Surry County public meetings in 2024

General

The Planning Commission will consider a conditional use permit for a solar generation facility spanning 806 acres. The commission will also review an ordinance amendment regarding Battery Energy Storage Systems.

• Conditional Use Permit No. 2024-01: Sycamore Cross Solar, LLC solar project on 806 acres
• Solar facility location includes Mill Swamp Road, Mullet Drive, and Beechland Road
• PC Ordinance Amendment 2024-04: Battery Energy Storage Systems regulations

The Surry County Planning Commission voted 5-4 to approve Conditional Use Permit No. 2024-01 for the Sycamore Cross Solar facility, after a motion to deny failed 4-5. The commission also tabled an ordinance amendment for battery energy storage systems to hold a work session.

• Approved Conditional Use Permit 2024-01 for Sycamore Cross Solar (5-4)
• Denied motion to deny CUP 2024-01 (4-5)
• Tabled PC Ordinance Amendment 2024-04 for battery energy storage systems (9-0)
• Approved meeting agenda (9-0)
• Approved minutes from January 29, 2024 (9-0)

Board of Supervisors

The Board of Supervisors will hold public hearings on two ordinances: one raising income and exemption limits for elderly/disabled tax relief, the other adding 'Event Center' as a permitted use in certain zoning districts. Consent items include approval of minutes, budget amendments, and use of ARPA funds for government center roof repair. No new business is listed.

• Public hearing on Ordinance Amendment 2024- to raise elderly/disabled tax relief income max to $55,000 and exemption to $1,500
• Public hearing on PC Ordinance Amendment 2024-03 to allow Event Center use by-right in B-1 and B-2 districts, conditional in A-L and A-R
• Consent: Use of ARPA funds for government center roof repair
• Consent: Accounts payables November 2024 - $470,485.79
• Unfinished Business: Amendments to Code of Ethics

Electoral Board

The Surry County Electoral Board will meet to approve the canvas completion from November 8, 2024, discuss a letter from Robert Chandler regarding an October 19 training, and receive a briefing on the 2024 election. The board may also enter a closed session.

• Approval of minutes for Canvas completion on November 8, 2024
• Addressing a letter from Robert Chandler regarding October 19, 2024 training
• Briefing on the 2024 election
• Closed session (purpose not specified)

The Surry County Electoral Board met on December 3, 2024, to approve the agenda, previous meeting minutes, and a response to a letter from the Surry Republican Committee. The board also held a closed session to discuss personnel matters before adjourning at 10:53 A.M.

• Approved the agenda (Adopted)
• Approved the November 8, 2024 meeting minutes (Adopted)
• Approved sending a response letter to Surry Republican Committee Chairman Robert Chandler (Adopted)
• Entered closed session to discuss personnel matters under Section 2.2-3711(A) 1 of the Code of Virginia (Adopted, 3-0)
• Certified the closed session discussion (Adopted, 3-0)
• Adjourned the meeting at 10:53 A.M. (Adopted)

General

The Surry County Planning Commission will consider amendments to the Solar Energy Ordinance, updating definitions, use types, location requirements, and performance standards. The commission will also hold a public hearing on Conditional Use Permit No. 2024-01 for Sycamore Cross Solar, LLC, proposing a 240‑megawatt solar generation facility on six parcels along Mill Swamp Road, Mullet Drive, and Beechland Road. The meeting includes routine agenda adoption and disposition of prior minutes.

• Adopt amendments to the Solar Energy Ordinance (PC Ordinance Amendment 2024-02)
• Public hearing on Conditional Use Permit No. 2024-01 for a 240‑MW solar project by Sycamore Cross Solar, LLC
• Disposition of minutes from January 29, 2024 and October 28, 2024

General

The Surry County Planning Commission Zoning Subcommittee will discuss battery storage systems at its November 25, 2024 meeting. No votes or formal actions are listed on the agenda.

• Discussion of battery storage systems

Economic Development Authority

The Surry County Economic Development Authority will review the Small Business Grant Investment Program draft, update on the Claremont loan, and discuss the Improvement Grant Program and Surry Marketplace. The meeting will also include the treasurer's report and citizen comments.

• Small Business Grant Investment Program Draft
• Update from Claremont re: Loan
• Improvement Grant Program Update
• Surry Marketplace Update
• Treasurer's Report

The Surry County EDA approved the agenda, previous minutes, and treasurer's report unanimously. A lien was filed on a delinquent loan for $41,569.51, with no response from the homeowner. A committee was formed to draft guidelines for a new Small Business Investment Grant program.

• Approved agenda as presented (unanimous)
• Accepted minutes from September 19, 2024 meeting (unanimous)
• Accepted treasurer's report showing bank balance of $202,488.64 (unanimous)
• Filed lien on delinquent loan for $41,569.51 (reported)
• Formed committee for Small Business Investment Grant guidelines (volunteer basis)

General

The Board of Zoning Appeals will consider a special exception request for a workforce campground on a 19.94-acre parcel at 8374 Rolfe Highway. The applicants, Mark & Deborah Lathrop, seek approval under the county zoning ordinance for a use in an Agricultural Rural District.

• Special Exception No. 2024-02: request by Mark & Deborah Lathrop for a Workforce Campground on 19.94 acres at 8374 Rolfe Highway (Tax Parcel 40-46) in an Agricultural Rural District.

Board of Supervisors

The Board of Supervisors will hold a work session to discuss the Code of Ethics. The agenda includes only this discussion item along with procedural steps like call to order, moment of silence, and agenda adoption.

• Discussion of the Code of Ethics

General

The Surry County Planning Commission will hold a worksession to discuss the Sycamore Cross Siting Agreement. No votes or public hearings are scheduled; the agenda consists solely of this discussion item.

• Discussion of Sycamore Cross Siting Agreement

Electoral Board

The Surry County Electoral Board met to review, confirm, and record the official local results of the November 5, 2024 General Election. The board counted provisional ballots, certified the election, and sealed required paperwork. No substantive policy decisions were made; the meeting was procedural in nature.

• Approved order of business (unanimous)
• Approved minutes of Nov. 6 canvass (unanimous)
• Held closed session for provisional ballot review (unanimous roll call)
• Certified that closed session complied with FOIA (unanimous roll call)
• Counted 53 provisional ballots across precincts; disqualified 1 in Spring Grove
• Prepared and sealed write-in certification for Dendron Town Council
• Signed and sealed election abstracts
• Adjourned at 4:20 P.M. (unanimous)

Board of Supervisors

The Surry County Board of Supervisors voted to table amendments to the Code of Ethics until a future work session, after the initial motion to approve failed 2-3. The board also approved a change to the Personnel Manual regarding holiday leave, and approved all consent items including resolutions recognizing two residents and the LPJ Middle School girls' basketball team. A grant application for a Crisis Receiving Center was denied, and the board gave consensus to proceed with a new plan for mobile substance use services and transport.

• Tabled Code of Ethics amendments to a work session (3-2)
• Approved holiday leave amendment to Personnel Manual (5-0)
• Approved consent items including 2025 holiday calendar and security access project (5-0)
• Approved student liaison as part of board meetings (5-0)
• Denied initial motion to approve Code of Ethics amendments (2-3)
• Board gave consensus to proceed with new opioid settlement plan for mobile substance use services and transport

Electoral Board

The Surry County Electoral Board met to review and confirm local results of the Nov. 5 presidential and town elections. The board approved the order of business and prior minutes, and set a provisional ballot meeting for Nov. 8 at 1:00 P.M. Election materials from all precincts were received and verified, and incident reports were reviewed and corrected. The canvass was recessed until Nov. 8.

• Approved order of business (unanimous)
• Approved Sept. 27, 2024 minutes (unanimous)
• Opened provisional ballot meeting and recessed to Nov. 8, 2024 at 1:00 P.M. (unanimous)
• Recessed canvass to Nov. 8, 2024 at 1:00 P.M. (unanimous)

General

The Planning Commission will review and take action on two ordinance amendments. These include updating the Solar Energy Ordinance and establishing rules for Event Centers.

• PC Ordinance Amendment 2024-02: Updates to the Solar Energy Ordinance regarding application requirements and performance standards
• PC Ordinance Amendment 2024-03: Adding 'Event Center' as a use type in B-1, B-2, A-L, and A-R districts

The Surry County Planning Commission voted unanimously to defer action on the Solar Energy Ordinance amendment (2024-02) to allow staff time to incorporate recommended changes, including discussions on setbacks, decommissioning timelines, and stormwater enforcement. The Commission also approved a separate ordinance amendment (2024-03) adding 'Event Center' as a use type, permitted by-right in business districts and by conditional use permit in agricultural districts. No other substantive decisions were made.

• Deferred Solar Energy Ordinance amendment 2024-02 to next meeting (10-0)
• Approved Event Center use type amendment 2024-03 (10-0)
• Approved September 24, 2024 meeting minutes (10-0)
• Adopted meeting agenda (10-0)

Board of Supervisors

The Claremont Board of Supervisors will hold a meeting to receive official county news and begin preliminary discussions on the upcoming budget with various departments. No formal decisions are scheduled for this session.

Board of Supervisors

The Surry County Board of Supervisors will hold a meeting on October 24, 2024, at 6:30 PM in the General District Courtroom. The session will be broadcast virtually for public viewing. The agenda includes an invocation, the call to order, and discussion topics.

• Invocation
• Call to Order / Moment of Silence / Pledge of Allegiance
• Agenda Adoption
• Discussion Topics
• Adjournment

Board of Supervisors

The Board of Supervisors will meet to conduct pre-budget discussions involving various departments. No other formal actions are listed on the agenda.

• Pre-budget discussions with various departments

Board of Supervisors

The Board will hold a public hearing on three ordinance amendments, including a proposal to create a new Wetlands District by amending the Wetlands Ordinance. They will also consider an appeal by Sycamore Cross Solar, LLC regarding the planning commission’s determination on a utility‑scale solar project. Routine consent items include approval of minutes and an accounts payable payment of $765,375.10.

• Ordinance Amendment 2024-01: create a Wetlands District in the Surry County Zoning Ordinance
• Ordinance Amendment 2024-05: Chapter 20 – Hunting
• Ordinance Amendment 2024-04: Chapter 16 – Payment of Real Estate and Personal Property Taxes
• Sycamore Cross Solar, LLC appeal of planning commission decision (Reference SAD 2024-02)
• Accounts Payable payment of $765,375.10

The Surry County Board of Supervisors approved Ordinance Amendment 2024-04, changing the personal property tax billing cycle from once a year on June 5 to a December 5 due date, with a one-time extension to September 5, 2025 for tax year 2025. The vote was 3-2 (Elliott, Pierce, Hardy in favor; Calhoun, Drewry opposed), following a public hearing where most speakers opposed the change. The board also approved amendments to the wetlands ordinance, a hunting ordinance change, and overturned the Planning Commission's determination on the Sycamore Cross Solar project.

• Approved personal property tax billing change to December 5 due date (3-2)
• Approved wetlands ordinance codification and amendments (5-0)
• Approved hunting ordinance change from 100 yards to 10 feet from ditch bank (5-0)
• Overturned Planning Commission's substantial accord determination for Sycamore Cross Solar (3-1, Calhoun abstained)
• Approved consent items including accounts payable of $765,375.10 (5-0)
• Denied motion to postpone tax ordinance for further discussion (2-3)
• Approved agenda as presented (5-0)
• Adjourned to October 23, 2024 at 3 p.m. (5-0)

Electoral Board

The Surry County Electoral Board will meet to approve minutes from August 16, 2024. The agenda includes a closed session to discuss personnel matters.

• Approval of August 16, 2024 minutes
• Closed session for personnel matters

The Electoral Board of Surry County met and approved the agenda and the minutes from August 16, 2024. The board held two closed sessions to discuss personnel matters, each followed by a certification vote. No substantive policy decisions were made; the meeting was largely procedural.

• Approved the agenda (unanimous)
• Approved the minutes from August 16, 2024 (unanimous)
• Held closed session for personnel matters (3-0)
• Certified closed session compliance (3-0)
• Held second closed session for personnel matters (3-0)
• Certified second closed session compliance (3-0)
• Adjourned at 11:23 A.M.

General

The Surry County Planning Commission is meeting to consider amendments to the solar ordinance and the event center ordinance. The body will also review minutes from January, May, and August 2024.

• Draft Solar Ordinance Amendment
• Event Center Ordinance Amendment

The Surry County Planning Commission voted unanimously to bring forth amendments to the Solar Energy Ordinance and the Zoning Ordinance for a new Event Center use, sending them to public hearings. The solar amendment includes changes to decommissioning timelines and distributed solar regulations. No other substantive decisions were made.

• Brought forth Solar Energy Ordinance amendment for public hearing (9-0)
• Brought forth Event Center Ordinance amendment for public hearing (9-0)
• Deferred approval of January 29, 2024 minutes
• Approved May 20 and August 26, 2024 minutes with corrections (9-0)

Economic Development Authority

The Economic Development Authority of Surry County will discuss grant requests from the Surry County Chamber of Commerce and Morellias Restaurant. The body will also receive updates on a loan from Claremont and the Improvement Grant Program.

• Grant request from Surry County Chamber of Commerce
• Grant request from Morellias Restaurant
• Update regarding Claremont loan
• Improvement Grant Program update

The Surry County Economic Development Authority approved a grant not to exceed $20,000 for Morelia Restaurant to construct a fence required by the ABC Board. The board also voted to develop a new Business Investment Grant program, with details to be presented at the next meeting. The Chamber of Commerce grant request was withdrawn. The treasurer's report was accepted, showing a bank balance of $211,905.44 as of August 30, 2024.

• Approved $20,000 grant for Morelia Restaurant fence (unanimous)
• Approved development of New Business Investment Grant program (unanimous)
• Accepted treasurer's report with $211,905.44 bank balance (unanimous)
• Approved agenda as presented (unanimous)
• Accepted minutes from April 25, 2024 meeting (unanimous)

Board of Supervisors

The Board of Supervisors will hold a work session to discuss tax billing for real estate and personal property. The meeting is scheduled for September 17, 2024.

• Discussion of twice-a-year tax billing for real estate and personal property

The Surry County Board of Supervisors reached a consensus to hold a public hearing on October 3, 2024, regarding a proposal to transition real estate and personal property taxes to a twice-a-year billing cycle starting in 2025. The board discussed several other tax-related options but did not reach a consensus on them. The meeting was adjourned until October 3, 2024.

• Scheduled public hearing for October 3, 2024, on tax billing changes
• Adjourned meeting until October 3, 2024 (Approved)

Board of Supervisors

The Board of Supervisors will hold a public hearing on an ordinance to establish twice-a-year billing for real estate and personal property taxes starting in 2025. The Board will also hear an appeal regarding a utility-scale solar project and review several contract awards.

• Public hearing on ordinance to split tax payments into June 5th and December 5th installments
• Appeal by Sycamore Cross Solar, LLC regarding a utility-scale solar project
• Accounts Payable for August 2025 totaling $1,123,845.33
• Utility easement for Prince George Electric Cooperative at Luther P. Jackson Middle School and Surry County High School
• Landscaping & Mowing and Reassessment Appraisal Service contract awards

The Surry County Board of Supervisors tabled a proposed ordinance to switch to twice-a-year tax billing for real estate and personal property taxes, following a public hearing where most speakers opposed the change. The board approved several contracts, including landscaping, HRSD sewer reimbursement, and a reassessment appraisal service. The meeting also included updates on the Cavalier Solar project and a road closure notice for Lebanon Road.

• Tabled twice-a-year tax billing ordinance for further discussion (5-0)
• Approved consent items including minutes, resolutions, budget amendment, and accounts payable of $1,123,845.33 (5-0)
• Approved landscaping and mowing contract with Williams Landscape & Design for $62,103.32 (5-0)
• Approved reimbursement to HRSD for sewer extension, not exceeding $320,000 (5-0)
• Approved reassessment appraisal service contract with Wingate Appraisal Services for $180,000 (4-1, Drewry nay)

General

The commission is meeting to discuss roadway improvements and traffic safety. The agenda includes updates on the Cavalier Solar Project and reviews of signage and bus stops on several local roads.

• White Marsh Road updates regarding deputy patrolling and roadway improvements for the Cavalier Solar Project
• Sign review study for Hollybush Road (St. Rt. 618) and Colonial Trail West
• School bus stop ahead review for Colonial Trail East (St. Rt. 10 E.) near the Isle of Wight County line
• Review of 'No Thru Truck' signs for Bacons Castle Trail (St. Rt. 617) and Colonial Trail East
• Request for VDOT study on bus stop signs and speeding on White Marsh Road (St. Rt. 617) near Mt. Morriah A.M.E. church

General

The Surry County Planning Commission Zoning Subcommittee will meet to discuss a draft amendment to the County's Solar Ordinance. The discussion is intended to prepare the full Commission for a future vote.

• Discussion of draft Solar Ordinance amendment
• Preparation for full Commission review

General

The Planning Commission will hold a public hearing to consider adopting amendments to the 2006 uncodified Wetlands Ordinance. The proposed action would create a new 'Wetlands District' special overlay zoning district within the Surry County Zoning Ordinance.

• Public hearing on Ordinance Amendment 2024-01 regarding the Wetlands Ordinance
• Discussion of Draft Solar Ordinance Amendment
• Creation of a new 'Wetlands District' special overlay zoning district

The Surry County Planning Commission approved Ordinance Amendment 2024-01, which updates and codifies the county's Wetlands Ordinance to comply with Virginia Code. The commission also tabled approval of the January 29 and May 20 meeting minutes pending edits, and approved the June 24 minutes with corrections. Discussion on the draft solar ordinance amendment continued without a vote.

• Approved Ordinance Amendment 2024-01 (Wetlands District) (9-0)
• Tabled January 29, 2024 and May 20, 2024 meeting minutes
• Approved June 24, 2024 meeting minutes with corrections (9-0)
• Reopened and approved corrected June 24, 2024 minutes (9-0)

General

The Surry County Planning Commission Zoning Subcommittee will meet to discuss updates to the draft Solar Ordinance before presenting to the full Commission. The meeting is procedural with no formal decisions scheduled.

Electoral Board

The Electoral Board of Surry County certified that all polling places are compliant with ADA and related accessibility requirements, with the exception of Spring Grove's parking lot under construction, for which a temporary fix was discussed. The board also approved the agenda with an amendment, approved prior meeting minutes, appointed election officers, and held a closed session for personnel matters.

• Certified ADA compliance for all polling places (2-0)
• Approved agenda with amendment to move Carsley precinct discussion
• Approved minutes of June 21, 2024 meeting
• Appointed 12 election officers for term March 1, 2024 through February 2026
• Held closed session for personnel matters and certified compliance

Board of Supervisors

The Claremont Board of Supervisors will meet for a work session to discuss the twice-per-year tax billing schedule. No formal decisions are listed on the agenda.

The Surry County Board of Supervisors held a worksession to discuss the possibility of switching to twice-a-year real estate tax billing. No formal decision or vote was taken; the item was presented for discussion only. The board adjourned until September 12, 2024.

• Adjourned meeting until September 12, 2024, at 6 p.m. (approved unanimously)

Board of Supervisors

The Claremont Board of Supervisors will meet to adopt minutes from previous meetings, approve accounts payable, and add a VDOT project to Secondary Route SR 780 (Landing Drive). The meeting includes reports from county administrators, building officials, and the library director, as well as an economic development update.

• Approval of draft Board of Supervisors minutes from July 2, 2024
• Approval of draft work session minutes from July 18, 2024
• Approval of accounts payable from May to July 2024
• Resolution to add VDOT project to Secondary Route SR 780 (Landing Drive)

The Board approved the procurement process for a limited scope reassessment as recommended by staff, with a 4-1 vote. The Board also approved consent items including minutes, payables, and a VDOT project addition, and approved the sale of a retired lieutenant's service weapon for $1. The public hearing on firearms ordinance amendments was cancelled, and the next meeting was moved from September 5 to September 12, 2024.

• Approved limited scope reassessment procurement process (4-1)
• Approved consent items: July minutes, payables, VDOT SR 780 addition (5-0)
• Approved sale of service weapon to retired Lt. Roy Lane for $1 (5-0)
• Moved next meeting from Sept 5 to Sept 12, 2024 (5-0)

Board of Supervisors

The Surry County Board of Supervisors is holding a work session to discuss two topics: bi-annual tax payments and the Community LOVE Sign Project. The agenda also includes a closed session, but no details are provided on its purpose. No votes or decisions are listed on the agenda.

• Discussion of bi-annual tax payments
• Discussion of Community LOVE Sign Project
• Closed session with no stated purpose

The Surry County Board of Supervisors held a work session with no formal votes. They discussed switching to bi-annual tax payments, a community love sign project, and a firearm ordinance change. Staff were directed to revisit tax billing pros/cons, continue developing the love sign trail, and draft ordinance language for a public hearing.

• Directed staff to revisit bi-annual tax billing pros/cons and report back
• Advised staff to continue developing love sign trail ideas
• Authorized county attorney to draft firearm ordinance language for public hearing
• Advised staff to request security enhancements and active shooter training

Planning Commission

The Planning Commission Zoning Subcommittee will meet to discuss a draft of the County's new Solar Ordinance. The subcommittee intends to discuss updates before providing them to the full Commission.

• Solar Ordinance Amendment discussion

Board of Supervisors

The Board of Supervisors will consider several budget amendments and new business items. Discussion includes a solid waste disposal services agreement and an operation and maintenance agreement with the Sussex Service Authority.

• FY 24 Budget Amendment - Insurance Proceeds
• Budget Amendment - Reimbursement for Summer Workforce Program
• FY 25 Budget Amendment - State Revenue - Comp Board Reimbursement
• Proposed Solid Waste Disposal Services Agreement
• Sussex Service Authority Contract - Operation and Maintenance Agreement

The Board of Supervisors approved a $54,660 annual contract for solid waste services and an agreement with the Sussex Service Authority for water utility maintenance. The Board also approved several budget amendments and a memorandum of understanding with the Surry Virginia Cooperative Extension.

• Approved $54,660 annual contract with Waste Knot, Inc. for solid waste services
• Approved water utility administration and maintenance contract with Sussex Service Authority
• Approved MOU between Surry Virginia Cooperative Extension and the County
• Approved Opioid Settlement resolution
• Approved FY 24 Budget Amendment for insurance proceeds
• Approved Budget Amendment for Summer Workforce Program reimbursement
• Approved FY 25 Budget Amendment for State Revenue - Comp Board Reimbursement
• Approved extension of Independence Day holiday

General

The Planning Commission will review two substantial accord determinations regarding a utility-scale solar project and an infrastructure project on Hog Island Road. The meeting also includes a presentation of a proposed Wetlands Ordinance Amendment.

• Infrastructure improvement project along Hog Island Road
• Sycamore Cross Solar LLC utility-scale solar project
• Wetlands Ordinance Amendment presentation

The Surry County Planning Commission voted unanimously to deny a substantial accord determination for the Sycamore Cross Solar project, citing concerns over quality-of-life impacts, noise, decommissioning, and distance requirements. Conversely, the Commission unanimously approved a substantial accord determination for a Hampton Roads Sanitation District sewer infrastructure project. Additionally, the Commission voted to initiate amendments to the County's Wetlands Ordinance.

• Approved moving the public comments section before New Business (9-0)
• Adopted the meeting agenda (9-0)
• Approved the April 22, 2024 meeting minutes (9-0)
• Approved Hampton Roads Sanitation District Substantial Accord Determination 2024-01 for sewer infrastructure (9-0)
• Denied Sycamore Cross Solar LLC Substantial Accord Determination 2024-02 (9-0)
• Brought forth the Wetlands Ordinance Amendment for a future public hearing (9-0)

Electoral Board

The board will meet to finalize the provisional ballot process in a closed session. It will also complete the canvass for the June 18, 2024, Republican primary.

• Completion of Provisional Ballot Meeting (Closed Session)
• Completion of CANVASS for the June 18, 2024 republican primary

The Surry County Electoral Board met to review and record the official local results of the Republican Senatorial Primary held on June 18, 2024. The Board reviewed election materials, prepared abstracts, and signed and sealed them. The meeting was procedural, focusing on the certification of these specific primary results.

• Approved Order of Business
• Approved minutes of the Canvass held on June 19, 2024
• Reviewed election materials (Envelopes 2A, 2, 3A, 5, 7)
• Prepared, signed, and sealed election abstracts
• Adjourned meeting

Electoral Board

The board will meet to conduct a closed session regarding provisional ballots. The meeting also includes the canvass of the June 18, 2024, Republican primary.

• Provisional Ballot Meeting (Closed Session)
• Canvass of the June 18, 2024, Republican primary

The Surry County Electoral Board met to review, confirm, and record the official local results of the June 18, 2024 Republican Senatorial Primary. The Board reviewed the Order of Business, election materials and precinct envelopes, verified election equipment, and discussed incident reports from the Carsley and Spring Grove precincts. The meeting was then recessed until Friday, June 21, 2024.

• Approved the Order of Business
• Recessed the meeting to June 21, 2024 at noon (Adopted)

General

The Commission will receive updates on several ongoing transportation and safety projects. Discussion topics include school zone cameras, road improvements, and traffic studies near White Marsh Road.

• Cameras and Speed Limit Counters for the School Zone update
• Carsley Road (St. Rt. 615) and Salisbury Road (St. Rt 611) update
• Gravel Pit Drive (St. Rt. 651) ditch clean out update
• White Marsh Road traffic study to lower speed limit update
• Cavalier Solar Farm delivery traffic and flagger updates

Electoral Board

The board will meet to approve the minutes from April 19, 2024. The agenda includes an annual review of the Registrar held in a closed session.

• Approval of April 19, 2024 minutes
• Annual review of Registrar (Code Section 24.2-109.1)

The Electoral Board met to approve previous minutes and conduct the annual performance review of the General Registrar in a closed session. The board certified that only the exempted business was discussed during the closed session.

• Adopted the meeting agenda
• Approved April 19, 2024 meeting minutes
• Approved motion to enter closed session for General Registrar performance review (3-0)
• Approved motion to return to open session
• Certified that only exempted business was discussed in closed session (3-0)

Board of Supervisors

The Board of Supervisors will hold a public hearing regarding proposed amendments to hunting ordinances. The meeting also includes a quarterly transportation report from the VDOT.

• Public hearing on amendments to hunting ordinances
• VDOT Quarterly Transportation Report presentation by Rossie Carroll

The Board of Supervisors approved directing the county attorney to provide legal services to the Surry County School Board regarding a March 15, 2024, school bus accident. The Board also held a public hearing on hunting ordinance amendments and received a VDOT quarterly transportation report.

• Authorized county attorney to provide legal services to Surry County School Board for March 15, 2024 bus accident resolution (Unanimous)
• Approved agenda with added Closed Session (Unanimous)
• Approved draft BOS minutes from May 2, May 9, May 15, and May 16, 2024 (Unanimous)
• Approved motion to enter closed session (Unanimous)
• Approved motion to return to open session (Unanimous)

General

The Planning Commission will review the current County Solar Ordinance alongside ordinances from other Virginia localities. The commission will also review previous conditions for solar applications in Surry County to prepare recommendations for an amendment.

• Solar Ordinance Amendment review and recommendation

The Planning Commission voted 6-2 to proceed without a public hearing for the substantial accord determination of the AES Sycamore Cross solar project. Commissioners also formed a subcommittee to review solar ordinance conditions, specifically addressing road repair bonds, decommissioning costs, and setbacks. Staff will prepare a draft amendment for the next meeting.

• Voted 6-2 against holding a public hearing for AES Sycamore Cross substantial accord determination
• Formed subcommittee (Cheek, Newby) to review solar ordinance conditions
• Agreed to review draft solar ordinance amendment at next meeting
• Adjourned meeting until June 24, 2024

Board of Supervisors

The Board of Supervisors is holding a special meeting to address financial planning. The agenda includes the adoption of tax rates for calendar year 2024 and the adoption of the fiscal year 2025 budget.

• Adoption of the Tax Rates for Calendar Year 2024
• Adoption of the Budget for the Fiscal Year 2025 for Fiscal Planning Purposes and Appropriating Funds

The Board of Supervisors unanimously adopted the tax rates for Calendar Year 2024. They also approved the budget for Fiscal Year 2025 for planning purposes, which included a state-mandated increase for Virginia Public Schools, with a vote of 3-2. The meeting was adjourned to continue on June 6, 2024.

• Agenda adopted (5-0)
• Tax Rates for Calendar Year 2024 adopted (5-0)
• Budget for Fiscal Year 2025 adopted for planning purposes (3-2)
• Meeting continued to June 6, 2024 (5-0)

Board of Supervisors

The Board of Supervisors will hold a work session to discuss the proposed budget for the 2024-25 fiscal year. This meeting is scheduled for May 15, 2024, at 6:30 PM.

• 2024-25 Proposed Budget discussion

The Board of Supervisors met for a scheduled worksession to discuss the 2024-25 proposed budget. No formal votes or substantive decisions were recorded during the meeting.

Board of Supervisors

The Board of Supervisors will hold a public hearing regarding the proposed fiscal year 2024-25 budget. Staff will present the proposal, followed by an opportunity for public comments.

• Public hearing for the proposed FY 2024-25 budget

The Board of Supervisors held a public hearing on the proposed FY 2024-25 budget but did not vote on it, as state law prohibits voting during the hearing. Staff presented a total budget of $69,529,953 with a proposed tax rate remaining at 71 cents. The Board approved Supervisor Drewry's remote participation and scheduled a budget work session for May 15 and a final vote for May 16.

• Approved Supervisor Drewry's remote participation (4-0)
• Approved agenda as presented (4-0)
• Closed public hearing on FY 2024-25 budget
• Approved motion to continue meeting to May 15, 2024 (4-0)

Board of Supervisors

The Board of Supervisors will meet to review consent items including draft minutes and accounts payables. The agenda also includes an economic development update and a report from the building official.

• Approval of April 4 and April 17, 2024, meeting minutes
• Solid Waste Site Paving Project
• Resolution designating June 15, 2024, as World Elder Abuse Awareness Day
• Economic Development Update by Renee Chapline

The Board of Supervisors approved a series of consent items, including over $1 million in accounts payables and a resolution for World Elder Abuse Awareness Day. The meeting also included reports on economic development and a summary of regional issues impacting rural counties.

• Approved accounts payables totaling $1,003,849.42
• Approved resolution designating June 15, 2024, as World Elder Abuse Awareness Day
• Approved April 4, 2024, Board of Supervisors minutes
• Approved April 17, 2024, Board of Supervisors Work Session minutes
• Approved Solid Waste Site Paving Project

General

The Economic Development Authority will review proposed amendments to its bylaws and approve previous minutes. The meeting includes updates on the Improvement Grant Program, Surry Marketplace, and a loan to Claremont.

• Proposed Amendments to Bylaws
• Update on Loan to Claremont
• Improvement Grant Program Update
• Surry Marketplace Update
• Short Term Rental Committee

The Economic Development Authority unanimously approved updated by-laws and accepted the treasurer's report. The board received updates on the Surry Marketplace construction and the Improvement Grant Program.

• Approved updated by-laws (5-0)
• Accepted treasurer's report showing $75,989.80 available bank balance (5-0)
• Accepted January 24, 2024 meeting minutes (4-0)
• Approved agenda modifications (4-0)

General

The Surry County Planning Commission will review the county's Solar Ordinance and select ordinances from other Virginia localities to make recommendations for an amendment. The commission will also address the disposition of meeting minutes from January 16, January 29, and March 25, 2024.

• Solar Ordinance Amendment review
• Disposition of meeting minutes (Jan 16, Jan 29, Mar 25)

The Planning Commission discussed possible amendments to the county's solar ordinance, comparing other Virginia localities' rules on buffers, decommissioning, and third-party inspections, but took no vote. It approved the January 16 and March 24, 2024 minutes and deferred the January 29, 2024 minutes because they were unavailable. Two commissioners volunteered for a short-term rental stakeholder group. Staff said a draft solar ordinance would not be ready until the June meeting.

• Approved January 16, 2024 minutes (10-0)
• Deferred January 29, 2024 minutes until next meeting (10-0)
• Approved March 24, 2024 minutes (10-0)
• Adopted the meeting agenda (10-0)
• No vote taken on solar ordinance amendment; discussion only
• Mr. Coggin and Ms. Cheek volunteered for short-term rental stakeholder group
• Adjourned at 8:59 PM

Electoral Board

The Surry County Electoral Board will review observations from the March primary and prepare for the upcoming June primary. The meeting also includes scheduling ADA compliance form completions and discussing security procedures in a closed session.

• Review of March primary observations
• June primary preparations including officer training and precinct assignments
• Scheduling ADA compliance form completions due September 1, 2024
• Discussion of security procedures in a closed session

The Board approved the March 8 meeting minutes and scheduled the June 18 primary canvass to begin on June 19. Members decided to conduct ADA precinct inspections on June 18 and authorized the delivery of a security remediation plan to the County. The Board also entered a closed session to discuss ballot and equipment security protocols.

• Approved Order of Business
• Approved Provisional Ballot and Completion of Canvass meeting minutes from March 8, 2024
• Approved motion to contact ELECT for guidance regarding County warehouse space
• Decided to begin June 18 primary canvass on June 19, 2024
• Decided to hold ADA precinct inspections on June 18, 2024
• Approved closed session to discuss security protocols and risk assessment
• Approved delivery of Security Remediation Plan to the County for ELECT submission

General

The Board of Zoning Appeals will consider a request from Hugh and Christine Epps regarding a 4.33-acre parcel. The proposal seeks a special exception to permit a workforce campground at 7031 Colonial Trail East.

• Special Exception No. 2024-01: Workforce Campground at 7031 Colonial Trail East

Board of Supervisors

This meeting is a work session for the Claremont Board of Supervisors. The agenda consists only of a budget and financial discussion.

• Budget / Financial Discussion

The Board of Supervisors held a work session to review the FY 24-25 budget, discuss potential policy changes like twice-a-year tax billing, and review project updates. No formal decisions, approvals, or votes were taken during the meeting. The session adjourned after discussion of budget questions and next steps.

• Work session called to order and adjourned without formal votes
• Budget overview and policy discussions held (no outcomes recorded)
• Project updates reviewed for generator, registrar office, and paving sites

Board of Supervisors

The Board will review the County Administrator's FY 24-25 Proposed Budget and a VDOT Six Year Secondary Road Improvement Plan. Discussions include an update on Opioid Abatement Settlement Funds for a Crisis Receiving Center.

• County Administrator's FY 24-25 Proposed Budget
• VDOT Six Year Secondary Road Improvement Plan (FY25-30)
• Opioid Abatement Settlement Funds update and application for a Crisis Receiving Center
• Surry County School System budget appropriation and amendment requests

The Board of Supervisors approved a six-year road improvement plan and authorized a joint application with Prince George County for a Crisis Receiving Center. The Board also reviewed the proposed FY 24-25 budget, which suggests maintaining the current real estate tax rate.

• Approved VDOT Six Year Secondary Road Improvement Plan totaling $129,519
• Authorized joint application with Prince George County for a Crisis Receiving Center
• Approved accounts payables for $502,018
• Approved draft minutes from February 6, March 4, March 7, and March 21, 2024
• Approved resolution for National Crime Victims’ Rights Week
• Approved Surry County School System budget appropriation and amendment requests

General

The Planning Commission will receive a project overview for the Sycamore Cross Solar Project's Conditional Use Permit application from AES. The commission will also review the County’s solar ordinance and ordinances from other Virginia localities.

• Sycamore Cross Solar Project overview (Conditional Use Permit)
• Review of County Solar Ordinance Amendment

The Planning Commission adopted corrected meeting dates and its agenda, and deferred approval of prior minutes after the County Attorney found discrepancies. Most of the meeting was a presentation by AES on its Sycamore Cross Solar conditional use permit application, which would be a dual-locality project with about 10% in Surry County, plus discussion of a possible solar ordinance amendment. No substantive decision on the solar project or ordinance was made; the public hearing is expected no earlier than May 2024.

• Adopted corrected meeting dates, moving May meeting to May 20 and July meeting to July 15 (10-0)
• Adopted the meeting agenda (10-0)
• Deferred disposition of prior meeting minutes to the next meeting after County Attorney found discrepancies (10-0)
• No vote taken on the AES Sycamore Cross Solar conditional use permit; presentation and discussion only
• No vote taken on the solar ordinance amendment; staff to compile comparison spreadsheet for review
• Adjourned at 9:10 PM until the April 22 meeting (motion by Wooden, second by Newby; all aye)

Board of Supervisors

The Board of Supervisors will hold a scheduled work session to discuss several topics. Discussion items include the Tyler Munis Project, the public school budget, and social services programs.

• Tyler Munis Project update
• Surry County Public Schools Budget presentation
• Surry County Social Services Program overview
• Other budget matters

The Board of Supervisors conducted a work session featuring presentations on the Tyler Munis ERP project, the proposed FY 24-25 school budget, and Social Services programs. No formal votes were recorded during the session.

General

The commission will discuss the Six-Year Secondary Road Improvement Plan and various roadway updates. The meeting includes progress reports on bridge replacements, intersection improvements, and truck route designations.

• Otidterdam Swamp Bridge Replacement detour signage and markings
• Hollybush Road and Colonial East Trail intersection visibility improvements
• No Thru Truck designation routes for Bacons Castle Trail and St. Rt. 626
• School Sidewalk/Crosswalk Project inclusion in the Capital Improvement Plan
• Bacons Castle Smart Scale Turn Lane Project ponding water updates

Electoral Board

The Surry County Electoral Board will meet to finalize the canvass for the Dual Presidential Primary. The meeting also includes a closed session to complete the provisional ballot process.

• Completion of Canvass - Dual Presidential Primary
• Provisional Ballot Meeting (Closed Session)

The Electoral Board met to review, confirm and record the official local results of the Dual Presidential Primary held March 5, 2024, under Section 24.2-671 of the Code of Virginia. The Board approved its order of business and the minutes of the March 6, 2024 canvass, reviewed election materials (Envelope 2A, scanned ballots Envelope 3A for both parties, and thumb drive/seals Envelope 7), and prepared and signed/sealed the abstracts. The meeting adjourned at 1:47 P.M. No vote tallies or candidate results are recorded in these minutes.

• Approved the order of business (adopted)
• Approved minutes of the March 6, 2024 canvass (adopted)
• Reviewed election materials: Envelope 2A, scanned ballots Envelope 3A (Democrat and Republican), thumb drive/seals Envelope 7
• Prepared and signed/sealed the abstracts
• Adjourned (adopted)

Board of Supervisors

The Board of Supervisors will review consent items including accounts payable and budget amendments. New business includes an agreement with the Gateway Region Industrial Facilities Authority and security upgrades for the Emergency Operations Center.

• Approval of Accounts Payables for $528,696.81
• Budget Amendment - Funding for Tyler MUNIS ERP
• Virginia’s Gateway Region Industrial Facilities Authority (ARIFA) Agreement
• Emergency Operations Center - Security Access Control Upgrade
• Radio Communication System Ribbon Cutting Ceremony

The Surry County Board of Supervisors voted unanimously to withdraw from the Virginia’s Gateway Region Industrial Facilities Authority agreement, citing lack of participation by other localities. The Board also approved a $86,222 contract for security access control upgrades at the Emergency Operations Center. Additionally, the Board recommended four individuals for reappointment to the Board of Zoning Appeals and approved several consent items, including accounts payable and resolutions for Women's History Month.

• Approved withdrawal from Virginia’s Gateway Region Industrial Facilities Authority agreement (5-0)
• Approved $86,222 contract with Carahsoft for Emergency Operations Center security upgrade (5-0)
• Approved consent items including $528,696.81 in accounts payable (5-0)
• Recommended Vanessa Scott, Roselynn Miller, Stuart Berryman, and Neal Bagshaw for Board of Zoning Appeals reappointment (5-0)
• Approved resolution recognizing Surry Youth Sports Program (5-0)
• Approved resolution for Radio Communication System ribbon cutting (5-0)
• Entered closed session to discuss Board of Zoning Appeals appointments (5-0)
• Adjourned meeting to continue on March 21, 2024 (5-0)

Electoral Board

The Surry County Electoral Board will conduct a provisional ballot meeting and the canvass of the March 5, 2024 Dual Presidential Primary. A follow-up session is scheduled for March 8, 2024, to complete the canvass.

• Provisional Ballot Meeting & Canvass of March 5, 2024 Dual Presidential Primary
• Approval of February 20, 2024 minutes

The Board reviewed election materials and incident reports from eight precincts and voting categories. A provisional ballot meeting was started and then recessed. The full meeting was recessed to continue on March 8, 2024.

• Approved Order of Business with Provisional Ballot Meeting added
• Recessed Provisional Ballot Meeting until March 8, 2024
• Confirmed receipt of election materials and equipment from all precincts
• Recessed general meeting until March 8, 2024

Board of Supervisors

The Board of Supervisors will hold a work session at the Surry County Emergency Operations Center. The meeting includes presentations on Freedom of Information Act training and Conflict of Interest Act training.

• Freedom of Information Act Training presentation
• Conflict of Interest Act Training presentation

The Board of Supervisors held a work session focused on mandatory training. Members received instruction on the Virginia Freedom of Information Act and the Virginia State and Local Government Conflict of Interests Act.

• Completed training on the Virginia Freedom of Information Act
• Completed training module for Local Elected Officials via the Virginia Conflict of Interest and Ethics Advisory Council

Board of Supervisors

This scheduled work session includes a financial advisory presentation by Davenport. The Board will also engage in discussions regarding the budget, finances, and strategic planning.

• Financial Advisory Presentation - Davenport
• Budget/Financial Discussion
• Strategic Planning Discussion

The Board of Supervisors reviewed a financial status and capital planning presentation from Davenport Public Finance. The Board consented to having staff proceed with a feasibility study for a YMCA location in Surry County.

• Consented to staff proceeding with a YMCA location feasibility study
• Approved motion to continue meeting to March 7, 2024 (unanimous)

Board of Supervisors

The Surry County Board of Supervisors will hold a special meeting to discuss VDOT right-of-way entrance improvements. The agenda does not provide further details regarding the scope or location of these improvements.

• VDOT Right-of-Way Entrance Improvements

The Surry County Board of Supervisors held a special meeting on February 21, 2024, with all five supervisors present. The Board approved the agenda and authorized using proceeds from the sale of county property at Kings Landing, not to exceed $60,000, for VDOT improvements required at the local market entrance. The Board then voted to continue the meeting into a 6:00 pm work session and adjourned at 5:55 pm.

• Approved the meeting agenda (5-0)
• Authorized use of Kings Landing property sale proceeds, up to $60,000, for VDOT entrance improvements at the local market (5-0)
• Voted to continue the meeting to the 6:00 pm work session (5-0)

Electoral Board

The Surry County Electoral Board will meet to organize the board and approve minutes from the February 5, 2024 meeting. The agenda also includes the appointment of election officers for the 2024-2026 term.

• Appointment of election officers for the 2024-2026 term
• Organization of the Board
• Approval of February 5, 2024 meeting minutes

The Electoral Board appointed two individuals as election officers for 2024-2026. The board also voted to maintain its current leadership structure.

• Approved appointment of William Sharkey and Shenita Stewart as election officers for 2024-2026
• Approved maintaining current board structure: Lynita Mason (Chairman), William Etchison (Vice-Chairman), and Donna Skinner (Secretary)
• Adopted the meeting agenda
• Approved minutes from the February 5, 2024 meeting

Board of Supervisors

The Board of Supervisors will hold public hearings regarding a map amendment and rezoning for property on Hog Island Road. The proposal seeks to change the land use to allow for carbon free energy generation, data centers, and related uses. Additionally, the Board will consider an ordinance to change the location of the Central Absentee Voting Precinct.

• Comprehensive Plan Map Amendment No. 2023-01 (Green Energy Partners, LLC)
• Rezoning Application No. 2023-01 for +599 acres on Hog Island Road
• Ordinance to change the location of the Central Absentee Voting Precinct
• Approval of Accounts Payables totaling $1,903,383.59
• Asphalt repair at various County facilities

Board of Supervisors

The Surrey County Board of Supervisors will hold a special meeting on February 6, 2024. The purpose of the meeting is to conduct a Board Retreat consisting of facilitated discussions.

• Board Retreat with facilitated discussions

The Board of Supervisors held a goal-setting retreat led by the Virginia Institute of Government to identify strategic priorities for 2024 and beyond. The session focused on creating a two-year action plan and setting budget priorities. No substantive policy decisions were made during the meeting.

• Approved motion to continue meeting to February 8, 2024 (Unanimous)

Electoral Board

The Surry County Electoral Board approved the list of Officers of Election for the 2024-2026 term, noting a change from one-year to two-year terms. The Board also adopted a new procedure to approve previous meeting minutes at the next scheduled meeting to ensure timeliness. Several operational issues from the November 2023 election were discussed, including curbside voting violations and lighting problems, with actions assigned to the Registrar.

• Agenda adopted
• Previous meeting minutes approved, including correction to Feb 24, 2023 date
• New procedure adopted: approve prior minutes at next meeting
• List of Officers of Election for 2024-2026 approved
• Organization of Electoral Board tabled pending re-appointment paperwork
• Scheduling of ADA inspections tabled
• Meeting adjourned

General

The Planning Commission will hold public hearings regarding a map amendment and rezoning application for property at the northern end of Hog Island Road/SR 650. The applicant seeks to change the land use to allow for industrial employment, carbon free energy generation, and data centers.

• Comprehensive Plan Map Amendment No. 2023-01: Industrial Employment for +599 acres at Hog Island Road/SR 650
• Rezoning Application No. 2023-01: Rezoning +599 acres from Agricultural Rural District (A-R) to Emerging Technologies (ET)

The Planning Commission recommended approval for a comprehensive plan map amendment and rezoning of approximately 599 acres to the Emerging Technologies district for Green Energy Partners, LLC. The proposed project includes data centers, with future goals for small modular reactors and hydrogen production. The Commission also adopted revised bylaws and elected its 2024 leadership.

• Recommended approval of Comprehensive Plan Map Amendment No. 2023-01 (10-0)
• Recommended approval of Rezoning Application No. 2023-01 (10-0)
• Adopted revised bylaws, maintaining meeting time at 7:00 PM (9-0)
• Approved electronic participation for Commissioner Giron Wooden Jr. (9-0)
• Elected Mr. Brock as Chair (10-0)
• Elected Mr. Wooden as Vice Chair (10-0)
• Adopted 2024 Planning Commission meeting schedule (10-0)
• Approved meeting minutes from December 11 and December 18, 2023 (10-0)

Economic Development Authority

The Board will conduct an election of officers and adopt bylaws and a meeting calendar. Discussion items include updates on the Surry Marketplace parking lot and a potential memorandum of agreement with the Town of Claremont.

• Election of Officers
• Surry Marketplace Parking Lot Improvement update
• Memorandum of Agreement with Town of Claremont discussion
• Economic Development Projects discussion

The Economic Development Authority approved a grant for parking lot improvements and an interest-free loan for building demolition. The board also elected its officers for the year and tabled the adoption of updated by-laws.

• Approved $15,000 grant to Surry Marketplace for parking lot improvements (unanimous)
• Approved MOU to administer a $35,000 interest-free loan to the Town of Claremont for building demolition (unanimous)
• Elected Myron Wooden as Chairperson
• Elected Trenton Howell as Vice-Chairman
• Elected Joyce Henderson as Treasurer
• Elected Linda Gholston as Secretary
• Tabled adoption of by-laws until the next meeting (unanimous)
• Adopted quarterly meeting schedule for the 4th Thursday of the month (unanimous)

Board of Supervisors

The Surry County Board of Supervisors and the Surry County School Board will hold a joint meeting. The primary discussion topic is the School Operating Budget.

• School Operating Budget discussion

The Surry County Board of Supervisors and School Board held a joint meeting to discuss strategic priorities. County Administrator Melissa Rollins outlined priorities including financial software replacement, student workforce preparation, and branding. Superintendent Dr. Serbrenia Sims discussed student achievement, safety, salaries, and facilities maintenance. No formal votes or decisions were recorded in the minutes.

• Discussed county strategic priorities: financial software, workforce prep, branding
• Discussed school strategic priorities: achievement, safety, salaries, facilities
• Meeting adjourned at 7:45 pm with no further business

General

The Planning Commission conducted an informal work session to review a proposal for a data center park featuring small modular nuclear reactors (SMRs). No formal votes were taken; the session focused on traffic, water use, and tax revenue projections ahead of a public hearing.

Board of Supervisors

The Board of Supervisors will consider an ordinance to add an Emerging Technologies District to the county zoning ordinance. This new district would allow master-planned commercial, industrial, and technology developments without residential or agricultural uses. The meeting also includes annual board reorganization and approval of accounts payables.

• Ordinance Amendment 2023-02: Emerging Technologies District
• Approval of Accounts Payables totaling $394,733.70
• Proposed 5th Channel purchase for Mobile Radio Communication System
• Election of Chair and Vice-Chair
• Adoption of 2024 Board of Supervisors Meeting Schedule

The Board of Supervisors established a new zoning district for master-planned technology and industrial campuses. The Board also reorganized its leadership for 2024 and approved several administrative and equipment purchases.

• Elected Robert Elliott as Chairman and Breyon Pierce as Vice Chair
• Approved Board of Supervisors Bylaws
• Approved 2024 meeting schedule with February date changed to Feb 8
• Approved $394,733.70 in accounts payables
• Approved adding the Emerging Technologies District to the Zoning Ordinance
• Approved purchase of Mobile Radio Communication System 5th Channel