Surprise public meetings in 2023

Planning and Zoning Commission

The Planning and Zoning Commission will review a conditional use permit for a new food and drink establishment near Bell Road and Citrus Road. The commission will also consider a zone change for approximately 12 acres near Reems Road and Tierra Buena Lane.

• Conditional Use Permit and Site Plan for Swig Drink and a 10,149 square foot multi-tenant building near Bell Road and Citrus Road
• Zone Change of approximately 12 acres from C-1 PUD and RR to R-3 near the northeast corner of Reems Rd. and Tierra Buena Ln.
• Release of an existing Deed Restriction for Case #FS22-0858

Regular City Council Work Session

The City Council will hold a work session featuring a presentation and discussion about the Veterans, Disability and Human Services Commission. Other agenda items are procedural or involve reports from the City Manager and City Clerk.

• Presentation and discussion pertaining to the Veterans, Disability and Human Services Commission

The City Council conducted a work session featuring a presentation from the Veterans, Disability and Human Services Commission regarding its strategic plan, 2023 accomplishments, and transit programs. No formal votes or policy decisions were made during the session.

Regular City Council Meeting

The City Council will review the Fiscal Year 2024 financial status report and consider adopting the Surprise 2040 General Plan. The agenda also includes liquor license recommendations and several land use approvals.

• Adoption of the Surprise 2040 General Plan
• Liquor license recommendations for Mountain Mike’s Pizza and Kimble’s Kitchen
• Agreement with Arizona Department of Public Safety to provide an officer to the Vehicle Theft Task Force
• Agreement with Maricopa County for Homeless Outreach and Navigation Services
• Approval of various final plats including Khano Acres and Leon Capital Group at Surprise Center

The City Council approved the Surprise 2040 General Plan and granted liquor license recommendations for two businesses. The council also passed a consent agenda including several final plats and intergovernmental agreements.

• Adopted Surprise 2040 General Plan (5-0)
• Approved liquor license recommendation for Mountain Mike’s Pizza (5-0)
• Approved liquor license recommendation for Kimble’s Kitchen (5-0)
• Approved agreement with AZ Dept of Public Safety for Vehicle Theft Task Force officer (5-0)
• Approved agreement with Maricopa County for Homeless Outreach and Navigation Services funding (5-0)
• Approved final plats for Re-plat Lot 1 TLC Ranch, Khano Acres, Toll at Prasada Unit J, and Leon Capital Group at Surprise Center (5-0)
• Approved Map of Dedication for Fulton Homes Escalante Infrastructure Phase 3 (5-0)
• Approved street and utility improvements at Paradisi Master Final Plat (5-0)

Library Commission

The Library Advisory Commission will consider the November 9, 2023 meeting minutes and a recommendation for new Library Mission and Vision Statements. The Commission will also receive a presentation regarding community demographics, library programming, and materials collection by age range.

• Review of November 9, 2023, meeting minutes
• Recommendation of approval for Library Mission and Vision Statements
• Presentation on community demographics, programming, and materials collection

The Library Advisory Commission recommended approval of the Library Mission and Vision Statements. The commission also reviewed community demographics, library programming, and collection data.

• Approved November 9, 2023 meeting minutes (6-0)
• Recommended approval of Library Mission and Vision Statements (6-0)

Veterans, Disability and Human Services Commission

The Commission will review the November 8, 2023 meeting minutes for consideration and action. Members will also discuss updates regarding the Surprise Vet Fest and various commission working groups.

• Review of November 8, 2023 meeting minutes
• Discussion and update on the Surprise Vet Fest
• Discussion pertaining to VDHS Commission working groups

The Commission held a regular meeting on December 13, 2023, where they approved the minutes from their previous meeting. Members also discussed planning assignments for the upcoming Vet Fest and reviewed the structure of various commission working groups.

• Approved November 8, 2023 meeting minutes (5-0)
• Adjourned meeting at 6:41 p.m. (5-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a conditional use permit and site plan for a Fry’s Pharmacy drive-through, fuel center, and retail building. The project is located near the southwest corner of Sarival Avenue and Cactus Road within the Sycamore Farms Planned Area Development.

• Conditional Use Permit and Site Plan for Fry’s Pharmacy drive-through, fuel center, and retail multi-tenant building (FS22-1201)
• Approval of November 16, 2023, Planning and Zoning Commission meeting minutes

The Planning and Zoning Commission approved a Conditional Use Permit and Site Plan for a Fry’s Pharmacy project including a drive-through, fuel center, and retail building. The commission also approved the minutes from the November 16, 2023 meeting.

• Approved Conditional Use Permit and Site Plan for Fry’s Pharmacy near Sarival Avenue and Cactus Road (5-0)
• Approved November 16, 2023 meeting minutes (5-0)

Health Benefits Trust Fund Board

The Board will consider the August 23, 2023 meeting minutes and the 2024 annual calendar. Members will also discuss quarterly financial reports regarding CBIZ Consulting and employee healthcare/workers' compensation funds.

• Approval of August 23, 2023 meeting minutes
• CBIZ Consulting FY2024 1st Quarter Report discussion
• Employee Healthcare and Workers' Compensation Self Insurance Funds financial report review
• Approval of the 2024 Health Benefit Trust Fund Board Annual Calendar
• Election of a Chairperson and Vice-Chairperson

The Health Benefits Trust Fund Board approved the minutes from the August 23, 2023 meeting. They also approved an amended 2024 meeting calendar and re-elected Renee Pastor as Chairperson and William Coniam as Vice-Chair. Staff presented quarterly financial reports for employee healthcare and workers' compensation funds.

• Approved August 23, 2023 meeting minutes
• Approved amended 2024 meeting calendar
• Re-elected Renee Pastor as Chairperson
• Re-elected William Coniam as Vice-Chair

Regular City Council Work Session

The City Council will hold a work session featuring several citywide presentations. The agenda includes updates on the Western Maricopa Education Center and emergency management. Additionally, council members will discuss the status of Dale Lane in District 1.

• Western Maricopa Education Center (West-MEC) update
• Emergency Management update
• District 1 Dale Lane status discussion

The City Council conducted a work session featuring updates from the Western Maricopa Education Center and the City's Emergency Manager. Staff also presented the current status and drainage challenges of Dale Lane. No substantive legislative actions were decided during the session.

• Adjourned meeting (6-0)

Regular City Council Meeting

The City Council will consider several budget amendments, including funds for impaired driving enforcement and water projects. The agenda also includes multiple items regarding the Heritage Senior Apartments development and a residential density transfer.

• $279,464 budget amendment for GOHS grant awards for impaired driving enforcement
• Quit Claim Deed for Brightland Homes of Arizona, LLC near Bell and Litchfield Roads
• Final Plat for Gehan At Surprise Center at Luke Parkway and Litchfield Road
• Residential density transfer for Heritage Senior Apartments via Ordinance #2023-31
• $827,400 and $1,172,900 budget transfers for water utility projects

The City Council approved a series of agreements and a density transfer to support the Heritage affordable senior housing development. The council also approved the 2024 Legislative Agenda and updated the municipal code regarding job order contracting.

• Approved residential density transfer for Heritage Senior Apartments (6-0)
• Approved Ground Lease Agreement with Housing Authority of Maricopa County for senior housing (6-0)
• Approved Subaward/Funding Agreement with Housing Authority of Maricopa County (6-0)
• Approved shared parking agreement for affordable senior housing (6-0)
• Approved Declaration of Restrictions for senior housing leased property (6-0)
• Approved 2024 Legislative Agenda (6-0)
• Approved amendment to increase job order contracting dollar threshold to $4 million (6-0)
• Approved Consent Agenda including FY2023 and FY2024 budget amendments and two Final Plats (6-0)

Arts and Cultural Advisory Commission

The Commission will review the November 6, 2023, meeting minutes and discuss updates to the FY25 Arts and Culture Grant Guidelines. Members will also review a draft of the Arts and Culture Division Strategic Plan and receive updates on arts and culture programming.

• Review of November 6, 2023, meeting minutes
• Discussion regarding updates to FY25 Arts and Culture Grant Guidelines
• Review and discussion of the Arts and Culture Division Strategic Plan Draft
• Presentation and discussion pertaining to updates of Arts and Culture programming

The Commission approved the minutes from the November 6, 2023 meeting. Members reviewed and discussed updates to the FY25 Arts and Culture Grant Guidelines and the Arts & Culture Division Strategic Plan draft.

• Approved November 6, 2023 meeting minutes (7-0)

Regular City Council Work Session

The City Council will hold a work session to discuss several citywide topics. Discussions include housing market trends, traffic warrants, and draft land use and infrastructure plans.

• Luke Air Force Base update
• Maricopa Association of Governments housing market and economic development trends presentation
• Traffic Warrants discussion
• Draft Land Use Assumptions (LUA), Infrastructure Improvements Plan (IIP) and Development Impact Fees discussion

The City Council held a work session featuring presentations on Luke Air Force Base updates, regional housing and economic trends, traffic warrant standards, and draft development impact fees. No substantive legislative actions or policy changes were decided during the session.

• Adjourned meeting (6-0)

Regular City Council Meeting

The City Council will consider several land use items including multiple final plats and rezoning requests. The meeting also includes various budget amendments for the Victims' Rights Program, Sewer Utility Capital Fund, and Municipal Arts Fund.

• Rezone of 69.32 acres south of Deer Valley Road along 185th Avenue
• Rezone of 3.21 acres near Bell Road and Sarival Avenue
• Budget amendment moving $735,000 to the Municipal Arts Fund
• Budget amendment moving $248,300 within the Sewer Utility Capital Fund
• Incentive program request of $963.60 for Sweet Pea Kids Preschool & Child Care

The City Council approved several land rezoning requests, including a 69.32-acre industrial site and a 3.21-acre residential site. The council also authorized budget amendments for the Municipal Arts Fund and the Victims' Rights Program, and approved a development agreement for Visara.

• Approved rezoning of 69.32 acres south of Deer Valley Road to General Industrial (I-2)
• Approved rezoning of 3.21 acres south of Bell Road and Sarival Avenue to Residential High Density (R-3)
• Approved $735,000 budget move to Municipal Arts Fund for artwork (Resolution #2023-119)
• Approved $4,200 budget move to Victims' Rights Program (Resolution #2023-171)
• Approved $248,300 budget move within Sewer Utility Capital Fund (Resolution #2023-165)
• Approved Visara Development Agreement with Leavitt CAP Caballo, LLC (Resolution #2023-172)
• Approved liquor license recommendation for ATL Wings
• Continued consideration of Final Plat for Rancho Mercado Parcel A9-A10

General

The Tourism Fund Subcommittee will review a recommendation for City Council regarding programming support. The subcommittee will also consider approving meeting minutes from July 26, 2023.

• Recommendation to support Vista Center for the Arts 2023-2024 programming via a Tourism Fund reimbursement not to exceed $45,000
• Approval of the Tourism Fund Subcommittee Meeting Minutes from July 26, 2023

The Tourism Fund Sub-Committee approved a recommendation to City Council for annual reimbursements to support Vista Center for the Arts 2023-2024 programming. The approved amount includes up to $30,000 for marketing and entertainment and up to $20,000 based on performance measures.

• Approved July 26, 2023 meeting minutes (3-0)
• Approved recommendation for up to $50,000 Tourism Fund reimbursement for Vista Center for the Arts 2023-2024 programming (3-0)

General

The Education Subcommittee will review the September 14, 2023 meeting minutes and consider adding a Human Resources Department representative to the committee. The meeting also includes discussions regarding Gateway Community College scholarships and Osher Lifelong Learning plans.

• Approval of September 14, 2023 Education Sub-Committee meeting minutes
• Possible addition of a Human Resources Department representative to the committee
• Discussion of Water Resource Management Department and Gateway Community College scholarships
• Proposed change in the description of the Education Subcommittee
• Presentation regarding Osher Lifelong Learning future plans

The Education Sub-Committee approved adding a Human Resources Department representative as a committee member and updated the subcommittee's official description. Members also discussed water operator scholarships with Gateway Community College and lifelong learning programs.

• Approved September 14, 2023 meeting minutes (3-0)
• Approved adding a Human Resources Department representative as a Committee Member (3-0)
• Approved change in the description of the Education Subcommittee (3-0)

Planning and Zoning Commission

The Planning and Zoning Commission will review a request for a Conditional Use Permit and Site Plan in District 1. The proposal involves a Starbucks drive-through located at the southeast corner of Bell Road and Citrus Road within the Surprise Farms Planned Area Development.

• Conditional Use Permit and Site Plan for Starbucks drive-through at Bell Road and Citrus Road
• Approval of November 2, 2023 Planning and Zoning Commission Regular Meeting Minutes

The Planning and Zoning Commission approved a Conditional Use Permit and Site Plan for a Starbucks drive-through. The project is located at the southeast corner of Bell Road and Citrus Road within the Surprise Farms Planned Area Development.

• Approved November 2, 2023 meeting minutes (7-0)
• Approved case FS23-0378 CUP and Site Plan for Allora Starbucks with stipulations 'a' through 'e' (7-0)

Library Commission

The Library Advisory Commission will review the October 12, 2023, meeting minutes and discuss a First Quarter Update regarding key success measures. The meeting includes staff reports and potential executive session discussion.

• Review of October 12, 2023, Library Advisory Commission meeting minutes
• First Quarter Update presentation and discussion on key success measures

The Library Advisory Commission approved the minutes from the October 12, 2023 meeting. The commission received a first-quarter update on library progress, including patron and program statistics.

• Approved October 12, 2023 meeting minutes (7-0)

General

The Public Safety Retirement Commission - Fire will review FY23 legal counsel and IME fees. The Commission will also consider the acceptance of firefighters Dillon K. Huddleston and Jacob S. Marty into the PSPRS system.

• Review of FY23 Legal Counsel and IME fees
• Approval of October 11, 2023 meeting minutes
• Acceptance of firefighters Dillon K. Huddleston and Jacob S. Marty into the PSPRS system

The Public Safety Retirement Commission - Fire approved the acceptance of two firefighters into the PSPRS system following a review of their medical examinations. The board also approved the minutes from the October 11, 2023 meeting.

• Approved October 11, 2023 meeting minutes
• Approved acceptance of Dillon K. Huddleston (Tier 3) into PSPRS
• Approved acceptance of Jacob S. Marty (Tier 3) into PSPRS

General

The Commission will review the acceptance of several police recruits and lateral officers into the PSPRS system. Members will also discuss an accidental disability retirement application for former Officer Jecelyn J. Barcelo.

• Acceptance of Police Officer Recruits: Taylor T. Campbell, Tyri-Codi D. Sablan, and Ashley R. Wheeler
• Acceptance of Lateral Police Officers: Joshua S. Jones, Thomas S. Peterson, and Rafael Santos-Candelario
• Review of accidental disability retirement application for former Police Officer Jecelyn J. Barcelo
• Review of FY24 Legal Counsel and IME fees

The Public Safety Retirement Commission approved the acceptance of six police recruits and lateral officers into the PSPRS system. The board also approved an Independent Medical Examination (IME) for a former officer's disability retirement application.

• Approved acceptance of Taylor T. Campbell, Tyri-Codi D. Sablan, Ashley R. Wheeler, Joshua S. Jones, Thomas S. Peterson, and Rafael Santos-Candelario into PSPRS
• Approved Independent Medical Examination (IME) for former Police Officer Jecelyn J. Barcelo's accidental disability retirement application
• Approved October 11, 2023 Executive Session Meeting Minutes
• Approved October 11, 2023 Meeting Minutes

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will review recent meeting minutes and discuss several upcoming programs. Topics include a quarterly Disabilities Roundtable and the proposed Surprise Vet Fest. The Commission may also take action on an updated strategic plan.

• Action on October 2023 meeting and retreat minutes
• Presentation regarding a VDHS Challenge Coin
• Discussion of a quarterly Disabilities Roundtable
• Discussion of the proposed Surprise Vet Fest
• Possible action on an updated VDHS Strategic Plan

The Commission approved the VDHS Strategic Plan for presentation to the City Council and authorized the purchase of commission challenge coins. Members also discussed the upcoming Surprise Vet Fest and the establishment of a quarterly Disabilities Roundtable.

• Approved October 11, 2023 meeting minutes (7-0)
• Approved October 30, 2023 retreat meeting minutes (7-0)
• Approved revised 'Option F' challenge coin design with budget not to exceed $700 (7-0)
• Approved Strategic Plan for presentation to City Council on November 21 (7-0)

Regular City Council Meeting

The City Council will review a zoning text amendment to update and clarify city lighting standards. The meeting also includes discussions on neighborhood grant awards and a new police department video recording fee. Additionally, the council may meet in executive session regarding legal advice for PFAS water provider settlements.

• Zoning Text Amendment to update and clarify city lighting provisions
• Windstone Ranch PUD amendment to change rear yard setbacks from 20 to 15 feet
• Community paramedicine program agreement between Surprise, Goodyear, and Peoria
• New police department video recording fee and $37,500 budget reallocation
• Liquor license recommendations for Trapper’s Sushi Co and Firebirds Wood Fired Grill

The City Council approved a new police department video recording fee and updated lighting provisions in the Land Development Ordinances. The council also authorized a community paramedicine program with Goodyear and Peoria and approved several street and utility improvements.

• Approved police department video recording fee and $37,500 budget reallocation (6-0)
• Approved Zoning Text Amendment to update lighting provisions (6-0)
• Approved Windstone Ranch PUD amendment to reduce rear yard setback to 15-feet (5-0)
• Approved IGA with Goodyear and Peoria for community paramedicine program and $25,000 budget reallocation (5-0)
• Approved Neighborhood Grant Program Awards for Fiscal Year 2024 (6-0)
• Approved liquor license recommendations for Trapper’s Sushi Co and Firebirds Wood Fired Grill (6-0 and 5-0)
• Approved license for FirstDigital Communications of Arizona, LLC to install fiber optic cable (5-0)
• Approved conditional acceptance of streets and utilities at The Fountains, Sunrise ROW, and Toll at Prasada (5-0)

Arts and Cultural Advisory Commission

The Commission will discuss Arts and Culture Division programs and goals. The meeting includes a presentation on the Friends of the Library Annual Bookmark Competition and an overview of the 1 1/3 Percent for Art Ordinance.

• Friends of the Library Annual Bookmark Competition presentation
• Review of September 11, 2023, meeting minutes
• Overview of the 1 1/3 Percent for Art Ordinance
• Discussion of Arts and Culture Division programs and goals

The Arts and Cultural Advisory Commission approved the September 11, 2023 meeting minutes with a vote of 6 yes and 1 abstention. Staff presented updates on the 'Bounce and Swing' public art project, a new website, and the 1 1/3 Percent for Art Ordinance. The Commission also reviewed the Friends of the Library bookmark competition and discussed current arts division goals and programs.

• Approved September 11, 2023 meeting minutes (6 Yes, 1 Abstain)
• Adjourned meeting at 7:57 p.m. (7 Yes)
• Reviewed 1 1/3 Percent for Art Ordinance presentation
• Discussed Arts and Culture Division programs and goals

Regular City Council Work Session

The City Council will hold a work session to discuss an update of the Surprise Public Library System. The agenda also includes a presentation on the Osher Lifelong Learning Institute (OLLI) partnership with the library.

• Update of the Surprise Public Library System
• Osher Lifelong Learning Institute (OLLI) partnership discussion

The City Council held a work session featuring presentations on the first three months of City management of the Surprise Public Library System and a partnership with the Osher Lifelong Learning Institute (OLLI) from ASU. No formal votes were taken on these items.

• Adjourned meeting (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider the adoption of the Surprise General Plan 2040. The agenda also includes a conditional use permit for Scooter’s Coffee and a zoning text amendment regarding residential healthcare facilities.

• Adoption of the Surprise General Plan 2040
• Preliminary Plat for Units 3.1 & 3.3 of Asante Planning Area 5 (Case FS23-0163)
• Conditional Use Permit and Site Plan for Scooter’s Coffee near Grand Avenue and Parkview Place (Case FS23-0363)
• Zoning Text Amendment regarding Residential Healthcare Facilities (Case FS23-0456)

The Commission recommended the Surprise General Plan 2040 and a Zoning Text Amendment for Residential Healthcare Facilities to the City Council. It also approved a preliminary plat for Asante Planning Area 5 and a conditional use permit for Scooter's Coffee.

• Approved October 19, 2023 meeting minutes (4-0, 2 abstentions)
• Approved Preliminary Plat for Units 3.1 & 3.3 of Asante Planning Area 5 (7-0)
• Approved Conditional Use Permit and Site Plan for Scooter's Coffee (7-0)
• Recommended approval of Surprise General Plan 2040 to Mayor and City Council (7-0)
• Recommended approval of Zoning Text Amendment for Residential Healthcare Facilities to City Council (7-0)

General

The Veterans, Disability and Human Services Commission will hold a citywide discussion regarding its Strategic Plan. No other regular agenda items or public hearings are listed for this meeting.

• Citywide discussion of the commission's Strategic Plan

The Veterans, Disability, and Human Services Commission met to discuss the current strategic plan. Members reviewed elements of the plan to determine what should be kept or changed. No formal votes were taken on the plan's contents.

• Discussed updates to the Commission's Strategic Plan

Parks and Recreation Commission

The Commission will review 60% design concepts for the Fire Station 309, Aquatics Complex, Cactus Road and Park project. The meeting also includes discussions regarding dog zones at Surprise dog parks and setting 2024 meeting dates for the Advisory Commission.

• 60% design concepts for Fire Station 309, Aquatics Complex, Cactus Road and Park project
• Discussion and action on dog zones at Surprise dog parks
• Setting 2024 Parks and Recreation Advisory Commission regular meeting dates
• Approval of August 21, 2023 minutes

The Commission approved the August 2023 meeting minutes and established four meeting dates for 2024. A proposed action regarding dog park zones was moved to a future agenda following public comment.

• Approved August 21, 2023 meeting minutes (5-0)
• Set 2024 meeting dates for Jan 22, Apr 22, Aug 26, and Oct 28 (5-0)
• Moved dog park zone action item to the next agenda (5-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding two rezoning cases. The first involves changing 3.21 acres near Bell Road and Sarival Avenue to Residential High Density. The second involves rezoning approximately 69.32 acres south of Deer Valley Road to General Industrial.

• Rezone 3.21 acres from Rural Residential (RR) to Residential High Density (R-3) south of Bell Road and Sarival Avenue (Case FS23-0409)
• Rezone 69.32 acres from Light Industrial, General Industrial, Neighborhood Commercial, and Regional Commercial to General Industrial (I-2) south of Deer Valley Road along 185th Avenue (Case FS23-0406)
• Approval of the September 21, 2023 Planning and Zoning Commission Regular Meeting Minutes

The Planning and Zoning Commission recommended approval for two rezoning projects, one for high-density residential use and one for general industrial use. The commission also approved the minutes from the October 5, 2023, meeting.

• Approved October 5, 2023, meeting minutes (4-0, 1 abstention)
• Recommended approval of rezone for 3.21 acres from Rural Residential to Residential High Density (5-0)
• Recommended approval of rezone for 69.32 acres to General Industrial (5-0)

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will consider funding recommendations for FY24 Neighborhood Grant Program applications. The meeting also includes the approval of minutes from the June 20, 2023, meeting.

• Funding recommendations for FY24 Neighborhood Grant Program applications
• Approval of June 20, 2023, subcommittee meeting minutes

The subcommittee approved the previous meeting's minutes and recommended funding for four neighborhood groups totaling $10,000 from the FY24 Neighborhood Grant Program. The recommendations for Surprise Farms III, Sierra Verde, Homestead at Marley Park, and Arizona Traditions were passed 2-0 and sent to the full City Council for final approval. Staff were also asked to prepare a future agenda item regarding potential increased funding for the program in FY25.

• Approved June 20, 2023 meeting minutes (2-0)
• Recommended funding for Surprise Farms III ($2,500), Sierra Verde ($1,750), Homestead at Marley Park ($3,000), and Arizona Traditions ($2,750) (2-0)
• Directed staff to add agenda item for FY25 grant funding discussion

Regular City Council Work Session

The City Council will receive a citywide presentation regarding the draft Strategic Plan Update. Additionally, the Arts and Culture Division will provide updates and an overview of public art processes.

• Citywide updates on the Arts and Culture Division
• Presentation and discussion of the Draft City Council Strategic Plan Update

The City Council held a work session featuring presentations on public art processes and the draft City Council Strategic Plan Update. No formal votes were taken on these items; the session consisted of presentations and council discussion.

• Adjourned meeting (6-0)

Regular City Council Meeting

The City Council will consider several land development plats, street maintenance acceptances, and intergovernmental agreements. The meeting includes a public hearing regarding a zoning change for Coyote Lakes and various budget adjustments.

• Zoning change for 6.85 acres at Bell Rd. and Coyote Lakes Pkwy (Case FS23-0131)
• Budget amendment of $125,000 for Maricopa County temporary shelter and housing services
• Budget amendment of $120,000 for the Stadium Art Project, 'Bounce and Swing'
• Approval of multiple final plats including Willow Trails Phase 1 and 2
• Intergovernmental agreement with Maricopa Association of Governments for US60 corridor study

The City Council approved a zoning amendment to allow high-density residential development at Bell Road and Coyote Lakes Parkway. The council also approved several final plats, street maintenance agreements, and budget amendments for housing and arts projects.

• Approved zoning change from Community Commercial (C-2) to Residential High Density (R-3) for 6.85 acres at Bell Rd. and Coyote Lakes Pkwy. (6-0)
• Approved $120,000 budget amendment for the 'Bounce and Swing' Stadium Art Project (6-0)
• Approved $125,000 budget move for temporary shelter and housing services via Maricopa County agreement (6-0)
• Approved Final Plats for Willow Trails Phase 1, Willow Trails Phase 2, Marley Park Square, North Copper Canyon Village Parcel 2A, and Cactus Commerce Center (6-0)
• Approved conditional acceptance and maintenance of streets/utilities at Rancho Mercado, Norwich Dry Crossing, Fulton Homes Escalante Phase 2, Rio Rancho Estates (Parcel 1B.2 and 3B), and Sunrise Parcel C (6-0)
• Approved Intergovernmental Agreement with MAG for US60: Loop 303 to SR74 Corridor Study (6-0)
• Approved Intergovernmental Agreement with State of Arizona for Citywide Surprise Network Switch and Node Cabinets Project (6-0)
• Approved September 19 and October 3 meeting minutes (6-0)

Library Commission

The Library Advisory Commission will review the minutes from the September 14, 2023 meeting. The commission is also scheduled to hold a presentation and discussion regarding current library policies.

• Review of September 14, 2023, meeting minutes
• Presentation and discussion regarding current Library Policies

The Commission approved the minutes from the September 14, 2023 meeting. Members discussed library policies, including collection development, censorship concerns, and the process for patrons to request book re-evaluations.

• Approved September 14, 2023 meeting minutes (5-0)

Public Safety Personnel Retirement System Commission – Fire

The Commission will review medical examinations for possible action to accept three firefighters into the PSPRS system. The board will also approve August 16, 2023 meeting minutes and review FY24 legal and IME fees.

• Possible acceptance of firefighters Logan J. Adcock, Thomas M. Ellingson, and Shane M. Gereg into the PSPRS system
• Review of FY24 Legal Counsel and IME fees
• Approval of August 16, 2023 meeting minutes
• Introduction of new Fire Board Member Daniel Anderson

The Public Safety Retirement Commission - Fire approved the acceptance of three firefighters into the PSPRS system. The board also approved the minutes from the August 16, 2023 meeting.

• Approved August 16, 2023 meeting minutes
• Approved acceptance of Logan J. Adcock (Tier 3) into PSPRS with preexisting conditions
• Approved acceptance of Thomas M. Ellingson (Tier 3) into PSPRS with preexisting conditions
• Approved acceptance of Shane M. Gereg (Tier 3) into PSPRS with preexisting conditions

Public Safety Personnel Retirement System Commission – Police

The Public Safety Retirement Commission will review the acceptance of several police officers into the PSPRS system. The commission also plans to discuss a temporary disability retirement application for Lt. Robert M. Filler.

• Review of FY24 Legal Counsel and IME fees
• Acceptance of Police Officer Recruit Natalie Banuelos into the PSPRS system
• Acceptance of Lateral Police Officers Anthony J. Joseph and Kevin R. Rozell into the PSPRS system
• Discussion of temporary disability retirement application for Lt. Robert M. Filler

The Commission approved the acceptance of one recruit and two lateral police officers into the PSPRS system. The Board also approved a temporary disability retirement application for Lt. Robert M. Filler following an executive session.

• Approved September 20, 2023 Executive Session Minutes
• Approved entry of Natalie Banuelos, Anthony J. Joseph, and Kevin R. Rozell into PSPRS
• Approved temporary disability retirement application for Lt. Robert M. Filler

Veterans, Disability and Human Services Commission

The Commission will discuss the Fiscal Year 2024 budget and various citywide initiatives. Topics include police training for autism and cognitive needs, a potential commission challenge coin, and a quarterly Disabilities Roundtable.

• Fiscal Year 2024 Veterans, Disability & Human Services Commission budget
• Surprise Police Department autism and cognitive training opportunity
• Just Serve services presentation
• VDHS Commission Challenge Coin
• Quarterly Disabilities Roundtable

The Commission approved its Fiscal Year 2024 budget and authorized the purchase of 100 custom challenge coins. Members also established a working group to plan a quarterly Disabilities Roundtable.

• Approved September 13, 2023 meeting minutes (7-0)
• Approved purchase of 100 custom challenge coins not to exceed $700 (7-0)
• Approved Fiscal Year 2024 budget as presented (7-0)
• Established working group for Disabilities Roundtable consisting of Vice Chair Kupper, Commissioner Daigle, and Commissioner Kent Partridge
• Established working group to propose additional funds to City Council consisting of Chair Hanzel, Vice Chair Kupper, and Commissioner Billcheck

Planning and Zoning Commission

The Commission will hold public hearings regarding the adoption of the Surprise 2040 General Plan and updates to lighting provisions. They will also consider an amendment to the Windstone Ranch PUD in District 1.

• Presentation on the Surprise 2040 General Plan adoption
• Zoning Text Amendment to update lighting provisions (Case FS22-1581)
• Windstone Ranch PUD amendment for approximately 19.92 acres (Case FS23-0454)
• Approval of September 21, 2023, meeting minutes

Regular City Council Work Session

The City Council will hold a work session including a citywide presentation and discussion regarding illegal dumping within the City of Surprise right-of-ways. The meeting also includes reports from the City Manager and City Clerk.

• Citywide presentation and discussion pertaining to illegal dumping within the City of Surprise right-of-ways

The City Council held a work session to discuss illegal dumping, including potential solutions such as contractor services, increased signage, and surveillance. No formal legislative actions or votes were taken regarding the issue, as the session was limited to presentation and discussion. The meeting concluded with a procedural vote to adjourn.

• Adjourned meeting (7-0)

Regular City Council Meeting

The City Council will consider an agreement with Maricopa County for $850,000 in ARPA funds. The meeting includes a presentation on design concepts for Fire Station 309 and the Cactus Road/Park project. A public hearing is also scheduled regarding a liquor license for Oregano's Pizza Bistro.

• $850,000 budget transfer for ARPA funds via Maricopa County agreement
• 60% design concepts for Fire Station 309 and Cactus Road/Park project
• Liquor license recommendation for Oregano's Pizza Bistro at 16914 W Bell Rd
• $15,200 budget transfer for the Utility Assistance Program
• Final plat approvals for Dale Lane Place and Sycamore Farms (Paradisi)

The City Council approved an intergovernmental agreement for $850,000 in ARPA and County funds for city projects. They also approved a series 12 liquor license for Oregano's Pizza Bistro and authorized a grant-funded utility assistance program. Additionally, the Council reviewed design concepts for a new fire station, aquatics complex, and park.

• Approved $850,000 ARPA/County fund agreement (7-0)
• Approved Oregano's Pizza Bistro liquor license (7-0)
• Approved $15,200 budget transfer for utility assistance grant (7-0)
• Approved consent agenda items including plats and development agreements (7-0)
• Approved IGA with Maricopa County for road design standards (7-0)

Personnel Appeals Commission

The Commission will meet to nominate and elect a Chair and a Vice-Chair for the Board. The agenda also includes approving minutes from May 03, 2022, and reviewing the Board's Rules of Practice and Procedure.

• Election of a Chair for the Personnel Appeals Board
• Election of a Vice-Chair for the Personnel Appeals Board
• Approval of May 03, 2022 meeting minutes
• Review of the Personnel Appeals Board Rules of Practice and Procedure

Planning and Zoning Commission

The Commission will consider several land use items including a new wireless telecommunication facility and a preschool. The agenda also includes a preliminary plat review and a site plan for Level Crossing Phase 3.

• Conditional Use Permit for a wireless telecommunication facility southwest of Bell Road and Sarival Avenue
• Conditional Use Permit for a preschool within the Sierra Montana Planned Area Development
• Preliminary Plat for 163rd Ave and Grand Ave
• Site Plan for Level Crossing Phase 3 south of Waddell Road and west of Dysart Road

The Commission approved several land-use requests, including a wireless telecommunication facility and a preschool. It also approved a preliminary plat and a site plan for a residential phase.

• Approved September 7, 2023, Regular Meeting Minutes (6-0, 1 abstention)
• Approved September 7, 2023, Executive Session Meeting Minutes (6-0, 1 abstention)
• Approved Conditional Use Permit and Site Plan for wireless facility southwest of Bell Road and Sarival Avenue (7-0)
• Approved Conditional Use Permit and Site Plan for Sunrise Preschool in Sierra Montana PAD (7-0)
• Approved Preliminary Plat for 163rd Ave and Grand Ave (7-0)
• Approved Site Plan for Level Crossing Phase 3 south of Waddell Road and west of Dysart Road (7-0)

City Audit Committee

The City Audit Committee will meet to elect a Chairperson and Vice-Chairperson. The committee will also consider the FY2022-2023 Annual City Auditor Activity Report and the FY2023-2024 Annual Audit Plan.

• Election of Audit Committee Chairperson and Vice-Chairperson
• Review of FY2022-2023 Annual City Auditor Activity Report
• Review of FY2023-2024 Annual Audit Plan
• Review of Audit Recommendations Status Report
• Discussion of Compliance Connection Newsletter, Issue No. 2

Public Safety Personnel Retirement System Commission – Police

The PSPRS Police Board is considering the acceptance of two lateral officers into the retirement system. The Commission will also review medical records related to an accidental disability retirement application. Additionally, staff will report on FY24 legal counsel and IME fees.

• Acceptance of lateral police officers Pablo J. Renon and Collin G. Seagraves into the PSPRS system
• Review of medical records for Robert M. Filler's accidental disability retirement application
• Review of FY24 Legal Counsel and IME fees
• Approval of August 16, 2023, meeting minutes

The Commission approved the acceptance of two lateral police officers into the retirement system without preexisting conditions. An accidental disability retirement application was tabled following an executive session.

• Approved August 16, 2023 meeting minutes
• Approved acceptance of Pablo J. Renon (Tier 3) into PSPRS without preexisting conditions
• Approved acceptance of Collin G. Seagraves (Tier 2) into PSPRS without preexisting conditions
• Tabled accidental disability retirement application for Robert M. Filler

Regular City Council Work Session

The Surprise City Council will hold a work session on September 19, 2023. The primary agenda item is a citywide discussion regarding the 2023 Bond Election. No other specific regular agenda items are listed for this meeting.

• Citywide discussion pertaining to the 2023 Bond Election

The City Council held a work session to review a video and information regarding the 2023 Bond Election. Staff provided details on upcoming public meetings and the city's growth challenges. No formal votes were taken on the bond materials.

• Adjourned meeting (6-0)

Regular City Council Meeting

The City Council will review several budget amendments, including funding for police dispatch software and tourism. The agenda also includes updates on water resources, sober living facilities, and street maintenance in Rio Rancho Estates. Additionally, the council will review the city's financial status report through June 2023.

• $863,800 budget amendment for police software and IT services
• Consideration of street and utility improvements at Rio Rancho Estates and Toll at Prasada
• Establishment of a new lighting improvement district for public streets
• $117,000 budget move to accept grants from the Tohono O’odham Nation
• Discussion regarding updates on water resources and sober living facilities

The City Council approved several budget amendments, including funding for new police records management software and grants for plumbing repairs. The council also accepted multiple street and utility improvements for Rio Rancho Estates and Toll at Prasada developments.

• Approved $863,800 budget amendment for Police Computer Aided Dispatch and Records Management Software (6-0)
• Approved $117,000 budget amendment for grants from Tohono O’odham Nation (6-0)
• Approved $25,000 budget amendment and reimbursement agreement with AZ Fall Classic (6-0)
• Approved $19,000 budget amendment for Arizona Automobile Theft Authority grant project (6-0)
• Approved conditional acceptance of streets and utilities at Rio Rancho Estates (Resolutions #2023-124, #2023-125, #2023-126, #2023-127, #2023-134)
• Approved conditional acceptance of streets and utilities at Toll at Prasada (Resolutions #2023-114, #2023-130, #2023-120)
• Approved Intergovernmental Agreement with City of Phoenix for sharing Telecommunications Facilities (6-0)
• Established lighting improvement district SU-PrasadaNPkwysarvl209 (6-0)

Education Subcommittee

The Education Subcommittee will conduct a citywide review and discussion of the Career Development Roadmap. The committee also plans to consider approving the meeting minutes from May 25, 2023.

• Review and discussion of Career Development Roadmap
• Approval of May 25, 2023, meeting minutes

The committee approved the minutes from the May 25, 2023, meeting. Members discussed the Career Development Roadmap, including the data-driven selection of a dental program and potential scholarship partnerships with Sun Health.

• Approved May 25, 2023 meeting minutes (3-0)

Library Commission

The Library Advisory Commission will review the August 8, 2023 meeting minutes. The commission will also hold a presentation and discussion regarding the Surprise Public Library System Mission and Vision Statements.

• Action on August 8, 2023 meeting minutes
• Presentation and discussion of Surprise Public Library System Mission and Vision Statements

The Commission approved the minutes from the August 8, 2023 meeting. Members discussed revisions to the library system's mission and vision statements and requested that staff return with updated versions at a future meeting.

• Approved August 8, 2023 meeting minutes (7-0)

General

The General Plan Advisory Group will review the Surprise 2040 General Plan 60-Day Review Draft. This includes reviewing received public comments and conducting a group discussion on the draft. The group will also review minutes from the June 13, 2023 meeting.

• Review of Surprise 2040 General Plan 60-Day Review Draft
• Review of received public comments
• Review of June 13, 2023 GPAG meeting minutes

Veterans, Disability and Human Services Commission

The Commission will review various citywide presentations regarding service providers and annual reports. Members will also discuss the upcoming Veteran's Day Parade Grand Marshal and the Fiscal Year 2024 budget.

• Presentation on services offered by the Clothing Shop
• Presentation on services offered by Team Red, White & Blue
• Discussion of the Consolidated Annual Performance Evaluation Report for Program Year 2022
• Action regarding the 2023 Veteran's Day Parade Grand Marshal
• Discussion of the Fiscal Year 2024 Commission budget

The Commission approved Charles (Chick) Klein as the 2023 Veterans Day Parade Grand Marshal and authorized an $800 sponsorship for the GAIN Night event after rejecting a $500 proposal. Members also approved the August 9 and August 29 meeting minutes and discussed the FY2024 budget, which will be finalized at a future retreat. Presentations were given on services from The Clothing Shop, Team Red, White and Blue, and the 2022 Performance Evaluation Report.

• Approved Charles (Chick) Klein as 2023 Veterans Day Parade Grand Marshal (5-0)
• Approved $800 sponsorship for GAIN Night event (3-2)
• Denied $500 sponsorship for GAIN Night event (2-3)
• Approved August 9, 2023 meeting minutes (5-0)
• Approved August 29, 2023 meeting minutes (5-0)
• Discussed FY2024 budget; finalization tabled for next retreat

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will review meeting minutes from August 2023. The commission is also scheduled to hold a discussion regarding the draft of the Arts & Culture Division Strategic Plan.

• Review of August 4, 2023, retreat meeting minutes
• Review of August 7, 2023, meeting minutes
• Discussion of the Arts & Culture Division Strategic Plan draft

The Commission reviewed and provided feedback on four goals of the Arts and Culture Division Strategic Plan. Members approved meeting minutes from August 4 and August 7, 2023. No formal votes were taken on the strategic plan items discussed.

• Approved August 4, 2023 meeting minutes (5-0)
• Approved August 7, 2023 meeting minutes (5-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider several land use items including conditional use permits for a preschool, retail buildings, and restaurants. The commission will also review multiple preliminary plats related to the Asante area.

• Conditional Use Permit for a preschool in Sierra Montana PAD (Case FS22-1515)
• Coyote Lakes PAD amendment to change 6.85 acres from C-2 to R-3 near Bell Rd. and Coyote Lakes Pkwy (Case FS23-0131)
• Conditional Use Permit for a multi-tenant retail building and coffee shop at 163rd Avenue and Pat Tillman Blvd (Case FS22-0826)
• Use-Only Conditional Use Permit for a restaurant with drive-through at Asante Retail Center (Case FS23-0066)
• Preliminary Plat for Asante Planning Area 4 northeast of Asante Blvd. and Pat Tillman Rd. (Case FS23-0141)

The Planning and Zoning Commission recommended a zoning change from commercial to residential for 6.85 acres in the Coyote Lakes area. The commission also approved several conditional use permits for retail and restaurant facilities and three preliminary plats in the Asante area.

• Approved August 17, 2023 meeting minutes (6-0)
• Recommended approval of Coyote Lakes PAD Amendment to change 6.85 acres from Community Commercial (C-2) to Residential High Density (R-3) (5-1)
• Approved Conditional Use Permit for Asante Pad B retail building with coffee shop drive-through (6-0)
• Approved Use-Only Conditional Use Permit for Asante Pad C restaurant with drive-through (6-0)
• Approved Preliminary Plat for Asante Planning Area 4 (6-0)
• Approved Preliminary Plat for Asante Units 4.4/4.7 (6-0)
• Approved Preliminary Plat for Asante 4.2 (6-0)
• Continued preschool Conditional Use Permit (Case FS22-1515) to September 21, 2023

Regular City Council Meeting

The City Council will consider several budget amendments, including a $4.26 million reallocation to the Police Department. The agenda also includes discussions on final plats for local properties and an update regarding Sober Living Homes.

• Approval of 'Bella Fiesta' Final Plat at Bell Road and Dysart Road
• Approval of 'Replat of Williams 223 Lot 2' at Williams Road and 223rd Avenue
• $4,267,700 budget amendment to the Police Department General Fund
• $972,500 budget amendment for the Municipal Arts Fund
• $76,092 agreement with the Greater Phoenix Economic Council

The City Council approved a budget amendment to fund 14 sworn full-time equivalent positions for the Police Department's SRO program. Other approved actions included a $76,092 agreement with the Greater Phoenix Economic Council and several budget reallocations. A proposal to move $972,500 to the Municipal Arts Fund was withdrawn by the City Manager.

• Approved $4,267,700 budget amendment for 14 police SRO positions (7-0)
• Approved $76,092 agreement with Greater Phoenix Economic Council (7-0)
• Approved amendment to Municipal Code to allow Municipal Arts Fund for artwork maintenance (7-0)
• Approved 'Bella Fiesta' Final Plat (7-0)
• Approved 'Replat of Williams 223 Lot 2' Final Plat (7-0)
• Approved $400,500 budget move to Neighborhood Revitalization Fund (7-0)
• Approved $33,000 budget move for GOHS grant project (7-0)
• Withdrew proposal to move $972,500 from contingency to Municipal Arts Fund

Veterans, Disability and Human Services Commission

The Commission will hold discussions regarding the Grand Marshal nomination and selection process. Members will also review the commission's strategic plan. A presentation on Arizona open meeting laws, conflicts of interest, and gifts is also scheduled.

• Presentation on Arizona open meeting laws, conflicts of interest, and gifts
• Discussion and possible action regarding Grand Marshal nomination and selection process
• Discussion pertaining to the Commission's Strategic Plan

The Commission set specific eligibility and timing rules for the Grand Marshal selection process. Members also discussed the commission's strategic plan and decided to reconvene at a later date.

• Established Grand Marshal nomination window from July 4 to Labor Day
• Required Grand Marshal nominations to have a Surprise connection and a link to Veterans
• Prohibited commissioners and self-nominations for Grand Marshal
• Required Grand Marshal to not have received the Individual Community Legend Award within the past three years
• Directed a working group to convene after Labor Day for recommendations
• Tabled decision on Strategic Plan to a future date

General

The General Plan Advisory Group will conduct an internal review of the Surprise 2040 General Plan 60-Day Review Draft. This includes reviewing received public comments and discussing recommendations for the Planning and Zoning Commission and City Council.

• Review of Surprise 2040 General Plan 60-Day Review Draft
• Review of received public comments
• Approval of June 13, 2023 meeting minutes

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will review the CBIZ Consulting FY2023 4th Quarter Report and the Worker's Compensation actuarial review process. The board will also consider a $233,244.56 settlement regarding worker's compensation claims.

• Approval of May 24, 2023 meeting minutes
• CBIZ Consulting FY2023 4th Quarter Report presentation
• Worker's Compensation actuarial review process discussion
• $233,244.56 settlement for worker's compensation claims

The Board approved a workers' compensation settlement and the minutes from the May 24, 2023 meeting. Members also received reports on FY2023 4th quarter consulting and the workers' compensation actuarial review process.

• Approved May 24, 2023 meeting minutes
• Approved $233,244.56 workers' compensation settlement

Parks and Recreation Commission

The Commission will discuss selecting a new Chair and Vice-Chair for the Parks and Recreation Advisory Commission. The agenda also includes fiscal year 2024 strategic planning and training on open meeting laws.

• Selection of Parks and Recreation Advisory Commission Chair
• Selection of Parks and Recreation Advisory Commission Vice-Chair
• Fiscal year 2024 internal strategic planning discussion
• Training on open meeting laws and conflict of interest
• Approval of May 1, 2023, meeting minutes

The Commission appointed Brent Bailey as Chair and Patricia Blaisdell as Vice-Chair. Members approved the May 1, 2023, meeting minutes and discussed the development of a strategic plan for fiscal year 2024.

• Approved May 1, 2023 meeting minutes (5-0)
• Elected Brent Bailey as Chair (5-0)
• Elected Patricia Blaisdell as Vice-Chair (5-0)

Planning and Zoning Commission

The Planning and Zoning Commission will review several conditional use permit and site plan applications. These include a Whataburger restaurant, a preschool in the Sierra Montana PAD, and a drive-through at the Asante Retail Center.

• Conditional Use Permit and Site Plan for a Whataburger southeast of Litchfield Rd. and Waddell Rd. (Case FS22-0897)
• Conditional Use Permit and Site Plan for a preschool in the Sierra Montana Planned Area Development (Case FS22-1515)
• Conditional Use Permit for a drive-through facility at Asante Retail Center near 163rd Avenue and Pat Tillman Blvd. (Case FS23-0039)

The Planning and Zoning Commission approved two conditional use permits for drive-through facilities. A request for a preschool site plan was continued to a future meeting. The commission also approved the minutes from the July 6, 2023 meeting.

• Approved Conditional Use Permit and Site Plan for Whataburger southeast of Litchfield Rd. and Waddell Rd. (7-0)
• Approved Conditional Use Permit for drive-through facility at Asante Retail Center, 163rd Avenue and Pat Tillman Blvd (7-0)
• Continued preschool Conditional Use Permit case FS22-1515 to September 7, 2023 (7-0)
• Approved July 06, 2023 meeting minutes (6-0, 1 abstention)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission – Fire will meet to review administrative items. The body will consider a specific alternate contribution rate for one retiree.

• Approval of April 12, 2023 meeting minutes
• Review and possible action on alternate contribution rate (ACR) for retiree Lawrence A. Subervi

The Commission approved the alternate contribution rate (ACR) payment to PSPRS for Lawrence A. Subervi, who was hired as a Battalion Chief on June 12, 2023. The board also approved the meeting minutes from April 12, 2023.

• Approved April 12, 2023 meeting minutes
• Approved alternate contribution rate (ACR) payment for Lawrence A. Subervi

Public Safety Retirement Commission Joint Meeting

The Public Safety Retirement Commission will review historical and current fees for legal counsel and independent medical examiners. The body will also consider action regarding the transition of current legal counsel to a new firm.

• Review of Legal Counsel and IME fees for FY17 through FY23
• Review of FY24 Legal Counsel and IME fees
• Possible action on notice regarding legal counsel's transition to a new firm
• Approval of February 15, 2023 meeting minutes

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission is meeting to review alternate contribution rates for two retirees. The body will also consider the acceptance of three police officers into the retirement system and a disability retirement application.

• Alternate contribution rate review for retiree Howard D. Karner
• Alternate contribution rate review for retiree James R. McPheeters
• Acceptance of Yoser Bojorquez-Sauceda, Tina R. DeSanti, and Shaylee A. Diamond into the PSPRS system
• Accidental disability retirement application for Police Lieutenant Robert Mark Filler

The Commission approved alternate contribution rates for two retired officers hired into the Surprise Police Department. The Board also accepted three new officers into the PSPRS system and ordered an independent medical exam for a disability retirement application.

• Approved May 17, 2023 Executive Session Police Meeting Minutes
• Approved May 17, 2023 Police Meeting Minutes
• Approved alternate contribution rate (ACR) for Howard D. Karner
• Approved alternate contribution rate (ACR) for James R. McPheeters
• Approved PSPRS acceptance for Yoser Bojorquez-Sauceda, Tina R. DeSanti, and Shaylee A. Diamond
• Approved ordering an Independent Medical Exam for Robert Mark Filler's disability retirement application

Regular City Council Work Session

The City Council will hold a work session to review presentations on two citywide topics. The meeting includes discussions on neighborhood grant awards and potential solutions for truck parking.

• Presentation and discussion on 2022-2023 Surprise Community Outreach Program and Neighborhood Grant awards
• Presentation and discussion on truck parking solutions

The City Council held a work session to discuss potential truck parking locations and amendments to the City Code regarding trucks and trailers. No formal decisions were made on the proposals; staff will return with a code amendment and a specific option for future presentation.

• Discussed three truck parking options: 135th Avenue, Sweetwater Avenue, and Hope Drive Alignment
• Discussed potential City Code amendments regarding truck/trailer parking time constraints
• Tabled final decision on parking options pending further code amendment presentation

Regular City Council Meeting

The City Council will discuss a major amendment to change 101 acres from commercial to mixed-use at 163rd Avenue and Pat Tillman Blvd. The body will also hold a public hearing on the Sunrise Nursery Multi-Family Residential annexation proposal.

• Major PAD Amendment to change 101 gross acres from commercial to mixed-use at 163rd Avenue and Pat Tillman Blvd
• Annexation proposal for Sunrise Nursery Multi-Family Residential (Case FS23-0138)
• Liquor license recommendation for Barrio Queen at 13434 N Prasada Parkway
• $10,000 grant from National Council on Aging for Vaccine Uptake Initiative
• $1,223.82 grant from Office of Justice Programs for bulletproof vests

City Council approved a Major PAD Amendment to change approximately 101 gross acres from commercial to mixed-use. The council also approved several grant acceptances, final plats, and a liquor license recommendation.

• Approved Asante PAD Amendment to change 101 acres from commercial to mixed-use (6-1)
• Approved liquor license recommendation for Barrio Queen (7-0)
• Approved $10,000 grant from National Council on Aging for Vaccine Uptake Initiative (7-0)
• Approved $1,223.82 grant from Office of Justice Programs for bulletproof vests (7-0)
• Approved Final Plat for Replat of Lot 3, Grand Village Center North (7-0)
• Approved Final Plat for W-SWC Cotton Lane & Greenway Road (7-0)
• Accepted Right of Way for Beardsley Road alignment and Citrus South of Deer Valley Road (7-0)
• Approved enlargement of Kenly Farms and SU-AustinRanchEast lighting districts (7-0)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to select a Chair and Vice-Chair. The body will also consider nominees for the Community Legend Awards Program and discuss the commission's strategic plan.

• Selection of Commission Chair
• Selection of Commission Vice-Chair
• Approval of recommended nominees for the Community Legend Awards Program
• Selection process for the Veteran's Day Parade Grand Marshal
• Creation of a VDHS Challenge Coin

The Veterans, Disability, and Human Services Commission elected new leadership and approved the Community Legend Awards nominees. The commission also approved the meeting minutes from June 14, 2023.

• Selected Steffen Hanzel as Commission Chair (5-2)
• Selected Nickolas Kupper as Commission Vice-Chair
• Approved June 14, 2023 meeting minutes (7-0)
• Approved recommended nominees for the Community Legend Awards Program (7-0)

Library Commission

The Library Commission will meet to select its leadership and approve a meeting calendar for Fiscal Year 2024. The body will also receive training on Open Meeting Laws and discuss Library Division strategies.

• Selection of Library Commission Chair
• Selection of Library Commission Vice-Chair
• Approval of Fiscal Year 2024 meeting calendar
• Training on Open Meeting Laws, Conflicts of Interest, and Gifts
• Discussion of current and future Library Division strategies

The Commission elected a Chair and Vice-Chair and approved a new meeting schedule for Fiscal Year 2024. Members also received training on Open Meeting Laws and discussed future library strategic planning.

• Selected Commissioner McCarthy as Chair (6-0)
• Selected Commissioner Gentry as Vice-Chair (6-0)
• Approved FY2024 meeting calendar: second Thursday of every month at 6:00 p.m., alternating between Surprise Regional and Asante Libraries (6-0)

Arts and Cultural Advisory Commission

The Commission will meet to select its Chair and Vice-Chair and approve minutes from the June 5, 2023 meeting. Members will also debrief a recent retreat and discuss FY24 Percent for Art projects.

• Selection of Arts & Cultural Advisory Commission Chair
• Selection of Arts & Cultural Advisory Commission Vice-Chair
• Approval of June 5, 2023 meeting minutes
• Discussion of FY24 Percent for Art projects
• Arts & Cultural Advisory Commission retreat debrief

The Arts and Cultural Advisory Commission elected its leadership and approved the June 5, 2023 meeting minutes. Members discussed updates to the Arts and Culture Division's core values and reviewed budget projections and project ideas for the FY24 Percent for Art program.

• Selected Kathie Morgan as Chair (7-0)
• Selected Taylor Ingro as Vice-Chair (4-3)
• Approved June 5, 2023 meeting minutes (4-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission is meeting for a retreat. The agenda consists of a retreat session led by the Arts, Culture & Library Department and standard procedural items.

• Citywide Arts & Cultural Advisory Commission Retreat

The commission and city staff conducted a retreat to review board operations, community guidelines, and arts advocacy. No substantive policy decisions or votes were recorded other than the motion to adjourn.

• Adjourned meeting at 1:55 p.m.

Regular City Council Meeting

The City Council is deciding on several final plats, liquor licenses, and intergovernmental agreements. The meeting includes public hearings for a land use designation change at 163rd Avenue and Pat Tillman Blvd and a rezone at Mountain View Blvd and White Horse Trail.

• Contract for First Things First early childhood programming with $250,000 budget move
• Rezone of 13.2 acres from C-2 to R-3 at Mountain View Blvd and White Horse Trail
• Major PAD Amendment for 101 acres from commercial to mixed-use at 163rd Avenue and Pat Tillman Blvd
• Liquor license requests for Don Rubens Mexican Food and two Safeway locations
• Budget amendment of $45,000 for Arizona Department of Homeland Security grant

The City Council approved a rezone of 13.2 acres from commercial to high-density residential. The council also approved a series of consent agenda items including liquor licenses and final plats, while continuing one right-of-way item indefinitely.

• Approved rezone of 13.2 acres from Community Commercial (C-2) to Residential High Density (R-3) (6-1)
• Approved Consent Agenda items 3-21 (6-0)
• Continued indefinitely acceptance of Public Right-of-Way from High Desert Development, Inc. (6-0)
• Continued Major PAD Amendment to Asante PAD to August 15th meeting (6-0)
• Approved liquor license for Don Rubens Mexican Food (Consent Agenda)
• Approved liquor license for Safeway #0048 (Consent Agenda)
• Approved liquor license for Safeway Express #5830 (Consent Agenda)
• Approved final plats for HC Estates, Jomax Acres, Windstone Ranch Phase 2, NW-NWC 175th Avenue & Dale Lane, Dignity Prasada, SimonCRE at Surprise Center, and Cactus & Perryville Park (Consent Agenda)

Tourism Fund Subcommittee

The Tourism Subcommittee is reviewing a recommendation to the City Council regarding the use of the Tourism Fund. The proposal involves up to $25,000 in annual reimbursements over the next two years to continue the City's partnership with the Arizona Fall Classic.

• Recommendation for up to $25,000 annual reimbursement from the Tourism Fund for two years
• Continuation of City partnership with Arizona Fall Classic for baseball events
• Approval of April 26, 2023, meeting minutes

The Tourism Fund Subcommittee recommended that City Council approve up to $25,000 in annual reimbursements for the next two years to continue a partnership with Arizona Fall Classic. The committee also approved the minutes from the April 26, 2023, meeting.

• Approved April 26, 2023, meeting minutes (3-0)
• Approved recommendation to City Council for up to $25,000 in annual reimbursements for 2 years (max $50,000) for Arizona Fall Classic baseball events (3-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a zone change for a 13.2-acre site. The body will also review a site plan for Crossroads at Surprise and select a Commission Chair and Vice Chair.

• Zone change of 13.2 acres from Community Commercial (C-2) to Residential High Density at Mountain View Blvd. and White Horse Trail (Case FS23-0198)
• Site plan for Crossroads at Surprise north of Bell Road and east of Dysart Road (Case FS23-0064)
• Nomination and selection of the Planning and Zoning Commission Chair
• Nomination and selection of the Planning and Zoning Commission Vice Chair

The Planning and Zoning Commission recommended a zone change for a site at Mountain View Blvd. and White Horse Trail. The body also approved a site plan for Crossroads at Surprise and elected its Chair and Vice Chair.

• Approved June 15, 2023 meeting minutes (5-0)
• Recommended approval of zone change from Community Commercial (C-2) to Residential High Density (R-3) for 13.2 acres at Mountain View Blvd. and White Horse Trail (4-2)
• Approved Site Plan for Crossroads at Surprise (6-0)
• Selected Jared Holland as Planning and Zoning Commission Chair (6-0)
• Selected Ken Chapman as Planning and Zoning Commission Vice Chair (6-0)

City Audit Committee

The City Audit Committee will meet to elect a Chairperson and Vice-Chairperson. The committee will also consider changing quarterly meeting days from Wednesday to Thursday. Additionally, members will review several audit reports and the department newsletter.

• Election of Chairperson and Vice-Chairperson
• Proposal to change quarterly meeting day from Wednesday to Thursday
• Accounts Payable Audit Report review
• Management of Policies and Procedures Audit Report review
• Quarterly Audit Recommendations Status Report review

The Audit Committee elected a Chairperson and Vice-Chairperson and approved the March 29, 2023 meeting minutes. The committee also approved the Accounts Payable, Management of Policies and Procedures, and Quarterly Audit Recommendation Status reports.

• Elected Alan Meyer as Chairperson and Tatiana Young as Vice-Chairperson (5-0)
• Approved March 29, 2023 meeting minutes (5-0)
• Approved Accounts Payable Audit Report (5-0)
• Approved Management of Policies and Procedures Audit Report (5-0)
• Approved Quarterly Audit Recommendation Status Report (5-0)
• Tabled action on changing quarterly meetings from Wednesday to Thursday

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Subcommittee on Community Outreach, Partnerships & Grants will discuss and take action on the FY24 Neighborhood Grant Program timeline and application. The body will also consider grant funding awards for the FY24 Surprise Community Outreach Program.

• FY24 Neighborhood Grant Program timeline
• FY24 Neighborhood Grant application
• FY23 Neighborhood Grant Program update
• FY23 Surprise Community Outreach Program update
• FY24 Surprise Community Outreach Program grant funding award

The Subcommittee approved the FY24 Neighborhood Grant timeline and application with specific edits. Members also recommended reallocating a $6,500 grant award from the Surprise Rotary Club to the AASK Kinship Program. Staff reported that $162,795 of the $200,000 allocated for the FY23 Community Outreach Program has been spent.

• Approved May 30, 2023 meeting minutes (3-0)
• Approved FY24 Neighborhood Grant timeline with edits (3-0)
• Approved FY24 Neighborhood Grant application with removal of section 3 (3-0)
• Recommended $6,500 funding award to AASK Kinship Program (unanimous)

Regular City Council Work Session

The City Council will hold a work session to receive presentations and discuss several citywide reports. These include updates on transportation, housing, and the city's financial status.

• Presentation and discussion regarding general transportation updates
• Presentation and discussion regarding the draft of the Surprise General Plan 2040
• Presentation and discussion regarding the results of the Housing Study
• Presentation and discussion regarding the FY2023 Financial Status Report through March 2023

The City Council held a work session to discuss transportation updates, the draft General Plan 2040, and the results of a recent Housing Study. No formal votes were taken on these items as they were presented for discussion. The council also reviewed the FY2023 Financial Status Report through March 2023.

• Adjourned meeting (6-0, 1 excused)

CFD Commission Meeting

The Marley Park CFD Commission is meeting to discuss and take action on a proposed property tax rate. The body will also consider the approval of meeting minutes from June 6, 2023.

• Proposed Ad Valorem property tax for Marley Park Community Facilities District at a rate of $2.7294 per $100.00 of assessed value (Resolution MPCFD #2023-04)

The Commission approved a property tax rate for the Marley Park Community Facilities District. The meeting also included the approval of previous meeting minutes.

• Approved Ad Valorem property tax rate of $2.7294 per $100.00 of assessed value for MPCFD (6-0, 1 excused)
• Approved June 6, 2023 meeting minutes

Regular City Council Meeting

The City Council will consider setting primary and secondary property tax rates for Fiscal Year 2024. The meeting includes several public hearings on property rezoning and the appointment of members to various city commissions.

• Levying primary property taxes at $0.7591 and secondary taxes at $0.3880 per $100 of assessed valuation
• Rezone of 12.9 acres at Cactus Road and Cotton Lane from Regional Commercial to Residential High Density
• Rezone of 2.42 acres west of Yorkshire Drive and Grand Avenue from Rural Residential to Community Commercial
• Grant funding of $482,700 for Community Action Program Services
• Funding agreement of $100,000 for the Surprise Career Development Scholarship Fund

The City Council approved several final plats, street maintenance agreements, and a rezoning of property near Yorkshire Drive and Grand Avenue. The council also appointed members to various city commissions and approved multiple grant-funded budget amendments.

• Approved rezoning of 2.42 acres near Yorkshire Drive and Grand Avenue to Community Commercial (6-0)
• Approved $100,000 funding agreement for Surprise Career Development Scholarship Fund
• Approved 4th Amendment to RPTA agreement for FY 2024 Transit Services (6-0)
• Approved appointment of members to Personnel Appeals, Parks and Recreation, and Planning & Zoning commissions
• Approved creation and appointment of 7 members to the new Library Commission
• Approved final plats for Putman Dixileta, Beardsley Townsite – Tract O, and Asante Unit 4.10
• Continued indefinitely final plats for Dignity Prasada and Cactus & Perryville Park
• Approved revised library printing fees in the Citywide Fee Schedule (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on a zone change and a conditional use permit. The body will also discuss the draft Surprise General Plan 2040 and the results of a city housing study.

• Zone change for 12.9 acres at Cactus Road and Cotton Lane from Regional Commercial to Residential High Density (Case FS22-1472)
• Conditional Use Permit and Site Plan for a vehicle service and minor repair facility in the Sierra Montana Planned Area Development (Case FS22-0587)
• Discussion of the draft Surprise General Plan 2040
• Presentation of the City of Surprise Housing Study results

The Planning and Zoning Commission recommended a zone change for a site at Cactus Road and Cotton Lane to the City Council. The Commission also approved a Conditional Use Permit for a vehicle repair facility. Discussions were held regarding the Surprise General Plan 2040 and a city housing study.

• Approved June 1, 2023 meeting minutes (7-0)
• Recommended approval to City Council for zone change from Regional Commercial to Residential High Density for 12.9 acres at northwest corner of Cactus Road and Cotton Lane (7-0)
• Approved Conditional Use Permit and Site Plan for SWC Cotton & Greenway Auto Repair in Sierra Montana PAD (7-0)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will review the city's legislative agenda and the results of the City of Surprise Housing Study. The body will also discuss its strategic plan and a Mayor's Veterans Roundtable follow-up.

• Presentation and discussion of the City of Surprise Housing Study outcomes
• Presentation and discussion of the city's legislative agenda
• Discussion on revising the Commission strategic plan
• Action on the Fiscal Year 2024 meeting calendar
• Action on May 10, 2023 meeting minutes

The Commission approved the Fiscal Year 2024 meeting calendar and the May 10, 2023 meeting minutes. Members agreed to form a working group to plan a local veterans event and decided to hold a future retreat to review the commission's strategic plan.

• Approved May 10, 2023 meeting minutes (7-0)
• Approved Fiscal Year 2024 meeting calendar as amended (7-0)
• Established working group (Lair, Kupper, Billcheck) to plan a veterans event in Surprise
• Reached consensus to hold a retreat to review the strategic plan

General

The General Plan Advisory Group will meet to conduct an internal review and discussion of the Draft General Plan 2040. The group will also consider the approval of meeting minutes from May 9, 2023.

• Internal review and discussion of Draft General Plan 2040
• Approval of May 9, 2023 meeting minutes

CFD Commission Meeting

The Marley Park Community Facilities District Board is meeting to discuss tax levies and budget limits. The commission will hold a public hearing regarding secondary property taxes and consider the final expenditure budget for the upcoming fiscal year.

• Proposed secondary property tax levy of $2.7294 per $100 of assessed valuation (Resolution MPCFD #2023-02)
• Proposed Fiscal Year 2024 final expenditure limitation budget of $2,394,800 (Resolution MPCFD #2023-03)
• Approval of May 2, 2023 meeting minutes

Special City Council Meeting

The City Council is meeting to consider the adoption of the final budget for Fiscal Year 2024. The body will also discuss the intent to levy primary and secondary property taxes and Street Light Improvement District taxes.

• Adoption of the City of Surprise final budget for Fiscal Year 2024 (Resolution #2023-85)
• Intent to levy primary property taxes of $.0.7591 and secondary property taxes of $0.3880 per $100 of assessed valuation (Resolution #2023-76)
• Intent to adopt Street Light Improvement District (SLID) property tax levies up to $1.20 per $100 of assessed valuation (Resolution #2023-74)

The City Council approved the final budget for Fiscal Year 2024. The council also passed resolutions regarding primary and secondary property tax levies and Street Light Improvement District property tax levies.

• Approved primary property tax of $0.7591 and secondary property tax of $0.3880 per $100 of assessed valuation (7-0)
• Approved Street Light Improvement District (SLID) property tax levies up to $1.20 per $100 of assessed valuation (7-0)
• Approved final budget for Fiscal Year 2024 (7-0)

Regular City Council Meeting

The City Council will discuss several land use amendments, liquor license requests, and budget adjustments. Key items include a budget amendment for water credits and the adoption of a short-term rental licensing fee.

• Budget amendment to move $1,300,000 and $539,000 for water acquisitions
• Adoption of a Short Term Rental Licensing Fee
• Major PAD Amendment for Sycamore Farms to revise land use and dwelling counts
• Adjustment of city election districts via Ordinance #2023-18
• Liquor license requests for Quiktrip #464, Sal's Smoke & Beer, Sakura Sushi, and Barro's Pizza

The City Council approved Map 102 to adjust city election districts. The council also passed a consent agenda including several liquor licenses, final plats, and budget amendments. Two other agenda items regarding land use and signage were continued to future dates.

• Approved election district Map 102 (5-2)
• Approved Consent Agenda minus Item 22 (7-0)
• Approved liquor licenses for Quiktrip #464, Sal's Smoke & Beer, Sakura Sushi Teppan Steak Seafood, and Barro's Pizza (7-0)
• Approved Final Plats for Asante Units 4.12, 3.11, 3.13, 3.9, 3.12, and Carefree Covered Storage, plus two replats (7-0)
• Approved $1.839M budget amendment for water acquisitions and $15,000 for Summer Youth Internship Program (7-0)
• Accepted Quit Claim Deed from Szeto Family Trust for Dale Lane right of way (7-0)
• Continued Asante PAD Amendment to August 1, 2023 (7-0)
• Continued Zoning Text Amendment for residential and model home signs to June 20, 2023 (7-0)

Arts and Cultural Advisory Commission

The Commission will discuss strategic planning for the Arts and Culture Division and a commission retreat. The body is also tasked with approving the meeting calendar for Fiscal Year 2024.

• Approval of May 1, 2023 meeting minutes
• Arts and Culture Division Strategic Planning discussion
• Arts & Cultural Advisory Commission retreat discussion
• Approval of Fiscal Year 2024 meeting calendar

The Commission approved the meeting calendar for fiscal year 2024 and the minutes from the May 1, 2023 meeting. Members provided recommendations for gathering community input on the Arts and Culture Division Strategic Plan and discussed requirements for an upcoming commission retreat.

• Approved May 1, 2023 meeting minutes (4-0)
• Approved FY2024 meeting calendar (5-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will meet to interview applicants for vacancies on the Arts & Cultural Advisory Commission and the new Library Commission. The committee will also consider approving minutes from the May 30, 2023 meeting.

• Interviews for Arts & Cultural Advisory Commission vacancies
• Interviews for new Library Commission vacancies
• Approval of May 30, 2023 meeting minutes

The Boards and Commissions Nominations Committee approved recommendations for 11 individuals to fill vacancies on the Arts & Cultural Advisory Commission and the new Library Commission. These recommendations will be sent to the City Council for consideration at the June 20, 2023 meeting.

• Approved Selection Advisory Commission meeting minutes from May 30, 2023 (unanimous)
• Recommended Margaret Lieu, Crystal Kupper, Charlotte Pullins, and Taylor Ingro for Arts & Cultural Advisory Commission (unanimous)
• Recommended Bill Shields, Jill Thomsen, Lillian Nieto, and Deborah Gentry for 4-year Library Commission terms (unanimous)
• Recommended Jamie Baker, Kady McCarthy, and Kevin Perry for 2-year Library Commission terms (unanimous)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a zoning change for vacant parcels in District 2. The body will also review a Master Site Plan Amendment and a new site plan for an office warehouse.

• Rezone from Rural Residential (RR) to Community Commercial (C-2) for 3.5 acres west of Yorkshire Drive and Grand Avenue (Case FS22-1387)
• Master Site Plan Amendment for Asante Retail Center at 163rd Avenue and Pat Tillman Blvd (Case FS22-0122)
• Site Plan for Desert Cove Office Warehouse northeast of Peoria Avenue and Litchfield Road (Case FS22-1549)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will meet to interview candidates for open positions on the Planning & Zoning Commission. The committee will also consider approving meeting minutes from May 24, 2023.

• Interviews for Planning & Zoning Commission vacancies
• Approval of May 24, 2023 meeting minutes

The Boards and Commissions Nominations Committee recommended four individuals to fill vacancies on the Planning & Zoning Commission. These recommendations will be sent to the City Council for consideration at the June 20, 2023 meeting.

• Approved Selection Advisory Commission meeting minutes from May 24, 2023 (Unanimous)
• Recommended Matthew Keating for Planning & Zoning Commission (Unanimous)
• Recommended Dennis Bash for Planning & Zoning Commission (Unanimous)
• Recommended Ken Chapman for Planning & Zoning Commission (Unanimous)
• Recommended Jay Leonard for Planning & Zoning Commission (Unanimous)

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The Subcommittee on Community Outreach, Partnerships & Grants will review presentations from grant applicants. The body will consider and act on funding recommendations for the FY24 Surprise Community Outreach Program Grant.

• Presentations of Surprise Community Outreach Program grant applicants
• Funding recommendations for the FY24 Surprise Community Outreach Program Grant
• Approval of minutes from the March 13, 2023 meeting

The Subcommittee reviewed 34 applicants for the Surprise Community Outreach Program, which has $150,000 in funding for the fiscal year. Members voted to recommend a list of 23 organizations for funding to the full City Council.

• Approved March 13, 2023 meeting minutes (3-0)
• Recommended for funding: Employed and Overjoyed $10,000
• Recommended for funding: Radiant Church $10,000
• Recommended for funding: Autism Life and Living $10,000
• Recommended for funding: Vista Community Outreach $10,000
• Recommended for funding: Sounds of Autism $9,000
• Recommended for funding: A New Leaf $8,500
• Recommended for funding: Surprise Young Life $8,000

Education Subcommittee

The Education Subcommittee will discuss a preliminary workforce and education roadmap recommendation. The body will also review adult education programming and a scholarship program.

• Preliminary Workforce and Education roadmap recommendation
• West-MEC new adult education Fall 2023 programming
• Estrella Community College CTE approved scholarship program
• Approval of December 13, 2022 meeting minutes

The committee approved the minutes from the December 13, 2022, meeting. Members discussed a preliminary workforce and education roadmap, West-MEC adult education programming for Fall 2023, and a CTE scholarship program with Estrella Mountain Community College.

• Approved December 13, 2022, Education Sub-Committee meeting minutes (4-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will meet to interview candidates for vacancies on the Veterans, Disabilities and Human Services Commission. The committee will also consider approving minutes from its May 15, 2023 meeting.

• Interviews for Veterans, Disabilities and Human Services Commission vacancies
• Approval of May 15, 2023 meeting minutes

The committee approved the May 15, 2023, meeting minutes. It also voted to recommend two applicants for vacancies on the Veterans, Disabilities and Human Services Commission.

• Approved Selection Advisory Commission meeting minutes for May 15, 2023 (unanimous)
• Recommended Shawna Daigle for Veterans, Disabilities and Human Services Commission (unanimous)
• Recommended Steffen Hanzel for Veterans, Disabilities and Human Services Commission (unanimous)

Health Benefits Trust Fund Board

The Board will discuss third-quarter financial reports for employee healthcare and workers' compensation self-insurance funds. Members will also review a 2022 actuarial report for workers' compensation and receive an update on a medical benefits RFP.

• Approval of March 8, 2023 meeting minutes
• CBIZ Consulting FY2023 3rd Quarter Report
• Unaudited Employee Healthcare and Workers' Compensation Self Insurance Funds FY2023 3rd Quarter Financial Report
• Workers' Compensation Fund presentation
• FY2022 Workers' Compensation actuarial report

Planning and Zoning Commission

The Planning and Zoning Commission will consider several conditional use permits for drive-through facilities and a zoning text amendment regarding residential signs. The body will also review a rezone request for a 2.66-acre parcel and a site plan for apartments.

• Conditional Use Permits for drive-throughs at Marley Park Square (Lots 11 and 12), Café Rio (Litchfield Rd. and Waddell Rd.), and Bella Fiesta Commerce Center (Dysart Rd. and Bell Rd.)
• Zoning Text Amendment to revise standards for active single-family residential and model home complex signs
• Rezone of a 2.66-acre parcel southwest of 163rd Avenue and Grand Avenue from split C-2/RR to exclusively Community Commercial (C-2)
• Site Plan for Truman Ranch Marketplace Family & Senior Apartments at Waddell Road and Cotton Lane

The Commission approved several conditional use permits for drive-through facilities and a site plan for apartments. It also approved a zoning change for a 2.66-acre parcel and recommended a signage ordinance amendment to City Council.

• Approved May 4, 2023 meeting minutes (5-0)
• Approved Conditional Use Permit for Marley Park Square Lot 11 retail shell with drive-through (5-0)
• Approved Conditional Use Permit for Marley Park Square Lot 12 retail shell with drive-through (5-0)
• Approved Conditional Use Permit for Café Rio drive-through at Litchfield Rd. and Waddell Rd. (5-0)
• Recommended approval to City Council for Zoning Text Amendment regarding residential and model home signs, excluding off-site signage (5-0)
• Approved rezone of 2.66 acres southwest of 163rd Ave and Grand Ave to Community Commercial (C-2) (5-0)
• Approved Use-Only CUP for drive-through restaurant at Bella Fiesta Commerce Center (5-0)
• Approved Site Plan for Truman Ranch Marketplace Family & Senior Apartments (5-0)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission will consider the acceptance of two police officer recruits into the retirement system. The body will also review medical records regarding an accidental disability retirement application.

• Review of FY23 Legal Counsel and IME fees
• Acceptance of Police Officer Recruits Cody J. Lackhan and Pedro E. Mazon into the PSPRS system
• Review of accidental disability retirement application for Glenn D. Cannon

The Commission approved the accidental disability retirement application for Glenn D. Cannon following an executive session review of medical records. The Board also accepted two firefighter recruits into the PSPRS system.

• Approved April 12, 2023 meeting minutes
• Approved acceptance of firefighter recruits Cody J. Lackhan and Pedro E. Mazon into the PSPRS system
• Approved accidental disability retirement application for Glenn D. Cannon

Regular City Council Meeting

The City Council will discuss a major loan for water capacity enhancements and a special election for property tax bonds. The body is also reviewing several final plats and amendments to financial management policies.

• Loan agreement up to $34,980,000 for SPA 1 Capacity Enhancements project
• Special election on November 7, 2023, regarding bonds payable from secondary property taxes
• Facilities Use Agreement with Perfect Game for $50,000 annually over 5 years
• Public hearing for Prasada PAD Amendment to revise roadway circulation between Greenway Road and Waddell Road
• Budget amendment of $4,000 for police overtime for the 'Buckle Up Arizona...It's the Law!' campaign

The City Council approved a loan for water capacity enhancements and a roadway circulation amendment for the Prasada PAD. Several final plats for residential or commercial developments were approved via the consent agenda. The council also authorized a five-year partnership agreement with Perfect Game.

• Approved loan agreement with Water Infrastructure Finance Authority of Arizona up to $34,980,000 (7-0)
• Approved Prasada PAD amendment to revise roadway circulation network (7-0)
• Approved $250,000 total over 5 years for partnership with Perfect Game (7-0)
• Approved FY2024 Comprehensive Financial Management Policies amendments (7-0)
• Approved updated Budget Amendment Policies and Procedures (7-0)
• Approved business license exemption list correction to Municipal Code (7-0)
• Approved final plats for Orange on Bell, Asante Unit 3.10B, Toll at Prasada Phase 2, Asante Unit 4.9, and Asante Units 4.11A and 4.11B (7-0)
• Approved $4,000 budget amendment for police overtime for 'Buckle Up Arizona' campaign (7-0)

Regular City Council Work Session

The City Council will hold a work session to receive presentations and discuss several citywide initiatives. The meeting focuses on information gathering and updates rather than final legislative decisions.

• Discussion on the need to expand cellular service
• Update on current and ongoing sustainability efforts
• Overview and update of the Prasada Planned Area Development in District 3
• Update on the City's water resources

The City Council conducted a work session featuring presentations on cellular service expansion, sustainability efforts, the Prasada Planned Area Development, and water resources. No substantive policy decisions or ordinances were voted on during the session.

• Adjourned meeting (7-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will conduct interviews to fill vacancies on the Personnel Appeals Board and the Parks and Recreation Commission. The committee will also consider approving minutes from the April 11, 2023 meeting.

• Interviews for Parks and Recreation Commission vacancies
• Interviews for Personnel Appeals Board vacancies
• Approval of April 11, 2023 meeting minutes

The committee approved the recommendation of eight individuals to fill vacancies on the Personnel Appeals Board and the Parks and Recreation Commission. These recommendations will be sent to the City Council for consideration at the June 20, 2023 meeting.

• Approved April 11, 2023 Selection Advisory Commission meeting minutes (Unanimous)
• Recommended LaCoya Shelton for reappointment to Personnel Appeals Board (Unanimous)
• Recommended Mitchell Friedlander for reappointment to Personnel Appeals Board (Unanimous)
• Recommended Ted Grove for reappointment to Personnel Appeals Board (Unanimous)
• Recommended Timothy Tate for appointment to Personnel Appeals Board (Unanimous)
• Recommended Brent Bailey for reappointment to Parks and Recreation Commission (Unanimous)
• Recommended Wayne Turner for reappointment to Parks and Recreation Commission (Unanimous)
• Recommended Patricia Blaisdell and Matthew Ives for Parks and Recreation Commission (Unanimous)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to discuss commission activities for fiscal year 2023. The body will also hear a presentation on services provided by AZ Pet Project and consider the minutes from the April 12, 2023 meeting.

• Action on April 12, 2023 meeting minutes
• Presentation on AZ Pet Project services
• Overview of VDHS Commission activities in FY2023

The commission approved the minutes from the April 12, 2023 meeting. Members discussed FY2023 activities and reached a consensus to resolve or repurpose some working groups after reviewing their strategic plan.

• Approved April 12, 2023 meeting minutes as amended (9-0)

General

The General Plan Advisory Group is meeting to discuss and review draft goals and policies. The session includes a small group review activity and a report of review comments.

• Approval of April 11, 2023 meeting minutes
• Review and discussion of draft goals and policies

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on several conditional use permits. The body is deciding on a new credit union branch, three billboard signs, and a roadway circulation amendment.

• Conditional Use Permit for Alaska USA Federal Credit Union at Litchfield Rd. and Waddell Rd.
• Conditional Use Permit for a billboard sign at APN 503-69-015F (east of 147th Ave, north of Loop 303)
• Conditional Use Permit for a billboard sign at APN 503-69-008D (east of 147th Ave, north of Loop 303)
• Conditional Use Permit for a billboard sign at APN 503-69-015E (east of 147th Ave, north of Loop 303)
• Major PAD Amendment to the Prasada PAD for roadway circulation between Greenway Rd and Waddell Rd

The Planning and Zoning Commission approved three conditional use permits for billboard signs east of 147th Avenue and north of Loop 303, each with a saguaro cactus design, by a 5-2 vote. They also approved a conditional use permit for an Alaska USA Federal Credit Union branch with a drive-through at Litchfield and Waddell roads, and a major PAD amendment for the Prasada roadway network. The meeting included public comment on traffic safety concerns for the Northwest Ranch community.

• Approved Conditional Use Permit for Alaska USA Federal Credit Union at Litchfield and Waddell (7-0)
• Approved billboard sign on APN 503-69-015F (5-2)
• Approved billboard sign on APN 503-69-008D (5-2)
• Approved billboard sign on APN 503-69-015E (5-2)
• Approved Major PAD Amendment to Prasada PAD for roadway network revision (7-0)
• Approved April 20, 2023 meeting minutes (7-0)

Regular City Council Work Session

The City Council will hold a work session to review annual updates to city financial policies. The meeting includes presentations on the economic impact of art in communities and updates to Capital Improvement Plan projects.

• Annual updates to the City's financial policies
• Economic impact of art in communities presentation
• Updates to Capital Improvement Plan projects

The City Council held a work session to discuss financial policy updates, the economic impact of art, and Capital Improvement Plan projects. No formal votes were taken on the proposed projects or the bond, as the session was for presentation and discussion.

• Discussed proposed $100 million General Bond Obligation for infrastructure projects
• Reviewed plans for Firestation 309, including a splash pad and competitive pools
• Discussed FY2024 financial policy changes and construction tax rates
• Reviewed presentation on the economic impact of art in communities
• Discussed Cactus road traffic signal funds and a projected 2025 timeline

CFD Commission Meeting

The Marley Park Community Facilities District Commission is meeting to discuss the tentative expenditure limitation budget for fiscal year 2024. The body will consider adopting the budget and scheduling a public hearing for June 6, 2023.

• Adoption of tentative FY2024 expenditure limitation budget (Resolution MPCFD #2023-01)
• Approval of June 21, 2022 meeting minutes

Regular City Council Meeting

The City Council will hold a public hearing regarding land use and dwelling unit counts for the Sycamore Farms area. Members will also consider a tentative expenditure limitation budget for FY2024 and review redistricting recommendations.

• Public hearing for Sycamore Farms PAD Amendment to revise land use and dwelling unit counts
• Adoption of tentative FY2024 expenditure limitation budget
• Amendments to the Comprehensive Citywide Fee Schedule (Resolution #2023-17)
• Budget amendment of $175,000 within the Sewer Utility Capital Fund for vehicle and equipment replacement
• Approval of Final Plat for 'Blessings Estates' south of Jomax Road and east of 243rd Avenue

The Council approved several consent items, including a fee schedule update and a $175,000 budget shift for sewer utility equipment. A proposed amendment to the Sycamore Farms Planned Area Development was continued indefinitely following public opposition and council discussion.

• Approved Regular Council Meeting Minutes of April 18, 2023 (7-0)
• Approved amendments to Comprehensive Citywide Fee Schedule via Resolution #2023-17 (7-0)
• Approved Intergovernmental Agreement with Maricopa County for Polaris Integrated Library System via Resolution #2023-39 (7-0)
• Approved Final Plat for 'Blessings Estates' Case FS22-1435 (7-0)
• Approved Employment Agreement appointing Kristine Passarelli as City Clerk (7-0)
• Approved $175,000 budget amendment moving funds within Sewer Utility Capital Fund to Project A61070 (7-0)
• Approved Funding Agreement and MOU with MCCCDF and Estrella Mountain Community College via Resolution #2023-42 (7-0)
• Continued indefinitely the Sycamore Farms PAD Amendment Ordinance #2023-11

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will meet to review grant funding recommendations. The body will also consider the minutes from its April 3, 2023 meeting.

• Arts & Culture Grant funding recommendations
• April 3, 2023 meeting minutes

The commission approved the April 3, 2023 meeting minutes. Members heard presentations and discussed funding requests from several arts organizations for the 2024 grant cycle, though no final funding recommendations were decided during this session.

• Approved April 3, 2023 meeting minutes (7-0)

Parks and Recreation Commission

The Parks and Recreation Commission will meet to discuss a petition concerning the use of pickleball courts. The body will also consider approving minutes from the January 23, 2023 meeting.

• Discussion of a petition regarding pickleball court usage
• Approval of January 23, 2023 meeting minutes

The Commission reviewed a petition regarding pickleball court usage and decided to leave existing tennis courts as is. The body also approved the minutes from the January 23, 2023 meeting.

• Approved January 23, 2023 meeting minutes (5-0)
• Decided not to convert tennis courts to pickleball courts at this time

Judicial Selection Advisory Commission

The Judicial Selection Advisory Commission will meet to appoint its leadership and review its operating guidelines. The body will also consider the approval of meeting minutes from April 2022.

• Selection of a Commission Chair
• Selection of a Commission Vice-Chair
• Review of Judicial Selection Advisory Commission Procedural Rules
• Approval of April 26, 2022 meeting minutes

The Judicial Selection Advisory Commission approved the April 26, 2022, meeting minutes and re-elected its chair and vice-chair. The commission discussed residency requirements for members and directed staff to consult the City Attorney regarding potential waivers or code modifications.

• Approved April 26, 2022 meeting minutes (6-0, 1 abstain)
• Retained Chair Carey as chair (5-0, 2 abstain)
• Retained Vice-Chair Lang as vice-chair (5-0, 2 abstain)
• Directed staff to contact City Attorney regarding residency waiver or modification process

Tourism Fund Subcommittee

The Tourism Fund Subcommittee is meeting to discuss the allocation of funds for a facility use agreement. The body will consider a recommendation for annual reimbursements to support a partnership with Perfect Game.

• Recommendation to use up to $50,000 annually for 3 years (maximum $150,000 total) from the Tourism Fund for a Perfect Game facility use agreement
• Approval of minutes from the August 3, 2022 meeting

The Tourism Fund Subcommittee approved a 5-year facility use agreement with Perfect Game. The agreement allows for annual reimbursements of up to $50,000 from the Tourism Fund, totaling a maximum of $250,000 over the term.

• Approved August 3, 2022 meeting minutes (3-0)
• Approved maximum $50,000 annual reimbursements for 5 years ($250,000 total) for Perfect Game facility use agreement (3-0)

Planning and Zoning Commission

The Planning and Zoning Commission will meet to review a preliminary plat for a development project. The body will also consider the approval of minutes from the April 6, 2023 meeting.

• Preliminary Plat for Heritage Asante Parcels 11, 14, and Freedom Way near Pat Tillman Boulevard and 177th Avenue (Case FS22-1425)

The Planning and Zoning Commission approved a preliminary plat for specific parcels in District 1. The commission also approved the minutes from the April 6, 2023 meeting.

• Approved Preliminary Plat 'Heritage Asante Parcels 11, 14, and Freedom Way' (Case FS22-1425) with stipulations 'a' through 'c' (6-0)
• Approved April 6, 2023 meeting minutes (6-0)

Recruitment Committee

The Recruitment Sub-Committee will review meeting minutes from April 6, 2023. The committee will also hold a discussion regarding finalist candidates for the appointment of City Clerk.

• Approval of April 6, 2002, meeting minutes
• Discussion of finalist candidates for the City Clerk position

The committee approved the regular and executive session meeting minutes from April 6, 2023. Members entered an executive session to discuss finalist candidates for the City Clerk position.

• Approved Recruitment Subcommittee Meeting Minutes of April 6, 2023
• Approved Recruitment Subcommittee Executive Session Meeting Minutes of April 6, 2023
• Entered executive session to discuss City Clerk finalist candidates

Regular City Council Meeting

The City Council will discuss updates to short-term rental regulations and the appointment of a new City Clerk. The meeting includes several plat approvals and a public hearing regarding a development amendment in the North Copper Canyon area.

• Proposed $250,000 budget amendment for I.T. Space Remodel (Project P17090)
• Public hearing for North Copper Canyon (Austin Ranch) PAD Amendment (Ordinance #2023-09)
• Proposed creation of a Library Advisory Commission (Ordinance #2023-10)
• Proposed amendment to Surprise Municipal Code for short-term rental regulations (Ordinance #2023-13)
• Approval of plats for Village at Prasada, Toll at Prasada, and Asante Planning Area 3

The Council approved a Major Planned Area Development amendment for North Copper Canyon with specific traffic and utility stipulations. They also established a Library Advisory Commission and appointed a new member to the City Audit Commission.

• Appointed Stephen Gaddis to the City Audit Commission (6-0, 1 excused)
• Approved North Copper Canyon (Austin Ranch) PAD amendment with stipulations A, B, C, and D (6-0, 4 excused)
• Approved creation of a Library Advisory Commission (6-0, 1 excused)
• Approved April 4, 2023 meeting minutes (unanimous)
• Approved Final Plat for Village at Prasada (unanimous)
• Approved Final Re-Plat Toll at Prasada, Unit Q — Phase 3 — SF (unanimous)
• Approved Master Plat for Asante Planning Area 3 (unanimous)
• Approved $250,000 budget amendment for I.T. Space Remodel (unanimous)

Redistricting Advisory Committee

The Redistricting Advisory Committee will conduct a public hearing to review maps provided by the committee and its consultant. The body will also consider the minutes from the March 29, 2023 meeting.

• Second Public Map Review
• Approval of March 29, 2023 meeting minutes

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission for Fire will meet to discuss the acceptance of four firefighter recruits into the PSPRS system. The body will also review the Fire Department's actuarial financial status and projections report.

• Possible action on the acceptance of recruits Garrett Andrew Dickens, Brennan Todd Franklin, Kailee Ann Matlock, and Scout Alexander Smith into the PSPRS system
• Review of the Fire Department’s Actuarial – Financial Status and Projections Report from Public Agency Retirement Solutions
• Review of FY23 Legal Counsel and IME fees
• Approval of March 8, 2023 meeting minutes

The Board amended a previous action to accept four firefighter recruits into the PSPRS system with preexisting conditions. The commission also reviewed the Fire Department's actuarial financial status and discussed the Section 115 Trust program.

• Approved March 8, 2023 meeting minutes
• Approved Tier 3 recruits Garrett A. Dickens, Brennan T. Franklin, Kailee A. Matlock, and Scout A. Smith into PSPRS with preexisting conditions

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement Commission – Police will review the Police Department’s actuarial and financial status and projections report. The body will also consider the approval of meeting minutes from March 8, 2023.

• Review of the City of Surprise Police Department’s Actuarial – Financial Status and Projections report
• Review of FY23 Legal Counsel and IME fees
• Approval of March 8, 2023 Executive Session Meeting Minutes
• Approval of March 8, 2023 Meeting Minutes

The commission approved meeting minutes from March 8, 2023. Members received an informational presentation on the police department's 67.6% funding status and the potential implementation of a Section 115 Trust to manage pension liabilities.

• Approved March 8, 2023 Executive Session Meeting Minutes
• Approved March 8, 2023 Meeting Minutes

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will hold a public hearing regarding the Program Year 2023 Annual Action Plan. The body will also take action on an NSP3 Substantial Amendment and discuss services provided by Austim Life & Living Inc.

• Public hearing on the Program Year 2023 Annual Action Plan
• Action on the NSP3 Substantial Amendment
• Discussion of services offered by Austim Life & Living Inc.
• Approval of March 8, 2023 meeting minutes

The Commission approved the Program Year 2023 Annual Action Plan for HUD submission and the NSP3 Substantial Amendment. Members also approved the minutes from the March 8, 2023 meeting.

• Approved Program Year 2023 Annual Action Plan and proposed subrecipient projects (5-0)
• Approved NSP3 Substantial Amendment (5-0)
• Approved March 8, 2023 meeting minutes (5-0)

Boards and Commissions Nominations Committee

The Boards and Commissions Nominations Committee will interview a candidate to fill one vacancy on the City Audit Committee. The committee intends to make a recommendation to the City Council at the next available meeting.

• Interview for one vacancy on the City Audit Committee
• Approval of June 1, 2022 meeting minutes

The Boards and Commissions Nominations Committee interviewed three applicants for a vacancy on the City Audit Committee. The committee reached a consensus to recommend Stephen Gaddis for consideration by the City Council.

• Approved meeting minutes from June 1, 2022 (Unanimous)
• Recommended Stephen Gaddis for City Audit Committee vacancy

General

The General Plan Advisory Group will discuss presentations on arts and culture, open space, and housing. The group is also scheduled to receive input on the draft goals of the 2040 General Plan.

• Presentation and discussion on Arts & Culture
• Presentation and discussion on Open Space
• Presentation and discussion on Housing
• Input on Draft Goals of the 2040 General Plan
• Nomination and selection of GPAG Chair and Vice Chair

Recruitment Committee

The Recruitment Sub-Committee will meet to discuss candidates for the position of City Clerk. The agenda includes a potential executive session to consider these candidates.

• Discussion of candidates for appointment to the position of City Clerk
• Proposed executive session to discuss and consider City Clerk candidates

The Recruitment Sub-Committee met to review candidates for the City Clerk position. Following an executive session, the committee selected three candidates to proceed to the next step of the recruitment process. Staff were directed to coordinate interviews and notify the applicants.

• Selected three candidates for City Clerk interviews
• Directed staff to coordinate interviews and notify applicants

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a major amendment to the Sycamore Farms PAD. The body will also review a preliminary plat for a project called Toll at Prasada and discuss property within the Surprise Center Development Company PAD.

• Public hearing for Major PAD Amendment to Sycamore Farms (Case FS22-0866) to revise land use, development standards, and dwelling unit counts
• Approval of Preliminary Plat Unit R – Toll at Prasada (Case FS22-1331)
• Discussion regarding property within the Surprise Center Development Company (SCDC) PAD
• Approval of March 16th, 2023 meeting minutes

The Commission approved a preliminary plat for Toll at Prasada and recommended a partial PAD amendment for Sycamore Farms to the City Council. The Sycamore Farms recommendation was limited to Parcels 11A and 11B, while Parcels 1, 6, and 16 will remain as currently zoned.

• Approved March 16, 2023 meeting minutes (7-0)
• Approved Preliminary Plat Unit R — Toll at Prasada (7-0)
• Denied recommendation for full Sycamore Farms Major PAD Amendment (0-5)
• Recommended approval of Sycamore Farms Major PAD Amendment for Parcels 11A and 11B only (4-3)

Regular City Council Work Session

The City Council will hold a work session to receive presentations and discuss several citywide initiatives. The meeting includes updates on economic development, workplace safety partnerships, and community awards.

• Update on City of Surprise Economic Development
• Participation in the Arizona Division of Occupational Safety and Health (ADOSH) Public Entity Partnership Program (PEPP)
• Veterans, Disability & Human Services Commission Community Legend Award program

The City Council held a work session featuring presentations on economic development, occupational safety partnerships, and a community award program. No formal votes were taken on the agenda items; the session consisted of presentations and discussions.

• No substantive decisions were made; the meeting was a work session for presentation and discussion

Regular City Council Meeting

The City Council will discuss several land use amendments, including a site for a Dignity Health West Valley Campus. The body is also deciding on budget adjustments for fire-medical costs and affordable senior housing.

• Intergovernmental Agreement with Maricopa County for $2,580,000 to expand homeless housing
• PAD Amendment for a Dignity Health West Valley Campus at Greenway Road and Loop 303
• PAD Amendment for 101 acres at 163rd Avenue and Pat Tillman Blvd to change land use to mixed-use
• Budget amendment of $675,300 for Fire-Medical Department operational costs and wildland fire deployments
• Liquor license requests for Coyote Lakes Golf Club at 18800 N Coyote Lakes Parkway

The City Council approved a PAD amendment to allow a community-based medical facility with 80 to 120 beds. The council also approved several final plats, budget amendments for fire-medical costs, and a homeless housing agreement. A request for affordable senior housing was continued indefinitely.

• Approved PAD amendment for Dignity Health West Valley Campus (unanimous)
• Approved $2.58M agreement with Maricopa County for homeless housing (unanimous)
• Approved $675,300 budget amendment for Fire-Medical operational costs (unanimous)
• Approved liquor licenses for Coyote Lakes Golf Club (unanimous)
• Approved amendments to City Council and Boards and Commissions procedures (unanimous)
• Approved Resolution #2023-41 regarding state training expenditure laws (unanimous)
• Continued Asante PAD amendment to May 16th (unanimous)
• Continued affordable senior housing ground lease indefinitely (unanimous)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will discuss the 'Poetry Slam at WHAM' event and WHAM Poets' participation in a statewide contest. The body will also review an art installation for the new Multigenerational Community Resource Center and security for the Top Knot sculpture.

• Action on the 'Poetry Slam at WHAM' event
• Discussion of an art installation at the new Multigenerational Community Resource Center
• Discussion of security at the Top Knot sculpture
• Presentation on WHAM Poets' participation in the Statewide Poetry Slam Contest
• Action on the March 6, 2023 meeting minutes

The Arts and Cultural Advisory Commission recommended renewing the service agreement for the Poetry Slam at WHAM. The commission also discussed art installations for the new Multigenerational Community Resource Center and security measures for the Top Knot sculpture.

• Approved March 6, 2023 meeting minutes with amendments (6-0)
• Recommended renewal of the 'Poetry Slam at WHAM' service agreement (6-0)

Redistricting Advisory Committee

The Redistricting Advisory Committee will hold a public hearing to review maps and hear from a consultant. The committee will also consider approving meeting minutes from March 8, 9, and 10, 2023.

• Public hearing for Redistricting Advisory Committee Consultant and Public Map Review
• Approval of March 8, 2023 meeting minutes
• Approval of March 9, 2023 meeting minutes
• Approval of March 10, 2023 meeting minutes

City Audit Committee

The City Audit Committee will discuss the FY2021-2022 Annual Comprehensive Financial Report. The committee is also considering action on several audit reports regarding vendor files, signature authorizations, and recommendation statuses.

• FY2021-2022 Annual Comprehensive Financial Report (ACFR)
• Vendor Master File Audit Report
• Signature Authorization Audit Report
• Quarterly Audit Recommendations Status Report
• December 7, 2022 meeting minutes

Regular City Council Meeting

The City Council will discuss a ground lease and intergovernmental agreement with the Housing Authority of Maricopa County for affordable senior housing. The body will also hold a public hearing regarding a development amendment and review several right-of-way transfers.

• Ground lease and Intergovernmental Agreement with Housing Authority of Maricopa County for affordable senior housing
• Public hearing for Major Planned Area Development (PAD) Amendment to Vistas Montanas (Ordinance #2023-07)
• Final Plat approval for 'Surprise Logistics Park' at Litchfield Rd. and Laurel Ln
• FY 2023 budget amendment to move authority within grant and capital projects (Resolution #2023-29)
• Right of Way transfers for 227th Avenue, Dale Lane, and 163rd Avenue

The City Council approved an Intergovernmental Agreement for the Heritage Senior project, providing 99 units of affordable senior housing. Council also approved a Major Planned Area Development amendment for Vistas Montanas and several land-related consent items.

• Approved Intergovernmental Agreement for 99-unit Heritage Senior affordable housing (unanimous)
• Approved Vistas Montanas Major Planned Area Development (PAD) Amendment (5-2)
• Approved 'Surprise Logistics Park' Final Plat for 28.42 acre property (unanimous)
• Approved FY 2023 budget amendment for grant and capital projects (unanimous)
• Accepted Right of Way Amendment from Arizona State Land Department for 227th Avenue (unanimous)
• Accepted Quit Claim Deeds for Right of Way along Dale Lloyd Abrams Lane from The Goertzen Trust, Eugene and Valerie Rollin, and HOH Land Holdings (unanimous)
• Accepted Right of Way transfer from Arizona State Land Department for 163rd Avenue (unanimous)
• Tabled ground lease for affordable senior housing until April 4, 2023 (unanimous)

Regular City Council Work Session

The City Council will hold a work session to review updates regarding the city's investment advisor and policy. The meeting also includes a budget department overview for FY2024 covering several city departments.

• Presentation and discussion on Investment Advisor and policy updates
• FY2024 Budget Department Overview for Public Works, Transportation, Water Resource Management, and Community and Economic Development

The meeting consisted of procedural items only. No consent agenda items, public hearing items, or substantive decisions were recorded.

• Adjourned the work session (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on two Major PAD Amendments. The body will also receive a presentation on industrial building height study findings.

• Major PAD Amendment to Prasada PAD for a Dignity Health West Valley Campus at Greenway Road and Loop 303 (Case FS22-1332)
• Major PAD Amendment to North Copper Canyon (Austin Ranch) PAD (Case FS22-1245)
• Presentation of industrial building height study findings
• Approval of March 2, 2023 meeting minutes

The Planning and Zoning Commission approved two Major PAD Amendments regarding land use and development. One amendment facilitates a Dignity Health West Valley Campus, and another concerns the North Copper Canyon (Austin Ranch) PAD.

• Approved March 2, 2023 meeting minutes (5-0, 1 abstention)
• Approved Major PAD Amendment for Dignity Health West Valley Campus to City Council (6-0)
• Approved Major PAD Amendment for North Copper Canyon (Austin Ranch) PAD to City Council (5-1)

Council Subcommittee on Community Outreach, Partnerships & Grants Meeting

The subcommittee will consider the application process and timeline for the FY24 Surprise Community Outreach Program grant. The meeting also includes updates on the FY23 Neighborhood Grant awards and the FY23 SCOP program.

• FY24 Surprise Community Outreach Program grant timeline and application
• Updates on the FY23 Surprise Community Outreach Program (SCOP)
• Updates on FY23 Neighborhood Grant awards
• Action on October 5, 2022, meeting minutes

The Subcommittee approved the timeline and application for the FY24 Surprise Community Outreach Program grant, which will open March 27, 2023. Funding for FY24 will remain at $150,000. The group also approved the meeting minutes from October 5, 2022.

• Approved October 5, 2022 meeting minutes (3-0)
• Approved FY24 grant timeline and application as amended (3-0)
• Limited FY24 grant applications to one per organization
• Recommended adding Arts and Cultural grant funding language to the application
• Maintained current rubric for grant evaluation
• Scheduled grant presentations for May 30, 2023

Redistricting Advisory Committee

The Redistricting Advisory Committee is holding a public hearing to gather input on the composition of district boundaries. The meeting includes staff reports and a call to the public.

• Public hearing for citywide input on Communities of Interest and Composition of District Boundaries

Redistricting Advisory Committee

The Redistricting Advisory Committee is holding a public hearing to gather input on the composition of district boundaries. The meeting includes staff reports and a call to the public.

• Public hearing: Citywide Public Input on Communities of Interest and Composition of District Boundaries

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission - Fire will review medical examinations for five firefighter recruits. The body will also review FY23 legal counsel and IME fees.

• Possible action to accept Clay Arthur Cordasco, Garrett Andrew Dickens, Brennan Todd Franklin, Kailee Ann Matlock, and Scout Alexander Smith into the PSPRS system
• Review of FY23 legal counsel and IME fees
• Approval of February 15, 2023 meeting minutes

The Public Safety Retirement Commission - Fire approved the acceptance of five firefighter recruits into the PSPRS system following a review of medical examinations. The board also approved the meeting minutes from February 15, 2023.

• Approved February 15, 2023 meeting minutes
• Approved acceptance of Clay A. Cordasco into PSPRS (with preexisting conditions)
• Approved acceptance of Garrett A. Dickens into PSPRS (without preexisting conditions)
• Approved acceptance of Brennan T. Franklin into PSPRS (without preexisting conditions)
• Approved acceptance of Kailee A. Matlock into PSPRS (without preexisting conditions)
• Approved acceptance of Scout A. Smith into PSPRS (without preexisting conditions)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement Commission – Police will meet to review medical records for disability retirement applications. The body will also consider extending a member's term and review FY23 legal and medical exam fees.

• Review of FY23 legal counsel and Independent Medical Exam (IME) fees
• Possible action to extend Police Member Severin Hall’s term to June 30, 2024
• Review of accidental disability retirement application for Police Officer Richard G. Malone
• Review of accidental disability retirement application for Police Officer Glenn D. Cannon

The Local Board approved an accidental disability retirement application for Officer Richard G. Malone and authorized an Independent Medical Exam for Officer Glenn D. Cannon. The Board also extended the term of member Severin Hall to June 30, 2024.

• Approved February 15, 2023 Executive Session Meeting Minutes
• Approved February 15, 2023 Meeting Minutes
• Approved extension of Police Member Severin Hall's term to June 30, 2024
• Approved accidental disability retirement application for Police Officer Richard G. Malone
• Approved ordering an Independent Medical Exam for Police Officer Glenn D. Cannon

Health Benefits Trust Fund Board

The Health Benefits Trust Fund Board will review second-quarter financial reports from CBIZ Consulting and the city's self-insurance funds. The board is also scheduled to take action on the recommended budgets for the FY2024 Health Benefit Trust Fund and Workers' Compensation Plan.

• Approval of recommended FY2024 Health Benefit Trust Fund Budget
• Approval of FY2024 Workers' Compensation Plan Budget
• CBIZ Consulting FY2023 2nd Quarter Report presentation
• Unaudited Employee Healthcare and Workers' Compensation Self Insurance Funds FY2023 2nd Quarter Financial Report presentation
• Approval of November 30, 2022 meeting minutes

The Health Benefits Trust Fund Board approved the recommended budgets for the FY2024 Health Benefit Trust Fund and the FY2024 Workers’ Compensation Plan. The board also approved amended minutes from the November 30, 2022 meeting.

• Approved amended November 30, 2022 meeting minutes
• Approved FY2024 Health Benefit Trust Fund Budget
• Approved FY2024 Workers’ Compensation Plan Budget

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will meet to review previous meeting minutes. The body will also hold discussions regarding the 2023 Care & Share Expo and a presentation on Mental Health First Aid by Solari.

• Action on February 8, 2023 meeting minutes
• Presentation and discussion on Mental Health First Aid by Solari
• Discussion regarding the 2023 Care & Share Expo

Redistricting Advisory Committee

The Redistricting Advisory Committee is holding a public hearing to gather input on the composition of district boundaries and communities of interest. The committee will also consider the minutes from the February 8, 2023 meeting.

• Public hearing for input on Communities of Interest and Composition of District Boundaries
• Approval of February 8, 2023 meeting minutes

Regular City Council Meeting

The City Council will hold a public hearing regarding a Major General Plan Amendment for land east of US-60/Grand Avenue and Black Mountain Road. The body is also deciding on several water agreements and the acceptance of public street improvements.

• Major General Plan Amendment to change 3,588 acres to Employment Character Area (Case FS22-0502)
• Approval of Multi-district Litigation opioid settlement with Teva, Allergan, Walmart, CVS, and Walgreens
• Budget authority move of $61,900 within the Grants Fund for Community Action Program services
• Multi-License Acquisition of Control for BABBO's Italian Eatery at 16433 W. Bell Road
• Temporary Wastewater Treatment and Interconnection Agreement with EPCOR Water of Arizona Inc.

City Council approved a General Plan Amendment to change approximately 3,588 acres to an Employment Community Character Area. The council also approved several water and wastewater agreements and a multi-district opioid settlement.

• Approved General Plan Amendment for 3,588 acres to Employment Community Character Area (6-0, 1 excused)
• Approved multi-district litigation opioid settlement with Teva, Allergan, Walmart, CVS, and Walgreens (6-0, 1 excused)
• Approved Willow Trails Water Agreement (6-0, 1 excused)
• Approved Temporary Wastewater Treatment and Interconnection Agreement with EPCOR Water of Arizona Inc. (6-0, 1 excused)
• Approved Multi-License Acquisition of Control for BABBO's Italian Eatery (6-0, 1 excused)
• Approved Final Plat for 'Mach Compound' (6-0, 1 excused)
• Approved Final Plat for 'Dale 166' (6-0, 1 excused)
• Approved $61,900 budget amendment for Community Action Program services (6-0, 1 excused)

Regular City Council Work Session

The City Council will hold a work session to review financial reports and budget overviews. The body will also discuss proposed changes to the Surprise Municipal Code regarding council and board policies.

• Proposed amendments to Surprise Municipal Code regarding City Council and Boards and Commissions policies
• FY2023 Financial Status Report through December 2022
• FY2024 Budget Department Overview for Public Safety, General Government, and Community Services

The City Council held a work session to discuss proposed changes to the municipal code regarding board policies and legal procedures. Members also reviewed the FY2023 financial status report and FY2024 budget overviews for public safety and general government. No formal votes were taken on the proposed code changes or budget items.

• Agreed to reduce Veterans, Disability, and Human Service Commission membership to 7 through attrition
• Discussed prohibiting employees from serving on public bodies, suggesting resignation upon hire rather than application
• Discussed implementing two-year term limits for board and commission chairs and vice-chairs
• Discussed board term limits, including a proposal for 12-year limits with a 4-year break
• Adjourned meeting at 5:32 p.m. (Unanimous)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will meet to discuss several citywide arts initiatives. The body is scheduled to take action on the FY2024 grant program and a charter school exhibit reception.

• Discussion and action on the FY2024 Arts & Culture Grant Program
• Discussion and action on a Charter School Exhibit reception
• Presentation and discussion regarding Ground Floor Artists
• Discussion on participation in the 2023 Mayor's State of the City event
• Discussion regarding Arts Week 2023

The commission approved the FY2024 Arts & Culture Grant Program application with amendments and authorized a Charter School Exhibit reception. Members also discussed transitioning from an annual Arts Week to an 'Art Month' in March 2024.

• Approved February 6, 2023 meeting minutes with amendments (7-0)
• Approved FY2024 Arts & Culture Grant Program application with amendments (7-0)
• Approved Charter School Reception for April 3 at 5:00 p.m. with budget not to exceed $300 (7-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a conditional use permit for a restaurant and a site plan for a development project. The meeting includes a public hearing for the restaurant proposal.

• Conditional Use Permit and Site Plan for Filiberto’s convenience restaurant with drive-through (Case FS22-0447)
• Site Plan for Surprise Pointe 34 at the southeast corner of Waddell Road and Willow Avenue (Case FS22-1262)
• Approval of February 16, 2023 meeting minutes

The Planning and Zoning Commission approved a Major General Plan Amendment to reclassify 3,588 acres for employment use. The board also approved a site plan for Surprise Pointe Industrial and recommended a Major PAD Amendment for the Asante PAD to City Council.

• Approved February 2, 2023 meeting minutes (6-0, 1 abstention)
• Approved Site Plan for Surprise Pointe Industrial subject to stipulations 'a' through 'd' (6-1)
• Added stipulation to cap residential units at 475 for Asante PAD amendment (4-3)
• Added stipulation requiring commercial development concurrent with residential for Asante PAD amendment (5-2)
• Approved Major PAD Amendment for Asante PAD to change 101 acres from commercial to mixed-use for City Council recommendation (4-3)
• Approved Major Amendment to General Plan 2035 Land Use Map to change 3,588 acres to Employment Character Area (6-1)

Special Meeting

The City Council and Planning & Zoning Commission are holding a special joint meeting. The primary purpose is to provide a discussion and update regarding General Plan 2040.

• Discussion and update pertaining to General Plan 2040

The City Council and Planning & Zoning Commission held a joint discussion regarding the General Plan 2040. No formal votes were taken; the session served as a consultant-led review of growth, housing, transportation, and water resources. The body discussed future milestones and upcoming work sessions.

• No substantive decisions were made; the meeting was a discussion and update on General Plan 2040

Regular City Council Meeting

The City Council will hold a public hearing regarding a zoning change for property on Grand Avenue. The body will also discuss proposed updates to the Comprehensive Citywide Fee Schedule and consider several final plats.

• Public hearing for rezone of 4.94 acres on south side of Grand Avenue, west of 163rd Avenue, to Community Commercial (C-2)
• Proposed updates to the Comprehensive Citywide Fee Schedule
• Amendment to Intergovernmental Agreement with Maricopa County for emergency shelter services, including moving $55,000 in budget authority
• Approval of Final Plats for Toll at Prasada Unit N Phase 2, Williams 219, and Fulton Homes at Prasada Phase 2
• Acceptance of a Special Warranty Deed for a Fire Station site near Deer Valley and 235th Avenue

The City Council approved a rezoning request for 4.94 acres on Grand Avenue to allow for commercial use. The council also approved several final plats and an agreement for emergency shelter services. A proposed update to the citywide fee schedule was discussed but no action was taken.

• Approved rezoning of 4.94 acres on Grand Avenue to Community Commercial (C-2) (6-0)
• Approved Final Re-Plat Toll at Prasada, Unit N — Phase 2 (6-0)
• Approved Final Plat 'Williams 219' (6-0)
• Approved Final Plat 'Fulton Homes at Prasada — Phase 2' (6-0)
• Approved Map of Dedication 'Surprise Industrial' (6-0)
• Accepted Special Warranty Deed for a Fire Station site near Deer Valley and 235th Avenue (6-0)
• Approved amendment to Intergovernmental Agreement with Maricopa County for emergency shelter services and $55,000 budget move (6-0)
• Tabled action on Comprehensive Citywide Fee Schedule updates

Regular City Council Work Session

The City Council will hold a work session to review citywide revenues and expenses for the Fiscal Year 2024 Budget. The meeting includes a presentation on updates to the City Council Strategic Plan.

• Presentation and discussion of Fiscal Year 2024 Budget revenues and expenses
• City Council Strategic Plan updates

The City Council held a work session to discuss the Fiscal Year 2024 budget overview, including revenues, expenses, and strategic plan updates. No formal votes were taken on budget items; the session focused on presentations and discussion regarding the budget calendar and revenue sources.

• Reviewed Fiscal Year 2024 Budget overview and strategic plan
• Discussed intergovernmental revenue, HURF, and gasoline tax effects
• Reviewed budget calendar through June 2023
• Adjourned meeting (6-0, 1 excused)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding land use changes in District 1. The body will also consider a site plan for an industrial project in District 6.

• Major General Plan Amendment to change 3,588 acres from Neighborhood to Employment Character Area east of US-60/Grand Avenue and Black Mountain Road (Case FS22-0502)
• Major PAD Amendment to change 101 gross acres from commercial to mixed-use at 163rd Avenue and Pat Tillman Blvd (Case FS22-0517)
• Site Plan for Surprise Pointe Industrial west of Sweetwater Road and Dysart Road (Case FS22-0975)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission will meet to discuss Senate Bill 1268. The body will also review legal counsel fees for FY 23 and approve previous meeting minutes.

• Review of FY 23 legal counsel fees
• Approval of September 14, 2022 meeting minutes
• Discussion regarding Senate Bill 1268

The Board approved the minutes from the September 14, 2022 meeting. Members discussed Senate Bill 1268 and the management of DROP funds through Nationwide, but no formal action was taken on these items. The Board also expressed a preference to continue live-streaming meetings for public access.

• Approved September 14, 2022 meeting minutes
• Decided to continue televising PSPRS Board Meetings via the Surprise TV channel
• Discussion on Senate Bill 1268 (no action taken)

Public Safety Personnel Retirement System Commission – Fire

The Public Safety Personnel Retirement System Commission - Fire will meet to review medical examinations and the acceptance of five firefighter recruits into the PSPRS system. The body will also consider the approval of meeting minutes from September 14, 2022.

• Review and possible acceptance of firefighter recruits Burton Charlie Delay, Matthew Glen Hodgson, Rory Patrick Becker, Canaan Jacob Aguilar, and Thomas Carl Becvar into the PSPRS system
• Approval of September 14, 2022 meeting minutes

The Commission approved the acceptance of five firefighter recruits into the Public Safety Personnel Retirement System (PSPRS) after reviewing their medical examinations. The board also approved the meeting minutes from September 14, 2022.

• Approved acceptance of five firefighter recruits into the PSPRS system (unanimous)
• Approved September 14, 2022 meeting minutes (unanimous)

General

The General Plan Advisory Group will review presentations on circulation and economic development background conditions. Members will discuss these presentations and provide feedback as part of the General Plan update process.

• Approval of December 13, 2022 meeting minutes
• Circulation Presentation and Background Conditions
• Economic Development Presentation and Background Conditions
• Group discussion and feedback on circulation and economic development

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement Commission - Police will meet to review meeting minutes and discuss a specific retirement application. The body may enter an executive session to review exempt medical records.

• Approval of January 18, 2023 meeting minutes
• Possible action to enter Executive Session regarding the accidental disability retirement application for Police Officer Glenn D. Cannon

The Commission approved the minutes from the January 18, 2023 meeting. A disability retirement application for Police Officer Glenn D. Cannon was tabled pending the receipt of VA medical records.

• Approved January 18, 2023 meeting minutes
• Tabled accidental disability retirement application for Police Officer Glenn D. Cannon

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will hold a public hearing regarding the Program Year 2023 Annual Action Plan for CDBG and HOME. The body will also receive presentations on transportation and community services.

• Public hearing for the Program Year 2023 CDBG and HOME Needs Annual Action Plan
• Presentation on services offered by Best Buddies
• Presentation by Transportation Department Director Eric Fitzer
• Update and discussion on the 2023 Care & Share Expo
• Action on January 11, 2023 meeting minutes

The commission held a public hearing regarding the CDBG and HOME Needs for the 2023 Annual Action Plan. Members received presentations on Best Buddies services, transportation, and the 2023 Care & Share Expo. No other substantive actions were taken.

• Approved January 11, 2023 meeting minutes (9-0)

Redistricting Advisory Committee

The committee is meeting to conduct internal introductions and define the role of the group. Members will review the redistricting overview, the project timeline, and strategies for citizen engagement.

• Introductions and Role of the Committee
• Overview on Redistricting and timeline
• Citizen Engagement Strategies

Regular City Council Meeting

The City Council will vote on several liquor license requests and budget adjustments for police grants. The body will also discuss public libraries and Arizona's Open Meeting Law.

• Liquor license requests for Fat Cats Entertainment Center, QuikTrip #415, and Cooper's Hawk Winery & Restaurant
• Acceptance of $364,134 from the Arizona Lottery Fund for FY2023
• Budget amendment to move $12,800 for Justice Assistance Grant (JAG) funding
• Budget amendment to move $18,000 for Joint Law Enforcement Operations (JLEO) overtime
• Approval of the Final Plat for Morgan-Harris Estates at 163rd Avenue and Dale Lane

The City Council approved a consent agenda including three liquor licenses, a final plat for Morgan-Harris Estates, and two budget amendments. The council also appointed Judge Brian Y. Furuya to the Judicial Selection Advisory Commission.

• Appointed Judge Brian Y. Furuya to the Judicial Selection Advisory Commission (7-0)
• Approved liquor license for FAT CATS ENTERTAINMENT CENTER (7-0)
• Approved liquor license for QUIKTRIP #415 (7-0)
• Approved liquor license for Cooper's Hawk Winery & Restaurant (7-0)
• Approved Final Plat for Morgan-Harris Estates (7-0)
• Accepted Arizona Lottery Fund allotment of $364,134 for FY2023 (7-0)
• Approved $12,800 budget move from General Contingency to Project G31061 (7-0)
• Approved $18,000 budget move for JLEO Task Force overtime expenses (7-0)

Arts and Cultural Advisory Commission

The Arts and Cultural Advisory Commission will review the FY23 and FY2024 Arts & Culture Grant Programs. The body will also discuss the Dysart Festival of the Arts and consider approval of previous meeting minutes.

• Approval of December 5, 2022 meeting minutes
• Update and discussion on FY23 Arts & Culture Grant Program cycle
• Discussion on FY2024 Arts & Culture Grant Program
• Discussion on the Dysart Festival of the Arts

The commission refined the FY2024 grant application process, deciding to keep eligibility open to all non-profit organizations hosting events in Surprise. Members established specific evaluation areas and required grantees to provide quantitative results in their reporting.

• Approved December 5, 2022 meeting minutes with amendments (7-0)
• Decided FY2024 grants remain open to all non-profit organizations hosting events in Surprise
• Defined grant evaluation areas as Partnerships, Events & Activities, Outreach & Advocacy, Public Art, and Leverage Funding Mechanisms
• Approved application language stating final funding decisions are at the total discretion of the commission
• Required grantees to include measurable quantitative results in final presentations
• Approved interactive display for Dysart Festival of the Arts

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a Major General Plan Amendment. The proposal involves changing land use designations for a large area currently in unincorporated Maricopa County.

• Public hearing for Case FS22-0502: change 3,588 acres from Neighborhood Character Area to Employment Character Area east of US-60/Grand Avenue and Black Mountain Road
• Approval of January 19th, 2023 meeting minutes

The Commission approved the minutes from the January 19, 2022, meeting. A presentation was held regarding a Major General Plan Amendment for approximately 3,588 acres in District 1, but no action was taken on the proposal.

• Approved January 19, 2022 Planning and Zoning Commission Regular Meeting Minutes (6-0)

Parks and Recreation Commission

The Parks and Recreation Commission will discuss open spaces and wildlife corridors for the proposed McMicken Dam Conservation Area. The body will also consider nominees for the Surprise Recreation Campus Hall of Fame.

• Discussion of the proposed McMicken Dam Conservation Area
• Action on nominees for the Surprise Recreation Campus Hall of Fame
• Approval of October 24, 2022 meeting minutes
• Discussion on scheduling a park tour

The Commission approved the meeting minutes from October 24, 2022. Members discussed the proposed McMicken Dam Conservation Area and scheduled a park tour for April 15. No nominations were made for the 2022 Surprise Recreation Campus Hall of Fame.

• Approved October 24, 2022 meeting minutes (6-0)
• Scheduled park tour for Saturday, April 15, 8am-12pm

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a land rezone and two conditional use permits. The body will also vote on the minutes from the December 15, 2022 meeting.

• Rezone of 4.94 acres north of 163rd Avenue and Grand Avenue to Community Commercial (C-2)
• Conditional Use Permit and Site Plan for Angie’s Lobster convenience restaurant with drive-through
• Conditional Use Permit and Site Plan for Salad & Go at Cactus & Reems Road

The Planning and Zoning Commission approved a zoning change for a 4.94-acre parcel and granted conditional use permits for two restaurant locations. The commission also approved the minutes from the December 15, 2022 meeting.

• Approved December 15, 2022 meeting minutes (7-0)
• Approved rezone of 4.94-acre parcel north of 163rd Avenue and Grand Avenue to Community Commercial (C-2) (7-0)
• Approved Conditional Use Permit and Site Plan for Angie’s Lobster convenience restaurant with drive-through (7-0)
• Approved Conditional Use Permit with Site Plan for Salad & Go at Cactus & Reems Road (7-0)

Public Safety Personnel Retirement System Commission – Police

The Public Safety Personnel Retirement System Commission – Police will meet to review the acceptance of several new officers into the retirement system. The body will also consider a retiree's alternate contribution rate and a disability retirement application.

• Review of FY 23 legal counsel fees
• Acceptance of Lateral Officers Aldo S. Ortega and Justin T. Lemon and five recruits into the PSPRS system
• Review of alternate contribution rate (ACR) for retiree James S. Rothschild
• Review of accidental disability retirement application for Police Officer Anna M. Weaver

The Commission approved the acceptance of seven police officers and recruits into the PSPRS system. The Board also approved an alternate contribution rate for retiree James S. Rothschild and an accidental disability retirement application for Officer Anna M. Weaver.

• Approved December 7, 2022 Executive Session Meeting Minutes
• Approved December 7, 2022 Meeting Minutes
• Approved entry of Aldo S. Ortega, Justin T. Lemon, Alexandra N. Gallo, James R. McPheeters, Nicholas J. Wylie, Ronnie L. Jaques, and Luke A. Richards into PSPRS
• Approved alternate contribution rate (ACR) for retiree James S. Rothschild
• Approved accidental disability retirement application for Police Officer Anna M. Weaver

Regular City Council Work Session

The City Council will hold a work session to discuss the kickoff for the Fiscal Year 2024 Budget. The body will also review proposed revisions to the Boards and Commissions Handbook and the City Council Policies and Procedures Manual.

• Proposed revisions to the City Council Policies and Procedures Manual
• Proposed revisions to the Boards and Commissions Handbook
• Fiscal Year 2024 Budget kickoff presentation

The City Council held a work session to discuss proposed changes to the City Council Policies and Procedures Manual and the Boards and Commissions Handbook. The council also received a presentation on the Fiscal Year 2024 budget kickoff and timeline. No formal votes were taken on these items during the session.

• Adjourned work session (7-0)

Regular City Council Meeting

The City Council will discuss the 2023 Legislative Agenda and the selection of a Vice Mayor. The body is also deciding on several final plats for residential and commercial developments and budget amendments for art and law enforcement projects.

• Authorization to apply for up to $35,000,000 from the Water Infrastructure Financing Authority for the SPA 1 Capacity and Enhancements Capital Improvement Project
• Budget amendment of $450,000 within the Municipal Art Fund for the Stadium Art Project
• Budget amendment of $39,700 for the FFY2023 DEA Task Force Agreement
• Approval of final plats for Toll at Prasada, Marley Park Promenade, Heritage Asante, and Windstone Ranch
• Intergovernmental Agreement with the City of Glendale for a municipal tax application

The City Council authorized applying for up to $35 million from the Water Infrastructure Financing Authority for the SPA 1 Capacity and Enhancements project. The Council also approved the 2023 Legislative Agenda and funded a stadium art project. Several final plats for local developments were approved via the consent agenda.

• Selected Councilmember Judd as Vice-Mayor
• Approved application for up to $35M WIFA loan for SPA 1 Capacity and Enhancements (7-0)
• Approved 2023 Legislative Agenda (7-0)
• Approved $450,000 budget amendment for Stadium Art Project (7-0)
• Approved IGA with City of Glendale for municipal tax application (7-0)
• Approved five Final Plats for Toll at Prasada, Marley Park Promenade, Heritage Asante, and Windstone Ranch (7-0)
• Approved DEA Task Force Agreement and $39,700 budget amendment (7-0)
• Continued Vista Montanas PAD Amendment application to March 21, 2023 (7-0)

Veterans, Disability and Human Services Commission

The Veterans, Disability and Human Services Commission will review services from Your Sure Foundation and discuss the 2023 Care & Share Expo. The body will also consider establishing a recognition program and approving previous meeting minutes.

• Approval of December 14, 2022 meeting minutes
• Presentation on services offered by Your Sure Foundation
• Discussion on establishing a VDHS Commission recognition program
• Update and discussion on the 2023 Care & Share Expo event

The commission approved the meeting minutes from December 14, 2022. The session consisted primarily of staff reports and presentations regarding community services and upcoming city events.

• Approved December 14, 2022 meeting minutes (6-0)

Arts and Cultural Advisory Commission

The meeting scheduled for January 9, 2023, was cancelled. The original agenda included discussions on the FY2024 Arts & Culture Grant Program and the Dysart Festival of the Arts.

• Discussion pertaining to the FY2024 Arts & Culture Grant Program
• Discussion pertaining to the Dysart Festival of the Arts
• Approval of December 5, 2022 meeting minutes

Regular City Council Meeting

The City Council will discuss establishing a Redistricting Committee and issuing Oaths of Office for three councilmembers. The body is also considering a budget amendment for a fire engine and a final plat for a property in District 1.

• Resolution 2023-05 to establish the Surprise Redistricting Committee
• Fiscal Year 2023 budget amendment to purchase a Fire Engine for Fire Station #309 (Resolution 2023-04)
• Approval of a Short Final Plat for property at the southeast corner of Adobe Road and 225th Avenue (Case FS22-1232)
• Oaths of Office for Councilmembers Chris Judd, Jack Hastings, and Nick Haney

The City Council approved the creation of the Surprise Redistricting Committee to manage the city's redistricting process through June 2023. Additionally, the council approved a budget amendment for a new fire engine and a final plat for a property on Adobe Road.

• Approved Resolution #2023-05 to establish the Surprise Redistricting Committee (7-0)
• Approved FY 2023 budget amendment to purchase a Fire Engine for Fire Station #309 (7-0)
• Approved Final Plat for property at southeast corner of Adobe Road and 225th Avenue (7-0)
• Approved Regular Council Work Session and Regular Council Meeting Minutes of December 20, 2022 (7-0)