Surprise public meetings in 2023
130 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Planning and Zoning Commission
The Planning and Zoning Commission will review a conditional use permit for a new food and drink establishment near Bell Road and Citrus Road. The commission will also consider a zone change for approximately 12 acres near Reems Road and Tierra Buena Lane.
- Conditional Use Permit and Site Plan for Swig Drink and a 10,149 square foot multi-tenant building near Bell Road and Citrus Road
- Zone Change of approximately 12 acres from C-1 PUD and RR to R-3 near the northeast corner of Reems Rd. and Tierra Buena Ln.
- Release of an existing Deed Restriction for Case #FS22-0858
Regular City Council Work Session
The City Council will hold a work session featuring a presentation and discussion about the Veterans, Disability and Human Services Commission. Other agenda items are procedural or involve reports from the City Manager and City Clerk.
- Presentation and discussion pertaining to the Veterans, Disability and Human Services Commission
Regular City Council Meeting
The City Council will review the Fiscal Year 2024 financial status report and consider adopting the Surprise 2040 General Plan. The agenda also includes liquor license recommendations and several land use approvals.
- Adoption of the Surprise 2040 General Plan
- Liquor license recommendations for Mountain Mike’s Pizza and Kimble’s Kitchen
- Agreement with Arizona Department of Public Safety to provide an officer to the Vehicle Theft Task Force
- Agreement with Maricopa County for Homeless Outreach and Navigation Services
- Approval of various final plats including Khano Acres and Leon Capital Group at Surprise Center
Library Commission
The Library Advisory Commission will consider the November 9, 2023 meeting minutes and a recommendation for new Library Mission and Vision Statements. The Commission will also receive a presentation regarding community demographics, library programming, and materials collection by age range.
- Review of November 9, 2023, meeting minutes
- Recommendation of approval for Library Mission and Vision Statements
- Presentation on community demographics, programming, and materials collection
Veterans, Disability and Human Services Commission
The Commission will review the November 8, 2023 meeting minutes for consideration and action. Members will also discuss updates regarding the Surprise Vet Fest and various commission working groups.
- Review of November 8, 2023 meeting minutes
- Discussion and update on the Surprise Vet Fest
- Discussion pertaining to VDHS Commission working groups
Planning and Zoning Commission
The Planning and Zoning Commission will consider a conditional use permit and site plan for a Fry’s Pharmacy drive-through, fuel center, and retail building. The project is located near the southwest corner of Sarival Avenue and Cactus Road within the Sycamore Farms Planned Area Development.
- Conditional Use Permit and Site Plan for Fry’s Pharmacy drive-through, fuel center, and retail multi-tenant building (FS22-1201)
- Approval of November 16, 2023, Planning and Zoning Commission meeting minutes
Health Benefits Trust Fund Board
The Board will consider the August 23, 2023 meeting minutes and the 2024 annual calendar. Members will also discuss quarterly financial reports regarding CBIZ Consulting and employee healthcare/workers' compensation funds.
- Approval of August 23, 2023 meeting minutes
- CBIZ Consulting FY2024 1st Quarter Report discussion
- Employee Healthcare and Workers' Compensation Self Insurance Funds financial report review
- Approval of the 2024 Health Benefit Trust Fund Board Annual Calendar
- Election of a Chairperson and Vice-Chairperson
Regular City Council Work Session
The City Council will hold a work session featuring several citywide presentations. The agenda includes updates on the Western Maricopa Education Center and emergency management. Additionally, council members will discuss the status of Dale Lane in District 1.
- Western Maricopa Education Center (West-MEC) update
- Emergency Management update
- District 1 Dale Lane status discussion
Regular City Council Meeting
The City Council will consider several budget amendments, including funds for impaired driving enforcement and water projects. The agenda also includes multiple items regarding the Heritage Senior Apartments development and a residential density transfer.
- $279,464 budget amendment for GOHS grant awards for impaired driving enforcement
- Quit Claim Deed for Brightland Homes of Arizona, LLC near Bell and Litchfield Roads
- Final Plat for Gehan At Surprise Center at Luke Parkway and Litchfield Road
- Residential density transfer for Heritage Senior Apartments via Ordinance #2023-31
- $827,400 and $1,172,900 budget transfers for water utility projects
Arts and Cultural Advisory Commission
The Commission will review the November 6, 2023, meeting minutes and discuss updates to the FY25 Arts and Culture Grant Guidelines. Members will also review a draft of the Arts and Culture Division Strategic Plan and receive updates on arts and culture programming.
- Review of November 6, 2023, meeting minutes
- Discussion regarding updates to FY25 Arts and Culture Grant Guidelines
- Review and discussion of the Arts and Culture Division Strategic Plan Draft
- Presentation and discussion pertaining to updates of Arts and Culture programming
Regular City Council Work Session
The City Council will hold a work session to discuss several citywide topics. Discussions include housing market trends, traffic warrants, and draft land use and infrastructure plans.
- Luke Air Force Base update
- Maricopa Association of Governments housing market and economic development trends presentation
- Traffic Warrants discussion
- Draft Land Use Assumptions (LUA), Infrastructure Improvements Plan (IIP) and Development Impact Fees discussion
Regular City Council Meeting
The City Council will consider several land use items including multiple final plats and rezoning requests. The meeting also includes various budget amendments for the Victims' Rights Program, Sewer Utility Capital Fund, and Municipal Arts Fund.
- Rezone of 69.32 acres south of Deer Valley Road along 185th Avenue
- Rezone of 3.21 acres near Bell Road and Sarival Avenue
- Budget amendment moving $735,000 to the Municipal Arts Fund
- Budget amendment moving $248,300 within the Sewer Utility Capital Fund
- Incentive program request of $963.60 for Sweet Pea Kids Preschool & Child Care
General
The Tourism Fund Subcommittee will review a recommendation for City Council regarding programming support. The subcommittee will also consider approving meeting minutes from July 26, 2023.
- Recommendation to support Vista Center for the Arts 2023-2024 programming via a Tourism Fund reimbursement not to exceed $45,000
- Approval of the Tourism Fund Subcommittee Meeting Minutes from July 26, 2023
General
The Education Subcommittee will review the September 14, 2023 meeting minutes and consider adding a Human Resources Department representative to the committee. The meeting also includes discussions regarding Gateway Community College scholarships and Osher Lifelong Learning plans.
- Approval of September 14, 2023 Education Sub-Committee meeting minutes
- Possible addition of a Human Resources Department representative to the committee
- Discussion of Water Resource Management Department and Gateway Community College scholarships
- Proposed change in the description of the Education Subcommittee
- Presentation regarding Osher Lifelong Learning future plans
Planning and Zoning Commission
The Planning and Zoning Commission will review a request for a Conditional Use Permit and Site Plan in District 1. The proposal involves a Starbucks drive-through located at the southeast corner of Bell Road and Citrus Road within the Surprise Farms Planned Area Development.
- Conditional Use Permit and Site Plan for Starbucks drive-through at Bell Road and Citrus Road
- Approval of November 2, 2023 Planning and Zoning Commission Regular Meeting Minutes
Library Commission
The Library Advisory Commission will review the October 12, 2023, meeting minutes and discuss a First Quarter Update regarding key success measures. The meeting includes staff reports and potential executive session discussion.
- Review of October 12, 2023, Library Advisory Commission meeting minutes
- First Quarter Update presentation and discussion on key success measures
General
The Public Safety Retirement Commission - Fire will review FY23 legal counsel and IME fees. The Commission will also consider the acceptance of firefighters Dillon K. Huddleston and Jacob S. Marty into the PSPRS system.
- Review of FY23 Legal Counsel and IME fees
- Approval of October 11, 2023 meeting minutes
- Acceptance of firefighters Dillon K. Huddleston and Jacob S. Marty into the PSPRS system
General
The Commission will review the acceptance of several police recruits and lateral officers into the PSPRS system. Members will also discuss an accidental disability retirement application for former Officer Jecelyn J. Barcelo.
- Acceptance of Police Officer Recruits: Taylor T. Campbell, Tyri-Codi D. Sablan, and Ashley R. Wheeler
- Acceptance of Lateral Police Officers: Joshua S. Jones, Thomas S. Peterson, and Rafael Santos-Candelario
- Review of accidental disability retirement application for former Police Officer Jecelyn J. Barcelo
- Review of FY24 Legal Counsel and IME fees
Veterans, Disability and Human Services Commission
The Veterans, Disability and Human Services Commission will review recent meeting minutes and discuss several upcoming programs. Topics include a quarterly Disabilities Roundtable and the proposed Surprise Vet Fest. The Commission may also take action on an updated strategic plan.
- Action on October 2023 meeting and retreat minutes
- Presentation regarding a VDHS Challenge Coin
- Discussion of a quarterly Disabilities Roundtable
- Discussion of the proposed Surprise Vet Fest
- Possible action on an updated VDHS Strategic Plan
Regular City Council Work Session
The City Council will hold a work session to discuss an update of the Surprise Public Library System. The agenda also includes a presentation on the Osher Lifelong Learning Institute (OLLI) partnership with the library.
- Update of the Surprise Public Library System
- Osher Lifelong Learning Institute (OLLI) partnership discussion
Regular City Council Meeting
The City Council will review a zoning text amendment to update and clarify city lighting standards. The meeting also includes discussions on neighborhood grant awards and a new police department video recording fee. Additionally, the council may meet in executive session regarding legal advice for PFAS water provider settlements.
- Zoning Text Amendment to update and clarify city lighting provisions
- Windstone Ranch PUD amendment to change rear yard setbacks from 20 to 15 feet
- Community paramedicine program agreement between Surprise, Goodyear, and Peoria
- New police department video recording fee and $37,500 budget reallocation
- Liquor license recommendations for Trapper’s Sushi Co and Firebirds Wood Fired Grill
Arts and Cultural Advisory Commission
The Commission will discuss Arts and Culture Division programs and goals. The meeting includes a presentation on the Friends of the Library Annual Bookmark Competition and an overview of the 1 1/3 Percent for Art Ordinance.
- Friends of the Library Annual Bookmark Competition presentation
- Review of September 11, 2023, meeting minutes
- Overview of the 1 1/3 Percent for Art Ordinance
- Discussion of Arts and Culture Division programs and goals
Planning and Zoning Commission
The Planning and Zoning Commission will consider the adoption of the Surprise General Plan 2040. The agenda also includes a conditional use permit for Scooter’s Coffee and a zoning text amendment regarding residential healthcare facilities.
- Adoption of the Surprise General Plan 2040
- Preliminary Plat for Units 3.1 & 3.3 of Asante Planning Area 5 (Case FS23-0163)
- Conditional Use Permit and Site Plan for Scooter’s Coffee near Grand Avenue and Parkview Place (Case FS23-0363)
- Zoning Text Amendment regarding Residential Healthcare Facilities (Case FS23-0456)
General
The Veterans, Disability and Human Services Commission will hold a citywide discussion regarding its Strategic Plan. No other regular agenda items or public hearings are listed for this meeting.
- Citywide discussion of the commission's Strategic Plan
Council Subcommittee on Community Outreach, Partnerships & Grants Meeting
The subcommittee will consider funding recommendations for FY24 Neighborhood Grant Program applications. The meeting also includes the approval of minutes from the June 20, 2023, meeting.
- Funding recommendations for FY24 Neighborhood Grant Program applications
- Approval of June 20, 2023, subcommittee meeting minutes
Regular City Council Work Session
The City Council will receive a citywide presentation regarding the draft Strategic Plan Update. Additionally, the Arts and Culture Division will provide updates and an overview of public art processes.
- Citywide updates on the Arts and Culture Division
- Presentation and discussion of the Draft City Council Strategic Plan Update
Regular City Council Meeting
The City Council will consider several land development plats, street maintenance acceptances, and intergovernmental agreements. The meeting includes a public hearing regarding a zoning change for Coyote Lakes and various budget adjustments.
- Zoning change for 6.85 acres at Bell Rd. and Coyote Lakes Pkwy (Case FS23-0131)
- Budget amendment of $125,000 for Maricopa County temporary shelter and housing services
- Budget amendment of $120,000 for the Stadium Art Project, 'Bounce and Swing'
- Approval of multiple final plats including Willow Trails Phase 1 and 2
- Intergovernmental agreement with Maricopa Association of Governments for US60 corridor study
Library Commission
The Library Advisory Commission will review the minutes from the September 14, 2023 meeting. The commission is also scheduled to hold a presentation and discussion regarding current library policies.
- Review of September 14, 2023, meeting minutes
- Presentation and discussion regarding current Library Policies
Public Safety Personnel Retirement System Commission – Fire
The Commission will review medical examinations for possible action to accept three firefighters into the PSPRS system. The board will also approve August 16, 2023 meeting minutes and review FY24 legal and IME fees.
- Possible acceptance of firefighters Logan J. Adcock, Thomas M. Ellingson, and Shane M. Gereg into the PSPRS system
- Review of FY24 Legal Counsel and IME fees
- Approval of August 16, 2023 meeting minutes
- Introduction of new Fire Board Member Daniel Anderson
Public Safety Personnel Retirement System Commission – Police
The Public Safety Retirement Commission will review the acceptance of several police officers into the PSPRS system. The commission also plans to discuss a temporary disability retirement application for Lt. Robert M. Filler.
- Review of FY24 Legal Counsel and IME fees
- Acceptance of Police Officer Recruit Natalie Banuelos into the PSPRS system
- Acceptance of Lateral Police Officers Anthony J. Joseph and Kevin R. Rozell into the PSPRS system
- Discussion of temporary disability retirement application for Lt. Robert M. Filler
Veterans, Disability and Human Services Commission
The Commission will discuss the Fiscal Year 2024 budget and various citywide initiatives. Topics include police training for autism and cognitive needs, a potential commission challenge coin, and a quarterly Disabilities Roundtable.
- Fiscal Year 2024 Veterans, Disability & Human Services Commission budget
- Surprise Police Department autism and cognitive training opportunity
- Just Serve services presentation
- VDHS Commission Challenge Coin
- Quarterly Disabilities Roundtable
Planning and Zoning Commission
The Commission will hold public hearings regarding the adoption of the Surprise 2040 General Plan and updates to lighting provisions. They will also consider an amendment to the Windstone Ranch PUD in District 1.
- Presentation on the Surprise 2040 General Plan adoption
- Zoning Text Amendment to update lighting provisions (Case FS22-1581)
- Windstone Ranch PUD amendment for approximately 19.92 acres (Case FS23-0454)
- Approval of September 21, 2023, meeting minutes
Regular City Council Work Session
The City Council will hold a work session including a citywide presentation and discussion regarding illegal dumping within the City of Surprise right-of-ways. The meeting also includes reports from the City Manager and City Clerk.
- Citywide presentation and discussion pertaining to illegal dumping within the City of Surprise right-of-ways
Regular City Council Meeting
The City Council will consider an agreement with Maricopa County for $850,000 in ARPA funds. The meeting includes a presentation on design concepts for Fire Station 309 and the Cactus Road/Park project. A public hearing is also scheduled regarding a liquor license for Oregano's Pizza Bistro.
- $850,000 budget transfer for ARPA funds via Maricopa County agreement
- 60% design concepts for Fire Station 309 and Cactus Road/Park project
- Liquor license recommendation for Oregano's Pizza Bistro at 16914 W Bell Rd
- $15,200 budget transfer for the Utility Assistance Program
- Final plat approvals for Dale Lane Place and Sycamore Farms (Paradisi)
Personnel Appeals Commission
The Commission will meet to nominate and elect a Chair and a Vice-Chair for the Board. The agenda also includes approving minutes from May 03, 2022, and reviewing the Board's Rules of Practice and Procedure.
- Election of a Chair for the Personnel Appeals Board
- Election of a Vice-Chair for the Personnel Appeals Board
- Approval of May 03, 2022 meeting minutes
- Review of the Personnel Appeals Board Rules of Practice and Procedure
City Audit Committee
The City Audit Committee will meet to elect a Chairperson and Vice-Chairperson. The committee will also consider the FY2022-2023 Annual City Auditor Activity Report and the FY2023-2024 Annual Audit Plan.
- Election of Audit Committee Chairperson and Vice-Chairperson
- Review of FY2022-2023 Annual City Auditor Activity Report
- Review of FY2023-2024 Annual Audit Plan
- Review of Audit Recommendations Status Report
- Discussion of Compliance Connection Newsletter, Issue No. 2
Planning and Zoning Commission
The Commission will consider several land use items including a new wireless telecommunication facility and a preschool. The agenda also includes a preliminary plat review and a site plan for Level Crossing Phase 3.
- Conditional Use Permit for a wireless telecommunication facility southwest of Bell Road and Sarival Avenue
- Conditional Use Permit for a preschool within the Sierra Montana Planned Area Development
- Preliminary Plat for 163rd Ave and Grand Ave
- Site Plan for Level Crossing Phase 3 south of Waddell Road and west of Dysart Road
Public Safety Personnel Retirement System Commission – Police
The PSPRS Police Board is considering the acceptance of two lateral officers into the retirement system. The Commission will also review medical records related to an accidental disability retirement application. Additionally, staff will report on FY24 legal counsel and IME fees.
- Acceptance of lateral police officers Pablo J. Renon and Collin G. Seagraves into the PSPRS system
- Review of medical records for Robert M. Filler's accidental disability retirement application
- Review of FY24 Legal Counsel and IME fees
- Approval of August 16, 2023, meeting minutes
Regular City Council Work Session
The Surprise City Council will hold a work session on September 19, 2023. The primary agenda item is a citywide discussion regarding the 2023 Bond Election. No other specific regular agenda items are listed for this meeting.
- Citywide discussion pertaining to the 2023 Bond Election
Regular City Council Meeting
The City Council will review several budget amendments, including funding for police dispatch software and tourism. The agenda also includes updates on water resources, sober living facilities, and street maintenance in Rio Rancho Estates. Additionally, the council will review the city's financial status report through June 2023.
- $863,800 budget amendment for police software and IT services
- Consideration of street and utility improvements at Rio Rancho Estates and Toll at Prasada
- Establishment of a new lighting improvement district for public streets
- $117,000 budget move to accept grants from the Tohono O’odham Nation
- Discussion regarding updates on water resources and sober living facilities
Education Subcommittee
The Education Subcommittee will conduct a citywide review and discussion of the Career Development Roadmap. The committee also plans to consider approving the meeting minutes from May 25, 2023.
- Review and discussion of Career Development Roadmap
- Approval of May 25, 2023, meeting minutes
Library Commission
The Library Advisory Commission will review the August 8, 2023 meeting minutes. The commission will also hold a presentation and discussion regarding the Surprise Public Library System Mission and Vision Statements.
- Action on August 8, 2023 meeting minutes
- Presentation and discussion of Surprise Public Library System Mission and Vision Statements
General
The General Plan Advisory Group will review the Surprise 2040 General Plan 60-Day Review Draft. This includes reviewing received public comments and conducting a group discussion on the draft. The group will also review minutes from the June 13, 2023 meeting.
- Review of Surprise 2040 General Plan 60-Day Review Draft
- Review of received public comments
- Review of June 13, 2023 GPAG meeting minutes
Veterans, Disability and Human Services Commission
The Commission will review various citywide presentations regarding service providers and annual reports. Members will also discuss the upcoming Veteran's Day Parade Grand Marshal and the Fiscal Year 2024 budget.
- Presentation on services offered by the Clothing Shop
- Presentation on services offered by Team Red, White & Blue
- Discussion of the Consolidated Annual Performance Evaluation Report for Program Year 2022
- Action regarding the 2023 Veteran's Day Parade Grand Marshal
- Discussion of the Fiscal Year 2024 Commission budget
Arts and Cultural Advisory Commission
The Arts and Cultural Advisory Commission will review meeting minutes from August 2023. The commission is also scheduled to hold a discussion regarding the draft of the Arts & Culture Division Strategic Plan.
- Review of August 4, 2023, retreat meeting minutes
- Review of August 7, 2023, meeting minutes
- Discussion of the Arts & Culture Division Strategic Plan draft
The Commission reviewed and provided feedback on four goals of the Arts and Culture Division Strategic Plan. Members approved meeting minutes from August 4 and August 7, 2023. No formal votes were taken on the strategic plan items discussed.
- Approved August 4, 2023 meeting minutes (5-0)
- Approved August 7, 2023 meeting minutes (5-0)
Planning and Zoning Commission
The Planning and Zoning Commission will consider several land use items including conditional use permits for a preschool, retail buildings, and restaurants. The commission will also review multiple preliminary plats related to the Asante area.
- Conditional Use Permit for a preschool in Sierra Montana PAD (Case FS22-1515)
- Coyote Lakes PAD amendment to change 6.85 acres from C-2 to R-3 near Bell Rd. and Coyote Lakes Pkwy (Case FS23-0131)
- Conditional Use Permit for a multi-tenant retail building and coffee shop at 163rd Avenue and Pat Tillman Blvd (Case FS22-0826)
- Use-Only Conditional Use Permit for a restaurant with drive-through at Asante Retail Center (Case FS23-0066)
- Preliminary Plat for Asante Planning Area 4 northeast of Asante Blvd. and Pat Tillman Rd. (Case FS23-0141)
The Planning and Zoning Commission recommended a zoning change from commercial to residential for 6.85 acres in the Coyote Lakes area. The commission also approved several conditional use permits for retail and restaurant facilities and three preliminary plats in the Asante area.
- Approved August 17, 2023 meeting minutes (6-0)
- Recommended approval of Coyote Lakes PAD Amendment to change 6.85 acres from Community Commercial (C-2) to Residential High Density (R-3) (5-1)
- Approved Conditional Use Permit for Asante Pad B retail building with coffee shop drive-through (6-0)
- Approved Use-Only Conditional Use Permit for Asante Pad C restaurant with drive-through (6-0)
- Approved Preliminary Plat for Asante Planning Area 4 (6-0)
- Approved Preliminary Plat for Asante Units 4.4/4.7 (6-0)
- Approved Preliminary Plat for Asante 4.2 (6-0)
- Continued preschool Conditional Use Permit (Case FS22-1515) to September 21, 2023
Regular City Council Meeting
The City Council will consider several budget amendments, including a $4.26 million reallocation to the Police Department. The agenda also includes discussions on final plats for local properties and an update regarding Sober Living Homes.
- Approval of 'Bella Fiesta' Final Plat at Bell Road and Dysart Road
- Approval of 'Replat of Williams 223 Lot 2' at Williams Road and 223rd Avenue
- $4,267,700 budget amendment to the Police Department General Fund
- $972,500 budget amendment for the Municipal Arts Fund
- $76,092 agreement with the Greater Phoenix Economic Council
The City Council approved a budget amendment to fund 14 sworn full-time equivalent positions for the Police Department's SRO program. Other approved actions included a $76,092 agreement with the Greater Phoenix Economic Council and several budget reallocations. A proposal to move $972,500 to the Municipal Arts Fund was withdrawn by the City Manager.
- Approved $4,267,700 budget amendment for 14 police SRO positions (7-0)
- Approved $76,092 agreement with Greater Phoenix Economic Council (7-0)
- Approved amendment to Municipal Code to allow Municipal Arts Fund for artwork maintenance (7-0)
- Approved 'Bella Fiesta' Final Plat (7-0)
- Approved 'Replat of Williams 223 Lot 2' Final Plat (7-0)
- Approved $400,500 budget move to Neighborhood Revitalization Fund (7-0)
- Approved $33,000 budget move for GOHS grant project (7-0)
- Withdrew proposal to move $972,500 from contingency to Municipal Arts Fund
Veterans, Disability and Human Services Commission
The Commission will hold discussions regarding the Grand Marshal nomination and selection process. Members will also review the commission's strategic plan. A presentation on Arizona open meeting laws, conflicts of interest, and gifts is also scheduled.
- Presentation on Arizona open meeting laws, conflicts of interest, and gifts
- Discussion and possible action regarding Grand Marshal nomination and selection process
- Discussion pertaining to the Commission's Strategic Plan
The Commission set specific eligibility and timing rules for the Grand Marshal selection process. Members also discussed the commission's strategic plan and decided to reconvene at a later date.
- Established Grand Marshal nomination window from July 4 to Labor Day
- Required Grand Marshal nominations to have a Surprise connection and a link to Veterans
- Prohibited commissioners and self-nominations for Grand Marshal
- Required Grand Marshal to not have received the Individual Community Legend Award within the past three years
- Directed a working group to convene after Labor Day for recommendations
- Tabled decision on Strategic Plan to a future date
General
The General Plan Advisory Group will conduct an internal review of the Surprise 2040 General Plan 60-Day Review Draft. This includes reviewing received public comments and discussing recommendations for the Planning and Zoning Commission and City Council.
- Review of Surprise 2040 General Plan 60-Day Review Draft
- Review of received public comments
- Approval of June 13, 2023 meeting minutes
Health Benefits Trust Fund Board
The Health Benefits Trust Fund Board will review the CBIZ Consulting FY2023 4th Quarter Report and the Worker's Compensation actuarial review process. The board will also consider a $233,244.56 settlement regarding worker's compensation claims.
- Approval of May 24, 2023 meeting minutes
- CBIZ Consulting FY2023 4th Quarter Report presentation
- Worker's Compensation actuarial review process discussion
- $233,244.56 settlement for worker's compensation claims
The Board approved a workers' compensation settlement and the minutes from the May 24, 2023 meeting. Members also received reports on FY2023 4th quarter consulting and the workers' compensation actuarial review process.
- Approved May 24, 2023 meeting minutes
- Approved $233,244.56 workers' compensation settlement
Parks and Recreation Commission
The Commission will discuss selecting a new Chair and Vice-Chair for the Parks and Recreation Advisory Commission. The agenda also includes fiscal year 2024 strategic planning and training on open meeting laws.
- Selection of Parks and Recreation Advisory Commission Chair
- Selection of Parks and Recreation Advisory Commission Vice-Chair
- Fiscal year 2024 internal strategic planning discussion
- Training on open meeting laws and conflict of interest
- Approval of May 1, 2023, meeting minutes
The Commission appointed Brent Bailey as Chair and Patricia Blaisdell as Vice-Chair. Members approved the May 1, 2023, meeting minutes and discussed the development of a strategic plan for fiscal year 2024.
- Approved May 1, 2023 meeting minutes (5-0)
- Elected Brent Bailey as Chair (5-0)
- Elected Patricia Blaisdell as Vice-Chair (5-0)
Planning and Zoning Commission
The Planning and Zoning Commission will review several conditional use permit and site plan applications. These include a Whataburger restaurant, a preschool in the Sierra Montana PAD, and a drive-through at the Asante Retail Center.
- Conditional Use Permit and Site Plan for a Whataburger southeast of Litchfield Rd. and Waddell Rd. (Case FS22-0897)
- Conditional Use Permit and Site Plan for a preschool in the Sierra Montana Planned Area Development (Case FS22-1515)
- Conditional Use Permit for a drive-through facility at Asante Retail Center near 163rd Avenue and Pat Tillman Blvd. (Case FS23-0039)
The Planning and Zoning Commission approved two conditional use permits for drive-through facilities. A request for a preschool site plan was continued to a future meeting. The commission also approved the minutes from the July 6, 2023 meeting.
- Approved Conditional Use Permit and Site Plan for Whataburger southeast of Litchfield Rd. and Waddell Rd. (7-0)
- Approved Conditional Use Permit for drive-through facility at Asante Retail Center, 163rd Avenue and Pat Tillman Blvd (7-0)
- Continued preschool Conditional Use Permit case FS22-1515 to September 7, 2023 (7-0)
- Approved July 06, 2023 meeting minutes (6-0, 1 abstention)
Public Safety Personnel Retirement System Commission – Fire
The Commission approved the alternate contribution rate (ACR) payment to PSPRS for Lawrence A. Subervi, who was hired as a Battalion Chief on June 12, 2023. The board also approved the meeting minutes from April 12, 2023.
- Approved April 12, 2023 meeting minutes
- Approved alternate contribution rate (ACR) payment for Lawrence A. Subervi
Public Safety Personnel Retirement System Commission – Police
The Commission approved alternate contribution rates for two retired officers hired into the Surprise Police Department. The Board also accepted three new officers into the PSPRS system and ordered an independent medical exam for a disability retirement application.
- Approved May 17, 2023 Executive Session Police Meeting Minutes
- Approved May 17, 2023 Police Meeting Minutes
- Approved alternate contribution rate (ACR) for Howard D. Karner
- Approved alternate contribution rate (ACR) for James R. McPheeters
- Approved PSPRS acceptance for Yoser Bojorquez-Sauceda, Tina R. DeSanti, and Shaylee A. Diamond
- Approved ordering an Independent Medical Exam for Robert Mark Filler's disability retirement application
Regular City Council Work Session
The City Council held a work session to discuss potential truck parking locations and amendments to the City Code regarding trucks and trailers. No formal decisions were made on the proposals; staff will return with a code amendment and a specific option for future presentation.
- Discussed three truck parking options: 135th Avenue, Sweetwater Avenue, and Hope Drive Alignment
- Discussed potential City Code amendments regarding truck/trailer parking time constraints
- Tabled final decision on parking options pending further code amendment presentation
🗳️ How they voted (1 roll-call vote)
Regular City Council Meeting
City Council approved a Major PAD Amendment to change approximately 101 gross acres from commercial to mixed-use. The council also approved several grant acceptances, final plats, and a liquor license recommendation.
- Approved Asante PAD Amendment to change 101 acres from commercial to mixed-use (6-1)
- Approved liquor license recommendation for Barrio Queen (7-0)
- Approved $10,000 grant from National Council on Aging for Vaccine Uptake Initiative (7-0)
- Approved $1,223.82 grant from Office of Justice Programs for bulletproof vests (7-0)
- Approved Final Plat for Replat of Lot 3, Grand Village Center North (7-0)
- Approved Final Plat for W-SWC Cotton Lane & Greenway Road (7-0)
- Accepted Right of Way for Beardsley Road alignment and Citrus South of Deer Valley Road (7-0)
- Approved enlargement of Kenly Farms and SU-AustinRanchEast lighting districts (7-0)
🗳️ How they voted (1 roll-call vote)
Veterans, Disability and Human Services Commission
The Veterans, Disability, and Human Services Commission elected new leadership and approved the Community Legend Awards nominees. The commission also approved the meeting minutes from June 14, 2023.
- Selected Steffen Hanzel as Commission Chair (5-2)
- Selected Nickolas Kupper as Commission Vice-Chair
- Approved June 14, 2023 meeting minutes (7-0)
- Approved recommended nominees for the Community Legend Awards Program (7-0)
Library Commission
The Commission elected a Chair and Vice-Chair and approved a new meeting schedule for Fiscal Year 2024. Members also received training on Open Meeting Laws and discussed future library strategic planning.
- Selected Commissioner McCarthy as Chair (6-0)
- Selected Commissioner Gentry as Vice-Chair (6-0)
- Approved FY2024 meeting calendar: second Thursday of every month at 6:00 p.m., alternating between Surprise Regional and Asante Libraries (6-0)
Arts and Cultural Advisory Commission
The Arts and Cultural Advisory Commission elected its leadership and approved the June 5, 2023 meeting minutes. Members discussed updates to the Arts and Culture Division's core values and reviewed budget projections and project ideas for the FY24 Percent for Art program.
- Selected Kathie Morgan as Chair (7-0)
- Selected Taylor Ingro as Vice-Chair (4-3)
- Approved June 5, 2023 meeting minutes (4-0)
Arts and Cultural Advisory Commission
The commission and city staff conducted a retreat to review board operations, community guidelines, and arts advocacy. No substantive policy decisions or votes were recorded other than the motion to adjourn.
- Adjourned meeting at 1:55 p.m.
Regular City Council Meeting
The City Council approved a rezone of 13.2 acres from commercial to high-density residential. The council also approved a series of consent agenda items including liquor licenses and final plats, while continuing one right-of-way item indefinitely.
- Approved rezone of 13.2 acres from Community Commercial (C-2) to Residential High Density (R-3) (6-1)
- Approved Consent Agenda items 3-21 (6-0)
- Continued indefinitely acceptance of Public Right-of-Way from High Desert Development, Inc. (6-0)
- Continued Major PAD Amendment to Asante PAD to August 15th meeting (6-0)
- Approved liquor license for Don Rubens Mexican Food (Consent Agenda)
- Approved liquor license for Safeway #0048 (Consent Agenda)
- Approved liquor license for Safeway Express #5830 (Consent Agenda)
- Approved final plats for HC Estates, Jomax Acres, Windstone Ranch Phase 2, NW-NWC 175th Avenue & Dale Lane, Dignity Prasada, SimonCRE at Surprise Center, and Cactus & Perryville Park (Consent Agenda)
🗳️ How they voted (1 roll-call vote)
Tourism Fund Subcommittee
The Tourism Subcommittee is reviewing a recommendation to the City Council regarding the use of the Tourism Fund. The proposal involves up to $25,000 in annual reimbursements over the next two years to continue the City's partnership with the Arizona Fall Classic.
- Recommendation for up to $25,000 annual reimbursement from the Tourism Fund for two years
- Continuation of City partnership with Arizona Fall Classic for baseball events
- Approval of April 26, 2023, meeting minutes
The Tourism Fund Subcommittee recommended that City Council approve up to $25,000 in annual reimbursements for the next two years to continue a partnership with Arizona Fall Classic. The committee also approved the minutes from the April 26, 2023, meeting.
- Approved April 26, 2023, meeting minutes (3-0)
- Approved recommendation to City Council for up to $25,000 in annual reimbursements for 2 years (max $50,000) for Arizona Fall Classic baseball events (3-0)
Planning and Zoning Commission
The Planning and Zoning Commission recommended a zone change for a site at Mountain View Blvd. and White Horse Trail. The body also approved a site plan for Crossroads at Surprise and elected its Chair and Vice Chair.
- Approved June 15, 2023 meeting minutes (5-0)
- Recommended approval of zone change from Community Commercial (C-2) to Residential High Density (R-3) for 13.2 acres at Mountain View Blvd. and White Horse Trail (4-2)
- Approved Site Plan for Crossroads at Surprise (6-0)
- Selected Jared Holland as Planning and Zoning Commission Chair (6-0)
- Selected Ken Chapman as Planning and Zoning Commission Vice Chair (6-0)
City Audit Committee
The City Audit Committee will meet to elect a Chairperson and Vice-Chairperson. The committee will also consider changing quarterly meeting days from Wednesday to Thursday. Additionally, members will review several audit reports and the department newsletter.
- Election of Chairperson and Vice-Chairperson
- Proposal to change quarterly meeting day from Wednesday to Thursday
- Accounts Payable Audit Report review
- Management of Policies and Procedures Audit Report review
- Quarterly Audit Recommendations Status Report review
The Audit Committee elected a Chairperson and Vice-Chairperson and approved the March 29, 2023 meeting minutes. The committee also approved the Accounts Payable, Management of Policies and Procedures, and Quarterly Audit Recommendation Status reports.
- Elected Alan Meyer as Chairperson and Tatiana Young as Vice-Chairperson (5-0)
- Approved March 29, 2023 meeting minutes (5-0)
- Approved Accounts Payable Audit Report (5-0)
- Approved Management of Policies and Procedures Audit Report (5-0)
- Approved Quarterly Audit Recommendation Status Report (5-0)
- Tabled action on changing quarterly meetings from Wednesday to Thursday
Council Subcommittee on Community Outreach, Partnerships & Grants Meeting
The Subcommittee approved the FY24 Neighborhood Grant timeline and application with specific edits. Members also recommended reallocating a $6,500 grant award from the Surprise Rotary Club to the AASK Kinship Program. Staff reported that $162,795 of the $200,000 allocated for the FY23 Community Outreach Program has been spent.
- Approved May 30, 2023 meeting minutes (3-0)
- Approved FY24 Neighborhood Grant timeline with edits (3-0)
- Approved FY24 Neighborhood Grant application with removal of section 3 (3-0)
- Recommended $6,500 funding award to AASK Kinship Program (unanimous)
Regular City Council Work Session
The City Council held a work session to discuss transportation updates, the draft General Plan 2040, and the results of a recent Housing Study. No formal votes were taken on these items as they were presented for discussion. The council also reviewed the FY2023 Financial Status Report through March 2023.
- Adjourned meeting (6-0, 1 excused)
🗳️ How they voted (1 roll-call vote)
CFD Commission Meeting
The Commission approved a property tax rate for the Marley Park Community Facilities District. The meeting also included the approval of previous meeting minutes.
- Approved Ad Valorem property tax rate of $2.7294 per $100.00 of assessed value for MPCFD (6-0, 1 excused)
- Approved June 6, 2023 meeting minutes
Regular City Council Meeting
The City Council approved several final plats, street maintenance agreements, and a rezoning of property near Yorkshire Drive and Grand Avenue. The council also appointed members to various city commissions and approved multiple grant-funded budget amendments.
- Approved rezoning of 2.42 acres near Yorkshire Drive and Grand Avenue to Community Commercial (6-0)
- Approved $100,000 funding agreement for Surprise Career Development Scholarship Fund
- Approved 4th Amendment to RPTA agreement for FY 2024 Transit Services (6-0)
- Approved appointment of members to Personnel Appeals, Parks and Recreation, and Planning & Zoning commissions
- Approved creation and appointment of 7 members to the new Library Commission
- Approved final plats for Putman Dixileta, Beardsley Townsite – Tract O, and Asante Unit 4.10
- Continued indefinitely final plats for Dignity Prasada and Cactus & Perryville Park
- Approved revised library printing fees in the Citywide Fee Schedule (6-0)
Planning and Zoning Commission
The Planning and Zoning Commission recommended a zone change for a site at Cactus Road and Cotton Lane to the City Council. The Commission also approved a Conditional Use Permit for a vehicle repair facility. Discussions were held regarding the Surprise General Plan 2040 and a city housing study.
- Approved June 1, 2023 meeting minutes (7-0)
- Recommended approval to City Council for zone change from Regional Commercial to Residential High Density for 12.9 acres at northwest corner of Cactus Road and Cotton Lane (7-0)
- Approved Conditional Use Permit and Site Plan for SWC Cotton & Greenway Auto Repair in Sierra Montana PAD (7-0)
Veterans, Disability and Human Services Commission
The Commission approved the Fiscal Year 2024 meeting calendar and the May 10, 2023 meeting minutes. Members agreed to form a working group to plan a local veterans event and decided to hold a future retreat to review the commission's strategic plan.
- Approved May 10, 2023 meeting minutes (7-0)
- Approved Fiscal Year 2024 meeting calendar as amended (7-0)
- Established working group (Lair, Kupper, Billcheck) to plan a veterans event in Surprise
- Reached consensus to hold a retreat to review the strategic plan
Special City Council Meeting
The City Council approved the final budget for Fiscal Year 2024. The council also passed resolutions regarding primary and secondary property tax levies and Street Light Improvement District property tax levies.
- Approved primary property tax of $0.7591 and secondary property tax of $0.3880 per $100 of assessed valuation (7-0)
- Approved Street Light Improvement District (SLID) property tax levies up to $1.20 per $100 of assessed valuation (7-0)
- Approved final budget for Fiscal Year 2024 (7-0)
🗳️ How they voted (1 roll-call vote)
Regular City Council Meeting
The City Council approved Map 102 to adjust city election districts. The council also passed a consent agenda including several liquor licenses, final plats, and budget amendments. Two other agenda items regarding land use and signage were continued to future dates.
- Approved election district Map 102 (5-2)
- Approved Consent Agenda minus Item 22 (7-0)
- Approved liquor licenses for Quiktrip #464, Sal's Smoke & Beer, Sakura Sushi Teppan Steak Seafood, and Barro's Pizza (7-0)
- Approved Final Plats for Asante Units 4.12, 3.11, 3.13, 3.9, 3.12, and Carefree Covered Storage, plus two replats (7-0)
- Approved $1.839M budget amendment for water acquisitions and $15,000 for Summer Youth Internship Program (7-0)
- Accepted Quit Claim Deed from Szeto Family Trust for Dale Lane right of way (7-0)
- Continued Asante PAD Amendment to August 1, 2023 (7-0)
- Continued Zoning Text Amendment for residential and model home signs to June 20, 2023 (7-0)
🗳️ How they voted (1 roll-call vote)
Boards and Commissions Nominations Committee
The Boards and Commissions Nominations Committee approved recommendations for 11 individuals to fill vacancies on the Arts & Cultural Advisory Commission and the new Library Commission. These recommendations will be sent to the City Council for consideration at the June 20, 2023 meeting.
- Approved Selection Advisory Commission meeting minutes from May 30, 2023 (unanimous)
- Recommended Margaret Lieu, Crystal Kupper, Charlotte Pullins, and Taylor Ingro for Arts & Cultural Advisory Commission (unanimous)
- Recommended Bill Shields, Jill Thomsen, Lillian Nieto, and Deborah Gentry for 4-year Library Commission terms (unanimous)
- Recommended Jamie Baker, Kady McCarthy, and Kevin Perry for 2-year Library Commission terms (unanimous)
Arts and Cultural Advisory Commission
The Commission approved the meeting calendar for fiscal year 2024 and the minutes from the May 1, 2023 meeting. Members provided recommendations for gathering community input on the Arts and Culture Division Strategic Plan and discussed requirements for an upcoming commission retreat.
- Approved May 1, 2023 meeting minutes (4-0)
- Approved FY2024 meeting calendar (5-0)
Council Subcommittee on Community Outreach, Partnerships & Grants Meeting
The Subcommittee reviewed 34 applicants for the Surprise Community Outreach Program, which has $150,000 in funding for the fiscal year. Members voted to recommend a list of 23 organizations for funding to the full City Council.
- Approved March 13, 2023 meeting minutes (3-0)
- Recommended for funding: Employed and Overjoyed $10,000
- Recommended for funding: Radiant Church $10,000
- Recommended for funding: Autism Life and Living $10,000
- Recommended for funding: Vista Community Outreach $10,000
- Recommended for funding: Sounds of Autism $9,000
- Recommended for funding: A New Leaf $8,500
- Recommended for funding: Surprise Young Life $8,000
Boards and Commissions Nominations Committee
The Boards and Commissions Nominations Committee recommended four individuals to fill vacancies on the Planning & Zoning Commission. These recommendations will be sent to the City Council for consideration at the June 20, 2023 meeting.
- Approved Selection Advisory Commission meeting minutes from May 24, 2023 (Unanimous)
- Recommended Matthew Keating for Planning & Zoning Commission (Unanimous)
- Recommended Dennis Bash for Planning & Zoning Commission (Unanimous)
- Recommended Ken Chapman for Planning & Zoning Commission (Unanimous)
- Recommended Jay Leonard for Planning & Zoning Commission (Unanimous)
Education Subcommittee
The committee approved the minutes from the December 13, 2022, meeting. Members discussed a preliminary workforce and education roadmap, West-MEC adult education programming for Fall 2023, and a CTE scholarship program with Estrella Mountain Community College.
- Approved December 13, 2022, Education Sub-Committee meeting minutes (4-0)
Boards and Commissions Nominations Committee
The committee approved the May 15, 2023, meeting minutes. It also voted to recommend two applicants for vacancies on the Veterans, Disabilities and Human Services Commission.
- Approved Selection Advisory Commission meeting minutes for May 15, 2023 (unanimous)
- Recommended Shawna Daigle for Veterans, Disabilities and Human Services Commission (unanimous)
- Recommended Steffen Hanzel for Veterans, Disabilities and Human Services Commission (unanimous)
Planning and Zoning Commission
The Commission approved several conditional use permits for drive-through facilities and a site plan for apartments. It also approved a zoning change for a 2.66-acre parcel and recommended a signage ordinance amendment to City Council.
- Approved May 4, 2023 meeting minutes (5-0)
- Approved Conditional Use Permit for Marley Park Square Lot 11 retail shell with drive-through (5-0)
- Approved Conditional Use Permit for Marley Park Square Lot 12 retail shell with drive-through (5-0)
- Approved Conditional Use Permit for Café Rio drive-through at Litchfield Rd. and Waddell Rd. (5-0)
- Recommended approval to City Council for Zoning Text Amendment regarding residential and model home signs, excluding off-site signage (5-0)
- Approved rezone of 2.66 acres southwest of 163rd Ave and Grand Ave to Community Commercial (C-2) (5-0)
- Approved Use-Only CUP for drive-through restaurant at Bella Fiesta Commerce Center (5-0)
- Approved Site Plan for Truman Ranch Marketplace Family & Senior Apartments (5-0)
Public Safety Personnel Retirement System Commission – Police
The Commission approved the accidental disability retirement application for Glenn D. Cannon following an executive session review of medical records. The Board also accepted two firefighter recruits into the PSPRS system.
- Approved April 12, 2023 meeting minutes
- Approved acceptance of firefighter recruits Cody J. Lackhan and Pedro E. Mazon into the PSPRS system
- Approved accidental disability retirement application for Glenn D. Cannon
Regular City Council Work Session
The City Council conducted a work session featuring presentations on cellular service expansion, sustainability efforts, the Prasada Planned Area Development, and water resources. No substantive policy decisions or ordinances were voted on during the session.
- Adjourned meeting (7-0)
🗳️ How they voted (1 roll-call vote)
Regular City Council Meeting
The City Council approved a loan for water capacity enhancements and a roadway circulation amendment for the Prasada PAD. Several final plats for residential or commercial developments were approved via the consent agenda. The council also authorized a five-year partnership agreement with Perfect Game.
- Approved loan agreement with Water Infrastructure Finance Authority of Arizona up to $34,980,000 (7-0)
- Approved Prasada PAD amendment to revise roadway circulation network (7-0)
- Approved $250,000 total over 5 years for partnership with Perfect Game (7-0)
- Approved FY2024 Comprehensive Financial Management Policies amendments (7-0)
- Approved updated Budget Amendment Policies and Procedures (7-0)
- Approved business license exemption list correction to Municipal Code (7-0)
- Approved final plats for Orange on Bell, Asante Unit 3.10B, Toll at Prasada Phase 2, Asante Unit 4.9, and Asante Units 4.11A and 4.11B (7-0)
- Approved $4,000 budget amendment for police overtime for 'Buckle Up Arizona' campaign (7-0)
🗳️ How they voted (3 roll-call votes)
Boards and Commissions Nominations Committee
The committee approved the recommendation of eight individuals to fill vacancies on the Personnel Appeals Board and the Parks and Recreation Commission. These recommendations will be sent to the City Council for consideration at the June 20, 2023 meeting.
- Approved April 11, 2023 Selection Advisory Commission meeting minutes (Unanimous)
- Recommended LaCoya Shelton for reappointment to Personnel Appeals Board (Unanimous)
- Recommended Mitchell Friedlander for reappointment to Personnel Appeals Board (Unanimous)
- Recommended Ted Grove for reappointment to Personnel Appeals Board (Unanimous)
- Recommended Timothy Tate for appointment to Personnel Appeals Board (Unanimous)
- Recommended Brent Bailey for reappointment to Parks and Recreation Commission (Unanimous)
- Recommended Wayne Turner for reappointment to Parks and Recreation Commission (Unanimous)
- Recommended Patricia Blaisdell and Matthew Ives for Parks and Recreation Commission (Unanimous)
Veterans, Disability and Human Services Commission
The commission approved the minutes from the April 12, 2023 meeting. Members discussed FY2023 activities and reached a consensus to resolve or repurpose some working groups after reviewing their strategic plan.
- Approved April 12, 2023 meeting minutes as amended (9-0)
Planning and Zoning Commission
The Planning and Zoning Commission approved three conditional use permits for billboard signs east of 147th Avenue and north of Loop 303, each with a saguaro cactus design, by a 5-2 vote. They also approved a conditional use permit for an Alaska USA Federal Credit Union branch with a drive-through at Litchfield and Waddell roads, and a major PAD amendment for the Prasada roadway network. The meeting included public comment on traffic safety concerns for the Northwest Ranch community.
- Approved Conditional Use Permit for Alaska USA Federal Credit Union at Litchfield and Waddell (7-0)
- Approved billboard sign on APN 503-69-015F (5-2)
- Approved billboard sign on APN 503-69-008D (5-2)
- Approved billboard sign on APN 503-69-015E (5-2)
- Approved Major PAD Amendment to Prasada PAD for roadway network revision (7-0)
- Approved April 20, 2023 meeting minutes (7-0)
Regular City Council Work Session
The City Council held a work session to discuss financial policy updates, the economic impact of art, and Capital Improvement Plan projects. No formal votes were taken on the proposed projects or the bond, as the session was for presentation and discussion.
- Discussed proposed $100 million General Bond Obligation for infrastructure projects
- Reviewed plans for Firestation 309, including a splash pad and competitive pools
- Discussed FY2024 financial policy changes and construction tax rates
- Reviewed presentation on the economic impact of art in communities
- Discussed Cactus road traffic signal funds and a projected 2025 timeline
🗳️ How they voted (1 roll-call vote)
Regular City Council Meeting
The Council approved several consent items, including a fee schedule update and a $175,000 budget shift for sewer utility equipment. A proposed amendment to the Sycamore Farms Planned Area Development was continued indefinitely following public opposition and council discussion.
- Approved Regular Council Meeting Minutes of April 18, 2023 (7-0)
- Approved amendments to Comprehensive Citywide Fee Schedule via Resolution #2023-17 (7-0)
- Approved Intergovernmental Agreement with Maricopa County for Polaris Integrated Library System via Resolution #2023-39 (7-0)
- Approved Final Plat for 'Blessings Estates' Case FS22-1435 (7-0)
- Approved Employment Agreement appointing Kristine Passarelli as City Clerk (7-0)
- Approved $175,000 budget amendment moving funds within Sewer Utility Capital Fund to Project A61070 (7-0)
- Approved Funding Agreement and MOU with MCCCDF and Estrella Mountain Community College via Resolution #2023-42 (7-0)
- Continued indefinitely the Sycamore Farms PAD Amendment Ordinance #2023-11
🗳️ How they voted (1 roll-call vote)
Arts and Cultural Advisory Commission
The commission approved the April 3, 2023 meeting minutes. Members heard presentations and discussed funding requests from several arts organizations for the 2024 grant cycle, though no final funding recommendations were decided during this session.
- Approved April 3, 2023 meeting minutes (7-0)
Parks and Recreation Commission
The Commission reviewed a petition regarding pickleball court usage and decided to leave existing tennis courts as is. The body also approved the minutes from the January 23, 2023 meeting.
- Approved January 23, 2023 meeting minutes (5-0)
- Decided not to convert tennis courts to pickleball courts at this time
Judicial Selection Advisory Commission
The Judicial Selection Advisory Commission approved the April 26, 2022, meeting minutes and re-elected its chair and vice-chair. The commission discussed residency requirements for members and directed staff to consult the City Attorney regarding potential waivers or code modifications.
- Approved April 26, 2022 meeting minutes (6-0, 1 abstain)
- Retained Chair Carey as chair (5-0, 2 abstain)
- Retained Vice-Chair Lang as vice-chair (5-0, 2 abstain)
- Directed staff to contact City Attorney regarding residency waiver or modification process
Tourism Fund Subcommittee
The Tourism Fund Subcommittee approved a 5-year facility use agreement with Perfect Game. The agreement allows for annual reimbursements of up to $50,000 from the Tourism Fund, totaling a maximum of $250,000 over the term.
- Approved August 3, 2022 meeting minutes (3-0)
- Approved maximum $50,000 annual reimbursements for 5 years ($250,000 total) for Perfect Game facility use agreement (3-0)
Planning and Zoning Commission
The Planning and Zoning Commission approved a preliminary plat for specific parcels in District 1. The commission also approved the minutes from the April 6, 2023 meeting.
- Approved Preliminary Plat 'Heritage Asante Parcels 11, 14, and Freedom Way' (Case FS22-1425) with stipulations 'a' through 'c' (6-0)
- Approved April 6, 2023 meeting minutes (6-0)
Recruitment Committee
The Recruitment Sub-Committee will review meeting minutes from April 6, 2023. The committee will also hold a discussion regarding finalist candidates for the appointment of City Clerk.
- Approval of April 6, 2002, meeting minutes
- Discussion of finalist candidates for the City Clerk position
The committee approved the regular and executive session meeting minutes from April 6, 2023. Members entered an executive session to discuss finalist candidates for the City Clerk position.
- Approved Recruitment Subcommittee Meeting Minutes of April 6, 2023
- Approved Recruitment Subcommittee Executive Session Meeting Minutes of April 6, 2023
- Entered executive session to discuss City Clerk finalist candidates
Regular City Council Meeting
The Council approved a Major Planned Area Development amendment for North Copper Canyon with specific traffic and utility stipulations. They also established a Library Advisory Commission and appointed a new member to the City Audit Commission.
- Appointed Stephen Gaddis to the City Audit Commission (6-0, 1 excused)
- Approved North Copper Canyon (Austin Ranch) PAD amendment with stipulations A, B, C, and D (6-0, 4 excused)
- Approved creation of a Library Advisory Commission (6-0, 1 excused)
- Approved April 4, 2023 meeting minutes (unanimous)
- Approved Final Plat for Village at Prasada (unanimous)
- Approved Final Re-Plat Toll at Prasada, Unit Q — Phase 3 — SF (unanimous)
- Approved Master Plat for Asante Planning Area 3 (unanimous)
- Approved $250,000 budget amendment for I.T. Space Remodel (unanimous)
Public Safety Personnel Retirement System Commission – Fire
The Board amended a previous action to accept four firefighter recruits into the PSPRS system with preexisting conditions. The commission also reviewed the Fire Department's actuarial financial status and discussed the Section 115 Trust program.
- Approved March 8, 2023 meeting minutes
- Approved Tier 3 recruits Garrett A. Dickens, Brennan T. Franklin, Kailee A. Matlock, and Scout A. Smith into PSPRS with preexisting conditions
Public Safety Personnel Retirement System Commission – Police
The commission approved meeting minutes from March 8, 2023. Members received an informational presentation on the police department's 67.6% funding status and the potential implementation of a Section 115 Trust to manage pension liabilities.
- Approved March 8, 2023 Executive Session Meeting Minutes
- Approved March 8, 2023 Meeting Minutes
Boards and Commissions Nominations Committee
The Boards and Commissions Nominations Committee interviewed three applicants for a vacancy on the City Audit Committee. The committee reached a consensus to recommend Stephen Gaddis for consideration by the City Council.
- Approved meeting minutes from June 1, 2022 (Unanimous)
- Recommended Stephen Gaddis for City Audit Committee vacancy
Recruitment Committee
The Recruitment Sub-Committee met to review candidates for the City Clerk position. Following an executive session, the committee selected three candidates to proceed to the next step of the recruitment process. Staff were directed to coordinate interviews and notify the applicants.
- Selected three candidates for City Clerk interviews
- Directed staff to coordinate interviews and notify applicants
Planning and Zoning Commission
The Commission approved a preliminary plat for Toll at Prasada and recommended a partial PAD amendment for Sycamore Farms to the City Council. The Sycamore Farms recommendation was limited to Parcels 11A and 11B, while Parcels 1, 6, and 16 will remain as currently zoned.
- Approved March 16, 2023 meeting minutes (7-0)
- Approved Preliminary Plat Unit R — Toll at Prasada (7-0)
- Denied recommendation for full Sycamore Farms Major PAD Amendment (0-5)
- Recommended approval of Sycamore Farms Major PAD Amendment for Parcels 11A and 11B only (4-3)
Regular City Council Work Session
The City Council held a work session featuring presentations on economic development, occupational safety partnerships, and a community award program. No formal votes were taken on the agenda items; the session consisted of presentations and discussions.
- No substantive decisions were made; the meeting was a work session for presentation and discussion
Regular City Council Meeting
The City Council approved a PAD amendment to allow a community-based medical facility with 80 to 120 beds. The council also approved several final plats, budget amendments for fire-medical costs, and a homeless housing agreement. A request for affordable senior housing was continued indefinitely.
- Approved PAD amendment for Dignity Health West Valley Campus (unanimous)
- Approved $2.58M agreement with Maricopa County for homeless housing (unanimous)
- Approved $675,300 budget amendment for Fire-Medical operational costs (unanimous)
- Approved liquor licenses for Coyote Lakes Golf Club (unanimous)
- Approved amendments to City Council and Boards and Commissions procedures (unanimous)
- Approved Resolution #2023-41 regarding state training expenditure laws (unanimous)
- Continued Asante PAD amendment to May 16th (unanimous)
- Continued affordable senior housing ground lease indefinitely (unanimous)
Arts and Cultural Advisory Commission
The Arts and Cultural Advisory Commission recommended renewing the service agreement for the Poetry Slam at WHAM. The commission also discussed art installations for the new Multigenerational Community Resource Center and security measures for the Top Knot sculpture.
- Approved March 6, 2023 meeting minutes with amendments (6-0)
- Recommended renewal of the 'Poetry Slam at WHAM' service agreement (6-0)
Regular City Council Work Session
The meeting consisted of procedural items only. No consent agenda items, public hearing items, or substantive decisions were recorded.
- Adjourned the work session (7-0)
Regular City Council Meeting
The City Council approved an Intergovernmental Agreement for the Heritage Senior project, providing 99 units of affordable senior housing. Council also approved a Major Planned Area Development amendment for Vistas Montanas and several land-related consent items.
- Approved Intergovernmental Agreement for 99-unit Heritage Senior affordable housing (unanimous)
- Approved Vistas Montanas Major Planned Area Development (PAD) Amendment (5-2)
- Approved 'Surprise Logistics Park' Final Plat for 28.42 acre property (unanimous)
- Approved FY 2023 budget amendment for grant and capital projects (unanimous)
- Accepted Right of Way Amendment from Arizona State Land Department for 227th Avenue (unanimous)
- Accepted Quit Claim Deeds for Right of Way along Dale Lloyd Abrams Lane from The Goertzen Trust, Eugene and Valerie Rollin, and HOH Land Holdings (unanimous)
- Accepted Right of Way transfer from Arizona State Land Department for 163rd Avenue (unanimous)
- Tabled ground lease for affordable senior housing until April 4, 2023 (unanimous)
🗳️ How they voted (1 roll-call vote)
Planning and Zoning Commission
The Planning and Zoning Commission approved two Major PAD Amendments regarding land use and development. One amendment facilitates a Dignity Health West Valley Campus, and another concerns the North Copper Canyon (Austin Ranch) PAD.
- Approved March 2, 2023 meeting minutes (5-0, 1 abstention)
- Approved Major PAD Amendment for Dignity Health West Valley Campus to City Council (6-0)
- Approved Major PAD Amendment for North Copper Canyon (Austin Ranch) PAD to City Council (5-1)
Council Subcommittee on Community Outreach, Partnerships & Grants Meeting
The subcommittee will consider the application process and timeline for the FY24 Surprise Community Outreach Program grant. The meeting also includes updates on the FY23 Neighborhood Grant awards and the FY23 SCOP program.
- FY24 Surprise Community Outreach Program grant timeline and application
- Updates on the FY23 Surprise Community Outreach Program (SCOP)
- Updates on FY23 Neighborhood Grant awards
- Action on October 5, 2022, meeting minutes
The Subcommittee approved the timeline and application for the FY24 Surprise Community Outreach Program grant, which will open March 27, 2023. Funding for FY24 will remain at $150,000. The group also approved the meeting minutes from October 5, 2022.
- Approved October 5, 2022 meeting minutes (3-0)
- Approved FY24 grant timeline and application as amended (3-0)
- Limited FY24 grant applications to one per organization
- Recommended adding Arts and Cultural grant funding language to the application
- Maintained current rubric for grant evaluation
- Scheduled grant presentations for May 30, 2023
Public Safety Personnel Retirement System Commission – Fire
The Public Safety Retirement Commission - Fire approved the acceptance of five firefighter recruits into the PSPRS system following a review of medical examinations. The board also approved the meeting minutes from February 15, 2023.
- Approved February 15, 2023 meeting minutes
- Approved acceptance of Clay A. Cordasco into PSPRS (with preexisting conditions)
- Approved acceptance of Garrett A. Dickens into PSPRS (without preexisting conditions)
- Approved acceptance of Brennan T. Franklin into PSPRS (without preexisting conditions)
- Approved acceptance of Kailee A. Matlock into PSPRS (without preexisting conditions)
- Approved acceptance of Scout A. Smith into PSPRS (without preexisting conditions)
Public Safety Personnel Retirement System Commission – Police
The Local Board approved an accidental disability retirement application for Officer Richard G. Malone and authorized an Independent Medical Exam for Officer Glenn D. Cannon. The Board also extended the term of member Severin Hall to June 30, 2024.
- Approved February 15, 2023 Executive Session Meeting Minutes
- Approved February 15, 2023 Meeting Minutes
- Approved extension of Police Member Severin Hall's term to June 30, 2024
- Approved accidental disability retirement application for Police Officer Richard G. Malone
- Approved ordering an Independent Medical Exam for Police Officer Glenn D. Cannon
Health Benefits Trust Fund Board
The Health Benefits Trust Fund Board approved the recommended budgets for the FY2024 Health Benefit Trust Fund and the FY2024 Workers’ Compensation Plan. The board also approved amended minutes from the November 30, 2022 meeting.
- Approved amended November 30, 2022 meeting minutes
- Approved FY2024 Health Benefit Trust Fund Budget
- Approved FY2024 Workers’ Compensation Plan Budget
Regular City Council Work Session
The City Council held a work session to discuss proposed changes to the municipal code regarding board policies and legal procedures. Members also reviewed the FY2023 financial status report and FY2024 budget overviews for public safety and general government. No formal votes were taken on the proposed code changes or budget items.
- Agreed to reduce Veterans, Disability, and Human Service Commission membership to 7 through attrition
- Discussed prohibiting employees from serving on public bodies, suggesting resignation upon hire rather than application
- Discussed implementing two-year term limits for board and commission chairs and vice-chairs
- Discussed board term limits, including a proposal for 12-year limits with a 4-year break
- Adjourned meeting at 5:32 p.m. (Unanimous)
Regular City Council Meeting
City Council approved a General Plan Amendment to change approximately 3,588 acres to an Employment Community Character Area. The council also approved several water and wastewater agreements and a multi-district opioid settlement.
- Approved General Plan Amendment for 3,588 acres to Employment Community Character Area (6-0, 1 excused)
- Approved multi-district litigation opioid settlement with Teva, Allergan, Walmart, CVS, and Walgreens (6-0, 1 excused)
- Approved Willow Trails Water Agreement (6-0, 1 excused)
- Approved Temporary Wastewater Treatment and Interconnection Agreement with EPCOR Water of Arizona Inc. (6-0, 1 excused)
- Approved Multi-License Acquisition of Control for BABBO's Italian Eatery (6-0, 1 excused)
- Approved Final Plat for 'Mach Compound' (6-0, 1 excused)
- Approved Final Plat for 'Dale 166' (6-0, 1 excused)
- Approved $61,900 budget amendment for Community Action Program services (6-0, 1 excused)
Arts and Cultural Advisory Commission
The commission approved the FY2024 Arts & Culture Grant Program application with amendments and authorized a Charter School Exhibit reception. Members also discussed transitioning from an annual Arts Week to an 'Art Month' in March 2024.
- Approved February 6, 2023 meeting minutes with amendments (7-0)
- Approved FY2024 Arts & Culture Grant Program application with amendments (7-0)
- Approved Charter School Reception for April 3 at 5:00 p.m. with budget not to exceed $300 (7-0)
Planning and Zoning Commission
The Planning and Zoning Commission approved a Major General Plan Amendment to reclassify 3,588 acres for employment use. The board also approved a site plan for Surprise Pointe Industrial and recommended a Major PAD Amendment for the Asante PAD to City Council.
- Approved February 2, 2023 meeting minutes (6-0, 1 abstention)
- Approved Site Plan for Surprise Pointe Industrial subject to stipulations 'a' through 'd' (6-1)
- Added stipulation to cap residential units at 475 for Asante PAD amendment (4-3)
- Added stipulation requiring commercial development concurrent with residential for Asante PAD amendment (5-2)
- Approved Major PAD Amendment for Asante PAD to change 101 acres from commercial to mixed-use for City Council recommendation (4-3)
- Approved Major Amendment to General Plan 2035 Land Use Map to change 3,588 acres to Employment Character Area (6-1)
Special Meeting
The City Council and Planning & Zoning Commission held a joint discussion regarding the General Plan 2040. No formal votes were taken; the session served as a consultant-led review of growth, housing, transportation, and water resources. The body discussed future milestones and upcoming work sessions.
- No substantive decisions were made; the meeting was a discussion and update on General Plan 2040
Regular City Council Work Session
The City Council held a work session to discuss the Fiscal Year 2024 budget overview, including revenues, expenses, and strategic plan updates. No formal votes were taken on budget items; the session focused on presentations and discussion regarding the budget calendar and revenue sources.
- Reviewed Fiscal Year 2024 Budget overview and strategic plan
- Discussed intergovernmental revenue, HURF, and gasoline tax effects
- Reviewed budget calendar through June 2023
- Adjourned meeting (6-0, 1 excused)
Regular City Council Meeting
The City Council approved a rezoning request for 4.94 acres on Grand Avenue to allow for commercial use. The council also approved several final plats and an agreement for emergency shelter services. A proposed update to the citywide fee schedule was discussed but no action was taken.
- Approved rezoning of 4.94 acres on Grand Avenue to Community Commercial (C-2) (6-0)
- Approved Final Re-Plat Toll at Prasada, Unit N — Phase 2 (6-0)
- Approved Final Plat 'Williams 219' (6-0)
- Approved Final Plat 'Fulton Homes at Prasada — Phase 2' (6-0)
- Approved Map of Dedication 'Surprise Industrial' (6-0)
- Accepted Special Warranty Deed for a Fire Station site near Deer Valley and 235th Avenue (6-0)
- Approved amendment to Intergovernmental Agreement with Maricopa County for emergency shelter services and $55,000 budget move (6-0)
- Tabled action on Comprehensive Citywide Fee Schedule updates
Public Safety Personnel Retirement System Commission – Fire
The Commission approved the acceptance of five firefighter recruits into the Public Safety Personnel Retirement System (PSPRS) after reviewing their medical examinations. The board also approved the meeting minutes from September 14, 2022.
- Approved acceptance of five firefighter recruits into the PSPRS system (unanimous)
- Approved September 14, 2022 meeting minutes (unanimous)
Public Safety Personnel Retirement System Commission – Fire
The Board approved the minutes from the September 14, 2022 meeting. Members discussed Senate Bill 1268 and the management of DROP funds through Nationwide, but no formal action was taken on these items. The Board also expressed a preference to continue live-streaming meetings for public access.
- Approved September 14, 2022 meeting minutes
- Decided to continue televising PSPRS Board Meetings via the Surprise TV channel
- Discussion on Senate Bill 1268 (no action taken)
Public Safety Personnel Retirement System Commission – Police
The Commission approved the minutes from the January 18, 2023 meeting. A disability retirement application for Police Officer Glenn D. Cannon was tabled pending the receipt of VA medical records.
- Approved January 18, 2023 meeting minutes
- Tabled accidental disability retirement application for Police Officer Glenn D. Cannon
Veterans, Disability and Human Services Commission
The commission held a public hearing regarding the CDBG and HOME Needs for the 2023 Annual Action Plan. Members received presentations on Best Buddies services, transportation, and the 2023 Care & Share Expo. No other substantive actions were taken.
- Approved January 11, 2023 meeting minutes (9-0)
Regular City Council Meeting
The City Council approved a consent agenda including three liquor licenses, a final plat for Morgan-Harris Estates, and two budget amendments. The council also appointed Judge Brian Y. Furuya to the Judicial Selection Advisory Commission.
- Appointed Judge Brian Y. Furuya to the Judicial Selection Advisory Commission (7-0)
- Approved liquor license for FAT CATS ENTERTAINMENT CENTER (7-0)
- Approved liquor license for QUIKTRIP #415 (7-0)
- Approved liquor license for Cooper's Hawk Winery & Restaurant (7-0)
- Approved Final Plat for Morgan-Harris Estates (7-0)
- Accepted Arizona Lottery Fund allotment of $364,134 for FY2023 (7-0)
- Approved $12,800 budget move from General Contingency to Project G31061 (7-0)
- Approved $18,000 budget move for JLEO Task Force overtime expenses (7-0)
Arts and Cultural Advisory Commission
The commission refined the FY2024 grant application process, deciding to keep eligibility open to all non-profit organizations hosting events in Surprise. Members established specific evaluation areas and required grantees to provide quantitative results in their reporting.
- Approved December 5, 2022 meeting minutes with amendments (7-0)
- Decided FY2024 grants remain open to all non-profit organizations hosting events in Surprise
- Defined grant evaluation areas as Partnerships, Events & Activities, Outreach & Advocacy, Public Art, and Leverage Funding Mechanisms
- Approved application language stating final funding decisions are at the total discretion of the commission
- Required grantees to include measurable quantitative results in final presentations
- Approved interactive display for Dysart Festival of the Arts
Planning and Zoning Commission
The Commission approved the minutes from the January 19, 2022, meeting. A presentation was held regarding a Major General Plan Amendment for approximately 3,588 acres in District 1, but no action was taken on the proposal.
- Approved January 19, 2022 Planning and Zoning Commission Regular Meeting Minutes (6-0)
Parks and Recreation Commission
The Commission approved the meeting minutes from October 24, 2022. Members discussed the proposed McMicken Dam Conservation Area and scheduled a park tour for April 15. No nominations were made for the 2022 Surprise Recreation Campus Hall of Fame.
- Approved October 24, 2022 meeting minutes (6-0)
- Scheduled park tour for Saturday, April 15, 8am-12pm
Planning and Zoning Commission
The Planning and Zoning Commission approved a zoning change for a 4.94-acre parcel and granted conditional use permits for two restaurant locations. The commission also approved the minutes from the December 15, 2022 meeting.
- Approved December 15, 2022 meeting minutes (7-0)
- Approved rezone of 4.94-acre parcel north of 163rd Avenue and Grand Avenue to Community Commercial (C-2) (7-0)
- Approved Conditional Use Permit and Site Plan for Angie’s Lobster convenience restaurant with drive-through (7-0)
- Approved Conditional Use Permit with Site Plan for Salad & Go at Cactus & Reems Road (7-0)
Public Safety Personnel Retirement System Commission – Police
The Commission approved the acceptance of seven police officers and recruits into the PSPRS system. The Board also approved an alternate contribution rate for retiree James S. Rothschild and an accidental disability retirement application for Officer Anna M. Weaver.
- Approved December 7, 2022 Executive Session Meeting Minutes
- Approved December 7, 2022 Meeting Minutes
- Approved entry of Aldo S. Ortega, Justin T. Lemon, Alexandra N. Gallo, James R. McPheeters, Nicholas J. Wylie, Ronnie L. Jaques, and Luke A. Richards into PSPRS
- Approved alternate contribution rate (ACR) for retiree James S. Rothschild
- Approved accidental disability retirement application for Police Officer Anna M. Weaver
Regular City Council Work Session
The City Council held a work session to discuss proposed changes to the City Council Policies and Procedures Manual and the Boards and Commissions Handbook. The council also received a presentation on the Fiscal Year 2024 budget kickoff and timeline. No formal votes were taken on these items during the session.
- Adjourned work session (7-0)
Regular City Council Meeting
The City Council authorized applying for up to $35 million from the Water Infrastructure Financing Authority for the SPA 1 Capacity and Enhancements project. The Council also approved the 2023 Legislative Agenda and funded a stadium art project. Several final plats for local developments were approved via the consent agenda.
- Selected Councilmember Judd as Vice-Mayor
- Approved application for up to $35M WIFA loan for SPA 1 Capacity and Enhancements (7-0)
- Approved 2023 Legislative Agenda (7-0)
- Approved $450,000 budget amendment for Stadium Art Project (7-0)
- Approved IGA with City of Glendale for municipal tax application (7-0)
- Approved five Final Plats for Toll at Prasada, Marley Park Promenade, Heritage Asante, and Windstone Ranch (7-0)
- Approved DEA Task Force Agreement and $39,700 budget amendment (7-0)
- Continued Vista Montanas PAD Amendment application to March 21, 2023 (7-0)
Veterans, Disability and Human Services Commission
The commission approved the meeting minutes from December 14, 2022. The session consisted primarily of staff reports and presentations regarding community services and upcoming city events.
- Approved December 14, 2022 meeting minutes (6-0)
Regular City Council Meeting
The City Council approved the creation of the Surprise Redistricting Committee to manage the city's redistricting process through June 2023. Additionally, the council approved a budget amendment for a new fire engine and a final plat for a property on Adobe Road.
- Approved Resolution #2023-05 to establish the Surprise Redistricting Committee (7-0)
- Approved FY 2023 budget amendment to purchase a Fire Engine for Fire Station #309 (7-0)
- Approved Final Plat for property at southeast corner of Adobe Road and 225th Avenue (7-0)
- Approved Regular Council Work Session and Regular Council Meeting Minutes of December 20, 2022 (7-0)