligation Bonds, Series 2024
• Consider Ordinance 773 authorizing $6.6M bond issuance with tax levy
• Resolution 04-08-2024 (C) on short-term rentals and park facility fees
• Resolution 04-08-2024 (D) granting fiber easement to Verizon Wireless on city property
• Agreement with Alltel/Verizon for sublease on city communications tower at City Hall

City Council

The Village City Council will hear presentations on creating a Community Arts Council and on the upcoming sale of General Obligation Bonds, then consider approving a $6.6 million bond issue. The agenda also includes routine consent items (minutes and February claims) and standard reports. No other major actions are listed.

• Presentation on creating a Community Arts Council
• Presentation on General Obligation Bond sale
• Consideration of Preliminary Official Statement for $6,600,000 in bonds
• Resolution 03-11-2024-(A) fixing bond maturity, sale time/place, and paying agent
• Consent agenda: February 2024 minutes and claims

City Council

The Village City Council will hold a regular meeting on February 12, 2024, to consider several agenda items, including a zoning review for St. Eugene's Early Childcare Center, a preliminary and final plat for the Habitat Addition, and an update on the sale of the second half of the 2022 general obligation bonds. The council will also discuss community partnerships for animal welfare facility improvements and may enter executive session for the city manager's performance evaluation and contract renewal.

• Resolution 02-12-2024(A): zoning review for St. Eugene's Early Childcare Center, 2400 W Hefner Rd.
• Resolution 02-12-2024(B): preliminary plat for the Habitat Addition
• Resolution 02-12-2024(C): final plat for the Habitat Addition
• Acknowledgment of withdrawal by Central Oklahoma Habitat for Humanity of the final plat for the Habitat Addition
• Update on sale of second half of 2022 general obligation bonds

Planning & Zoning Commission

The Planning and Zoning Commission will hold a special meeting to consider a zoning review for St. Eugene's Early Childhood Center and to act on preliminary and final plats for the Habitat Addition, following Habitat for Humanity's withdrawal of a previously approved final plat. The commission may adopt, deny, defer, or amend these items.

• Zoning review for St. Eugene's Early Childhood Center, 2400 W. Hefner Road, part of St. Eugene's Catholic Church and School PUD
• Acknowledgment of withdrawal by Central Oklahoma Habitat for Humanity of final plat for Habitat Addition (previously approved under PC 12-04-2023(A))
• Consideration of preliminary plat for Habitat Addition (Resolution PC 02-12-2024(B))
• Consideration of final plat for Habitat Addition (Resolution PC 02-12-2024(C))
• Staff report on community development updates

City Council

The City Council will meet to discuss an insurance agreement for city employees and a resolution to call for elections in Wards 4 and 5. The agenda also includes the disposal of obsolete city equipment and various departmental reports.

• Inter-local agreement with OPEH&W for employee health, dental, and vision insurance
• Resolution calling for Ward 4 and Ward 5 elections on April 2, 2024
• Resolution regarding surplus and disposal of obsolete city equipment
• Approval of December 2023 claims
• Approval of December 04, 2023 meeting minutes