Surprise public meetings in 2024

Regular City Council Meeting

The Surprise City Council will consider a consent agenda that includes routine approvals such as meeting minutes and various easements and deeds. It will also act on several FY2025 budget amendments totaling $26,300 for programs and police overtime. Public hearings will address two liquor license applications and a series of zoning updates, including an annexation and rezoning of land at 163rd Avenue and Pinnacle Peak Road.

• Enlarge the City of Surprise lighting improvement district (Resolution #2024-157)
• FY2025 budget amendment moving $4,700 for the Victims' Rights Program (Resolution #2024-199)
• Annexation of approximately 10.8 acres at the southeast corner of 163rd Avenue and Pinnacle Peak Road (Ordinance #2024-41)
• Rezone approximately 3.4 acres from Rural Residential to Community Commercial (C-2) at the same location (Ordinance #2024-39)
• Establish fees for towing from private property (Resolution #2024-114)

The City Council denied a Series 07 liquor license for Best Western Plus Surprise Phoenix - NW after police testified it was the busiest hotel for alcohol-related and illegal activity. The council also approved the annexation of 10.8 acres and two rezones at 163rd Avenue and Pinnacle Peak Road, along with several zoning text amendments. All consent agenda items were approved unanimously.

• Denied liquor license for Best Western Plus Surprise Phoenix - NW (7-0)
• Approved liquor license for Circle K Store #9543 (7-0)
• Approved annexation of 10.8 acres at SE corner of 163rd Ave & Pinnacle Peak Rd (7-0)
• Approved rezone of 3.4 acres from RR to C-2 at SE corner of 163rd Ave & Pinnacle Peak Rd (7-0)
• Approved rezone of 7.4 acres from RR to C-2 with PUD overlay at SE corner of 163rd Ave & Pinnacle Peak Rd (7-0)
• Approved Zoning Text Amendment for Administrative Approvals and Infrastructure Acceptances (6-1, Duffo opposed)
• Approved ZTA for Commercial Adaptive Reuse (7-0)
• Approved ZTA for keeping fowl in single-family zones (7-0)

Library Commission

The December 12, 2024 meeting of the Surprise Library Advisory Commission was canceled. The agenda had included approval of the November 14 meeting minutes and a discussion of a mid-year update on the commission's progress and key measures.

• Meeting canceled before taking place
• Consideration of November 14, 2024 meeting minutes (not acted upon)
• Presentation and discussion of mid-year update and key success measures (not conducted)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to approve minutes, discuss the 2024 GAIN Night event, and review Community Development Block Grants. The body will also recognize Mayor Skip Hall for his service.

• Approval of November 13, 2024 meeting minutes
• Discussion of 2024 GAIN Night
• Presentation on Community Development Block Grants (CDBG)
• Recognition of Mayor Skip Hall's years of service

The commission unanimously approved the November 13, 2024 meeting minutes. They discussed recognizing Mayor Skip Hall's service, with a decision deferred to the next meeting. They also reviewed the 2024 GAIN Night event, noting accessibility challenges and ideas for improvement, and received a presentation on Community Development Block Grants.

• Approved November 13, 2024 meeting minutes (6-0)
• Deferred decision on Mayor Skip Hall recognition to next meeting

Boards and Commissions Nominations Committee

This meeting of the Surprise Boards and Commissions Nominations Committee was vacated because a quorum could not be reached. No votes or discussions occurred. The agenda had included approval of September and October 2024 meeting minutes and interviews for vacancies on the Library Advisory, Parks & Recreation Services, and Veterans Disability & Human Services Commissions.

• Approval of September 4 and October 28, 2024, meeting minutes
• Interview for 1 vacancy on Library Advisory Commission (term to 06/30/2027)
• Interview for 1 vacancy on Parks & Recreation Services Commission (term to 06/30/2025)
• Interview for 1 vacancy on Veterans Disability & Human Services Commission (term to 06/30/2027)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will consider actions regarding the restoration, maintenance, and removal of city art pieces. The body will also review a presentation on Actors PLAYground and discuss a cultural support calendar.

• Action on restoration, maintenance, and deaccession of City art pieces
• Presentation on Actors PLAYground
• Discussion of the Commission's cultural support calendar
• Approval of November 4, 2024 meeting minutes

The Arts and Cultural Advisory Commission approved recommendations for the city's art collection, including restoring 'The Learning Tree,' replacing 'Be Yourself, Find Your Crowd' and 'We Are the Past, Present and Future of Surprise,' and deaccessioning 'Life in Arizona.' They also approved the November 4, 2024 meeting minutes and discussed supporting monthly community events.

• Approved November 4, 2024 meeting minutes (6-0)
• Approved art recommendations: restore 'The Learning Tree' (6-0)
• Approved art recommendations: maintain 'Brian's Story' (6-0)
• Approved art recommendations: maintain 'Swimming with Porpoises & Splash' (6-0)
• Approved art recommendations: replace 'Be Yourself, Find Your Crowd' (6-0)
• Approved art recommendations: replace 'We Are the Past, Present and Future of Surprise' (6-0)
• Approved art recommendations: deaccession 'Life in Arizona' (6-0)
• Approved art recommendations: maintain 'Regina Well Memorial Bench', 'Leaf Benches', 'The 5 C's of Arizona', 'Totem' (6-0)

Planning and Zoning Commission

The Surprise Planning and Zoning Commission will meet to approve the November 21, 2024, regular meeting minutes and consider two proposed Zoning Text Amendments to update the municipal code.

• Approval of November 21, 2024, regular meeting minutes
• Public hearing on ZTA to update Surprise Municipal Code (Case FS24-1421)
• Consideration of ZTA for Administrative Plat Approvals (Case FS24-1407)

The Planning and Zoning Commission recommended approval of two zoning text amendments. The first aligns the municipal code with recent legislative updates, including ADU design requirements and rezoning procedures. The second makes infrastructure acceptance and final plat approvals administrative while keeping preplat approvals with the commission. Both recommendations passed unanimously.

• Approved November 21, 2024 meeting minutes (5-0, chair abstained)
• Recommended approval of Zoning Text Amendment for Legislative Updates, Case FS24-1421 (6-0)
• Recommended approval of Zoning Text Amendment for Administrative Plat Approvals, Case FS24-1407 (6-0)

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will consider approving a $140,000 settlement for a workers' compensation claim. The board will also review financial reports on employee healthcare and workers' comp self-insurance funds for FY2024 Q4 and FY2025 Q1, and hear a consulting report on the FY2025 first quarter. Other actions include adopting the 2025 annual calendar and electing a chairperson and vice-chairperson.

• Approval of $140,000 workers' compensation settlement with loss of earning capacity benefits set-aside
• Presentation and discussion of CBIZ Consulting FY2025 1st Quarter Report
• Review of unaudited Employee Healthcare and Workers' Compensation Self Insurance Funds Financial Report for FY2024 Q4 and FY2025 Q1
• Consideration and action on Health Benefit Trust Fund Board Annual Calendar for 2025
• Election of Chairperson and Vice-Chairperson for the Board

The Health Benefits Trust Fund Board approved a $140,000 settlement for a workers' compensation claim, including a fully funded loss of earning capacity benefits set-aside, in exchange for waiver of all claims. The board also approved the 2025 meeting calendar, elected new officers, and received financial and consulting reports. No public comments or executive session were held.

• Approved $140,000 workers' compensation settlement (motion passed)
• Approved 2025 meeting calendar as amended (motion passed)
• Elected William Coniam as Chairperson (motion passed)
• Elected Candace Rachal as Vice-Chairperson (motion passed)
• Approved August 28, 2024 meeting minutes (motion passed)

Regular City Council Meeting

The City Council will vote on a consent agenda including budget amendments, an intergovernmental agreement with Phoenix for apparatus loaning, and final plat approvals. A public hearing will be held on a Series 10 liquor license for a 7-Eleven at 13130 W Bell Rd. The council will also consider a real estate purchase agreement for 27 acres near 185th Avenue and Deer Valley Road for fire-medical purposes. Additionally, MAG will present on north Surprise transportation infrastructure.

• Approval of amendments to FY2024 and FY2025 budgets (Resolutions 2024-194 and 2024-197)
• Intergovernmental agreement with Phoenix for fire apparatus loaning (Resolution 2024-179)
• Public hearing on Series 10 liquor license for 7-Eleven at 13130 W Bell Rd
• Real estate purchase agreement for 27 acres near 185th Ave & Deer Valley Rd for fire-medical
• Abandonment of 15-foot right-of-way on Citrus Road between Norwich and Pinnacle Peak

The Surprise City Council approved a real estate purchase agreement with Deer Valley & 185th Avenue II, LLC for approximately 27 acres near 185th Avenue and Deer Valley Road, intended for a future fire station (Fire Station 310) and other public safety uses. The council also approved the consent agenda, including budget amendments and a liquor license recommendation for a 7-Eleven. All votes were unanimous (6-0).

• Approved Real Estate Purchase Agreement with Deer Valley & 185th Avenue II, LLC for ~27 acres (6-0)
• Approved consent agenda including FY2024 budget amendment (Resolution #2024-194) (6-0)
• Approved FY2025 budget amendment (Resolution #2024-197) (6-0)
• Approved IGA with City of Phoenix for apparatus loaning (Resolution #2024-179) (6-0)
• Approved Desert Oasis Lighting Improvement District No. 1 (Resolution #2024-187) (6-0)
• Approved SU-EllenRanch218 (Resolution #2024-188) (6-0)
• Approved Mesic Final Plat (Surprise) (6-0)
• Approved amended Resolution #2024-184 abandoning right-of-way on Citrus Road (6-0)

Regular City Council Work Session

The City Council will hear presentations on two items: an update on District 1 transportation improvements and a financial and location analysis for a proposed startup and small business program. No formal action is taken at a work session; these are discussions. The meeting also includes a City Manager report and the possibility of an executive session.

• Presentation and discussion on District 1 transportation improvements
• Presentation and discussion on financial and location analysis for a new startup and small business program
• City Manager report on current events and community recognition
• Possible executive session on personnel, legal, or real estate matters

The City Council held a work session with no formal votes or decisions. They received presentations on District One transportation improvements, including SR303/US60 and 163rd Ave projects, and on a proposed startup and small business program. Council members discussed the items and provided feedback, but no action was taken.

• No formal decisions made; work session only

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding two separate rezoning requests in District 1. Both items involve converting Rural Residential land to Community Commercial use. The body will also approve the 2025 meeting calendar and previous meeting minutes.

• Rezone of 3.4 acres from Rural Residential (RR) to Community Commercial (C-2) south of 163rd Avenue and Pinnacle Peak Road (Case FS24-0829)
• Rezone of 7.4 acres from Rural Residential (RR) to Community Commercial (C-2) with PUD Overlay at the southeast corner of 163rd Avenue and Pinnacle Peak Road (Case FS24-1326)
• Approval of the 2025 Planning and Zoning Commission Meeting Calendar
• Approval of November 7, 2024, meeting minutes

The Planning and Zoning Commission recommended approval of two rezones to the City Council: a 3.4-acre parcel (Morgan Property, case FS24-0829) and a 7.4-acre parcel with PUD overlay (Wong Property, case FS24-1326), both from Rural Residential to Community Commercial, subject to stipulations 'a' and 'b' in the staff report. The commission also approved the 2025 meeting calendar and the November 7, 2024 minutes, with one abstention each. No public comments were made.

• Recommended approval of Morgan Property rezone (FS24-0829) to City Council (6-0)
• Recommended approval of Wong Property rezone with PUD overlay (FS24-1326) to City Council (6-0)
• Approved 2025 Planning and Zoning Commission Meeting Calendar (5-0, 1 abstention)
• Approved November 7, 2024 meeting minutes (5-0, 1 abstention)

Regular City Council Work Session

The Surprise City Council will hold a work session to discuss zoning text amendments and infrastructure acceptance procedures. The session includes a City Manager report and an executive session for legal advice.

• Presentation on zoning text amendment for administrative plat approvals (Case FS24-1407)
• Presentation on zoning text amendment to update municipal code (Case FS24-1421)
• City Manager Report
• Executive Session for legal advice
• City Clerk Report

The City Council held a work session with presentations and discussions on two zoning text amendments: one for administrative plat approvals and infrastructure acceptances (Case F324-1407) and another to update the municipal code for recent state legislation (Case FS24-1421). No formal votes were taken; the items were for discussion only. The meeting adjourned with a unanimous motion.

• Discussed Zoning Text Amendment for Administrative Plat Approvals (Case F324-1407) - no action taken
• Discussed Zoning Text Amendment for state law updates (Case FS24-1421) - no action taken
• Adjourned meeting (5-0)

Regular City Council Meeting

The City Council will hold a public hearing and discuss the Wong & Morgan Annexation (case FS24-0505). They will also consider consent agenda items including approval of a final plat for North Copper Canyon – Parcel A, enlargement of a lighting improvement district, and acceptance of grants. Additionally, they will vote on appointments to the Public Safety Retirement Board and awards for the Neighborhood Grant Program.

• Public hearing on Wong & Morgan Annexation, case FS24-0505
• Final plat approval for North Copper Canyon – Parcel A (northeast corner of Pinnacle Peak Road and Citrus Road)
• Enlargement of City of Surprise Phase 1 Lighting Improvement District (Resolution #2024-172)
• Acceptance of Read On Arizona School Readiness grant ($7,800) and Maricopa County Community College District Foundation endowment ($20,800)
• Neighborhood Grant Program Awards for Fiscal Year 2025

The Surprise City Council unanimously approved appointing Danielle Quinn to the Public Safety Retirement (PSPRS) Board for a term expiring June 30, 2028. The council also approved the consent agenda, which included minutes, a final plat, grant agreements, and a lighting district resolution. A public hearing was held on the Wong & Morgan Annexation, but no action was taken. The Neighborhood Grant Program Awards for FY2025 were approved unanimously.

• Appointed Danielle Quinn to PSPRS Board (6-0)
• Approved consent agenda including minutes, final plat, grants, and lighting district (6-0)
• Approved Neighborhood Grant Program Awards for FY2025 (6-0)

Library Commission

The Surprise Library Commission will approve the minutes from its October meeting and discuss the commission's advocacy efforts. The meeting includes a public comment period and other routine business.

• Approval of October 2024 meeting minutes
• Presentation on Library Commission advocacy
• Public comment period
• Future agenda items
• Adjournment

The Library Advisory Commission met to review staff reports regarding library staffing, building updates, and upcoming events. The commission also held a discussion on advocacy opportunities within the library system and approved the minutes from their previous meeting.

• Approved October 10, 2024 meeting minutes (5-0)
• Adjourned meeting at 6:49 p.m. (5-0)

Veterans, Disability and Human Services Commission

The Surprise Veterans, Disability and Human Services Commission will meet to review meeting minutes and discuss two service programs: MIND 24-7 and Native American Connections HomeBase. The public may address the commission on non-agenda items during a call to the public.

• Review of October 9, 2024 meeting minutes
• Presentation on MIND 24-7
• Presentation on Native American Connections HomeBase

The Veterans, Disability and Human Services Commission approved its October 9, 2024 meeting minutes on a unanimous 7-0 vote. The rest of the meeting consisted of presentations and discussion: MIND 24-7 and Native American Connections HomeBase each presented on their programs and services. No ordinances, contracts, or funding items were decided. Commissioner Daigle stepped down from the Commission.

• Approved October 9, 2024 VDHS Commission meeting minutes (7-0)
• Heard presentation from MIND 24-7 on its programs and services (no action)
• Heard presentation from Native American Connections HomeBase on its mission and services (no action)
• Adjourned the meeting at 7:13 p.m. (7-0)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission - Fire will meet to approve previous meeting minutes. The commission will also consider entering an executive session to review medical records regarding a temporary disability retirement application.

• Approval of October 16, 2024 meeting minutes
• Approval of October 16, 2024 executive session meeting minutes
• Review of medical records and IME provider information for Firefighter Matthew S. Morris

The Public Safety Retirement Commission - Fire approved the temporary disability retirement application for Firefighter Matthew S. Morris after reviewing additional medical information in executive session. The board also approved the minutes from the October 16, 2024 regular and executive session meetings. All votes were unanimous.

• Approved October 16, 2024 regular meeting minutes (unanimous)
• Approved October 16, 2024 executive session minutes (unanimous)
• Approved temporary disability retirement for Matthew S. Morris (unanimous)

Planning and Zoning Commission

The Commission will hold a public hearing on a Conditional Use Permit for a new soda shop with a drive-through window in a multi-tenant building on a vacant 1.6-acre parcel near Bell Road and Citrus Road. The consent agenda includes approval of the October 17 meeting minutes. Other agenda items are procedural, including call to the public and potential executive session.

• Public hearing on Conditional Use Permit (CUP) for a soda shop with drive-through (Case# FS24-0295) at southeast corner of Bell Road and Citrus Road.
• Proposed 12,281-square-foot multi-tenant building on a 1.60-acre vacant parcel zoned Surprise Farms PAD.
• Consent agenda: approval of October 17, 2024, Planning and Zoning Commission minutes.

Regular City Council Meeting

The City Council will discuss the Surprise 295 Annexation and consider an ordinance regarding urban camping violations. The body is also reviewing multiple final plats and the formation of lighting improvement districts.

• Public hearing for the Surprise 295 Annexation (Case FS24-0623)
• Proposed amendment to Municipal Code Chapter 42 regarding Urban Camping prohibited acts
• Acceptance of GOHS grant awards including $250,300 for police and $45,000 for DUI enforcement
• Liquor license recommendation for Safeway #0048 at 17230 W Peoria Ave
• Formation of lighting improvement districts SU-AutoshowWest3212 and SU-RUMMELNDSTCOVE220

The Surprise City Council approved a motion to join the Southwest Valley Chamber of Commerce by a 5-2 vote, with Councilmembers Cline and Duffy dissenting. The council also approved the consent agenda, a liquor license recommendation for Safeway #0048, and a resolution to abandon a section of Citrus Road right-of-way. A public hearing on the Surprise 295 Annexation was held but no action was taken.

• Approved consent agenda including multiple final plats and resolutions (7-0)
• Approved recommendation to DLLC for Safeway #0048 Series 9 liquor license (7-0)
• Approved abandonment of 15-ft right-of-way on Citrus Road (7-0)
• Approved membership in Southwest Valley Chamber of Commerce (5-2)
• Held public hearing on Surprise 295 Annexation; no action taken

Regular City Council Work Session

The City Council will hold a work session to discuss an update regarding the City's Public Art Program. The meeting also includes standard reports and a potential executive session for legal, personnel, or real estate matters.

• Citywide discussion on the Public Art Program update

The Surprise City Council held a work session on November 4, 2024, receiving a presentation on the City's Public Art Program. No formal decisions or votes were made during the session; the only motion was to adjourn, which passed unanimously. The meeting was procedural and informational.

• Adjourned meeting (7-0)

Arts and Cultural Advisory Commission

The commission will consider the October 7, 2024 meeting minutes and receive a presentation on the Oasis Court Mural. Members will discuss strategies to advance the commission's mission and review an art collection survey to determine restoration priorities.

• Action on October 7, 2024 meeting minutes
• Presentation on the Oasis Court Mural
• Discussion of strategies to advance the SACAC mission
• Review of art collection survey and restoration priorities

The Arts and Cultural Advisory Commission approved the minutes from their October 7, 2024, meeting. Members also reviewed the city's art collection, establishing restoration, maintenance, and deaccession priorities for several specific pieces.

• Approved October 7, 2024, meeting minutes (7-0)
• Approved restoration of 'The Learning Tree'
• Approved maintenance for 'Brian’s Story' and 'Swimming with Porpoises & Splash'
• Approved deaccession for 'Life in Arizona'
• Approved deaccession and replacement for two community-based projects

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will meet to conduct interviews for a vacancy on the Public Safety Retirement (PSPRS) Police & Fire Board. The selected position will have a term expiring June 30, 2028.

• Interviews for one vacancy on the Public Safety Retirement (PSPRS) Police & Fire Board
• Approval of September 4, 2024 meeting minutes

The Boards and Commissions Nominations Committee approved the September 4, 2024 minutes and conducted interviews for one vacancy on the Public Safety Retirement (PSPRS) Police & Fire Board. The committee recommended Danielle Quinn for appointment, with the recommendation moving to the City Council on November 19, 2024.

• Approved minutes of September 4, 2024
• Recommended Danielle Quinn for appointment to the Public Safety Retirement (PSPRS) Police & Fire Board

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will approve the minutes from the August 26, 2024 meeting, set regular meeting dates for 2025, and vote on the selection of a new Chair and Vice‑Chair. The body will also discuss the new event date for Eggstravaganza 2025 and review the Strategic Plan. No public hearing items are listed; the meeting is otherwise procedural.

• Approve minutes from August 26, 2024 meeting
• Set regular Parks & Recreation Advisory Commission meeting dates for 2025
• Select the Parks & Recreation Advisory Commission Chair
• Select the Parks & Recreation Advisory Commission Vice‑Chair
• Determine new event date for Eggstravaganza 2025

The Parks and Recreation Advisory Commission approved moving the 2025 Eggstravaganza event to the Friday before Easter from 5-9pm. They also approved the August 26, 2024 meeting minutes, set 2025 meeting dates, re-elected Brent Bailey as Chair and Patricia Blaisdell as Vice-Chair, and approved an updated Strategic Plan. Commissioner Brad Stallings resigned effective October 28, 2024.

• Approved moving Eggstravaganza 2025 to Friday before Easter, 5-9pm (5-0)
• Approved August 26, 2024 meeting minutes (5-0)
• Set 2025 meeting dates: Jan 27, Apr 28, Aug 25, Oct 27 at 6pm (5-0)
• Re-elected Brent Bailey as Chair (5-0)
• Re-elected Patricia Blaisdell as Vice-Chair (5-0)
• Approved updated Parks and Recreation Commission Strategic Plan (5-0)

City Audit Committee

The Surprise City Audit Committee will meet to discuss and possibly act on several audit reports, bylaw updates, and compliance matters. The agenda includes reviews of past meeting minutes, a City Court Compliance Assistance Program audit, and an update to the Audit Committee Bylaws. There will also be presentations on a compliance newsletter and Arizona Open Meeting Law.

• Review and possible action on August 21, 2024 meeting minutes
• City Court Compliance Assistance Program audit report presentation and discussion
• Review and update of the Audit Committee Bylaws
• Presentation on the Compliance Connection Issue #6 Audit Newsletter
• Presentation by City Attorney's Office on Arizona Open Meeting Law

The Audit Committee approved the City Court Compliance Assistance Program audit report, recommending updates to court policies and procedures to comply with the Financial Affidavit form. The committee also approved the August 21, 2024 meeting minutes, with one abstention. Bylaw changes were discussed but not approved, pending grammar corrections. The next meeting is scheduled for January 8, 2024, at 4:15 p.m.

• Approved August 21, 2024 meeting minutes (2-0, 1 abstention)
• Approved and distributed City Court Compliance Assistance Program audit report (3-0)
• Discussed Audit Committee Bylaws updates; no action taken, corrections to be made
• Agreed to start future meetings at 4:15 p.m.

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Council Subcommittee on Community Outreach, Partnerships & Grants will meet to discuss funding recommendations for the FY25 Neighborhood Grant Program. The body will also consider the approval of meeting minutes from August 14, 2024.

• Funding recommendations for FY25 Neighborhood Grant Program applications
• Approval of August 14, 2024, meeting minutes

The subcommittee approved the August 14, 2024 meeting minutes (2-0-1, Duffy abstaining). After hearing presentations from three applicants, it recommended funding Homestead at Marley Park and Royal Ranch at $5,000 each for the FY25 Neighborhood Grant Program; the motion passed 3-0. No action was taken on the third applicant, Surprise Farms III.

• Approved August 14, 2024 subcommittee minutes (2-0-1, Duffy abstained)
• Recommended $5,000 grant for Homestead at Marley Park (3-0)
• Recommended $5,000 grant for Royal Ranch (3-0)

Planning and Zoning Commission

The Surprise Planning and Zoning Commission will review a conditional use permit for a preschool in the Park Place Planned Area Development. The body will also approve the minutes from its previous meeting and discuss departmental activity.

• Approval of October 3, 2024, meeting minutes
• Public hearing for preschool conditional use permit (Case FS24-0149)
• Review of FY24 Community Development Department activity
• Executive session for legal advice

The Planning and Zoning Commission approved a Conditional Use Permit with Site Plan for Sweet Pea Preschool 2, located west of Parkview Place and south of Grand Avenue, subject to stipulations a through e. The commission also approved the October 3, 2024 meeting minutes. No other substantive decisions were made; the meeting included a staff presentation on FY24 department activity.

• Approved October 3, 2024 meeting minutes (7-0)
• Approved CUP with Site Plan for Sweet Pea Preschool 2, Case FS24-0149, subject to stipulations a-e (7-0)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Retirement Commission will approve the minutes from its June 27, 2024 meeting and executive session. It will consider medical examinations and decide whether to accept lateral officers Larry A. Biffin, Kyle C. Holian, Saul Sanchez, and recruits Sierra S. Sweeney and Kevin R. Wallace into the PSPRS system. The commission will also discuss entering executive session to review independent medical exam findings for former Lieutenant Robert M. Filler's disability retirement application.

• Approve June 27, 2024 Public Safety Retirement Commission – Police meeting minutes
• Approve June 27, 2024 Public Safety Retirement Commission – Police executive session minutes
• Review medical exams and accept Lateral Officers Larry A. Biffin, Kyle C. Holian, Saul Sanchez, and recruits Sierra S. Sweeney and Kevin R. Wallace into the PSPRS system
• Consider entering executive session to review IME findings for former Lieutenant Robert M. Filler's disability retirement

The board approved the accidental disability retirement application for former Police Lieutenant Robert M. Filler, based on a 2023 injury, despite a noted 2018 pre-existing condition. It also approved the enrollment of five new police officers into the retirement system, with four having pre-existing conditions. The meeting was largely procedural, with no public comment or staff reports.

• Approved accidental disability retirement for Robert M. Filler (unanimous)
• Approved enrollment of Larry A. Biffin, Kyle C. Holian, Saul Sanchez, Sierra S. Sweeney, Kevin R. Wallace into PSPRS (unanimous)
• Approved June 27, 2024 executive session minutes (unanimous)
• Approved June 27, 2024 regular meeting minutes (unanimous)
• Approved entering executive session to review medical records (unanimous)

Public Safety Retirement Commission Joint Meeting

The Public Safety Retirement Commission is meeting to review administrative updates and board staffing. The body will consider scheduling changes for Fire, Police, and Joint Board meetings and the appointment of a new Local Board Secretary.

• Possible action to appoint Michele D. Fite as Local Board Secretary for Fire, Police, and Joint Boards
• Possible action to schedule future Local PSPRS Fire, Police, and Joint Board meetings at the same time
• Review of FY25 Legal Counsel and IME fees
• Update on Citizen Board Member vacancy
• Approval of August 14, 2024, meeting minutes

The Public Safety Retirement Commission approved the appointment of a new board secretary and updated the scheduling process for future meetings. The board also approved minutes from their August 14, 2024, meeting.

• Approved August 14, 2024, meeting minutes
• Approved scheduling Fire and Police board meetings at the same time
• Appointed Michele D. Fite as new Local Board Secretary effective Nov 1
• Adjourned meeting at 9:41 a.m.

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission - Fire will consider the acceptance of 13 firefighter recruits into the PSPRS system. The body will also discuss a potential executive session to review a disability retirement application.

• Approval of August 14, 2024 meeting and executive session minutes
• Acceptance of 13 firefighter recruits into the PSPRS system
• Review of accidental disability retirement application for Firefighter Matthew S. Morris

The Public Safety Personnel Retirement System Commission for the Fire Department approved the entry of 13 recruits into the retirement system. The board also tabled an accidental disability retirement application for Firefighter Matthew S. Morris to request additional medical information.

• Approved August 14, 2024, meeting minutes (3-0)
• Approved August 14, 2024, executive session minutes (3-0)
• Accepted 13 fire recruits into the PSPRS system (3-0)
• Tabled accidental disability retirement application for Matthew S. Morris (3-0)

Regular City Council Work Session

The City Council will hold a work session to discuss a presentation on citywide economic development. The discussion focuses on community business survey findings and potential future programming for entrepreneurs and small businesses.

• Citywide Economic Development presentation on community business survey findings

The work session included two presentations: one on community business survey findings and small business programming, and a public hearing on the Techcellerator startup support program. Council members discussed both topics and asked questions, but no formal decisions or votes were taken on these items. The only action was a unanimous vote to adjourn.

• Adjourned meeting (6-0)

Regular City Council Meeting

The City Council will hold a public hearing regarding a rezone of 10 acres to Residential Medium Density. The body is also considering several land annexations and the acceptance of street and utility improvements in multiple districts.

• Rezone of 10 acres from Rural Residential to Residential Medium Density east of Sun Valley Parkway and 219th Avenue
• Annexation of 1.9 acres of county land on Jomax Road, east of 163rd Avenue
• Budget amendment of $142,900 for an agreement with the Tohono O'odham Nation
• Budget amendment of $140,300 for an Arizona Department of Public Safety grant for crime victims
• Budget amendment of $13,600 for an Arizona Commission on the Arts grant

The Surprise City Council approved a rezone of about 10 acres from Rural Residential to Residential Medium Density (R-2) near Sun Valley Parkway and 219th Avenue, with Vice Mayor Haney dissenting. The council also approved the annexation of 1.9 acres on Jomax Road and a resolution of intent to annex for the Surprise 295 project. All consent agenda items, including budget amendments and street acceptance resolutions, were approved unanimously.

• Approved rezone of ~10 acres to R-2 (5-1)
• Approved annexation of 1.9 acres on Jomax Road (6-0)
• Approved intent to annex for Surprise 295 (6-0)
• Approved consent agenda including budget amendments and street acceptances (6-0)
• Approved October 1, 2024 meeting minutes (6-0)

Library Commission

The Library Advisory Commission will meet to approve minutes from the September 12, 2024 meeting. Members will discuss the September 2024 Library Card Sign-up Month and the 2024 Mayor’s Literacy Challenge – Winter Reading.

• Approval of September 12, 2024 meeting minutes
• Discussion of September 2024 Proclaimed Library Card Sign-up Month
• Discussion of 2024 Mayor’s Literacy Challenge – Winter Reading

The Surprise Library Advisory Commission met on October 10, 2024, and approved the September 12, 2024 meeting minutes with 5 yes votes. The commission discussed the September 2024 Library Card Sign-up Month proclamation and received feedback on the 2024 Mayor's Literacy Challenge to inform the 2025 event. No other substantive decisions were made; the meeting adjourned at 6:51 pm.

• Approved September 12, 2024 meeting minutes (5-0)
• Discussed September 2024 Library Card Sign-up Month data
• Discussed 2024 Mayor's Literacy Challenge feedback for 2025 event

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to review previous meeting minutes and discuss community vitality initiatives. The agenda includes a presentation on the BeneFitness Adaptive Gym and action regarding 2024 GAIN Night.

• Action on September 11, 2024 meeting minutes
• Presentation and discussion on BeneFitness Adaptive Gym
• Discussion and action on 2024 GAIN Night

The commission approved the September 11, 2024 meeting minutes and approved the purchase of 3 rail covers for mobility assistance at GAIN Night, both by 4-0 votes with 3 members absent. No public hearing or consent agenda items were held. The meeting also included presentations and reports on community events and services.

• Approved September 11, 2024 meeting minutes (4-0)
• Approved purchase of 3 rail covers for GAIN Night (4-0)

Arts and Cultural Advisory Commission

The Arts & Cultural Advisory Commission will approve the minutes from its September 9, 2024 meeting. It will discuss the FY26 Percent for Art Plan and review the initial project description. The commission will also discuss recognition of arts and culture leadership for FY25 and consider a SACAC recognition. The meeting includes a public comment period before adjournment.

• Approve September 9, 2024 Arts & Cultural Advisory Commission meeting minutes
• Discuss FY26 Percent for Art Plan and initial project description
• Discuss SACAC recognition for arts and culture leadership
• Consider FY25 recognition of arts and culture leadership
• Public comment period (Call to the Public) before other business

The Arts and Cultural Advisory Commission approved its September 9, 2024 minutes and voted to name Mayor Skip Hall as the nominee for the 2025 HeART and Culture of Surprise Award. Commissioners also agreed on the award's name and selection criteria, and discussed the FY26 Percent for Art Plan, including proposed traffic cabinet artwork and an iHOLA! project at the Regional Library. No action was taken on the Percent for Art items.

• Approved September 9, 2024 meeting minutes (7-0)
• Approved Mayor Skip Hall as 2025 HeART and Culture of Surprise award nominee (7-0)
• Agreed to name the recognition program 'The HeART and Culture of Surprise Award'
• Selected criteria for award nominee selection
• Discussed FY26 Percent for Art Plan and proposed projects (no vote recorded)
• Adjourned at 7:15 p.m. (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will meet to review a preliminary plat for a property in District 1. The body will also consider the approval of meeting minutes from September 19, 2024.

• Preliminary Plat for North Copper Canyon Village Parcel 2B (Case FS23-0993), located east of Pinnacle Peak Road and 175th Avenue

The Planning and Zoning Commission approved the preliminary plat for North Copper Canyon Village Parcel 2B, located east of Pinnacle Peak Road and 175th Avenue, subject to stipulations in the staff report. The commission also approved the September 19, 2024 meeting minutes. No public hearings were held, and no other substantive items were discussed.

• Approved preliminary plat for North Copper Canyon Village Parcel 2B, subject to stipulations a-c (7-0)
• Approved September 19, 2024 meeting minutes (6-0, Keating abstained)

Regular City Council Meeting

The City Council will consider a land rezone, the Nobella Annexation, and updates to park conduct rules. The body will also discuss a potential partnership with the Southwest Valley Chamber of Commerce and a recreational agreement for the McMicken Dam area.

• Public hearing for the Nobella Annexation, Case FS24-0548
• Rezone of 0.65 acres west of Litchfield Road and north of Waddell Road from Rural Residential to Light Industrial
• Amendment to Municipal Code Chapter 38 regarding public conduct, hours, and dogs in parks
• MOU with Flood Control District of Maricopa County for McMicken Dam recreational and open space uses
• Wired Telecommunications License and Right of Way Use Agreement with Accipiter Communications, Inc.

The Surprise City Council approved a rezone for property near Litchfield and Waddell roads, passed amendments to park rules concerning public conduct and dogs, and authorized a memorandum of understanding with the Flood Control District of Maricopa County for McMicken Dam recreational uses. The council also approved consent agenda items including meeting minutes, street maintenance acceptances, and a telecommunications agreement.

• Approved September 17, 2024 Regular City Council and Work Session Minutes (7-0)
• Approved Resolution #2024-141 for street and utility improvements at Toll at Prasada, Unit Q - Phase 3 - SF (7-0)
• Approved Resolution #2024-142 for street and utility improvements at Toll at Prasada, Unit I - Phase 3 Final Re-Plat (7-0)
• Approved Resolution #2024-156 for a Wired Telecommunications License and Right of Way Use Agreement with Accipiter Communications and Wyyerd Fiber (7-0)
• Approved Ordinance #2024-31 for a rezone from Rural Residential to Light Industrial on 0.65 acres west of Litchfield Road and north of Waddell Road (7-0)
• Approved Ordinance #2024-34 amending Surprise Municipal Code Chapter 38 regarding parks, recreation, and dog parks (7-0)
• Approved a Memorandum of Understanding with the Flood Control District of Maricopa County for McMicken Dam recreational and open space development (7-0)
• Approved motion to adjourn the meeting at 8:12 PM (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings to decide on a daycare permit and two property rezonings. The body will also review meeting minutes from September 5, 2024.

• Conditional Use Permit for a day care and preschool on 2.18 acres near 137th Avenue and Waddell Road (Case# FS24-0140)
• Rezone of 10 acres from Rural Residential (RR) to Residential Medium Density (R-2) east of Sun Valley Parkway and 219th Avenue (FS24-0120)
• Rezone of 0.65 acres from Rural Residential (RR) to Light Industrial (I-1) west of Litchfield Road and north of Waddell Road (Case FS24-1017)

The Planning and Zoning Commission approved a Conditional Use Permit with Site Plan for a day care and preschool (Primrose School) on a 2.18-acre parcel near 137th Avenue and Waddell Road, with 5 votes in favor and one abstention. It also recommended approval of two rezones: a 10-acre parcel from Rural Residential to Residential Medium Density (Mandara Ten, 5-1) and a 0.65-acre parcel from Rural Residential to Light Industrial (Head Right, 6-0). The consent agenda (approval of prior meeting minutes) passed 6-0. No other substantive decisions were made.

• Approved CUP with Site Plan for Primrose School day care/preschool, Case FS24-0140 (5-0, 1 abstention)
• Recommended approval of rezone for Mandara Ten, Case FS24-0120, from RR to R-2 (5-1)
• Recommended approval of Head Right Rezone, Case FS24-1017, from RR to I-1 (6-0)
• Approved September 5, 2024, meeting minutes (6-0)

Regular City Council Work Session

The Surprise City Council will hold a work session to discuss five presentations: the FY2024 financial status through June, business license discounts for veteran-owned businesses, emergency access points in District 1, water resource updates, and a Parks and Recreation Department update. No formal decisions are scheduled; these are informational discussions.

• FY2024 Financial Status Report through June 2024
• Business license discounts for veteran-owned businesses
• Additional transportation emergency access points for District 1
• Update on the City’s water resources
• Update of the Parks and Recreation Department

The Surprise City Council held a work session on September 17, 2024, to discuss multiple presentations including the FY2024 Financial Status Report, potential business license discounts for veteran-owned businesses, and transportation emergency access points for District 1. The council also received updates on city water resources and the Parks and Recreation Department. No final legislative votes or ordinances were passed during the session, other than a routine motion to adjourn.

• Approved adjournment of the regular work session (7-0)

Regular City Council Meeting

The City Council will hold a public hearing regarding a zoning text amendment for smoking lounges. The body will also consider updates to towing regulations from private property and several appointments to city commissions.

• Public hearing on Ordinance #2024-29 to allow smoking lounges to operate outdoor patio areas
• Ordinance #2024-22 regarding towing from private property
• Budget amendment of $195,700 for 2024 HOME Program Funds via agreement with Maricopa County
• Final Plat approval for 'Egly 227th Ave Project' and 'Old Fire Station 304 Site'
• Services agreement with A New Leaf, Inc for the Volunteer Income Tax Assistance Program

The Surprise City Council approved a zoning text amendment to allow smoking lounges to operate outdoor patio areas, despite resident concerns. The council also approved a new ordinance regulating private property towing, repealed a rule about public conduct at council meetings, and made several appointments to city boards and commissions.

• Approved ZTA allowing smoking lounge outdoor patios (Ordinance 2024-29) (7-0)
• Adopted private property towing ordinance (Ordinance 2024-22) (7-0)
• Repealed Rule 2(e) of Appendix B, Rules for the Public at Council Meetings (7-0)
• Approved consent agenda including minutes, 2025 meeting dates, and multiple resolutions (7-0)
• Appointed Katherine Dunphy to Arts & Cultural Advisory Commission (7-0)
• Appointed Steve Wallgren to Arts & Cultural Advisory Commission (7-0)
• Appointed Heavenly Clegg to Audit Committee (7-0)
• Appointed Desiree Van Loon to Library Advisory Commission (7-0)

Library Commission

The Surprise Library Advisory Commission will review the August 2024 meeting minutes, discuss a customer satisfaction survey for the Surprise Public Library System, and talk about the system’s strategic plan. No formal decisions are listed on this agenda.

• Review of August 8, 2024 meeting minutes
• Presentation and discussion of Surprise Public Library System Customer Satisfaction Survey
• Discussion of Surprise Public Library System strategic plan

The Library Advisory Commission approved the August 8, 2024 meeting minutes unanimously (6-0). Staff presented results from the Surprise Public Library System Customer Satisfaction Survey and discussed the upcoming strategic plan process, including plans to recruit community members for focus groups. No other substantive decisions were made.

• Approved August 8, 2024 meeting minutes (6-0)
• Adjourned at 7:14 p.m. (6-0)

Veterans, Disability and Human Services Commission

The Surprise Veterans, Disability and Human Services Commission will review the 2025 CDBG and HOME Needs Hearing, vote on the 2023 Consolidated Annual Performance Evaluation Report, and consider proclamations for Disabilities Employment Awareness Month and the 2024 Veteran's Day Parade Grand Marshal. The meeting also includes public input and discussions on future events like Vet Fest and the 2025 commission budget.

• 2025 CDBG and HOME Needs Hearing for Program Year 2025 Annual Action Plan
• Vote on 2023 Consolidated Annual Performance Evaluation Report (CAPER)
• Proclamation request for National Disabilities Employment Awareness Month in Surprise
• Discussion on 2025 Vet Fest and Fiscal Year 2025 commission budget
• Consideration of 2024 Veteran's Day Parade Grand Marshal

The commission approved the August 14 meeting minutes, recommended approval of the Program Year 2023 CAPER, approved a proclamation for National Disabilities Employment Awareness Month, and approved Jessica Roza as the 2024 Veteran's Day Parade Grand Marshal. All votes were 6-0 with one absent. No action was taken on G.A.I.N. Night or other discussion items.

• Approved August 14, 2024 meeting minutes (6-0)
• Recommended approval of Program Year 2023 CAPER (6-0)
• Approved proclamation for National Disabilities Employment Awareness Month (6-0)
• Approved Jessica Roza as 2024 Veteran's Day Parade Grand Marshal (6-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will meet to discuss the FY26 Percent for Art Plan and strategies to advance the commission's mission. The body will also review a report on the MCRC Outdoor Gathering Space panel.

• Action on August 12, 2024 meeting minutes
• Discussion on FY26 Percent for Art Plan
• Discussion on strategies to advance SACAC’s mission
• Report and discussion on MCRC Outdoor Gathering Space panel review

The Arts and Cultural Advisory Commission approved the minutes from their August 12, 2024, meeting. The commission also held discussions regarding the FY26 Percent for Art Plan, strategies to advance their mission, and the MCRC Outdoor Gathering Space project.

• Approved August 12, 2024 meeting minutes (5-0)
• Adjourned meeting at 7:20 p.m. (5-0)

Planning and Zoning Commission

The Surprise Planning and Zoning Commission will meet to approve or reject the August 15 meeting minutes and hear two public hearings. One hearing proposes a zoning change to allow smoking lounges to operate outdoor patios, while the other reviews a conditional use permit for a drive-through teller machine at the corner of Pat Tillman Boulevard and 163rd Avenue.

• Zoning Text Amendment (ZTA) to allow outdoor smoking lounges (Case FS24-0782)
• Conditional Use Permit for drive-through teller machine at Pat Tillman Boulevard & 163rd Avenue (Case FS24-0136)
• Approval of August 15, 2024 Planning and Zoning Commission meeting minutes

The Planning and Zoning Commission recommended approval of a zoning amendment allowing smoking lounges to operate outdoor patios. The Commission also approved a Conditional Use Permit for a drive-through teller machine at Pat Tillman Boulevard and 163rd Avenue, subject to a one-year validity stipulation.

• Approved August 15, 2024 meeting minutes (6-0-1)
• Recommended approval of smoking lounge outdoor patio zoning amendment (6-1)
• Added one-year validity stipulation to bank drive-through permit (7-0)
• Approved Conditional Use Permit for bank drive-through (7-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will approve the minutes from its August 20, 2024 meeting. It will conduct interviews for open seats on the Arts & Cultural Advisory Commission, the Library Advisory Commission, and the Audit Committee. The committee will also review applications for two vacancies on the Arts & Cultural Advisory Commission, one vacancy on the Library Advisory Commission, one vacancy on the Personnel Appeals Board, and one vacancy on the Audit Committee.

• Approve Boards and Commissions Nominations Committee minutes of August 20, 2024
• Conduct interviews for vacancies on the Arts & Cultural Advisory Commission, Library Advisory Commission, and Audit Committee
• Review applications for two Arts & Cultural Advisory Commission vacancies, one Library Advisory Commission vacancy, one Personnel Appeals Board vacancy, and one Audit Committee vacancy

The Surprise Boards and Commissions Nominations Committee interviewed applicants and unanimously recommended five individuals for appointment to vacancies on the Arts & Cultural Advisory Commission, Library Advisory Commission, Audit Committee, and Personnel Appeals Board. The recommendations will be sent to the City Council for final approval at its next meeting.

• Approved minutes of August 20, 2024 (3-0)
• Recommended Katherine Dunphy for Arts & Cultural Advisory Commission (term to 06/30/2027) (3-0)
• Recommended Steve Wallgren for Arts & Cultural Advisory Commission (term to 06/30/2029) (3-0)
• Recommended Heavenly Clegg for Audit Committee (term to 06/30/2025) (3-0)
• Recommended Desiree VanLoon for Library Advisory Commission (term to 06/30/2027) (3-0)
• Recommended Danielle Sterbinsky for Personnel Appeals Board (term to 06/30/2029) (3-0)

Regular City Council Meeting

The City Council will discuss several land use items, including final plats and right-of-way dedications. The body is also considering budget amendments for electric vehicle planning and emergency management overtime.

• Public hearing for a Series 12 Liquor License for Chef Peter's Bistro @ The Chuck Wagon at 17200 W Bell Road
• Budget amendment of $100,000 for an electric vehicle siting plan
• Budget amendment of $64,400 for police overtime expenses via MCDEM agreement
• Approval of Final Plat for Litchfield Place commercial development north of Litchfield Road and Waddell Road
• Formation of lighting improvement districts SU-AutoshowEast3216 and SU-EllenRanch218

The City Council approved the consent agenda except for item 12, which was postponed. They also approved a liquor license recommendation for Chef Peter's Bistro, ordered formation of the SU-EllenRanch21S lighting district, directed recording of a blank petition for the Nobella annexation, and approved abandonment of the Estia at Zanjero Trails final plat. The replat for Estia at Zanjero Trails was tabled.

• Approved consent agenda minus item 12 (7-0)
• Postponed item 12: amendments to Policies and Procedures Manual (7-0)
• Approved recommendation for Series 12 liquor license for Chef Peter's Bistro @ The Chuck Wagon (7-0)
• Approved Resolution #2024-122 ordering formation of SU-EllenRanch21S Lighting Improvement District (7-0)
• Approved Resolution #2024-135 directing recording of blank petition for Nobella annexation (7-0)
• Approved Resolution #2024-140 abandoning Final Plat 'Estia at Zanjero Trails' (7-0)
• Tabled Final Plat 'Replat Estia at Zanjero Trails' (6-1)

Health Benefits Trust Fund Board

The Surprise Health Benefits Trust Fund Board will meet to receive staff reports, review the June 5, 2024 meeting minutes, and discuss the CBIZ Consulting FY2024 4th quarter report. No public hearings or decisions on new items are scheduled.

• Approval of June 5, 2024 meeting minutes
• CBIZ Consulting FY2024 4th quarter report presentation and discussion

The Health Benefits Trust Fund Board approved the minutes from its June 5, 2024 meeting. The board also received a presentation from CBIZ Consulting on the FY2024 fourth-quarter report, including pharmacy spend and rebate summaries. A board member requested additional pharmacy cost data, which CBIZ agreed to provide at the next meeting. No other substantive decisions were made.

• Approved June 5, 2024 meeting minutes (motion by Minick, second by Davis, passed)

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will approve the minutes from its April 22, 2024 meeting. Commissioners will discuss and adopt the advisory commission's strategic plan. A vote will be taken on proposed changes to the Parks and Recreation fee schedule. The meeting also includes a presentation on current and upcoming park projects, such as Community Park Improvements and the Oasis Swim Center.

• Approve minutes from the April 22, 2024 Parks and Recreation meeting
• Review and adopt the Parks & Recreation Advisory Commission Strategic Plan
• Approve changes to the Parks and Recreation fee schedule
• Presentation on current and upcoming park projects, including Community Park Improvements and Oasis Swim Center
• Public call for comments on non‑agenda items during the meeting

The commission approved changes to the Parks and Recreation Fee Schedule, including new fees for the Oasis Swim Center, with 4 yes votes. It also approved the April 22, 2024 meeting minutes and tabled the Strategic Plan discussion due to absent members. Staff reported on Placer.ai data use, department restructuring, and upcoming park projects.

• Approved Parks and Recreation Fee Schedule alterations (4-0)
• Approved April 22, 2024 meeting minutes (4-0)
• Tabled Strategic Plan discussion due to absent members (4-0)

Education Subcommittee

The Education Subcommittee will approve minutes from the April 17 meeting and discuss several education initiatives. Topics include programs for teacher classroom supplies, how ASU West collaborates with West Valley cities, West-MEC's education and career development partnerships, and a career development roadmap. No public hearing is scheduled for these items.

• Approve Education Subcommittee meeting minutes of April 17, 2024
• Review and discuss programs for teacher classroom supplies
• Review and discuss "How ASU West Works with West Valley Cities"
• Review and discuss "West-MEC work on Education and Business Career Development Partnerships"
• Review and discuss Career Development Roadmap

City Audit Committee

The City Audit Committee will meet to elect its leadership and review previous meeting minutes. The body will also discuss a travel reimbursement audit and a compliance connection issue.

• Election of Chairperson and Vice-Chairperson
• Action on April 25, 2024 meeting minutes
• Discussion and action on Travel Reimbursement Audit Report
• Presentation and discussion of Compliance Connection Issue #5

The Surprise Audit Committee held a routine meeting with no public comment or staff reports. Members unanimously re-elected Tatiana Young as chair and Connie Bowers as vice-chair, approved the April 25, 2024 meeting minutes, and approved the Travel Reimbursement Audit Report after a presentation. The committee also received an overview of Compliance Connection Issue #5.

• Re-elected Tatiana Young as Chairperson and Connie Bowers as Vice-Chairperson (4-0)
• Approved April 25, 2024 meeting minutes (4-0)
• Approved Travel Reimbursement Audit Report (4-0)

Regular City Council Work Session

The City Council will hold a work session to receive presentations and discuss three citywide topics. These include an economic prosperity report, community grant awards, and truck parking solutions.

• West Valley Arts and Economic Prosperity Report presentation
• 2023-2024 Surprise Community Outreach Program and Neighborhood Grant awards discussion
• Truck parking solutions presentation

The City Council work session included presentations on the West Valley Arts and Economic Prosperity Report, the 2023-2024 Community Outreach Program and Neighborhood Grant awards, and truck parking solutions. No formal decisions were made; the only action was adjournment.

• Adjourned meeting at 4:53 PM (7-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will interview one candidate for the Personnel Appeals Board and review applications for two vacancies on the Arts & Cultural Advisory Commission, one on the Library Advisory Commission, and one on the Personnel Appeals Board. The meeting will also approve past committee minutes.

• Approve minutes of June 17 and 18, 2024 committee meetings
• Interview for one Personnel Appeals Board vacancy
• Review applications for two Arts & Cultural Advisory Commission vacancies
• Review applications for one Library Advisory Commission vacancy
• Review applications for one Personnel Appeals Board vacancy

The Surprise Boards and Commissions Nominations Committee approved the minutes from June 17 and 18, 2024, and conducted interviews for one vacancy on the Personnel Appeals Board. The committee postponed review of applications for other vacancies to its September 4, 2024 meeting.

• Approved minutes of June 17 and 18, 2024 (3-0)
• Conducted interviews for one Personnel Appeals Board vacancy
• Postponed review of applications for Arts & Cultural Advisory Commission (2 vacancies), Library Advisory Commission (1 vacancy), and Personnel Appeals Board (1 vacancy) to September 4, 2024

Regular City Council Meeting

The Surprise City Council will vote on a consent agenda of routine items and consider several actions, including enlarging the Surprise Valley Station lighting improvement district and approving a cell‑tower license for DISH Wireless at the Surprise Stadium Campus. The meeting also includes public hearings on three liquor‑license applications and multiple rezoning, annexation, and budget amendment proposals affecting streets, public utilities, and city services.

• Resolution #2024-69: Enlarge the Surprise Valley Station lighting improvement district for street lighting facilities.
• Resolution #2024-134: Approve a Cell Tower License Agreement with DISH Wireless L.L.C. on an existing structure at the Surprise Stadium Campus.
• Resolution #2024-126: Amend the DOJ U.S. Marshals Service MOU and move $2,600 in the FY2025 budget for overtime expenses.
• Resolution #2024-128: FY2025 budget amendment moving $300,000 for police department office renovation expenses.
• Ordinance #2024-25: Rezone approximately 40 acres in Surprise Foothills Southwest from Rural Residential to Residential Medium Density.

The City Council approved two zone changes for the Surprise Foothills Southwest 40 and Central 40 projects, rezoning approximately 80 acres total from Rural Residential to medium and low-density residential. The council also approved several liquor license recommendations, a cell tower agreement with DISH Wireless, a pre-annexation development agreement, and authorized litigation over lost water storage credits. All votes were unanimous except for the two rezones, which passed 6-1 with Councilmember Cline abstaining, and the 0.41-acre commercial rezone, which passed 5-1-1 with Remley opposed and Cline abstaining.

• Approved Surprise Foothills Southwest 40 rezoning (RR to R-2) (6-0-1, Cline abstained)
• Approved Surprise Foothills Central 40 rezoning (RR to R-1/R-2) (6-0-1, Cline abstained)
• Approved 0.41-acre rezone to C-3 at 163rd Ave & 162nd Dr (5-1-1, Remley no, Cline abstained)
• Approved annexation of 4.07 acres at 163rd Ave & 162nd Dr (7-0)
• Approved Surprise Storage Pre-Annexation Development Agreement (7-0)
• Approved DISH Wireless cell tower license at Surprise Stadium (7-0)
• Approved three liquor license recommendations (Arizona Traditions, Carioca Shell #5, Quiktrip #1430) (7-0 each)
• Authorized litigation over lost water storage credits from Maricopa Water District (6-0, Remley absent)

Planning and Zoning Commission

The Planning and Zoning Commission will meet to discuss a Conditional Use Permit and site plan for a drive-through teller machine. The body will also consider the approval of meeting minutes from August 1, 2024.

• Conditional Use Permit (CUP) for a drive-through teller machine at the northwest corner of Pat Tillman Boulevard and 163rd Avenue (case # FS24-0136)

The Planning and Zoning Commission approved the August 1, 2024 meeting minutes with 4 votes in favor and 2 abstentions. A conditional use permit for a drive-through teller machine at Pat Tillman Boulevard and 163rd Avenue was continued to the September 5, 2024 meeting with 6 votes in favor. No other substantive decisions were made.

• Approved August 1, 2024 meeting minutes (4-0, 2 abstentions)
• Continued CUP for drive-through teller at Pat Tillman Blvd & 163rd Ave to Sept. 5 (6-0)

Public Safety Retirement Commission Joint Meeting

The Public Safety Retirement Commission will meet to review and possibly amend Local Fire and Police Board Rules of Procedure, discuss combining meeting schedules, and approve minutes from a 2023 joint meeting. Staff will also present historical and current fee analyses for legal counsel and independent medical exams.

• Review and possible changes to Local Fire and Police Board Rules of Procedure
• Discussion on combining Local PSPRS Fire and Police Board meetings
• Approval of August 16, 2023, Public Safety Retirement Commission – Joint Meeting Minutes
• Approval of August 16, 2023, Public Safety Retirement Commission – Joint Executive Session Meeting Minutes
• Historical review of Legal Counsel and IME fees for FY17–FY24 and FY24 & FY25 fee updates

The Public Safety Retirement Commission held a joint meeting and approved the August 16, 2023 meeting minutes and executive session minutes. The board discussed potential changes to its bylaws regarding member term limits and the possibility of scheduling Fire and Police board meetings at the same time, but took no action on either item.

• Approved August 16, 2023 joint meeting minutes (unanimous)
• Approved August 16, 2023 joint executive session minutes (unanimous)
• Discussed but did not act on adding term limit language to bylaws
• Discussed but did not act on combining Fire and Police board meeting schedules

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Council Subcommittee on Community Outreach, Partnerships & Grants will meet to discuss the Neighborhood Grant Program. Members will consider the program's timeline and application process for fiscal year 2025.

• Approval of June 4, 2024 meeting minutes
• FY25 Neighborhood Grant Program timeline
• FY25 Neighborhood Grant Program application

The subcommittee approved the Neighborhood Grant Program timeline and application for FY25, both by a 2-0 vote. A presentation on the program was tentatively scheduled for October 22, 2024. The minutes from the June 4, 2024 meeting were also approved. No other substantive decisions were made.

• Approved minutes from June 4, 2024 subcommittee meeting (2-0)
• Approved Neighborhood Grant Program timeline for FY25 (2-0)
• Approved Neighborhood Grant Program application for FY25 (2-0)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission - Fire will meet to approve previous meeting minutes and discuss a specific retirement application. The body may enter an executive session to review medical records.

• Approval of June 27, 2024 meeting minutes
• Review of accidental disability retirement application for Firefighter Matthew S. Morris

The Public Safety Retirement Commission – Fire approved the June 27, 2024 meeting minutes and voted to enter executive session to review medical records for Firefighter Matthew S. Morris's accidental disability retirement application. After discussion, the board approved ordering an Independent Medical Exam (IME) for Morris, citing sufficient medical evidence. The board also discussed scheduling joint Fire and Police board meetings and a transition of the Local Board Secretary.

• Approved June 27, 2024 meeting minutes (unanimous)
• Approved entering executive session to review medical records (unanimous)
• Approved ordering Independent Medical Exam for Firefighter Matthew S. Morris (unanimous)
• Adjourned at 9:57 a.m. (unanimous)

Veterans, Disability and Human Services Commission

The Surprise Veterans, Disability and Human Services Commission will meet to conduct routine governance, including electing its chair and vice-chair and approving the June 12, 2024 meeting minutes. Commissioners will also hear updates on adaptive recreation programs, Community Legend Awards, the Veteran’s Day Parade Grand Marshal process, expansion of the Veterans Reflection Circle, and planning for Vet Fest 2025.

• Elect chair and vice-chair of the Veterans, Disability & Human Services Commission
• Approve June 12, 2024 meeting minutes
• Presentation and discussion on Surprise Adaptive Recreation programs
• Discussion on expansion of the Veterans Reflection Circle
• Discussion on Vet Fest 2025 planning

The Veterans, Disability and Human Services Commission elected Allison Wisniewski as Chair and Gwen Maxfield as Vice-Chair, both by 5-0 votes with two members absent. The commission also approved the June 12, 2024 meeting minutes and the Community Legend Awards as presented. Other items were informational discussions only, including adaptive recreation programs, the Veterans Day Parade Grand Marshal process, and potential expansion of the Veterans Reflection Circle.

• Elected Allison Wisniewski as Commission Chair (5-0)
• Elected Gwen Maxfield as Commission Vice-Chair (5-0)
• Approved June 12, 2024 meeting minutes (5-0)
• Approved Community Legend Awards as presented (5-0)

Special City Council Meeting

The City Council is meeting to consider and approve resolutions regarding the results of two elections held on July 30, 2024. These include the Primary Election and the 2040 General Plan Election.

• Resolution #2024-130: Adopting results of the July 30 Primary Election
• Resolution #2024-131: Adopting results of the July 30 2040 General Plan Election

The Surprise City Council unanimously approved two resolutions declaring and adopting the results of the July 30, 2024 Primary Election and the 2040 General Plan Election, and ordered their recording. Both resolutions passed 5-0 with no abstentions. The meeting was brief and adjourned at 12:32 p.m.

• Adopted Primary Election results via Resolution #2024-130 (5-0)
• Adopted 2040 General Plan Election results via Resolution #2024-131 (5-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will discuss and vote on selecting a chair and vice-chair. The body will also review meeting minutes and discuss community pool murals and traffic cabinet artwork designs.

• Discussion and action on selecting Commission Chair
• Discussion and action on selecting Commission Vice-Chair
• Consideration of June 3, 2024 meeting minutes
• Review of community pool basketball court mural panel
• Presentation of traffic cabinet artwork final designs

The Arts and Cultural Advisory Commission reorganized its leadership, selecting Dr. Charlotte Pullins as Chair and Commissioner Kupper as Vice-Chair. The commission also approved the June 3, 2024 meeting minutes. Staff provided updates on the Vista Center feasibility study, mural panel finalists, and traffic cabinet artwork designs, but no other formal decisions were made.

• Selected Commissioner Pullins as Chair (5-0)
• Selected Commissioner Kupper as Vice-Chair (4-1)
• Approved June 3, 2024 meeting minutes (5-0)

Library Commission

The Surprise Library Advisory Commission will meet to conduct routine business including electing a chair and vice-chair, approving the June 13, 2024 meeting minutes, and receiving an update on the Surprise Public Library System. No ordinances, contracts, or public hearings are scheduled.

• Selection of Library Advisory Commission Chair
• Selection of Library Advisory Commission Vice-Chair
• Approval of June 13, 2024 meeting minutes
• Presentation and discussion on Surprise Public Library System update

The Surprise Library Advisory Commission re-elected Kady McCarthy as Chair and selected Deborah Gentry as Vice-Chair, both by 4-0 votes. The commission also approved the June 13, 2024 meeting minutes. Staff reported on library programs and a year-in-review presentation, but no other substantive decisions were made.

• Re-elected Kady McCarthy as Chair (4-0)
• Elected Deborah Gentry as Vice-Chair (4-0)
• Approved June 13, 2024 meeting minutes (4-0)

Tourism Fund Subcommittee

The Tourism Fund Subcommittee will meet to review minutes from November 20, 2023. The body will also receive a presentation and hold a discussion regarding the 2nd Annual Out of the Park Music Fest.

• Approval of November 20, 2023 meeting minutes
• Presentation and discussion on the 2nd Annual Out of the Park Music Fest

The Tourism Fund Subcommittee approved the minutes from its November 20, 2023 meeting with a 2-0 vote. Members also discussed plans for the 2nd Annual Out of the Park Music Fest, including a possible local talent competition and additional marketing efforts. No other substantive decisions were made.

• Approved November 20, 2023 meeting minutes (2-0)

Regular City Council Work Session

The City Council will hold a work session to review a presentation on the Surprise Public Library System. Members will also discuss potential changes to the municipal code regarding meeting agendas and revisions to the Council Policies and Procedures Manual.

• Presentation and discussion regarding an update of the Surprise Public Library System
• Discussion of a potential amendment to Surprise Municipal Code, Chapter 2, Section 2-61 regarding meeting agendas
• Discussion of recommended revisions to the City Council Policies and Procedures Manual

The City Council work session included presentations and discussions on the Surprise Public Library System, a potential amendment to the Municipal Code regarding agenda item placement, and revisions to the City Council Policies and Procedures Manual. No formal votes were taken on these items; the only motion was to adjourn the meeting, which passed unanimously.

• Adjourned meeting (7-0)
• Discussed library system update, including card issuance, visitor counts, and programming
• Discussed potential code amendment for agenda item placement, with council members expressing preferences for 48-hour notice and 3 council members for special sessions
• Discussed revisions to City Council Policies and Procedures Manual, including working groups and complaint processes

Regular City Council Meeting

The City Council will decide on several land development plats, lighting district expansions, and grant-funded social service programs. The meeting includes a public hearing for a liquor license and the potential issuance of General Obligation Bonds.

• Purchase of 5,080 acre-feet of extinguishment credits from Estrella South LLC for $1,600,200.00
• Liquor license application for Lou Malnati's Pizzeria at 13382 N Prasada Parkway
• Authorization to sell and issue General Obligation Bonds
• Budget amendments for Early Childhood Programming ($250,000), Congregate Meal Program ($92,000), and Utility Assistance Program ($26,700)
• Approval of final plats for Sunshine Estates, The Pointe at Surprise, and a portion of Beardsley Ranchitos #1

The Surprise City Council unanimously approved 12 appointments and reappointments to various boards and commissions, including the Arts & Cultural Advisory Commission, Audit Committee, and Planning & Zoning Commission. The council also passed the entire consent agenda, which included resolutions for lighting improvement districts, a water credits purchase, and several development-related items. A public hearing for a comprehensive sign program at Sycamore Farms/Cactus 303 was approved, along with pre-annexation development agreements with the Wong and Morgan families. The council authorized the sale of general obligation bonds and entered executive session for performance evaluations.

• Re-appointed Susan DeJong to Arts & Cultural Advisory Commission (7-0)
• Appointed Hassan Rasul to Arts & Cultural Advisory Commission (7-0)
• Re-appointed Tatiana Young to Audit Committee (7-0)
• Re-appointed Barbara Minick to Health Benefits Trust Fund Board (7-0)
• Appointed Tomasina DiCapo to Library Advisory Commission (7-0)
• Appointed Jeffrey Stockdale and Cathy Simcox to Personnel Appeals Board (7-0 each)
• Approved consent agenda including lighting districts, water credits, and plats (7-0)
• Approved Comprehensive Sign Program for Sycamore Farms/Cactus 303 (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on three land-use requests, including two rezones and a conditional use permit. The body will also review two preliminary plats for the Surprise Foothills project.

• Rezone of ~40 acres from R-1 to R-2 at Pinnacle Peak Road and 227th Avenue (Case FS24-0080)
• Rezone from Rural Residential (RR) to Regional Commercial (C-3) south of 163rd Avenue and 162nd Drive (FS23-0992)
• Conditional Use Permit for petroleum products storage at Desert Cove Road and Litchfield Road (Case #FS24-0772)
• Preliminary Plat for Surprise Foothills Phase 1B at Deer Valley Road and Foothills Parkway (Case FS23-1113)
• Preliminary Plat for Surprise Foothills Phase 1C at Deer Valley Road and Foothills Parkway (Case FS23-1117)

The Planning and Zoning Commission approved all four public hearing items and two preliminary plats, all by 5-0 votes. The most consequential was a rezone of about 40 acres from R-1 to R-2 at the southeast corner of Pinnacle Peak Road and 227th Avenue, subject to stipulations. The commission also approved a C-3 rezone for a self-storage facility, a conditional use permit for a warehouse, and preliminary plats for Surprise Foothills Phases 1B and 1C.

• Approved Desert Moon Estates Rezone (FS24-0080) from R-1 to R-2, 40 acres at Pinnacle Peak Rd & 227th Ave (5-0)
• Approved 162nd Drive Self Storage rezone (FS23-0992) from RR to C-3 (5-0)
• Approved Conditional Use Permit for Desert Cove & Litchfield Warehouse (FS24-0772) for petroleum products storage (5-0)
• Approved Preliminary Plat for Surprise Foothills Phase 1B (FS23-1113) (5-0)
• Approved Preliminary Plat for Surprise Foothills Phase 1C (FS23-1117) (5-0)
• Approved July 18, 2024 meeting minutes (5-0)

Planning and Zoning Commission

The Surprise Planning and Zoning Commission will hold public hearings on a comprehensive sign program for the Sycamore Farms/Cactus 303 project and two zone changes for the Surprise Foothills projects, converting about 80 acres from Rural Residential to higher-density residential. The commission will also consider approving the June 20, 2024 meeting minutes. No other substantive actions are listed.

• Comprehensive Sign Program for Sycamore Farms/Cactus 303 at southwest corner of Cactus Road and Sarival Avenue (Case FS24-0001)
• Zone change for Surprise Foothills Southwest 40: 40 acres from RR to R-2, east of 243rd Avenue, south of Deer Valley Road, north of Beardsley Road (Case FS24-0117)
• Zone change for Surprise Foothills Central 40: 40 acres from RR to R-1 and R-2, north of Deer Valley Road and east of Foothills Boulevard (future alignment) (Case FS24-0118)
• Approval of June 20, 2024 Planning and Zoning Commission Regular Meeting Minutes

The Planning and Zoning Commission approved a comprehensive sign program for the Sycamore Farms/Cactus 303 project, allowing a 50% increase in sign size and height, subject to stipulations. It also approved two zone changes for the Surprise Foothills Southwest 40 and Central 40 projects, rezoning about 80 acres total from Rural Residential to residential densities, with added stipulations requiring access to amenities in the Surprise Foothills PAD. All votes were unanimous (5-0) except the consent agenda minutes approval, which passed 4-0 with Chair Holland abstaining.

• Approved June 20, 2024 meeting minutes (4-0, Chair Holland abstained)
• Approved Sycamore Farms Comprehensive Sign Program, Case FS24-0001, with stipulations a and b (5-0)
• Approved rezone of Surprise Foothills Southwest 40, Case FS24-0117, from RR to R-2, with stipulations a through c (5-0)
• Approved rezone of Surprise Foothills Central 40, Case FS24-0118, from RR to R-1 and R-2, with stipulations a through c (5-0)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Retirement Commission will review the acceptance of several lateral officers and recruits into the PSPRS system. The commission will also consider accidental disability retirement applications for two individuals via executive session.

• Acceptance of lateral officers Stanley E. Crawford and Taylor A. Macy
• Acceptance of police officer recruits Eric J. Gregory, Joseph Navarrete, Samuel J. Pavlisick, Andrew D. Sikora, Matthew K. Story-Brown, James A. Vasquez, and Christopher E. Wacaser
• Accidental disability retirement application for Police Officer Christopher J. Thomas
• Accidental disability retirement application for former Police Lieutenant Robert Mark Filler
• Review of FY24 Legal Counsel and IME fees

The Board approved the accidental disability retirement application for Officer Christopher J. Thomas and accepted nine new officers into the PSPRS system. One former lieutenant was referred for an Independent Medical Exam to determine benefit eligibility.

• Approved April 10, 2024, Executive Session Meeting Minutes
• Approved April 10, 2024, Meeting Minutes
• Approved entry of 9 officers into PSPRS system (all with preexisting conditions)
• Approved accidental disability retirement for Officer Christopher J. Thomas
• Approved referral of Lt. Robert Mark Filler for an IME (4-1)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission - Fire will review meeting minutes from April 2024 and consider the acceptance of two firefighter recruits into the PSPRS system. The commission is also scheduled to review FY24 legal counsel and IME fees.

• Review of FY24 Legal Counsel and IME fees
• Approval of April 10, 2024 meeting minutes
• Approval of April 24, 2024 special session meeting minutes
• Medical examination review and PSPRS system acceptance for Brock C. Southard
• Medical examination review and PSPRS system acceptance for Andre Weid

Planning and Zoning Commission

The Commission will review citywide presentations regarding bike lanes and the citywide network. Discussion items also include an analysis of open space and a discussion on PAD's and PUD overlays.

• Citywide presentation and discussion regarding Bike Lanes and Citywide Network
• Internal presentation and discussion regarding Open Space Analysis
• Internal presentation and discussion regarding PAD's and PUD Overlay
• Approval of the June 6, 2024, Planning and Zoning Commission Regular Meeting Minutes

The Planning and Zoning Commission held a meeting on June 20, 2024, where they approved the minutes from their previous session. The commission also held discussions regarding citywide bike lane networks, open space analysis, and Planned Area Development (PAD) and Planned Unit Development (PUD) overlays.

• Approved June 6, 2024, meeting minutes (6-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will review applications to fill upcoming vacancies. These roles include positions on several city advisory and oversight boards.

• Arts & Cultural Advisory Commission applications
• Audit Committee applications
• Board of Trustees - Health Benefits Trust Fund Board applications
• Library Advisory Commission applications
• Personnel Appeals Board applications

The Boards and Commissions Nominations Committee reviewed applications for several city boards. The committee voted to recommend 14 individuals for appointment to seven different commissions. These recommendations will be provided to the City Council at the next available meeting.

• Recommended Susan DeJong, Lauren Frazier, and Hassan Rasul for Arts & Cultural Advisory Commission (3-0)
• Recommended Tatiana Young for Audit Committee (3-0)
• Recommended Barbara Minick for Board of Trustees - Health Benefits Trust Fund Board (3-0)
• Recommended Tomasina DiCapo for Library Advisory Commission (3-0)
• Recommended Cathy Simcox and Jeffrey Stockdale for Personnel Appeals Board (3-0)
• Recommended Jared Holland, Anthony Spata, and Kevin Perry for Planning & Zoning Commission (3-0)
• Recommended John Billcheck and Allison Wisniewski for Veterans, Disability & Human Services Commission (3-0)

Rules Committee

The Rules Committee will review the May 21, 2024, meeting minutes for approval. The committee will also discuss and potentially take action on proposed changes to the Council Policy & Procedures Manual.

• Approval of May 21, 2024, Rules Committee meeting minutes
• Discussion and possible action on revisions to the Council Policy & Procedures Manual

Regular City Council Work Session

The City Council will review the FY2024 Financial Status Report through March 2024. Discussion also includes a legislative update and property within the Surprise Center Development Company (SCDC) PAD in District 5.

• FY2024 Financial Status Report through March 2024 presentation
• Legislative Update presentation
• District 5 property discussion regarding Surprise Center Development Company (SCDC) PAD

CFD Commission Meeting

The Marley Park Community Facilities District Board will review the June 4, 2024, meeting minutes. The board is also scheduled to consider a public hearing regarding an Ad Valorem property tax rate.

• Approval of June 4, 2024, meeting minutes
• Public hearing for Resolution MPCFD #2024-04 to fix the Ad Valorem property tax at $2.7294 per $100.00 of assessed value

Regular City Council Meeting

The City Council will consider several land acquisitions for roads, zoning changes, and liquor license recommendations. The meeting also includes a discussion regarding an investigation into Councilmember Aly Cline.

• Budget amendment of $386,100 for Community Action Program Services
• Budget amendment of $150,000 for temporary shelter and housing services
• Grant acceptance of $309,560 from the Water Infrastructure been Finance Authority of Arizona
• Budget amendment of $396,300 for emergency telecommunication systems
• Property acquisitions along Cactus Road, 163rd Avenue, Waddell Road, and Happy Valley Road

The Surprise City Council voted 5-2, with one abstention, to censure Councilmember Aly Cline after an outside-counsel investigation into five allegations involving use of city resources and election activity. The council also approved a consent agenda covering transit, housing and shelter funding, water and emergency communications grants, and several final plats and right-of-way dedications, and it approved zone changes and an annexation near 163rd Avenue and Planada Lane. A motion to enter executive session on the Cline matter failed 2-5. The meeting adjourned at 8:53 PM.

• Censured Councilmember Aly Cline (5-2, 1 abstain)
• Approved consent agenda including June 4, 2024 meeting minutes and multiple resolutions (7-0)
• Approved Series 6 liquor license recommendation for Fox Cigar Bar Surprise LLC (7-0)
• Approved Series 10 liquor license recommendation for 7-Eleven #42300 (7-0)
• Approved sign standards zoning text amendment, Ordinance #2024-18 (7-0)
• Approved zone change from R-1 to C-2 east of 163rd Avenue, Ordinance #2024-20 (7-0)
• Approved annexation of about 4.97 acres east of 163rd Avenue and south of Planada Lane, Ordinance #2024-04 (5-1, 1 abstain)
• Approved zone change from RR to R-3 with stipulations, Ordinance #2024-19 (7-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews for several upcoming vacancies. The committee will also consider approving the minutes from the June 11, 2024 meeting.

• Interviews for Arts & Cultural Advisory Commission
• Interviews for Audit Committee
• Interviews for Board of Trustees - Health Benefits Trust Fund Board
• Interviews for Library Advisory Commission
• Interviews for Personnel Appeals Board

The Boards and Commissions Nominations Committee met on June 17, 2024, approved its June 11, 2024 minutes 3-0, and interviewed applicants for upcoming vacancies on seven city boards and commissions. No appointments were made at this meeting; applicant reviews were scheduled for Tuesday, June 18 at 1:00 PM. The meeting adjourned at 3:55 PM.

• Approved the June 11, 2024 Boards and Commissions Nominations Committee minutes (3-0)
• Interviewed applicants for 3 Arts & Cultural Advisory Commission positions (term expiring 06/30/2029)
• Interviewed applicants for 1 Library Advisory Commission position (term expiring 06/30/2027)
• Interviewed applicants for 3 Personnel Appeals Board positions (term expiring 06/30/2029)
• Interviewed applicants for 3 Planning & Zoning Commission positions (term expiring 06/30/2029)
• Interviewed applicants for 2 Veterans, Disability & Human Services Commission positions (term expiring 06/30/2029)
• No appointments made; applicant reviews set for Tuesday, June 18 at 1:00 PM

Library Commission

The Library Advisory Commission will review the May 9, 2024, meeting minutes and discuss the Fiscal Year 2025 meeting calendar. The commission will also receive a presentation and discussion regarding the Surprise Public Library FY24 budget.

• Review of May 9, 2024, meeting minutes
• Approval of the Fiscal Year 2025 Library Commission meeting calendar
• Presentation and discussion of the Surprise Public Library FY24 budget

The Library Advisory Commission approved the meeting calendar for Fiscal Year 2025 and the minutes from the May 9, 2024 meeting. The Commission also received a review of the FY24 budget, including personnel and supply costs.

• Approved May 9, 2024 meeting minutes (5-0)
• Approved FY2025 Library Advisory Commission Meeting calendar (5-0)

Veterans, Disability and Human Services Commission

The Commission will review the May 8, 2024 meeting minutes and consider action on the VDHS Strategic Plan. Discussion items include a presentation regarding U.S. Vets and an update on the Asante Library Resource Satellite Hub.

• Review of May 8, 2024 meeting minutes
• Presentation and discussion regarding U.S. Vets
• Update and discussion regarding the Asante Library Resource Satellite Hub
• Consideration and action pertaining to the VDHS Strategic Plan

The Commission voted to recommend the updated Veterans, Disability & Human Services (VDHS) Strategic Plan to the City Council. Members also approved the May 8 meeting minutes and received updates on the Asante Library Resource Satellite Hub.

• Recommended VDHS Strategic Plan for City Council adoption (4-0)
• Approved May 8, 2024 meeting minutes (5-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will meet to review minutes from June 5, 2024. The committee is scheduled to conduct interviews for several upcoming vacancies across multiple city boards.

• Interviewing applicants for Arts & Cultural Advisory Commission
• Interviewing applicants for Audit Committee
• Interviewing applicants for Board of Trustees - Health Benefits Trust Fund Board
• Interviewing applicants for Library Advisory Commission
• Interviewing applicants for Personnel Appeals Board

The Boards and Commissions Nominations Committee interviewed candidates for vacancies on several city boards, including the Planning & Zoning Commission and the Arts & Cultural Advisory Commission. No final appointments were made during this meeting, as the committee will continue interviews on June 17 and hold applicant reviews on June 18.

• Approved June 5, 2024 meeting minutes (3-0)
• Conducted interviews for multiple city boards and commissions

Planning and Zoning Commission

The Commission will review several land use items including a self-storage facility permit and multiple zone changes. They will also consider an amendment to the city's sign standards.

• Conditional Use Permit for a self-storage facility at Cotton Lane and Waddell Road (Case FS22-1506)
• Zone Change from R-1 to C-2 east of 163rd Avenue between Planada Lane and Grand Avenue (Case FS24-0119)
• Zone Change from RR to R-3 east of 163rd Avenue and south of Planada Lane (Case FS23-0138)
• Zoning Text Amendment to revise sign standards in Chapters 106 & 109 (Case FS24-0629)

The Planning and Zoning Commission approved a conditional use permit for a self-storage facility and two separate zone changes for the Sunrise Nursery site. The commission also approved an amendment to the city's sign standards and procedures.

• Approved May 16, 2024 meeting minutes (7-0)
• Approved Truman Ranch Marketplace self-storage Conditional Use Permit Case FS22-1506 (7-0)
• Approved zone change from R-1 to C-2 for Sunrise Nursery 5-Acre Site Case FS24-0119 (7-0)
• Approved zone change from RR to R-3 for Sunrise Nursery Multi-Family Residential Case FS23-0138 (7-0)
• Approved Zoning Text Amendment to sign standards Case FS24-0629 (7-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews for upcoming vacancies across several city bodies. The committee also intends to review the minutes from the March 25, 2024 meeting.

• Interviews for Arts & Cultural Advisory Commission
• Interviews for Audit Committee
• Interviews for Board of Trustees - Health Benefits Trust Fund Board
• Interviews for Library Advisory Commission
• Interviews for Personnel Appeals Board

The committee interviewed applicants and members seeking reappointment for several city boards and commissions. No final actions were taken on these nominations as additional interviews are scheduled for June 11 and June 17.

• Approved March 25, 2024 meeting minutes (3-0)

Health Benefits Trust Fund Board

The Board will review the March 6, 2024 meeting minutes for approval. Members will also discuss the CBIZ Consulting FY2024 3rd Quarter Report and the unaudited Employees Healthcare and Workers' Compensation Self Insurance Funds Financial Report.

• Approval of March 6, 2024 meeting minutes
• CBIZ Consulting FY2024 3rd Quarter Report presentation
• FY2024 3rd Quarter unaudited Employees Healthcare and Workers' Compensation Self Insurance Funds Financial Report

The Board approved the minutes from the March 6, 2024 meeting. Members reviewed the FY2024 3rd Quarter reports for CBIZ Consulting and the City's self-insurance funds.

• Approved March 6, 2024 meeting minutes

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will consider funding recommendations for the FY25 Surprise Community Outreach Program Grant. Members will also review and act on the meeting minutes from March 7, 2024, and May 22, 2024.

• Funding recommendations for the FY25 Surprise Community Outreach Program Grant
• Approval of March 7, 2024, meeting minutes
• Approval of May 22, 2024, meeting minutes

The subcommittee approved funding recommendations for the FY25 Surprise Community Outreach Grant Program to be sent to the full City Council for consideration. The recommendations include grants ranging from $2,500 to $10,000 for 23 different organizations.

• Approved March 7, 2024 meeting minutes (3-0)
• Approved May 22, 2024 meeting minutes (3-0)
• Recommended FY25 Community Outreach Grant funding for 23 organizations (3-0)

CFD Commission Meeting

The Marley Park Community Facilities District Board will review the May 7, 2024 meeting minutes. The board is also scheduled to consider a resolution to levy secondary property taxes on June 18, 2024, and a final expenditure limitation budget for Fiscal Year 2025.

• Approval of May 7, 2024 meeting minutes
• Public hearing regarding intent to levy secondary property taxes on June 18, 2024 (Resolution MPCFD #2024-02)
• Adoption of Fiscal Year 2025 final expenditure limitation budget (Resolution MPCFD #2024-03)

The Marley Park Community Facilities District Board approved the final expenditure limitation budget for Fiscal Year 2025. The Board also approved the intent to levy secondary property taxes on June 18, 2024.

• Approved May 7, 2024 meeting minutes (7-0)
• Approved intent to levy secondary property taxes on June 18, 2024 via Resolution MPCFD #2024-02 (7-0)
• Approved Fiscal Year 2025 final expenditure limitation budget via Resolution MPCFD #2024-03 (7-0)

Special City Council Meeting

The City Council will review several financial resolutions including primary and secondary property tax rates. The meeting also includes consideration of the Street Light Improvement District levies and the final city budget for Fiscal Year 2025.

• Primary property tax levy of $0.5693 per $100.00 of assessed valuation (Resolution #2024-93)
• Secondary property tax levy of $0.3880 per $100.00 of assessed valuation (Resolution #2024-93)
• Street Light Improvement District (SLID) property tax levies (Resolution #2024-95)
• Adoption of the City of Surprise final budget for Fiscal Year 2025 (Resolution #2024-94)

The City Council approved the final budget for Fiscal Year 2025 and set property tax levies for the upcoming year. The council also authorized the adoption of Street Light Improvement District (SLID) property tax levies. All items were approved with unanimous votes.

• Approved primary and secondary property tax levies (7-0)
• Approved Street Light Improvement District (SLID) tax levies (7-0)
• Approved FY2025 final city budget (7-0)

Regular City Council Meeting

The City Council will review several items including municipal tax code amendments, a commercial sign program, and an annexation proposal for 162nd Drive Self Storage. The agenda also includes various budget amendments and intergovernmental agreements.

• Adoption of amendments to the Municipal Tax Code regarding Transaction Privilege Tax rates
• Annexation proposal for 162nd Drive Self Storage (Case FS23-0991)
• Comprehensive Sign Program for Litchfield Place commercial development (Case #FS23-0853)
• Budget amendment moving $10,000 to the Utility Assistance Program
• Budget amendment moving $15,900 for an Office of Justice Programs grant award

The City Council approved amendments to the Municipal Tax Code regarding Transaction Privilege Tax rates to address a budget shortfall, passing with a 6-1 vote. The council also unanimously approved a consent agenda containing fee schedule updates, budget amendments, and intergovernmental agreements. Additionally, the council approved the annexation of 162nd Drive Self Storage and a turnover agreement for a water reclamation facility.

• Approved amendments to Municipal Tax Code for Transaction Privilege Tax rates (6-1)
• Approved May 21, 2024 Work Session and Regular Meeting Minutes (7-0)
• Approved amendments to Comprehensive Citywide Fee Schedule (7-0)
• Approved $10,000 budget amendment for Utility Assistance Program (7-0)
• Approved $15,900 budget amendment for OJP grant acceptance (7-0)
• Approved conditional acceptance of streets at Rancho Mercado West San Ysidro Road (7-0)
• Approved Final Plat 'Brake Masters' at Cotton Lane and Waddell Road (7-0)
• Approved annexation proposal for 162nd Drive Self Storage (7-0)

Arts and Cultural Advisory Commission

The Commission will review the May 6, 2024, meeting minutes and receive a presentation from the West Valley Arts Council. Members will also discuss fiscal year 2025 budget updates and commissioner roles in community advocacy.

• Review of May 6, 2024, meeting minutes
• West Valley Arts Council presentation
• FY25 Budget Updates discussion
• Discussion of commissioner roles regarding arts and culture growth

The commission approved the minutes from the May 6, 2024 meeting. Members discussed the tentative FY25 budget and shared their community affiliations to support arts advocacy. A presentation by the West Valley Arts Council was tabled.

• Approved May 6, 2024 meeting minutes (5-0)
• Tabled West Valley Arts Council presentation

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will view presentations regarding the Surprise Community Outreach Program grant applicants. Members will also consider and take action on funding recommendations for the FY25 program.

• Citywide presentations of Surprise Community Outreach Program grant applicants
• Consideration and action for FY25 Surprise Community Outreach Program grant funding recommendations

The Subcommittee heard presentations from 45 grant applicants for the FY25 Surprise Community Outreach Program. Funding recommendations were tabled to allow a councilmember to finish scoring the applicants.

• Tabled funding recommendations for FY25 Surprise Community Outreach Program Grant

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will hold an internal presentation and discussion. The goal of this workshop is to develop a strategic plan that aligns with the City Council's Strategic Plan.

• Internal presentation and discussion regarding a new strategic plan

Regular City Council Work Session

The City Council will hold a work session to discuss an update on the AZ TechCelerator. The council will also discuss the potential use of the McMicken Dam Conservation Area by the City of Surprise.

• Update on the AZ TechCelerator
• Potential use of the McMicken Dam Conservation Area

The Surprise City Council held a work session on May 21, 2024, featuring presentations on the AZ TechCelerator and the McMicken Dam Conservation Area. Staff discussed potential future uses for the TechCelerator site and outlined a land use plan for the conservation area, including estimated costs of $200,000 to $300,000 per year. No substantive policy decisions or votes on these topics were recorded; the session concluded with a unanimous vote to adjourn.

• Discussion held on AZ TechCelerator future and incubator concepts
• Discussion held on McMicken Dam Conservation Area land use plan
• Motion to adjourn passed (7-0)

Regular City Council Meeting

The City Council will consider several items including liquor license recommendations for First Watch and Ohso Brewery. The agenda also includes discussions on development impact fees, various final plats for the Asante area, and multiple budget amendments.

• Off-Track Wagering approval for Runner's Sports Bar (12751 W. Bell Road)
• Off-Track Wagering approval for Brookside II Sports Bar & Grille (15170 W. Bell Road)
• Budget amendment of $160,300 for Spring Training ticket surcharge revenues
• Budget amendment of $4,000 and a grant from the Michael Phelps Foundation
• Public hearing for First Watch #1052 liquor license at 16430 W. Waddell Road

The Surprise City Council approved Resolution #2024-72 adopting development impact fees, which city staff said are paid by developers. Council also approved a cell tower lease at the Desert Oasis Water Supply Facility, several Asante subdivision final plats, two liquor license recommendations, and a youth scholarship program. A proposal to provide city facilities for a neutral candidate forum was tabled indefinitely. The meeting included public comments, mostly about Councilmember Cline, and no action was recorded on those comments.

• Approved development impact fees per Resolution #2024-72 (7-0)
• Approved Cell Tower Lease Agreement at Desert Oasis Water Supply Facility, Resolution #2024-84 (7-0)
• Approved Final Plat 'Asante - Unit 3.4A & 3.4B' (7-0)
• Approved Final Plat 'Asante Planning Area 4 - Unit 3.7A' (7-0)
• Approved Final Plat 'Asante Unit 3.7B, Unit 3.7C and Unit 3.8A' (7-0)
• Approved Final Plat 'Asante - Unit 3.8B and Unit 4.1' (7-0)
• Approved recommendation to DLLC for First Watch #1052 Series 12 liquor license (7-0)
• Approved recommendation to DLLC for Ohso Brewery Series 12 liquor license (7-0)

Rules Committee

The Rules Committee will hold a citywide discussion regarding potential amendments to the City of Surprise Council Policies and Procedures Manual. This agenda is primarily procedural, featuring standard call-to-order items and a public comment period for issues within committee jurisdiction. The manual outlines internal rules that guide how council members conduct meetings and manage daily city operations.

• Citywide discussion on potential amendments to the City of Surprise Council Policies and Procedures Manual
• Public comment period for issues within committee jurisdiction

The committee held a discussion regarding potential amendments to the City of Surprise Council Policies and Procedures Manual and the Municipal Code. No final decisions were made on the amendments; the City Attorney will return with recommendations.

• Adjourned meeting (2-0)

Planning and Zoning Commission

The Commission will hold a public hearing regarding a preliminary plat for North Copper Canyon Parcels 7 & A. The agenda also includes a presentation about property within the Surprise Center Development Company (SCDC) PAD. Additionally, the Commission will consider approving minutes from the May 2, 2024, meeting.

• Public hearing for North Copper Canyon Parcels 7 & A preliminary plat (Case FS23-0952)
• Presentation regarding property within the Surprise Center Development Company (SCDC) PAD
• Approval of May 2, 2024, Planning and Zoning Commission meeting minutes

The Planning and Zoning Commission approved the preliminary plat for North Copper Canyon Parcels 7 & A with seven votes in favor. The commission also approved the previous meeting's minutes with five votes in favor and two abstentions. A presentation on the Surprise Center Development Company PAD was held for discussion, but no action was taken.

• Approved May 2, 2024 meeting minutes (5-0, 2 abstentions)
• Approved Preliminary Plat for North Copper Canyon Parcels 7 & A, Case FS23-0952 (7-0)
• Discussed Surprise Center Development Company PAD presentation (no action taken)

Judicial Selection Advisory Commission

The Judicial Selection Advisory Commission will meet to select a Chair and a Vice-Chair. The commission will also consider amending its procedural rules and approving minutes from the April 27, 2023, meeting.

• Selection of a Chair for the Judicial Selection Advisory Commission
• Selection of a Vice-Chair for the Judicial Selection Advisory Commission
• Amending the Judicial Selection Advisory Commission Procedural Rules
• Approval of April 27, 2023, meeting minutes

The Judicial Selection Advisory Commission approved its April 27, 2023 minutes and voted to retain Chair Carey as chair and elect Commissioner Furuya as vice-chair. A discussion on amending the commission's procedural rules ended with no action after staff advised the commission lacks authority to amend City Code. Staff was directed to schedule a January meeting and up to two meetings after January, as current judges are up for reappointment in 2025 and city code requires the commission to meet before January 31, 2025.

• Approved April 27, 2023 meeting minutes (6-0)
• Retained Chair Carey as chair (5 yes, Carey abstained)
• Elected Commissioner Furuya as vice-chair (5 yes, Furuya abstained)
• No action taken on amending procedural rules; staff advised commission lacks authority to amend City Code
• Directed staff to schedule a January meeting and up to two meetings after January

Library Commission

The Library Advisory Commission will review the April 11, 2024, meeting minutes. The commission will also hold presentations and discussions regarding the Surprise Public Library Volunteer Program and library policies.

• Review of April 11, 2024, meeting minutes
• Discussion of the Surprise Public Library Volunteer Program
• Discussion of the Surprise Public Library Policies

The Commission approved the minutes from the April 11, 2024 meeting. Members received staff reports on library volunteer programs and updates regarding various library policies.

• Approved April 11, 2024 meeting minutes (4-0)

Veterans, Disability and Human Services Commission

The Commission will discuss the VDHS Strategic Plan and a proposed Resource Satellite Hub at the Asante Library. Members will also review the FY2025 meeting calendar and budget, and select a new Vice-Chair.

• Selection of the Commission Vice-Chair
• Addition of a Resource Satellite Hub at the Asante Library
• Presentation and discussion of the VDHS Strategic Plan
• Review of the FY2025 Commission budget

The Commission elected Commissioner Lair as Vice-Chair and approved a budget of up to $1,500 for a Resource Satellite Hub at the Asante Library. Members also approved the FY2025 meeting calendar and the April 10 meeting minutes.

• Elected Commissioner Lair as Vice-Chair (6-0)
• Approved April 10, 2024 meeting minutes (6-0)
• Approved FY2025 meeting calendar (6-0)
• Approved Resource Satellite Hub at Asante Library at a cost not to exceed $1,500.00 (6-0)

CFD Commission Meeting

The commission will review the June 20, 2023 meeting minutes for approval. The board will also consider adopting the FY2025 tentative expenditure limitation budget for the Marley Park Community Facilities District.

• Approval of June 20, 2023 meeting minutes
• Adoption of the FY2025 tentative expenditure limitation budget (Resolution MPCFD #2024-01)
• Setting a public hearing for June 4, 2024, regarding the FY2025 budget

The Board approved the tentative expenditure limitation budget for the Marley Park Community Facilities District for FY2025. A public hearing on the budget is scheduled for June 4, 2024. The Board also approved the meeting minutes from June 20, 2023.

• Approved June 20, 2023 meeting minutes (unanimous)
• Approved tentative FY2025 expenditure limitation budget (unanimous)
• Set public hearing for tentative budget for June 4, 2024

Regular City Council Meeting

The City Council will consider several consent agenda items including police budget adjustments and lighting district formations. The meeting also includes public hearings for liquor licenses and the adoption of a tentative expenditure limitation budget for FY2025.

• Police budget amendment for $6,000 in overtime expenses and GOHS grant acceptance
• Street and utility maintenance at Toll at Prasada Unit J
• Formation of multiple lighting improvement districts
• Sports and Tourism budget amendment of $400,000 for Spring Training revenues
• Adoption of the tentative FY2025 expenditure limitation budget

The City Council unanimously approved the tentative expenditure limitation budget for Fiscal Year 2025, setting a public hearing for June 4, 2024. The council also approved recommendations for three new liquor licenses and passed a consent agenda that included budget amendments, street acceptances, and the formation of several lighting improvement districts. Additionally, the council ordered the recording of a petition for the annexation of the 162nd Drive Self Storage Project.

• Approved FY2025 tentative expenditure limitation budget (6-0)
• Approved liquor license recommendations for Bien Venido Al Buen Gusto Paisano, Real Thai & Sushi, and Macayo's Mexican Food (6-0 each)
• Ordered recording of petition for 162nd Drive Self Storage Project annexation (6-0)
• Approved FY2024 budget amendment for $6,000 overtime and GOHS grant (6-0)
• Approved FY2024 budget amendment for $400,000 Spring Training revenues (6-0)
• Approved North Jomax Water Development Agreement (6-0)
• Approved conditional acceptance of streets at Toll at Prasada Unit J and Austin Ranch West parcels (6-0)
• Approved formation of five new lighting improvement districts and intent to enlarge three existing districts (6-0)

Regular City Council Work Session

The City Council will receive a presentation and discussion regarding an update on the city's water resources. This item is presented by Michael Boule. The meeting also includes reports from the City Manager and City Clerk.

• Presentation and discussion regarding an update on the City’s water resources

The Surprise City Council held a work session on May 7, 2024, with presentations on the city's water resources and the Colorado River water supply. No substantive decisions were made; the only vote was to adjourn, which passed 6-0. Councilmember Patrick Duffy was excused.

• No action taken on water resources presentation
• No action taken on Colorado River water supply report
• Adjourned meeting (6-0)

Arts and Cultural Advisory Commission

The commission will review the FY25 Arts and Culture Grants Panel and construction fence art designs for the MCRC. The agenda also includes a presentation by Stage Left Productions and approval of April 1, 2024 meeting minutes.

• Review of FY25 Arts and Culture Grants Panel
• Discussion of Round 1 MCRC Outdoor Gathering Space panel
• Review of MCRC construction fence art designs
• Presentation by Stage Left Productions
• Approval of April 1, 2024 meeting minutes

The Commission approved the meeting calendar for Fiscal Year 2025 and the minutes from the April 1 meeting. Members reviewed and expressed support for recommendations regarding arts grants, the MCRC Outdoor Gathering Space, and construction fence art designs.

• Approved April 1, 2024 meeting minutes (6-0)
• Approved FY2025 meeting calendar (6-0)
• Tabled Stage Left Productions presentation
• Supported panelist recommendations for MCRC Outdoor Gathering Space
• Supported panelist recommendations for FY25 Arts and Culture Grants
• Supported MCRC construction fence art designs

Planning and Zoning Commission

The Planning and Zoning Commission will review several land use items including conditional use permits for automotive repair and a drive-through. The agenda also includes a sign program for Litchfield Place and a preliminary plat for Nobella Phase 1A.

• Conditional Use Permit and Site Plan for Express Oil Minor Automotive Repair Facility near Litchfield Road and Waddell Road (Case FS23-0883)
• Conditional Use Permit and Site Plan for Starbucks drive-through near Litchfield Road and Waddell Road (Case #FS23-0853)
• Comprehensive Sign Program for Litchfield Place commercial development (Case #FS23-0853)
• Preliminary Plat for Nobella Phase 1A west of 155th Avenue and north of Jomax Road (Case FS23-0811)

The Planning and Zoning Commission approved conditional use permits for an automotive repair facility and a Starbucks drive-through. The commission also recommended approval of a sign program for Litchfield Place and approved a preliminary plat for Nobella Phase 1A.

• Approved March 21, 2024 meeting minutes (4-0)
• Approved Express Oil Minor Automotive Repair Facility CUP and Site Plan, Case FS23-0883 (4-0)
• Approved Starbucks drive-through CUP and Site Plan, Case FS23-0853 (5-0)
• Recommended approval of Litchfield Place Comprehensive Sign Program, Case FS23-0853 (5-0)
• Approved Preliminary Plat for Nobella Phase 1A, Case FS23-0811 (5-0)

City Audit Committee

The City Audit Committee will meet to discuss several municipal audit reports and approve previous meeting minutes. The agenda includes reviews of procurement, solid waste operations, and citywide procurement cards.

• Procurement Audit Report
• Solid Waste Operations Audit Report
• Citywide Procurement Cards Audit Report
• FY2023-2024 Risk Assessment Report
• Compliance Connection Newsletter - Issue #4

The Audit Committee approved three specific audit reports regarding procurement, solid waste, and procurement cards. The committee also approved the FY2023-2024 Risk Assessment Report after agreeing to shift the Parks & Recreation focus to special events and facility rentals.

• Approved September 21, 2023 Executive Session meeting minutes (4-0)
• Approved January 18, 2024 meeting minutes (4-0)
• Approved Procurement Audit Report (4-0)
• Approved Solid Waste Operations Audit Report (4-0)
• Approved Citywide Procurement Cards Audit Report (4-0)
• Approved FY2023-2024 Risk Assessment Report (4-0)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Retirement Commission will review medical examinations and consider accepting ten firefighter recruits into the Public Safety Personnel Retirement System. Human Resources and Fire Department representatives are scheduled to be present for staff reports.

• Acceptance of firefighter recruits Kyle B. Cordasco, Cameron B. Ellis, Dustin E. Mackey, Isabien I. Ramos, Michael G. Christie, Terry R. Bryan, Austin G. Dylong, Sebastian X. Walsh, Matthew K. Faubel, and Tyler A. Aulger into the PSPRS system

Parks and Recreation Commission

The Parks and Recreation Advisory Commission will meet to approve minutes from January 22, 2024. The commission will also discuss selecting a date for the Parks & Recreation Advisory Commission Strategic Plan Workshop.

• Approval of meeting minutes from January 22, 2024
• Selecting a date for the Parks & Recreation Advisory Commission Strategic Plan Workshop

The Parks and Recreation Advisory Commission approved the minutes from its January 22, 2024 meeting. It also voted to hold its strategic plan workshop on May 22 from 6-9 pm. Staff reported on recent events, pool construction progress, and upcoming sports programs, but no new funding or policy changes were approved.

• Approved January 22, 2024 meeting minutes (5-0)
• Set strategic plan workshop for May 22, 6-9 pm (5-0)
• Adjourned meeting (5-0)

Education Subcommittee

The Education Subcommittee will review the minutes from the February 7, 2024 meeting. The committee will also conduct interviews regarding applicants for the Surprise Youth Scholarships.

• Approval of February 7, 2024, meeting minutes
• Interviews for Surprise Youth Scholarship applicants

The Surprise Education Sub-Committee approved the minutes from its February 7, 2024 meeting and interviewed applicants for the Surprise Youth Scholarship Program. Following interviews and scoring, the committee approved $20,000 in total scholarship funding across six students.

• Approved February 7, 2024 Education Sub-Committee meeting minutes (4-0)
• Approved $20,000 in total Surprise Youth Scholarship funding for six students (4-0)
• Adjourned meeting at 7:14 p.m. (4-0)

Regular City Council Meeting

The City Council will consider several land use changes, including a large-scale rezoning near Pinnacle Peak Road. The agenda also includes appointments for the Veterans, Disability and Human Services Commission and the Parks & Recreation Committee.

• Rezoning of ~880 acres east of 219th Avenue and south of Pinnacle Peak Road
• Amendment to Mesquite Mountain Ranch PAD to remove ~55 acres and change land use for ~9 acres
• Amendment to Surprise Foothills PAD to incorporate ~55 acres from Mesquite Mountain Ranch
• Acceptance of a $50,000 donation from DCS Contracting, Inc. for after-school programming
• Acceptance of a Quit Claim Deed for Asante Well Site No. 4 near Pat Tillman Boulevard and 167th Avenue

The Council approved a large-scale rezone to Traditional Neighborhood Development with requirements to reduce commercial space and include land for public safety. Two other PAD amendments were approved, and four commission vacancies were filled.

• Approved 880-acre rezone from PAD to TND with stipulations for public safety land and reduced commercial space (5-2)
• Approved Mesquite Mountain Ranch PAD amendment to remove 55 acres and change 9 acres to C-3 commercial (7-0)
• Approved Surprise Foothills PAD amendment to incorporate 55 acres and revise land use plan (7-0)
• Appointed Hasan Reed to Veterans, Disability and Human Services Commission (7-0)
• Appointed Olivia Fryer to Veterans, Disability and Human Services Commission (7-0)
• Appointed Brad Stallings to Parks & Recreation Committee (7-0)
• Appointed David Samaniego to Parks & Recreation Committee (7-0)
• Approved Consent Agenda including April 2 minutes and Asante Well Site No. 4 Quit Claim Deed (7-0)

Library Commission

The Library Advisory Commission will review the March 14, 2024 meeting minutes. The commission will also hold presentations regarding the Summer Reading Program and the partnership between Friends of the Surprise Libraries and the Surprise Public Library System.

• Approval of March 14, 2024 meeting minutes
• Discussion on the partnership between Friends of the Surprise Libraries and the Surprise Public Library System
• Presentation regarding the Summer Reading Program

The Library Advisory Commission approved its March 14, 2024 meeting minutes on a 7-0 vote and then adjourned at 7:24 p.m. on a 7-0 vote. Most of the meeting was presentations and staff reports: a City Council member described the Friends of the Surprise Libraries partnership, and staff previewed the 2024 Summer Reading Program. Commissioner Lillian Nieto announced she will resign and that this was her last meeting.

• Approved March 14, 2024 Library Advisory Commission meeting minutes (7-0)
• Adjourned the meeting at 7:24 p.m. (7-0)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission – Fire will review FY24 legal counsel and IME fees and approve February meeting minutes. Staff will also evaluate medical examinations for ten firefighter recruits, with the commission considering their possible acceptance into the state PSPRS system under A.R.S. § 38-859. No zoning changes or public hearings are scheduled.

• Review of FY24 legal counsel and IME fees
• Approval of February 14, 2024 meeting minutes
• Medical exam review for ten firefighter recruits entering PSPRS
• Public comment period for non-agenda commission matters

The board approved the meeting minutes from February 14, 2024. A decision regarding the medical examinations and acceptance of 10 firefighter recruits into the PSPRS system was tabled for a future meeting.

• Approved February 14, 2024 meeting minutes
• Tabled acceptance of 10 firefighter recruits into the PSPRS system

Veterans, Disability and Human Services Commission

The Commission will review the PY24 Draft Annual Action Plan and the VDHS Commission budget. Additional discussions include a presentation on Surprise Police Department autism awareness training and an overview of the Surprise Resource Center.

• Public hearing for the PY24 Draft Annual Action Plan
• Selection of the Veterans, Disability & Human Service Commission Chair
• Review of March 13, 2024 meeting minutes
• Presentation on Surprise Police Department Autism awareness training
• Overview of the Surprise Resource Center and VDHS Commission budget

The Commission approved the Program Year 2024 Annual Action Plan for submission to HUD. The body also elected a new Chair and approved the minutes from the March 13, 2024 meeting.

• Approved PY24 Draft Annual Action Plan and subrecipient projects (5-0)
• Elected Vice-Chair Billcheck as Commission Chair (5-0)
• Approved March 13, 2024 meeting minutes (5-0)

Public Safety Personnel Retirement System Commission – Police

The commission will review medical examinations to accept several police officers and recruits into the PSPRS system. The agenda also includes a discussion regarding an accidental disability retirement application. Additionally, staff will report on FY24 legal counsel and IME fees.

• Acceptance of Police Officers Michael D. Vaughn, Charon T. Griswold, and Andrea R. Tenuta into the PSPRS system
• Acceptance of Police Officer Recruits Kaley M. Lightfoot, Adones M. Hink, Dionee Marrero, and Benjamin T. Pedroza into the PSPRS system
• Review of medical records for Christopher J. Thomas's accidental disability retirement application
• Review of FY24 Legal Counsel and IME fees

The Surprise Public Safety Retirement Commission approved the entry of seven police officers and recruits into the retirement system. The board also voted to order an Independent Medical Exam for Officer Christopher J. Thomas regarding his accidental disability retirement application. Previous meeting minutes were approved, and staff reviewed legal and medical exam fees.

• Approved entry of seven police personnel into PSPRS system (unanimous)
• Approved Independent Medical Exam for Officer Christopher J. Thomas (unanimous)
• Approved February 14, 2024 Executive Session minutes (unanimous)
• Approved February 14, 2024 Regular Session minutes (unanimous)
• Reviewed FY24 Legal Counsel and IME fees (no vote recorded)

Regular City Council Work Session

The City Council will hold a work session regarding proposed updates to the Comprehensive Citywide Fee Schedule. This item is scheduled as a citywide presentation and discussion led by Andrea Davis from the Finance department.

• Proposed updates to the Comprehensive Citywide Fee Schedule

The City Council held a work session to review proposed updates to the Comprehensive Citywide Fee Schedule presented by Chief Financial Officer Andrea Davis. No formal votes were taken on the fee updates during this session.

• Adjourned meeting (7-0)

Regular City Council Meeting

The City Council will consider several budget amendments for fire, police, and parks departments. The agenda also includes multiple final plat approvals, liquor license recommendations, and a rezoning request.

• $825,000 budget amendment for Fire Station 303 remodel
• $778,300 and $423,300 budget movement for Fire-Medical operational costs
• $6,000 grant for AZ Internet Crimes Against Children task force training
• $194,400 purchase of IBIS® BulletTrax NIBIN computer hardware
• $229,500 budget amendment for turf removal projects

The Surprise City Council approved its consent agenda, including several FY2024 budget amendments, four final plats, and two liquor license recommendations, all by unanimous 7-0 votes. A rezone of about 31.46 acres in the Nobella development to R-2 Planned Unit Development was also approved 7-0. On proposed changes to the Municipal Tax Code (Ordinance #2024-09), the council voted 6-1 to continue the item rather than adopt it, with Councilmember Jack Hastings voting no. The minutes also record a public hearing and discussion on proposed development impact fees, but no decision on those fees is recorded.

• Approved consent agenda, including March 18, 2024 minutes and FY2024 budget amendments (7-0)
• Approved $625,000 from General Contingency and $200,000 from project A34200 for Fire Station 303 remodel; added $825,000 to CAAL #25142 (Resolution #2024-47)
• Approved $778,300 from General Contingency and $423,300 from Ground Ambulance Service Fund for Fire-Medical costs; raised FD new hire outfitting to $550,000 (Resolution #2024-46)
• Approved $6,000 from General Contingency for AZICAC Task Force grant (Resolution #2024-48)
• Approved $194,400 from Police personnel to Project P31130 for NIBIN computer; created CAAL #24109 (Resolution #2024-49)
• Approved $229,500 from General Contingency to Grants Fund Project G54110 for turf removal grant (Resolution #2024-41)
• Approved Final Plats: Cactus 303 Retail, Asante Unit 3.1 & 3.3, Toll at Prasada Phase I, and Re-Plat of Bell and Dysart Commerce Center (consent agenda, 7-0)
• Approved liquor license recommendations for Applebee's (Application No. 283480) and Circle K #9576 (Application No. 280295) (7-0)

Arts and Cultural Advisory Commission

The Commission will review the March 4, 2024, meeting minutes and consider updates to its mission, powers, duties, and responsibilities. The agenda also includes a report on FY25 Traffic Cabinet Artwork panel reviews and a presentation regarding FY24 Arts and Culture Division programs and goals.

• Review of March 4, 2024, meeting minutes
• Updates to SACAC mission, powers, duties, and responsibilities
• FY25 Traffic Cabinet Artwork panel review discussion
• FY24 Arts and Culture Division programs and goals presentation

The Arts and Cultural Advisory Commission approved recommended updates to its mission, powers, duties, and responsibilities for City Council approval. The commission also approved the March 4, 2024 meeting minutes.

• Approved recommended updates to SACAC mission, powers, duties, and responsibilities for City Council approval (6-0)
• Approved March 4, 2024 meeting minutes (6-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will meet to approve the minutes from January 25, 2024. The committee will also conduct interviews for vacancies on the Veterans, Disabilities and Human Services Commission and the Parks & Recreation Advisory Commission.

• Approval of January 25, 2024, meeting minutes
• Interviews for Veterans, Disabilities and Human Services Commission vacancies
• Interviews for Parks & Recreation Advisory Commission vacancies

The Boards and Commissions Nominations Committee interviewed candidates for two separate commissions. The committee voted to recommend specific individuals to fill vacancies on the Parks & Recreation Advisory Commission and the Veterans, Disabilities and Human Services Commission.

• Approved January 25, 2024 meeting minutes (2-0)
• Recommended Brad Stallings and David Samaniego for Parks & Recreation Advisory Commission vacancies (3-0)
• Recommended Hasan Reed for Veterans, Disability and Human Services Commission vacancy expiring June 30, 2025 (3-0)
• Recommended Olivia Fryer for Veterans, Disability and Human Services Commission vacancy expiring June 30, 2027 (3-0)

Planning and Zoning Commission

The Planning and Zoning Commission will review several land use items including a Starbucks drive-through and multiple Planned Area Development amendments. The meeting includes public hearings for various zoning changes and sign programs across Districts 1 and 5.

• Conditional Use Permit and Site Plan for Starbucks drive-through near Greenway Road and Loop 303
• Master Sign Program for a portion of the Surprise Center PAD south of Bell Road
• Rezone of approximately 880 acres east of 219th Avenue and south of Pinnacle Peak Road
• Major PAD Amendment to Mesquite Mountain Ranch to update land use and remove land
• Major PAD Amendment to Surprise Foothills to incorporate approximately 55 acres

The Planning and Zoning Commission recommended approval for a large-scale rezone and two PAD amendments. The commission also approved a master sign program and a conditional use permit for a Starbucks drive-through.

• Approved February 15, 2024 meeting minutes (5-0)
• Recommended approval of Starbucks drive-through CUP at Greenway Rd and Loop 303 (5-0)
• Approved Surprise City Center Master Sign Program (5-0)
• Recommended approval of 880-acre Desert Trails rezone to Traditional Neighborhood Development (5-0)
• Recommended approval of Major PAD Amendment for Mesquite Mountain Ranch PAD (5-0)
• Recommended approval of Major PAD Amendment for Surprise Foothills PAD (5-0)

Regular City Council Work Session

The City Council will review a presentation regarding 2023 crime statistics within the city boundaries. The council will also discuss the FY2024 financial status report through December 2023.

• Presentation on 2023 crime statistics
• Discussion of FY2024 financial status report through December 2023

The Surprise City Council held a work session to review 2023 crime statistics and the FY2024 financial status report through December 2023. Police Chief Pina presented crime data, noting challenges with county bookings and discussions with home builders regarding local crime. CFO Andrea Davis reported a $7.7 million shortfall in state revenues, prompting Councilmember Remley to suggest considering cuts or temporary property tax adjustments. The meeting adjourned by unanimous vote with no substantive policy decisions or approvals recorded.

• Reviewed 2023 crime statistics presentation by Chief Pina
• Reviewed FY2024 Financial Status Report by CFO Andrea Davis
• Motion to adjourn passed (7-0)

Regular City Council Meeting

The Surprise City Council will review several land use changes, including rezoning requests for the Nobella and Legacy Village areas. The council will also consider adopting updated water, wastewater, and solid waste fees for fiscal years 2025 through 2029. Additionally, the meeting includes discussions on property acquisitions for transportation improvements.

• Adoption of water, wastewater, and solid waste rates and fees for fiscal years 2025-2029
• Rezoning of 31.46 acres in the Nobella development to a Planned Unit Development
• Rezoning of 42.92 acres at 163rd Avenue and Jomax Road to commercial and high-density residential
• Liquor license recommendation for My Daddy's Bakery & Cafe on West Bell Road
• Authorization of property acquisitions along Cactus Road, 163rd Avenue, and Perryville Road

Library Commission

The Commission will review the proposed fiscal year 2024 agenda outline and Library Strategic Plan. Members will also discuss library performance metrics and community survey results. The meeting includes action on the minutes from the February 8, 2024, meeting.

• Review of February 8, 2024, meeting minutes
• Presentation of the FY 2024 agenda outline and Library Strategic Plan
• Discussion of library performance metrics and community surveys

The Library Advisory Commission approved its February 8, 2024 meeting minutes on a 5-0 vote. Director Kelsey Lamphier presented a proposed FY24 agenda outline covering topics such as community feedback, the Friends of the Surprise Libraries, the summer reading program, volunteer updates, budget, library policies, and a strategic plan kick-off. She also discussed library performance metrics and community survey topics. No other substantive decisions were made; the meeting adjourned at 7:16 p.m. on a 5-0 vote.

• Approved February 8, 2024 Library Advisory Commission meeting minutes (5-0)
• Adjourned the meeting at 7:16 p.m. (5-0)

Veterans, Disability and Human Services Commission

The Commission will consider selecting a new Vice-Chair and approving the minutes from the February 14, 2024 meeting. The agenda also includes presentations regarding Duet: Creative Partners in Aging, Surprise Vet Fest, and the Community Legend Awards Program.

• Selection of a Vice-Chair
• Approval of February 14, 2024 meeting minutes
• Presentation on Duet: Creative Partners in Aging
• Update on Surprise Vet Fest
• Presentation on Community Legend Awards Program

The Commission elected a new Vice-Chair and approved the February 14, 2024 meeting minutes. Members discussed feedback from the inaugural Vet Fest and reviewed the Community Legend Awards Program. Chair Hanzel resigned from the Commission during the meeting.

• Elected John Billcheck as Vice-Chair (6-0)
• Approved February 14, 2024 meeting minutes (6-0)

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will discuss the timeline and application process for the FY25 Surprise Community Outreach Program grant. Members will also receive updates on the FY24 SCOP and FY24 Neighborhood Grant awards. The committee will consider approving minutes from the October 18, 2023 meeting.

• FY25 Surprise Community Outreach Program grant timeline and application
• Update on FY24 Surprise Community Outreach Program (SCOP)
• Update on FY24 Neighborhood Grant awards
• Approval of October 18, 2023 meeting minutes

The Surprise Council Subcommittee on Community Outreach, Partnerships & Grants approved the October 18, 2023 meeting minutes, the FY25 Surprise Community Outreach Program grant timeline, and the FY25 grant application with presentations set for May 22, 2024. All three motions passed 2-0-1, with Councilmembers Judd and Duffy voting and Chair Vice Mayor Haney absent. Staff also gave discussion-only updates on FY24 Surprise Community Outreach Program funding and FY24 Neighborhood Grant awards; no action was taken on those items.

• Approved October 18, 2023 subcommittee meeting minutes (2-0-1)
• Approved FY25 Surprise Community Outreach Program grant timeline (2-0-1)
• Approved FY25 Surprise Community Outreach Program grant application, presentations May 22, 2024 (2-0-1)
• Adjourned at 3:58 pm (2-0-1)

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will review financial reports for the second quarter of FY2024. The board is also scheduled to consider actions regarding the proposed FY2025 budget for both the Health Benefit Trust Fund and Workers' Compensation Plan.

• Approval of December 6, 2023 meeting minutes
• CBIZ Consulting FY2024 2nd Quarter Report presentation
• FY2024 2nd Quarter Employee Healthcare Self Insurance and Workers' Compensation financial report
• Approval of the recommended FY2025 Health Benefit Trust Fund Budget
• Approval of the FY2025 Workers' Compensation Plan Budget

The Health Benefits Trust Fund Board approved the recommended budgets for the FY2025 Health Benefit Trust Fund and the FY2025 Workers’ Compensation Plan. The board also approved the minutes from the December 6, 2023 meeting and reviewed quarterly financial and consulting reports.

• Approved December 6, 2023 meeting minutes
• Approved FY2025 Health Benefit Trust Fund Budget
• Approved FY2025 Workers’ Compensation Plan Budget

Regular City Council Work Session

The City Council will hold a work session featuring presentations on regional and local transportation projects. Additionally, the council will discuss housing issues, case studies, and solutions.

• Presentation on Maricopa Association of Governments transportation projects
• Presentation on Arizona Department of Transportation projects in northern Surprise
• Discussion regarding housing issues, case studies, and solutions

The City Council conducted a work session featuring presentations on regional transportation projects and housing affordability. No substantive legislative actions or policy changes were decided during the session.

• Adjourned meeting (7-0)

Regular City Council Meeting

The council will hold a public hearing regarding updates to the Land Development Ordinances. Additionally, members will consider several budget amendments related to tourism feasibility studies and police task force operations.

• Public hearing for Zoning Text Amendment to the Land Development Ordinances
• $100,000 budget amendment for a Tourism Feasibility Study regarding Vista Center for the Arts
• $50,000 budget transfer to the Sports and Tourism Fund for Vista Events
• $8,000 reallocation for police overtime for JLEO Task Force activities
• Intergovernmental Agreement with Glendale for joint public safety training

The City Council approved a $100,000 budget reallocation for a tourism feasibility study regarding the Vista Center for the Arts. The council also passed a Zoning Text Amendment to the Land Development Ordinances and approved several intergovernmental agreements and utility easements.

• Approved $100,000 for Tourism Feasibility Study regarding Vista Center for the Arts (7-0)
• Approved Zoning Text Amendment to Land Development Ordinances (7-0)
• Approved $50,000 budget amendment and cash transfer for Vista Events (7-0)
• Approved IGA with City of Glendale for public safety training (7-0)
• Approved IGA for Arizona Child Abduction Response Team participation (7-0)
• Approved $8,000 budget reallocation for U.S. Marshals Task Force overtime (7-0)
• Approved street and utility improvements at Rancho Mercado Happy Valley Road Phase 4 (7-0)
• Approved Final Plats for 'Carmen Court' and 'Heritage Asante — Parcel 14' (7-0)

Arts and Cultural Advisory Commission

The Commission will review the February 5, 2024 meeting minutes and hear a presentation by Honor Dance. Members will also discuss the location of 'The 5 C’s of Arizona' by Joe Tyler and review the commission's mission and duties.

• Review of February 5, 2024 meeting minutes
• Presentation by Honor Dance
• Discussion regarding artwork location of 'The 5 C’s of Arizona' by Joe Tyler
• Discussion regarding SACAC mission, powers, duties, and responsibilities

The commission approved the minutes from the February 5, 2024 meeting. Members discussed the potential relocation of the artwork “The 5 C’s of Arizona” and proposed updates to the commission's mission and duties, which will be revisited in April.

• Approved February 5, 2024 meeting minutes (7-0)

Regular City Council Work Session

The City Council will hold a work session to discuss the status of commercial and industrial zoned properties. The meeting also includes a discussion regarding multiple capital improvement projects, including Fire Station 309, an Aquatics Complex, and various park projects.

• Discussion of commercial and industrial zoned property status
• Discussion of Fire Station 309 project
• Discussion of Aquatics Complex project
• Discussion of Park projects

The City Council held a work session featuring presentations on the status of commercial and industrial zoned properties and updates on several capital improvement projects. No formal votes were taken on these items; the session consisted of staff presentations and council discussion.

Regular City Council Meeting

The City Council will consider several budget amendments, including funds for water conservation and parks. The agenda also includes street and utility maintenance for various Paradisi parcels and multiple final plat approvals.

• Conditional acceptance of streets and utilities at Paradisi Parcels A, B, E, F, and H
• $159,100 grant from Water Infrastructure Finance Authority of Arizona for water conservation
• Approval of final plats for Asante Unit 4.2, Asante Units 4.4 & 4.7, and Enclave 4 at Paloma Creek
• $218,300 budget amendment for the Parks and Recreation Department
• Public hearing for a Comprehensive Sign Program at Bell Road and Dysart Road

The Surprise City Council approved an amendment to the municipal code regulating street parking, particularly for trucks, following a 6-1 vote. The council also adopted updated Land Use Assumptions and Infrastructure Improvements Plans, signaling intent to impose development impact fees. Additionally, the council approved several final plats for new housing developments and budget amendments for water conservation and tourism.

• Approved Comprehensive Sign Program for Bella Fiesta at Bell Rd and Dysart Rd (7-0)
• Approved amendment to Municipal Code Chapter 54 regarding street parking and rights-of-way (6-1)
• Adopted Land Use Assumptions and Infrastructure Improvements Plan, directing notice of intent to impose development impact fees (7-0)
• Approved $159,100 grant acceptance and budget amendment for water conservation rebate program (7-0)
• Approved $5,000 budget amendment and reimbursement agreement with The Vista Center for the Arts (7-0)
• Approved Final Plats for Asante Unit 4.2, Asante Units 4.4 & 4.7, and Enclave 4 at Paloma Creek (7-0)
• Approved conditional acceptance of streets and utilities at Paradisi Parcels A, B, E, F, and H (7-0)
• Entered executive session to discuss Surprise Stadium contract negotiations (7-0)

Planning and Zoning Commission

The Commission will act on a zoning text amendment to clarify land development ordinances. They will also consider two rezoning requests in District 1 near Jomax Road.

• Zoning Text Amendment for Land Development Ordinances (Case FS23-1057)
• Rezoning 42.92 acres at 163rd Ave. and Jomax Rd. to C-2 and R-3 (Case #FS23-0552)
• Rezoning 31.46 acres west of 155th Ave. and north of Jomax Rd. to R-2 PUD (Case FS23-0352)

The Planning and Zoning Commission recommended denial of a rezone for a 42.92-acre site at 163 Ave. and Jomax Rd. The commission recommended approval for a different rezone to a Planned Unit Development and a citywide Zoning Text Amendment.

• Recommended denial of rezone for 42.92 acres at 163 Ave. and Jomax Rd. to C-2 and R-3 (5-1)
• Recommended approval of rezone for 31.46 acres west of 155th Ave. and north of Jomax Rd. to R-2 PUD (7-0)
• Recommended approval of Zoning Text Amendment Case FS23-1057 to clarify Land Development Ordinances (7-0)
• Approved February 1, 2024, meeting minutes (6-0)

Public Safety Personnel Retirement System Commission – Fire

The Commission will discuss the annual actuarial valuation report for the Surprise Fire Department. It will also consider the medical examination of firefighter recruit Alvin K. Blue for acceptance into the retirement system. Staff will also provide reports on legal fees and upcoming events.

• Review of annual actuarial valuation report for the Surprise Fire Department
• Acceptance of firefighter recruit Alvin K. Blue into the PSPRS system
• Review of FY24 Legal Counsel and IME fees
• Approval of November 8, 2023 meeting minutes

The Public Safety Retirement Commission — Fire approved the acceptance of one firefighter recruit into the retirement system. The board also approved the minutes from the November 8, 2023 meeting and reviewed an actuarial valuation report for information.

• Approved November 8, 2023 meeting minutes
• Approved acceptance of Alvin K. Blue, Firefighter Recruit, into PSPRS Tier 3 without preexisting conditions

Public Safety Personnel Retirement System Commission – Police

The Commission will review the annual actuarial valuation report for the Surprise Police Department. Members will also consider the acceptance of three officers into the PSPRS system and a disability retirement application.

• Review of the annual actuarial valuation report of the PSPRS for the Surprise Police Department
• Acceptance of Tanner R. Cormier, Justin D. Garr, and Daniel J. Zube into the PSPRS system
• Discussion of accidental disability retirement application for former Officer Jecelyn J. Barcelo
• Review of FY24 Legal Counsel and IME fees

The City of Surprise Public Safety Retirement Commission — Police approved an accidental disability retirement application for former Police Officer Jecelyn J. Barcelo after reviewing Independent Medical Exam findings in executive session. The board also approved the medical examinations and PSPRS enrollment of two lateral police officers and one police recruit, and approved minutes from its November 8, 2023 meetings. The annual actuarial valuation report was presented as information only, with Tiers 1 and 2 funded at 67.6% and Tier 3 at 108.9%.

• Approved accidental disability retirement for former Police Officer Jecelyn J. Barcelo (unanimous, no opposed)
• Approved PSPRS enrollment of Lateral Officer Tanner R. Cormier, Tier 3, no preexisting conditions (unanimous)
• Approved PSPRS enrollment of Lateral Officer Justin D. Garr, Tier 2, no preexisting conditions (unanimous)
• Approved PSPRS enrollment of Police Officer Recruit Daniel J. Zube, Tier 3, no preexisting conditions (unanimous)
• Approved November 8, 2023 Executive Session meeting minutes (unanimous)
• Approved November 8, 2023 regular meeting minutes (unanimous)
• Reviewed annual actuarial valuation report — information only, no action taken
• Adjourned at 10:39 a.m. (unanimous)

Veterans, Disability and Human Services Commission

The Commission will hold a public hearing regarding the CDBG and HOME Needs for the Program Year 2024 Annual Action Plan. The agenda also includes consideration of the January 10, 2024, meeting minutes.

• Public hearing for the 2024 CDBG and HOME Needs Annual Action Plan
• Consideration of January 10, 2024, meeting minutes

The Commission approved the minutes from the January 10, 2024 meeting. A public hearing was held regarding the Program Year 2024 Annual Action Plan for CDBG and HOME funds. Vice-Chair Kupper resigned from the Commission during the meeting.

• Approved January 10, 2024 meeting minutes (4-0)
• Vice-Chair Kupper resigned from the Commission

Library Commission

The Library Advisory Commission will review the January 11, 2024 meeting minutes. The commission will also receive a presentation regarding library collection management techniques and best practices.

• Review of January 11, 2024 meeting minutes
• Presentation on library collection management technique and best practices

The Commission approved the minutes from the January 11, 2024 meeting. Director Lamphier presented information on library collection management, budget allocations, and the weeding process. No other formal actions were taken.

• Approved January 11, 2024 meeting minutes (6-0)

Education Subcommittee

The subcommittee will review the November 16, 2023, meeting minutes. Members will also discuss the Surprise Youth Scholarship Program, the Rio Salado College RISE program, and Gateway Community College scholarships.

• Review of November 16, 2023, meeting minutes
• Surprise Youth Scholarship Program discussion
• Rio Salado College RISE program presentation
• Gateway Community College scholarship discussion

The committee approved the Surprise Youth Scholarship Program for high school seniors who are residents of Surprise. The program will distribute a total of $20,000 with individual awards ranging from $1,000 to $5,000 for tuition.

• Approved Surprise Youth Scholarship Program (5-0)
• Approved November 16, 2023 meeting minutes (5-0)

Veterans, Disability and Human Services Commission

The scheduled meeting for the Veterans, Disability, and Human Services Commission on February 7, 2024, has been canceled. No agenda items were listed for this date.

Regular City Council Meeting

The City Council will review several budget amendments, including funding shifts for roadwork and emergency services. The meeting includes a public hearing for a liquor license at Cold Beers & Cheeseburgers and a discussion on the city's annual audit.

• $11,000,000 budget shift for 163rd Ave Roadway Improvements
• Public hearing for a liquor license at Cold Beers & Cheeseburgers on N Prasada Parkway
• Budget amendments for the Arizona 9-1-1 Program and Homeland Security Grant
• Initiation of the Cactus Road - Cotton to Reems property lien process
• Final plat approval for 'A Replat of Lot 1A, of Allora Surprise' at Bell and Citrus Roads

The City Council approved an $11 million budget amendment to advance construction of 163rd Ave roadway improvements to FY2024. Other actions included approving a liquor license for Cold Beers & Cheeseburgers and initiating a property lien process for the Cactus Road project.

• Approved $11M budget amendment for 163rd Ave Roadway Improvements (7-0)
• Approved liquor license for Cold Beers & Cheeseburgers at 13400 N Prasada Parkway (7-0)
• Approved initiation of Cactus Road - Cotton to Reems Property Lien Process (7-0)
• Appointed Connie Bowers to the City Audit Commission (7-0)
• Approved update to the City's Uniform Video Service License Agreement (7-0)
• Approved $718,500 budget amendment for Arizona 9-1-1 Program equipment and support (7-0)
• Approved $91,300 budget amendment for Homeland Security Grant Program (7-0)
• Approved $62,200 budget amendment for DEA Task Force agreement (7-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will review the January 8, 2024 meeting minutes. The body will also hold presentations regarding arts and culture goals in the 2040 General Plan Draft and the economic and social impacts of creative placemaking.

• Review of January 8, 2024, meeting minutes
• Discussion of Arts and Culture Goals in the 2040 General Plan Draft
• Discussion on the economic and social impact of arts, culture, and creative placemaking

The Arts and Cultural Advisory Commission approved its January 8, 2024 meeting minutes on a 7-0 vote. The rest of the meeting was informational: staff reported on the Bounce & Swing public art project, arts grants, and a possible feasibility study for the Vista Center for the Arts, and commissioners heard presentations on arts and culture goals in the draft 2040 General Plan and on the economic and social impact of arts and creative placemaking. No other substantive actions were taken; the meeting adjourned at 7:03 p.m. on a 7-0 vote.

• Approved January 8, 2024 Arts & Cultural Advisory Commission meeting minutes (7-0)
• Adjourned the meeting at 7:03 p.m. (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a conditional use permit for a dual licensee marijuana facility near Bell Road and Dysart Road. The commission will also review a preliminary plat for Unit Q – 5 Packs – Phase 3 – Toll at Prasada located west of Cotton Lane.

• Conditional Use Permit for a dual licensee marijuana facility near Bell Road and Dysart Road
• Preliminary Plat approval for Unit Q – 5 Packs – Phase 3 – Toll at Prasada west of Cotton Lane

The Planning and Zoning Commission approved a conditional use permit for a dual licensee marijuana facility and a preliminary plat for a residential project. The commission also approved the minutes from the January 18, 2024, meeting.

• Approved Use-Only Conditional Use Permit for dual licensee marijuana facility FS23-0512 (5-1)
• Approved Preliminary Plat 'Unit Q — 5 Packs — Phase 3 - Toll at Prasada' FS23-0840 (6-0)
• Approved January 18, 2024, meeting minutes (4-0, 2 abstentions)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews for open positions. These include vacancies on the Audit Committee and the Parks & Recreation Advisory Commission.

• Interviewing applicants for the Audit Committee
• Interviewing applicants for the Parks & Recreation Advisory Commission
• Review of June 5, 2023, meeting minutes

General

The Surprise City Council will hold a work session to discuss the Fiscal Year 2025 operating budget. Bob Wingenroth from the City Manager's Office will lead a citywide presentation regarding the upcoming budget.

• Presentation and discussion of the Fiscal Year 2025 operating budget

At a Jan. 25, 2024 budget kickoff work session, the Surprise City Council discussed replacing part of the city's primary property tax with a higher sales tax. Staff presented scenarios for eliminating or reducing the property tax and raising the sales tax rate, and a majority of council members voiced support for cutting the residential property tax by half while increasing the sales tax. No formal vote was recorded; City Manager Bob Wingenroth said staff would begin the required notification process, and the meeting adjourned at 5:23 PM.

• No formal action or vote recorded; work session only
• Council consensus favored cutting residential property tax by 50% and raising sales tax
• Staff directed to begin notification process for possible sales tax increase
• Sales tax increase would require notice of intent and action at a future meeting
• Property tax cut would take effect July 1 to align with sales tax timing
• Restaurant and bar tax rate of 3.2% suggested to remain unchanged
• Adjourned at 5:23 PM

Parks and Recreation Commission

The Commission will discuss the implementation of dog zones at local dog parks and review the Parks and Recreation Programming Plan. The meeting also includes consideration of nominees for the Surprise Recreation Campus Hall of Fame.

• Discussion regarding dog zones at Surprise dog parks
• Review of the Parks and Recreation Programming Plan
• Approval of nominees for the Surprise Recreation Campus Hall of Fame
• Approval of October 23, 2023, meeting minutes

The Commission approved the nominees for the Surprise Recreation Campus Hall of Fame. Members also reviewed the Parks and Recreation Programming Plan and discussed dog zone issues at city dog parks.

• Approved October 23, 2023 meeting minutes (5-0)
• Approved Surprise Recreation Campus Hall of Fame nominees (5-0)

Planning and Zoning Commission

The Planning and Zoning Commission will review a conditional use permit for a dual licensee marijuana facility on 1.11 acres. The commission will also consider a comprehensive sign program for the Bella Fiesta site located at the northwest corner of Bell Road and Dysart Road.

• Conditional Use Permit for a dual licensee marijuana facility near Bell Road and Dysart Road
• Comprehensive Sign Program (CSP) for NWC Dysart and Bell aka Bella Fiesta
• Approval of January 04, 2024, Planning and Zoning Commission Regular Meeting Minutes

City Audit Committee

The Audit Committee will review the September 21, 2023 meeting minutes. The committee will also receive presentations regarding the FY2022-2023 Annual Comprehensive Financial Report and the status of the FY2023-2024 Annual Audit Plan.

• Review of September 21, 2023 meeting minutes
• Presentation of FY2022-2023 Annual Comprehensive Financial Report
• Discussion of FY2023-2024 Annual Audit Plan status

The committee approved the minutes from the September 21, 2023, meeting. Members discussed the FY2022-2023 Annual Comprehensive Financial Report and the FY2023-2024 Annual Audit Plan, but no formal actions were taken on those items.

• Approved September 21, 2023, meeting minutes (4-0)

Regular City Council Meeting

The City Council will consider a notice of intention to increase water, wastewater, and solid waste utility rates. The agenda also includes public hearings regarding rezoning for a 12-acre parcel and amendments to marijuana facility entrance regulations.

• Notice of intention to increase water, wastewater, and solid waste utility rates
• Rezoning of a 12-acre parcel at Reems Road and Tierra Buena Lane to Residential High Density
• Zoning amendment regarding entrance standards for marijuana facilities
• $184,000 budget amendment for Arizona Broadband Development Grant matching funds
• Liquor license recommendation for Portillo's Hot Dogs at 16320 W Waddell Road

The City Council elected Councilmember Nick Haney as the new Vice-Mayor. The council approved a notice of intention to increase water, wastewater, and solid waste rates, with a public hearing set for March 18, 2024. Several zoning changes, final plats, and a budget amendment for broadband grant matching funds were also approved.

• Elected Councilmember Nick Haney as Vice-Mayor
• Approved notice of intention to increase utility rates for water, wastewater, and solid waste (6-1)
• Approved rezone of 12-acre parcel at Reems Road and Tierra Buena Lane to Residential High Density (7-0)
• Approved Zoning Text Amendment removing single-entrance restriction for marijuana facilities (7-0)
• Approved abandonment of Final Plat for Legacy Village (7-0)
• Approved $184,000 budget transfer for FY2022 Arizona Broadband Development Grant matching funds (7-0)
• Approved liquor license recommendation for Portillo's Hot Dogs (7-0)
• Approved Consent Agenda including five final plats and a utility easement for Multi-Generational Community Center (7-0)

Regular City Council Work Session

The City Council will hold a work session to review an internal presentation regarding the appointment authority for future police and fire chiefs. The meeting also includes reports from the City Manager and City Clerk.

• Internal presentation and discussion pertaining to appointment authority of future police and fire chiefs

The Surprise City Council held a work session on January 16, 2024, where the main item was a presentation and discussion on the appointment authority for future police and fire chiefs. City Attorney Robert Wingo outlined the current process and a potential amendment to City Code that would involve the Council in hiring those positions. Several councilmembers said they preferred the current system, and no vote or decision was recorded on the item. The only formal action was a motion to adjourn, which passed 7-0.

• Motion to adjourn passed 7-0 (Cline, Hastings, Remley, Duffy, Hall, Judd, Haney yes; none no; none abstain)
• No vote or action taken on police and fire chief appointment authority; item was presentation and discussion only

General

The City Council will hold a work session to discuss the Fiscal Year 2025 operating budget. The council may also enter an executive session regarding contract negotiations for Surprise Stadium and related facilities.

• Fiscal Year 2025 operating budget presentation
• Executive session regarding Surprise Stadium contract negotiations

The Surprise City Council held a budget kickoff meeting where department directors presented their Fiscal Year 2025 funding requests. City Manager Bob Wingenroth and CFO Andrea Davis discussed the impact of losing approximately $6.6 million in residential rental tax revenue, presenting examples of potential service cuts and a proposed 0.4% sales tax increase. No final budget decisions were made; the council directed staff to return with detailed options for revenue replacement and service reductions.

• Department directors presented FY25 budget requests for staff, equipment, and services
• City Manager presented data on $6.6M residential rental tax loss and potential 8% department cuts
• Council discussed proposed 0.4% sales tax increase to offset revenue loss
• Council directed staff to return with detailed line-item options and revenue strategies
• City Manager recommended against an emergency session, opting for further review
• Council requested a public workshop to discuss budget options

Library Commission

The commission will vote on approving the December 14, 2023 meeting minutes and discuss proposed library goals for 2024. The agenda contains standard procedural items and an executive session option, with no new contracts or policy changes listed.

• Approval of the December 14, 2023 Library Advisory Commission meeting minutes
• Discussion on library goals and objectives for 2024
• Standard executive session provisions for legal advice or exempt records

The Commission approved the minutes from the December 14, 2023 meeting. Members discussed potential 2024 goals and objectives, including strategic planning and increasing library cardholders through community partnerships.

• Approved December 14, 2023 meeting minutes (4-0)

Veterans, Disability and Human Services Commission

The Veterans, Disability, and Human Services Commission will review the December 13, 2023 meeting minutes. The agenda also includes a presentation regarding America's Mighty Warriors and a discussion about commission working groups.

• Action on December 13, 2023 meeting minutes
• Presentation and discussion regarding America's Mighty Warriors
• Discussion pertaining to VDHS Commission working groups

The Commission approved the meeting minutes from December 13, 2023. Members discussed establishing clear missions for working groups and postponed the City Council Strategic Plan presentation until more information is gathered.

• Approved December 13, 2023 meeting minutes (5-0, 2 absent)

Arts and Cultural Advisory Commission

The Commission will consider the 2024 Arts and Culture Division Strategic Plan. Members will also discuss FY25 Percent for Art Projects and review minutes from the December 4, 2023 meeting.

• Action on December 4, 2023 meeting minutes
• Consideration of the 2024 Arts and Culture Division Strategic Plan
• Discussion regarding FY25 Percent for Art Projects

The Arts and Cultural Advisory Commission recommended the adoption of the 2024 Arts and Culture Division Strategic Plan. Members also provided budget and process recommendations for upcoming FY25 Percent for Art projects.

• Approved December 4, 2023 meeting minutes (4-0)
• Recommended adoption of 2024 Arts and Culture Division Strategic Plan (4-0)
• Recommended $300,000 budget and RFQ process for Dick McComb Park project
• Recommended $200,000 budget for Countryside Recreation Center project

Planning and Zoning Commission

The Planning and Zoning Commission will review a proposed change to the Land Development Ordinance. The amendment would remove a standard requiring marijuana facilities to have only a single entrance.

• Zoning Text Amendment (Case FS23-0512) regarding marijuana facility entrance requirements
• Approval of 2024 Planning and Zoning Commission meeting dates
• Approval of December 21, 2023, meeting minutes

The Planning and Zoning Commission approved a Zoning Text Amendment to remove the requirement that marijuana facilities have only one entrance. This action was taken to bring the Land Development Ordinance into compliance with Arizona Revised Statutes.

• Approved 2024 Planning and Zoning Commission Meeting dates (7-0)
• Approved December 21, 2023 meeting minutes (6-0, 1 abstention)
• Approved Zoning Text Amendment to remove single-entrance standard for marijuana facilities for City Council referral (5-2)

Regular City Council Meeting

The City Council will review several consent agenda items including budget transfers for police grants and the Arizona Lottery Fund allotment. The meeting also includes considerations for multiple water and fire hydrant easements across Districts 1 and 6.

• $55,000 budget transfer to Grants Fund for DHS training and equipment
• $215,800 budget transfer to project G31450 via 911 Program Grant Agreement
• $140,300 budget transfer to project G31252 via Victims of Crime Act Grant
• $364,134 Arizona Lottery Fund allotment for FY2024
• Water and fire hydrant easements near San Ysidro and 156th Avenue and Desert Cove/Litchfield

The City Council approved a series of budget amendments to accept state grants for homeland security, 911 programs, and victims of crime. The council also accepted multiple water and fire hydrant easements and approved a senior housing agreement.

• Approved $55,000 budget move for Homeland Security grants (7-0)
• Approved $215,800 budget move for 911 Program Grant (7-0)
• Approved $140,300 budget move for Victims of Crime Act Grant (7-0)
• Accepted FY2024 Arizona Lottery Fund allotment of $364,134 (7-0)
• Accepted water line easements from Ricigliano, Burkhardt, Comroe, and Inman Family Trust (7-0)
• Accepted fire hydrant and water line easements from Evergreen-Desert Cove & Litchfield LLC and Rooz and Sia, LLC (7-0)
• Approved Final Plat for Heritage Asante — Parcel 11 (7-0)
• Approved agreement for Heritage 202 Senior Housing project (7-0)