The Village public meetings in 2022

City Council

The City Council held a special session and entered executive session to interview one of three finalist candidates for the City Manager position. No formal action was taken during the meeting.

• Approved motion to enter executive session to discuss City Manager hiring (5-0)
• Approved motion to return to open session (5-0)

City Council

The Village City Council is holding a special meeting to consider entering executive session to discuss the employment, hiring, or appointment of a city manager. The agenda includes a vote to enter the closed session and a vote to return to open session, followed by adjournment. No other business is listed.

• Vote to enter executive session for city manager hiring discussion
• Vote to return to open session
• Special meeting at 2304 Manchester Drive, The Village, OK

The City Council held a special session to interview one of three finalist candidates for the City Manager position in executive session. No formal action was taken during the meeting.

• Voted to enter executive session to discuss City Manager hiring (5-0)
• Voted to return to open session (5-0)

City Council

The Village City Council will hold a regular meeting to consider two resolutions: one amending the employee handbook's pay plan and another awarding a bid for Park Improvements Phase III. The meeting also includes approval of prior minutes, citizen comments, and routine reports.

• Resolution 12-19-2022 (A) amending Section 3.80 of the Employee Handbook on positions and pay plan
• Resolution 12-19-2022 (B) awarding a bid for Park Improvements Phase III and authorizing the City Manager to execute contracts
• Presentation of certificates to Best Decorated Homes
• Approval of minutes from December 5, 2022 meeting
• Review of expenditures and monthly department reports

The Council approved Resolution 12-19-2022 (A) to update the employee pay plan and handbook, including a 5% pay increase for telecommunications staff. A bid for Phase III park improvements was tabled after all bids came in over budget. The Council also agreed to seal cracks on the Harrison Park tennis court.

• Approved Resolution 12-19-2022 (A) amending employee handbook and pay plan (4-0)
• Tabled Resolution 12-19-2022 (B) regarding Phase III park improvement bids
• Approved sealing cracks on Harrison Park tennis court for approximately $5,400
• Approved minutes from December 5, 2022 meeting
• Determined variance application for Reggie Daniels requires full payment before processing

City Council

The Village City Council is holding a special meeting to consider entering executive session to discuss the employment, hiring, or appointment of a city manager. The agenda includes votes to enter and return from executive session, followed by adjournment. No other business is listed.

• Vote to enter executive session under 25 O.S. §307(B)(1) for city manager discussion
• Vote to return from executive session and reconvene in open session

The City Council met in a special session to interview one of three finalist candidates for the City Manager position. No formal actions were taken during the open session.

• Approved motion to enter executive session to discuss City Manager hiring (5-0)
• Approved motion to return to open session (5-0)

City Council

The Village City Council is holding a special meeting to consider entering executive session to discuss the employment, hiring, or appointment of a city manager. The agenda includes votes to enter and return from the executive session, followed by adjournment. No other business is listed.

• Vote to enter executive session under 25 O.S. §307(B)(1) for city manager discussion
• Vote to return from executive session and reconvene in open session

City Council

The Village City Council will hold a regular meeting on December 5, 2022, at 6:30 p.m. The main item is a public hearing and consideration of Ordinance 768 to adopt the 2022 City Code, which includes updated international building, fire, and other codes, plus amendments to chapters on building codes, signs, zoning, and subdivision regulations. The council will also consider resolutions on publishing penal ordinances and approving holiday bonuses for full-time employees. Other agenda items are routine, including minutes approval and reports.

• Public hearing on adoption of 2022 City Code (includes 2018 International Codes and 2017 National Electric Code)
• Ordinance 768 adopting new City Code with penalty provisions and effective date
• Resolution 12-05-2022 (A) to notify public of publication of penal ordinances
• Resolution 12-05-2022 (B) approving holiday bonuses for full-time city employees
• Approval of minutes from November 21, 2022 meeting

The Council adopted Ordinance 768 to enact the 2022 City Code, which codifies various penal ordinances and building codes. Additionally, the Council approved a resolution for employee holiday bonuses and a resolution notifying the public of the new code's publication.

• Approved Ordinance 768 adopting the 2022 City Code (4-0)
• Adopted Emergency Clause for Ordinance 768 (4-0)
• Approved Resolution 12-05-2022 (A) regarding publication of penal ordinances (4-0)
• Approved Resolution 12-05-2022 (B) providing a net $250 holiday bonus for full-time and permanent part-time employees (4-0)
• Approved minutes from November 21, 2022 meeting (4-0)
• Approved hiring an additional telecommunicator and a 5% pay increase for telecommunications employees

City Council

The Village City Council will hold a regular meeting to consider two main items: an agreement with Municipal Finance Services of Oklahoma for continuing disclosure reporting assistance, and a resolution authorizing the City Manager to solicit competitive bids for G.O. Bond Phase III park improvements. The meeting also includes routine items such as approval of prior minutes, citizen comments, and department reports.

• Agreement with Municipal Finance Services of Oklahoma (MSFOK) for continuing disclosure reporting assistance
• Resolution 11-21-2022 authorizing City Manager to solicit competitive bids for G.O. Bond Phase III park improvements
• Approval of minutes from November 7, 2022 meeting
• Citizens Desiring to be Heard, Proclamations, Presentations
• Review of Expenditures and Manager's Report

The City Council approved a resolution to solicit competitive bids for park improvements at Duffner Park and Wayne Schooley Park. The Council also approved a continuing disclosure agreement for financial reporting assistance.

• Approved Resolution 11-21-2022 (A) to solicit competitive bids for Phase III Park Improvements (5-0)
• Approved Continuing Disclosure Agreement with Municipal Finance Services of Oklahoma for $1,000 (5-0)
• Approved minutes from November 7, 2022 meeting

City Council

The Village City Council will hold a regular meeting on November 7, 2022, at 6:30 p.m. The main items are discussions on possible zoning amendments for detached structures on residential lots (e.g., pool houses, cabanas, backyard studios, granny flats) and possible amendments to sign regulations for rigid signs in residential areas. The council will also consider resolutions setting 2023 meeting dates for several boards and may enter executive session to discuss firefighter grievances.

• Discussion of zoning amendments for detached structures (pool houses, cabanas, backyard studios, granny flats, etc.)
• Discussion of amending Chapter 20 sign regulations for rigid signs in residential areas
• Resolution 11-07-2022 (A) setting 2023 City Council meeting dates
• Resolution 11-07-2022 (B) setting 2023 Planning Commission meeting dates
• Executive session on IAFF Local 3958 grievance 9/28/2022

The Council approved five resolutions establishing the 2023 meeting dates, times, and locations for the City Council and several commissions. No formal action was taken on proposed zoning amendments for accessory dwellings or residential sign regulations, though both are slated for December 5, 2022. The Council also approved the minutes from October 17 and October 31, 2022.

• Approved Resolution 11-07-2022 (A) for 2023 City Council meeting schedule (5-0)
• Approved Resolution 11-07-2022 (B) for 2023 Planning Commission meeting schedule (5-0)
• Approved Resolution 11-07-2022 (C) for 2023 Public Works Authority meeting schedule (5-0)
• Approved Resolution 11-07-2022 (D) for 2023 Traffic & Safety Commission meeting schedule (5-0)
• Approved Resolution 11-07-2022 (E) for 2023 Village Development Authority meeting schedule (5-0)
• Approved meeting minutes from October 17, 2022, and October 31, 2022
• Took no action on proposed zoning amendments for detached residential structures
• Took no action on proposed amendments to residential rigid sign regulations

City Council

The Village City Council is holding a special meeting primarily to conduct a groundbreaking ceremony for the TIF #1 Civic Area Phase I project. No other business is scheduled; the meeting will adjourn after the ceremony.

• Groundbreaking ceremony for TIF #1 Civic Area Phase I

The City Council met for a special session to hold a groundbreaking ceremony for TIF #1 Civic Area Phase I. No legislative actions or votes were recorded during this meeting.

City Council

The Village City Council will hold a regular meeting to consider renewing the Cox Communications franchise agreement, discuss designating locations for speed cushions, and discuss possible zoning amendments for detached structures on residential lots. The meeting also includes routine items like approving minutes and receiving reports.

• Renewal of franchise agreement with Cox Communications
• Discussion and possible action to designate locations for speed cushions
• Discussion of possible zoning amendments for detached structures (pool houses, cabanas, backyard studios, etc.)
• Approval of minutes from October 3, 2022 meeting
• Review of expenditures and monthly department reports

The City Council approved a 10-year renewal of the non-exclusive franchise agreement with Cox Communications, which pays the city about $38,000 annually in franchise tax. The council also voted to install speed cushions at four locations. A discussion on updating zoning for detached accessory structures (e.g., pool houses, granny flats) was held but no action was taken.

• Approved 10-year franchise renewal with Cox Communications (5-0)
• Approved speed cushions at Greystone Ave, Hidden Village Dr, Kent Dr, and Westchester (5-0)
• Took no action on zoning amendments for detached accessory structures; discussion to continue

City Council

The Village City Council will hold a regular meeting to consider two resolutions: one authorizing the city manager to hire BWR Design Group for civil engineering on Series 2022 G.O. Bond street, sidewalk, and drainage projects, and another amending the FY 2022-23 General Fund budget. The council will also discuss the city manager recruitment profile, process, and schedule. The meeting includes routine items like approving minutes and hearing citizen comments.

• Resolution 10-03-2022 (A): Authorize city manager to engage BWR Design Group for civil engineering on Series 2022 G.O. Bond street, sidewalk, and drainage projects
• Resolution 10-03-2022 (B): Amend FY 2022-23 General Fund budget
• Discussion and possible action on city manager recruitment profile, process, and scheduling
• Approval of minutes from September 19, 2022 meeting
• Citizens desiring to be heard, proclamations, presentations

The council approved a resolution authorizing the city manager to engage BWR Design Group for civil engineering services on Series 2022 G.O. Bond street, sidewalk, and drainage projects, at an estimated cost of $155,000. A second resolution amended the FY 2022-23 General Fund budget to add $12,600 for police less-lethal weapons and training, funded by asset seizures and firearm sale proceeds. The council also approved a city manager recruitment profile and process. No substantive decisions were made on other items.

• Approved Resolution 10-03-2022(A) authorizing city manager to engage BWR Design Group for engineering services on Series 2022 G.O. Bond projects (5-0)
• Approved Resolution 10-03-2022(B) amending FY 2022-23 General Fund budget, adding $12,600 for police less-lethal weapons and training (5-0)
• Approved city manager recruitment profile and process, authorizing city attorney to advertise (5-0)
• Approved minutes of September 19, 2022 meeting as written

Planning & Zoning Commission

The Planning & Zoning Commission will consider a resolution recommending approval of a lot split for Lot 25, Block 9, Casady Lakeside Estates 3rd Addition. The meeting also includes approval of prior minutes and a public comment period.

• Resolution PC 09-19-2022 recommending a lot split for Lot 25, Block 9, Casady Lakeside Estates 3rd Addition
• Approval of minutes from May 16, 2022 meeting
• Citizens desiring to be heard, proclamations, presentations

The Planning & Zoning Commission voted unanimously to recommend approval of a lot split for Lot 25, Block 4, Casady Lakeside Estates 3rd Addition, which will allow Central Oklahoma Habitat for Humanity to build two homes. The commission also approved the May 16, 2022 minutes and administered the oath of office to new Commissioner Braxton Banks. No other substantive decisions were made.

• Approved Resolution PC 09-19-2022 recommending lot split approval (4-0)
• Approved minutes of May 16, 2022 meeting (4-0)
• Administered oath of office to Commissioner Braxton Banks

City Council

The Village City Council will hold a regular meeting with several action items, including an appeal of an order to remove a burned residential building at 2129 Churchill Way, a resolution authorizing the City Manager to award a construction bid for Phase I of the Village Tax Increment District #1 project, and a resolution approving a lot split in the Casady Lakeside Estates 3rd Addition. The council will also discuss possible amendments to home sharing licensing and zoning regulations. The meeting includes standard items like minutes approval and reports.

• Appeal of administrative order condemning and removing burned building at 2129 Churchill Way
• Resolution 09-19-2022 (A) authorizing City Manager to award bid for Phase I of Village TID #1 project
• Resolution 09-19-2022 (B) approving lot split for Lot 25, Block 9, Casady Lakeside Estates 3rd Addition
• Discussion of possible amendments to home sharing licensing and zoning regulations
• Approval of minutes from September 6, 2022 meeting

The City Council approved Resolution 09-19-2022 (A) authorizing the City Manager to award the base bid for Phase I of the Village Tax Increment District #1 Project to Wynn Construction for $6,627,363.30. The Council also approved a lot split for Our Lord's Lutheran Church property to create two residential lots for Habitat for Humanity. Action on an appeal of an administrative order condemning a burned home at 2129 Carlisle Court was tabled. Discussion of possible amendments to home sharing licensing and zoning regulations continued with no formal action taken.

• Approved Resolution 09-19-2022 (A) awarding $6,627,363.30 base bid for TIF Phase I construction to Wynn Construction (4-0)
• Approved Resolution 09-19-2022 (B) approving lot split for Lot 25, Block 9, Casady Lakeside Estates 3rd Addition (4-0)
• Tabled action on appeal of administrative order condemning burned home at 2129 Carlisle Court
• Discussed but took no formal action on possible amendments to home sharing licensing and zoning regulations

City Council

The Village City Council will hold its regular meeting, including an appeal of an administrative order condemning a dilapidated building at 9515 Greystone Avenue. The council will also consider resolutions to fill a Planning & Zoning Commission vacancy, declare property surplus, and authorize a bid for the Meeker Channel repair project. A discussion on possible amendments to home sharing licensing and zoning regulations is also on the agenda.

• Appeal of condemnation order for 9515 Greystone Avenue
• Resolution 09-06-2022 (A): appointment to Planning & Zoning Commission
• Resolution 09-06-2022 (B): declaring property surplus and authorizing sale/disposal
• Resolution 09-06-2022 (C): award bid for Meeker Channel repair and stabilization project
• Discussion of possible amendments to home sharing licensing and zoning regulations

The City Council denied an appeal of an administrative order to demolish a dilapidated house at 9515 Greystone Avenue, but gave the owner 30 days to produce a valid contract for sale. If no contract is presented, staff will proceed with demolition by the low bidder, K & M Wrecking Services, at a cost of $5,850. The Council also approved appointments, surplus property disposal, and a revised Meeker Channel repair project, and discussed possible amendments to home-sharing regulations without taking formal action.

• Denied appeal of demolition order for 9515 Greystone, gave owner 30 days to produce sale contract (5-0)
• Approved Resolution 09-06-2022(A) appointing Braxton Banks to Planning & Zoning Commission (5-0)
• Approved Resolution 09-06-2022(B) declaring property surplus and authorizing sale or disposal (5-0)
• Approved Resolution 09-06-2022(C) authorizing revised Meeker Channel Repair & Stabilization Project bid (5-0)
• Approved minutes of August 1, 2022 meeting as written

City Council

The Village City Council is holding a special meeting to appoint a new Ward 3 council member for an unexpired term and administer the oath of office. The council will also vote on entering executive session to discuss a legal dispute with Crossland Heavy Contractors regarding the Lakeside Drive Overlay Project, and may authorize litigation against the contractor and related parties.

• Appointment to fill unexpired Ward 3 City Council seat
• Oath of office for newly appointed council member
• Executive session under 25 O.S. §307(B)(4) for legal counsel communications on Crossland Heavy Contractors dispute
• Resolution 08-23-2022 authorizing litigation against Crossland Heavy Contractors, Inc., its surety, and other parties

The council appointed David Glover to fill the unexpired Ward 3 City Council term. The vote was unanimous (4-0). Glover was sworn in immediately after the appointment.

• Appointed David Glover to fill Ward 3 City Council unexpired term (4-0)

City Council

The Village City Council will hold a regular meeting to discuss candidates for an unexpired Ward 3 council term and possible amendments to Airbnb zoning and licensing. They will also consider resolutions to solicit bids for TIF #1 Phase 1 and make board appointments. The agenda includes routine items like minutes approval and reports.

• Discussion of candidates for Ward 3 council vacancy
• Discussion of Airbnb zoning and licensing amendments
• Resolution 08-15-2022 (A) to solicit bids for TIF #1 Phase 1
• Resolution 08-15-2022 (B) for board and commission appointments

The City Council approved Resolution 08-15-2022 (A) authorizing the city manager to solicit competitive bids for the TIF #1 Project, Phase 1, with bids expected around $7.7 million. The council also approved Resolution 08-15-2022 (B) making appointments to the Traffic & Safety and Planning & Zoning Commissions. Discussions were held on filling the Ward 3 council seat and on possible amendments to Airbnb regulations, but no action was taken on those items.

• Approved Resolution 08-15-2022 (A) authorizing solicitation of bids for TIF #1 Project Phase 1 (4-0)
• Approved Resolution 08-15-2022 (B) appointing members to Traffic & Safety and Planning & Zoning Commissions (4-0)
• Approved minutes of August 1, 2022 meeting as written
• Tabled discussion on Airbnb ordinance amendments to next agenda
• Tabled Ward 3 council seat appointment to special meeting on August 23

City Council

The Village City Council will hold a regular meeting with several action items, including entering executive session to discuss a legal dispute with Crossland Heavy Contractors over the Lakeside Drive Overlay Project. The council will also consider resolutions for pedestrian crossing improvements, repealing a youth tobacco access ordinance, approving a collective bargaining agreement with firefighters, and other administrative items.

• Executive session on legal dispute with Crossland Heavy Contractors (Lakeside Drive Overlay Project)
• Resolution 08-01-2022 (A) authorizing bid award for Britton & May Pedestrian Crossing Improvements
• Ordinance 768 repealing Chapter 12, Article IX on youth access to tobacco
• Collective bargaining agreement with International Association of Firefighters, Local 3958 for FY 2022-23
• Resolution 08-01-2022 (F) authorizing solicitation of bids for Meeker Channel Embankment Stabilization and Repair

The City Council approved a $75,000 bid from Traffic Signals, Inc. for pedestrian crossing improvements at Britton & May, and also approved several other resolutions including a retirement plan restatement, a collective bargaining agreement with the firefighter's union, and an audit engagement. The council tabled a tobacco ordinance for further consideration and discussed a resident's complaint about a possible party house Airbnb.

• Approved Resolution 08-01-2022 (A) awarding $75,000 bid to Traffic Signals, Inc. for Britton & May pedestrian crossing (3-0)
• Tabled Ordinance 768 on youth access to tobacco for further consideration
• Approved Resolution 08-01-2022 (B) restating and amending the Variable and Longevity Retirement Plan (3-0)
• Approved Collective Bargaining Agreement with IAFF Local 3958 for FY 2022-23 (3-0)
• Approved Resolution 08-01-2022 (C) declaring six tasers surplus and authorizing sale/disposal (3-0)
• Approved Resolution 08-01-2022 (D) engaging HBC CPAs for FY 2022 audit (3-0)
• Approved Resolution 08-01-2022 (E) designating ACOG representatives (3-0)
• Approved Resolution 08-01-2022 (F) engaging Phillips Murrah for legal services (3-0)

City Council

The Village City Council will hold a regular meeting to consider several resolutions and ordinances, including awarding a bid for Sidewalk Project #6, approving a list of projects funded by Series 2022 general obligation street and park bonds, and amending the tobacco access ordinance. They will also consider agreements for landscape architectural services, legal services, and a collective bargaining agreement with the police union, along with personnel handbook amendments and a worker's compensation premium reduction request.

• Resolution 07-18-2022 (A): Authorize City Manager to award bid for Sidewalk Project #6
• Resolution 07-18-2022 (B): Agreement with Laud Studio for landscape architectural services for Series 2022 GO Bond park improvements
• Ordinance 768: Amend Chapter 12, Article IX on youth access to tobacco, with emergency clause
• Resolution 07-18-2022 (C): Approve list of projects funded by Series 2022 GO street and park bonds
• Collective bargaining agreement with Fraternal Order of Police Lodge #222 for FY 2022-23

The City Council approved several resolutions, including awarding a sidewalk construction contract to C-P Integrated Services for $245,782.08, approving an agreement with LAUD Studio for park improvement services, and adopting a list of projects funded by Series 2022 general obligation bonds. The council also rejected an ordinance updating youth tobacco regulations, directing staff to draft a repeal instead, and approved a collective bargaining agreement with the police union. All votes were unanimous (4-0).

• Approved Resolution 07-18-2022 (A) awarding sidewalk project to C-P Integrated Services ($245,782.08) (4-0)
• Approved Resolution 07-18-2022 (B) with LAUD Studio for park improvement services (up to $128,000) (4-0)
• Rejected Ordinance 768 on youth tobacco access; directed staff to draft repeal (4-0)
• Approved Resolution 07-18-2022 (C) list of projects funded by Series 2022 GO bonds (4-0)
• Approved engagement letter for legal services with Center for Economic Development Law (4-0)
• Approved collective bargaining agreement with FOP Lodge #222 for FY 2022-23 (4-0)
• Approved Resolution 07-18-2022 (D) sidewalk trip hazard repair contract with Precision Concrete Cutting Services (4-0)
• Approved Resolution 07-18-2022 (E) personnel handbook updates with GSA per diem amendment (4-0)

City Council

The Village City Council will hold a regular meeting to consider several resolutions, including authorizing the city manager to solicit bids for pedestrian crossing improvements at Britton & May, declaring surplus property for sale or disposal, and renewing an automatic aid agreement with Nichols Hills. The meeting also includes approval of prior minutes, citizen comments, and routine reports.

• Resolution 06-20-2022 (A): Authorize soliciting competitive bids for pedestrian crossing improvements at Britton & May
• Resolution 06-20-2022 (B): Declare property surplus and obsolete, authorize sale or disposal
• Renewal of automatic aid agreement with the City of Nichols Hills
• Proclamation 06-20-2022 (A): Affirming commitment to continued cooperation with Nichols Hills
• Approval of minutes from June 6 and June 13, 2022 meetings

Public Works Authority

The Village Public Works Authority is holding a special meeting to consider adopting its FY 2022-23 budget. The agenda also includes approval of minutes from a February 2022 meeting. No other substantive items are listed.

• Resolution VPWA 06-13-2022 adopting FY 2022-23 Village Public Works Authority budget
• Approval of minutes from February 21, 2022 meeting

The Village Public Works Authority met in special session and unanimously approved Resolution VPWA 06-13-2022, adopting the FY 2022-23 budget. The board also approved the minutes from the February 21, 2022 meeting without changes. No other substantive decisions were made.

• Approved FY 2022-23 VPWA budget (3-0)
• Approved minutes of February 21, 2022 meeting

City Council

The Village City Council is holding a special meeting to hear public comments on the proposed municipal budget for fiscal year 2022-23, then will consider a resolution to adopt it. The meeting is scheduled for June 13, 2022, at 9:00 a.m. at 2304 Manchester Drive.

• Public hearing on proposed FY 2022-23 municipal budget
• Resolution 06-13-2022 to adopt the FY 2022-23 municipal budget

The City Council held a public hearing on the proposed FY 2022-23 municipal budget; no citizens attended. The council then approved Resolution 06-13-2022(A) adopting the budget by a unanimous vote of 3-0.

• Adopted FY 2022-23 Municipal Budget via Resolution 06-13-2022(A) (3-0)

City Council

The Village City Council will hold a regular meeting to consider several resolutions and agreements, including an interlocal agreement with Oklahoma City for resurfacing Hefner Road, an annual fire equipment agreement with Oklahoma County, and resolutions related to budget spending, 911 fees, and contract renewals. The council will also discuss a feasibility study for extending EMBARK public transportation to The Village and consider an ordinance on temporary RV parking.

• Interlocal agreement with City of Oklahoma for resurfacing Hefner Road between Penn and Waverly
• Annual fire equipment agreement with Oklahoma County for FY 2022-23
• Resolution declaring 90% of budgeted revenues received, authorizing spending above threshold
• Resolution establishing 911 fee rate for calendar year 2023
• Ordinance 767 amending temporary parking rules for travel trailers and RVs on residential lots

The City Council approved an interlocal agreement with Oklahoma City for resurfacing Hefner Road, with The Village reimbursing up to $201,000. They also renewed annual contracts for fire equipment, solid waste, recycling, and mowing, and adopted resolutions for budget spending, 911 fees, and a new ordinance allowing temporary RV parking for displaced homeowners. No formal action was taken on extending public transportation.

• Approved interlocal agreement with OKC for Hefner Road resurfacing (4-0)
• Approved annual fire equipment agreement with Oklahoma County for FY 2022-23 (4-0)
• Adopted Resolution 06-06-2022(A) authorizing departments to spend above 90% budget threshold (4-0)
• Adopted Resolution 06-06-2022(B) setting 911 fee rate for 2023 at maximum 3% (4-0)
• Adopted Resolution 06-06-2022(C) assigning 911 fees to ACOG 911 Association (4-0)
• Renewed solid waste and recycling contracts with Waste Connections for FY 2022-23 (4-0)
• Renewed mowing contract with Precision Lawnworks for FY 2022-23 (4-0)
• Approved Ordinance 767 allowing temporary RV parking for damaged homes, with no-fee permit (4-0)

City Council

The Village City Council is holding a special meeting to review and discuss the proposed combined municipal budget for fiscal year 2022-23. No votes or decisions are listed on the agenda; the item is for discussion only.

• Review and discussion of proposed FY 2022-23 combined municipal budget

The City Council met in special session to review the final draft of the proposed FY 2022-23 Combined Municipal Budget. City Manager Bruce Stone presented the budget, and the council discussed expenditures and revenues in detail. No formal action was taken, but the council tentatively scheduled a public hearing on the budget for June 13 at 9:00 a.m.

• Reviewed proposed FY 2022-23 Combined Municipal Budget (no vote)
• Tentatively scheduled public hearing on budget for June 13 at 9:00 a.m.

City Council

The Village City Council held a special meeting to discuss prioritizing capital requests for possible funding in the FY 2022-23 budget.

• Discussion of capital request prioritization for the upcoming fiscal year budget

The City Council held a special session to prioritize capital requests for the FY 2022-23 budget. They tentatively agreed to a 5% across-the-board cost of living adjustment for city employees effective July 1, 2022, and tentatively approved a change to the Blue Cross & Blue Shield health plan to reduce renewal rate increases from 27% to 13%. The Council directed the city manager to adjust capital requests and include funds for webpage redesign, but took no formal action.

• Tentatively agreed to 5% across-the-board COLA effective July 1, 2022
• Tentatively approved health plan change to reduce renewal rate increase from 27% to 13%
• Directed city manager to eliminate some capital requests, add funds to others, and include webpage redesign funding

Planning & Zoning Commission

The Planning & Zoning Commission will consider three resolutions recommending that the City Council authorize building permits for 3020 Hefner Road (Hefner Offices PUD) and an addition to the Loeffler Primary Education Building (Casady School PUD), plus a lot split for 10605 Lakeside Drive. The meeting also includes approval of prior minutes and public comment.

• Resolution PC 05-16-2022 (A): building permit for 3020 Hefner Road, Hefner Offices PUD
• Resolution PC 05-16-2022 (B): building permit for addition to Loeffler Primary Education Building, Casady School PUD
• Resolution PC 05-16-2022 (C): lot split for 10605 Lakeside Drive, Lot 6, Block 4, Lakeside Estates

The Planning & Zoning Commission approved three resolutions recommending the City Council issue building permits for 20 Hefner Road, an addition to the Loeffler Primary Education Building at Casady School, and a lot split for 10609 Lakeside Drive. All votes were unanimous (6-0). The commission also approved the April 25, 2022 minutes and received a staff report on the TIF #1 Project.

• Approved Resolution PC 05-16-2022 (A) for building permit at 20 Hefner Road, subject to revised landscaping plan (6-0)
• Approved Resolution PC 05-16-2022 (B) for building permit for Casady School addition, subject to Council approval of architectural, landscaping, and drainage plans (6-0)
• Approved Resolution PC 05-16-2022 (C) recommending lot split for 10609 Lakeside Drive (6-0)
• Approved minutes of April 25, 2022 meeting (6-0)

City Council

The Village City Council will consider awarding $6.6 million in general obligation bonds, approve related ordinances, and act on several resolutions including building permits, a lot split, surplus property, and infrastructure projects. The agenda also includes a presentation on extending public transportation services and routine reports.

• Receive and award bids for $6,600,000 Combined Purpose General Obligation Bonds, Series 2022
• Consider Ordinance 766 authorizing the bond issuance and tax levy
• Building permit for 3020 Hefner Road (Hefner Offices PUD)
• Building permit for addition to Loeffler Primary Education Building (Casady School PUD)
• Lot split for 10605 Lakeside Drive, Lot 6, Block 4, Lakeside Estates

The City Council awarded $6.6 million in general obligation bonds to BOK Financial Securities, Inc., the lowest bidder, and approved Ordinance 767 authorizing the bond issuance. The Council also approved several resolutions, including building permits for Hefner Road and Casady School, a lot split on Lakeside Drive, declaring old fire hose surplus, soliciting bids for a sidewalk project, and awarding a contract for the Gladstone Drainage and Resurfacing Project. All votes were unanimous (5-0).

• Awarded $6.6M GO bonds to BOK Financial Securities, Inc. (5-0)
• Approved Ordinance 767 for bond issuance and emergency clause (5-0)
• Approved building permit for 3020 Hefner Road, subject to revised landscape plan (5-0)
• Approved building permit for Casady School addition, subject to drainage plans (5-0)
• Approved lot split at 10607 Lakeside Drive (5-0)
• Declared old fire hose surplus and authorized disposal (5-0)
• Authorized soliciting bids for Sidewalk Project #6 on Stratford Drive (5-0)
• Awarded Gladstone Drainage & Resurfacing bid of $1,457,806 (5-0)

City Council

The City Council will hold a special meeting to review preliminary construction plans for the TIF #1 Civic Plaza project. The session also includes reviewing capital requests and justifications for the FY 2022-23 combined municipal budget.

• Review of preliminary construction plans and bidding documents for Civic Plaza
• Review of FY 2022-23 capital requests
• Discussion to prioritize capital requests for possible funding

The City Council held a work session to review preliminary construction plans for the TIF #1 Civic Plaza project. Due to significant cost increases, the council agreed to exclude the dog park, The Village Trail, and revisions to The Village Green from the current phase, but included The Village Green as an add alternate in the bid. No formal action was taken on the budget; capital request prioritization was tabled to May 19, 2022.

• Agreed to exclude dog park, The Village Trail, and Village Green revisions from current Civic Plaza phase
• Agreed to include The Village Green as an add alternate in the bid
• Tabled capital request prioritization until May 19, 2022

City Council

The City Council will administer oaths for new Ward 4 and Ward 5 members and elect a Mayor and Vice-Mayor. The meeting also includes a public hearing regarding a rezoning request for properties at 10400 North May Avenue and 2832 Orlando Road.

• Oath of office for newly elected Ward 4 and Ward 5 City Council members
• Election of Mayor and Vice-Mayor for a one-year term
• Public hearing on rezoning 10400 North May Avenue and 2832 Orlando Road from A-1 to C-2
• Consideration of Resolution 05-02-2022 (A) regarding the May Avenue Offices Suites II PUD

The City Council voted unanimously to deny a rezoning application for 10400 North May Avenue and 2832 Orlando Road from A-1 Single Family to C-2 Commercial (May Avenue Office Suites II PUD), following a public hearing where residents raised concerns about traffic, parking, and property values. The council also elected Adam Graham as Mayor and Wynter Griffis as Vice-Mayor for one-year terms, and approved the minutes of the April 18, 2022 meeting.

• Denied rezoning of 10400 N May Ave and 2832 Orlando Rd (5-0)
• Elected Adam Graham as Mayor for one-year term (4-1)
• Elected Wynter Griffis as Vice-Mayor for one-year term (5-0)
• Approved minutes of April 18, 2022 meeting (5-0)
• Agreed to install two speed cushion systems on Nichols Road between Dublin and Britton Roads

Planning & Zoning Commission

The Planning & Zoning Commission is holding a public hearing and considering a resolution to recommend rezoning two properties from A-1 single family to C-2 commercial as part of the May Avenue Offices Suites II Planned Unit Development. The commission will also approve minutes from the March 21 meeting and hear citizen comments.

• Public hearing on rezoning 10400 North May Avenue and 2832 Orlando Road from A-1 to C-2 commercial
• Resolution PC 04-25-2022 recommending the rezoning to City Council
• Approval of minutes from March 21, 2022 meeting

The Planning & Zoning Commission held a public hearing on a proposal to rezone 10400 North May Avenue and 2832 Orlando Road from A-1 Single Family to C-2 Commercial (May Avenue Office Suites II PUD). After hearing opposition from 11 residents, the Commission voted to recommend approval to the City Council with amendments limiting uses to low-intensity commercial and adjusting setbacks. The recommendation was made in Resolution PC 04-25-2022 (A).

• Approved minutes of March 21, 2022 Special Meeting (6-0)
• Recommended approval of rezoning at 10400 N May Ave & 2832 Orlando Rd with amendments (motion by Giles, no vote tally recorded)

City Council

The Village City Council will consider several action items, including a resolution to sell general obligation bonds, an ordinance to close a portion of West Utica Drive, a mutual cooperation agreement with Oklahoma County, and a temporary traffic control plan for Casady School construction. The council will also elect two trustees to the OMAG Board of Trustees and hear reports.

• Resolution 04-18-2022 (A) fixing bond sale details for Series 2022 general obligation bonds
• Ordinance 765 closing a portion of West Utica Drive
• General mutual cooperation agreement with Oklahoma County Board of Commissioners for FY 2022-23
• Resolution 04-18-2022 (B) on temporary traffic control plan for Casady School construction
• Election of two trustees to OMAG Board of Trustees

The City Council approved Resolution 04-18-2022 (A) to sell $6.6 million in general obligation bonds, which will increase property taxes by about $2.34 per month per $100,000 of assessed value. They also adopted Ordinance 765 to close a portion of West Utica Drive, with an emergency clause. Additionally, the council approved a mutual cooperation agreement with Oklahoma County for street projects and accepted traffic recommendations for Casady School construction.

• Approved Resolution 04-18-2022 (A) for $6.6M bond sale (4-0)
• Adopted Ordinance 765 closing part of West Utica Drive (4-0)
• Approved emergency clause for Ordinance 765 (4-0)
• Approved General Mutual Cooperation Agreement with Oklahoma County for FY 2022-23 (4-0)
• Approved Resolution 04-18-2022 (B) accepting Traffic & Safety Commission recommendations for Casady School (4-0)
• Cast ballots for Lindsey Grigg-Moak and Vickie Patterson for OMAG Board of Trustees (4-0)

Traffic & Safety Commission

The Traffic & Safety Commission will consider a request from Casady School to temporarily make the 9400 block of Nichols Rd one-way or implement other options to improve traffic flow during campus construction. The meeting also includes approval of prior minutes and old business.

• Consideration of Casady School request for temporary one-way on 9400 block of Nichols Rd
• Approval of minutes from last meeting
• Old business discussion

Planning & Zoning Commission

The Planning & Zoning Commission will hold a special meeting to consider recommendations for the City Council. Items include rezoning the St. Eugene’s Catholic Church property and closing a portion of West Utica Drive.

• Rezoning St. Eugene’s Catholic Church property from A-1 Single Family to St. Eugene’s Planned Unit Development
• Recommendation for Resolution PC 03-21-2022 (A)
• Proposed closing of a portion of West Utica Drive east of Greystone Avenue
• Recommendation for Ordinance 765 regarding the closing of West Utica Drive

City Council

The Council directed bond advisor Jon Wolff to structure sales of $6.6 million in May 2022 and another $6.6 million in 2024, following discussion of timelines and interest rate impacts. It also approved a $59,375 stormwater inflow and infiltration study with Cowan Engineering. No formal action was taken on a proposed ONG franchise agreement, with consensus to consider a November ballot measure.

• Directed structuring $6.6M bond sale for May 2022 and $6.6M for 2024
• Approved Resolution 03-07-2022 (A) for $59,375 stormwater study with Cowan Engineering (4-0)
• Approved minutes of February 21, 2022 meeting (4-0)
• Took no formal action on ONG franchise agreement; discussed November election

Public Works Authority

The Trustees of the Village Public Works Authority will meet to review the minutes from the December 6, 2021, meeting. The agenda also includes consideration of a resolution to amend the authority's budget for fiscal year 2021-22.

• Approval of minutes from the December 6, 2021, VPWA meeting
• Consideration of Resolution VPWA 02-21-2022 (A) to amend the FY 2021-22 budget

The Village Public Works Authority approved Resolution VPWA 02-21-2022 (A), amending the FY 2021-22 budget to add $8,765,000 in TIF#1 loan proceeds and matching expenditures. The funds cover TIF note issuance costs, architectural and engineering services, and construction costs for the approved TIF Project Plan. The motion passed unanimously with all four trustees voting in favor.

• Approved Resolution VPWA 02-21-2022 (A) amending the FY 2021-22 budget by adding $8,765,000 in TIF#1 loan proceeds and expenditures
• Approved minutes of the December 6, 2021, regular meeting as written

City Council

The City Council approved Ordinance 764, adopting paved parking standards for commercial lots, with an emergency clause making it effective immediately. The council also approved a Specific Use Permit for Tribe Gym at 2103 West Britton Road and amended the General Fund and Capital Improvement Fund budgets for FY 2021-22, including increasing the engineering budget to $200,000 for a sewer inflow and infiltration study. All votes were unanimous (4-0).

• Approved Resolution 02-21-2022 (A) granting a Specific Use Permit for Tribe Gym to operate at 2103 West Britton Road.
• Approved Ordinance 764, adopting paved parking standards for commercial lots, and adopted the Emergency Clause for immediate effect.
• Approved Resolution 02-21-2022 (B) amending the General Fund and Capital Improvement Fund budgets for FY 2021-22, including increasing the engineering budget to $200,000 for an INI study.
• Approved Resolution 02-21-2022 (C) declaring certain property surplus and obsolete and authorizing its sale or disposal.
• Approved the minutes of the February 7, 2022, meetings at 9:00 a.m. and 6:00 p.m.

Planning & Zoning Commission

The Planning & Zoning Commission is holding a special meeting to conduct a public hearing on a proposed specific use permit for a fitness center exceeding 5,000 square feet at 2103 West Britton Road. Following the public comment period, the commission will consider Resolution PC 02-07-2022 (A) to make a recommendation to the City Council regarding this permit. The agenda also includes the approval of minutes from the December 6, 2021 meeting.

• Public hearing on proposed specific use permit for fitness center >5,000 sq ft at 2103 West Britton Road
• Consideration of Resolution PC 02-07-2022 (A) recommending action to City Council on the fitness center permit
• Approval of minutes from December 6, 2021

The Planning & Zoning Commission held a public hearing on a proposed Specific Use Permit for Tribe Gym, a fitness center exceeding 5,000 square feet at 2103 West Britton Road. No public comments or protests were received. The Commission voted to recommend approval of the permit to the City Council.

• Approved minutes of December 6, 2021 meeting (7-0)
• Recommended approval of Specific Use Permit for Tribe Gym at 2103 West Britton Road (vote not specified)

City Council

The City Council met in special session and voted unanimously to enter executive session to discuss a legal dispute with Crossland Heavy Contractors regarding the Lakeside Drive Overlay Project. After reconvening, the council authorized mediation or other appropriate legal proceedings related to the dispute. No other substantive decisions were made.

• Voted to enter executive session to discuss legal dispute with Crossland Heavy Contractors (4-0)
• Voted to return from executive session and reconvene in open session (4-0)
• Authorized Resolution 02-07-2022 (C) for mediation or other legal proceedings in Crossland dispute

City Council

The City Council approved a resolution awarding the street resurfacing bid for Andover, Brighton, Carlisle, and Essex Court to Rudy Construction for $359,138, which exceeded the budget by $67,876. The council also received the annual audit report for FY ending June 30, 2021, and tabled action on a Specific Use Permit for Tribe Gym and Ordinance 764 on paved parking standards. No other substantive decisions were made.

• Approved Resolution 02-07-2022 (B) awarding street resurfacing bid to Rudy Construction for $359,138 (3-0)
• Received annual audit report for FY ending June 30, 2021 (3-0)
• Tabled Specific Use Permit for Tribe Gym at 2103 West Britton Road pending applicant appearance
• Tabled Ordinance 764 on paved parking standards until next meeting
• Approved minutes of January 19, 2022 meeting (3-0)

City Council

The City Council approved a resolution changing regular Planning Commission and City Council meeting times from 5:00 p.m. and 6:00 p.m. to 5:30 p.m. and 6:30 p.m. respectively. They also designated Mayor Wilkinson as the ACOG voting delegate and Vice-Mayor Graham as alternate. No action was taken on the annual audit report, which will be presented at the February 7 meeting.

• Approved Resolution 01-19-2022 (A) changing meeting times to 5:30 p.m. and 6:30 p.m. (3-0)
• Approved Resolution 01-19-2022 (B) designating Mayor Wilkinson as ACOG delegate and Vice-Mayor Graham as alternate (3-0)
• Approved minutes of January 3, 2022 meeting as written (3-0)

City Council

The City Council will consider an appeal regarding a public nuisance at 9705 Lakeshore Drive. The meeting also includes a proclamation for upcoming council elections and a resolution regarding land conveyance in the Villas at the Vineyard.

• Appeal of administrative order to remove a public nuisance at 9705 Lakeshore Drive
• Proclamation calling for an election for Councilman of Wards 4 and 5 on April 5, 2022
• Resolution accepting the conveyance of land in the Villas at the Vineyard common area

The City Council approved a proclamation calling an election for Council Member seats in Wards 4 and 5 on April 5, 2022, with filing dates of February 1-3. They also approved accepting a land conveyance from the Villas Association for future parking and storage. No formal action was taken on a nuisance appeal at 9705 Lakeshore Drive, but the appellant was given 30 days to make repairs.

• Approved Proclamation 01-03-2022 (A) calling election for Wards 4 and 5 on April 5, 2022 (3-0)
• Approved Resolution 01-03-2022 (A) accepting land conveyance from Villas Association (3-0)
• Approved minutes of December 20, 2021 meeting (3-0)
• No formal action on nuisance appeal; gave appellant 30 days to repair